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Home My WebLink AboutCALTRANS - Program Supplement NO N244 - Asphalt Concrete Overlay Clinton Avenue from Blackstone to Maroa AvenuesORIGINAL PROGRAM SUPPLEMENT NO. N244 to ADMINISTERING AGENCY.STATE AGREEMENT FOR FEDERAL.AID PROJECTS NO O6-5O6OR Adv Project lD Date: 0616000100 Location: Project Number: E.A. Number: Locode: December 29,2015 O6-FRE-O-FRE sTPL-5060(312) 5060 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for FederalAid which was entered into between the Administering Agency and the State on O2l27tO7 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. /W7 /l "rrroued by the Adminisrering ng"n"y on ru ø"/ Zq(See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived fromsources noted below obligated to this PROJECT, the Administering Agency accepts and will comþty with the special covenants or remarks set forlh on the following pages. PROJECT LOCATION: Clinton Avenue from Blackstone to Maroa Avenues .-ñ .q-- (t) -): Ça'--UJOcr .9UË:rr C)()ø >. .vt- it(J (i' (J TYPE OF WORK: Asphalt Concrete Overlay CITY OF FRESNO By Title Date Attest Date $66,000.00 Clv CJtxt/rf / lr¿ I hereby certify upon my personal knowledge Accounting Officer available for this encumbrance: Date LENGTH: 0.0(MtLES) STATE OF CALIFORNIA Division of Local Assistance/-//-/¿ Program Supplement 06-5060R-N2M- TSTEA Page I of4 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01t211o) Glaims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 061 60001 00 REQUISITION NUMBER / CONTRACT NUMBER 061600000315 FROM: Department of Transportat¡on SUBJECT: Encumbrance Document Page of VENDOR/ LOCALAGENCY: Gitv of Fresno CONTRACT AMOUNT: LocalAssistance CHAPTER 66,000.00 TASK / SUBTASK 20.30.010.810 ADA Notir l:1l1iyi9r?9 *,,h sensory disabilit¡es, this document is available in alternate formats. For information, cail (91 5) 654-ô410 of TDD (916) -3880 or write---- Records and Forms Management, j120 N. Sfeet, MS_89, Sacramento, CA 95814 O6.FRE.O.FRE sTPL-5060(312) 1212912015 SPECIAL COVENANTS OR REMARKS 1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which are made available for any new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a Federal Highway Administration-approved "Authorization to Proceed" (E-76) and STATE Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D, Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reseryes the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion, Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. F' Administering Agency shall not discriminate on the basis of race, religion, age, Program Supplement 06-5060R-N244- TSTEA Page 2 of 4 O6.FRE.G.FRE sTPL-5060(3r2) 't2t29t2015 SPECIAL COVENANTS OR REMARKS disability, color, national origin, or sex in the award and performance of any Federal- assisted contract or in the administration of its DBE Program lmplementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Par126 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE lmplementation Agreement is incorporated by reference in this Agreement. lmplementation of the DBE lmplementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE lmplementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et seq.). G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance, ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds, Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to reveft at the end of a particular fiscal year is May 1Sth of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. ln the event that right of way acquisition for or construction of this project of the initial federal authorization for preliminary engineering is not started by the close of the tenthfiscal year following the fiscal year in which the project is authorized, the 2. Program Supplement 06-5060R-N244- TSTEA Page 3 of 4 06-FRE-0-FRE 1212912015 sTPL-5060(3r2) SPECIAL COVENANTS OR REMARKS ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this agreement. Program Supplement 06-5060R-N244- ISTEA page 4 of 4 RESOLUTIONNO. 2OO7_2,9 ARE AGREE T CE DEPARTMENT OF TRANSPORTATION (CALTRANS) AND AUTHORIZING EXECUTION OF DOCUMENTS WI-IEREAS, tire City is eligible to receive through Caltrans federal zurd/or state funding for certain local transportation projects; and WHEREAS, procedules established by Caltrans require that the City's governing body certifu by resolution approval of a Master Agreement fcrr federal-aid assisted pro.jects including reiatlcl progr'ùm supplemental agreements, fund exchange agreements and/o:' funã tran.fer agreements(coller:tively "Master Agreement") to be executed with Caltrans before such funds mãy u, provided toCity projects; and \Ã/HEREAS, the Cily wishes to approve such Caitrans Master Agreement and delegate authorization to the Director of Public Works/designee(s) thereof and eaãh of them to cxecute theMaster Agreement and any amendments thereto with Caltrans, consistent with constitutional and local iaw requirements. NOW THEITEFORT BE IT RESOLVED THAT THE CITY COLINCIL OF THE CITY OF ITRESNOHEREBY: SECTION 1. Approves the Master Agreement and participation thereunder for. local h'ansportation reiateci projects, consistent with constitutional and local 1aw requirements and thrsresolution; and SECTION 2. Appoints and authorizes the Director of the Department of public Works/designees thereof and each of them, as agent for the City of Fresno to conduct all negotiations, execute ancl submit the Master Agreemenl ancl documents requireci thereunder which oruy bi n4.rru.yfor federal-aid project partìcipation and completion, subject tå prior approval as to form by the CityAttomey's Office. i:tø lil,r*r" 'ùY¡"w' I t,(,,'( "i +*t++*+ +** *** +*rÈ++** * ** + * CLERK'S CERTIFICATON - _rEBE.gTiA -E. RÏÍS EH City Clerk I I I