HomeMy WebLinkAboutWest Fresno Family Resource Center - Elm Community Center Operation - 2014IL
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OPERATIONAL SERVICES AGREEMENT FOR SECONDARY AGENCY
OPERATION OF CALIFORNIA AND ELM COMMUNITY CENTER
This Agreement is made and entered into this 1st day of June, 2014, by and
between the CITY OF FRESNO, a municipal corporation ('C|TY") and WEST FRESNO
FAMILY RESOURCE CENTER, a nonprofit corporation ("USER"). CITY and USER are
sometimes individually referred to as Party and collectively as Parties.
RECITALS
A. CITY is the owner of the property located al 1802 E California Ave and
commonly known as the California and Elm Community Center ("Center").
B. CITY's Director of Parks, After-school, Recreation and Community
Services ("Director") (including Director's designated representatives) is charged with
the responsibility of supervising the use of CITY's parks and recreational facilities.
C. USER is organized as a nonprofit corporation to provide services and
opportunities for all ages with an emphasis on leadership and entrepreneurship.
D. USER has an objective of providing leadership, entrepreneurship and
educational opportunities to the public.
E. CITY and USER desire to enter into an Agreement to operate the Center,
pursuant to the terms hereof.
F, The right to use and operate the Center without payment of full fair market
value rent conveys a valuable benefit. CITY intends to grant use of the Center to USER
on the condition that USER will provide programming that meets or exceeds a minimum
amount of community services set forth in this Agreement ("Program"). Community
Services is broadly defined as including programs, services, and activities that are
consistent with the CITY's Parks, After-school, Recreation and Community Services
Department ("PARCS") mission of creating 'community' through people, parks, and
programs by enriching the lives of Fresno citizens through investment in park and open
spaces for recreation, and providing diverse opportunities for human development and
social interaction.
ln light of the foregoing, the Parties hereto do hereby agree as follows:
AGREEMENT
SECTION 1. TERM OF AGREEMENT.
This Agreement shall be for a term commencing on June 1 , 2014, and expiring no later
than July 1, 2017 unless terminated pursuant to the provisions of this Agreement. CITY
may extend this Agreement by granting up to two (2) one-year extensions to USER.
This Agreement may be terminated by the CITY or USER at any time and upon ninety
(90) days prior written notice to the other party, as further provided herein. Regardless
of the date of execution of this Agreement, the effective date shall be June 1,2014.
SECTION 2. CITY'S OUTSOURCING POLICY.
A. The Center was constructed to provide Community Services. This
Agreement grants certain use and operation of the Center without payment of facility
use fees. ln exchange for the authority to use and operate the Center as set forth
herein, USER agrees to provide, at a minimum, the Community Services identified in
this Agreement. USER acknowledges that its agreement to provide at least the
minimum level of Community Services and Programs to the CITY and the community is
a material provision of this Agreement. USER understands that CITY is relying upon
USER actually delivering the Program as contained within Exhibit A, and during hours
of operations that are comparable to those currently operated by the CITY.
B. USER acknowledges and agrees that any religious or political activity is
subject to a separate rental agreement to be executed by USER and PARCS.
C. CITY shall handle all reservation requests from the public to rent the
Center for an event, unless Agreement is amended by both Parties.
D. CITY may add staffiprogramming to the site at later date. CITY shall pay
for a portion of utilities based on square footage of designated usage space.
E. CITY's PARCS Director may amend the programming and billing
responsibilities, with written consent of both Parties.
F. USER recognizes and has partnered with Saint Rest Baptist Church for
daytime use of the facility as a gathering center for community seniors and residents.
Exhibit A_explains the intended use by Saint Rest Baptist Church.
SECTION 3. CONTRACT COMPLIANCE AND MONITORING.
A. USER shall be subject to the standards of performance as set forth in this
Agreement. USER shall submit an annual report regarding USER's performance of the
Community Services, Programs and other requirements necessary for CITY to monitor
review and evaluate the performance of the USER. USER's reports must be in a form
approved by the CITY.
B. Records, Reports and Audits of USER:
a. Preservation of Records. USER shall preserve and make available
its records:
i. For the period of four (4) years from the date of termination or
expiration of this Agreement; or
ii. For such longer period, if any, as may be required by applicable
law.
b. Examination of Records. At any time during normal business hours,
and as often as may be deemed necessary, USER agrees that the CITY or any
of its respective authorized representatives shall have access to and the right to
examine all of USER's records with respect to all matters covered by this
Agreement. USER also agrees that the CITY or any of its authorized
representatives shall have the right to audit, examine, and make excerpts or
transcripts of and from such records, and to make audits of all applicable
contracts and subcontracts, invoices, payrolls, records of personnel, conditions of
employment, materials, and all other data relating to matters covered by this
Agreement. CITY may examine records pursuant to this Section throughout the
term of this Agreement and
i. For a period of four (4) years after termination or expiration of
this Agreement; or,
ii. For such longer period as may be required by applicable law; or
iii. lf this Agreement is completely or partially terminated, for a
period of four (4) years from the date of any resulting settlement.
C. CITY Audits. The CITY may perform an independent audit. Such audits
may cover programmatic as well as fiscal matters. USËR will be afforded an
opporlunity to respond to any audit findings, and have the responses included in the
final audit report. Costs of such audits will be borne by the CITY, unless the audit has
been initiated by CITY in response to a default hereunder by USER, in which event
USER shall be responsible for such audit cost.
SECTION 4. PROGRAM COORDINATION.
A. Prior to the Effective Date of this Agreement, and each year thereafter
during the term of this Agreement, USER shall provide CITY with a draft annual
program plan for CITY's approval. Upon approval of the annual program by the CITY,
USER (or USER's approved subcontractors) shall offer the Community Services
described in the Program to the public in accordance with the approved written plan.
B. USER represents that USER shall employ, at its sole cost and expense,
an administrator who shall act as the director of the Program and shall have overall
responsibility for the progress and execution of this Agreement, as well as supervise the
operation of the Program. USER shall provide CITY with the contact information for
USER's Program Director upon execution of this Agreement. Should circumstances or
conditions subsequent to the execution of this Agreement require a substitute Program
Director, USER shall notify the CITY immediately of such occurrence. Any change in
Program Director will be subject to approval by the CITY. USER's staff shall cooperate
fully with the CITY with respect to all matters related to this Agreement.
C. USER's staff shall attend meetings as required or requested by CITY or
PARCS Director, which except in cases of emergency, shall be scheduled with
reasonable notice.
D. The Parties agree that USER shall be solely responsible for the
recruitment, training, supervision and compensation of USER's employees, including
Program employees. The Parties further agree that USER shall be solely responsible
for the recruitment, training and supervision of volunteers to assist in the operation of
Center or the Program.
E. USER may contract with third-party organizations to provide programming
at the Center; however, any such contract shall be subject to advance review and
approval by CITY. Subsequent changes and amendments to such contracts shall also
be subject to advance review and approval by CITY.
SECTION 5. OPERATION OF CENTER.
A. CITY grants permission to USER to conduct the Program and pursuant to
the terms of this Agreement. The use of the Center by USER shall not be exclusive,
and CITY shall have the right at all times to enter upon the Center for any purpose and
to use the same for any purpose not inconsistent with USER's obligations hereunder.
USER shall not pay facility use fees to CITY for USER's Community Service Program
activities which have been expressly approved by CITY, subject to the provisions of this
Agreement, provided that other costs and charges as set forth herein, may apply.
B. Minimum Hours of Operation. USER shall operate the Center at a
minimum every Monday through Friday from 9:00 a.m. to 5:00 p.m. with community
services and recreational activities geared toward school aged children, area senior
citizens and whole families from the surrounding neighborhoods offered during those
hours. The CITY agrees to augment this effort by providing resources and staffing
needed to provide a previously agreed upon level of recreational services.
C. A location-specific program calendar shall be submitted to CITY on a
quarterly basis and continuously posted for public display at the Center.
D. Minimum Programming Requirements. USER and partners shall, at a
minimum, provide the following:
. Service coordination and case management of whole families. Culturally-based parent leadership/education training. Life skills training. Community computer lab, basic computer classes. Youth enrichment including summer programs
. Health and wellness programs
. Chronic Disease Management and support groups
. Obesity Prevention/Healthy Lifestyle Nutrition programs including food
demos and cooking classes for youth, parents and seniors.. Health lnsurance access/enrollment; Food Stamp enrollmento Mental Health Supporto SubstanceAbuse prevention/marijuana prevention
. Annual Health Fairs (Spring lnto Health (April); Back-to-School Health
Fair (August)
o Active living - e.9., Zumba, and other physical activity events planned. Residents advocacy - Building Healthy Community lnitiative. Safe Night Out/annual Halloweên Event (Obtober). Toys for Tots (December)
E. USER shall report any suspicious or illegal behavior or activity at the
Center or surrounding grounds to appropriate authorities, including timely reporting of
any graffiti or vandalism at or affecting the Center.
F. USER shall be responsible for conducting services at the Center
consistent with CITY's policies and procedures for facility operation, including without
limitation, nondiscrimination practices and procedures.
G. USER's operational obligations shall include reasonable staffing of the
Center to cover front desk information and direction from 9am to 5 pm, Monday through
Friday, excluding holidays. USER agrees that a minimum of one (1) staff member shall
be assigned to the front desk area of the Center during business hours.
H. USER agrees that any and all personnel, either paid or volunteer, whom
USER utilizes in conducting the Program, shall be qualified to perform the duties
assigned to them. USER shall provide CITY with job descriptions of all volunteer and
paid positions. All Center personnel shall be neatly attired and shall conduct
themselves at all times in a courteous and businesslike manner.
l. USER understands and agrees that the permission granted herein by the
CITY to USER to use and occupy the Center is contingent upon the Center being CITY-
owned property. lf, at any time during the term of this Agreement, the Center should no
longer be CITY-owned property or should become unsafe or unusable for any cause or
if CITY terminates for any other reason, CITY shall have no obligation to provide other
facilities. USER further affirms and acknowledges that USER has no relocation rights
with respect to the Center or the Program if this Agreement is terminated for any
reason.
J. While it is anticipated that USER may apply for grants from various
sources to assist in running USER's programs, nothing herein obligates the CITY to
provide any funding to USER in the operation of any program within the Center.
Furthermore, nothing herein grants USER any priority or special consideration from the
CITY when the CITY is considering the distribution of grant funding to nonprofits and
similar entities.
K. No fees may be charged for the Minimum Program Requirements set forth
in Paragraph D of this Section. USER may charge fees for participation in approved
Community Services programming beyond the Minimum Program Requirements. For
all programs for which a fee will be charged, USER must submit a detailed description
of the program to the Director at least fifteen (15) days prior to the initiation of the
program. CITY reserves the right to disallow any fees assessed for participation in
USER programs and activities which the CITY deems to be excessive or inconsistent
with the mission of PARCS.
L. USER is allowed to retain revenue only up to the amount necessary to
reimburse USER for the actual and direct expenses incurred in operating the Center.
All excess revenue shall be turned over to the CITY.
M. USER may reserve the CENTER for fundraising activities on the same
terms and conditions applicable to the general public.
N. USER agrees that CITY will retain sole use of two existing modular
storage units located on the grounds.
SECTION 6. INVENTORY AND USE OF EQUIPMENT.
CITY may agree to make available to USER, at CITY's sole discretion, certain CITY-
owned equipment and furnishings for USER's use in the conduct of the Program. An
inventory of such CITY-owned equipment and furnishings in the Center as of the
effective date of this Agreement is included in Exhibit B. USER agrees to maintain all
CITY equipment and furnishings applicable to this provision in good condition and safe
working order, and to return same to CITY in the same condition as when received by
USER, reasonable wear and tear excepted. The use of City equipment for other
purposes outside the scope of this agreement is not permissible.
SECTION 7. UTILITIES.
A. CITY agrees to pay for the cost for gas, electricity, alarm, water, pest
control. CITY will continue to take advantage of opportunities to implement energy
conservation measures at the Center as resources allow.
B. CITY agrees to provide outside garbage and refuse containers at the
Center for the deposit of refuse collection services.
SECTION 8. MA¡NTENANCE AND REPAIR.
A. CITY shall provide routine janitorial maintenance and repair of the Center
necessary through reasonable wear and tear; which includes, at a minimum, spot
vacuuming, mopping, and restroom service.
B. CITY shall be responsible for maintaining all turf areas, irrigation, and tree
trimming at the Center and surrounding grounds, subject to available budgetary
resources during the Agreement. USER shall be responsible for maintaining all nonturf
landscape areas including, but not limited to all onsite hardscape, especially sidewalks
and parking lots.
C. USER shall make no alteration or change in any manner to the Center or
the surrounding grounds, including electrical, gas or plumbing equipment or facilities. lf
USER desires to alter, modify, change or relocate any utility, equipment, or facilities or
of any part or poftion-of the Center, such action shall be subject to the prior approval of
CITY and the costs thereof shall be borne by USER. The Parties acknowledge that
USER contemplates the addition of modular structures to the site during the term of
this Agreement, subject to CITY approval.
D. USER has inspected the Center and agrees to use and occupy the Center
in an "as-is" condition as of the date of this Agreement. Any maintenance or repairs
required as a result of misuse or negligence of USER (including USER's agents,
subcontractors, invitees, and employees) shall be corrected within thirty (30) days by
USER. USER may make arrangements for CITY to make necessary repairs at USER's
sole cost and expense. Failure to complete said repairs within the specified time
period may be grounds for termination.
E. The USER shall hold the CITY harmless against claims if the CITY
determines that it must temporarily shut down the Center to perform major system
repairs.
F. CITY shall be responsible for structural, equipment repair and other long
term capital repairs of the Center, except to the extent such repair may be caused by
the misconduct or negligent actions or omissions of USER or USER's invitees. USER
shall repod all necessary facility maintenance and repairs to CITY in a timely manner.
CITY shall conduct preventative maintenance in a manner consistent with the majority
of other similar CITY community center facilities. Enhanced maintenance requested by
USER above the CITY's minimum levels of service are subject to CITY's approval.
Should USER elect to erect additional structures on leased premises, subject to CITY
approval, USER shall be responsible for 100% of the maintenance and repair costs.
G. No alterations or improvements, including capital improvements and
installations of additional phone lines, computer lines, electrical lines, security systems,
or changing of locks and keys, shall be made to the Center without the CITY's prior
written approval. lf the CITY provides written approval, the USER shall be responsible
for obtaining all CITY permits through the City of Fresno Public Works Department
necessary for the construction of any alterations or improvements. USER will be
responsible for meeting all permit requirements at no cost to the CITY.
SECTION 9. NO WASTE OR NUISANCE.
USER shall not commit, or suffer to be committed, any waste upon the Center, or any
public or private nuisance.
SECTION 10. REPORTING REQUIREMENTS.
User shall be subject to the reporting requirements set forth in Exhibit C attached
hereto.
SECTION 11. INDEPENDENT CONTRACTOR.
The Parties mutually agree that USER and its employees are and shall be at all times
independent contractors and not agents or employees of the CITY, and that USER and
its employees shall not be entitled to any salary, fringe benefits, pension, Workers'
Compensation, sick leave, insurance, or any other benefit or right connected with
employment by the CITY, or any compensation other than as prescribed herein and
USER expressly waives any claim it may have to such rights.
SECTION 12. LICENSE RIGHTS/NOT A LEASE.
The rights granted to USER under this Agreement are non-exclusive license rights only
and in no respect shall the same constitute or be construed as an assignment of a
leasehold or other interest in the property described in this Agreement.
SECTION 13. ASSIGNMENT OR SUBLEASE BY USER.
This Agreement shall not be assigned by USER in whole or in part nor subleased or
subcontracted in any respect without written authorization of CITY, which may be
withheld in CITY's sole discretion.
SECTION 14. NONDISCRIMINATION.
ln the performance of this Agreement, including without limitation, the programs and
services provided at the Center, USER shall not discriminate against any employee or
applicant for employment because of race, sex, color, âge, religion, sexual orientation,
actual or perceived gender identity, disability, ethnicity, or national origin, in connection
with or related to the performance of this Agreement.
SECTION 15. COMPLIANCE WITH LAWS/BACKGROUND CHECKS/REPORT OF
CHILD ABUSE.
A. USER shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local governments.
B. USER shall be responsible for payment of all taxes, fees, contributions or
charges applicable to the conduct of USER's business.
C, Without limitation of any other provision herein, if the services provided
hereunder (i) involve direct contact with minors or if minors are supervised as part of the
services provided hereunder, or (ii) if services provided hereunder include services in
the human services field and involve the care and security of children, the elderly, the
disabled, or the mentally impaired, then USER represents and warrants to CITY that
prior to services being provided hereunder by any personnel or volunteers retained by
USER that the USER has or will conduct a criminal background check as provided in
California Penal Code Section 11105.3, as well as an FBI criminal database
background check and, has or will verify prior to services being provided that the
personnel or volunteers do not have any criminal record for the offenses listed in
California Penal Code Section 11105.3, which include, cedain offenses related to the
possession or use of controlled substances, sex offenses or any criminal offense
involving violence.
D. USER shall comply with the provisions of the Child
Reporting Act, California Penal Code Section 11164 et seq.
E. USER shall request subsequent arrest service from
Justice as provided under Section 111O5.2 of the Penal Code.
F. No person, whether paid or not paid by USER, shall be permitted to
provide services described in this Agreement unless, prior to commencing services
hereunder, USER shall deliver a letter to CITY listing such person and certifying that the
USER has conducted a proper background check on such person or persons, and each
of the named persons is legally permitted to perform the services described in this
Agreement. lf requested by CITY during the term of this Agreement, USER shall
provide an updated certification letter verifying that the background checks for each of
the named persons is current and in compliance with this provision.
SECTION 16. WAIVER OF CLAIMS.
USER, as a material part of the consideration to be rendered to CITY under this
Agreement, hereby waives all claims or causes of action against the CITY, its officers,
officials, employees, agents and volunteers which USER may now or hereafter have for
damages to goods, wares, merchandise or other property in, about or upon the Center
or any portion of the building in which Center is located, and for injuries to persons in or
about the Center, from any cause or causes arising at any time. ln particular, but not by
way of limitation, USER hereby waives any and all claims or causes of action which
USER may now or hereafter have against the CITY, its officers, officials, employees,
agents and volunteers: (a) for loss, injury or damage sustained by reason of any
deficiency, impairment and interruption of any service or system serving Center or any
Abuse and Neglect
the Department of
portion of building in which Center is located, and (b) for any loss or damage to the
property of, or injury or damage to USER, USER's officers, officials, employees, agents,
volunteers, invitees, consultants, sub-consultants, contractors, subcontractors and
vendors, from any cause or causes arising at any time because of USER's use or
occupancy of the Center or any portion of building in which Center is located.
SECTION 17. INDEMNIFICATION AND HOLD HARMLESS.
USER shall indemnify, hold harmless and defend CITY and each of its officers, officials,
employees, agents and authorized volunteers from any and all loss, liability, fines,
penalties, forfeitures, costs and damages (whether in contract, tort or strict liability,
including but not limited to personal injury, death at any time and property damage)
incurred by CITY, USER or any other person, and from any and all claims, demands
and actions in law or equity (including attorney's fees and litigation expenses), arising or
alleged to have arisen directly or indirectly out of performance of this Agreement.
USER'S obligations under the preceding sentence shall apply regardless of whether
CITY or any of its officers, officials, employees, agents or volunteers are negligent, but
shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages
caused solely by the gross negligence, or caused by the willful misconduct, of CITY or
any of its officers, officials, employees, agents or authorized volunteers.
lf USER should subcontract all or any portion of the work to be performed under this
Agreement, USER shall require each subcontractor to indemnify, hold harmless and
defend CITY and each of its officers, officials, employees, agents and volunteers in
accordance with the terms of the preceding paragraph.
lf USER should rent the Center, USER shall require each renter to indemnify, hold
harmless and defend CITY and each of its officers, officials, employees, agents and
volunteers in accordance with the terms of the preceding paragraphs.
This section shall survive termination or expiration of this Agreement.
SECTION 18. INSURANCE REQUIREMENTS.
Throughout the life of this Agreement, USER shall pay for and maintain in full force and
effect all insurance as required in Exhibit D or as may be authorized in writing by
CITY'S Risk Manager or his/her designee at any time and in his/her sole discretion,
However, the insurance limits available to CITY, its officers, officials, employees,
agents, and volunteers, as additional insureds, shall be the greater of the minimum
limits specified therein or the full limit of any insurance proceeds to the named insured.
lf at any time during the life of the Agreement or any extension, USER or any of its
subcontractors fail to maintain any required insurance in full force and effect, all
services and work under this Agreement shall be discontinued immediately, Any failure
to maintain the required insurance shall be sufficient cause for CITY to terminate this
Agreement. No action taken by CITY pursuant to this section shall in any way relieve
USER of its responsibilities under this Agreement.
The fact that insurance is obtained by USER shall not be deemed to release or diminish
the liability of USER, including, without limitation, liability under the indemnity provisions
of this Agreement. The duty to indemnify CITY shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by USER. Approval or
purchase of any insurance contracts or policies shall in no way relieve from liability nor
limit the liability of USER, its principals, officers, agents, employees, persons under the
supervision of USER, vendors, suppliers, invitees, USERs, sub-USERs, subcontractors,
or anyone employed directly or indirectly by any of them.
Upon request of CITY, USER shall immediately furnish CITY with a complete copy of
any insurance policy required under this Agreement, including all endorsements, with
said copy certified by the undenruriter to be a true and correct copy of the original policy.
This requirement shall survive expiration or termination of this Agreement.
lf USER should subcontract all or any portion of the services to be performed under this
Agreement, USER shall require each subcontractor to provide insurance protection in
favor of CITY and each of its officers, officials, employees, agents and volunteers in
accordance with the terms of this section, except that any required certificates and
applicable endorsements shall be on file with USER and CITY prior to the
commencement of any services by the subcontractor.
lf USER should rent the Center, USER shall require each renter to provide insurance
protection in favor of CITY and each of its officers, officials, employees, agents and
volunteers in accordance with the terms of this section, except that any required
certificates and applicable endorsements shall be on file with USER and CITY two (2)
weeks prior to the date(s) of the rental.
SECTION 19. COMPLIANCE WITH LAWS.
USER shall comply with CITY policies and all applicable state and federal laws,
regulations and rules related to the use of the Center and the operation of the Program,
including but not limited to, laws, regulations and rules applicable to health, safety and
equal opportunity employment.
SECTION 20. POSSESSORY INTEREST TAX.
USER understands and agrees that this Agreement may create a possessory interest
subject to property taxation and that USER may be subject to payment of property taxes
levied on such interest, and that any such tax shall be the liability of and be paid by
USER.
SECTION 21. TIME OF ESSENCE.
Where performance of a covenant is specified herein to be performed on or before a
certain date, time shall be of the essence of that said covenant. Performance by USER
of each and every covenant of this Agreement is material, the breach of which shall
constitute a material breach of this Agreement for which the CITY may terminate this
Agreement.
SECTION 22. EFFECT OF WAIVER.
The waiver by CITY of any breach of any term, covenant or condition of this Agreement
shall not be deemed a waiver of such term, covenant or condition of waiver of any
subsequent breach of such term, covenant or condition. The consent or approval by
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CITY to or of any act by USER requiring CITY's approval or consent shall not be
deemed to waive provisions for CITY's approval or consent to any such subsequent
acts by USER.
SECTION 23. AUTOMATIC TERMINATION.
The right of USER to use the Center described herein shall be automatically terminated
without notice on the occurrence of any one of the following conditions subsequent, in
which event USER shall forthwith and without demand by the CITY, surrender the
Center without delay.
A. The appointment of a receiver to take possession of all or substantially all
of the assets of USER;
B. A general assignment by USER for the benefit of creditors;
C. Any action taken or suffered by USER under any insolvency or bankruptcy
act;
D. The suspension, revocation or lapse of USER's nonprofit incorporated
status; or
E. Failure to comply with any material term of any other agreement between
USER and CITY, including without limitation, any grant agreement.
SECTION 24. ELÊCTIVE TERMINATION.
This Agreement may be terminated by either party at any time during the term for any
reason, upon written notice of termination to the other party no later than the fifteenth
(15th) day of the month in which the Agreement is to terminate. ln the event such
notice of termination is given, this Agreement shall be deemed terminated fifteen (15)
days after delivery of notice is given pursuant to Section 28. Notwithstanding the
foregoing, the City shall have the right to immediately terminate paft or all of this
Agreement when the facilities are required for public necessity or emergency use.
SECTION 25. TERMINATION WITHOUT CAUSE.
The parties acknowledge that CITY may terminate this Agreement under this provision
without cause, notwithstanding USER's compliance with the terms of this Agreement
including payment of utilities, delivery of reports and program services. The Director is
authorized to decide, on the part of the CITY, that this Agreement is to be terminated
and to furnish written notice thereof to USER.
SECTION 26. TERMINATION UPON DEFAULT.
ln the event of any default on the part of USER in USER's performance of or
compliance with any of the terms, conditions and covenants of this Agreement, CITY
shall have the right, in addition to or as an alternative to any other right it may have at
law or in equity or pursuant to this Agreement, to terminate this Agreement upon (30)
days prior written notice; provided, however, that CITY shall first give written notice to
USER of such default and USER shall thereafter have a period of seven (7) days to
correct the default.
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SECTION 27. SURRENDER ON TERMINATION.
Upon the expiration or termination of this Lease, USER shall peaceably vacate and
surrender the Center to the CITY in good condition (with the exception of ordinary wear
and tear and acts of God) and shall surrender all keys to the Center. At CITY's sole
option, USER shall either remove USER's property on or before the Termination Date
and promptly repair all damage to the Center caused by such removal, or title to such
property shall vest in the CITY free and clear at no cost to CITY. lf USER abandons or
surrenders the Center, or is dispossessed by process of law or otherwise, any of
USER's properly left on the Center shall be subject to the foregoing option in CITY
unless the law or judicial decision of the jurisdiction in which the Center is located
provides othenvise. lf CITY elects to remove all or any part of such USER owned
property, the cost of removal, including reasonable storage costs and the cost of
repairing any damage to the Center caused by such removal, shall be paid by USER.
SECTION 28. NOTICES AND REPRESENTATIVES.
All notices required or permitted to be given under this Agreement shall be in writing
and personally delivered or sent by U.S. Mail, postage prepaid, addressed as follows:
CITY I USER
Contract Administrator, City of Fresno I Executive DirectorPARCS I West Fresno Family Resource Center
848 M Street, Third Floor I 302 Fresno St., Ste. 205
Fresno, CA93721 | Fresno, C4,93706
The Parties may change their respective addresses for purposes of delivering notices
by sending notice of such change pursuant to this Section.
SECTION 29. CONFLICT OF INTEREST.
USER shall avoid all conflict of interest or appearance of conflict of interest in
performance of this Agreement. USER is familiar with conflict law provisions set forth in
California Government Code Sections 87100 et seq. and Government Code Section
1090. USER certifies that it does not know of any facts which constitute a violation of
such section. USER further certifies that it shall not assign any personnel to provide
services under this Agreement which would be cause for a violation of any conflict of
interest law.
SECTION 30. MISCELLANEOUS PROVISIONS.
A. The Parties agree that this Agreement shall be governed and construed in
accordance with the laws of the State of California. ln the event that suit shall be
brought by either party to this Agreement, the parties agree that venue shall be in
Fresno County.
B. The headings of the sections and subsections of this Agreement are
inserted for convenience only. They do not constitute a part of this Agreement and shall
not be used in its construction
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C. Any and all exhibits which are referred to in this Agreement are
incorporated herein by reference and are deemed a part of this Agreement.
D. This Agreement may only be amended by formal written agreement
executed by both Parties.
E. lf a court of competent jurisdiction adjudges any provision of this
Agreement as void or unenforceable, the remaining provisions shall not be affected
hereby and shall remain in full force and effect.
SIGNATURES APPEAR ON NEXT PAGE
13
By:
IN WITNESS WHEREOF, ThE
day and year hereinabove written.
CITY:
CITY OF FRESNO,
a California municipal corporation
ATTEST:
YVONNE SPENCE, CMC
City Clerk
Deputy
APPROVED AS TO FORM:
City Attorney's
By:
Addresses:
CITY:
City of Fresno
Attention: PARCS Department
1515 E. Divisadero Street
Fresno, C493721-1115
Phone: (559) 621-2900
FAX: (559) 4eB-1104
parties hereby execute this Agreement as of the
USER:
WEST FRESNO FAMILY RESOURCE,
(if corporation or LLC, Board
Chair, Pres. or Vice Pres.)
By:
Exhibit A - Elm/California Center Program Deliverables Matrix
Exhibit B - Facility lnventory
Exhibit C - Summary of Reporting Requirements
Exhibit D - lnsurance Requirements
BMC: prn l64652prnlagtl 05-09-1 4
ruce A. Rudd
City Manager
Title: Executive Director
By:
Name:
Title:
(if corporation
Treasurer, Secretary or Assistant
Secretary)
Any Applicable Professional License:
Number:
Name:
Date of lssuance:
USER:
West Fresno Family Resource Center
Attention: Yolanda Randles
1802 E. California Ave
Fresno, CA 93706
Phone: (559) 621-2967
FAX: (559) 497-5480
Deputy City Attorney
14
Exhibit A
Elm/Galifornia Center Program Deliverables Matrix
Deliverables PARCS WFFRC St Rest
Comouter Literacv X
Health & Fitness X X X
Senior Activities X X
Mentorinq X X
Nutrition X X
Recreation X X X
Science X
Tutorino X X
Youth Citizen/Leadership
Development
Youth Empowerment Services X X
Volunteer Prooram X X X
Arts & Crafts X
Vocational Development X
Mental Health X
Substance Abuse Counselinq X
Sports X
Familv Enrichment X
Earlv Childhood Develooment X
Communitv Garden X X
Soecialtv Classes X X
"Recreation Activities will be pedormed by all partners
Page 1 of 1
Exhibit B
California & Elm Site
EXAMPLE
Description Qtv Descriotion Qtv
(l nventorv in oroqress)
Page 2 of 2
Exhibit G
SUMMARY OF REPORTING REQUIREMENTS
Quarterly:
1. A location-specific program calendar shall be submitted to CITY and
continuously posted for public display at the Center for community services
and recreation programs offered at the site.
Bi-Annually:
1. Submit a report regarding performance of community services and recreation
programs offered at the site.
Annually:
1. *A draft annual community services and recreation program plan for CITY's
approval. Plan will include specific performance measures that can be used
to objectively quantify the effectiveness of the plan.
2. *An organizational chart with a list of staff employees by title.
3. *Names and addresses of current members of the Board of Directors.
4. *A CPA Compiled annual financial report including sources of funding and
any constraints on receivable or received funds.
5. Proof that services are still available and quantitative reports/performance
measures of services provided during the preceding year.
6. *Proof of lnsurance as set forth in Exhibit D.
As Modified:
1. Provide CITY with community services and recreation program job
descriptions of all volunteer and paid positions.
2. For all programs for which a fee will be charged, USER must submit a
detailed description of the program to the Director at least fifteen (15) days
prior to the initiation of the program.
As Required:
1. Staff shall attend meetings as required or requested by CITY or Director.
Note: Asterisk designates items that are first due prior to Agreement commencement
date.
Page 1 of 1
Exhibit D
INSURANCE REQUIREMENTS
Agreement between the City of Fresno and West Fresno Family Resource Genter
Secondarv Operation of California & Elm Center
Minimum Scope of lnsurance
Coverage shall be at least as broad as:
1. The most current version of lnsurance Services Office (lSO) Commercial
General Liability Coverage Form CG 00 01, which shall include insurance
for "bodily injury," "property damage" and "personal and advertising injury"
with coverage for premises and operations, products and completed
operations, and contractual liability.
2. The most current version of lnsurance Service Office (lSO) Business Auto
Coverage Form CA 00 01, which shall include coverage for all owned,
hired, and non-owned automobiles or other licensed vehicles
(Code 1 -AnyAuto).
3. Workers' Compensation insurance as required by the California Labor
Code and Employer's Liability lnsurance.
Minimum Limits of lnsurance
USER shall maintain limits of liability of not less than:
1. General Liability:
- $3,000,000 per occurrence for bodily injury and property damage
- $t,000,000 per occurrence for personal and advertising injury
- $3,000,000 aggregate for products and completed operations
- $3,000,000 general aggregate
2. Automobile Liability:- $t,000,000 per accident for bodily injury and property damage
3. Employer's Liability:- $t,000,000 each accident for bodily injury
- $t,000,000 disease each employee
- $t,000,000 disease policy limit
Umbrella or Excess lnsurance
ln the event USER purchases an Umbrella or Excess insurance policy (ies) to meet the
"Minimum Limits of lnsurance," this insurance policy (ies) shall "follow form" and afford
no less coverage than the primary insurance policy (ies).
Deductibles and Self-lnsured Retentions
USER shall be responsible for payment of any deductibles contained in any insurance
policies required hereunder and USER shall also be responsible for payment of any
self-insured retentions. Any deductibles or self-insured retentions must be declared to,
Page 1 o'f 2
and approved by, the CITY'S Risk Manager or his/her designee. At the option of the
CITY'S Risk Manager or his/her designee, either (i) the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects CITY, its officers, officials,
employees, agents and authorized volunteers; or (ii) USER shall provide a financial
guarantee, satisfactory to CITY'S Risk Manager or his/her designee, guaranteeing
payment of losses and related investigations, claim administration and defense
expenses. At no time shall CITY be responsible for the payment of any deductibles or
self-insu red retentions.
Other lnsurance Provisions
The General Liability and Automobile Liability insurance policies are to contain, or be
endorsed to contain, the following provisions:
1. CITY, its officers, officials, employees, agents and volunteers are to be
covered as additional insureds.
2. The coverage shall contain no special limitations on the scope of
protection afforded to CITY, its officers, officials, employees, agents and
volunteers.
3. USER'S insurance coverage shall be primary and no contribution shall be
required of CITY.
The Workers' Compensation insurance policy is to contain, or be endorsed to contain,
the following provision: USER and its insurer shall waive any right of subrogation
against CITY, its officers, officials, employees, agents and authorized volunteers.
All policies of insurance required hereunder shall be endorsed to provide that the
coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except
after 30 calendar day written notice by certified mail, return receipt requested, has been
given to CITY. Upon issuance by the insurer, broker, or agent of a notice of
cancellation, non-renewal, or reduction in coverage or in limits, USER shall furnish CITY
with a new certificate and applicable endorsements for such policy (ies). ln the event
any policy is due to expire during the work to be performed for CITY, USER shall
provide a new ceftificate, and applicable endorsements, evidencing renewal of such
policy not less than '15 calendar days prior to the expiration date of the expiring policy.
Acceptability of lnsurers
All policies of insurance required hereunder shall be placed with an insurance
company(ies) admitted by the California lnsurance Commissioner to do business in the
State of California and rated not less than "A-Vll" in Best's lnsurance Rating Guide; or
authorized by CITY'S Risk Manager.
Verification of Coverage
USER shall furnish CITY with all certificate(s) and applicable endorsements effecting
coverage required hereunder. All certificates and applicable endorsements are to be
received and approved by the CITY'S Risk Manager or his/her designee prior to CITY'S
execution of the Agreement and before work commences.
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