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Home My WebLink AboutFresno Area Workforce Investment Corporation 3rd Amendment to Agreement - 2-1-241 THIRD AMENDMENT TO AGREEMENT This Third Amendment to Agreement (Amendment) is effective as of February 1, 2024, (the Effective Date) and amends the Agreement entered into by and between the City of Fresno, a California municipal corporation (City), and Fresno Area Workforce Investment Corporation, a non-profit organization (Service Provider). RECITALS A.The City and Service Provider entered into an agreement dated August 10, 2022 (the Agreement) to provide Youth Development Programs for compensation not to exceed $281,550.00. B.The City and Service Provider amended the Agreement to correct the Scope of Work with the First Amendment dated December 12, 2022. C.The City and Service Provider amended the Agreement and First Amendment to revise the Scope of Work and compensation with the Second Amendment dated June 29, 2023. D.The City and Service Provider now desire to amend the Agreement and First and Second Amendment to revise the compensation therein. E.Entry into this Amendment, the Service Provider agrees it has no claim, demand, or dispute against the City. AGREEMENT NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual promises herein contained, and for other good and valuable consideration hereby acknowledged, the parties agree that the Agreement be amended as follows: 1.Schedule of Fees and Expenses. The Schedule of Fees and Expenses fee is hereby amended to not to exceed $748,680.00, paid on the basis of the rates set forth in the schedule of fees and expenses contained in the attached Exhibit A. 2.Effect of Amendment. Except as expressly modified by this Amendment, the Agreement remains in full force and effect. In the event of any conflict between the Agreement and this Amendment, this Amendment shall control. 3.Except as otherwise provided herein, the Agreement entered into by the City and Service Provider, dated August 10, 2022, First Amendment dated December 12, 2022, and Second Amendment dated June 29, 2023 remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE] DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8 2 IN WITNESS WHEREOF, the parties have executed this Amendment on the date set forth above. CITY OF FRESNO, a California municipal corporation By: Georgeanne A. White City Manager APPROVED AS TO FORM: ANDREW JANZ City Attorney By: Angela M. Karst Date Senior Deputy City Attorney ATTEST: TODD STERMER, CMC City Clerk By: Deputy Date FRESNO AREA WORKFORCE INVESTMENT CORPORATION, a non-profit organization By: Name: Title: (If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: (If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Attachments: 1. Exhibit A – Budget Narrative DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8 Board Chair Dennis Montalbano Lydia Zabrycki Secretary/Treasurer 2/16/2024 2/23/2024 Organization Name:Fresno Area Workforce Investment Corporation Project Type:City of Fresno Job Corp Wrap-Around Services Type/Title Description Time Period Cost Breakdown Cost Project Coordinator Provide oversight for direct staffing to ensure performance of the program. This position will complete and submit all required reports and communicate directly with City staff to ensure program is running efficiently. Will be the direct contact for all program related inquiries. Oct 19, 22 to May 1, 24 $6,251.36 x 18.75% FTE x 18.5 mos. $ 21,684.39 Operational Manager Provide oversight and supervise direct staff to ensure services are processed for the program timely. This position will support and complete all supportive services requests approvals and communicate directly with project director and FRWDB staff to ensure efficiently. July 1, 23 to May 1, 24 $7,340.30 x 28.5 % FTE x 10 mos. $ 20,919.86 Accounting Specialist Position will provide support with financial processes including, monitoring of monthly expenditures to ensure compliance with contract budget and fiscal requirements, reconciliation of local project p-card, processing timesheets for payroll processing, reviewing ledgers and detail monthly for monthly invoices and preparing purchase orders submitted for payment by vendors and reconciles financials monthly. Oct 19,22 to May 1, 24 $4,331.84 x 8.33% FTE x 18.5 mos. $ 6,675.59 Case Manager Position will provide case management to oversee all program services, including supportive services, short-term training, referrals to other community services to address barriers, and job placement services to ensure successful outcome for all enrolled Fellows. Position will be provided using an existing service provider. Oct 19, 22 to May 1, 24 $4,333.33 x.1.00 FTE x 10 mos. $ 80,166.67 Case Manager Position will provide case management to oversee all program services, including supportive services, short-term training, referrals to other community services to address barriers, and job placement services to ensure successful outcome for all enrolled Fellows. Position will be provided using an existing service provider. July 1, 23 to May 1, 24 $4,576.00 x.1.00 FTE x 10 mos. $ 45,760.00 Clerk The Clerk will provide program support to case managers for continued processing of timesheets and supportive services including data entry, file maintenance and retrieval and assistance with customer follow-up, pulling of reports. Clerk will report to program supervisor. July 1, 23 to May 1, 24 $4,194.67 x.1.00 FTE x 10 mos. $ 41,946.67 Payroll Taxes Required payroll taxes based on mandated rates.Oct 19, 2022 to May 1, 2024 FICA @ 7.65%, FUTA @.60%, SUI @ 6.20% and Worker's Comp @ 2.35% $ 25,380.11 Staff Benefits Staff Benefits Oct 19, 2022 to May 1, 2024 Health/Med at 11.51%, Life @ 0.27%, Retirement @ 1.10%, Disability @ 0.12% $ 28,229.91 Personnel Total: $ 270,763.20 Description Time Period Cost Breakdown Cost Local Mileage Local mileage reimbursement for 2 staff calculated on the current IRS approved rate Oct 19, 2022 to May 1, 2024 Local Mileage is calculated at an average of 165.05 miles per month for 2 staff employee at $.655 per mile (165.05 miles per month x 18.5 months x 2 employee x .655 per mile = $4,000.00) $ 4,000.00 One Fresno Youth Workforce Development Program Budget Narrative Cost Category: Personnel (Equus Subcontractor) Cost Category: Operational (Equus Subcontractor) Page 1 of 4 DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8 Organization Name:Fresno Area Workforce Investment Corporation Project Type:City of Fresno Job Corp Wrap-Around Services Description Time Period Cost Breakdown Cost Bank Charges ADP payroll processing fees 2% of total salaries ($217,153.18 X .002 = $434.31) $ 434.31 Postage Postage is cost allocated expense and will cover client mailings, including but not limited to FedEx shipping fees and USPS postage and certified mailings. $13.51 X 18.50 months= $250.00 $ 250.00 Audit Services Equus Workforce Solutions is required to conduct an annual audit for schedule of federal expenditures and indirect cost review. calculated at .20% of total revenue and equals $700.66. ($350,331.20 X calculated at .20% of total revenue and equals $700.66. ($350,331.20 X .20% = $700.66) $ 700.66 Printing Printing costs include, business cards, printing, and copying calculated at $10.81 per month for 18.5 months and equals $200.00. $ 200.00 Office Supplies Office supplies is a cost allocated expense for all office consumables. $81.08 x 18.5= $1,500 $ 1,500.00 Cell Phones Two shared staff charged to project at a cost allocated % and one direct staff members will receive a cell phone stipend. $35/$75 per month for 18.5 months and equals $2,301.59. ((((75*18.5)*18.75%)+(7 5*16*30%)(35*18.5)*8.3 3%)+(35*18.5)+(35*14) +(35.*14)) $ 2,301.59 Insurance General and Professional Liability Insurance for each project, a necessary cost of doing business. $6.00 per $1,000 of revenue and equals $2,101.99. $ 2,101.99 Staff Recruitment All employees are required to pass drug test before they may become an Equus employee. Although most of the employees listed in this budget are current employees, we have included a small amount for new hire or replacements. $200 x 2 staff $ 400.00 Professional Services Adobe and Quickbase licensing fees Adobe Licensing Fees at $15.10 per user per month x 2 staff = $422.80. Quickbase licensing fees totaling $500. $ 922.80 Indirect Cost (Equus sub contractor) Currently our provisional indirect cost rate is 10.43% for the WIOA projects. However, for this project, EWS proposal submitted has elected to charge 9.77% of subtotal direct costs. $283,574.55*0.0977 =$27,702 $ 27,705.23 Recruitment Total $ 40,516.58 Cost Category: Operational (Equus Subcontractor) continued Page 2 of 4 DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8 Organization Name:Fresno Area Workforce Investment Corporation Project Type:City of Fresno Job Corp Wrap-Around Services Service Type Description Time Period Cost Breakdown Cost Support Services Will include a variety of services based on the needs of each Fellow to participate and successfully complete the internships such as childcare, emergency housing, transportation; mileage, stipend, bus passes, car repair services, driver's ed, and driver's license, work attire, uniforms, safety gear, and tools Oct 19, 2022 to May 1, 2024 Estimated at $4,100.00 per x 100 Fellows $ 410,000.00 Direct Services Total: $ 410,000.00 Type/Title Description Time Period Cost Breakdown Cost Senior Deputy Director Directs staff in the implementation of policies, goals and objective to ensure compliance August 10, 2022 to May 1, 2024 .05 FTE @ $6,426.45 x 2 yrs. $ 12,852.91 Program Coordinator Direct oversight and management of staffing and implementation of all project activities, including policies, goals and objectives to ensure grant and fiscal compliance. August 10, 2022 to May 1, 2024 .06 FTE @ $4,598.06 x 2 yrs. $ 9,196.12 Fiscal Account Manager Manages accounting procedures and processes invoices, payment and fiscal reporting. August 10, 2022 to May 1, 2024 .03 FTE @ $2,675.02 x 2 yrs. $ 5,350.04 Administration Total: $ 27,399.07 3.7% *add additional lines if needed, please ensure calculation are correct Total Grant Amount: $ 748,678.85 Cost Category: Administration (No more than 10% of total award) Cost Category: Direct Services Page 3 of 4 DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8 Organization Name:Fresno Area Workforce Investment Corporation Project Type:City of Fresno Job Corp Wrap-Around Services CALCULATED TOTAL: $ 748,678.85 $ - $ 748,678.85 COST CATEGORY COST DESCRIPTION COST PER UNIT/HRS ($)UNITS TOTAL REQUESTED GRANT FUNDS TOTAL LEVERAGE TOTAL PROJECT COST [ex. Personnel][Program Manager] $ 70,000.00 2 140,000.00 - 140,000.00 Personnel Project Coordinator $ 21,684.39 1 21,684.39 - 21,684.39 Personnel Operations Manager 20,919.86$ 1 20,919.86 - 20,919.86 Personnel Accounting Specialist $ 6,675.59 1 6,675.59 - 6,675.59 Personnel Case Manager $ 80,166.67 1 80,166.67 - 80,166.67 Personnel Case Manager 45,760.00$ 1 45,760.00 - 45,760.00 Personnel Clerk 41,946.67$ 1 41,946.67 - 41,946.67 Personnel Payroll Taxes $ 25,380.11 1 25,380.11 25,380.11 Personnel Staff Benefits 28,229.91$ 1 28,229.91 - 28,229.91 Operational Cost Program Operational Cost 40,516.58$ 1 40,516.58 - 40,516.58 Direct Services Supportive Services $ 4,100.00 100 410,000.00 - 410,000.00 Administration Senior Deputy Director $ 12,852.91 1 12,852.91 - 12,852.91 Administration Project Coordinator $ 9,196.12 1 9,196.12 - 9,196.12 Administration Project Accountant $ 5,350.04 1 5,350.04 - 5,350.04 - - - - - See the categories tab for which cost categories to use. Leverage is not required, however there is an opportunity to add Organization leverage to the program One Fresno Youth Workforce Development Program BUDGET DocuSign Envelope ID: 0D58DEF2-3502-4936-950C-7A8A3A4C8AD8