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Home My WebLink AboutCALTRANS - Program Supplement No. N237-Purchase Street SweepersORIGINAL PROGRAM SUPPLEMENT NO. N237 to ADMINISTERING AGENCY.STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO O6-5O6OR Adv Project lD Date: 0615000128 Location: Project Number: E.A. Number: Locode: July 22,2015 O6-FRE-O-FRE cMLNr-5060(288) 5060 ñ .ç ^.q uloar !ì uO O_Ø É-ıt¡ t_t O This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 02127107 and is subject to all the terms and conditions thereof. This Program Supplement h executed in accordance with Article I of the aforementioned Mastr äf:"ffi,"ïåXî":*i'ã'. ,u ;r n","i,i'iál ¡r", %;":;?"',ä",."Juio by the Adminr,t",.ins A!!niJ";" öì .- öil, fuf The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will compty with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Purchase 2 New Street Sweepers TYPE OF WORK: Equipment purchase LENGTH: 0.0(MtLES) $71 1 ,161 .00 CITY OF FRESNO By Title Date STATE OF CALIFORNIA Accounting Office t C)qt s71 1 .161 .00 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Fund Source Program Supplement 06-5060R-N237- TSTEA Page I of 3 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV o1t2o1o) Claims Audits 3301 "C" Street, Rm 404 Encumbrance Document 061 5000128 REQUISITION NUMBER / CONTRACT NUMBER 60000005s Page _ of _ FROM: Department of Transportat¡on SUBJECT: $771 ,161.00 LocalAssistance VENDOR/ LOCALAGENCY Citv of Fresno CONTRACT AMOUNT: PEC / PECT TASK / SUBTASK 20.30 010.820 771,161.00 nDA r'rotir[!'.lr:iad;il]nilì3i.,i,ìi:ji jïi;'1,':rï::l;:1ï'å:ffiifl1îii"r:1î.. For information, cail (e15)654-6410 of rDD (e16)-3880 orwrite O6.FRE.O.FRE cMLNr-s060(288) 07122t20't5 SPECIAL COVENANTS OR REMARKS 1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior tothe submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. D' ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of anapplicable Finance Letter, STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced OV ADMINISTERING AGENCY for a six-month period, lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of pROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Repoft of Expenditures" within one hundred eighty (180) days of PROJECicompletion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. E. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any feOeral- assisted contract or in the administration of its DBE Program lmplementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFRPart26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE lmplementation Agreement is incorporated by reference in this Agreement, lmplementation of the DBE lmþlementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legai Program Supplement 06-5060R-N232- TSTEA Page 2 of 3 O6.FRE.O.FRE cMLNr-5060(288) 07t22t2015 SPECIAL COVENANTS OR REMARKS obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE lmplementation Agreement, the State may impose sanctions as provided for under 49 CFR Par|26 and may, in appropriate cases, refer the matter for enforcement under 18 U,S.C. 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). F. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can fonvard an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to reveft at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. G. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List, Exclusions can be found at www.sam.gov, H' STATE and ADMINISTERING AGENCY agree that any additional funds which are made available for any new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a Federal Highway Administration-approved "Authorization to Proceed" (E-76) STATE Finance Letter, ADMINISTERING nCfNCy agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. Program Supplement 06-5060R-N232- TSTEA Page 3 of 3 RESOLUTION NO. 2OO7_29 ARE AGREE E CJ- DEPARTMENT OF TRANSPORTATION (CALTRANS) AND AUTHORIZING EXECUTiON OF DOCLIÀ4ENTS WHEREAS, the City is eligible to receive through Caltrans federal and/or state fi:nding forcertain local transportatiol projects; and WHEREAS, procedures establishecl by Caltrans require that the Cify's goveming body certifoby resolution approval of a Master Agreement fo¡ federal-aid assisted pro¡e"ts including relatedprogram supplemental agreements, firnd exchange agreements and,ior À'rná t.ansfer agreements(collectively "Master Agreement") to be executed wlth caltrans before r".h fu;;;;ay be provided toCity projects; and WÌ{EREAS,^the Cify wishes to approve such Caitrans Master Agreement and delegateauthorization to the Director of Public Works/designee(s) thereof and eaãh of them to execute theMaster Agreement and any amendments tirereto *ith Cuittuns, consistent with constituiional and locailaw requirements. NOW THEREFORE BE IT RESOLVED THAT THE CITY COLINCIL OF THE CITY OF FRESNOHEREBY; SECTION 1. Approves the Master Agreement and participation thereunder for locaitransportation related projects, consistent with constitutionai and íocal law requirements and thisresolution; and SECTiON 2. Appoints and authorizes the Director of the Deparrment of public Works/designees thereof and each of them, as agent for the City of Fiesno to conduct all negotiations,execute ancl submit the Master Agreement and documents required ttereunder which muy b"errr.arräfor federal-aid project participation and completion, .subject tå pnor approval as to form by the CityAttorney's Office. ,ahld /h-Ñ l-þt* ijc a'l Ç'l ¿ ¿r 4/', '1 t:;[,'('L"l ** t* rr +** +* *+*****++***+ * * CLERK'S CERTIFICATION l,UA Mayor Approval,4'To Return: trebruary 12 1nn1 Council Override Veto:N/A