HomeMy WebLinkAboutPeters Engineering Group - Consultant Agreement - 9-6-2022AGREEMENT
CITY OF FRESNO, CALIFORNIA
CONSULTANT SERVICES
THIS AGREEMENT is made and entered into effective the Cv day of Se P-
2022, by and between the CITY OF FRESNO, a California municipal corporation (the City), and
Peters Engineering Group, a California Corporation (the Consultant).
RECITALS
WHEREAS, the City desires to obtain professional engineering services for the design of
plans and general construction contract documents for Highway City Street Improvement (the
Project); and
WHEREAS, the Consultant is engaged in the business of furnishing services as a
Professional Engineer and hereby represents that it desires to and is professionally and legally
capable of performing the services called for by this Agreement; and
WHEREAS, the Consultant acknowledges that this Agreement is subject to the
requirements of Fresno Municipal Code Section 4-107 and Administrative Order No. 6-19; and
WHEREAS, this Agreement will be administered for the City by its Public Works
Department Director (the Director) or designee.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions,
and promises hereinafter contained to be kept and performed by the respective parties, it is
mutually agreed as follows:
1. Scope of Services. The Consultant shall perform the services described herein
and in Exhibit A to complete the Project more fully described in Exhibit A, and this shall
include all work incidental to, or necessary to perform, such services even though not
specifically described in Exhibit A. The services of the Consultant shall consist of five Parts as
described below. A separate Notice to Proceed will be issued for each of the aforementioned
Parts. By entry into this Agreement and upon the City's issuance of a written "Notice to
Proceed," the City contracts for the services in Part One. The Consultant shall not perform any
other Part of the Agreement, and this Agreement shall not be a contract for any other Part, until
further performance is authorized by the City's issuance of a written "Notice to Proceed." It
shall, however, remain the Consultant's offer to perform all remaining parts described herein. In
the event the Consultant performs services without the City's prior written authorization, the
Consultant will not be entitled to compensation for such services.
(a) Part One. Schematic Design Phase-
(1) The Consultant shall review the description of the Project set forth
in Exhibit A and consult with designated representatives of the City to ascertain the
requirements of the Project.
(2) The Consultant shall complete a Geometric Approval Drawing
(GAD) in accordance with the detailed minimum requirements set forth in Exhibit A.
The GAD shall include sufficient detail for the design of the Project, to establish street
and sidewalk geometries, and as necessary to obtain the acceptance of the City. The
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Consultant shall provide the City with an electronic file of the GAD in the following
format: PDF.
(3) The Consultant shall conduct studies and investigations as
necessary to confirm requirements of design including, but not limited to, (i)
consulting with the various utility agencies, and (ii) obtaining all information and
data from the respective responsible the City department/division that is available
in the City's records and is required by the Consultant in connection with the
consulting services including, but not limited to, maps, surveys, reports,
information, restrictions and easements. The Consultant shall notify the City if a
topographic survey is required.
(4) The Consultant shall provide a preliminary evaluation of the
Project taking into consideration the City's estimate of the cost of construction
(Construction Budget) of two million, seven hundred seven thousand and one hundred
dollars ($2,707,100), including alternative approaches to design and construction of the
Project.
(5) Based upon the mutually agreed upon Project requirements and
any adjustments authorized by the City in the Construction Budget, the Consultant shall
design and prepare schematic design drawings and other documents for review,
modification, if required, and acceptance by the City staff sufficient to show the concept
and scope of the proposed Project and the scale and relationship of Project
components.
(6) The Consultant shall submit a preliminary estimate of construction
cost for review and acceptance by the City. As used herein, "construction cost" means
the cost of construction under the general construction contract and does not include the
Consultant's compensation as herein provided. Such estimate shall include, and shall
separately state, the cost of any add or deduct alternatives, the cost of any work which
may be let on a segregated bid basis and any equipment or fixtures which may be
incorporated in or excluded from the general construction contract as may be necessary
to stay within the Construction Budget.
(7) The Consultant shall make as many submittals as may be
necessary or desirable to obtain the acceptance by the City and shall assist the City he
City in applying for and obtaining from applicable public agencies any approval permit, or
waiver required by law, which assistance shall include, but not be limited to, making
Project information available to the City.
(8) The Consultant may not rely upon any as-builts provided by the
City, but shall investigate the existing conditions and ascertain the adequacy of such as-
builts for the Consultant's design. The Consultant shall bring to the City's attention any
discrepancies in the as-builts that are discovered by the Consultant. The City makes no
representations regarding any as-builts.
(9) Services shall be undertaken and completed in a sequence
assuring expeditious completion. All services shall be rendered and deliverables
submitted within sixty (60) calendar days from the issuance of a Notice to Proceed for
this Part unless an extension of time is approved in writing by the Director. Re -
submittals, as necessary to obtain the acceptance by the City, shall be submitted to the
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City within ten (10) calendar days from receipt of the City's comments unless an
extension of time is approved in writing by the Director.
(b) Part Two. Design Development Phase. After review and acceptance of
the schematic design phase and issuance of a written Notice to Proceed with this Part Two:
(1) Based upon the accepted schematic design documents and the
Construction Budget, including authorized revisions thereto, the Consultant shall prepare
for review and acceptance by the City the design development documents consisting of
drawings and other documents to fix and describe the size and character of the Project
as necessary to show treatment of significant details. In addition, the Consultant shall
provide outline specifications of the work as to kinds of materials, systems, and other
such design elements as may be required. Such design development documents and
specifications shall be subject to review and acceptance by the City.
(2) The Consultant shall submit a revised estimate of construction
cost for review and acceptance by the City. The revised estimate shall include, but shall
separately state, the cost of any add or deduct alternates, any work which may be let on
a segregated bid basis, and any furnishings, equipment or fixtures which may be
incorporated in or excluded from the general construction contract as may be necessary
to stay within the Construction Budget, including authorized revisions thereto.
(3) In the event that the revised estimate of construction cost exceeds
the preliminary estimate of construction cost previously accepted, excluding therefrom
any add alternate, any work which may be let on a segregated bid basis and any
furnishing, equipment or fixtures which was identified in Part 1 as that which may be
excluded from the general construction contract, the City shall have the option of
accepting or rejecting the revised estimate and the Consultant shall, at no additional cost
to the City, make such design changes as may be necessary to reduce the revised
estimate so that it shall not exceed the preliminary estimate of construction cost
previously accepted by the City. the City shall not increase the scope of the Project
except by modification of this Agreement which shall include an agreed upon increase in
the Consultant's compensation.
(4) The Consultant shall make as many submittals as may be
necessary or desirable to obtain the acceptance by the City and shall assist the City in
applying for and obtaining from applicable public agencies any approval, permit, or
waiver required by law, which assistance shall include, but not be limited to, making
Project information available to the City.
(5) Services shall be undertaken and completed in a sequence
assuring expeditious completion. All services shall be rendered and deliverables
submitted within forty (40) calendar days from the issuance of a Notice to Proceed for
this Part unless an extension of time is approved in writing by the Director. Re -
submittals, as necessary to obtain the acceptance by the City, shall be submitted to the
City within fourteen (14) calendar days from receipt of the City's comments unless an
extension of time is approved in writing by the Director.
(c) Part Three. Construction Document Phase. After review and acceptance
of the design development phase and issuance of a written Notice to Proceed with this Part
Three:
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(1) The Consultant shall prepare from the accepted design
development documents, detailed plans and specifications setting forth the complete
work to be done, and the materials, workmanship, finishes and equipment, fixtures, and
site work required. The Consultant shall also prepare necessary bidding information,
general and special conditions of the general construction contract, technical
specifications of the general construction contract, and the bid proposal and general
construction contract forms. Such documents shall be subject to the review and
acceptance by the City. The Consultant shall cooperate with, assist and be responsive
to the City's Purchasing Manager in preparation of all documents including, without
limitation, slip -sheeting final documents for printing when requested. The City's
Standard Specifications must be used by the Consultant where possible. Final drawings
shall be drawn, printed or reproduced by a process providing a permanent record in
black on vellum, tracing cloth, polyester base film, or high quality bond copy. Bid,
general conditions, contract and bond document forms or formats regularly used by the
City shall be used by the Consultant unless the Director determines they would be
impractical for this Project. The Consultant shall be responsible for assuring that the
special conditions, technical specifications and any other documents prepared by the
Consultant are consistent with any documents regularly used by the City that are used
for this Project.
(2) Upon request of the City, the Consultant shall provide the
calculations used to determine the general construction contract quantities; and
structural calculations for the purpose of obtaining any building permits.
(3) The Consultant shall make as many submittals as may be
necessary or desirable to obtain the acceptance by the City and shall assist the City in
applying for and obtaining from applicable public agencies any approval, permit, report,
statement, or waiver required by law, which assistance shall include, but not be limited
to, making Project information available to the City.
(4) The Consultant shall provide the City with six (6) sets of
completed plans and six (6) sets of completed specifications for review and final
acceptance by the City. Should the plans and specifications as submitted by the
Consultant not be accepted by the City, the Consultant shall revise the plans and
specifications as needed to obtain final acceptance at no additional cost to the City.
(5) After acceptance of final corrections, if any, the Consultant shall
provide the City with one set of accepted reproducible tracings and bid documents for
the Project. In addition, the Consultant shall provide the City with one complete set of
CAD/System disk files of drawings and complete disk files of specifications in the
following format: AutoCAD 2018 and Microsoft Word.
(6) The Consultant shall submit a final estimate of construction cost
for review and acceptance by the City. Such estimate shall be calculated as of the date
all general construction contract documents are delivered to the City in final form ready
for reproduction and advertising. Such estimate shall include, but shall separately state,
the cost of any add or deduct alternates, any work which may be let on a segregated
basis, and any equipment, or fixtures which may be incorporated in or excluded from the
general construction contract.
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(7) In the event that the final estimate of construction cost exceeds
the revised estimate of construction cost previously accepted, excluding therefrom any
add alternate, any work which may be let on a segregated bid basis and any furnishings,
equipment or fixtures which was identified in the final revised estimate in Part 2 as that
which may be excluded from the general construction contract, the City shall have the
option of accepting or rejecting the final estimate. If the City elects to reject the final
estimate, the Consultant shall at no additional cost to the City, make such design
changes as may be necessary to reduce the final estimate so that it shall not exceed the
revised estimate of construction cost previously accepted by the City.
(8) Services shall be undertaken and completed in a sequence
assuring expeditious completion. All services shall be rendered and deliverables
submitted within fifty five (55) calendar days from the issuance of a Notice to Proceed for
this Part unless an extension of time is approved in writing by the Director. Re -
submittals, as necessary to obtain the acceptance by the City, shall be submitted to the
City within fourteen (14) calendar days from receipt of the City's comments unless an
extension of time is approved in writing by the Director.
(d) Part Four. Bidding Phase. After review and acceptance of the
construction document phase, the City's decision to proceed to bid shall constitute a written
Notice to Proceed with this Part Four:
(1) The Consultant shall assist the City in obtaining bids. The
Consultant shall not communicate with potential bidders regarding this Project without
the express prior written authorization of the City's Purchasing Manager.
(2) The Consultant shall, within seven calendar days of any request
by the City, expeditiously draft and promptly provide addendum as determined by the
City to be reasonable or necessary for the bidding process.
(3) If the lowest responsible bid received for the general construction
contract exceeds by 10% or more the final estimate of construction cost previously
accepted by the City, excluding therefrom any add alternate, any work which may be let
on a segregated bid basis and any furnishings, equipment or fixtures which are excluded
from the general construction contract, the Consultant shall, within fourteen calendar
days of any request by the City, revise the plans and specifications as may be necessary
to stay within 10% of such final estimate of construction cost, at no additional cost to the
City provided such bid is received within 180 calendar days after completion of services
in Section 1(c) of this Agreement. The Consultant shall also submit such revised plans
and specifications, together with a new final estimate of construction cost, to the City for
review and acceptance. This procedure, using the latest accepted final estimate of
construction cost, shall, upon written notice to the Consultant from the Director, be
repeated until an acceptable bid is received that does not exceed the accepted final
estimate of construction cost by more than 10%.
(e) Part Five. Construction Phase and General Construction Contract
Administration. The construction phase will begin with the award of the general construction
contract, which shall constitute a written Notice to Proceed with this Part Five, and will terminate
when a Notice of Completion is filed. Upon award of a general construction contract for the
Project and under the direction of the Director through the City's designated Construction
Manager for the Project:
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(1) The Consultant shall attend the pre -construction conference and,
if called upon by the City, act on the City's behalf in discussing the various aspects of the
construction phase.
(2) The Consultant shall review and recommend in writing to the City
acceptance or non -acceptance of shop drawings, equipment and material submittals of
the general construction contractor as required by the general construction contract and
applicable laws and regulations in a timely manner. The period for the Consultant
review shall be as specified in the general construction contract, except if such period is
not so specified, the period shall be as determined in the pre -construction conference as
mutually agreed upon by the City, the Consultant and the general construction
contractor.
(3) The Consultant shall, at intervals appropriate to the state of
construction, familiarize itself with the progress and quality of the work and determine in
general if the work is proceeding in accordance with the general construction contract
documents, and keep the City informed of the progress of the work. In the event that the
Consultant's visit to the site results in the discovery of any defect or deficiencies in the
work of the general construction contractor, the Consultant shall immediately advise the
City and document, in writing, the work the Consultant deems substandard, and make
recommendations where appropriate to reject any work not conforming to the intended
design or specifications. Based on the Consultant's best knowledge, information and
belief, the Consultant shall provide the City a general written assurance that the work
covered by a payment application meets the standards in the general construction
contract. As to technical aspects, the Consultant shall provide a written judgment of the
acceptability of the work for payment applications and final acceptance, subject to the
City's right to overrule the Consultant.
(4) Upon written request by the City, the Consultant shall render
interpretations of the general construction contract documents necessary for the proper
execution or progress of the work.
(5) Upon written request by the City, the Consultant shall render
written recommendations on change orders, claims, disputes or other questions arising
out of the general construction contract, in a timely manner. Recommendations by the
Consultant in favor of a change order that is consequently accepted by the City shall
constitute approval by the Consultant who shall then approve the change order in
writing. The Consultant shall not unreasonably withhold written approval in the event the
City accepts a change order that the Consultant recommended to be rejected. In the
event of any technical disputes, the Consultant shall provide the City with the
Consultant's written interpretation of the contract documents. The period for the
Consultant review shall be as specified in the general construction contract, except if
such period is not so specified, the period shall be as determined in the pre -construction
conference as mutually agreed upon by the City, the Consultant and the general
construction contractor. If the City, the Consultant and the respective general
construction contractor are unable to mutually agree on such period for the Consultant
review, then the City will make the determination and that determination will be final.
(6) Upon written request by the City, the Consultant shall provide
such design and specification services as may be requested by the City to implement
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change orders necessary for clarification or interpretation of the general construction
contract documents or which may have resulted from errors or omissions by the
Consultant.
(7) Where change orders arise as a result of an increase in the scope
of work or are due to unforeseeable conditions, the parties may modify this Agreement,
which modification shall include an agreed upon increase in the Consultant's
compensation.
(8) Upon written request of the City, the Consultant shall assist the
City in the preparation of Progress Payment Estimates and other related construction
reports.
(9) The Consultant shall provide the City with two sets of original
as -grade plans wet -stamped and signed by the Consultant's Engineer of Record for the
Project submitted for final approval by the City's Building and Safety Services Division
of the Development and Resource Management Department on all projects located
outside the Right of Way.
(10) The Consultant shall prepare Record Drawings by updating the
accepted general construction documents in Part 3 to reflect all changes or deviations
that occurred during construction as reflected on or from each of the following: (i) the
general construction contractor provided red -lined plans, (ii) those furnished by the City,
(iii) the Consultant provided Request for Information responses, and (iv) any the
Consultant bulletins, amendments or clarifications. The Consultant shall provide the City
with one set of vellum Record Drawings for the Project within twenty-one (21) calendar
days from receipt of red -lined field markups unless an extension of time is approved in
writing by the Director. Re -submittals, as necessary to obtain the acceptance by the
City, shall be submitted to the City within seven (7) calendar days from receipt of the City
comments unless an extension of time is approved in writing by the Director. In addition,
the Consultant shall provide the City with one complete set of CAD/System disk files of
Record Drawings in the following format: AutoCAD 2018 and Adobe PDF.
2. The Citv's responsibilities. the City will -
(a) Provide, upon request and cooperation of the Consultant, access to, and
make all provisions necessary to, enter upon public or private lands as required for the
Consultant to perform such services and inspections as are required in development of the
Project; provided, however, if the City is unable to obtain access to enter upon public or private
lands, the Consultant shall not be relieved from performing its services as to those public and
private lands that are accessible. If the Consultant notifies the City that a topographic survey is
required by the Consultant in connection with the consulting services, then the City will be
responsible for conducting the topographic survey.
(b) Manage and be responsible for all negotiations with owners in connection
with land or easement acquisition and provide all required title reports and appraisals.
(c) With the exception of preparing correspondence required for design, hold
all required special meetings, serve all public and private notices, receive and act upon all
protests, and perform all services customarily performed by owners as are necessary for the
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orderly progress of the work and the successful completion of the Project, and pay all costs
incidental thereto.
(d) Select the testing laboratory and pay the cost of borings, samplings, and
other work involved in soils testing during construction.
(e) Conduct onsite inspection during construction to check quality and
quantity of work as conditions warrant and be responsible for assuring that the general
construction contractor carries out all construction work in accordance with the plans and
specifications. However, this does not release the Consultant from its responsibility to make
periodic site visits under Section 1(e) for the purpose of observing the work to determine its
general conformity with the plans and specifications and reporting its findings to the City.
(f) Prepare all change orders during construction in cooperation with the
Consultant.
(g) Prepare all Progress Payment Estimates in cooperation with the
Consultant following its general assurance that the work covered by a payment application
meets the standards in the general construction contract documents based upon the
Consultant's best knowledge, information and belief.
(h) Pay, or cause to be paid, plan check fees, conditional use permit fees and
site plan review fees.
(i) Arrange for and pay, or cause to be paid, any fees associated with
Environmental Impact Reports or Statements.
0) Give reasonably prompt consideration to all matters submitted by the
Consultant for acceptance to the end that there will be no substantial delays in the Consultant's
program of work. For an acceptance, approval, authorization, a request or any direction to the
Consultant to be binding upon the City under the terms of this Agreement, such acceptance,
approval, authorization, request or direction must be in writing, duly authorized by the City and
signed on behalf of the City by the Director.
3. Compensation.
(a) The Consultant's sole compensation for satisfactory performance of all
services required or rendered pursuant to this Agreement shall be a total fee of two hundred
sixteen thousand two hundred sixty ($216,260), and a contingency amount not to exceed ten
thousand ($10,000) for any additional work rendered pursuant to Subsection (d) below and
authorized in writing by the Director. Such fees include all expenses incurred by the Consultant
in performance of such services.
(b) Detailed statements shall be rendered monthly and will be payable in the
normal course of the City business. Such statements shall be for an amount no greater than
that attributable to the Part upon which the Consultant is then engaged as provided in Section
3(c) below.
(c) For purposes of determining the division of the total compensation to the
Consultant as provided in Section 3(a) above, or should performance of any succeeding Part
not be authorized by the City as provided in Section 1 of this Agreement, it is agreed that the
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total compensation shall be allocated to the five Parts of the Consultant's performance as
follows: Part One — Thirty eight percent (38%), Part Two — Twenty one percent (21 %), Part
Three — Thirty five percent (35%), Part Four — Two percent (2%) and Part Five — Four percent
(4%). Prior to the award of a general construction contract for the Project, or should such
contract not be awarded, the approved Parts as provided above shall be utilized for purposes of
determining the fee due to the Consultant.
(d) The parties may modify this Agreement to increase or decrease the
scope of services or provide for the rendition of services not required by this Agreement, which
modification shall include an adjustment to the Consultant's compensation. Any change in the
scope of services must be made by written amendment to the Agreement signed by an
authorized representative for each party. The Consultant shall not be entitled to any additional
compensation if services are performed prior to a signed written amendment. Subsequent to
the date of completion of Part Three, changes due to Code revisions or enactments adopted
after such date shall constitute additional work subject to this Section 3(d).
4. Termination. Remedies, Force Maieure. and Consolidation of Disputes.
(a) This Agreement shall terminate without any liability of the City to the
Consultant upon the earlier of: (i) the Consultant's filing for protection under the federal
bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third party
against the Consultant; (ii) seven calendar days prior written notice with or without cause by the
City to the Consultant; (iii) the City's non -appropriation of funds sufficient to meet its obligations
hereunder during any the City fiscal year of this Agreement, or insufficient funding for the
Project; or (iv) expiration of this Agreement.
(b) Immediately upon any termination or expiration of this Agreement, the
Consultant shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its
subcontractors to cease work; and (iii) return to the City any and all unearned payments and all
properties and materials in the possession of the Consultant that are owned by the City.
Subject to the terms of this Agreement, the Consultant shall be paid compensation for services
satisfactorily performed prior to the effective date of termination. The Consultant shall not be
paid for any work or services performed or costs incurred which reasonably could have been
avoided.
(c) In the event of termination due to failure of the Consultant to satisfactorily
perform in accordance with the terms of this Agreement, the City may withhold an amount that
would otherwise be payable as an offset to, but not in excess of, the City's damages caused by
such failure. In no event shall any payment by the City pursuant to this Agreement constitute a
waiver by the City of any breach of this Agreement which may then exist on the part of the
Consultant, nor shall such payment impair or prejudice any remedy available to the City with
respect to the breach.
(d) Upon any breach of this Agreement by the Consultant, the City may
(i) exercise any right, remedy (in contract, law or equity), or privilege which may be available to
it under applicable laws of the State of California or any other applicable law; (ii) proceed by
appropriate court action to enforce the terms of the Agreement; and/or (iii) recover all direct,
indirect, consequential, economic and incidental damages for the breach of the Agreement. If it
is determined that the City improperly terminated this Agreement for default, such termination
shall be deemed a termination for convenience.
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(e) The Consultant shall provide the City with adequate written assurances of
future performance, upon the request of the Director or designee, in the event the Consultant
fails to comply with any terms or conditions of this Agreement.
(f) The Consultant shall be liable for default unless nonperformance is
caused by an occurrence beyond the reasonable control of the Consultant and without its fault
or negligence such as, acts of God or the public enemy, acts of the City in its contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and
delays of common carriers. The Consultant shall notify the Director or designee in writing as
soon as it is reasonably possible after the commencement of any excusable delay, setting forth
the full particulars in connection therewith, and shall remedy such occurrence with all
reasonable dispatch, and shall promptly give written notice to the Director or designee of the
cessation of such occurrence.
(g) The Consultant agrees that, notwithstanding any contrary provision in this
Agreement, any dispute arising from or relating to this Agreement (including, without limitation,
disputes based on contract, tort, equity or statute) may, at the City's option, be joined and
consolidated with any other dispute or disputes arising from or relating to the Project so that all
disputes arising from or relating to the Project may be resolved in a single proceeding. the
Consultant hereby specifically waives any objection it may otherwise have to such joinder and
consolidation and specifically consents to mediation, arbitration or any other dispute resolution
mechanism, forum or proceeding necessary to effectuate the joinder and consolidation
contemplated by this provision.
5. Confidential Information. Ownership of Documents and Cop right License.
(a) Any reports, information, or other data prepared or assembled by the
Consultant pursuant to this Agreement shall not be made available to any individual or
organization by the Consultant without the prior written approval of the City. During the term of
this Agreement, and thereafter, the Consultant shall not, without the prior written consent of the
City, disclose to anyone any Confidential Information. The term Confidential Information for the
purposes of this Agreement shall include all proprietary and confidential information of the City,
including but not limited to business plans, marketing plans, financial information, designs,
drawings, specifications, materials, compilations, documents, instruments, models, source or
object codes and other information disclosed or submitted, orally, in writing, or by any other
medium or media. All Confidential Information shall be and remain confidential and proprietary
in the City.
(b) Any and all original sketches, pencil tracings of working drawings, plans,
computations, specifications, computer disk files, writings and other documents prepared or
provided by the Consultant pursuant to this Agreement are the property of the City at the time of
preparation and shall be turned over to the City upon expiration or termination of the Agreement
or default by the Consultant. The Consultant grants the City a copyright license to use such
drawings and writings. The Consultant shall not permit the reproduction or use thereof by any
other person except as otherwise expressly provided herein. the City may modify the design
including any drawings or writings. Any use by the City of the aforesaid sketches, tracings,
plans, computations, specifications, computer disk files, writings and other documents in
completed form as to other projects or extensions of this Project, or in uncompleted form,
without specific written verification by the Consultant will be at the City's sole risk and without
liability or legal exposure to the Consultant. The Consultant may keep a copy of all drawings
and specifications for its sole and exclusive use.
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(c) If the Consultant should subcontract all or any portion of the services to
be performed under this Agreement, the Consultant shall cause each subcontractor to also
comply with the requirements of this Section 5.
(d) This Section 5 shall survive expiration or termination of this Agreement.
6. Professional Skill. It is further mutually understood and agreed by and between
the parties hereto that inasmuch as the Consultant represents to the City that the Consultant
and its subcontractors, if any, are skilled in the profession and shall perform in accordance with
the standards of said profession necessary to perform the services agreed to be done by it
under this Agreement, the City relies upon the skill of the Consultant and any subcontractors to
do and perform such services in a skillful manner and the Consultant agrees to thus perform the
services and require the same of any subcontractors. Therefore, any acceptance of such
services by the City shall not operate as a release of the Consultant or any subcontractors from
said professional standards.
7. Indemnification. To the furthest extent allowed by law, the Consultant shall
indemnify, hold harmless and defend the City and each of its officers, officials, employees,
agents, and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and
damages (whether in contract, tort or strict liability, including but not limited to personal injury,
death at any time and property damage), and from any and all claims, demands and actions in
law or equity (including reasonable attorney's fees and litigation expenses) that arise out of,
pertain to, or relate to the negligence, recklessness or willful misconduct of the Consultant, its
principals, officers, employees, agents, or volunteers in the performance of this Agreement.
If the Consultant should subcontract all or any portion of the services to be performed
under this Agreement, the Consultant shall require each subcontractor to indemnify, hold
harmless and defend the City and each of its officers, officials, employees, agents, and
volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
8. Insurance.
(a) Throughout the life of this Agreement, the Consultant shall pay for and
maintain in full force and effect all insurance as required in Exhibit B, which is incorporated into
and part of this Agreement, with an insurance company(ies) either (i) admitted by the California
Insurance Commissioner to do business in the State of California and rated no less than "A-VII"
in the Best's Insurance Rating Guide, or (ii) as may be authorized in writing by the City's Risk
Manager or designee at any time and in his or her sole discretion. The required policies of
insurance as stated in Exhibit B shall maintain limits of liability of not less than those amounts
stated therein. However, the insurance limits available to the City, its officers, officials,
employees, agents, and volunteers as additional insureds, shall be the greater of the minimum
limits specified therein or the full limit of any insurance proceeds to the named insured.
(b) If at any time during the life of the Agreement or any extension, the
Consultant or any of its subcontractors/sub-consultants fail to maintain any required insurance
in full force and effect, all services and work under this Agreement shall be discontinued
immediately, and all payments due or that become due to the Consultant shall be withheld until
notice is received by the City that the required insurance has been restored to full force and
effect and that the premiums therefore have been paid for a period satisfactory to the City. Any
failure to maintain the required insurance shall be sufficient cause for the City to terminate this
DPW-S 29.1 /10-2016 12-23-2020
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Agreement. No action taken by the City pursuant to this section shall in any way relieve the
Consultant of its responsibilities under this Agreement. The phrase "fail to maintain any
required insurance" shall include, without limitation, notification received by the City that an
insurer has commenced proceedings, or has had proceedings commenced against it, indicating
that the insurer is insolvent.
(c) The fact that insurance is obtained by the Consultant shall not be deemed
to release or diminish the liability of the Consultant, including, without limitation, liability under
the indemnity provisions of this Agreement. The duty to indemnify the City shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as a limitation upon the amount of indemnification to be provided by the Consultant.
Approval or purchase of any insurance contracts or policies shall in no way relieve from liability
nor limit the liability of the Consultant, its principals, officers, agents, employees, persons under
the supervision of the Consultant, vendors, suppliers, invitees, consultants, sub -consultants,
subcontractors, or anyone employed directly or indirectly by any of them.
(d) If the Consultant should subcontract all or any portion of the services to
be performed under this Agreement, the Consultant shall require each subcontractor/sub-
consultant to provide insurance protection, as an additional insured, to the City and each of its
officers, officials, employees, agents, and volunteers in accordance with the terms of this
section, except that any required certificates and applicable endorsements shall be on file with
the Consultant and the City prior to the commencement of any services by the subcontractor.
the Consultant and any subcontractor/sub-consultant shall establish additional insured status for
the City, its officers, officials, employees, agents, and volunteers by using Insurance Service
Office (ISO) Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an
executed manuscript company endorsement providing additional insured status as broad as that
contained in ISO Form CG 20 10 11 85.
9. Conflict of Interest and Non -Solicitation.
(a) Prior to the City's execution of this Agreement, the Consultant shall
complete a City of Fresno conflict of interest disclosure statement in the form as set forth in
Exhibit C. During the term of this Agreement, the Consultant shall have the obligation and duty
to immediately notify the City in writing of any change to the information provided by the
Consultant in such statement.
(b) The Consultant shall comply, and require its subcontractors to comply,
with all applicable (i) professional canons and requirements governing avoidance of
impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and
regulations including, without limitation, California Government Code Section 1090 et. seq., the
California Political Reform Act (California Government Code Section 87100 et. seq.), the
regulations of the Fair Political Practices Commission concerning disclosure and disqualification
(2 California Code of Regulations Section 18700 et. seq.) and Section 4-112 of the Fresno
Municipal Code (Ineligibility to Compete). At any time, upon written request of the City,
CONSULTANT shall provide a written opinion of its legal counsel and that of any subcontractor
that, after a due diligent inquiry, the Consultant and the respective subcontractor(s) are in full
compliance with all laws and regulations. The Consultant shall take, and require its
subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon
discovery of any facts giving rise to the appearance of a conflict of interest, the Consultant shall
immediately notify the City of these facts in writing.
DPW-S 29.1 /10-2016 12-23-2020
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(c) In performing the work or services to be provided hereunder, the
Consultant shall not employ or retain the services of any person while such person either is
employed by the City or is a member of any the City council, commission, board, committee, or
similar the City body. This requirement may be waived in writing by the City Manager, if no
actual or potential conflict is involved.
(d) The Consultant represents and warrants that it has not paid or agreed to
pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this
Agreement or any rights/benefits hereunder.
(e) Neither the Consultant, nor any of the Consultant's subcontractors
performing any services on this Project, shall bid for, assist anyone in the preparation of a bid
for, or perform any services pursuant to, any other contract in connection with this Project. The
Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other
contract with a third party in connection with this Project unless such interest is in accordance
with all applicable law and fully disclosed to and approved by the City Manager, in advance and
in writing.
(f) If the Consultant should subcontract all or any portion of the work to be
performed or services to be provided under this Agreement, the Consultant shall include the
provisions of this Section 9 in each subcontract and require its subcontractors to comply
therewith.
(g) This Section 9 shall survive expiration or termination of this Agreement.
10. Recycling Program. In the event the Consultant maintains an office or operates
a facility(ies), or is required herein to maintain or operate same, within the incorporated limits of
the City of Fresno, the Consultant at its sole cost and expense shall:
(i) Immediately establish and maintain a viable and ongoing recycling program,
approved by the City's Solid Waste Management Division, for each office and
facility. Literature describing the City recycling programs is available from the
City's Solid Waste Management Division and by calling City of Fresno Recycling
Hotline at (559) 621-1111.
(ii) Immediately contact the City's Solid Waste Management Division at
(559) 621-1452 and schedule a free waste audit, and cooperate with such
Division in their conduct of the audit for each office and facility.
(iii) Cooperate with and demonstrate to the satisfaction of the City's Solid Waste
Management Division the establishment of the recycling program in
paragraph (i) above and the ongoing maintenance thereof.
11. General Terms.
(a) Except as otherwise provided by law, all notices expressly required of the
City within the body of this Agreement, and not otherwise specifically provided for, shall be
effective only if signed by the Director or designee.
(b) Records of the Consultant's expenses pertaining to the Project shall be
kept on a generally recognized accounting basis and shall be available to the City or its
DPW-S 29.1 /10-2016 12-23-2020
-13-
authorized representatives upon request during regular business hours throughout the life of
this Agreement and for a period of three years after final payment or, if longer, for any period
required by law. In addition, all books, documents, papers, and records of the Consultant
pertaining to the Project shall be available for the purpose of making audits, examinations,
excerpts, and transcriptions for the same period of time. If any litigation, claim, negotiations,
audit or other action is commenced before the expiration of said time period, all records shall be
retained and made available to the City until such action is resolved, or until the end of said time
period whichever shall later occur. If the Consultant should subcontract all or any portion of the
services to be performed under this Agreement, the Consultant shall cause each subcontractor
to also comply with the requirements of this paragraph. This Section 11(b) shall survive
expiration or termination of this Agreement.
(c) Prior to execution of this Agreement by the City, the Consultant shall have
provided evidence to the City that the Consultant is licensed to perform the services called for
by this Agreement (or that no license is required). If the Consultant should subcontract all or
any portion of the work or services to be performed under this Agreement, the Consultant shall
require each subcontractor to provide evidence to the City that subcontractor is licensed to
perform the services called for by this Agreement (or that no license is required) before
beginning work.
(d) The Consultant's services pursuant to this Agreement shall be provided
under the supervision of Will Washburn, PE, and he/she shall not assign another to supervise
the Consultant's performance of this Agreement without the prior written approval of the
Director.
(e) The Consultant shall comply with the Community Development Block
Grant (CDBG) requirements attached in Exhibit D.
12. Nondiscrimination. To the extent required by controlling federal, state and local
law, the Consultant shall not employ discriminatory practices in the provision of services,
employment of personnel, or in any other respect on the basis of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, marital status,
sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam
era. Subject to the foregoing and during the performance of this Agreement, the Consultant
agrees as follows:
(a) The Consultant will comply with all applicable laws and regulations
providing that no person shall, on the grounds of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual
orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded
from participation in, be denied the benefits of, or be subject to discrimination under any
program or activity made possible by or resulting from this Agreement.
(b) The Consultant will not discriminate against any employee or applicant for
employment because of race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status
as a disabled veteran or veteran of the Vietnam era. The Consultant shall ensure that
applicants are employed, and the employees are treated during employment, without regard to
their race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled
veteran or veteran of the Vietnam era. Such requirement shall apply to the Consultant's
DPW-S 29.1 /10-2016 12-23-2020
-14-
employment practices including, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provision of this nondiscrimination clause.
(c) The Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of the Consultant in pursuit hereof, state that all qualified applicants will
receive consideration for employment without regard to race, religious creed, color, national
origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age,
sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era.
(d) The Consultant will send to each labor union or representative of workers
with which it has a collective bargaining agreement or other contract or understanding, a notice
advising such labor union or workers' representatives of the Consultant's commitment under this
section and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(e) If the Consultant should subcontract all or any portion of the services to
be performed under this Agreement, the Consultant shall cause each subcontractor to also
comply with the requirements of this Section 12.
13. Independent Contractor.
(a) In the furnishing of the services provided for herein, the Consultant is
acting solely as an independent contractor. Neither the Consultant, nor any of its officers,
agents, or employees shall be deemed an officer, agent, employee, joint venturer, partner, or
associate of the City for any purpose. the City shall have no right to control or supervise or
direct the manner or method by which the Consultant shall perform its work and functions.
However, the City shall retain the right to administer this Agreement so as to verify that the
Consultant is performing its obligations in accordance with the terms and conditions thereof.
(b) This Agreement does not evidence a partnership or joint venture between
the Consultant and the City. The Consultant shall have no authority to bind the City absent the
City's express written consent. Except to the extent otherwise provided in this Agreement, the
Consultant shall bear its own costs and expenses in pursuit thereof.
(c) Because of its status as an independent contractor, the Consultant and its
officers, agents, and employees shall have absolutely no right to employment rights and
benefits available to the City employees. The Consultant shall be solely liable and responsible
for all payroll and tax withholding and for providing to, or on behalf of, its employees all
employee benefits including, without limitation, health, welfare and retirement benefits. In
addition, together with its other obligations under this Agreement, the Consultant shall be solely
responsible, indemnify, defend and save the City harmless from all matters relating to
employment and tax withholding for and payment of the Consultant's employees, including,
without limitation, (i) compliance with Social Security and unemployment insurance withholding,
payment of workers' compensation benefits, and all other laws and regulations governing
matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in the
City employment benefits, entitlements, programs and/or funds offered employees of the City
whether arising by reason of any common law, de facto, leased, or co -employee rights or other
DPW-S 29.1 /10-2016 12-23-2020
-15-
theory. It is acknowledged that during the term of this Agreement, the Consultant may be
providing services to others unrelated to the City or to this Agreement.
14. Notices. Any notice required or intended to be given to either party under the
terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered
personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by
United States registered or certified mail, with postage prepaid, return receipt requested,
addressed to the party to which notice is to be given at the party's address set forth on the
signature page of this Agreement or at such other address as the parties may from time to time
designate by written notice. Notices served by United States mail in the manner above
described shall be deemed sufficiently served or given at the time of the mailing thereof.
15. Binding. Subject
parties, it shall be binding upon,
respective heirs, successors,
representatives.
16. Assignment.
to Section 16 below, once this Agreement is signed by all
and shall inure to the benefit of, all parties, and each parties'
assigns, transferees, agents, servants, employees and
(a) This Agreement is personal to the Consultant and there shall be no
assignment by the Consultant of its rights or obligations under this Agreement without the prior
written approval of the City Manager or designee. Any attempted assignment by the
Consultant, its successors or assigns, shall be null and void unless approved in writing by the
City Manager or designee.
(b) The Consultant hereby agrees not to assign the payment of any monies
due the Consultant from the City under the terms of this Agreement to any other individual(s),
corporation(s) or entity(ies). the City retains the right to pay any and all monies due the
Consultant directly to the Consultant.
17. Compliance With The Law. In providing the services required under this
Agreement, the Consultant shall at all times comply with all applicable laws of the United States,
including, but not limited to, the Americans with Disabilities Act (42 U.S.C. §§ 12101 et seq.),
the State of California and the City, and with all applicable regulations promulgated by federal,
state, regional, or local administrative and regulatory agencies, now in force and as they may be
enacted, issued, or amended during the term of this Agreement.
18. Waiver. The waiver by either party of a breach by the other of any provision of
this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of
either the same or a different provision of this Agreement. No provisions of this Agreement may
be waived unless in writing and signed by all parties to this Agreement. Waiver of any one
provision herein shall not be deemed to be a waiver of any other provision herein.
19. Governing Law and Venue. This Agreement shall be governed by, and
construed and enforced in accordance with, the laws of the State of California, excluding,
however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for
purposes of the filing of any action regarding the enforcement or interpretation of this
Agreement and any rights and duties hereunder shall be Fresno County, California.
DPW-S 29.1 /10-2016 12-23-2020
-16-
20. Headings. The section headings in this Agreement are for convenience and
reference only and shall not be construed or held in any way to explain, modify, or add to the
interpretation or meaning of the provisions of this Agreement.
21. SeverabHL. The provisions of this Agreement are severable. The invalidity, or
unenforceability of any one provision in this Agreement shall not affect the other provisions.
22. Interpretation. The parties acknowledge that this Agreement in its final form is
the result of the combined efforts of the parties and that, should any provision of this Agreement
be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this
Agreement in favor of or against either party, but rather by construing the terms in accordance
with their generally accepted meaning.
23. Attorne 's Fees. If either party is required to commence any proceeding or legal
action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing
party in such proceeding or action shall be entitled to recover from the other party its reasonable
attorney's fees and legal expenses.
24. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the
reference, incorporated into and made a part of this Agreement.
25. Precedence of Documents. In the event of any conflict between the body of this
Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this
Agreement shall control and take precedence over the terms and conditions expressed within
the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or
Attachment hereto which purport to modify the allocation of risk between the parties, provided
for within the body of this Agreement, shall be null and void.
26. Cumulative Remedies. No remedy or election hereunder shall be deemed
exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.
27. No Third Past, Beneficiaries. The rights, interests, duties and obligations defined
within this Agreement are intended for the specific parties hereto as identified in the preamble of
this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not
intended that any rights or interests in this Agreement benefit or flow to the interest of any third
parties.
28. Extent of Agreement. Each party acknowledges that they have read and fully
understand the contents of this Agreement. This Agreement represents the entire and
integrated agreement between the parties with respect to the subject matter hereof and
supersedes all prior negotiations, representations or agreements, either written or oral. This
Agreement may be modified only by written instrument duly authorized and executed by both
the City and the Consultant. [SIGNATURES FOLLOW ON NEXT PAGE.]
DPW-S 29.1 /10-2016 12-23-2020
-17-
IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno,
California, the day and year first above written.
the City OF FRESNO,
A California municipal corporation
By.
Randall W. Morrison, PE, MCE„
Assistant Director
Public Work Department
ATTEST:
TODD STERMER, CIVIC
City Clerk
By: A
coq j4w^ L't cpeol-
No signature of City Attorney required.
Standard Document #DPW-S 29.1 has
been used without modification, as
certified by the undersigned.
By:
Alex Gonzalez, PE
Supervising Professional Engineer
Public Work Department
Addresses:
the City:
City of Fresno
Attention: Alex Gonzalez,
Supervising Professional Engineer
2600 Fresno Street, Room 4064
Fresno, CA 93721
Phone: (559) 621-8670
Attachments
Peters Engineering Group,
A California Corporation
By:
Name: VQ V1'1
Title: ht
(If corporation or LLC, Board Chair, Pres.
or Vice Pres.)
By:
Name. Sher Peters
Title: S e mtory
(If corporation or LLC, CFO, Treasurer,
Secretary or Assistant Secretary)
Any Applicable Professional License. -
Number: C 52caS5
Name: Dawd ,,revs
Date of Issuance: Isul.! 1`L 1
CONSULTANT:
Peters Engineering Group
Attention: Will Washburn, PE
Project Manager
862 Pollasky Avenue
Clovis, CA 93612
Phone: (559)-299-1544
FAX: (559)-299-1722
1. Exhibit A - Scope of Services
2. Exhibit B - Insurance Requirements
3. Exhibit C - Conflict of Interest Disclosure Form
4, Exhibit D - CDBG Compliance Provisions
DPW-S 29.1 /10-2016 12-23-2020
-18-
EXHIBIT A
SCOPE OF SERVICES
Consultant Service Agreement between City of Fresno (the City)
and Peters Engineering Group (the Consultant)
Highway City Street Improvement
CONSULTANT's services wil result in the preparation of plans, specifications, and estimate
(PS&E) for the Highway City Street Improvement Project. Bidding and Construction Engineering
Services will also be provided for the project.
The project will reconstruct North Lola Avenue, install curb return, ramps, curbs, gutters and
sidewalk. Reconstruct the alley north of West Shaw Ave and east of North Lola Ave.
Reconstruct West Fairmont Avenue, install curb return, ramps, curbs, gutters and sidewalk.
Reconstruct North State Avenue, install curb return, ramps, curbs, gutters and sidewalk.
Reconstruct North Barcus Avenue, install curb return, ramps, curbs, gutters and sidewalk. Install
street lighting and storm drain facilities.
Consultant services will include preparation of necessary plans, bid item specifications,
estimates, necessary utility relocations and utility coordination, right-of-way document
preparation and necessary environmental document preparation. Hard copies of the plans
would be provided upon request. In general:
Participate in coordination meetings with City staff.
Prepare and maintain design and construction schedule.
Prepare utility notification letters and relocation drawings to various utilities and
agencies.
Process City provided topographic survey information.
Prepare and submit necessary documents to agencies for utility relocations.
Provide geotechnical testing as required.
Prepare all necessary environmental documentations.
Prepare required right-of-way exhibits, deeds, and maps showing required right-of-way
acquisition. Prepare appraisal maps detailing all acquisitions and Temporary
Construction Easements (TCE's). Preliminary Title Reports (PTR's) will be provided by
the City.
Notice will be given to the CONSULTANT if the CITY observes or otherwise becomes aware of
any development that affects the above design criteria.
DPW-S 29.1 /10-2016
Page 1 of 1
Exhibit B
INSURANCE REQUIREMENTS
Consultant Service Agreement between City of Fresno ("CITY")
and Peters Engineering Group ("CONSULTANT")
Highway City Street Improvement
PROJECT TITLE
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial
General Liability Coverage Form CG 00 01, providing liability coverage
arising out of your business operations. The Commercial General Liability
policy shall be written on an occurrence form and shall provide coverage
for "bodily injury," "property damage" and "personal and advertising injury"
with coverage for premises and operations (including the use of owned
and non -owned equipment), products and completed operations, and
contractual liability (including, without limitation, indemnity obligations
under the Agreement) with limits of liability not less than those set forth
under "Minimum Limits of Insurance."
2. The most current version of ISO *Commercial Auto Coverage Form CA 00
01, providing liability coverage arising out of the ownership, maintenance
or use of automobiles in the course of your business operations. The
Automobile Policy shall be written on an occurrence form and shall
provide coverage for all owned, hired, and non -owned automobiles or
other licensed vehicles (Code 1- Any Auto).
3. Workers' Compensation insurance as required by the State of California
and Employer's Liability Insurance.
4. Professional Liability (Errors and Omissions) insurance appropriate to
CONSULTANT's profession.
MINIMUM LIMITS OF INSURANCE
CONSULTANT, or any party the CONSULTANT subcontracts with, shall maintain limits
of liability of not less than those set forth below. However, insurance limits available to
CITY, its officers, officials, employees, agents, and volunteers as additional insureds,
shall be the greater of the minimum limits specified herein or the full limit of any
insurance proceeds available to the named insured:
1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property damage;
(ii) $1,000,000 per occurrence for personal and advertising injury;
(iii) $2,000,000 aggregate for products and completed operations; and,
DPW-S 29.1 /10-2016
Page 1 of 4
(iv) $2,000,000 general aggregate applying separately to the work
performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.
3. WORKERS' COMPENSATION INSURANCE as required by the State of
California with statutory limits.
4. EMPLOYER'S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
5. PROFESSIONAL LIABILITY (Errors and Omissions):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.
UMBRELLA OR EXCESS INSURANCE
In the event CONSULTANT purchases an Umbrella or Excess insurance policy(ies) to
meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form"
and afford no less coverage than the primary insurance policy(ies). In addition, such
Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-
contributory basis for the benefit of the CITY, its officers, officials, employees, agents,
and volunteers.
DEDUCTIBLES AND SELF -INSURED RETENTIONS
CONSULTANT shall be responsible for payment of any deductibles contained in any
insurance policy(ies) required herein and CONSULTANT shall also be responsible for
payment of any self -insured retentions. Any deductibles or self -insured retentions must
be declared to on the Certificate of Insurance, and approved by, the CITY's Risk
Manager or designee. At the option of the CITY's Risk Manager or designee, either:
(i) The insurer shall reduce or eliminate such deductibles or self -
insured retentions as respects CITY, its officers, officials,
employees, agents, and volunteers; or
(ii) CONSULTANT shall provide a financial guarantee, satisfactory to
CITY's Risk Manager or designee, guaranteeing payment of losses
and related investigations, claim administration and defense
expenses. At no time shall CITY be responsible for the payment of
any deductibles or self -insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be
endorsed to contain, the following provisions:
1. CITY, its officers, officials, employees, agents, and volunteers are to be
covered as additional insureds. CONSULTANT shall establish additional
insured status for the City and for all ongoing and completed operations
DPW-S 29.1 /10-2016
Page 2 of 4
under the Commercial General Liability policy by use of ISO Forms or an
executed manuscript insurance company endorsement providing
additional insured status. The Commercial General endorsements must
be as broad as that contained in ISO Forms: GC 20 10 11 85 or both CG
2010&CG2037.
2. The coverage shall contain no special limitations on the scope of
protection afforded to CITY, its officers, officials, employees, agents, and
volunteers. Any available insurance proceeds in excess of the specified
minimum limits and coverage shall be available to the Additional Insured.
3. For any claims relating to this Agreement, CONSULTANT's insurance
coverage shall be primary insurance with respect to the CITY, its officers,
officials, employees, agents, and volunteers. Any insurance or self-
insurance maintained by the CITY, its officers, officials, employees,
agents, and volunteers shall be excess of CONSULTANT's insurance and
shall not contribute with it. CONSULTANT shall establish primary and
non-contributory status by using ISO Form CG 20 01 04 13 or by an
executed manuscript insurance company endorsement that provides
primary and non-contributory status as broad as that contained in ISO
Form CG 20 01 04 13.
The Workers' Compensation insurance polic is to contain, or be endorsed to contain,
the following provision: CONSULTANT and its insurer shall waive any right of
subrogation against CITY, its officers, officials, employees, agents, and volunteers.
If the Professional Liability Errors and Omissions) insurance policy.is written on a
claims -made form:
1. The retroactive date must be shown, and must be before the effective date
of the Agreement or the commencement of work by CONSULTANT.
2. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement work
or termination of the Agreement, whichever occurs first, or, in the
alternative, the policy shall be endorsed to provide not less than a five (5)
year discovery period.
3. If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date
of the Agreement or the commencement of work by CONSULTANT,
CONSULTANT must purchase "extended reporting" coverage for a
minimum of five (5) years completion of the Agreement work or
termination of the Agreement, whichever occurs first.
4. A copy of the claims reporting requirements must be submitted to CITY for
review.
5. These requirements shall survive expiration or termination of the
Agreement.
DPW-S 29.1 /10-2016
Page 3 of 4
All policies of insurance required herein shall be endorsed to provide that the coverage
shall not be cancelled, non -renewed, reduced in coverage or in limits except after thirty
(30) calendar days written notice by certified mail, return receipt requested, has been
given to CITY. CONSULTANT is also responsible for providing written notice to the
CITY under the same terms and conditions. Upon issuance by the insurer, broker, or
agent of a notice of cancellation, non -renewal, or reduction in coverage or in limits,
CONSULTANT shall furnish CITY with a new certificate and applicable endorsements
for such policy(ies). In the event any policy is due to expire during the work to be
performed for CITY, CONSULTANT shall provide a new certificate, and applicable
endorsements, evidencing renewal of such policy not less than fifteen (15) calendar
days prior to the expiration date of the expiring policy.
Should any of the required policies provide that the defense costs are paid within the
Limits of Liability, thereby reducing the available limits by any defense costs, then the
requirement for the Limits of Liability of these polices will be twice the above stated
limits.
The fact that insurance is obtained by CONSULTANT shall not be deemed to release or
diminish the liability of CONSULTANT, including, without limitation, liability under the
indemnity provisions of this Agreement. The policy limits do not act as a limitation upon
the amount of indemnification to be provided by CONSULTANT. Approval or purchase
of any insurance contracts or policies shall in no way relieve from liability nor limit the
liability of CONSULTANT, its principals, officers, agents, employees, persons under the
supervision of CONSULTANT, vendors, suppliers, invitees, consultants, sub -
consultants, subcontractors, or anyone employed directly or indirectly by any of them.
SUBCONTRACTORS - If CONSULTANT subcontracts any or all of the services to be
performed under this Agreement, CONSULTANT shall require, at the discretion of the
CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side
Agreement with the City to provide required indemnification and insurance protection.
Any required Side Agreement(s) and associated insurance documents for the
subcontractor must be reviewed and preapproved by CITY Risk Manager or designee.
If no Side Agreement is required, CONSULTANT will be solely responsible for ensuring
that it's subcontractors maintain insurance coverage at levels no less than those
required by applicable law and is customary in the relevant industry.
VERIFICATION OF COVERAGE
CONSULTANT shall furnish CITY with all certificate(s) and applicable endorsements
effecting coverage required hereunder. All certificates and applicable endorsements
are to be received and approved by the CITY'S Risk Manager or his/her designee prior
to CITY'S execution of the Agreement and before work commences. All non -ISO
endorsements amending policy coverage shall be executed by a licensed and
authorized agent or broker. Upon request of CITY, CONSULTANT shall immediately
furnish City with a complete copy of any insurance policy required under this
Agreement, including all endorsements, with said copy certified by the underwriter to be
a true and correct copy of the original policy. This requirement shall survive expiration or
termination of this Agreement.
DPW-S 29.1 /10-2016
Page 4 of 4
Exhibit C
DISCLOSURE OF CONFLICT OF INTEREST
Highway City Neighborhood Improvements
YES*
NO
1
Are you currently in litigation with the City of Fresno or any of its
❑
[?,
agents?
2
Do you represent any firm, organization or person who is in
❑,
litigation with the City of Fresno?
3
Do you currently represent or perform work for any clients who do
[ ].
business with the City of Fresno?
4
Are you or any of your principals, managers or professionals,
owners or investors in a business which does business with the
❑
City of Fresno, or in a business which is in litigation with the City of
Fresno?
5
Are you or any of your principals, managers or professionals,
related by blood or marriage to any City of Fresno employee who
has any significant role in the subject matter of this service?
6
Do you or any of your subcontractors have, or expect to have, any
interest, direct or indirect, in any other contract in connection with
Ll
IN
this Project?
* If the answer to any question is yes, please explain in full below.
Explanation:
❑ Additional page(s) attached.
Si ature
Date
NO Pefeu
(name)
POW EvicoeerivLA Diaw
(company)
561 PO l l g s K1
(address)
G 60j C411 f0(V1 i4 g302-
(city state zip)
Exhibit D
Highway City Street Improvement
PROJECT TITLE
Compliance Provisions for Professional Services Agreement
Including HUD Funding Requirements
1. Ownership: Ownership of all real or personal property, acquired in whole or in
part with CDBG, NSP, HOME, ESG and/or HOPWA funds (HUD Funds) for use on this Activity,
shall be vested in the City of Fresno (CITY), unless otherwise authorized by the CITY. When the
CONSULTANT determines that the property is no longer required for the purposes of this
Activity, the CONSULTANT must notify the CITY and obtain approval for disposition of the
property in accordance with applicable guidelines.
2. Copyright: Except as otherwise provided in the terms and conditions of this
Contract, the CONSULTANT paid through this Contract is free to copyright any books,
publications or other copyrightable materials developed in the course of the Activity and under
this Contract. However, HUD and the CITY reserve a royalty -free, non-exclusive and irrevocable
license to reproduce, publish or otherwise use and to authorize others to use, for the U.S.
Department of Housing and Urban Development (HUD) and CITY purposes:
(a) the copyright in any work developed under this Contract; and
(b) any rights of copyright to which a CONSULTANT purchases ownership with
grant support.
The Federal government's rights and the CITY's rights identified above must be
conveyed to the publisher and the language of the publisher's release form must insure the
preservation of these rights.
3. Reporting Requirements_ The CONSULTANT agrees to complete and submit all
reports, in such form and according to such schedule, as may be required by the CITY or HUD.
Further, the CONSULTANT agrees to require any subcontractors to submit reports that may be
required and to incorporate such language in its agreements. Failure to meet deadlines with the
required information could result in liquidated damages and sanctions in accordance with the
Contract.
4. Access to Records: All records with respect to all matters covered by this
Contract shall be made available at any time for audit and inspection by HUD, the CITY or their
representatives upon their request.
5. Maintenance of Records: Records for non -expendable property purchased totally
or partially with Federal funds must be retained for five years after final close-out of the grant. All
other pertinent contract records including financial records, supporting documents and statistical
records shall be retained for a minimum of five years after the final close-out report. However, if
any litigation, claim, or audit is started before the expiration of the five year period, then records
must be retained for five years after the litigation, claim or audit is resolved.
6. Confidential Information:: Any reports, information, data, etc., given to, prepared
by, or assembled by the CONSULTANT under this Contract, which the Grantee or the CITY
requests to be kept confidential, shall not be made available to any individual or organization by
the CONSULTANT without prior written approval of HUD or the CITY, as applicable.
Page 1 of 13
7. Reporting of Fraudulent Activity: If at any time during the term of this Contract
anyone has reason to believe by whatever means that, under this or any other program
administered by the CITY, a recipient of funds has improperly or fraudulently applied for or
received benefits, monies or services pursuant to this Contract or any other contract, such
information shall be reported immediately to the appropriate authorities.
8. Political Activity: None of the funds, materials, property or services provided
directly or indirectly under this Contract shall be used for any partisan political activity, or to
further the election or defeat of any candidate for public office or otherwise.
9. Conflicts of Interest and Ethical Standards: The following provisions regarding
"conflicts of interest" apply to the use and expenditure of CDBG funds by the Grantee and its
subrecipients, including the CONSULTANT.
In the procurement of supplies, equipment, construction and services, the more
restrictive conflict of interest provisions of HUD, the CITY or the State of California apply. In
instances not governed by the above, the following provisions shall apply:
a) Except for eligible administrative or personnel costs, the general rule is that no
person who is an employee, agent, consultant, officer, or elected or appointed official of the
CITY or other unit of general local government or any designated public agencies or
subrecipient which are receiving HUD funds who exercise or have exercised any function or
responsibilities with respect to HUD funded activities assisted herein or are in a position to
participate in a decision making process or gain inside information with regard to such activities,
may obtain a financial interest or benefit from the activity, or have an interest in any contract,
subcontract or agreement with respect thereto, or the proceeds thereunder either for
themselves or those with whom they have family or business ties during their tenure or for one
year thereafter. Exceptions may be granted by the CITY on a case by case basis as requested
upon full disclosure in writing.
b) Should any governmental entity, CONSULTANT, subcontractor, employee or
official know or perceive any breach of ethical standards or conflict of interest under the HUD
grant, they shall immediately notify the CITY. If the CITY finds any circumstances that may give
rise to a breach of ethical standards or conflict of interest, under any grant, they shall notify the
CITY. The CITY may undertake any administrative remedies it deems appropriate, where there
is a breach of ethical standards or conflict of interest under the regulations governing the CDBG
Program and the CITY policies.
10. Applicable Law: In addition to the applicable Federal laws and regulations, this
Contract is also made under and shall be construed in accordance with the ordinances of the
CITY. By execution of this Contract, the CONSULTANT agrees to submit to the jurisdiction of
the CITY for all matters arising or to arise hereunder, including but not limited to performance of
said Contract and payment of all licenses and taxes of whatever kind or nature applicable
hereto.
11. Limitation of Liability- The CONSULTANT will not assert in any legal action by
claim or defense, or take the position in any administrative or legal procedures that he is an
agent or employee of the CITY. The CITY shall not be liable for failure on the part of the
CONSULTANT, their subcontractors any other party representing the CONSULTANT to perform
all work in accordance with all applicable laws and regulations. To the furthest extent allowed by
law, including California Civil Code section 2782.8, CONSULTANT shall indemnify, hold
harmless and defend CITY and each of its officers, officials, employees, agents and volunteers
from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in
Page 2 of 13
contract, tort or strict liability, including but not limited to personal injury, death at any time and
property damage), and from any and all claims, demands and actions in law or equity (including
reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the
negligence, recklessness or willful misconduct of CONSULTANT, its principals, officers,
employees, agents or volunteers in the performance of this Agreement. The cost to defend
charged to CONSULTANT shall not exceed CONSULTANT's proportionate percentage of fault,
except as provided in California Civil Code Section 2782.8.
If CONSULTANT should subcontract all or any portion of the services to be performed
under this Agreement, CONSULTANT shall require each subcontractor to indemnify, hold
harmless and defend CITY and each of its officers, officials, employees, agents and volunteers
in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
12. _Legal Services=No attorney -at -law shall be engaged through the use of any
funds provided under this Contract in any legal action or proceeding against the CITY, any local
public body or any political subdivision.
13. Contract: If any provision in this Contract shall be held to be invalid or
unenforceable, the remaining portions shall remain in effect. In the event such invalid or
unenforceable provision is considered an essential element of this Contract, the parties shall
promptly negotiate a replacement provision, which addresses the intent of such provision.
14. Amendments. Any changes to this Contract affecting the scope of work of the
Activity must be approved, in writing, by the CITY and the CONSULTANT and shall be
incorporated in writing into this Contract.
15. Termination for Convenience: This Contract may be terminated for convenience
in accordance with 24 CFR Part 85.44.
16. Sanctions: If the CONSULTANT fails or refuses to comply with the provisions set
forth herein, the CITY may take any or all of the following actions: cancel, terminate or suspend
in whole or in any part the contract, or refrain from extending any further funds to the
CONSULTANT until such time as the CONSULTANT is in full compliance.
17. Subcontracting: If any part of the work covered by this Contract is to be
subcontracted, the CONSULTANT shall identify the subcontracting organization and the
contractual arrangements made therewith to the Owner and to the CITY. All subcontracts must
be approved by the Owner and the CITY to insure they are not debarred or suspended by the
Federal or CITY governments and to insure the Owner and the CITY understand the
arrangements.
18. Subcontracting with Small and Minority Firms. Women's Business Enterprise and
Labor Surplus Areas: It is national policy to award a fair share of contracts to disadvantaged
business enterprises (DBEs), small business enterprises (SBEs), minority business enterprises
(MBEs) and women's business enterprises (WBEs). Accordingly, affirmative steps must be
taken to assure that DBEs, SBEs, MBEs and WBEs are utilized when possible as sources of
supplies, equipment, construction and services. Affirmative steps shall include the following:
(a) Including qualified DBEs, SBEs, MBEs and WBEs on solicitation lists;
(b) Assuring that DBEs, SBEs, MBEs and WBEs are solicited whenever they are
potential sources;
(c) Whenever economically feasible, dividing total requirements into smaller tasks or
quantities so as to permit maximum participation by DBEs, SBEs, MBEs and WBEs;
(d) Where the requirement permits, establishing delivery schedules which will
Page 3 of 13
encourage participation by DBEs, SBEs, MBEs and WBEs;
(e) Using the services and assistance of the Small Business Administration, Minority
Business Development Agency, the CITY Office of Small and Minority Business
Assistance, the U.S.
Department of Commerce and the Community Services Administration as required; and
(f) Requiring subcontractors, if any, to take the affirmative actions outlined in (1) — (5)
above.
19. Debarment Certification: The CONSULTANT must comply with Executive Order
11246 regarding Federal debarment and suspension regulations prior to entering into a financial
agreement for any transaction as outlined below.
a. Any procurement contract for goods and services, regardless of type, expected
to equal or exceed the Federal procurement small purchase threshold (which is $100,000 and is
cumulative amount from all federal funding sources).
b. Any procurement contract for goods and services, regardless of amount, under
which the CONSULTANT will have a critical influence on or substantive control over the
transaction.
In addition, no contract may be awarded to any CONSULTANT who is ineligible to
receive contracts under any applicable regulations of the CITY.
20. Equal Employment Opportunit : The CONSULTANT will comply with all
provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and
relevant orders of the CITY.
In carrying out the Activity, the CONSULTANT shall not discriminate against any
employee or applicant for employment because of race, color, religion, sex, or national origin.
The CONSULTANT must take affirmative action to insure that applicants for employment are
employed, and that employees are treated during employment, without regard to their race,
color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The CONSULTANT shall post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the CITY setting forth the
provisions of this non-discrimination clause. The CONSULTANT shall CITY that all qualified
applicants will receive consideration for employment without regard to race, color, religion, sex,
or national origin. The CONSULTANT will, in all solicitations or advertisements for employees
by or on behalf of the CONSULTANT, CITY that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, or national origin. The
CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for the Activity unless exempted by rules, regulations, or orders of the CITY issued
pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor.
The CONSULTANT will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice to be
provided by the CITY advising the said labor union or workers' representatives of the
CONSULTANT's commitment under this Section and shall post copies of the notice in
Page 4 of 13
conspicuous places available to employees and applicants for employment.
The CONSULTANT will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the ordinances, administrative orders or other rules of the
CITY or pursuant thereto, and will permit access to its books, records, and accounts by HUD
and the CITY for purposes of investigation to ascertain compliance with such rules, regulations,
and orders.
In the event of the CONSULTANT's noncompliance with the non-discrimination clauses
of this Contract or with any of such rules, regulations, or orders, this Contract may be canceled,
terminated or suspended in whole or in part and the CONSULTANT may be declared ineligible
for further CITY government contracts or federally assisted construction contract procedures
authorized in Executive Order 11246 of September 24, 1965, or by rules, regulations, or orders
of the CITY, or as otherwise provided by law.
21. Age Discrimination-. In accordance with 45 CFR, Parts 90 and 91, the
CONSULTANT agrees there shall be no bias or age discrimination as to benefits and
participation under this Contract.
22. Section 109 of the Housing and Community Development Act of 1974: No
person in the United CITYs shall on the grounds of race, color, national origin or sex be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity funded in whole or in part with HUD funds made available by the CITY.
23. Section 504 of the Rehabilitation Act of 1973. as amended: The CONSULTANT
agrees that no otherwise qualified individual with disabilities shall, solely by reason of his
disability, be denied the benefits, or be subjected to discrimination including discrimination in
employment, any program or activity.
24. Section 3 Compliance and Provision of Training, Employment and Business
Opportunities: The work to be performed under this Contract is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as amended, (12 USC § 1701 u).
The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD -funded activities covered by Section 3 shall, to the
greatest extent feasible be directed to low and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.
The parties to this said Contract agree to comply with HUD's regulations in 24 CFR Part
135, which implement Section 3. As evidenced by their execution of this Contract, the parties to
this Contract certify that they are under no contractual or other impediment that would prevent
them from complying with the 24 CFR Part 135 regulations.
The CONSULTANT agrees to send to each labor organization or representative of
workers with which the CONSULTANT has a collective bargaining agreement or other
understanding, if any, a notice advising the organization or workers' representative of the
CONSULTANT's commitments under this Section 3 clause, and will post copies of the notice in
conspicuous places at the work site where both employees and applicants for training and
employment positions can see the notice. The notice shall describe the Section 3 preference,
shall set forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions; the qualifications for each; and the name and location of person(s) taking
applications for each of the positions; and the anticipated date the work shall begin. The
CONSULTANT agrees to include this Section 3 clause in every subcontract subject to
Page 5 of 13
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding
that the subcontractor is in violation of the regulations in 24 CFR Part 135. The CONSULTANT
will not subcontract with any subcontractor where the CONSULTANT has notice or knowledge
that the subcontractor has been found in violation of the regulations in 24 CFR Part 135.
The CONSULTANT will certify that any vacant employment positions including training
positions, that are filled (1) after the CONSULTANT is selected but before this Contract has
been executed, and (2) with persons other than those to whom the regulations of 24 CFR Part
135 require employment opportunities to be directed, were not filled to circumvent the
CONSULTANT's obligations under 24 CFR Part 135.
The CONSULTANT agrees to submit such reports as required to document compliance
with 24 CFR Part 135. Noncompliance with the regulations in 24 CFR Part 135 may result in
sanctions, termination of this Contract for default, and debarment or suspension from future
HUD assisted contracts.
25. Lead -Based Paint: The construction or rehabilitation of residential structures with
any portion of the Assistance is subject to the HUD Lead -Based Paint regulations found at 24
CFR Part 35. Any grants or loans made by the Grantee for the rehabilitation of residential
structures with any portion of the Assistance shall be made subject to the provisions for the
elimination of lead -based paint hazards under subpart B of said regulations, and the Grantee
shall be responsible for the inspections and certifications required under Section 35.14(f)
thereof.
26. Comoliance with Air and Water Acts: (Applicable to construction contracts and
related subcontracts exceeding $100,000) This Contract is subject to the requirements of the
Clean Air Act, as amended, 42 USC § 7401 et seq., the Federal Water Pollution Control Act
(Clean Water Act), as amended, 33 USC § 1251 et seq., and the regulations of the
Environmental Protection Agency with respect to 40 CFR Part 15, as amended from time to
time. In particular, the following are required:
(a) A stipulation by the CONSULTANT or subcontractor that any facility to be utilized
in the performance of any nonexempt contract or subcontract is not listed on the List of Violating
Facilities, issued by the Environmental Protection Agency (EPA) pursuant to 40 CFR § 15.20.
(b) Agreement by the CONSULTANT to comply with all the requirements of Section
114 of the Clean Air Act, as amended (42 USC § 7414) and Section 308 of the Federal Water
Pollution Control Act, as amended (33 USC § 1318) relating to inspection, monitoring, entry,
reports and information, as well as all other requirements specified in said Sections 114 and
308, and all regulations and guidelines issued thereunder.
(c) A stipulation that as a condition of award of contract prompt notice will be given
of any notification received from the Director, Office of Federal Activities, EPA, indicating that a
facility utilized or to be utilized for the contract under consideration is to be listed on the EPA list
of Violating Facilities.
(d) Agreement by the CONSULTANT that the CONSULTANT will include or cause to
be included the criteria and requirements in these subparagraphs (1) through (4), in every
nonexempt subcontract and requiring that the CONSULTANT will take such action as the CITY
may direct as a means of enforcing such provisions.
In no event shall any amount of the Assistance be utilized with respect to a facility which
has given rise to a conviction under section 113(c) (1) of the Clean Air Act or Section 309(c) of
the Federal Water Pollution Control Act.
Page 6 of 13
27. Federal Labor Standards Provisions: (Applicable to construction contracts in
excess of $2, 000 or CDBG residential contracts involving more than eight units or HOME
residential contracts exceeding eleven units)
The Activity or program to which the construction work covered by this Contract pertains
is being funded by the United States of America and the Federal Labor Standards Provisions as
set forth on Attachment 1 are included in this Contract pursuant to the provisions applicable to
such Federal assistance. These provisions must be complied with or sanctions will be instituted.
Attachment 1
U.S. Department of Housing and Urban Development, Office of Labor Relations form
HUD-4010 (07/2003) ref. Handbook 1344.1
A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site
of the work will be paid unconditionally and not less often once a week, and without subsequent
deduction or rebate on any account (except such payroll deductions as are permitted by
regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full
amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of
payment computed at rates not less than those contained in the wage determination of the
Secretary of Labor which is attached thereto and made a part thereof, regardless of any
contractual relationship which may be alleged to exist between the CONSULTANT and such
laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe
benefits under Section I(b)(2) of the Davis -Bacon Act on behalf of laborers or mechanics are
considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5
(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but
not less often than quarterly) under plans, funds, or programs, which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period.
Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits
on the wage determination for the classification of work actually performed, without regard to
skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more
than one classification may be compensated at the rate specified for each classification of the
time actually work therein: Provided, That the employer's payroll records accurately set forth the
time spent in each classification in which work is performed. The wage determination (including
any additional classification an wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis -
Bacon poster (WH- 1321) shall be posted at all times by the CONSULTANT and its
subcontractors at the site of the work in a prominent and accessible, place where it can be
easily seen by the workers.
(ii) (a) Any class of laborers or mechanics which is not listed in the wage determination
and which is to be employed under the contract shall be classified in conformance with the
wage determination. HUD shall approve an additional classification and wage rate and fringe
benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a
classification in the wage determination; and
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable
relationship to the wage rates contained in the wage determination.
Page 7 of 13
(b) If the CONSULTANT and the laborers and mechanics to be employed I the
classification (if known), or their representatives, and HUD or its designee agree on the
classification and wage rate (including the amount designated for fringe benefits where
appropriate), a report of the action taken shall be sent by HUD or its designee to the
Administrator of the Wage and Hour Division, Employment Standards Administration, U.S.
Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized
representative, will approve, modify, or disapprove every additional classification action within
30 days of receipt and so advised HUD or its designee within the 30-day period that additional
time is necessary. (Approved by the Office of Management and Budget under OMB Control
Number 1215-0140.)
(c) In the event the CONSULTANT, the laborers or mechanics to be employed in the
classification or their representatives, and HUD or its designee do not agree on the proposed
classification and wage rate (including the amount designated for fringe benefits, where
appropriate), HUD or its designee shall refer the questions, including the views of all
interested parties and the recommendation of HUD or its designee, to the Administrator for
determination. The Administrator, or an authorized representative, will issue a determination
within 30 days of receipt and so advice HUD or its designee or will notify HUD or its designee
within the 30-day period that additional time is necessary. (Approved by the Office of
Management and Budget under OMB Control Number 1214- 0140.)
(d) The wage rate (including fringe benefits where appropriate) determined pursuant to
subparagraphs (1) (ii) (b) or (c) of this paragraph, shall be paid to all workers performing work in
the classification under this contract from the first day on which work is performed in the
classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers
or mechanics includes a fringe benefit which is not expressed as an hourly rate, the
CONSULTANT shall either pay the benefit as in the wage determination or shall pay another
bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the CONSULTANT does not make payments to a trustee or other third person, the
CONSULTANT may consider as part of the wages of any laborer or mechanic the amount of
any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program,
Provided, That the Secretary of Labor has found, upon the written request of the
CONSULTANT, that the applicable standards of the Davis -Bacon Act have been met. The
Secretary of Labor may require the CONSULTANT to set aside in a separate account assets for
the meeting of obligations under the plan or program. (Approved by the Office of Management
and Budget under OMB Control Number1215-0140.)
2. Withholding. HUD or its designee shall upon its own action or upon written request of
an authorized representative of the Department of Labor withhold or cause to be withheld from
the CONSULTANT under this contract or any other Federal contract with the same prime
CONSULTANT, or any other Federal -assisted contract subject to Davis -Bacon prevailing wage
requirements, which is held by the same prime CONSULTANT so much of the accrued
payments or advances as may be considered necessary to pay laborers and mechanics,
including apprentices, trainees and helpers, employed by the CONSULTANT or any
subcontractor the full amount of wages required by the contract. In the event of failure to pay
any laborer or mechanic, including any apprentice trainee or helper, employed or working on the
site of the work, all or part of the wages required by the contract, HUD or its designee may, after
written notice to the CONSULTANT, sponsor, applicant, or owner, take such action as may be
Page 8 of 13
necessary to cause the suspension or any further payment, advance, or guarantee of funds until
such violations have ceased. HUD or its designee may, after written notice to the
CONSULTANT, disburse such amounts withheld for an on account of the CONSULTANT or
subcontractor to the respective employees to whom they are due. The Comptroller General
shall make such disbursements in the case of direct Davis -Bacon Act contracts.
3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be
maintained by the CONSULTANT during the course of the work preserved for a period of three
years thereafter for all laborers and mechanics working at the site of the work. Such records
shall contain the name, address, and social security number of each such worker, his or her
correct classification, hourly rates of wages paid (including rates of contributions or costs
anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in
Section I (b) (2) (B) of the Davis -Bacon Act), daily and weekly number of hours worked,
deductions make and actual wages paid. Whenever the Secretary of Labor has found under 29
CFR 5.5 (a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs
reasonably anticipated in providing benefits under a plan or program described in Section
I(b)(2)(B) of the Davis -Bacon Act, the CONSULTANT shall maintain records which show that the
commitment of provide such benefits is enforceable, that the plan or program is financially
responsible, and that the plan or program has been communicated in writing to the laborers or
mechanics affected, and records which show the costs anticipated or the actual cost incurred in
providing such benefits. CONSULTANTs employing apprentices and trainee programs, the
registration of the apprentices and trainees, and the ratios and wage rates prescribed in the
applicable programs. (Approved by the Office of Management and Budget under OMB Control
Numbers 1215-0140 and 1215-0017.)
(ii) (a) the CONSULTANT shall submit weekly for each week in which any contract work
is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract,
but if the agency is not such a party, the CONSULTANT will submit the payrolls to the applicant
sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls
submitted shall set our accurately and completely all of the information required to be
maintained under 29 CFR 5.5(a) (3) (i). This information may be submitted in any form desired.
Optional Form WH-347 is available for this purpose and may be purchased from the
Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S. Government
Printing Office, and Washington, DC 20402. The prime CONSULTANT is responsible for the
submission of copies of payrolls by all subcontractors. (Approved by the Office of Management
and Budget Under OMB Control Number 1215-0129.)
(b) Each payroll submitted shall be accompanied by a "Statement of Compliance,"
signed by the CONSULTANT or subcontractor or his or her agent who pays for supervises the
payment of the persons employed under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be
maintained under 29 CFR 5.5 (a)(3)(i) and that such information is correct and complete'
(2) That each laborer or mechanic (including each apprentice, and trainee) employed on
the contract during the payroll period has been paid the full weekly wages earned, without
rebate, either directly or indirectly, and that no deductions have been made either directly or
indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR
Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage
rates and fringe benefits or cash equivalents for the classification of work performed, as
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specified in the applicable wage determination incorporated into the contract.
(c) The weekly submission of a properly executed certification set forth on the reverse
side of Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of
Compliance" required by subparagraph A.3.(ii)(b).
(d) The falsification of any of the above certifications may subject the CONSULTANT or
subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of
Title 31 of the United CITYs Code.
(iii) The CONSULTANT or subcontractor shall make the records required under
subparagraph A.3.(i) available for inspection, copying, or transcription by authorized
representatives of HUD or its designee or the Department of Labor, and shall permit such
representatives to interview employees during working hours on the job. If the CONSULTANT or
subcontractor fails to submit the required records or to make them available, HUD or its
designee may, after written notice to the CONSULTANT, sponsor, applicant or owner, take such
action as may be necessary to cause the suspension of any further payment, advance, or
guarantee of funds. Furthermore, failure to submit the required records upon request or to make
such records available may be grounds for debarment action pursuant to 29 CFR 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate
for the work they perform when they are employed pursuant to and individually registered in a
bona fide apprenticeship program registered with the U.S. Department of Labor, Employment
Training Administration, Office of Apprenticeship Training, Employer and Training Services, or
with a CITY Apprenticeship Agency recognized by the Office, or if a person is employed in his
first 90 days of probationary employment as an apprentice in such an apprenticeship program,
who is not individually registered in the program, but who has been certified by the Office of
Apprenticeship Training, Employer and Labor Services or a CITY Apprenticeship Agency
(where appropriate) to be eligible for probationary employment as an apprentice. The
allowable ratio of apprentices to journeymen in any craft classification shall not be greater than
the ratio permitted to the CONSULTANT as to his entire work force under the registered
program. Any worker listed on a payroll at an apprentice wage rate, which is not registered or
otherwise employed as CITY above, shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually performed. In addition, any apprentice
performing work on the job site in excess of the ration permitted under the registered program
shall be paid not less than the applicable wage rate on the wage determination for the work
actually performed. Where a CONSULTANT is performing construction on a Activity in a locality
other than that in which its program is registered, the ratios and wage rates (expressed in
percentages of the journeyman's hourly rate) specified in the CONSULTANT's or
subcontractor's registered program shall be observed. Every apprentice must be paid at not less
than the rate specified in the registered program for the apprentice's level of progress,
expressed as a percentage of the journeymen hourly rate specified in the applicable wage
determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the
apprenticeship program. If the apprenticeship program does not specify fringe benefits,
apprentices must be paid the full amount of fringe benefits listed on the wage determination for
the applicable classification. If the Administrator determines that a different practice prevails for
the applicable apprentice classification, fringes shall be paid in accordance with that
determination. In the event the Office of Apprenticeship Training, Employer and Labor Services,
or a CITY Apprenticeship Agency recognized by the Office, withdraws approval of an
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apprenticeship program, the CONSULTANT will no longer be permitted to utilize apprentices at
less than the applicable predetermined rate for the work performed until an acceptable program
is approved
(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work
at less than the predetermined rate for work performed unless they are employed pursuant to
and individually registered in a program which has received prior approval, evidenced by formal
certification by the U.S. Department of Labor, Employment and Training Administration. The
ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan
approved by the Employment and Training Administration. Every Trainee must be paid at not
less than the rate specified in the approved program for the trainee's level of progress,
expressed as a percentage of the journeyman hourly rate specified in the applicable wage
determination. Trainees shall be paid fringe benefits in accordance with the provisions of the
trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid
the full amount of fringe benefits listed on the wage determination unless the Administrator of
the Wage and Hour Division determines that there is an apprenticeship program associated with
the corresponding journeyman wage rate on the wage determination which provides for less
than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate that
is not registered and participating in a training plan approved by the Employment and Training
Administration shall be paid not less than the applicable wage rate on the wage determination
for the work actually performed. In addition, any trainee performing work on the job site in
excess of the ratio permitted under the registered program shall be paid not less than the
applicable wage rate on the wage determination for the work actually performed. In the event
the Employment and Training Administration withdraws approval of a training program, the
CONSULTANT will no longer be permitted to utilize trainees at less than the applicable
predetermined rate for the work performed until an acceptable program is approved.
(iii) Equal employment opportunity. The utilization of apprentices, trainees and
journeymen under 29 CFR Part 5 shall be in conformity with the equal employment opportunity
requirements of Executive Order 11246, as amended and 29 CFR Part 30.
5. Compliance with Copeland Act requirements. The CONSULTANT shall comply with
the requirements of 29 CFR Part 3 which are incorporated by reference in this contract.
6. Subcontracts. The CONSULTANT or subcontractor will insert in any subcontracts the
clauses contained in subparagraphs 1 through 11 of this paragraph A and such other clauses as
HUD or its designee may by appropriate instructions require, and a copy of the applicable
prevailing wage decision, and also a clause requiring the subcontractors to include these
clauses in any lower tier subcontracts. The prime CONSULTANT shall be responsible for the
compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this
paragraph.
7. Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may
be grounds for termination of the contract and for debarment as a CONSULTANT and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis -Bacon and Related Act Requirements. All rulings and
interpretations of the Davis -Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are
herein incorporated by reference in this contract.
9. Disputes concerning labor standards. Disputes arising out of the labor standards
provisions of this contract shall not be subject to the general disputes clause of this contract.
Such disputes shall be resolved in accordance with the procedures of the Department of Labor
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set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include
disputes between the CONSULTANT (or any if its subcontractors) and HUD or its designee, the
U.S. Department of Labor, or the employees or their representatives.
10. (i) Certification of Eligibility. By entering into this contract the CONSULTANT certifies
that neither it (nor he or she) nor any person or firm who has an interest in the CONSULTANT's
firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a)
of the Davis -Bacon Act or 29 CFR 5.12(a) (1) or to be awarded HUD contracts or participate in
HUD programs pursuant to 24 CFR Part 24.
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for
award of a government contract by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR
5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR
Part 24.
(iii) The penalty for making false Statements is prescribed in the U.S. Criminal Code, 18
U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0, Title 18, U.S.C., "Federal
Housing Administration transactions", provided in part: "Whoever, for the purpose of . . .
influencing in any way the action of such Administration..... makes, utters or publishes any
statement knowing the same to be false..... shall be fined not more than $5,000 or imprisoned
not more than two years, or both."
11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to
whom the wage, salary, or other labor standards provisions of this Contract are applicable shall
be discharged or in any other manner discriminated against by the CONSULTANT or any
subcontractor because such employee has filed any complaint or instituted or caused to be
instituted any proceeding or has testified or is about to testify in any proceeding under or
relating to the labor standards applicable under this Contract to his employer.
B. Contract Work Hours and Safety Standards Act. The provisions of this paragraph B
are applicable only where the amount of the prime contract exceeds $100,000. As used in this
paragraph, the terms "laborers" and "mechanics" include watchmen and guards.
(1) Overtime Requirements. No CONSULTANT or subcontractor contracting for any part
of the contract work which may require or involve the employment of laborers or mechanics
shall require or permit any laborer or mechanic in any workweek in which he or she is employed
on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic
receives compensation at a rate not less than one and one-half times the basic rate of pay for
all hours worked in excess of 40 hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation
of the clause set forth in subparagraph (1) of this paragraph, the CONSULTANT and any
subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such
CONSULTANT and subcontractor shall be liable to the United CITYs in the case of work done
under contract for the District of Columbia or a territory, to such District or to such territory), for
liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violations of the
clause set forth in subparagraph (1)
of this paragraph, in the sum of $10 for each calendar day on which such individual was
required or permitted to work in excess of the standard workweek of 40 hours without payment
of the overtime wages required by the clause set forth in sub paragraph (1) of this paragraph.
(3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall
upon its own action or upon written request of an authorized representative of the Department of
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Labor withhold or cause to be withheld, from any moneys payable on account of work
performed by the CONSULTANT or subcontractor under any such contract, or any other
Federal contract with the same prime contract, or any other Federally -assisted contract subject
to the Contract Work Hours and Safety Standards Act which is held by the same prime
CONSULTANT such sums as may be determined to be necessary to satisfy any liabilities of
such CONSULTANT or subcontractor for unpaid wages and liquidated damages as provided in
the clause set forth in subparagraph (2)of this paragraph.
(4) Subcontracts. The CONSULTANT or subcontractor shall insert in any subcontracts
the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime
CONSULTANT or lower tier subcontractor with the clauses set forth in subparagraphs (1)
through (4) of this paragraph.
C. Health and Safety. The provisions of this paragraph C are applicable only where the
amount of the prime contract exceeds $100,000.
(1) No laborer or mechanic shall be required to work in surroundings or under working
conditions which are unsanitary, hazardous, or dangerous to this health and safety as
determined under construction safety and health standards promulgated by the Secretary of
Labor by regulation.
(2) The CONSULTANT shall comply with all regulations issued by the Secretary of
Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions
pursuant to the Contract Work Hours and Safety Standards Act, 40 USC 3701 et. seg.
(3) The CONSULTANT shall include the provisions of this paragraph in every
subcontract so that such provisions will be binding on each subcontractor. The CONSULTANT
shall take such action with respect to any subcontract as the Secretary of Housing and Urban
Development or the Secretary of Labor shall direct as a means of enforcing such provisions.
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