HomeMy WebLinkAboutFresno Metro Ministry - Agreement - 5-2-2023UUUU01 I I CI IVCIUytC IU. r000JDM0-/ JDV -+0UU-N 10r-IJGJOJU4DD"JGr
COMMUNITY PROJECT FUNDING SUBRECIPIENT AGREEMENT
BETWEEN THE CITY OF FRESNO
AND
FRESNO METRO MINISTRY
THIS AGREEMENT (Agreement) is entered into this Z.00 day of MAY , 2023,
between the City of Fresno, a California municipal corporation (City) and the Fresno Metro
Ministry (CPF Grantee) in City of Fresno.
WHEREAS, the CPF Grantee is a recipient of a grant for the Economic Development
Initiative for the purpose of Community Project Funding/Congressionally Directed
Spending for the Urban Heat Island Mitigation and Edible Food Rescue and Distribution
Project (the Project); and
WHEREAS, such projects and activities receiving federal financial assistance are subject
to the provisions of the National Environmental Policy Act of 1969 (NEPA) and
implementing regulations of the Council on Environmental Quality, including but not
limited to the regulations at 40 CFR Parts 1500-1508, and implementing regulations of
the U.S. Department of Housing and Urban Development (HUD), including but not limited
to HUD's regulations at 24 CFR Part 58; and
WHEREAS, pursuant to 24 CFR § 58.2(a)(7)(ii)(C), where the recipient of federal financial
assistance is a non-profit, a unit of local government where the project is located is
authorized to assume environmental review obligations as the Responsible Entity; and
WHEREAS, the City certifies that is it authorized to: (1) assume the responsibility of HUD
as the Federal decision -making entity under NEPA and each provision of law designated
in the NEPA-related laws in 24 CFR § 58.5, and to accept jurisdiction of the Federal courts
for enforcement of the environmental review responsibilities applicable to the Project; and
(2) assume HUD's responsibility for environmental review, decision making and action,
including executing the certification portion of HUD's Request for Release of Funds and
Certification for the Project as set forth in 24 CFR Part 58; and
WHEREAS, for the purposes of expediting project development, the CPF Grantee has
requested the City to act as the Responsible Entity with respect to the Project; and
WHEREAS, upon the conditions and provisions set forth in this Agreement, the City is
willing to act as the Responsible Entity with respect to said project.
NOW THEREFORE, in consideration of the mutual promises and terms and conditions
set forth below, the CPF Grantee and City do hereby agree as follows:
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1. DEFINITIONS
The definitions at 2 CFR 200.1 apply to this Agreement, except where this Agreement,
specifically states otherwise.
2. TERM OF AGREEMENT
Section 2.1 Term of Agreement
The term of this Agreement shall commence on the date of this agreement, and unless
terminated earlier pursuant to the terms of this Agreement, shall continue until 6/30/24
The term of this Agreement and the provisions herein shall be extended to cover any
additional time period during which CPF Grantee remains in control of CFP funds or other
CFP assets including Program Income.
Section 2.2 Scope of Work
CPF Grantee will be responsible for administering services in a manner satisfactory to
City and consistent with any standards required as a condition of providing these funds.
City will perform the services set forth in Section 1.1 above.
CPF Grantee shall administer the Program for the whole term of the Agreement. CPF
Grantee shall administer the Program in compliance with the CPF requirements and in a
manner that meets the CPF national objective(s) of in 2 CFR Part 180 as incorporated
and supplemented by HUD's regulations at 2 CFR Part 2424.
The City will monitor the performance of CPF Grantee against goals and performance
standards as stated above. Substandard performance as determined by the City will
constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by CPF Grantee within a reasonable amount of time after being
notified by the City, contract suspension or termination procedures will be initiated.
3. CONDITIONS
Section 3.1 Award -Specific Requirements
The funds provided under this Agreement must be used for the CPF Grantee's "project"
as identified in Exhibit "A" entitled "Scope of Work" attached hereto and incorporated by
reference herein and made a part hereof. The Project Narrative may be amended in
accordance with conditions under 2 CFR 200.308, provided that the COF Grantee does
not change its project in a manner that would conflict with the express language of the
Explanatory Statement for Division L of that Act, 2022, which was printed in the House
section of the Congressional Record on March 9, 2022 (Explanatory Statement).
Section 3.2 Approved Budget
The CPF Grantee's approved budget as Identified in Exhibit "A." This Agreement is the
most recent line -item budget submitted by the CPF Grantee and approved by HUD for
this project. The CPF Grantee may change the amounts budgeted for each activity only
as provided by 2 CFR 200.308 and this Agreement.
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Section 3.3 Changes to Project Narrative or Budget
To request HUD's approval for a change in the project narrative or budget, the CPF
Grantee must submit a formal letter to the City, the letter, submitted by email to the
assigned Grant Officer, must include both justification for the change and a revised line -
item budget that includes the requested change. The CPF Grantee is prohibited from
changing its budget in a manner that would conflict with the express language of the
Explanatory Statement or the cost limitations provided in this Agreement.
The City will notify the CPF Grantee in writing, by email, whether HUD approved or
disapproved the change and revised budget. If approved, the CPF Grantee must update
its budget information in Disaster Recovery Grant Reporting (DRGR) before the City will
expend the Funds in accordance with an approved change.
Section 3.4 Use of Funds
Unless explicitly stated in the Explanatory Statement and documented in the approved
budget, no more than 20 percent of the total grant amount may be used for planning and
management development costs, as described under 24 CFR 570.205, or administrative
costs, as described under 24 CFR 570.206. Program income and eligible activities
identified in the description of the CPF Grantee's "project" in the Explanatory Statement
are not subject to this spending limit.
The CPF Grantee may not use any grant funds to reimburse costs incurred before the
date City signed this Agreement.
As authorized under 2 CFR 200.307(e)(2), program income must be used for the
purposes and under the conditions of this Agreement. In accordance with 2 CFR
200.307(b), costs incidental to the generation of program income may be deducted from
gross income to determine program income, provided these costs have not been charged
to the funds.
This Agreement is subject to the requirements that apply to pass -through entities under
2 CFR Part 200, including 2 CFR 200.332, and other requirements provided by this
Agreement.
4. GENERAL FEDERAL REQUIREMENTS
The CPF Grantee agrees to administer the services in compliance with all applicable City,
State and Federal guidelines including but not limited to the following federal program
requirements as now in effect and as may be amended from time to time:
A. The CPF Grantee must comply with the generally applicable HUD and CPD
requirements in 24 CFR Part 5, subpart A, including all applicable fair housing, and civil
rights requirements. The CPF Grantee must report data on the race, color, religion, sex,
national origin, age, disability, and family characteristics of persons and households who
are applicants for, participants in, or beneficiaries or potential beneficiaries of the CPF
Grantee's project, consistent with the instructions and forms provided by HUD in order to
carry out its responsibilities under the Fair Housing Act, Executive Order 11063, Title VI
of the Civil Rights Act of 1964, and Section 562 of the Housing and Community
Development Act of 1987 (e.g. HUD-27061).
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B. The CPF Grantee must comply with the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements in 2 CFR Part 200, as may be amended from time to
time. If 2 CFR Part 200 is amended to replace or renumber sections of part 200 that are
cited specifically in this Grant Agreement, the part 200 requirements as renumbered or
replaced by the amendments will govern the obligations of HUD and the CPF Grantee
after those amendment become effective.
C. The CPF Grantee must comply with the Award Term in Appendix A to 2 CFR Part 25
(System for Award Management and Universal Identifier Requirements) and the Award
Term in Appendix A to 2 CFR Part 170 (Reporting Subawards and Executive
Compensation), which are hereby incorporated into and made part of this Agreement.
D. Unless the CPF Grantee is exempt from the Byrd Amendment as explained below, the
CPF Grantee must comply with the provisions of Section 319 of Public Law 101-121, 31
U.S.C. 1352, (the Byrd Amendment) and 24 CFR Part 87, which prohibit recipients of
Federal contracts, grants, or loans from using appropriated funds for lobbying the
executive or legislative branches of the Federal Government in connection with a specific
contract, grant, loan, or cooperative agreement. The CPF Grantee must include in its
award documents for all sub -awards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements), the requirements for the
certification required by Appendix A to 24 CFR Part 87 and for disclosure using Standard
Form- LLL (SF-LLL), "Disclosure of Lobbying Activities." In addition, the CPF Grantee
must obtain the executed certification required by Appendix A and an SF-LLL from all
covered persons. "Person" is as defined by 24 CFR Part 87. Consistent with these
requirements, the Grantee must sign the certification that is included in Exhibit "D" and
return it to City with this signed agreement.
E. The CPF Grantee must comply with drug -free workplace requirements in Subpart B of
2 CFR Part 2429, which adopts the governmentwide implementation (2 CFR Part 182) of
sections 5152-5158 of the Drug -Free Workplace Act of 1988, Pub. L. 100-690, Title V,
Subtitle D (41 U.S.C. 701-707).
F. The CPF Grantee must comply with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (URA) as implemented by regulations at 49 CFR
Part 24. The URA applies to acquisitions of real property and relocation occurring as a
direct result of the acquisition, rehabilitation, or demolition of real property for Federal or
Federally funded programs or projects. Real property acquisition that receives Federal
financial assistance for a program or project, as defined in 49 CFR 24.2, must comply
with the acquisition requirements contained in 49 CFR Part 24, subpart B. Unless
otherwise specified in law, the relocation requirements of the URA and its implementing
regulations at 49 CFR Part 24, cover any displaced person who moves from real property
or moves personal property from real property as a direct result of acquisition,
rehabilitation, or demolition for a program or project receiving HUD financial assistance
G. If funds are used for purchase, lease, support services, operation, or work that may
disturb painted surfaces, of pre-1978 housing, you must comply with the lead -based paint
evaluation and hazard reduction requirements of HUD's lead- based paint rules (Lead
Disclosure; and Lead Safe Housing (24 CFR Part 35)), and EPA's lead- based paint rules
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(e.g., Repair, Renovation and Painting; Pre -Renovation Education; and Lead Training
and Certification (40 CFR Part 745)).
H. The CPF Grantee must comply with Section 3 of the Housing and Urban Development
Act of 1968 (Section 3), 12 U.S.C. 1701 u, and HUD's regulations at 24 CFR Part 75, as
applicable, including the reporting requirements in 24 CFR 75.25. Grantees that are not
exempt from Section 3 must submit annual reports of Section 3 accomplishment
Performance Measures in DRGR in January of the calendar year. This report reflects
Section 3 accomplishments for the previous calendar year.
I. The CPF Grantee must not use any funds to support any Federal, state, or local project
that seeks to use the power of eminent domcllh, unless eminent domain is employed only
for a public use. Public use includes use of funds for mass transit, railroad, airport,
seaport, or highway projects, and utility projects which benefit or serve the general public
(including energy -related, communication -related, water -related, and waste water -related
infrastructure), other structures designated for use by the general public or with other
common -carrier or public -utility functions that serve the general public and are subject to
regulation and oversight by the government, and projects for the removal of an immediate
threat to public health and safety or brownfields, as defined in the Small Business Liability
Relief and Brownfields Revitalization Act (Pub. L. 107- 118). Public use does not include
economic development that primarily benefits private entities.
J. The CPF Grantee must not use any funds to maintain or establish a computer network
that does not block the viewing, downloading, and exchanging of pornography.
K. The CPF Grantee must comply with the requirements of the Build America, Buy
America (BABA) Act, 41 USC 8301 note, if applicable to the Grantee's project. Pursuant
to HUD's Notice, "General Applicability Waiver of Build America, Buy America Provisions
as Applied to Recipients of HUD Federal Financial Assistance" (87 FR 26219), any funds
obligated by HUD and the Grantee on or after November 14, 2022, are subject to BABA
requirements, unless excepted by a waiver. Additional information on BABA will be
available at https://www.hud.clov/program offices/aeneral counsel/BABA.
5. CONFLICT OF INTEREST
Section 5.1 Conflicts Subject to Procurement Regulations
When procuring property or services, the CPF Grantee shall comply with the applicable
conflict -of -interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not
governed by 2 CFR 200.317 and 2 CFR 200.318(c), the CPF Grantee must follow the
requirements contained in paragraphs 2-5 below.
Section 5.2 General Prohibition
No person who is an employee, agent, consultant, officer, or elected or appointed official
of the CPF Grantee who exercises or has exercised any functions or responsibilities with
respect to assisted activities, or who is in a position to participate in a decision making
process or gain inside information with regard to such activities, may obtain a financial
interest or benefit from the activity, or have a financial interest in any contract,
subcontract, or agreement with respect thereto, or the proceeds thereunder, either for
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himself or herself or for those with whom he or she has immediate family or business ties,
during his or her tenure or for one year thereafter. Immediate family ties include (whether
by blood, marriage or adoption) the spouse, parent (including a stepparent), child
(including a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in-
laws of a covered person.
Section 5.3 Exceptions
HUD may grant an exception to the general prohibition in paragraph (ii) upon the CPF
Grantee's written request and satisfaction of the threshold requirements in paragraph (iv),
if HUD determines the exception will further the Federal purpose of the award and the
effective and efficient administration of the CPF Grantee's project, considering the
cumulative effects of the factors in paragraph (v).
Section 5.4 Threshold Requirements for Exceptions
HUD will consider an exception only after the CPF Grantee has provided the following
documentation:
a. A disclosure of the nature of the conflict, accompanied by an assurance that
there has been public disclosure of the conflict and a description of how that disclosure
was made; and
b. An opinion of the CPF Grantee's attorney that the interest for which the
exception is sought would not violate state or local law.
Section 5.5 Factors to be Considered for Exceptions
In determining whether to grant a requested exception after the CPF Grantee has
satisfactorily met the threshold requirements in paragraph (iii), HUD will consider the
cumulative effect of the following factors, where applicable:
a. Whether the exception would provide a significant cost benefit or an essential
degree of expertise to the program or project that would otherwise not be available;
b. Whether an opportunity was provided for open competitive bidding or
negotiation;
c. Whether the person affected is a member of a group or class of low- or
moderate -income persons intended to be the beneficiaries of the assisted activity, and
the exception will permit such person to receive generally the same interests or benefits
as are being made available or provided to the group or class;
d. Whether the affected person has withdrawn from his or her functions or
responsibilities, or the decision -making process regarding the assisted activity in
question;
e. Whether the interest or benefit was present before the affected person was in a
position as described in paragraph (ii);
f. Whether undue hardship will result either to the CPF Grantee or the person
affected when weighed against the public interest served by avoiding the prohibited
conflict; and
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g. Any other relevant considerations.
Section 5.6 Disclosure of Potential Conflicts of Interest
The CPF Grantee must disclose in writing to HUD and the City any potential conflict of
interest.
6. METHOD OF PAYMENT
Grant funds shall be disbursed to reimburse CPF Grantee in accordance with the
Proposed Budget attached hereto as Exhibit "B" and incorporated herein. CPF sole
source of compensation hereunder will be in the form of a grant of CPF funds as described
herein. It is expressly agreed and understood that the total amount to be paid by the City
under this Agreement shall not exceed $665,000. CPF Grantee shall submit to the City
a request for payment in a form acceptable to the City, on a monthly basis for the term of
this Agreement. Said request shall be accompanied with supporting documentation
including but not limited to paid receipts, invoices and timesheets, to all the City to
determine compliance with applicable federal regulations, including cost allowability.
The City shall pay all approved requests pursuant to this Agreement within the normal
course of business, typically within 30 days of receipt. If the City disallows any cost
submitted by CPF Grantee, within ten business days the City will provide written notice
notification to CPF Grantee of the disallowance, including any correction action necessary
to process payment.
All funds are paid contingent upon CPF Grantee's continuous compliance with all
applicable, uniform administrative requirements, program regulations, and recapture and
reversion requirements set out in the program. Any unearned or recaptured CPF funding
shall be returned to the City within thirty days of the earlier of termination of this
Agreement or notice by the City. Any interest earned or received by CPF Grantee thereon
shall be remitted to the City.
An authorized official for the CPF Grantee must provide a signed certification with each
request that stated the following: "By signing this report, I certify to the best of my
knowledge and belief that the report is true, complete, and accurate, and the
expenditures, disbursements and cash receipts are for the purposes and objectives set
forth in the terms and conditions of the Federal award. I am aware that any false, fictitious,
or fraudulent information, or the omission of any material fact, may subject me to criminal,
civil or administrative penalties for fraud, false statements, false claims or otherwise.
(U.S. Code Title 18, Section 1001 and Title 31, Section 3729-3730 and 3801-3812)."
CPF Grantee understands and agrees the availability of CPF funds is subject to the
control of HUD, or other federal agencies, and should the CPF funds be encumbered,
withdrawn or otherwise made unavailable to the City, whether earned by or promised to
CPF Grantee, and/or should the City in any fiscal year hereunder fail to allocate CPF
funds, the City shall not provide said funds unless and until they are made available for
payment to CPF Grantee by HUD and the City receives and allocates said funds. No
other funds owned or controlled by the City shall be obligated under this Agreement to
the Project.
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Notwithstanding any other provision of this Agreement, the City will not be responsible for
payment of any grant funds after the date Treasury closes the account in accordance with
31 U.S.C. § 1552. Because Treasury may close the account up to one week before the
September 30 date specified by 31 U.S.C. § 1552, the grantee is advised to make its final
request for payment under the grant no later than September 15, 2030.
7. DUTIES AND RESPONSIBILITIES
Section 7.1 City's Duties/Services and Responsibilities
1. The City will perform and/or manage the environmental review and prepare all
necessary documentation in support of the environmental review record for the
Project and any necessary accompanying documents, in full compliance with:
a. HUD's "Environmental Review Procedures for Entities Assuming HUD
Environmental Responsibilities" (24 CFR Part 58);
b. Section 102 of NEPA;
c. Related provisions of the Council on Environmental Quality regulations
contained in 40 CFR Parts 1500 through 1508; and
d. All other applicable Federal and State Regulations.
2. Where appropriate and necessary in the environmental review process, the City
will issue a finding of no significant impact or finding of significant impact,
determine whether to hold public hearings, prepare records of decision, issue
notices of intent to request release of funds and/or notices of findings of no
significant impact, and prepare and send to CPF Grantee requests for release of
funds for submission to HUD, along with a description of any conditions that must
be adhered to in carrying out the project.
Section 7.2 CPF Grantee's Duties and Responsibilities
1. The CPF Grantee shall, at the Grantee's expense, provide the City will all available
project and environmental information which the City may reasonably request in
connection with the City's activities pursuant to this Agreement, including, without
limitation, all existing relevant information and any reports of investigation or study
which, in the City's opinion, should be undertaken or may be reasonably required
to conduct an appropriate environmental review consistent with laws and
regulations.
2. The CPF Grantee will provide the City with documentation that adequately
describes the full scope of the subject project, and a project budget that includes
federal and non-federal funding sources.
3. The CPF Grantee shall promptly reimburse the City for its actual reasonable
expenses incurred for performing its functions under this Agreement, including, but
not limited to:
a. The costs of publishing notices;
b. Necessary travel expenses;
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c. The fees and expenses of experts, consultants and outside services
retained by the City;
d. City's staff time devoted to performance of the City's function under this
agreement; and
e. The actual costs incurred associated with any surveys or investigations.
4. The CPF Grantee shall have the responsibility to monitor the environmental
mitigation required under the project's environmental grant conditions specified in
the Part 58 environmental review and shall advise the City of any proposed change
in the project scope or any change in the environmental conditions.
5. The CPF Grantee will communicate to all stakeholders of the project that an
environmental review must be completed, and HUD must approve a Request for
Release of Funds for the project before any partner or stakeholder in the project
makes any additional choice limiting actions after the Letter of Invitation was issued
by HUD.
8. RECORDS AND REPORTS
On a semi-annual basis, CPF Grantee shall submit to the City, on the form provided by
the City as Exhibit "D," a completed performance report providing the requested
information and data. The first of these reporting periods begins on the January or June
after the date this Agreement is signed by the City. All reports must be submitted no later
than thirty calendar days after the end of the 6-month reporting period. When the report
submission due date falls on a weekend or state -recognized holiday, reports will be due
on the first business day that follows.
The performance report must contain the information required for reporting program
performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual
accomplishments to the objectives indicated in the CPF Grantee's project narrative, the
reasons why established goals were not met, if appropriate, and additional pertinent
information including, when appropriate, analysis and explanation of cost overruns or high
unit costs.
The performance reports must contain the information required for reporting program
performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual
accomplishments to the objectives indicated in the CPF Grantee's Project Narrative, the
reasons for slippage if established objectives were not overruns.
The performance and financial reports will undergo review and approval by HUD. If a
report submission is insufficient, HUD will reject the report and identify the corrections the
CPF Grantee must make. The City will notify CPF Grantee of any corrections required
by HUD.
No drawdown of funds will be allowed while the CPF Grantee has an overdue
performance or financial report.
The CPF Grantee must report and account for all property acquired or improved with
grant funds as provided by 2 CFR Part 200. This reporting obligation includes submitting
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status reports on real property at least annually as provided by 2 CFR 200.330,
accounting for real and personal property acquired or improved with Grant Funds as part
of Project Closeout, and promptly submitting requests for disposition instructions as
provided by 2 CFR 200.311(c), 200.313(e), and 200.314(a).
CPF Grantee shall maintain all records that are pertinent to the activities funded by this
Agreement. Such records shall include but not limited to:
1. A Full description of each activity undertaken;
2. Records demonstrating each activity undertaken meets one of the National
Objectives of the CPF program;
3. Records required to determine the eligibility of activities;
4. Records required to document the acquisition, improvement, use or disposition of
real property acquired or improved with CPF assistance;
5. Records documenting compliance with the fair housing and equal opportunity
components of the CPF program;
6. Financial records required by 2 CFR Part 200 as amended by 24 CFR 570.502;
and
7. Other records necessary to document compliance with the CPF program.
CPF Grantee shall retain all project files, financial records and any other documents
related to the program for a period of three years from the date of the close of this
Agreement, except in the following cases:
• If any litigation, claim or audit started before the expiration of the three year
period, the records must be retained until all litigation, claims or audit findings
involving the records have been resolved and final action taken.
■ When the CPF Grantee is notified in writing by the City to extend the retention
period.
Records for real property and equipment acquired with Federal funds must be
retained for three years after final disposition.
The City shall monitor and evaluate the CPF Grantee's performance under this
Agreement to determine compliance with this Agreement and CPF requirements. CPF
Grantee shall cooperate with the City and any federal auditors authorized by the City and
shall make available all information, documents and records reasonably requested and
shall provide the City the reasonable right of access to both records and personnel during
normal business hours for the purpose of assuring compliance with this Agreement and
evaluating performance hereunder. The rights of access in this section are not limited to
required retention period but last as long as the records are retained.
9. AUDIT REQUIREMENTS
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Within thirty days of the close of CPF Grantee's fiscal year, CPF Grantee shall provide to
the City a certification stating the total amount of federal awards expended in the fiscal
year. The certification shall be signed by an authorized official.
CPF Grantee agrees to have a single or program -specific audit conducted in accordance
with the provision of 2 CFR 200 Subpart F if CPF Grantee expends $750,000 or more in
federal awards during any fiscal year that overlaps with the term of this Agreement. CPF
Grantee shall submit a copy of the audit to the City and the Federal Audit Clearinghouse
(FAC) within thirty calendar days after receipt of the auditor's report(s). CPF Grantee
shall make copies of the audit available for public inspection for three years from the date
of submission to the FAC.
The City shall issue a management decision for audit findings that relate to this
Agreement with six months of acceptance of the audit report by the FAC.
10. CLOSEOUT
The Agreement will be closed out in accordance with 2 CFR Part 200, as may be
amended from time to time, except as otherwise specified in this Agreement.
The CPF Grantee must submit to the City a written request to close out the Agreement
no later than 30 calendar days after the City has drawn down all grant funds and
completed the activities described in the Project Narrative (Exhibit A). The City will then
send the Closeout Agreement and Closeout Certification to the CPF Grantee.
At HUD's option, the City may delay initiation of project closeout until the resolution of any
findings as a result of the review of semi-annual activity reports in DRGR. If HUD
exercises this option, the CPF Grantee must promptly resolve the findings.
The CPF Grantee recognizes that the closeout process may entail a review by HUD to
determine compliance with this Agreement by the CPF Grantee and all participating
parties. The CPF Grantee agrees to cooperate with any HUD review, including
reasonable requests for on -site inspection of property acquired or improved with Grant
Funds.
No later than 120 calendar days after the Period of Performance, CPF Grantee shall
provide to the City the following documentation:
1. A Certification of Project Completion;
2. A Grant Closeout Agreement;
3. A final financial report giving the amount and types of project costs charged to the
grant (that meet the allowability and allocability requirements of 2 CFR Part 200,
subpart E); a certification of the costs; and the amounts and sources of other
project funds;
4. A final performance report providing a comparison of actual accomplishments with
each of the project commitments and objectives in the approved application, the
reasons for slippage if established objectives were not met and additional pertinent
information including explanation of significant cost overruns; and
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5. A final property report, if specifically requested by HUD at the time of closeout.
11. SUSPENSION AND TERMINATION
Section 11.1 Termination for Convenience
This Agreement may be terminated by either party if CPF Grantee and the City mutually
agree in writing to its termination and upon the termination conditions, including the
effective date and in the case of partial termination, the portion to be terminated.
Section 11.2 Termination for Cause
The City may suspend or terminate this Agreement if CPF Grantee materially fails to
comply with any terms of the Agreement.
If, through any cause, the CPF Grantee fails to fulfill in timely and proper manner its
obligations under this Agreement, ineffectively or improperly use funds provided under
this Agreement, or if CPF Grantee shall violate any of the covenants, agreements, or
stipulations of this Agreement, the City shall thereupon have the right to terminate this
Agreement by giving the CPF Grantee of such termination and specifying the effective
date thereof, at least five days before the effective date of such termination. In such
event, all finished or unfinished documents and reports prepared by CPF Grantee under
this Agreement shall, at the option of the City, become its property and the CPF Grantee
shall be entitled to receive just and equitable payment for any satisfactory work completed
subject to the limitations of this Agreement.
12. MANDATORY DISCLOSURES
The CPF Grantee shall provide written notice to the City within five days of all potential
conflicts of interest and violations of criminal law involving fraud, bribery, or gratuity
violations potentially affecting this Agreement. Failure to make required disclosures can
result in termination of the Agreement and suspension or debarment from future federal
awards.
13. FINDINGS CONFIDENTIAL
Any reports, information or data given to or prepared by the CPF Grantee concerning the
City under this Agreement shall not be made available to any individual or organization
by the CPF Grantee without first submitting them to the City.
14. GENERAL CONDITIONS
The CPF Grantee shall implement this Agreement in accordance with applicable Federal,
State and City laws, ordinances and codes. Should the Project receive additional funding
after the commencement of this Agreement, CPF Grantee shall notify the City in writing
within thirty days of receiving notification from the funding source and submit a cost
allocation plan for approval by the City within forty-five days of said official notification.
The CPF Grantee shall provide Workers' Compensation Insurance coverage for all of its
employees involved in performance of this Agreement.
The CPF Grantee shall subcontract all work or services through written contract or
agreement subject to each provision of this Agreement and applicable City, State and
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Federal guidelines and regulations. Prior to the execution of any subcontract hereunder,
such subcontracts must be submitted by the CPF Grantee to the City for its review and
approval, which will specifically include a determination of compliance. None of the work
or services covered by this Agreement, including but not limited to consultant work or
services, shall be subcontracted by the CPF Grantee or reimbursed by the City without
prior written approval.
15. INDEPENDENT CONTRACTOR
In furnishing the services provided for herein, the CPF Grantee is acting solely as an
independent contractor. Neither the CPF Grantee, nor any of its officers, agents or
employees shall be deemed an officer, agent, employee, joint venturer, partner or
associate of the City for any purpose. The City shall have no right to control or supervise
or direct the manner or method by with the CPF Grantee shall perform its work and
functions. However, the City shall retain the right to administer this Agreement so as to
verify that the CPF Grantee is performing its obligations in accordance with the terms and
conditions thereof.
This Agreement does not evidence a partnership or join venture between the CPF
Grantee and the City of Fresno. The CPF Grantee shall have no authority to bind the City
absent the City's express written consent. Except to the extent otherwise provided in this
Agreement, the CPF Grantee shall bear its own costs and expenses in pursuit thereof.
Because of its status as an independent contractor, the CPF Grantee and its officers,
agents and employees shall have absolutely no right to employment rights and benefits
available to the City's employees. The CPF Grantee shall be solely liable and responsible
for all payroll and tax withholding and for providing to, or on behalf of its employees and
employee benefits including, without limitation, health, welfare and retirement benefits. In
addition, together with its other obligations under this Agreement, the CPF Grantee shall
be solely responsible, indemnify, defend and save the City harmless from all matters
relating to employment and tax withholding for and payment of the CPF Grantee's
employees, including without limitation, (i) compliance with Social Security and
unemployment insurance withholding, payment of workers' compensation benefits, and
all other laws and regulations governing matters of employee withholding, taxes and
payment; and (ii) any claim of right or interest in the City's employment benefits,
entitlements, programs and/or funds offered employees of the City whether arising by
reason of any common law, de facto, leased, or co- employee rights or other theory. It is
acknowledged that during the term of this Agreement, the CPF Grantee may be providing
services to others unrelated to the City or to this Agreement.
16. INDEMNIFICATION
To the furthest extent allowed by law including California Civil Code section 2782, the
CPF Grantee shall indemnify, hold harmless and defend the City and each of its officers,
officials, employees, agents, and volunteers from any and all loss, liability, fines,
penalties, forfeitures, costs and damages (whether in Contract, tort or strict liability,
including but not limited to personal injury, death at any time and property damage)
incurred by City, the CPF Grantee or any other person, and from any and all claims,
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demands and action in law or equity (including attorney's fees and litigation expenses),
arising or alleged to have arisen directly or indirectly out of performance of this
Agreement. The CPF Grantee's obligations under the preceding sentence shall apply
regardless of whether the City or any of its officers, officials, employees, agents or
volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties,
forfeitures, costs or damages caused by the active or sole negligence, or willful
misconduct, or the City or any of its officers, officials, employees, agents or volunteers.
If the CPF Grantee should contract or subcontract all or any portion of the work to be
performed under this Agreement, the CPF Grantee shall require each contractor or
subcontractor to indemnify, hold harmless and defend the City and each of its officers,
officials, employees, agents and volunteers in accordance with the terms and the
preceding paragraph.
This section shall survive termination or expiration of this Agreement.
17. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic
means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery
or sending. All notices and other written communications under this Agreement shall be
addressed to the individuals in the capacities indicated below, unless otherwise modified
by subsequent written notice.
Communication and details concerning this Agreement shall be directed to the following
contract representative:
City CPF Grantee
City of Fresno Fresno Metro Ministry
Attn: Grants Management Unit Attn: Keith Bergthold
2600 Fresno Street 3845 N. Clark St., Ste 101
Fresno, CA 93721 Fresno, CA 93726
559.621.7008 559.485.9109
18. AMENDMENTS
The City or CPF Grantee may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing,
signed by a duly authorized representative of each organization, and approved by the
City's governing body. Such amendments shall not invalidate this Agreement, nor relieve
or release the City or the CPF Grantee from its obligations under this Agreement.
Notwithstanding the foregoing, approval of the City Council is not required' for (i)
insubstantial adjustment in line items within the total approved budget; not affecting the
total approved budget, approved by HUD Office of Economic Development —
Congressional Grants Division (Administrator) or his or her designee; (ii) insubstantial
changes in the nature of scope of services specified in this Agreement approved by the
Administrator in his/her sole discretion, (iii) changes to the insurance requirements
specified in Exhibit "E" approved by the City's Risk Manager in his/her sold discretion and
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(iv) an extension to the term of the Agreement, not to exceed six months, in
Administrator's sole discretion.
The City may, in its discretion, amend this Agreement to conform with Federal, state or
local governmental guidelines, policies and available funding amounts, or for other
reasons. If such amendments result in a change in the funding, the scope of services, or
schedule of the activities to be undertaken as part of this Agreement, such modifications
will be incorporated only by written amendment signed by both the City and the CPF
Grantee.
19. ASSIGNMENT
The CPF Grantee shall not assign or transfer any interest in this Agreement without the
prior written consent of the City.
20. SEVERABILITY
If any term, provision, covenant, or condition of this Agreement is held by a court of
competent jurisdiction to be invalid, void or unenforceable the remainder of this
Agreement shall not be affected thereby to the extent such remaining provisions are not
rendered impractical to perform taking into consideration the purposes of this Agreement.
21. ATTORNEY FEES
If either party is required to commence any proceedings or legal action to enforce or
interpret any term, covenant or condition of this Agreement, the prevailing party will be
entitled to recover from the other party its reasonable attorney's fees and legal expenses.
22. BINDING ON ALL SUCCESSORS AND ASSIGNS
Unless otherwise expressly provided in this Agreement, all the terms and provisions of
this Agreement shall be binding on and insure to the benefit of the parties hereto, and
their respective nominees, heirs, successors, assigns, and legal representatives.
23. COUNTERPARTS
This Agreement may be executed in counterparts, each of which when executed and
delivered will be deemed an original, and all of which together will constitute one
instrument. The execution of this Agreement by any party hereto will not become effective
until counterparts hereof have been executed by all parties hereto.
24. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, whenever possible,
be cumulative with all other remedies at law or in equity. All powers and remedies given
by this Agreement shall be cumulative and in addition to those otherwise provided by law.
25. EFFECTIVE DATE
This Agreement shall be effective upon the Parties' complete execution following City
Council approval.
26. ENTIRE AGREEMENT
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This Agreement represents the entire and integrated agreement of the parties with
respect to the subject matter hereof. This Agreement supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be modified
or amended only by written instrument duly authorized and executed by both the City and
the CPF Grantee.
27. EXHIBITS
Each exhibit and attachment referenced in this Agreement is by the reference,
incorporated into and made a part of this Agreement.
28. EXPENSES INCURRED UPON EVENT OF DEFAULT
The CPF Grantee shall reimburse the City for all reasonable expenses and costs of
collection and enforcement, including reasonable attorney's fees, incurred by the City as
a result of one or more Events of Default by the CPF Grantee under this Agreement.
29. GOVERNING LAW AND VENUE
Except to the extent preempted by applicable federal law, the laws of the State of
California shall govern all aspects of this Agreement, including execution, interpretation,
performance, and enforcement. Venue for filing any action to enforce or interpret this
Agreement will be Fresno County, California.
30. HEADINGS
The section headings and subheadings contained in this Agreement are included for
convenience only and shall not limit or otherwise affect the terms of this Agreement.
31. INTERPRETATION
This Agreement in its final form is the result of the combined efforts of the parties. Any
ambiguity will not be construed in favor or against any party, but rather by construing the
terms in accordance with their generally accepted meaning.
32. NO THIRD -PARTY BENEFICIARY
The rights, interests, duties and obligations defined within this Agreement are intended
for the specific parties hereto as identified in the preamble of this Agreement.
Notwithstanding anything stated to the contrary in this Agreement, it is not intended that
any rights or interests in this Agreement benefit or flow to the interest of any third parties
other than expressly identified herein. No subcontractor, mechanic, materialman, laborer,
vendor, or other person hired or retain by the CPF Grantee shall any rights hereunder
and shall look to the CPF Grantee as their sole source of recovery if not paid. No third
party may enter any claim or bring any such action against the City under any
circumstances. Except as provided by law, or as otherwise agreed to in writing between
the City and such person, each such person shall be deemed to have waived in writing
all right to seek redress from the City under any circumstances whatsoever. The CPF
Grantee shall include this paragraph in all contracts/subcontracts.
33. NO WAIVER
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Neither failure nor delay on the part of the City in exercising any right under this
Agreement shall operate as a waiver of such right, nor shall any single or partial exercise
of any such right preclude any further exercise thereof or the exercise thereof of any such
right precluded any further exercise thereof or exercise of any other right. No waiver of
any provision of this Agreement or consent to any departure by the CPF Grantee
therefrom shall be effective unless the same shall be in writing, signed on behalf of the
City by a duly authorized officer thereof, and the same shall be effective only in the
specific instance for which it is given. No notice to or demand on the CPF Grantee in any
case hall entitle the CPF Grantee to any other or further notices or demands in similar or
other circumstances or constitute a waiver of any of the City's right to take other or further
action in any circumstances without notice or demand.
34. NON -RELIANCE
The CPF Grantee hereby acknowledges having obtained such independent legal or other
advice as it has deemed necessary and declares that in no manner has it relied on the
City, its agents, employees, or attorneys in entering into this Agreement.
35. PRECEDENCE OF DOCUMENTS
In the event of any conflict between the body of this Agreement and any exhibit or
attachment hereto, the terms and conditions of the body of this Agreement will Control.
36. SEVERABILITY
In any provision of this Agreement is held invalid, the remainder of the Agreement shall
not be affected thereby, and all other parts of this Agreement shall nevertheless be in full
force and effect.
[SIGNATURES FOLLOW ON NEXT PAGE.]
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IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno,
California, on the day and year first above written.
CITY OF FRESNO,
a Ca ' "iAwl4nicipal corporation
a vl 5/1/2023
By:
Georgeanne A. White
City Manager
APPROVED AS TO FORM-
ANDREW JANZ
City Waslyby:
By: Oq
I- A—5/1/2023
Ange a .Karst Date
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City rQL'qx, Signed by:
By: fi" gatr 5/2/2023
Tl na our` .. Date
Deputy
Addresses:
CITY:
City of Fresno
Attention: Courtney Espinoza
Business Manager
2600 Fresno Street
Fresno, CA 93721
Phone: 559.621.7008
E-mail: Courtney.espinoza@fresno.gov
FRESNO METRO MINISTRY
a Cay'W profit Corporation
�v'. �v'aun.�i�nt.
By-
Dr. Francine Oputa
Name.
Title: Board President
(If corporation or LLC., Board Chair,
Prpn��,STcn e86ye Pres.)
For. va�n.it t Gvi(�w
Name:
Dr. Daniel Griffin
Title: Treasurer
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)
REVIEWED BY:
CONSULTANT:
Fresno Metro Ministry
Attention: Keith Bergthold
Strategic Advisor and St Rest Hub Project
Manager
3845 N. Clark St., Suite 101
Fresno, CA 93726
Phone: 559.485.9109
E-mail: keith@fresnometmin.org
Attachments:
1. Exhibit A - Scope of Services
2. Exhibit B - Insurance Requirements
3. Exhibit C - Conflict of Interest Disclosure Form
4. Exhibit D — Certification Regarding Lobbying
5. Exhibit E — Reporting Requirements
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Exhibit A — Scope of Services
The HUD funding, covered in this narrative and budget for $665,000, will leverage
additional matching funds of $4,915,141 to complete construction of the St. Rest + Food
to Share Hub, a Transformative Climate Communities (TCC) project as well, with a total
estimated cost of $5,580,149 as of July 8, 2022. This debt -free and productive community
asset is aligned with City plans and priorities, will be financially sustainable, and its related
programs will perpetually meet critical community needs. (See attached project
information and conceptual plans.)
Astonishingly, Fresno is the 3rd highest food hardship county in the U.S. The project area
in Southwest Fresno, within a defined food desert cluster of census tracts surrounding
the Food Hub site along Elm Avenue, represents one the most racially inequitable and
unjust, highest concentrated poverty, pollution burdened, food insecure, chronic disease,
and most disinvested, neglected and underserved communities in Fresno, California, and
the nation. The St. Rest + Food to Share Hub will directly address goals to alleviate
extreme food insecurity, public health challenges, and negative economic impacts in
these areas of Southwest Fresno, all conditions made much worse by COVID 19 and key
elements required to be mitigated for building a local foundation for a strong and equitable
recovery. We will measurably make progress on these goals by distributing millions of
pounds of increased healthy food annually to individuals and families experiencing
extreme food insecurity and related negative health outcomes, providing cooking skills
and nutrition education classes to increase community members' confidence for
improving their diets, disease prevention and resilience capabilities, modelling a place -
making urban infill and community -economic development implementation strategy for
revitalization of the Elm Avenue brownfield corridor, supporting local food vendors'
entrepreneurship capacity needs and opportunities, and being a key peer partner food
hub site and integral program in a regional food innovation and economic development
initiative led by our six -county Central Valley Community Foundation (CVCF).
The St. Rest + Food to Share Hub project, when operational, will not only be a debt -free
community asset, but represent a community -based partnership offering an effective and
experienced CBO team with the relationships and resources to perpetually sustain
program activities and results. Partners Fresno Metro Ministry (Metro) and Saint Rest
Baptist Church (St. Rest) have 52 years and 80 years of experience, respectively, working
with underserved communities in Fresno. Metro is the fiscal agent for the partnership.
Metro conceived and operates the Food to Share program, rescuing and redistributing
nearly 7 million pounds of healthy food the past 5 years that otherwise would have been
thrown away, and St. Rest is building a catalyst campus and array of community programs
for the economic revitalization and health of the Southwest Fresno community. Our work
together with the City of Fresno and many other partners will renovate a 5,852 sq. ft. 80-
year-old warehouse on the St. Rest Campus as a modern food logistics platform for
Metro's Food to Share food recovery and distribution program and St. Rest's Food
Ministry and build a new 4,000 sq. ft. two-story building on site with a certified commercial
kitchen, training area, classroom and offices to serve the community and local food
enterprises directly from Elm Avenue.
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The St. Rest + Food to Share Hub project is part of, aligned with, and leverages for
collective impact, Federal, State and City plans, policies and priorities, and many
connected projects, initiatives, and regulatory programs, including: the Transformative
Climate Communities (TCC) program, the City approved and community supported Elm
Avenue Revitalization Strategy, the 7.5 acre YoVille Community Garden and Urban Farm
Incubator near the project site in Southwest Fresno, CVCF DRIVE initiatives including F3
and Fresno Opportunity Corridors, the development of a Fresno Food Policy Council, and
implementation of the edible food waste prevention goals in SB1383, and more.
Please note the widespread spirit of community stewardship for this project though
matching donations, and that only development hard costs are Included in this HUD
funding budget. Metro is donating its staff time and securing other separate resources for
all project related fiscal, grant and project construction management expenses to ensure
100% of every dollar of this HUD funding and all other development funding received
goes to construction line -item costs. St. Rest is similarly foregoing any HUD funding for
non -construction expenses. We believe in and mutually employ stewardship, not only to
help mitigate rapid project price inflation impacts, but also to stress creation of a debt -free
productive community asset that can perpetually keep giving.
SERVICES DESCRIPTION - St. Rest + Food to Share Hub Project
Detailed Services Provided — Including Eligible Activities — Number of Participants
Served: The St. Rest + Food to Share Hub represents a physical platform for delivering
critically needed community services, with the specific services it will supply clearly being
aligned and consistent with City plans and priorities, and other food security, health and
economic development initiatives. (See building, site and floor plans attached.)
The St. Rest + Food to Share Hub will directly address goals to alleviate extreme
food insecurity, public health challenges, and negative economic impacts in these
areas of Southwest Fresno, conditions made much worse by COVID 19 and key
elements required to be mitigated for building a local foundation for a strong and
equitable recovery. We will measurably make progress on these goals by distributing
millions of pounds of increased healthy food annually to individuals and families
experiencing extreme food insecurity and related negative health outcomes, providing
cooking skills and nutrition education classes to increase hundreds of community
members' confidence for improving their diets, disease prevention and resilience
capabilities, modelling a place -making urban infill and community -economic development
implementation strategy for revitalization of the Elm Avenue brownfield corridor,
supporting local food vendors' entrepreneurship capacity needs and opportunities, and
being a key peer partner food hub site and integral program in a regional food innovation
and economic development initiative led by our six -county Central Valley Community
Foundation (CVCF).
Healthy Food Recovery and Distribution: Fresno Metro Ministry (Metro) started
addressing the extreme food hardship in Fresno in late 2016, conceiving, launching and
operating the Food to Share program, rescuing and redistributing nearly 7 million pounds
of healthy food the past 5 years that otherwise would have been thrown away. Metro's
Food to Share Program has a working partnership and MOU with the Fresno Unified
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School District (FUSD) to ramp -up our operations to recover food from all 94 schools with
food service. The FUSD Nutrition Center produces 70,000 meal per day delivered to 94
schools. Pre-COVID we were recovering food from 28 schools, and we are in the process
with students back in classrooms of re-engaging all those schools and more. If we get to
94 schools over the next 5 years, we estimate at current recovery rates just FUSD would
be contributing 2.5-3.0 million pounds annually of healthy food access to communities in
need through the Food to Share program. Once the St. Rest + Food to Share Hub
Warehouse Renovation is complete and operational - we estimate we will increase food
distribution to Southwest Fresno and other underserved communities in Fresno by an
average of more than 1,000,000 pounds annually, serving 21,600 residents for each
additional 1,000,000 pounds — ramped up by each succeeding year as follows: 1st Year
Full Operations: Recover and distribute 300 net tons (600,000 pounds) of healthy food;
2nd Year Full Operations: Recover and distribute 425 net tons (850,000 pounds) of healthy
food; 3rd Year Full Operations: Recover and distribute 775 net tons (1,550,000 pounds)
of healthy food; for a cumulative total of 3 million additional pounds of healthy food
distributed in the first 3 years of St. Rest + Food to Share Hub operations. Healthy food
will be distributed at this St. Rest site, and across the community and the Fresno Urban
Area through the Food to Share Program's expanding fleet of cargo vans (now 5) and its
network of 49 churches, CBOs, senior centers, youth centers and other food distribution
points receiving food.
Cooking Matters Classes: Metro's Food to Share program knows from experience that
it is necessary to get nutritious food into our communities but that it is not sufficient.
Cooking skills, nutrition education and culinary confidence are necessary to guarantee
that these nutritious foods are actually consumed and can produce their inherent health
and disease prevention benefits. Metro is a formal Cooking Matters chapter and has
provided courses to hundreds of Fresno community participants over the past 4 years.
By leveraging partnerships with the CSUF food science department, Fresno City College
and Fresno County Department of Public Health, Cooking Matters classes will utilize the
"Cooking Matters for Parents" and "Cooking Matters for Children and Youth" curriculums
developed and provided by originator Share Our Strength. Once the commercial kitchen
and training area in the New 2 -Story Building are complete, Food to Share will enhance
St. Rest + Food to Share Hub capacities through its six -week long Cooking Matters
cooking skills and nutrition education classes with the goal of 150 annual Cooking Matters
class participants annually (10 six -week cohorts of 15 students/participants) increasing
their consumption of fruits and vegetables and feeling more confident in food budget
planning and cooking meals at home. Cooking Matters is a curriculum proven to increase
healthy eating habits. Courses meet for two hours once a week for six weeks and are
team -taught by a volunteer chef and nutrition educator. Lessons cover meal preparation,
grocery shopping, food budgeting and nutrition. Participants practice fundamental
cooking skills, including proper knife techniques, reading ingredient labels, and making a
healthy meal for a family of four on a $10 budget.
Food Entrepreneur Support: The commercial kitchen is designed to also support
Southwest Fresno community food entrepreneurs: food trucks, caterers, mobile vendors,
and cottage food producers, who need a certified commercial kitchen anchor at various
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times for certain business purposes and special events, when the kitchen can be
scheduled for such supportive activities.
Elm Avenue Revitalization: The St. Rest + Food to Share Hub is a key catalyst project
for Elm Avenue brownfield revitalization efforts as envisioned by the City and community
advocates in the approved Elm Avenue Revitalization Strategy and will represent a model
for development quality and community services to encourage more business, housing
and community development.
https://www.fresno.gov/darm/wp-content/uploads/sites/1 0/2019/09/Eim-Avenue-
Revitalization-Strate df
CVCF DRIVE F3: The St. Rest + Food to Share Hub will be a key peer partner food hub
site and integral program in a regional food innovation and economic development
initiative led by our six -county foundation CVCF.
httr)s://drive.google.com/file/d/16Ni pDMaaRExdJe3HZnSfFWaJBCwE-
F /view?usp=sharing
Target Populations: The primary target population resides in Southwest Fresno (93706
zip code) with about 37,000 residents, and in a more focused food desert Census Tract
cluster area in 93706 surrounding the project site along Elm Avenue with about 11,000
residents. As the more detailed demographic data we supply in Section 4 below
evidences, the community members living in our focus Census Tracts surrounding the St.
Rest + Food to Share Hub site represent a 96.5% minority population, 48.3% and 62.9%
poverty rates respectively for individuals and children, with 21.6% of these households
with no vehicle to meet private transportation needs. Data suggest this geo cluster has
some of the highest poverty and pollution exposure, lowest educational attainment and
food access and highest disease prevalence in California, if not the U.S.
Timelines and Project Schedule: Warehouse Renovation: March -April 202.2: Began
demolition and hazard removal and renovation construction; October 2022: Plan for full
occupancy and operations of warehouse and partial site area while New 2-Story Building
and final site development are under construction. New 2-Story Building: May -June
2022: Architects will complete New 2-Story Building and final site plans and submit to City
of Fresno for entitlement and building permits; August 2022: Bids out to subcontractors,
bid opening and final selections; October 2022: Plan to begin New 2-Story Building
construction and final site development; July 2023: Plan for occupancy and full operations
of New 2-Story Building and completed full site area in conjunction with Warehouse in
operation since October, 2022.
Program Outcomes: The St. Rest + Food to Share Hub and its programs are designed
in alignment with the City of Fresno's plan to foster, promote, and accelerate inclusive
economic recovery across all socioeconomic sectors in the City, and to integrate and
leverage results of other community -based initiatives underway to achieve collective
impact with ARPA and other funds. Defining and measuring specific St. Rest + Food to
Share Hub program outcome contributions to larger initiatives (like F3 for example) will
necessarily be a collaborative endeavor, but we think the program outcomes and
measures will be similar in type to those outlined below.
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Healthy Food Recovery and Distribution & Cooking Matters Classes: Metro is
working closely with Urban Footprint as part of a multi -year pilot to test of their big data
Food Security Insights (FSI) tool which can measure the impact of our food programs in
terms of changing levels of food insecurity and food insufficiency down to the Census
Block Group level every two weeks: httDs://urbanfootr)rint.com/solutions/food-securitv_-
Insigh While we already measure pounds & people served, pre -post attitudes toward
different foods and participant sense of cooking skills efficacy, we believe in the next 3
years the FSI Tool will allow us evaluate and claim program outcomes that verify we have
measurably reduced food insecurity and food insufficiency in our target area communities.
We also project 12 F-T/P-T time jobs will be created at St. Rest over 5-6 years.
Food Entrepreneur Support: We also project 30-40 F-T/P-T time jobs created by food
entrepreneurs who use supportive commercial kitchen infrastructure at St. Rest over the
5 years following kitchen completion.
Elm Avenue Revitalization: Based upon vacant land near St. Rest and jobs per sq. ft.,
we project 100,000 sq. ft. of new development encouraged by St. Rest model over 10
years producing 160-200 new F-T/P-T time jobs.
MEETING MULTIPLE FUNDING PRIORITIES - St. Rest + Food to Share Hub Project
Residents of Southwest Fresno have been and will continue to be engaged as partners
in this project. On numerous occasions and in community -centered planning processes
such as the Elm Avenue Revitalization Strategy, the community has repeated asked for
increased healthy food access and economic development opportunities such as those
proposed by this project.
Project Clearly Addresses Key Funding Priorities and the Needs of Community
Residents: The St. Rest + Food to Share Hub development project facilities services and
new opportunities that clearly respond to the adverse consequences of COVID 19, by
elevating support for public health and addressing negative economic impacts, two of the
five key categories of eligible expenditures in Interim Treasury Rules. The project
geographic area is Southwest Fresno and a cluster of census tracts surrounding the
project site along Elm Avenue which represents one the most racially inequitable and
unjust, highest concentrated poverty, pollution burdened, food insecure, chronic disease,
and most disinvested, neglected and underserved communities in Fresno, California, and
the U.S., all conditions worsened further by COVID 19 as articulated below in relation to
target area demographic and health data.
How Services Meet Funding Priorities: As noted in more detail in SECTION on
SERVICES DESCRIPTION, the St. Rest + Food to Share Hub development project
creates millions of pounds of increased rescued healthy food access for families with
extreme food insecurity and health challenges, provides cooking skills and nutrition
education classes to community members for improving diets, disease prevention and
resilience, models a physical infill and economic development implementation strategy
for revitalization of a brownfield corridor, supports local food vendors entrepreneurship
opportunities, and is a key partner in a regional food innovation and economic
development initiative led by our six -county regional -community foundation.
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Community and Public Health Information of a COVID Impacted and Underserved
Community: Fresno is ranked as the 3rd worst food hardship metropolitan statistical area
(MSA) in the U.S. (Food Action Research Center), with irony upon injury being that Fresno
is also the main hub in the Central Valley of California (CA) which represents the most
robust food producing region of the world. Although the project will ultimately provide
benefits to residents throughout the Fresno area, the project is primarily focused on
improving food access and economic opportunities for residents within the Bethune,
Columbia, Lincoln, King, Kirk, and West neighborhoods in Southwest Fresno. These
neighborhoods encompass eight Fresno County census tracts (CTs): 2, 3, 7, 8, 9.01,
9.02, 10, and 11.
Demographic data characterizing the target community are presented below, together
with comparative data for the City of Fresno, State of California, and the U.S. As
summarized in the table, sensitive populations in the focus area suffer from some of the
highest rates of poverty and lowest levels education in the country, and these issues have
been exacerbated by impacts related to the COVID-19 pandemic.
Table 1 — Select Demographic Data for Project Area Neighborhoods'
Demographic Measures
Focus Area
CTs
City of
Fresno
State of I
California
United
States
Minority population % of total
96.5%
73.1 %
62.8%
39.3%
Hispanic population % of tots
68.2%
49.6%
39.0%
18.0°°
Black only population % of total
17.3%
7.476
5.8%
12.7%
e Ian Household Income (MHI)
$27,181
$50,432
$75,235
$62,843
Povertv Rate for Individuals
48.3%
25.2%
114
13.4%
Poverty Rate for Children (<18
ears
62.9%
35.6%
18.1 %
18.5%
% of Occupied Housing Units w/ No
Vehicle
21.6%
10.5%
7.1 %
8.6%
% of Adults w/o high school degree
or GED
42.6%
F
22.6%
16.7%
12.0%
Residents within Southwest Fresno are also at significantly higher risks of being exposed
to a broad range of background or cumulative pollution sources. Environmental justice
(EJ) data for the focus area census tracts were obtained from the California Department
of Toxic Substances Control (DTSC) CalEnviroScreen (CES) website2. For the update
in June 2018, all eight CTs within the focus area had overall CES EJ scores that ranked
at or above the 99.6 percentile. Furthermore, all eight CTs ranked among the top 30 CTs
among the 8,035 CA CTs for which data are available, with CT's 11 and 2, ranking
respectively as having the 1 st and 3rd highest scores in CA. These data suggest that there
is potentially no neighborhood in CA in which the residents have a greater
disproportionate burden from multiple sources of pollution.
All eight CTs within the project area meet one or more of the four current U.S. Department
of Agriculture (USDA) classifications for food deserts, based on the most recent (2019)
All data are American Community Survey 5-year estimates for 2015-2019. Downloaded from ntt s:1,'rlata.census. ov1
on 5/22/21. GED = graduate equivalency degree. Focus area CTs include Fresno County CTs 2, 3, 7, 8, 9.01, 9.02,
10, and 11. Median household income is for the past 12 months in 2019 inflation adjusted dollars.
z i�it s:l�nel�iza.ca. ovtcalenvuoscraenlEe onlcalenviroscr en-30
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data set. There is currently only one full -service grocery serving residents in Southwest
Fresno, contributing to the limited access to healthy foods, despite a proliferation of small
corner stores that mostly sell liquor and processed foods. The pollution burden in
combination with the socio-economic factors have combined to produce exceptionally
poor health conditions for residents. Table 2 summarizes the prevalence rates for ten
chronic disease and health indicators for residents living within the eight CTs
encompassed by the project area neighborhoods, as well as the average prevalence
rates for all 124 CTs in the City, based on estimates developed by the Centers for Disease
Control and Prevention (CDCP) and published in 20183. The average prevalence rates
for the focus area are also ranked relative to all 5,237 urban CTs in CA evaluated as part
of the CDCP study. The project focus area scores significantly worse (i.e., has higher
prevalence rates) for all ten health measures compared to the City as a whole. In addition,
for each of the measures, the focus area CTs rank between the 91.8 and 99.7 percentiles
relative to the values for all 5,237 urban CTs throughout CA included in the CDCP study
(representing >22 million people).
Table 2 - Health Measure Estimates for Project Focus Area Census Tracts 4
Prevalence Rate
Focus
Prevalence
Rate
Focus
Area Percentile
Area
Project
Average
Project
Average
Health Measure
Focus
for City
among
Health Measure
Focus
for City
among
Area
of
5,237 CA
Area
of Fresno
5,237 CA
CTs ^
Fresno B
CTs c
CTs ^
4.4%
B
CTs
Lack of Health
28.0%
19.0%
92.6
Kidney Disease °
3.0%
97.9
Insurance °
High Blood Pressure
34.9%
25.4%
95.2 t °
Activity
iit
36.6%
26.0%
97.9
°
Physical y
Asthma °
11.3%
5.5%
98.4 Poor Mental Health
18.3%
14.2%
95.8
Diagnosed Diabetes
16.7%
12.5%
98.5
Obesity °
41.8%
32.5%
99.7
D
High Cholesterol °
37.0% 31.1%
91.8
Poor Physical
Health
19 2%
16.8%
96.7
Proiected Communitv Benefits for Tarqeted Populations Impacted by COVID 19:
The primary results will relate to improved access for residents to high quality, locally
available healthy food and related services and food skill classes, all of whom live in
census tracts that meet one or more of the USDA classifications for a food desert. As
documented in a 2017 report by the USDA5, there is a strong correlation between food
insecurity and chronic diseases, including high blood pressure, coronary heart disease,
hepatitis, stroke, cancer, asthma, diabetes, arthritis, chronic obstructive pulmonary
disease, kidney disease (four of which, as shown on Table 2, are documented to have
3 httnsJMww.cdc.gvF,00citieV
4 Notes for Table 2. Data accessed from the CDC website on 5/18/2021. A) Focus area CTs include 2, 3, 7, 8, 9.02,
9.02, 10, and 11. B) Average of values for all 124 City of Fresno CTs. C) Ranking of the average value for the focus
area CTs versus those for all 5,237 urban CTs in CA included in the study. A percentile value of 99.7% means that the
average prevalence for adults in the focus area is higher (worse) than that in 99.7% of all CA CTs evaluated. ❑ Model -
based estimate for crude prevalence among adults aged z- 18 years, 2015 or 2016. E) Model -based evidence for crude
prevalence of mental or physical health not good for a14 days among adults aged ?18 years, 2016.
5 htl s:/Iwww.ers.usda. ovlwebdocsl )ublicabonsl84467ferr-235. df
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exceptionally high rates of occurrence within the project area). The enhanced availability
of food which can help reduce obesity, heart disease, diabetes, and at least 13 types of
cancer)6 will help to reduce the occurrence of chronic diseases among area residents.
These benefits speak directly to addressing underlying health conditions that have
contributed to the spread and health impacts of COVID 19. Key secondary benefits
include associated food business development and support opportunities for residents
through Hub commercial kitchen infrastructure, and links through the St. Rest Hub to a
regional system of food entrepreneurship support for community resident vendors and
small farmers. The project will also contribute to addressing a host of other environmental
and public health challenges, including: Advancing the redevelopment of one or more
catalyst brownfields sites that were identified and prioritized in a brownfields area -wide
plan completed for the Elm Avenue Corridor, and, Advancing the long-term vision for
development of a community health hub centered on Elm Avenue, for which the St. Rest
Hub site is a catalyst and will address a broad range of health issues for residents
(summarized in Table 2).
EXPENDITURE SCHEDULE - St. Rest + Food to Share Hub Project
We anticipate use of funds for hard cost construction beginning in September 2022
through July 2023. All construction tasks will be managed through the oversight of the
project Prime Contractor, Mark Wilson Construction, and be performed by subcontractors
procured through appropriate bidding processes. Metro will advance funds to pay
accurate and approved invoices submitted by Mark Wilson Construction for specific Line
Item Division Costs, and promptly seek reimbursement from the City each month. As
detailed in Project Costs and Budget below - all tasks performed will be for Phase 2: New
2-Story Building and 5 very specific Line Item budget amounts (with carryover to related
component construction labor and materials if there are cost savings) encompassing the
following for a total of $665,000 of HUD Funding (See Note) Below Table:
Budget Line Item — All Phase 2:
New 2-Story Buildinq Items
I Div. 5: Metals
Div. 6: Woods, Plastics &
Composites
Div. 7: Thermal and Moisture
Protection
Div. 9 Finishes/Div. 11: Equipment
I Total HUD Budget
Dollar Expected Timing of Expenditure
Amounts
$ 357,573 May 2023-August 2023
$ 49,304 May 2023-August 2023
$ 73,594 May 2023-August 2023
$ 184,529 May 2023-August 2023
$665,000
NOTE: 100% of HUD funds go into hard construction costs of New 2-Story Building. Any cost savings on proposed
HUD Line Items will be used to pay for greater portions of Div. 4 or Div. 11, or alternatively for other underfunded
Division costs, see total project budget previous page, and any cost overruns in proposed HUD Line Items will be paid
for by Matching Funds enumerated below.
EXPERIENCE OF AGENCY - St. Rest + Food to Share Hub Project
6 htt s: 11www. cdc xi ❑vlchronicdiseaselresourcesl Dublication slfactsheC-tsinutriuo1i, 111
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The CBO must demonstrate that the skills and experience of the agency are appropriate
for the scope of the proposed services.
The `Agency' for the purposes of this St. Rest + Food to Share Hub project proposal for
City of Fresno ARPA funding is an MOU Partnership between two enduring community -
based organizations serving Fresno over many decades: Saint Rest Baptist Church (St.
Rest), a local church congregation and community economic development corporation
with 80 years of history serving the residents of Southwest Fresno, and Fresno Metro
Ministry (Metro), the founder and operator of the successful `Food to Share' food recovery
and distribution program and a nonprofit community economic development organization
serving Fresno and the Valley for 52 years. Our partnership shares deep values for
engagement and service to the community supported by multi -sector collaborative efforts
to increase economic development, racial equity, health, environmental justice, and
shared adaptation to climate change. As partners we have mutual and complementary
skill sets with an integrated management team that can best lead, manage and produce
results from St. Rest + Food to Share Hub operations for the community. Both partners
are also financially responsible stewards of organizational and community resources, and
value strong and conservative financial controls, healthy balance sheets and reserves,
transparency, prudence and low -risk debt -free investment.
In our joint efforts to establish the St. Rest + Food to Share HUB at Elm Avenue near
Chester Riggins Avenue, we have agreed that Fresno Metro Ministry will act as the
Project Lead and Fiscal Agent, responsible for all project related banking and funds
management accounting and disbursement, grant fiscal and program management and
reporting, project management related to design, entitlement, permitting and construction
management oversight and reporting, as well as being a long-term Food Hub co -
operational partner. Metro partners and coordinates in all respects with St. Rest as the
land and building owner, Food Hub co -operational partner, and as the key community
outreach and engagement partner for the project in Southwest Fresno conducted though
the St. Rest Economic Development Corporation (EDC), a 501 c3 nonprofit organization
founded by the Church with an independent board. Our sincere belief is that working and
learning closely together on this project will not only create substantive increased health,
economic, and other community benefits for Southwest Fresno, but build the long-term
capacities of St. Rest Church and the EDC to be even more integral and high impact
community organizations leading positive change and the recovery from COVID 19 in
Southwest Fresno.
Metro has a strong track record of relevant experience and results production related to
the scope of proposed services for this grant and project.
Metro's Executive Director, Keith Bergthold, was formerly the City of Fresno
Assistant Planning Director between 2006 and 2014, which at the time involved
General Plan Update leadership and project management, and oversight
responsibilities for Long Range and Current Planning and Development staff and
activities, including entitlement applications and permitting of construction and
development projects. Over the past 20 years, at Metro, with the City of Fresno,
and as volunteer CEO for Regenerate California Innovation, Inc., a workforce
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development non-profit, Keith has helped secure the funding, developed and
managed programs, and successfully fiscally managed over $80 million in
cumulative government and philanthropic grants and contracts.
Over the past 5 years, working from scratch to change Fresno being ranked the
Y11 highest food hardship metropolitan area in the U.S. (Food Research Action
Center), Metro has designed and built the organizational infrastructure, operational
capacities and logistics to successfully run our Food to Share food recovery and
distribution program, cumulatively recovering and redistributing nearly 7 million
pounds of healthy food to underserved communities that otherwise would have
been thrown away. This was all accomplished without a dedicated warehouse
logistical platform, which with the St. Rest + Food to Share Hub in place will
multiply potential food recovery and distribution volumes. Including funds already
raised for the Food Hub development of approximately $3.8 million and
considering operational commitments to Food to Share programs for the next two
years by local donors, foundations and contracts for service, Metro is currently
managing well over $6 million in funds for Food to Share related operations.
® Metro also helped found, serves on the Executive Committee and Leadership
Team, and is the Fiscal Agent for the Fresno Community Health Improvement
Partnership (vvww.fchip.org). The FCHIP vision is: To create a culture of health in
our community where every person has the opportunity and support they need to
achieve a life of well-being. Metro is currently responsible for fiscally managing
over $7 million in FCHIP contracts over the next 18 months. In 2019, Metro helped
design and led the team conducting a county -wide Community Health Needs
Assessment that included Fresno Metro Ministry and FCHIP staff, the Fresno
County Department of Public Health, and the Central Valley Health Policy Institute
that systematically gained input in face-to-face engagement from a diverse
population of 500 rural and urban community residents, stakeholder and key
informants.
0 Metro also helped found, serves on the Hub Leadership Team, and is the Fiscal
Agent for the Fresno Community & Economic Development Partnership
(www.fi-esnocedp.org) - a collective of 15 community -based organizations that
partner together in building each other's capacity to serve Fresno's neighborhoods.
Metro is currently responsible for fiscally managing multi -year grants totaling over
$1 million.
St. Rest is particularly well suited to co -lead this project in Southwest Fresno because its
campus master plan is helping implement the City of Fresno's Elm Avenue Revitalization
Strategy: A Brownfields Area -Wide Plan. The 3.14 acre St. Rest campus is Catalyst Site
1 for the Elm Avenue plan. The former Farmer John Meat Company warehouse facing
Elm Avenue will be revitalized and transformed into a community and metropolitan area
serving Food to Share food recovery, storage, office, and distribution center along with
new construction with a much needed commercial community kitchen, training area,
classrooms, and health and social service offices for community members. St Rest has a
long-term Food Ministry serving the project area and target populations and completed a
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$1.2 million youth center and playground on its campus in 2020, which speaks to its
capacity to successfully implement a similar project in scope and size recently while also
demonstrating its ability to deliver such a project on time and on budget.
PROJECT METRICS & Reporting - St. Rest + Food to Share Hub Project
The St. Rest + Food to Share Hub project will track, and report key project and
program metrics as follows:
1. Quarterly tracking and reports on progress and status of completion of entitlement
and permitting processes with City of Fresno for Warehouse Renovation and New 2-
Story Building
2. Quarterly tracking and reports on progress and status of completion of Warehouse
Renovation construction and New 2-Story Building construction
3. Reports on Final Inspections by City — Issuance of Occupancy Permits — Operations
beginning for both Warehouse Renovation and New 2-Story Building
4. Quarterly tracking and reports on pounds of food recovered and redistributed
beginning after Warehouse operations start (anticipated in October 2022)
5. Quarterly Reports on pilot testing of new/big data targeting and evaluation tool, Food
Security Insights, related to Food to Share program activities, which measures food
insecurity and food insufficiency down to census block group level (every two weeks)
— evaluating Southwest Fresno food access impacts beginning in late 2002 or early
2023
6. Quarterly tracking and reports on community resident participants who attend and
complete "Cooking Matters" cooking skills and nutrition education classes beginning
after New 2-Story Building operations start (anticipated in July 2023)
7. Quarterly tracking and reports on local Food Entrepreneurs supported through the
certified commercial kitchen beginning after New 2-Story Building operations
start (anticipated in July 2023)
8. Quarterly tracking and reports on number of service visits and referrals to services —
health, human, social, workforce, etc., produces from community resident office visits
in New 2-Story Building after operations start (anticipated in July 2023)
9. Quarterly tracking and reports on other community classes and events held at New
2-Story Building after operations start (anticipated in July 2023)
10.Semi-annual reports on direct and indirect jobs created by the St. Rest + Food to
Share Hub project as a community and regional economic development catalyst
related to Elm Avenue revitalization activities and development, and DRIVE F3
participation
PROJECT COSTS & BUDGET — St. Rest + Food to Share Hub Project
Total Budget for St. Rest + Food to Share Hub Development Phases 1 and 2 with HUD
Budget*
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Budget Line Items
TPhase 1:
Warehouse
Renovation
Phase 2: Total Project
New 2-Story Budget
Building
July8, 2022
HUD
Project
Budget
Hard Costs
Div.01: General Requirements
77,200
255,398
332,598
0
Div. 02: Existing Conditions & Demolition
EPA Grant
Div. 03: Concrete
191,000
20,800
211,800
0
31,005
135,663
166,668
0
Div. 04: Masonry
15,000
151,596
166,596
93,349
Div. 05: Metals
37,500
357,573
395,073
357,573
Div. 06: Wood, Plastics & Composites
36,547
49,304
85,851
49,304
Div. 07: Thermal & Moisture Protection
43,150
73,594
116,744
73,594
Div. 08:Openings
86,767
153,722
240,489
0
Div. 09: Finishes
290,844
292,194
583,038
0
Div. 10: Specialties
3,550
13,470
17,020
0
Div. 11: Equipment
65,850
430,910
496,760
91,180
Div. 12: Furnishings
750
3,000
3,750
0
Div. 14: Conveying Systems
20,000
162,400
182,400
0
Div. 21: Fire Suppression
0
0
0
0
Div. 22: Plumbing
128,550
141,628
270,178
0
Div. 23: Heating, Ventilating, Air
Conditioning
82,450
164,541
246,991
0
Div. 26: Electrical
78,500
264,886
343,386
0
Div. 27: Communications
6,000
0
6,000
0
Div. 28: Electronic Safetv & Security
9,000
0
9,000
0
Div. 31/32: Earthwork & Exterior
Improvements
10,900
430,319
441,219
0
Div 33: Utilities
0
43,268
43,268
0
Sub Total
1,214,563
3,144,265
4,358,829
$665,000
General Liabilitv 0.88%
11,044
27,921
38,965
0
Contingency 5.00%
55,773
158,609
214,382
0
Escalation 5.00 %
0
166,540
166,540
0
Builders Risk Insurance 0%
5,856
0
5,856
0
Contractor's Fee 4.50%
52,969
157,380
210,349
0
Bonds 1.00%
11,155
36,547
47,702
0
Total Hard Costs
1,351 360
3,691,262
5,042,622
$665,000*
Soft Costs
Permits
12,412
50,567
62,979
Testing & Ins ection
2,500
6,000
8,500
Design Costs
122,757
208,071
330,828
Utilities
0
51,000
51,000
Direct In -House Costs
0
61,000
61,000
Other Pre -Construction/ Construction
Cost
5,962
17,250
23,212
Total Soft Costs
143,631
$393,888
537,519
Cost Changes and Adjustments
Grand Total Hard & Soft Cost
1,494,991
4,085,142 5,580,141
"Only Project Development Hard Costs for Phase 2: New 2-Story Building Construction, as Estimated in July 2022 by
Halajian Architects and Prime Contractor Mark Wilson Construction, and Subcontractors are Included in HUD Project
Budget Request. Fresno Metro Ministry is Donating all Fiscal/Grant Admin and Project Construction/Development
Management Expenses and Costs. Warehouse renovation construction started in March 2022. Anticipate completion
now in October 2022 due to component materials and equipment delivery delays. Cost increases have been over 5%
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since construction started. New building construction start date anticipates in September -October 2022, assuming City
permitting, and PG&E issues resolved. DGS California Construction Cost Index CCCI - increased 13.5% in 2021, and
9.5% just in the first 6 months of 2022 - or at an annualized rate of 19%.
Budget Narrative and Matching Funds
HUD Proms Budget Narrative**
Budget Line
Dollar
Budget Narrative/Explanation
Item — All
Amounts
Phase 2:
New 2-Story
Building
Items
Div. 5:
$ 357,573 83% of total estimated cost of
Metals
Structural Steel, Metal Fabrications
(Misc. Iron, Embeds, Ledger),
Structural Steel -Roof Deck Cover &
Horizontal, Perforated Panels
(Expanded Metal Panels), Roof Screen
& Panels, Railings, Metal Pipe & Tube
(w/ Expanded Metal), Aluminum
Parking Canopy
$ 49,304 41 % of total estimated cost of Woods,
Div. 6:
Woods,
Plastics & Composites, Rough
Plastics &
Carpentry - Parapet Nailers & FT
Composites
Plywood, Millwork, Architectural Wood
Casework, Wood Deck 2nd Floor
Div. 7:
$ 73,594
46% of total estimated cost Thermal
Thermal and
and Moisture Protection, Planter
Moisture
Waterproofing Against Building,
Protection
Insulation, Building Walls -Thermal &
Sound, Insulation, Roof & Decks, Air
Barriers (Vapor Alkalinity Control),
Roofing, Walk -off Matts, Deck Coating,
Sheet Metal & Flashing, Roof Curbs,
PreFab-Roof Hatch 3' x 5', Caulking &
Sealants
Div. 11:
$ 184,529
31 % of total estimated cost of $430,910
Equipment
for Food Service Equipment, Food
Service Equipment (Contingency),
Metal Lockers (4x5, 12" ea.) for
Commercial Kitchen — Based upon
updated architect/contractor estimates
for kitchen design configuration in
conceptual building floor plans
Total HUD
$665,000
Budget
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Expected
Timing of
Expenditure
May 2023-
August 2023
May 2023-
August 2023
May 2023-
August 2023
May 2023-
August 2023
uuOuoi 11 r- uiupt: lu. r,3OUJDMJ-I ODI,-'4000-M IUr-1,GJ00u4DD'UGr
**100% of HUD funds go into hard construction costs of New 2-Story Building. Any cost savings on proposed
HUD Line Items will be used to pay for greater portions of Div. 4 or Div. 11, or alternatively for other underfunded
Division costs, see total project budget previous page, and any cost overruns in proposed HUD Line Items will
be paid for by Matching Funds enumerated below.
Leveraging HUD Funds: Matching Funds for St. Rest + Food to Share Hub Development
Project Funders Based Upon TCC Amendment #3 Development Cost Projections — Funds
Secured, Pendin , and Still to Raise for St. Rest + Food to Share Hub Construction — July 2022
Funders for Project Hard & Soft Development Costs
Amounts
TCC*** Projects #16 and #17
Kaiser Permanente
$1,318,316
$1,000,000
HUD Earmark Funding
$
665,000
Tarlton & Son, Inc.
$
444,520
City of Fresno ARPA Funds
$
429,420
Valley Children's Hospital (VCH) and Others
$
100,000
Central Valley Community Foundation**** — Anonymous Donor
$
250,000
EPA Hazard Mitigation Grant — to be approved 2-17-22
$
191,000
Community Medical Centers
$
165,000
Kresge Foundation
$
150,000
Cal Viva Health
$
90,000
Match Secured by June 23, 2022
$3,998,256
CalViva Health — Recent Additional Match Request(Pending)
$
265,000
Kresge Foundation — Recent Additional Match Added(Pending)
$
25,000
Community Medical Centers — Recent funding request presentation made June 30,
2022 — Not sure on amount that will be donated
$
?
Smittcamp Family Foundation & Wawona Foods — Recent funding request
presentation made July 1, 2022 — Not sure on amount that will be donated
$
?
Pending Match Sub -Total
$
290,000
Current Deficit for Continued Match Fund Raising as of July 5, 2022
$
626,885
Totals (Estimated Total Project Cost — July 8, 2022 = $5,580,141) — See attached
updated New 2-Story Buildinc C� ost Update by Mark Wilson Construction dated 7-8-22
$5,580,141
***Project awarded $1,550,500 by TCC in 2021 included $1.066,000 for program operating funds— Grant amendment
in progress now to allocate a total of $1,318,316 to hard and soft development costs of site improvements, warehouse
and new 2 story building because of extreme construction price inflation — shifting a total of $835,000 from TCC program
operating funds to construction and requiring Metro and St. Rest to seek necessary operating funds elsewhere. Inflation
remains a huge issue, the cost estimate for New 2-Story Building has increased $383,593 in the past six months — or
10.36% net increase.
****CVCF is assisting us in closing funding gaps and prepared materials submitted to a number of prospective funders,
for which we are extremely grateful.
CPF Subrecipient Agreement 2022 — 11/08/22
32
L/uuuoiyiI CI IVCIupt; ILI. rJ0U0DMJ-/0DLi'+000-M I Ur-L.GJODU'#DDU/_F
Exhibit B — Insurance Requirements
INSURANCE REQUIREMENTS
(a) Throughout the life of this Agreement, CONTRACTOR shall pay for and
maintain in full force and effect all insurance as required herein with an insurance
company(ies) either (i) admitted by the California Insurance Commissioner to do business
in the State of California and rated no less than "A-VII" in the Best's Insurance Rating
Guide, or (ii) as may be authorized in writing by CITY'S Risk Manager or his/her designee
at any time and in his/her sole discretion. The required policies of insurance as stated
herein shall maintain limits of liability of not less than those amounts stated therein.
However, the insurance limits available to CITY, its officers, officials, employees, agents
and volunteers as additional insureds, shall be the greater of the minimum limits specified
therein or the full limit of any insurance proceeds to the named insured.
(b) If at any time during the life of the Agreement or any extension,
CONTRACTOR or any of its subcontractors fail to maintain any required insurance in full
force and effect, all services and work under this Agreement shall be discontinued
immediately, and all payments due or that become due to CONTRACTOR shall be
withheld until notice is received by CITY that the required insurance has been restored to
full force and effect and that the premiums therefore have been paid for a period
satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient
cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this
section shall in any way relieve CONTRACTOR of its responsibilities under this
Agreement. The phrase "fail to maintain any required insurance" shall include, without
limitation, notification received by CITY that an insurer has commenced proceedings, or
has had proceedings commenced against it, indicating that the insurer is insolvent.
(c) The fact that insurance is obtained by CONTRACTOR shall not be deemed
to release or diminish the liability of CONTRACTOR, including, without limitation, liability
under the indemnity provisions of this Agreement. The duty to indemnify CITY shall apply
to all claims and liability regardless of whether any insurance policies are applicable. The
policy limits do not act as a limitation upon the amount of indemnification to be provided
by CONTRACTOR. Approval or purchase of any insurance contracts or policies shall in
no way relieve from liability nor limit the liability of CONTRACTOR, vendors, suppliers,
invitees, contractors, sub -contractors, subcontractors, or anyone employed directly or
indirectly by any of them.
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial
General Liability Coverage Form CG 00 01, providing liability coverage
arising out of your business operations. The Commercial General Liability
policy shall be written on an occurrence form and shall provide coverage for
"bodily injury," "property damage" and "personal and advertising injury" with
coverage for premises and operations (including the use of owned and non -
owned equipment), products and completed operations, and contractual
liability (including, without limitation, indemnity obligations under the
CPF Subrecipient Agreement 2022 — 11 /08/22
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UUUUJII�f.11 CIIVCIUPU IU. rJOVJDMJ-IJOl..-40VV-M IUr-I+LJOJU'4UO:JLr
Agreement) with limits of liability not less than those set forth under
"Minimum Limits of Insurance."
2. The most current version of ISO *Commercial Auto Coverage Form CA 00
01, providing liability coverage arising out of the ownership, maintenance or
use of automobiles in the course of your business operations. The
Automobile Policy shall be written on an occurrence form and shall provide
coverage for all owned, hired, and non -owned automobiles or other licensed
vehicles (Code 1- Any Auto).
3. Workers' Compensation insurance as required by the State of California
and Employer's Liability Insurance.
MINIMUM LIMITS OF INSURANCE
EXHIBIT A
CONTRACTOR shall procure and maintain for the duration of the contract, and for 5 years
thereafter, insurance with limits of liability not less than those set forth below. However,
insurance limits available to CITY, its officers, officials, employees, agents and volunteers
as additional insureds, shall be the greater of the minimum limits specified herein or the
full limit of any insurance proceeds available to the named insured:
COMMERCIAL GENERAL LIABILITY
(i) $2,000,000 per occurrence for bodily injury and property damage;
(ii) $2,000,000 per occurrence for personal and advertising injury;
(iii) $4,000,000 aggregate for products and completed operations; and,
(iv) $4,000,000 general aggregate applying separately to the work
performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY
$2,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation Insurance as required by the State of California
with statutor
y limits and EMPLOYER'S LIABILITY with limits of liability
not less than:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
4. BUILDERS RISK (Course of Construction) insurance in an amount equal to the
completed value of the project with no coinsurance penalty provisions. (Only
required if the project includes new construction of a building, or
renovation of, or addition to, an existing building.)
5. FLOOD INSURANCE (as required by Flood Disaster Protection Act of
1973 and National Flood Insurance Reform Act of 1994 [42 USC 4001-4128
CPF Subrecipient Agreement 2022 — 11 /08/22
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LJUUU,DJy1I CI IVCIUFIC IU. roowo IJ-1 ODI, -t000-/11 Ur-1,LJ000'4D0UGr
and 42 USC 5154a]). The amount of coverage must at least equal the total
project cost or the maximum coverage limit of the National Flood Insurance
Program, whichever is less. Flood insurance coverage must be continued for
the life of the building irrespective of the transfer of ownership
6. CONTRACTORS' POLLUTION LEGAL LIABILITY with coverage for bodily
injury, property damage or pollution clean-up costs that could result from of
pollution condition, both sudden and gradual. Including a discharge of
pollutants brought to the work site, a release of pre-existing pollutants at the
site, or other pollution conditions with limits of liability of not less than the
following:
(i) $1,000,000 per occurrence or claim; and,
(i i) $2,000,000 general aggregate per annual policy period.
(a) In the event this Agreement involves the transportation of
hazardous material, either the Commercial Automobile policy or
other appropriate insurance policy shall be endorsed to include
Transportation Pollution Liability insurance covering materials to
be transported by CONTRACTOR pursuant to the Agreement.
UMBRELLA OR EXCESS INSURANCE
In the event CONTRACTOR purchases an Umbrella or Excess insurance policy(ies) to
meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and
afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella
or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis
for the benefit of the CITY, its officers, officials, employees, agents and volunteers.
DEDUCTIBLES AND SELF -INSURED RETENTIONS
CONTRACTOR shall be responsible for payment of any deductibles contained in any
insurance policy(ies) required herein and CONTRACTOR shall also be responsible for
payment of any self -insured retentions. Any self -insured retentions must be declared on
the Certificate of Insurance, and approved by, the CITY'S Risk Manager or his/her
designee. At the option of the CITY'S Risk Manager or his/her designee, either:
(i) The insurer shall reduce or eliminate such self -insured retentions as
respects CITY, its officers, officials, employees, agents and volunteers; or
(ii) CONTRACTOR shall provide a financial guarantee, satisfactory to CITY'S
Risk Manager or his/her designee, guaranteeing payment of losses and
related investigations, claim administration and defense expenses. At no
time shall CITY be responsible for the payment of any deductibles or self -
insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
(i) All policies of insurance required herein shall be endorsed to provide that
the coverage shall not be cancelled, non -renewed, reduced in coverage or
in limits except after thirty (30) calendar days written notice has been given
to CITY, except ten (10) days for nonpayment of premium. CONTRACTOR
CPF Subrecipient Agreement 2022 — 11 /08/22
35
UUI.UolylI CIIVCIUpt1 IU. FOOUJDMJ-IJDI.-•F000-NIUr-1,400JU'4DDU4F
is also responsible for providing written notice to the CITY under the same
terms and conditions. Upon issuance by the insurer, broker, or agent of a
notice of cancellation, non -renewal, or reduction in coverage or in limits,
CONTRACTOR shall furnish CITY with a new certificate and applicable
endorsements for such policy(ies). In the event any policy is due to expire
during the work to be performed for CITY, CONTRACTOR shall provide a
new certificate, and applicable endorsements, evidencing renewal of such
policy not less than fifteen (15) calendar days prior to the expiration date of
the expiring policy.
(ii) The Commercial General, Pollution and Automobile Liability insurance
policies shall be written on an occurrence form.
(iii) The Commercial General, Pollution and Automobile Liability insurance
policies shall be endorsed to name City, its officers, officials, agents,
employees and volunteers as an additional insured. CONTRACTOR shall
establish additional insured status for the City and for all ongoing and
completed operations under both Commercial General and Pollution
Liability policies by use of ISO Forms or an executed manuscript insurance
company endorsement providing additional insured status. The
Commercial General endorsements must be as broad as that contained in
ISO Forms: GC 20 10 11 85 or both CG 20 10 & CG 20 37.
(iv) The Commercial General, Pollution and Automobile Liability insurance shall
contain, or be endorsed to contain, that the CONTRACTORS' insurance
shall be primary to and require no contribution from the City. The
Commercial General and Pollution Liability policies are required to include
primary and non contributory coverage in favor of the City for both the
ongoing and completed operations coverage. These coverages shall
contain no special limitations on the scope of protection afforded to City, its
officers, officials, employees, agents and volunteers. If CONTRACTOR
maintains higher limits of liability than the minimums shown above, City
requires and shall be entitled to coverage for the higher limits of liability
maintained by CONTRACTOR.
(v) Should any of these policies provide that the defense costs are paid within
the Limits of Liability, thereby reducing the available limits by defense costs,
then the requirement for the Limits of Liability of these polices will be twice
the above stated limits.
(vi) For any claims related to this Agreement, CONTRACTOR'S insurance
coverage shall be primary insurance with respect to the CITY, its officers,
officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the CITY, its officers, officials, agents, employees
and volunteers shall be excess of the CONTRACTOR'S insurance and shall
not contribute with it.
(vii) The Workers' Compensation insurance policy shall contain, or be endorsed
to contain, a waiver of subrogation as to CITY, its officers, officials, agents,
employees and volunteers.
CPF Subrecipient Agreement 2022 — 11 /08/22
36
UUUU0Iy1I Cl IVCIUpt: IU. rOOUODMO-I 0D1i'+0LU-M I Ur-I,40000'#DD0Gr
(viii) The Builder's Risk Insurance shall have the policy endorsed to provide the
City of Fresno to be named as a Loss Payee.
(ix) The Commercial General, Pollution and Automobile Liability insurance
policies shall contain, or be endorsed to contain, a waiver of subrogation as
to CITY, its officers, officials, agents, employees and volunteers.
PROVIDING OF DOCUMENTS - CONTRACTOR shall furnish CITY with all
certificate(s) and applicable endorsements effecting coverage required herein. All
certificates and applicable endorsements are to be received and approved
by the CITY'S Risk Manager or his/her designee prior to CITY'S execution of
the Agreement and before work commences. All non -ISO endorsements
amending policy coverage shall be executed by a licensed and authorized agent
or broker. Upon request of CITY, CONTRACTOR shall immediately furnish CITY
with a complete copy of any insurance policy required under this Agreement,
including all endorsements, with said copy certified by the underwriter to be a true
and correct copy of the original policy. This requirement shall survive expiration or
termination of this Agreement. All subcontractors working under the direction of
CONTRACTOR shall also be required to provide all documents noted herein.
CLAIMS -MADE POLICIES - If any coverage required is written on a claims -made
coverage form:
(i) The retroactive date must be shown and must be before the effective date
of the Agreement or the commencement of work by CONTRACTOR.
Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of the work or termination of the
Agreement, whichever first occurs.
If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date of
the Agreement, or work commencement date, CONTRACTOR must
purchase "extended reporting" period coverage for a minimum of five (5)
years after completion of the work or termination of the Agreement,
whichever first occurs.
(iv) A copy of the claims reporting requirements must be submitted to CITY for
review.
(v) These requirements shall survive expiration or termination of the
Agreement.
SUBCONTRACTORS - If CONTRACTOR subcontracts any or all of the services
to be performed under this Agreement, CONTRACTOR shall require, at the
discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a
separate Side Agreement with the City to provide required indemnification and
insurance protection. Any required Side Agreement(s) and associated insurance
documents for the subcontractor must be reviewed and preapproved by CITY Risk
Manager or designee. If no Side Agreement is required, CONTRACTOR will be
solely responsible for ensuring that its subcontractors maintain insurance
CPF Subrecipient Agreement 2022 — 11 /08/22
37
UUUUJIIy.II MIVCIUPIl IU. rJ0UJDMJ-10DI..-4OOO-M I Ur-%,LJOUV'TDDUtr
coverage at levels no less than those required by applicable law and is customary
in the relevant industry.
CPF Subrecipient Agreement 2022 — 11 /08/22
38
uul:u Jlly1I r-mu1upu Iu. rJOUJDMJ-/ JDI'-YOVu-M 1ur-IJG00Ju'#DD'JLr
Exhibit C
Conflict of Interest Disclosure Form
YES*
NO
1
Are you currently in litigation with the City of Fresno or any of its
❑
0
agents?
2
Do you represent any firm, organization, or person who is in litigation
❑
x❑
with the City of Fresno?
3
Do you currently represent or perform work for any clients who do
❑
0
business with the City of Fresno?
4
Are you or any of your principals, managers, or professionals,
owners or investors in a business which does business with the City
iD
Ix 11
of Fresno, or in a business which is in litigation with the City of
Fresno?
5
Are you or any of your principals, managers, or professionals,
related by blood or marriage to any City of Fresno employee who
❑
x
has any significant role in the subject matter of this service?
6
Do you or any of your subcontractors have, or expect to have, any
interest, direct or indirect, in any other contract in connection with
❑
0
this Project?
* If the answer to any question is yes, please explain in full below.
Explanation: none
u Additional page(s) attached.
CPF Subrecipient Agreement 2022 — 11 /08/22
39
Or. PAWit ari&'
Signature
4/10/2023
Date
Dr. Daniel Griffin
(Name)
Fresno Metro ministry
(Company)
3845 N. Clark, suite 101
(Address)
Fresno, CA 93726
(City, State Zip)
L/UUUJIIJ.II CIIVCIUYRC IL/. rJOUJDMJ-/JDU-YUUU-M IUr-l.LJO:J L/4D D:1Lr
Exhibit D
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
—'DocuSlgned by:
V^. Vawa C-4i u
(Signature of Authorized Official)
Dr. Daniel Griffin Treasurer
(Typed Name and Title of Authorized Official)
4/10/2023
(Date)
CPF Subrecipient Agreement 2022 — 11/08/22
.s
LJUUU01y1i CIIVU1UPU ILJ. rJOUJDNJ-I ODI,"FODU-MtUr-I+LJOULJ'#DD"ULr
Exhibit E
Reporting Requirements
Performance Report
The Performance Report module in DRGR provides a tool and framework for communication
of grant program progress to HUD and the public. The data collected in the report is
aggregated and sent to Congress and is also placed on the DRGR Public Data Portal.
Grantees will submit reports semi-annually. Performance Reports are due twice a year, 30
days after the end of January and 30 days after July 30th.
Performance Reports are integrally tied to the Action Plan. Grantees report on activities in
the performance report, semi-annually, based on the set up, budgeting and proposed
accomplishments in the Action Plan. If an Activity is not set up in the Action Plan, it will not
be available for reporting in the performance report. Further, if an accomplishment is not
proposed in the Action Plan, it will likewise not be available for reporting. For this reason,
performance reports cannot be submitted by a grantee if changes have been made to the
Action Plan (e.g., Projects or Activities added, budgets modified, etc.) until those changes are
reviewed and approved by HUD. Both Performance Reports and Action Plans follow the same
review process shown below.
Performance Report - Sources
Project Number and Title
Activity Number and Title
Activity Budget
Activity Description and Location
Activity Type
Performance goals
Grant Fund obligations
Grant Fund draws completed
Activity Beneficiaries Assisted
Performance Accomplishments
Expenditures
Progress Narratives
Reporting Requirements on Race and Ethnicity
Data feed from last approved
action plan based as of the
report due date/submission date
Data feed from financial module based
on the last date of report period
Manual entry in the
performance report
by grantee staff
Data on the race and or ethnicity of beneficiaries of programs funded by the award is collected
using the HUD form 27061. The information collected through HUD's standardized Form for
the Collection of Race and Ethnic Data is required under 24 CFR Part, Nondiscrimination in
Federally Assisted Programs of the Department of Housing and Urban Development,
Effectuation of the Title VI of the Civil Rights Act of 1964. HUD's Title VI regulations,
specifically 24 CFR Part 1.6. This regulation requires recipients of Federal financial
assistance to maintain and submit racial and ethnic data so HUD may determine whether
CPF Subrecipient Agreement 2022 — 11 /08/22
41
UUI.UJnyll CIIVCIUI./C IU. rJOUJDHJ-/JDIJ-'FODU'M IUr'�I+GJOJU'4DD'JLr
such programs comply with Title VI data collection requirements. HUD must offer individuals
who are responding to agency data requests for race the option of selecting one or more of
five racial categories. HUD must also treat ethnicity as a category separate from race. Title
VI requires recipients of HUD funding to maintain records, make them available to responsible
Department officials, and if requested, submit compliance reports. For example, HUD grant
programs may request information during program monitoring and compliance reviews to
ensure compliance with the nondiscrimination requirements of Title VI.
The HUD 27061 must be completed annually, in January of the calendar year to report on
the previous year's data. For example, a report submitted in January of 2024 reports data
collected for the period between January 1, 2023, and December 31, 2023.
Race and Ethnic Data U.S. Department of Housing OMB Approval No 2535-0113
and Urban Development (exp 07-31-2022)
Reporting Form
Grants Management and
Oversight Division
PROGRAM TITLE
Program Title
GRANTEE NAME
Grantee/Recipient Name
GRANTEE REPORTING ORGANIZATION
Grantee Reporting Organization
Reporting Penod From(mnddd/vyyVl: 01/01120## To (inln/ddryyyy): 12/31/20;!f#
Racial Categories
Total Number of Race Total Number of
Responses Hispanic or Latina
Responses
American Indian or Alaska Native
##
Asian
'
##
Black or African American
##
Native Flawaiian or Other Pacific Islander
##
White
##
##
American Indian or Alaska Native and White
##
Asian and White — —
## —
Black or African American and White
##
American Indian or Alaska Native and Black or African{
#
American
Other multiple race combinations greater than one
##
##
percent: [Per the form instructions, write in a description
using the box on the right]
Balance of individuals reporting more than one race I ## I ## I
I Total: ### 1 0 1 0 1
' ifthe aggregate count of any reported multiple race combination that is not listed above exceeds 1% of the total
population being reported, you should separately indicate the combination. Sec detailed instructions under "Other
multiple race combinations."
Public reporting burden for this collection is estimated to average 0.50 hours per response, including the time for reviewing
instructions, searching existing data sources, gathering the data needed, and completing and reviewing the information
collection instrument. HUD may not collect this information, and you are not required to complete this form unless it displays a
currently valid OMB control number
CPF Subrecipient Agreement 2022 — 11 /08/22
42
LI00UJIyii CIIVCiuptC ILI. r000JDIAO-1 ODI. -F000Y110r-I,LJOOU'FDDOLr
GRANT CLOSEOUT
The grantee must provide the grant closeout documentation to the Grant Officer within 120
days after the end of the performance period, consisting of the following elements:
1. Final Narrative Report;
2. Final breakdown and justification of budget categories including direct costs,
administrative costs, and indirect cost rate, if applicable;
3. The final invoice for incurred expenses (All budget expenses reported in DRGR
must match before the grant can be closed out);
4. Final report into DRGR on-line (only if additional services were provided during the
closeout period); and
5. Signed statement by the authorizing official that the DRGR award page reflects all
fiscal draws, balances, administrative burden, and benchmark counts that are
claimed in the final report submitted.
REPORTING AND DISPOSITION OF REAL PROPERTY
Grantees are to report on the status of real property that results from the award through either
purchase, acquisition, construction, renovation, or rehabilitation annually. The report must be
submitted using the federal Standard Forms for real property status on either the 429, 429A,
429B, or 429 C, depending on the circumstance:
• Real Property Status Report (SF- 429)
• Real Property Status Report — (General Reporting) (SF-429 A)
• Real Property Status Report — (Request to Acquire, Improve, or Furnish) (SF-429 B)
• Real Property Status Report — (Disposition or Encumbrance Request) (SF-429 C)
Reports on real property must be submitted once per year as a part of the Semi -Annual report
that is due in January.
CPF Subrecipient Agreement 2022 — 11 /08/22
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