HomeMy WebLinkAboutRossDrulisCusenbery Architecture, Inc - First Amendment to Agreement - 10.02.23FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT (Amendment) made and entered
into as of this 2-4t2- day of 6"Vf$6fL 2023, amends the Agreement entered into
between the CITY OF FRESNO, a California municipal corporation (City), and
RossDrulisCusenbery Architecture, Inc., a California corporation (Consultant).
RECITALS
WHEREAS, City and Consultant entered into an Agreement dated January 13,
2022, for professional architectural services for the design of plans and general
construction contract documents for the Fresno Fire Department Regional Training
Center (Agreement); and
WHEREAS, Consultant has completed the Part 1 B Schematic Design Documents
portion of the Agreement; and
WHEREAS, due to high estimated construction costs exceeding available project
budget, it was determined that a new project site would be required and the Fresno Fire
Department identified the State Center Community College District (SCCCD) First
Responders Center Campus as a potential solution; and
WHEREAS, City and Consultant now desire to modify the scope of work therein
by requiring additional services.
AGREEMENT
NOW, THEREFORE, the parties agree that the Agreement be amended as
follows:
1. Consultant shall provide additional services as described in Attachment A,
attached hereto and incorporated herein by reference. Such additional services shall be
completed within the timeframes provided in this Amendment.
2. Consultant's sole compensation for satisfactory performance of all services
required or rendered pursuant to this Amendment shall be a total fee of $2,951,601.
3. In the event of any conflict between the body of this Amendment and any
Exhibit or Attachment hereto, the terms and conditions of the body of this Amendment
shall control and take precedence over the terms and conditions expressed within the
Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit
or Attachment hereto which purport to modify the allocation of risk between the parties,
provided for within the body of this Amendment, shall be null and void.
4. Exhibit B "MINIMUM LIMITS OF INSURANCE" PROFESSIONAL
LIABILITY (Errors and Omissions) shall be replaced with the following:
(i) $2,000,000 per claim/occurrence; and,
(ii) $4,000,000 policy aggregate.
5. Except as otherwise provided herein, the Agreement entered into by City
and Consultant, dated January 13, 2022, remains in full force and effect.
[Signatures follow on the next page.]
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IN WITNESS WHEREOF, the parties have executed this Amendment at Fresno,
California, the day and year first above written.
CITY OF FRESNO,
a municipal corporation
By:
Randall W. Morrison, PE
Director
Capital Projects Department
ATTEST:
TODD STERMER, CMC
City Cie
By:
-5�A5run 1vo C�
Deputy
APPROVED AS TO FORM:
ANDREW JANZ
City ;Ao7y
B:
or hoan Date
Deputy
Addresses:
CITY:
City of Fresno
Attention: Mike Mooneyham, PE
Licensed Professional Engineer
2600 Fresno Street, Room 4016
Fresno, CA 93721
Telephone No. 559-621-8623
Attachment: Attachment A
ROSSDRULISCUSENBERY
ARCHITECTURE, INC., a California
Corporation
a
By:
Name: M-cN%o-t\ \P . s S
Title: Pre-,.Ae�—`'C—
(If corporation or LLC, Board Chair, Pres.
0
Nan
Title: G
(If corporation or I-L CFO, Treasurer,
Secretary or Assistant Secretary)
REVIEWED BY:
Mike Mooney m, PE
Licensed Professional Engineer
Capital Projects Department
CONSULTANT:
RossDrulisCusenbery Architecture, Inc.
Attention: Michael Ross, AIA, NCARB,
Principal
18294 Sonoma Highway
Sonoma, CA 95476
Telephone No. (707) 996-8448
FAX: (707) 996-8542
Attachment A
ADDITIONAL SCOPE OF SERVICES
Consultant Service First Amendment to Agreement between City of Fresno (City) and
RossDrulisCusenbery Architecture, Inc. (Consultant)
Fresno Fire Department Regional Training Center
Additional Scope of Services includes, but is not limited to: professional services related
to the change in project location from 6375 Central Avenue to the State Center
Community College District (SCCCD) First Responders Center Campus, 3300 North
Avenue, Fresno, CA (Part 1 and Part 2) and Part 3 Preparation of Construction
Documents and Permit Facilitation, Part 4 Bidding Services, and Part 5 Construction
Phase Services.
Division of the State Architect (DSA) Review
Due to the change in location to the SCCCD First Responders Center Campus, this
project will be subject to DSA plan check review, Inspector of Record ([OR) inspection,
and construction phase service requirements.
Services Provided Under This Amendment
The Consultant will provide Basic and Specialty Consultant services for this contract as
listed below:
Basic Services
• Architecture
• Structural Engineering
• Mechanical Engineering — including LPG system and excluding gas fired props
• Plumbing Engineering
• Fire/Life Safety Engineering
• Electrical/Lighting Engineering
• Landscape Architecture
• Cost Consultant
• Low Voltage Systems Consultant
• Title 24 Cal Green Consultant
Specialty Consultant Services
• Fire Training Center Subject Matter Expert Consultant
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Part 1 — Program Verification & Site Master Plan
1.0 — Program Verification
Prior to starting work, the Consultant and specialty sub -consultants will meet with the
Fresno Fire Department (FFD) to verify the facility program requirements for the project.
Following program verification, the Consultant will review three to four Site Test Fit
options for the site for FFD's consideration_ The Consultant will endeavor to reutilize the
same designs for the fire training tower and single -story residential burn building
developed for the Central Avenue site for this project. Based on the approved program
and updated BOD site test fit, the Consultant will produce a new Program Level
Construction Cost Estimate for the facility at the SCCCD site. The approved program, site
test plan, conceptual design drawings and the construction budget will form the Basis of
Design (BOD) for the preparation of Schematic Design (SD) Documents for the project.
1.A — Schematic Design Documents
Based on the approved program, conceptual site plan and budget, the Consultant will
prepare for approval by the FFD, SCCCD and City staff, Schematic Design Documents
consisting of design drawings, outline specifications and other documents illustrating the
scale and relationship of the components of the project.
Schematic Design Documents will consist of plans and design narratives containing
conceptual layouts, sketches, and schematic design criteria, sufficient to present
concepts of all major elements, building systems, equipment, and landscape design
proposed for construction which complies with the budgets for each phase. During this
phase the Consultant will assist City staff in CEQA coordination and prepare the Project
Description, Site Master Plan and other architectural and civil engineering data necessary
for the Initial Study.
Activities/Deliverables:
• Prepare schematic design drawings based on the approved site master plan
developed in Part 1.0
• Coordination with FFD
• Present alternatives to FFD and SCCCD for review
• Building & Prop Design
o Civil Site Plan
o Architectural Site Plan
o Floor Plans
o Roof Plans
o Building Elevations and Sections
• 3D Renderings
• Meet with the SCCCD, City Building and Public Works Department for occupancy &
code compliance requirements
• CEQA Coordination
• Consultation with SCCCD and public agencies relative to public utilities, easements,
and zoning requirements
• 100% SD Construction Cost Estimate
• Present Schematic Design documents and cost estimate to FFD and Capital
Projects Department for review and approval
Part 2 — Design Development Documents
2.0 — Preparation of Design Development Documents
Based upon the accepted schematic design documents and the Construction Budget,
including authorized revisions thereto, the Consultant shall prepare Design Development
documents consisting of drawings and other documents to fix and describe the size and
character of the Project as necessary to show treatment of significant details. In addition,
the Consultant shall provide outline specifications of the work indicating the kinds of
materials, systems, and other such design elements as may be required. The Consultant
will also prepare a 100% Design Development Construction Cost Estimate. The Design
Development documents, cost estimate and the specifications shall be subject to review
and acceptance by City staff.
Activities/Deliverables:
• A/E Design Development Drawings
• Coordination with FFD
• Coordination with SCCCD
• Outline Specifications
• Engineering Analysis
• Refinement of Design Strategies
• Material Selections
• 100% DD Cost Estimate
• City Review and Approval
• Design Presentation to FFD
Part 3 — Construction Documents & Permit Facilitation
Following receipt of written authorization to proceed, the Consultant will prepare
Construction Documents (CD), and provide permit facilitation services per the following
scope of work.
3.0 — Preparation of Construction Documents
Based on the approved Design Development documents and construction budget, the
Consultant shall prepare detailed plans and specifications setting forth the complete work
to be done, including the materials, workmanship, finishes and equipment, fixtures, and
site work requirements. The Consultant shall also prepare necessary technical
specifications of the general construction contract. Such documents shall be subject to
the review and acceptance by City staff. The Consultant shall cooperate with, assist and
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be responsive to the City's Purchasing Manager in preparation of all documents including,
without limitation, slip -sheeting final documents for printing when requested. Final
drawings shall be drawn in Revit format capable of being printed or reproduced by a
process providing a permanent record in black on vellum, tracing cloth, polyester base
film, or high -quality bond copy. Bid, general conditions, contract and bond document
forms or formats regularly used by City staff shall be used by the Consultant unless City
staff determines they would be impractical for this Project. The Consultant will be
responsible for assuring that the special conditions, technical specifications, and any
other documents prepared by the Consultant are consistent with any documents regularly
used by City staff. The Consultant will prepare two construction cost estimates at 50%
and 95% Construction Documents. The Consultant's drawings and specifications will set
forth in detail the requirements for the permitting and construction of the Project.
Activities/Deliverables:
• Prepare 50% Construction Documents
• Provide 50% level Construction Cost Estimate
• FFD Review and Comment
• Prepare 95% Construction Documents
• 95% CD Phase Construction Cost Estimate
• FFD and SCCCD Review and Comment
• Complete 100% Construction Documents for Permit Submission
• Plan Check Review and Consultant Back Check Revisions
• Finalize 100% Construction Documents and Specifications for Bidding
3.A — Permit Facilitation
The Consultant will prepare permit documents for submission to the State of California
Division of the State Architect (DSA) and the City of Fresno Building Department for Plan
Check and Building Permit purposes. The Consultant will provide the following permit
facilitation services:
• Provide Permit Documents, Specifications and Calculations for building permit
application purposes
• Meet with DSA to orient them on the project
• Submit DSA documents
• Respond to DSA plan check requirements
• Respond to City Plan Check Review Comments
• Prepare Back Check Drawings for resubmission to DSA, Building Department,
Public Works, Fire Marshal, and Planning Departments
• Prepare Plan Check Review Comment Response Spreadsheet
• Prepare final Construction Documents including resolved Plan Check review
comments
• Finalize permit documents and post to DSA
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Part 4 — Bidding Services
4.0 — Bidding Services
The Consultant will provide Contract Documents inclusive of all drawings, specifications,
and supplemental data to competitively bid the project to multiple contractors. The
Consultant will assist City staff in responding to RFI's from Bidders and in reviewing bids.
City staff will provide all 'Front End" Specifications and Instructions to Bidders and the
Contract between City staff and General Contractor for inclusion in the Project Manual
prepared by the Consultant. City staff will solicit competitive bids from qualified general
contractors.
Part 5 — Construction Phase & General Contract
Consistent with Part 5 of the Consultant Services Agreement, the Consultant will respond
to RFI's, process submittals, review shop drawings and resolve construction related
issues within the contractual time frames. The Consultant assumes City staff will engage
a Construction Manager to prepare all construction meeting minutes and action items,
monitor the construction schedule prepared by the General Contractor and maintain the
RFI log for the project. The Consultant will coordinate with DSA during this period,
responding to DSA construction phase service requirements. Assumed construction
duration is 24 months.
Activities/Deliverables Includes:
• Prepare a conformed set of Construction Documents with all addenda
• DSA coordination and CA process
• Attend Regular Construction Meetings — Primarily virtual meetings
• Prepare Field Observation Reports
• Review and Respond to Submittals and RFIs
• Provide Clarification Drawings as Required
• Review Contractor's Cost Proposals
• Prepare Punch List
• Site Visits and Final Punch List
• Review Contractor's As -Built Record Drawings for Completeness
Compensation
Payment for all services is based on the percentages listed below for each Part of the
First Amendment to the Consultant Services Agreement. Fees will be billed monthly in
accordance with the work completed.
Part 1: Program Verification & Site Master Plan (15%) $ 442,095
Part 2: Design Development Documents (19%) $ 541,035
Part 3: Construction Documents and Permit Facilitation (40%) $ 1,147,109
Part 4: Bidding Services (2%) $ 70,469
Part 5: Construction Phase Services (24%) $ 689,143
Reimbursable Allowance $ 61,750
Total Professional Services Fee $ 2,951,601
Schedule
Time allotted for each part is summarized below.
Part 1: Program Verification & Site Master Plan 98 calendar days
Part 2: Design Development Documents 105 calendar days
Part 3: Construction Documents and Permit Facilitation 168 calendar days*
Part 4: Bidding Services 84 calendar days
Part 5: Construction Phase Services 730 calendar days (estimated)
* Time allotted for Preparation of Construction Documents. The timeline for Permit
Facilitation is dependent upon the review process of the various regulatory agencies
involved with the project and is estimated to be approximately 168 calendar days
additional.
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