HomeMy WebLinkAboutUniversity of California, San Francisco - Subrecipient Agreement - 4-1-2023L/UUUJIy[I CI IVCIUpC IU. OUOUMUJ'#-r JJM-°#JZ1C-O IUU-OULI IU.7l'CL/Ury
CITY OF FRESNO
COMMUNITY DEVELOPMENT BLOCK GRANT — CORONAVIRUS
SUBRECIPIENT AGREEMENT
THIS AGREEMENT entered this 1st day of April, 2023, by and between the City
of Fresno, California, a municipal corporation, acting by and through its Planning
and Development Department — Housing and Community Development Division,
(GRANTEE) and University of California, San Francisco, Fresno
(SUBRECIPIENT).
WHEREAS, the U.S. Department of Housing and Urban Development,
hereinafter referred to as "HUD", provides funding under its Community
Development Block Grant Program, hereinafter "CDBG", as authorized under Title
I of the Housing and Community Development Act of 1974, as amended, and
implemented under Title 24 of the Code of Federal Regulations, and
WHEREAS, HUD has provided a special allocation of CDBG funds to the
CITY under Coronavirus Aid, Relief and Economic Security Act (CARES Act)
(Public Law 116-136) to protect the health and safety of people experiencing
homelessness and reduce the spread of the COVID-19 outbreak; and
WHEREAS, Title I of the Housing and Community Development Act and the
Coronavirus Aid, Relief and Economic Security Act are hereinafter collectively
referred to as the "Act", incorporated herein by its reference;
WHEREAS, GRANTEE in accordance with its Substantial Amendment
2019-08 to the 2019 - 2020 Annual Action Plan, as amended, desires to provide
CDBG funds to SUBRECIPIENT, for activities and services, as more fully
described in Exhibit A, Scope of Services, upon the terms and conditions in this
Agreement; and
WHEREAS, pursuant to City Resolution No. 2021-049, the City Manager is
authorized to execute CDBG Agreements, on behalf of GRANTEE, that are within
available allocated CDBG funding and in a standard form approved by the City
Attorney.
NOW, THEREFORE, it is agreed between the parties hereto that:
1. DEFINITIONS
A. "ACT" — means Title I of the Housing and Community Development Act of
1974 as amended (42 U.S.C. 5301 et seq.).24 CFR Part 570 et seq.
B. "Administrator" and "Contract Administrator" shall mean the Manager of the
Housing and Community Development Division of the Planning and Development
Department of CITY or other designee of the City Manager.
C. "Budget" shall mean SUBRECIPIENT's Cost Proposal submitted with the
Bid Proposal, as approved by the CITY
D. "CARES ACT" shall mean Coronavirus Aid, Relief and Economic Security
Act (CARES Act) (Public Law 116-136)
E. "CDBG" shall mean the Community Development Block Grant as set forth
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in the ACT. For purposes of this Agreement, references to CDBG funds shall also
include CDBG-CV funds.
F. "CDBG-CV" shall mean the Community Development Block Grant
provisions as set forth in the CARES Act
G. "City Manager" shall mean the City Manager of the CITY.
H. "Contract" or "Contract Documents" shall mean and refer to this Agreement
including its exhibits.
I. "Grant Award" shall mean the total One Million Three Hundred Forty -Two
Thousand Six Hundred Dollars ($1,342,600) of the CDBG funds awarded by CITY
to SUBRECIPIENT as more particularly described in Section 4 of this Agreement.
J. "HMIS" means the Homeless Management Information System. HMIS is the
information system designated by the local Continuum of Care (CoC) to comply
with the requirements of CoC Program interim rule 24 CFR 578. It is a locally -
administered data system used to record and analyze client, service, and housing
data for individuals and families who are homeless or at risk of homelessness.
K. "HUD" shall mean the United States Department of Housing and Urban
Development.
L. "Program" shall mean services provided under the Federal funding source.
M. "Program Income" for the specific purpose of this Agreement shall be as
defined in the ACT. Unless otherwise provided for in the ACT, Program Income
shall include any and all gross income earned by or accruing to SUBRECIPIENT
in its performance hereunder provided that the term Program Income does not
include rebates, credits, discounts, or refunds realized by SUBRECIPIENT in its
performance hereunder.
N. "Progressive Expenditure Deadlines" for the specific purpose of this
Agreement, the progressive expenditure deadlines are: eighty percent (80%) of
the Grant Award must be expended by December 31, 2023; and one hundred
percent (100%) of the Grant Award must be expended by March 31, 2024. Failure
to meet these deadlines will result in the recapture of an amount equal to the
difference between the required expenditure by the applicable deadline and the
actual expenditure by the deadline.
O. "Progressive Reimbursement Request Deadlines" for the specific purpose
of this Agreement, the SUBRECIPIENT's requests for reimbursement of eligible
CDBG-CV expenditures must be made within thirty (30) days of the respective
Progressive Expenditure Deadlines. The Progressive Reimbursement Request
Deadlines shall occur no later than one (1) month after Progressive Expenditure
Deadlines as follows: a request for reimbursement of an amount not less than
eighty percent (80%) of the Grant Award's allowed cost must be made by January
01, 2024; and a request for reimbursement of an amount not less than one hundred
percent (100%) of the Grant Award's allowed cost must be made by April 30, 2024
P. "Project" shall mean the SUBRECIPIENT'S operation of Mobile Medical
Clinic with in the City of Fresno.
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Q. "Recapture" shall mean the CITY may recapture up to eighty percent (80%)
of SUBRECIPIENT's total Grant Award if SUBRECIPIENT has not requested
reimbursement of eighty percent (80%) of allowed CDBG-CV costs through
December 31, 2023 by January 31, 2024; and recapture up to one hundred percent
(100%) of SUBRECIPIENT's total Grant Award if SUBRECIPIENT has not
requested reimbursement of one hundred percent (100%) of allowed CDBG-CV
costs through March 31, 2024, by April 30, 2024.
R. "Scope of Services or Services" shall mean those services included in
Exhibit A.
S. "Subaward" shall mean an award of CDBG-CV funds provided by the
SUBRECIPIENT to its Subrecipient (2 CFR 200.331) in order to administer all or a
portion of SUBRECIPIENT's Scope of Services.
T. "Subcontract" shall mean a SUBRECIPIENT's agreement, with a vendor or
subcontractor, which is selected in accordance with the SUBRECIPIENT's board -
approved procurement policy and Federal procurement and contracting
requirements at 2 CFR 200.318 through 200.326.
U. "Subrecipient" shall mean an entity that receives a Subaward from the
SUBRECIPIENT to carry out a part of the Program, Program Component and/or
Project, but shall not include an individual that is a beneficiary of such Program. A
Subrecipient may also be a recipient of other grant awards directly from the CITY.
2. TERM
It is the intent of the Parties that this Agreement be effective upon execution. Due
to protect the health and safety of persons experiencing homelessness and reduce
the spread of the COVID-19 outbreak, the CITY will accept SUBRECIPIENT's
requests for reimbursement for eligible services and related allowed costs incurred
on or after April 1, 2023. The period of Mobile Medical Clinic operations and service
delivery under this Agreement shall end on March 31, 2024; followed by a thirty
(30)-day invoice and data submission period which may be extended an additional
thirty (30) days for the SUBRECIPIENT to have the opportunity to correct invoice
documentation and accomplishment data errors or deficiencies. The CITY will also
conduct its final close-out monitoring June 30, 2024. The term of this Agreement
and the provisions herein shall be extended to cover any additional time period
during which SUBRECIPIENT remains in control of CDBG funds or other CDBG
assets, including Program Income.
3. SCOPE OF WORK
SUBRECIPIENT will be responsible for administering services in a manner
satisfactory to GRANTEE and consistent with any standards required as a
condition of providing these funds. GRANTEE will also perform the services set
forth in Exhibit "A" entitled "Scope of Work" attached hereto and incorporated by
reference herein and made a part hereof.
SUBRECIPIENT shall administer the Program for the whole of the term of the
Agreement. SUBRECIPIENT shall administer the Program in compliance with the
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CDBG requirements and in a manner that meets the CDBG national objective(s)
of 24 CFR 570.208.
GRANTEE will monitor the performance of SUBRECIPIENT against goals and
performance standards as stated above. Substandard performance as
determined by GRANTEE will constitute noncompliance with this Agreement. If
action to correct such substandard performance is not taken by SUBRECIPIENT
within a reasonable amount of time after being notified by GRANTEE, contract
suspension or termination procedures will be initiated.
4. RECORDS AND REPORTS
On a quarterly basis, SUBRECIPIENT shall submit to GRANTEE, on the form
provided by the GRANTEE as EXHIBIT G, a completed performance report
providing the requested information and data. The performance report shall be
submitted within thirty days of the close of each quarter.
SUBRECIPIENT shall ensure the CDBG grant funds provided by GRANTEE are
clearly identified as a subaward and include the following information:
• Subrecipient Name: University of California, San Francisco, Fresno
• Subrecipient ID (DUNS #):
■ Federal Award Identification Number: B-20-MW-06-0001
• Federal Award Date: April 7, 2021
■ Period of Performance: April 01, 2023 — March 31, 2024
Federal Funds Obligated by this Agreement: Yes
• Total Federal Funds Obligated to SUBRECIPIENT: $1,342,600
■ Total Amount of the Federal Award: $1,342,600
• Federal Award project description: Mobile Medical Clinic Operations
■ Name of Federal awarding agency: Department of Housing and Urban
Development
■ Name of pass -through entity: City of Fresno, California
Award Official Contact Information: Jennifer Clark, Director, Dept. of
Planning and Development, City of Fresno, 2600 Fresno St., Fresno,
CA 93721
• CFDA Number: 14.218
• CFDA Name: Community Development Block Grant
• Identification of R&D: No
• Indirect cost rate for the Federal award: 10%
SUBRECIPIENT shall maintain all records required by the Federal regulations
specified in 24 CFR 570.506 that are pertinent to the activities funded under this
Agreement. Such records shall include but not be limited to:
a) A full description of each activity undertaken;
b) Records demonstrating each activity undertaken meets one of the
National Objectives of the CDBG program;
c) Records required to determine the eligibility of activities;
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d) Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG
assistance;
e) Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
f) Financial records as required by 2 CFR Part 200 as amended by 24
CFR 570.502, and
g) Other records necessary to document compliance with Subpart K of
24 CFR Part 570.
SUBRECIPIENT shall retain all project files, financial records, and any other
documents related to the Program for a period of three years from the date of the
close out of this Agreement, except in the following cases:
If any litigation, claim, or audit is started before the expiration of the
three-year period, the records must be retained until all litigation,
claims, or audit findings involving the records have been resolved
and final action taken.
When the SUBRECIPIENT is notified in writing by the GRANTEE to
extend the retention period.
Records for real property and equipment acquired with Federal funds
must be retained for three years after final disposition.
GRANTEE shall monitor and evaluate SUBRECIPIENT's performance under this
Agreement to determine compliance with this Agreement and CDBG
requirements. SUBRECIPIENT shall cooperate with GRANTEE and any federal
auditors authorized by GRANTEE and shall make available all information,
documents, and records reasonably requested and shall provide GRANTEE the
reasonable right of access to both records and personnel during normal business
hours for the purpose of assuring compliance with this Agreement and evaluating
performance hereunder. The rights of access in this section are not limited to the
required retention period but last as long as the records are retained.
5. METHOD OF PAYMENT
Grant funds shall be disbursed to reimburse SUBRECIPIENT in accordance with
the Proposed Budget attached hereto as Exhibit "B" and incorporated herein.
SUBRECIPIENT's sole source of compensation hereunder will be in the form of a
grant of CDBG funds as described herein. It is expressly agreed and understood
that the total amount to be paid by GRANTEE under this Agreement shall not
exceed One Million Six Hundred Sixty -Four Thousand Dollars ($1,664,000).
SUBRECIPIENT shall submit to GRANTEE a request for payment, in a form
acceptable to GRANTEE, on a monthly basis for the term of the Agreement. Said
request shall be accompanied with supporting documentation, including but not
limited to paid receipts, invoices and timesheets, to allow GRANTEE to determine
compliance with applicable federal regulations, including cost allowability.
GRANTEE shall pay all approved requests for payment pursuant to this Agreement
within the normal course of business, typically within thirty (30) days of receipt. If
GRANTEE disallows any cost submitted by SUBRECIPIENT, within ten business
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days GRANTEE will provide written notification to SUBRECIPIENT of the
disallowance, including any corrective action necessary to process payment.
All funds are paid contingent upon SUBRECIPIENT's continuous compliance with
all applicable, uniform administrative requirements, program regulations, and
recapture and reversion requirements set out in the Act. Any unearned or
recaptured CDBG funding shall be returned to GRANTEE within thirty days of the
earlier of termination of this Agreement or notice by GRANTEE. Any interest
earned or received by SUBRECIPIENT thereon shall be remitted to the
GRANTEE.
An authorized official for SUBRECIPIENT must provide a signed certification with
each request that states the following: "By signing this report, I certify to the best
of my knowledge and belief that the report is true, complete, and accurate, and the
expenditures, disbursements and cash receipts are for the purposes and
objectives set forth in the terms and conditions of the Federal award. I am aware
that any false, fictitious, or fraudulent information, or the omission of any material
fact, may subject me to criminal, civil or administrative penalties for fraud, false
statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title
31, Sections 3729-3730 and 3801-3812)."
SUBRECIPIENT understands and agrees the availability of CDBG funds is subject
to the control of HUD, or other federal agencies, and should the CDBG funds be
encumbered, withdrawn or otherwise made unavailable to GRANTEE, whether
earned by or promised to SUBRECIPIENT, and/or should GRANTEE in any fiscal
year hereunder fail to allocate CDBG funds, GRANTEE shall not provide said
funds unless and until they are made available for payment to GRANTEE by HUD
and GRANTEE receives and allocates said funds. No other funds owned or
controlled by GRANTEE shall be obligated under this Agreement to the Project(s).
6. PROGRESSIVE EXPENDITURE AND REQUEST FOR PAYMENT
DEADLINES
In accordance with HUD CDBG-CV requirements, the SUBRECIPIENT shall
expend eighty percent (80%) of the Grant Award by December 31, 2023 and one -
hundred percent (100%) of the Grant Award by March 31, 2024. SUBRECIPIENT
shall make Progressive Reimbursement Request Deadlines of eligible CDBG-CV
expenditures within thirty (30) days of the respective Progressive Expenditure
Deadlines. SUBRECIPIENT shall make reimbursement requests no later than one
(1) month after Progressive Expenditure Deadlines as follows: a request for
reimbursement of expenses through December 31, 2023 in an amount not less
than eighty percent (80%) of the Grant Award's allowed cost shall be made by
January 31, 2024; and a request for reimbursement of expenses through March
31, 2024 in an amount not less than one hundred percent (100%) of the Grant
Award's allowed cost shall be made by April 30, 2024. Failure to meet these
deadlines will result in the recapture of an amount equal to the difference between
the required expenditure by the applicable deadline and the actual expenditure by
the deadline.
7. PROGRAM INCOME
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Any income generated by SUBRECIPIENT from the use of CDBG funds governed
by this Agreement shall be considered CDBG program income. All CDBG program
income (as defined at 24 CFR 570.500(a)) shall be retained by SUBRECIPIENT
for the term of this Agreement. The use of all CDBG program income is reserved
specifically for services outlined in the Scope of Work and is subject to the terms
of this Agreement.
8. UNIFORM ADMINISTRATIVE REQUIREMENTS
SUBRECIPIENT shall adhere to and follow the Uniform Administrative
Requirements found in the U.S. federal regulations at 2 CFR Part 200.
SUBRECIPIENT shall establish and maintain effective internal control over CDBG
funds made available through this Agreement to provide reasonable assurance
that the Program is administered in compliance with applicable federal statutes,
regulations, and the terms and conditions of this Agreement. This includes
evaluation and internal monitoring of the Program and prompt, appropriate action
when instances of noncompliance are identified.
SUBRECIPIENT shall follow a written procurement policy that allows for full and
open competition that meets the minimum standards of the U.S. federal regulations
at 2 CFR 200.317 through 200.326.
SUBRECIPIENT shall take reasonable measures to safeguard protected
personally identifiable information and other information GRANTEE designates as
sensitive consistent with applicable Federal, state and local laws regarding privacy
and obligations of confidentiality.
SUBRECIPIENT will use its best efforts to afford small businesses, minority
business enterprises, and women's business enterprises the maximum practicable
opportunity to participate in the performance of this Agreement. As used in this
Agreement, the terms "small business" means a business that meets the criteria
set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632),
and "minority and women's business enterprise" means a business at least 51 %
owned and controlled by minority group members or women. SUBRECIPIENT
may rely on written representations by businesses regarding their status as
minority and female business enterprises in lieu of an independent investigation.
SUBRECIPIENT is prohibited from using CDBG funds or personnel employed in
the administration of the program for: political activities; inherently religious
activities; lobbying; political patronage; and nepotism activities.
SUBRECIPIENT shall comply with the requirements of the Secretary of Labor in
accordance with the Davis -Bacon Act as amended, the provisions of Contract
Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other
applicable Federal, state and local laws and regulations pertaining to labor
standards insofar as those acts apply to the performance of this Agreement.
SUBRECIPIENT shall comply with the Copeland Anti -Kick Back Act (18 U.S.C.
874 et seq.) and its implementing regulations of the U.S. Department of Labor at
29 CFR Part 5. SUBRECIPIENT shall maintain documentation that demonstrates
compliance with hour and wage requirements of this part.
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SUBRECIPIENT agrees that no funds provided, nor personnel employed under
this Agreement, shall be in any way or to any extent engaged in the conduct of
political activities.
SUBRECIPIENT shall maintain a financial management system that identifies all
federal awards received and expended and the federal programs under which they
were received, including:
0 The CFDA title and number,
0 Federal award identification number and year,
• Name of the Federal agency, and
Name of the pass -through entity, if any.
SUBRECIPIENT shall follow written financial management policies and
procedures that, at a minimum, provide for:
Determination of allowable costs in accordance with the terms and
conditions of this Agreement and the federal cost principles
published in the U.S. federal regulations at 2 CFR 200 Subpart E;
Effective control over, and accountability for, all funds, property, and
other assets to ensure all assets are safeguarded and they are used
solely for authorized purposes; and
Accurate financial reporting on federal awards, authorizations,
obligations, unobligated balances, assets, expenditures, income and
interest and be supported by source documentation.
9. AUDIT REQUIREMENTS
Within thirty days of the close of SUBRECIPIENT's fiscal year, SUBRECIPIENT
shall provide to GRANTEE a certification stating the total amount of federal awards
expended in the fiscal year. The certification shall be signed by an authorized
official.
SUBRECIPIENT agrees to have a single or program -specific audit conducted in
accordance with the provisions of 2 CFR 200 Subpart F if SUBRECIPIENT
expends $750,000 or more in federal awards during any fiscal year that overlaps
with the term of this Agreement. SUBRECIPIENT shall submit a copy of the audit
to GRANTEE and the Federal Audit Clearinghouse (FAC) within thirty calendar
days after receipt of the auditor's report(s). SUBRECIPIENT shall make copies of
the audit available for public inspection for three years from the date of submission
to the FAC.
GRANTEE shall issue a management decision for audit findings that relate to this
Agreement within six months of acceptance of the audit report by the FAC.
10. USE AND REVERSION OF ASSETS
SUBRECIPIENT shall transfer to GRANTEE any CDGB-CV funds on hand and
any accounts receivable attributable to the use of funds under this Agreement at
the time of expiration, cancellation, or termination. The use and disposition of real
property and equipment under this Agreement shall be in compliance with the
requirements of 24 CFR 570.502-504, as applicable.
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11. CONFLICT OF INTEREST
SUBRECIPIENT shall maintain written standards of conduct covering conflicts of
interest and governing the performance of its employees engaged in the selection,
award and administration of contracts. The standards of conduct must provide for
disciplinary actions to be applied for violations of such standards by officers,
employees, or agents of SUBRECIPIENT. If SUBRECIPIENT has a parent,
affiliate, or subsidiary organization, the standards of conduct must cover
organizational conflicts of interest to ensure SUBRECIPIENT is able to be impartial
in conducting a procurement action involving a related organization.
At a minimum, the standards of conduct shall include any person who is an
employee, agent, consultant, officer, or elected official or appointed official of
SUBRECIPIENT. No covered persons who exercise or have exercised any
functions or responsibilities with respect to CDBG activities assisted under this
part, or who are in a position to participate in a decision making process or gain
inside information with regard to such activities, may obtain a financial interest or
benefit from a CDBG-assisted activity, or have a financial interest in any contract,
subcontract, or agreement with respect to a CDBG-assisted activity, or with
respect to the proceeds of the CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties, during their tenure
or for one year thereafter.
Both SUBRECIPIENT and any subcontractors shall complete a Disclosure of
Conflict of Interest From included as Exhibit "E". Upon written request, GRANTEE
may grant an exception to the conflict of interest provisions on a case -by -case
basis.
12. OTHER PROGRAM REQUIREMENTS
SUBRECIPIENT agrees to administer the services in compliance with all
applicable City, State, and Federal guidelines including, but not limited to the
following federal program requirements as now in effect and as may be amended
from time to time:
Section 109 of the Housing and Community Development Act of 1974 requires that
no person in the United States shall on the grounds of race, color, national origin,
religion, or sex be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving Federal
financial assistance made available pursuant to the Act. Section 109 also directs
that the prohibitions against discrimination on the basis of age under the Age
Discrimination Act and the prohibitions against discrimination on the basis of
disability under Section 504 shall apply to programs or activities receiving Federal
financial assistance under Title I programs.
Equal Opportunity requirements as described in Executive Order 11246, as
amended by Executive Orders 11375, 11478, 12086, and 12107.
Equal Protection of the Laws for Faith -Based and Community Organizations as
described in Executive Order 13279 and the implementing regulations at 41 CFR
chapter 60.
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Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701 u)
and implementing regulations at 24 CFR part 135.
The Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the
Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-
4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this
part apply.
Exclusion of Debarred and Suspended Contractor requirements as described in 2
CFR Part 180.
Certain newly legalized aliens, as described in 24 CFR part 49, are not eligible to
apply for CDBG benefits, including financial assistance, public services, jobs and
access to new or rehabilitated housing and other facilities made available with
CDBG. Benefits do not include relocation services and payments to which persons
displaced are entitled by law (24 CFR §570.613).
A building or facility designed, constructed, or altered with CDBG funds governed
by this Agreement that meets the definition of "residential structure" as defined in
24 CFR 40.2 or the definition of "building" as defined in 41 CFR 101-19.602(a) is
subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C.
4151-4157) and shall comply with the Uniform Federal Accessibility Standards
(appendix A to 24 CFR part 40 for residential structures, and appendix A to 41
CFR part 101-19, subpart 101-19.6, for general type buildings).
The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218
and 225) (ADA) provides comprehensive civil rights to individuals with disabilities
in the areas of employment, public accommodations, State and local government
services, and telecommunications.
The contract provisions for non-federal entity contract under federal awards as set
forth in Exhibit "F".
13. CLOSEOUT AND REVERSION OF ASSETS
GRANTEE will close out this Agreement when it determines that all applicable
administrative actions and all required work of the Agreement have been
completed by SUBRECIPIENT.
Unless provided an extension through written notification by GRANTEE,
SUBRECIPIENT shall complete the following actions no later than thirty calendar
days after the end date of the term of this Agreement:
Submit, all financial, performance, and other reports as required by
the terms of this Agreement;
Liquidate all obligations incurred under the Agreement; and
Transfer to GRANTEE any accounts receivable attributable to the
use of CDBG funds, including CDBG program income.
Notwithstanding the expiration or earlier termination of this Agreement,
SUBRECIPIENT's obligations to GRANTEE shall not terminate until all closeout
requirements are completed. The following obligations of SUBRECIPIENT shall
survive the termination of this Agreement:
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• SUBRECIPIENT'S indemnity obligations;
• the obligation to cause audits to be performed relating to
SUBRECIPIENT'S activities and costs under this Agreement;
® the obligation to repay to GRANTEE any CDBG proceeds improperly
disbursed to SUBRECIPIENT or disbursed for ineligible
expenditures;
any other obligations which cannot by their nature be performed until
after the expiration of the Agreement such as the submittal of final
payment request and performance reports.
Any real or personal property purchased in whole or in part with CDBG funds
provided under this Agreement are subject to the following requirements that shall
survive the termination of this Agreement:
Insurance and reporting requirements regarding real and personal
property acquired with federal funds in accordance with the uniform
administrative requirements contained in the U.S. federal regulations
published at 2 CFR Part 200; and
For real property under SUBRECIPIENT's control that was acquired
or improved in whole or in part with CDBG funds in excess of
$25,000, said property shall be used to meet one of the national
objectives in 24 CFR 570.208 for five years after close out of this
Agreement. If the property is disposed of within five years of the close
out of this Agreement, SUBRECIPIENT shall reimburse GRANTEE
the a percentage of the current fair market value of the property equal
to the percentage of CDBG funds expended to the overall acquisition
and improvement cost of the property.
14. SUSPENSION AND TERMINATION
Termination for Convenience. This Agreement may be terminated by either party
if SUBRECIPIENT and GRANTEE mutually agree in writing to its termination and
upon the termination conditions, including the effective date and in the case of
partial termination, the portion to be terminated.
Furthermore, GRANTEE may suspend or terminate this Agreement if
SUBRECIPIENT materially fails to comply with any terms of this Agreement.
If, through any cause, the SUBRECIPIENT fails to fulfill in timely and proper
manner its obligations under this Agreement, ineffectively or improperly use funds
provided under this Agreement, or if SUBRECIPIENT shall violate any of the
covenants, agreements, or stipulations of this Agreement, GRANTEE shall
thereupon have the right to terminate this Agreement by giving written notice to
SUBRECIPIENT of such termination and specifying the effective date thereof, at
least five days before the effective date of such termination. In such event, all
finished or unfinished documents and reports prepared by SUBRECIPIENT under
this Agreement shall, at the option of GRANTEE, become its property and
SUBRECIPIENT shall be entitled to receive just and equitable payment for any
satisfactory work completed subject to the limitations of this Agreement.
CDBG Subrecipient Agt 2021 - 4/7/2021 11
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15. MANDATORY DISCLOSURES
SUBRECIPIENT shall provide written notice to the GRANTEE within five days of
all potential conflicts of interest and violations of criminal law involving fraud,
bribery, or gratuity violations potentially affecting this Agreement. Failure to make
required disclosures can result in termination of the Agreement and suspension or
debarment from future federal awards.
16. FINDINGS CONFIDENTIAL
Any reports, information or data given to or prepared by SUBRECIPIENT
concerning GRANTEE under this Agreement shall not be made available to any
individual or organization by SUBRECIPIENT without first submitting them to
GRANTEE.
17. GENERAL CONDITIONS
SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and City laws, ordinances and codes. Should a Project receive
additional funding after the commencement of this Agreement, SUBRECIPIENT
shall notify GRANTEE in writing within thirty days of receiving notification from the
funding source and submit a cost allocation plan for approval by GRANTEE within
forty-five days of said official notification.
SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development
regulations concerning Community Development Block Grants (CDBG)) including
subpart K of these regulations, except that (1) SUBRECIPIENT does not assume
the recipient's environmental responsibilities described in 24 CFR 570.604 and (2)
SUBRECIPIENT does not assume the recipient's responsibility for initiating the
review process under the provisions of 24 CFR Part 52. SUBRECIPIENT further
agrees to utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available.
SUBRECIPIENT shall provide Workers' Compensation Insurance coverage for
all of its employees involved in the performance of this Agreement.
SUBRECIPIENT shall comply with the bonding and insurance requirements set
forth in 2 CFR Part 200. The SUBRECIPIENT shall additionally carry sufficient
insurance and bond coverage as set forth in Exhibit "D".
SUBRECIPIENT shall subcontract all work or services through written contract or
agreement subject to each provision of this Agreement and applicable City, State
and Federal guidelines and regulations. Prior to execution of any subcontract
hereunder, such subcontracts must be submitted by SUBRECIPIENT to
GRANTEE for its review and approval, which will specifically include a
determination of compliance. None of the work or services covered by this
Agreement, including but not limited to consultant work or services, shall be
subcontracted by SUBRECIPIENT or reimbursed by GRANTEE without prior
written approval.
18. INDEPENDENT CONTRACTOR
CDBG Subrecipient Agt 2021 - 4/7/2021 12
LJUUUJIIY.II CI IVCIUJJU ILJ. 0U0yMUJ'4-r:JJM-+JVC-0 IUU-OLJU IU.7l�CLILJFU
In furnishing the services provided for herein, SUBRECIPIENT is acting solely as
an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents
or employees shall be deemed an officer, agent, employee, joint venturer, partner
or associate of GRANTEE for any purpose. GRANTEE shall have no right to
control or supervise or direct the manner or method by which SUBRECIPIENT
shall perform its work and functions. However, GRANTEE shall retain the right to
administer this Agreement so as to verify that SUBRECIPIENT is performing its
obligations in accordance with the terms and conditions thereof.
This Agreement does not evidence a partnership or joint venture between
SUBRECIPIENT and GRANTEE. SUBRECIPIENT shall have no authority to bind
GRANTEE absent GRANTEE's express written consent. Except to the extent
otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs
and expenses in pursuit thereof.
Because of its status as an independent contractor, SUBRECIPIENT and its
officers, agents and employees shall have absolutely no right to employment rights
and benefits available to GRANTEE's employees. SUBRECIPIENT shall be solely
liable and responsible for all payroll and tax withholding and for providing to, or on
behalf of, its employees all employee benefits including, without limitation, health,
welfare and retirement benefits. In addition, together with its other obligations
under this Agreement, SUBRECIPIENT shall be solely responsible, indemnify,
defend and save GRANTEE harmless from all matters relating to employment and
tax withholding for and payment of SUBRECIPIENT's employees, including,
without limitation, (i) compliance with Social Security and unemployment insurance
withholding, payment of workers compensation benefits, and all other laws and
regulations governing matters of employee withholding, taxes and payment; and
(ii) any claim of right or interest in GRANTEE employment benefits, entitlements,
programs and/or funds offered employees of GRANTEE whether arising by
reason of any common law, de facto, leased, or co- employee rights or other
theory. It is acknowledged that during the term of this Agreement,
SUBRECIPIENT may be providing services to others unrelated to GRANTEE or to
this Agreement.
19. INDEMNIFICATION
To the extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless
and defend GRANTEE and each of its officers, officials, employees, and
agents from any and all loss, liability, fines, penalties, forfeitures, costs and
damages (whether in contract, tort or strict liability, including but not limited to
personal injury, death at any time and property damage) incurred by
GRANTEE, SUBRECIPIENT or any other person, and from any and all claims,
demands and actions in law or equity, arising or alleged to have arisen
directly or indirectly out of performance of this Agreement but only in
proportion to and to the extent such claims, demands, cost, or judgments are
caused by SUBRICIPIENT's negligent acts or omissions arising out of the
RECIPIENT's performance of the scope of work. SUBRECIPIENT'S obligations
under the preceding sentence shall apply regardless of whether GRANTEE
or any of its officers, officials, employees, agents or volunteers are negligent, but
shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages
caused solely by the gross negligence, or caused by the willful misconduct, of
CDBG Subrecipient Agt 2021 - 4/7/2021 13
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GRANTEE or any of its officers, officials, employees, and agents.
If SUBRECIPIENT should subcontract all or any portion of the work to
be performed under this Agreement, SUBRECIPIENT shall require
each subcontractor to indemnify, hold harmless and defend GRANTEE and
each of its officers, officials, employees, and agents in accordance with the
terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
20. NOTICES
Notices required by this Agreement shall be in writing and delivered via
mail (postage prepaid), commercial courier, or personal delivery or sent by
facsimile or other electronic means. Any notice delivered or sent as aforesaid
shall be effective on the date of delivery or sending. All notices and other
written communications under this Agreement shall be addressed to the
individuals in the capacities indicated below, unless otherwise modified by
subsequent written notice.
Communication and details concerning this Agreement shall be directed to the
following contract representatives:
GRANTEE
City of Fresno
Planning and Development
Department, Housing
and Community Development Division
2600 Fresno Street Room 3076
Fresno, CA 93721
21. AMENDMENTS
SUBRECIPIENT
University of California, San Francisco Fresno
Attn: Dr. Kenny Banh
155 N. Fresno St. Fresno, CA 93701
Phone (559) 599-6400
GRANTEE or SUBRECIPIENT may amend this Agreement at any time provided
that such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of each
organization, and approved by the GRANTEE's governing body. Such
amendments shall not invalidate this Agreement, nor relieve or release the
GRANTEE or SUBRECIPIENT from its obligations under this Agreement.
Notwithstanding the foregoing, approval of the City Council is not required for (i)
insubstantial adjustments in line items within the total approved budget; not
affecting the total approved budget amount, approved by the manager of the
Housing and Community Development Division of the Planning and Development
Department of the City (Administrator) or his or her designee; (ii) insubstantial
changes in the nature or scope of services specified in this Agreement approved
by the Administrator in his/her sole discretion, (iii) changes to the insurance
requirements specified in Exhibit I`D" approved by the City's Risk Manager in
his/her sole discretion and (iv) an extension to the term of the Agreement, not to
exceed six months, in Administrator's sole discretion.
GRANTEE may, in its discretion, amend this Agreement to conform with Federal,
state or local governmental guidelines, policies and available funding amounts, or
CDBG Subrecipient Agt 2021 - 4/7/2021 14
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for other reasons. If such amendments result in a change in the funding, the scope
of services, or schedule of the activities to be undertaken as part of this Agreement,
such modifications will be incorporated only by written amendment signed by both
GRANTEE and SUBRECIPIENT.
22. ASSIGNMENT
SUBRECIPIENT shall not assign or transfer any interest in this Agreement without
the prior written consent of the GRANTEE.
23. SEVERABILITY
If any term, provision, covenant, or condition of this Agreement is held by a court
of competent jurisdiction to be invalid, void, or unenforceable, the remainder of this
Agreement shall not be affected thereby to the extent such remaining provisions
are not rendered impractical to perform taking into consideration the purposes of
this Agreement.
24. ATTORNEY FEES
If either party is required to commence any proceeding or legal action to enforce
or interpret any term, covenant or condition of this Agreement, the prevailing party
will be entitled to recover from the other party its reasonable attorney's fees and
legal expenses.
25. BINDING ON ALL SUCCESSORS AND ASSIGNS
Unless otherwise expressly provided in this Agreement, all the terms and
provisions of this Agreement shall be binding on and inure to the benefit of the
parties hereto, and their respective nominees, heirs, successors, assigns, and
legal representatives.
26. COUNTERPARTS
This Agreement may be executed in counterparts, each of which when executed
and delivered will be deemed an original, and all of which together will constitute
one instrument. The execution of this Agreement by any party hereto will not
become effective until counterparts hereof have been executed by all parties
hereto.
27. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, wherever
possible, be cumulative with all other remedies at law or in equity. All powers and
remedies given by this Agreement shall be cumulative and in addition to those
otherwise provided by law.
28. EFFECTIVE DATE
This Agreement shall be effective upon the Parties' complete execution following
City Council approval.
29. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement of the parties with
respect to the subject matter hereof. This Agreement supersedes all prior
CDBG Subrecipient Agt 2021 - 4/7/2021 15
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negotiations, representations or agreements, either written or oral. This Agreement
may be modified or amended only by written instrument duly authorized and
executed by both GRANTEE and SUBRECIPIENT.
30. EXHIBITS
Each exhibit and attachment referenced in this Agreement is, by the reference,
incorporated into and made a part of this Agreement.
31. EXPENSES INCURRED UPON EVENT OF DEFAULT
SUBRECIPIENT shall reimburse GRANTEE for all reasonable expenses and
costs of collection and enforcement, including reasonable attorney's fees, incurred
by GRANTEE as a result of one or more Events of Default by SUBRECIPIENT
under this Agreement.
32. GOVERNING LAW AND VENUE
Except to the extent preempted by applicable federal law, the laws of the State of
California shall govern all aspects of this Agreement, including execution,
interpretation, performance, and enforcement. Venue for filing any action to
enforce or interpret this Agreement will be Fresno County, California.
33. HEADINGS
The section headings and subheadings contained in this Agreement are included
for convenience only and shall not limit or otherwise affect the terms of this
Agreement.
34. INTERPRETATION
This Agreement in its final form is the result of the combined efforts of the parties.
Any ambiguity will not be construed in favor or against any party, but rather by
construing the terms in accordance with their generally accepted meaning.
35. NO THIRD -PARTY BENEFICIARY
The rights, interests, duties and obligations defined within this Agreement are
intended for the specific parties hereto as identified in the preamble of this
Agreement. Notwithstanding anything stated to the contrary in this Agreement, it
is not intended that any rights or interests in this Agreement benefit or flow to the
interest of any third parties other than expressly identified herein. No
subcontractor, mechanic, materialman, laborer, vendor, or other person hired or
retained by SUBRECIPIENT shall have any rights hereunder and shall look to
SUBRECIPIENT as their sole source of recovery if not paid. No third party may
enter any claim or bring any such action against GRANTEE under any
circumstances. Except as provided by law, or as otherwise agreed to in writing
between GRANTEE and such person, each such person shall be deemed to have
waived in writing all right to seek redress from GRANTEE under any circumstances
whatsoever. SUBRECIPIENT shall include this paragraph in all
contracts/subcontracts.
36. NO WAIVER
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Neither failure nor delay on the part of the GRANTEE in exercising any right under
this Agreement shall operate as a waiver of such right, nor shall any single or
partial exercise of any such right preclude any further exercise thereof or the
exercise of any other right. No waiver of any provision of this Agreement or
consent to any departure by the SUBRECIPIENT therefrom shall be effective
unless the same shall be in writing, signed on behalf of the GRANTEE by a duly
authorized officer thereof, and the same shall be effective only in the specific
instance for which it is given. No notice to or demand on the SUBRECIPIENT in
any case shall entitle the SUBRECIPIENT to any other or further notices or
demands in similar or other circumstances, or constitute a waiver of any of the
GRANTEE's right to take other or further action in any circumstances without
notice or demand.
37. NON -RELIANCE
SUBRECIPIENT hereby acknowledges having obtained such independent legal or
other advice as it has deemed necessary and declares that in no manner has it
relied on GRANTEE, it agents, employees or attorneys in entering into this
Agreement.
38. PRECEDENCE OF DOCUMENTS
In the event of any conflict between the body of this Agreement and any exhibit or
attachment hereto, the terms and conditions of the body of this Agreement will
control.
39. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement
shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
CDBG Subrecipient Agt 2021 - 4/7/2021 17
uuuu JlyII CI Ivulup" IU. 0U0Z7MUJ'4-r JUM-'4Jy C-O IUU-OVU Ium'Cuvry
IN WITNESS WHEREOF, the parties have executed this Agreement at
Fresno, California, the day and year first above written.
GRANTEE
CITY C:,Frvgl,FNO,
A C r16A nicipal corpo atioon
5/1/2023
By:
Georgeanne A. White,
City Manager
APPROVED AS TO FORM:
ANDREW JANZ
City At�g��agyd by:
By: llmarvanian
ayv,4jAiaaA, 5/1/2023
Tracy pDate
Supervising Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clgr�- ed by:
By: fi 5/2/2023
Deputy
Addresses:
CITY:
City of Fresno
Attention: Karen Jenks,
Housing and Neighborhood Revitalization
Manger
2600 Fresno Street CH3N 3065
Fresno, CA 93721
Phone: (559) 621-8403
SUBRECIPIENT
University of California, San Francisco, Fresno
By: W
Name: Catherine f_aga-�de
Title: Contracts Officer
(If corporation or LLC., Board Chair, Pres. or
Vice Pres.)
By:
Name:
Title:
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)
SUBRECIPIENT:
University of California, San Francisco,
Fresno
Attention: Dr. Kenny Banh
Director
155 N Fresno St., Fresno, CA 93701-2302
Phone: (559) 599-6400
Attachments:
EXHIBIT A:
SCOPE OF WORK
EXHIBIT B:
PROPOSED BUDGET
EXHIBIT C:
SPENDING PLAN
EXHIBIT D:
INSURANCE REQUIREMENTS
EXHIBIT E:
CONFLICT OF INTEREST
EXHIBIT F:
CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY
CONTRACTS UNDER FEDERAL AWARDS
EXHIBIT G:
QUARTERLY REPORT
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EXHIBIT A
SCOPE OF WORK
03T Operating Costs of Homeless/AIDS
CDBG Assistance Category: Patients Programs 24 CFR 570.201(e)
CDBG National Objective:
CDBG Accomplishment Type:
CDBG Reporting Requirement
Low/mod limited clientele benefit (LMC),
Presumed Beneficiaries (Homeless) 24
CFR 570.208(a)(2)(A)
Number of Persons Assisted
Number of Persons Assisted
Number of Persons Assisted by Race
Number of Persons Assisted by Ethnicity
Mobile Medical Clinic within the City of Fresno
Scope of Work
The Mobile Medical Clinic Operations offered under this agreement will be an
expansion of University of California, San Francisco (UCSF) Fresno Mobile HeaL
COVID-19 Equity Project focused on extending COVID-19 and other critical
medical services to Homeless individuals in Fresno. Providing COVID services
such as but not limited to testing, vaccines, medications, and therapies. UCSF also
provides urgent care and bridge care to primary care and mental health services
to reduce utilization of other services improve health in this high -risk population
and prevent future spread of COVID-19. The Mobile Medical Clinic Operations will
serve 50 people per day with a maximum of 12,000 service visits in a year.
UCSF will work in Coordination with Fresno City Housing Authority, Fresno County
Department of Public Health, and homeless services providers to ensure we are
serving exclusively in these areas of high need. UCSF will confirm homeless status
in order to receive services.
UCSF will perform services at the following sites:
• Poverello House
• Fresno Rescue Mission
■ Parkway Drive Region
• Marjaree Mason Center
• Fresno EOCrive Region
Marjaree Mason Center
Fresno EOC
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UCSF is not limited to the listed sites. Services can be preformed through out the
City of Fresno to homeless individuals in the RECAPs areas.
Summa of Scope of work to include:
1. COVID-19 vaccine administration for all ages authorized by the U.S. Food
and Drug Administration (FDA) on a walk-in basis
2. Rapid and polymerase chain reaction (PCR) testing for COVID-19 on a
walk-up basis
3. Prescribing and filling medications to prevent or treat COVID-19 infection
4. Seasonal Influenza vaccine administration on a walk-in basis
5. On -site or telehealth screening for post-COVID conditions
6. Referral to homeless services
7. Urgent care services for common complaints such soft tissue infections,
respiratory complaints, urinary tract, and sexually transmitted infections.
8. Refill common primary care medications
9. Screenings and initial treatment and referral for HIV, Hypertension,
Diabetes
10. Screening, counseling and bridge therapy for mental health and drug
addiction services. This includes but is not limited to counseling,
medication assisted therapy and refill of common mental health
medications in coordination with Fresno County Department of Mental
Health and Public Health.
11. Clinic will be available up to 5 days a week and 20 days per month.
Record Retention and Renortina Re uirements
The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F
— Grant Administration, § 570.506, Records to be Maintained and § 570.507
Reportings.
HUD requires recipients to report the uses of CDBG-CV funding in their
Consolidated Annual Performance and Evaluation Report (CAPER). Quarterly
and Annual reporting from the SUBRECIPIENT to the City is mandatory to meet
this requirement.
The CITY's quarterly reporting requirements are described within this
Agreement and the report form is attached as Exhibit G.
Monitoring
The SUBRECIPIENT must monitor any and all subawards to subrecipients in
accordance with U.S Department of Housing and Urban Development ("HUD")
requirements. The SUBRECIPIENT is further encouraged to use HUD CPD
Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring
reviews
The SUBRECIPIENT acknowledges that the CITY is required to periodically
20
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monitor the SUBRECIPIENT's delivery of the subject CDBG-CV funding. The
CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-
7, CHG-1 as well as 24 CFR 570, 2 CFR 200 and this Agreement when
conducting on -site and desk monitoring reviews.
Progressive Expenditure Deadlines and Recapture Provisions
To ensure CDBG-CV funds are spent quickly on eligible activities to address the
public health and economic crises caused by coronavirus, HUD is requiring that
the CITY complete eligible reimbursement draw -downs from the U.S. Treasury
within 90 days of the last day of the applicable progressive expenditure deadline
cycle. To ensure that the CITY meets this HUD requirement, the CITY has set
forth a Spending Plan by Progressive Expenditure Deadline, which is included
in EXHIBIT C to this Agreement, and a reimbursement request and
accomplishment data processing schedule that may be found in TABLE 1 below
and more fully described in subsequent narrative.
TABLE 1
C.
Request for
A.
Reimbursement
Progressive
Packet and D. SUBRECIPIENT
Expenditure
B.
Reimbursement
Accomplishment
Deadline -
Expenditure
and Data Packet
Data Submitted
Percentage
Cycle Ending:
Deficiencies
b
of Grant
Cured By/Before:
SUBRECIPIENT
Award
to CITY
By/Before
E.
CITY Uploads
F.
Accomplishment
CITY Completes
Data into HUD
HUD IDIS
Reporting
Drawdown
System
By/Before:
By/Before
80% Dec. 31, 2023 Jan. 31, 2024 Feb. 28, 2024 Jan. 31, 2024 Mar. 31, 2024
100% Mar. 01, 2024 Apr. 30, 2024 May 31, 2024 Apr. 30, 2024 Jun. 30. 2024
Consistent with Table 1 and HUD and CITY requirements, the City will recapture:
i) recapture any expenditure shortfall up to 80 percent (80%) of the
SUBRECIPIENTs total CDBG-CV award should the SUBRECIPIENT not
request by January 31, 2024 reimbursement for eligible and allowed costs for at
least 80% of expended eligible and allowed costs under the CDBG-CV award
for the expenditure cycle ending December 31, 2023; ii) recapture the
expenditure shortfall up to 100 percent of the SUBRECIPIENTs total CDBG-CV
award should the SUBRECIPIENT not request by April 30, 2024 reimbursement
for eligible and allowed costs for at least 100% of expended eligible and allowed
costs under the CDBG-CV award for the expenditure cycle ending March 31,
2024. These periods and reimbursement request due dates are summarized in
Table 1, Columns A, B, and C, above
In the event the CITY determines that a reimbursement request or portions
thereof are eligible for reimbursement, but inadequately supported, the CITY
may provide the SUBRECIPIENT additional time to correct and cure the
21
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reimbursement request defect by providing additional supporting documentation.
The period for curing documentation defects for draws in a particular expenditure
deadline cycle shall expire on the respective dates provided in Column D of
Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations
date, the costs associated with the defect will be disallowed. In the event the
disallowed costs result in the total reimbursement for the expenditure cycle
falling short of the amount required for the meeting the cycle's progressive
expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture
the amount of the expenditure shortfall for the cycle.
22
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EXHIBIT B
PROPOSED BUDGET
BUDGET SUMMARY
CDBG-CV Agreement Between CITY OF FRESNO and the
University of California, San Francisco, Fresno
_Coronavirus Community
Development Block Grant -CV
�.-
SalarieslWages (Specify each position; add additional rows
In 1$
0
Funds funds Fund, (M�eclfyj
as needed)
Director (.25 FIE)
103,505.00
25,048.21
128,553.21
128,553.21
257,106,42
(Nurse Practioner
195,000m
70,629.00
265,629.00
2455,629.00
ILVN (.25 FTE)
22,250.00
9.345.00
31,595.00
31,595,00
IMed Assistant (4 FTE)
224,000.00
89,152.00
313,152.00
1
313,152.00
:Social Worker
90,000 00
35,820.00
125,820.00
1
125,820.00
11
kilo
87,054.00
116,072,00
:Supervisor (0.25 FTE)
22,000.00
7,018.00
29,018.00
Senior Ops Specialist (0.25
IFTE)
17,000 00
6,766.00
23,766.00
71,298.00
95,064.00
(Research Coordinator
025 FTE
16,350 00
6,507.30
22,857.30
68,571.90
91,429.20
[
75,492.00
100,656.00
(Communications (.25 FTE)
18,000-00
7,164.00
25,164.00
Qenter position title
TOTAL PERSONNEL
(BUDGET
$ 708,105.00
$ 257,449.51
$ 965,554.51
$ -
$
$ 430,96911
$
$
$ 1,396,523.62
,Other Direct Costs (Include only costs that are direct; indirect costs are covered underthe Indirect Cost Rate)
Connectivity & Internet
18,000.00
18,000.00
IOfficeIrr supplies
15,630.94
15,630.94
ILab/clinic supplies
60,000.00
5,000.00
6S,000M
Insurance
44,000.00
44,000.00
(Facility vehicle
i iYe
83,000.00
83,000.00
:Shipping
9,000.00
9,000.00
"MR License/support
9,000.00
9.000.00
(Fuel
3,000.00
3,000.00
(Mileage
6,000.00
6,000.00
UCSF Network Recharge
1,200.00
1
1
1,200,00
GAEL Assessment Rate
6,160.00
6,160.00
TOTAL OCCUPANCY,
SUPPLIES AND OTHER
OPERATING BUDGET
$ 254,990.94
$
$
$
$ 5,000.00
$
$ 259,990.94
INDIRECT COSTS` (Select 1 indirect rate Only:
Approved Cost Allocation
PIM Rile
De minimus 10 %Rate
j.122,054.55
122,054.55
'TOTAL INDIRECTCOST
BUDGET
•,; `' - ��
$ 122,054.55
$ -
$
_
$ $ $ $ 122,054.55
24
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EXHIBIT C
SPENDING PLAN
Expected Invoice Expected Invoice Expected Invoice Expected Expected Expected Expected Expected Expected
Invoice Invoice Invoice Invoice Invoice Invoice Sum of Invoice
Submission by Submission by Submission by
May 31, 2023 for June 30, 2023for July 30, 2023 for Submission by Submission by Submission by Submission by Submission by Submission by Submissions
Month Ending: Month Ending: Month Ending: August 312023 September30, October 31, November30, December3l, January 31, for Meeting
for Month 2023 for Month 2023 for Month 2023 for Month .2023for Month 2024fnrfltlonth 80%Deadline
jt. r-20U 31-Ma -2023 30-Jun-2023 31-Jul-2023 31-Aug-2023 30-Se -2023 31-Oct-2023 30-Nov-2023 31-Dec-2023
Cumulative
Expenditure
Cumulative %
Emended CLO% 0.01A 0.0% 00% %0% 0.0% 0.0%
Expected
Expected
Expected
Expected
Invoice
Invoice
Invoice
Invoice
Sum of Invoice
Submission by
Submission by
Submission by
Submission by
February 28,
March 31, 2024
April 30, 2024
April 30, 2024
Submissions
2024for Month
for Month
for Month
for Month
for Meeting
Endi :
Ending:
Ending:
Ending
100% Deadline
31-Jan-2024
28-Feb-2024
31-Mar-2024
1-Apr-2024
I
_
I$ S $ - $
Cumulative
Expenditure
Cumulative %
6xenl6e6 ❑ao% 0.0% 0.0% D;
24
UUUUJII�f. II CI IVCIUFIC IU. 0U0�MU0,+-r UUM-'#Jy C-O IUU-O Liu IUV%,r_u LIr.7
EXHIBIT D
INSURANCE REQUIREMENTS
CDBG-CV Agreement between City of Fresno (CITY) and University of
California, San Francisco, Fresno. (SUBRECIPIENT)
Name of the Project
Mobile Medical Clinic
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO)
Commercial General Liability Coverage Form CG 00 01, providing
liability coverage arising out of your business operations. The
Commercial General Liability policy shall be written on an occurrence
form and shall provide coverage for "bodily injury," "property
damage" and "personal and advertising injury" with coverage for
premises and operations (including the use of owned and non -owned
equipment), products and completed operations, and contractual
liability (including, without limitation, indemnity obligations under the
Agreement) with limits of liability not less than those set forth under
"Minimum Limits of Insurance."
2. The most current version of ISO *Commercial Auto Coverage Form
CA 00 01, providing liability coverage arising out of the ownership,
maintenance or use of automobiles in the course of your business
operations. The Automobile Policy shall be written on an occurrence
form and shall provide coverage for all owned, hired, and non -owned
automobiles or other licensed vehicles (Code 1- Any Auto). If
personal automobile coverage is used, the CITY, its officers, officials,
employees, agents and volunteers are to be listed as additional
insureds.
3. Workers' Compensation insurance as required by the State of
California and Employer's Liability Insurance.
4. Professional Liability including Medical Malpractice Insurance that
insures against liability arising out of the bodily injury, personal injury,
including mental anguish, and third -party property damage occurring
because of the wrongful or negligent acts attributable to the
institution. The Medical Malpractice coverage should protect against
any claims of medical negligence.
MINIMUM LIMITS OF INSURANCE
SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall
maintain limits of liability of not less than those set forth below. However, insurance
limits available to CITY, its officers, officials, employees, agents and volunteers as
25
UUI:UJIyji CI IVt:jupv mi. 000:7r%uj,+-rJjm- +J.7C-O I UU-000 I VvI�CVUr�
additional insureds, shall be the greater of the minimum limits specified herein or
the full limit of any insurance proceeds available to the named insured:
1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property
damage;
(ii) $1,000,000 per occurrence for personal and advertising
injury;
(iii) $2,000,000 aggregate for products and completed operations;
and,
(iv) $2,000,000 general aggregate applying separately to the work
performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation Insurance as required by the State of
California with statutory limits.
4. EMPLOYER'S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
5. Professional Liability (Medical Malpractice & Errors and
Omissions):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.
UMBRELLA OR EXCESS INSURANCE
In the event SUBRECIPIENT purchases an Umbrella or Excess insurance
policy(ies) to meet the "Minimum Limits of Insurance," this insurance policy(ies)
shall "follow form" and afford no less coverage than the primary insurance
policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also
apply or be endorsed to apply on a primary and non-contributory basis for the
benefit of the CITY, its officers, officials, employees, agents and volunteers.
DEDUCTIBLES AND SELF -INSURED RETENTIONS
SUBRECIPIENT shall be responsible for payment of any deductibles contained in
any insurance policy(ies) required herein and SUBRECIPIENT shall also be
responsible for payment of any self -insured retentions. Any deductibles or self -
insured retentions must be declared to on the Certificate of Insurance, and
approved by, the CITY'S Risk Manager or his/her designee. At the option of the
CITY'S Risk Manager or his/her designee, either:
26
UUL;uojyII CIIvt::,u u IV. OUOJMVJ'F-rjjm-+aur_-O IUV-000 IU.7l+CLJLIrzP
(i) The insurer shall reduce or eliminate such deductibles or self -insured
retentions as respects CITY, its officers, officials, employees, agents
and volunteers; or
(ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to
CITY'S Risk Manager or his/her designee, guaranteeing payment of
losses and related investigations, claim administration and defense
expenses. At no time shall CITY be responsible for the payment of
any deductibles or self -insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or
be endorsed to contain, the following provisions:
1. CITY, its officers, officials, employees, agents and volunteers are to
be covered as additional insureds. SUBRECIPIENT shall establish
additional insured status for the City and for all ongoing and
completed operations by use of ISO Form CG 20 10 11 85 or both
CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript
insurance company endorsement providing additional insured status
as broad as that contained in ISO Form CG 20 10 11 85.
2. The coverage shall contain no special limitations on the scope of
protection afforded to CITY, its officers, officials, employees, agents
and volunteers. Any available insurance proceeds in excess of the
specified minimum limits and coverage shall be available to the
Additional Insured.
3. For any claims relating to this Agreement, SUBRECIPIENT'S
insurance coverage shall be primary insurance with respect to the
CITY, its officers, officials, employees, agents and volunteers. Any
insurance or self-insurance maintained by the CITY, its officers,
officials, employees, agents and volunteers shall be excess of
SUBRECIPIENT'S insurance and shall not contribute with it.
SUBRECIPIENT shall establish primary and non-contributory status
by using ISO Form CG 20 01 04 13 or by an executed manuscript
insurance company endorsement that provides primary and
non-contributory status as broad as that contained in ISO Form CG
2001 0413.
4. Should any of these policies provide that the defense costs are paid
within the Limits of Liability, thereby reducing the available limits by
defense costs, then the requirement for the Limits of Liability of these
polices will be twice the above stated limits.
The Workers' Compensation insurance polic is to contain, or be endorsed to
contain, the following provision: SUBRECIPIENT and its insurer shall waive any
right of subrogation against CITY, its officers, officials, employees, agents and
volunteers.
27
UUI:UJIIJ.II CI IVVIUpt: IU. OUOy/YVJ'4-r:JUM-4J5C-O IUU-OL/U IUVV'r-UUr�
If the Professional Liability Medical Malpractice & E&0insurance olio is written
on a claims -made form:
The retroactive date must be shown, and must be before the effective date
of the Agreement or the commencement of work by SUBRECIPIENT.
2. Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of the Agreement work or
termination of the Agreement, whichever occurs first, or, in the alternative,
the policy shall be endorsed to provide not less than a five (5) year discovery
period.
3. If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date of
the Agreement or the commencement of work by SUBRECIPIENT,
SUBRECIPIENT must purchase "extended reporting" coverage for a
minimum of five (5) years completion of the Agreement work or termination
of the Agreement, whichever occurs first.
4. A copy of the claims reporting requirements must be submitted to CITY for
review.
5. These requirements shall survive expiration or termination of the
Agreement.
All policies of insurance required herein shall be endorsed to provide that the
coverage shall not be cancelled, non -renewed, reduced in coverage or in limits
except after thirty (30) calendar days written notice by certified mail, return receipt
requested, has been given to CITY. SUBRECIPIENT is also responsible for
providing written notice to the CITY under the same terms and conditions. Upon
issuance by the insurer, broker, or agent of a notice of cancellation, non -renewal,
or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new
certificate and applicable endorsements for such policy(ies). In the event any
policy is due to expire during the work to be performed for CITY, SUBRECIPIENT
shall provide a new certificate, and applicable endorsements, evidencing renewal
of such policy not less than fifteen (15) calendar days prior to the expiration date
of the expiring policy.
Should any of the required policies provide that the defense costs are paid within
the Limits of Liability, thereby reducing the available limits by any defense costs,
then the requirement for the Limits of Liability of these polices will be twice the
above stated limits.
The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to
release or diminish the liability of SUBRECIPIENT, including, without limitation,
liability under the indemnity provisions of this Agreement. The policy limits do not
act as a limitation upon the amount of indemnification to be provided by
SUBRECIPIENT. Approval or purchase of any insurance contracts or policies
shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its
principals, officers, agents, employees, persons under the supervision of
W.
VUUUJIlJ.II GI IVCIUFJC IU. OUOyMUJN-r UUM"4 a v a-O IUU'OL u Iutm-r-L-juru
SUBRECIPIENT, vendors, suppliers, invitees, consultants, sub -consultants,
subcontractors, or anyone employed directly or indirectly by any of them.
SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services
to be performed under this Agreement, SUBRECIPIENT shall require, at the
discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a
separate side agreement with the City to provide required indemnification and
insurance protection. Any required side agreement(s) and associated insurance
documents for the subcontractor must be reviewed and preapproved by CITY Risk
Manager or designee. If no side agreement is required, SUBRECIPIENT shall
require and verify that subcontractors maintain insurance meeting all the
requirements stated herein and SUBRECIPIENT shall ensure that CITY, its
officers, officials, employees, agents, and volunteers are additional insureds. The
subcontractors' certificates and endorsements shall be on file with
SUBRECIPIENT, and CITY, prior to commencement of any work by the
subcontractor
VERIFICATION OF COVERAGE
SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable
endorsements effecting coverage required hereunder. All certificates and
applicable endorsements are to be received and approved by the CITY'S Risk
Manager or his/her designee prior to CITY'S execution of the Agreement and
before work commences. All non -ISO endorsements amending policy coverage
shall be executed by a licensed and authorized agent or broker. Upon request of
CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any
insurance policy required under this Agreement, including all endorsements, with
said copy certified by the underwriter to be a true and correct copy of the original
policy. This requirement shall survive expiration or termination of this Agreement.
29
UUL'U'DlyII CI IvCIUpC IU. 0U0yMU04-r UUMWJ.7C-0 I UU-000 IV.NI+CUUry
EXHIBIT E
CONFLICT OF INTEREST
City C-
r rim � •� ���y.
Nc C_onflict of Interest Certification — HUD CDBG, HOME, ESG and HOPWA Progan�i
Conflict of Interest Regulations may be
Th o ReaPntc of the I InivarcitS of California San Fran ISC8und at: 24 CFR 92.356' 24 CFR
Name of Subrecipient or Applicant 570.611. 24 CFR 574-625, 24 CFR
576A04, 2 CFR 112 and 2 CFR 318 (CIM1
Subredpient or Applicant acknowledges and understands that, under HUD conflict of interest rules under 24 CFR
92356, 24 CFR S70-611, 24 CFR 574.625, 24 CFR 576A04, 2 CFR 112 and 2 CFR 319 (C)(1)], an employee, agent,
consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises ru has
exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds
or who is in a position to participate in a decision making process or gain inside information with regard to these
activities (each "Covered Person'), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or
HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the
proceeds thereunder, either for themselves or those with whom they have family or business ties, daring their tenure
or for one yearthereafter-
(SELECT ONLY THE CERT11FICATION THAT APPLIES TO THLS AGREEMENT OR AGREEMENT OR APPt1CATKM. 00 NOT SIGN BOTH.)
CN Subrecipient cr Applicant hereby certifies that no "covered person" in its agency or corporation is currently a
Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of
this agreement or application. r
� I
� I
Qatherine. Lagarde 511120-23
Name SignaturE Bate
OR
C1 Subrecipient or Applicant hereby certhfies that subrecipient/applicant organization includes a Covered Personas
defined above, or because subreci pientjapplicant has a family or business relationship with a Covered Person.
Name Signature date
Please provide a separate certification for each "r ❑vered person" and select the type of covered person-
E3 Employee O Agent ® Consultant 0 Officer ® Elected Official ❑ Appointed Official
The Covered Person is:
0 Subrecipient/Applicaut "covered person"
0 Family member -name: +please printdeartyl
[] Business associate -name= fplease pri-dnrw
A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program- if a
covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional
steps that must be taken before the organization's agreemeirt or application can befunded-
A person may become a "covered person' at any time during the implementation process and this will include
beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with
a covered person of the applicant or of City of Fresno_ A new oertification is required each time a covered person is
identified.
30
UUUUJIyl I CIIVwUPt::. I U. OUOyHUJ'#-r JU/Y"4JyC-O I VU-000 I VyI..GUUrZ7
EXHIBIT F
CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS
UNDER FEDERAL AWARDS
In addition to other provisions required by the Federal agency or non -Federal
entity, all contracts made by the non -Federal entity under the Federal award must
contain provisions covering the following, as applicable.
(A) Contracts for more than the simplified acquisition threshold currently set at
$150,000, which is the inflation adjusted amount determined by the Civilian Agency
Acquisition Council and the Defense Acquisition Regulations Council (Councils) as
authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
(B) All contracts in excess of $10,000 must address termination for cause and for
convenience by the non -Federal entity including the manner by which it will be
effected and the basis for settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR
Part 60, all contracts that meet the definition of "federally assisted construction
contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided
under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal
Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp.,
p. 339), as amended by Executive Order 11375, "Amending Executive Order
11246 Relating to Equal Employment Opportunity," and implementing regulations
at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor."
(D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by
Federal program legislation, all prime construction contracts in excess of $2,000
awarded by non -Federal entities must include a provision for compliance with the
Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by
Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction").
In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must
be required to pay wages not less than once a week. The non -Federal entity must
place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wage determination.
The non -Federal entity must report all suspected or reported violations to the
Federal awarding agency. The contracts must also include a provision for
compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building or Public Work Financed in Whole or in Part
by Loans or Grants from the United States"). The Act provides that each contractor
31
L. UUUJIIyII CI IVCIUpt: ILI. OUOUt1U,3-F-ruum--iJuC-O IUU-OUL/ IUZ?VCLILJrZY
or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any
part of the compensation to which he or she is otherwise entitled. The non -Federal
entity must report all suspected or reported violations to the Federal awarding
agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where
applicable, all contracts awarded by the non -Federal entity in excess of $100,000
that involve the employment of mechanics or laborers must include a provision for
compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of
Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each
contractor must be required to compute the wages of every mechanic and laborer
on the basis of a standard work week of 40 hours. Work in excess of the standard
work week is permissible provided that the worker is compensated at a rate of not
less than one and a half times the basic rate of pay for all hours worked in excess
of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable
to construction work and provide that no laborer or mechanic must be required to
work in surroundings or under working conditions which are unsanitary, hazardous
or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for
transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award
meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm
or nonprofit organization regarding the substitution of parties, assignment or
performance of experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37
CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control
Act (33 U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in
excess of $150,000 must contain a provision that requires the non -Federal award
to agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal awarding agency and the Regional Office of the
Environmental Protection Agency (EPA).
(H) Mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the
Energy Policy and Conservation Act (42 U.S.C. 6201).
(1) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract
award (see 2 CFR 180.220) must not be made to parties listed on the government -
wide Excluded Parties List System in the System for Award Management (SAM),
in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
32
UUI.UJII i CIIVCIUptC iu. OV0.7MUJ4-r JJM-4JJC-O I u-000 IVul,CUL.Jru
Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989
Comp., p. 235), "Debarment and Suspension." The Excluded Parties List System
in SAM contains the names of parties debarred, suspended, or otherwise excluded
by agencies, as well as parties declared ineligible under statutory or regulatory
authority other than Executive Order 12549.
(J) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or
bid for an award of $100,000 or more must file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
1352. Each tier must also disclose any lobbying with non -Federal funds that takes
place in connection with obtaining any Federal award. Such disclosures are
forwarded from tier to tier up to the non -Federal award.
(K) See §200.322 Procurement of recovered materials.
33
ODUUJIlylI CIIvCIUPc: IU. 000UtAU04-r JJM-'#JVC-O I UU-000 IU.7liC0UrV
EXHIBIT G
QUARTERLY REPORT
Project Sponsor Name :
Project Sponsor ID I DUN S 11)
Federal Award
Identification Number
B-20-MW-D6-001
Federal Obligation Date:
(CDBG Grant#):
Total of ALL Federal Funds
Federal Funds Obligated by
Obligated to Subrecipient
Teri Agreement:
forthis Project or Activity:
Total Amount of ALL
Name of Federal Awarding
Department of Housing and
Funding for this Project or
AgencyUrban
Development (HUD)
'Activity
Name of Pass -Through
Award Official Contact
It:nlity:
City of Fresno, CA
Person:
Community Development Block
26W Fresno CH3N 3065,
COFA Name and Number
Grant- Entitlement Grants /
Award Official Address:
Fresno CA 93721
14.218
Maximum Indirect Cost Rate
ificatioa of R & D:
No
10%
forthe Federal Award
of Contract Execution
00100/0001)
Accompl[shale nt Year (HUD 2020-2021
rdd/xx)
Program Year)
I
d of Performance Stan
00/00/0000
Period or performance End 00/00/0000
(mm/dd/xx)
Date (mm/dd/xx)
n Plan Year/ IDIS
2020/X
Activity IDIS Matrix Code
ct ID Number
CDBG Funds Expended
Funds Expended for
!ct Cost(PYTD) #DIV/01
It prepared by: Date report prepa
34
VUUUJIIY.II CIIvtnup7 IU. 000V1AU0'4-rU0/1-40z?C-0 I UU-OLJLJ IUJI,CULJrU
Community Development
National ObjeRive /Activity
Program:
Block Grant - Entitlement
XXX / DOA
Matrix Code
Grants / 14.218
Date of Contract Execution
Accomplishment Year 2020-2021
(Federal Program Year)
(mm/dd/xxxx)
00/00/00D0
Period of Performance Start Date
Period of Performance End
imm/edlxxxx]
Activity Progress Accomplishment
OO/00100o0
Narrative: (Maximum tt
Date(mm/dd/xxxx) 00/00/0000
DIRECT BENEFIT
DATA
NOT HISPANIC OR LATINO
ETHNICITY (Needs to Match
Race Totals Below)
RACE - CUMMULATIVE CONTRACT
TOTAL
0
PERIOD -TO -DATE
HISPANICILATINO
Whie/Caucasion
0
Black African American
0
Asian
0
American Indian/Alaskan Native
0
Native Hawaiian/Other Pacifis
Islander
0
.American Indian/Alaskan Native &
White
0
Asian & White
0
Black/African American & White
0
American Indian/Alaskan Native &
0
Black/African American
Other/Multi-Racial
0
Adjustment to eliminate
duplication (express as negative
0
number
Total (Needs to Match
0
0
0
Ethnicity Totals above)
Extremely Low
Income
Levels
Low
Moderate
Non-Low/Moderate
Total
No. of Unduplicated Persons
Accomplishment Type (Persons or Households)
orHouseholds
People
Total Number of Persons Assisted
Of the Total Persons, Numberof Persons:
With New or Continuin Access to a Service or Benefit
With NewAccess to a Service or Benefit
Receivin a Service or Benefit
that is No Longer Substandard
TOTAL should match total numberdf persons assisted above)
Total CDBG Funds Expended(PYTD)
Wraportprep
Quarter:
Repo rtprepnred by!
35
VUUUJIIY. II CI IvulupC IU. 000UMU,3-F-r UUM-NJ=C-o I uU-ouu IUy%,r-U Jr.7
University of California
San Francisco
L9^-
J%F
Office of the Chancellor
Sam Hawgood, Mess June 26, 2014
Interim Chancellor
513 Parnassus Avenue,S-126
San Francisco, CA 94143.0402
tal: 415/476-2344
fax: 4151476.9634
Small: JLgn,-^.ellnrCri,iir. i'rdu
CONTRACT SPECIALIST JANELLYN CHIU
CONTRACT SPECIALIST MEGAN DELAIN
CONTRACT SPECIALIST MEGHAN DUNN
CONTRACT SPECIALIST JEAN JONES
CONTRACT SPECIALIST CATHERINE LAGARDE
School of Dentistry
School of Medicine
School of Nursing
School of Pharmacy
The Graduate Division
UCSF Medical Center
The Research Institutes
Redelenation of Authority — to Solicit and Accept or Execute Certain Extramural Grants
and Contracts
In his letter of April 19, 2012 (DA 2569 enclosed), President Yudof delegated to
Chancellors the authority granted to the President in Section 100.4(dd) of the Standing
Orders of The Regents with respect to contracts or grants to accept or execute certain
extramural contracts or grants as follows:
Except as otherwise specifically provided in the Bylaws and Standing Orders, the
President is authorized to execute on behalf of the Corporation all contracts and
other documents necessary in the exercise of the President's duties, including
documents to solicit and accept pledges, gifts, and grants, except that specific
authorization by resolution of the Board shall be required for [certain] documents.
On March 10, 1995, the President delegated authority to chancellors to accept or execute
certain extramural contracts or grants up to a limit of $10,000,000 in direct costs in any
one project year.
Therefore, subject to the limitations below, I redelegate to you, in your role as Research
Service Coordinators, the authority to solicit, accept, or execute contracts and grants for
research, scholarly or professional training, or for public service programs relating either
to research or to scholarly or professional training, including the signing of related
documents as necessary.
You may not execute contracts or grants that exceed the following direct costs:
a. $10,000,000 in direct costs in any one project year for contracts and grants where
the campus is a prime awardee and the sponsor is a federal or a State of
California agency; or
b, $10,000,000 in direct costs in any one project year for subawards from higher
education institutions or a State of California agency for which the source of funds
Is an award from a federal or State of California agency for which the source of
funds is an award from a federal or State of California agency; or
c. $5,000,000 in direct costs in any one project year for contracts and grants except
as specified above,
Contracts or grants that exceed the parameters specified above must be submitted for
approval to the Office of the President, Research Policy Analysis & Coordination unit for
consideration. Moreover, this delegation does not include the authority to solicit, accept, or
execute documents that:
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Contract Specialists
June 26, 2014
Page two
a. contain provisions falling within any of the restrictions and limitation set forth in Standing
Order 100.4(dd). In particular, with regard to this delegation, note that Standing Order
100.4(dd) requires specific authorization by The Regents for:
1. Exceptions to approved University programs and policies or obligations on the part of the
University to expenditures or costs for which there is no established fund source or which
require the construction of facilities not previously approved.
9. Agreements by which the University assumes liability for conduct of persons other than
University officers, agents, employees, students, invitees, and guests. In circumstances
where it is deemed necessary by the President, in consultation with the General Counsel,
to indemnify non -University persons who have agreed at the University's request to serve
as advisors on operational matters for conduct within the scope of their role as advisors,
the President is authorized to provide for defense and indemnification. This restriction
does not apply to agreements under which the University assumes responsibility for the
condition of property in its custody.
b. include an unapproved arrangement for indirect costs which changes the rates or the bases
thereof as promulgated by the President;
c. require approval by the President or designee; or
d. provide support for the sole purpose of constructing research facilities. For projects which
include both research and construction component, the contracts, grants and other
documents must also be approved by University officials retaining the delegation of authority
for construction projects, and must be in full compliance with the requirements separately
required in that delegation.
For purposes of this delegation, the term "grant" includes grants from private sources, but excludes
gifts as defined in the Guidelines for Review of Gifts/Grants for Research issued by the President on
July 8, 1980.
Campus procedures for preparation of proposals for extramural support and acceptance of grants or
execution of contracts shall be in accordance with the University of California Contract and Grant
Manual and with supplementary instructions as may be issued by the Office of the President.
Critical factors in processing contracts and grants are a review for legal sufficiency and compliance
with University policies, and coordination .with other campus offices and functions as appropriate,
including legal counsel, risk management, and intellectual property managers.
This delegation is effective immediately and supersedes the March 10, 1995 delegations of authority
to the chancellor's (DA 2036) to solicit, accept, or execute certain extramural grants and contracts.
You may not redelegate this authority.
QAm
Sam Hawgood, MBB
Interim Chancellor
Enclosures
cc: Executive Vice Chancellor and Provost
Vice Chancellor —Research
Associate Vice Chancellor —Research
Director —Contracts & Grants
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Personnel Services Department
Risk Management Division
Date
Email:
Phone Number:
Project Title:
Department:
Date Risk Recived:
CITY OF FRESNO RISK MANAGEMENT
REQUEST FOR CONTRACT REVIEW
Contact Name:
Completion Date Request:
Standard review time is 5-7 business
days. Please advise if rush is needed.
Brief Scope of Work:
Please include any information you
believe may be relevant when
determining the level of risk.
Related Agreements:
02/28/2023
559-396-5066
CDBG-CV Mobile Clinic
Planning and Development
Erika Lopez
3/10/23
RE VIE WED
By Heather Haupt at 1:08 pm, Mar 08, 2023
The City will be contracting with UCSF for Mobile
Medical Clinic Operations
Has the City entered into any agreements with other parties
that relate to this agreement (ex: Caltrans, BNSF, FID, etc.)?
❑ Yes (please attach agreement)
0 No
Any Additional Information: I N/A
Questions? I Contact Heather Haupt heather.haupt@fresno.gov x6905