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C-20-48 Sanveer Chhina Redacted
Applicant (Entity) Information Application Type Proposed Location Commercial Cannabis Business Permit Application C-20-48 Submitted On: Dec 04, 2020 Applicant Sanveer Chhina Applicant (Entity) Name: Sanveer Chhina DBA: -- Physical Address: 3539 E Ventura Ave City: Fresno State: CA Zip Code: 93727 Primary Contact Same as Above? Yes Primary Contact Name: Sanveer Chhina Primary Contact Title: Owner Primary Contact Phone: Primary Contact Email:HAS ANY INDIVIDUAL IN THIS APPLICATION APPLIED FOR ANY OTHER CANNABIS PERMIT IN THE CITY OF FRESNO?: No Select one or more of the following categories. For each category, indicate whether you are applying for Adult-Use (“A”) or/and Medicinal (“M”) or both Adult Use Please make one selection for permit type. If making multiple applications, please submit a new application for each permit type and proposed location. Permit Type Retail (Storefront) Business Formation Documentation: Sole Proprietorship Property Owner Name: Josefina Rodriguez Proposed Location Address: 3539 E Ventura Ave City: Fresno State: CA Zip Code: 93727 Property Owner Phone: Property Owner Email: -- Assessor's Parcel Number (APN): 46125511 Proposed Location Square Footage: Owner State: CA Owner Zip: 93611 Has Owner Completed Background Check Application? Yes Ownership Percentage (%): 100 Business Name: Sanveer Chhina Application #: C-20-48 CANNABIS BUSINESS PERMIT APPLICATION REVIEW - RETAIL Points Possible All or None Exceptional Good Acceptable Applicant Score Evaluation Notes (Explain each time points are deducted) SECTION 1: BUSINESS PLAN 300 Points Possible for Section 1 Resume: Resumes Provided for All Owners: Score 5 5 5 Resumes Provided in 2-page Format: Score 2 2 2 Education: (select highest academic level among ownership team, cannabis specific education separately) Cannabis specific education/training (accredited)2 2 0 Not described High School Degree Reported: Score 4 4 - Bachelor's Degree Reported: Score 6 6 6 Master's Degree or Higher Reported: Score 8 8 - Experience: (among ownership team, select one at highest level) Regulated Cannabis Retail Ownership Experience CA 13 13 - Regulated Cannabis Retail Experience CA (management level or below): Score 10 10 - Other Retail Business Experience Reported, More than 5 years: or 8 8 8 Other Retail Business Experience Reported, Less than 5 Years: Score 5 5 - 1.1 Sub-Total:30 21 Construction Cost Estimate: Construction Cost Estimate Provided: Score 8 8 6 4 4 Very basic, needs detail Construction Contingency Factor Included: Score 6 6 0 not included All Labor, Trades, Materials, Supplies and Permits and other Cost Factors Identified: Score 6 6 4 2 2 Very basic, needs detail Reference Data Provided for Unit Cost Factors: Score 5 5 3 1 0 Not included Operation and Maintenance Cost Estimates: Operation and Maintenance Cost Estimate Provided: Score 8 8 6 4 4 Very basic, needs detail All Labor, Trades, Materials, Supplies, Utilities, and other Cost Factors Identified: Score 6 6 4 2 2 Very basic, needs detail Annual Cost Escalators for Operating Costs Provided: Score 6 6 4 2 0 Not included Reference Data Provided for Unit Cost Factors: Score 5 5 3 1 0 Not included 1.2 Sub-Total:50 12 Proof of Capitalization Specific to one or more Owners: Score 5 5 5 Proof of Capitalization Specific to Business Name/Address: Score 5 5 0 not specific to business Proof of Capitalization Sufficient to Cover Proforma (3 months) and Construction Costs: Score 15 15 15 Unable to completely determine- source of funding is gift of start of costs from father, but it does say for all start up costs 1.1 Owner qualifications. Resumes are not to exceed two (2) pages per owner. (30 points possible) 1.2 A budget for construction, operation, and maintenance, compensation of employees, equipment costs, utility cost, and other operation costs.(50 points possible) 1.3 Proof of capitalization in the form of documentation of cash or other liquid assets on hand, Letters of Credit or other equivalent assets which can be verified by the City. (50 Points Possible) Criteria Narrative: Criteria Narrative: Certified Audited Financial Report Provided for one or more Owners: Score 5 5 0 not included Score one of the following for a maximum 20 points: Capital source is 100% liquid (cash in owners bank, no debt obligation)20 20 - Capital souce is debt obligation (letter of credit/loan from individual or institution) 10 10 - Capital consists of non-liquid assets (i.e. real property)8 8 8 Real estate Capital consists of a mixture of liquid and non-liquid assets 15 15 - 1.3 Sub-Total:50 28 Three Years of Data Provided: Score 10 10 8 6 6 Very basic, needs detail Total Gross Revenue Estimates Provided:3 3 3 Total Gross Revenue by Product Type (flower and manufactured) Identified:3 3 0 not included Total Personnel Costs Provided:5 5 4 3 3 Only as line item, no benefits, no detail Total Property Rental or Purchase Costs Provided:2 2 2 Total Utilities Costs Provided:2 2 2 Total Cannabis Product Purchase Expense Provided 2 2 2 All Contract Services Identified:2 2 0 not included Annual Net Revenue Identified:3 3 3 Annual Cost Escalators Identified:4 4 3 2 0 Not included Annual Estimated Sales Tax Payments to State Provided:2 2 2 Annual Estimated Sale Tax Payments to City of Fresno Provided:5 5 0 Not included Annual Business Tax License and Cannabis Permit Fee Provided:2 2 0 Not included Annual Net Income Provided:5 5 5 Scoring Guidance: full points for realistic figures for all three years. Dock points for severe miscalculations, unrealistic estimates, or providing less than the request three years. 1.4 Sub-Total:50 28 Hours of Operation Provided: Score 5 5 5 10am to 9pm Hours of Operation Provided for all 7 days of the week: Score 3 3 3 Hours of Operation Provided for Holidays: Score 2 2 2 closed on "major holidays", days not named Opening and Closing Procedures Provided: Score 10 10 8 6 8 Doesnt describe Inspection of premises at closing, sanitization Scoring Guidance: full points for describing information in detail. Dock points for leaving information out or not providing enough detail. 1.5 Sub-Total:20 18 1.6.1 Fully describe the day-to-day operations if your applying for a retail permit: i. Describe customer check-in procedures.20 20 15 10 15 Doesn't describe types of ID's accepted. II. Identify location and procedures for receiving deliveries during business hours. 10 10 8 6 6 Doesn't discuss scheduling of deliveries, security at arrival, verifying product compliance and accuracy. 1.6 Daily operations. With as much detail as possible, the Business Plan should describe the day-to-day operations which meet industry best practices. This should include at a minimum the following criteria for each permit type in which you are applying for a permit. (100 points possible) 1.4 Pro forma for at least three years of operation. 1.5 Fully describe hours of operation and opening and closing procedures. (20 points possible) Criteria Narrative: Criteria Narrative: Criteria Narrative: iii. Identify the name of the Point-of-sale system to be used and the number of Point-of-Sale locations.10 10 10 Proteus 420; two locations iv. The estimated number of customers to be served per hour/day.20 20 15 10 10 Did not describe peaks nor source of estimation v. Describe the proposed product line to be sold and estimate the percentage of sales of flower and manufactured products.20 20 15 10 10 Did not describe product line other than % of types vi. If proposed, describe delivery service procedures, number of vehicles and product security during transportation. (if no delivery service application must state this clearly for full points)20 20 15 10 20 Stated delivery service is not proposed. 1.6 Sub-Total:100 71 Section 1 Total:300 178 SECTION 2: SOCIAL POLICY AND LOCAL ENTERPRISE 400 Points Possible for Section 2 Description of Commitment to pay a Living Wage provided: Score 10 10 8 6 10 Definition of Living Wage Provided: Score 5 5 4 3 5 Living Wage Defined as Greater than Minimum Wage: Score 5 5 5 2.1 Sub-Total:20 20 Wages and Salary CCB Entry-Level Hourly Wage Greater than Minimum Wage 5 5 5 Lowest starting wag CCB Entry-Level Annual Salary Greater than Median Household Income ($50,432)5 5 0 Health Care Benefits CCB Offers Medical Coverage to All Employees: Score 5 5 5 Details upspecified CCB Offers Dental Coverage to All Employees: Score 3 3 0 unspecified CCB Offers Vision Coverage to All Employees: Score 3 3 0 unspecified CCB Offers Health Reimbursement Account for Qualified Medical Expenses: Score 1 1 0 unspecified Employee Pays $0 for Employee Medical Premium: Score 3 3 0 unspecified Employee Pays $0 for Employee Dental Premium: Score 2 2 0 unspecified Employee Pays $0 for Employee Vision Premium: Score 2 2 0 unspecified Employee Pays less than $500 per month for Family Health Care Coverage (Medical, Dental, Vision): Score 2 2 0 unspecified Leave Benefits Number of Paid Vacation/PTO Days Per Year: (10+ days = excep; 6-9 days = Good; 3-5 days Acceptable)5 5 4 3 5 Number of Paid Holidays Per Year: (10 or more paid holidays = excep; 4-10 = Good; 1-3 Acceptable)5 5 4 3 3 In BP "major holidays" are referenced but not named Number of days paid time off for Sick/Medical time: (7+ days= Exceptional, 4-6 days = Good, 3 days = acceptable (8 hour day))5 5 4 3 3 Does not specify number of days Retirement Offers employee retirement plan 2 2 2 Offers company match for employee retirement plan 2 2 2 2.1 Describe whether the Commercial Cannabis Business is committed to offering employees a Living Wage. (20 points possible) Scoring Guidance: https://livingwage.mit.edu/counties/06019 2.2 Briefly describe benefits provided to employees such as health care, vacation, and medical leave, to the degree they are offered as part of employment. (50 points possible) Criteria Narrative: Criteria Narrative: 2.2 Sub-Total:50 25 CCB Provides Tuition Reimbursement for Certificates: Score 3 3 3 Scholarships and tuition reimbursement CCB Provides Tuition Reimbursement for associate degrees: Score 3 3 3 described but no specific maximum or eligibility CCB Provides Tuition Reimbursement for bachelor's degrees: Score 3 3 3 described. CCB Provides Tuition Reimbursement for master's degrees: Score 3 3 3 CCB Provides Tuition Reimbursement for Specialized Commercial Cannabis Business Operations Training: Score 3 3 3 CCB Offers General Training for Health and Safety, Workplace Environment, Customer Service, etc. 5 5 4 3 3 "Hands on training" mentioned but no specific topics or plan. 2.3 Sub-Total:20 18 General Recruitment Plan Provided: Score 10 10 8 6 10 Social Policy Recruitment Plan Provided: Score 10 10 8 6 10 Recruitment Plan Includes Demographic Data for District, City or County: Score 10 10 8 6 0 Recruitment Plan Includes List of CBOs, Non-Profits and Public-Agency Hiring Partners: Score 10 10 8 6 6 named two job posting website but no other hiring partners/organizations. Recruitment Plan Includes Hiring Targets (percentages) by Demographic Groups: Score 10 10 8 6 6 committed to FMC target but did not establish other demographic targets 2.4 Sub-Total:50 32 Owners Number of Owners:1 Number of Owners that live within the City of Fresno:0 Number of Owners that live in the County of Fresno:1 Number of Owners that Own a Business in the City of Fresno:0 51%+ ownership interest percent of the Owners live or own a business in the City: Score 80 80 - 51%+ ownership interest percent of the Owners live or own a business in the County: Score 40 40 40 Less than 50 percent equity of the Owners live or own a business in the City (If no owners are local, score zero)20 20 - Managers Number of Managers (salaried, non-owners) Number of Managers that live in the City of Fresno: Number of Managers that Own a Business in the City of Fresno: 100 percent of the Managers live or own a business in the City: Score 20 20 20 100% local hire committment 75 to 99 percent of the Managers live or own a business in the City: Score 15 15 - 2.3 Describe compensation to and opportunities for continuing education and employee training.(20 points possible) 2.4 Describe the Commercial Cannabis Business plan to recruit individuals who meet the criteria listed in the Social Policy Section 9-3316 (b) (1) of the Fresno Municipal Code (FMC) and the percentage of local employees it hires. (50 points possible) 2.5 Describe the extent to which the Commercial Cannabis Business will be a locally managed enterprise whose owners and /or managers reside within or own a commercial business within the City of Fresno, for at least one year prior to March 2, 2020.(80 points possible) Data, non-scored. Write response in Evaluation Notes column. IF full points achieved for Ownership category, don't score managers. Section is total of 80 points possible. Criteria Narrative: Criteria Narrative: Criteria Narrative: Data, non-scored. Write response in Evaluation Notes column. 50 to 74 percent of the Managers live or own a business in the City: Score 10 10 - Less than 50 percent of the Managers live or own a business in the City: Score 5 5 - 2.5 Sub-Total:80 60 Responsibilities Described for All Titles/Positions: Score 20 20 15 10 10 Facility open 11 hours daily seven days a week, number of staff identified does not seem sufficient 2.6 Sub-Total:20 10 Does CCB have more than five employees: 5 5 5 CCB has signed a peace agreement: Score 5 5 5 2.7 Sub-Total:10 10 Work Force Plan Provided: Score 10 10 8 6 10 Commitment to Local Hire Provided:10 10 8 6 10 100% local hire committment Commitment to Offer Apprenticeships Provided:10 10 8 6 6 Committment made but no specific plan described Commitment paying for continuing education provided 10 10 8 6 6 Committment made but no specific plan described Description of commitment to paying a living wage provide. (Score same as sec. 2.1)10 10 8 6 10 2.8 Sub-Total:50 42 CCB is willing to serve as Social Equity Business Incubator: Score 100 100 80 60 60 Committment made but no specific plan described Mentorship and Training: Score yes Equipment Donation: Score yes Shelf Space: Score yes Legal Assistance: Score yes Finance Services Assistance: Score yes Other Technical Assistance: Score Data to inform score on first line of this section. Write response in Evaluation Notes column. 2.8.3. Commitment to pay a living wage to its employees 2.6 Describe the number of employees, title/position and their respected responsibilities.(20 points possible) 2.7 Describe whether the CCB has five (5) or more employees and whether it has signed a labor peace agreement allowing employees to unionize without interference. (10 points possible) 2.8 Provide a workforce plan that includes at a minimum the following provisions: (50 points possible) 2.8.1. Commitment for 30% of employees to be local hires; the business must show that it has either hired or made a good faith effort to hire bona fide residents of Fresno who have not established residency after the submission of an application for employment with the applicant/permittee. 2.8.2. Commitment to offer apprenticeships and/or compensation for continuing education in the field; and Criteria Narrative: Criteria Narrative: Criteria Narrative: Criteria Narrative: 2.9 Describe whether the business is willing to serve as a Social Equity Business Incubator by offering support to local cannabis social equity businesses in the form of mentorship, training, equipment donation, a percentage of shelf space dedicated to Fresno equity business products, legal assistance, financial services assistance, or other technical assistance support.(100 points possible) Scoring Guidance: full points for willingness to serve with detailed plan offering at least three aspects mentioned above or of similar benefit. Less points for willingness to serve but vague or unclear commitment. Zero points if there is no clear commitment to serve as Incubator. 2.9 Sub-Total:100 60 Section 2 Total:400 277 SECTION 3: NEIGHBORHOOD COMPATIBILITY PLAN 300 Points Possible for Section 3 CCB will document complaints (time of complaint, nature of complaint, resolution of complaint): Score 10 10 8 6 0 Needs more specificity CCB will established a dedicated contact person to receive complaints: Score 10 10 0 Info not provided CCB will establish a dedicated phone number to receive complaints: Score 5 5 0 Info not provided CCB will establish a dedicated email address to receive complaints: Score 5 5 0 Info not provided CCB will establish a response time standard for returning complaint calls and emails: Score 5 5 0 Info not provided CCB will schedule or participate in periodic community meetings to engage with residents about the CCB operation: Score 10 10 0 Info not provided Other measure unique to business (i.e. website complaint form)5 5 0 Info not provided Scoring Guidance: full points for detailed proactive plan addressing all aspects mentioned. Dock points for leaving out aspect, vagueness, or reactive plans. 3.1 Sub-Total:50 0 CCB will maintain a listserv of community residents to update and information residents of business operations. 10 10 0 Info not provided CCB will schedule or attend periodic community meetings (at least annually) to engage with residents about the CCB operation: Score 10 10 0 Info not provided CCB will prepare a community outreach and engagement plan: Score 50 50 40 30 0 Info not provided CCB will issue periodic Newsletters to community providing information about CCB operations 10 10 0 Info not provided CCB will hire residents from the community work at the CCB: Score 20 20 0 Info not provided Scoring Guidance: full points for detailed proactive plan. Dock points for leaving out aspect, vagueness, or reactive plans. 3.2 Sub-Total:100 0 CCB has identified sensitive receptors to nuisance odors in vicinity of business operations: Score 5 5 5 CCB has prepared a nuisance odor control plan: Score 10 10 8 6 6 Needs more detail Nuisance odor control plan identifies locations where fugitive emissions may exit the premise boundary: Score 5 5 5 3.3 Describe odor mitigation practices.(40 points possible) Criteria Narrative: Criteria Narrative: Criteria Narrative: 3.1 Describe how the CCB will proactively address and respond to complaints related to noise, light, odor, litter, vehicles, and pedestrian traffic.(50 points possible) 3.2 Describe how the CCB will be managed to avoid becoming a nuisance or having impacts on its neighbors and the surrounding community.(100 points possible) Nuisance odor control plan describes specific odor control measures to reduce fugitive emissions exiting the premise boundary: Score 5 5 5 CCB has established an odor reporting system: Score 5 5 0 Info not provided CCB will install a nuisance odor monitoring system: Score 10 10 0 Info not provided 3.3 Sub-Total:40 21 CCB has identified the potential sources of nuisance odors for the business operation: Score 10 10 8 6 6 Needs more detail Scoring Guidance: full points for detailed proactive plan. Dock points for vagueness or reactive plans. 3.4 Sub-Total:10 6 Nuisance odor control plan describes specific odor control equipment: Score 10 10 8 6 8 Needs more detail Nuisance odor control plan describes specific odor control measures/techniques: Score 10 10 8 6 8 Needs more detail Odor control measures are identified for different nuisance odor sources: Score 10 10 0 Info not provided 3.5 Sub-Total:30 16 Nuisance odor control plan describes the operation, monitoring, and maintenance requirements for odor control measures: Score 10 10 0 Info not provided Nuisance odor control plan describes the staff training required for system operations, maintenance, repair, and troubleshooting.10 10 10 3.6 Sub-Total:20 10 CCB has identified the sources of waste generated by the business operation: Score 10 10 0 Info not provided CCB has prepared a source-separation plan to segregate different sources of waste generated by business operations: Score 10 10 0 Info not provided The source-separation plan identifies policy, procedures, and locations where different sources of waste are to be collected for disposal: Score 10 10 8 6 0 Info not provided The source-separation plan describes specific measures to control the collection and disposal cannabis waste: Score 10 10 0 Info not provided The name of licensed cannabis disposal company provided: Score 10 10 0 Info not provided 3.7 Sub-Total:50 0 Section 3 Total:300 53 SECTION 4: SAFETY PLAN 300 Points Possible for Section 4 3.4 Identify potential sources of odor. (10 points possible) 3.5 Describe odor control devices and techniques employed to ensure that odors from cannabis are not detectable beyond the permitted premises. (30 points possible) 3.6 Describe all proposed staff odor training and system maintenance.(20 points possible) Criteria Narrative: Criteria Narrative: Criteria Narrative: Criteria Narrative: Criteria Narrative: 3.7 Describe the waste management plan. (50 points possible) Safety Plan Prepared by Consultant: Score 10 10 10 Safey Plan Assessed by Consultant: Score (if prepared by, also give points for assessed by)10 10 10 Safety Plan Prepared for CCB Address (specific proposed location): Score 10 10 10 Safety Plan includes Site Plan of Premise: Score 10 10 0 none Safety Plan includes Building Layout Plan: Score 10 10 0 none 4.1 Sub-Total:50 30 Written Accident/Incident Procedure Provided: Score 20 20 15 10 10 not specific Procedures Address Multiple Accident/Incident Scenarios: Score 10 10 8 6 0 no proceedures Total Number of Scenarios Described: Score 10 Active Shooter Incident Described: Score 10 10 0 not mentioned Robbery Incident Described: Score 10 10 0 not mentioned 4.2 Sub-Total:50 10 Evacuation Plan Provided: Score 20 20 15 10 0 none provided Adequate Number of Evacuation Routes Identified: Score 20 20 15 10 0 " Evacuation Route Distance to Public Right of Way: Score 10 10 8 6 0 " 4.3 Sub-Total:50 0 Location of Fire Suppression System Elements Identified: Score 10 10 0 mentioned 'if' provided Type of Fire Suppression System Elements Identified: Score 20 20 15 10 0 none mentioned Location of Fire Extinguishers Identified: Score 10 10 0 not shown Adequate Number of Fire Extinguisher Locations Identified: Score 10 10 8 6 0 unk 4.4 Sub-Total:50 0 Written Procedure for Fire Emergencies Provided: Score 20 20 15 10 15 some proceedures Written Procedure for Medical Emergencies Provided: Score 20 20 15 10 0 none Cardiac Arrest Medical Emergency Described: Score 20 20 15 10 0 not mentioned Gunshot Wound Medical Emergency Described: Score 20 20 15 10 0 none Other Medical Emergency Conditions Described: Score 20 20 15 10 0 none 4.5 Sub-Total:100 15 Section 4 Total:300 55 SECTION 5: SECURITY PLAN 300 Points Possible for Section 5 Data-write response in Evaluation Notes Column Criteria Narrative: Criteria Narrative: Criteria Narrative: 4.4 Location of fire extinguishers and other fire suppression equipment. (50 points possible) Criteria Narrative: 4.5 Describe procedures and training for all fire and medical emergencies.(100 points possible) 4.1 The Safety Plan shall be prepared and/or assessed by a professional fire prevention and suppression consultant. (50 points possible) 4.3 Describe evacuation routes. (50 points possible) 4.2 Describe accident and incident reporting procedures. (50 points possible) 0 Security Plan Prepared by Consultant: Score 10 10 10 Security Plan Assessed by Consultant(if prepared by, also give points for assessed by): Score 10 10 10 Security Plan Prepared for CCB Address (specific proposed location): Score 10 10 10 Security Plan includes Site Plan of Premise: Score 10 10 10 Security Plan includes Building Layout Plan: Score 10 10 10 5.1 Sub-Total:50 50 Premises (Security) Diagram Provided: Score 20 20 15 10 20 Diagram is drawn to correct scale: Score 5 5 5 Diagram provides required details for premise: Score 5 5 5 Diagram shows the location of all security cameras: Score 5 5 5 Descriptions of activities to be conducted in each area of the premise 5 5 5 Limited-Access Areas Clearly Marked: Score 5 5 5 Number and Location of All Security Cameras Identified: Score 5 5 5 5.2 Sub-Total:50 50 Intrusion Alarm and Monitoring System Identified: Score 15 15 15 Name and Contact Information for Monitoring Company Provided: Score 5 5 5 Total Points of Entry into Premise Identified: Score 5 5 5 All Points of Entry to be Alarmed Identified:5 5 5 Type of Alarm Identified (motion, infrared, glass break, etc.): Score 10 10 5 Backup Power Supply Identified: Score 10 10 10 5.3 Sub-Total:50 45 Written Cash-Handling Procedure Provided: Score 30 30 20 15 15 Missing various parts of 5.4 Dual-Custody is Practiced for all cash handling: Score 10 10 0 No mention Video Surveillance Used to Monitor All Cash Handling: Score 20 20 0 No mention Armored Car Service Used for Bank Deposits: Score 10 10 10 5.2 Premises (Security) Diagram. In addition to diagrams submitted for other sections of the application, applicants are expected to submit a premises diagram (or site plan) which, focuses on the proposed security measures and how they relate to the overall business. (Pursuant to CCR Title 16, Division 42, §5006. Premises Diagram). 5.2.1 The diagram shall be accurate, dimensioned and to scale (minimum scale ¼"). The scale may be smaller if the proposed location exceeds more than a 1/2-acre parcel but must not be printed on larger than an 11" x 17" sheet of paper. (Blueprints and engineering site plans are not required at this point of the application process) 5.2.2 The diagram must be drawn to scale and clearly identify property boundaries, entrances, exits, interior partitions, walls, rooms, windows, and doorways. The activity in each room and the location of all cameras must be identified in the diagram. Criteria Narrative: 5.2.4 Limited-access areas, defined as areas in which cannabis goods are stored or held and only accessible to permittees, or its employees or contractors and areas used for video surveillance monitoring and storage devices (Pursuant to CCR Title 16, Division 42, §5000 (m) Limited-Access Area and §5042 Limited-Access Area. 5.2.5 Number and location of all video surveillance cameras. (50 points possible) 5.4 Briefly describe cash handling procedures which covers day to day transactions with customers, vendors armor carrier vehicles and transporting it to the bank.(100 points possible) 5.3 Identify intrusion alarm and monitoring system including the name and contact information for the monitoring company (if the company has been selected).(50 points possible) Criteria Narrative: Criteria Narrative: 5.2.3 Description of cannabis activity that will be conducted in each area of the premise. Commercial cannabis activities that must be identified on the diagram/site plan may include but are not limited to the following if applicable to the business operations; storage areas, batch sampling areas, loading/unloading of shipment areas, packaging and labeling, customer sales areas, training areas, employee break room areas, extractions, infusions, processing, and testing areas. 5.1 The Security Plan shall be prepared and/or assessed by a professional security consultant.(50 points possible) All Cash Deposited weekly with Bank: Score 10 10 0 No mention Onsite Vault Provided to Secure Cash Prior to Bank Deposit: Score 20 20 10 5.4 Sub-Total:100 35 CCB will use onsite security guards: Score 10 10 10 All onsite guards will be licensed and bonded: Score 10 10 0 No mention of being bonded All onsite security guards will be licensed to carry firearms: Score 10 10 0 No mention Onsite security guards will be on duty before CCB opens for business: Score 10 10 10 Onsite security guards will be on duty after CCB closes for business: Score 10 10 10 5.5 Sub-Total:50 30 Section 5 Total:300 210 Section 1: Business Plan Total Points:300 178 Section 2: Social Policy & Local Enterprise Total Points:400 277 Section 3: Neighborhood Compatibility Total Points:300 53 Section 4: Safety Plan Total Points:300 55 Section 5: Security Plan Total Points:300 210 Total Points Achieved:1600 773 48.31% TOTAL SCORE 5.5 Discuss whether the CCB will utilize the services of on-site security guards. Include in the discussion: (50 points possible) 5.5.1 Number of guards. 5.5.2 Hours guards will be on-site. Criteria Narrative: Criteria Narrative: 5.5.3 Locations at which they will be positioned. 5.5.4 Guards' roles and responsibilities. 1.1 Owner Qualifications My name is Sanveer Chhina and I am applying for a City of Fresno Commercial Cannabis Permit for a retail cannabis business. I am a County of Fresno local; I have experience running a business through my work with the family supply chain and logistics business. I began in 2012 helping with accounting, accounts payable and receivable, and through my years of efforts have worked my way up to becoming a key decision maker within the business. Throughout college, I remained focus on the operations and growth of the business all while taking a full load of classes and working part-time jobs. This has taught me principles such as dedication, hard work and integrity. I have worked in many different sectors ranging from, but not limited to: fast food, banking, supply chain logistics, lab research, farming and most recently, engineering. My experience in all of these industries will be vital to a successful retail cannabis store. I understand the concepts of accounting and logistics as well as customer service and retail. I am very eager to join the emerging commercial cannabis sector in my hometown and to possibly become a forerunner in the industry. I am a qualified candidate for this opportunity because I have multiple years of experience in relevant fields. 1.2 Budget for Construction, Operation, Maintenance, Compensation for Employees, Equipment Costs, Utility Costs and other Operation Costs 1.3 Proof of Capitalization 1.5 Hours of Operation & Opening and Closing Procedures The hours of operation will be Sunday-Saturday, 10 AM – 9 PM, closed on major holidays. Opening procedure will begin with the keyholder or manager on duty and one employee arriving to the facility a minimum of 30 minutes prior to opening. They will inspect the premises upon arrival for any signs of tampering with locks/cameras or break in. If all is clear, they will enter together, turn off the alarm, and lock the door. Individual employees will have different responsibilities for opening, such as checking the overall condition and cleanliness of the establishment, or turning on electronics and lights, or ensuring that the closing staff performed their cash-handling duties correctly. Closing procedures will begin when the last customer has left after closing time. All doors and the main gate will be locked first. Daily sales reports and compliance reports will be generated and cash will be counted, bank deposits created and locked in the safe. All inventory will be accounted for. Inventory in the counter space will be taken to the storage space and locked. Computers, POS system, air conditioning/heating, music will be turned off. Alarm will be activated. All employees will leave prior to keyholder or manager leaving. Manager will be responsible for confirming all doors, safe, storage spaces are locked, alarm is activated and security cameras are functioning properly prior to leaving the premises. 1.6.1 Daily Operations i. Customers will check in with security prior to entering the facility. Security will confirm the customer is of legal age to purchase recreational cannabis through a government issued ID. Paper ID’s, school ID’s, etc. will not be accepted. Once they are verified with the security, they will be allowed inside the facility. Inside they will meet the receptionist who will register them in the system and scan the ID for validity. Once this process is completed, the receptionist will unlock the door by buzzer to the retail area for the customer to begin their transaction. Once customers have purchased their product, it will be placed in a child proof bag which may not be opened on the premises and they will be directed to the exit. ii. Deliveries will be received in the back of the store, away from customers. There will be a separate door for deliveries only. The delivery driver will park their unmarked vehicle at the rear entrance and call the store. A manager will meet them outside and verify this delivery is expected and confirm the identification of the driver. Delivery logs will be received and delivery will be taken in to the processing area. All items received will be logged in the system and assorted in the storage area. iii. POS system to be used is Proteus420, there will be 2 POS locations. iv. Estimated number of customers per day is 100, per hour this is 9 -10 customers. A maximum of 5 customers will be allowed inside the retail space at a time. The remaining customers will have to wait at the reception area. v. Products served will be a combination of flower, edibles, topicals and concentrates. The percentage of each is 40%, 20%, 20% and 20%, respectively. vi. Delivery service is not proposed. 2.1 Living Wage This business will be fully committed to offering employees a Living Wage, as determined by the MIT Living Wage Calculation for Fresno County. Full time employees will have a starting pay ranging from . Part time employees will have a starting wage ranging from . As a student of economics and a business person, I do not believe the state or federal minimum wage is sufficient to support an individual nor a family. I strongly believe, every full-time employee should be able to afford care for themselves and their family members without having to worry about paying the next bill. Living wages will be provided. 2.2 Benefits Full time employees will receive benefits in the form of health care, employer match 401k program, paid 2-week vacation and paid medical leave. We will make every effort to support our employees and promote their growth with a plan for tuition reimbursement as well. 2.3 Continuing Education and Employee Training We will be committed to the promotion of growth of our employees. This includes and is not limited to only tuition reimbursement or employee training. Employees who choose to pursue a higher education will have the opportunity to have their tuition and other costs of school reimbursed by the employer. Employees will be provided hands on training to the fullest extent. We plan on establishing funds with Fresno City College and Bitwise to promote the education and growth of our employees and the community. Scholarships will be provided as well as tuition reimbursement for the employees. 2.4 Business Plan to Recruit Individuals listed in 9-3316 (b) (1) of the FMC 100% of the employees hired for this business will be local. We will be committed to hiring individuals listed under section 9-3316 (b) (1) of the Fresno Municipal Code for a minimum of 1/3 of the total annual work hours of the business. We will place an extra emphasis on hiring individuals who have an annual family income below 80% AMI, veterans and individuals who lived in a low to moderate income census tract or are receiving public assistance. We will post job openings on popular sites such as Indeed and Google. Part of the application process will include questions pertaining to section 9-3316 (b) (1) which will be used to identify individuals. These applications will be given special consideration during the hiring process to ensure a minimum of 1/3 of the total annual work hours are worked by these individuals. 2.5 Locally Managed Enterprise This business will be 100% locally owned and managed. I, Sanveer Chhi na, will own and manage the business. I have grown up in Fresno and graduated from Clovis East High School. I am strong to my roots and have a deep connection to the City and am committed to making it a better place. My father, Jagdeep Chhina, has owned a commercial supply chain and logistics business based in Fresno since 2009. I have helped grow the family business while attending university and working full time. I would make an excellent owner and operator for this business through my experience working in retail environments and helping run the family business. 2.6 Employees and Responsibilities 1 Store manager will be hired to oversee the business maintenance including but not limited to HVAC, plumbing, repairs, cleanliness, technology, oversee employees and to ensure the business is running efficiently. 1 Assistant store manager will be hired to assist the store manager with operational duties including but not limited to: scheduling, repairs, cleanliness and oversight of employees. 4 Bud-Tenders will be hired to professionally serve customers. The bud-tenders will be responsible for exceptional customer service, hospitality and information for the customers. 2 receptionists will be hired to check customers in, attend the phones and to ensure the retail facility has not exceeded the 5-customer limit. Security will be hired through an outside consultant whom meets all industry requirements. A minimum of one security guard outside and one security guard inside will be onsite at all times during business hours. 2.7 Labor Peace Agreement This business will have 5 or more employees. A labor peace agreement will be signed, allowing employees to unionize without interference. 2.8 Workforce Plan 2.8.1 We will be committed to hiring 100% local employees from Fresno. The requirements will be to have lived in Fresno as the primary residence for a minimum of 3 years prior to date of hire. 2.8.2 We will be committed to offering apprenticeships and/or tuition reimbursement for employees per sections 2.2 and 2.3. 2.8.3 A living wage will be provided to all employees per section 2.1. Employees will be thoroughly vetted prior to hire. Employees must be at least 21 years of age. 2.9 Social Equity Business Incubator We will be dedicated to serving the social equity businesses in the form of mentorship, training, equipment donation, shelf space, legal assistance, financial services assistance or any other technical support as needed. 3.1 Complaints Regarding Noise, Light, Odor, Litter, Traffic Noise - Complaints related to noise will be addressed immediately. Staff will be instructed to ensure music is not heard outside of the premises; customers will be asked to please respect the neighboring businesses’ right to peace. Light - Lights will be constructed as to not affect the public right-of-way. If complaints for light are received, the issue will be addressed immediately. Lights will be adjusted to not cause further problems. Odor – Customers will not be allowed to consume products on or near the property. Complaints related to odor will be handled immediately. A full search of the property will be completed to locate the source of the odor leak and every effort will be made to contain the odor within the building. Litter – Litter will be cleaned from the property daily. Any complaints regarding litter will be handled immediately and any litter will be picked up immediately. Traffic – Complaints for vehicle and pedestrian traffic will be handled immediately. Vehicles and pedestrians will be routed to not interfere with the public right -of-way. 3.2 Avoid Becoming a Nuisance The facility will be managed as to avoid becoming a nuisance or having impacts on the neighbors and the surrounding community. It will be managed as a clean and professional business where customers may purchase their products but will not be allowed to consume on-site nor congregate on or close to the premises. If any issues or complaints arise, they will be handled immediately in order to avoid problems in the future. 3.3 Odor Mitigation Practices Active measures will be made to eliminate any cannabis odor that may potentially emanate from the facility to mitigate disturbances to local businesses and residents. Doors and windows will remain closed at all times. There are several industry best practices we will install to ensure the air poses zero health risks to any employee or visitor, and the surrounding businesses. Polarized filters with activated carbon inserts will be used to provide medical-grade quality air to the facility. Carbon scrubbers will be installed in the storage room, where the highest concentration of product is located. Ozone generators will also be utilized to eliminate virtually all odor on a molecular level. Any air emitted from the facility will be dual-filtered through HEPA and charcoal filters to ensure clean, odor-free air. Air curtains will also be used to reduce flying insect infiltration, maintain stable temperatures and contain odor. House plants will be located throughout the premises to naturally purify the air. 3.4 Potential Sources of Odor Potential sources of odor are the products that will be sold, including but not limited to cannabis flower. The business will not produce any of the products sold. Flower and other products will come pre-packaged in sealed bags. No product will be opened outside of the facility, in the parking lot or in the public right -of-way. 3.5 Odor Control Devices There are several industry best practices we will install to ensure the air poses zero health risks to any employee or visitor, and the surrounding businesses. Polarized filters with activated carbon inserts will be used to provide medical-grade quality air to the facility. Carbon scrubbers will be installed in the storage room, where the highest concentration of product is located. Ozone generators will also be utilized to eliminate virtually all odor on a molecular level. Any air emitted from the facility will be dual-filtered through HEPA and charcoal filters to ensure clean, odor-free air. Air curtains will also be used to reduce flying insect infiltration, maintain stable temperatures and contain odor. House plants will be located throughout the premises to naturally purify the air. 3.6 Staff Odor Training and System Maintenance Staff will be trained specifically for odor mitigation. The importance of keeping doors shut, changing carbon filters and ensuring devices are running efficiently will be taught. Monthly staff meeting will occur where topics such as odor mitigation are discussed. A Carbon filter report card will be maintained and filled out after every change by the manager on duty. Every odor emitting room will be continuously monitored with daily inspections for odor. The manager on duty will be responsible for ensuring all devices (and plants) are up to standard and if items need to be repaired or replaced it will be done immediately. 3.7 Waste Management Plan The retail store will not accrue much waste as compared to a commercial grow house. Nonetheless, employees will be trained in the proper procedures for handling and disposing of waste materials. All waste materials will be stored in the facility, locked until the waste consultant securely picks up the waste at the scheduled time. 4.1 Prepared and/or Assessed by a Professional Fire Prevention Consultant The Safety Plan will be prepared or assessed by a professional fire prevention and suppression consultant. We will ensure to adhere to all safety requirements. Approved Safety Plan shall be provided upon request. 4.2 Accident and Incident Reporting Procedures The accident and incident reporting procedures are designed to outline the purpose and procedure for reporting any on-the-job accidents. We are committed to enforcing all health and safety guidelines per the State, City and Federal Government. We will encourage employees to report all accidents, no matter how minor. Accidents that involve very minor injuries such as small cuts, non-extensive bruises, etc. would normally not require any action on behalf of the company, but will still be reported to verify if this is a repeating issue. If that is the case, adjustments will be made to ensure it does not happen more often. On the other hand, accidents that do involve more severe injuries that will require an investigation and action from the company will be dutifully reported. Employees are obligated to report any of the following: • Fatalities • Damage to the head, skull and face • Damage to any of the senses (e.g. partial or complete loss of hearing, sight etc.) • Incapacitation or dislocation of limbs that hinder functionality and movement (including paralysis and amputation) • Damage to the skin (e.g. extensive burns, bruises or cuts) • Blows or injuries to the spine, back and ribs • Harm to the nervous system or loss of consciousness through electrocution, hypothermia etc. • Poisoning • Contamination from hazardous substances or transmission of diseases • Any other injury that requires hospitalization or medical care Procedure: When an employee witnesses or is involved in an accident, they must immediately report it to their immediate supervisor. Depending on the incident, official forms may have to be completed and submitted. The accident and any sustained injuries will be recorded to an accident database or file. If appropriate, the authorities will be contacted. 4.3 Evacuation Routes 4.4 Fire Suppression Equipment Fire extinguishers will be placed in the reception area, retail area, storage area, office space and anywhere else deemed necessary by the Fire Prevention and Suppression Consultant. Fire sprinklers will also be installed if required. 4.5 Procedures and Training for Fire and Medical Emergencies Procedures: All fires and other emergency situations will be reported as soon as possible to Sanveer Chhina by one of the following means: verbally, as soon as possible during normal work hours; or by telephone, after normal work hours or on weekends. If Sanveer Chhina cannot be reached, any individual with knowledge of a fire or other emergency situation may then contact emergency responders. Under no circumstances will an employee attempt to fight a fire after it can no longer be put out with a fire extinguisher, nor will any employee attempt to enter a burning building to conduct search and rescue. These actions must be left to emergency services professionals (such as the fire department or emergency medical professionals) who have the necessary training, equipment, and experience to do so. Untrained people might endanger themselves or those they are trying to rescue. In the event of a fire or other emergency situation, Sanveer Chhina will ensure that all employees are notified as soon as possible using the building alarm system (which includes audible and visual alarms, 24 hours a day). Sanveer Chhina will provide special instructions to all employees via the public address system. If a fire or other emergency situation occurs after normal business hours, Sanveer Chhina will contact all employees not on shift to provide future work status, depending on the nature of the situation. First aid supplies will be provided. Staff will be trained to follow protocol for fire and medical emergencies. If necessary, emergency services will be contacted i mmediately. Staff and customers are to Business operations must halt in the event of a fire or medical emergency. Once the building has been evacuated, no one may re-enter the building for any reason, except for designated and properly trained rescue personnel. Employee Training: All employees will receive instruction on this Emergency Action Plan as part of new - employee orientation. Additional training must be provided: i. when there are any changes to the plan or facility; ii. When an employee’s responsibilities change; and iii. Annually, as refresher training. Items for review during the training include: • Proper housekeeping; • Fire-prevention practices; • Fire extinguisher locations, usage, and limitations; • Threats, hazards, and protective actions; • Means of reporting fires and other emergencies; • Names of Emergency Action Plan manager and coordinators; • Individual responsibilities; • Alarm systems; • Escape routes and procedures; • Emergency shut-down procedures; • Procedures for accounting for employees and visitors; • Closing doors; • Sheltering in place; • Severe weather procedures; and • Emergency Action Plan availability. Fire/Evacuation Drills: Fire/evacuation drills must be conducted at least annually and in coordination with local police and fire departments. Additional drills will be conducted if physical properties of the business change, processes change, or it is otherwise deemed necessary. Training Records: Sanveer Chhina will document all training pertaining to this plan and will maintain records. 1 Table of Contents APPLICATION PROCEDURES & GUIDELINES FOR A COMMERCIAL CANNABIS BUSINESS PERMIT October 19, 2020 (Appendix A) .................................................................................................................................................... 3 Fire Prevention and Safety Plan ...................................................................................................................................... 4 Introduction ........................................................................................................................................................................... 4 Prevention Safety Measures ............................................................................................................................................. 4 Applicable Codes and Standards ................................................................................................................................... 5 Going Above and Beyond Code Requirements ........................................................................................................... 5 Electrical Safety .................................................................................................................................................................. 5 Electrical System Design .................................................................................................................................................... 6 Electrical Equipment ........................................................................................................................................................... 6 Employee Training .............................................................................................................................................................. 6 Housekeeping and Site Maintenance ............................................................................................................................. 7 Signs and Notifications for Hazardous Materials ........................................................................................................ 8 Class A Combustibles ......................................................................................................................................................... 9 Class B Combustibles .......................................................................................................................................................... 9 Fire Safety Training and Drills ......................................................................................................................................... 9 Training ............................................................................................................................................................................ 9 Emergency Evacuation Drills ..................................................................................................................................... 11 Injury and Illness Prevention Program (IIPP) ............................................................................................................... 12 Emergency Response Plan .............................................................................................................................................. 12 Service Areas of the Facility ......................................................................................................................................... 13 Policies and Procedures .................................................................................................................................................. 13 Clearly Marked Exits and Evacuation Routes ............................................................................................................ 13 Assigned Staff Roles and Training in Case of Evacuation ....................................................................................... 13 Plant Processing and Extraction .................................................................................................................................... 14 Fire Detection and Suppression .................................................................................................................................... 14 Fire Alarm ..................................................................................................................................................................... 14 Fire Sprinklers .............................................................................................................................................................. 14 Fire Extinguishers ......................................................................................................................................................... 14 Fire Alarm Monitoring ................................................................................................................................................ 15 Carbon Monoxide Detection ..................................................................................................................................... 16 Fire Evacuation Plan ........................................................................................................................................................ 16 Pre-Planning the Escape ............................................................................................................................................ 16 Evacuation Procedures ............................................................................................................................................... 16 2 Fire, Fire Alarm and Hazardous Materials ............................................................................................................ 16 Checking the Doors and Avoiding Smoke Inhalation ........................................................................................... 17 Protecting Oneself If One Can't Escape ................................................................................................................. 17 Earthquake ........................................................................................................................................................................ 17 Preparedness ............................................................................................................................................................... 17 Theft or Other Security-Related Incidents .................................................................................................................. 18 Standardization of Procedures ..................................................................................................................................... 18 Exhibit A – Hazard and Risk Survey Form ................................................................................................................. 20 Exhibit B – Fire Prevention Checklist ............................................................................................................................ 21 Exhibit C – Exits Checklist ............................................................................................................................................... 22 Exhibit D – Flammable and Combustible Material Checklist .................................................................................. 23 Exhibit E – Earthquake Safety & Emergency Action Plan Checklist....................................................................... 24 Exhibit F – Resume ........................................................................................................................................................... 25 3 APPLICATION PROCEDURES & GUIDELINES FOR A COMMERCIAL CANNABIS BUSINESS PERMIT October 19, 2020 (Appendix A) Criteria: 4 SAFETY PLAN Criteria required in Phases II and III The Safety Plan should consider all possible fire, medical and hazardous situations. Complete policy/procedures manuals are not required at this point in the application process. Please only provide a description for each criterion which incorporates the following provisions: 4.1 The Safety Plan shall be prepared and/or assessed by a professional fire prevention and suppression consultant. Exhibit F 4.2 Describe accident and incident reporting procedures Page 12 4.3 Describe evacuation routes. Page 16 4.4 Location of fire extinguishers and other fire suppression equipment. Page 14 4.5 Describe procedures and training for all fire and medical emergencies. Page 9 4 Fire Prevention and Safety Plan This is the preliminary Fire Prevention and Safety Plan for the proposed cannabis retail facility located at 3539 Ventura Ave. Fresno, California, 93722 (APN: 461-255-11). This plan addresses fire safety, suppression and occupant evacuation and intends to satisfy all applicable requirements of the City of Fresno Cannabis Retail Business and Commercial Cannabis Business Ordinance and the Commercial Cannabis Business (CCB) Permit Application, as set forth in Fresno Municipal Code (FMC): • Fresno Municipal Code Chapters 15 and 9; Article 33 Invariably, as the build out progresses, this plan will require modifications to achieve the intended results. All building modifications should be submitted through the building permit process for approval by the City of Fresno. Introduction Jeffrey G. Lutz1 is the owner and Principal of Lutz & Associates Consulting (LAC) and is a qualified professional fire prevention and suppression consultant with over 35 years’ experience in California fire service. LAC recognizes that a prime motivation for regulating cannabis facilities is to protect the peace, health, safety, and welfare of the community, clients, and employees from fire and health hazards and the associated risk(s) involved with each. Additionally, emergency first responder safety and awareness are critical components of this plan. Among the primary hazards identified historically with cannabis facilities are electrical fires and chemical incidents. These hazards, if not abated properly, not only can cause physical harm to firefighters, employees, substantial economic loss to the business owner and city and property damage but could also affect lives of everyone involved. Because of the nature of a cannabis facility, LAC has developed a fire safety and suppression plan designed specifically for this type of occupancy. LAC has partnered with 3539 Ventura Avenue management to evaluate our buildings in crafting comprehensive Fire Safety and Security plans that are fully integrated. This report outlines the details of the Fire Safety Plan. Coupled with the Security Plan, together these plans form the basis of ensuring a safe facility for 3539 Ventura Avenue management. Prevention Safety Measures Critical components of fire safety and prevention in a cannabis facility include: • Complying with State and Local Fire Codes • Going Above and Beyond Code Requirements • Ensuring Electrical and Chemical Safety • Good Housekeeping and Site Maintenance • Adequate Signs and Notification for Hazardous Materials • Fire Safety Training and Drills 1 See resume Exhibit F 5 • Effective Emergency Response Plans Applicable Codes and Standards In our review we have used the following codes and standards for the basis of this plan: • The 2019 California Building Standards Code (California Code of Regulations, Title 24) was published July 1, 2019, with an effective date of January 1, 2020 for all occupancies within the state of California. • The City of Fresno is required by California Building Standards Law2 to enforce the 2019 California Building Standards Code (CBSC). • 2019 CBSC Title 24, Part 2 California Building Code (CBC) • 2019 CBSC Title 24, Part 9 California Fire Code (CFC) as amended and adopted. • City of Fresno Ordinances: 2018-68, 2019-044 • City of Fresno Municipal Code (CMC): Chapters: 9 and 15 • City of Fresno Commercial Cannabis Business (CCB) Permit Application • City of Fresno Fire Department Regulations and Guidelines • National Fire Protection Association: NFPA 1, Fire Code, Chapter 38, NFPA 13, NFPA 72 3539 Ventura Avenue management intends to fully comply with all applicable Codes noted above as minimum fire safety standards for the facility. Going Above and Beyond Code Requirements High standards for fire safety will be developed to ensure that the facility has the means to provide the best possible mitigation in the event of an emergency once construction is complete. Developing these standards will involve: • Carrying out a hazard and risk assessment to identify possible dangers and risks; • Assessing who might be particularly at risk, such as disabled employees, or people who work with hazardous chemicals; • Developing appropriate protection measures for use and storage of flammable or explosive materials; • Creating and finalizing a plan to deal with foreseeable emergencies, and • Conducting follow-up fire risk assessments, including record keeping of assessment results, and requiring their regular periodic review by all employees. Electrical Safety 3539 Ventura Avenue management recognizes the importance of electrical safety as a key feature of an effective risk reduction strategy and will minimize workplace electrical hazards by specifying electrical equipment and designing electrical systems that conform to all the applicable electrical and fire codes for the City of Fresno. 3539 Ventura Avenue management will achieve electrical safety for the proposed facility in the following areas: • Electrical System Design • Electrical Equipment 2 Division 13, Part 2.5, commencing with Section 18901 of the Health and Safety Code. 6 • Employee Training Electrical System Design Although we have not been provided detailed electrical plans, LAC assumes that the existing electrical systems for the facility have been designed in accordance with the California Electric Code, and, as such, include the following general electrical safety features: • Conductors are protected from overload by circuit breakers; • Only code-approved conductors and equipment are installed or used; • Conductors are spliced or joined with suitable splicing devices; • Electrical circuits and electrical equipment are grounded to protect employees against electrical shock, safeguard against fire, and protect against damage to electrical equipment; No upgrades to the existing electrical system are planned according to the applicant at this time. If deficiencies are found or improvements warranted, the applicant will submit a plan to the City of Fresno prior to installation. Electrical Equipment The safety of all electrical equipment used in the facility must always be assessed considering the following: • All electrical equipment has the manufacturer's name, trademark, or other descriptive marking by which the organization is responsible for the product may be identified, as well as markings indicating voltage, current, wattage, or other ratings. • Whether electrical insulation is adequate. When 3539 Ventura Avenue management staff ascertains that insulation is not adequate, appropriate adjustments and replacements will be made; • Whether the equipment classification by type, size, voltage, and current capacity is appropriate for the equipment’s intended use. Employee Training 3539 Ventura Avenue management will train all employees on safe procedures for working with or near electricity. Employees will be made aware that smoking is strictly prohibited anywhere in the facility. They will be made aware of the locations of breakers and boxes, and of the location of emergency phones, panic buttons, and the appropriate procedures for using these devices. They will be trained to adhere to the following electrical safety guidelines: • Tools, power cords, and electrical fittings are to be inspected for damage or wear prior to each use. Employees are not to use damaged equipment and must make sure worn wires are replaced; • Employees are to tape cords to walls or floors when necessary for safe working conditions; • Employees are not to use cords around exposed nails and staples as they can damage the cords and result in fire and shock hazards; • Employees are to use cords or equipment only at the level of amperage or wattage for which they are rated; • When working with or near electricity or power lines, employees are not to use non-wood ladders or other ladders made of conductive materials; • Employees are not to use extension cords as substitutes for wiring improvements; 7 • Employees are to use only approved extension cords [i.e., those with the Underwriters Laboratory (UL) or Factory Mutual (FM) label]; • Access to circuit breakers or fuse boxes is not to be blocked at any time; • Outlets or cords that have exposed wiring are not to be used; • Power tools are not to be used with the guards removed; • Power cords are to be kept away from heat, water, and oil to prevent damage to insulation or shock; • Power cords are to be kept clear of tools during use. Housekeeping and Site Maintenance A responsible fire prevention plan includes good housekeeping procedures and maintenance of fire systems. The facility will be kept clean at all times to prevent accumulation of waste, trash, and debris and minimize potential hazards. Waste, trash and debris will be disposed of on a regular basis in a safe, acceptable manner, and in accordance with applicable laws and ordinances. Specifically, to limit the risk of fires, 3539 Ventura Avenue management intends to follow the procedures recommended by Cal/OSHA in their public report to the Division of Workers’ Compensation, which requires employees to: • Minimize the storage of combustible materials; • Make sure that doors, hallways, stairs, and other exit routes are kept free of obstructions; • Dispose of combustible waste in covered, airtight, metal containers; • Use and store flammable materials in well-ventilated areas away from ignition sources; • Use only nonflammable cleaning products; • Keep incompatible (i.e., chemically reactive) substances away from each other; • Perform “hot work” (i.e., welding or working with an open flame or other ignition sources) in controlled and well-ventilated areas; • Keep equipment in good working order (i.e., inspect electrical wiring and appliances regularly and keep motors and machine tools free of dust and grease); • Ensure that heating units are safeguarded. • Report all gas leaks immediately. • Repair and clean up flammable liquid leaks immediately. • Keep work areas free of dust, lint, sawdust, scraps, and similar material. • Not rely on extension cords if wiring improvements are needed, and take care not to overload circuits with multiple pieces of equipment. • Ensure that required hot work permits are obtained. • Turn off electrical equipment when not in use. To ensure proper functionality of fire control systems, 3539 Ventura Avenue management will ensure that equipment is maintained according to the manufacturers' specifications and according to local, state, and national requirements. 3539 Ventura Avenue management will only allow professionally trained individuals to perform maintenance work. Some of the items that will be subject to a schedule of routine maintenance and regular inspection are: • Equipment installed to detect fuel leaks, to control heating, and to control pressurized systems. • Portable fire extinguishers. • Emergency backup systems and the equipment they support. 8 Signs and Notifications for Hazardous Materials • CFC 407.1 General. The provisions of Sections 407.2 through 407.7 shall be applicable where hazardous materials subject to permits under Section 5001.5 are located on the premises or where required by the fire code official. • CFC 407.2 Material Safety Data Sheets. Material Safety Data Sheets (MSDS) for all hazardous materials shall be either readily available on the premises as a paper copy, or where approved, shall be permitted to be readily retrievable by electronic access. • CFC 407.3 Identification. Individual containers of hazardous materials, cartons or packages shall be marked or labeled in accordance with applicable federal regulations. Buildings, rooms and spaces containing hazardous materials shall be identified by hazard warning signs in accordance with Section 5003.5. • CFC 407.4 Training. Persons responsible for the operation of areas in which hazardous materials are stored, dispensed, handled or used shall be familiar with the chemical nature of the materials and the appropriate mitigating actions necessary in the event of a fire, leak or spill. Responsible persons shall be designated and trained to be liaison personnel for the fire department. These persons shall aid the fire department in preplanning emergency responses and identification of where hazardous materials are located and shall have access to Material Safety Data Sheets and be knowledgeable in the site emergency response procedures. • CFC 407.5 Hazardous Materials Inventory Statement. Where required by the fire code official, each application for a permit shall include a Hazardous Materials Inventory Statement (HMIS) in accordance with Section 5001.5.2. • CFC 407.6 Hazardous Materials Management Plan. Where required by the fire code official, each application for a permit shall include a Hazardous Materials Management Plan (HMMP) in accordance with Section 5001.5.1. The fire code official is authorized to accept a similar plan required by other regulations. • CFC 407.7 Facility closure plans. The permit holder or applicant shall submit to the fire code official a facility closure plan in accordance with Section 5001.6.3 to terminate storage, dispensing, handling or use of hazardous materials. 3539 Ventura Avenue management will comply with all applicable local and state requirements regarding the posting of signs identifying the presence of hazardous materials on the facility site. This will include the posting of NFPA 704 hazard identification signs used by emergency personnel to quickly and easily identify the hazards posed by nearby hazardous materials. In addition, 3539 Ventura Avenue management will comply with all applicable local and state regulations regarding the notification of appropriate agencies in the event of release or threatened release of hazardous material into the workplace or environment. This includes providing all state, city, or county fire or public health or safety personnel and emergency rescue personnel with access to the facility as necessary to mitigate the emergency. An approved Knox® key box will be installed adjacent to the main door in a location acceptable to the City of Fresno Fire Department. 3539 Ventura Avenue management shall regularly evaluate the presence of combustible materials. We recognize that certain types of substances can ignite at relatively low temperatures. To identify these types of substances and safe procedures for handling them, the following classification and handling procedures of flammable and combustible materials was obtained from Cal/OSHA and will be a required part of employee training: 9 Class A Combustibles These include common combustible materials (wood, paper, cloth, rubber, and plastics) that can act as fuel and are found in non-specialized areas such as offices. Rules to handle Class A combustibles safely: • Dispose of waste daily. • Keep trash in metal-lined receptacles with tight-fitting covers (metal wastebaskets that are emptied every day do not need to be covered). • Keep work areas clean and free of fuel paths that could allow a fire to spread. • Keep combustibles away from accidental ignition sources, such as hot plates, soldering irons, or other heat- or spark-producing devices. • Store paper stock in metal cabinets. • Store rags in metal bins with self-closing lids. • Do not order excessive amounts of combustibles. • Make frequent inspections to anticipate fires before they start. Class B Combustibles These include flammable and combustible liquids (oils, greases, tars, oil-based paints, and lacquers), flammable gases, and flammable aerosols. 3539 Ventura Avenue management will not use, store or handle any flammable or combustible liquids inside the facility. Fire Safety Training and Drills 3539 Ventura Avenue management will ensure that employees have the full benefit of receiving training upon hire, with regular refresher training throughout their employment. Random drills conducted at least twice a year will give employees the opportunity to practice protocols and allow us to assess the effectiveness of their training. Training • CFC 406.1 General. Employees shall be trained in fire emergency procedures based on plans prepared in accordance with Section 404. • CFC 406.2 Frequency. Employees shall receive training in the contents of fire safety and evacuation plans and their duties as part of new employee orientation and not less than annually thereafter. Records of training shall be maintained. • CFC 406.3 Employee training program. Employees shall be trained in fire prevention, evacuation and fire safety in accordance with Sections 406.3.1 through 406.3.4. • CFC 406.3.1 Fire prevention training. Employees shall be apprised of the fire hazards of the materials and processes to which they are exposed. Each employee shall be instructed in the proper procedures for preventing fires in the conduct of their assigned duties. • CFC 406.3.2 Evacuation training. Employees shall be familiarized with the fire alarm and evacuation signals, their assigned duties in the event of an alarm or emergency, evacuation routes, areas of refuge, exterior assembly areas and procedures for evacuation. • CFC 406.3.3 Fire safety training. Employees assigned firefighting duties shall be trained to know the locations and proper use of portable fire extinguishers or other manual fire- fighting equipment and the protective clothing or equipment required for its safe and proper use. 10 • CFC 406.4 Emergency lockdown training. Where a facility has a lockdown plan, employees shall be trained on their assigned duties and procedures in the event of an emergency lockdown. One goal of training is to make sure employees understand the structural safeguards that are built into our facility, so they can rely on them appropriately and know if they are obstructed or malfunctioning. This means making sure employees: • Are aware of the emergency exits and the location and types of fire extinguishers; • Are aware of the fixed fire extinguishing systems at the facility and understand how these systems are designed to operate in a fire emergency; • Are aware of the emergency lighting system and how it is supposed to work; • Are familiar with the alarm system, knowing how to operate it, including methods of voice communication and activating sound signals such as bells, whistles, and horns; and • Know the evacuation plan, including exit routes from building, the correct procedures to follow, locations of exit signs, and the meaning of different evacuation signals they may hear. All employees will know: • How to contact the fire department. • How to use fire-fighting equipment, including portable fire extinguishers. • That exits are to remain clear of obstructions and that fire doors are to be unblocked and are not to be locked when employees are inside. Evacuation plans will identify designated employees who will serve as fire wardens. Fire wardens are the go-to people during an emergency that will provide direction to the rest of the staff. Fire wardens receive special training on the execution of their functions. Evacuation plans will also specify a) who stays behind to shut down critical facility equipment and, b) how these individuals are to be evacuated. Every employee will be briefed on the fire hazards specific to his or her individual job and on general matters such as: • Proper handling and packaging of flammable waste. • Housekeeping procedures for storage and cleanup of flammable materials and flammable waste. • Proper cleaning and maintenance of heat producing equipment and storage of flammables away from this equipment. All employees will receive instruction on the general evacuation procedures: • How and where to assemble and whom to report to. This is critical to be able to account for all employees. • How to evacuate disabled employees. Employees must know what types of emergencies may occur and what course of action they must take. 3539 Ventura Avenue management will ensure all employees understand the function and elements of the emergency action plan, including types of potential emergencies, reporting procedures, alarm systems, evacuation plans, and shutdown procedures. 3539 Ventura Avenue management will discuss any special hazards in the workplace that may be present such as flammable materials, toxic chemicals, radioactive sources, and/or water- reactive substances. Training will address the following: 11 • Individual roles and responsibilities. • Threats, hazards, and protective actions. • Location and operation of manually activated pull stations (if present) and communication equipment. • Emergency response procedures. • Evacuation, shelter, and accountability procedures. • Location and use of common emergency equipment. • Emergency shutdown procedures. When employees know how to sound an alarm and/or notify emergency personnel at the first sign of an emergency, it may make the difference between life and death. Emergency Evacuation Drills • CFC 405.1 General. Emergency evacuation drills complying with Sections 405.2 through 405.9 shall be conducted not less than once annually. • CFC 405.3 Leadership. Responsibility for the planning and conduct of drills shall be assigned to competent persons designated to exercise leadership. • CFC 405.4 Time. Drills shall be held at unexpected times and under varying conditions to simulate the unusual conditions that occur in case of fire. • CFC 405.5 Record keeping. Records shall be maintained of required emergency evacuation drills and include the following information: 1. Identity of the person conducting the drill. 2. Date and time of the drill. 3. Notification method used. 4. Employees on duty and participating. 5. Number of occupants evacuated. 6. Special conditions simulated. 7. Problems encountered. 8. Weather conditions when occupants were evacuated. 9. Time required to accomplish complete evacuation 3539 Ventura Avenue management will conduct fire drills twice a year to assess everyone’s fire emergency preparedness. 3539 Ventura Avenue management will periodically test employees on their knowledge of fire safety matters within the facility. All employees are required to participate in fire drills to test their knowledge in practice. In case they do not implement emergency procedures properly, employees will be required to review procedures and attend additional training and drill exercises. Results of fire drills are recorded in 3539 Ventura Avenue management records, utilizing a checklist that evaluates the following items: Communication: • Was the Fire Department notified in a timely manner? • Was Security notified in a timely manner? 12 • CFC 405.6 Notification. Where required by the fire code official, prior notification of emergency evacuation drills shall be given to the fire code official. • CFC 405.7 Initiation. Where a fire alarm system is provided, emergency evacuation drills shall be initiated by activating the fire alarm system. Evacuation Team Personnel: • Did Fire Wardens report to respective stations? • Did Fire Wardens carry out all assigned duties (building search, head count, etc.) Containment of Fire: • Were all doors closed but not locked? • Was a fire extinguisher taken to the location of the fire? Evacuation: • Were corridors and exits found clear of obstructions? • Did the evacuation proceed in a smooth and orderly manner? • Did visitors to the building take part in the drill? • Was a status report given after relocation? • CFC 405.8 Accountability. As building occupants arrive at the assembly point, efforts shall be made to determine if all occupants have been successfully evacuated or have been accounted for. • CFC 405.9 Recall and reentry. An electrically or mechanically operated signal used to recall occupants after an evacuation shall be separate and distinct from the signal used to initiate the evacuation. The recall signal initiation means shall be manually operated and under the control of the person in charge of the premises or the official in charge of the incident. Persons shall not reenter the premises until authorized to do so by the official in charge. Utilities: • Were electrical appliances turned off? • Emergency lights left on? • Was ventilating system shut down? Records/Valuables: • Were important documents/cash, etc. secured or prepared for removal? Injury and Illness Prevention Program (IIPP) Employers in California are required to have an effective written Injury and Illness Prevention Program (IIPP). The IIPP must include procedures to identify and correct health and safety hazards in the workplace and provide effective training so employees can perform work safely. Emergency Response Plan In addition to fire safety, 3539 Ventura Avenue management recognizes the importance of having an integrated emergency response plan that will include the following elements. • Identification of the most common types of emergencies (bomb threats, fire and explosions, hazardous materials release, suspicious package, earthquakes, utility outage, gunfire, death or serious injury, workplace violence, hostage situation); 13 • Definition of the leadership structure for facility manager in the event of an emergency; • Emergency leadership roles and protocols (i.e. floor wardens and responsible persons); • Identification of command centers; • Classification of the severity of each emergency; • General instructions for responding to each of the emergency types defined by Federal Emergency Management Agency (FEMA); and • General evacuation instructions. Service Areas of the Facility In addition to the foregoing, further fire safety measures must be adopted in the facility areas that will be frequented by clients: • Promulgation of a strict no-smoking policy and other fire prevention rules to all members; • Clearly marked and illuminated exits and evacuation routes; • Employees trained and routinely drilled in the proper procedures to evacuate members. Policies and Procedures Explanation of fire prevention rules, accident and incident reporting and emergency response procedures will be included in every employee’s intake and be part of the new members’ orientation. This will include familiarizing employees and visitors with the location of fire exits, routes of evacuation, sound of fire alarms, assembly points, and basic procedures to follow. In the event of a fire and/or emergency at the subject property, the managers and/or their designated employees (fire warden) will first immediately dial 911 to report the emergency situation. After calling 911, and when it is completely safe to do so, the fire warden and/or other managers in charge at the time will inform Adobe Green's owners of the incident as soon as reasonably possible. Adobe Green’s owners and General Managers will then report the incident to the local authorities including the City of Fresno and the Fresno Police Department. The BCC will also be notified of the incident. All incident records will be maintained for a minimum of 7 years. All employees and visitors will be advised that there will be no smoking permitted anywhere in the facility and that they may not bring hazardous or flammable materials into the building. Clearly Marked Exits and Evacuation Routes Evacuation routes will be indicated at intake and during orientation, and clearly mapped in diagram form on well-displayed signs throughout the facility, as well as marked by required signage and illuminated exit signs. Exit signage in accordance with the CBC and CFC will be provided and shown on the plans submitted to the city for plan review. Evacuation of the facility will be through the primary entrance and exit door in the main lobby. Assigned Staff Roles and Training in Case of Evacuation Staff will be trained in procedures to evacuate clients in all possible circumstances and scenarios, and periodic fire drills will test the effectiveness of these procedures. At all times there will be an on-duty staff member who will have responsibility for ensuring that all clients have been evacuated in the event of an emergency. The client check-in list will be used for this purpose. A second on-duty staff member will be responsible for assisting clients to the emergency assembly area and staying with them throughout the emergency. On-duty staff member will 14 have responsibility for advising clients on appropriate behaviors during evacuation and will normally be trained in first aid. Plant Processing and Extraction 3539 Ventura Avenue management does not intend to use volatile or non-volatile extraction methods and equipment. As such, requirements of CFC Chapter 39 will not be shown during the architectural plan review phase as they are not required. A Technical Report is not required by the City of Fresno Fire Department and will not be provided prior to submittal for fire department review. 3539 Ventura Avenue management does not intend to utilize Carbon Monoxide (CO2) as an enrichment agent during the cultivation stage. As such, requirements of CFC Section 915 will not be shown on the architectural plan submittal to the City of Fresno and the City of Fresno Fire Department for plan review and permit. Fire Detection and Suppression 3539 Ventura Avenue management will employ many techniques to mitigate and control fires if they occur. Smart mitigation techniques limit fire damage and conserve the resources of the City of Fresno Fire Department by reducing the number of incidents that require response by firefighters. These mitigation techniques may include the following: • Fire Alarm • Fire Sprinklers • Fire Extinguishers • Fire Alarm Monitoring • Carbon Monoxide Detection Fire Alarm An automatic fire alarm is not required per CFC 907.2.4 or California Fire Code. 3539 Ventura Avenue management may choose to install a fire alarm system complying with the code noted above and NFPA 72 (National Fire Alarm and Signaling Code) and subject to approval by the City of Fresno Fire Department. Plans for the fire alarm system will be submitted to the Fire Department for review, approval and permit prior to installation. Fire Sprinklers Automatic fire sprinklers are not required per CFC 903.2.4 or California Fire Code. However, if the proposed occupancy is fully sprinklered, 3539 Ventura Avenue management will install a fire sprinkler system complying with NFPA 13 (Standard for the Installation of Sprinkler Systems) and subject to approval by the City of Fresno Fire Department. Plans for the fire sprinkler system will be submitted to the Fire Department for review, approval and permit prior to installation. Fire Extinguishers A portable fire extinguisher can save lives and property by putting out a small fire or containing it until the fire department arrives; but portable extinguishers have limitations. Because fire grows and spreads so rapidly, the #1 priority for employees is to get out safely. Fire extinguishers are a necessary tool in controlling fires prior to the arrival of emergency personnel. 3539 Ventura Avenue management intends on installing portable fire extinguishers 15 in key locations throughout the facility. The location of these extinguishers depends largely on the type of extinguisher. Fire extinguishers are divided into four basic categories, based on different types of fires. Each fire extinguisher also has a numerical rating that serves as a guide for fire the extinguisher can handle. The higher the number, the more fire-fighting power the fire extinguisher has. The four categories of fire extinguisher are as follows. • Class A extinguishers are for ordinary combustible materials such as paper, wood, cardboard, and most plastics. The numerical rating on these types of extinguishers indicates the amount of water it holds and the amount of fire it can extinguish. • Class B fires involve flammable or combustible liquids such as gasoline, kerosene, grease and oil. The numerical rating for class B extinguishers indicates the approximate number of square feet of fire it can extinguish. • Class C fires involve electrical equipment, such as appliances, wiring, circuit breakers and outlets. Class C extinguishers do not have a numerical rating. The C classification means the extinguishing agent is non-conductive. • Class D fire extinguishers are commonly found in a chemical laboratory. They are for fires that involve combustible metals, such as magnesium, titanium, potassium, and sodium. These types of extinguishers also have no numerical rating, nor are they given a multi-purpose rating—they are designed for class D fires only. For fires involving a combination of these classifications, a fire extinguisher with ABC ratings must be used. This is the multipurpose dry chemical extinguisher. The ABC type is filled with monoammonium phosphate, a yellow powder that leaves a sticky residue that may be damaging to electrical appliances such as a computer. Based on 3539 Ventura Avenue management operations, fire extinguishers at the proposed facility will be Class ABC rated fire extinguishers in accordance with CFC requirements and City of Fresno Fire Department requirements. Portable fire extinguisher locations will be in accordance with National Fire Protection Association (NFPA) 10 and City of Fresno Fire Department requirements. Fire extinguishers will be located throughout the facility such that there will be no point in the building more than 75 feet from a fire extinguisher. Proposed fire extinguisher locations are shown on the floor plan. 3539 Ventura Avenue management employees will use a portable fire extinguisher when the fire is confined to a small area, such as a wastebasket, and is not growing; everyone has exited the building; the fire department has been called or is being called; and the room is not filled with smoke. To operate a fire extinguisher, remember the word PASS: • Pull the pin. Hold the extinguisher with the nozzle pointing away from you and release the locking mechanism. • Aim low. Point the extinguisher at the base of the fire. • Squeeze the lever slowly and evenly. • Sweep the nozzle from side-to-side. Fire Alarm Monitoring Fire alarm monitoring, if provided or required, will be in accordance with CFC 907.6.6 Monitoring and shall be monitored by an approved Underwriters Laboratory (UL) listed supervising station in accordance with NFPA 72. Plans for the installation of the monitoring system shall be submitted to the City of Fresno Fire Department for review and approval prior to installation. 16 Carbon Monoxide Detection A carbon monoxide detection system is not required per CFC Section 915. However, 3539 Ventura Avenue management will not install a Carbon Monoxide detection system complying with the CFC and subject to approval by the City of Fresno Fire Department. Plans for the system will be submitted to the Fire Department for review, approval and permit prior to installation. A continuous gas detection system shall be provided in the room or indoor area in which the CO2 enrichment process is located, in the room or indoor area in which the container systems are located and in other areas where CO2 is expected to accumulate, including rooms or areas directly adjacent to the enrichment area connected by doors or other means of travel. CO2 sensors shall be provided within 12 inches of the floor in the area where the gas is expected to accumulate or where leaks are most likely to occur. Fire Evacuation Plan 3539 Ventura Avenue management recognizes that the safe, orderly and prompt evacuation of our employees and any other building occupants depends not only on having the physical safety features of the building, such as fire extinguishers and fire alarms, in operating condition, but also on having an operational emergency evacuation plan. The cooperation and participation of every building occupant is essential. Every employee has an individual responsibility to know how to accomplish the evacuation when the fire alarm device sounds or when directed by a public authority or management representative. 3539 Ventura Avenue management’s Fire Evacuation Plan, consists of the following: Pre-Planning the Escape • The locations of fire alarm pull boxes will be clearly identified and all employees will be made aware of them during their initial new employee orientation and again in periodic refresher reviews and drills. • Exits will be checked routinely to ensure there are always at least two unobstructed pathways out. • The fire exits will be checked routinely to make sure they are usable. • Periodic fire drills will be enacted to ensure employees learn the sound of the building’s fire alarm. • Emergency telephone numbers will be posted near all telephones. Telephones will be located strategically throughout the building. A minimum of 4 telephones will be provided. • Fire evacuation exit diagrams will be posted throughout the building. • Exits will be clearly marked. Evacuation Procedures Fire, Fire Alarm and Hazardous Materials • Whenever a fire is discovered, all employees must leave immediately. Employees must not assume the fire is false or a test and wait to see what others do. In a fire, seconds count. • Each employee must try to help others if he/she can do so safely. • Unless unusual conditions dictate otherwise, all employees must use the nearest exit as this is the best evacuation route when available. 17 • When leaving, each employee must close (not lock) the door behind himself or herself. If the door locks automatically, he/she shall take his/her key with him/her in case he/she needs to get back in for refuge. • Once outside, he/she shall meet at his/her assembly point and take a head count to make sure everyone is out and accounted for. He/she must never attempt to re-enter the building to search for someone missing; he/she should let fire or police officials know. • There will be a designated fire warden who will be responsible for alerting employees during their training of the assembly point, and in an actual emergency they will be responsible for taking a head count to ensure everyone is accounted for once outside of the building. These individuals will serve as the main contact for emergency training and drills. Additionally, fire wardens will be provided a neon vest to wear so that they can be easily identified. Checking the Doors and Avoiding Smoke Inhalation • Before opening a door, each employee should make sure there is no fire on the other side by using the back of his/her hand to touch the door, doorknob, or door frame. • If the door, doorknob, or door frame feels hot, the door shall not be opened, as there is probably fire on the other side. If the door, door- knob, or door frame feels cool, the door should be opened slowly, and the employee shall leave the area and close the door behind them. • Stay low when there is smoke. • If an employee encounters smoke while escaping, he/she should crawl or get as low as they can, since the cleanest air will be within 1 to 2 feet from the floor. If the main exit is blocked by fire or smoke, the employee should use their alternate route. If this is not feasible, the employee shall go to the safest location and wait for rescue. Protecting Oneself If One Can't Escape • He/she must close all doors between himself/herself and the fire. • All cracks around doors must be sealed with cloth to keep the smoke out. • He/she must call 911 to notify emergency personnel of his/her location. Earthquake Preparedness • Develop an Emergency Action Plan. A disorganized evacuation can result in confusion, injury and property damage. An emergency action plan is critical. An emergency action plan checklist can assist this process. See checklist provided in Exhibit E. • The primary dangers to workers result from: being struck by structural components or furnishings, inadequately secured stored materials, burns resulting from building fires resulting from gas leaks or electrical shorts, or exposure to chemicals released from stored or process chemicals. Many of the hazards to workers both during and following an earthquake are predictable and may be reduced through hazard identification, planning, and mitigation. • There are many things you can do to prepare your workplace before an earthquake occurs: • Pick "safe places". A safe place could be under a sturdy table or desk or against an interior wall away from windows, bookcases or tall furniture that could fall on you. The shorter the distance to move to safety, the less likely that you will be injured. Injury 18 statistics show that people moving as little as ten feet during an earthquake's shaking are most likely to be injured. • Practice drop, cover, and hold-on in each safe place. Drop under a sturdy desk or table and hold on to one leg of the table or desk. Protect your eyes by keeping your head down. Practice these actions so that they become an automatic response. • Practice these safe earthquake procedures (i.e., drop, cover, and hold-on) at least twice a year. Frequent practice will help reinforce safe behavior. When an earthquake or other disaster occurs, many people hesitate, trying to remember what they are supposed to do. Responding quickly and automatically may help protect you from injury. • Make a plan for workers to follow in the event of an earthquake and be sure that it includes the following precautions: • Wait in your safe place until the shaking stops, then check to see if you are hurt. You will be better able to help others if you take care of yourself first, and then check the people around you. Move carefully and watch out for things that have fallen or broken, creating hazards. Be ready for aftershocks. • Be on the lookout for fires. Fire is the most common earthquake-related hazard, due to broken gas lines, damaged electrical lines or appliances, and previously contained fires or sparks being released. • If you must leave a building after the shaking stops, use the stairs, not the elevator, and look for falling debris. Earthquakes can cause fire alarms and fire sprinklers to go off. You will not be able to rule out whether there is a real threat of fire, and the elevators may have been compromised. Always use the stairs. • If you're outside in an earthquake, stay outside. Move away from buildings, trees, streetlights and overhead lines. Crouch down and cover your head. Many injuries occur within ten feet of the entrance to buildings. Bricks, roofing and other materials can fall from buildings, injuring persons nearby. Trees, streetlights and overhead lines may also fall, causing damage or injury. • Inform workers of the plan and discuss earthquakes with workers. Everyone in your workplace should know what to do if an earthquake occurs. Discussing earthquakes ahead of time helps reduce fear and anxiety and lets everyone know how to respond. • Businesses can use the Federal Emergency Management Agency How to Series for protecting people/property during emergencies. Perform a workplace survey, especially if you are in an area with a high risk of earthquakes, to identify potential hazards to workers if an earthquake occurs. Look for furniture or materials that could fall and strike workers or block means of egress, or cause a release of hazardous materials, or otherwise affect the health and safety of workers as a result of utility loss or system/structural failure. Follow mitigation techniques recommended by FEMA for equipment and furniture. Theft or Other Security-Related Incidents • Please refer to Security Plan for specific evacuation procedures and risk reduction strategies. Standardization of Procedures Standardization of procedures is the industry best practice to ensure accountability and comprehensive preparedness. Accordingly, LAC has developed a set of standardized forms and checklists to ensure that safety procedures are correctly implemented and followed. These standard procedures will be present in the employee manual and the employees will be required to sign a form to show they have reviewed and understand these standard procedures. These 19 checklists are provided as generic best-practice tools to be implemented by the owner and manager of the facility on an as-needed basis. The checklists are not intended to be a fully comprehensive and all-encompassing list of risk reduction strategies. Use of these checklists is recommended to help reduce, not eliminate, hazards found in a business environment including a facility. The following checklists are provided for 3539 Ventura Avenue management use: • Hazard and Risk Survey – Exhibit A • General Fire Prevention Checklist – Exhibit B • Exits Checklist – Exhibit C • Flammable and Combustible Material Checklist – Exhibit D • Earthquake Safety & Emergency Action Plan Checklist – Exhibit E Respectfully Submitted, Lutz & Associates Consulting: ________________________________ 3539 Ventura Avenue management: _________________________________________ Sanveer Chhina 20 Exhibit A – Hazard and Risk Survey Form To be completed by facility management and used for employee training. Type of Hazard Location Emergency Actions Risk Level Mitigation Measures Fire Activate 911 Low Chemical Spill Activate 911 Low Inhalation Activate 911 Low Earthquake Duck, Cover, Hold On Activate 911 Low Security Activate 911 N/A N/A N/A Maintain electrical work per code On-Site Security + Video Surveillance 21 Exhibit B – Fire Prevention Checklist Use this checklist to ensure fire prevention measures conform to the general fire prevention requirements found in OSHA standards. Is the local fire department acquainted with your facility, its location, and specific hazards? □ Yes □ No If you have a fire alarm system, is it tested at least annually? □ Yes □ No If you have interior standpipes and valves, are they inspected regularly? □ Yes □ No If you have outside private fire hydrants, are they on a routine preventive maintenance schedule and flushed at least once a year? □ Yes □ No Are fire doors and shutters in good operating condition? □ Yes □ No Are fire doors and shutters unobstructed and protected against obstructions, including their counterweights? □ Yes □ No Are automatic sprinkler system water control valves, air pressure, and water pressure checked weekly or periodically? □ Yes □ No Has responsibility for the maintenance of automatic sprinkler systems been assigned to an employee or contractor? □ Yes □ No Are sprinkler heads protected by metal guards? □ Yes □ No Is proper clearance maintained below sprinkler heads? □ Yes □ No Are portable fire extinguishers provided in adequate number and type? □ Yes □ No Are fire extinguishers mounted in readily accessible locations? □ Yes □ No Are fire extinguishers recharged regularly with the recharge date noted on an inspection tag? □ Yes □ No Are employees periodically instructed in the use of extinguishers and fire protection procedures? □ Yes □ No (NOTE: Use of fire extinguishers is based on company policy regarding employee firefighting in your Emergency Action Plan and local fire code.) x x x x x x x x x x x x x x 22 Exhibit C – Exits Checklist Use this checklist to evaluate compliance with OSHA's standard on emergency exit routes. Is each exit marked with an exit sign and illuminated by a reliable light source? □ Yes □ No Are the directions to exits, when not immediately apparent, marked with visible signs? □ Yes □ No Are doors, passageways, or stairways that are neither exits nor access to exits, and which could be mistaken for exits, marked “NOT AN EXIT” or other appropriate marking? □ Yes □ No Are exit signs provided with the word “EXIT” in letters at least five inches high and with lettering at least one inch wide? □ Yes □ No Are exit doors side-hinged? □ Yes □ No Are all exits kept free of obstructions? □ Yes □ No Are there at least two exit routes provided from elevated platforms, pits, or rooms where the absence of a second exit would increase the risk of injury from hot, poisonous, corrosive, suffocating, flammable, or explosive substances? □ Yes □ No Is the number of exits from each floor of a building and from the building itself appropriate for the building occupancy? (NOTE: Do not count revolving, sliding, or overhead doors when evaluating whether there are sufficient exits.) □ Yes □ No Are exit stairways that are required to be separated from other parts of a building enclosed by at least one-hour fire-resistant walls (or at least two-hour fire-resistant walls in buildings over four stories high)? □ Yes □ No Are the slopes of ramps used as part of emergency building exits limited to one foot vertical and 12 feet horizontal? □ Yes □ No Are glass doors or storm doors fully tempered, and do they meet the safety requirements for human impact? □ Yes □ No Can exit doors be opened from the direction of exit travel without the use of a key or any special knowledge or effort? □ Yes □ No Are doors on cold storage rooms provided with an inside release mechanism that will release the latch and open the door even if it's padlocked or otherwise locked on the outside? □ Yes □ No Where exit doors open directly onto any street, alley, or other area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic? □ Yes □ No Are doors that swing in both directions and are located between rooms where there is frequent traffic equipped with glass viewing panels? □ Yes □ No x x x x x x x x x x x x x x x 23 Exhibit D – Flammable and Combustible Material Checklist Use this checklist to evaluate compliance with Cal/OSHA's standards on flammable and combustible materials. Are combustible scrap, debris, and waste materials such as oily rags stored in covered metal receptacles and removed from the worksite promptly? □Yes □No Are NO SMOKING signs posted on liquefied petroleum gas tanks? □Yes □No Is vacuuming used whenever possible rather than blowing or sweeping combustible dust? □Yes □No Are fuel gas cylinders and oxygen cylinders separated by distances or fire- resistant barriers while in storage? □Yes □No Are fire extinguishers appropriate for the materials in the areas where they are mounted? □Yes □No Are appropriate fire extinguishers mounted within 75 feet of outside areas containing flammable liquids and within 10 feet of any inside storage area for such materials? □Yes □No Are extinguishers free from obstruction or blockage? □Yes □No Are all extinguishers serviced, maintained, and tagged at least once a year? □Yes □No Are all extinguishers fully charged and in their designated places? □Yes □No Where sprinkler systems are permanently installed, are the nozzle heads directed or arranged so that water will not be sprayed into operating electrical switchboards and equipment? □Yes □No Are NO SMOKING signs posted in areas where flammable or combustible materials are used or stored? □Yes □No x x x x x x x x 24 Exhibit E – Earthquake Safety & Emergency Action Plan Checklist 3 3 Complete Checklist available at https://www.fema.gov/media-library/assets/documents/3234 Does the plan consider all potential natural or man- made emergencies that could disrupt your workplace? □Yes □No Does the plan consider all potential internal sources of emergencies that could disrupt your workplace? Common sources of emergencies identified in emergency action plans include - fires, explosions, floods, hurricanes, tornadoes, toxic material releases, radiological and biological accidents, civil disturbances and workplace violence. □Yes □No Conduct a hazard assessment of the workplace to identify any physical or chemical hazards that may exist and could cause an emergency. Brainstorm worst case scenarios asking yourself what you would do and what would be the likely impact on your operation and device appropriate responses. □Yes □No Does the plan contain a list of key personnel with contact information as well as contact information for local emergency responders, agencies and contractors? □Yes □No Does the plan contain the names, titles, departments, and telephone numbers of individuals to contact for additional information or an explanation of duties and responsibilities under the plan? Keep your list of key contacts current and make provisions for an emergency communications system such as a cellular phone, a portable radio unit, or other means so that contact with local law enforcement, the fire department, and others can be swift. List names and contact information for individuals responsible for implementation of the plan. □Yes □No x x x x x 25 Exhibit F – Resume Produced by Matthew Carroll, Security Consultant. Plan Version 2020.1 Notice: content herein is the property of the author and is protected by International and United States copyright laws. Reproduction or distribution in whole or in part of the content herein without the written permission of the author is prohibited by law. © 2016-2020, Matthew Carroll, Carroll Security Consulting, LLC. 1 Security Plan (Summary Version) Premises Uses: Cannabis Storefront Retail Business Name: TBD Facility Address: 3539 East Ventura Avenue Fresno, CA 93702 Prepared: January 11th, 2021 Prepared by: Safe and Sound Security California ACO # 6672 (888) 692-0372 Preparer Credentials: AA, Administration of Justice, Shasta College BS, Criminal Justice, Sacramento State University Qualified Manager, Paladin Private Security, PPO 15029 (ret.) Co-Founder, Sacramento Security Training Center, TFF1511/TFB1320 CPTED Practitioner, National Institute of Crime Prevention Retired, Port Police Officer, Port of Sacramento Police Department Founder, Carroll Security Consulting, LLC Cannabis Security Consultant (Contractor), Benicia Police Department Cannabis Security Consultant (Contractor), Dixon Police Department 6.1 Proposed Location The physical address of the retail shop facility will be: 3539 E Ventura Ave, Fresno, CA 93727 We have located our facility in a commercial use area that includes retail businesses. The store is a 1400 square foot space that has secure means of ingress and egress, is located in a retail area, is in an area with little or no non-commercial traffic, is not located near any schools, freeways, residential housing, or places of worship. The facility has a front and a rear exit that will be guarded by security personnel during hours of operation and each exit also has a metal accordion gate fence to deter unauthorized access. A lease agreement has been signed with the current owner of the property, providing a first right of refusal to Sanveer Chhina. Sanveer will purchase the 3-unit property, 3539- 3545 E Ventura Ave, upon being awarded a Commercial Cannabis Business Permit. The 4,340 SF property will be utilized to provide secure storage, office, break room, restrooms, waiting area and retail facility. The property is in excellent condition and the seller, Josefina Rodriguez, is motivated to sell the property to retire. A floor plan of the retail store detailing the location of the following is provided: A. All entrances and exits B. The location of all cameras, and their field of view; C. Restricted and public areas is shown D. Location of POS devices 6.2 Street Side of Property 6.3 Premises Diagram 7.1 Social Responsibility Plan This business will provide many benefits to the community. The first benefit will be the creation of high paying jobs. This will directly affect the quality of life of the future employees and will allow them to care for themselves and their families. We will also participate in local non-profits, community-based organizations and social services organizations. The team will volunteer to support the local community in fund raisers and events. We will be committed to providing funding for and hosting clinics and outreach services. We plan on partnering with Fresno City College and Bitwise to fund scholarships and other programs to promote continued education. We will place an additional effort towards vocational programs designed to allow individuals to get in-demand, well- paying jobs. 7.1.1 We will provide funding for or host expungement clinics and/or outreach services. 7.1.2 The business model will be sustainable. The building will be energy efficient from the lights to windows and everything in between. 7.1.3 I decided to pursue business in the East side of Fresno specifically. As a Fresno native, I have witnessed first-hand, businesses flocking to affluent areas such as River Park and Fig Garden. I plan to promote growth in this area by provided well-paying jobs and promoting financial and community development through educational programs. 7.2 Public Health Outreach A public health outreach and educational program will be in full affect within 5 years of business operation. The business will outline the risks of youth use of cannabis and identify resources available to youth related to drugs and drug addiction. We plan on having scholarship prizes for Fresno City students who compete in creating a public health and outreach program. This program will be 100% funded by us and will directly pay for the tuition and other educational expenses for Fresno City students. 7.3 Fresno Community Reinvestment Fund Yes, the business does plan to contribute to the Fresno Community Reinvestment Fund. We will help establish and support local cannabis equity businesses to the fullest of our ability. Zoning Inquiry P20-04661 3539 East Ventura Street Page 2 December 7, 2020 The subject property is not located within 800 feet of the property boundary of any of the above-mentioned uses. The subject building meets the separation requirements, per Section 15-2739.B.1.b of the FMC, for a cannabis retail business. 3. Prior to commencing operations, a cannabis retail business must obtain a Cannabis Conditional Use Permit from the Planning and Development Department per Section 15- 2739.N of the FMC. 4. No more than two cannabis retail businesses may be located in any one Council District. If more than 14 are ever authorized by Council (more than two per Council District), they shall be dispersed evenly by Council District. The subject property is in Council District 5. There are currently no cannabis retail businesses located in Council District 5. This location requirement is satisfied for a cannabis retail business. Please review the entirety of Article 33, Chapter 9 (Cannabis Retail Business and Commercial Cannabis), and Section 15-2739 (Adult Use and Medicinal Cannabis Retail Business and Commercial Cannabis Business) of the FMC to understand other requirements of cannabis retail businesses, including but not limited to, application requirements, signage, etc. This information was researched by the undersigned per the zoning request. The undersigned certifies that the above information contained herein is believed to be accurate and is based upon, or relates to, the information supplied by the requestor. The City of Fresno assumes no liability for errors and omissions. All information was obtained from public records held by the Planning and Development Department. A copy of the Fresno Municipal Code may be obtained by contacting the City Clerk’s office at 559-621-7650. The Fresno Municipal Code may also be searched on the Internet, free of charge, by going to www.fresno.gov. If you have questions regarding this matter, please contact me by telephone at 559-621-8038 or at Marisela.Martinez@fresno.gov. Cordially, Marisela Martinez, Planner II Development Services Division Planning and Development Department