HomeMy WebLinkAboutFresno Police Chaplaincy - Agreement - 12-1-2022AGREEMENT
This Agreement (Agreement) is entered into this j'GT day of ce,M 2022, by
and between the Fresno Police Chaplaincy, a California 501(c)(3) Not for Profit
organization (Contractor) and the City of Fresno, a California municipal corporation (City).
WHEREAS, the Police Department of the City provides chaplain services through a
Chaplaincy program; and
WHEREAS, the increased need and growth of such a chaplain program has made it
necessary to obtain the services of a Fresno Police Chaplain Program Director to
administer all chaplain services; and
WHEREAS, the City is desirous of providing partial funding for a full-time Fresno Police
Chaplain Program Director position.
Therefore, the parties do hereby agree as follows:
1. CONTRACTOR RESPONSIBILITIES:
a. Contractor shall provide the services of a full-time Police Chaplain Program
Director to provide services consisting of coordinating the administrative,
maintenance and field duties of the on -call Fresno Police Chaplain solely
and exclusively for the Fresno Police Department.
b. Contractor shall require in its hiring of the Police Chaplain Program: The
Director be ordained or licensed in a ministry.
c. The Police Chaplain Program Director shall provide oversight on an as
needed basis, which includes call -outs, weekend and after hours. Specific
duties to be performed by the Police Chaplain Program Director are as
follows:
• Recruitment and training of new and existing Police Chaplains
• Development of field response schedules
• Direct fundraising efforts and events for the Chaplaincy
■ Creation and maintenance of computerized activity reports
• Coordination of counseling and follow-up referrals for victims and
their families.
• Coordination of counseling and follow-up for Fresno Police
Department personnel
• Provide 24-hour availability of chaplain services to Department
employees, their families, and the community.
■ Conduct meetings with community leaders to enhance Chaplain
response to changing community needs.
• Ensure the NEST (Neighborhood Emergency Support Team) vehicle
is outfitted and able to respond to all emergent needs.
■ Provide oversight and direction for Project STEALTH (Stop Teen
Exploitation And Liberate Through Hope).
2. EFFECTIVE TERM AND DATE-
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It is the intent of the parties that this Agreement be effective as of July 1, 2022 and
shall continue in full force and effect through June 30, 2025, as to all the terms and
conditions of the Agreement. At the conclusion of the three-year term, the City will
have the option to renew this Agreement for two one-year terms. Each annual term
is reflected as follows:
Year 1:
July 1,
2022 through June 30, 2023
Year 2:
July 1,
2023 through June 30, 2024
Year 3:
July 1,
2024 through June 30, 2025
Year 4:
July 1,
2025 through June 30, 2026 (If option to renew is
exercised by City)
Year 5:
July 1,
2026 through June 30, 2027 (If option to renew is
exercised by City)
3. COMPENSATION:
For the aforementioned services the City agrees to pay Contractor a lump sum of
$75,000 each year for three years. After the initial three-year term, the
compensation amount for the additional one-year terms (if exercised by the City)
will be $75,000 per year. Such lump sum includes any expenses incurred by
Contractor in performance of the services. Payment by the City shall be made in
one payment each year. The payment shall be due September 1, 2022 and will be
due on each subsequent September 1 thereafter.
4. INDEPENDENT CONTRACTORS:
In performance of the work, duties and obligation assumed by Contractor under
this Agreement, it is mutually understood and agreed that Contractor, including
any and all of Contractor's officers, agents, and employees will at all times be
acting and performing as an independent contractor, and shall act in an
independent capacity and not as an officer, agent, servant, employee, joint
venturer, partner, or associate of City. Furthermore, City shall have no right to
control or supervise or direct the manner or method by which Contractor shall
perform its work and function. However, City shall retain the right to administer this
Agreement so as to verify that Contractor is performing its obligations in
accordance with the terms and conditions thereof. Contractor and City shall comply
with all applicable provisions of law and the rules and regulations, if any, of
governmental authorities having jurisdiction over matters subject thereof.
Because of its status as an independent contractor, Contractor shall have
absolutely no right to employment rights and benefits available to City employees.
Contractor shall be solely liable and responsible for providing to, or on behalf of,
its employees all legally required employee benefits. In addition, Contractor shall
be solely and save City harmless from all matters relating to payment of
Contractor's employees, including compliance with Social Security, withholding,
and all other regulations governing such matters. It is acknowledged that during
the term of this Agreement, Contractor may be providing services to others
unrelated to the City or to this Agreement.
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5. INDEMNIFICATION:
To the furthest extent allowed by law, CONTRACTOR shall indemnify, hold
harmless and defend CITY and each of its officers, officials, employees, agents
and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and
damages (whether in contract, tort or strict liability, including but not limited to
personal injury, death at any time and property damage) incurred by CITY,
CONTRACTOR or any other person, and from any and all claims, demands and
actions in law or equity (including attorney's fees, litigation expenses, and costs to
enforce this agreement), arising or alleged to have arisen directly or indirectly out
of performance of this Agreement. CONTRACTOR'S obligations under the
preceding sentence shall apply regardless of whether CITY or any of its officers,
officials, employees, agents or volunteers are negligent, but shall not apply to any
loss, liability, fines, penalties, forfeitures, costs or damages caused solely by the
gross negligence, or caused by the willful misconduct, of CITY or any of its officers,
officials, employees, agents or volunteers.
This section shall survive termination or expiration of this Agreement.
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6. INSURANCE:
(a) Throughout the life of this Agreement, CONTRACTOR shall pay for and
maintain in full force and effect all insurance as required herein with an insurance
company(ies) either (i) admitted by the California Insurance Commissioner to do business
in the State of California and rated no less than "A-VII" in the Best's Insurance Rating
Guide, or (ii) as may be authorized in writing by CITY'S Risk Manager or his/her designee
at any time and in his/her sole discretion. The required policies of insurance as stated
herein shall maintain limits of liability of not less than those amounts stated therein.
However, the insurance limits available to CITY, its officers, officials, employees, agents
and volunteers as additional insureds, shall be the greater of the minimum limits specified
therein or the full limit of any insurance proceeds to the named insured.
(b) If at any time during the life of the Agreement or any extension,
CONTRACTOR or any of its subcontractors fail to maintain any required insurance in full
force and effect, all services and work under this Agreement shall be discontinued
immediately, and all payments due or that become due to CONTRACTOR shall be
withheld until notice is received by CITY that the required insurance has been restored to
full force and effect and that the premiums therefore have been paid for a period
satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient
cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this
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section shall in any way relieve CONTRACTOR of its responsibilities under this
Agreement. The phrase "fail to maintain any required insurance" shall include, without
limitation, notification received by CITY that an insurer has commenced proceedings, or
has had proceedings commenced against it, indicating that the insurer is insolvent.
(c) The fact that insurance is obtained by CONTRACTOR shall not be deemed
to release or diminish the liability of CONTRACTOR, including, without limitation, liability
under the indemnity provisions of this Agreement. The duty to indemnify CITY shall apply
to all claims and liability regardless of whether any insurance policies are applicable. The
policy limits do not act as a limitation upon the amount of indemnification to be provided
by CONTRACTOR. Approval or purchase of any insurance contracts or policies shall in
no way relieve from liability nor limit the liability of CONTRACTOR, vendors, suppliers,
invitees, contractors, sub -contractors, subcontractors, or anyone employed directly or
indirectly by any of them.
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial
General Liability Coverage Form CG 00 01, providing liability coverage
arising out of your business operations. The Commercial General Liability
policy shall be written on an occurrence form and shall provide coverage for
"bodily injury," "property damage" and "personal and advertising injury" with
coverage for premises and operations (including the use of owned and non -
owned equipment), products and completed operations, and contractual
liability (including, without limitation, indemnity obligations under the
Agreement) with limits of liability not less than those set forth under
"Minimum Limits of Insurance."
2. The most current version of ISO '`Commercial Auto Coverage Form CA 00
01, providing liability coverage arising out of the ownership, maintenance,
or use of automobiles in the course of your business operations. The
Automobile Policy shall be written on an occurrence form and shall provide
coverage for all owned, hired, and non -owned automobiles or other licensed
vehicles (Code 1- Any Auto).
3, Workers' Compensation insurance as required by the State of California
and Employer's Liability Insurance.
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MINIMUM LIMITS OF INSURANCE
CONTRACTOR shall procure and maintain for the duration of the contract, and for 5 years
thereafter, insurance with limits of liability not less than those set forth below. However,
insurance limits available to CITY, its officers, officials, employees, agents and volunteers
as additional insureds, shall be the greater of the minimum limits specified herein or the
full limit of any insurance proceeds available to the named insured:
COMMERCIAL GENERAL LIABILITY
(i) $1,000,000 per occurrence for bodily injury and property damage;
(ii) $1,000,000 per occurrence for personal and advertising injury;
(iii) $2,000,000 aggregate for products and completed operations; and,
(iv) $2,000,000 general aggregate applying separately to the work
performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY
$1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation Insurance as required by the State of California
with statutory limits and EMPLOYER'S LIABILITY with limits of liability
not less than:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
UMBRELLA OR EXCESS INSURANCE
In the event CONTRACTOR purchases an Umbrella or Excess insurance policy(ies) to
meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and
afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella
or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis
for the benefit of the CITY, its officers, officials, employees, agents and volunteers.
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DEDUCTIBLES AND SELF -INSURED RETENTIONS
CONTRACTOR shall be responsible for payment of any deductibles contained in any
insurance policy(ies) required herein and CONTRACTOR shall also be responsible for
payment of any self -insured retentions. Any self -insured retentions must be declared on
the Certificate of Insurance, and approved by, the CITY'S Risk Manager or his/her
designee. At the option of the CITY'S Risk Manager or his/her designee, either:
(i) The insurer shall reduce or eliminate such self -insured retentions as
respects CITY, its officers, officials, employees, agents and volunteers; or
(ii) CONTRACTOR shall provide a financial guarantee, satisfactory to CITY'S
Risk Manager or his/her designee, guaranteeing payment of losses and
related investigations, claim administration and defense expenses. At no
time shall CITY be responsible for the payment of any deductibles or self -
insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
(i) All policies of insurance required herein shall be endorsed to provide that
the coverage shall not be cancelled, non -renewed, reduced in coverage or
in limits except after thirty (30) calendar days written notice has been given
to CITY, except ten (10) days for nonpayment of premium. CONTRACTOR
is also responsible for providing written notice to the CITY under the same
terms and conditions. Upon issuance by the insurer, broker, or agent of a
notice of cancellation, non -renewal, or reduction in coverage or in limits,
CONTRACTOR shall furnish CITY with a new certificate and applicable
endorsements for such policy(ies). In the event any policy is due to expire
during the work to be performed for CITY, CONTRACTOR shall provide a
new certificate, and applicable endorsements, evidencing renewal of such
policy not less than fifteen (15) calendar days prior to the expiration date of
the expiring policy.
(ii) The Commercial General and Automobile Liability insurance policies shall
be written on an occurrence form.
(iii) The Commercial General and Automobile Liability insurance policies shall
be endorsed to name City, its officers, officials, agents, employees and
volunteers as an additional insured. CONTRACTOR shall establish
additional insured status for the City and for all ongoing and completed
operations under the Commercial General Liability policy by use of ISO
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Forms or an executed manuscript insurance company endorsement
providing additional insured status. The Commercial General
endorsements must be as broad as that contained in ISO Forms: GC 20 10
11 85 or both CG 20 10 & CG 20 37.
(iv) The Commercial General and Automobile Liability insurance shall contain,
or be endorsed to contain, that the CONTRACTORS' insurance shall be
primary to and require no contribution from the City. The Commercial
General insurance policy is required to include primary and non-contributory
coverage in favor of the City for both the ongoing and completed operations
coverage. These coverages shall contain no special limitations on the scope
of protection afforded to City, its officers, officials, employees, agents and
volunteers. If CONTRACTOR maintains higher limits of liability than the
minimums shown above, City requires and shall be entitled to coverage for
the higher limits of liability maintained by CONTRACTOR.
(v) Should any of these policies provide that the defense costs are paid within
the Limits of Liability, thereby reducing the available limits by defense costs,
then the requirement for the Limits of Liability of these polices will be twice
the above stated limits.
(vi) For any claims related to this Agreement, CONTRACTOR'S insurance
coverage shall be primary insurance with respect to the CITY, its officers,
officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the CITY, its officers, officials, agents, employees
and volunteers shall be excess of the CONTRACTOR'S insurance and shall
not contribute with it.
(vii) The Workers' Compensation insurance policy shall contain, or be endorsed
to contain, a waiver of subrogation as to CITY, its officers, officials, agents,
employees and volunteers.
(viii) The Commercial General and Automobile Liability insurance policies shall
contain, or be endorsed to contain, a waiver of subrogation as to CITY, its
officers, officials, agents, employees and volunteers.
PROVIDING OF DOCUMENTS - CONTRACTOR shall furnish CITY with all certificate(s)
and applicable endorsements effecting coverage required herein. All certificates and
applicable endorsements are to be received and approved by the CITY'S Risk
Manager or his/her designee prior to CITY'S execution of the Agreement and before
work commences. All non -ISO endorsements amending policy coverage shall be
executed by a licensed and authorized agent or broker. Upon request of CITY,
CONTRACTOR shall immediately furnish CITY with a complete copy of any insurance
policy required under this Agreement, including all endorsements, with said copy certified
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by the underwriter to be a true and correct copy of the original policy. This requirement
shall survive expiration or termination of this Agreement. All subcontractors working
under the direction of CONTRACTOR shall also be required to provide all documents
noted herein.
7. NONDISCRIMINATION:
Contractor shall not employ discriminatory practices in the provision of services,
employment of personnel, or in any other respect on the basis of race, religious
creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, marital status, sex, age, sexual orientation, ethnicity, status as a
disabled veteran or veteran of the Vietnam era. During the performance of this
Agreement, Contractor agrees as follows:
a. Contractor will comply with all laws and regulations, as applicable. No
person in the United States shall, on the grounds of race, religious creed,
color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, sex, age, sexual orientation, ethnicity,
status as a disabled veteran or veteran of the Vietnam era be excluded
from participation in, be denied the benefits of, or be subject to
discrimination under any program or activity made possible by or
resulting from this Agreement.
b. Contractor will not discriminate against any employee or applicant for
employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital
status, sex, age, sexual orientation, ethnicity, status as a disabled
veteran or veteran of the Vietnam era. Contractor shall take affirmative
action to ensure that applicants are employed, and the employees are
treated during employment, without regard to their race, religious creed,
color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, sex, age, sexual orientation, ethnicity,
status as a disabled veteran or veteran of the Vietnam era. Such action
shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for
employment, notices setting forth the provision of the nondiscrimination
clause.
c. Contractor will, in all solicitations or advertisements for employees
placed by or on behalf of Contractor, state that all qualified applicants
will receive consideration for employment without regard to race,
religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, marital status, sex, age, sexual
orientation, ethnicity, status as a disabled veteran or veteran of the
Vietnam era.
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8. COMPLIANCE WITH LAW:
In providing the services required under this Agreement, Contractor shall at all
times comply with all applicable laws of the United States, the State of California
and City, and with all applicable regulations promulgated by federal, state,
regional, or local administrative and regulatory agencies, now in force and as they
may be enacted, issued, or amended during the term of this Agreement.
9. WAIVER:
The waiver by either party of a breach by the other of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent
breach of either the same or a different provision of this Agreement.
No provisions of this Agreement may be waived unless in writing and signed by all
parties to this Agreement. Waiver of any one provision herein shall not be deemed
to be a waiver of any other provision herein.
10.INTERPRETATION:
The parties acknowledge that this Agreement in its final form is the result of the
combined efforts of the parties and that, should any provision of this Agreement
be found to be ambiguous in any way, such ambiguity shall not be resolved by
construing this Agreement in favor of or against either party, but rather by
construing the terms in accordance with their generally accepted meaning.
11.TERMINATION OF AGREEMENT-
a. This Agreement may be terminated immediately by either party upon thirty
(30) calendar days prior written notice should the other party fail
substantially to observe, fulfill or perform any obligation, covenant, term or
condition in accordance with this Agreement. A party will have failed
substantially to observe, fulfill or perform any obligation, covenant, term or
condition of this Agreement, if such failure is not cured within such thirty
(30) calendar days prior written notice and this shall constitute a material
default and breach of this Agreement.
b. In the event either party terminates the Agreement pursuant to this section,
such party may exercise any right, remedy (in law or equity), or privilege
which may be available to it under applicable laws of the State of California
or any other applicable law or proceed by appropriate court action to enforce
the terms of the Agreement, or to recover direct, indirect, consequential or
incidental damages for the breach of the Agreement.
c. The City may terminate this Agreement without cause by giving thirty days
written notice to Contractor.
d. No remedy or election hereunder shall be deemed exclusive but shall,
wherever possible, be cumulative with all other remedies at law or in equity.
12. RECORDS:
1. Records of Contractor's expenses pertaining to its performance hereunder
shall be kept on a generally recognized accounting basis. All records
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pertaining to Contractor's performance under this Agreement shall be
maintained and made available in the City of Fresno to City or its authorized
representative(s) upon request during regular business hours throughout
the life of this Agreement and for a period of three (3) years after final
payment and for any period required by law. In addition, all books,
documents, papers, and records of Contractor pertaining to its performance
hereunder shall be available in the City of Fresno to City or its authorized
representative(s) for the purpose of making audits, examinations, excerpts,
and transcriptions for the same period of time. This section shall survive
expiration or termination of this Agreement.
13. NOTICES:
The persons and their addresses having authority to give and receive notices
under this Agreement include the following
�Ilty
Paco Balderrama
Chief of Police
Fresno Police Department
2323 Mariposa Mall
Fresno, CA 93721
Contractor
Kevin Llanos
Executive Director
Fresno Police Chaplaincy
905 N Fulton St.
Fresno, CA 93728
Any and all notices between the City and Contractor provided for or permitted
under this Agreement or by law shall be in writing and shall be deemed duly
served when personally delivered to one of the parties, or in lieu of such
personal service, when deposited in the United States mail, postage prepaid,
addressed to such party,
14. GOVERNING LAWS.
This Agreement shall be governed by, and construed and enforced in
accordance with, the laws of the State of California. Venue for purposes of the
filing of any action regarding the enforcement of interpretation of this
Agreement and any rights and duties hereunder shall be Fresno County,
California.
15. ATTORNEY'S FEES:
If either party is required to commence any proceeding or legal action to
enforce any term, covenant or condition of this Agreement, the prevailing party
in such proceeding or action shall be entitled to recover from the other party its
reasonable attorney's fees and legal expenses.
16. SEVERABILITY:
The provisions of this Agreement are severable. The invalidity or
unenforceability of any one provision in this Agreement shall not affect the other
provisions.
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17. EXTENT OF AGREEMENT:
This Agreement represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified only by written
instrument duly authorized and executed by both the City and Contractor.
[SIGNATURES FOLLOW ON THE NEXT PAGE.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
Fresno, California on the day and year first above written.
CITY OF FRESNO, a California
Municipal oration
Pa o 13a errama, Chief of Police
Fre no ❑lice Department
Date: l� '2Z
APPROVED AS TO FORM:
RINA GONZALES
Interim City Attorney
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City CI -
Date
Deputy
FRESNO POLICE CHAPLAINCY, a
California, 501(c)(3) Not for Profit
organization
Kevin Llanos, Executive Director
Fresno Police Chaplaincy
Date: I I /\®la -a -
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