HomeMy WebLinkAbout2021-10-04 PRAC Agenda PacketCity of Fresno
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
Meeting Agenda Packet
Monday, October 4, 2021
5:30 PM
Regular Meeting
Electronic Only
Parks, Recreation, and Arts Commission
Chair – Kimberly McCoy
Vice Chair – Jon Dohlin
Commissioner – Maiyer Vang
Commissioner – Dr. Francine Oputa
Commissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approve Agenda
5.Approval of Minutes
5A ID 2123503 Approval of Minutes for September 13, 2021 and September 20,
2021
6.Members Reports and Comments
7.Subcommittee Reports:
1. Cultural Arts Plan Subcommittee: provide status of projects and actions taken
since last meeting.
2. Parks Master Plan: provide status of projects and actions taken since last
meeting.
3. Highest Needs Neighborhoods: provide status of projects and actions taken
since last meeting.
8.City Administration Reports and Comments
9.Unscheduled Communication
10.New Matters and Workshops
10A ID 2123518 WORKSHOP ‐‐ Kickoff Presentation by WRT Regarding Scope of Work
and Deliverables (WRT)
10B ID 2123441 DISCUSSION ITEM Proposed Process for Receiving Public Input
(PARCS)
10C ID 2123508 CONTINUED HEARING Regarding the expenditure of Measure P
money for use of interpreters for Commission meetings (City Administration)
11.Adjournment
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Agenda PacketMonday, October 4, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approve Agenda
5.Approval of Minutes
5A ID 2123503 Approval of Minutes for September 13, 2021 and September 20,
2021
6.Members Reports and Comments
7.Subcommittee Reports:
1. Cultural Arts Plan Subcommittee: provide status of projects and actions taken
since last meeting.
2. Parks Master Plan: provide status of projects and actions taken since last
meeting.
3. Highest Needs Neighborhoods: provide status of projects and actions taken
since last meeting.
8.City Administration Reports and Comments
9.Unscheduled Communication
10.New Matters and Workshops
10A ID 2123518 WORKSHOP ‐‐ Kickoff Presentation by WRT Regarding Scope of Work
and Deliverables (WRT)
10B ID 2123441 DISCUSSION ITEM Proposed Process for Receiving Public Input
(PARCS)
10C ID 2123508 CONTINUED HEARING Regarding the expenditure of Measure P
money for use of interpreters for Commission meetings (City Administration)
11.Adjournment
City of Fresno
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
Meeting Minutes – Draft
Monday, September 13, 2021
5:30 PM
Regular Meeting
Electronic Only
Parks, Recreation, and Arts Commission
Chair – Kimberly McCoy
Vice Chair – Jon Dohlin
Commissioner – Maiyer Vang
Commissioner – Dr. Francine Oputa
Commissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
Chair McCoy called the meeting to order at 5:30 P.M.
2.Roll Call
Present:8 –
Vice Chair Jon Dohlin
Commissioner Mona Cummings
Commissioner Sarah Parkes
Commissioner Maiyer Vang
Commissioner Jose Leon Barraza
Commissioner Scott Miller
Chair Kimberly McCoy
Commissioner Francine Oputa
Absent:1 – Commissioner Harman Singh
Chair McCoy called the meeting to order at 5:31 P.M. Commissioner Oputa was absent.
3.Pledge of Allegiance
4.Approve of Agenda
Interim City Clerk announced the unscheduled communication was for informational
purposes only and that there was a correct to the item to read “49acres.”
On motion of Vice Chair Dohlin, seconded by Commissioner Cummings, the
above item be approved as amended. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy, Oputa
Absent: Singh
Status: 8 – 0 – Pass
5.Approval of Minutes
5A ID 2123317 Approval of minutes for August 16, 2021
On motion of Commissioner Parkes, seconded by Vice Chair Dohlin, the above
item be Approved. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy
Abstain: Oputa
Absent: Singh
Status: 7 – 0 – Pass
6.Members Reports and Comments
Commissioner Parkes acknowledged Mr. Leal and members of the community for
providing information on the 49acres soccer complex.
Commissioner Barraza expressed his appreciation for members of the north Fresno
Community Church for volunteering in the cleanup at 2155 South Beach Avenue.
Commissioner Oputa apologize for not attending the previous meeting.
Commissioner Vang reported out on the first Arts and Culture Committee meeting on
September 13, 2021.
Assistant City Manager Kanne agreed with Commissioner Vang regarding the Ad Hoc
Subcommittees making a report monthly and recommended Chair McCoy, City
Attorney’s Office, City Clerk, and Assistant City Manager Kanne hold an agenda
meeting weekly.
Chair McCoy reported she will be sending a doddle to meet regarding the Highest
Needs Assessment.
7.New Matters and Workshops
7A ID 2123316 Presentation by Civic Education Center regarding teen programs in
Community Centers in Fresno.
The above presentation was presented to the Commission by John Minkler
and Dr. Stephen Morris with Civic Education Center.
PRESENTED
7B ID 2123319 Discussion regarding City Adoption of guidelines for competitive
Measure P grant programs
The above item was introduced to the Commission by Commissioner Barraza.
Commissioner Barraza requested a timetable be provided to the
commissioners at the next meeting to incorporation all the steps that are
coming up and taking into consideration that there will be actions take by the
commission and the timely development of the policies.
8.Unscheduled Communication
8A ID 2123400 Public comment received regarding the Southeast Fresno 49acre
soccer complex.
Upon call, there was no public comment.
9.Adjournment
The Parks, Recreation, and Arts Commission meeting adjourned at 7:01 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 13,2021 Page 1 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 13, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
Chair McCoy called the meeting to order at 5:30 P.M.
2.Roll Call
Present:8 –
Vice Chair Jon Dohlin
Commissioner Mona Cummings
Commissioner Sarah Parkes
Commissioner Maiyer Vang
Commissioner Jose Leon Barraza
Commissioner Scott Miller
Chair Kimberly McCoy
Commissioner Francine Oputa
Absent:1 – Commissioner Harman Singh
Chair McCoy called the meeting to order at 5:31 P.M. Commissioner Oputa was absent.
3.Pledge of Allegiance
4.Approve of Agenda
Interim City Clerk announced the unscheduled communication was for informational
purposes only and that there was a correct to the item to read “49acres.”
On motion of Vice Chair Dohlin, seconded by Commissioner Cummings, the
above item be approved as amended. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy, Oputa
Absent: Singh
Status: 8 – 0 – Pass
5.Approval of Minutes
5A ID 2123317 Approval of minutes for August 16, 2021
On motion of Commissioner Parkes, seconded by Vice Chair Dohlin, the above
item be Approved. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy
Abstain: Oputa
Absent: Singh
Status: 7 – 0 – Pass
6.Members Reports and Comments
Commissioner Parkes acknowledged Mr. Leal and members of the community for
providing information on the 49acres soccer complex.
Commissioner Barraza expressed his appreciation for members of the north Fresno
Community Church for volunteering in the cleanup at 2155 South Beach Avenue.
Commissioner Oputa apologize for not attending the previous meeting.
Commissioner Vang reported out on the first Arts and Culture Committee meeting on
September 13, 2021.
Assistant City Manager Kanne agreed with Commissioner Vang regarding the Ad Hoc
Subcommittees making a report monthly and recommended Chair McCoy, City
Attorney’s Office, City Clerk, and Assistant City Manager Kanne hold an agenda
meeting weekly.
Chair McCoy reported she will be sending a doddle to meet regarding the Highest
Needs Assessment.
7.New Matters and Workshops
7A ID 2123316 Presentation by Civic Education Center regarding teen programs in
Community Centers in Fresno.
The above presentation was presented to the Commission by John Minkler
and Dr. Stephen Morris with Civic Education Center.
PRESENTED
7B ID 2123319 Discussion regarding City Adoption of guidelines for competitive
Measure P grant programs
The above item was introduced to the Commission by Commissioner Barraza.
Commissioner Barraza requested a timetable be provided to the
commissioners at the next meeting to incorporation all the steps that are
coming up and taking into consideration that there will be actions take by the
commission and the timely development of the policies.
8.Unscheduled Communication
8A ID 2123400 Public comment received regarding the Southeast Fresno 49acre
soccer complex.
Upon call, there was no public comment.
9.Adjournment
The Parks, Recreation, and Arts Commission meeting adjourned at 7:01 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 13,2021 Page 2 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 13, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott MillerCommissioner – Mona Nyandoro CummingsCommissioner – Harman SinghCommissioner – Jose Leon BarrazaCommissioner – Sarah Parkes1.Call to OrderChair McCoy called the meeting to order at 5:30 P.M. 2.Roll CallPresent:8 – Vice Chair Jon Dohlin Commissioner Mona Cummings Commissioner Sarah Parkes Commissioner Maiyer Vang Commissioner Jose Leon Barraza Commissioner Scott Miller Chair Kimberly McCoy Commissioner Francine OputaAbsent:1 – Commissioner Harman SinghChair McCoy called the meeting to order at 5:31 P.M. Commissioner Oputa was absent.3.Pledge of Allegiance4.Approve of AgendaInterim City Clerk announced the unscheduled communication was for informationalpurposes only and that there was a correct to the item to read “49acres.”On motion of Vice Chair Dohlin, seconded by Commissioner Cummings, theabove item be approved as amended. The motion carried by the following vote:Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy, OputaAbsent: SinghStatus: 8 – 0 – Pass5.Approval of Minutes5A ID 2123317 Approval of minutes for August 16, 2021
On motion of Commissioner Parkes, seconded by Vice Chair Dohlin, the above
item be Approved. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy
Abstain: Oputa
Absent: Singh
Status: 7 – 0 – Pass
6.Members Reports and Comments
Commissioner Parkes acknowledged Mr. Leal and members of the community for
providing information on the 49acres soccer complex.
Commissioner Barraza expressed his appreciation for members of the north Fresno
Community Church for volunteering in the cleanup at 2155 South Beach Avenue.
Commissioner Oputa apologize for not attending the previous meeting.
Commissioner Vang reported out on the first Arts and Culture Committee meeting on
September 13, 2021.
Assistant City Manager Kanne agreed with Commissioner Vang regarding the Ad Hoc
Subcommittees making a report monthly and recommended Chair McCoy, City
Attorney’s Office, City Clerk, and Assistant City Manager Kanne hold an agenda
meeting weekly.
Chair McCoy reported she will be sending a doddle to meet regarding the Highest
Needs Assessment.
7.New Matters and Workshops
7A ID 2123316 Presentation by Civic Education Center regarding teen programs in
Community Centers in Fresno.
The above presentation was presented to the Commission by John Minkler
and Dr. Stephen Morris with Civic Education Center.
PRESENTED
7B ID 2123319 Discussion regarding City Adoption of guidelines for competitive
Measure P grant programs
The above item was introduced to the Commission by Commissioner Barraza.
Commissioner Barraza requested a timetable be provided to the
commissioners at the next meeting to incorporation all the steps that are
coming up and taking into consideration that there will be actions take by the
commission and the timely development of the policies.
8.Unscheduled Communication
8A ID 2123400 Public comment received regarding the Southeast Fresno 49acre
soccer complex.
Upon call, there was no public comment.
9.Adjournment
The Parks, Recreation, and Arts Commission meeting adjourned at 7:01 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 13,2021 Page 3 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 13, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott MillerCommissioner – Mona Nyandoro CummingsCommissioner – Harman SinghCommissioner – Jose Leon BarrazaCommissioner – Sarah Parkes1.Call to OrderChair McCoy called the meeting to order at 5:30 P.M. 2.Roll CallPresent:8 – Vice Chair Jon Dohlin Commissioner Mona Cummings Commissioner Sarah Parkes Commissioner Maiyer Vang Commissioner Jose Leon Barraza Commissioner Scott Miller Chair Kimberly McCoy Commissioner Francine OputaAbsent:1 – Commissioner Harman SinghChair McCoy called the meeting to order at 5:31 P.M. Commissioner Oputa was absent.3.Pledge of Allegiance4.Approve of AgendaInterim City Clerk announced the unscheduled communication was for informationalpurposes only and that there was a correct to the item to read “49acres.”On motion of Vice Chair Dohlin, seconded by Commissioner Cummings, theabove item be approved as amended. The motion carried by the following vote:Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoy, OputaAbsent: SinghStatus: 8 – 0 – Pass5.Approval of Minutes5A ID 2123317 Approval of minutes for August 16, 2021On motion of Commissioner Parkes, seconded by Vice Chair Dohlin, the aboveitem be Approved. The motion carried by the following vote:Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, McCoyAbstain: OputaAbsent: SinghStatus: 7 – 0 – Pass6.Members Reports and CommentsCommissioner Parkes acknowledged Mr. Leal and members of the community forproviding information on the 49acres soccer complex. Commissioner Barraza expressed his appreciation for members of the north FresnoCommunity Church for volunteering in the cleanup at 2155 South Beach Avenue.Commissioner Oputa apologize for not attending the previous meeting.Commissioner Vang reported out on the first Arts and Culture Committee meeting onSeptember 13, 2021.Assistant City Manager Kanne agreed with Commissioner Vang regarding the Ad HocSubcommittees making a report monthly and recommended Chair McCoy, CityAttorney’s Office, City Clerk, and Assistant City Manager Kanne hold an agendameeting weekly. Chair McCoy reported she will be sending a doddle to meet regarding the HighestNeeds Assessment. 7.New Matters and Workshops7A ID 2123316 Presentation by Civic Education Center regarding teen programs inCommunity Centers in Fresno.The above presentation was presented to the Commission by John Minklerand Dr. Stephen Morris with Civic Education Center. PRESENTED7B ID 2123319 Discussion regarding City Adoption of guidelines for competitiveMeasure P grant programs
The above item was introduced to the Commission by Commissioner Barraza.
Commissioner Barraza requested a timetable be provided to the
commissioners at the next meeting to incorporation all the steps that are
coming up and taking into consideration that there will be actions take by the
commission and the timely development of the policies.
8.Unscheduled Communication
8A ID 2123400 Public comment received regarding the Southeast Fresno 49acre
soccer complex.
Upon call, there was no public comment.
9.Adjournment
The Parks, Recreation, and Arts Commission meeting adjourned at 7:01 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 13,2021 Page 4 of 4
City of Fresno
2600 Fresno Street
Fresno, CA 93721
www.fresno.gov
Meeting Minutes – Draft
Monday, September 20, 2021
5:30 PM
Regular Meeting
Electronic Only
Parks, Recreation, and Arts Commission
Chair – Kimberly McCoy
Vice Chair – Jon Dohlin
Commissioner – Maiyer Vang
Commissioner – Dr. Francine Oputa
Commissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
Chair McCoy called the meeting to order at 5:32 P.M.
2.Roll Call
Present:9 –
Vice Chair Jon Dohlin
Commissioner Mona Cummings
Commissioner Sarah Parkes
Commissioner Maiyer Vang
Commissioner Jose Leon Barraza
Commissioner Scott Miller
Commissioner Harman Singh
Chair Kimberly McCoy
Commissioner Francine Oputa
Absent:0 –
3.Pledge of Allegiance
4.Approve of Agenda
Senior Deputy City Clerk Martinez announced the following changes to the agenda: The
approval of the minutes for September 13, 2021 were continued to October 4, 2021.
On motion of Vice Chair Dohlin, seconded by Commissioner Leon Barraza, the
above item be Adopted as Amended. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy, Oputa
Status: 9 – 0 – Pass
5.Approval of Minutes
5A ID 2123430 Approval of Minutes for September 13, 2021 Regular Meeting
The above minutes were continued to October 4, 2021.
6.Members Reports and Comments
Commissioner Parkes requested staff to provide the commission with the parks’ tours schedule. Director
Miller responded the new schedule will be sent out on Monday.
Commissioner Singh spoke regarding his park tour and what he learned about park’s infrastructure.
7.Hearings:
7A ID 2123427 ACTION ITEM: Hearing to discuss expenditure of Measure P
money for use of interpreters for Commission meetings (City Administration)
The above item was introduced to Council by Assistant City Manager Kanne,
Office of the Mayor & City Manager.
Commissioner Barraza asked why the rates for Spanish interpreters were less
than the Hmong and Punjabi translators.
Commissioner Oputa recommended to have interpreters available at each
meeting.
Commissioner Singh asked if the video can be translated into different
languages.
Commissioner Vang spoke regarding her experience with interpreters and
supports having the availability of interpretations services for each meeting.
Commissioner Parks asked if the agendas could be translated and if other
commissions are providing translation services.
Commissioner Cummings agreed and recommended there be interpreters at
each meeting.
Chair McCoy agreed with the recommendation and stated it will help bring
more public participation.
Commissioner Barraza requested information be provided to the Commission
regarding empirical data regarding availability interpretation services and
public participation and if having interpreters will encourage public
participation.
On motion of Chair McCoy, seconded by Commissioner Vang, the above
item be approved to recommend the meetings include interpreters. The
motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy,
Oputa
Status: 9 – 0 – Pass
8.Unscheduled Communication
Upon call, the following member of the public addressed Council: John Gibbs with WRT
9.Adjournment
The Parks, Recreation, and Arts Commission adjourned at 6:51 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 20,2021 Page 1 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 20, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott Miller
Commissioner – Mona Nyandoro Cummings
Commissioner – Harman Singh
Commissioner – Jose Leon Barraza
Commissioner – Sarah Parkes
1.Call to Order
Chair McCoy called the meeting to order at 5:32 P.M.
2.Roll Call
Present:9 –
Vice Chair Jon Dohlin
Commissioner Mona Cummings
Commissioner Sarah Parkes
Commissioner Maiyer Vang
Commissioner Jose Leon Barraza
Commissioner Scott Miller
Commissioner Harman Singh
Chair Kimberly McCoy
Commissioner Francine Oputa
Absent:0 –
3.Pledge of Allegiance
4.Approve of Agenda
Senior Deputy City Clerk Martinez announced the following changes to the agenda: The
approval of the minutes for September 13, 2021 were continued to October 4, 2021.
On motion of Vice Chair Dohlin, seconded by Commissioner Leon Barraza, the
above item be Adopted as Amended. The motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy, Oputa
Status: 9 – 0 – Pass
5.Approval of Minutes
5A ID 2123430 Approval of Minutes for September 13, 2021 Regular Meeting
The above minutes were continued to October 4, 2021.
6.Members Reports and Comments
Commissioner Parkes requested staff to provide the commission with the parks’ tours schedule. Director
Miller responded the new schedule will be sent out on Monday.
Commissioner Singh spoke regarding his park tour and what he learned about park’s infrastructure.
7.Hearings:
7A ID 2123427 ACTION ITEM: Hearing to discuss expenditure of Measure P
money for use of interpreters for Commission meetings (City Administration)
The above item was introduced to Council by Assistant City Manager Kanne,
Office of the Mayor & City Manager.
Commissioner Barraza asked why the rates for Spanish interpreters were less
than the Hmong and Punjabi translators.
Commissioner Oputa recommended to have interpreters available at each
meeting.
Commissioner Singh asked if the video can be translated into different
languages.
Commissioner Vang spoke regarding her experience with interpreters and
supports having the availability of interpretations services for each meeting.
Commissioner Parks asked if the agendas could be translated and if other
commissions are providing translation services.
Commissioner Cummings agreed and recommended there be interpreters at
each meeting.
Chair McCoy agreed with the recommendation and stated it will help bring
more public participation.
Commissioner Barraza requested information be provided to the Commission
regarding empirical data regarding availability interpretation services and
public participation and if having interpreters will encourage public
participation.
On motion of Chair McCoy, seconded by Commissioner Vang, the above
item be approved to recommend the meetings include interpreters. The
motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy,
Oputa
Status: 9 – 0 – Pass
8.Unscheduled Communication
Upon call, the following member of the public addressed Council: John Gibbs with WRT
9.Adjournment
The Parks, Recreation, and Arts Commission adjourned at 6:51 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 20,2021 Page 2 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 20, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott MillerCommissioner – Mona Nyandoro CummingsCommissioner – Harman SinghCommissioner – Jose Leon BarrazaCommissioner – Sarah Parkes1.Call to OrderChair McCoy called the meeting to order at 5:32 P.M.2.Roll CallPresent:9 – Vice Chair Jon Dohlin Commissioner Mona Cummings Commissioner Sarah Parkes Commissioner Maiyer Vang Commissioner Jose Leon Barraza Commissioner Scott Miller Commissioner Harman Singh Chair Kimberly McCoy Commissioner Francine OputaAbsent:0 – 3.Pledge of Allegiance4.Approve of AgendaSenior Deputy City Clerk Martinez announced the following changes to the agenda: Theapproval of the minutes for September 13, 2021 were continued to October 4, 2021.On motion of Vice Chair Dohlin, seconded by Commissioner Leon Barraza, theabove item be Adopted as Amended. The motion carried by the following vote:Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy, OputaStatus: 9 – 0 – Pass5.Approval of Minutes5A ID 2123430 Approval of Minutes for September 13, 2021 Regular MeetingThe above minutes were continued to October 4, 2021.6.Members Reports and Comments
Commissioner Parkes requested staff to provide the commission with the parks’ tours schedule. Director
Miller responded the new schedule will be sent out on Monday.
Commissioner Singh spoke regarding his park tour and what he learned about park’s infrastructure.
7.Hearings:
7A ID 2123427 ACTION ITEM: Hearing to discuss expenditure of Measure P
money for use of interpreters for Commission meetings (City Administration)
The above item was introduced to Council by Assistant City Manager Kanne,
Office of the Mayor & City Manager.
Commissioner Barraza asked why the rates for Spanish interpreters were less
than the Hmong and Punjabi translators.
Commissioner Oputa recommended to have interpreters available at each
meeting.
Commissioner Singh asked if the video can be translated into different
languages.
Commissioner Vang spoke regarding her experience with interpreters and
supports having the availability of interpretations services for each meeting.
Commissioner Parks asked if the agendas could be translated and if other
commissions are providing translation services.
Commissioner Cummings agreed and recommended there be interpreters at
each meeting.
Chair McCoy agreed with the recommendation and stated it will help bring
more public participation.
Commissioner Barraza requested information be provided to the Commission
regarding empirical data regarding availability interpretation services and
public participation and if having interpreters will encourage public
participation.
On motion of Chair McCoy, seconded by Commissioner Vang, the above
item be approved to recommend the meetings include interpreters. The
motion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy,
Oputa
Status: 9 – 0 – Pass
8.Unscheduled Communication
Upon call, the following member of the public addressed Council: John Gibbs with WRT
9.Adjournment
The Parks, Recreation, and Arts Commission adjourned at 6:51 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 20,2021 Page 3 of 4
City of Fresno2600 Fresno StreetFresno, CA 93721www.fresno.govMeeting Minutes – DraftMonday, September 20, 20215:30 PMRegular MeetingElectronic OnlyParks, Recreation, and Arts CommissionChair – Kimberly McCoyVice Chair – Jon DohlinCommissioner – Maiyer VangCommissioner – Dr. Francine OputaCommissioner – Scott MillerCommissioner – Mona Nyandoro CummingsCommissioner – Harman SinghCommissioner – Jose Leon BarrazaCommissioner – Sarah Parkes1.Call to OrderChair McCoy called the meeting to order at 5:32 P.M.2.Roll CallPresent:9 – Vice Chair Jon Dohlin Commissioner Mona Cummings Commissioner Sarah Parkes Commissioner Maiyer Vang Commissioner Jose Leon Barraza Commissioner Scott Miller Commissioner Harman Singh Chair Kimberly McCoy Commissioner Francine OputaAbsent:0 – 3.Pledge of Allegiance4.Approve of AgendaSenior Deputy City Clerk Martinez announced the following changes to the agenda: Theapproval of the minutes for September 13, 2021 were continued to October 4, 2021.On motion of Vice Chair Dohlin, seconded by Commissioner Leon Barraza, theabove item be Adopted as Amended. The motion carried by the following vote:Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy, OputaStatus: 9 – 0 – Pass5.Approval of Minutes5A ID 2123430 Approval of Minutes for September 13, 2021 Regular MeetingThe above minutes were continued to October 4, 2021.6.Members Reports and CommentsCommissioner Parkes requested staff to provide the commission with the parks’ tours schedule. DirectorMiller responded the new schedule will be sent out on Monday.Commissioner Singh spoke regarding his park tour and what he learned about park’s infrastructure. 7.Hearings:7A ID 2123427 ACTION ITEM: Hearing to discuss expenditure of Measure Pmoney for use of interpreters for Commission meetings (City Administration)The above item was introduced to Council by Assistant City Manager Kanne,Office of the Mayor & City Manager. Commissioner Barraza asked why the rates for Spanish interpreters were lessthan the Hmong and Punjabi translators.Commissioner Oputa recommended to have interpreters available at eachmeeting.Commissioner Singh asked if the video can be translated into differentlanguages.Commissioner Vang spoke regarding her experience with interpreters andsupports having the availability of interpretations services for each meeting. Commissioner Parks asked if the agendas could be translated and if othercommissions are providing translation services.Commissioner Cummings agreed and recommended there be interpreters ateach meeting. Chair McCoy agreed with the recommendation and stated it will help bringmore public participation. Commissioner Barraza requested information be provided to the Commissionregarding empirical data regarding availability interpretation services andpublic participation and if having interpreters will encourage publicparticipation. On motion of Chair McCoy, seconded by Commissioner Vang, the aboveitem be approved to recommend the meetings include interpreters. Themotion carried by the following vote:
Aye: Dohlin, Cummings, Parkes, Vang, Leon Barraza, Miller, Singh, McCoy,
Oputa
Status: 9 – 0 – Pass
8.Unscheduled Communication
Upon call, the following member of the public addressed Council: John Gibbs with WRT
9.Adjournment
The Parks, Recreation, and Arts Commission adjourned at 6:51 P.M.
Regular Meeting of the Parks,
Recreation,and Arts Commission September 20,2021 Page 4 of 4
FRESNO MEASURE P IMPLEMENTATION
FRESNO MEASURE P
IMPLEMENTATION
Parks, Recreation & Arts Commission
October 4, 2021
FRESNO MEASURE P IMPLEMENTATION
AGENDA
1.Introductions
2.Implementing Measure P
–Funding Categories
–Commission and WRT Roles
3.Preview of Upcoming Topics
4.Public Engagement
5.Next Steps
FRESNO MEASURE P IMPLEMENTATION
INTRODUCTIONS
John Gibbs
PRINCIP A L -I N -CHAR G E /
L ANDSC A P E A R CHIT E C T
SUBCONSULTANT
TEAM
Mike Svetz
Peter Winch
PROJECT MANAGER /
PARKS PLANNER
Can Liu
LANDSCAPE ARCHITECT
WRT
PRIME
CONSULTANT
PROS
OPERATIONS,
MAINTENANCE
AND LIFECYCLE
ANALYSIS
Urban
Diversity
Design
PLANNING +
ENGAGEMENT
Sheila
Hakimipour
Neelay
Bhatt
Cristina
Bejarano
PLANNER / CLIMATE
SPECIALISTS
FRESNO MEASURE P IMPLEMENTATION
INTRODUCTIONS
Tell us who you are, and what is most important to you about the project
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
Fresno Clean and Safe Neighborhood
Parks Transactions and Use Tax (Article
15 of the Municipal Code)
•Implements voter-approved Measure P
•Establishes 3/8-cent sales tax to be used for…
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
FUNDING CATEGORIES
(1)Improving and Maintaining Clean
and Safe Neighborhood Parks;
(2)New Neighborhood Parks; Senior
and Youth recreation Facilities
–50% to be made available for
“highest-need neighborhoods”
–Projects that leverage state, federal
or philanthropic funding receive
priority
–Projects shall attempt to provide
multiple benefits including water
conservation, air quality
improvements, climate pollution
reductions, habitat protection and
public health improvements
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
FUNDING CATEGORIES
(3) Youth and Senior Recreation
Programs; After-School Programs; Job
Training for Youth and Veterans
–At least 50% of funds shall be made
available annually for programs that
provide job training, career
development or both, to youth,
young adults and veterans
–Programs shall prioritize service for
at-risk youth and seniors
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
FUNDING CATEGORIES
(4) Expanded Access to Arts and Culture
–Work in partnership with Fresno Arts
Council or its successor local arts
agency
–Develop Cultural Arts Plan for the
City
–Ensure grant applications are
reviewed in transparent,
competitive process
–Funding for operating support shall
support organizational stability for
organizations that reflect diversity of
Fresno
–Grants shall prioritize organizations
and programs that support and
expand diverse public or youth
engagement and equity
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
FUNDING CATEGORIES
(5) Safe Walking and Biking Trails; Street
Beautification and Litter Removal; San
Joaquin River Parkway
–47% for acquisition, development,
improvement, restoration, operations,
maintenance or rehabilitation of trails
–18% for San Joaquin River Parkway
Master Plan
–35% for litter or debris removal,
landscape beautification and
restoration along major roads
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
FUNDING CATEGORIES
Annual Allocations by Category
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
COMMISSION ROLE
Parks Recreation & Arts Commission Role
•In Conjunction with the City, adopt a new definition of
highest-needs neighborhoods by January 1, 2022
•On behalf of the City, conduct hearings and receive
public input on:
–Funding allocations related to the Ordinance
–Updates to the Parks Master Plan and Cultural Arts Plan
–Annual PARCS Department Budget and Capital Improvements Plans
•Review City Staff recommendations for budget allocations
related to this ordinance
•Make recommendations to Council
•Review and recommend guidelines for competitive grant
programs established with funds from this measure
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
COMMISSION ROLE
Parks Recreation & Arts Commission Role, continued
•Oversee development and recommend City Council
adoption of Cultural Arts Plan and subsequent updates
•Review and make recommendations on fees related to
parks, trails and open space
•Review the Controller’s annual independent audit of the
Clean and Safe Neighborhoods Parks Account
•Every 5 years submit an evaluation of the program
•Provide input on an annual report prepared by City staff
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
COMMISSION ROLE
Measure P Commission Calendar
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
COMMISSION SCHEDULE
Reports to Council Process Due Dates
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
COMMISSION SCHEDULE
Review City Budget
Allocations
Review/Recommend
Fees (Hearing)
Review AuditProvide Input on
Annual Report
Submit Program
Evaluation
(every 5 yrs)
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
WRT TEAM ROLE
WRT Team’s Role
1.Measure P Commission Support
–Technical Memos on Key Topics
–Commission Meeting Presentations
–Parks Master Plan Amendment
2.Senior Center Operations Study
3.Community Engagement
4.Organizational Cultural Assessment & Training Support
5.Strategic Plan Development and CAPRA Assessment
6.Initial Assessments and CIP Projects
FRESNO MEASURE P IMPLEMENTATION
IMPLEMENTING MEASURE P
WRT SUPPORT IN THE NEAR TERM
FRESNO MEASURE P IMPLEMENTATION
PREVIEW OF UPCOMING MEETINGS
FRESNO MEASURE P IMPLEMENTATION
PREVIEW OF UPCOMING MEETINGS
DEFINING HIGHEST-NEED NEIGHBORHOODS
Definition Effective Through 2021 (Measure P)
Pollution Burden,
as Defined by CalEnviroScreen 3.0
Existing
Conditions of Parks
Parks Priority
Zones
FRESNO MEASURE P IMPLEMENTATION
PREVIEW OF UPCOMING MEETINGS
PARK CONDITION AND NEEDS
Revisiting the Fresno Parks Master Plan (2017)
FRESNO MEASURE P IMPLEMENTATION
PREVIEW OF UPCOMING MEETINGS
PARK MAINTENANCE AND OPERATIONS
Total Cost of Ownership
FRESNO MEASURE P IMPLEMENTATION
PUBLIC ENGAGEMENT
Phase 1: Inform, Educate and Get Feedback (Fall 2021)
Public outreach for Phase 1 will target all Fresno and will focus on creating shared
understanding of Measure P and gathering community input on both big picture priorities
and individual parks. Outreach will be multi-lingual.
•Webinar on Highest-Needs Neighborhoods (10/18 Commission meeting)
–Need outreach by Commissioners
–Will include open forum for community discussion, Q & A and survey questions
•Measure P Implementation Website
–To communicate special announcements, updates, information on Measure P, links
to register for the meetings, etc.
•Online Survey (phase 1: for all Fresno)
–Recreation priorities + top issues in the parks + specific parks to be improved
•Outreach Tools
–E-blasts,social media postings, etc.
FRESNO MEASURE P IMPLEMENTATION
PUBLIC ENGAGEMENT
Phase 2: Engage at Neighborhood and Park Level (Winter 2021-22)
Feedback on what should be done in specific neighborhoods and parks, focusing outreach
on the individual priority parks neighborhoods.
•Survey (Phase 2: neighborhood focus)
–Amenities, priorities, programs, etc.
–Survey will be distributed online, door-to-door,at community events, etc.
•Pop-ups -at community events or general busy park days
•Walk Audits -with residents or youth
•Neighborhood Workshops
•Outreach
–Working with community advocacy groups
–E-blast, City and Commissioners’ social media, website announcements, flyer
distribution, etc.
FRESNO MEASURE P IMPLEMENTATION
NEXT STEPS
•October 18: Defining and Mapping Highest-Need
Neighborhoods
•October/November: Subcommittee Work
•November 1:
–Defining Highest-Need Neighborhoods: Commission Action
–Understanding Existing Park Conditions
•November 15:
–Understanding Park Maintenance & Operations
•December 6:
–Framework for Prioritizing Park Improvements
FRESNO MEASURE P IMPLEMENTATION
FRESNO MEASURE P
IMPLEMENTATION
Parks, Recreation & Arts Commission
October 4, 2021
Proposed Process for Receiving Public Input
•Communication Tool
•Information Out, Data In Website
•Capture Guided Input
•Encourage Participation Online Survey
•Open Forum
•Outreach Community Hearings
•Analysis
•Recommendations to CommissionSubcommittee
•Check in with Community
•Recommendations to CouncilRecommendations
FILE ID: 21-23508
REPORT TO THE PARKS, RECREATION, AND ARTS COMMISSION
DATE: October 4, 2021
FROM:FRANCINE M. KANNE, Assistant City Manager
Office of Mayor & City Manager
SUBJECT
Continued hearing to discuss expenditure of Measure P money for use of interpreters for Parks,
Recreation and Arts Commission (Commission) meetings.
EXECUTIVE SUMMARY
On September 20, 2021, the City Administration presented to the Commission, the Measure P Ordinance
provision (Section 7-1508(e)(5)(b)), that permitted use of 0.75% of the total available Measure P funds
for administrative functions, including: technology; updates to the Parks Master Plan and Cultural Arts
Plan; oversight of the program; accountability and audits; and interpretation and special language needs.
Utilizing 0.75% the projected Measure P revenue for FY 22 of $29,573,100, approximately $221,000 is
available for administrative needs during FY22. Under the City’s approved FY22 budget, $57,800 was
allocated for 8 months of salary (Nov 2021 – June 2022) for an employee in Finance, dedicated to ensure
Measure P funds are expended according to Measure P directives. The remaining funds of $164,000
could be utilized, in part, for interpreters.
Based on current City contracts for City council meetings, it was estimated the cost for an interpreter in
three languages and a sign language interpreter would be approximately $3,360 per month, for 2
meetings for 3 hours each meeting. This amount reflected basic real time interpretation services for
daytime meetings. Thereafter, Commission members had questions regarding additional aspects of the
interpretation services, and the hearing was continued to provide time for the Administration to compile
the information requested.
The additional services requested by the Commission are set forth in detail below.
BACKGROUND
The City utilizes interpreters at its Council and Commission meetings to provide “real time” interpretation
services to the public. The cost of the services is negotiated and a contract is entered into for those
services. The Commission expressed interest in the cost of enhanced interpretation services. The
Commission’s question and the Administration’s responses are set forth below.
1. Why is the Spanish interpreter paid less money than interpreters for the other languages?
The current negotiated rate the City is paying interpreters is:
a. Spanish: $90 hour
b. Hmong: $110 per hour
c. Punjabi: $110 per hour
d. ASL: $125 per hour, 2 hour minimum
These rates are negotiated and are specified in a contract with the City. Hmong and Punjabi
interpreters are not as available as Spanish interpreters, and command a higher rate. The rates
for all language interpreters are also based on the technological expertise of the interpreter, and
the availability for evening work. Evening interpretation hours can be more expensive.
2. Can we have the preface to the Parks Commission Agenda mirror the Council meeting
agenda and have the preface in 3 additional languages?
The companies under City contract can provide document translation services. The rates vary,
per language, from $.25 cents per word, to $85 per page, or per word if more than 300 words
per page.
3.If we have interpreters at the Commission meetings on Zoom, is the meeting recorded in
the additional languages so the community can listen to the meeting on line at a later
time in different languages? What about in-person meetings?
a. The meetings can be recorded in the additional languages, but it would take three interpreters
stationed at City Hall to listen to the meeting and interpret in the additional languages. The
interpreters would have to work with the City’s Information Systems Department to finalize the
digital recordings and upload the recordings on the City’s website or on a Commission website.
b. In-person meetings can also be recorded in different languages, but it is recommended the
Commission purchase voice recorders for each language to minimize the delay in uploading the
recording after the meeting.
4. What is the cost to have the power point presentations and other documents such as a
staff report, interpreted in different languages?
The cost of interpreting a document varies, from $.25 per word, to $85 per page, or per word if
there are more than 300 words per page.
5. Are the interpreters available to translate what an individual would like to say to the
Commission during scheduled and unscheduled communication?
It is possible to provide this service, but there are some technical hurdles to overcome. The
people in the main Zoom room would have to go into an English Zoom channel interpretation
room in order to hear the Spanish, Hmong, or Punjabi speaker. Those who are not in the
interpretation room will not be able to hear the speaker. To get around this, the interpreter will
need access to jump from the interpretation room to main Zoom and repeat what the Spanish,
Hmong, or Punjabi speaker said.
6. Is there empirical data that supports the assumption that having meetings with interpreters
encourages greater participation in the meeting?
Neither of the agencies the City contracts with could provide evidence of this assumption, but both
felt it would encourage participation.
ATTACHMENTS
Power Point presentation from the September 20, 2021 meeting.
INTERPRETERS FOR
COMMISSION MEETINGS
Parks, After School, Recreation & Community Services
(PARCS) Department
1
ORDINANCE LANGUAGE
Up to zero-point seventy-five percent (0.75%)of the total funds made available pursuant to this
Measure shall be made available on an annual basis to invest in program implementation,planning and
plan updates,program and project innovation,and audit and oversight support to ensure the
investments made by the citizens of Fresno create a world class set of facilities and programs and that
funds are spent in accordance with the voters'will,including,but not limited to the following:
(A)Technology,community outreach,and technical assistance for program implementation;
(B)Interpretation and special language needs;
(C)Strategic planning and updates to the Parks Master Plan and Cultural Arts Plan;
(D)Costs associated with program oversight and accountability,including audits.
2
Section 7-1508(e)(5)(b)
FUNDS
The Fund for this expenditure falls within the Administration/Implementation Funds that is
allocated .75% of the Measure P revenue under Section 7-1506.
Utilizing the projected revenue for FY 22 of $29,573,100, .75% equals $221,000.Under
the budget approved for FY22, $57,800 has been allocated for employee in Finance,
dedicated to ensure Measure P funds are allocated & expended according to the Measure
P directives. The remaining funds of $164,000 could be utilized, in part, for interpreters.
3
INTERPRETER RATES
Hourly Rates*
Spanish -$90 per hr
Hmong -$110 per hr
Punjabi -$110 per hr
Sign Language -requires two interpreters at $125 each per hr
Total Cost for 4 Languages
Per Month: $3,360 (2 mtgs per month, 3 hrs each meeting)
Per Year: $40,320 (2 mtgs per month, 3 hrs each meeting)
4*Estimated rates, subject to change
ADDITIONAL INFORMATION
Participation:average number of participants attending the commission meetings is 35,
which includes the 9 commissioners, 8-9 staff members, and 10-11 community members.
Best Practices:agenda cover page includes language that if additional accommodations are
needed to contact the Clerk’s Office in advance and they will provide the accommodations.
Recommendation: Hire interpreters for meetings where it is anticipated a large number of
community members will participate or attend.
5