HomeMy WebLinkAboutState of California High Speed Rail Authority - Program Supplement - 11-22-2022STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 1 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
Item
Chapter
Budget Act
Caltrans Project ID
Unit
Amount
State Fiscal
Year
2660-102-0890
1 21
1 2021 1
0623000019
1 3328
$1 000.000.00
2021/2022
The funds listed above are available for the period and purpose o the expenditures stated herein.
PROJECT NUMBER (FED ID); STPLR-130L(293)
Railway -Highway Crossings Program
CALTRANS ACCOUNTING ID: 0623000019
Section 130 Program Supplement
PROGRAM SUPPLEMENT: 50LP293
Shields Avenue, Fresno, CA
LOCODE: 5060
The numbers above shall be included with all invoices submitted to Caltrans
Office of Federal Programs — Section 130
Caltrans Division of Local Assistance
P.O. Box 942874, MS I
Sacramento, CA 94274-0001
City of Fresno
LOCAL AGENCY
Department of Public Works
Effective Date of Program Supplement : August 2, 2022
ADDRESS:
2600 Fresno Street, Room 4016
PHONE:
Fresno, CA 93721
Expiration Date of Program Supplement December 31, 2024
559)621.CITY 2489
The City of Fresno (hereinafter referred to as Local Agency) hereby agrees to do the work set forth herein for the
State of California, Department of Transportation (hereinafter referred to as Caltrans) in accordance with the terms
set established for Federal -Aid Funding under Local Agency Master Agreement No. 06-506OF15 and in accordance
with the covenants set forth in this Program Supplement, including but not limited to, California Streets and
Highways Code section 114(b) and California Government Code 14038 and the specific regulations and the
provisions of this form including Exhibits A, B and C.
This Program Supplement shall be effective the date defined herein and when executed by all parties and is subject
to all the terms and conditions thereof and authorizes reimbursement of eligible costs incurred during the effective
dates of this agreement.
The work is located in the City of Fresno at the grade crossing Of Shield Avenue and the BNSF Railways tracks,
identified as; California Public Utilities Commission (CPUC) ID #002-1001.30 / FRE-1146, DOT ID 028580A.
The work to be completed by Local Agency under the terms of this Program Supplement is hereinafter referred to as
the Project.
Under this agreement, funding is authorized for work in phases, beginning with the Preliminary Engineering (PE)
phase. Additional funding to complete this Program Supplement will only be provided through the execution of
amendments for additional work and with authorization for subsequent phase(s); Right of Way/Utility Relocation
(RW), Construction (CON)/Construction Engineering (CE).
AMOUNT OF PROGRAM SUPPLEMENT $1,000,000.00
(Preliminary Engineering)
It is expressly agreed that all persons engaged on this work are employees of the Local Agency and/or contractors
hired by the Local Agency pursuant to its own policies and procedures and that none are employees of Caltrans.
Further, Caltrans hereby agrees to the terms as above set forth, and hereby agrees to pay the actual allowable
costs incurred up to the limit set forth herein; provided, that by mutual consent of the Local Agency and Caltrans,
this Program Supplement may be modified at any time.
[Signatures are on the next page.]
so
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 3 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
1. It is mutually understood between the parties that this Program Supplement may have been written before
ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of
both parties, in order to avoid program and fiscal delays that might occur if the Program Supplement were
executed after appropriations are actually made.
2. This Program Supplement is valid and enforceable only if sufficient funds are made available to Caltrans
by the United States Government or the California State Legislature for the purpose of this program. In
addition, this Program Supplement is subject to any additional restrictions, limitations, conditions or any
statute enacted by the Congress or the State Legislature that may affect the provisions, terms or funding of this
Program Supplement in any manner. It is mutually agreed that if the Congress or the State Legislature does
not appropriate sufficient funds for the program, this Program Supplement shall be amended to reflect any
reduction of funds.
3. This Program Supplement is for the elimination of hazards at railway -highway crossings with funds
provided to Caltrans through the Federal Highway Administration (FHWA) for the Railway -Highway
Crossings (Section 130) Program (23 U.S. Code § 130) and in accordance with 23 USC 130(f), Section 130
projects are funded at a 100% federal share. Said elimination of hazards are a cooperative effort between
Local Agency, Railroads, Caltrans, and the CPUC. The CPUC has evaluated the railroad highway
intersection and determined what improvements are most likely necessary, Caltrans provides oversight and
stewardship for the federal funds provided to the Local Agency and the Railroad to design and construct the
Project.
4. The Local Agency agrees to lead and coordinate the concurrent efforts being undertaken by the Railroad
under separate contact with Caltrans. The Project's safety improvements are to be completed in an expeditious
manner without undue delay. Frequent coordination must be extended to the Railroad and the State Agencies
associated with the Program Supplement (CPUC & Caltrans). The Project is for improved public safety, as
such, the Local Agency is to Prosecute the Project Diligently through Completion. Caltrans under its
USDOT/FHWA Stewardship Agreement, as a conduit for disbursement of Federal Surface Transportation
Program funds for hazard elimination at railroad intersections on city streets, county roads and State Highways
is reliant on the Local Agency to implement these safety improvements. Caltrans and Local Agency agree
that the Project work as provided herein, is pursuant to federal rules and regulations and shall adhere to the
guidance for local federal -aid projects as defined in the Caltrans Local Assistance Procedures Manual (LAPM).
Additionally, Local Agency agrees to ensure that all construction work is performed in accordance with the
provisions of Form FHWA-1273.
5. The basis of the design for the work to be performed by the Local Agency is identified in Exhibit A and
made a part hereof (hereinafter referred to as Scope of Work). The Scope of work is based on; an analysis of
existing conditions, accident history, and scoping reviews, to define the initial mutually agreed upon
recommendations of improvements best suited for railroad -highways grade crossing hazards eliminations for
the specific location and is subject to refinements or revisions; based on field diagnosis meeting(s), the
progression of design, traffic engineering, signal pre-emption, or changed conditions, and only if approved by
Caltrans and CPUC.
6. The Project's overall completion schedule is identified in Exhibit B and made a part hereof (hereinafter
referred to as Schedule).
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 4 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
7. The reimbursement of federal funds is limited to the amount shown on the E-76. Only work performed
after the date of federal authorization is eligible for federal reimbursement and all eligible reimbursements
must be incurred prior to the FHWA Project End Date (PED). The E-76 for the authorized work under this
supplement is attached hereto as Exhibit C, E-76 and made a part hereof.
8. Each phase of work; Preliminary Engineering (PE), Right of Way (R/W), Utility Relocation (R/W), and
Construction (CON), will require additional federal funds with authorization through the issuance of an
updated E-76 and an amendment to this Program Supplement. Any unexpended prior obligations from the
completed phase(s), will be carried forward and used in conjunction with the additional federal funds for the
next phase of work. All subsequent phases of work (R/W, CON) and any requests for additional funds, must
be initiated by the Local Agency, in compliance with the Caltrans Local Assistance Procedures Manual
(LAPM), aligned with the Project schedule and will be approved only if the state has sufficient Obligation
Authority (OA) and available federal funds to undertake this action.
9. If federal funds are not available for a requested Construction (CON) obligation, the local agency may
request in writing authorization to proceed with the project under the Local Assistance advance construction
procedures. Under local advance construction procedures, the local agency will use its own funds to perform
work eligible for future federal reimbursement. The local agency must have sufficient local funds to pay for
all project costs until such time as federal funds become available.
10. Federal funds that have been encumbered for this project are available for disbursement for limited periods
of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund
was appropriated within the State Budget Act to the applicable fund Reversion Date, per Government Code
Section 16304, all project funds not liquidated prior to the end of the last day of the state fiscal reversion year,
will revert unless an executed Cooperative Work Agreement extending these dates is requested by the Local
Agency, supported by Caltrans and approved by the California Department of Finance.
11. Local Agency will not invoice for any work on the Project, nor will Local Agency purchase any materials,
until authorized through the execution of this Program Supplement. Authorization shall not be issued by
Caltrans until sufficient State or Federal funds have been obligated for the projects. State liability pursuant
to this Program Supplement is limited to the amount set forth in this Program Supplement
12. The Local Agency shall comply with Build America Buy America Act (BABA), enacted as part of
Infrastructure Investment and Jobs Act (IIJA, § 70912(2)), which requires the recipient of all federal -aid funds
to ensure all iron, steel, manufactured products, and construction materials used on projects are produced in
the United States. The Buy America provisions set forth in 23 CFR 635.410, for steel, iron and manufactured
goods produced in the United States, apply to the Project and are subject to the conditions therein set forth.
13. Any person, company or corporation who performs construction work authorized under terms of this
Program Supplement must have a valid and current California contractor's license. All authorized work
performed by employees of Local Agency and any CPUC regulated public utility, City, County or Public
Service District is not subject to the above contractor's license requirement.
14. Local Agency must coordinate Project work with the Railroad that owns and operates the tracks where
the Project is located, and Local Agency is wholly responsibly to execute and maintain all agreements required
by the Railroad for the Local Agency's access and encroachment over the crossing.
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 5 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
15. Local Agency will secure all legally required and necessary permits and approvals before commencing
Project construction.
16. Where Project work is in conjunction with work done by Railroad, Railroad will construct railroad track
and signal work to its own standard specifications, Local Agency will not perform any work on the Railroad
tracks or within railroad right of way without securing permission from the railroad. Project work done within
twenty-five feet of the centerline of the Railroad track may require a Railroad employee to protect the workers
of Local Agency or its contractors. This provision is pursuant to federal law regulation and must be clearly
agreed to in writing between Local Agency and Railroad before commencement of Project work at the
railroad -highway intersection. A copy of this agreement between Railroad and Local Agency shall be
provided to Caltrans by Local Agency as soon as it is executed.
17 Any warning devices, medians, signs, pavement markings, structures or other improvements, which may
be installed in conjunction with Project must be agreed upon between Railroad, the Local Agency, Caltrans
and the CPUC. The Local Agency shall be the lead applicant and must receive approval of a CPUC General
Order 88-B authorization of rail crossing modifications, prior to commencing any construction activities and
Local Agency responsible from initiation through close-out of the GO-88B permit.
18. Guidance, regulatory, warning, and temporary traffic control signs, curb and pavement, or other markings
and traffic signals installed or placed on any project constructed with federal funds shall conform to the Manual
of Uniform Traffic Control Devices (MUTCD) and its California Supplement (CAMUTCD). Deviations from
the Mandatory Standards for signs, markings, and traffic signals as defined and shown in the MUTCD and
CAMUTCD are not permitted.
19. Caltrans will reimburse the Local Agency on the basis of actual cost, not to exceed the Project costs set
forth herein. Any cost of the work determined by Caltrans to be not reimbursable, shall be borne and paid for
solely and exclusively by Local Agency.
20. Local Agency invoice procedures shall conform to the California Prompt Payment Act (Gov. Code § 927
et seq.,) and submittals comply with LAPM procedures. Correspondence and/or invoices are to be mailed to:
Caltrans Division of Local Assistance
Office of Federal Programs Section 130, MS-1
P.O. Box 942874
Sacramento, CA 94274
Physical Address:
California Department of Transportation
Division of Local Assistance,
1200 N Street, Room 2400
Sacramento, California 95814.
21. Not more frequently than once a month, but at least quarterly, Local Agency will prepare and submit to
Caltrans invoices for actual allowable costs incurred. Caltrans will review the invoice for compliance with
this Program Supplement. Payment will be made by Caltrans to Local Agency within forty-five (45) days of
the date of receipt of an invoice by Caltrans, unless disputed. Invoices which are determined not in
compliance, or include unallowable costs, will be returned to Local Agency for correction of deficiencies,
after which Local Agency will resubmit the invoice to Caltrans as prescribed above.
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 6 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
22. The Local Agency shall prepare and submit to Caltrans, at least quarterly (4x per year), a written project
status report that includes, at a minimum; a comprehensive summary of the overall project status,
accomplishments to date, activities under way, risks, issues, planned activities and schedule updates. Status
reports can be submitted in conjunction with invoice submittals. Upon written request by Caltrans, quarterly
project status updates may be conducted through either teleconference or as in -person meetings with the Local
Agency's project manager and key project staff members that are able to address project delivery topics and
the actions being taken to resolve issues.
23. The Local Agency, upon completion of the work required of the Project, will provide to Caltrans a
written declaration/notification that the Project has been final billed and ready to be closed. This declaration
shall be based upon actual allowable Project cost, Project Scope and Project cost limits set forth herein.
Upon receipt of this declaration, Caltrans will pay all outstanding allowable invoiced Project costs. If upon
final accounting, it is determined that Caltrans previously paid more than its share of said project, Local
Agency shall refund the difference between Caltrans' share and the amount paid by Caltrans. All records of
the Local Agency, its contractors and subcontractors are subject to audit by representatives of the State of
California and Federal Highway Administration. Such records will be retained and made immediately
available for inspection by Caltrans' Auditors for a period of three years from Caltrans' date of final payment
of aforementioned final invoice. Further, Local Agency agrees to include a similar right of the State to audit
records and interview staff in any subcontract related to performance of this Program Supplement. (Gov. Code
§8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
24 Local Agency agrees to pay prevailing wages for the work performed, pursuant to the California Labor
Code § 1720, or any other applicable law.
25. All work to be done hereunder by Local Agency shall be done only by its employees on a force account
basis, or by contractors, the cost thereof to be paid to Local Agency by Caltrans in the manner hereinafter set
forth.
26. The Local Agency agrees that the 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards shall be used to determine the allowable individual items of
indirect cost. Local Agency agrees to comply with the applicable Federal procedures in accordance with Office
of Management and Budget Circular 2 CFR §200.
27. All applicable portions of 23CFR § 140, Subpart I and 23 CFR §646, Subparts A and B are incorporated
into this Agreement by reference. are by reference incorporated herein and made a part hereof.
28. Caltrans agrees to reimburse Local Agency for qualified insurance expenses as authorized by 23 CFR
§646 et seq., and as set forth in the cost estimates or approved through amendment.
29. The Local Agency has 180 days after the expiration date of this Program Supplement to submit the final
invoice to Caltrans for verification and payment. No compensation or reimbursement is payable for any cost
or expense that is submitted on an invoice following 180 days after the expiration date of the Program
Supplement.
30. In accordance with the California Public Utilities Commission General Orders, and in cooperation with
the Railroad, the Local Agency shall maintain the Project improvements located in its right of way.
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 7 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
31. Subject to the availability of labor and material and securing the required and necessary permits and
approvals of phase authorizations, it is the intent of the parties hereto that all construction work under this
Program Supplement shall be completed within the effective date of this Program Supplement, unless a time
extension is requested by Local Agency and approved in writing by Caltrans. The expiration date of this
Program Supplement is shown on the face sheet. Costs incurred after the expiration date of Program
Supplement are unallowable and shall not be billed by the Local Agency to Caltrans.
32. AMENDMENT: No amendment or variation of the terms of this Program Supplement shall be valid unless
made in writing, signed by the parties and approved as required. No oral understanding or Agreement not
incorporated in this Program Supplement is binding on any of the parties.
33. ASSIGNMENT: This Program Supplement is not assignable, in whole or in part, without the consent of
Caltrans in the form of a formal written amendment.
34. AUDIT: Local Agency agrees that Caltrans or its designated representative shall have the right to review
and to copy any records and supporting documentation pertaining to the performance of this Program
Supplement at all reasonable times during the entire period of this Program Supplement and Local Agency
agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless
a longer period of records retention is stipulated. Local Agency agrees to allow the auditor(s) access to such
records during normal business hours and to allow interviews of any employees who might reasonably have
information related to such records.
35. INDEMNIFICATION: Local Agency agrees to indemnify, defend and save harmless the State, its officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work
services, materials, or supplies in connection with the performance of this Program Supplement, and from any
and all claims and losses accruing or resulting to any person, firm or corporation who may be killed, injured
or damaged except to the extent that such death injury or damage results from the sole or active negligence of
Caltrans.
36. DISPUTES: Local Agency shall continue to perform under this Program Supplement during any dispute.
37. TERMINATION: State reserves the right to terminate this contract without cause upon 30 days written
notice to the Local Agency. In the event of a termination; failure to receive funding, failure to acquire the
required and necessary permits or approvals, loss of funding or inadequate funding for completion of the entire
Project, or absence of a concurrent but separate Caltrans contract with the Railroad (hereinafter referred to as
Terminating Event), State shall pay all actual Project costs incurred by Local Agency on the Project prior to
receiving notice of any of the Terminating Event, and for actual Project costs that cannot be reasonably avoided
following termination.
38. INDEPENDENT CONTRACTOR: Local Agency, and the agents and employees of Local Agency, in the
performance of this Program Supplement, shall act in an independent capacity and not as officers or employees
or agents of Caltrans or State.
39. NON-DISCRIMINATION CLAUSE: During the performance of this Program Supplement, Local Agency
and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 8 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical
disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital
status, and denial of family care leave. Contractor and subcontractors shall ensure that the evaluation and
treatment of their employees and applicants for employment are free from such discrimination and harassment.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act
(Gov. Code § 12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of
Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title
2 of the California Code of Regulations, are incorporated into this Program Supplement by reference and made
a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations
under this clause to labor organizations with which they have a collective bargaining or other Agreement.
Local Agency shall include the nondiscrimination and compliance provisions of this clause in all subcontracts
to perform work under the Program Supplement.
40. GOVERNING LAW: This Program Supplement is governed by and shall be interpreted in accordance with
the laws of the State of California.
41. FORUM SELECTION CLAUSE: Sacramento County shall be used as the primary venue for any action arising
from this Program Supplement, or an alternative location of competent jurisdiction within the State of California
may be used, only if mutually agreed upon in writing.
42. ORDER OF PRECEDENCE; The Federal -Aid Master Agreement, this Program Supplement, Exhibit A,
Scope of Work; Exhibit B, Schedule; Exhibit C, E-76; are incorporated by reference and constitute the entire
agreement between Caltrans and Local Agency. The documents listed in this paragraph shall be hereinafter
referred to as the "Contract". In the event of a conflict between the contract documents, the controlling
document shall be the Federal -Aid Master Agreement, this Program Supplement, then Exhibit A, Exhibit
B, Exhibit C. In the event and to the extent any provisions contained in multiple documents address the same
or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed
to have superseded provisions over any conflicting provisions defined in the body of the Program Supplement
or its exhibits.
43. ANTITRUST CLAIMS: The Local Agency by signing this Program Supplement hereby certifies that if these
services or goods are obtained by means of a competitive bid, the Local Agency shall comply with the
requirements of the Government Code Sections set out below:
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1. "Public purchase" means a purchase by means of competitive bids of goods, services, or materials
by the State or any of its political subdivisions or public agencies on whose behalf the Attorney
General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and
Professions Code.
2. "Public purchasing body" means the State or the subdivision or agency making a public purchase.
Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted,
it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may
have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2
(commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code),
arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body
STATE OF CALIFORNIA Shields Avenue, Fresno
DEPARTMENT OF TRANSPORTATION Sheet 9 of 12
SECTION 130 PROGRAM SUPPLEMENT November 22, 2022
pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing
body tenders final payment to the bidder. Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a
monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to
receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public
body any portion of the recovery, including treble damages, attributable to overcharges that were paid
by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred
in obtaining that portion of the recovery. Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign
the cause of action assigned under this part if the assignor has been or may have been injured by the
violation of law for which the cause of action arose and (a) the assignee has not been injured thereby,
or (b) the assignee declines to file a court action for the cause of action. See Government Code Section
4554.
44. CHILD SUPPORT COMPLIANCE ACT: "For any Contract in excess of $100,000, the Local Agency
acknowledges in accordance with Public Contract Code 7110, that:
a. The Local Agency recognizes the importance of child and family support obligations and shall fully
comply with all applicable state and federal laws relating to child and family support enforcement,
including, but not limited to, disclosure of information and compliance with earnings assignment
orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code; and
b. The Local Agency, to the best of its knowledge is fully complying with the earnings assignment orders
of all employees and is providing the names of all new employees to the New Hire Registry maintained
by the California Employment Development Department."
45. UNENFORCEABLE PROVISION: In the event that any provision of this Program Supplement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Program
Supplement have force and effect and shall not be affected thereby.
46. PRIORITY HIRING CONSIDERATIONS: If this Program Supplement includes services in excess of
$200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the
Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with
Public Contract Code Section 10353.
Expiration of this Program Supplement does not release any party hereto from any ongoing performance
requirements agreed to herein.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Exhibit A — Scope of Work
Shields Ave
Fed Xing ID: 028580A
CPUC ID: 002-1001.30 / FRE-1146
Shields Avenue, Fresno
Sheet 10 of 12
November 22, 2022
Scope of Work; Includes the preparation of engineering studies, construction documents with detailed plans,
specifications, and cost estimate (PS&E), sufficient for a competitively bid, federal -aid construction project
for a Railway -Highway Crossings Safety Project developed through the Diagnostic Study Method*.
The Local Agency SHALL provide the Key Stakeholders (Caltrans/CPUC/Railroad) with 30% Preliminary
Design Plans, 60% Plans and 90% PS&E, for review, comment and coordination**, prior to the 100% Final
PS&E, which is required for Construction Authorization and GO-88B Approval.
Engineering Inputs and Design Requirements
A. Traffic study and analysis for vehicular movements at the crossing, including:
i. Turn movements or restrictions at Wishon Avenue east of the crossing.
ii. Daily and seasonal westbound traffic queueing.
iii. Traffic signal modifications at the Shields Avenue and Van Ness Boulevard
intersection.
iv. Alternative of queue -cutter installation.
B. Modify traffic signal or install queue -cutter for westbound Shields Avenue traffic, (as
recommended following traffic study).
C. Increase median curb height at crossing approaches to 8-inch City standard.
D. Conduct a pedestrian study, including counts/video studies identifying:
i. Daily pedestrian/bicycle counts for seven consecutive days.
ii. Routes of users including origination and destination.
iii. Pedestrians and bicycle users crossing Shields Avenue near the railroad crossing.
* Highway -Rail Crossing Handbook, 3rd Edition (July 2019) ht1 ::. "sa ei , nra dot, o► ksi -xi cony roc► he. et ttirasa180111
"Level of details to be provided with each design submittal (30/60/90/100%) should follow local agency standards of practices,
(additional information on expected level details can be requested from Caltrans).
The design shall conform and comply, as needed, to ADA Title Il regulations, Caltrans Standard Specifications and Standard
Plans, and the California Manual on Uniform Traffic Control Devices (CAMUTCD)
40
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Exhibit B — Schedule
Shields Ave
Fed Xing ID: 028580A
CPUC ID: 002-1001.30 / FRE-1146
Shields Avenue, Fresno
Sheet 11 of 12
November 22, 2022
Milestones
Requirement
Completion Dates
After Contract Execution
Prelimina Engineering
Project Manager Named / Design Team Established /
Consultant Selection Complete
Mandatory
Less Than < 180 Days
Local Agency Project Delivery Schedule &
Stakeholder Coordination Plan with RR/CPUC/Caltrans.
Mandatory
Less Than < 180 Days
—
30% Plans
Mandatory
Less Than < 365 Days
Diagnostic Field Meeting (w/ attendance of key
stakeholders & record of issues and next steps)
Mandatory
Less Than < 365 Days
60% Plans
Target
_< 16 Months
Environmental Clearance EPA
Target
_< 18 Months
90% Plans and Draft Specifications
Tar et
< 20 Months
100% Plans, Specs and Estimate (PS&E)
Tar et
< 24 Months
CPUC GO-88B
Tar et
< 24 Month
Ri
ht of Way
Utilities
Tar et
Undetermined
Right of Way Certification
Target
_< 24 Months
Construction
Construction Authorization
Target
[ 24 Months
End Project
End Construction
Target
< 48 Months
EFinal
Invoice
Target
< 180 Days
After End Construction
Legend: < [Less Than; Task is be completed on or before the calendar date established by adding the defined
duration to the effective date the Program Supplement is executed by all parties]
Milestones Requirements
Mandatory — Due to project selection and scope development being conducted through
teleconferencing, Mandatory Milestones must be completed by the Local Agency within the
duration defined. Failure to complete Mandatory Milestones by the Completion Dates, may lead to,
delays in future funding, development of a corrective action plan, potential de -obligation of federal
funds or contract termination. Changes to Mandatory Milestones will only be approved in writing.
■ Target — Milestone Dates present the State's expectation for timely completion of this safety project
and the timeframes should be incorporated into Project Delivery Schedule.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Exhibit C — E-76
Shields Ave
Fed Xing ID: 028580A
CPUC ID: 002-1001.30 / FRE-1146
Shields Avenue, Fresno
Sheet 12 of 12
November 22, 2022
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