HomeMy WebLinkAboutTurning point of Central California, Inc. - 4th Amdnt. Agrmt. - 8-15-2022UUI:UJII�I I CIIVCIVFIC IU. LLJ 14 1LM-J JG4-�4 /'4L-MOI.i 1-O0L00Cf U-+000 ty+^ Ley +
FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT (Amendment) effective as of this
15th day of August 2022, amends the Agreement entered into between the City of Fresno,
a municipal corporation (City), and Turning Point of Central California, Inc., a California
Corporation (Consultant).
RECITALS
WHEREAS, City and Consultant entered into an Agreement on July 1, 2019
(Agreement), to provide professional TRIAGE CENTER SERVICES for the HOMELESS
EMERGENCY AID PROGRAM (HEAP) (Agreement), for a total fee of $1,480,000; and
WHEREAS, City and Consultant entered into a First Amendment to the Agreement
on March 18, 2021, to increase the number of triage beds from 37 at one location to 80
beds at two locations and increase compensation for a total fee of $1,863,000; and
WHEREAS, City and Consultant entered into a Second Amendment to modify the
Agreement on July 1, 2021, to extend the contract term to June 30, 2023, and increase
funding by $2,605,696.19 using HOMELESS HOUSING, ASSISTANCE, AND
PREVENTION (HHAP), for a total fee of $4,513,696.19; and
WHEREAS, City and Consultant entered into a Third Amendment on February 1,
2022, to increase the compensation for the triage center services by $346,080 for 24-hour
security services at Golden State Triage Center, 1415 West Olive Avenue, Fresno, CA
93728, site through June 30, 2023, using HHAP program funds for a total fee of
$4,858,776.19; and
WHEREAS, City and Consultant desire to enter into a Fourth Amendment to increase
the number of triage beds from 50 to 100 at Golden State Triage Center site through June
30, 2023. With the increase in triage beds the Consultants' compensation for triage services
will increase by $534,337.16 using HHAP program funds for a total fee of $5,393,113.38.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are
contractual in nature, the mutual premises herein contained, and for other good and
valuable consideration hereby acknowledged, the parties agree that the Agreement shall
be amended as follows:
1. The Consultant's sole compensation for satisfactory performance of all
services required or render pursuant to the Agreement shall be increased by $534,337 for
a total fee of $5,393,113.38.
2. The number of triage beds at the Golden State Triage Center site shall be
increased from 50 to 100.
3. Exhibit B is deleted in its entirety and shall be replaced with the "Revised
Exhibit B" attached hereto.
4. The Consultant's additional funding in the amount of $534,337 shall be paid
using HHAP funds.
5. In the event of any conflict between the body of this Amendment and any
Exhibit or Attachment hereto, the terms and conditions of the body of this Exhibit or
Attachment. Furthermore, any terms or conditions contained within any Exhibit or
Attachment hereto which purport to modify the allocation of risk between the parties,
provided for within the body of this Amendment, shall be null and vdid.
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IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno,
California, the day, and year first above written.
CITY OF FRESNO,
A municipal corporation
DocuSig ncd by:
12/22/2022
Geor`geanne A. White Date
City Manager
APPROVED AS TO FORM:
RINA M. GONZALES
City Attgjr�yed by:
Fr par"AdA,& 12/22/2022
Tracy N. Parvanian Date
Supervising Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clerk
ocuSigned by:
btu 12/22/2022
By.F�["
6CA133BB2890dc3..
Date
Deputy
TURNING POINT OF CENTRAL
CALIFORNIA, INC., a California
corpora cuS,, ad by:
By:
15mkS 12/22/2022
Name: Ray Banks
Title: CEO
(If corporation or LLC., Board Chair, Pres.
or Vice Pres.)
r Dmi5irjned by:
1 .
By:
12/22/2022
l
Name: William Goodall
Title: CFO
Attachments:
1. Revised Exhibit "B" — Revised Scope of Work
(If corporation or LLC., CFO., Treasurer,
Secretary or Assistant Secretary)
P, Docu Signed by.,
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REVISED EXHIBIT B
REVISED SCOPE OF SERVICES — 4TH Amendment
SCOPE OF WORK
Consultant Service Agreement between City of Fresno (the City)
And TURNING POINT OF CENTRAL CALIFORNIA, INC. (the Consultant) for TRIAGE
CENTER SERVICES for the HOMELESS HOUSING, ASSISTANCE AND PREVENTION
(HHAP)
Coordination of Services
Golden State Triage center (GSTC) will provide low -barrier access to emergency
shelter coupled with intensive housing -focused services to set households on the
path to attaining permanent housing. Services shall be offered in coordination with
other complementary services as part of the path from homelessness to permanent
housing stability. Individuals selected for these services are to be prioritized through the
FMCoC Coordinated Entry System (CES) in consultation with participating
Coordinated Entry System (CES) agencies.
Target Pol2ulation
Adults experiencing homelessness, or at risk of homelessness, in the City of Fresno
regardless of sexual orientation, marital status, or gender identification.
Data Collection
The program will be a CES Assessment Site, creating an opportunity for each person
accessing shelter to be entered into CES through the administration of the
Vulnerabilitylndex-Service Prioritization Decision Assistance Tool (VI-SPDAT).
Triage Center
GSTC will provide 24-hour emergency shelter services to adults experiencing
homelessness, as well as their partners and pets, with low -barrier access to shared
accommodations with on -site, housing -focused services including diversion, housing
placement, connection to community resources, and stabilization of health issues.
Low -Barrier Housing
The program will be low barrier with 24-hour access and no requirements regarding
income, sobriety, or compliance with mental health treatment. Shelter services will
be provided regardless of sexual orientation, marital status, or gender identification.
Every effort will be made to ensure no one is turned away unless all beds are full, or
the guest is exhibiting behaviors that will endanger themselves or others.
Facility Re uirements
The program will be located in a building, formerly served as a motel with two to
four beds in each room, allowing the program to accommodate households with varying
service and privacy needs. The facility will be located 1415 West Olive Avenue,
Fresno, CA 93728. The bus line runs along West Olive Avenue with the nearest stop
less than one block from the location, making access to public transportation easy
for program guests. The building complies with all shelter and housing habitability
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standards as identified in 24 CFR 576.403. A "Good Neighbor" policy to be utilized
securing and maintaining the perimeter of the facility, keeping clear of any nuisancesand
code violations.
Program Services and Design
GSTC will utilize a housing first approach to emergency shelter and providing servicesto
guests. 100 shelter beds will serve adults and their partners experiencing
homelessness. Each program guest will be allowed one dog on site with efforts madeto
find foster care for any other dogs that might belong to participants.
All guests will receive the program safety guidelines upon entry and a staff member will
go over all policies with them and answer any questions. All reasonable efforts will be
made to ensure the safety and security of other guests and staff when admitting guests
that are intoxicated or exhibiting symptoms of serious mental illness. Use of harm
reduction strategies, configured shelter space to accommodate households with different
service needs, and provide staff training on serving people using substances and/or with
mental illness. People exhibiting behaviors that pose a serious danger to themselves or
others may not be admitted.
Shelter will be provided regardless of sexual orientation, marital status, or gender
identification. The program will be low barrier with no requirements with regard to income,
sobriety, or compliance with mental health treatment, and minimal rules in place, with the
majority of the rules pertaining to safety and security of guests. Guests may be absent
for a maximum of seventy-two (72) hours without contact and still retain their spot.
Guests will be registered and agree to services provided. Staff will prescreen guests for
potential Diversion services and if deemed eligible, refer immediately to a Diversion
program staff. Self -referrals will be accepted, FMCoC CES referrals and where
appropriate, Law Enforcement referrals. Clients referred to GSTC by FMCoC CES will
be accepted if vacancies are available.
GSTC will meet all of the minimum requirements for a Coordinated Entry assessment
site, including:
Having use access to HMIS;
2. Having at least one (1) staff trained authorized to both use HMIS and conduct the
VI-SPDAT assessment;,
3. Adhering to CES policies and procedures for conducting assessments and
communicating about coordinated entry; and
4. Providing referrals to other community services and resources, as appropriate,
upon completion of the standardized assessment.
GSTC will be staffed 24 hours a day, 7 days a week and will maintain a minimum
staffing ratio of 1 staff to 20 guests for daytime hours.
Turning Point will subcontract 24-hour security services.
GSTC will provide the following services:
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1. Emergency Shelter: GSTC will operate 100 emergency shelter beds at a single
location for adults experiencing homelessness in City of Fresno. Basic shelter
services provided with include meals. The maximum length of stay will be 90 days,
with a goal to reduce the length of stay to 84 days by improving
opportunities and quality for safe exits, subject to exceptions for documented
situations.
2. Case Management: GSTC will provide intensive case management services that
focus on helping participants develop a housing plan and overcome barriers to
attaining permanent housing. Participants that have been connected to a
permanent housing intervention will be referred to a Bridge Housing program to
prepare to enter permanent housing.
3. Housing Search and Placement: GSTC will provide services and activities
necessary to assist program participants in locating, obtaining, and retaining safe
permanent housing.
4. Diversion Pre -Screening: GSTC will assess all people who present for homeless
services at GSTC for potential Diversion services.
5. Stabilizing Health Intervention: GSTC will provide services for stabilization of
client health issues, including substance use and mental health disorders.
Staffing
All staff will be trained in Mental Health First Aid, as well as Pro -Act, so that they
are equipped to maintain safety of staff and program guests when working with
and admitting persons who are intoxicated or exhibiting symptoms of serious
mental illness, while maintaining the safety and dignity of intoxicated or
symptomatic guests. Additionally, staff will be trained in harm reduction strategies,
NARCAN (Naloxone) administration to aid in the event a participant is suffering
from an opioid overdose, andthe procedure for connecting participants to the
needle exchange service in Fresno.
Turning Point staffing of GSTC as follows:
1.00 FTE Program Director/Coordinator
3.00 FTE Case Manager
3.80 FTE Client Service Provider
1.00 FTE Intake Assistant
0.25 FTE Maintenance Worker
Personnel Detail
• 1 FTE Coordinator will spend 100% of their time dedicated to GSTC. The
Program Coordinator will oversee the general operations of the program,
represent the program at CES and roundtable meetings, supervise staff
employed by GSTC, prepare reports, and ensure all services provided to guests
are of high quality and based on individual need.
• 3 FTE Case Manager will spend 100% of their time dedicated to GSTC. The
Case Manager will provide comprehensive and individualized case management
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services to program guests, assist with ensuring all needs of the guests through
medication activities, link guests to services in the community with a warm
handoff to services that are not delivered onsite, provide transportation, and
document all case management activities in well -kept and organized guest files.
• 3.8 FTE Client Service Provider will spend 100% of their time dedicated to GSTC.
Client Services Provider will oversee general operations during their shift,
provide guests with basic needs (hygiene supplies, meals, clothing, bedding,
assistance with laundry), provide crisis de-escalation, respond to emergency
situations, and conduct intakes.
• 1.0 FTE Intake Assistant will spend 100% of their time dedicated to GSTC.This
position will be responsible for the Access Site activities, including intakes,
finding shelter for walk ins when there is no opening at GSTC, and entering
people into the Coordinated Entry System.
• 0.25 Maintenance Worker will spend 100% of their time dedicated to GSTC. The
Maintenance Worker will provide general maintenance to the property, including
but not limited to, pipe clogs, hole repairs, minor AC repairs, etc.
GSTC will be staffed 24-hours a day and guests will not be required to leave the
facilityfor any portion of the day.
Referral and Assessment
Referrals will come from self -referrals, the Coordinated Entry System (CES), or
law enforcement, with priority given to CES referrals. In the event the number of
referrals exceeds the number of available beds, every effort will be made to
transport those that cannot be accommodated to another funded triage center or
emergency shelter in the community. If there are no other triage center or
emergency shelter beds available, referrals will be prioritized similarly to the
criteria used by CES. If available, VI-SPDAT score, length of homelessness and
any medical condition or equipment requiring immediate access to shelter will all
be considered to determine how to prioritize referrals if there are not enough
available beds. Anyone who cannot be accommodated will be encouraged to
follow up the following day so that it can be determined if GSTC or another
community program can provide shelter.
GSTC will assess each referral for eligibility upon arrival. The following criteria will
be used to determine eligibility for client entry:
• All guests must meet the HUD definition of literal homelessness by most
recentlyresiding in a place not meant for human habitation.
• All guests will receive a pre-screening for diversion services to determine if
diversion is a more appropriate intervention. Anyone deemed eligible for
diversion services will be immediately referred to the funded Diversion
Services provider.
• Anyone exhibiting behavior that threatens the safety of themselves or others
will not be admitted. In the event that someone is in need of an ambulance or
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assessment for medical or mental health emergency intervention, GSTC staff
willcall emergency services on their behalf.
Upon determination of program eligibility, all guests will be registered and will
sign a participation agreement that outlines the program policies and their
agreement to the services provided by GSTC.
Each guest will be allowed one pet, which will be either housed in a kennel
on the property or with them in their room, depending on guest composition at
the time. There will be adequate space to accommodate pets either outside or
within the facility.
Performance Measurements
9 60% of program guests will achieve a safe exit from the facility
a 30% of program guests will exit to permanent housing
a 20% of program guests will maintain or increase their income
Reduce length of stay from 90 days to 84 days by improving safe exit opportunities
s Reduce the number of person who return to homelessness after exiting to permanent
housing by improving quality of exit.
Budget Detail
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FY 21-22 FY 22-23 New Budget BudgetDifference
Budget Category Approved Budget Actuals Budget Totals
Balance
PERSONNEL
Salanes
$591,526.00
$
291,516.97
$ 341,258.94 '$
632,775.91
$41,249.91
Payroll Taxes
$57,959.00
$
27,075.94
$ 85,919.87 '$
112,995.81
$55,036.81
Benefits
$151,679.00
$
71,397.30
$ 93,106.85 '$
164,504.15
$12,825.15
Subtotal
$801.164.00
$389,990.21
$520,285.661
$910,275.87
$109,111.87
SERVICES & SUPPLIES
Client Meals
$247,868.00
$
149,573.82
$ 296,215.00 '$
445,788.82
$197,920.82
Client Personal Supplies
$13,486.00
$
624.11
$ 1,235.98 '$
1,860.09
-$11,625.91
Shelter Furniture
$38,830.00
$
1,580.21
$ 3,129.44 '$
4,709.65
-$34,120.35
Insurance
$10,384.00
$
3,772.41
$ 3,772.41 '$
7,544.82
-$2,839.18
Communication
$19,800.00
$
9,040.63
$ 10,169.15 '$
19,209.78
-$590.22
Office Expenses
$32,252.00
$
7,782.53
$ 17,961.64
'$
25,744.17
-$6,507.83
Equipment
$17,050.00
$
3,272.81
$ 6,478.31
'$
9,751.12
-$7,298.88
Travel Costs
$3,080.00
$
556.54
$ 1,102.16
'$
1,658.70
-$1,421.30
Program Supplies
$20,350.00
$
18,533.06
$ 36,701.90
'$
55,234.96
$34,884.96
Fiscal & Audits
$2,420.00
$
854.46
$ 1,000.00
'$
1,854.46
-$565.54
Training
$3,080.00
$
1,352.22
$ 2,677.93
'$
4,030.15
$950.15
50.00
Subtotal
$408.600.01
$196,942.80
$380,443.92
$577,386.72
$168,786.71
FACILITY COSTS
Rent
$48,000.00
$
24,000.00
$ 24,000.00
'$
48,000.00
$0.00
Utilities
$128,624.26
$
80,220.60
$ 104,286.78
'$
184,507.38
$55,883.13
Maintenance
$59,950.00
$
151,362.64
$ 79,796.40
'$
231,159.04
$171,209.04
Security
$348,280.00
$
121,632.00
$ 224,448.00
$
346,080.00
-$2,200.00
Landscaping
$0.00
'
$
$ 0.00
Minor Facility Improvements
$0.00
'$
$0.00
Subtotal
$584,854.261
$377,215.24
$432,531.18
$1109,746.42
$224,892.16
INDIRECT COSTS 10% MAXIMUM
Indirect Costs
$ 179,461.83
$
77,682.16
$ 133,326.08
$
211,008.24
$31,546.41
Subtotal
$179,461.83
$77,682.16
$133,326.08
$211,008.24
$31,546.41
TOTAL BUDGET
$1.974,080.09
$1.041.830.41 $1,466,586.84
$2,508,417.25
$534,337.16