HomeMy WebLinkAboutCALTRANS - Program Supplement No N237 Purchase Street SweeperORIGINAL
PROGRAM SUPPLEMENT NO. N237
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ADMINISTERING AGENCY.STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO O6-5O6OR
Adv Project lD Date:
0615000128 Location:
Project Number:
E.A. Number:
Locode:
July 22,2015
O6-FRE-O-FRE
cMLNr-5060(288)
5060
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This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 02127107 and is subject to all the terms and
conditions thereof. This Program Supplement h executed in accordance with Article I of the aforementioned Mastr
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The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will compty with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Purchase 2 New Street Sweepers
TYPE OF WORK: Equipment purchase LENGTH: 0.0(MtLES)
$71 1 ,161 .00
CITY OF FRESNO
By
Title
Date
STATE OF CALIFORNIA
Accounting Office
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s71 1 .161 .00
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Fund Source
Program Supplement 06-5060R-N237- TSTEA Page I of 3
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV o1t2o1o)
Claims Audits
3301 "C" Street, Rm 404
Encumbrance Document
061 5000128
REQUISITION NUMBER / CONTRACT NUMBER
60000005s
Page _ of _
FROM:
Department of Transportat¡on
SUBJECT:
$771 ,161.00
LocalAssistance
VENDOR/ LOCALAGENCY
Citv of Fresno
CONTRACT AMOUNT:
PEC / PECT TASK / SUBTASK
20.30 010.820 771,161.00
nDA r'rotir[!'.lr:iad;il]nilì3i.,i,ìi:ji jïi;'1,':rï::l;:1ï'å:ffiifl1îii"r:1î.. For information, cail (e15)654-6410 of rDD (e16)-3880 orwrite
O6.FRE.O.FRE
cMLNr-s060(288)
07122t20't5
SPECIAL COVENANTS OR REMARKS
1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior tothe submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
D' ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of anapplicable Finance Letter, STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State funded
projects, as well as to suspend invoice payments for any on-going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced OV
ADMINISTERING AGENCY for a six-month period,
lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of pROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Repoft of Expenditures" within one hundred eighty (180) days of PROJECicompletion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
E. Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any feOeral-
assisted contract or in the administration of its DBE Program lmplementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFRPart26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE lmplementation Agreement is incorporated
by reference in this Agreement, lmplementation of the DBE lmþlementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legai
Program Supplement 06-5060R-N232- TSTEA Page 2 of 3
O6.FRE.O.FRE
cMLNr-5060(288)
07t22t2015
SPECIAL COVENANTS OR REMARKS
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE lmplementation Agreement, the State may impose sanctions as provided for under
49 CFR Par|26 and may, in appropriate cases, refer the matter for enforcement under 18
U,S.C. 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
F. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can fonvard an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to reveft at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
G. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List, Exclusions can be
found at www.sam.gov,
H' STATE and ADMINISTERING AGENCY agree that any additional funds which are
made available for any new phase(s) of work by future Federal obligations will be
encumbered on this PROJECT by use of a Federal Highway Administration-approved
"Authorization to Proceed" (E-76) STATE Finance Letter, ADMINISTERING nCfNCy
agrees that Federal funds available for reimbursement will be limited to the amounts
obligated by the Federal Highway Administration.
Program Supplement 06-5060R-N232- TSTEA Page 3 of 3
RESOLUTION NO. 2OO7_29
ARE
AGREE E
CJ-
DEPARTMENT OF TRANSPORTATION (CALTRANS) AND AUTHORIZING EXECUTiON OF
DOCLIÀ4ENTS
WHEREAS, the City is eligible to receive through Caltrans federal and/or state fi:nding forcertain local transportatiol projects; and
WHEREAS, procedures establishecl by Caltrans require that the Cify's goveming body certifoby resolution approval of a Master Agreement fo¡ federal-aid assisted pro¡e"ts including relatedprogram supplemental agreements, firnd exchange agreements and,ior À'rná t.ansfer agreements(collectively "Master Agreement") to be executed wlth caltrans before r".h fu;;;;ay be provided toCity projects; and
WÌ{EREAS,^the Cify wishes to approve such Caitrans Master Agreement and delegateauthorization to the Director of Public Works/designee(s) thereof and eaãh of them to execute theMaster Agreement and any amendments tirereto *ith Cuittuns, consistent with constituiional and locailaw requirements.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COLINCIL OF THE CITY OF FRESNOHEREBY;
SECTION 1. Approves the Master Agreement and participation thereunder for locaitransportation related projects, consistent with constitutionai and íocal law requirements and thisresolution; and
SECTiON 2. Appoints and authorizes the Director of the Deparrment of public
Works/designees thereof and each of them, as agent for the City of Fiesno to conduct all negotiations,execute ancl submit the Master Agreement and documents required ttereunder which muy b"errr.arräfor federal-aid project participation and completion, .subject tå pnor approval as to form by the CityAttorney's Office.
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CLERK'S CERTIFICATION
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Mayor Approval,4'To Return: trebruary 12 1nn1
Council Override Veto:N/A