HomeMy WebLinkAboutState of CA New Signal at Olive 99PROGRAM SUPPLEMENT NO. N22O
to
ADMINISTERING AGENCY.STATE AGREEMENT
FOR FEDERAL.AID PROJECTS NO O6-5O6OR
Adv Project lD Date:
0600020331 Location:
Project Number:
E.A. Number:
Locode:
aul0 0313
September 11,2014
06-FRE-1-FRE
HSrPL-5060(177)
06-o12708
5060
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 02t27t07 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Adicle I of the aforementioned Master
Agreement under authority of Resolution No.o/0ú-n approved by the Administering Agency on Ot-æO'T(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Olive Avenue at SH99
TYPE OF WORK: New Signats
Estimated Gost
$1,624,600
LENGTH: 0.0(MtLES)
Matching Funds
$900,000.00 LOCAL
$724,600
CITY OF FRESNO
By
Title
Accounting Officer
Chapter Statutes
STATE OF CALIFORNIA
Division of Local Assistance
$900,000.00
Fund Source AMOUNT
lllalaot t0-3 - 2ni+
are available for this encumbrance:
Program Supplement 06-5060R-N220- TSTEA Page 1 of3
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV 01t2010\
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
REQUISITION NUMBER / CONTRACT NUMBER
RQS 061500000130
Page _ of _
TO
==,,= 9itJ,?llÍ9"noCONTRACT AMOUNT:
PROCUREMENT TYPE:
LocalAssistance
FROM:
Department of Transportation
Encumbrance Document
VENDOR/ LOCALAGENCY
CHAPTER
900,000.00
TASK / SUBTASK
20.30.010.550
non Hotir[!'.iåij;il;Ri]il3,l",äiii|ïi;i':r';::ffit !"i:*,*åil1ïii"r:1î"' For information, cal (e15)654-ô410 of rDD (e16)-3880 of wr¡re
O6.FRE.1.FRE
HSrPL-5060(r77)
09t11t2014
SPECIAL COVENANTS OR REMARKS
1' A. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published LocalAssistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior to
the submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the constructionphase. Please refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reseryes the right to suspend future
authorizations/obligations for Federal aid projects, or encumberances for State funded
projects, as well as to suspend invoice payments for any on-going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced by
ADMINISTERING AGENCY for a six-month period,
lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
E. Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
assisted contract or in the administration of its DBE Program lmplementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE lmplementation Agreement is incorporated
by reference in this Agreement. lmplementation of the DBE lmplementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
Program Supplement 06-5060R-N220- TSTEA Page 2 of 3
O6.FRE-I.FRE
HSrPL-5060(177)
o9l'1112014
SPECIAL COVENANTS OR REMARKS
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE lmplementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et
seq.).
F. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Depaftment's Local Programs Accounting Office for reimbursable work for funds that are
going to reveñ at the end of a pafticular fiscal year is May 1Sth of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Deparlment's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
G. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List. Exclusions can be
found at www.sam.gov.
Program Supplement 06-5060R-N220- TSTEA Page 3 of 3