HomeMy WebLinkAbout2023-10-16 PRAC Agenda PacketMonday, October 16, 2023
5:30 PM
City of Fresno
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
Council Chambers (In Person and/or Electronic)
Parks, Recreation, and Arts Commission
Chair - Kimberly McCoy
Vice Chair – Jon Dohlin
Commissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Kelly Kucharski
Commissioner - Laura Ward
Commissioner – Vacant
Meeting Agenda - Final
Regular Meeting
October 16, 2023Parks, Recreation, and Arts
Commission
Meeting Agenda - Final
THE FRESNO CITY COUNCIL WELCOMES YOU TO CITY COUNCIL CHAMBER,
LOCATED IN CITY HALL, 2ND FLOOR, 2600 FRESNO STREET, FRESNO,
CALIFORNIA 93721.
PUBLIC PARTICIPATION – Public participation during Fresno City Council meetings is
always encouraged and can occur in one of the two following ways:
1) Participate In Person: Council Chambers, City Hall, 2nd Floor, 2600 Fresno
Street, Fresno, CA 93721
a) To speak during a City Council meeting in person: fill out a speaker card
(available in the Council Chamber) and place it in the speaker card collection
basket at the front of the Council Chamber. You may also approach the
speaker podium upon the Council President’s call for public comment.
2) Participate Remotely via Zoom:
https://fresno-gov.zoom.us/webinar/register/WN_G8cFPPLeTiqRQ9e0uaNtUw
a) The above link will allow you to register in advance for remote participation
in the meeting via the Zoom platform. After registering, you will receive a
confirmation email containing additional details about joining the meeting.
b) To speak during a City Council meeting while attending remotely: while in
the Zoom application, click on the icon labeled “Participants” at the bottom of
the screen. Then select “RaiseHand” at the bottom of the Participants
window. Your digital hand will now be raised. You will be asked to “unmute”
when your name is called to speak. You will not be visible via video and there
will be no opportunity to share your screen.
All public speakers will have up to 3 minutes to address Council pursuant to Rule No.
10 of the Rules of Procedure for the City Council of the City of Fresno (available in the
City Clerk’s Office).
SUBMIT DOCUMENTS / WRITTEN COMMENTS - Pursuant to Rule 11 (c) of the
Rules of Procedure, no documents shall be accepted for Council review unless
submitted to the City Clerk at least 24 hours prior to the Council Agenda item be heard.
Documents / written comments related to an agenda item can be submitted by one of
the following methods:
1) eComment – eComment allows the public to submit agenda related comments
through a website prior to the meeting. Submitted comments are limited to 1440
characters and will be a part of the official record.
Page 2 City of Fresno
October 16, 2023Parks, Recreation, and Arts
Commission
Meeting Agenda - Final
a) Submit an e-Comment by visiting https://fresno.legistar.com/Calendar.aspx
and selecting the “eComment” link.
b) e-Comment is available for use upon publication of the agenda and closes
24 hours prior to the meeting start time [pursuant to Rule 11(c)].
c) e-Comment is not permitted for Land use or CEQA items
d) The e-Comment Electronic User Agreement can be viewed at:
https://www.fresno.gov/cityclerk/
2) E-mail – Agenda related documents and comments can be e-mailed to the
Office of the City Clerk at least 24 hours prior to the agenda item being heard,
pursuant to Rule 11(c).
a) E-mail the Clerk’s Office at clerk@fresno.gov
b) E-mails should include the agenda date, and the related agenda item
number.
VIEWING CITY COUNCIL MEETINGS (non-participatory) - For your convenience,
there are several ways to view Fresno City Council meetings live:
1) City of Fresno website: https://fresno.legistar.com/Calendar.aspx (click “In
Progress” to view the live meeting).
2) Community Media Access Collaborative website: https://cmac.tv/
3) YouTube - City of Fresno Council, Boards and Commissions Channel:
https://www.youtube.com/channel/UC3ld83D8QGn1YBDw6aD5dZA/videos
4) Facebook: https://www.facebook.com/FresnoCA/videos
5) Cable Television: Comcast Channel 96 and AT&T Channel 99
Should any of the five viewing methods listed above experience technical difficulties,
the Council meeting will continue uninterrupted. Council meetings will only be paused
to address verifiable technical difficulties for all users participating via Zoom or in the
Council Chamber.
The City of Fresno’s goal is to comply with the Americans with Disabilities Act (ADA).
Anyone requiring reasonable ADA accommodations, including sign language
interpreters, or other reasonable accommodations such as language translation,
should contact the office of the City Clerk at (559) 621-7650 or clerk@fresno.gov. To
help ensure availability of these services, you are advised to make your request a
minimum of three business days prior to the scheduled meeting.
Page 3 City of Fresno
October 16, 2023Parks, Recreation, and Arts
Commission
Meeting Agenda - Final
1. Call to Order
2. 5:30 P.M. Roll Call
3. Pledge of Allegiance
4. Approve Agenda
5. Approval of Minutes
Approval of the regular meeting minutes of September 25,
2023.
ID 23-14395.-A.
6. Discussion: Subcommittee Reports:
6-A. Cultural Arts Plan:
6-B. Parks Master Plan:
7. Members Reports and Comments
8. City Administration and PARCS Staff Reports and Comments
9. Unscheduled Communication: Members of the public may address the
Commission regarding items that are not listed on the agenda and within the
subject matter jurisdiction of the Commission. Each person will have up to three
(3) minutes to present.
10. Workshops:
11. Discussion Items:
12. Hearings:
Hearing - Actions pertaining to the Parks, After School,
Recreation, and Community Services (PARCS) Department
Fiscal Year (FY) 2025 Budget Build as it pertains to the
Capital Project Portfolio:
1.Presentation - Overview of PARCS Department’s FY
2024 Capital Projects portfolio.
2.Receive public input on expenditures related to the
PARCS Department’s FY 2025 budget.
3.Action - Make recommendation to the City Council for
adoption of expenditures in connection to the PARCS
ID 23-151212.
-A.
Page 4 City of Fresno
October 16, 2023Parks, Recreation, and Arts
Commission
Meeting Agenda - Final
Department’s FY 2025 budget.
Hearing - Actions pertaining to the Expanded Access to Arts
and Culture Grant Guidelines:
1.Receive public input on the draft Expanded Access to
Arts and Culture Grant Guidelines.
2.Review and make recommendations from the Parks,
Recreation, and Arts Commission for the City Council’s
consideration and adoption of the Expanded Access to Arts
and Culture Grant Guidelines.
ID 23-144012.
-B.
Hearing - Receive public input on allocations related to
Measure P, updates to the Parks Master Plan and Cultural
Arts Plan, and annual PARCS Department Budget and
Capital Improvement Plans.
ID 23-144112.
-C.
13. Adjournment
Upcoming Workshops, Discussion Items, and Hearings
Fall 2023
Workshop – Review of the Draft Parks Master Plan Technical Amendment
2023 Meeting Schedule
October 30, 2023 - Regular Meeting
November 6, 2023 - Regular Meeting
November 20, 2023 - Regular Meeting
December 18, 2023 - Regular Meeting
Page 5 City of Fresno
City of Fresno
Staff Report
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
File #:ID 23-1439 Agenda Date:10/16/2023 Agenda #:
5.-A.
REPORT TO THE PARKS, RECREATION, AND ARTS COMMISSION
SUBJECT
Approval of the regular meeting minutes of September 25, 2023.
Attachments:
Draft Minutes for September 25, 2023 PRAC Meeting
City of Fresno Printed on 2/6/2024Page 1 of 1
powered by Legistar™
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
City of Fresno
Meeting Minutes
Parks, Recreation, and Arts
Commission
Chair - Kimberly McCoy
Vice Chair – Jon Dohlin
Commissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Kelly Kucharski
Commissioner - Laura Ward
Commissioner – Vacant
In Memory of Dr. Francine Oputa
5:30 PM Council Chambers (In
Person and/or Electronic)
Monday, September 25, 2023
Regular Meeting
Opening the meeting in memory of
Commissioner Dr. Francine Oputa
The Parks, Recreation and Arts Commission (PRAC) met in regular session in the
Council Chamber at Fresno City Hall on the date and time above written.
1. Call to Order
Chair McCoy called the meeting to order at 5:45 P.M.
2. 5:30 P.M. Roll Call
Chair Kimberly McCoy, Vice Chair Jon Dohlin, Commissioner
Mona Cummings, Commissioner Harman Singh,
Commissioner Jose Barraza, Commissioner Kelly Kucharski,
and Commissioner Laura E. Ward
Present 7 -
Commissioner Scott MillerAbsent1 -
3. Pledge of Allegiance
Chair McCoy led the Pledge of Allegiance.
City of Fresno ***Subject to Mayoral Veto Page 1
September 25, 2023Parks, Recreation, and Arts
Commission
Meeting Minutes
4. Approve Agenda
On motion of Commissioner Cummings, seconded by Vice Chair
Dohlin,the above AGENDA was APPROVED. The motion carried by the
following vote:
Aye:Chair McCoy, Vice Chair Dohlin, Commissioner Cummings,
Commissioner Singh, Commissioner Barraza, Commissioner
Kucharski and Commissioner Ward
7 -
Absent:Commissioner Miller1 -
5. Approval of Minutes
5.-A.ID 23-1347 Approval of the regular meeting minutes of August 21, 2023.
On motion of Vice Chair Dohlin, seconded by Commissioner
Cummings, that the above MINUTES were APPROVED. The motion
carried by the following vote:
Aye:Chair McCoy, Vice Chair Dohlin, Commissioner Cummings,
Commissioner Singh, Commissioner Barraza, Commissioner
Kucharski and Commissioner Ward
7 -
Absent:Commissioner Miller1 -
6. Discussion: Subcommittee Reports:
6-A. Cultural Arts Plan:
Commissioner Ward Comments: Discussed the presentation of the Arts and
Culture Grant Guidelines and the revision process.
6-B. Parks Master Plan:
Commissioner Barraza Comments: Discussed the importance of the Parks
Master Plan Subcommittee meeting.
7. Members Reports and Comments
VICE CHAIR DOHLIN REPORTS AND COMMENTS: shared condolences
and respect for Dr. Oputa
COMMISSIONER CUMMINGS REPORTS AND COMMENTS: shared
City of Fresno ***Subject to Mayoral Veto Page 2
September 25, 2023Parks, Recreation, and Arts
Commission
Meeting Minutes
gratitude, admiration and respect for Dr. Oputa.
COMMISSIONER KUCHARSKI REPORTS AND COMMENTS: expressed
appreciation working with Dr. Oputa.
COMMISSIONER WARD REPORTS AND COMMENTS: expressed
admiration and gratitude working closely beside Dr. Oputa
COMMISSIONER BARRAZA REPORTS AND COMMENTS: expressed
admiration for Dr. Oputa, discussed the branding of Measure "P", Park
Ranger's appearance and public safety.
COMMISSIONER SINGH REPORTS AND COMMENTS: shared warm
sentiments of Dr. Oputa's leadership and kindness, discussed Park
Rangers public interactions at a recent park event and public safety.
CHAIR MCCOY REPORTS AND COMMENTS: read a tribute to Dr.
Francine Oputa and shared admiration for her friend, discussed Park
Rangers uniforms and appearance.
8. City Administration and PARCS Staff Reports and Comments
PARCS DIRECTOR AGUIRRE REPORTS AND COMMENTS: expressed
condolences of Dr. Oputa's passing and shared warm sentiments of Dr.
Oputa's tireless works and efforts.
ASSISTANT CITY MANAGER MILLER REPORTS AND COMMENTS:
expressed condolences on behave of the Mayor and City Manager's Office
to Dr. Oputa's family. Welcomed input from commissioners.
9. Unscheduled Communication: Members of the public may address the
Commission regarding items that are not listed on the agenda and within the subject
matter jurisdiction of the Commission. Each person will have up to three (3) minutes
to present.
Upon call, Lisa Flores addressed the Commission. There were no other
comments from the public.
10. Workshops:
City of Fresno ***Subject to Mayoral Veto Page 3
September 25, 2023Parks, Recreation, and Arts
Commission
Meeting Minutes
10.-A.ID 23-1427 Workshop - City of Fresno New Citywide Dedicated Senior Activity Center
Phase 1 Outreach Summary Report.
The PARCS department presented the workshop.
Commission discussion on this item included: surveying the demographics;
contacting the public; activities offered to seniors: challenges and
improvements on outreach; reaching out to other organizations that engage
with seniors; automatic district selection in survey; cost analyst for site
selected; status and attendance of all senior sites; transportation options to
sites; similar programs and instructors offered at all sites.
11. Discussion Items:
12. Hearings:
12.-A.ID 23-1393 Hearing - Actions pertaining to the Expanded Access to Arts and Culture
Grant Guidelines:
1.Receive public input on the draft Expanded Access to Arts and
Culture Grant Guidelines.
2.Review and make recommendations from the Parks, Recreation,
and Arts Commission for the City Council’s consideration and
adoption of the Expanded Access to Arts and Culture Grant
Guidelines.
The above hearing began at 6:48 P.M.
Director Chavez of the Fresno Arts Council presented.
Upon call, the follow members of the public addressed the commission:
Hugo Morales, Amy Kitchener, Michelle Ellis Pracy and Steven Wilson.
Commission discussion included: amount of funds spent in first round;
requirements included in the guidelines; art categories and objectives; how
individual and ineligible artist apply for the grant; 250,000 dollar cap for
project; deadline and compliance for completion; difference in guidelines for
first year compared to years to come; yearly guideline revisions; applicant
category questions, and encouragement of participation.
The above hearing ended at 7:44 P.M.
City of Fresno ***Subject to Mayoral Veto Page 4
September 25, 2023Parks, Recreation, and Arts
Commission
Meeting Minutes
On motion of Commissioner Barraza to continue this matter to the
next PRAC meeting, October 16, 2023 to give more time to the public
and commission to review the guidelines.seconded by Vice Chair
Dohlin, that the above Action Item be APPROVED. The motion carried
by the following vote:
Aye:Chair McCoy, Vice Chair Dohlin, Commissioner Cummings,
Commissioner Singh, Commissioner Barraza, Commissioner
Kucharski and Commissioner Ward
7 -
Absent:Commissioner Miller1 -
12.-B.ID 23-1348 Hearing - Receive public input on allocations related to Measure P,
updates to the Parks Master Plan and Cultural Arts Plan, and annual
PARCS Department Budget and Capital Improvement Plans.
The above hearing was called to order at 7:44 P.M.
Upon call, Lisa Flores addressed the commission.
The above hearing ended at 7:46 P.M.
13. Adjournment in memory of Commissioner Dr. Francine Oputa
Chair McMoy adjourned the meeting in Memory of Dr. Francine Oputa, at
7:48 P.M.
City of Fresno ***Subject to Mayoral Veto Page 5
City of Fresno
Staff Report
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
File #:ID 23-1512 Agenda Date:10/16/2023 Agenda #:
12.-A.
REPORT TO THE PARKS, RECREATION, AND ARTS COMMISSION
SUBJECT
Hearing - Actions pertaining to the Parks, After School, Recreation, and Community Services
(PARCS) Department Fiscal Year (FY) 2025 Budget Build as it pertains to the Capital Project
Portfolio:
1.Presentation - Overview of PARCS Department’s FY 2024 Capital Projects portfolio.
2.Receive public input on expenditures related to the PARCS Department’s FY 2025 budget.
3.Action - Make recommendation to the City Council for adoption of expenditures in connection
to the PARCS Department’s FY 2025 budget.
City of Fresno Printed on 2/6/2024Page 1 of 1
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PARCS Department’s FY 2024 Capital Projects Portfolio
1
2
PLANNING
ESTIMATING
ACQUISITION*
DESIGN
PRE-CONSTRUCTION
CONSTRUCTION
ENJOY + MAINTAIN
CONTINUED COMMUNITY OUTREACH
HOW DO PROJECTS HAPPEN?
3
INITIATION DESIGN
PROCUREMENT DESIGN
HOW DO PROJECTS HAPPEN?
•Ideation + Scoping
•Estimating
•Funding (grant,
appropriations)
•Site Analysis + Outreach
Prep
•Community Outreach
•Schematic Design +
Design Development
•City Review
•Bid Docs
═Permitting
═Environmental Analysis
•Develop RFQ for consultant
•Advertise + Receive SOQs
•Design consultant selection
•Agreement preparation
•Council Approval
•Agreement Execution
4
CONSTRUCTION
PROCUREMENT
PRE-
CONSTRUCTION CONSTRUCTION
•Specifications
•Advertise for + Receive
Bids
•Qualify bids
•Council Approval
•Bonding, Insurance,
Contract Execution
•Materials Lead-Time
•Build
•Site walk, punch list
•Close out
HOW DO PROJECTS HAPPEN?
5
CAPITAL PROJECTS STATUS
April 2023 – September 2023
PLANNINGPark Project Funded
Through
*Dakota/ Barton New Development Design
71 Hinton Landscape
Improvements Construction
40
72
JSK / Regional
Sports Complex
Field Cricket
Conversion Construction
10 Logan Multi-stripe Courts Construction
Monument Sign Construction
*Multiple FMFCD Dual-use
Basins Design
13 Pinedale Community Center
Improvements Construction
37 Quigley Rehabilitation Design
42 Roeding
Restroom
Upgrades Construction
Irrigation
Upgrades Design
ESTIMATINGPark Project Funded
Through
59 Dickey Playground Rehabilitation Design
36 Lafayette Court
Resurfacing Construction
10 Logan Bleacher
Upgrades Construction
69 Maxie L. Parks South Parcel
Improvements Design
55 Mosqueda Pool Fence
Improvements Construction
45 Romain Learner Pool
Improvement Construction
42 Storyland Site
Improvements Construction
DESIGNPark Project Funded
Through
50 Al Radka New Small Dog
Park Design
80 Broadway/
Elizabeth New Park Construction
62 Fink White Restroom
RehabilitationConstruction
58 Holmes Restroom
Replacement Construction
34 Manchester Splash Pad Design
69 Maxie L. Parks HVAC Installation Design
*Milburn Overlook Rehabilitation Construction
84 Paul “Cap”
Caprioglio Center
South Building
Rehabilitation Construction
22 Rotary East Picnic Area Design
83 Senior Activity
Center
New Community
Center Construction
DESIGNPark Project Funded
Through
42
22
Roeding /
Rotary East Pickleball CourtsConstruction
27 Vinland Pickleball and
Futsal Court Construction
16 Woodward Pickleball Courts Design
43 San Pablo Rehabilitation Design
44 Ted C Wills Green Space
Improvement Design
70
68
30
36
10
69
65
7
45
22
53
Bigby-Villa/ Cal
Tupman/ Cary/
Lafayette/ Logan/
Maxie L. Parks/
Nielsen/ Orchid/
Romain/ Rotary
East/ Sunnyside
Play Area
Improvements Design*
67
73
69
64
Frank H. Ball/
Mary Ella
Brown/ Maxie
L. Parks/
Sunset
West Fresno
Community
Center
Rehabilitation
(Outreach &
Design)
Design
10
•
N MILBURN AVENUE RESIDENTIALMilburn Overlook Rehabilitation
MILBURN & ALLUVIAL
11
New Park Development
BROADWAY & ELIZABETH
12
Vinland Futsal and Pickleball
4695 E GETTYSBURG
PRE-CONSTRUCTIONPark Project Funded
Through
21 Belcher Pedestrian
Access Construction
68 California Tupman Perimeter Wall Construction
30 Cary
Pétanque Shade
and Bleacher
Improvement
Construction
60 Dickey Youth
Center
Security
ImprovementsConstruction
58 Holmes Roof RepairConstruction
36 Lafayette Restroom
RehabilitationConstruction
7
42
Orchid /
Roeding
Court
Resurfacing Construction
42
16
Roeding /
Woodward
Play Structure
ReplacementsConstruction
*Veteran’s
Memorial
Facility
Improvements Construction
52 Willow/Balch Play Structure
Replacement Construction
CONSTRUCTIONPark Project Funded
Through
50 Al Radka Irrigation
UpgradesConstruction
62 Fink White Splash PadConstruction
33
58
40
20
3
55
45
19
44
*
Einstein/ Holmes/
Jaswant Singh
Khalra/ Kaiser/
Koligian/
Mosqueda/
Romain/
Selma Layne/ Ted
C Wills/ Veterans
Memorial
Parking Lot
Slurry/Seal Construction
36
24
53
68
10
Lafayette/
Robinson/
Sunnyside/ Cal
Tupman/ Logan
Accessible Picnic
Areas Construction
54 Pilibos
Turf
Rehabilitation
&Irrigation
Upgrade
Construction
81 Van Ness &
Weldon New Park Construction
15
New Park Development
VAN NESS & WELDON
16
Fink White Splash Pad
535 S TRINITY ST
COMPLETEDPark Project
32 Granny’s Security &Pathway
Lighting
40 Jaswant
Singh Khalra
Play Structure
Replacement
55 Mosqueda Accessible Door
Upgrades
84 Paul “Cap”
Caprioglio
Community Center
North Building
Rehabilitation
37 Quigley HVAC Improvements
42 Roeding Dog Park Relocation
8 Science Mobile Improvements
64 Sunset Community
Center Roof Repairs
27 Vinland Court Resurfacing
Restroom Upgrades
55
44
72
Mosqueda /
Ted C. Wills /
Regional Sports
Complex
HVAC Improvements
18
Roeding Dog Park Relocation
890 W BELMONT AVE
19
Vinland Park Restroom Rehabilitation & Court Resurfacing
4695 E GETTYSBURG AVE
20
Jaswant Singh Khalra Playground
3861 W CLINTON
21
November 2023 - Commission provides first set of budget
recommendations to City Council for the PARCS Department’s FY 2025
budget
PARCS Department FY 2025 Budget Build
Timeline Moving Forward
City of Fresno
Staff Report
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
File #:ID 23-1440 Agenda Date:10/16/2023 Agenda #:
12.-B.
REPORT TO THE PARKS, RECREATION, AND ARTS COMMISSION
SUBJECT
Hearing - Actions pertaining to the Expanded Access to Arts and Culture Grant Guidelines:
1.Receive public input on the draft Expanded Access to Arts and Culture Grant Guidelines.
2.Review and make recommendations from the Parks, Recreation, and Arts Commission for the
City Council’s consideration and adoption of the Expanded Access to Arts and Culture Grant
Guidelines.
Attachments:
Project Support Guidelines Measure P Reformatted
General Operating Support Measure P
City of Fresno Printed on 2/6/2024Page 1 of 1
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Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 1 of 23
EXPANDED ACCESS TO ARTS AND CULTURE
FUND
FUNDED BY MEASURE P
ADMINISTERED BY FRESNO ARTS COUNCIL
IN PARTNERSHIP WITH THE CITY OF FRESNO
PARKS, ARTS, AND RECREATION COMMISSION (PRAC)
PROJECT SPECIFIC GRANT GUIDELINES,
2024-25
DEADLINE: TO BE DETERMINED
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 2 of 23
TABLE OF CONTENTS
FRESNO ARTS COUNCIL INFORMATION ...............................................................................................4
WHO WE ARE: ......................................................................................................................................4
CULTURAL ARTS GRANT OVERVIEW ....................................................................................................4
MEASURE P ..........................................................................................................................................4
CATEGORY 4, MEASURE P ORDINANCE .......................................................................................................5
CULTURAL ARTS PLAN .............................................................................................................................5
CULTURAL ARTS PLAN VISION .............................................................................................................................. 6
GOALS AND DESIRED OUTCOMES ......................................................................................................................... 6
EXPANDED ACCESS TO ARTS & CULTURE FUND ...................................................................................7
PROJECT SPECIFIC 2024-2025 GRANT GUIDELINES ........................................................................................7
ELIGIBILITY FOR FUNDING .........................................................................................................................7
INELIGIBLE ORGANIZATIONS ................................................................................................................................. 7
ELIGIBLE ORGANIZATIONS ................................................................................................................................... 7
ELIGIBILITY REQUIREMENTS ................................................................................................................................. 8
TYPES OF GRANTS ..............................................................................................................................8
PROJECT SPECIFIC GRANTS .......................................................................................................................8
GENERAL OPERATING SUPPORT .................................................................................................................9
REQUEST AMOUNTS ........................................................................................................................ 10
GENERAL OPERATING SUPPORT AND PROJECT SPECIFIC GRANTS .............................................................. 10
FUNDING AMOUNTS ........................................................................................................................................ 10
FUNDING RESTRICTIONS ................................................................................................................................... 11
REQUIRED APPLICATION INFORMATION ........................................................................................... 12
NARRATIVE QUESTIONS ................................................................................................................... 12
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 3 of 23
OVERVIEW OF APPLICATION PROCCESS AND REQUIREMENTS ........................................................... 14
REQUIRED STANDARDS OF PRACTICE ................................................................................................ 14
ONLINE APPLICATION PROCESS ............................................................................................................... 15
ACCESSING ONLINE APPLICATION PLATFORM ............................................................................................... 15
ACCESSING THE APPLICATION ............................................................................................................................ 15
WEBINARS, WORKSHOPS, TECH SUPPORT, OFFICE HOURS ..................................................................................... 15
APPLICATION COMPONENTS ................................................................................................................... 15
APPLICATION REVIEW AND EVALUATION .......................................................................................... 18
ELIGIBILITY AND COMPLETENESS REVIEW ............................................................................................................. 18
PANEL ADJUDICATION AND RANKING .................................................................................................................. 18
GRANT PANEL REVIEW ..................................................................................................................................... 18
PANELISTS ...................................................................................................................................................... 18
HOW SCORING WORKS: ................................................................................................................................... 18
ADJUDICATION PANEL RANKING......................................................................................................................... 19
GRANTEE RECOMMENDATIONS TO PRAC ............................................................................................................ 19
ANNOUNCE INTENT TO AWARD ......................................................................................................................... 19
GRANTS AWARDED .......................................................................................................................................... 19
APPEALS ........................................................................................................................................................ 20
SELECTED GRANTEE REQUIREMENTS ................................................................................................ 20
ADDITIONAL RESOURCES .................................................................................................................. 22
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 4 of 23
FRESNO ARTS COUNCIL INFORMATION
WHO WE ARE:
The Fresno Arts Council (FAC) is the state-local partner to the California Arts Council, designated by
Resolution of the County Board of Supervisors to serve as the County’s arts agency. It is designated as
the City of Fresno’s arts agency by Memorandum of Understanding. As the local arts agency, the FAC
provides financial support, services, and other programs to a variety of cultural arts organizations,
individual artists, and diverse communities throughout Fresno County.
Our mission is to enrich people’s lives through the arts, and our purpose is to foster an arts community
that recognizes and honors the contributions of its citizens to the arts. We are managed by a volunteer
board of directors, and our agency solicits financial support from foundations, membership dues, and
government and corporate funders, as well as private donors.
The Fresno Arts Council (FAC) will award grants generated by the Measure P sales tax to nonprofit
community-based organizations for the purpose of increasing access to the Arts in the City of Fresno.
Contact Information:
Please direct questions regarding Operating Grant Guidelines to Lilia Gonzáles Chávez, Executive
Director, at lilia@fresnoartscouncil.org or [Grants Manager] at [email].
CULTURAL ARTS GRANT OVERVIEW
MEASURE P
In 2018, City of Fresno residents voted to approve Measure P, also known as the FRESNO CLEAN AND
SAFE NEIGHBORHOOD PARKS TRANSACTIONS AND USE TAX, a three-eighths (.0375) percent sales tax
ordinance, dedicated to improving parks, arts, and recreation facilities, services, and access in the City of
Fresno. Funds collected by the sales tax can be used for purposes including, but not limited to, clean
and safe parks; new parks and recreation facilities; youth and senior recreation and after-school
facilities and job training; improved walking and biking trails; the San Joaquin River Parkway;
beautification of streets; and expanded access to arts and culture. Measure P is a renewable thirty-
year initiative implemented by the City of Fresno with oversight by the Parks, Recreation, and Arts
Commission (PRAC), a nine member committee established by the ordinance, with Mayoral
appointments.
Twelve Percent (12%) of funds collected by the sales tax are designated for improving access to arts
and culture via competitive grants for cultural arts nonprofit organizations within City limits. This
process is discussed in category 4 of the ordinance.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 5 of 23
CATEGORY 4, MEASURE P ORDINANCE
Fresno Municipal Code Section 7-1506(b) (4) Expanded Access to Arts and Culture.
(A) Twelve percent (12%) percent of the funds made available from Section 7-1504 shall be made available on an
annual basis to invest in competitive grants for nonprofit organizations that support and expand access to arts and
cultural programming.
(B) Grants funded pursuant to this paragraph shall be implemented by the Commission in partnership with the
Fresno Arts Council, or its successor local arts agency, using multiple solicitations that allow for a diverse set of
programs, with different program sizes and reach, including core operating and project-support grants, to be
funded. The Commission shall ensure that grant applications are reviewed in a transparent, competitive process.
(C) Prior to the implementation of subparagraph (B), the Commission shall work in partnership with the Fresno
Arts Council, and local arts and cultural stakeholders, to develop a Cultural Arts Plan for the City of Fresno that
would identify needs in the arts and cultural community; prioritize outcomes and investments; and develop a
vision and goals for the future of Fresno arts and cultural programs that are reflective of the cultural, demographic,
and geographic diversity of Fresno. This process shall include a robust community engagement process, including
multiple public meetings. The Cultural Arts Plan shall be updated every five years by the Commission.
(D) Funding for operating support distributed pursuant to this paragraph shall support organizational stability for
arts and cultural organizations that reflect the cultural, geographic and demographic diversity of the City of Fresno;
and reflect the proportion of each grantee's overall operations that serves residents within, or visitors to, the City
of Fresno sphere of influence.
(E) Grants funded pursuant to subparagraph (B) shall prioritize organizations and programs that support and
expand diverse public or youth engagement and equity.
CULTURAL ARTS PLAN
Fresno’s Cultural Arts Plan [link] was developed through a year-long process involving robust community
participation. A partnership between a consultant group, Network for Culture and Arts Policy (NCAP),
the City of Fresno PARCS Department, Fresno Arts Council, and the Parks, Recreation and Arts
Commission (PRAC), with multiple opportunities for public surveys, meetings, and draft comments,
individual interviews with community arts stakeholders, and research into Fresno’s cultural arts assets
and needs, ultimately led to the approval and adoption of Fresno’s Cultural Arts Plan, which must be
reassessed and updated every five years, according to requirements set forth in the ordinance. The
Cultural Arts Plan was adopted by the Fresno City Council on August 10, 2023.
Fresno’s Cultural Arts Plan identifies the following goals, with associated strategies, in addition to
defining funding priorities. These goals and funding priorities informed the development of Cultural Arts
Grant Programs, managed by the Fresno Arts Council with stakeholder input and PRAC involvement and
oversight.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 6 of 23
CULTURAL ARTS PLAN VISION
Cultural arts in Fresno will be recognized, prioritized, inclusive, accessible, and continue to reflect,
celebrate, and connect the community.
GOALS AND DESIRED OUTCOMES (see [link] for recommendations, strategies, and funding priorities):
I. GRANT-MAKING & COMMUNITY ENGAGEMENT
Desired Outcome: Establish a strong foundation to support and expand access to arts and
culture through grant-making and community engagement.
II. STABILIZE, RESTORE & ACTIVATE
Desired Outcome: Cultural arts organizations and assets will be stabilized, restored and
activated to expand access to arts and culture.
III. EDUCATION & ORGANIZATIONAL DEVELOPMENT
Desired Outcome: Expand access to a variety of arts and cultural education programs to provide
educational opportunities for people of all ages.
Desired Outcome: Equip artists, cultural practitioners and organizations with the skills and
organizational resources to stabilize and expand operations.
IV. CELEBRATE & ENHANCE
Desired Outcome: Elevate and celebrate arts and culture to strengthen a sense of community.
V. ADDRESS BARRIERS, INNOVATE & EXPAND
Desired Outcome: Expand access to arts and culture by eliminating barriers and investing in
innovation.
VI. MUNICIPAL INVESTMENTS & POLICIES TO SUPPORT CULTURAL ARTS
Desired Outcome: Establish a strong foundation to support and expand access to arts and
culture through policy planning and municipal investment.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 7 of 23
EXPANDED ACCESS TO ARTS & CULTURE FUND
PROJECT SPECIFIC 2024-2025 GRANT GUIDELINES
Deadline: To be determined
Grant Awards: $2,000 to $200,000
Grant Activity Period: To be determined
ELIGIBILITY FOR FUNDING
INELIGIBLE ORGANIZATIONS
• Organizations that do not have their principal place of business in the City of Fresno.
• Organizations whose primary mission is to raise funds.
• Organizations whose primary function is regranting.
• K-12 Schools
• County Offices of Education
• Public and Private Colleges and Universities
• Government agencies and departments that have a line item in the City of Fresno Budget.
• Organizations that do not serve the public and/ or provide public programing.
• Individuals who are not working with an eligible incorporated 501(c)(3) fiscal sponsor; grant
applicants with a fiscal sponsor are eligible for a Project Specific Grant but are ineligible for an
Operating Support Grant.
ELIGIBLE ORGANIZATIONS
• Nonprofit organizations that support and expand access to arts and cultural programming.
• 501(c)(3) Organizations or Project Specific Grant applicants with an eligible Fiscal Sponsor.
Applicants using fiscal sponsors - An Applicant that is without its own organizational nonprofit status
must use a Fresno-based fiscal sponsor organization with a federal 501(c)(3) designation, and has
experience supporting and expanding access to arts and cultural programming, to apply for funding that
supports and expands access to arts and cultural programming.
Types of applicant organizations eligible to apply using a fiscal sponsor include, but are not limited to,
individual artists and culture bearers, artist collectives and cultural collectives, and other unincorporated
art and culture guilds or associations.
An Applicant’s Fiscal sponsors must demonstrate at least two (2) years of arts and culture programming
and service as a 501(c)(3) nonprofit organization; for Emerging Arts and Culture Project Specific Grant
Applicants, the fiscally sponsored applicant or newly formed 501(c)(3) organization is not required to
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 8 of 23
have its own two-year history of art and culture operational and financial experience at the time of
application submission.
ELIGIBILITY REQUIREMENTS
• City of Fresno-based: documentation of being a Fresno-based nonprofit organization that
supports and expands access to arts and cultural programing, or nonprofit social service
organization with regular ongoing arts programming and/or services and a principal place of
business in the City of Fresno.
• Certificate of good standing: Nonprofit organizations and fiscal sponsors (if applicable) must
have “active status” with the California Secretary of State (SOS) showing evidence of “good
standing “at the time of application.
o Organizations must also be in good standing with the Office of the Attorney General of
California or provide an adequate letter of explanation regarding registration status.
o The organization must operate and offer its programs in a nondiscriminatory manner
and in compliance with all applicable laws, including, without limitation, laws
protecting persons with disabilities.
• Letter of agreement: If using a Nonprofit Fiscal Sponsor, the Fiscal Sponsor must provide a letter
of agreement acknowledging the fiscal sponsorship with the project applicant and submit the
letter with the application. If the grant is awarded the fiscal sponsor becomes the legal contract
holder with the Fresno Arts Council. Once a contract is awarded the fiscal sponsor cannot be
changed.
TYPES OF GRANTS
PROJECT SPECIFIC GRANTS
Deadline: TBD
Grant Awards: $2,000 to $200,000
Grant Activity Period: TBD
Project Specific Grants will be made to support specific projects that respond to the goals of the Cultural
Plan. Project Specific Grants can be used to pay artists’ fees, acquire project-specific supplies and
materials, or acquire equipment required to complete the project; venue, and technical costs are
additional examples of allowable expenses. Guidelines and Application for Project Specific Grants can be
accessed here: [link].
*Note: Future Grant Programs informed by the Cultural Arts Plan and future CAP revisions may be
developed. Guidelines will be posted as new funding programs are offered. Please visit
fresnoartscouncil.org for updates and information.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 9 of 23
• All Project Specific Grants must align with the goals and outcomes of the Cultural Arts Plan
adopted by the Fresno City Council.
• Project Specific Grants may go out multiple times a year and specify specific outcomes
consistent with goals set in the Cultural Arts Plan.
• Grants shall prioritize organizations and programs that support and expand diverse public or
youth engagement and equity.
• An independent 501(c)(3) Arts and Cultural organization is exempt from the two-year
programing requirement, and two-year fiscal history, for Project Specific Grants only.
• If applying with a Fiscal Sponsor, unless the applicant is being considered for an Emerging Arts
and Culture Project Specific Grant, the Fiscal Sponsor must have two years of activity of
supporting and expanding access to arts and culture programing, and two years of financial
history at the time of the application submission, to be eligible.
o NOTE: In all cases, fiscal sponsors for Project Specific Grant applicants must be nonprofit
501(c)(3) organizations that support and expand access to arts and cultural
programming.
• For any projects that will be permanently installed in a public or private space, a maintenance
plan will be required. Grant applicants are advised to consider and adhere to site control
requirements for both public and private facilities not under their ownership. Additionally, they
should be mindful of obtaining any required permits or approvals for projects or programs
conducted within the City of Fresno's right of way.
• Project Specific Grants which may include festivals in parks or streets or the use of other City
owned property (city building, right of way language) must first complete the following:
(eligibility form/city review)
• Emerging Arts and Culture Project Specific Grants are available to eligible Project Specific Grant
applicants who do not have two years of fiscal history and/or two years of prior activity
supporting and expanding access to arts and culture programming, at the time of application
submission.
o Emerging Arts and Culture Project Specific Grants will not exceed $50,000 each—
prioritizing investment reflective of the cultural, demographic, and geographic diversity
of Fresno, supporting and expanding diverse public or youth engagement, and equity.
GENERAL OPERATING SUPPORT
General Operating Support was called out in the Ordinance to support organizational stability for arts
and cultural organizations that reflect the cultural, geographic, and demographic diversity of the City of
Fresno; and reflect the proportion of each grantee’s overall operations that serves residents within, or
visitors to, the City of Fresno’s sphere of influence. Grants shall prioritize organizations and programs
that support and expand diverse public or youth engagement and equity.
General Operating Support Grants are intended to provide core support to Cultural Arts Organizations to
sustain and increase community access to a broad and diverse range of opportunities in the arts. The
General Operating Support grant provides direct funding for ongoing operations. This grant contributes
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 10 of 23
to a robust and diverse arts workforce and infrastructure. Funds may be used to support any eligible
expenses associated with the general operations of Cultural Arts Organizations, including but not
limited to rent, utilities, and staff salaries.
REQUEST AMOUNTS
GENERAL O PERATING SUPPORT AND PROJECT SPECIFIC GRANTS
FUNDING AMOUNTS
Each grant application funding cycle, available funding will be allocated approximately 50/50 between
the two types of grants (all contemplated allocations may be adjusted in response to community need
and interest; actual awards will also be affected by application quality as related to applicable scoring
criteria).
Project Specific Grants (this document)
Other Project Specific Grants – Approximately 40% of available funding
Project specific grants are available to nonprofit arts and culture organizations, nonprofit organizations
that support and expand access to arts and cultural programming, and Projects under an eligible Fiscal
Sponsor; may apply for projects between $2,000 and $200,000.
Emerging Arts and Culture Project Specific Grants – Approximately 10% of available funding
Emerging Arts and Culture Project Specific Grants are available to eligible Project Specific Grant
applicants who do not have two years of fiscal history and/or two years of prior activity supporting and
expanding access to arts and culture programming, at the time of application submission. Emerging
Arts and Culture Project Specific Grants will not exceed $50,000 each—prioritizing investment
reflective of the cultural, demographic, and geographic diversity of Fresno, supporting and expanding
diverse public or youth engagement, and equity.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 11 of 23
General Operating Support Grants (see [link])
Other Operating Support - Approximately 40% of available funding
Applicants limited to nonprofit arts and cultural organizations; may apply for:
Budget
Category
Annual income
as reported to
the IRS
Anticipated % of
funding eligible for
1 Less than
$250,000
Up to 70%
2 $251,000 and
above
Up to 30% capped at
$300,000
Applicants who qualify as an Emerging Arts and Culture Organization, as defined below, shall first be
reviewed for that tier of award.
Emerging Arts and Culture Organization Support Grants – Approximately 10% of available funding
Applicants are limited to nonprofit arts and cultural organizations with annual revenue less than
$50,000, regardless of years of operation; may apply for support of up to 100% of their annual revenue
Emerging Arts and Culture Organizations are encouraged to apply for Operating Support Grants that
build capacity and expand their ability to reach and serve residents and visitors in the City of Fresno.
Emerging Arts and Culture Organization Support Grants prioritize investment reflective of the cultural,
demographic, and geographic diversity of Fresno.
Distribution is dependent on available funds annually.
FUNDING RESTRICTIONS
Matching funds: are not required.
Applicants must apply for the funding category that applies to them.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 12 of 23
REQUIRED APPLICATION INFORMATION
NARRATIVE QUESTIONS
All questions should provide the reviewer with information that helps them best understand your
organization. Word count is to provide enough space for you to respond as completely as possible. If you
can provide enough information with fewer words, that will not be held against you.
Emerging organizations should only answer questions 1, 4, 5, and 6
1) Project Description
a. Please describe your proposed project.
b. Who is the target audience anticipated for this project? How will you capture who
participates (age, ethnicity, income level, geography, etc.)?
c. How does your work align with Fresno’s Cultural Arts plan?
d. Do you have a regular process for evaluating the quality and success of your projects? What
community impact do you envision for this project.
e. Upload a project Budget (a template is provided).
500-750 words
2) Programming
Share what the review panel should know about the organization’s arts and cultural programs.
Consider the following questions to help shape your narrative:
a. What are the primary activities of the organization? Describe the major programs open
to the public.
b. Describe key exhibitors/presenters, artists, and other collaborators.
c. Identify how you include individual artists in your work.
d. Describe the process the organization employs to select or create artistic programming.
e. If arts and culture are not the mission of the organization, describe your arts and cultural
programming, and describe how it fits within your larger organizational work.
750 words
Upload the following:
a. List of arts and cultural activities FY 2022-23 (1 page PDF)
b. List of arts and cultural activities FY 2023-24 (1 page PDF)
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 13 of 23
3) Cultural equity and inclusion statements and policy
a. Does the organization have an equity statement or other formalized diversity, equity,
and inclusion efforts? If so, please upload any relevant documentation.
b. What are the organization’s perceived needs and or plans for increasing diversity in
board, staff, programming, and audiences, over the next year?
c. What barriers, if any, are you removing to make that possible? (Barriers may include,
but are not limited to, physical ability, language, cultural norms, educational
background, and economic resources.).
750 words
Upload:
4) Organizational Challenges
a. What do you identify as your greatest challenges?
b. Describe how you will address these challenges.
c. Describe how these grant funds would be used to address these challenges.
d. What do you perceive as barriers to your organizations increasing access to arts and
culture?
750 words
5) Proposed Impact and Outcomes (organizational and community) Consider the following:
a. What work is the organization most proud of?
b. What outcome are you envisioning from this project.
c. How will your organization measure the impact of this award?
750 words
6) Governance and Administrative Structure
a. Describe your governance structure, including board meeting frequency, and board
committee structure. Upload a board roster, include members’ names, occupation if
known, and any other demographic information that you would like considered.
b. Describe your administrative structure, including administrative, program, or cultural
and/or artistic staff. List primary staff names, titles, and duties. Provide brief bios for key
staff and include years with the organization.
750 words
Upload:
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 14 of 23
OVERVIEW OF APPLICATION PROCCESS AND REQUIREMENTS
Calendar and Timeline (Specific dates to be determined)
Grants are accepted annually.
Guidelines and Application Available November [X], 2023
Webinars and Office Hours Workshop webinars and office hours will be
offered throughout the month of November
2023. Check [link] for full schedule.
Open Application Period November X, 2023-January X, 2024
Staff Eligibility Review Winter 2023-24
Panel Review February-March 2024
PRAC Commission Review and Adopts
Recommendations
Spring 2024
Notifications Sent via Email Spring 2024
Awards Disbursed Spring 2024
Grant Period TBD
REQUIRED STANDARDS OF PRACTICE
Minimum Standards of Practice for All Organizations or Fiscal Sponsors:
• General Liability insurance
• Workman’s Compensation insurance (provide basis for exemption if applicable)
• Current practice of annual Year-End Financial Review completed by an external Certified
Public Accountant/Firm for organizations with a budget of $2 million and above.
• The applicant organization must have a functioning Board of Directors that meets regularly.
• Applicants using a fiscal sponsor must demonstrate that the fiscal sponsor can meet these
requirements.
• Additional data/demographic requirements from City of Fresno.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 15 of 23
ONLINE APPLICATION PROCESS
ACCESSING ONLINE APPLICATION PLATFORM
Fresno Arts Council uses Submittable to accept and manage grant request applications. You will need to
create organizational/user accounts and profiles. Access the online application portal at
https://fresnoartscouncil.submittable.com . Application Instructions are available [here]. For questions,
please contact Fresno Arts Council at 559-237-9734 or email [grants email]. Fresno Arts Council
encourages you to attend webinars, office hours, and make use of instructional resources early in your
application process. FAC strongly recommends submitting the application and required supporting
materials at least five (5) business days before the deadline to provide time to troubleshoot any
technical issues.
The deadline to submit the online grant applications will be on [TBD]. To ensure that organizations have
enough time to prepare, the grant guidelines and application will be posted, and the application will
open for a minimum of 60 days.
ACCESSING THE APPLICATION
Read the Application Instructions prior to completing an application. You do not have to complete and
submit the application in one sitting; you may save and return to it as many times as you like.
WEBINARS, WORKSHOPS, TECH SUPPORT, OFFICE HOURS
All organizations that are considering applying for a grant are STRONGLY ENCOURAGED to attend the
pre-application workshop(s) offered by FAC. At the workshops, staff will review the guidelines and
demonstrate Submittable, FAC’s online grant application system. Applicants are also encouraged to
consult with the program staff well in advance of the application deadline if they have any questions
about program requirements. In person and virtual office hours will be posted on [link].
Webinar Schedule:
In person workshop:
Office Hours Schedule:
FAQs: [link/PDF]
Email Support: For technical assistance and grant guideline questions, please call 559-237-9734 Monday
through Friday, between the hours of 9:00AM and 3:00PM. You may also email X at [email]. Please allow
at 24-48 hours for staff response.
APPLICATION COMPONENTS
A. Eligibility Check list: [link to application system]
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 16 of 23
B. Applicant Information
• Legal Name of Organization/Applicant (and Fiscal Sponsor, if applicable)
• DBA Name of Organization/Applicant, if applicable
• Founding Date: Enter the year your organization was founded or began activity
• Address: PDF proof of address upload
• Fresno City Council District where Organization/Applicant is located (link to finder tool)
• Organization/Applicant Phone
• Primary Contact Name, title, email, phone
• Organization/Applicant Website
• Type of organization (drop-down menu? 501(c)(3); fiscally sponsored)
• Organization or Fiscal Sponsor EIN number
• Which month and day does your organization’s or Fiscal Sponsor’s fiscal year end?
• Primary Discipline? (drop-down menu)
• Organization Mission/Purpose: Enter your organization’s mission statement, or primary
purpose. Your mission statement should be concise. Do not add program details here.
• Has your organization, or your Fiscal Sponsor, conducted a majority of its cultural arts
programming within the City of Fresno for the past two years preceding this application?
C. Annual Operating Income
D. For Project Specific Grants which may include festivals in parks or streets, or the use of other City
owned property [city building right of way language], they must first complete the following:
[eligibility form/city review]
E. Required Financial Forms and/or Reports: All attachments must be in PDF format, with exception of
Supporting Material(s) and Work Samples.
For 501(c)(3) Cultural Arts Organizations with a budget of $50,000 or less:
• IRS Designation Letter
• Federal Form 990, 990EZ or 990N
For 501(c)(3) Cultural Arts Organizations with a budget of between $50,000 and $200,000
• IRS Designation Letter
• Federal Form 990 or 990EZ
• Accountant reviewed Financial Report for most recently completed fiscal year OR if
this financial report is not yet available, a letter from the CPA stating when it will be
completed AND internally-generated financial statements for most recently
completed fiscal year.
For 501(c)(3) Cultural Arts Organizations with a budget of $200,000 or more
• IRS Designation Letter
• Federal Form 990
• Independent Financial Audit (for organizations with a budget of $2 million or more)
or reviewed Financial Report for most recently completed fiscal year; OR if this
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 17 of 23
financial report is not yet available, a letter from the CPA stating when it will be
completed AND internally-generated financial statements for most recently
completed fiscal year.
For fiscally sponsored projects:
• Sponsor organization’s IRS Designation Letter
• Sponsor organization’s Federal Form 990
• A signed letter of agreement between the fiscal sponsor and the project applicant
outlining the terms of the agreement and services
• If the sponsor’s budget exceeds $2 million, An Independent Financial Audit OR letter
from CPA stating when it will be completed AND internally-generated financial
statements for most recently completed fiscal year. For sponsors with a budget
between $200,000 and $1,999,999, submit a CPA-reviewed Financial Report for
most recently completed fiscal year.
F. Proposed Grants Budget
Please complete this budget template [link]
G. Work Samples
You are required to submit at least one work sample that exemplifies the cultural and/or artistic
programs or events presented by your organization. This may include video or audio recordings, or
digital images of performances, exhibitions, or events. Select the type of work sample that is most
relevant to your organization. Maximum of 6 work samples accepted.
H. Supporting Documents
You may upload or provide links for up to three supporting documents from the past five years
that demonstrate the impact of your programs on viewers/participants. Examples include:
letters of support, participant testimonials, reviews, audience surveys, social media posts.
This section is OPTIONAL, however you are strongly encouraged to submit at least one
document. These documents help reviewers understand the impact of your programs on
participants and audience members. Note: You may upload a document or provide links. You may
provide a title and brief description for necessary context.
3 documents maximum.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 18 of 23
APPLICATION REVIEW AND EVALUATION
ELIGIBILITY AND COMPLETENESS REVIEW
Once the application window closes, Fresno Arts Council staff will review applications for eligibility and
completeness. Once an application has been submitted, it cannot be reopened, revised, or resubmitted.
Applications that pass this initial review will then be evaluated for their strengths by a separate Grant
Review Panel, which will rely substantially on the information provided in the application and supporting
materials submitted by applicants.
PANEL ADJUDICATION AND RANKING
An adjudication panel will be established that includes community members, artists and cultural bearer,
and arts and culture administrators. The Commission shall ensure that grant applications are reviewed in
a transparent, competitive process.
GRANT PANEL REVIEW
The adjudication panel is comprised mainly of individuals with substantial background in arts and
culture, usually drawn from the ranks of experienced and skilled arts and culture practitioners,
administrators, managers and board members of City of Fresno arts and cultural organizations, the
Cultural Arts Subcommittee or other applicable PRAC subcommittee, and experienced arts and culture
grant-makers from philanthropic and public sectors.
PANELISTS
A call for panelists will come out at the same time as the Request for Proposal. A list of eligible panelists
will be submitted to the PRAC prior to the start of the adjudication process. Panelists will be required to
declare any possible conflict of interest at the time of application. Declaration of Conflict of Interest
form is included here as an attachment. Panelists may not be on the board or staff of any applicant for
that grant cycle, nor related by blood or marriage to any applicant in that grant cycle.
HOW SCORING WORKS:
Adjudication of applications is based on 6 weighted questions.
1) Project Description 10%
2) Programming 30%
3) Cultural equity and inclusion statements and policy 20%
4) Organizational Challenges 10%
5) Proposed Impact and Outcomes (organizational and community) 20%
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 19 of 23
6) Governance and Administrative Structure 10%
Scores for each assessment category are collected from individual panelists. Each organization’s
category scores, and cumulative total are reported back to them during the award notifications process.
ADJUDICATION PANEL RANKING
Rank Rank Description
6 - Exemplary Overwhelmingly achieves the purpose of the program. Meets all the review
criteria and project requirements to the highest degree
5 - Strong Strongly achieves the purpose of the program. Meets all the review criteria and
project requirements to a significant degree
4 - Good Sufficiently achieves the purpose of the program. Meets all the review criteria
and project requirements to some degree
3 - Fair Moderately achieves the purpose of the program. Meets most of the review
criteria and project requirements
2 - Marginal Minimally achieves the purpose of the program. Meets some of the review
criteria and project requirements
1 - Weak Does not achieve the purpose of the program; proposals that are not
appropriate for this grant category Inadequately meets the review criteria or
project requirement
GRANTEE RECOMMENDATIONS TO PRAC
Following the Grant Panel Review process, Fresno Arts Council will submit grant application
rankings and award recommendations to the Parks, Recreation, and Arts Commission (PRAC) for
final acceptance.
ANNOUNCE INTENT TO AWARD
Once recommendations have been accepted by the PRAC, Fresno Arts Council will publish an
intent to award a press release announcing grant recipients, funding amounts, and project
descriptions. Anticipated TBA 2024.
GRANTS AWARDED
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 20 of 23
[Grant year] Organizational General Operating Support funds will be awarded [insert date TBA]
and disbursed [date/method]
Project Specific Grant funds will be awarded [insert date TBA] and disbursed [date/method]
APPEALS
Any applicant not recommended to receive an award may submit a written appeal to Fresno Arts
Council staff no later than 5:00 p.m. by the tenth calendar day following notification from staff to the
applicant that no award is being recommended. Staff will review the appeal and present it to the PRAC
subcommittee for review and recommendation. The PRAC will make the final ruling. Upon request from
an appellant, staff will provide written comments submitted by the evaluation panels, to help the
appellant prepare their response.
SELECTED GRANTEE REQUIREMENTS
The following are a list of additional requirements that will be included in the grantee agreement.
Legal Requirements
Insurance/endorsements
Conflict of Interest disclosure statement
Data Collection
At a minimum, data collected shall include information needed to demonstrate compliance with Section
7-1506(b)(4)(D) such as:
(a) Attendance data:
(i) Number of youth participants served. Youth shall be defined as age seventeen (17) and
younger.
(ii) Number of adult participants served. Adult shall be defined as ages eighteen (18)
through sixty-one (61).
(iii) Number of senior participants served. Senior shall be defined as age sixty-two (62) and
older.
(b) Participant zip code data to identify the number and percentage of City of Fresno residents
served.
(c) race, ethnicity, household income and gender identity.
(d) For murals only: total square feet installed and location/address.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 21 of 23
(e) Photos and/or videos highlighting grant funded projects, events, programs, etc.
Vendors
Tax
Copyright
Background Check/Mandated Reporter, etc.
Invoicing for and receipt of grant payments
Project amendments
Credit/Recognition
Grant recipients are required to acknowledge the support of the Measure P, Parks and Arts
ordinance and Fresno Arts Council to demonstrate how City funds support arts and culture.
Recipients receiving funds must use the required logos and credit line on all printed and electronic
materials that advertise performances, exhibitions, or other public events throughout their work or,
for those receiving operating support, throughout the grant period. The credit line and links to logos
are listed below:
• “This work [event, organization, project] is funded in part by the City of Fresno Measure P
Expanded Access to Arts and Culture Fund through Fresno Arts Council.”
• [Links to required logos]
Cultural Arts Calendar
Grantees must submit programming information and flyers to be included in the Cultural Arts Calendar
at [link].
Reporting (midterm and final)
90% of grant funds will be awarded at the beginning of the grants cycle with the remaining 10%
awarded when final reports are submitted.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 22 of 23
ADDITIONAL RESOURCES
Eligibility Checklist
FAQs
APPENDICES
Measure P Ordinance
Cultural Arts Plan
DISCLOSURE OF CONFLICT OF INTEREST
WITH AN APPLICANT FOR FUNDING
1 Are you currently in litigation with a grant applicant or any of
its agents?
YES NO
2 Do you represent any firm, organization, or person who is in
litigation with a grant applicant?
YES NO
3 Do you currently represent or perform work for any clients?
who do business with the Applicant?
YES NO
4 Are you or any of your principals, managers, or professionals,
owners or investors in a business which does business with
a grant applicant, or in a business which is in litigation with
the City of Fresno?
YES NO
5 Are you or any of your principals, managers, or professionals,
related by blood or marriage to anyone applying for funds
YES NO
6 Do you or any of your subcontractors have, or expect to have,
any interest, direct or indirect, in any other contract in
connection with the grant applicant?
YES NO
* If the answer to any question is yes, please explain here.
Explanation:
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 23 of 23
Signature________________________________________Date__________________
(Print Name)______________________________________________________
(Company)_____________________________________________________________
(Address)______________________________________________________________
(City, State Zip)_________________________________________________________
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 1 of 24
EXPANDED ACCESS TO ARTS AND CULTURE
FUND
FUNDED BY MEASURE P
ADMINISTERED BY FRESNO ARTS COUNCIL
IN PARTNERSHIP WITH THE CITY OF FRESNO
PARKS, ARTS, AND RECREATION COMMISSION (PRAC)
GENERAL OPERATING SUPPORT GRANT
GUIDELINES, 2024-25
DEADLINE: TO BE D ETERMINED
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 2 of 24
TABLE OF CONTENTS
FRESNO ARTS COUNCIL INFORMATION ...............................................................................................4
WHO WE ARE: ......................................................................................................................................4
CULTURAL ARTS GRANT OVERVIEW ....................................................................................................4
MEASURE P ..........................................................................................................................................4
CATEGORY 4, MEASURE P ORDINANCE .......................................................................................................5
CULTURAL ARTS PLAN .............................................................................................................................5
CULTURAL ARTS PLAN VISION .............................................................................................................................. 6
GOALS AND DESIRED OUTCOMES ......................................................................................................................... 6
EXPANDED ACCESS TO ARTS & CULTURE FUND ...................................................................................7
GENERAL OPERATING SUPPORT 2024-2025 GRANT GUIDELINES ...............................................................7
ELIGIBILITY FOR FUNDING .........................................................................................................................7
INELIGIBLE ORGANIZATIONS ................................................................................................................................. 7
ELIGIBIE ORGANIZATIONS .................................................................................................................................... 7
ELIGIBILITY REQUIREMENTS ................................................................................................................................. 8
TYPES OF GRANTS ..............................................................................................................................8
GENERAL OPERATING SUPPORT .................................................................................................................8
PROJECT SPECIFIC GRANTS .......................................................................................................................9
REQUEST AMOUNTS ........................................................................................................................ 10
GENERAL OPERATING SUPPORT ............................................................................................................... 10
FUNDING AMOUNTS ........................................................................................................................................ 10
FUNDING RESTRICTIONS ................................................................................................................................... 11
REQUIRED APPLICATION INFORMATION ........................................................................................... 12
NARRATIVE QUESTIONS ................................................................................................................... 12
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 3 of 24
OVERVIEW OF APPLICATION PROCCESS AND REQUIREMENTS ........................................................... 14
REQUIRED STANDARDS OF PRACTICE ................................................................................................ 14
ONLINE APPLICATION PROCESS ............................................................................................................... 15
ACCESSING ONLINE APPLICATION PLATFORM ........................................................................................................ 15
ACCESSING THE APPLICATION ............................................................................................................................ 15
WEBINARS, WORKSHOPS, TECH SUPPORT, OFFICE HOURS ..................................................................................... 15
APPLICATION COMPONENTS ................................................................................................................... 16
APPLICATION REVIEW AND EVALUATION .......................................................................................... 18
ELIGIBILITY AND COMPLETENESS REVIEW ............................................................................................................. 18
PANEL ADJUDICATION AND RANKING .................................................................................................................. 18
GRANT PANEL REVIEW ..................................................................................................................................... 18
PANELISTS ...................................................................................................................................................... 18
HOW SCORING WORKS: ................................................................................................................................... 18
ADJUDICATION PANEL RANKING......................................................................................................................... 19
GRANTEE RECOMMENDATIONS TO PRAC ............................................................................................................ 19
ANNOUNCE INTENT TO AWARD ......................................................................................................................... 20
GRANTS AWARDED .......................................................................................................................................... 20
APPEALS ........................................................................................................................................................ 20
SELECTED GRANTEE REQUIREMENTS ................................................................................................ 21
ADDITIONAL RESOURCES .................................................................................................................. 23
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 4 of 24
FRESNO ARTS COUNCIL INFORMATION
WHO WE ARE:
The Fresno Arts Council (FAC) is the state-local partner to the California Arts Council, designated by
Resolution of the County Board of Supervisors to serve as the County’s arts agency. It is designated as the
City of Fresno’s arts agency by Memorandum of Understanding. As the local arts agency, the FAC
provides financial support, services, and other programs to a variety of cultural arts organizations,
individual artists, and diverse communities throughout Fresno County.
Our mission is to enrich people’s lives through the arts, and our purpose is to foster an arts community
that recognizes and honors the contributions of its citizens to the arts. We are managed by a volunteer
board of directors, and our agency solicits financial support from foundations, membership dues, and
government and corporate funders, as well as private donors.
The Fresno Arts Council (FAC) will award grants generated by the Measure P sales tax to nonprofit
community-based organizations for the purpose of increasing access to the Arts in the City of Fresno.
Contact Information:
Please direct questions regarding Operating Grant Guidelines to Lilia Gonzáles Chávez, Executive Director,
at lilia@fresnoartscouncil.org or [Grants Manager] at [email].
CULTURAL ARTS GRANT OVERVIEW
MEASURE P
In 2018, City of Fresno residents voted to approve Measure P, also known as the FRESNO CLEAN AND
SAFE NEIGHBORHOOD PARKS TRANSACTIONS AND USE TAX, a three-eighths (.0375) percent sales tax
ordinance, dedicated to improving parks, arts, and recreation facilities, services, and access in the City of
Fresno. Funds collected by the sales tax can be used for purposes including, but not limited to, clean and
safe parks; new parks and recreation facilities; youth and senior recreation and after-school facilities
and job training; improved walking and biking trails; the San Joaquin River Parkway; beautification of
streets; and expanded access to arts and culture. Measure P is a renewable thirty-year initiative
implemented by the City of Fresno with oversight by the Parks, Recreation, and Arts Commission
(PRAC), a nine member committee established by the ordinance, with Mayoral appointments.
Twelve Percent (12%) of funds collected by the sales tax are designated for improving access to arts
and culture via competitive grants for cultural arts nonprofit organizations within City limits. This
process is discussed in category 4 of the ordinance.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 5 of 24
CATEGORY 4, MEASURE P ORDINANCE
Fresno Municipal Code Section 7-1506(b) (4) Expanded Access to Arts and Culture.
(A) Twelve percent (12%) percent of the funds made available from Section 7-1504 shall be made available on an
annual basis to invest in competitive grants for nonprofit organizations that support and expand access to arts and
cultural programming.
(B) Grants funded pursuant to this paragraph shall be implemented by the Commission in partnership with the
Fresno Arts Council, or its successor local arts agency, using multiple solicitations that allow for a diverse set of
programs, with different program sizes and reach, including core operating and project-support grants, to be
funded. The Commission shall ensure that grant applications are reviewed in a transparent, competitive process.
(C) Prior to the implementation of subparagraph (B), the Commission shall work in partnership with the Fresno Arts
Council, and local arts and cultural stakeholders, to develop a Cultural Arts Plan for the City of Fresno that would
identify needs in the arts and cultural community; prioritize outcomes and investments; and develop a vision and
goals for the future of Fresno arts and cultural programs that are reflective of the cultural, demographic, and
geographic diversity of Fresno. This process shall include a robust community engagement process, including
multiple public meetings. The Cultural Arts Plan shall be updated every five years by the Commission.
(D) Funding for operating support distributed pursuant to this paragraph shall support organizational stability for
arts and cultural organizations that reflect the cultural, geographic and demographic diversity of the City of Fresno;
and reflect the proportion of each grantee's overall operations that serves residents within, or visitors to, the City of
Fresno sphere of influence.
(E) Grants funded pursuant to subparagraph (B) shall prioritize organizations and programs that support and expand
diverse public or youth engagement and equity.
CULTURAL ARTS PLAN
Fresno’s Cultural Arts Plan [link] was developed through a year-long process involving robust community
participation. A partnership between a consultant group, Network for Culture and Arts Policy (NCAP), the
City of Fresno PARCS Department, Fresno Arts Council, and the Parks, Recreation and Arts Commission
(PRAC), with multiple opportunities for public surveys, meetings, and draft comments, individual
interviews with community arts stakeholders, and research into Fresno’s cultural arts assets and needs,
ultimately led to the approval and adoption of Fresno’s Cultural Arts Plan, which must be reassessed and
updated every five years, according to requirements set forth in the ordinance. The Cultural Arts Plan was
adopted by the Fresno City Council on August 10, 2023.
Fresno’s Cultural Arts Plan identifies the following goals, with associated strategies, in addition to defining
funding priorities. These goals and funding priorities informed the development of Cultural Arts Grant
Programs, managed by the Fresno Arts Council with stakeholder input and PRAC involvement and
oversight.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 6 of 24
CULTURAL ARTS PLAN VISION
Cultural arts in Fresno will be recognized, prioritized, inclusive, accessible, and continue to reflect,
celebrate, and connect the community.
GOALS AND DESIRED OUTCOMES (see [link] for recommendations, strategies, and funding priorities):
I. GRANT-MAKING & COMMUNITY ENGAGEMENT
Desired Outcome: Establish a strong foundation to support and expand access to arts and culture
through grant-making and community engagement.
II. STABILIZE, RESTORE & ACTIVATE
Desired Outcome: Cultural arts organizations and assets will be stabilized, restored and activated
to expand access to arts and culture.
III. EDUCATION & ORGANIZATIONAL DEVELOPMENT
Desired Outcome: Expand access to a variety of arts and cultural education programs to provide
educational opportunities for people of all ages.
Desired Outcome: Equip artists, cultural practitioners and organizations with the skills and
organizational resources to stabilize and expand operations.
IV. CELEBRATE & ENHANCE
Desired Outcome: Elevate and celebrate arts and culture to strengthen a sense of community.
V. ADDRESS BARRIERS, INNOVATE & EXPAND
Desired Outcome: Expand access to arts and culture by eliminating barriers and investing in
innovation.
VI. MUNICIPAL INVESTMENTS & POLICIES TO SUPPORT CULTURAL ARTS
Desired Outcome: Establish a strong foundation to support and expand access to arts and culture
through policy planning and municipal investment.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 7 of 24
EXPANDED ACCESS TO ARTS & CULTURE FUND
GENERAL OPERATING SUPPORT 2024-2025 GRANT GUIDELINES
Deadline: To be determined
Grant Awards: Up to $300,000
Grant Activity Period: To be determined
ELIGIBILITY FOR FUNDING
INELIGIBLE ORGANIZATIONS
• Organizations that do not have their principal place of business in the City of Fresno.
• Organizations whose primary mission is to raise funds
• Organizations whose primary function is regranting
• K-12 Schools
• County Offices of Education
• Public and Private Colleges and Universities
• Government agencies and departments that have a line item in the City of Fresno Budget.
• Organizations that do not serve the public and/or provide public programing.
• Individuals
ELIGIBIE ORGANIZATIONS
• Operating support grants are specifically for arts and cultural organizations that reflect the
cultural, geographic and demographic diversity of the City of Fresno; and reflect the proportion of
each grantee's overall operations that serves residents within, or visitors to, the City of Fresno
sphere of influence.
• 501(c)(3) Nonprofit organizations that support and expand access to arts and cultural
programming.
• Applicants with an eligible 501(c)(3) Fiscal Sponsor.
• Applicants using fiscal sponsors. An Applicant that is without its own organizational nonprofit
status must use a Fresno-based fiscal sponsor organization with a federal 501(c)(3) designation,
and has experience supporting and expanding access to arts and cultural programming, to apply
for funding that support and expands access to arts and cultural programming.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 8 of 24
• Types of applicant organizations eligible to apply using a fiscal sponsor include, but are not
limited to, individual artists and culture bearers, artist collectives and cultural collectives, and
other unincorporated arts and culture guilds.
• An Applicant’s selected fiscal sponsors must demonstrate at least two (2) years of arts and
culture programming and service as a 501(c)(3) nonprofit organization; for Emerging Arts and
Culture Project Specific Grant Applicants, the fiscally sponsored applicant or newly formed
501(c)(3) organization is not required to have its own two-year history of arts and culture
operational and financial experience at the time of application submission.
ELIGIBILITY REQUIREMENTS
• City of Fresno-based: documentation of being a Fresno-based nonprofit organization that
supports and expands access to arts and cultural programing, or nonprofit social service
organization with regular ongoing arts programming and/or services and a principal place of
business in the City of Fresno.
• Certificate of good standing: Nonprofit organizations and fiscal sponsors (if applicable) must have
“active status” with the California Secretary of State (SOS) showing evidence of “good standing
“at the time of application.
o Organizations must also be in good standing with the Office of the Attorney General of
California or provide an adequate letter of explanation regarding registration status.
o The organization must operate and offer its programs in a nondiscriminatory manner
and in compliance with all applicable laws, including, without limitation, laws protecting
persons with disabilities.
• Letter of agreement: If using a Nonprofit Fiscal Sponsor, the Fiscal Sponsor must provide a letter
of agreement acknowledging the fiscal sponsorship with the project applicant and submit the
letter with the application. If the grant is awarded, the fiscal sponsor becomes the legal contract
holder with the Fresno Arts Council. Once a contract is awarded the fiscal sponsor cannot be
changed.
TYPES OF GRANTS
GENERAL OPERATING SUPPORT
General Operating Support was called out in the Ordinance to support organizational stability for arts and
cultural organizations that reflect the cultural, geographic, and demographic diversity of the City of
Fresno; and reflect the proportion of each grantee’s overall operations that serves residents within, or
visitors to, the City of Fresno’s sphere of influence. Grants shall prioritize organizations and programs that
support and expand diverse public or youth engagement and equity.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 9 of 24
General Operating Support Grants are intended to provide core support to Cultural Arts Organizations to
sustain and increase community access to a broad and diverse range of opportunities in the arts. The
General Operating Support grant provides direct funding for ongoing operations. This grant contributes to
a robust and diverse arts workforce and infrastructure. Funds may be used to support any eligible
expenses associated with the general operations of Cultural Arts Organizations, including but not limited
to rent, utilities, and staff salaries.
Applying for this grant does not restrict an organization from applying for other project-based grants.
General Operating Support grants are intended to support the applicant organization in carrying out its
mission. Funding is not intended to support a specific project. Emerging Arts and Culture Organization
Support Grants may be awarded to Operating Support Grant applicants who meet the following criteria:
Applicants are limited to nonprofit arts and cultural organizations with annual revenue less than $50,000,
regardless of years of operation; such organizations may apply for support of up to 100% of their annual
revenue. Emerging Arts and Culture Organizations are encouraged to apply for Operating Support Grants
that build capacity and expand their ability to reach and serve residents and visitors in the City of Fresno.
Emerging Arts and Culture Organization Support Grants prioritize investment reflective of the cultural,
demographic, and geographic diversity of Fresno.
PROJECT SPECIFIC GRANTS
Deadline: TBD
Grant Awards: $2,000 to $200,000
Grant Activity Period: TBD
Project Specific Grants will be made to support specific projects that respond to the goals of the Cultural
Plan. Project Specific Grants can be used to pay artists’ fees, acquire project-specific supplies and
materials, or acquire equipment required to complete the project; venue, and technical costs are
additional examples of allowable expenses. Guidelines and Application for Project Specific Grants can be
accessed here: [link].
*Note: Future Grant Programs informed by the Cultural Arts Plan and future CAP revisions may be
developed. Guidelines will be posted as new funding programs are offered. Please visit
fresnoartscouncil.org for updates and information.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 10 of 24
REQUEST AMOUNTS
GENERAL OPERATING SUPPORT
FUNDING AMOUNTS
Each grant application funding cycle, available funding will be allocated approximately 50/50 between
the two types of grants (all contemplated allocations may be adjusted in response to community need
and interest; actual awards will also be affected by application quality as related to applicable scoring
criteria).
General Operating Support Grants (this document)
Other Operating Support - Approximately 40% of available funding
Applicants limited to nonprofit arts and cultural organizations; may apply for:
Budget
Category
Annual income
as reported to
the IRS
Anticipated % of
funding eligible for
1 Less than
$250,000
Up to 70%
2 $251,000 and
above
Up to 30% capped at
$300,000
Applicants who qualify as an Emerging Arts and Culture Organization, as defined below, shall first be
reviewed for that tier of award.
Emerging Arts and Culture Organization Support Grants – Approximately 10% of available funding
Applicants are limited to nonprofit arts and cultural organizations with annual revenue less than
$50,000, regardless of years of operation; may apply for support of up to 100% of their annual revenue
Emerging Arts and Culture Organizations are encouraged to apply for Operating Support Grants that
build capacity and expand their ability to reach and serve residents and visitors in the City of Fresno.
Emerging Arts and Culture Organization Support Grants prioritize investment reflective of the cultural,
demographic, and geographic diversity of Fresno.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 11 of 24
Project Specific Grants (see [link])
Other Project Specific Grants – Approximately 40% of available funding
Project specific grants are available to nonprofit arts and culture organizations, nonprofit organizations
that support and expand access to arts and cultural programming, and Projects under an eligible Fiscal
Sponsor; may apply for projects between $2,000 and $200,000.
Emerging Arts and Culture Project Specific Grants – Approximately 10% of available funding
Emerging Arts and Culture Project Specific Grants are available to eligible Project Specific Grant
applicants who do not have two years of fiscal history and/or two years of prior activity supporting and
expanding access to arts and culture programming, at the time of application submission. Emerging
Arts and Culture Project Specific Grants will not exceed $50,000 each—prioritizing investment
reflective of the cultural, demographic, and geographic diversity of Fresno, supporting and expanding
diverse public or youth engagement, and equity.
Distribution is dependent on available funds annually.
FUNDING RESTRICTIONS
• Matching funds: are not required.
• Applicants must apply for the funding category that applies to their organization.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 12 of 24
REQUIRED APPLICATION INFORMATION
NARRATIVE QUESTIONS
All questions should provide the reviewer with information that helps them best understand your
organization. Word count is to provide enough space for you to respond as completely as possible. If you
can provide enough information with fewer words, that will not be held against you.
Emerging Organizations should only answer questions 1, 4, 5, and 6
1) Organization Description
a. What is your mission?
b. How does your work align with the Cultural Plan?
c. Describe how your organization evaluates the quality and success of your programs.
d. How do you engage in planning (i.e., who is involved in planning, how far in advance do you plan
your programming, do you have a strategic plan or a set of overarching goals)? If so, upload your
most recent planning documents.
e. How does your organization intend to make use of General Operating Support funds if awarded?
750 words
Upload:
2) Programming
Share what the review panel should know about the organization’s arts and cultural programs. Consider
the following questions to help shape your narrative:
a. What are the primary activities of the organization? Describe the major programs open to the
public.
b. Describe key exhibitors/presenters, artists, and other collaborators.
c. Identify how you include individual artists in your work. If you do not currently include individual
artists, how will you include them in the future?
d. Describe the process the organization employs to select or create artistic programming.
e. If arts and culture are not the mission of the organization, describe your arts and cultural
programming, and describe how it fits within your larger organizational work.
750 words
Upload the following:
a. List of arts and cultural activities FY 2022-23 (1 page PDF)
b. List of arts and cultural activities FY 2023-24 (1 page PDF)
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 13 of 24
3) Cultural equity and inclusion statements and policy
a. Does the organization have an equity statement or other formalized diversity, equity, and
inclusion efforts? If so, please upload any relevant documentation.
b. What are the organizations perceived needs and or plans for increasing diversity in board, staff,
programming, and audiences over the next year?
c. What barriers, if any, are you removing to make that possible?
750 words
Upload:
4) Organizational Challenges
a. What do you identify as your greatest challenges?
b. Describe how you will address these challenges.
c. Describe how these grant funds would be used to help address these challenges.
d. What do you perceive as barriers to your organization increasing access to arts and culture?
750 words
5) Proposed Impact and Outcomes (organizational and community) Consider the following:
a. What work is the organization most proud of?
b. What outcomes are you envisioning from this grant support?
c. How will your organization measure the impact of this award?
750 Words
6) Governance and Administrative Structure
a. Describe your governance structure, including board meeting frequency, and board committee
structure. Upload a board roster, include members’ names, occupation if known, and any other
demographic information that you would like considered.
b. Describe your administrative structure, including administrative, program, or cultural and/or
artistic staff. List primary staff names, titles, and duties. Provide brief bios for key staff and
include years with the organization.
c. How are the board, staff, and programming reflective of Fresno’s citywide demographics?
750 words
Upload:
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 14 of 24
OVERVIEW OF APPLICATION PROCCESS AND REQUIREMENTS
Calendar and Timeline (Specific dates to be determined)
Grants are accepted annually.
Guidelines and Application Available November [X], 2023
Webinars and Office Hours Workshop webinars and office hours will be
offered in Winter 2023. Check [link] for full
schedule.
Open Application Period November X, 2023-January X, 2024
Staff Eligibility Review Winter 2023-24
Panel Review February-March 2024
PRAC Commission Review and Adopts
Recommendations
Spring 2024
Notifications Sent via Email Spring 2024
Awards Disbursed Spring 2024
Grant Period TBD
REQUIRED STANDARDS OF PRACTICE
Minimum Standards of Practice for All Organizations or Fiscal Sponsors:
• General Liability insurance
• Workman’s Compensation insurance (provide basis for exemption if applicable)
• Current practice of annual Year-End Financial Review completed by an external Certified
Public Accountant/Firm for organizations with a budget of $2 million and above.
• The applicant organization must have a functioning Board of Directors that meets regularly.
• Applicants using a fiscal sponsor must demonstrate that the fiscal sponsor can meet these
requirements.
• Additional data/demographic requirements from City of Fresno.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 15 of 24
ONLINE APPLICATION PROCESS
ACCESSING ONLINE APPLICATION PLATFORM
Fresno Arts Council uses Submittable to accept and manage grant request applications. You will need to
create organizational/user accounts and profiles. Access the online application portal at
https://fresnoartscouncil.submittable.com . Application Instructions are available [here]. For questions,
please contact Fresno Arts Council at 559-237-9734 or email [grants email]. Fresno Arts Council
encourages you to attend webinars, office hours, and make use of instructional resources early in your
application process. FAC strongly recommends submitting the application and required supporting
materials at least five (5) business days before the deadline to provide time to troubleshoot any technical
issues.
The deadline to submit the online grant applications will be on [TBD]. To ensure that organizations have
enough time to prepare, the grant guidelines and application will be posted, and the application will open
for a minimum of 60 days.
ACCESSING THE APPLICATION
Read the Application Instructions prior to completing an application. You do not have to complete and
submit the application in one sitting; you may save and return to it as many times as you like.
WEBINARS, WORKSHOPS, TECH SUPPORT, OFFICE HOURS
All organizations that are considering applying for a grant are STRONGLY ENCOURAGED to attend the pre-
application workshop(s) offered by FAC. At the workshops, staff will review the guidelines and
demonstrate Submittable, FAC’s online grant application system. Applicants are also encouraged to
consult with the program staff well in advance of the application deadline if they have any questions
about program requirements. In person and virtual office hours will be posted on [link].
Webinar Schedule: TBD
In person workshop: TBD
Office Hours Schedule: TBD
FAQs: [link/PDF]
Email Support: For technical assistance and grant guideline questions, please call 559-237-9734 Monday
through Friday, between the hours of 9:00AM and 3:00PM. You may also email X at [email]. Please allow
at 24-48 hours for staff response.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 16 of 24
APPLICATION COMPONENTS
A. Eligibility Check list: [link to application system]
B. Applicant Information
• Legal Name of Organization/Applicant (and Fiscal Sponsor, if applicable)
• DBA Name of Organization/Applicant, if applicable
• Founding Date: Enter the year your organization was founded or began activity
• Address: PDF proof of address upload
• Fresno City Council District where Organization/Applicant is located: [link to finder tool]
• Organization/Applicant Phone
• Primary Contact Name, title, email, phone
• Organization/Applicant Website
• Type of organization (drop-down menu: 501(c)(3); fiscally sponsored)
• Organization or Fiscal Sponsor EIN number
• Which month and day does your organization’s or Fiscal Sponsor’s fiscal year end?
• Primary Discipline? (drop-down menu)
• Organization Mission/Purpose: Enter your organization’s mission statement, or primary
purpose. Your mission statement should be concise. Do not add program details here.
• Has your organization, or your Fiscal Sponsor, conducted a majority of its cultural arts
programming within the City of Fresno for the past two years preceding this application?
C. Annual Income as reported to the IRS
D. Required Financial Forms and/or Reports: All attachments must be in PDF format, with exception of
Supporting Material(s) and Work Samples.
For 501(c)(3) Cultural Arts Organizations with a budget of $50,000 or less:
• IRS Designation Letter
• Federal Form 990, 990EZ or 990N
For 501(c)(3) Cultural Arts Organizations with a budget of between $50,000 and $200,000
• IRS Designation Letter
• Federal Form 990 or 990EZ
• Accountant reviewed Financial Report for most recently completed fiscal year OR if
this financial report is not yet available, a letter from the CPA stating when it will be
completed AND internally-generated financial statements for most recently
completed fiscal year.
For 501(c)(3) Cultural Arts Organizations with a budget of $200,000 or more
• IRS Designation Letter
• Federal Form 990
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 17 of 24
• Independent Financial Audit (for organizations with a budget of $2 million or more)
or reviewed Financial Report for most recently completed fiscal year; OR if this
financial report is not yet available, a letter from the CPA stating when it will be
completed AND internally-generated financial statements for most recently
completed fiscal year.
For fiscally sponsored projects:
• Sponsor organization’s IRS Designation Letter
• Sponsor organization’s Federal Form 990
• A signed letter of agreement between the fiscal sponsor and the project applicant
outlining the terms of the agreement and services
• If the sponsor’s budget exceeds $2 million, An Independent Financial Audit OR letter
from CPA stating when it will be completed AND internally-generated financial
statements for most recently completed fiscal year. For sponsors with a budget
between $200,000 and $1,999,999, submit a CPA-reviewed Financial Report for most
recently completed fiscal year.
E. Proposed Grants Budget
Please complete this budget template [link]
F. Work Samples
You are required to submit at least one work sample that exemplifies the cultural and/or artistic programs
or events presented by your organization. This may include video or audio recordings, or digital images of
performances, exhibitions, or events. Select the type of work sample that is most relevant to your
organization. Maximum of 6 work samples accepted.
G. Supporting Documents
You may upload or provide links for up to three supporting documents from the past five years
that demonstrate the impact of your programs on viewers/participants. Examples include:
letters of support, participant testimonials, reviews, audience surveys, social media posts.
This section is OPTIONAL, however you are strongly encouraged to submit at least one
document. These documents help reviewers understand the impact of your programs on
participants and audience members. Note: You may upload a document or provide links. You may provide
a title and brief description for necessary context.
3 documents maximum.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 18 of 24
APPLICATION REVIEW AND EVALUATION
ELIGIBILITY AND COMPLETENESS REVIEW
Once the application window closes, Fresno Arts Council staff will review applications for eligibility and
completeness. Once an application has been submitted, it cannot be reopened, revised, or resubmitted.
Applications that pass this initial review will then be evaluated for their strengths by a separate Grant
Review Panel, which will rely substantially on the information provided in the application and supporting
materials submitted by applicants.
PANEL ADJUDICATION AND RANKING
An adjudication panel will be established that includes community members, artists and culture bearers,
and arts and culture administrators. The Commission and Fresno Arts Council shall ensure that grant
applications are reviewed in a transparent, competitive process.
GRANT PANEL REVIEW
The adjudication panel is comprised mainly of individuals with substantial background in arts and culture,
usually drawn from the ranks of experienced and skilled arts and culture practitioners, administrators,
managers and board members of City of Fresno arts and cultural organizations, the Cultural Arts
Subcommittee or other applicable PRAC subcommittee, and experienced arts and culture grant-makers
from philanthropic and public sectors.
PANELISTS
A call for panelists will come out at the same time as the Request for Proposal. A list of eligible panelists
will be submitted to the PRAC prior to the start of the adjudication process. Panelists will be required to
declare any possible conflict of interest at the time of application. Declaration of Conflict of Interest form
is included here as an attachment. Panelists may not be on the board or staff of any applicant for that
grant cycle, nor related by blood or marriage to any applicant in that grant cycle.
HOW SCORING WORKS:
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 19 of 24
Adjudication of applications is based on 6 weighted questions.
1) Organization Description 10%
2) Programming 30%
3) Cultural equity and inclusion statements and policy 20%
4) Organizational Challenges 10%
5) Proposed Impact and Outcomes (organizational and community) 20%
6) Governance and Administrative Structure 10%
Emerging Organizations will be scored on:
• Organization Description 30%
• Organizational Challenges 30%
• Proposed Impact and Outcomes (organizational and community) 20%
• Governance and Administrative Structure 20%
Scores for each assessment category are collected from individual panelists. Each organization’s category
scores, and cumulative total are reported back to them during the award notifications process.
ADJUDICATION PANEL RANKING
Rank Rank Description
6 - Exemplary Overwhelmingly achieves the purpose of the program. Meets all the review
criteria and project requirements to the highest degree
5 - Strong Strongly achieves the purpose of the program. Meets all the review criteria and
project requirements to a significant degree
4 - Good Sufficiently achieves the purpose of the program. Meets all the review criteria
and project requirements to some degree
3 - Fair Moderately achieves the purpose of the program. Meets most of the review
criteria and project requirements
2 - Marginal Minimally achieves the purpose of the program. Meets some of the review
criteria and project requirements
1 - Weak Does not achieve the purpose of the program; proposals that are not
appropriate for this grant category. Inadequately meets the review criteria or
project requirement
GRANTEE RECOMMENDATIONS TO PRAC
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 20 of 24
Following the Grant Panel Review process, Fresno Arts Council will submit grant application
rankings and award recommendations to the Parks, Recreation, and Arts Commission (PRAC) for
final acceptance.
ANNOUNCE INTENT TO AWARD
Once recommendations have been accepted by the PRAC, Fresno Arts Council will publish an
intent to award a press release announcing grant recipients, funding amounts, and project
descriptions. Anticipated TBA 2024.
GRANTS AWARDED
[Grant year] Organizational General Operating Support funds will be awarded [insert date TBA]
and disbursed [date/method]
Project Specific Grant funds will be awarded [insert date TBA] and disbursed [date/method]
APPEALS
Any applicant not recommended to receive an award may submit a written appeal to Fresno Arts Council
staff no later than 5:00 p.m. by the tenth calendar day following notification from staff to the applicant
that no award is being recommended. Staff will review the appeal and present it to the PRAC
subcommittee for review and recommendation. The PRAC will make the final ruling. Upon request from
an appellant, staff will provide written comments submitted by the evaluation panels, to help the
appellant prepare their response.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 21 of 24
SELECTED GRANTEE REQUIREMENTS
The following are a list of additional requirements that will be included in the grantee agreement.
Legal Requirements
Insurance/endorsements
Conflict of Interest disclosure statement
Data Collection
At a minimum, data collected shall include information needed to demonstrate compliance with Section 7-
1506(b)(4)(D) such as:
(a) Attendance data:
(i) Number of youth participants served. Youth shall be defined as age seventeen (17) and
younger.
(ii) Number of adult participants served. Adult shall be defined as ages eighteen (18) through
sixty-one (61).
(iii) Number of senior participants served. Senior shall be defined as age sixty-two (62) and
older.
(b) Participant zip code data to identify the number and percentage of City of Fresno residents
served.
(c) race, ethnicity, household income and gender identity.
(d) For murals only: total square feet installed and location/address.
(e) Photos and/or videos highlighting grant funded projects, events, programs, etc.
Vendors
Tax
Copyright
Background Check/Mandated Reporter, etc.
Invoicing for and receipt of grant payments
Project amendments
Credit/Recognition
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 22 of 24
Grant recipients are required to acknowledge the support of the Measure P, Parks and Arts
ordinance and Fresno Arts Council to demonstrate how City funds support arts and culture.
Recipients receiving funds must use the required logos and credit line on all printed and electronic
materials that advertise performances, exhibitions, or other public events throughout their work or,
for those receiving operating support, throughout the grant period. The credit line and links to logos
are listed below:
• “This work [event, organization, project] is funded in part by the City of Fresno Measure P
Expanded Access to Arts and Culture Fund through Fresno Arts Council.”
• [Links to required logos]
Cultural Arts Calendar
Grantees must submit programming information and flyers to be included in the Cultural Arts Calendar at
[link].
Reporting (midterm and final)
90% of grant funds will be awarded at the beginning of the grants cycle with the remaining 10% awarded
when final reports are submitted.
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 23 of 24
ADDITIONAL RESOURCES
Eligibility Checklist
FAQs
APPENDICES
Measure P Ordinance
Cultural Arts Plan
DISCLOSURE OF CONFLICT OF INTEREST WITH AN APPLICANT FOR FUNDING (available on
application site)
1 Are you currently in litigation with a grant applicant or any of its
agents?
YES NO
2 Do you represent any firm, organization, or person who is in
litigation with a grant applicant?
YES NO
3 Do you currently represent or perform work for any clients who do
business with the Applicant?
YES NO
4 Are you or any of your principals, managers, or professionals,
owners or investors in a business which does business with a grant
applicant, or in a business which is in litigation with the City of
Fresno?
YES NO
5 Are you or any of your principals, managers, or professionals,
related by blood or marriage to anyone applying for funds?
YES NO
6 Do you or any of your subcontractors have, or expect to have, any
interest, direct or indirect, in any other contract in connection with
the grant applicant?
YES NO
* If the answer to any question is yes, please explain here.
Explanation:
Signature________________________________________Date__________________
Fresno Arts Council
1245 Van Ness Ave.
Fresno, CA 93721
(559)237-9734
https://www.fresnoartscouncil.org
Page 24 of 24
(Print Name)______________________________________________________
(Company)_____________________________________________________________
(Address)______________________________________________________________
(City, State Zip)_________________________________________________________
City of Fresno
Staff Report
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
File #:ID 23-1441 Agenda Date:10/16/2023 Agenda #:
12.-C.
REPORT TO THE PARKS, RECREATION, AND ARTS COMMISSION
SUBJECT
Hearing - Receive public input on allocations related to Measure P, updates to the Parks Master Plan
and Cultural Arts Plan, and annual PARCS Department Budget and Capital Improvement Plans.
City of Fresno Printed on 2/6/2024Page 1 of 1
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