HomeMy WebLinkAboutTurning Point of Central CA - Emergency Shelter FY12L StreetAGREEMENT TO PROVIDE EMERGENCY SHELTER SERVICES
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Viz' This Agreement to Provide Emergency Shelter Services, hereinafter referred to as the
o 0 "Agreement", is made and effective July 1. 2011, by and between the City of Fresno, a
it
municipal corporation, acting through its Housing S Community Development Division,
hereinafter referred to as the "City, and Turning Point of Central California, a California
u nonprofit cohporetion qualified to do business in good standing in the State of California,
hereinafter referred to as the "Provider'.
RECITALS
WHEREAS, in accordance with and In Pursuit of the Emergency Shelter Grants
program contained in subtitle B of this IV of the Stewart B. McKinney Homeless
Assistance Act (42 U.S.C. 11371-113]8) and implementing federal regulations, policies
and guidelines Including without limitation Cade of Federal Regulations Title 24,
hereinafter referred to as the "Ad", incorterna tl herein and available from City, the U.S.
Department of Housing and Urban Development, hereinafter HUD, makes available
Emergency Shelter Grant funding, hereinafter referred to as "ESG Funding', to eligible
HUD recipients, for the rehabilitation or conversion of buildings for use as emergency
shelter for the homeless, for the payment of certain operating expenses and essenfial
services in connection with emergency shelters for the homeless, and for homeless
prevention activities, in order to enable tameless individuals and families to nave
toward Independent living, and preventing homelessness, hereinafter retained
collectively referred to as the 'Services'; and
WHEREAS, City is an eligible HUD recipient and has adopted a Consolidated
Plan ("Plan") that identifies a need In provide assistahae to the homeless and an Annual
Action Plan that provided ESG Funding tor the Services, and
WHEREAS, during the term hereof City anticipates receipt and allocation of ESG
Funding, which Funding shall be the sole source of funding for the Services hereunder,
and
WHEREAS, City desires to obtain from Provider, and Provider dealms to provide
to City, in full compliance with the Act and all other applicable federal, stele and boat
laws, Nies and regulations, the Services mere specifically described In section 2 of this
Agreement; and
WHEREAS, Provider, variously engaged in the business of providing Ne
Services andlor comparable services, and is ful competent, authorized, and able to
enter into this Agreement and Perform the Services, holding any and all implicated
licenses, permits anchor approvals; art
Turning Point FY 12 ESG Ageehnmt Page I of 22
WHEREAS, Provider does and shall provide each Services on a remount basis,
as an independent contractor, possessed of and exercising the complete right to central
Me means of accomplishing said Services; and
WHEREAS, KHormance of the Services by Provider will be of benefit to the City
and In the public interest.
NOW THEREFORE, In consideration of the above recitals, which recitals are
contractual in nature, the mutual promises herein contained, and for other good antl
valuable considere6on hereby acl nowlaill thepail agree as follows:
AGREEMENT
IMM,
1.1 The tens of this Agreement and the ESG Funding gent hereunder shall be for the
period commencing on the date first set forth above and ending on June N, 2012,
unless terminated wrier as herein below provided.
2. Scone of Woh. Provider agrees to pedonn the following Services.
2.1 Provide the following services (1) through (v) related to Providers eMemally funded
administration, management and operation of (an) emergency shehegs) that at all times
hereunder shall provide in the aggregate a minimum of 2,646 one night shelter
unitsf ioarter and a minimum of 7,938 meals unadquarter, to total 10,504 one night
shelter units and 31,752 meal units during the entire term of Me Agreement, to
homeless individuals and others In need W said Services:
(1) U61Hies;
(ii) Insurance;
(iii) Maintenance and repair activities;
(iv) Third party provided pest control, alamelsecudty/guard and laundry
services, and such other third party provided services as may be
priorapproved City; and
(v) Security systems
2.2 Upon the written raqueat of Provider demonstrating charged circumstances beyond
the reasonable control of the Pmvideo City in Its absolute discretion, may authorize
deviations tram above section 2.1, in the form of a written addendum hereto.
2.3 The program(s) to he provided by Provider under this Agreement are identified as;
Shelter services
2,4 Provider agrees to provide the shelter to homeless individuals at the followlrg
locations: 1692 "L" Street, Fresno, CA 93721
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The City in its absolute discretion may approve in writing additional locations where
ESG funds may be used to support the above listed program(s) being provided by the
Provider.
3. Cftv's D'sbursemeM of ESG Funding to Provider
3.1 City shall use ESG Funding to reimburse Provider, in anears upon Provider's
satisfactory performance of section 2.1 ('fv) Services hereunder, In a sum not to exceed
In the aggregate Twenty Five Thousand, Four Hundred Sixty Eight Dollars ($25,468.00)
during Ne ten hereof, according to the following schedule:
3.1 ,1 Upon invoice to City, payable in City's normal course of business, provided that
ESG Funding disbursements hereunder shall not exceed the base sum of Six
Thousand, Three Hundred Sixty Seven Dollars ($6,367.00) in any quarter, adjusted for
series unit shortfall as provided in this section 3.1.1, absent the written consent of the
City upon unusual circumstances supported by vendor, and further provided that City's
receipt of paid invoices, supporting accounts and records together with documentation
for matching funds and the Homeless Services Report, hereto as Exhlbit W
Incorporated herein, for each preceding three (3) month period shall all be express
condHkns precedent to any payment obligation In City. If provider fails to achieve the
Section 2.1 minimum service units in any quarter (after cretlitlng Provider with the total
surplus units accrued from poor quarter(s), it any), and without llmilation or waiver of
other righteremedies available to City, the City may withheld from that quartedy
disbursement a non-interest eaming sum representing Me percentage service unit
shortfall. Sums withheld will be paid with the next due quarterly disbursement if Provider
demonstrates to the City's satisfaction that the shortfall has been made up. If the entire
shortfall is not made up by the end of the tens of this Agreement, Ne aggregate
withheld amount shall be forfeited by Provider and shall revert to City's ESG Funding
accounts free of any obligation under this Agreement
3.2 Except to the extent expressly provided for herein, all wstalexpenses incurred by
Provider hereunder shall be the sole responsiblldy and liability of Provider.
3.3 All funds are paid contingent upon Provldees continuous compliance w11h all
applicable, uniform administrative requirements, program regulations, enrapture and
reversion mquirements, set out in the Act. Any Unearned or recaptured ESG Funding
shall be returned to the City within thirty (30) days of the turner of temrination of this
Agreement or determination of receptors. Any interest earned or received by Provider
thereon shall be promptly remitted to the City.
3.4 Provider acknowledges and agrees Nat the ESG Funding hereunder is subject to
the control of HUD and may be encumbered, witlkrewn, or otherniae made unavailable
to the City (whether earned or promised to, or by, the Provider). The Provider shall not
be paid such funds unless and until they are made available for payment to the City by
HUD. No other funks awned or controlled by the City shall be obligated under Nts
Agreement unless Specifically approved and permflled by the Fresno Cry Council.
Turning Point M2 FSG Agecment Page 3 of 22
Nothing herein constitutes a pledging or obligating of City Ponds, It's General Fund, or
any real and personal pmperty taxes, sales taxes or any other lax revenues. Should
sufficient funds not be appropriated, the Services provided may be modified, or This
Agreement terminated, at any time by he City as provided in section 9 below.
3.5 All Pmvder invoices and substantiating materials supporting the final payment must
W received within forty-five (45) calendar days following me end of the City f erg year
in whitlt earned unless the City gives its written consent otherwise.
4. attracting Funds Requirements f Provider
4.1 Provider agrees to match all ESG Funding disbursed to it by City on a dollar for
dollar basis. Donated funds, material and labor may be used as matching funds. Time
contributed by volunteers shall be calculated at the rete of $5 per hour Provider shall
determine the value of donated material or building space using a method based on fair
market value. Other Federal funds may be used as matching funds unless expressly
prohibited by law or contract. Unless otherwise provided by applicable law or contract,
matching funds shall hd applied in furtherance of the Services.
S. Disposition of Program trimmer
5.1 Absent the City's within consent, any program income generated hereunder shall
be used to reduce the City's reimbursement obligations hereunder, or in the absence
thereof promptly remitted affinity to the City.
5.2 "Program Inconel for the specific purpose of this Agreement shall be as formed in
the Act. Unless otherwise provided for in the Ad, program income shall include any and
all gross Income earned by or accruing to Provider in its pursuit hereof provided that the
term program Income does not Include rebates, credits, discounts or refunds realized
by Provider in its pursuit hereof.
6. Use of funds.
6.1 The Provider shall use the funds provided by the City solely, for the purpose of
providing services related to Providers' extemally funded adminlstmtion, management
and operation of (an) emergency shelter.
7. Availability ofESGF d
7.1 Provider acknowledges and agrees that the ESO Funding hereunder is subject to
me control of HUD and may be encumbered, withdrawn, or otherwise made unavailable
to the City (whether eared or premised te, or by, the Provider). The Provider shall not
be paid such funds unless and until they are made available bar payment to the City by
HUD. No other funds owned or controlled by the City shall be obligated under this
Agreement unless specifically approved and permitted by the Fresno Clry Council.
Tommi; Point FT12 PSG Agreement Page 4 of22
Nothing herein constitutes a pledging or obligating of City funds, Its General Fund, or
any real and personal propend taxes, sales taxes or any outer tax revenues.
B. Default.
8.1 The parties agree that each of the following shall constitute an "Event of Defauh for
purposes of this Agreement:
8.1,1 Providers use of ESG Funding for other then in pursuit of the Services.
8.1.2 Providers failure to obtain and maintain the insurance coverage required most
this Agreement.
8.1.3 Except as otherwise provided in this Agreement, the failure of Provider to
punctually and property perform any other covenant or agreement contained in this
Agreement including without limitation the following:
(i) Any representation, Warranty, or certificate given or furnished by or on behalf
of Provider shall prove to be materially false as of the date of which the representation,
warranty, or certification was given, or that provider concealed or failed to disclose a
material fad to City, provided, however, that 8 any representation, warranty, or
certification that proves to be materially false is due merely to Provider's inadvertence,
Provider shall have a thirty (30) day oppartunsy after written notice thereof to cause
such representation, warranty, or certification to be true and complete in every respect.
(ii) Provider shall file, or have filed against h, a petition of bankruptcy,
insolvency, or similar law, state or federal, or shall file any petition or answer
seeking, consenting to, or acquiescing In any reorganization, arrangement. combustion,
readjustment, liquidation, dissolution, or similar relief, and such petition shall not have
been vacated within fourteen (14) days; or shall be adjudicated bankrupt or Insolvent,
under any present or future statute, law, regulation, under state or federal law, and such
judgment or decree is not vacated or set aside within fourteen (14) days.
(iii) Providers failure, Inability or admission in writing of Its Inability to pay Its
debts as they became due or Providers assignment for the benefit of creditors.
(iv) A receiver, trustee, or liquidator shall be appointed for Provider or any
substantial part of Provider's assets or properties, and not be removed within tan (10)
days.
(v) Providers failure to provide the minimum and total service units sat out in
Sectmr 2.1 of this agreement
'timing Point FYI ESG Atummomt Page 5 of 22
(vi) Providers breach of any other material compiler, covenant, warranty,
promise or representation contained In this Agreement not otherwise Identified within
this section 8.
81 City, shall give written notice to Provider -of any Event of Default by specifying (1)
the nature of the event or deficiency giving rise to the default, (2) the action required to
cure the deficiency; If any action to cure is possible, and (3) a data, which shall not be
less than 30 calendar days from the date of the notice, by which such deficiency must
be cored provided, however that d such failure cannot be remedied In such time,
Provider shall have an additional thlrty (30) days to remedy such (allure so long as
Provider is diligently and in good faith pursuing such remedy.
8.3 Upon the happening of an Event of Default by Provider and a failure In cure mit!
Event of Default within the time specified in the notice of Event of Default, Cry's
obligation to disburse ESG Funding shall terminate, and City may also at its option and
without notice institute any action, suit, or other procuring in law, in equity or
otherwise, which it shall deem necessary or proper far the protection of Its Interests and
may without limitation proceed with any or all of the following remedies in any oder or
combination City may choose In fta sole discretion:
8.3.1 Terminate this Agreement immediately upon written notice to Provider, In which
event all impeded and improperly applied ESG Funds disbursed b Provider by City
shall be returnetl tolrecapmred by City;
8.3.2 Bring an action in equitable relief (1) moldng specific performance by Provider of
the terns and conditions of this Agreement, and/or (2) enjoining, abating or preventing
any violation of said terms and conditions, anchor (3) seeking declaratory relief;
8.3.3 Pursue any other remedy allowed at law or in equity or under this Agreement.
9. Termination.
8.1 This Agreement shall terminate upon the camera notice by Clty of non-
avallabililylnon-appmpdation of ESG Funding; notice of uncured default; or eviration.
Any such lamination shall net relieve a party of obligations due and owing at the time of
termination.
9.2 Immediately upon any termination hereof Provider shall return to City any and all
unearned payments (including all interest, accruals and gains Moment and all
properties antl materials In the possession of Provider at the time of tennind ion that am.
owned by the City
9 3 In the event of termination due to failure of Provider of any of its employees to
substantially Perform in accordance with the terns of this Agreement, City may withhold
Tuming Point M2 ESG Agrevnmt Yagc 6 of 22
an amount that would otherwise be payable as an offset to, but net in excess of City's
damages caused by such failure.
9,4 In the event of any termination of this Agreement, either party may exercise any
right, remedy (In law or bull or privilege which may he available to it under this
Agreement and applicable laws of the State of California or any other applicable law.
No remedy or eumbon hereunder shall be deemed exclusive but shall, wherever
possible, be cumulative with all other remedies at law or in equity.
95 Notwithstanding the foregoing and without waiver or limitation, in accordance with
Me Act Inctuding 24 CFR ill suspension or termination of this Agreement may occur
if the Provider materially fails to comply with any term hereof, and the ESG Funding
may be terminated for convenience In accordance with 24 CFR 85 44.
9:6 Those previsions of this Agreement expresa y surviving the termination of this
Agreement shall so survive.
10. On -Site hlonitoriro.
10.1 Authorized representatives of HUD and/or the City shall have the right to monitor
me Provider's performance under this Agreement. Such monitoring may include
Inspection activities, review of records, and aftendance at mee0ngs:
10.1.1 City shall monitor the services and performance of Provider under this
Agreement in order to comm n ds to the best possible degree b which the program Is
successful and whether Providels performance Is in conformance with this Agreement.
Provider shall reasonably make its facilities, books, records, reports and accounts
available for City's Inspection In pursuit hereof.
10. 1.2 This section 10 shall survive termination or expiration of this Agreement.
11. Records, Reports Inspection and Aul
11.1 Provider shall be accountable to HUD acrd the Chi all ESG Funding disbursed
to Provider pursuant to the Agreement HUD and the City shall have the right at all
reasonable times to inspect or Perform an audit in accordance with this Section 11, of
Providers books, records and other documents pertaining to the Services or this
Agreement and for up to five (5) years after the expiration or termination of this
Agreement. Provider will maintain separate and segregated books and records for the
Servicesuslrggenemllyacceptedaccountingpdnciples. Prmoderagnaestomaintain
books, records and other documents that accurately antl fully show the date, amours,
purpose and payee of all expenditures reimbursed from ESG Funding and to keep all
invoices, receipts and other documents related to expenditures reimbursed Irom ESG
Funding for not less than live (5) years after the expiration or earlier termination of the
Agreement. Books, records and other documents must be kept accurate and current.
Turning Point FYI ESG Allccment Paga 7 of 22
For purposes of this section, "books, records and documents" include, without limitation,
plans, drawings, specifications, lodgers, journals, statements, contacts I agreements,
funding infomal purchase orders, invoices, loan documents, computer printouts,
conespondence, memoranda and electronically stored versions of the foregoing:
11. 1.1 Provider agree to comply with all applicable requirements of the Office of
Management and Budget Circular A-122, "Cost Principles for Non -Profit Organizations':
OMB Circular A-133 "Audits of States, Loral Governments and Nan -Profit
Organizations', including the provision of a single audit (generally applicable where
funding from all federal sources In any fiscal year exceeds $500,000), and to such
extent shall submit to the City any applicable auditors reports and audited financial
statements no later than three (3) months after the Providers fiscal year end.
11,2 Provider shall comply with applkable portions of 24 CFR Part 110 'Uniform
AdministratNe Requirements far Grants and Other Agreements with Institutions of
Higher Education, Hospitals, and Other Non -Profit Organizations'.
11.3 Provider shall be responsible for determining the applicability of the foregoing.
11.4 All costs shall be supported by propedy executed payrolls, time reforms, Inwices,
contracts, vouchers, orders, or other accounting documents pertaining In whole or in
part to Mls Agreement, and they shall be dearly identified and readily accessible.
11.5 Provider, at such times and In such forms as City and HUD may require, shall
furnish to City and HUD such statements, records, reports, data, annual reports,
performance reports and information, as City may reasonably request, pertaining to
matters covered by this Agreement.
11.6 Prowler is to prepare written finanoal statements, and completed Homeless
Services patients, each In the form attached hereto as Exhibit "A', incorporated herein,
each covering matters pertaining to the Services, to be submitted to City no later than
the thirtieth (301h) of the month following the end of each quarter hereunder for the
duration hereof, absent City's poor written consent In cases of unusual clrcumsiarrces
as determined In the sole discretion of the City,
11.7 Any duly authorized representative of HUD and City shall, at all reasonable times,
have access to and the right to Inspect, copy, audit and examine all beaks of account,
records, and other tlowments of Provider relating to the Servtoes far a perud of flue (5)
years after the expiration or terminalion hereof. Provider shall cooperate fultywith HUD
and City in connection with any interim or final audit relating to the ESG Funding and
the Services.
11.8 The Prowl is required to participate in Me Fresno Madera Continuum of Care
(FMCmi Participation is defined as attendance at a minimum of 75% of all FMCOC
Director's meefings.
'ILmfrl Point FY12 FSGAgreanent Page 8 of 22
11.9 The Provider is required to called and report clientdevel data in a database
comparable to me local HMIS run by the Housing Authorities of the City and County of
Fresno through a MemoraMum of Understanding with the FMCoG or a data base that
complies with any special requirements which may be developed by HUD for legal
services or domestic violence victim service providers as pre -approved by the City.
Reporting in a database comparable to HMIS is a requirement of ESG funding_ The
comparable database will be maintained by the Provider and used to coiled data and
report on outputs and outcomes as required by HUD. Provitler is required tc enter all
client Intakes, provide regular updates add exit all clients once services are completed.
As applicable, Provider must enter the following Information in the comparable database
for federal reporting purposes.
1) Name
2) Sodel Security Number
S) Data of Birth
4) Race
5) Ethnicity,
6) Gender
y) Veteran Status
B) Disabling Condition
9) Residence Poor to Program Entry
10)Zip Code of Last Permanent Address
11)Housing Status
12)Program Entry Dale
13)Program Exit Data
14)Personal Identification Number
15)HousehdM Identification Number
16)Income and Sources
11)Non-Case Benefits
1 B)Destination (where client will stay upon exit)
19)Flnancial Services Provide fit any)
20)Housing Relocation & Stabilization Services Provided (if any)
11 A0 City shall provide full reporting requirements; as required by HUD, ureter separate
documentation for all pmvlders. If Provider is a legal services or domestic violence
victim services provider, and requires diem -level Information to remain confidential, they
will be required to establish a comparable client -level database Internal to its
oMemation (e.g. no readying data sham l with the HMIS or the CITY and will provitle
only aggregate data to the CITY as required). Provider will work who the HMIS
administering agency, as an agent of the FMCoC, to determine that the alternative
database meets the standards for comparable client -level databases, Including
Turning Point FYI ESG Agroemaa Page 9 of 22
compliance with the HMS Data and Technical Standards which are acceptable to HUD
and the City.
11.11 All data elements specified above in 11.9 must be recorded for each ESG
Program in the HMIS and the teles nodded to correct generate the Performance
reports are required to be collected In the comparable database.
11.12 The Provider is required to provide housing unit and client data to the City of
Fresno, or designee, to include in the Paint in Time survey as administered by the
Fresco -Madera Continuum of Care and as required by the HEARTH Act of 2009.
11.13 This section 11 shall survive termination or expiration of this Agreement.
12. Other Federal Reou'rements.
12.1 Pmviderwarrants, covenants and agrees, for Bself and Us contractors art
subcontractors of all tier& that it shall comply with all applicable requirements of the
Lead -Based Paint Poisoning Pressman Act of 42 U.S.C. 4821 at seq., 24 CFR Pad 35
and 24 CFR 982.401Q). In this regard Provider shall be responsible for all inspection,
testing add abatement acgvfties.
12.1.1 The requirements, as applicable, of the Leari43ased Paint Poisoning Prevention
Act (42 L.S.C. 48214846), the Residential Lead -Based Point Harard Reduction Ad of
1992 (42 U. S.C. 4851-4856) and impdearedmig regulations at 24 CFR Part 35. In
addition, the fallowing requirements relating b Inspection add abatement of defective
leaf -based paint surfaces must be satisfied: (1) TreffimentoWdeci paint surfaces
must be performed before final inspection antl approval of the renovation, rehabilitation
or conversion activity under this pad; and (2) Appropriate action must be taken to
protect shelter occupants from the hazards associated with lead-based paint abatement
procedures.
12.2 The Pmvitler agrees to comply with all applicable requirements of Seddon 504 of
the Rehabilitation Ad of 1973 and HUD implementing regulation 24 CFR Part B.
12.3 In addition to the Federal requiremenls set forth in 24 CFR Part 5, use of
emergency shelter grant amounts must comply with the follovnrg requirements: (a)
Nondiscrimination ant equal opportunity. The nontllscon ination and equal opportunity
requirements at 24 CFR Pad 5 are modified as follows:
12.3.1 RehabilBatbn Act requirements. HUD's Inquisitors at 24 CFR Pan 8 implement
section 504 of the Rehabilitation Ad of 1973 (29 ULS.C. 794). For purposes of the
emergency shelter grants program, the tens "dwelling units" In 24 CFR Pad 8 shall
Include sleeping accommodations.
Taming Point FY12 PSG Atianent Page 10 of 22
12.3.2 Provider shall make known that use of Me facilities and Services is available fo
all on a nondiscriminatory basis. If the procedures that the Provider intends to use to
make known the availability of the facildes and Services are unlikely to reach persons
of any particular race, color, religion, sex, age, national origin, familial status, or
disability who may qualify far such facilities and Services, the Provider must establish
additional procedures Mat will ensure that such persons are made aware of Me facilities
and Services. The Provider must also adapt procedures which all make available to
Interested persons information concerning the location of Services and facilities that are
accessible to persons with disabilities.
12.3.3 The policies, guidelines, and requirements of 24 CFR Pari 85 (ocdi8ed pursuant
to OMB Circular No. A-102) and OMB Choular No. A-87, as they relate to the
acceptance and use of ESG Funding by City, and Nos. A-110 and A-122 as they relate
to the acceptance and use of emergency shelter grant amounts by private nonprofit
ohgamizatlofls.
12A The Providerwill be responsible ler all aspects Project contract award and
management Including the advertising for bids and shall award Me contract to the
lowest responsible and responsible bidder. The Provider shall verify with the Labor
Relations and Equal Opportunity Division of the U.S. Department of Housing & Urban
Development (HUD) Area Once that the low bidder has not base debarred or
suspended from anticipating In federal projects.
12.5 Provider warrants, covenants and agrees that It shall perform the Services in a
manner that is free fmm religious Influences add that it shall hot engage in any
prohibited activities described in 24 CFR 676.23. Without limitation, Provider shall not
unlawfully discriminate on thebasis of religion and shall not provide religious instruction
or counseling, conduct religious services or worship, engage In relglous proselylizlrg,
or exert other religious influence in pursuit hereof. Subject 0 the foregoing, Provider
does not intend to utilize ESG Funding to construct, rehabilitate or convert facilities
owned primarily by religious organizations or to assist pdmanly religious organizations
in acquiring or leasing facilities to Me extent prohibited in 24 CFR 576.23.
12.6 Provider shall perform the Services in compliance with, add not to cause or permit
the Services to be in violation of, any existing or future environmental law, rule.
regulation, ordinance, or stai Provider agrees that, d City has reasonable grounds
to suspect any such violation, Pmvitler shell be enti0ed N thirty (30) days notice and
opportunity, to cure such violation. If the suspected violation is not cured, City, shall have
the right M retain an independent consultant to inspect and test the subject facilities for
such violation. If a violation is discovered, Provider shall any for the coat of the
independent consultant.
12 7 The OMB Circulars refefenced In this Agreement are available at the Enfitiement
Cities Division, Roam 7282, Department of Housing end Urban Development, 451
Seventh Street, SW., Washington, DC 20410.
Turning Poim FYI 2 ESG A&reeni Pagel I of 22
13. Relocation
13.1 Provider shall assure Nat it has taken all reasonable steps to minimize the
displacement of persons (families, individuals, businesses, nonprofit organizations, and
farms) as a result of this Project and the Services rendered in pursuit thereof.
13.2 A displaced person must be provided relaxation assistance at the levels described
in, and in accordance with, 49 CFR Part 24, which contains the government -wide
regulations implementing the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (URA) (42 U.&C. 4601-0855).
14. Further Assurances.
14.1 This Agreement. when executed and delivered, shall constitute the legal, valid,
and binding obligations of Provider a rnmeable against Provider in accordance win Its
respective terms, except as such enforceability may be lini by (a) bankruptcy,
insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of
general applicability affecting the enforcement of creditors rights generally and (b) the
application of geneeal principles of equity without the joiner of any other party.
14.2 Provider represents and warrants as of the date hereof that Provider has obtained
and, to the best of Provider's knowledge. is in compliance win all federal, state, and
local governmental reviews, consents, authorizations, approvals, ant licenses presently
required by law to be obtained! by Provider for the Services as of the date hereof.
14.31n the performance of MIs Agreement, Provider shall promptly and faithfully comply
with, cenform to and obey the Act and all amendments thereto, and shall maintain all
clothes hereunder In compliance with building, health and safety codes.
14.4 Pmvider shall be solely responsible and liable for any recapture or repayment
obligation imposed by HUD due to any act or omission of Powder in pursuit hereof.
14.5 Provider acknowledges that Provides not the City, Is responsible for determining
applicability of and compliance with the Act and all other applicable local, state, and
federal laws including, but not limited to, any applicable provisions of the California
Labor Code, Public Contract Code, and Government Code. The City makes no express
or Implied representation as to the applicability or Inapplicability of any such laws to this
Agreement or to the parties respective rights or obligations hereunder including, but not
limited to, compet@ive bidding, Prevailing wage subcontractor listing, or similar or
different matters. Provider further ackrowtedges that the City Ghali not be liable or
responsible at law or in equity for any failure by Provider to comply with any such laws,
regardless of whether the City krrew or should have known of the need ter such
compliance, or whether the City falle l to notify Provider of the need for such
compliance.
Turning Point M2 BSG Ageement Page 12 of 22
14.6 Provider agrees to comply with the City's Fair Employment Practices and shall net
employ discriminatory practices in the provision of Me Services, employment of
personnel, or in any other reseed on the basis of race, color, creed, religion, sex,
sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a
veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or
mental disability, During Me performance of this Agreement, Provider agrees as
follows:
14.6.1 Provider will comply with all laws and regulations, as applicable. No person in
the Untied States shall, on the grounds of race, color, creed, religion, sex, sexual
preference, national origin, ancestry, ethnicity, age, model status, status as a disabled
veteran or veteran of the Vietnam era, medical council or physical or mental disability
be excluded from participation In, be denied the benefits of, or be subject to
discrimination under any program or activity made possible by or reacting from this
Agreement.
14.6.2 Provider will not discriminate against any employee or applicant for employment
because of race, color, creme, religion, sex, sexual preference, national origin, ancestry,
ethnicity, age, marital status, status as a clasped veteran or veteran of Me Vietnam era,
medical condtion, or fina l or mental disibilty. Provider shall take affirmative action
to ensure that applicants are employed, and the employees are treated during
employment. without regard to Meir race, color, creed, religion, sex, sexual preference,
national odgin, ancestry, ethnicity, age, marital status, status as a disabled veteran or
veteran of the Vietnam era, medical condition, or physical or mental disability. Such
action shall induce, bud trot be Ilmted to, the following: employment, upgrading,
demotion or transfer, incontinent or recodica nl advertising; layoff or termination; rates
of pay or ether forms of compensation: and selection for training, including
apprenticeship. Provider agrees to post in conspicuous places, available to employees
and applicants for employment, notices setirg forth the prevision of this
nondiscrimination clause.
14 6.3 Provider will, In all solicitations or advertisements for employees placed by or on
behalf of Provider, state that all qualified applicants will receive consideration for
employment without regard to race, color, creed, religion, sex, sexual preference,
national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or
veteran of the Vietnam ere, medical condition, or physical or mental disability
14.6.4 Provitler will send to each labor union or representative of workers with which It
has a collective bargaining agreement or other coded or understanding, a notice
dol such labor union or workers' representatives of Provider's commitment under
Nis section 14 and shall post copies of Me acres In conspicuous places available to
employees and applicants for employment.
15. Insurance.
Turning Point FY12 ESG Agreement Page 13 of 22
15:1 Throughout the life of this Agreement, the Provider shall pay for and maintain in full
farce and effect all policies of Insurance required hereunder with an Insurance
company(ies) either (i) admitted by the California Insurance Commissioner to do
business in the State of California and rated not less than'A-VI I° In Best's Insurance
Rating Guide; or(it) authorized by the City's Risk Manager. The following polldes of
insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall heat least as broad as
the most current version of Insurance Services Office (ISO) Comment al General
Liability Coverage Form CG 0001 and include Insurance far 'Wily Injury; 'properly
damage' and 'personal and advertising injury' with coverage for premises and
operations (including the use of owned and non owned equipment), products and
completed operations, and contractual liability (Including, without limitation, indemnity
obligations under fns Contract) with limits of liability of not less than $1,000.000 par
occurrence for bodily Injury and property damage, $1,000,000 par occurrence for
personal and advertising Injury, $2,000.000 per occurrence for products and completed
(paragons, $2,OO1 aggregate for pmducls and completed opereticns and
$2,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY: Insurance which shall be at least
as broal as the =at current version of Insurance Services Office (ISO) Business Auto
Coverage Fonn CA 00 01 and shall Include coverage for all owned, hired, and non -
owned automobiles or (cher licensed vehicles (Code 1 B Any Auto), with combined
single limits of liability of not less than $1,000,000 per accident for Wily Injury and
property damage.
(iii) WORKERS' COMPENSATION Insurance as required under fine California
Labor Code.
Qv) EMPLOYERS' LIABILITY with minimum limits of liability of hot less than
$1,000,000 each accident, $1,000,000 disease poloy limit and $1,000,000 disease
each employee.
15.2 Prevost shall be responsible for payment of any deductibles contained in any Insurance
policies required hereunder and Province shall also be responsible for payment of any
self-insured retentions. Any deductlbles or self-insured mergers must be declared to,
and approved by, the Citys Risk Manager or Mather tlesignee. At to option of the
City's Risk Manager or his/her designee, either (i) Me Insurer shall reduce or eliminate
such deductibles or self-insured retenbons'as respects Clry. Its officers, officials,
employees, agents and volunteers; or (it) Provider shall provide a finandal guarantee,
satisfactory to Chys Risk Manager or hislher tlesignee, guaranteeing payment of losses
aro related Investigations, claim administration and defense expenses. At no time shall
Clry be responsible for the payment of any deductibles or selpinsured retentions.
15.3 All policies of insurance required hereunder shall be endorsed to provide that the
Turning Point FY 12 ESG Agrcemcnt Page 14 of 22
coverage Mail not be cancelled, non-mnewed, reduced In coverage or in limits exempt
after 30 calendar day written notice has been given to City. Upon issuance by the
insurer, broker, or agent of a nmIce of cancellation, noo-renewal, or handled in
coverage or in limits, Provider shall furnish City with a new certificate and applicable
endorsements for such policy(les). In the event any policy is due to expire during the
work to be performed for City, Provider shall provide a now certificate, and applicable
endorsements, evidencing renewal of such policy amt less than 15 calendar days prior
to me expiration data of the expiring policy.
15A The General Liability and Automobile Liability insurance policies shall be written on
an occurrence forth and shall name the City of Fresno, Its officers, officials, agents,
employees and volunteers as an additional insured Such policyles) of insurance shall
be endorsed co the Provider's insurance shall be primary and no contribution shall be
required of City_ The Workers Compensation insurance policy shall certain a waiver of
subm Cation as In City, its officers, officials, agents, employees and volunteers.
15.5 Provider shall furnish City with all cerilicate(s) and applicable endorsements
effecting coverage required hereunder. Ail certificates and applicable endorsements
are to be mcelved and approved by the City's Risk Manager or hlsere r design"
prior to City's execution of the Agreement. Upon request of City, Provider shall
immediately furnish City with a complete copy of any insurance policy required under
this Contract, Including all improvements. with said copy certified by the underwmer to
be a true and armed copy of the original policy. This mquirement shall survive
expiration or termination of this Agreement.
15.6 The fact that insurance is obtained by Provider shall not be deemed to release or
diminish the liability of Provider including without limitation, liability under the internally
provisions of this Agreement. The duty to indemnify City, its officers, officials, agents,
employees and colonel shall apply to all claims and liability regardless of whether
any Insurance policies am applicable. The policy limits do not act as a limitation upon
the amount of Indemnification to be provided by Provider. Approval or purchase of any
Insurance contracts or policies shall in no way relief from liability nor limit the liability of
Provider. Its principals, officers, agents, employees, persons under Me supervised of
Provider, vendors, suppliers, inwees, subconaadom, consultants oranyone empbyed
diredly or Indirectly by any of them.
15] If at any time during the lite of the Agreement or any extension, the Provider fails to
maintain the required insurance In full force and effect, all work under this Agreement
shall be discontinued Immediately, and all payments due or that became due W the
Provider shall be withheld until notice la received by the City that the requiretl Insurance
has been restored W full fame and effect and that the premiums therefore have been
pad for a period satisfactory to the City. Any failure to maintain the required Insurance
shall be sufficient cause for the City to terminate this Agreement. No action taken by
City hereunder shall In any way relieve Provider of its responsibilities under this
Agreement
Turning Point FY I Z ESG Agremrem Page 15 of 22
15 .8 If the Provider should subcontract all or any portion of me wl to be performed
under this Agreement, the Provider shall require each subcontract to provide insurance
protection in favor of the City, its officers, officials, employees, agents and volunteers In
accordance with the terms of each of the preceding paragraphs except that he
subcontractorscertificates and endorsements shall be on file with the Provider and City
prbr to the commencement of any walk by the subcontractor.
16. Subcontracts.
16.1 The Provider shall not enter into subcontracts for any work contemplated under the
Agreement without first obtaining the City's written approval.
17. Indemnity_
17.1 The Provider shall indemnify, hold homeless and defend the City and each of its
officers, officials, employees, agents and volunleen; from any and all ides, liabllity, fines,
penalties, forfeitures, coats and damages (whether in centrad, tort or shirt liability,
including but no limited to personal injury, death at any time ad property damage)
incurred by the City, the Provider or any other person, and from any and all claims,
demands and actions in law or equity (including attomey's fees and li igabon expenses),
arising or alleged to have arisen directly or Indirectly out of me performance of this
Agreement The Provider's obligations under the preceding sentence shall apply
regardless of whether the City or any of its officers, officials, employees, agents or
volunteers are negligent, but shall not apply to any loss, liability, fines, penalties,
forfeitures, costs or damages caused solely by the gross negligence, or caused by the
willful misconduct, of City or any of its officers, officials, employees, agents or
aulhedzed voluntoars.
17.1.1 If the Provider should subcontract all or any portion of the work to be performed
under this Agreement, the Provider shall require each subcontractor to indemnify, hold
harmless and defend the City and each of its officers, officials, employees, agents and
volunteers in accordance with the fence of the preceding paragraph.
17.1.2 This section 17 shall survive termination or expiration of this Agreement.
18. Carl of Interest.
18.1 Prior to Cdys execution of this Agreement, Provider shall complete a City of
Fresno Conflict of Interest Disclosure Statement. Said statement is attached hereto as
Exhibit "B'.add incorporated hereto by reference. During the term of this Agreement,
Provider shall have the obligation and duty to Immediately notify City In writing of any
change b the infaonation provided by Provider on Exhibit "80
.
Turning Point FY 12 ESC Agreement Pago 16 of 22
18.2 No member, officer, or employee of the Provider or Its designees or agents who
exercise any function or responsibility with respect to the program during hisiher tenure
or for one (1) year thereafter, shall have any interest, direct or indirect In any contract or
subcontract, or the proceeds thereof, for Services to be performed in connection wiM
this Agreement. The Provider shall incorporate, or cause to be incorporated, in all
contracts and subcontracts a provision prohibiting such interest pursuant to the
purposes of this section 18.
18.3 Provider shall not employ or retain Me someone of any person while such person
other is employed by City or Is a member of any City commission, board, committee, or
similar City body. This requirement may be waived by Me City's Chief Administrative
Officer if no actual or potential conflict is involved.
18.4 Provider shall comply with all applicable laws, rules, regulations and requirements
governing avoidance of impermissible conflicts, including without limitation Me
requirements of California (Government Code Section 1080 at. seq.) the California
Political Reform Ad (Government Code Section 87100 at. sap.) and the regulations of
the Fair Trifled Practices Commission crnceming disclosure and disquafflcatian (2
California Code of Regulations Section 18900 at. seq.).
18.5 Provider represents and warrants that as of Me effective dole hereat, it represents
no client or customer whose Interests are adverse to Me CMjs,
16.6 This section 16 shall survive expiration or termination of this Agreement
19, Amendment.
19.1 This Agreement may not be amended or otherwise modhied In any way
whatsoever, except In wnfing signed by the parties and added as an addendum herds
20. Assignment.
20.1 This Agreement Is personal to the Previider, non -transferable and shall be valid
only sr he herein above named Provider. The Provider may not and shall net at any
time, sell, transfer, or assign this Agreement, in whole or pan, and Provider may net and
shall not assign the payment of any monies due s be paid to it by City under the terms
of this Agreement to any other individual(s), corporation(s), or entityg") whomsoever (fl
being mutually clearly understand and expressly agreed that City shall have the right to
Pay and shall pay any and all monies due Provider hereunder directly to Provider),
absent Me written cement of the City,
21, Severability.
21.1 The provisions of this Agreement am severable. The invalidity or unenforoeablllty
of any one provision in this Agreement shall not affect the other previsions.
Tumieg Point FY12 FSG Agcemem Page 17 of22
22. Independent Contractor
22:1 In the furnishing of the services required by this Agreement, Provider and City
agree that Prov der Is an irxlependent contactor and no employerlemployee
relationship shall in any way whatsoever be deemed to exist between the parties hereto,
and Mat any provisions in This Agreement which may appear to give City Me right to
direct Provider as to Me details of the doing of any work to be performed by Provitler
denouncer, or to exercise a measure of control over said work, shall be deemed to
mean, and shall mean, that Provider shall fallow the desires of City In the nal of Me
work only and not in the means whereby said work Is to be accomplished, and that
Provider shall use ds own discretion and shall have complete and authoritative cental
over the work and as to the details of Me doing of Me work. It is expressly agreed that
City's exceeded of inspection and control of Me work being performed, as is necessary to
accomplish Me foregoing, shall in no case he construed as controlling the performance
of the work of Provider in such a manners s to sever the Independent contractor
relationship.
23. Atforney's Fees.
23.1 If either party is required to commence any portending or legal action to enforce
or Intermit any term, covenant or penchant of this Agreement, Me prevailing parry In
such processing or mean shall be emitted to recover from the other party its reasonable
moneys fees and legal expenses.
24. Bimmna Effect.
24.1 Once this Agreement is signed by all pames, it shall be binding upon, an shall
Inure M Me benefit of, all parties, an each pestlesrespective hairs, successors,
assigns, transferee, agents, servants, employees and representatives_
25. Providers Certification
25.1 The Provider cedifes to the best of its knowledge and belief that no federally
appropriated funds have been paid or will be paid by or on behalf of the undersigned, to
any person for influencing or allempUng to Influence an officer or employee of any
agency, or a member of Congress, or an officer or employee of Congress, or an
employee of a member of Congress, in woodshed with the awaiting of any federal
contact, the making of any federal grant, Me making of any federal ban, the entering
into of any cooperative agreement, or the extension, commands, renewal, amendment
or modification or any Federal contract, grant, loan, or coopereUve agreement.
25.2 If any funds other than federally appropriated funs have been paid or will be paid
to a person for influencing an officer or employee of any agency, a member of
Congress, so officer or employee of Congress, or an employee of a member of
Congress In connection with this federal contract, grand, loan, or ccomma ise
Tuning Point FY12 FSG Agreement Page IS of 22
agreement, the Provider shall complete and submit Standard Fonn1LL,'Disclosure
Form to Report Lobbying; in accordance with its instructions. Without limitation, the
disclosure requirements and prohibitions of 42 U.S.C. 3537a and 3545 and 31 USG.
1352 (the Byrd Amendment), and the implementing regulations at parts 4 and 87 of the
Title 24 CFR shall apply to Providers pursuit of this Agreement.
25.3 The Provider shall require that the language of the above cedlkafon be Included
In the documents for all sub recipient tiers (including subcontracts, sub grants, and
contracts under grants, loans, and cooperative agreements) and that all sub redpients
shall certify and disclose accon ingly.
254 This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification
is a prerequisite for making or assuming Into this Agreement.
26. Notices.
26.1 Any radius required or intended to be given to either party under Me terms of this.
Agreement shall be in willing and shall be deemed b be duty given If delivered
personally or deposited into the United States mail, by registered or certifed mail, ratum
receipt requested with postage prepaid, addressed to the party to which notice is to he
given at the party's address set forth on the signature page of this Agreement or an such
other address as the parties may tram time to time designate by written notice,
26.2 Personal service, as aforesaid, shall be deemed served and effective upon delivery
thereof. Senice by mail, as aforesaq, shall be deemed to be sufficiently served and
effective as of 12:00'01 A.M., on the fourth (4th) calendar day following the data of
deposit in the United! Stales mail of such registered or cedifled mall, property addressed
and postage prepac.
27. Non-SolicBation.
27.1 Provider represents and warrants that It has not paid or agreed to pay any
compensation, contingent or otherwise, to solicit or procure this AgreameM or any
H91-tebenefits hemurder.
28. Waiver.
28.1 The waiver by either party of a breach by the other of any provision of this
Agreement shall not constitute a contlnWrg waiver or a waiver of any subsequent
breach of either the same or a different prevision of this Agreement.
2lL2 No previsions of this Agreement may ea welved unless in writing and signed by all
parties to this Agreement Waiver of any one provision herein shall not be deemed to
be a waiver of any other provision herein.
Turning Point FYI 2 ESG Agrmeard Page 19 of 22
29. Govemino Lawand Venue
29,1 This Agreement shall be governed by, and consumed and enforced in accordance
war. the laws of the State of California. Venue for purposes of the filing of any action
regarding the enforcement or Interpretation of this Agreement and any rights and duties
hereunder shall be Fresno County, California.
30. InteroretaFon.
30,1 The parties acknowledge that this agreement In he final forth is the result of the
combined efforts of the parties antl that, should any provision of this Agreement be
found to be ambiguous in any way, such ambiguity shall not he resolved by construing
this Agreement in favor of, or against any parry, but rather by deforming the terms in
accordance with their generally accepted meaning,
31. Time of Essence. Time Is of the essence for the performance of this Agreement,
32. Citv's Authorized Aoent. For purposes of this Agreement the Manager of Me
Housing & Community Development Division, hereinafter retanetl to as the "Manager',
shall be fully empowered to act for and on behalf of the City, as the City's authored
agent, except that only the Fresno City Council, and net the Manager, shall have the
power either (i) to extend the original term of this Agreement or hi) to increase the
original ESG Funding of this Agreement.
33, Heading .
33.1 The section headings In this Agreement are for convenience and reference only
and shall not be construed or held In any way to explain, modify or add to the
interpretation or meaning of the provisions of this Agreement
34. Cumulative Remedies.
34.1 No remedy or eleclion hereunder shall be deemed exclusive but shall, wherever
possible, be cumulative with all other foresees at law or In equity.
35. Entire Aamement.
35.1 This Agreement Including the documents. Instruments and exhibits referenced and
incorporated herein mnlain(s) all agreements of the parties with respect to tine subject
matter hereof. No poor agreement or understanding pertaining to any such matter shall
be effective. Each party acknowledges that they have read and fully understated the
contents of this Agreement, This Agreement represents the entire and Integrated
agreement between Me paras warn raspect to the subject matter hereof and
supersedes all prior negotiations, representations or agreements, either written or oral.
Turning Point FY12 ESG Atmems a Page 20 of 22
36. Counte parts
36.1 This Agreement may be executed in counterparts, each of which when executed
and dellvered will he deemed an original, and all of which together will consthute one
Instrument. The execution of this Agreement by any party hereto will not become
effective until counterparts hereof have been executed by each of the parties trare d,
37. Disclaimer of Relationshi .
37.1 Nothing contained In this Agreement, nor any act of Cay or of Provider, or of any
other person, shall in and by Itseffbe seemetl or construed by any person to create any
relationship of third party benefioary, or of principal and agent, of limited or general
partnership, or of joint venture. Provider shall have no authority to bind the City absent
CMR express wrl consent Except to the extent otherwise provided in this
Agreement, provider shall bear its own mstslexpenses in pursuit hereof.
Attachments: Exhibit'A'- Homeless Services. Report
Exhibtl'B" - Disclosure of Conflict of interest
Turning Poini FY12 ESG Agement Page 21 of 22
IN WITNESS WHEREOF, the partes have executed this Agreement at Fresno,
California, the day and year first above umber.
CIN OF FRESNO
a Municipal Corporation
By: Cdr!/.f./4'e
Mark Scoff
City Manager
ATTEST:
REBECCA E.R ISCH
city Clerk
By Deputy
li
APPROVED AS TO FORM:
JAMES C. SANCHEZ
City Aitorrly ,
By:
Culir-
Tmtiag Point 12 ESO Agreemenl Page 22 of22
Turning Point of Central California a
Califomia Nonprofit Corporation
By:
J. eH y
Chief Executive Officer
(Attach certificate of acknowledgment)
ADDRESSES:
CIT)':
City of Fresno
Housing & Community Development
Division
Attn: John M. Robertson,
Management Analyst III
2600 Fresno Street, Room 3076N
Fresno. CA 93721
PROVIDER:
Turning Point of Central California
Attn: J. Jeff Fly
P.O. Box 7947
Visalia. CA Bffi90-7497
CALIFORNIA AL4PIIRPOSE ACKNOWLEDGMENT
State of California I
County of �t..Qa ,O� p
On /a-oG'Iy before , ammavi -n�-Ill
ma
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verwnauy apvearee
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who prwetl to me on the sees of sa45Rclory areal to
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(MOtwlf sE N imyremeN Me pe5pnls), or the entity upon behalf of
comtl.rmn a teei6E3 which Me versonls) acteri drttNed IN instrument.
NYIYEAtII[. centers
M cu E nCvedlyRkwv :0da, MIS I reNty under PENALTY OF PERJURY under the laws
al Me Siete of Calgmnia Mat the foregoing paragraph Is
we and correct.
WITNESS my hand and official sealer.
1
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OPTIONAL
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DISCLOSURE OF CONFLICT OF INTEREST
Turning point of Dentrdl California
M.
NO
1.
Are you currently in litigation with the Cly of Fresno or any of
its agents?
2.
Do you represent any fine, oiganliation or person who Is In
V✓
litigation with the City of Fresno?
3.
Do you currently represent or perform work for any clients
who do business with the City of Fresno?
4.
Ara you or any of your principals, managers or professlonals,
owners or investors in a business which does business with
the City, or in a business which is In Itti ation wdh the City?
5.
Areyou or any of your principals, managers or professionals,
✓
related by b" or marriage to any City employee who has
any significant mlc In Ne subject matter of this saMce?
6.
Are you employed Dy any other)unrvictions or agencies?
If the answer to any question Is yes, please explain in full.
119 iz-ib-a
J.C Jed Fly Dale
Cnler Executive Draper