HomeMy WebLinkAboutLandry Consulting, LLC 2nd Amendment to Consultant Srvcs Agreement - 1-30-24 DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT
This Second Amendment to the ConSqltg8t2&'�Arvices Agreement for Airport Safety
Management System is made as of , (Effective Date) by
and between the City of Fresno, California, a Municipal Corporation (Fresno), and Landry
Consulting, LLC., (Landry).
RECITALS
WHEREAS Landry desires to perform, and City desires to have Landry perform,
consulting services (Services) as an independent contractor to City at and for Fresno
Yosemite International Airport (FAT); and
WHEREAS, City and Fresno entered into the Consultant Services Agreement for
Airports Safety Management System (SMS), which became effective March 1, 2020; and
WHEREAS, City and Fresno entered into the First Amendment to Consultant Services
Agreement for Airports SMS, which became effective August 17, 2021; and
WHEREAS City desires to add implementation of the SMS program at FAT, and City
desires to have Landry and their subcontractor perform Phases 2 and 3 of the SMS
program as a part of the current Agreement at FAT; and
NOW THEREFORE, the Parties agree as follows:
1. AMENDMENTS TO THE AGREEMENT
A. Section 1, Services, Exhibit A-1 shall be amended to include Exhibit A-2 as
attached to this document.
B. Section 3(a), Compensation, shall be amended as follows:
(a) CONSULTANT'S sole compensation for satisfactory performance of all
services required or rendered pursuant to this Agreement shall be a total fee
of Three Hundred Eighty Thousand dollars ($380,000) per year. Such fees
include all expenses incurred by CONSULTANT in performance of the
services.
2. GENERAL
All other terms and conditions of the Agreement shall remain in full force and effect. In
the event of any conflict between the terms of the Agreement and the terms of this Second
Amendment, the terms of this Second Amendment shall prevail.
[Signatures on following page]
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DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
AS WITNESS, this Second Amendment has been executed by the duly authorized
officers of the parties on the Second Amendment Effective Date set above:
CITY OF FRESNO, LANDRY CONSULTING LLC.,
A Ca ' aiduAoicipal corporation A W 'sac t�a-J imited Liability Company
Sb�By: 2/26/2024 By: yam_ �1/30/2024
� _ "�� _ �-
Henry Thompson,
Director of Aviation Name: Joanne Landry
Title: Principal
APPROVED AS TO FORM: (If corporation or LLC., Board Chair,
ANDREW JANZ Pres. or Vice Pres.)
City A Oy9ned by: ��'1
LV'AAn,� (,O( 2/6/2024 By
By. 1CFC5444CAA64DB
Brandon Collet Date Name:
Assistant City Attorney
Title:
ATTEST: (If corporation or LLC., CFO, Treasurer,
TODD STERMER, CMC Secretary or Assistant Secretary)
City Ci�rk,�. by:
REVIEWED BY:
�i�,,a, L 6Lk;r 2/26/2024
By: Joanne Landry
Deputy
Addresses:
CITY: CONSULTANT:
City of Fresno, Airports Department Landry Consulting LLC.
Fresno Yosemite International Airport Attention: Joanne Landry
Attention: SMS Manager 3801 Edgewood Dr.
4995 E. Clinton Way Vancouver, WA 98661
Fresno, CA 93727-1525 Phone: 206-714-7663
Phone: (559) 621-4500 FAX: 888-485-2388
FAX: (559) 251-4825
Attachment:
Exhibit A-2—Amended Scope
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DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
EXH IBIT A`2
DocuSign EnvelopeDEC75B96-A79F-48F7-A7BA-BA05BOABO194
. Phase � Scape of IN�rk
City
Safety Management System
Consulting Services _ _ z
1�
of • Airports Department
LANDRY
Landry •
3801 Edgewood Drive
Vancouver; •:..
December2023
DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
Phase 2 Scope and Budget—Fresno Yosemite International Airport
Table of Contents
1 Introduction..........................................................................................................................................1
2 Approach...............................................................................................................................................1
3 Schedule................................................................................................................................................1
4 Task Descriptions..................................................................................................................................2
4.1 Task 0—Project Management......................................................................................................2
4.2 Task 1—Complete Remaining Section of the SMS Manual Ready for FAA..................................2
4.3 Task 2—Develop Remaining Key Components and Elements.........................:......:.....................2
4.4 Task 4—Deliver all Program Elements..........................................................................................2
4.5 Task 5—Program Rollout Planning...............................................................................................2
4.6 Task 6—Phase 2 Training and System Rollout..............................................................................2
5 Deliverables...............................................................................................................--..........................3
6 Budget...................................................................................................................................................4
List of Tables
Table1—Phase 2 Deliverables by Task.........................................................................................................3
Table2—Phase 2 Budget by Task.................................................................................................................4
Table3—Staff Rates......................................................................................................................................4
List of Figures
Figure1—Phase 2 Project Schedule.............................................................................................................1
Page i LANDRY
DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
Phase 2 Scope and Budget—Fresno Yosemite International Airport
Introduction
Landry Consulting LLC(Landry) is Small, Disadvantaged,and Women-owned Business Enterprise
(SBE/DBE/WBE) registered in multiple states including California under the California Unified
Certification Program (CUCP). Landry was established in 2008 and offers consulting services to the
aviation industry focusing on the design, development, and implementation of Safety Management
Systems(SMS) and Safety Risk Management(SRM)solutions. Landry's services include gap and business
analyses,strategic planning, process analyses, implementation planning, information technology,
program integration, performance measurements, communication and media campaigns, and skills
development and delivery.
Landry proposes to continue providing on-call,as-needed SMS consulting services to the Fresno
Yosemite International Airport(FAT)for the ongoing development and implementation of the airport's
SMS in accordance with Federal Aviation Administration (FAA) regulations. Landry's mission is to deliver
quality and expert services to improve safety at client airports through practical, useful, and measurable
change.
2 Approach
The Landry Team's proposed approach to continue development of the current SMS project phases,tasks,
and deliverables is to work closely with the FAT SMS and Project Manager to provide the most effective
expertise and support in the areas that are the highest priority and require additional assistance.
Landry has been collaborating with FAT since 2020.Various SMS components and elements have been
developed since that time including delivery of the FAT mandated Implementation Plan. Phase 2 intends
to complete all core components including the SMS Manual and preparation for rollout.
3 Schedule
Figure 1 displays a proposed project schedule for the Phase 2 task and budget planning.The proposed
project schedule depicts a one-year duration to accomplish identified SMS tasks and deliverables.
Figure 1—Phase 2 Project Schedule
# Phases and Key Tasks 2024
Phase1 Planning and Development Qi JQ2 Q3 Q4
O Project Management =
1 Complete Remaining Sections of the SMS Manual Ready for FAA =_
2 Develop Remaining Key Components and Elements I I I I I 1
3 Deliver all Program Elements
4 Program Rollout Planning
5 Training and System Rollout
Key milestones
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DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
Phase 2 Scope and Budget—Fresno Yosemite International Airport
4 Task Descriptions
4.1 Task 0— Project Management
Landry believes the project management role is critical to the success of the SMS and will continue to
provide planning,weekly meeting agendas,status reports and budget tracking to ensure the Phase 2
effort is carefully managed.
4.2 Task 1 — Complete Remaining Section of the SMS Manual Ready for FAA
Landry and FAT have developed a draft SMS Manual. Phase 2 will ensure the Manual is completed and
compliant with the FAA requirements outlined in the AC 150_5200_37A, Subpart E, and the rulemaking.
Additional sections,content, and formatting will be completed to prepare the document for FAA
delivery.
4.3 Task 2— Develop Remaining Key Components and Elements
Landry and FAT responded to a detailed questionnaire that completed a Gap analysis of existing and
required SMS components and elements.The results of the questionnaire will be applied in Phase 2 to
guide development of missing SMS components and elements The priority will be to complete the SMS
Manual; however, any long-lead time development items such as training courses will be prioritized to
ensure the SMS is ready for rollout.
4.4 Task 4— Deliver all Program Elements
When all components of the SMS are developed and operational, key Management, Operations,and
SMS staff are trained and ready to receive reports, and software systems are in place to manage the
process,the Team recommends an incremental rollout.The initial rollout should be for internal staff to
test the system and when ready,the SMS can be extended to tenants.
4.5 Task 5 — Program Rollout Planning
To prepare for the full SMS rollout, Landry will work with FAT to develop a training schedule and support
the delivery of training to all staff and orientation to tenants.The initial training planning and course
development will provide options for types of training and the stakeholder community needs.
Additionally,the Team will continue to assist with software requirements, rollout, and support as the
software is ready for implementation.
4.6 Task 6 — Phase 2 Training and System Rollout
In Phase 2 the Team will support software alignment with the SMS processes including rollout readiness
and coordinate system training activities as needed.
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DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA05BOABO194
Phase 2 Scope and Budget—Fresno Yosemite International Airport
5 Deliverables
A list of proposed Phase 2 deliverables is presented in Table 1.
Table 1—Phase 2 Deliverables by Task
Task Deliverable
Task 0-Project Management Status reports,weekly meeting agendas,budget tracking
Task 1 -Complete Remaining Sections
of the SMS Manual Ready for FAA SMS Manual including all sections and appendices
Task 2-Develop Remaining Key
Components and Elements All remaining supporting SMS components and elements
All operational SMS program elements including alignment with
Task 3-Deliver all Program Elements software
Task 4-Program Rollout Planning Preparation for SMS rollout including training, media, software
Integration of staff training and tenant orientation into existing badging
Task 5-Training and System Rollout system
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DocuSign Envelope ID:DEC75B96-A79F-48F7-A7BA-BA0580AB0194
Phase 2 Scope and Budget—Fresno Yosemite International Airport
6 Budget
A proposed project budget by key task is presented in Table 2; staff rates are included in Table 3.The
Budget includes both labor and expenses. Related deliverables are presented in Table 1.The Team plans
to work closely with FAT to ensure the highest priority tasks and deliverables are completed first to
ensure the most effective use of the consultant's expertise and contributions and budget. Onsite trips
will be discussed and approved as needed and a percentage of the budget will be allocated as
contingency.
Table 2—Phase 2 Budget by Task
Task 0-Project Management $ 7,000.00
Task 1 -Complete Remaining Sections of the SMS Manual Readyfor FAA $ 25,000.00
Task 2-Develop Remaining KeyComponents and Elements $ 20,000.00
Task 3-Deliver all Program Elements $ 15,000.00
Task 4-Program Rollout Planning $ 4,500.00
Task 5-Training and System Rollout $ 8,000.00
Expenses no more than four trips $ 5,000.00
Contingency $ 15,500.00
Total Budget Phase 2 $100,000.00
Table 3—Staff Rates
Staff Phase 2 Billing Rate Notes
Landry $224.00 Per hour fee,fully loaded including overhead,profit,etc.
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