HomeMy WebLinkAboutPoverello House - Second Amendment to Agreement - 12.07.23DocuSign Envelope ID: 8253817B-E1904AC9-13176-364241C1113413
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT (Amendment) is made and
effective upon execution by both parties on oecemher 7, 2023 (the Effective Date),
by and between the City of Fresno, a municipal corporation (City), and Poverello House,
a California non-profit Corporation (Consultant).
RECITALS
WHEREAS, City and Consultant entered into an Agreement, dated September 1,
2019 (Agreement), for professional HOMELESS FAMILY SERVICES (Project) funded
through the HOMELESS EMERGENCY AID PROGRAM (HEAP) for a total fee of
$118,463.50; and
WHEREAS, City and Consultant entered into a First Amendment to the Agreement
on July 1, 2021 to extend the contract term to December 31, 2023 and increase funding
by $148,078.37 using Homeless Housing, Assistance, and Prevention (HHAP) program
funds for a total award of $266,541.87, and
WHEREAS, City and Consultant desire to enter into a Second Amendment to the
Agreement to extend the contract term to June 30, 2024 and to increase the
compensation for Project by $31,680.00 using HHAP program funds for a total award of
$298,221.87.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are
contractual in nature, the mutual premises herein contained, and for other good and
valuable consideration hereby acknowledged, the parties agree that the Agreement shall
be amended as follows:
The term of the Agreement shall be extended to June 30, 2024.
2. The Consultant's sole compensation for satisfactory performance of all
services required or rendered pursuant to the Agreement shall be increased by
$31,680.00 and shall be paid using HHAP funds for a total fee of $298,221.87.
3. Exhibit A is deleted in its entirety and shall be replaced with the "Revised
Exhibit A" attached hereto to reflect the changes in Scope of Work and Budget.
4. In the event of any conflict between the body of this Amendment and the
Agreement, the terms, and conditions of the body of this Amendment shall control and
take precedence over the terms and conditions expressed within the Agreement.
Furthermore, any terms or conditions contained within the Agreement which purport to
modify the allocation of risk between the parties, provided for within the body of this
Amendment, shall be null and void.
[Signatures follow on the next page.]
DocuSign Envelope ID: 825381713-E190-4AC9-131713-364241C11B46
IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno,
California, the day, and year first above written.
CITY OF FRESNO,
a California municipal corporation
poeu5igned by:
By: r
12/19/2023
WUdbM A. White Date
City Manager
APPROVED AS TO FORM:
ANDREr
W pJANZ
City/'1I'By:Lt In IFW I�nA.AY61n, 11/1/2023
Jennifer M. Wharton Date
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clerk
poeu$igned by:
By:
IVI.A. 6LsY 12/19/2023
A138 a
Date
Deputy
Addresses:
CITY:
City of Fresno, Planning and Development,
Housing and Community Development
Attention: Joe Pasillas, Housing and
Neighborhood Revitalization Manager
2600 Fresno Street, CH3N 3065
Fresno, CA 93721
Phone: (559) 621-8053
Attachments:
Poverello House,
a Cali Qjg;,pp.profit corporation
By: V"YAL
Name' Zachary Darrah
Title: chief Executive officer
(if corporation or LLC., Board Chair,
Pres. or Vice Pres.)
By:
Name:
Title:
(if corporation or LLC., CFO., Treasurer,
Secretary or Assistant Secretary)
CONSULTANT:
POVERELLO HOUSE
Attention: Sara Mirhadi
Chief Programs Officer
412 F Street
Fresno, CA 93706
Phone: (559) 498-6988
1. Revised Exhibit A — Scope of Services and Budget
DocuSign Envelope ID: 8253817B-E190-4AC9-B1713-364241C1113413
REVISED EXHIBIT A
SCOPE OF SERVICES $ BUDGET
Service Agreement between City of Fresno
and Poverello House
Homeless Family Services
Proiect Description
The purpose of this program is for our family navigator to provide navigation services to
families experiencing homelessness using the prioritization protocols and procedures
established in the community's homeless response system. The program will provide a
case manager that is dedicated to assisting families with obtaining basic documentation
and linking them to supportive services and housing programs. Below is an outline of the
program:
■ Referrals will be accepted through the Coordinated Entry System (CES), agency
referrals, law enforcement, self -referrals, other community programs, hospitals,
FMCoC partners, and MAP Point sites located in the City of Fresno.
• The family case manager will administer a screening tool to identify immediate
emergency needs, such as medical attention, mental health, housing and shelter.
■ During the initial screening process, diversion strategies will be implemented in
alignment with the community's homeless system policies. Diversion includes
utilizing the client's existing resources, such as family reunification, and linkages
to friends and safe sleeping environments if appropriate. Clients will also be
referred to homelessness prevention and diversion programs in the community.
• If Diversion has been exhausted or is inappropriate, the family case manager will
address the family's immediate needs by linking them to community triage centers
and shelters.
• Short term motel stays will be offered if triage centers and emergency shelters
are at capacity.
• Client data will be entered into the Homeless Information Management System
(HMIS).
The family case manager will work with the client to develop a navigation action
plan to link them to potential supportive services and housing. The family
navigator will utilize tools such as the VI-SPDAT or comparable assessment tool
approved by the FMCoC and the By -name list to link families to resources in the
community.
• The family case manager will have weekly meetings with the family to implement
a supportive service plan and housing goals.
DocuSign Envelope ID: 8253817B-E1904AC9-131713-364241C1113413
• The family case manager will provide transportation for essential services,
documentation collection, and other supportive services.
• The family case manager will also work with the client on increasing income and
identifying any barriers to housing.
• Once a housing plan is set, and the basic documentation is secured, a match
form will be submitted to the community housing matcher.
• Once the match form has been submitted, and a housing program has been
identified and accepted, or a move -in date has been established, the client will be
referred to bridge housing.
The family case manager will meet with bridge housing staff to complete the
transition, and to ensure that the established housing plan is followed through.
The case manager will continue to follow up with the client to ensure that the
housing goals are met.
• Once housed the family case manager will follow up with the client at least once
a month to ensure that the client maintains housing stability for 90 days.
Services to be Provided
The program will provide family case management services to help prevent families from
becoming homeless and to connect families experiencing homelessness with housing.
The family case manager will receive referrals from CES, the HOPE Outreach team,
Fresno Police Department Homeless Taskforce, Multi -Agency Access Program (Map
Point), and other social services agencies. The Navigator will be responsible for obtaining
basic documentation for the client, securing shelter, and navigating the client through the
Coordinated Entry System. Client data will be collected and entered into HMIS promptly,
within three (3) business days. The case manager will assist in securing transportation
for essential services and appointments by using Poverello House vehicles or providing
bus tokens to the client. If necessary, Poverello House will provide families with
emergency food and/or food gift cards. Basic hygiene items will also be made available.
If shelters are at capacity or are unable to accommodate a family household, the case
manager will provide short-term motel assistance or link the client to motel voucher
resources in the community, such as CalWORKs Housing Assistance. Once housing has
been identified either through self -resolving or being matched to a housing program, the
case manager will assist in identifying potential housing units. After the client is housed,
the case manager will meet with the client on a monthly basis for six months to monitor
the client's progress and provide linkage to supportive services and community resources
as needed. If necessary, the case manager will link the client to Fresno County Office of
Education Project Access and other supportive services through the Fresno County
Departments of Social Services and Behavioral Health.
Services will be provided in a culturally, ethically, and linguistically relevant manner. The
family case manager will be bilingual in Spanish, and translation services will be provided
DocuSign Envelope ID: 8253817B-E190-4AC9-B17B-364241C11B413
if necessary. A case plan for services for the client will be developed through the initial
intake process. These services may include linkages to health care, mental health
services, supportive services, substance use programs, child care, legal assistance,
emergency shelter, diversion services, and housing programs.
Target Populations
The target population for these services is families experiencing homelessness including
families at immediate risk of homelessness. Priority will be given to families that are on
the Fresno Madera Continuum of Care By -name list and families who are chronically
homeless. Poverello House will accept referrals from CES, the HOPE Outreach team,
Fresno Police Department Homeless Taskforce, Multi -Agency Access Program (Map
Point), and other social services agencies.
Program Outcomes
The goal of the program is to serve 100 individuals over a six-month period. 80% of those
served will be unique clients. The proposed number served is based on the average family
household size of four. Approximately 5 families per month will be served in the program.
The goal of the program is to navigate families into housing within 90 days.
Performance Measurements
The program will serve a minimum of 100 clients from January 1, 2024 through
June 30, 2024
• 64% of clients exiting the program will achieve safe exits as measured in HMIS,
including all positive temporary exit destinations except for places not meant for
human habitation, or instances where client exit destination was not identified.
40% of those exiting will exit to permanent housing destinations, as measured in
HMIS.
• Clients will have an average length of 90 days of participation in the program.
e 82% of those exiting to permanent housing will do so within 90 days of program
entry.
• 80% of clients that exited to permanent housing will remain housed after 6
months.
Reporting
■ The program will provide a cumulative program performance report on a quarterly
basis, beginning April 1, 2024.
■ The program will provide a bi-annual report on client housing stability, reflecting
whether clients that exited to permanent housing remain housed after 6 months.
DocuSign Envelope ID: 8253817B-E190-4AC9-B17B-364241C11B4B
Data may be drawn from HMIS or collected from the clients directly.
Meetings
Consultant shall meet with City not less than quarterly to discuss the status of the
management, operation, and service coordination of the Project (Meetings). It is agreed
that Meetings may be conducted via a digital platform, unless otherwise requested by
City. Upon the request of the City and upon reasonable advance written notice,
Consultant shall arrange to meet City and or City's Representative at an agreed upon
location.
Family
Services Budget
6-Month Contract Period: 1/1/2024 — 6/30/2024
Budget Category
Total
Personnel
Salaries
$
21,840.00
Benefits @ 20%
$
4,368.00
Taxes @ 8.65%
$
1,889.16
Total Personnel
$
28,097.16
Services & Supplies
Travel Costs
$
982.50
Program Supplies
$
1,091.77
Total Non -Personnel
$
$
2,074.27
30,171.43
Direct Costs
Indirect Costs @ 5%
$
1,508.57
Grand Total
$
31,680.00
Tina Your
From: DocuSign NA3 System <dse_NA3@docusign.net> on behalf of Gloria Meyers via
DocuSign <dse_NA3@docusign.net>
Sent: Tuesday, December 19, 2023 11:56 AM
To: Clerk
Subject: Complete with DocuSign: Second Amendment to Homeless Family Services Agreement
with Poverello -...
External Email: Use caution with links and attachments
DocuSign
r, Gloria Meyers
LN gloria.meyers@fresno.gov
Requesting City Manager and City Clerk signature on the Amended Agreement with
Poverello House for Homeless Family Services. This item was Approved by City
Council on December 7, 2023. Agenda number: ID 23-1598.
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