HomeMy WebLinkAboutGovernor's Office of Emergency Services State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
AGREEMENT FOR
TEMPORARY ASSIGNMENT OF VEHICEL AND EQUIPMENT
THIS AGREEMENT, entered into this 8th day of May, 2018 by and between the between the
GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES)," and City of Fresno Fire
Department, acting by and through its duly appointed, qualified and acting officers,
hereinafter called "ASSIGNEE".
WITNESSETH:
WHEREAS, the State of California has purchased fire apparatus and equipment for the purpose
of responding to incidents in furtherance of the California Fire Service and Rescue Emergency
Mutual Aid Plan; and
WHEREAS, CAL OES is authorized to assign these fire apparatus and equipment to local
jurisdictions throughout the State under written agreements to be staged for CAL OES purposes
and for use by local jurisdictions for the purposes described below; and
IT IS HEREBY MUTUALLY AGREED between the parties hereto as follows: CAL OES
1. ASSIGNMENT. CAL OES hereby transfers possession of the below identified
Hazardous Materials Vehicle and equipment listed on the attached and incorporated by
reference Exhibit "A" (hereinafter, collectively referred to as "Apparatus") to
ASSIGNEE and ASSIGNEE hereby accepts possession from CAL OES.
a. Vehicle Description: 2017 HME AHRENS-FOX Type II
Hazardous Materials Vehicle
Vehicle Designation: HM-52
Vehicle License Number: 1527907
Vehicle Identification Number: 44KFT4286HWZ22898
Value of Vehicle: $538,000.00
Value of Hose and Appliances: $262,000.00
b. Equipment inventories (Exhibit "A") may b mutual written concurrence of the
Y
CAL OES and ASSIGNEE be changed during the term of this Agreement, utilizing property
accountability procedures established or approved by the State.
2. TERM. The term of this Agreement shall commence on May 8, 2018, for ten (10) years
unless terminated pursuant to the terms of this Agreement.
3. CONSIDERATION. Consideration for this Agreement is the mutual benefit the parties will
enjoy by having the Apparatus locally available for use as provided in this Agreement.
4. HousING,MAINTENANCE,REPAIR,AND REPLACEMENT.
a. During the term of this Agreement, ASSIGNEE agrees to adequately house in an
enclosed secure structure, staff, operate, maintain and repair the Apparatus and equipment at its
sole cost and expense, except as otherwise expressly provided in this Agreement. ASSIGNEE
also agrees to complete all reports and maintain records consistent with Section 16 and 17.
1 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
Apparatus shall be housed on property of the ASSIGNEE in a manner to provide,reasonable
protection against inclement weather, sabotage, theft, or malicious damage. Apparatus shall be
maintained in such condition that it is available for immediate emergency use, and at the same
standard as other emergency apparatus operated by ASSIGNEE. Maintenance shall include care
of batteries, tires, appliances, lubrication and fuel, general cleaning and polishing, minor body
repairs and periodic testing. Repairs shall include, without being limited to, motor tune-ups,
transmission, differential and all running gear, brake and exhaust systems, cooling devices
including radiator, and equipment assigned to Apparatus.
b. Repairs to the Apparatus up to $100.00 for each individual item of repair shall be
the responsibility of ASSIGNEE.
C. Repairs to the Apparatus that exceed $100.00 for each individual item of repair
shall be the responsibility of CAL OES on a $100.00 deductible basis, unless in the sole
judgment and discretion of the CAL OES the need for repair results from misuse or negligence
on the part'of ASSIGNEE in the maintenance or use of the Apparatus, in which event the cost of
each such item of repair above $100.00 will be the responsibility of ASSIGNEE. In no event
will ASSIGNEE arrange for repairs costing over $100.00 for any item of repair, whether it is the
responsibility of CAL OES or ASSIGNEE, without first obtaining written authorization from
the CAL OES Fire and Rescue Division.
d. Notwithstanding the foregoing, replacement of batteries and tires for the
Apparatus shall be the responsibility of CAL OES, except to the extent CAL OES determines
that the damage thereto is the result of negligence or misuse on the part of ASSIGNEE, in which
event ASSIGNEE will bear such portion of the replacement cost thereof as the CAL OES
deems equitable. Procurement of tires and batteries is subject to State fiscal policies and
procedures, and written approval must be obtained from the CAL OES Fire and Rescue Division
prior to procurement.
e. Maintenance and repairs must be requested and authorized pursuant to the most
recent version of the CAL OES Fire and Rescue Division Operations Bulletin #18, which is
hereby incorporated into this Agreement by reference.
f. Repair or replacement of the Apparatus transferred hereunder which is lost,
stolen, damaged, or destroyed during mutual aid operations when CAL OES has dispatched or
directed the dispatch of the Apparatus through Regional or Operational Area Fire and Rescue
Coordinators, or when CAL OES has reassigned said Apparatus, shall be the responsibility of
CAL OES. If the loss or damage is due to the negligence of ASSIGNEE, ASSIGNEE shall be
liable to the extent that the CAL OES deems equitable. ASSIGNEE agrees that it will assume
responsibility in full for the repair or replacement of equipment which has been lost, stolen,
damaged or destroyed in operations other than referred to in this paragraph.
g. A Smoke Opacity Test and Ladder Certification Test must be completed annually
by ASSIGNEE. Calibration or recalibration of detection equipment shall be completed as
required by the manufactures recommendation and/or by OSHA.
2 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
5. INSPECTION OF APPARATUS: ASSIGNEE agrees that representatives of the CAL OES
Fire and Rescue Division and other authorized State personnel may inspect the Apparatus at any
time.
6. USE OF THE APPARATUS: The use of the Apparatus is intended to provide for mutual aid,
multiple alarm event and emergency incidents, emergency incidents threatening properties vital
to national defense or important military installations, training of regular, volunteer and auxiliary
firefighters and temporary standby for ASSIGNEE's regular vehicle and the regular apparatus of
other departments while out of service for repairs. The Apparatus is also intended for surge
capacity and to fill in the gaps across the state where there is limited or no response capability.
CAL OES reserves the right to dispatch the Apparatus at the discretion of the Director of CAL
OES, his/her designated representatives, or the Operational Area, and Regional Fire and Rescue
Coordinators. Reimbursements for such deployments use protocols in keeping with master
mutual aid request and include funds for both overtime and backfilling for the deployed members
on a portal-to-portal basis. For uses other than when activated through CAL OES Fire and
Rescue Mutual Aid System to provide Hazardous Materials Mutual Aid in accordance with
the California State Mutual Aid Plan, any portion of the Apparatus assigned that cannot be
decontaminated, or is disposable and cannot be reused, will be billed to the responsible party at
current cost for replacement. The ASSIGNEE will pursue these costs from any identified
responsible parties. In either case the ASSIGNEE will immediately notify the Operational Area
Dispatch Center or CAL OES. The ASSIGNEE further agrees that Cover-in or Standby of an
assigned Aparatus exceeding 90 days is at the discretion of the CAL OES.
7. OPERATING PROCEDURES: The ASSIGNEE will develop and implement written
operating procedures consistent with approved FIRESCOPE Type II Hazardous Materials Team
operational and safety practices and with CAL OES operating procedures that provide clear
instructions for safely conducting activities involved in each Vehicle Personal Protective
Equipment (PPE) and Specialized Equipment.
8" TRAINING AND STAFFING OF THE APPARATUS:
a. ASSIGNEE will staff the apparatus per FIRESCOPE Type II Hazardous Material
ICS standards (http://www.firescope.org/). All personnel assigned to the Apparatus must meet
California Hazardous Materials Type II Response Training requirements and ICS standards
established in Title 8, Industrial Relations Section 5192. The list of personnel that the
ASSIGNEE selects for training must be submitted at a minimum of thirty (30) days prior to the
start of the class for approval by CAL OES Fire and Rescue Division.
b. ASSIGNEE will ensure that continual training is conducted so that the requisite
number of certified Hazardous Materials Specialists will at all times be available to staff and
operate the Apparatus, including when the Apparatus and its staff are activated through CAL
OES Fire and Rescue Mutual Aid System to provide Hazardous Materials Mutual Aid in
accordance with the California State Mutual Aid Plan.
C. Upon such activation by CAL OES Fire and Rescue, ASSIGNEE will provide a
minimum of five staff to the Apparatus who are certified Hazardous Materials Specialists, one of
whom must be trained to the minimum of Assistant Safety Officer HazMat per ICS-HM-222-5,
and meeting or having the equivalent to the requirements found in Title 19 CCR 2520(r).
3 03/201 S
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
Additionally, the five staff provided by ASSIGNEE upon activation by CAL OES Fire and
Rescue must have the following minimum qualifications:
i. Must be capable of identifying known and unknown chemical substances
using a variety of identification methods,procedures, kits, and devices;
ii. Must be able to utilize electronic detection and continuous monitoring
systems;
iii. Must be able to employ proper methods for substance capture, evidence
collection, sampling, and labeling;
iv. Must be able to utilize radiological detection devices for alpha, beta, and
gamma threats;
V. Must be able to ensure proper selection, use, and care of specialized
chemical protective clothing, including totally encapsulating vapor protection,
liquid-splash protection, cryogenic liquids protection, and ultra-high
temperature protection; and
vi. Must be able to use the most up to date technical reference material and
chemical database information, including chemical and physical property
research, and vapor plume and mapping over-lay programs.
d. The ASSIGNEE shall provide a staffing roster of 17 certified Hazardous
Materials Specialists. The staffing roster must allow five certified team members on three shifts
as well as an additional two-team members due to day off and leave occurrences. Further, the
personnel rotation will follow the direction outlined in the California Fire Assistance Agreement
when assigned to an incident.
9. HA7ARDOUs MATERIALS REFRESHER TRAINING: ASSIGNEE agrees to participate in
annual Hazardous Materials refresher training in the form of continuing education and training to
be scheduled cooperatively between the ASSIGNEE and the CAL OES Fire &Rescue Division.
The ASSIGNEE shall prepare and maintain a record which 'contains the identity of the
employee, the date of Apparatus operations training, total number of training hours, and the
means used to verify that the employee understood the training. Refresher training shall be
properly documented to the satisfaction of CAL OES, and shall be shared with the CAL OES .
Fire & Rescue Division using procedures developed mutually by the ASSIGNEE and CAL
OES.
10. APPARATUS OPERATION REFRESHER TRAINING: ASSIGNEE agrees to conduct Apparatus
operations training annually or more often, if necessary, to each employee involved in operating
the Apparatus to ensure that the employee understands and adheres to the current operating and
safety procedures. CAL OES and the ASSIGNEE, in consultation with the employees involved
with operating the Apparatus, will determine the appropriate frequency and type of continuing
education and training for Apparatus operation. ASSIGNEE shall verify that each employee
involved in operating the Apparatus has received and understood the Apparatus
4 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
I
operation continuing education and training requirements. The ASSIGNEE shall prepare and
maintain a record which contains the identity of the employee, the date of Apparatus operations
training, total number of training hours, and the means used to verify that the employee
understood the training. Refresher training shall be properly documented to the satisfaction of
CAL OES, and shall be shared with the CAL OES Fire & Rescue Division using procedures
developed mutually by the ASSIGNEE and CAL OES.
11. PERSONAL PROTECTIVE,EQLuip IENT (PPE) AND SPECIALIZED EQUIPMENT: It shall be the
responsibility of CAL OES to provide response personnel with all other PPE that may be
required by NFPA 1991 and 1992, other NFPA Standards, and California Title 8. It shall be the
responsibility of CAL OES to provide all response equipment listed for the Apparatus in the
FIRESCOPE STANDARDIZED HAZARDOUS MATERIALS TYPE II EQUIPMENT LIST
which is located at http://www.firescope.org/.
12. DISPATCHING: All movement of the Apparatus shall be handled through the official
dispatching channels of ASSIGNEE. ASSIGNEE dispatchers will recognize and act on all
official requests for movement of the Apparatus in conformance with the Fire and Rescue Annex
(California Fire and Rescue Mutual Aid System) to the State Emergency Plan and its subsequent
revisions. CAL OES reserves the right to dispatch, direct the dispatch of, or temporarily reassign
the Apparatus whenever the Apparatus is essential to the protection of life and property in
another jurisdiction or in the best interest of the CAL OES. The ASSIGNEE shall immediately
notify CAL OES when the Apparatus is dispatched to (local or regional) emergencies other than
that for State Mutual Aid. The ASSIGNEE shall notify the CAL OES Fire & Rescue Division
when the Apparatus is used for exercises or to conduct training.
13. MUTUAL AID RESPONSE: Procedures for mutual aid response shall be in accordance with
California Fire Service and Rescue Emergency Mutual Aid Plan.
14. REIMBURSABLE RESPONSE: Reimbursement for mutual aid may be provided pursuant to a
governor's disaster proclamation or when conditions warrant invoking the California Fire
Assistance Agreement, Emergency Management Assistance Compact, or the Interstate Compact
as appropriate. There is no other existing provision for mutual aid reimbursement.
15. TRAINING COST:
a. CAL OES will pay for the training, outlined in paragraph 8 above, which
includes tuition, in-state travel, and backfill. Travel costs are calculated using the established rate
based on the current California Fire Assistance Agreement with CAL OES Fire and Rescue
Division. In the event that an agency-identified individual does not attend or is unsuccessful in
completing any training paid for by CAL OES the ASSSIGNEE will be responsible for all costs
including backfill, travel, and tuition. All costs for training, including travel and backfill, must be
preapproved in writing by CAL OES.
b. If training is less than 50 miles from home fire station backfill will cover 12 hours
the member is in training status. If training is more than 50 miles, backfill will cover all of the
scheduled hours in training and travel of that member.
5 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
i GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
C. Those receiving the reimbursable training are, expected to fulfill a minimum 1
(one) year commitment. ASSIGNEE will be required to reimburse CAL OES for those who
attended the reimbursable training but did not fulfill the minimum time commitment so those
funds can be used to train another•team member.
16.. REPORTS AND RECORDS: ASSIGNEE shall maintain daily and monthly reports on the
details of Apparatus use on CAL OES F-101 Form. Written results of all tests and reports shall
be forwarded to CAL OES' Fire and Rescue Division (Special Operations and Hazardous
Materials Section), by the end of the calendar year. The most recent copies of the tests and
reports shall be maintained in the Apparatus logbook.
17. REPORT OF ACCIDENTS: ASSIGNEE shall immediately notify the CAL OES Fire and
Rescue Division following any and all accidents involving the Apparatus. It shall be the
responsibility of ASSIGNEE to fill out State Form 270, 'Report of Automobile Accident," and
file the report with the Governor's Office of Emergency Services. A copy of this report shall be
retained by the ASSIGNEE and the original and four copies forwarded to CAL OES.
18. INSURANCE PROTECTION (Non- State Agencies):
a. ASSIGNEE agrees forthwith to furnish evidence of insurance protecting the legal
liability of the ASSIGNEE and CAL OES for liability and/or property damage with a combined
single limit of$1,000,000.00 per occurrence, by means of a Certificate of Insurance naming the
State of California as Additional Insured. Said certificate shall contain an Agreement by the
insurance company that it will not cancel Fsaid policy without 15 days prior written notice to the
CAL OES and that CAL OES is not liable for the payment of any premiums or assessments
thereon. Said certificate must include the description of the apparatus including VIN, state
license number, and CAL OES unit number.
b. In the event the ASSIGNEE is self-insured, ASSIGNEE in lieu of a certificate of
insurance shall furnish CAL OES a written statement of such fact. In such event, ASSIGNEE
agrees to hold the CAL OES harmless from any personal injury or property damage claims
arising out of its maintenance, use or operation of the Apparatus under the terms of this
Agreement.
C. Physical damage insurance, including collision coverage and comprehensive
coverage, must be obtained. The State of California will be named as a loss payee. In the event
of a non-total loss, ASSIGNEE is responsible for returning Apparatus to original standard. The
description of the Apparatus and the necessary amount of insurance required is outlined in
attached Exhibit "B" which is by this reference made a part hereof.
19. INSURANCE PROTECTION (State Agencies: Any insurance necessary for coverage of the
Apparatus will be the sole responsibility of the department having custody of the Apparatus,
including when it directs, dispatches, and controls the use of the Apparatus. ASSIGNEE agrees
to report Apparatus as being under its control to the Insurance Officer, Department of General
Services.
6 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
20. TERMINATION OF AGREEMENT:
a. Either party may terminate this agreement upon fourteen (14) days' written
notice to other party.
b. ASSIGNEE may relinquish and CAL OES may repossess the Apparatus at
any time for any reason upon fourteen (14) days' notice to the other party.
c. CAL OES may repossess any portion of the Apparatus without written notice
whenever it deems the same is not being maintained or used in accordance
with this agreement.
d. Upon the termination of this agreement, ASSIGNEE agrees to return the
Apparatus in the same condition as received with reasonable wear and tear
excluding damage due to acts of God and conditions over which ASSIGNEE
has no control.
e. 'As inventory changes occur, or items of equipment are replaced, deleted or
added by CAL OES or replaced by ASSIGNEE, it is mutually agreed that it
will be concurrently documented and added as an exhibit to this agreement.
ASSIGNEE further agrees that all replacements for equipment or the
Apparatus will be made with identical or substantially like items as approved
by the CAL OES.
f. Nothing in this agreement shall be construed to create a new property interest
or right of action for the ASSIGNEE.
21. UNAUTHORIZED USE OF CAL OES-APPARATUS AND EQUIPMENT: Use of this Apparatus
other than as specified in this Agreement will be considered a breach of this Agreement.
22. USE OF RADIO EQUIPMENT:
a. CAL OES will furnish at CAL OES'S sole cost, radio equipment installed in the
Apparatus to be operated on the following frequencies: 151.145 - 170.925 .
b. CAL OES agrees to maintain said equipment without cost to ASSIGNEE.
C. The ASSIGNEE agrees to operate said radio equipment in accordance with the
Rules and Regulations of the Federal Communications Commission.
d. CAL OES remains the owner of all radio equipment provided to
ASSIGNEE, and all applications to the Federal Communications Commission seeking authority
to add modify or replace radio equipment covered by this agreement shall be made by CAL
OES. To activate this agreement and in compliance with the control requirements of the
Communications Act of 1934, as amended, CAL OES hereby deputizes the Chief of
ASSIGNEE, and such volunteers, regularly employed and salaried assistants as shall be
designated by the Chief as his agents to operate said radio equipment as specified in paragraph
"c" above.
7 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
23, Assumes No Liability: CAL OES assumes no liability hereunder for claims or losses
accruing or resulting to any person, firm or corporation as a result of ASSIGNEE
furnishing or supplying work, services or material or services in connection with the
performance of this Agreement or for any claims and losses accruing or resulting to any person,
firm or corporation injured or damaged by performance of either party hereunder.
24. NOTIFICATION PROTOCOL:All notices must be made in writing and deposited in the U.S.
mail, registered and postage prepaid and addressed as follows: To the ASSIGNEE at the City of
Fresno Fire Department, 911 H Street, Fresno, 93721 and to CAL OES Fire and Rescue
Division at 3650 Schriever Ave., Mather, CA 95655. Nothing herein contained shall preclude the
giving of any such notice by personal service.
25. - ALTERATION: It is mutually understood and agreed that this agreement cannot be
amended or changed unless amended in writing and signed by the parties hereto. All prior oral
agreements are superseded by this agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement upon the date first
above written.
ASSIGNEE: CAL OES:
Civ of Fresno Fire Department Mark Ghilarducci
Director,
Governor's Office of Emergency Services
,Kerry Donis, Fire Chief Kim Zagar' e Fire and Rescue hie Q
APPROVED AS TO FORM
CITY RNEY'S FI
BY:
. 4�u� DE CITY ATTOR
ATTEST:
YVONNE SPENCE, CMC
CITY CLf..PK
By 3[zo 119
aUty
8 03/2018
Agreement for Temporary Assignment of Vehicular Equipment
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State of California
GOVERNOR'S OFFICE OF EMERGENCY SERVICE
f Fire and Rescue Division
l EXHIBIT "B"
INSURANCE REQUIREMENTS
Part of the Agreement through which the State makes a temporary transfer of vehicular equipment is the
Agreement on the part of the ASSIGNEE to furnish certain evidence of insurance. Your organization, as
an ASSIGNEE of equipment, will want to be mindful of these requirements and assure they are complied
with. If self-insured, in lieu of a certificate of insurance, a written statement of self-insurance shall be
furnished on official letterhead and agreeing to hold Cal OES harmless from any personal injury or
property damage claims arising out of the maintenance, use or operation of the Apparatus.
Liability Insurance
A certificate of insurance shall be furnished to the State providing minimum limits of insurance as
follows:
BODILY INJURY and PROPERTY DAMAGE LIABILITY$1,000,000.00 PER OCCURENCE
A certificate of insurance will have the following provisions included:
1. The State of California shall be named Additional Insured.
2. The insurance company shall agree that in the event of cancellation, 15 days prior written
notice will be given to the State.
3. The State shall not be responsible for premium or assessments.
4. Certificate of Insurance must include the description of the Apparatus including identification
number, State license number and Cal OES unit number.
Physical Damage Insurance
The transfer agreements place certain responsibilities upon your organization for the safekeeping of the
vehicle and equipment. The State will -look to your organization for reimbursement for repair or
replacement cost in the event the vehicle or equipment is damaged by misuse or negligence or by other
causes, except normal wear and tear, acts of God and conditions over which your organization has no
control.
Description of Apparatus
VEHICLE VALUE
2017 HME AHREMS-FOX lype II Hazadus Materials Vehicle $538,000.00
License Number: 1527907
VIN Number: 44KFT4286HWZ22898
Engine Number: HM-52
EO UIPMENT
Hose and Appliances $26Z000.00
B-1 03/2018
Agreement for Temporary Transfer of Vehicular Equipment