HomeMy WebLinkAboutEDM Technology, Inc. Product Requirements Contract Bid No. 12400064 10-19-23GSD-S Formal Bid RC – Product (06-2023)
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PRODUCT REQUIREMENTS CONTRACT
THIS CONTRACT is made and entered into by and between the CITY OF FRESNO,
a California municipal corporation (City), and EDM Technology, Inc., a North Carolina
Based Company (Contractor), as follows:
1.CONTRACT DOCUMENTS. The "Notice Inviting Bids," "Instructions to
Bidders," "Bid Proposal," and the "Specifications" including "General Conditions",
"Special Conditions" and "Technical Specifications" for the following: Product
Requirements Contract for Fresno Area Express Fare Media (Bid File No. 12400064)
copies of which are annexed hereto, together with all the drawings, plans, and
documents specifically referred to in said annexed documents, and are hereby
incorporated into and made a part of this Contract, and shall be known as the Contract
Documents.
2.PRICE. For the estimated monetary consideration of THREE HUNDRED
THIRTY EIGHT THOUSAND FIVE HUNDRED TWENTY EIGHT DOLLARS AND
SEVENTY FOUR CENTS ($338,528.74), as set forth in the Bid Proposal, the Contractor
promises and agrees to furnish or cause to be furnished, in a new and working condition,
and to the satisfaction of the City, and in strict accordance with the Specifications, all of
the items as set forth in the Contract Documents.
3.PAYMENT. The City accepts the Contractor's Bid Proposal as stated and
agrees to pay the consideration stated, at the times, in the amounts, and under the
conditions specified in the Contract Documents. The Contractor agrees to accept
electronic payment from the City.
4.INDEMNIFICATION: To the furthest extent allowed by law, including
California Civil Code section 2782 (if applicable), the Contractor shall indemnify, hold
harmless and defend the City and each of its officers, officials, employees, agents, and
volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages
(whether in contract, tort or strict liability, including, but not limited to personal injury, death
at any time and property damage) incurred by the City, the Contractor or any other person,
and from any and all claims, demands and actions in law or equity (including reasonable
attorney's fees, litigation expenses, and costs to enforce this agreement), arising or
alleged to have arisen directly or indirectly out of performance of this Contract. The
Contractor's obligations under the preceding sentence shall apply regardless of whether
the City or any of its officers, officials, employees, agents, or volunteers are passively
negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or
damages caused by the active or sole negligence, or by the willful misconduct, of the City
or any of its officers, officials, employees, agents, or volunteers.
If the Contractor should subcontract all or any portion of the work to be performed
under this Contract, the Contractor shall require each subcontractor to indemnify, hold
harmless and defend the City and each of its officers, officials, employees, agents, and
volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Contract.
[Signatures follow on the next page.]
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
GSD-S Formal Bid RC – Product (06-2023)
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IN WITNESS WHEREOF, the parties have executed this Contract on the day and
year here below written, of which the date of execution by the City shall be subsequent
to that of the Contractor’s, and this Contract shall be binding and effective upon execution
by both parties.
CITY OF FRESNO,
a California municipal corporation
By:
Melissa Perales,Purchasing Manager
General Services Department
Dated:
ATTEST:
TODD STERMER, CMC
City Clerk
By:
Date
Deputy
No signature of City Attorney required.
Standard Document #GSD-S Formal
Bid RC – Product (06-2023) has been
used without modification, as certified by
the undersigned.
By:
Tamra Torrence
Senior Procurement Specialist
General Services Department
City address:
City of Fresno
Attention: Sarah Lambeth,
Management Analyst II
2223 G Street
Fresno, CA 93706
EDM Technology, Inc.,
a North Carolina Based Company
By:
Name:
Title:
(If corporation or LLC., Board Chair,
Pres. or Vice Pres.)
Dated:
By:
Name:
Title:
(If corporation or LLC., CFO, Treasurer
Secretary or Assistant Secretary)
Dated:
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
General Manager, Corp Secretary
R. Brian Hallman
10/20/2023
Clem Garvey
Chief Executive Officer
11/3/2023
11/3/2023
11/3/2023
11/3/2023
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NOTICE INVITING BIDS
Electronic bids will be received by the office of the Purchasing Manager of the City of Fresno for the
following:
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
all in accordance with the plans and/or specifications, delivered F.O.B. DESTINATION, FREIGHT
PREPAID AND ALLOWED, to CITY OF FRESNO, 2223 G STREET, FRESNO, CALIFORNIA 93706.
Specifications and bid proposal forms for these items can be downloaded at the City’s online
website at:
http://www.fresno.gov. Doing Business (at the top of the screen), Bid Opportunities
Bids can be submitted electronically via Planet Bids.
This Contract will be used primarily by the Department of Transportation. The Contract term is for two
(2) years, with provisions for four (4) one (1) year extensions.
Bid Proposals must be filed electronically using Planet Bids prior to the bid opening at 3 p.m. on
Tuesday, AUGUST 29, 2023, when the bids will be publicly opened and recorded. Electronically filed is
defined as by means of electronic equipment or devices. Join the bid opening meeting at
https://zoom.us/j/92047244398 or call (669) 900-9128, meeting ID 920 4724 4398.
All proposals must be made on the Bid Proposal Form provided by the Purchasing Manager. A Bid
Deposit, which can be provided separately, in the amount of Five Hundred Dollars ($500.00) in the
form of a certified or cashier's check, an irrevocable letter of credit, or a certificate of deposit or a bidder's
bond executed by a corporate surety, admitted by the California Insurance Commissioner to do
business in California, payable and acceptable to the City of Fresno; or the Bidder shall have registered
with the Purchasing Manager of the City an annual bid bond sufficient to provide coverage in such
amount. Bid Deposits will be refunded after a Contract has been executed with the successful Bidder
or all bids have been rejected. Copies of Bid Deposits may be submitted electronically, with the
exception of a certified or cashier’s check, which must be brought to the Purchasing Manager’s office
and labeled accordingly with bid number prior to the bid opening.
The City of Fresno hereby notifies all Bidders that no person shall be excluded from participation in,
denied any benefits of, or otherwise discriminated against in connection with the award and
performance of any contract on the basis of race, religious creed, color, national origin, ancestry,
physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, or
on any other basis prohibited by law.
Services of an interpreter and additional accommodations can be made available. Requests for
accommodations should be made at least five working days but no later than 48 hours prior to the
scheduled meeting/event. Please contact the Procurement Specialist listed on the cover at 559-621-
1153 or through the Questions and Answers field on Planet Bids.
The City reserves the right to reject any and all bids.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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GENERAL SERVICES DEPARTMENT
PURCHASING DIVISION
BID SPECIFICATIONS
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
Contents
NOTICE INVITING BIDS ..................................................................................................................... 2
INSTRUCTIONS TO BIDDERS ........................................................................................................... 3
BIDDER’S CHECKLIST ....................................................................................................................... 7
BID PROPOSAL .................................................................................................................................. 8
TIME PERIOD TO AWARD/REJECT BIDS. ...................................................................................... 10
BID DEPOSIT .................................................................................................................................... 11
CERTIFICATION FOR LOCAL PREFERENCE ................................................................................. 12
SIGNATURE PAGE ........................................................................................................................... 14
CONTRACT DOCUMENT ................................................................................................................. 17
GENERAL CONDITIONS .................................................................................................................. 20
FEDERAL REQUIREMENTS ............................................................................................................ 25
SPECIAL CONDITIONS .................................................................................................................... 26
TECHNICAL SPECIFICATIONS ........................................................................................................ 28
EXHIBIT “X”, IF APPLICABLE ........................................................................................................... 41
Procurement Specialist: Tamra Torrence
PHONE: (559) 621-1153 or 621-1332
FAX: (559) 457-1244
SCHEDULED BID OPENING: AUGUST 29, 2023
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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NOTICE INVITING BIDS
Electronic bids will be received by the office of the Purchasing Manager of the City of Fresno for the
following:
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
all in accordance with the plans and/or specifications, delivered F.O.B. DESTINATION, FREIGHT
PREPAID AND ALLOWED, to CITY OF FRESNO, 2223 G STREET, FRESNO, CALIFORNIA 93706.
Specifications and bid proposal forms for these items can be downloaded at the City’s online
website at:
http://www.fresno.gov. Doing Business (at the top of the screen), Bid Opportunities
Bids can be submitted electronically via Planet Bids.
This Contract will be used primarily by the Department of Transportation. The Contract term is for two
(2) years, with provisions for four (4) one (1) year extensions.
Bid Proposals must be filed electronically using Planet Bids prior to the bid opening at 3 p.m. on
Tuesday, AUGUST 29, 2023, when the bids will be publicly opened and recorded. Electronically filed is
defined as by means of electronic equipment or devices. Join the bid opening meeting at
https://zoom.us/j/92047244398 or call (669) 900-9128, meeting ID 920 4724 4398.
All proposals must be made on the Bid Proposal Form provided by the Purchasing Manager. A Bid
Deposit, which can be provided separately, in the amount of Five Hundred Dollars ($500.00) in the
form of a certified or cashier's check, an irrevocable letter of credit, or a certificate of deposit or a bidder's
bond executed by a corporate surety, admitted by the California Insurance Commissioner to do
business in California, payable and acceptable to the City of Fresno; or the Bidder shall have registered
with the Purchasing Manager of the City an annual bid bond sufficient to provide coverage in such
amount. Bid Deposits will be refunded after a Contract has been executed with the successful Bidder
or all bids have been rejected. Copies of Bid Deposits may be submitted electronically, with the
exception of a certified or cashier’s check, which must be brought to the Purchasing Manager’s office
and labeled accordingly with bid number prior to the bid opening.
The City of Fresno hereby notifies all Bidders that no person shall be excluded from participation in,
denied any benefits of, or otherwise discriminated against in connection with the award and
performance of any contract on the basis of race, religious creed, color, national origin, ancestry,
physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, or
on any other basis prohibited by law.
Services of an interpreter and additional accommodations can be made available. Requests for
accommodations should be made at least five working days but no later than 48 hours prior to the
scheduled meeting/event. Please contact the Procurement Specialist listed on the cover at 559-621-
1153 or through the Questions and Answers field on Planet Bids.
The City reserves the right to reject any and all bids.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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INSTRUCTIONS TO BIDDERS
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
BID PROPOSALS WILL BE CONSIDERED FOR AWARD ONLY IF THE BIDDER HAS COMPLIED
WITH THE FOLLOWING:
Bid Proposals shall be submitted on the forms furnished by the Purchasing Manager, with all documents
listed on the Bidder's Checklist, completely filled out, properly signed by the Bidder and delivered
electronically utilizing Planet Bids prior to the date and time specified in the Notice Inviting Bids, when
all bids will be publicly opened and recorded. Bids received at 3:00 p.m. or after will not be accepted.
The time stamp in the Purchasing Division will be the official clock for documenting the time of filing.
Electronically filed is defined as by means of electronic equipment or devices.
A Bid Deposit has been made in accordance with either paragraph (a) or paragraph (b). A bid
without a proper Bid Deposit will be automatically rejected. Note: Company Checks are NOT
acceptable
(a) BID DEPOSIT. Bidders must submit a Bid Deposit, which may be provided separately, in
the amount of Five Hundred Dollars ($500.00) with their Bid Proposal. Such Bid Deposit
shall be in the form of a certified or cashier's check, an irrevocable letter of credit or a
certificate of deposit payable to the City of Fresno, or a bidder's bond executed by a
corporate surety, admitted by the California Insurance Commissioner to do business in
California, payable and acceptable to the City of Fresno. Such Deposit shall be retained by
the City of Fresno as a guarantee that the Bidder, if awarded all or part of the Contract, will
within 15 calendar days (except in the event federal funding is applicable to this Contract,
then 10 working days) from the date the Notice of Award is mailed to the Bidder, execute
and return a Contract furnished by the City. No Bid Deposits will be returned to Bidders
until either a Contract has been executed for all items awarded, or all bids have been
rejected. Bid bonds will not be returned, except upon Bidder’s written request. Copies of
Bid Deposits may be submitted electronically, with the exception of a certified or cashier’s
check, which must be brought to the Purchasing Manager’s office and labeled accordingly
with bid number prior to the bid opening.
(b) ANNUAL BIDDERS BOND. If the Bidder contemplates submitting bids from time to time
during a period of one (1) year for the furnishing of certain materials, supplies or services
to the City of Fresno, the Bidder may cover all such bids by a single Annual Bidder's Bond
instead of a separate bond for each bid. If such an Annual Bidder's Bond is registered with
the Purchasing Manager of the City of Fresno, and is currently valid, it shall be deemed to
accompany each and every bid submitted, provided such bond is in a sufficient amount to
provide the required Deposit for all of the Bidder's proposals then outstanding. It shall be
stated upon the Bid Proposal that such an Annual Bidder's bond is registered with the
Purchasing Manager of the City of Fresno.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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CONTRACT DEFINITIONS. Attention of Bidders is especially directed to all provisions of the Contract
Documents as defined in the GENERAL CONDITIONS.
QUESTIONS, CLARIFICATIONS AND CONCERNS. The Specifications describing this
project/purchase have been carefully prepared. Any questions or concerns relating to these
Specifications shall be directed in writing to the designated Procurement Specialist of the
Purchasing Division (see cover page) and may be submitted electronically. By utilizing the
Questions and Answers field on Planet Bids.
Questions will be accepted only up to 5 working days prior to the bid opening date to allow the
City, if necessary, to issue an addendum to all bidders stating revisions, deletions, or additions to be
made to the Specifications as a result of any questions. If questions arise after the deadline, please
contact the designated Procurement Specialist, but the City will not guarantee a response.
The City will not be responsible for verbal responses made by parties other than the Purchasing
Manager or her/his designee.
CONTACTS WITH CITY STAFF. Before an award is made, any contact with City staff, other than the
Purchasing Manager or designee(s), without prior written authorization is strictly prohibited and may
render the Bidder non-responsible.
REGULATED COMMUNICATIONS IN CITY PROCUREMENT PROCESS ORDINANCE. The
Regulated Communications in City Procurement Process Ordinance (Article 6, Chapter 4 of the Fresno
Municipal Code) became effective May 7, 2004. With certain specified exceptions, the Ordinance
provides that no Respondent, Bidder, Proposer (as the case may be) shall initiate, engage in, or
continue any communication to or with any City elected official concerning or touching upon any matter
which is the subject of this competitive procurement process.
Any Respondent, Bidder, Proposer or elected official (as the case may be) who initiates, engages in,
continues in, or receives any regulated communication shall file the written disclosure required by the
Regulated Communications in City Procurement Process Ordinance.
Any Respondent, Bidder, or Proposer violating the Regulated Communications in City Procurement
Process Ordinance may be disqualified from participating in this procurement process and/or
determined to be non-responsible. Additionally, the City may set aside the award of a contract, prior to
its execution, to a party found to have violated the Ordinance.
Note: The full text of Fresno Municipal Code, Chapter 4, Article 6 may be viewed on the City’s website
at, http://www.fresno.gov. Under “Departments”; “General Services”; “Purchasing Division”, “Municipal
Code”, Or view the article directly at:
https://library.municode.com/ca/fresno/codes/code_of_ordinances?nodeId=MUCOFR_CH4CIPUCOS
A_ART6RECOELOFPRPR
LOCAL PREFERENCE. Fresno Municipal Code Section 4-108 LOCAL PREFERENCE IN
CONTRACTS REQUIRING COMPETITIVE BIDDING provides for a local preference. Portions
pertinent to materials, supplies and/or equipment contracts are paraphrased as follows:
Except for those Contracts funded by the federal or state government when such funding would
be jeopardized because of this preference, the Council authorizes the Purchasing Manager to
extend a preference to a local business as expressly set forth herein.
Fresno Municipal Code section 4-108(a): For purposes of this section, “local business” shall
mean a business with a fixed primary or branch office either (i) within a twenty-five mile radius
of Fresno City Hall, located at 2600 Fresno Street in the City of Fresno, or (ii) within the County
of Fresno; and which fixed primary or branch office was established prior to the City inviting bids
for the respective purchase. The Purchasing Manager, in the evaluation of any and all sealed
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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bids for materials, supplies and/or equipment pursuant to this section whenever the lowest
responsive and responsible bid exceeds five hundred thousand dollars ($500,000), shall extend
a five percent (5%) preference to a local business in award of the Contract as determined
in subdivision (i) of “Extension of the Preference” below.
Fresno Municipal Code section 4-108(b): For purposes of this section, “local business” shall
mean a business (i) having a total of one hundred or fewer employees, an average annual gross
receipts of twelve million dollars ($12,000,000.00) or less over the three calendar years
immediately prior to the year in which city is inviting bids for the respective purchase, and having
a valid small business certification issued by the State of California; (ii) with a fixed primary or
branch office either within a twenty-five mile radius of Fresno City Hall, located at 2600 Fresno
Street in the City of Fresno, or within the County of Fresno; and (iii) which fixed primary or branch
office was established prior to the city inviting bids for the respective purchase. The Purchasing
Manager, in the evaluation of any and all sealed bids for materials, supplies and/or equipment
pursuant to this section whenever the lowest responsive and responsible bid is less than or equal
to five hundred thousand dollars ($500,000), shall extend a five percent (5%) preference to a
local business in award of the Contract as determined in subdivision (i) of “Extension of
the Preference” below.
Extension of the Preference: The preference under both Fresno Municipal Code sections
4-108(a) and (b) shall be extended consistent with each of the following:
(i) The amount of the preference shall be equal to the amount of 5% applied to the lowest
responsive and responsible bid; provided, however, in no event shall the amount of
the preference exceed the sum of $75,000.
(ii) If the Bidder submitting the lowest responsive and responsible bid is not a local
business, and if a local business has also submitted a responsive and responsible bid,
and, with the benefit of the preference, the local business’ bid is equal to or less than
the original lowest responsive and responsible bid, the City shall award the Contract to
the local business at its submitted bid price.
(iii) The Bidder shall certify, under penalty of perjury, that the Bidder qualifies as a local
business. The preference is waived if the certification does not appear on the bid.
Bidders shall submit the CERTIFICATION FOR LOCAL PREFERENCE form with their bid if they seek
the benefit of local preference.
APPROVED EQUALS. For equipment and material purchases, where brand name/model are
specified, the City reserves the right to evaluate any product or type of equipment offered on the Bid
Proposal and to determine acceptability as an "approved equal."
1. All Bid Proposals must be accompanied with pertinent information that provides sufficient
technical data to evaluate the item(s) offered. The information may consist of manufacturer’s
literature, specifications, drawings (to scale), sketches (to proportion) performance data, etc.,
where same is necessary to completely describe the product.
2. The decision of acceptability as an "approved equal" shall be within the sole discretion of the
City. If approval as an equal is denied by the City, Contractor shall provide one of the
manufacturers/brands listed in the Specifications without change in the Contract price.
3. Bidder shall contact the designated Procurement Specialist in the Purchasing Division and
submit Exhibit X at least seven (7) days prior to the scheduled bid opening.
EXCEPTIONS. Any exceptions taken at the time of or after bid submittal, may render the bid
nonresponsive. Attachments by Bidders which include legal terms and conditions that conflict with the
GENERAL CONDITIONS may be considered an exception, and Bidder may, therefore, be considered
nonresponsive.
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BID APPEAL PROCEDURE. The City has an appeal procedure in place as adopted by the City Council on
April, 29, 2003 in Resolution No. 2003-129. Any bidder wishing to file an appeal should refer to that Resolution.
A copy of the Resolution may be obtained from the City Clerk's Office, 2600 Fresno Street, Fresno, CA 93721.
Once City staff has reviewed and evaluated the bid proposals received and has determined the lowest
responsible Bidder for award, that determination will be posted on a public bulletin board outside the
Purchasing Divisions Office and on the City’s website www.fresno.gov, Departments, General Services,
Purchasing, Anticipated Formal Bid Award, a minimum of 5 working days prior to Council action to award a
Contract for the project/purchase. The bulletin board and website will generally be updated by Monday of each
week, no later than 5 p.m. It is the sole responsibility of interested bidders to seek this information from either
of these sources.
Should bidders wish to appeal the staff determination, appeals must be received in writing within 5 working
days from the time the determination is posted and conform to the requirements under Resolution No. 2003-
129. "Working day" means a City of Fresno regular business day. In no event will appeals be accepted later
than 5:00 p.m. on the day before Council is scheduled to take action on the Contract award. Appeals must be
submitted to following:
City of Fresno Purchasing Division
2101 G Street, Bldg A
Fresno, CA 93706
Fax number (559) 457-1564
Letters of appeal must clearly state why it is felt the staff's determination of bid award is to someone other than
the lowest responsive and responsible Bidder, or outside the procedural requirements for the submission and
opening of bids.
Appeals not submitted within the stated time will not be honored and the City will proceed to award the Contract.
DEBARMENT. A Bidder may be debarred from bidding or proposing upon or being awarded any contract with
the City, or from being a subcontractor or supplier at any tier upon such contract, in accordance with the
procedures in Fresno Municipal Code Section 4-104 adopted by Council on May 17, 2018. The initial period
of any such debarment shall not be less than one year and may be permanent depending on the violation. A
Bidder may request a hearing, in accordance with Fresno Municipal Code Section 4-104, upon receipt of a
notice of proposed debarment from the City Manager or designee. A copy of the ordinance may be obtained
from the City Clerk’s Office, 2600 Fresno Street, Fresno, California 93721.
ADA. Accessibility Requirements: Supplier warrants that it complies with California and federal disabilities laws
and regulations; and the Services will conform to the accessibility requirements of WCAG 2.0AA. Supplier
agrees to promptly respond to and resolve any complaint regarding accessibility of its Services. The City may
require bidder to comply with these accessibility requirements if they are awarded a contract.
ACH Payment Initiative-Electronic Payment. Contractor shall provide complete and accurate billing invoices
in order to receive payment. Billing invoices submitted must contain all information and supporting
documentation required by the contract. Payment for invoices submitted by the contractor shall only be
rendered electronically unless payment by paper check is expressly authorized by the Controller, in the
Controller’s sole discretion, due to extenuating circumstances. Such electronic payment shall be made in
accordance with ordinary City procedures and practices. The contractor shall comply with the Controller’s
procedures to authorize electronic payments. Contractor acknowledges that it will not receive payment on any
invoices submitted under this Contract if it does not comply with the Controller’s electronic payment
procedures, except where the Controller has expressly authorized payment by paper check as set forth above.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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BIDDER’S NAME: __________
(Submit with Bid Proposal)
BIDDER’S CHECKLIST
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
Bid File No. 12400064
SUBMIT THIS BIDDER'S CHECKLIST WITH YOUR BID DOCUMENTS. Bidders shall complete and
submit all documents marked with an "X" in the "REQUIRED" column. Documents required on the
checklist but not included may render your bid nonresponsive and ineligible for award. Bids received by
the City by the scheduled bid opening time will be opened and publicly read but are subject to verification
that all the required documents have been submitted. Copies of Bid Deposits may be submitted
electronically, with the exception of a certified or cashier’s check, which must be brought to the
Purchasing Manager’s office and labeled accordingly with bid number prior to the bid opening.
REQUIRED
[X] 1. BID PROPOSAL, pages 8 through 10.
[X] 2. BID DEPOSIT attached to front of Proposal or submitted electronically in the form of:
[ ] Certified Check [ ] Bidder’s Bond
[ ] Cashier’s Check [ ] Irrevocable Letter of Credit
[ ] Certificate of Deposit [ ] Annual Bidder’s Bond
Note: Company Checks are NOT acceptable
[X] 3. CERTIFICATION FOR LOCAL PREFERENCE, if applicable, page 12.
[X] 4. ACH PAYMENT INITIATIVE – ELECTRONIC PAYMENT, page 13.
[X] 5. SIGNATURE PAGES 14 and 15.
[X] 6. ADDENDA - Signature page of all Addenda issued, if applicable.
Addenda No. _____ to _____ (Enter numbers).
[X] 7. LITERATURE/STANDARD WARRANTY. As required on page 29, paragraph (d), any
applicable manufacturer's Published Price List or website, and two copies, if attached to
paper copy, of the manufacturer's descriptive literature and specifications or website,
including a copy of the manufacturer's standard warranty.
SUBMITTED BY:
Name of Company Contact Name
Address City State Zip
Phone No. Fax No.
E-Mail Address: _________________________________________________________________
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BIDDER'S NAME:
BID PROPOSAL
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
Bid File No. 12400064
TERM OF CONTRACT The Contract shall be in effect for two (2) years from the date of the Notice to
Proceed. The Contract may be extended in accordance with the provisions set forth in the Special
Conditions of these Specifications.
TO: THE PURCHASING MANAGER OF THE CITY OF FRESNO
The undersigned Bidder hereby proposes to furnish to the City of Fresno, in accordance with the
Specifications annexed hereto and made a part hereof, the following item(s) delivered F.O.B.
Destination, Freight Prepaid & Allowed, to the jobsite(s) as specified in the Special Conditions
of these Specifications, and at the prices set forth in the following bid item(s):
BID
ITEM QTY DESCRIPTION UNIT PRICE TOTAL PRICE
1. 500,000 Pre-Encoded 1 Ride Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 30
2. 100,000 Pre-Encoded Reduced 1 Ride Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 31
3. 20,000 Pre-Encoded Student 1 Ride Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 32
4. 20,000 Pre-Encoded 10 Ride Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 33
5. 20,000 Pre-Encoded Reduced 10 Ride Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 34
6. 50,000 Pre-Encoded 31 Day Pass $ $
2.125W x 3.375L
SEE EXAMPLE P. 35
7. 20,000 Pre-Encoded Reduced 31 Day Pass $ $
2.125W x 3.375L
SEE EXAMPLE P. 36
8. 20,000 Pre-Encoded Student 31 Day Pass $ $
2.125W x 3.375L
SEE EXAMPLE P. 37
9. 20,000 Pre-Encoded FUSD Student 31 Day Pass $ $
2.125W x 3.375L
SEE EXAMPLE P. 38 (Continued)
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BIDDER'S NAME:
10. 70,000 Unencoded Smooth Varnish TVM Card $ $
2.125W x 3.375L
SEE EXAMPLE P. 39
11. 70,000 Unencoded Rough Varnish TVM Card $ $
2.125W x 3.375L
SEE EXAMPLE P. 40
12. 1,500,000 Unencoded FAX Transfer Ticket $ $
2.125W x 3.375L
SEE EXAMPLE P. 41
SUBTOTAL: $
Sales Tax 8.35%: $
Total Net Bid Amount: $
The Total Net Bid Amount is
________________________________________ Dollars and ______________________ Cents.
Completion of Bid Proposal Form to be Eligible for Award. Bidders must bid
all bid items within a section (including any Alternates). The Bidder is non-
responsive and ineligible for award in the event Bidder fails to initial this paragraph
on the line provided and completely fill in the Bid Proposal Form including, without
limitation, all dollar amounts and information called for on this Bid Proposal Form.
By its initials to the right hereof, Bidder represents he/she has read and
understands the consequences of not completely filling in this Bid Proposal Form.
Initial
The quantities listed on the Bid Proposal page(s) are annual estimates, shown for bidding purposes
only. The actual requirement of the City may be more or less than the quantities specified. The City
will pay for only those items which it actually orders during the term of the Contract.
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BIDDER'S NAME:
(Submit with Bid Proposal)
CONTRACT QUANTITIES. The City reserves the right to increase or decrease quantities in
accordance with available funds as appropriated by the City Council. If the City Council has not
appropriated funds or sufficient funds are not available to complete the purchase, the City reserves the
right to decrease quantities to stay within the budget limitations.
QUANTITIES FOR BIDDING PURPOSES. The quantities listed on the Bid Proposal page are shown
for bidding purposes only. The actual requirement of the City may be more or less than the specified
estimated quantities. The City will acquire its needs from the successful Bidder during the term of the
Contract and will pay for only those quantities it actually orders and receives.
ADDENDA. The City makes a concentrated effort to ensure any addenda issued relating to these
specifications are distributed to all interested parties. It shall be the Bidder's responsibility to inquire as
to whether any addenda to the Specifications have been issued. Upon issuance by the City, all
Addenda are part of the Bid Proposal. Signing the Bid Proposal on the signature page thereof shall
also constitute signature on all Addenda.
PRECEDENCE OF BID PRICES. In the event of discrepancies between the bid total, summaries of
totals and unit price extensions, the unit price correctly extended will control over the summaries of
totals, and the summaries of totals correctly added will control over the total, whether the summaries of
totals are extended unit prices or lump sums.
RIGHT TO REJECT ANY AND ALL BIDS. The City reserves the right to reject any and all bids.
TIME PERIOD TO AWARD/REJECT BIDS. The undersigned Bidder agrees that the City may have
NINETY (90) DAYS from the date bids are opened to accept or reject this Bid Proposal. It is further
understood that if the Bidder to whom any award is made fails to enter into a Contract as provided in
the Specifications, award may be made to the next lowest responsive and responsible Bidder, who shall
be bound to perform as if he/she had received the award in the first instance. No Bid Proposal may be
withdrawn prior to award within that time.
AWARD OF CONTRACT. When bids are submitted to the Council, the award will be made to the
lowest responsive and responsible bidder, subject to the right to reject any and all bids, pursuant to
Fresno Municipal Code section 4-102.
MINOR IRREGULARITIES. The City of Fresno reserves the right to waive any informality or minor
irregularity that does not have a monetary consideration when it is in the best interest of the public and
of the City to do so. A discrepancy that offers a Bidder an unfair advantage will cause the bid to be
nonresponsive.
TIEBREAKER. In the event a tiebreaker is needed to establish the lowest responsive and responsible
Bidder, the City shall, unless otherwise agreed upon by all participating parties, utilize a coin toss as a
tiebreaker to be administered by a third party chosen by mutual consent of the participants. Such coin
toss shall take place within 7 working days from the date of bid opening. If the City determines that a
tiebreaker is necessary, each applicable Bidder agrees to participate or to indemnify the City in any
litigation resulting from the utilization of the tiebreaker. If a Bidder refuses to timely participate, the City
shall conduct the coin toss in a manner determined by the City to be fair to all and the results of such
coin toss shall be final.
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BIDDER’S NAME:
(Submit with Bid Proposal)
BID DEPOSIT
Accompanying this bid proposal is a Bid Deposit in the amount of Five Hundred Dollars ($500.00) in
the following form:
[ ] Certified Check [ ] Bidder's Bond
[ ] Cashier’s Check [ ] Irrevocable Letter of Credit
[ ] Certificate of Deposit [ ] Annual Bidder's Bond
Copies of Bid Deposits may be submitted electronically, with the exception of a certified or cashier’s
check, which must be brought to the Purchasing Manager’s office and labeled accordingly with bid
number prior to the bid opening.
Note: Company Checks are NOT acceptable
Bid Deposit is deposited by the undersigned Bidder with the City of Fresno as a guarantee that the
Bidder, if awarded all or part of the Contract, will, within 15 calendar days (except in the event federal
funding is applicable to this Contract, then 10 working days) from the date the Notice of Award is
mailed to the Bidder, execute and return a Contract furnished by the City. If the Deposit is in the form
of an Annual Bidder's Bond, the bond must be heretofore registered with the Purchasing Manager and
must be in the amount of Five Hundred Dollars ($500.00).
Such Deposit is made with the understanding that failure to execute such Contract will result in
damage to the City, that the amount of such damage would be difficult to determine and that in the
event of such default said Deposit shall become the property of the City; or, if a Bidder's Bond is
deposited, the amount of the obligation thereof, but not more than the above stated amount, shall
thereupon be due and payable to the City of Fresno as liquidated damages for such default, payment
of said amount to be the joint and several obligation of the Bidder and the corporate surety.
BUSINESS LOCATION
( ) The undersigned Bidder does not maintain a place of business in the City of Fresno.
( ) The undersigned Bidder maintains a place of business in the City of Fresno at:
Fresno, CA .
BUSINESS LICENSE
( ) The undersigned bidder has a current City of Fresno Business License Number:
.
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BIDDER’S NAME:
(Submit with Bid Proposal, if applicable)
CERTIFICATION FOR LOCAL PREFERENCE
PRODUCT REQUIREMENTS CONTRACT FOR:
FRESNO AREA EXPRESS FARE MEDIA
Bid File No. 12400064
We certify that we qualify as a local business pursuant to Fresno Municipal Code section
4-108(a).
Location of Business: Primary Office [ ]
Please provide street address Branch Office [ ]
(PO Box is not acceptable) (Please mark as applicable)
Address:
Phone:
****************************************************************************************************
We certify that we qualify as a local business pursuant to Fresno Municipal Code section 4-108(b).
Location of Business: Primary Office [ ]
Please provide street address Branch Office [ ]
(PO Box is not acceptable) (Please mark as applicable)
Address:
Phone:
Provide total number of employees (includes employees of fixed primary and any branch offices of
Bidder):
The average annual gross receipts over the previous three calendar years to the city inviting bids herein
(includes gross receipts of fixed primary and any branch offices of Bidder)
$
Small Business Certification issued by the State of California
Certification Number: Date of expiration:
The undersigned Bidder hereby declares under penalty of perjury under the laws of the State of
California that the information contained on this CERTIFICATION FOR LOCAL PREFERENCE is
correct and complete.
The above Certification is part of the Bid Proposal. Signing this Bid Proposal on
the signature page thereof shall also constitute signature of this Certification.
Bidders are cautioned that making a false certification may subject the certifier to
criminal prosecution.
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(Submit with Proposal)
Initial:____________________
CITY OF FRESNO
FINANCE DEPARTMENT
ACCOUNTS PAYABLE SECTION
AUTHORIZATION AGREEMENT FOR DIRECT PAYMENTS
(ACH PAYMENT)
Company Contact Email
Name Address
(Required)
Contact Name Telephone Number
The City of Fresno, Finance Department, (FINANCE DEPARTMENT), is authorized to initiate credit entries to the
company above, (COMPANY), in the account below at the depository financial institution named below,
(DEPOSITORY), and to credit the same to such account. Company acknowledges that the origination of ACH
transactions to its account must comply with the provisions of U.S. law.
Depository
Name
Branch
City State Zip Code
Routing Account
Number Number
o ACH Authorization Agreement Form already on file with City.
This authorization is to remain in full force and effect until FINANCE DEPARTMENT has received written
notification of its termination. The FINANCE DEPARTMENT and DEPOSITORY have a reasonable time
to process the termination.
Name(s)
(Please print)
Signature Date
Title
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(Submit with Bid Proposal)
SIGNATURE PAGE
By my signature on this Bid Proposal I certify, under penalty of perjury, that the foregoing statements,
pages 1 through 13 and those contained herein are true and correct.
BID SUBMITTED BY:
(Please follow the instructions for each line, as explained below.)
(1) ( ) ( )
Bidding Firm Phone Fax
(2) [ ] Corp: State of Incorporation:
[ ] Individual
[ ] Partnership
[ ] Other:
(3)
Business Address
City State Zip Code
(4) By:
Signature of Authorized Person
Type or Print Name of Authorized Person and Title
Federal Tax I.D. No.: Date:
INSTRUCTIONS FOR SIGNATURE PAGE
LINE 1: The name of the Bidder must be the same as that under which a license is issued, if a license
is required. If the Bidder is a corporation, enter the exact name of the corporation under
which it is incorporated; if Bidder is an individual, enter name; if Bidder is an individual
operating under a trade name, enter name and dba (trade name in full); if a partnership,
enter the correct trade style of the partnership; if a joint venture, enter exact names of entities
joining in the venture.
LINE 2: Identify here the character of the name shown under (1), i.e., corporation (including state of
incorporation), individual, partnership, or joint venture.
LINE 3: Enter the address to which all communications and notices regarding the Bid Proposal and
any Contract awarded thereunder are to be addressed.
LINE 4: (a) If the Bidder is a corporation, the Bid Proposal must be signed by an officer or
employee authorized to sign Contracts on behalf of the corporation evidenced by inclusion
of one of the following certified by the secretary of the corporation, authorizing the officer or
employee to sign contracts (sample certification attached): a copy of the Articles of
Incorporation, a copy of the Bylaws, a copy of the Board Resolution or Minutes authorizing
the officer or employee to sign Contracts.
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(Submit with Bid Proposal)
(b) If Bidder is an individual, he/she must sign the Bid Proposal, or if the Bid Proposal is
signed by an employee or agent on behalf of the Bidder, a copy of a power of attorney must
be on file with the City of Fresno prior to the time set for the opening of the bids or must be
submitted with the Bid Proposal.
(c) If the Bidder is a partnership, the Bid Proposal must be signed by all general partners;
or by a general partner(s) authorized to sign Contracts on behalf of the partnership
evidenced by inclusion of either a copy of the Partnership Agreement or a recorded
Statement of Partnership.
(d) If the Bidder is a joint venture, the Bid Proposal must be signed by all joint venturers;
or by a joint venturer(s) authorized to sign Contracts on behalf of the joint venture evidenced
by inclusion of either a copy of the Joint Venture Agreement or a recorded Statement of Joint
Venture; and if the joint venturer(s) is a corporation or a partnership signing on behalf of the
Joint Venture, then Paragraphs (a) and c) above apply respectively.
Where Bidder is a partnership or a corporation, the names of all other general partners, or
the names of the president and secretary of the corporation, and their business addresses
must be typewritten below:
NAME ADDRESS
NOTE: All addresses must be complete with street number, City, State and Zip
Code.
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SAMPLE CERTIFICATION
I, , certify that I am the secretary
Name
of the corporation named herein; that who signed this
Name
Bid Proposal on behalf of the corporation, was then of
Title
said corporation; that said Bid Proposal is within the scope of its corporate powers and was
duly signed for and on behalf of said corporation by authority of its governing body, as evidenced
by the attached true and correct copy of the
Name of Corporate Document
By:
Name:
Title: Secretary
Date:
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CONTRACT DOCUMENT
(To be filed after award by successful Bidder)
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SAMPLE PRODUCT REQUIREMENTS CONTRACT
THIS CONTRACT is made and entered into by and between the CITY OF FRESNO, a California
municipal corporation, hereinafter called the "City," and [Contractor Name], [Legal Identity], hereinafter
called the "Contractor," as follows:
1. CONTRACT DOCUMENTS. The "Notice Inviting Bids," "Instructions to Bidders," "Bid
Proposal," and the "Specifications" including "General Conditions", "Special Conditions" and "Technical
Specifications" for the following: [Title] (Bid File No. [Number]) [Alternates (if any)] copies of which are
annexed hereto, together with all the drawings, plans, and documents specifically referred to in said
annexed documents, and are hereby incorporated into and made a part of this Contract, and shall be
known as the Contract Documents.
2. PRICE. For the estimated monetary consideration of [WRITTEN $ AMOUNT] DOLLARS
AND [WRITTEN CENTS AMOUNT] CENTS ($[DOLLAR AMOUNT]), as set forth in the Bid Proposal,
Contractor promises and agrees to furnish or cause to be furnished, in a new and working condition,
and to the satisfaction of City, and in strict accordance with the Specifications, all of the items as set
forth in the Contract Documents.
3. PAYMENT. City accepts Contractor's Bid Proposal as stated and agrees to pay the
consideration stated, at the times, in the amounts, and under the conditions specified in the Contract
Documents. Contractor agrees to accept electronic payment from the City.
4. INDEMNIFICATION: To the furthest extent allowed by law, including California Civil Code
section 2782 (if applicable), Contractor shall indemnify, hold harmless and defend City and each of its
officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties,
forfeitures, costs and damages (whether in contract, tort or strict liability, including, but not limited to
personal injury, death at any time and property damage) incurred by City, Contractor or any other
person, and from any and all claims, demands and actions in law or equity (including attorney's fees
and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this
Contract. Contractor's obligations under the preceding sentence shall apply regardless of whether City
or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not
apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole
negligence, or by the willful misconduct, of City or any of its officers, officials, employees, agents or
volunteers.
If Contractor should subcontract all or any portion of the work to be performed under this Contract,
Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of
its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding
paragraph.
This section shall survive termination or expiration of this Contract.
/ / /
/ / /
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IN WITNESS WHEREOF, the parties have executed this Contract on the day and year here below
written, of which the date of execution by City shall be subsequent to that of Contractor’s, and this
Contract shall be binding and effective upon execution by both parties.
[Contractor Name],
[Legal Identity]
By:
Name:
(Type or print written signature.)
Title:
Dated:
By:
Name:
(Type or print written signature.)
Title:
Dated:
CITY OF FRESNO,
a California municipal corporation
By:
Melissa Perales, Purchasing Manager
General Services Department
Dated:
ATTEST:
TODD STERMER, CMC
City Clerk
By:
Deputy
No signature of City Attorney required.
Standard Document #FIN 4.0 has been used
without modification, as certified by the
undersigned.
By:
[City Certifier Name]
[City Certifier Title]
General Services Department
City address:
City of Fresno
Attention: [Name], [Title]
[Street Address]
Fresno, CA [Zip]
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CITY OF FRESNO SPECIFICATIONS
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
GENERAL CONDITIONS
1. DEFINITIONS: Wherever used in the Specifications, including the Instructions to Bidders and
the Bid Proposal, or any of the Contract Documents, the following words shall have the meaning herein
given, unless the context requires a different meaning.
(a) "Bidder" shall mean and refer to each person or other entity submitting a bid proposal,
whether or not such person or entity shall become a Seller by virtue of award of a Contract
by the City.
(b) "City," “Buyer,” “Owner,” "Vendee" and "City of Fresno" shall each mean and refer to the City
of Fresno, California.
(c) "Contract" and "Contract Documents" shall each mean and refer to these Specifications,
including the Instructions to Bidders, the Bid Proposal and any addenda thereto, the
Agreement and other standard Specifications, City's Specifications and other papers and
documents incorporated by reference into or otherwise referred to in any of the foregoing
documents, whether or not attached thereto.
(d) "Contractor," Seller,” "Supplier" and "Contractor" shall each mean and refer to each person
or other entity awarded a Contract hereunder and named or to be named in the Agreement
with the City to furnish the goods or services, or both, to be furnished under the Contract.
(e) "Council" and "City Council" shall each mean and refer to the Council of the City.
(f) "Goods" and "Merchandise" shall each mean and refer to the equipment, material, article,
supply or thing to be furnished by the Seller under the Contract.
(g) "Purchasing Manager" shall mean and refer to the Purchasing Manager of the City.
(h) "Specifications" shall mean and refer to all of the Contract Documents.
(i) “Working day” shall mean and refer to City regular business day.
2. PRODUCTS LIABILITY INSURANCE: Contractor shall maintain, and provide the City of Fresno
with verification of, manufacturer's products liability insurance policy in excess of $1,000,000 by
providing a certificate of insurance on said Bid Item(s) equipment. Certificates shall be issued by an
insurance company meeting the requirements to conduct business in the state of California. City of
Fresno is required to be an additional insured with primary and non- contributory coverage in favor of
the City on this General Liability Policy.
3. INDEMNIFICATION: To the furthest extent allowed by law, Contractor shall indemnify, hold
harmless and defend City and each of its officers, officials, employees, agents and volunteers from any
and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in Contract, tort or strict
liability, including, but not limited to personal injury, death at any time and property damage) incurred
by City, Contractor or any other person, and from any and all claims, demands and actions in law or
equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or
indirectly out of performance of this Contract. Contractor's obligations under the preceding sentence
shall apply regardless of whether the City or any of its officers, officials, employees, agents or volunteers
are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or
damages caused by the active or sole negligence, or by the willful misconduct, of the City or any of its
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officers, officials, employees, agents or volunteers.
If Contractor should subcontract all or any portion of the work to be performed under this Contract,
Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of
its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding
paragraph.
This section shall survive termination or expiration of this Contract.
4. WORKMANSHIP GUARANTY: The workmanship of the goods or services provided to the City
by the Contractor will be in accordance with generally accepted standards.
5. WARRANTY: For the purchase of equipment and material, the Contractor, unless otherwise
provided in the Specifications, shall guarantee all items furnished in accordance with the standard
guarantee offered by the manufacturer to cities and consumers of the product. The Contractor shall be
responsible for all warranty costs, including the transportation costs to and from the repair station.
6. PRECEDENCE OF CONTRACT DOCUMENTS: The order of precedence of documents shall
be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this purchase;
(2) Supplemental Agreements, Change Orders, or Contract the one dated later having precedence over
another dated earlier; (3) Special Conditions; (4) General Conditions; (5) Technical Specifications.
Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the
order of precedence.
7. CONTRACT DOCUMENTS: Upon award of the Contract, the Contractor shall execute and
submit all required documents (which will include the "Contract," a sample of which is included in these
Specifications on page 18) to the Purchasing Manager, 2101 G Street, Bldg A, Fresno, California 93706
in a form acceptable to the City of Fresno within 15 calendar days (except in the event federal funding
is applicable to this Contract, then 10 working days) from the date of Notice of Award. Failure to provide
said documents within the designated period shall be sufficient cause to forfeit the Contractor's bid
deposit and initiate a departmental recommendation to the Council to award the Contract to the next
lowest responsive and responsible Bidder.
8. ASSIGNMENT OF PAYMENT: Contractor hereby agrees it will not assign the payment of any
monies due it from the City under the terms of this Contract to any other individual(s), corporation(s) or
entity(ies). The City retains the right to pay any and all monies due Contractor directly to Contractor.
9. PATENTS: For the purchase of equipment and material, the Contractor shall hold the City of
Fresno, its officers and employees, harmless from any and all liability for damages arising out of the
use of any patented material, equipment, device or process incorporated into or made a part of or
required by the manufacturer's specifications to be used on or in connection with the material,
equipment or supplies purchased by the City pursuant to these Specifications, and Contractor agrees,
by submission of a proposal hereunder, to defend the City, at Contractor's sole expense, in any action
or suit for damages or injunctive relief on account of any allegedly unauthorized use of or infringement
of patent rights on any patented material, equipment, device or process, if the City is named as a
defendant in any such action or suit.
10. OSHA COMPLIANCE: For the purchase of equipment and material, the items covered by this
Contract must conform with the Safety Orders of the State of California, Division of Industrial Safety,
pursuant to the California Occupational Safety and Health Act, and the Federal Standards established
by the Occupational Safety and Health Act of 1970, and their present and future amendments during
the term of this Contract. In the event of a conflict between such Safety Orders and Federal Standards,
the items shall conform to the respective Order or Standard which is more restrictive.
11. RECYCLING PROGRAM: In the event Contractor maintains an office or operates a facility(ies),
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or is required herein to maintain or operate same, within the incorporated limits of the City of Fresno,
Contractor at its sole cost and expense shall:
(i) Immediately establish and maintain a viable and ongoing recycling program, approved
by City’s Solid Waste Management Division, for each office and facility. Literature describing
City recycling programs is available from City’s Solid Waste Management Division and by calling
City of Fresno Recycling Hotline at (559) 621-1111.
(ii) Immediately contact City’s Solid Waste Management Division at (559) 621-1452 and
schedule a free waste audit, and cooperate with such Division in their conduct of the audit for
each office and facility.
(iii) Cooperate with and demonstrate to the satisfaction of City’s Solid Waste Management
Division the establishment of the recycling program in paragraph (i) above and the ongoing
maintenance thereof.
11. DELIVERY AND EXTENSIONS: Unless otherwise provided in the Specifications, delivery shall
be made F.O.B. the specified place of delivery within the City of Fresno or environs.
If Contractor is delayed making delivery by any conditions or events beyond the reasonable control of
Contractor and without its fault or negligence such as acts of God or the public enemy, acts of City in
its contractual capacity or otherwise, illegal strikes, boycotts or like illegal obstructive action by
employee or labor organizations, illegal general lockouts or other defensive action by employers,
whether general or by organizations of employers, fires, floods, epidemics, quarantine restrictions, and
delays of common carriers; Contractor shall have no claim for damages against City for any such cause
of delay, but shall in such cases be entitled to such extension of time as shall reasonably compensate
for actual loss of time occasioned thereby, upon application to said City Manager for such extension;
provided, that no such extension of time shall be granted unless Contractor shall have notified the
Purchasing Manager in writing, of the condition or event which is expected to cause a delay in delivery
and the actual or estimated number of days of delay anticipated on account thereof, within one week
after the commencement or occurrence of the condition or event. Contractor shall remedy such
occurrence with all reasonable dispatch, and shall promptly give written notice to the Purchasing
Manager of the cessation of such occurrence. The decision of said City Manager as to the number of
additional days, if any, to be allowed for completion of delivery on account of such condition or event,
shall be given in writing to Contractor.
12. PAYMENT: Unless otherwise provided in the Specifications, payment of the Contract price shall
be made by City to Contractor in lawful money of the United States by warrant of City issued and
delivered to Contractor in the ordinary course of City business promptly after completion of delivery of
the specified item(s) and their acceptance by City.
13. TERMINATION FOR CONVENIENCE: The City reserves the right to terminate this Contract
upon 60 calendar days prior written notice to the Contractor. In the event of such termination, the
Contractor shall be paid for satisfactory service performed to the date of termination.
14. TERMINATION FOR NON-PERFORMANCE: If Contractor shall (i) materially breach any of its
obligations under this Contract (including, without limitation, the failure to meet quality standards or to
complete delivery, within the time specified herein, of all or any part of the materials, equipment,
supplies or services to be provided under the Contract), and (iii) fail to commence and diligently pursue
reasonable efforts to cure such breach within 5 calendar days after written notice by the City specifically
describing the breach; the City Manager or designee, acting for and on behalf of the City, may at any
time after the expiration of the time for delivery, terminate the Contract as to the whole thereof, or in the
event partial delivery has been made and accepted, as to such items or service to be furnished which
have not been delivered or accepted prior to such termination. Such termination shall be effective upon
receipt by Contractor of written notice of termination from said City Manager or designee, which notice
shall be deemed to have been received by Contractor, if mailed, within forty-eight hours to Contractor’s
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address as contained in the Contractor’s Bid Proposal or, if personally delivered, upon the delivery
thereof to Contractor, the authorized representative of Contractor, or to the Contractor’s said address.
The Contractor may terminate this Contract if City materially breaches any of its obligations under this
Contract and fails to commence and diligently pursue reasonable efforts to cure such breach within
30 calendar days after written notice by the Contractor specifically describing the breach. Such
termination shall be effective upon receipt by City of written notice of termination from Contractor, which
notice shall be deemed to have been received by City, if mailed, within forty-eight hours to City’s address
as contained on the signature page of the Contract or, if personally delivered, upon the delivery thereof
to the authorized representative of City or to City’s said address.
15. NOTICES: Except as otherwise expressly provided in the Specifications, any notice required or
intended to be given to either party under the terms of this Contract shall be in writing and shall be
deemed to be duly given if delivered personally or sent by United States registered or certified mail,
with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at
the party's address set forth on the signature page of the Bid Proposal in the case of the Contractor and
at the address set forth on the signature page of the Contract in the case of the City, or at such other
address as the parties may from time to time designate by written notice. Notices served by United
States mail in the manner above described shall be deemed sufficiently served or given at the time of
the mailing thereof.
16. BINDING: Subject to the following section, once this Contract is signed by all parties, it shall be
binding upon, and shall inure to the benefit of, all parties, and each parties' respective heirs, successors,
assigns, transferees, agents, servants, employees, and representatives.
17. ASSIGNMENT: The Contract is personal to the Contractor and there shall be no assignment,
transfer, sale, or subcontracting by the Contractor of its rights or obligations under the Contract without
the prior written approval of the City. Any attempted assignment, transfer, sale or subcontracting by
the Contractor, its successors or assigns, shall be null and void unless approved in writing by the City.
18. COMPLIANCE WITH LAW: In providing the services required under this Contract, Contractor
and its subcontractors shall at all times comply with all applicable laws of the United States, the State
of California and City, and with all applicable regulations promulgated by federal, state, regional, or local
administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended
during the term of this Contract.
19. WAIVER: The waiver by either party of a breach by the other of any provision of this Contract
shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a
different provision of this Contract. No provisions of this Contract may be waived unless in writing and
signed by all parties to this Contract. Waiver of any one provision herein shall not be deemed to be a
waiver of any other provision herein.
20. HEADINGS: The section headings in this Contract are for convenience and reference only and
shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of
the provisions of this Contract.
21. SEVERABILITY: The provisions of this Contract are severable. The invalidity, or
unenforceability of any one provision in this Contract shall not affect the other provisions.
22. INTERPRETATION: The parties acknowledge that this Contract in its final form is the result of
the combined efforts of the parties and that, should any provision of this Contract be found to be
ambiguous in any way, such ambiguity shall not be resolved by construing this Contract in favor of or
against either party, but rather by construing the terms in accordance with their generally accepted
meaning.
23. ATTORNEY’S FEES: If either party is required to commence any proceeding or legal action to
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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enforce or interpret any term, covenant or condition of the Contract, the prevailing party in such
proceeding or action shall be entitled to recover from the other party its reasonable attorney’s fees and
legal expenses.
24. EXHIBITS: Each exhibit and attachment referenced in this Contract is, by the reference,
incorporated into and made a part of this Contract.
25. CUMULATIVE REMEDIES: No remedy or election hereunder shall be deemed exclusive but
shall, wherever possible, be cumulative with all other remedies at law or in equity.
26. NO THIRD-PARTY BENEFICIARIES: The rights, interests, duties, and obligations defined
within this Contract are intended for the specific parties hereto as identified in the preamble of this
Contract. Notwithstanding anything stated to the contrary in this Contract, it is not intended that any
rights or interests in this Contract benefit or flow to the interest of any third parties other than expressly
identified within this section. The parties do intend that in the event that the State of California is funding
the purchase hereunder, that the State of California be a third party beneficiary under this Contract and
all rights, interest and benefits of this Contract accrue to the State.
27. FUNDING: This Contract is contingent on the appropriation of funds by City. Should funds not
be appropriated, this Contract may be terminated by City upon prior written notice to Contractor
notwithstanding any other provision of these General Conditions.
28. GOVERNING LAW AND VENUE: The Contract shall be governed by, and construed and
enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws
rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action
regarding the enforcement or interpretation of the Contract and any rights and duties hereunder shall
be Fresno County, California.
29. EXTENT OF CONTRACT: Each party acknowledges that they have read and fully understand
the contents of this Contract. This Contract represents the entire and integrated agreement between
the parties with respect to the subject matter hereof and supersedes all prior negotiations,
representations or agreements, either written or oral.
30. MODIFICATIONS AND CHANGE ORDERS: This Contract may be modified only by written
instrument duly authorized and executed by both City and Contractor in accordance with City’s current
applicable contract change order resolution, as may be revised. The City reserves the right to add,
modify or delete items from the Contract including, without limitation, the Special Conditions and
Technical Specifications. Any such changes shall be made only by means of a formal change order
signed by both the City and the Contractor.
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FEDERAL REQUIREMENTS
(Not applicable to this project/purchase)
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CITY OF FRESNO BID SPECIFICATIONS
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
SPECIAL CONDITIONS
TERM OF CONTRACT
This Contract shall be in effect for two (2) years from the date of the Notice to Proceed (“Initial Term”).
The Contract may be extended, with the mutual consent of both parties, for four (4) one-year increments
with price increases/decreases in accordance with the provisions set forth herein, all other terms and
conditions specified herein remaining the same. If either the City or Contractor elects not to extend the
Contract, or upon expiration of the final one-year extension term, the Contractor shall aid the City in
continuing, uninterruptedly, the requirements of the Contract, by continuing to perform on a temporary
basis, when specifically requested to do so in writing by the Purchasing Manager, for a specified term
not to exceed twelve months. Such continuance shall be subject to price increases/decreases in
accordance with the provisions set forth herein, and all other terms and conditions remaining the same
as if the Contract had been extended for such a temporary period by an amendment hereto.
PRICING CONDITIONS
For the first 12-month period of the Contract, pricing will be fixed at the Bid Proposal price. Sixty days
prior to the 1-year anniversary date of the Contract, the Contractor may submit proposed pricing
revisions for the following 12-month period to the Purchasing Manager of the City of Fresno. The
Contractor must provide adequate documentation to substantiate any request for price increase. Any
increase in unit price for any item included in this Contract shall not exceed, unless otherwise approved
by the Purchasing Manager, the percent change for the following Producer’s Price Index, as published
by the Bureau of Labor Statistics: (Product Code WPU0947). In the event that the index drops, the
Contractor shall pass on to the City an equivalent reduction in pricing. The basis of the index shall be
established as the last available month at the date of the Notice to Proceed.
If, during the course of this Contract, the Contractor’s selling price of any of the item(s) bid, is below the
Contract Bid Proposal price, the City will receive the lowest pricing.
AUTHORIZATION TO PLACE ORDERS
Names of individuals authorized to place orders will be provided in writing by the City upon or following
the issuance by the City of the Notice to Proceed. City may modify such writing from time to time by
notice to the Contractor.
CONTRACTOR’S AUTHORIZED REPRESENTATIVE
The name, mailing address, telephone number, any e-mail address and any facsimile number of
Contractor’s authorized representative shall be provided in writing by Contractor no later than 5 calendar
days following the issuance by the City of the Notice to Proceed.
DELIVERY
Cancellation of backorders is not acceptable.
Except as otherwise expressly provided herein, delivery(ies) shall be made within ninety (90) calendar
days from the respective City notification of release of goods against this Contract. The Contractor
must fill orders in their entirety within ninety (90) calendar days or must receive written approval from
the City for an extension of the delivery date. Any goods deemed by the City to be defective, or any
wrong parts shipped in error, must be replaced within ninety (90) calendar days of notification.
The City must be notified TWENTY-FOUR (24) hours in advance of delivery or shipment may be
refused.
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Delivery of items is to be F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED, to:
City of Fresno – Department of Transportation
Attention: Sarah Lambeth
2223 G Street
Fresno, CA 93706
Delivery is to be made between the hours of 08:00 A.M. and 04:00 P.M. and during regular City of
Fresno working days.
NON-DELIVERY
If the Contractor fails to meet delivery requirements, the City may, but is not obligated to, procure the
goods from another source and recover any loss occasioned thereby (including, without limitation, any
increase in cost and liquidated damages for Contractor’s delay up to date of delivery and acceptance
by City of goods from another source), from any unpaid balance due the Contractor or through reduction
of future invoices. Otherwise, Contractor will reimburse City within 30 days of receipt of invoice from
the City. The price paid by the City shall be considered the prevailing market price at the time purchase
is made. City will notify Contractor of any decision to procure the goods from another source. Such
notification may be by telephone, electronic mail, or facsimile to Contractor or Contractor’s authorized
representative.
LIQUIDATED DAMAGES
Time of delivery is of the essence, and the City and Contractor, by executing the Contract, each agree
that actual damages to the City, and actual damages for the inconvenience and loss which will flow to
the inhabitants of the City, from any delay in delivery beyond the date or dates provided herein, or
portions thereof, are extremely difficult or impossible to determine, and, accordingly, it is agreed that
the Contractor shall be liable for and shall pay to the City, as fixed, agreed, and liquidated damages,
and not as a penalty the sum of thirty dollars ($30.00) per day for each calendar day of delay in delivery
of item(s) from the maximum delivery date as specified herein or in any written extension of time granted
by the City. Such payment due the City will be deducted by the City from any payments due to the
Contractor for item(s) delivered. Otherwise, Contractor will reimburse City within 30 days of receipt of
invoice from the City.
PAYMENT
The Contractor shall be eligible for progress payments upon delivery and acceptance of any number of
items.
The Contractor must invoice the correct department in the City of Fresno, Department of Transportation,
in order to initiate the payment process. Invoices shall be supplied in duplicate and conspicuously
displayed with the City of Fresno Purchase Order Number and shall be sent to:
City of Fresno – Department of Transportation
Attention: Sarah Lambeth
2223 G Street
Fresno, CA 93706
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CITY OF FRESNO SPECIFICATIONS
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
BID FILE NUMBER: 12400064
TECHNICAL SPECIFICATIONS
GENERAL
(a) It is the purpose and intent of these Specifications to describe the minimum requirements for fare
media to be used by the Department of Transportation within the City of Fresno.
(b) All items not specifically mentioned which are required for a complete unit shall be included in the
unit bid price.
(c) All equipment and accessories to be furnished must be new and in current production. All products
shall conform in design, strength, quality of material and workmanship to current industry standards.
(d) Each bid shall be accompanied by a copy of any applicable manufacturer's Published Price List or
website, and two copies of the manufacturer's descriptive literature and specifications or website,
including a copy of the manufacturer's standard warranty.
(e) All equipment and accessories shall comply with regulations of the Federal Occupational Safety
and Health Administration (OSHA) and the California Occupational Safety and Health Administration
(Cal/OSHA), whichever is more restrictive.
(f) Contract awardee shall submit a product data sheet for all fare media prior to production. Encoding
samples are required for pre-encoded media and shall be sent to:
City of Fresno – Department of Transportation
Attention: Sarah Lambeth
2223 G Street
Fresno, CA 93706
(g) Product data sheets and encoding samples shall be approved prior to media production.
(h) Colors listed are for reference only. Other brands of the same color may be accepted upon
approval.
TECHNICAL SPECIFICATIONS:
(See Below)
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Bid Item 1. Pre-Encoded 1 Ride Ticket
Requirements:
Quantity 500,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
485C – Red
188C – Red Shadow
Paper: 10 mil thermal paper.
Card Stock: Individual die cut card stock.
Magstripe: Industry standard. Pre-encoded for 1 Ride Regular Fare Ticket.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 2. Pre-Encoded Reduced 1 Ride Ticket
Requirements:
Quantity 100,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
258C – Purple
260C – Purple Shadow
Paper: 10 mil thermal paper.
Card Stock: Individual die cut card stock.
Magstripe: Industry standard. Pre-encoded for 1 Ride Reduced Fare Ticket.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 3. Pre-Encoded Student 1 Ride Ticket
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
P 45-3C – Peach
P 45-16C – Orange Shadow
Paper: 10 mil thermal paper.
Card Stock: Individual die cut card stock.
Magstripe: Industry standard. Pre-encoded for 1 Ride Student Fare Ticket.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 4. Pre-Encoded 10 Ride Ticket
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
072C – Dark Blue
282C – Dark Blue Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Pre-encoded for 10 Ride Regular Fare Ticket.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 5. Pre-Encoded Reduced 10 Ride Ticket
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
802C – Green
7732C – Green Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Pre-encoded for 10 Ride Reduced Fare Ticket.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 6. Pre-Encoded 31 Day Pass
Requirements:
Quantity 50,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
100C – Yellow
104C – Yellow Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry Standard. Pre encoded for 31 Day Pass.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 7. Pre-Encoded Reduced 31 Day Pass
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
1505C – Orange
1525C – Orange Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Pre-encoded for 31 Day Reduced Pass.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 8. Pre-Encoded Student 31 Day Pass
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
Pantone P Process Magenta C – Pink
P 80-1 C – Pink Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Pre-encoded for 31 Day Student Pass.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 9. Pre-Encoded FUSD Student 31 Day Pass
Requirements:
Quantity 20,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
7689C – Blue
Pantone P Process Magenta C – Pink
P 80-1 C – Pink Shadow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Pre-encoded for FUSD Student 31 Day Pass.
Numbering: Serial numbers to be determined.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 10. Unencoded Smooth Varnish TVM Cards
Requirements:
Quantity 70,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
Pantone 293 CVC – FAX Blue
100 – Cyan
56.08 – Magenta
0 – Yellow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Unencoded.
Numbering: Cards do not require numbering.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
a Genfare Fast Fare E Farebox, Vendstar-4 Ticket Vending Machine.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 11. Unencoded Rough Varnish TVM Cards
Requirements:
Quantity 70,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
Pantone 293 CVC – FAX Blue
100 – Cyan
56.08 – Magenta
0 – Yellow
Paper: 10 mil thermal polypropylene card stock.
Card Stock: Individual die cut polypropylene card stock.
Magstripe: Industry standard. Unencoded.
Numbering: Cards do not require numbering.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
a Genfare Fast Fare E Farebox, and a Vendstar-4 Ticket Vending Machine.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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Bid Item 12. Unencoded FAX Transfer Ticket
Requirements:
Quantity 1,500,000
Quantity listed is an annual estimate used for bidding purposes. The actual requirement of the City of
Fresno may be more or less than this amount.
Specifications:
Layout
2.12”
3.375”
Colors: Black
White
Pantone P 109-8C – Medium Blue
Pantone P 109-4C – Light Blue
Pantone P 103-16C – Dark Blue
Paper: 10 mil thermal paper.
Card Stock: Individual die cut card stock.
Magstripe: Industry standard. Pre-encoded for 1 Ride Regular Fare Ticket.
Numbering: Cards do not require numbering.
Equipment: To be used with a Genfare Odyssey Fare Collection System, a Genfare Fast Fare Farebox,
and a Genfare Fast Fare E Farebox.
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9
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BIDDER’S NAME:
(Submit with Bid Proposal, if applicable)
EXHIBIT “X”, IF APPLICABLE
PRODUCT REQUIREMENTS CONTRACT FOR
FRESNO AREA EXPRESS FARE MEDIA
Bid File No. 12400064
If you are unable to fully conform to the specifications, have deviations to the specifications, request for
an approved equal, or are unable to comply with any condition herein described; Bidders shall contact
the designated Procurement Specialist in the Purchasing Division (see cover page), and submit
this form at least seven (7) days prior to the scheduled bid opening. Reference the requirement
you are unable to comply with and explain any deviation or exceptions below. If necessary, an
appropriate addendum will be issued to all bidders stating revisions, deletions, or additions to be made
to the Specifications as a result of any inquiries. The City will not be responsible for verbal responses
made by parties other than the Purchasing Manager or designee. Bidders shall submit this exhibit at
least seven days prior to the schedule bid opening or the bidder may be found non-responsive.
REFERENCE REMARKS
DocuSign Envelope ID: 1887DE3B-9C04-46A2-83A7-615FDE674AF9