HomeMy WebLinkAboutCalif State University Fresno Foundation Memorandum of Understanding - 1-25-24 MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU), effective as of October 1, 2023 as provided
hereunder, is entered into by and between the CITY OF FRESNO, a California municipal
corporation (Agency), and California State University, Fresno, Foundation, a California
nonprofit organization (CSUFF).
RECITALS
WHEREAS, Agency has submitted an application to the State of California Board of State
and Community Corrections (BSCC) for $23,663,194 in grant funds through the
Organized Retail Theft Prevention grant program (Program), incorporated by reference
herein, funded by the State of California, The State Budget Act of 2022 (Senate Bill 154
(SB 154) Chapter 43, Statutes of 2022; and
WHEREAS, the Program is intended to fund projects that support local law enforcement
agencies in preventing and responding to organized retail theft, motor vehicle or motor
vehicle accessory theft, or cargo theft; and
WHEREAS, upon award of grant funds and entry by Agency into a grant agreement with
BSCC (Grant) consistent with the Program, Agency intends through its Police Department
(FPD) to work in partnership with CSUFF for the purpose of a Local Evaluation Plan; and
WHEREAS, Agency and CSUFF believe that implementation of the Program as
described herein will further the above goals and to this end agree to coordinate and
provide the services referenced herein.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual
in nature, the mutual covenants herein contained, and such other and further
consideration as is hereby acknowledged, and subject to the terms and conditions and
provisions of the Program and this MOU, the parties mutually agree as follows:
1. PARTICIPATING AGENCIES AND DESIGNATED CONTACT PERSONS
Agency: AGENCY:
Fresno Police Department California State University Fresno, Foundation
Patrol Division Linda Christian
Michael Landon, Deputy Chief 4910 N. Chestnut Ave.
2323 Mariposa Mall Fresno, CA 93726-1852
Fresno, CA 93721
-1-
2. ROLES AND RESPONSIBILITIES
A. FPD, acting as Agency's representative, subject to all applicable constitutional and
local law requirements, shall:
1. Act as the lead agency to administer the funds from the Grant Agreement with
regard to the Organized Retail Theft Prevention grant program for a
collaborative approach that effectively supports local law enforcement
agencies in preventing and responding to organized retail theft, motor vehicle
or motor vehicle accessory theft, or cargo theft;
2. Assist CSUFF as needed with accessing project related information and/or data
needed to adequately evaluate project objectives, practices, and strategies;
3. Make available certain police databases (e.g., calls for service and crime
incident reports) and GIS, the change in the level of crime in target and
surrounding neighborhoods, partner agencies performance measurements,
and access to VICS participant database to further support the efforts of
CSUFF in their development of a Local Evaluation Plan;
4. Meet once per month, or more as determined by FPD, with CSUFF to
coordinate, resolve problems, determine timetables, discuss implementation
and strategies, and address any other issues related to provision of Services
by CSUFF.
B. Through the Organized Retail Theft Prevention Grant program, CSUFF will have
direct oversight of the Program Evaluation and Data Collection Plan to conduct a local
evaluation and data analysis for the grant funded Project during the term of this MOU. In
this regard CSUFF, acting as direct provider of the services, shall:
1. Act as the lead agency in coordinating and implementing the Program,
evaluating grant funded projects;
2. Document all meetings, interviews and studies, along with provide said
documentation to FPD as required by this MOU and by the Grant Agreement;
3. Provide an integrated team of criminology professors and graduate student
assistants in a research-led planning and data-driven evaluation of local gang
intervention programs;
4. Evaluate each program to ensure the Program is being implemented according
to its original plan and is serving the needs of the community and target
populations.
C. Staff of the FPD Administration Division will coordinate directly with CSUFF to
discuss strategies, timetables and implementation of services to meet goals and
objectives of the Organized Retail Theft Prevention grant program.
3. REIMBURSEMENT FOR PROGRAM ACTIVITIES
A. For the aforementioned services, Agency agrees to reimburse CSUFF solely from
allocated and available Program Grant funds for eligible costs incurred by CSUFF in
-2-
pursuit hereof, in an amount not to exceed $75,000 of the grant, in accordance with the
Program budget attached as Exhibit A and within the performance period of the Grant
Program and Grant period of this MOU.
B. Any future applications and award of funds for future Program funding cycles shall
be by written amendment to this MOU and signed by both parties.
C. Payment shall be contingent on Agency's receipt of an undisputed invoice and any
reports and substantiation materials required by Agency.
D. If CSUFF should fail to comply with any provision of the MOU, Agency shall be
relieved of its obligation for further compensation.
E. Nothing in this MOU shall commit the taxing authority or general fund of Agency.
4. MOU EFFECTIVENESS, TERM AND TERMINATION
A. The effectiveness of this MOU is contingent upon Agency receiving the Grant
award. The two participating agencies signing this MOU shall be committed to the Grant
Program for the entire funding cycle commencing October 1, 2023, and ending December
31, 2026. CSUFF acknowledges and agrees that continued funding is dependent upon
satisfactory performance by CSUFF and availability of State funding.
B. Subject to the foregoing, the term of the MOU is for a 36-month project period
Program commencing October 1, 2023 and ending December 31, 2026; however, an
additional six months (January 1, 2027 —June 1, 2027) will be included in the term of the
contract for the sole purposes of finalizing and submitting a required Final Local
Evaluation Report, and finalizing and submitting a required financial audit. The total
contract term will be October 1, 2023 — June 1, 2027. The performance period for the
Local Project Evaluation is October 1, 2023 through June 1, 2027, with the local
evaluation being completed and all costs submitted no later than June 1, 2027; and the
final program evaluation of all years to be completed no later than June 1, 2027; and the
final invoice due no later than August 15, 2027.
C. Notwithstanding the foregoing, this MOU shall automatically be suspended or
terminated upon Agency's written notice thereof to CSUFF upon any of the following
events: (i) Program or Grant termination or suspension, (ii) any non-appropriation or non-
allocation of Grant funding required in pursuit hereof, (iii) CSUFF's illegal or improper use
of funds, (iv) CSUFF's failure to comply with any term of this MOU, (v) CSUFF's submittal
of any substantially incorrect or incomplete itemized invoice required for reimbursement,
(vi) CSUFF's failure to comply with grant guidelines in the BSCC Recipient Handbook, or
(vii) CSUFF's failure to comply with any applicable provisions of the Grant.
5. TARGET POPULATION
-3-
Services provided under this program shall be directed to residents and retail merchants
residing in the Cities of Fresno and Clovis who would benefit from a collaborative task
force in the Central Valley, that aims to combat and prevent organized retail theft, vehicle
thefts and catalytic converter thefts through enforcement, education, training, and the
implementation of advanced technology. By dedicating and focusing on the most
prevalent offenders, the task force endeavors to effectively combat organized retail theft
and auto theft, safeguard the community, and reduce the financial and societal impact of
these crimes.
6. RESOURCES
A. FPD will provide:
• Administration Division and Grant Management Unit staff to provide
oversight and resources to CSUFF relating to this Program and serve as a
liaison to the BSCC for programmatic and budgetary issues;
• Access to Certain Police Databases, e.g. service calls and crime incident
reports, as needed, for the local evaluation and survey.
B. CSUFF will provide:
One Criminology Professor;
Graduate Student hourly wages to provide assistance to the professors to
document and conduct research for the data collection and evaluation;
• Tools essential to conduct a survey and/or evaluation to compile project
data to assess effectiveness of project goal.
7. RECORDKEEPING AND PERFORMANCE DATA
A. CSUFF shall submit in writing a Local Evaluation Plan for BSCC by January 1,
2024, and a final Local Evaluation by June 1, 2027, as attached in Exhibit B, both of
which shall include the following:
1. Documentation of activities to be carried out by grant funded projects;
2. Description of the research design being used in the evaluation conduct
(process evaluation) of projects;
3. Evaluation of project's effectiveness (outcome evaluation), and whether it
worked in terms of achieving project goals;
4. Description of process evaluation documenting the fact that all activities
described in proposal actually occurred;
5. Recommendations for project adjustments, improving effectiveness,
management, and how services impact individuals/target area(s);
6. Local evaluation shall be in a narrative and logical model format;
7. List of donated goods and/or services used for the Services, including the
basis for valuation;
8. Certification under the penalty of perjury the minimum, if not exact,
percentage of recycled content, both post-consumer waste and secondary
-4-
waste as defined in Public Contract Code sections 12161 and 12200, in
materials, goods or supplies offered or products used in the performance of
this agreement, regardless of whether the project meets the required
recycled product percentage as defined in the Public Contract Code
sections 12161 and 12200. CSUFF may certify that the product contains
zero recycled content (Public Contract Code sections 10233, 10308.5,
10354);
9. Number of Community events and participants - Proper documentation will
include notices of events; to include date, time and activity, and sign-up
sheets of participants.
B. CSUFF shall provide any quarterly reports, and any certifications as required by
Agency, as attached in Exhibit B.
8. FINANCIAL REPORTING, AUDITING AND DOCUMENT RETENTION
A. CSUFF shall submit, at a minimum, a quarterly invoice to FPD for the eligible
expenses incurred for Program. Billing documentation shall include the following:
1. A breakdown of expenditures by cost category;
2. Supporting documentation of all costs including payroll registers, general
ledgers and checks as requested by Agency; and
3. Time sheet documentation for grant funded staff position.
B. CSUFF shall maintain accurate, complete, orderly and separate records for the
Program and funding separately from all other funds, including any United States
Department of Justice ("DOX) award funds awarded for the same or similar purposes or
programs. CSUFF agrees that all personnel performing activities hereunder shall
maintain separate timesheets to document hours worked for activities related to the Grant
and this MOU. Records of CSUFF expenses pertaining to the Program shall be kept on
a generally recognized accounting basis.
C. All records shall be available to Agency, BSCC, the Comptroller General of the
United States, DOJ (including the Office of Justice Programs and the Office of the
Inspector General, and its representatives, and the Government Accountability Office
("GAO")), and any of their authorized representatives upon request during regular
business hours throughout the life of this MOU and for a period of three years after final
payment or, if longer, for any period required by law or the Grant. In addition, all books,
documents, papers, and records of CSUFF pertaining to the Program shall be available
for the purpose of making audits, examinations, excerpts, and transcriptions for the same
period of time. This paragraph shall survive expiration or termination of this MOU.
D. CSUFF also understands and agrees that Agency, BSCC, DOJ and/or the GAO
are authorized to interview any officer or employee of CSUFF regarding transactions
related to this MOU.
-5-
9. COMPLIANCE WITH GOVERNING LAW AND GRANT AGREEMENT
A. CSUFF shall at all times comply with all applicable laws of the United States, the
State of California and Agency, and with all applicable regulations promulgated by federal,
state, regional, or local administrative and regulatory agencies, now in force and as they
may be enacted, issued, or amended during the term of this MOU. CSUFF acknowledges
receipt of a copy of the Grant Agreement, a copy of which is attached hereto as Exhibit
C and the terms of which are incorporated by reference herein. CSUFFs agrees to comply
with all applicable provisions thereof (including, without limitation, the Organized Retail
Theft Grant Prevention Program Guidelines and the BSCC Grant Administration Guide)
and cooperate with Agency in meeting the requirements thereunder.
B. The services provided by CSUFF under this MOU are over and above CSUFF's
budgeted positions. The parties agree that Grant funds shall not be used to replace funds
of, or positions otherwise funded by, CSUFF.
C. As applicable, costs and expenditures must be allowable in accordance with OMB
2 CFR Part 200, Subpart F; federal and state laws, rules and regulations, the terms of the
program and the BSCC Grant Administration Guide.
D. CSUFF shall allow access to Agency, BSCC and any of their representatives for
any onsite assessments.
E. By signing this MOU, CSUFF certifies under penalty of perjury under the laws of
the State of California that (i) Grant funds shall not be used for the purpose of lobbying,
as required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR Part
69; (ii) CSUFF will adhere to Federal Executive Order 12549, Debarment and
Suspension; and (iii) neither CSUFF, nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in the MOU by any Federal department or agency. CSUFF shall complete
and submit to Agency all applicable forms required by the Grant Agreement.
F. Drug-Free Workplace Certification: CSUFF shall comply with the Drug-Free
Workplace Act of 1990 ("the Act"), California Government Code Sections 8350-8357, the
Federal Drug-Free Workplace Act of 1988 (41 USC 701), and the requirements of Federal
law as implemented in 28 CFR Part 67, Subpart F, Sections 615 and 620. CSUFF shall
notify their employees that they are prohibited from engaging in the unlawful manufacture,
distribution, dispensation, possession or use of controlled substances. By signing the
signature page of the MOU, CSUFF certifies under penalty of perjury under the laws of
the State of California compliance with Government Code Section 8355 in matters relating
to providing a drug-free workplace, and that CSUFF will:
(a) Publish a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for
violations, as required by Government Code Section 8355(a);
-6-
(b) Establish a Drug-Free Awareness Program as required by Government
Code Section 8355(b), to inform employees about all of the following:
(i) The dangers of drug abuse in the workplace;
(ii) The person's or organization's policy of maintaining a drug-free
workplace,
(iii) Any available counseling, rehabilitation and employee assistance
programs; and
(iv) Penalties that may be imposed upon employees for drug abuse
violations.
(c) Provide as required by Government Code Section 8355(c), that every
employee who works on the proposed MOU-
(i) Will receive a copy of the company's drug-free policy statement, and
(ii) Will agree to abide by the terms of the company's statement as a
condition of employment on the MOU.
G. Copyrights, Rights in Data, and Patents: All activities of CSUFF under the MOU
are considered "work made for hire" as defined under Title 17 USC Section 101, and shall
include but is not limited to, publications, original computer programs, writings, sound
recordings, pictorial reproductions, drawings or other geographical representations and
works of any similar nature. With regard to any "work made for hire," BSCC owns all
rights comprised in the copyright, and therefore BSCC reserves a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, and use such materials, in
whole or in part, and to authorize others to do so. If any discovery or invention arises or
is developed in the course of, or as a result of, work performed, in whole or in part, under
the MOU, CSUFF must refer the discovery or invention to BSCC. Determination of rights
to inventions or discoveries shall be made by BSCC, or its duly authorized representative,
who shall have the sole and exclusive power to determine whether or not and where a
patent application should be filed, and to determine the disposition of all rights to such
inventions or discoveries, including title to and license rights under any patent application
or patent which may be issued. In all cases, BSCC shall acquire at least an irrevocable,
nonexclusive, and royalty-free license to practice and have practiced anywhere without
limitation, for governmental purposes, any invention made with BSCC grant funds.
10. CAPACITY OF AGENCY AND CSUFF
A. In the furnishing of the services provided for herein, CSUFF is acting solely as an
independent contractor. Neither CSUFF, nor any of its officers, agents or employees
shall be deemed an officer, agent, employee, joint venturer, partner or associate of
Agency for any purpose. Agency shall have no right to control or supervise or direct the
manner or method by which CSUFF shall perform its work and functions. However,
Agency shall retain the right to administer this MOU so as to verify that CSUFF is
performing its obligations in accordance with the terms and conditions thereof.
-7-
B. This MOU does not evidence a partnership or joint venture between CSUFF and
Agency. CSUFF shall have no authority to bind Agency absent Agency's express written
consent. Except to the extent otherwise provided in this MOU, CSUFF shall bear its own
costs and expenses in pursuit thereof.
C. Because of its status as an independent contractor, CSUFF and its officers, agents
and employees shall have absolutely no right to employment rights and benefits available
to Agency employees. CSUFF shall be solely liable and responsible for all payroll and
tax withholding and for providing to, or on behalf of, its employees all employee benefits
including, without limitation, health, welfare and retirement benefits. In addition, together
with its other obligations under this MOU, CSUFF shall be solely responsible, indemnify,
defend and save Agency harmless from all matters relating to employment and tax
withholding for and payment of CSUFF's employees, including, without limitation, (i)
compliance with Social Security and unemployment insurance withholding, payment of
workers compensation benefits, and all other laws and regulations governing matters of
employee withholding, taxes and payment; and (ii) any claim of right or interest in Agency
employment benefits, entitlements, programs and/or funds offered employees of Agency
whether arising by reason of any common law, de facto, leased, or co- employee rights
or other theory. It is acknowledged that during the term of this MOU, CSUFF may be
providing services to others unrelated to Agency or to this MOU.
11. INSURANCE
A. Throughout the life of this MOU, CSUFF shall pay for and maintain in full force and
effect all policies of insurance required hereunder with an insurance company(ies) either
(i) admitted by the California Insurance Commissioner to do business in the State of
California and rated not less than "A- VI" in Best's Insurance Rating Guide, or (ii)
authorized by Agency's Risk Manager. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at
least as broad as Insurance Services Office (ISO) form CG 00 01
and shall include insurance for"bodily injury", "property damage" and
"personal and advertising injury", including premises and operation,
products and completed operations and contractual liability
(including, without limitation, indemnity obligations under the
Agreement) with limits of liability of not less than $1,000,000 per
occurrence and $2,000,000 general aggregate for bodily injury and
property damage, $1,000,000 per occurrence for personal and
advertising injury and $2,000,000 aggregate for products and
completed operations.
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be
at least as broad as the most current version of Insurance Services
Office (ISO) form CA 00 01 and shall include coverage for"any auto"
-8-
with limits of liability of not less than $1,000,000 per accident for
bodily injury and property damage.
(iii) PROFESSIONAL LIABILITY (ERRORS AND OMISSIONS)
insurance with limits of liability of not less than $1,000,000 per
claim/occurrence and $2,000,000 aggregate.
(iv) WORKERS' COMPENSATION insurance as required under the
California Labor Code.
(v) EMPLOYERS' LIABILITY insurance with minimum limits of
$1,000,000 each accident, $1,000,000 disease policy limit and
$1,000,000 disease each employee.
B. Defense costs shall be provided as an additional benefit and not included within
the above limits of liability. CSUFF shall be responsible for payment of any deductibles
contained in any insurance policies required hereunder and CSUFF shall also be
responsible for payment of any self-insured retentions.
C. The above-described policies of insurance shall be endorsed to provide an
unrestricted 30 calendar day written notice in favor of Agency of policy cancellation of
coverage, except for the Workers' Compensation policy which shall provide a 10 calendar
day written notice of such cancellation of coverage. In the event any policies are due to
expire during the term of this Agreement, CSUFF shall provide a new certificate
evidencing renewal of such policy not less than 15 calendar days prior to the expiration
date of the expiring policy(ies). Upon issuance by the insurer, broker, or agent of a notice
of cancellation in coverage, CSUFF shall file with Agency a new certificate and all
applicable endorsements for such policy(ies).
D. The General Liability and Automobile Liability insurance policies shall be written
on an occurrence form and shall name Agency, its officers, officials, agents, employees
and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed
so CSUFF's insurance shall be primary and no contribution shall be required of Agency.
Any Workers' Compensation insurance policy shall contain a waiver of subrogation as to
Agency, its officers, officials, agents, employees and volunteers.
E. In the event claims made forms are used for any Professional Liability coverage,
(i) the retroactive date must be shown, and must be before the effective date of the MOU
or the commencement of services by CSUFF; (ii) insurance must be maintained and
evidence of insurance must be provided for at least 5 years after completion of the
services, or the expiration or termination of the MOU, whichever first occurs; (iii) if
coverage is canceled or non-renewed, and not replaced with another claims-made policy
form with a retroactive date prior to the effective date of the MOU, or services
commencement date, CSUFF must purchase extended reporting period coverage for a
minimum of 5 years after completion of the services, or expiration or termination of the
MOU, whichever first occurs; (iv) a copy of the claims reporting requirements must be
-9-
submitted to Agency for review; and (v) these requirements shall survive expiration or
termination of the MOU.
F. CSUFF shall have furnished Agency with the certificate(s) and applicable
endorsements for ALL required insurance prior to Agency's execution of the MOU.
CSUFF shall furnish Agency with copies of the actual policies upon the request of
Agency's Risk Manager and this requirement shall survive termination or expiration of this
MOU.
G. If at any time during the life of the MOU or any extension, CSUFF fails to maintain
the required insurance in full force and effect, all work under this MOU shall be
discontinued immediately, and all payments due or that become due to CSUFF shall be
withheld until notice is received by Agency that the required insurance has been restored
to full force and effect and that the premiums therefore have been paid for a period
satisfactory to Agency. Any failure to maintain the required insurance shall be sufficient
cause for Agency to terminate this MOU.
H. The fact that insurance is obtained by CSUFF shall not be deemed to release or
diminish the liability of CSUFF, including, without limitation, liability under the indemnity
provisions of this MOU. The duty to indemnify Agency shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by CSUFF. Approval
or purchase of any insurance contracts or policies shall in no way relieve from liability nor
limit the liability of CSUFF, its principals, officers, agents, employees, persons under the
supervision of CSUFF, vendors, suppliers, invitees, consultants, sub-consultants,
subcontractors, or anyone employed directly or indirectly by any of them.
I. Upon request of Agency, CSUFF shall immediately furnish Agency with a complete
copy of any insurance policy required under this Agreement, including all endorsements,
with said copy certified by the underwriter to be a true and correct copy of the original
policy. This requirement shall survive termination or expiration of this MOU.
J. If CSUFF should subcontract all or any portion of the services to be performed
under this MOU, CSUFF shall require each subcontractor to provide insurance protection
in favor of Agency, its officers, officials, employees, agents and volunteers in accordance
with the terms of each of the preceding paragraphs, except that the subcontractors'
certificates and endorsements shall be on file with CSUFF and Agency prior to the
commencement of any work by the subcontractor.
12. INDEMNIFICATION
A. To the furthest extent allowed by law, CSUFF shall indemnify, hold harmless and
defend Agency and each of its officers, officials, employees, agents and volunteers from
any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in
contract, tort or strict liability, including but not limited to personal injury, death at any time
and property damage) incurred by Agency, CSUFF or any other person, and from any
-10-
and all claims, demands and actions in law or equity (including attorney's fees and
litigation expenses), arising or alleged to have arisen directly or indirectly out of
performance of this MOU. CSUFF's obligations under the preceding sentence shall apply
regardless of whether Agency or any of its officers, officials, employees, agents or
volunteers are negligent, but shall not apply to any loss, liability, fines, penalties,
forfeitures, costs or damages caused solely by the gross negligence, or caused by the
willful misconduct, of Agency or any of its officers, officials, employees, agents or
volunteers.
B. If CSUFF should subcontract all or any portion of the work to be performed under
this MOU, CSUFF shall require each subcontractor to indemnify, hold harmless and
defend Agency and each of its officers, officials, employees, agents and volunteers in
accordance with the terms of the preceding paragraph.
C. This section shall survive termination or expiration of this MOU.
13. ATTORNEY'S FEES AND LEGAL EXPENSES
If either party is required to commence any proceeding or legal action to enforce or
interpret any term, covenant or condition of this MOU, the prevailing party in such
proceeding or action shall be entitled to recover from the other party its reasonable
attorney's fees and legal expenses.
14. PRECEDENCE OF DOCUMENTS
In the event of any conflict between the body of this MOU and any exhibit hereto, the
terms and conditions of the body of this MOU shall control and take precedence over
terms and conditions expressed within the exhibit. Furthermore, any terms or conditions
contained within any exhibit hereto which purport to modify the allocation of risk between
the parties, provided for within the body of this MOU, shall be null and void.
15. NOTICES
Any notice required or intended to be given to either party under the terms of this MOU
shall be in writing and shall be deemed to be duly given if delivered personally or
deposited into the United States mail, return receipt requested, with postage prepaid,
addressed to the party to which notice is to be given at the party's address set forth in
Section 1 of this MOU or at such other address as the parties may from time to time
designate by written notice.
16. BINDING
Subject to Section 17 below, once this MOU is signed by the parties, it shall be binding
upon, and shall inure to the benefit of, the parties, and each party's respective heirs,
successors, assigns, transferees, agents, servants, employees and representatives.
-11-
17. ASSIGNMENT
There shall be no assignment by either party of its rights or obligations under this MOU
without the prior written approval of the other party. Any attempted assignment by a party,
its successors or assigns, shall be null and void unless approved in writing by the other
party.
18. WAIVER
The waiver by either party of a breach by the other of any provision of this MOU shall not
constitute a continuing waiver or a waiver of any subsequent breach of either the same
or a different provision of this MOU. No provision of this MOU may be waived unless in
writing and approved by and signed by all parties to this MOU. Waiver of any one
provision herein shall not be deemed to be a waiver of any provision herein.
19. GOVERNING LAW AND VENUE
This MOU shall be governed by, and construed and enforced in accordance with, the
laws of the State of California, excluding, however, any conflict of laws rule which would
apply the law of another jurisdiction. Venue for purposes of the filing of any action
regarding the enforcement or interpretation of this MOU and any rights and duties
hereunder shall be Fresno County, California.
20. HEADINGS
The section headings in this MOU are for convenience and reference only and shall not
be construed or held in any way to explain, modify or add to the interpretation or meaning
of the provisions of this MOU.
21. SEVERABILITY
The provisions of this MOU are severable. The invalidity or unenforceability of any one
provision in the MOU shall not affect the other provisions.
22. INTERPRETATION
The parties acknowledge that this MOU in its final form is the result of the combined
efforts of the parties and that, should any provision of this MOU be found to be ambiguous
in any way, such ambiguity shall not be resolved by construing this MOU in favor or
against any party, but rather by construing the terms in accordance with their generally
accepted meaning.
23. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, wherever possible,
be cumulative with all other remedies at law or in equity.
-12-
24. NO THIRD PARTY BENEFICIARIES
The rights, interests, duties and obligations defined within this MOU are intended for the
specific parties hereto as identified in the preamble of this MOU. Notwithstanding
anything stated to the contrary in this MOU, it is not intended that any rights or interests
in this MOU benefit or flow to the interest of any third parties.
25. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. To the extent required by controlling federal, state and local law, CSUFF shall not
employ discriminatory practices in the provision of services, employment of personnel, or
in any other respect on the basis of race, religious creed, color, national origin, ancestry,
physical disability, mental disability, medical condition, marital status, sex, age, sexual
orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. CSUFF
shall carry out applicable requirements of 49 CFR part 26 in the award and administration
of contracts hereunder. Failure by CSUFF to carry out these requirements is a material
breach of this MOU, which may result in the termination of this MOU or such other remedy
or sanction as may be available.
B. It is the public policy of the State of California to promote equal employment
opportunity by prohibiting discrimination or harassment in employment because of race,
religious creed, color, national origin, ancestry, age (over 40), mental and physical
disability (including HIV and AIDS), medical condition (cancer and genetic
characteristics), marital status, sex (including sexual harassment), sexual orientation
(heterosexuality, homosexuality, and bisexuality), pregnancy (childbirth, or related
medical conditions), political affiliation/opinion, Veteran's status or request for family
medical leave. CSUFF will not discriminate in the delivery of services or benefits based
on the previously identified situations. CSUFF shall comply with Executive Order 11246
as amended by Executive Order 11375 and supplemented at 41 CFR 60.
C. CSUFF will include this section in each of its subcontracts and require the same
of its subcontractors.
26. ENTIRE AGREEMENT
It is mutually understood and agreed that the forgoing constitutes the entire agreement
between the parties. Any modifications or amendments to this MOU must be in writing
signed by an authorized agent of each party.
This MOU is subject to receipt of Grant funds and ratification by the Council of the City of
Fresno.
-13-
IN WITNESS THEREOF, the parties have executed this MOU at Fresno, California
on the day and year first above written.
CITY OF FRESNO, CSUFF,
A California nicipal corporation a California non-profit organization
BY: BY-
/Pacb Balderrama, Chief of o ice Joy GotVPh.IY, Interim an
City f Fresno Police Department Division of Research
and Graduate Studies
Taxpayer Federal I.D. #94-6003272
ATTEST:
TODD STERMER, CMC BY:
City Clerk, City of Fresno Debora . Adishian-Astone,
Executive Director
California State University, Fresno
�f Foundation
BY: L7—"2i
Deputy Date
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney, City of Fresno
BY: 3 % `I ZSPA
Jennifer M. Wharton Date
Deputy City Attorney
Addresses:
CITY: CSUFF:
Fresno Police Department California State University Fresno,
Foundation
Attention: Paco Balderrama Attention: Deborah S. Adishian-Astone
Chief of Police Executive Director
2323 Mariposa Mall 4910 N. Chestnut Ave.
Fresno, CA 93721 Fresno, CA 93726-1852
Attachments:
Exhibit A— Cost Breakdown
Exhibit B— Project Timelines and Performance measures
Exhibit C - Grant Agreement
-14-
Exhibit A
Organized Retail Theft Prevention Grant Program
California State University, Fresno Foundation (CSUFF)
Program Budget
Purpose Budget Year 1 Budget Year 2 Budget Year 3
(1) Professional Salary $25,000.00 $25,000.00 $25,000.00
Total Annual Budget* $25,000.00 $25,000.00 $25,000.00
*Annual budget encompasses
costs for salary and fringe
benefits for all assigned
personnel and indirect costs
using the UC/CSU State of CA
negotiated rate of 35%of
MTDC.
Total Budget All Years: $75,000.00
Exhibit B
Grant Performance Measures for California State University Fresno, Foundation
regarding the Organized Retail Theft Prevention Grant Program
(Performance Period of October 1, 2023 — December 31, 2026)
(Contract Period of October 1, 2023 — June 1, 2027)
CALIFORNIA STATE UNIVERSITY FRESNO FOUNDATION
Goal: Develop a Local Evaluation Plan for Organized Retail Theft Prevention Due to
BSCC by April 1, 2024) and Develop a Final Local Evaluation for Organized Retail Theft
Prevention grant program (Due to BSCC by June 1, 2027)
Performance Measurements:
Local Evaluation Plan: The purpose of the Local Evaluation Plan is to ensure that the
program funded by Organized Retail Theft Prevention grant program can be evaluated.
The Plan is to include a detailed description of how the evaluator will assess the
effectiveness of all the proposed funded projects. The Local Evaluation Plan can be
submitted in either a narrative or bulleted format. The Plan should describe the research
design that will be used to evaluate the effectiveness of the project, with the project
goals (i.e. the expected benefits to participants or the community) and the project
objectives (i.e. specific measurable accomplishments intended to advance project
goals) clearly stated. In addition, Plan should address two components: the process
evaluation and the outcome evaluation, outlined in more detail below:
Process and Outcome Evaluations.
At a minimum this section should
Provide information essential to understanding the project and the need for the project
(history in the community, an explanation of activities and/or services description of
similar efforts in the region, description of how the activities and/or services address the
need etc.)
Define the target area/population (e.g., gender, age, risk factors, prior involvement with
the justice system).
Define the criteria used to determine participant eligibility of the target area/population.
Describe the process for determining which intervention(s) and/or services the target
area/population needs and will receive.
1
Exhibit B
Describe the process of coordinating or collaborating with other entities, if any, such as
public agencies (e.g., law enforcement, non-law enforcement, prosecutors' offices),
community organizations, or retailers.
Describe existing or proposed policies to govern the use of surveillance technology (if
applicable) including complying with applicable privacy laws/regulations and securing any
data collected or stored.
Describe existing or proposed policies to limit racial bias.
Provide a description of the goals and specific and measurable objectives identified in
the Project Work Plan of the proposal.
Process Evaluation Method and Design:
The research design for the process evaluation.
The plan to document activities within the project and/or services provided to each
target area/population (e.g., maintaining a database, tracking staff hours, etc.). How
each target area/population's progress will be tracked (e.g., baseline data, change in
data, change over time).
How activity progress will be tracked (e.g., start dates, cases initiated/resolved, number
of license plates read, etc.).
Process variables and how they will be defined and measured (tools/instruments used
to collect the data and frequency of collection).
How the process data will be collected, and the data source(s) used.
The project-oversight structure and overall decision-making process for the project.
How the project components will be monitored, determined effective, and adjusted as
necessary.
The plan for documenting activities performed by staff and contracted providers, if
applicable.
Procedures ensuring that the project will be implemented to fidelity, when applicable.
How quantitative and qualitative process data will be analyzed. Describe the statistical
tools used to analyze quantitative data (e.g., descriptive statistics, chi- square) and
methods used for analyzing qualitative data (identifying themes, content analysis, etc.).
You do not need to state the analysis type for each evaluation activity separately.
2
Exhibit B
Outcome Evaluation Method and Desi n
The research design for the outcome evaluation (e.g., pre-/post-test, mixed methods,
comparison groups).
A set of evaluation questions. These are the questions that the evaluation will answer.
These shall include the project's goals and objectives and may also include more
outcome-oriented questions.
The criteria for determining an activity's success in the project.
Outcome variables and how they will be defined and measured (tools/instruments used
to collect the data and frequency of collection).
How the outcome data will be collected, the timing of data collection, and the data
source(s) used.
How quantitative and qualitative outcome data will be analyzed. Describe the statistical
tools used to analyze quantitative data (e.g., descriptive statistics, chi- square) and
methods used for analyzing qualitative data (identifying themes, content analysis, etc.).
You do not need to state the analysis type for each evaluation activity separately.
The strategy for determining whether outcomes are due to the project and not some other
factor(s) unrelated to the project, including a description of a comparison group, when
applicable.
Project Logic Model:
Provide a visual representation of the project depicting the logical relationships between
the project's goal statements, input/resources, activities, outputs, outcomes and impacts
of the project.
Inputs/Resources: Inputs are various resources available to support the project (e.g.,
staff, materials, funding, equipment)."l "Include those aspects of the project which are
available and dedicated to, or used by, the project/service to operate."2 Activities:
Activities are what the project does with the inputs or the services provided in alignment
with project goals. If you have access to inputs/resources, then they can be used to
accomplish project activities.
Outputs: If the activities are accomplished, these are the number of services delivered
and/or products provided to participants. Outputs link the activities to products or
services delivered to the target population; those who participate in the project and will
benefit from the products and services provided. Outcomes: "Outcomes are the
immediate, specific, measurable changes"3 due to the project. If the outputs are
achieved, then this is the change we expect to see. Outcomes may be grouped by:
3
Exhibit B
* Short-Term- Timeframe (grant cycle, months)
* Medium-Term- Timeframe (grant cycle, months-years)
Impacts: The ways in which the community, city, and/or county are changed by the
achieved outcomes. This includes fundamental intended or unintended changes that
occur in organizations, communities, or systems because of project activities beyond
the grant cycle. Impacts are societal/economic/civic/environmental focused and may be
the same or similar to long-term outcomes (typically occur beyond the grant cycle).
Final Local Evaluation: The purpose of the final Local Evaluation is to document the
activities that were carried out by the project.
The evaluation should describe the research design, as discussed in the previously
submitted Local Evaluation Plan and Quarterly Progress Reports. The final Local
Evaluation must describe the final outcomes of the program, including a determination
of the degree of program success. Proving that a program worked is not an easy task.
For example, if the goal of the program was to reduce recidivism, an applicant should
specify the following:
a) A strategy for determining whether or not recidivism was lower at the end of
the program as compared to before the program began.
b) A rationale for inferring that the reduction in recidivism was directly related to
the program and not other factors unrelated to the program.
4
Exhibit B
Quarterly Progress Reports Due Dates
Period Due Date
October 1, 2023 to December 31, 2023 February 15, 2024
January 1, 2024 to March 31, 2024 May 15, 2024
April 1, 2024 to June 30, 2024 August 15, 2024
July 1, 2024 to September 30, 2024 November 15, 2024
October 1, 2024 to December 31, 2024 February 15, 2025
January 1, 2025 to March 31, 2025 May 15, 2025
April 1, 2025 to June 30, 2025 August 15, 2025
July 1, 2025 to September 30, 2025 November 15, 2025
October 1, 2025 to December 31, 2025 February 15, 2026
January 1, 2026 to March 31, 2026 May 15, 2026
April 1, 2026 to June 30, 2026 August 15, 2026
July 1, 2026 to September 30, 2026 November 15, 2026
October 1, 2026 to December 31, 2026 February 15, 2027
5
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO I D:5227-BSCC-1153-23
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev 03/2019) BSCC 1153- 23
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
City of Fresno Police Department
2.The term of this Agreement is:
START DATE
OCTOBER 1, 2023
THROUGH END DATE
JUNE 1, 2027
3.The maximum amount of this Agreement is:
$23,663,194.00
4.The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are
by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 5
Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals
Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 39
Appendix A Organized Retail Theft Grant Program Scoring Panel Roster 1
Appendix B Grantee Assurance for Non-Governmental Organizations 2
*This item is hereby incorporated by reference and can be viewed at:https://www.bscc.co.govlorganized-retail-theft-grant-program/
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
City of Fresno Police Department
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
2600 Fresno Street Fresno CA 93721
PRINTED NAME OF PERSON SIGNING TITLE
Georgeanne White City Manager
CO >i%AWTHORIZED SIGNATURE DATE SIGNED
9/28/2023
°� oxsa2'a°3° STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento ICA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
Colleen Curtin Digitally signed by Colleen Curtin
Date:2024.01.01 20:38:54-08'00'
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM,VOLUME 1,CH 4.06
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 3
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT— Organized Retail Theft Grant Program
This Grant Agreement is between the State of California, Board of State and Community
Corrections (hereafter referred to as BSCC) and City of Fresno Police Department(hereafter
referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154)
(Chapter43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used
to support local law enforcement agencies in preventing and responding to organized
retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.
B. Grantee agrees to administer the project in accordance with Attachment 1: Organized
Retail Theft Grant Program Request for Proposals (incorporated by reference) and
Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached
and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for
administration of the Grant Agreement and shall have authority to make determinations
relating to any controversies that may arise under or regarding the interpretation,
performance, or payment for work performed under this Grant Agreement.
B. The Grantee's project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Georgeanne White
Title: City Manager
Address: 2600 Fresno Street, Fresno CA 93721
Phone: 559-621-7795
Email: georgeanne.white@fresno.gov
Designated Financial Officer authorized to receive warrants:
Name: Michelle Wooten
Title: Business Manager
Address: 2323 Mariposa Mall, Fresno CA 93721
Phone: 559-621-2053
Email: michelle.wooten@fresno.gov
Project Director authorized to administer the project:
Name: Burke Farrah
Title: Deputy Chief of Police
Address: 2323 Mariposa Mall, Fresno CA 93721
Phone: 559-621-2301
Email: burke.farrah@fresno.gov
C. Either party may change its project representatives upon written notice to the other party.
DocuSign Envelope ID:1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 2 of 3
EXHIBIT A: SCOPE OF WORK
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or
she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as
described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals
(incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant
Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These
reports, which will describe progress made on program objectives and include required data,
shall be submitted according to the following schedule:
Quarterly Progress Report Period.; Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan April 1, 2024
2. Final Local Evaluation Report June 1, 2027
C. Other Due no later than:
Financial Audit Report June 1, 2027
Grantees that are unable to demonstrate that they are making sufficient progress toward
project goals and objectives and show that funds are being spent in accordance with the
Grant Agreement could be subject to a withholding of funds.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate
documentation of all actions taken with respect to the project, including copies of this
Grant Agreement, approved program/budget modifications, financial records and
required reports.
DocuSign Envelope ID:1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 3 of 3
EXHIBIT A: SCOPE OF WORK
B. The Grantee shall establish separate accounting records and maintain documents and
other evidence sufficient to properly reflect the amount, receipt, and disposition of all
project funds, including grant funds and any matching funds by the Grantee and the total
cost of the project. Source documentation includes copies of all awards, applications,
approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all
individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including
the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records
are stored away from the Grantee's principal office, a written index of the location of
records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3)
years after closeout of the grant project and shall be subject at all reasonable times to
inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the
BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the
records has been started before the expiration of the three-year period, the records must
be retained until the completion of the action and resolution of all issues which arise from
it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on
the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded
under the Organized Retail Theft Grant Program RFP. Applicants who are awarded
grants under this RFP are responsible for reviewing the Organized Retail Theft Grant
Program Scoring Panel roster(Appendix A) and ensuring that no grant dollars are passed
through to any entity represented by the members of the Organized Retail Theft Grant
Program Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may
revoke the grant award and legal consequences could exist for the parties involved,
including, but not limited to, repayment of the grant award.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 4
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the
BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
Final Invoicing Periods*: Due no later than:
14. January 1, 2027 to March 31, 2027 May 15, 2027
15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31, 2026. The period of January 1, 2027, to
June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.
B. All project expenses must be incurred by the end of the project activity period,
December 31, 2026, and included on the final invoice due February 15, 2027. Project
expenditures incurred after December 31, 2026 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred
for the completion of the Final Local Evaluation Report during the period of
January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods,
with the final invoice due on August 15, 2027. Supporting fiscal documentation will be
required for all expenditures claimed on during the Final Invoicing Periods and must be
submitted with the final invoice.
D. The Financial Audit Report is due to BSCC by June 1, 2027. Expenditures incurred for
the completion of the financial audit during the period of January 1, 2027, to June 1, 2027,
must be submitted during the Final Invoicing Periods, with the final invoice due on
August 15, 2027. Supporting fiscal documentation will be required for all expenditures
claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds
are not expended or requested during the invoicing period.
F. Upon the BSCC's request, supporting documentation must be submitted for project
expenditures. Grantees are required to maintain supporting documentation for all
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 2 of 4
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
expenditures on the project site for the life of the grant and make it readily available for
review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on
account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the
project to exceed the amount of the grant award identified in this Grant Agreement. In no
event shall changes be authorized for the Administrative Salaries and Benefits line item
that would result in that item exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the
General Fund. The Grantee agrees that the BSCC's obligation to pay any sum to the
grantee under any provision of this agreement is contingent upon the availability of
sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of
2022), also known as the California Budget Act of 2022. It is mutually agreed that if the
Budget Act of the current year and/or any subsequent years covered under this Grant
Agreement does not appropriate sufficient funds for the program, this Grant Agreement
shall be of no further force and effect. In this event, the BSCC shall have no liability to pay
any funds whatsoever to Grantee or to furnish any other considerations under this
Agreement and Grantee shall not be obligated to perform any provisions of this Grant
Agreement.
B. If Organized Retail Theft funding is reduced or falls below estimates contained within the
Organized Retail Theft Request for Proposals, the BSCC shall have the option to either
cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment
to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to
an amendment in accordance with the option provided by Paragraph 3(B), it is mutually
agreed that the Grant Agreement shall have no further force and effect. In this event, the
BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other
considerations under this Agreement and Grantee shall not be obligated to perform any
provisions of this Grant Agreement except that Grantee shall be required to maintain all
project records required by Paragraph 6 of Exhibit A for a period of three (3)years following
the termination of this agreement.
4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements
as posted on the BSCC website (currently the BSCC Grant Administration Guide July
2020) including any updated version that may be posted during term of the grant
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 3 of 4
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC
Grant Administration Guide is available at:
https://www.bscc.ca.gov/s corrections tannin and ro rams/
B. The provisions of the BSCC Grant Administration Guide are incorporated by reference
into this agreement and Grantee shall be responsible for adhering to the requirements
set forth therein. To the extent any of the provisions of the BSCC Grant Administration
Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that statements of expenditures submitted to the
BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible
project costs or an amount equal to any grant funds expended by the Grantee in violation
of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds
that expand current program activities. Grant funds shall not replace (supplant) any
federal, state and/or local funds that have been appropriated for the same purpose.
Violations can result in recoupment of monies provided under this grantor suspension of
future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government
Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant
Agreement in the event the Grantee has materially and substantially breached the terms
and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent
(5%), the BSCC may withhold that amount as security, to be released to the Grantee
upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If
grant funds have been provided for costs subsequently deemed ineligible, the BSCC may
either withhold an equal amount from future payments to the Grantee or require
repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC's Executive
Director or designee shall notify the Grantee of the reasons for withholding and advise
the Grantee of the time within which the Grantee may remedy the failure or violation
leading to the withholding.
7. EXECUTIVE ORDER N-6-22— RUSSIA SANCTIONS
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 4 of 4
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO)
regarding Economic Sanctions against Russia and Russian entities and individuals.
"Economic Sanctions" refers to sanctions imposed by the U.S. government in response to
Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO
directs state agencies to terminate contracts with, and to refrain from entering any new
contracts with, individuals or entities that are determined to be a target of Economic
Sanctions. Accordingly, should the State determine Contractor is a target of Economic
Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that
shall be grounds for termination of this agreement. The State shall provide Contractor
advance written notice of such termination, allowing Contractor at least 30 calendar days to
provide a written response. Termination shall be at the sole discretion of the State.
8. PROJECT BUDGET
A.
BSCC Budget Line Item Grant Funds
1. Salaries and Benefits $15,332,935
2. Services and Supplies $1,009,516
3. Professional Services or Public Agency Subcontracts $1,671,781
4. Non-Governmental Organization (NGO) Subcontracts $0
5. Data Collection and Evaluation $75,000
6. Equipment/Fixed Assets $5,303,575
7. Financial Audit (Up to $25,000) $25,000
8. Other(Travel, Training, etc.) $245,387
9. Indirect Costs $0
TOTALS $23,663,194
DocuSign Envelope ID: 1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 4
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and
approved by the Department of General Services, if required. Contractor may not commence
performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No oral
understanding or Agreement not incorporated in the Agreement is binding on any of the
parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in
part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General
Services, the Bureau of State Audits, or their designated representative shall have the right
to review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. Contractor agrees to maintain such records for possible audit
for a minimum of three (3) years after final payment, unless a longer period of records
retention is stipulated. Contractor agrees to allow the auditor(s) access to such records
during normal business hours and to allow interviews of any employees who might
reasonably have information related to such records. Further, Contractor agrees to include a
similar right of the State to audit records and interview staff in any subcontract related to
performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq.,
CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State,
its officers, agents and employees from any and all claims and losses accruing or resulting
to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or
corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this Agreement, and from any and all claims and losses accruing or
resulting to any person, firm or corporation who may be injured or damaged by Contractor in
the performance of this Agreement. This obligation shall survive any termination of this
agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during
any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of
any payments should the Contractor fail to perform the requirements of this Agreement at
the time and in the manner herein provided. In the event of such termination the State may
proceed with the work in any manner deemed proper by the State. All costs to the State shall
be deducted from any sum due the Contractor under this Agreement and the balance, if any,
shall be paid to the Contractor upon demand.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 2 of 4
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor,
in the performance of this Agreement, shall act in an independent capacity and not as officers
or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of
perjury, the minimum, if not exact, percentage of post-consumer material as defined in the
Public Contract Code Section 12200, in products, materials, goods, or supplies offered or
sold to the State regardless of whether the product meets the requirements of Public Contract
Code Section 12209. With respect to printer or duplication cartridges that comply with the
requirements of Section 12156(e), the certification required by this subdivision shall specify
that the cartridges so comply (Pub. Contract Code §12205).
10.NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor
and its subcontractors shall not deny the contract's benefits to any person on the basis of
race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, genetic information, marital status, sex, gender, gender identity, gender
expression, age, sexual orientation, or military and veteran status, nor shall they discriminate
unlawfully against any employee or applicant for employment because of race, religious
creed, color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status. Contractor shall insure that the evaluation
and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and
Housing Act(Gov. Code §12900 et seq.), the regulations promulgated thereunder(Cal. Code
Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title
2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards
adopted by the awarding state agency to implement such article. Contractor shall permit
access by representatives of the Department of Fair Employment and Housing and the
awarding state agency upon reasonable notice at any time during the normal business hours,
but in no case less than 24 hours' notice, to such of its books, records, accounts, and all
other sources of information and its facilities as said Department or Agency shall require to
ascertain compliance with this clause. Contractor and its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
11.CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained
in the document CCC 04/2017 (https://www.d-qs.ca.gov/OLS/Resources/Page
Con tent/Offi ce-of-Le al-Services-Resources-List-Folder/Standard-Contract-Lan ua e) are
hereby incorporated by reference and made a part of this Agreement by this reference as if
attached hereto.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 3 of 4
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
12.TIMELINESS: Time is of the essence in this Agreement.
13.COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of Contractor's expenses incurred in the performance hereof, including
travel, per diem, and taxes, unless otherwise expressly so provided.
14.GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with
the laws of the State of California.
15.ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these
services or goods are obtained by means of a competitive bid, the Contractor shall comply
with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods,
services, or materials by the State or any of its political subdivisions or public agencies
on whose behalf the Attorney General may bring an action pursuant to subdivision (c)
of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a
public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the
bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to
all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15)
or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of
Division 7 of the Business and Professions Code), arising from purchases of goods,
materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body
tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or
settlement, a monetary recovery for a cause of action assigned under this chapter, the
assignor shall be entitled to receive reimbursement for actual legal costs incurred and
may, upon demand, recover from the public body any portion of the recovery, including
treble damages, attributable to overcharges that were paid by the assignor but were not
paid by the public body as part of the bid price, less the expenses incurred in obtaining
that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such
demand, reassign the cause of action assigned under this part if the assignor has been
or may have been injured by the violation of law for which the cause of action arose and
(a) the assignee has not been injured thereby, or (b) the assignee declines to file a court
action for the cause of action. See Government Code Section 4554.
16.CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the
contractor acknowledges in accordance with Public Contract Code 7110, that:
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 4 of 4
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
A. The contractor recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with section 5200)
of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees to
the New Hire Registry maintained by the California Employment Development
Department.
17.UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of
this Agreement have force and effect and shall not be affected thereby.
18.PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of
$200,000, the Contractor shall give priority consideration in filling vacancies in positions
funded by the Contract to qualified recipients of aid under Welfare and Institutions Code
Section 11200 in accordance with Pub. Contract Code §10353.
19.SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING
REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business
participation, then Contractor must within 60 days of receiving final payment under this
Contract(or within such other time period as may be specified elsewhere in this Contract)
report to the awarding department the actual percentage of small business participation
that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business
enterprise (DVBE) participation, then Contractor must within 60 days of receiving final
payment under this Contract (or within such other time period as may be specified
elsewhere in this Contract) certify in a report to the awarding department: (1) the total
amount the prime Contractor received under the Contract; (2) the name and address of
the DVBE(s) that participated in the performance of the Contract; (3) the amount each
DVBE received from the prime Contractor; (4) that all payments under the Contract have
been made to the DVBE; and (5) the actual percentage of DVBE participation that was
achieved. A person or entity that knowingly provides false information shall be subject
to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20.LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies
then the following statement is incorporated: It is unlawful for any person engaged in business
within this state to sell or use any article or product as a "loss leader' as defined in Section
17030 of the Business and Professions Code. (PCC 10344(e).)
DocuSign Envelope ID:1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 5
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE'S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review
and approval by the BSCC is solely for the purpose of proper administration of grant
funds, and shall not be deemed to relieve or restrict the Grantee's responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment
1: Organized Retail Theft Grant Program Request for Proposals (incorporated by
reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that
arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the
laws of the State of California. Grantee shall at all times comply with all applicable State
laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made
by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for
Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant
Program Grant Proposal, documents, amendments, approved modifications, and
communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project,
pay all charges and fees, and give all notices necessary or incidental to the due and lawful
proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract
for services needed to implement and/or support program activities. Grantee agrees that
in the event of any inconsistency between this Grant Agreement and Grantee's
agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual
relation between the BSCC and any subcontractors, and no subcontract shall relieve the
Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as
fully responsible to the BSCC for the acts and omissions of its subcontractors and of
persons either directly or indirectly employed by any of them as it is for the acts and
omissions of persons directly employed by the Grantee. The Grantee's obligation to pay
its subcontractors is an independent obligation from the BSCC's obligation to make
payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to
enforce the payment of any moneys to any subcontractor.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 2 of 5
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated
in the ARG Rehabilitation of Existing Property or Building Project RFP and described in
Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and
fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project
requiring the Grantee's subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence
pertinent to the subcontractor's work on the project in accordance with generally
accepted accounting principles. Adequate supporting documentation shall be
maintained in such detail so as to permit tracing transactions from the invoices, to the
accounting records, to the supporting documentation. These records shall be
maintained for a minimum of three (3) years after the acceptance of the final grant
project audit under the Grant Agreement, and shall be subject to examination and/or
audit by the BSCC or designees, state government auditors or designees, or by
federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available
to the BSCC or designee, the State Controller's Office, the Department of General
Services, the Department of Finance, California State Auditor, and their designated
representatives during the course of the project and for a minimum of three (3) years
after acceptance of the final grant project audit. The Subcontractor shall provide
suitable facilities for access, monitoring, inspection, and copying of books and records
related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable
access to project activities, sites, staff and documents at all reasonable times during the
grant period including those maintained by subcontractors. Access to program records will
be made available by both the grantee and the subcontractors for a period of three (3)
years following the end of the grant of the project.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this
Grant Agreement shall be in accordance with generally accepted government accounting
principles and practices, and adequate supporting documentation shall be maintained in
such detail as to provide an audit trail. Supporting documentation shall permit the tracing
of transactions from such documents to relevant accounting records, financial reports and
invoices.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 3 of 5
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
B. The BSCC reserves the right to call for a program or financial audit at any time between
the execution of this Grant Agreement and three years following the end of the grant
period. At any time, the BSCC may disallow all or part of the cost of the activity or action
determined to not be in compliance with the terms and conditions of this Grant Agreement
or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent,
criminal, or other improper use. As such, the Board will not enter into contracts or provide
reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of
debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant
funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been
no applicable debarment, disqualification, suspension, or removal from a federal, state or
local grant program on the part of the grantee at the time of application and that the grantee
will immediately notify the BSCC should such debarment or conviction occur during the term
of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee
or subcontractor, a requirement that the subgrantee or subcontractor will provide the same
assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or
subcontractor that has been debarred or convicted, the grant recipient must submit a written
request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of
Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required
as Appendix E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from
the BSCC. Changes may include modification to project scope, changes to performance
measures, compliance with collection of data elements, and other significant changes in the
budget or program components contained in the Attachment 1: Organized Retail Theft Grant
Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program
Grant Proposal. Changes shall not be implemented by the project until authorized by the
BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and
prior to completion of project upon action or inaction by the Grantee that constitutes a
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 4 of 5
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
material and substantial breach of this Grant Agreement. Such action or inaction includes
but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of
the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with
Attachment 1: Organized Retail Theft Grant Program Request for Proposals and
Attachment 2: Organized Retail Theft Grant Program Grant Proposal, or approved
modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing,
and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the
Grantee at least 30 calendar days written notice stating the reasons for termination and
effective date thereof. The Grantee may appeal the termination decision in accordance
with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If
the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and
Grant Programs Division Deputy Director a written demand for a final decision regarding
the disposition of any dispute between the parties arising under, related to, or involving
this Grant Agreement. Grantee's written demand shall be fully supported by factual
information. The BSCC Corrections Planning and Grant Programs Division Deputy
Director shall have 30 days after receipt of Grantee's written demand invoking this Section
"Disputes" to render a written decision. If a written decision is not rendered within 30 days
after receipt of the Grantee's demand, it shall be deemed a decision adverse to the
Grantee's contention. If the Grantee is not satisfied with the decision of the BSCC
Corrections Planning and Grant Programs Division Deputy Director, the Grantee may
appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-
day period in the event no decision is rendered), to the BSCC Executive Director, who
shall have 45 days to render a final decision. If the Grantee does not appeal the decision
of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the
decision shall be conclusive and binding regarding the dispute and the Contractor shall
be barred from commencing an action in court, or with the Victims Compensation
Government Claims Board, for failure to exhaust Grantee's administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant
Agreement, Grantee agrees to diligently proceed with the performance of this Grant
Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee's failure to diligently proceed in accordance with the State's instructions
regarding this Grant Agreement- shall be considered a material breach of this Grant
Agreement.
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 5 of 5
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Any final decision of the State shall be expressly identified as such, shall be in writing,
and shall be signed by the Executive Director, if an appeal was made. If the Executive
Director fails to render a final decision within 45 days after receipt of the Grantee's appeal
for a final decision, it shall be deemed a final decision adverse to the Grantee's
contentions. The State's final decision shall be conclusive and binding regarding the
dispute unless the Grantee commences an action in a court of competent jurisdiction to
contest such decision within 90 days following the date of the final decision or one (1)
year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as
applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee
acknowledges that applicability of Government Code §§16654 through 16649 to this Grant
Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or
deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State
property to hold meetings with employees or supervisors, if the purpose of such meetings
is to assist, promote or deter union organizing, unless the State property is equally
available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union
organizing, Grantee will maintain records sufficient to show that no reimbursement from
State funds has been sought for these costs, and that Grantee shall provide those records
to the Attorney General upon request.
11.WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such
waiver is contrary to law, provided that any such waiver shall be in writing and signed by the
party making such waiver.
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
BSCC Powered by Submittable
Title City of Fresno Police 07/07/2023
Department id. 41333581
by Michelle Wooten in Organized Retail Theft
Prevention Grant Program
michelle.wooten@fresno.gov
Original Submission 07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program
Application is divided into five (5) sections as identified below.
Background Information Contact Information Program Information
Proposal Narrative and Budget Mandatory Attachments Each section
has a series of questions requiring a response. Applicants will be
prompted to provide written text, select options from a drop down
menu, select options from a multiple choice menu, or upload
attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the application until all questions
with a red asterisk have been completed. Applicants may reference
the ORT Prevention Grant Program Proposal Instruction Packet for
background information, key dates, rating factors, and other
important information to aid in the completion of the ORT Prevention
Grant Program Application. The ORT Prevention Grant Proposal
Instruction Packet is available on the Board of State and Community
Corrections (BSCC) website. NOTE: Applicants may start and stop
their application but must select "Save Draft" at the bottom of the
application before existing.
SECTION I - This section requests information about the applicant's name,
BACKGROUND location, mailing address, and tax identification number.
INFORMATION
Name of Applicant City of Fresno Police Department
(i.e., Police
Department, Sheriff's
Department, or
Probation
Department)
Multi-Agency Applicants may apply for funding as part of a multi-agency
Partnerships partnership (two [2] or more agencies). The agencies and
Information (if jurisdictions comprising the collaborative application are not required
applicable) to be contiguous. One (1) Lead Public Agency must be identified on
behalf of the partnership.
Multi-Agency Yes: This is a Multi-Agency Partnership Application
Partnerships
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Identification of Multi- Clovis Police Department
Agency Partners Fresno County Probation Department
Fresno County District Attorney's Office
Lead Public Agency All applicants are required to designate a Lead Public Agency (LPA)
Information to serve as the coordinator for all grant activities. The LPA is a
governmental agency with local authority within the applicant's city or
county. The applicant may choose to fill the role of LPA itself or it
may designate a department, agency, or office under its jurisdiction
to serve as the LPA. The role of the LPA is to coordinate with other
local government agency partners and non-governmental
organizations to ensure successful implementation of the grant
program. The LPA is responsible for data collection and
management, invoices, meeting coordination (virtual and/or in-
person), and will serve as the primary point of contact with the BSCC.
Lead Public Agency City of Fresno
Applicant's Physical 2600 Fresno Street
Address Fresno
California
93721
us
Applicant's Mailing
Address (if different
than the physical
address)
Mailing Address for P.O. Box 1271
Payment Fresno
CA
93715-1271
us
Tax Identification 94-6000338
Number
SECTION II - This section requests contact information for the individuals
CONTACT identified as the Project Director, Financial Officer, Day-to-Day Project
INFORMATION Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.
Project Director Burke
Farrah
Project Director's Deputy Chief of Police
Title with
Agency/Department/Organization
DocuSign Envelope ID: 1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Project Director's 2323 Mariposa Mall
Physical Address Fresno
California
93721
us
Project Director's burke.farrah@fresno.gov
Email Address
Project Director's +15596212201
Phone Number
Financial Officer Michelle
Wooten
Financial Officer's Business Manager
Title with
Agency/Department/Organization
Financial Officer's 2323 Mariposa Mall
Physical Address Fresno
CA
93721
us
Financial Officer's michelle.wooten@fresno.gov
Email Address
Financial Officer's +15596212053
Phone Number
Day-To-Day Program Israel
Contact Reyes
Day-To-Day Program Police Lieutenant
Contact's Title
Day-To-Day Program 2323 Mariposa Mall
Contact's Physical Fresno
Address CA
93721
us
Day-To-Day Program israel.reyes@fresno.gov
Contact's Email
Address
Day-To-Day Program +15596216107
Contact's Phone
Number
Day-To-Day Fiscal Anita
Contact Villarreal
DocuSign Envelope ID: 1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Day-To-Day Fiscal Management Analyst II
Contact's Title
Day-To-Day Fiscal 2323 Mariposa Mall
Contact's Physical Fresno
Address CA
93721
us
Day-To-Day Fiscal anita.villarreal@fresno.gov
Contact's Email
Address
Day-To-Day Fiscal +15596212305
Contact's Phone
Number
Name of Authorized Georgeanne
Officer White
Authorized Officer's City Manager
Title
Authorized Officer's 2600 Fresno Street
Physical Address Fresno
CA
93721
us
Authorized Officer's georgeanne.white@fresno.gov
Email Address
Authorized Officer's +15596217795
Phone Number
Authorized Officer checked
Assurances
SECTION III - This section requests a Project Title, Proposal Summary description,
PROGRAM Program Purpose Area(s) selection, and Scope Funding Category
INFORAMTION selection.
Project Title Fresno Metropolitan Area Organized Retail Task Force
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Proposal Summary The Fresno Police Department (FPD), Clovis Police Department
(CPD), Fresno County Probation Department (FCPD), and Fresno
County District Attorney's Office (FCDA) will establish the Fresno
Metropolitan Area Organized Retail Task Force. This collaborative
task force in the Central Valley, aims to combat and prevent ORT,
vehicle thefts and catalytic converter thefts through enforcement,
education, training, and the implementation of advanced technology.
By dedicating and focusing on the most prevalent offenders, the task
force endeavors to effectively combat ORT and auto theft, safeguard
the community, and reduce the financial and societal impact of these
crimes.
PROGRAM Applicants must propose activities, strategies, or programs that
PURPOSE AREAS address the Program Purpose Areas (PPAs) as defined on pages 5 -
8 in the ORT Prevention Grant Proposal Instruction Packet. A
minimum of one (1) PPA must be selected; applicants are not
required to address all three (3) PPAs. All proposed activities,
strategies, or programs must have a link to the ORT Prevention
Grant Program as described in the authorizing legislation and the
ORT Prevention Grant Proposal Instruction Packet.
Program Purpose PPA 1: Organized Retail Theft
Areas (PPAs): PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft
Funding Category Applicants may apply for funding in a Medium Scope OR Large Scope
Information Category. The maximum an applicant may apply for is up to
$6,125,000 in the Medium Scope category OR up to $15,650,000 in
the Large Scope category. Applicants may apply for any dollar
amount up to and including the maximum grant amount identified in
each category. Multi-agency partnerships (determined as Medium
Scope OR Large Scope) may apply for up to the maximum grant
award in that category, multiplied by the number of partnering eligible
applicants. For Example: Four (4) eligible applicants in the Medium
Scope category may submit one (1) application for up to $24,500,000
o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000
Two (2) eligible applicants in the Large Scope category may submit
one (1) application for up to $31,300,000 o $15,650,000 (Large Scope
Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12
in the ORT Prevention Grant Proposal Instruction Packet for
additional information.
Funding Category Large Scope (Up to $15,650,000)
SECTION IV- This section requests responses to the Rating Factors identified in
PROPOSAL the the ORT Prevention Grant Program Application Instruction
NARRATIVE AND Packet.
BUDGET
DocuSign Envelope ID: 1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Proposal Narrative The Proposal Narrative must address the Project Need, Project
Instructions Description, Project Organizational Capacity and Coordination, and
Project Evaluation and Monitoring Rating Factors as described in the
ORT Prevention Grant Instruction Packet (refer to pages 20-24). A
separate narrative response is required for each Rating Factor as
described below: The Project Need narrative may not may not exceed
6,711 total characters (includes punctuation, numbers, spacing and
any text). In Microsoft Word, this is approximately three (3) pages in
Arial 12-point font with one-inch margins on all four (4) sides and at
1.5-line spacing. The Project Description narrative may not may not
exceed 11,185 total characters (includes punctuation, numbers,
spacing and any text). In Microsoft Word, this is approximately five
(5) pages in Arial 12-point font with one-inch margins on all four (4)
sides and at 1.5-line spacing. The Project Organizational Capacity
and Coordination narrative may not may not exceed 4,474 total
characters (includes punctuation, numbers, spacing and any text). In
Microsoft Word, this is approximately two (2) pages in Arial 12-point
font with one-inch margins on all four (4) sides and at 1.5-line
spacing. The Project Evaluation and Monitoring narrative may not
may not exceed 4,474 total characters (includes punctuation,
numbers, spacing and any text). In Microsoft Word, this is
approximately two (2) pages in Arial 12-point font with one-inch
margins on all four (4) sides and at 1.5-line spacing. A character
counter is automatically enabled that shows the number of
characters used and the remaining number of characters before the
limit for each response is met. If the character limit is exceeded, a red
prompt will appear with the message "You have exceeded the
character limit". Applicants will be prohibited from submitting the
ORT Prevention Grant Program Application until they comply with the
character limit requirements. NOTE: It is up to the applicant to
determine how to use the total word limit in addressing each section,
however as a guide, the percent of total point value for each section
is provided in the ORT Prevention Grant Proposal Instruction Packet
(refer to page 15).
Project Need The Fresno Police Department (FPD), Clovis Police Department
(CPD), Fresno County Probation Department (FCPD), and Fresno
County District Attorney's Office (FCDA) will join forces to address
Organized Retail Theft (ORT) by establishing the Fresno Metropolitan
Area Organized Retail Task Force (ORT Purpose Problem Area). This
task force will combat and aggressively prosecute ORT offenders. It
will aid retailers in protecting their assets against ORT through
enhanced enforcement, police collaboration, information sharing,
training and education, and the implementation of advanced
technology. The task force will also focus on combating vehicle and
vehicle accessory thefts.
In recent years, violent crime has emerged as the foremost concern
for the FPD. The City of Fresno witnessed a distressing increase in
shootings, setting a record for shootings of 732 and 74 murders (a
25-year high) in 2020. The following year, in 2021, there were 688
shootings, and another 74 murders. Police management prioritized
violent crime, reallocating resources to address this pressing issue.
DocuSign Envelope ID: 1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
District detectives received instructions to concentrate on
investigating violent crime within specific violent areas. While this
shift in focus was necessary to address the surge in violent crime, it
had an adverse effect on theft investigations as many cases were
not proactively investigated. The Career Criminal Auto Theft Team
(CCATT) was redirected to tackle gun-related crimes. While this
approach helped reduce violent crime, it also diminished the priority
given to auto theft crimes. As a result, detectives assigned to ORT
and the CCAT unit now face overwhelming caseloads and inadequate
staffing, which reduces their capacity to effectively combat these
crimes.
ORT's have had a profound impact in our area, affecting large retail
stores and small locally owned retail spaces. ORT criminals have
instilled fear and frustration within the community. These thefts
cause significant damage to the local economy and contribute to
other crimes including robberies, assaults, and incidents of gun
violence. Many ORT criminals are affiliated with gangs that employ
coordinated tactics to mask their identities and swiftly carry out their
crimes, sometimes using firearms. Apprehending these offenders
has resulted in the recovery of stolen merchandise and the seizure of
firearms, narcotics, and stolen vehicles. Disturbingly, offenders
frequently exploit minors to commit these crimes, taking advantage
of the lenient consequences they may face. The severity and breadth
of these crimes highlight the urgent need for comprehensive
measures to combat ORT and protect the community. The impact of
ORT on employees has become a significant issue for retailers.
Employees face frequent threats of violence, creating a hostile and
dangerous working environment. Offenders are aware of store
policies that prevent employees from intervening during in-progress
thefts, and commonly threaten employees with termination or
lawsuits if the employee takes any action against the ORT criminal.
According to a 2022 survey conducted by the Loss Prevention
Council, a staggering 81%of respondents stated that they did not
report thefts, due to the belief that the police will not respond,
investigate, or make arrests in such cases. Locally, a loss prevention
manager at Kashian River Park Properties, estimates that around
90%of retail thefts at their property go unreported. This highlights
the urgent need for comprehensive solutions to combat ORT, protect
employees, and create an environment where reporting such
incidents is encouraged and results in meaningful action. Despite
under reporting, between 2018 and 2022, retailers reported 395
instances of thefts turning into violent robberies to FPD, including a
43 percent increase in commercial retail robberies from 2021 to 2022.
Between 2018 and 2022, retailers reported 482 instances of thefts
qualifying as ORT. Astonishingly, the FPD observed a staggering
752%increase in ORT between 2020 and 2022. According to the Loss
Prevention Research Council, California ranked in the 80th percentile
for shrinkage losses based on data reported by national retailers in
2022. Notably, most zip codes in the Fresno metro area also fell
within the 80th percentile when compared to zip codes nationwide. In
California's Central Valley, which stretches from Sacramento to
Bakersfield, Fresno had the highest concentration of zip codes
categorized as having "high shrinkage" according to the American
DocuSign Envelope R 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Retail Crime and Shrink & Security Initiative.
In the past five years, the residents have reported a staggering
13,900 vehicle thefts to the FPD. This equates to an average of 2,780
thefts per year or approximately 8 vehicle thefts per day within the
city. During the same five-year period, residents reported 4,136
catalytic converter thefts, averaging 827 thefts per year or
approximately 2 reported thefts per day. Notably, between the years
2020 and 2022, the department saw an alarming 927%increase in
catalytic converter thefts, underscoring the growing prevalence of
this crime. FPD will also prioritize the Auto Theft Purpose Problem
Area. CCATT has been successful in combating crime since its
establishment in 2011. The team's efforts have contributed to a
reduction in auto theft incidents within the city through proactive,
innovative, and aggressive measures. Due to an increase in violent
crime, CCATT's focus shifted to gun and violent crime offenders;
auto theft investigations became a secondary priority. To address
this issue, FPD will establish a second CCATT team, providing
immediate investigation of auto thefts seven days a week. The
addition of this second team will enable effective investigations into
catalytic converter theft. Though auto and accessory thefts are often
perceived as mere property crimes, the reality is that these crimes
have serious consequences. The loss of a vehicle or its catalytic
converter hinders citizens from carrying out simple daily tasks, such
as transporting children to school, commuting to work, or attending
medical appointments. To exacerbate matters, many citizens lack the
financial means to cover insurance deductibles or the substantial
costs of replacing a catalytic converter. Fresno citizens and retailers
are impacted by ORT and auto thefts daily. Retailers are losing
millions of dollars each year, and these crimes hurt our residents with
inflated prices and personal losses. FPD intends to collaborate with
law enforcement and retail partners to combat ORT, auto theft, and
catalytic converter theft.
Project Description The Fresno Metro area stands to gain significant benefits from the
establishment of an organized retail theft task force. Our four law
enforcement partners will collaborate effectively to address this issue
and safeguard the local economy. Situated centrally in California, the
Fresno Metro area is conveniently accessible via two major north-
south freeways, Interstate 5 and Freeway 99. This geographic
positioning makes the area vulnerable to offenders from larger
metropolitan regions like the Bay Area and Southern California.
Consequently, the Fresno Metro area becomes a prime target for
individuals involved in organized theft rings operating throughout the
state. With 3 full-size malls and 6 major shopping centers featuring
commercial anchor stores, the City of Fresno and the nearby City of
Clovis cater to a surrounding population of over 1 million residents.
FPD recognizes the need to establish a coordinated response to ORT
and auto/catalytic converter theft incidents, as the current lack of
coordination hinders investigations. The ORT Task Force will develop
a comprehensive and coordinated approach including the sharing of
information and intelligence, including "hot lists" and "be on the
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
lookout" (BOLOs), to ensure that law enforcement and retail partners
have access to the most up-to-date offender and crime pattern
information. Through the sharing of intelligence, the ORT Task Force
will develop effective strategies for apprehending and prosecuting
individuals involved in ORT and vehicle theft. By enhancing
intelligence, collaboration, and coordination, we will strengthen
investigations and drive down ORT and vehicle/catalytic converter
thefts. FPD offers retail merchants the opportunity to engage in a
highly successful merchant shoplift training program designed for
retail store personnel. This program equips them to make quality
citizen arrests, complete their own police reports, and directly submit
cases to the FCDA's for prosecution. Retail loss prevention
personnel will expedite citizen arrests, allowing them to swiftly return
to their security duties and prevent additional thefts. The program
also keeps law enforcement officers available for higher priority calls.
By expanding the program to additional merchants in Fresno and
Clovis, we increase engagement, effectiveness, and satisfaction of
our retailers.
Our collective agencies share a common vision and recognize the
crucial role of the retail industry in the California economy and
workforce. Retailers, whether they are national brands or local
businesses, play a vital role in driving innovation and contributing to
a thriving economy. They contribute significantly to California's
robust economy, which ranks as the fifth largest in the world. By
prioritizing the fight against organized retail theft through the
establishment of a task force, the Cities of Fresno and Clovis
demonstrate their commitment to protecting retailers and supporting
a strong and prosperous economy. Through collaboration and
concerted efforts, our ORT Task Force will create an environment
where businesses can thrive, consumers can enjoy affordable prices,
and the economy can flourish. FPD will be adding three investigators
to each policing district to focus on ORT at all levels. Investigators
will be responsible for handling all ORT crimes, conducting follow-up
investigations, and submitting cases to the District Attorney's office
for prosecution. They will also expand the Merchant Retail Theft
program.
Secondly, the ORT task force will target repeat offenders. By focusing
on repeat offenders, we disrupt criminal operations and prevent
associated crimes. The task force's concerted efforts will act as a
deterrent, dismantling organized theft and auto theft networks,
reducing violent crime, and curbing illegal firearms and drugs in the
community. Through its targeted approach, the ORT task force will
significantly contribute to maintaining public safety, safeguarding the
well-being of the community, and fostering a secure environment for
all residents. By effectively tackling the root causes of criminal
behavior, the task force will create a safer and more prosperous
Fresno Metropolitan Area.
An example of an effective implementation of an organized retail theft
task force is the California Highway Patrol (CHP) Organized Retail
Crime Task Force. Established in 2019, this task force has
demonstrated remarkable achievements in addressing ORT. Through
their efforts, the CHP Task Force worked 1,469 investigations,
making 853 arrests. They have recovered $28 million in stolen
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
merchandise. In February 2023, California AG Rob Bonta announced
the arrest of eight people involved in a statewide ORT that targeted
Apple retail stores. The thefts occurred between August 2022 and
January 2023 resulting in approximately $1 million dollars in losses.
Third, ORT Task Force will expand and enhance current resources
available to businesses affected by retail theft. This includes
educating businesses about prevention measures, sharing best
intelligence, and offering the Merchant Shoplift Training program.
Such measures help businesses mitigate losses, expedite citizen
arrests, keep law enforcement officers on higher-priority calls, and
create a safer environment for employees and customers.
Finally, the ORT Task Force will improve coordination and information
sharing among law enforcement agencies, businesses, and
community members. This collaborative approach enhances the
effectiveness of prevention strategies, facilitates early detection of
retail theft incidents, and improves the apprehension of criminals.
The Organized Retail Theft PPA will have three components that
make it an effective crime prevention and enforcement tool for the
larger metro area.
1. Education
a. The Merchant Shoplift Program will educate participating
merchants on the laws regarding theft and citizen arrests. The
program will expedite arrest processing and will return loss
prevention personnel to sales floor faster. It will also keep law
enforcement officers available for higher-priority calls.
b. Law enforcement partners will be trained in the use of trackers,
License Plate Readers„ and intelligence sharing to prevent thefts,
make arrests, and prosecute offenders.
2. Deterrence
a. With the use of technology retailers and law enforcement can help
educate the public that offenders will be arrested and prosecuted.
Technology such as placing LPRs in retail centers to identify repeat
offenders and direct video connectivity will be used to deter future
crimes.
3. Enforcement
a. Investigation: ORT Task Force and retailers will work together to
obtain proper evidence to identify individuals involved in retail theft.
FPD will assign 15 additional detectives to focus solely on the
investigation of retail theft.
b. Apprehension: ORT Task Force and loss prevention officers will
work together to arrest individuals involved in retail theft.
c. Technology: ORT Task Force will use tracking devices, computer
software, LPRs, and video surveillance systems to develop strong
cases against retail theft criminals.
d. Prosecution: ORT Task Force will work with The Fresno County
District Attorney's Office to successfully prosecute retail theft
offenders, including combined out-of-county cases.
e. County Probation: Fresno County Probation Department will
provide enhanced supervision of chronic ORT offenders.
To address the issue of auto theft, FPD intends to establish a second
CCAT team, which will dedicate its efforts to auto theft investigations
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
seven days a week. The addition of this second team will also enable
effective investigations into catalytic converter theft.
1. Investigation/Surveillance: FPD will add a team of nine detectives
and one detective sergeant to CCATT. CCATT proactively focuses on
offenders involved in motor vehicle and accessory thefts, "chop
shops", and illegal sales of stolen parts.
2. Technologies: GPS trackers, drones, computer software, and
surveillance equipment will be used to arrest and prosecute
offenders, with a focus on re-offenders.
3. Prosecution: CCATT personnel will collaborate with the Fresno
County District Attorney's Office to successfully prosecute those
involved in auto and accessory theft.
4. Probation: The Fresno County Probation Department will provide
pre-trial GPS monitoring for pending auto and accessory cases as
well as enhanced supervision.
In addition to sworn personnel, the department intends to employ two
additional Police Support Services Technicians in the Records
department. These two positions will focus on processing
investigative reports related to ORT and auto theft investigations. By
adding these support services technicians, the department ensures
that investigative reports and related to ORT and auto theft cases are
processed efficiently. The FPD's Real Time Information Center (RTIC)
will serve as the ORT hub. New hardware and software technology
integrated into the RTIC can assist in the identification, location, and
apprehension of ORT suspect(s). The RTIC mission is to utilize
intelligence-led policing to provide real-time information sharing,
quick identification, and apprehension of criminals, increasing public
safety.
1. RTIC will compile and analyze data to identify suspects, crime
patterns, and create "hot lists", to share with other allied agencies
and retail partners.
2. Automated License Plate Readers (ALPR): will be strategically
placed around retail centers to alert RTIC personnel when suspect
offenders enter a target zone. This information will be shared with law
enforcement and retail partners.
3. Video Connectivity (FUSUS): FUSUS software will allow for direct
video feed with a retail partner when a crime is in progress.
4. Video Connectivity Analytics (Brief Cam): This will allow RTIC
personnel and investigators to condense hours of footage and
search for specific video footage quickly.
PPA's Retail Theft and PPA Motor Vehicle/Accessory Theft will have
three goals and objectives.
1. The team will reduce retail theft 15%each year.
2. The team will increase participation in the Merchant Shoplift
Program by 25%
3. The team will decrease auto theft 151/6.
The team will actively engage in a public awareness campaign to
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
inform the public about the impact of organized retail theft (ORT) and
vehicle thefts. Through this campaign, the team aims to educate the
community about the detrimental consequences of these crimes and
promote vigilance among residents. By raising awareness and
encouraging the public to be proactive, the team seeks to deter
potential offenders and foster community support in combating ORT
and vehicle thefts.
The ORT Task Force adheres to all state and federal laws when
utilizing its current surveillance and monitoring equipment. All
investigative techniques will be evaluated for their necessity by the
project lead. The ORT Task Force strictly prohibits the use of race as
the sole purpose for any police contact. The department has a
rigorous policy in place that prohibits bias-based policing, and it
conducts thorough investigations into any alleged incidents related
to such practices.
Project FPD will act as the Fiscal Agent and has a proven 100%successful
Organizational compliance rate on grant funding obligations. The Grants
Capacity and Management Unit (GMU) will be responsible for oversight of all
Coordination department grant-related activities and understand fiduciary
responsibilities associated with grant funds. GMU has participated in
several audits over the years to demonstrate transparency and
accountability for those funds. GMU will conduct annual, in-person
site monitoring visits for all the funded partners to ensure
compliance with the program objectives and grant guidelines. If
awarded, at the end of the grant period we would implement our plan
to sustain the programs with general fund contributions with the
approval of the City Manager, City Council and the Mayor.
The project will be overseen by FPD Police Lieutenant Israel Reyes,
who will have direct oversight over sub-grantees and lead the
community and services elements in the project. He has 23 years of
experience, including patrol, investigations, internal affairs, and most
recently as a patrol field commander. He will assume responsibility
for evaluation, monitoring, tracking statistical information, and
fulfilling reporting requirements. Memoranda of Understanding
(MOUs) will be drafted by the respective governing bodies within
three months of award notification. Once the MOUs are finalized, they
will be ready for implementation within six months of the grant award.
Lt. Reyes and the assigned allied agency project leads will review the
implementation of the project, track its progress, and assess its
overall success. Quarterly meetings will be held to discuss project-
related matters and address any challenges or adjustments that may
arise during the project. CPD will establish a dedicated retail theft
team focused on promptly responding to crimes in progress. This
team will also investigate and gather intelligence on groups that
specifically target retail outlets. Additionally, the plan will deploy
enhanced video surveillance and intelligence systems to strengthen
the monitoring and prevention of criminal activities. By adopting
these strategies, the CPD will contribute to the FPD's efforts in
combating ORT and auto theft. Management Analyst (MA) Sandi Macy
will be the project lead for the CPD. She has 18 years of experience
managing and overseeing grant operations for the City of Clovis and
the CPD. She has coordinated all aspects of the CPD's grant
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
activities, managing financial reporting and performance measures.
As a certified government fiscal officer MA Macy has worked with
various law enforcement agencies. FCPD will be conducting
probation contacts targeting individuals specifically convicted of
felony ORC and vehicle thefts. The FCPD will implement pre-trial
monitoring of individuals involved in ORT and vehicle thefts. By
closely monitoring these offenders before their trials, the FCPD aims
to mitigate the risk of further criminal activities and protect the
community from potential harm. FCPD is committed to supporting
the FPD in combating ORT and auto theft. Deputy Chief (DC)
Probation Officer, Lori Willits will be the project lead for the FCPD.
She has over 26 years of experience in the department. Her
assignments are varied and include working a Deputy Probation
Officer in both the Adult and Juvenile divisions. As assistant DC she
managed the Crime Victim Assistance Center, the AB 109 felony
supervision unit, and the Quality Control/Program Evaluation Unit. As
DC she has had oversight of the juvenile institution operations at the
Juvenile Justice Campus for nearly 5 years and in September 2023
will be transitioning to the Adult Realignment Division. FCDA office
plans to assign three senior investigators dedicated to prosecuting
these ORT offenders. FCDA will enhance the regional Cyber and
Forensic lab, utilizing it to examine digital evidence gathered during
ORT and auto theft crimes to support aggressive prosecution. Chief
Investigator Pat McPherson will serve as the project lead for FCDA.
He has over 37 years of law enforcement experience. Throughout his
career, Chief McPherson has undertaken and overseen assignments
encompassing Major Crimes/Homicide, Organized Crime Intelligence,
Gangs, Public Corruption, Narcotics, Special Operations, and Violent
Sexual Predators. He has actively participated in various Task Force
Operations, demonstrating his abilities as an effective leader.
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Project Evaluation Upon notice of an award, the City of Fresno will contract with an
and Monitoring evaluation team consisting of California State University Fresno
(CSUF) Criminology Professors and graduate student assistants. In a
process evaluation, both qualitative and quantitative research
methodologies will be employed as part of a data triangulation
strategy, while quantitative data analysis with statistical models will
be emphasized in outcome evaluations to assess the impact of each
program component. The methodology of the process evaluation of
each program will be designed to ensure the program is implemented
according to its original plan and serves the needs of the community
and target populations. To monitor the progress of program
implementations while easing the burden of administrative data
collection, web-based surveys with automatic e-mail reminders to
program managers will be utilized. This system supports both
efficient data collection in a standardized format and timely
descriptive analysis of program characteristics in the process
evaluation. Furthermore, qualitative research methods of field
observations and interviews of participants and program managers
will become a means to uncover unexpected barriers and obstacles
to program implementation; adjustments in program management
Will be recommended through quarterly reports and meetings. The
methodology of the outcome evaluation that determines each project
component's success and failure includes statistical models and
innovative research designs that thoroughly and properly evaluate
the impact of each program component. While the gold standard of
program evaluation dictates the use of randomized experiments to
conclusively infer the causal effect of intervention programs,
randomized experiments are not immune from challenge, most
notably an ethical issue of denying the opportunity to participate in
programs for the sake of scientific studies. To overcome this
limitation but maintain a high scientific standard of program
evaluation, CSUF will employ a propensity score matching technique
that allows the analysis of the treatment group and control group with
comparable characteristics without running a randomized
experiment. This allows rigorous examination of the program
outcomes without compromising ethical resource principles. The
propensity score analysis is an innovative but proven evaluation
methodology, which was applied to evaluations of gang interventions
including G.R.E.A.T. and Operation Ceasefire in Boston. When
conducting propensity score analysis, CSUF will take advantage of
existing program surveys/intakes previously conducted re-analyze
and compare with the participants of the proposed program. The
results of both process and outcome evaluations will be thoroughly
documented in quarterly and Final Local Evaluation Reports. Detailed
descriptions of programs will be provided as part of the process
evaluation which allows critical assessment and replication of the
approach in different settings.
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Budget Instructions Applicants are required to submit a Proposal Budget and Budget
Narrative (Budget Attachment). Upon submission the Budget
Attachment will become Section 5: Budget (Budget Tables &
Narrative) making up part of the official proposal. The Budget
Attachment must be filled out completely and accurately. Applicants
are solely responsible for the accuracy and completeness of the
information entered in the Proposal Budget and Budget Narrative.
The Proposal Budget must cover the entire grant period. For
additional guidance related to grant budgets, refer to the BSCC Grant
Administration Guide. The Budget Attachment is provided as a
stand-alone document on the BSCC website.
Budget Attachment
Organ ized-Retail-Theft-Prevention-Grant-Prog ram-Budget-Attachment.-Combined.xlsx
SECTION V- This section list the attachments that are required at the time of
ATTACHMENTS submission, unless otherwise noted. Project Work Plan (Appendix B)
- Mandatory Grantee Assurance for Non-Governmental Organizations
(Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) -
Mandatory Letter(s) of Commitment (Appendix F) - If Applicable
Policies Limiting Racial Bias - Refer to page 9 of the Proposal
Instruction Packet - Mandatory Policies on Surveillance Technology-
Refer to page 9 of the Proposal Instruction Packet - If Applicable
Certification of Compliance with BSCC Policies on Debarment, Fraud,
Theft, and Embezzlement (Appendix G) - Mandatory Governing Board
Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Appendix_B_Project-W ork-Plan-ORT-.pdf
Grantee Assurance for Non-Governmental Organizations (Appendix D)
BSCC_Appendix_D_signed.pdf
Local Impact Letter(s) (Appendix E)
Appendix_E.pdf
Letter(s) of Commitment, (Appendix F)
Letter of Commitment_CPD.pdf
Letter of Commitment_FCDA.pdf
Letter of Commitment_FCPD.pdf
Letter of_Commitment -_FPD.pdf
Policies Limiting Racial Bias
6._AO-2-33-Equal-Employment-Opportunity-Plan-and-Policy_A-478447.pdf
6._Policy_402_Bias_Based_Profiling.pdf
Policies on Surveillance Technology
7._Policy_323_Pre_P Ian ned_Tac_Ope rations.pdf
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
7._Policy_439_UAS_Ope rations.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and EmbeZ7Jement
(Appendix G)
BSCC_Appendix_G_signed.pdf
OPTIONAL:
Governing Board
Resolution (Appendix
H)
OPTIONAL:
Bibliography
CONFIDENTIALITY All documents submitted as a part of the Organized Retail Theft
NOTICE: Prevention Grant Program proposal are public documents and may
be subject to a request pursuant to the California Public Records Act.
The BSCC cannot ensure the confidentiality of any information
submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
(n C: = c M m
a) �
C 2
cu
CU (a -r- cu �
a) O Ca O (a aCi > cfl
O
L � i a) O p o 0
N � E cn CD E a) O) (D 'a N
U ca iZ ca c >
N O E ci � � sZ O W M 2
Ofa N O o L
a
N a) 0
O CD
C E ncn o p
OO U a�m
> O O) L co (D
N C O O cu
O N ct -E p O N
N y+ U) C�
'O `--' U) to a) Q OL O CD in N N
> U N O O C —n o _
camo � E (a Ec„ coo
L
cncn U " + O O C en
ca > N Q U C co U
E V O -0 O 0 L (� O E a Q ina
(a O O U cc
_ L Ca -
O N O -0 O (/n�� U) 0. O [B C N
H (n C �� a) Ca CD L ( � U)
C O N -o E O E cn CD C a) O a)
`" cc E u (°
•• N L O C C U ca >' g cc C L C
O .2 c U N 3 v U aUi co 0 n0 IL
L L rt�
Ca cn O M (a U Cn 7 C Li ca �_ _cu � �, m
EL O U) U N O � ca O O C C
70
CD
•• >�+ N_
NQ NL � O � U >OOQ � T _
Dv U
to � O O
N N Z Qco
le E - 2
cn a = 6O En" ( U LO� a) n U l LL
Ea) cn O OL c
O Ca Q ca U O 7 N "J O rn _n Q
Q Q'— O � C C
• a (n L >+ L- C0 I m ccLa C c a) ca CD
cn a)
• -a cn O N U) L U 0 s�LJ > E O o a`)
VCD C5-
• U) N CD Cc
ca > V) I ca " Q U C T y n
N O U iQ ',_ �� y O aa'i
O L O d c — a) O N o "' E
0 0 0 cu Q� 1 O "4 E c _� O
_ +'
jL to U ( O O i > a) ccu Q C
U) LCo
(a C: cli0 (D C E 6c CU c cyg a) �
_ N cn O d O
O O > (n E (n O t to cma) a) O � Ca E
L O i-+
> C L Co m M co
— U- U O (D Cn L1 C (A 7
O fa ca a-ONco O � a) (n a) ai a) (E U C a
(D
�Oa 4.0 C6 .� U U O C D— C D a)
Q N O � � Y C Gs A n >,0 cu
Qw cn O s M 3 —. O a)
O ._ a) C —
7 T . O
LU v m E ca � � v) co "� I� Cc = — m
O C N cn U O cn
N cu L w c i
S nE +� — aim E CD CD E � �
CN O O O C O OL O N m cn o ch
U- E E CD ++ Q co cn cu _� o (n -0 ca c
U C U O O L E 0 � CD � a) � � cn g U U ca
— > cn ca c m
U O O U c E Q 0 N U 2 a) (D co 0) 0 -0
!Z� Q N � O O N O �O N n
a Q O cn a) a) Q � 10 a- 0 0-
0 n E n.� �
Q ca 0 -a �. >, E
m
C
W
C
tT
Cn
7
U
O
E
m
Lc) a) I '- o a) cn a
0) a) �. CD � �
I� t o
� D v �. 0 m
00 c a) rn � a3 C7
.= U 1 0 'ram--. ca C9 O) C O ca
0 c U c p o �. O p g
I N U N 0 _�.� CD
cn c a) W
O (a c6 - W M C
m
CO ca N a) f�E
> U >+ a) U Q- a) a) a)
U O Ca d "O a) —
O cna
Cc C6 C'Q ca
w
O a) 0 .N a—J -N
U O L (a a) 0 C m
N 1-0 U
� 2 if
as E CDN c cn ca O
0 ca :° o = 0 — —
Q c Q U N `� N c ca cn
0 0 0 E a) cu
a) >.
Cu C O o (U6 C
U C
c ca >
n ca = � a)
O C C �• ram-.i cc a7 O
y a) a) d a) s a) cn
E 3 C a) = a) (a O �' a) �
ca ca Q � ca E is c L.L ca tf
c cm v7 oa ca ca � -0 O Y Q Q
= CD � p �p � is ca Iyo
- a) c c a) ca a)
Q O a)
C O U 7 �
a) CD N _ O O a) a)
p � IE cn Co0UU = �� cnIs cm
C - O
Co a) O cn cn OC 0 N
CD-
o c Q w w c c cn
cn Li- O 0 2 a) a)
cn rn I D o n U � E m Co
E rn
� � cn _c
O ca to a) .� Q ca O c
U c c >. 0 ^� En a) 116,a� rn a cu 0
c c rn tom.) v0i ca � a o CD af°i ai
cu E a) W c > =a) A _N oQ
s
> am a) l 0 -0 a) .0 c c c W o
�_ o ` a) E =3 c I� OU 0 � ca
0 p N O cn ca ca O 0 Q 0 rn—
ii m rn - Q'> o is 0Q) 0o v o I o cn o
U c U E tR O p rn a) a) a) Q CO 0)
� m cn o Q � a) � 2w o = 0 -0
a) cn �. a U a)
� 0 � Imp o o � ca c � •� a) 0
❑ y c U ti '� c d E as N o c can y c
w .c ns o c E a) a) cn o c a)
w ~ a) 0) 0 0 = -a cn >. 0 0 W ca a) c a0i 0
LL Q H o Q Q a) Z
m n n Q E n � -0 0 c Q a) n n Q nCL E � Q
Q N F
Lo
_0 =3 E o �
c N
w c y En rU ca
Cl a) cn � �O H � i 0 0 ram.
a) ca a)
0 m � U H O o m =
V) - cn cn a) Q E ai cn - cn cu
c a ¢ a)
LD
v Q cu ca :> U 'J cu
cn �' U N a0i cu cn
a) CD ca
a) ..
cii E v p a) o 0 a) E v
0 �' 0) 0 a) a Q C9 a"i c°)i c0) a)
a N O 0- O a n a) cca J LL-
ch O a 0
o _
m
C
w
C
7
U
0
k
/
/
q
S
CY3 /
/
2§ .
(
CD \J o
� §
o \
3CL
CD
c k
ca
0- >1
q 0-
�+
� k G
@ � C) �
k k
n U LL E
-t--
cu
E 0-
cn cu p
2cna)
0 /
u -
7 3 � 2 ƒ ^
2
�2 F- \ k
= £ o3 ¥
® o a-
a ? % . CDe
\ 3 / n 2 a 2
- � e E _
� « 6 7 = E
aEa
j ƒ = o 2 ƒ 00
\ a) 0 �� R - a)
cn
LL M a = = d / k
\ ch= cx 2m � « e2
CD � a o
k kk / $
\ Cl) CL 0 CL
z
k ƒ 2 g k c
\ Cl) 3 =3 o _
G m2 m : § Ca
( E � 2 § 2
o o # m �
) S o m % 2
( A b ZI 2 e E -j
3
\
0
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
HUN
BSCG C PG RRANfTl PFG.)ANI
GR,..-._
Organized
Name of Applicant:Fresno Police Department
44-Month Budget:October 1,2023 to June 1,2027
Note:Rows 7-16 will auto-populate based on the information entered in the budget line items(Salaries and Benefits.Services and Supplies,etc.)
Budget Line Item Total
1 Salaries&Benefits $15,332,935-00
2-Services and Supplies $1.009,516.00
3 Professional Services or Public Agencies $1,671,78100
4-Non-Governmental Organization(NGO)Subcontracts $0 00
5- Data Collection and Evaluation $75,000.00
6 Equipment/Fixed Assets $5,303,575.00
7.Financial Audit(Up to$25,000) $25,000-00
8 Other(Travel,Training,etc.) $245,387 00
9 Indirect Costs $0.00
TOTAL $23,663,194.00
la.Salaries&Benefits
Description of Salaries&Benefits (%FTE or Hourly Rate)&Benefits TOW
FPD-24 FTE Police Officers;1 FTE Police Sergeant; 100%(see narrative below) $10,835,520.00
Police Support Technicians
-CPD-5 FTE Sworn Personnel;1 FTE Public Service 100%(see narrative below) $4.248,415.00
Officer
FCPD-8 Deputy Probation Officer-Overtime Monthly overtime allocation(see narrative below) $249,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL: $15,332,935.00
I b.Salaries&Benefits Narrative:
FAA 24 F7E Ac4do OfRcers-will b•addng 3 investigators to each of the 5 policing dfsiykf to Iccus on OR Tat 6lavaff.InveafigaWs will be responsible far harld5iny ad OPT Wines,coneurfrig loflmr•ua
Mvas1;%iX arts,and submitting cases to the District Attorneys office for prosecution They will also expand the Merchant Retail Theft program, 9 defectives will be assigned to a 2nd CCATT team,
prauKfmg immediate investigation of auto thefts seven days;week The addition of this 2nd team will enable effective investigations into catalytic converter thefl. Salary.$2,001,600 per year FFringe:
$1,157,400-$3,159.000 Yr,tf Salary:$2,102,400 per year lFringe:$1.177,209-$3,279,609 Yr,2;Salary:$2,208,000 per year $1.197.966 a$3,405,966 Yr-3,
1 FTE Police Sergeant•wilt his assigned to supervise 2nd COAT team-Salary:$134,800 per year lFringe$52,730=.$195,959 X 3-$587,877.
2 Police Support Services Technicians-will be assigned in the Records Department.Our Records Bureau has struggled to keep up with the weAlWoad. These 2 positions will focus 0a processing
41+M.sVWA4 reports related to ORT and auto theft investigations-By adding these support services technicians,the department ensures that investigative reports and related to ORT and auto theft cases
am processed efficiently.Salary.$97,800 per year/Fringe:$36,556 per year X 3 years$403,068
CPD 5 FTE Sworn personnel;TierS with CPOA MOU Benefits and Employer-Contributions(FICA,WC,PERS,DefComp,Health Benefits,ED,CTO/SicklHoliday buyout,and assignment pay)Estimate 5%
COLA
2a.Services and Supplies
Description of Services or Supplies Calctilatlon for Expendihn Total
FPD Supplies-Misc.narrative below (Estimated cost based on quotes $381,141 00
CPD Supplies-Misc,narrative below :Estimated cost based on quotes $283,400.00
FCPD Supplies-Misc,narrative below :Estimated cost based on quotes $344,975 00
$0,00
Moo
$0.00
$0.00
$0 00
TOTAL $1,009,516.00
2b.Services and Supplies Narrative:
FPD Standard.Equipment Mr 24 sworn pl&carp funifdms,etcJ$276.538;FW Police Support 7•chck:Mtn 3 Computers,4 monit=f2:24'd b27"curved aWAkV stations,and assessones for 51.819 53
Total$9,639:Y.Desk phones$250 each$500:2 Headsets(5285 49 each)$571;CCAT 10 Tactical Vests and holsters$750 ea.$7,500 total,2-Search warrant entry tools-$1,000 each$2,000;2-
Batirs4a Shields$f,500 each$3,000,2 Hand and Power Tools for VIN Verifications•SOOOSL 600;5.08D2 readers-$100 each$500;Z.Vehicle entry tools to unlock cars$100 each$200;256Mfs
Jr&charging stations for Panasonic Equip.($143.41 each)$3,585;13. 3S1 GPS Tracking Devices(Medium Bundle)$10,550(Yr 2 and Yr3$6.025);2 SSG Annual Stealth V(Venzon)Covert Tracking
Service$4,567 ea.yr;2 SSG Annual MicroTracker Service-AT&T$2,025 ea,yr.;These items are requested for the new district ORT detectives,Police Support Technicians and the CCAT 2nd team.
Tools and supplies are necessary for them to effectively investigate ORT,auto theft and auto accessory theft-RTIC 12•Transeiver$27 each$324 DRONES-Maintenance Mavic 3 Battery Kit x J
SfD77.Avata Fly More Kit!16 S4,464;DJI Avata Combo,Fly More Hit,Remote Controller,Taclight,and Case-$2,3631r 16$26,35a Small unmanned aircraft systems(sUAS)play an integral part in
adt0•r,4rgp Wall cnme and auto-theft Due to their portability and ease of deployment,they can quickly provide air support to assist with the apprehension of subjects involved in retail and auto-theft
Bc{lWy-In addition to providing air coverage that assists with selling perimeters to contain fleeing subjects,they also have the capability of providing cnme scene mapping and recorded video footage that
greatly assists in the prosecution of criminal case&The DJI Avata drone is rlc ad bty agile and can handle the most chalMnptrrg IlyvV condlhanp,It will prkno*be used to search the interior of srrucsarea
DocuSign Envelope ID: 1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
MIN
Description of Professional Service(s) I Calculation for Expenditure Total
Fresno County District Attorney's Office Calculations below in narrative $854,519 00
FCPD-Public Awareness campaign 'Estimates $30,000 00
CPD-ICRP Calculations below in narrative $637,262.00
FPD-Public Awareness Campaign Estimates $150,000.00
$0.00
$0 00
$0.00
I $0.00
TOTAL $1,671,781.00
3b.Professional Services Narrative
FCDA-3 extra help Senior DA mvasffpslws:28baum a week Bach Year 1:Salary$64,234 Benefits s10,446 Tpraf S76,G8(7;YerY7 SWNy SUM Benefits$10,856 Total W,611;Vaar3'S�tary
$66.758 Benefits$10,656 Total S77,614
pyartf"10 hours a week each Year F.Salary$20,269 Benefits$1,55 f Total$21,280;Year 2:Salary$21,064 Benefits$1,612 Total$22,676;Year 3:Salary$21,064 Benefits$16,12 Total$22,676
TOTAL PERSONNEL S756,896
3-Vehicles(S750 per month X 12=$9,000 X 3)leased through Enterprise Car Rental for duration of grant period.Year 1-3:$27,000 annually.The Fresno Multi-Agency Digital(MAD)Lab has evaluated
tho unit equipment that would best serve the continued digital evidence needs oft&Retail Theft Team.The following are estimates of ilems that would enhance investigative capabilities Digital Video
RBGwder Suite DVR Examiner S5000 perpetual,Tableau Write Block$448;Laptop$2,500;Backpack$125:Premium Cell Phone Tool Cellebrite UFED Ultimate S6,450 perpetual;Cellebrite PAAS$1,500
perpetual,CB7fuDrkB Cheetah$600;A DVR Suite would allow Ior mobile digital video recorder analysis.On-site real-time evidence collectfon could be done even at locations without device passcodes
avmfabk:culta&ffe affBrs mrrfm y bane owls friar aB used in acm arM Ihew la B e relamd[b seined evr&n[e BnB TOTAL EQLIIPMl=NTANO SUP4pLfEs s97 63
4a.Non-Governmental• (NGO)Subcontracts
Description of Non-Governmental Organization
Calculation for Expense — —— Total
(NGO)Subcontracts
SO.pO
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
TOTALS $0.00
4b.Non-Governmental• (NGO)Subcontracts Narrative
NiA
Description of Data Collection and Evaluation iCalcidalion for Expense Total
California Slate University Fresno $75,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS $75,000.00
Data
CC—,Cal Evaluation Plan will be 0mduGle6 by a team at CBktCr State hove Siiy.P sno Pnparrmont of Criminology Professors and graduafn e39r51anf" Tha existing collaborative ellorts with"at4al*0
team facilities efforts in contracting with them to design and develop effective research methodologies,conduct data collection,and program analysis/evaluation on the proposed project as directed by
RFP
6a.Equipment/Fixed Assets
❑escriplionofEqufpmenVFixedAssets Calculation for Expense Total
FPD Equipment Estimates based on quotes $3,937.952.00
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
CPD Equipment Estimates based on quotes $899,623 00
FCPD Equipment Estimates based on quotes $466,000 00
TOTALS $5,303,575.00
6b.Equipment/Fixed Assets Narrative
FAD-For CCAT-DJI Mavic 3 TAwmaf Pons,8mfmy Kt,SRvaW,Searchlight-$8,115 x 3$24,345;"Op RRK TablaN i54,483.61 n)s4iii e3G 10-Unmarked Ye11101Pi for(RRJ 24K t,PR Cam014-5
$14K)($93,300 ea)$933,000.For District Detectives:15 Unmarked Vehicles no equipment($71,000 ea)%1.065.000.10-Multi-band portable radios(Motorola APX6000)$7,500 each$75,000.These
rHgpees are needed for the district detectives and the newly formed 2nd CCAT team
PAD FOR RTIC-8 workstations$6,120.99 ea$46,968 total;,?-Hub Switch$48,531 17 ea.$97,062 total,Core Switch$33,182;Storage 100TB$40,000;Brief Cam$142,456 annually;Live 911 Software
$7,380 annually;FLOCK SAFETY YEAR 1$0,YEAR VIJ$83,750,FLOCK SAFETY Separate Agreement 50 cameras$182,5001Y 1,$150,000 Yr P 8 3;FUSUS Software$157,350 annually.Because of
Me more advanced methods of stealing and selling stolen goods,It is essential to have a technology hub to process information for all involved partners in an ORC Group FPD's RTIC will serve as the
ORC hub New technology integrated into the RTIC can assist in the ID,location,and apprehension of ORC suspect(s) RTIC technologies will also assist in connectivity to retail establishments
7a-Financial Audit
Description Calculation for Expense Total
The Pun Group Estimated cost for audit of grant $25,000.00
$0.00
$0.00
$0 00
$0.00
$0.00
TOTALI $25,000.00
7b-Financial Audit)Narrative:
The Pun 19r ap,the for the City of Fresno,will padal q 0&linanPrat Rudd of the praNeas 6nemial records at the end orthe praw imdd wwv pwmd.1rhv pun Gaup has
prvpmed tnd Si"Audit Questionnaire for one year for the City of Fresno.They are a reputable accounting fimr with at least I years in the accounting business It is the auditor's responsibility to
apresS 40 opinlan on compliance for each of the City's major federal and state programs based on our audit of the types or compliant erequirements The Pun Group conducts audit of compliance in
act:wdancv with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the U.S Code
of Federal Regulations Part 200,Uniform Administrative Requirements,Cost Principles,and Audit Requirements of FederalAwards(Uniform Guidance)
Other
Description Calculation for Ex{peme _ Total
M77e—n Me eTFT n�siigationYrai nI gT0 f,42 Lodging nights-=S500 T1
$47,010.00
ers at
=ss.Dan —•
ore nurse 11asic MtRllve School for 10 Tuition MO ea X 25=S7, 00; er them per day= 4 = , 0;Lodging Tor 2 nights='S'5oxi $70,650,00
net = 12
ecnno ogy nves hgattons raining or swam Tuhthon 600 ea.X 15_ Per them 1 per day= _ o ghng Tor 5 nights= $25,575.00
personnel 15-
Cl:Supervisor training for 1 sergeant Tuition$800:Per diem$71 per day=S426:Lodging for 6 nights=$250 X 6=S1,500 $2.726.00
Western States Auto Theft SchoolTor To sworn a ion 0 X = er tern per ay = Lodging or 4 ntgMts 1, - $45,816.00
ers nn S10 000
Nabona etas etera ton rolec raining uh ton Per tern 71 per day = ;Lodging for 4 nights 1, _ $53,610.00
ter w12s gm a 12.QR0 _
TOTAL $245.387.00
Other
ICI:veNate YaaR tnwsfipanan Trarrrkrg-1n-xlaLe.TBD Example for San Luis OAISpo orSx mrn4M m CA St5,670 anavatly.
ICI Core Course Basic Detective School.In-state TBD$23,550 annually
Technology 8 Investigations Training.In-state.5 days.TBD.$25,575
ICI Supervisor training.In-state.TBD.$2,726 Year 1
Western States Auto Theft School.Lake Tahoe,3-Day Year 1
National Retail Federation Project Training Conference 12 officers 3-day training Long Beach,CA$22,906 Year 1 8 2.
Fresno Police Department is requesting these in-state trainings and ORT Conferences for our sworn staff to provide them training as best we can for the tasks at hand as a result of this grant and the
protect requ.ramortlS
For this grant program,indirect costs may be charged using only one of the two options below: Grant Funds Total
1) Indirect costs not to exceed 10 percent(10%)of the total grant award.Applicable if the organization does not have a $0 $0
federally approved indirect cost rate
If using Option 1)grant funds allocated to Indirect Costs may not exceed: So
.2) Indirect costs not to exceed 20 percent(20%)of the total grant award Applicable if the organization has a federally approved $0 $0
indirect cost rate Amount claimed may not exceed the organization's federally approved indirect cost rate
If using Option 2)grant funds allocated to Indirect Costs may not exceed:1 $0
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Please see instructions tab for additional information regarding Indirect Costs.If the amount
exceeds the maximum allowed and/or turns red,please adjust it to not exceed the line-item TOTAL' $0 $0
notea.
9b.Indirect Costs Narrative!
IJIA
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
OPERATIONAL AGREEMENT
BETWEEN FRESNO POLICE DEPARTMENT, CLOVIS POLICE
DEPARTMENT,FRESNO COUNTY PROBATIONDEPARTMENT, AND
THE FRESNO COUNTY DISTRICT ATTORNEY'S OFFICE
This Operational Agreement stands as evidence that the Fresno Police Department, which
includes the implementation of the Fresno Metropolitan Area Organized Retail Task Force
and the Clovis Police Department, Fresno County Probation Department, and the Fresno
County District Attorney's Office intend to work together toward the mutual goal of creating
a collaborative task force with a primary objective of combating and aggressively prosecuting
Organized Retail Theft (ORT) offenders. It will provide assistance to retailers in protecting
themselves against ORT through various means such as enforcement, education,training, and
the implementation of advanced technology. In addition to addressing ORT, the task force will
also focus on combating vehicle and accessories thefts in Fresno County.
Each agency agrees to participate in the program in a collaborative effort, if selected for
funding. It is agreed that:
Fresno Police Department staff will:
• The department will allocate a dedicated team of 15 area detectives whose sole focus
will be to investigate Organized Retail Theft (ORT) crimes. These detectives will
prioritize and diligently work on cases related to ORT, utilizing their specialized
knowledge and skills to investigate offenders involved in these criminal activities.
• The department will actively engage with local area retailers to encourage and
expand participation in the Merchant Shoplift Program. By fostering partnerships with
retailers, the department aims to enhance cooperation in effectively identifying and
addressing ORT.
• The department will establish a second 10-person CCAT Team to specifically
address the issues of auto theft, catalytic converter theft, and chop shops. This
expansion will bolster the department's capabilities in investigating and combating
these specific criminal activities.
Clovis Police Department staff will:
• CPD will establish specialized task forces dedicated to combating organized retail
thefts (ORT). The task forces will contribute to the prevention, detection, and
prosecution of individuals and networks involved in organized retail theft.
• Through the integration of intelligence gathering and enhanced surveillance
capabilities, the CPD aims to disrupt and deter organized retail theft, ultimately
creating a safer environment for businesses and the community.
• The CPD is committed to engaging the community through public awareness
campaigns focused on organized retail theft(ORT).
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
OPERATIONAL AGREEMENT
BETWEEN FRESNO POLICE DEPARTMENT, CLOVIS POLICE
DEPARTMENT,FRESNO COUNTY PROBATIONDEPARTMENT, AND
THE FRESNO COUNTY DISTRICT ATTORNEY'S OFFICE
Fresno County Probation Department staff will:
• Work in proactive activities, strategies, and programs preventing and responding to
ORT, motor vehicle or motor vehicle accessory theft or cargo theft.
• Utilize evidence-based practices that include conducting risk assessments, case
plans to determine appropriate treatment and program referrals,for these individuals.
• Collect and provide data to the Fresno Police Department through its automated
data technology system, to help meet grant requirements.
Collaborate with the FPD in its public awareness campaigns in preventing and
responding to organized retail theft, motor vehicle or motor vehicle accessory theft,
or cargo theft through in-person, media and/or social media platforms.
Fresno District Attorney's Office staff will:
• Provide 3 extra help Senior Investigators working exclusively with the ORT.
• Extend the services of our Cyber and Forensic Unit as a resource to examine
suspect(s) cell phone data and to recover evidentiary information from retail store
surveillance cameras through their Digital Video Recorders.
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
OPERATIONAL AGREEMENT
BETWEEN FRESNO POLICE DEPARTMENT,CLOVIS POLICE
DEPARTMENT,FRESNO COUNTY PROBATIONDEPARTMENT, AND
THE FRESNO COUNTY DISTRICT ATTORNEY'S OFFICE
This agreement will be in effect beginning October 1, 2023 through December 31, 2026.
We, the undersigned, as authorized representatives of the Clovis Police Department,
Fresno County Probation Department, Fresno County District Attorney's Office and the City
of Fresno Police Department do Hereby approve of this document.
Fresno Police Department: Fresno County Probation Department:
2,0 7-3 7 b6, 3
Paco Balderrama.Chief of Police Date Kirk i la►•n .Chief Probation Officer Date
Contacts:
Fresno Police Department Fresno County Probation Department
Lieutenant Israel Reyes Lori Willits, Deputy Chief Probation Officer
Patrol Division Realignment Division
PO Box 1271 2171 N. Fine Ave.
Fresno, CA 93715-1271 Fresno,CA 93727
israel_reyes[a fresno_nov Iwillits( fresnocounfy.ca.gov
Clovis Police Department: Fresno County District Attorney's Office:
L /vz-v J zzd'o
Curt Fleming,Chiefof Police Date I.isa tcamp, District A tomey Date
Contacts:
Clovis Police Department Fresno County District Attorney's Office
Sandra Macy,Management Analyst Pat McPherson, Chief Investigator
Police Department Grants Investigations Bureau
1233 Fifth Street 2100 Tulare Street
Clovis, CA 93612 Fresno, CA 93721
sandram a ci clovis.ca.us pmcphersan@fresnccountyca.-q
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D31 S5F
City of
l�e>c�>•,»�I��
POLICE DEPARTMENT PACO BALDERRAMA
Mariposa Mall Chief of Police
P.O_Box 1271
Fresno,CA 93715-1271
July 5, 2023
Board of State and Community Corrections
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833
RE: Letter of Commitment—BSCC Organized Retail Theft Grant Program
To whom it may concern:
I am writing you to extend the full support and commitment of the Fresno Police Department to
the project proposal for the Organized Retail Theft Prevention Grant Program. As any police
chief, my top priority is to maintain a high level of safety for all businesses and residents in my
community. The overall goal of the Fresno Police Department is to reduce crime to sustainable
lows, by utilizing highly effective crime strategies and technology, which include organized
retail, vehicle theft, and catalytic converter investigations and a consistent/productive working
relationship with our collaborative partners.
The Fresno Police Department has long recognized the critical importance of strong relationships
and cooperation with the Clovis Police Department,Fresno County District Attorney's Office,
and Fresno County Probation Department,particularly when it comes to retail,vehicle theft, and
catalytic converter thefts. Not only do we strive to improve the overall quality of life for every
person in our community in the Central Valley, but also build a high level of trust and
communication with those affected by these types of crimes.
I believe that with the support of this grant and continuing to collaborate with our law
enforcement partners and our community, we can reduce the number of these crimes and
effectively prosecute offenders in the City of Fresno.
JP co Balderrama
ief of Police
Safety,Service, Trust
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
5 of
POLICE DEPARTMENT
1233 FIFTH STREET CLOVIS , CA 93612
June 30, 2023
Paco Balderrama
Chief of Police-Fresno Police Department
2323 Mariposa Street
Fresno,CA 93721
Subject: Letter of Commitment to BSCC Organized Retail Theft Program
Chief Balderrama
The Clovis Police Department is committed and dedicated in collaborating with the Fresno Police
Department and the Fresno County Probation Department in implementing an effective Retail Theft
Program.As Chief of Police for the City of Clovis, I recognize the importance of addressing retail theft
issues and working hand-in-hand with all regional law enforcement to prevent and mitigate such
incidents.
Our organization is deeply concerned about the impact of retail theft on our business, its employees,
and the community.We believe a coordinated effort between regional law enforcement can
significantly reduce theft incidents, increase apprehensions,and deter potential offenders.With this
commitment,we aim to create a safe and secure environment for our citizens and promote a
stronger partnership with law enforcement.
We understand that the success of the Retail Theft Program relies on our continued commitment and
collaboration.We are dedicated to upholding a cooperative inclusive, and diverse program and
working in close partnership with the Fresno Police Department to address retail theft effectively.
Together,we can make a significant difference in combating retail theft and creating an environment
that upholds our commitment to ensure public safety and protect all businesses.
Sincerely,
LA
Curt Fleming
Chief of Police
Clovis Police Department
City Manager 559 324 2060-Community Services 559 324 2095•Engineering 559 324 2350
Finance 559 324 2130•Fire 559.324 2200•General Services 559 324 2060•Personnel/Risk Management 559 324 2725
Planning&Development Services 559.324.2340•Police 559.324,2400•Public Utilities 559 324 2600•TTY-711
www cityofclovis.com
DocuSign Envelope ID:1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
•
COUNTY OF FRESNO
Lisa A. Smittcamp
District Attorney
s •
June 29, 2023
To: Board of State and Community Corrections
From: Fresno County District Attorney's Office
To Whom It May Concern:
We hereby submit this letter to express our endorsement of the Fresno Police Department's dedication
to combatting Organized Retail Theft within our community.The Fresno County District Attorney's Office
acknowledges the imperative of securing grant funding not only for the purpose of investigating these
crimes but also to effectively prosecute them.
The most effective approach to address the challenges that afflict communities, regardless of their size,
involves securing funding, allocating resources, and fostering collaboration among diverse agencies. By
working together and synergizing our efforts, all agencies and departments thrive, creating a force
multiplier effect.
The success of our Multi Agency Gang Enforcement Consortium (MAGEC), Fentanyl Overdose Response
Team (FORT), and High Intensity Drug Trafficking Area (HIDTA) exemplify our fruitful collaboration in the
Central Valley.These partnerships, particularly MAGEC and FORT, have garnered national recognition as
exemplary models of effective collaboration
Our organization stands ready to address these challenges as a partner on this grant proposal and is
committed to providing investigative assistance with the following:
1. Three Extra Help Senior Investigators working exclusively with the Organized Retail Theft.
2. Extend the services of our Cyber and Forensic Unit as a resource to examine suspect(s)cell phone
data and to recover evidentiary information from retail store surveillance cameras through their
Digital Video Recorders(DVR). DVR extractions are crucial to the successful prosecution of these
cases.
The Fresno County District Attorney's Office recognizes the immense importance of this program,as well
as the crucial necessity of allocating resources and fostering collaboration among law enforcement
agencies to safeguard our community.
Sincerel .
LO�S Ot amp
Fresno County District Attorney
2100 Tulare Street/Fresno,California 93721
(559)600-3141/Fax(559)600.4400
Equal Opportunity Employer
DocuSign Envelope ID: 1CCD74F5-2DOO-4E95-9AF7-A3BFE6D3185F
c°try
+'° Q
G Fresno Count Probation Department
5 r
Kirk Haynes, Chief Probation Officer r�
T FRS 5�
4b
DATE: June 29, 2023
TO: Board of State and Community Corrections
RE: The Organized Retail Theft Prevention Grant Program
This letter is being submitted to document that the Fresno County Probation Department agrees to partner
on the Organized Retail Theft Prevention Grant Program proposal being submitted by the Fresno Police
Department.
As a part of this grant,Fresno County Probation is aware of the proposed project,is committed to ensuring
its success and agrees to participate in collaborating with the Lead Public Agency, the Fresno Police
Department. Probation's role will include working with the lead agency in proactive activities, strategies
and programs in preventing and responding to organized retail theft, motor vehicle or motor vehicle
accessory theft, or cargo theft.
The Fresno County Probation Department is uniquely positioned to identify individuals already under its
jurisdiction for probation supervision who are involved in these specific illegal activities,along with future
persons placed on supervision,involved in organized retail theft,motor vehicle or motor vehicle accessory
theft or cargo. Proactive activities include teaming up with the Fresno Police Department officers to
jointly conduct Probation contacts, surveillance, and searches. Probation will utilize evidence-based
practices that include conducting risk assessments, case plans to determine appropriate treatment and
program referrals, for these individuals. Probation will also collect and provide data,to the Fresno Police
Department through its automated data technology system, to help meet grant requirements.
Probation will collaborate with the Fresno Police Department in its public awareness campaigns in
preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or
cargo theft through in-person, media and/or social media platforms.
The Fresno County Probation Department looks forward to a continued partnership with the Fresno Police
Department in its important role as a law enforcement agency and helping to prevent and bring justice to
victims of crime related to the proposed project.
Sincerely,
Kirk Hay es, Chief Probation Officer
OFFICE OF THE CHIEF PROBATION OFFICER
3333 E.American Ave./Building 701 /Suite B/Fresno, California 93725
Phone(559)600-1294/FAX(559)455-2488
The County of Fresno is an equal employment opportunity employer
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Policy Fresno Police Department Policy Manual
402 Racial- or Bias-Based Profiling
402.1 POLICY
The Fresno Police Department is committed to providing law enforcement services to the community
with due regard for the racial, cultural or other differences of those served. It is the policy of this
department to provide law enforcement services and to enforce the law equally, fairly and without
discrimination toward any individual or group. All members shall interact with the public in a
professional, impartial, fair, respectful and nondiscriminatory manner.
Race, ethnicity or nationality, religion, sex, sexual orientation, gender identity or expression, economic
status, age, cultural group, disability or affiliation with any other similar identifiable group shall not be
used as the basis for providing differing levels of law enforcement service or the enforcement of the
law.
402.1.1 PURPOSE AND SCOPE
This policy provides guidance to department members and establishes appropriate controls to ensure
that members of the Fresno Police Department do not engage in racial or bias-based profiling or violate
any related laws while serving the community. All personnel should treat all members of the public with
courtesy, professionalism, and respect. Department members should not use harassing, intimidating,
derogatory, or prejudiced language, particularly when related to an individual's actual or perceived
protected characteristics
402.2 DEFINITION
Racial-or Bias-Based Profiling -An inappropriate reliance on actual or perceived characteristics such
as race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity or expression,
economic status, age, cultural group, disability, affiliation with any non-criminal group (protected
characteristics), or other similar identifiable group as the basis for providing differing law enforcement
service or enforcement (Penal Code §13519.4).
402.3 GUIDELINES
Racial or bias-based profiling is strictly prohibited.. However, nothing in this procedure is intended to
prohibit an officer from considering factors such as race or ethnicity in combination with other legitimate
factors to establish reasonable suspicion or probable cause (e.g., suspect description is limited to a
specific race or group).
(a) It is the responsibility of all members to prevent, report, and respond appropriately to identify
discriminatory or biased practices.
(b) Members engaging in a non-consensual contact shall be prepared to articulate sufficient
reasonable suspicion to justify the contact, independent of the individual's protected class,
including but not limited to, traffic stops, field contacts, detentions, as well as asset seizure and
forfeiture proceedings.
1) Nothing in this procedure requires any prepared documentation of a contact that would
not otherwise require reporting.
2) To the extent that written documentation is completed (e.g., arrest report, F.I. card, etc.),
members should include those facts giving rise to reasonable suspicion or probable
cause for the contact.
3) While the practice of racial profiling is strictly prohibited, it is recognized that race or
ethnicity may be legitimately considered by an officer in combination with other
legitimate factors to establish reasonable suspicion or probable cause (e.g., suspect
description is limited to a specific race or group).
Page 1 of 2 Policy 402 Supersedes Order(s): Policy 402
Effective Date: 10/29/20201 Previously Issued: 10/01/2020
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
402.4 STOP DATA COLLECTION SYSTEM
The Stop Data Collection System (SDCS) is a web based demographic data collection system for
lawful detentions, administered by the State of California. Participation in the SDCS is required under
Assembly Bill 953 for certain law enforcement agencies, including the Fresno Police Department. The
data collected is similar to what the Department has been collecting for over 17 years, however there
will be some changes as to when stop data will be collected and transmitted;
(a) If multiple agencies are involved in a stop and the Department is the primary agency, a
Department officer shall collect the data elements and prepare the stop data report.
(b) When multiple officers conduct a stop, the officer with the highest level of engagement with the
person detained shall collect the data elements and prepare the report.
(c) A SDCS entry shall be completed when a passenger in a vehicle stopped becomes detained
independent of the traffic stop.
Enforcement operations, including DUI checkpoints, which stop vehicles at regular intervals are exempt
from this requirement, unless the officer develops individualized suspicion regarding an occupant in the
vehicle, i.e., driver appears to be under the influence of alcohol/drugs, passenger is wanted.
An officer shall complete all stop reports for stops made during their shift by the end of that shift, unless
exigent circumstances preclude doing so. In such circumstances, the data shall be completed as soon
as practicable. In the event a stop report is to be completed during an encounter resulting in an Officer
Involved Shooting or In-Custody death, the homicide unit supervisor, or their designee, shall complete
the stop data report for the involved officer.
402.5 TRAINING
(a) Sworn members will attend POST approved training on the subject of racial profiling.
(b) Pending participation in such POST approved training and at all times, members are
encouraged to familiarize themselves with and consider racial and cultural differences among
members of our community.
(c) Members will thereafter be required to complete an approved refresher course every five years
or sooner if deemed necessary in order to keep current with changing racial and cultural trends
rPQ §13519.4(i)].
402.6 ANNUAL ADMINISTRATIVE REVIEW
The Policy and Procedures Unit will conduct a documented annual administrative review of agency
practices including public concerns and complaints regarding bias-based profiling.
(a) This will include an IA database search for any inquiries or complaints alleging bias-based
police practices and review of monthly minutes regarding complaints received at Chief's
Advisory Board (CAB) committee meetings.
(b) This information will be included in the Annual Bias-Based Policing Report with
recommendations regarding training issues, policies and procedures, and any changes to
Federal or State mandates.
Page 2 of 2 Policy 402 Supersedes Order(s): Policy 402
Effective Date: 10/29/2021 Previously Issued: 10/01/2020
DocuSign Envelope ID: 1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Policy Fresno Police Department Policy Manual
L323Search Warrants / Pre-Planned Tactical Operations
323.1 POLICY
Officers shall take the necessary steps to plan all warrant services carefully to prevent injury to
suspects and members. Search warrants are only to be executed by sworn personnel.
323.1.1 PURPOSE AND SCOPE
A pre-planned tactical operation is any operation where officers plan on taking some sort of
enforcement action. Examples of pre-planned tactical operations are search warrants, knock and talks,
probation/parole searches, arrest warrants, etc.
323.2 COORDINATION WITH SIB
Any drug enforcement effort shall be coordinated with the Special Investigation Bureau (SIB). Members
shall contact a SIB supervisor before proceeding with any drug related investigation likely to lead to a
search warrant or "knock and talk" where members have reason to believe a significant quantity of
drugs may be located.
323.3 SEARCH WARRANT PLAN
All units shall check with a Law Enforcement event deconfliction system, such as WSIN, before
proceeding with any search warrant or drug enforcement related investigation at a specific location.
Refer to HPqky 610.
The case agent and a member of the unit who will serve the warrant shall develop a plan for serving the
warrant.
During the planning stage the case agent, a member of the unit serving the warrant and a unit
supervisor shall, in person, observe the location to be searched to determine how the search warrant is
served, what resources are needed, and to ensure identification of the right location.
There are some situations where it may not be possible to observe the location in person due to its
isolation, counter-surveillance, etc. In such cases the case agent and a unit supervisor will evaluate the
location by other means. This could include but is not limited to:
(a) Review of any surveillance of the location already conducted;
(b) Information from confidential informants;
(c) Video of the location;
(d) Photographs from ground level; and/or
(e) Photographs from the air.
"No-Knock"warrants are inherently dangerous and can present a high risk to the safety of both officers
and the public. "No-Knock" warrants should only be utilized under the most extreme circumstances for
the preservation of life. "No-Knock"warrants can only be obtained through the authorization of a judge,
approving "No-Knock" service. P(ior to the service of any "No-Knock" warrant, permission shall be
obtained from the Chief of Police or their designee. After approval from the Chief of Police or their
designee, the "No-Knock" search warrant shall be reviewed by the Unit Commander and SWAT
Commander or designee prior to service.
323.4 SUPERVISOR RESPONSIBILITIES
A supervisor shall review and sign the case agent's plan for the service of every search warrant.
The supervisor shall determine when assistance from the Patrol Division is needed and shall determine
the role of the patrol personnel at the search warrant location.
Page 1 of 5 Policy 323 Supersedes Order(s): Policy 323
Effective Date 09/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
The supervisor or acting supervisor of the unit must be present during the service of the search
warrant. When an acting supervisor will be overseeing the warrant service, the Unit Commander or
District Commander shall be informed before the warrant is served. A field supervisor or field
commander may also be utilized if the unit supervisor is not available.
The supervisor should consider notifying EMS to have an ambulance on stand-by in the area when
serving the search warrant.
323.5 REQUIRED UNIFORM AND EQUIPMENT
Plainclothes members participating in the service of a search warrant or are part of a pre-planned
tactical operation shall wear Department authorized raid vests. The raid vests shall have visible
markings/patches that readily identify the wearer of the vest as a police officer.
Members participating in a pre-planned tactical operation or in the service of a search warrant shall
wear their Department issued bullet resistant vests.
There are occasions when a supervisor may elect to have the officers serving the warrant dress in
clothing appropriate for the location and type of crime. An example would be detectives, assisted by
other officers, serving a search warrant at a school for financial records. The supervisor in charge may
decide to have the detectives dress in plainclothes without raid vests but must have at least one officer
in a "Class B" uniform present at the location.
Members assisting in serving the warrant shall be armed with their Department issued firearms. Their
Department issued firearm(s) shall be the primary weapon when serving any search warrant. A
Department issued rifle or shotgun may be used in lieu of the officer's primary duty weapon. Members
may have their Department authorized back-up firearm with them.
Consideration should be given, when feasible, to having a marked patrol car at the search warrant
location to readily identify the serving of the search warrant as a law enforcement operation.
323.6 LOCATIONS SECURED PRIOR TO OBTAINING A WARRANT
In some instances it may be necessary to secure a location prior to obtaining a warrant. Such situations
may not require that all the provisions of this order be followed.
Members at the scene of a crime where they are holding the scene pending a search warrant are not
required to complete a Risk Assessment Matrix.
323.7 TACTICAL OPERATIONS PLAN
A member of the unit serving the search warrant shall prepare a tactical operation plan for the service
of every search warrant. A pre-planned operation intended to apprehend a suspect in a homicide with a
firearm will also require preparation of a tactical operation plan, based on time permitting and the
exigency of the specific situation. The member will use the Department approved tactical operations
plan format located at L:\LIBRARY\FORMS\Search Warrants - Tac Plans. All sections of the tactical
operations plans will be completed. The tactical plan may be modified or updated through the Policy &
Procedure Unit.
The tactical operations plan should include, but is not limited to, the following:
(a) A diagram of the specific location where the warrant is to be served;
(b) A map of the immediate area showing the location where the warrant is to be served, the streets
and alleys around the warrant location, proposed location of perimeter units, proposed approach
route and parking area of the entry team(s), and any other features that the case agent deems
important;
(c) Intelligence information gathered on the location and suspects. This should include photos of
known suspects, photos of the location, RMS on known suspects, weapons histories, and if any
children are at the location;
(d) Listing of personnel and equipment required to serve the warrant. This would include any
special weapons that are needed and any assistance needed from Patrol Division members, air
support, K-9's, etc.;
Page 2 of 5 Policy 323 Supersedes Order(s): Policy 323
Effective Date 09/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
(e) Communication plan listing the primary channel, if the primary channel will be monitored by
dispatch, secondary channel, cell phone numbers, etc.;
(f) Rally point in case of emergencies;
(g) Location and route to nearest hospital; and
(h) Any other information the case agent deems relevant.
The case agent will maintain a copy of the original tactical operations plan in the case file. All copies will
be destroyed at the completion of the operation.
A separate form should be used to provide member's cell phone numbers, description of undercover
officer or vehicles, confidential informants, or other sensitive information. These forms will not be part of
the tactical operations plan and will be destroyed after the conclusion of the operation.
323.8 BRIEFING
A briefing shall be conducted before serving a search warrant or executing a pre-planned tactical
operation to apprehend a violent felony suspect. Attendance at the briefing is mandatory for all
members serving the search warrant, participating in the service of the warrant or pre-planned tactical
operation. The briefing should include, but not be limited to, the following:
(a) A description of the search warrant location;
(b) A description of suspect(s), crime(s) involved, weapons, and contraband;
(c) Identification of point of entry, secondary entry points, rally point(s) and zones of fire;
(d) Designation of entry team members, equipment they require and how they will deploy;
(e) Designation of perimeter team members, equipment they require and how they will deploy;
(f) Role of assisting units such as Patrol Division, air support, etc.; and
(g) Review of the information contained in the tactical operations plan.
Members at the briefing shall be given a copy of the search warrant tactical operations plan.
323.9 NOTIFICATIONS
Units preparing to serve a search warrant shall notify the Duty Office and the ComCen supervisor prior
to serving the search warrant.
(a) The notification shall include the location where the search warrant will be served and the
expected time of service.
(b) The supervisor shall notify the ComCen supervisor of any special requirements such as a
channel dedicated to the unit while they serve the warrant, whether a dispatcher is needed to
monitor the channel, etc.
(c) When a location is secured prior to obtaining a search warrant, the Duty Office and the ComCen
supervisor shall be notified of the operation as soon possible.
(d) The Unit Commander, District Commander, or their designee, shall consult with the SWAT
Commander or designee to determine if SWAT will assist in serving the warrant.
The case agent shall notify any law enforcement agency of a pending search warrant in their
jurisdiction prior to serving the warrant.
323.10 POST SERVICE DUTIES
A receipt listing seized items shall be left in an in a prominent location. The goldenrod copy of the
Property and Evidence Report (PER) may serve as the receipt.
A "Notice of Service" shall be left in a prominent location. After the search warrant location is secure,
the case agent may consider having the layout of the location recorded for future reference. This may
be done by drawing a diagram, taking photographs, video, etc.
Photographs should be taken at the conclusion of a search warrant to document any damage or lack of
damage at the location. The photographs may be taken by the unit serving the warrant or by a Crime
Scene Bureau technician.
Page 3 of 5 Policy 323 Supersedes Order(s): Policy 323
Effective Date 09/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
323.11 RISK ASSESSMENT MATRIX
The Risk Assessment Matrix is used during the search warrant planning stage to determine when
consultation with SWAT is required. The Risk Assessment Matrix is a YES/NO criteria based
questionnaire and includes information such as the type of crime and criminal histories of suspects
involved, that are related to the service of warrants. The case agent, member completing the tactical
operations plan or a unit supervisor shall complete the Risk Assessment Matrix and will record any
affirmative responses (YES) that apply to their warrant. All boxes shall be marked. The member
completing the Risk Assessment Matrix will include all available information including, but not limited to
criminal histories/rap sheets, RMS, Automated Firearm System (AFS), prior police reports, social
media, and confidential/citizen informants. Risk Matrix numerical values are for FPD operations only.
The values are for consistency of preplanned operation service and notification guidelines to include
SWAT consultation.
(a) If any boxes in items 1-5 are marked YES, SWAT should be contacted.
(b) If two or more boxes in items 6-11 are marked YES, SWAT should be contacted.
(c) The unit supervisor shall notify the Bureau or District Commander before the service of any
warrant or consultation with the SWAT commander or designee.
(d) The unit member, or unit supervisor, completing the Risk Assessment Matrix shall consult with
the SWAT Commander, or designee, if the above criterion is reached to determine if SWAT will
assist in serving the warrant.
(e) SWAT notification shall be reflected in the tactical operations plan and any police report
associated with the service of the search warrant. If SWAT was not used, this shall be reflected
under"SWAT Contacted" and "SWAT Utilized" on the Risk Assessment and the police report as
well. The name of the SWAT commander or designee consulted shall be included in the tactical
operations plan and police report.
The Risk Assessment Matrix cannot cover all the possibilities relating to the serving of warrants.
Although the score on the Risk Assessment Matrix may not require consultation with the SWAT
Commander or designee, there may be cases where such consultation might be appropriate.
A copy of the Risk Assessment Matrix shall be included in the plan for serving all search warrants. A
copy of the Risk Assessment Matrix is attached at the end of this order.
Page 4 of 5 Policy 323 Supersedes Order(s): Policy 323
Effective Date 09/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1CCD74F5-2DOo-4E95-9AF7-A3BFE6D3185F
.1 FRESNO POLICE DEPARTMENT
Risk Assessment
Items 1-5 (Check mark "Yes" to 1 of the criteria listed Yes No Explain
below, SWAT should be contacted)
1. Is the location fortified? (i.e sally ports, internal ❑ ❑ lick here to enter text.
fortifications, multiple gates, steel doors, etc.)
2. Firearms believed to be on premises and the Click here to enter text.
suspect(s) have made threats to use them? ❑ C
3. Automatic weapons, explosives or military Click here to enter text.
ordinance on the premises? LnEl
4. Suspect(s) have history of felonious assault on Click here to enter text.
Peace Officer involving weapons? ❑ ❑
5. Based upon specific articulable facts, is there a Click here to enter text,
likelihood of violent/armed confrontation? ❑ ❑
Items 6-11 (Check mark "Yes" to 2 or more Yes No Explain
criteria listed below, SWAT, should be
contacted.)
6. Sophisticated counter surveillance? (CCTV, Click here , enter text.
intrusion devices, etc.) ❑ ❑
7. Are the suspect(s) 3 strikes candidates Click here to enter text.
involving violence? ❑ ❑
8. Do the suspect(s) have propensity for Click here to enter text.
violence? ❑ ❑
9. Security screens on doors and/or windows? Click here to enter text.
1:1 El
10. Have specific threats of violence been Click here to enter text.
made against Peace Officers? ❑ ❑
11. Suspect is a member of a gang, criminal Click here to enter text
organization or militant group. ❑ Ll
When preparing an operational plan, this checklist shall be incorporated into the plan and used to
evaluate the need for assistance from SWAT. Any number of circumstances may dictate that SWAT be
used. Officers and supervisors are encouraged to contact SWAT Team supervisors whenever
questions arise concerning the evaluation of the above listed criteria.
SWAT Contacted: Yes ❑ No ❑ Name: Click here to enter text
Date/Time: Click here to enter text.
SWAT Utilized: Yes ❑ No ❑
If not, explain briefly: Click here to enter text.
Prepared by: Click here to enter text. Date: Click here to enter text.
Reviewed by: Click here to enter text. Date: Click here to enter text.
Page 5 of 5 Policy 323 Supersedes Order(s): Policy 323
Effective Date 09/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1 CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Policy Fresno Police Department Policy Manual
439 small Unmanned Aerial Systems (sUAS)
439.1 POLICY
Unmanned aerial systems may be utilized to enhance the Department's mission of protecting lives and
property when other means and resources are not available or are less effective. Any use of a small
unmanned aerial system (sUAS) will be in strict accordance with Constitutional and privacy rights and
Federal Aviation Administration (FAA) regulations. Department members may request a sUAS for
assistance in order to maximize officer safety and facilitate the goals of the Department.
439.1.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the use of a sUAS and for the storage, retrieval
and dissemination of images and data captured by the sUAS.
439.2 DEFINITIONS
Certificate of Waiver or Authorization (COA) - Authorization issued by the FAA for gaining approval
when there is a need to operate a sUAS outside of the provisions of FAA Part 107.
FAA Part 107 - Rules for operating sUAS (other than model airplanes) set by the Federal Aviation
Administration (FAA).
Small Unmanned Aerial System (sUAS) - An unmanned aircraft of any type that is capable of
sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an
unmanned aerial vehicle (UAV)), and all of the supporting or attached systems designed for gathering
information through imaging, recording or any other means.
439.3 PRIVACY
The use of the sUAS potentially involves privacy considerations. Absent a warrant or exigent
circumstances, operators and observers shall adhere to FAA altitude regulations and shall not
intentionally record or transmit images of any location where a person would have a reasonable
expectation of privacy (e.g., residence, yard enclosure). Operators and observers shall take
reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is
a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or
turning imaging devices away from such areas or persons during sUAS operations.
439.4 PROGRAM COORDINATOR
The Chief of Police will appoint a program coordinator who will be responsible for the management of
the sUAS program. The program coordinator will ensure that policies and procedures conform to
current laws, regulations and best practices and will have the following additional responsibilities:
(a) Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and
ensuring that the COA is current;
(b) Ensuring that all authorized operators and required observers have completed all required FAA
and Department-approved training in the operation, applicable laws, policies and procedures
regarding use of the sUAS;
(c) Developing uniform protocol for submission and evaluation of requests to deploy a sUAS,
including urgent requests made during ongoing or emerging incidents;
(d) Developing protocol for conducting criminal investigations involving a sUAS, including
documentation of time spent monitoring a subject;
(e) Implementing a system for public notification of sUAS deployment;
(f) Developing an operations manual governing the deployment and operation of a sUAS including,
but not limited to, safety oversight, use of visual observers, establishment of lost link procedures
and secure communication with air traffic control facilities;
Page 1 of 2 Policy 439 Supersedes Order(s): Policy 439
Effective Date: 07/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
(g) Developing a protocol for fully documenting all missions;
(h) Developing a sUAS inspection, maintenance and record-keeping protocol to ensure continuing
airworthiness of a sUAS, up to and including its overhaul or life limits;
(i) Developing protocols to ensure that all data intended to be used as evidence are accessed,
maintained, stored and retrieved in a manner that ensures its integrity as evidence, including
strict adherence to chain of custody requirements. Electronic trails, including encryption,
authenticity certificates and date and time stamping, shall be used as appropriate to preserve
individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of
custody;
Q) Developing protocols that ensure retention and purge periods are maintained in accordance
with established records retention schedules;
(k) Facilitating law enforcement access to images and data captured by the sUAS;
(1) Recommending program enhancements, particularly regarding safety and information security;
and
(m)Ensuring that established protocols are followed by monitoring and providing periodic reports on
the program to the Chief of Police.
439.5 USE OF sUAS
Only authorized operators who have completed the required Department training shall be permitted to
operate the UAS.
Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally
available to the public) is permissible for use in viewing areas only where there is no protectable privacy
interest, or where exigent circumstances exist and such use is authorized by this Policy or deemed
necessary for public safety purposes.
sUAS operations should only be conducted during daylight hours and a sUAS should not be flown over
populated areas, unless operating under an appropriate, valid FAA waiver.
439.6 PROHIBITED USE
The sUAS video surveillance equipment shall not be used:
(a) To conduct random surveillance activities;
(b) To target a person based solely on actual or perceived characteristics such as race, sex, sexual
orientation, gender, gender identity or expression, age, ethnicity, religion, creed, color, national
origin, disability, marital status, military and veteran status, or any other classification or status
protected by law;
(c) To harass, intimidate or discriminate against any individual or group; or
(d) To conduct personal business of any type.
The UAS shall not be weaponized.
439.7 RETENTION OF UAS DATA
Data collected by the sUAS shall be retained as provided in the established records retention schedule.
Page 2 of 2 Policy 439 Supersedes Order(s): Policy 439
Effective Date: 07/01/2020 Previously Issued: 06/01/2020
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 1
APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster
Name ^ Title Organization/Agency
1 Ryan Allain Director Government Affairs,California Retailers
Association
2 Chesa Boudin Executive Director Criminal Law&Justice Center—UC
Berkeley School of Law
3 Michelle Brown Retired Chief Probation Officer San Bernardino County
4 Derek Casebeer Chief Deputy Sacramento County Probation
Department
5 Tracie Cone Public Information Officer Board of State and Community
Corrections
6 Jason Craven Officer CA Highway Patrol Organized Retail
Crime Task Force&Sacramento County
Auto Theft Suppression Task Force
7 l Jason Daughrity Retired CHP Captain Commander of Field Support Section
8 Sandra Dinong Associate Governmental Program Board of State and Community
Analyst Corrections
9 Evonne Garner Retired Deputy Director Board of State and Community
Corrections
10 MaryJolls Retired Deputy Director Board of State and Community
1 Corrections
11 Nicole Kirkaldy Restorative Justice and Diversion Yolo County District Attorney's Office
Program Director
12 Mercedes Morales Associate Governmental Program Board of State and Community
Analyst Corrections
13 Ryan Okimura Staff Services Manager I Board of State and Community
Corrections
14 Nancy O'Malley Retired District Attorney Alameda County
15 Chelsea Paez Staff Services Manager I Board of State and Community
Corrections
16 Bao Phan Associate Governmental Program Board of State and Community
Analyst Corrections
17 Rodney Rego Captain Elk-Grove Police Department
18 Michelle Solorzano Sr. Project Manager City of El Monte
19 Ashley Taylor Associate Governmental Program Board of State and Community
Analyst Corrections
20 Eric Taylor Sheriff San Benito County
DocuSign Envelope ID:1CCD74F5-2D00-4E95-9AF7-A3BFE6D3185F
Fresno PD
BSCC 1153-23
Page 1 of 2
APPENDIX B: Grantee Assurance for Non-Governmental Organizations
The Organized Retail Theft Grant Program Request for Proposals(RFP)includes requirements that apply
to non-governmental organizations (NGOs)' providing services with grant funds. Grantees are
responsible for ensuring that all contracted third parties continually meet these requirements as a
condition of receiving funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds(as
either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to
the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant
Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other
qualified non-governmental entities that were in existence prior to the six (6) month date
are also eligible, provided all necessary agreements have been executed and filed with
the California Secretary of State prior to the start date of the grant agreement with the
BSCC or the start date of the grantee subcontractor fiscal agreement;
• Be registered with the California Secretary of State's Office, if applicable;
■ Have a valid Employer Identification Number(ElN) or Taxpayer ID (if sole proprietorship);
• Have a valid business license, if applicable;
■ Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested
(e.g., facility licensing by the Department of Health Care Services), if applicable; and
• Have a physical address within California. (An agent for service of process with a California
address is insufficient.)
Completing the NGO Assurance (Following Page)
1. Provide the name of the Applicant Agency (the Grantee),
2. List all contracted parties (if known),
3. Check Yes or No to indicate if each contracted part meets the requirements
4. Sign and Submit to the BSCC
NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write
N/A in the "Name of Contracted Party"field and sign the document.
1 For the purposes of this RFP,NGOs include nonprofit and for-profit community-based organizations,faith-based organizations,evaluators
(except government institutions such as universities),grant management companies,and any other non-governmental agency or individual.
Fresno PD
BSCC 1153-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations Page 2 of 2
Organized Retail Theft Prevention Grant Program
Non-Governmental Organization Assurances
Name of Applicant: Fresno Police Department
Name of Contracted Party Address Email 1 Phone Meets All
Requirements
N/A Yes ❑ No❑
Yes ❑ No❑
N/A
Yes ❑ No❑
N/A
Yes ❑ No❑
N/A
*Grantees are required to update this list and submit it to BSCC any time a new third-party
contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable
source documentation for each contracted party that verifies compliance with the requirements
listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not
meet the requirements listed above and for which the BSCC does not have a signed grantee
assurance on file.
The signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
This document must be signed by the person who is authorized to sign the Grant Agreement.
NAME OF AUTHORIZED TITLE TELEPHONE NUMBER EMAIL ADDRESS
OFFICER City Manager 559-621-7795 georgeanne.white@fresno.gov
Geor anne A.White
STREET ADDRESS CITY STATE ZIP CODE
2600 Fresno Street Fresno CA 93721
APP LICANTIp 1 IG T E(BI— _... ) DATE
71�1�3
Organized Retail Theft Prevention Grant Program