HomeMy WebLinkAboutFriends of CALWA-1st Amdt to MOU-Project Safe Neighborhoods-G
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FIRST AMENDMENT
TO
MEMORANDUM OF UNDERSTANDING
BETWEEN
AND
This Amendment is made and entered into, effective the day of August
2015, by and between the CITY OF FRESNO, a municipal corporation (hereinafter
referred to as "AgeîGy"), and FRIENDS OF CALWA, a California nonprof¡t organization
(hereinafter referred to as "FOC") (collectively, the "Parties").
RECITALS
WHEREAS, on January 1,2015, the Parties entered into a Memorandum of
Understanding ("MOU") regarding disbursement of funds awarded from the California
Governor's Office of Emergency Services ("CalOES") through the 2014 Grant Funding
Cycle - Project Safe Neighborhoods (hereinafter referred to as "PSN" or as the
"Program"), funded by the United States Department of Justice ("DOJ"); and
WHEREAS, the Program is intended to focus special effort on creating safe
neighborhoods through a sustained reduction in crime associated with gang and gun
violence; and
WHEREAS, upon award of grant funds and entry by Agency into a grant
agreement with CaIOES ("Grant") consistent with the Program, Agency through its
Police Department ('FPD") is working in partnership with FOC for the purpose of
providing a youth development program for youth 11 to 15 years of age residing in
neighborhoods surrounding the community of Calwa, including providing instruction and
mentorship to develop leadership skills, gain self-esteem, learn the value of community,
and exercise self-empowerment; and
WHEREAS, upon direction by CaIOES and the DOJ, the Parties desire to
provide clarification regarding certain items in Exhibit A to the MOU, "Cost Breakdown
for Friends of Calwa regarding the 2014 Project Safe Neighborhood (PSN) grant
program (Performance Period of October 1,2014-July 31, 2016)."
AMENDMENT
NOW THEREFORE, in consideration of the above recitals which are contractual
in nature, the mutual promises contained herein, and for other good and valuable
consideration hereby acknowledged, the Parties agree as follows:
1. ExhibitA is amended as attached and incorporated herein.
2. The term of the MOU shall be extended to July 31,2017; accordingly Sections 4(A)
and 4(B) of the MOU shall be updated to indicate the term of the MOU ends July 31,
2017, and the title of Exhibit A shall be amended to, "Exhibit A, Cost Breakdown for
Friend of Calwa Regarding the 2014 Project Safe Neighborhoods (PSN) Grant
Program (Performance Period of October 1,2014 - July 31,2017)."
3. All remaining sections of the Agreement remain unchanged.
Attachment:
Amended Exhibit A, Cost Breakdown for Friends of Calwa Regarding lhe 2014 Project
Safe Neighborhoods (PSN) grant program
lN WITNESS WHEREOF, the parties hereto have executed this Amendment in
Fresno, California, as of the day and year first hereinabove written.
CITY OF FRESNO,
a California mun corporation
By:
Police Department
ATTEST:
YVONNE SPENCE, CMC
City Clerk of Fresno
By:
Deputy
APPROVED AS TO FORM:
DOUGLAS SLOAN
Address: City of Fresno
Attn: Chief Jerry Dyer
Fresno Police Department
2323 Mariposa Street
Fresno, CA'93721
FOC:
Friends of Calwa
Attention: Laura K. Moreno,
Executive Director
P.O. Box 7861
Fresno, CA93747
FRIENDS OF CALWA,
a California non-profit organ ization
. Moreno, Executive Director
Taxpayer Federal lD # 27-1546862
, City of Fresno
Exhibit A
Gost Breakdown for Friends of Calwa Regarding the
2014 Project Safe Neighborhoods (PSN) Grant Program
(Performance Period of October 1,2014 - July 31,20171
BUDGET
PERSONNEL SALARIES:
I FTE Youth Goordinator Salary @75% = Total $47,970
l FTE Program Manager Salary @ 5% = Total $4,615
Fringe = Total $6,560
Funds will be used throughout the life of the grant and are calculated throughout 24
calendar months of salary in the amount of $23,400 for the Youth Coordinator for year
one of the project and $24,570 for year two of the project. Salary is calculated based on
a $15.00 hourly rate and 0.75 FTE with a projected 5çlo increase in year two of the
project. The Youth Coordinator will be responsible for the overall direct services of the
project and the mentorship of youth participants.
The Program Manager is devoted to oversee and coordinate the activities of the project
and manage all project personnel. Funds are requested for 24 calendar months of partial
salary in the amounts of $2,250 for year one and $2,365 for year two of the project. The
partial salary calculation is based on a $21.65'hourly rate and 0.05 FTE with a projected
5% increase in year two of the project.
Fringe expenses are charged for each project employee at the currently approved and
anticipated rates for Social Security, Medicare, California Unemployment lnsurance,
Federal Unemployment lnsurance and Employment Training Tax for a total amount of
$3,200 in year one and $3,360 in year two of the project.
OPERATING EXPENSES:
Materials and Supplies = $2,460
Materials and supplies for the project in the amount of $1,200 for year one and 91,260 for
year two of the project are essential to conduct Youth Circle meeting activities, including,
but not limited to; butcher paper, journals for youth participants, art supplies, makers,
crayons, and other similar items. lt is estimated that at least 24 meetings/events will be
conducted with supplies at approximately $50 per meeting with a projected 5% increase
in year two.
Sports Equipmenl = $1,025
Sports Equipment in the amount of $500 for year one and $525 for year two of the project
will be used to purchase soccer balls, basketballs, baseball/softball equipment, and other
sports equipment necessary to carry out planned monthly outdoor activities in order to
nurture community connections and build youth self-esteem while keeping youth off the
streets. Sports equipment is expected to wear and tear due to regular use and will be
replaced during year two of the project with an anticipated 5% increase in purchase cost.
Staff Mileage = Total $2,050
Mileage in the amount of $1,000 is requested in year one and $1,050 in year two of the
project to reimburse project staff for local mileage while on official business. lt is
anticipated that project staff will travel 145 miles per month to attend meetings, provide
project services to youth participants, conduct outreach and other related activities.
Mileage rate is calculated based on the currently approved lnternal Revenue Service's
rate of $0.575 per mile in year one and estimated to increase by 5% in year two of the
project.
Transportation Costs = Total $6,765
Transportation costs in the amount of $3,300 in year one and $3,465 in year two of the
project are for the purchase of bus tokens and quarterly vehicle rentals (including
insurance and gasoline) to allow project participants to participate in Youth Circle
meetings, monthly outdoor activities, and quarterly project events. Bus tokens will be
purchased to provide participants two bus tokens per scheduled meeting/event, as
needed, for a total of 480 bus tokens (2 tokens per participanlx 24 meetings per year) for
a total of $500 ($55.00 per 50 bus tokens) for year one. Vehicle rentals will occur on a
quarterly basis to transport youth participants to outdoor locations. lt is estimated that two
7-passenger vans will be rented each time, for a total expense of $700 ($225 rental, $25
insurance, $100 gas) during each quarter, for a total of $2,800 for year one. lt is
estimated that bus tokens and vehicle rental fees will increase by 5o/o in year two of the
project due to fluctuations in fuel costs and participation.
Communications Costs = Total $2,660
Communications costs in the amount of $1,400 in year one and $1,260 in year two of
the project are to support monthly project staff cell phone stipends in the amount of $25
per month to cover the use of personal cell phones for project related communications
and to pay for wireless internet services to allow project staff to complete project
activities in and outside of the office. Project staff is expected to conduct outreach
activities, conduct meetings off-site, etc. and will require a mobile internet connection to
complete project paperwork and be connected to the organization's email and cloud
based services in order to successfully complete the deliverables of the project.
Communications costs are projected to be higher during year one due to the anticipated
one-time wireless connection fee of $200. lt is anticipated that base communications
costs will increase by 5% during year two.
Payroll Fees and Expenses = Total $2,460
Payroll fees and expenses in the amount of $1,200 in year one and $1,260 in year two
of the project to support payroll processing fees incurred for project staff. ADP charges
the organization $50 per employee, per payroll cycle to process employee paychecks.
Payroll fees are calculated based on a bi-monthly payroll schedule for a total one
project employee ($1OO per month x one employee x 12 months). lt is anticipated that
payroll processing fees will increase by 5% in year two of the project.
lnsurance and lndemnification = Total $3,435
lnsurance and indemnification costs in the amount of $475 in year one and $500 in year
two of the project will support the purchase of commercial general liability insurance,
commercial automobile liability insurance, professional liability insurance, workers
compensation insurance, and employer's liability insurance as required under the
project agreement. lnsurance and indemnification funds are projected to increase by 5%
during year two of the project.
Total Gost for the Duration of this AGREEMENT: $80,000