HomeMy WebLinkAboutCALTRANS - Program Supplement N0 N240?t¡oo+å3
December '16, 2015
O6-FRE-O-FRE
cML-5060(309)
5060
PROGRAM SUPPLEMENT NO. N24O
to
ADMINISTERING AGENCY-STATE AGREEMENT
FOR FEDERAL.AID PROJEGTS NO O6-5O6OR
Adv Project lD
0616000093 Location:
Project Number:
E.A. Number:
Locode:ä. í;'().:
.-r ()a"Lii a,ìrl: çì
!:i
tr- ()
(-) <D
t: i¡u() a)
()
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 02127107 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolurion NoJ00? -31 approved by the Administering Agency ^ ftb. ¡gttt, /OOV(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOGATION:
Barstow Avenue between Blackstone and Maroa Avenues
TYPE OF WORK: Pedestrian and Bike path
Estimated Cost
LENGTH: 0.0(MtLES)
Matching Funds
$18,200.00
Dep
By
T¡'e 'ß"9lr"r,office of Project tmptementation
Division of Local Assistance
Date
rlt\ ci¡.1 Date
J c¡cft(
CITY OF FRESNO
I hereby certify upon my personal
Accounting Officq
STATE OF CALIFORNIA
Dep
available for this encumbrance:
I
$18,200.00
Program Supplement 06-5060R-N240- TSTEA Page I of4
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV O1|2O1O)
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
16000093
REQUISITION NUMBER / CONTRACT NUMBER
061600000299
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
Page _ of_
CONTRACTAMOUNT:
====,PJ=?+?.0=o;9=o=PROCUREMENT TYPE:
LocalAssistance
VENDOR/ LOCALAGENCY
CHAPTER AMOUNT
18,200.00
non Notir[!'"iåiji#Jni]ì1;.,üs;i?liïi;'1,':.ï::l;iä,:'g3,Håfl1"¿î"1eu:1î"'Forinformat¡on'car(e15)6s4-64100f rDD(e16)-3880orwlre
10 20.30.010.820
O6.FRE.O.FRE
cML-5060(309)
12t',t6t2015
SPECIAL COVENANTS OR REMARKS
1. A. The ADMINISTERING AGENCY will adveftise, award and administer this project in
accordance with the current published LocalAssistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. STATE and ADMINISTERING AGENCY agree that any additional funds which are
made available for any new phase(s) of work by future Federal obligations will be
encumbered on this PROJECT by use of a Federal Highway Administration-approved
"Authorization to Proceed" (E-76) and STATE Finance Letter. ADMINISTERING
AGENCY agrees that Federal funds available for reimbursement will be limited to the
amounts obligated by the Federal Highway Administration.
D. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior to
the submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processinE invoices for the construction
phase. Attention is directed to Section 15,7 "Award Package" of the Local Assistance
Procedures Manual.
E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter, STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State funded
projects, as well as to suspend invoice payments for any on-going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced by
ADMINISTERING AGENCY for a six-month period,
lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (1S0) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
F, Administering Agency shall not discriminate on the basis of race, religion, age,
Program Supplement 06-5060R-N240- ISTEA Page 2 of 4
O6-FRE-O.FRE
cML-5060(309)
1211612015
SPECIAL COVENANTS OR REMARKS
disability, color, national origin, or sex in the award and pedormance of any Federal-
assisted contract or in the administration of its DBE Program lmplementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE lmplementation Agreement is incorporated
by reference in this Agreement. lmplementation of the DBE lmplementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE lmplementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et
seq.).
G. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can fonruard an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year, Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
H. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency cerlifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List. Exclusions can be
found at www.sam.gov.
ln the event that right of way acquisition for or construction of this project of the initial
federal authorization for preliminary engineering is not started by the close of the tenth
fiscal year following the fiscal year in which the project is authorized, the
2.
Program Supplement 06-5060R-N240- TSTEA Page 3 of 4
06.FRE-0-FRE 121',1612015
GML'5060(309)
spEcrAL covENANTs oR REMARKS
ADMINISTERING AGENCY shall repay the Federal Highway Administration through
Caltrans the sum of Federal funds paid under the terms of this agreement.
l
Program Supplement 06-5060R,N240- ISTEA page 4 of 4
IIESOLUTION NO 2007-29
ARE
ACil{EE E
C
DEPARTMtsNT OF T'RANSPORTATION (CALTRANS) AND AUTFIOI{IZING EXECUTION OF
DOCUMEN'TS
WFIEREAS, the City is eligible to receive through Caltrans federal and/ol state funding for
certain local transportation projects; and
WHEREAS, procedrues establishcd by Caltrans require that the City's governing body certify
hy resolution apploval of a Master Agreen-rent fol federal-aid assisted projects including related
progralll supplemental agreements, filnd exchange agreements and/or fund transfer agteements
(collectively "Master Agrecment") to be executed with Caltrans before such fincls may bc providcd to
City projects; and
WHEREAS, the City wisltes to approve such Caltrans Master Agreement and delegate
autliorization to the Director of Public Works/designee(s) thereof and each of thern to execute the
Master Agreement and any amenclments tliereto with Caltrans, cousistent with constitutional and local
law requirements.
NOW TFIEREFORL I]E IT RESOLVED THAT THE CITY COTJNCIL OF 'THE CIT'Y OF TIRF,SNO
I-IEI(ERY:
SECTION 1. Approves the Mastcr Agreement arrd participation thcreuncler f'ol' locai
transportatiorl related projects, consistentwith constitLttionaland local law rcquir.ements and this
resolution; ancl
SECTION 2, Appoints allcl authorizes the l)ireotol'of the l)epartment of Pubiic
Works/clesigrtees thereof aird cach of theni, as a¿¡ent for the City of lìresno to concluct zrllncgotiations,
execute and subrnit the Maste¡'Agreeurent and d<¡curncnts required thereunder u'hich niay be necessary
for federal-aid pl'ojecl participation and cornpletion, subject to prior apprc.rval as to {'orm by the City
Al.torncy's Office
y'krut
y'¡¡"t"tl'
i tì¡!:t+.'il
it.-r ' /-"1
NIA
REBECCA þ], KLISCH
City Clerk