HomeMy WebLinkAboutCALTRANS - Program Supplement No N234 Bicycle Pedestrian MasORIGINAL
PROGRAM SUPPLEMENT NO. N234
to
ADMINISTERING AGENCY.STATE AGREEMENT
FOR FEDERAL.AID PROJECTS NO O6-5O6OR
Adv Project lD
0615000'167
Date:
Location:
Project Number:
E.A. Number:
Locode:
August 10,2015
O6-FRE-O-FRE
ATPLN t-5060(2e3)
5060
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This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 02¡27t07 and is subject to all the terms andconditions thereof. This Program Supplementjp executed in accordance with Article I of the aforementioned MasterAsreement under authoritv of Resolution No. '/007.31 approved by the Administerins Asency ^ F,b. lAfr,ftnt(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived fromsources noted below obligated to this PROJECT, the Administering Agency accepts and will corþty with the specialcovenants or remarks set forth on the following pages.
PROJECT LOCATION:
Bicycle/Pedestrian Master Plan Update
TYPE OF WORK: Bicycte Related - Other
mated Cost
LENGTH: 0.0(MtLES)
OTHER
$250,000.
$221,000.00 LOCAL
$29,000.0($0.00
CITY OF FRESNO
By
Title
Date
I hereby certifyúpon my personal
Accounting Officer
funds are available for this encumbrance:
STATE OF CALIFORNIA
Department of Transportation
&8il'
$221,000.00
8^a4 -ãots Division of Local Assistance
Dare '*l rc frs-
Year lprogram lac
Program Supplement 06-5060R-N234- TSTEA Page 1 ofS
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PRoGRAM SUPPLMENT AND CERTIFICATIoN FoRM
PSCF (REV 01t2010)
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
NDOR/ LOCALAGENCY:
0615000167
REQUISITION NUMBER / CONTRACT NUMBER
061600000042
Page _ of
$221,000.00
LocalAssistance
Encumbrance Document
CHAPTER
221,000.0020.30.720.100
ADA NOt¡t lor individuals with sensory disab¡lities, this document is available in alternate formats- - - - - -- ¡recofds and Forms Management, 1 1 20 N. street, Ms-gg, sacramento, cA 958.r 4.
For information, cail (91S) 654-6410 of TDD (916) _3BBO or write
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ATPLNT-5060(293)
08t't0t2015
SPECIAL COVENANTS OR REMARKS
1' A, The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published LocalAssistance Procedures Manual.
B' ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer immediately after project contract award and prior tothe submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the constructionphase' Attention is directed to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of anapplicable Finance Letter. STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State fundedprojects, as well as to suspend invoice payments for any on-going or future project byADMINISTERING AGENCY if PROJECT costs have not been invoic'ed by
ADMINISTERING AGENCY for a six-month period.
lf no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of pROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECTcompletion. Failure of ADMINISTERING AGENCY to submit a "Final Report ofExpenditures" within 180 days of PROJECT completion will result in STATE imposingsanctions upon ADMINISTERING AGENCY in accordance with the current LocalAssistance Procedures Manual.
E Administering Agency shall not discriminate on the basis of race, religion, age,disability, color, national origin, or sex in the award and performance of any reoeál-assisted contract or in the administration of its DBE Program lmplementation Agreement.The Administering Agency shall take all necessary and reasonable steps under 49 CFRPart 26 to ensure nondiscrimination in the award and administration of Federal-assistedcontracts' The Admjnistering Agency's DBE lmplementation Agreement is incorporatedby reference in this Agreement. lmplementation of the DBE lm[lementation Agreement,including but not limited to timely reporting of DBE commitments and util¡iat¡on, is a legai
Program Supptement 06-5060R-N234- TSTEA Page 2 of 5
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ATPLNT-5060(293)
08t10t2015
SPECIAL COVENANTS OR REMARKS
obligation and failure to carry out its terms shall be treated as a violation of thisAgreement. Upon notification to the Administering Agency of its failure to carry out its
DBE lmplementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enfôrcement under 1g
U.S.C, 1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3g01 et
seq.).
F. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance thelimited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project fundsnot liquidated within these periods will reverl unless an executed Cooperalive Work
Agreement extending these dates is requested by the ADMINISTERING AGENCy andapproved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date toavoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the'District Local Assistance Engineer can fonruard an invoice for payment to theDepartment's Local Programs Accounting Office for reimbursable work ior funds that aregoing to revert at the end of a particular fiscal year is May 15th of the particular fiscalyear. Notwithstanding the unliquidated sum
remaining and available to fund project w
applicable funds that is not received by th
Office at least 45 days prior to the applicabl
These unexpended funds will be irrevocably reverted by the Department's Division ofAccounting on the applicable fund Reversion Date.
G. As a condition for receiving federal-aid highway funds for the pROJECT, theAdministering Agency certifies that NO members of the elected board, council, or otherkey decision makers are on the Federal Government Exclusion List. Exclusions can befound at www.sam.gov.
H' This PROJECT is programmed to receive Federal funding from the ActiveTransportation Program (ATP). Funding may be provided unde, one or morecomponents. A component(s) specific fund allocation is required, in addition to otherrequirements, before reimbursable work can occur for the component(s) identified. Eachallocation will be assigned an effective date and identify the amount olfunds allocated per
component(s).
This PRoGRAM SUPPLEMENT has been prepared to allow reimbursement of eligiblePROJECT expenditures for the component(s) allocated. The start of reimbursableexpenditures is restricted to the later of either 1) the effective date of the componentspecific allocation or the effective date of the federal obligation of funds,
Program Supplement 06-5060R-N234- TSTEA Page 3 of 5
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SPECIAL COVENANTS OR REMARKS
l. STATE and ADMINISTERING AGENCY agree that any additional funds made
available for new phase(s) of work by future Federal obligations will be encumbered on
this PROJECT by use of a Federal Highway Administration-approved "Authorization to
Proceed" notification and State Finance Letter. ADMINISTERING AGENCY also agrees
that Federal funds available for reimbursement will be limited to the amounts obligated by
the Federal Highway Administration and that STATE funds available for reimbursement
will be limited to the amounts allocated by the California Transportation Commission
and/or STATE.
J. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary allocations, time extensions, and fund transfers between components.
Funds transferred between allocated project components retain their original timely use of
funds deadlines, but an approved time extension will revise the timely use of funds criteria
for the component(s) and allocation(s) requested. Approved supplementary allocations,
time extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof. Documentation will consist of a Federal Highway Administration-
approved "Authorization to Proceed" notification, a STATE approved Allocation Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
K. This PROJECT will be administered in accordance with the applicable CTC STlp
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENI.
L. The submittal of invoices for PROJECT costs shall be in accordance with the above-
referenced publications and the following. The ADMINISTERING AGENCy shall invoice
STATE for environmental & permits, plans specifications & estimate, and right-of-way
costs no laterthan 180 days afterthe end of last eligible fiscal yearof expenditure. For
construction costs, the ADMINISTERING AGENCY has 180 days after project completionor contract acceptance, whichever occurs first, to make the final payment to the
contractor and prepare the final Report of Expenditures and final invoice, and submit to
STATE for verification and payment,
M. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under thisAgreement. Funding and reimbursement are available only upon the passage of the
State Budget Act containing these Federal funds,
N' This PROJECT is subject to the timely use of funds provisions enacted by the ATp
Guidelines, as adopted or amended, and by approved CTC and State procedures as
outlined below.
Funds allocated for the environmental & permits (E&P), plan specifications & estimate(PS&E)' and right-of-way components are available for expenditure until the end of thesecond fiscal year following the year in which the funds were allocated.
Program Supptement 06-5060R-N234- TSTEA Page 4 of 5
06-FRE-0-FRE 08/10/2015ATPLNI-5060(293)
spEcrAL covENANTS oR REMARKS
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract
within 6 months of the construction fund allocation and to complete and accept the
construction within 36 months of award,
O. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all repoding requirements in accordance with the Active Transportation
Program Guidelines, as adopted or amended.
Program Supplement 06-5060R-N234- ISTEA page 5 of 5
RESOLUTION NO 2007-29
**::gl}IT?Ìg.::HëçouIçr! :or_lHE crry oF FRESNO, AppRovrNc MASTERAGREEMENT FOR lgç4l-YrraNsp oRrArroN pRo JECTS BETwEEN rHE
STATE OF CALIFORNIA, ACTING THROUGHITSDEPARTMENT OF TRANSPORTATION (CALTRANS) AND AUTHORIZN{G EXECUTION
DOCLJT4ENTS
WHEREAS, the City is eligible to receive through Caltrans federal and/or state fi:nding forcertain local transportation projects; and
HïïYii:.t':::g::.establishect by Caltrans require ttrar rhe Cify,s goveming body cerriful,;;;,;j;'.; ilffi;,.i'ì:j
l::,Tiï.:\ll?,1^'i::"1^T1""'"11¡t tuid exchange agreements u'd/;;ilå1;;".i;;ä;;;;;
!":l]::*Y,"Master Agreement") to be execured with cartran, ù;r*;;;;;ilä;:, be provided toCity projects; and
CITY OF FR AND
OF
WÌ{EREAS, the city wishes to approve such caltrans Master Agreement and delegateauthorization to the Director of Public wãiks/aesignee(s) thereof and each of them to execute theMaster Agreement and any amendments thereto *itn càít urrs, consìstent with constitutional and locallaw requirements.
NOW THEREFORE BE IT RF]SOLVED THAT THE CITY COUNCIL OF THE CITY OF FRESNOHEREBY:
SECTION l Approves the Master Agreement and participation thereunder for localtransportation related project.s, consistent with constitutionai and iocal law requirements and thisresolution; and
SECTION 2' Appoints and authorizes the Director of the Department of public
works/designees lhereof and each of them, as-agent for the city of Fìesno to conduct all negotiations,execute and submit the Master Agreement and documents required thereunder which -^r#;;;;|äfor federal-aid projecl participarion and completion, subject a prro, approval as to form by the CityAttomey's Office.
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i, REBECCA E KIISCH, City Clerk of the City of Fresno, certify that the foregoing
resolution was adopted by the Council of the City ofFresno, California, æ a regrlar m-etinfthere.ot,
Mayor Approval/l'{o Return: F"btrrt ,200:7
N/A
City Clerk