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HomeMy WebLinkAboutMountain View Community Church Operation of Melody Neighborhood Centerv2Oam-%i sl/a/lo AGREEMENT BETWEEN OTY OF FRESNO AND MOUNTAIN VIEW COMMU NITY CHURCH FOR LEAD AGENCY OPERATION OF COMMUNITY CENTER This Agreement Is made and entered into this 26TH day of August, 2010, by and. between the CITY OF FRESNO, amunicipal corporation ('CITY")and MOUNTIAN VIEW COMMUNITY CHURCH, a California nonprofit corporation ("USER"). RECITALS A. CITY is the owner f the property located at 5935 E. Shields and commonly known as the Melody Neighborhood Center ("Center"). B. CITY's Director of Parks, After-school, Recreation and Community Services (`Director") (including Director's designated representatives) is charged with the responsibility of supervising the use of CITY's parks and recreational facilities. C. USER Is organized as a California monorail corporation to provide services and opportunities for all ages with an emphasis on school aged children. D. USER has an objective of providing community services to the public. E. CITY and USER desire to enter into an Agreement to operate the Center, pursuant to the terms hereof. E The right to use and operate the Center without payment of full fair market value rent conveys a valuable beneftt. CITY Intends to grant use of certain recreational facilities, such as the Center, to nonprofits on the condition that the USERS will provide a minimum amount of "Community Services" "Community Services" Is broadly defined as Including programs, services and activities that are consistent with the CtWs Parks, After- school, Recreation and Community Services Department ("PARCS") mission of creating 'community' through people, parks, and programs by enriching the lives of Fresno citizens through Investment in park and open spaces far recreation, and providing diverse opportunities for human development and social Interaction. In light of the foregoing, the parties hereto do hereby agree as follows: AGREEMENT SECTION 1. TERM OF AGREEMENT. This Agreement shall be for a term commencing on September 1, 2010, and expiring no later than July 31, 2013, unless sooner terminated pursuant to the provisions of this Agreement. CITY may extend this Agreement by granting up to two (2) one-year extensions to USER. This Agreement may he terminated by the CITY or USER at any time and upon ninety (30) days prior written notice to the other party, as further provided herein. Regardless of the date of execution of this Agreement, the effective date shall be September 1, 2010. SECTION 2. CITY'S OUTSOURCING POLICY A. The Center was constructed to provide Community Services. This Agreement grants certain use and operation of the Center wkhaut payment of facility use fees. In exchange for the authority to use and operate the Center as set forth herein, USER agrees to provide, at a minimum, the Community Services Identified In this Agreement. USER acknowledges that its agreement to provide at least the minimum level of Community Services and programs to the City and the community is a material provision of this Agreement. USER understands the CITY is relying upon USER actually delivering the program of Community Services as contained within, and during boors of operations Nat are comparable to those currently operated by the CITY. R. USER acknowledges and agrees that any religious, political, or any other activity outside the scope of services provided pursuant to this agreement is subject to a separate rental agreement to be executed by USER and PARE. C. Although Infrequent In their occurrence, from time to time, CITY may receive requests from the public to rent the Center for an event. The Crry retains Me NgM to make the Center available for a reservation only after conferring with USER to ensure that Center activities are not disrupted due to scheduling conflicts or 2 loltistIca I obstacles. Any third party other than CITY or USER that wishes to rent the Center must do so pursuant to a rental agreement with the Cliy. SECTION 3. CONTRACT COMPLIANCE AND MONITORING. A. USER shall be subject to the standards of performance as set forth in this Agreement. USER shall submit semi-annual reports regarding USER's performance of the Program and other requirements necessary for CITY to monitor review and evaluate the performance of the USER. USER's reports must be in a form approved by the CITY. B. Records, Reports and Audits of USER: a. preservation of Records. USER shall preserve and make available its records: I. For the period of four (4) years from the date of termination or expiration of this Agreement; or ii. For such longer period, IT any, as maybe required by applicable law. b. Examination of Records. At any time during normal business hours, and as often as may be deemed necessary, USER agrees that the CITY, and/or any of its respective authorized representatives shall have access to and the right to examine all of USER's records with respect to all matters covered by this Agreement. USER also agrees that he CITY, or any of its authorized representatives shall have the right to audit, examine, and make excerpts or transcripts of and from such records, and to make audits of all applicable contracts and subcontracts,invoices,payrolls, records of personnel, conditions of employment, materials, and all other data relating to matters covered by this Agreement. CITY may examine records pursuant to this Section throughout the term of this Agreement and I. For a period of four (4) years after termination or expiration ofthis Agreement; or, ii. for such longer period as maybe required by applicable low; or Ill. If this Agreement is comptetelyor partiallyterminated, for a period of four (4) years from the date of any resulting settlement. C, CITY Audits. The CITY may perform an independent audit. Such audits may cover programmatic as well as fiscal matters, USER will be afforded an apportunityto respond to any audit findings, and have the responses included In the final audit report. Costs of such audits will be borne by the CITY, unless the audit has been initiated by CITY in response to a default hereunder by USER, in which event USER shall be responsible for such audit cost. SECTION 4. PROGRAM COORDINATION. A. Prior to the Effective Date of this Agreement, and each year thereafter during the term of this Agreement, USER shall provide CITY with a draft annual program plan for CITYs approval. Upon approval of the annual program by the CITY, USER for USER's approved subcontractors) shall offer the Community Services described In the Program to the public in accordancewith the approved written plan. R. USER shall comply with the requirement that the Center shall be made available for the PARCS Senior Hot Meals Program If applicable, and Fresno County DOC Sack lunch program to provide no -cost snacks and/or lunch during extended school breaks, at no cost, and the USER shall cooperate with the provider of those programs. C. USER represents that USER shall employ, atIts; sole cost and expense, an administrator who shall act as the director of the Program and shall have overall responsibility for the progress and execution of this Agreement, as well as supervise the operation of the Program. USER shall provide CON wish the contact Information for USER's Program Director upon execution of this Agreement. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute Program Director, USER shall notify the CITY immediately of such occurrence. Any change in Program Director will be subject to approval by the CITY. USER's staff shall cooperate fully with 4 the CITY with respect to all matters related to this Agreement. D. USEWs staff shall attend meetings as required or requested by CITY or Director, which except in cases of emergency, shall be scheduled with reasonable notice. E. The parties agree that USER shall be solely responsible for the recruitment, training, supervision and compensation of USER's employees, including Program employees. The parties further agree that USER shall be solely responsible for the recruitment training and supervision of volunteers to assist in the operation of Center or the Program. F. USER may contract with thirdpartynon-profit organizations to provide programming at the Center, however, any such contract shall be subject to advance review and approval by CITY. SECTION 5. OPERATION OF CENTER, A. CRY grants permission to USER to conduct the Program during the term of the Agreement, and pursuant to the terms of this Agreement. The use of the Center by USER shall not be exclusive, and CITY shall have the right at all times to enter upon the Center for any purpose and to use the same for any purpose not inconsistent with USER's obligations hereunder. USER shall not pay facility use fees to CITY for USER's Community Service Program activities which have been expressly approved by CITY, subject to the provisions of this Agreement, provided that other torts and charges as set form herein, may apply. USER shall have access to the outdoor spaces around the Center; however, paid reservations made through the CITY for the use of the outdoor spacesshall be given first priority. B. Minimum Hours of Operation. USER shall operate the Center at a minimum every Monday through Friday from 3:00 p.m. to 7:00 p.m. with reveationai and/or enrichment activities geared toward school aged children from the surrounding neighborhoods offered during those hours. C. Alocation -specific program calendar shall be submitted to CITY on a quarterly basis and continuously pasted for public display at the Center. D. Minimum Programming Requirements. USER shall, at a minimum, provide the fallowing: 1. Provide daily homework assistance and/or computer lab access. 2. Provide a variety of indoor recreation activities, e.g., arts and crafts, board games, table games. 3. Provide opportunities for community service activities, e.g.,neighborhood clean - up, adopt-a-park, etc. 0. Coordinate diverse cultural/holiday activities, e.g., Valentine's, Easter/Spring, Once de Mayo, Juneteenth, Fourth of luly, Halloween/Harvest, Thanksgiving and Winter Holiday neighborhood celebrations. 5. Provide access for the PARCS Senior Hot Meats Program, if applicable. g. Continue partnership with Fresno County EDC to provide nacos[ snacks and/or lunch during eNended school breaks (Sack Lunch Program). E. USER shall report any suspicious or illegal behavior or activity at the Center or surrounding grounds to appropriate authorities, Including timely reporting of any graffiti or vandalism at or affecting the Center. F. USER shall be responsible for conducting services at the Center consistent with CllY's policies and procedures for facility operation, including without limkatlon, nondiscrimination practices and procedures. G. USER's operational obligations shall include reasonable staffing of the Center and running the Community Service Programs In a manner satisfactory to CITY. USER agrees that a minimum of two (2) staff members shall be on the Center premises during all hours of operation. H. USER agrees that any and all personnel, either paid or volunteer, whom USER utilizes in conducting the Program shall be qualified to perform the duties assigned to them. USER shall provide CITY with lob descriptions of all volunteer and paid positions. All center personnel shall be neatly attired and shall conduct themselves at all times In a courteous and businesslike manner. I. USER understands and agrees that the permission granted herein by the CITY. to USER to use and occupy the center is contingent upon the Center being CI FY owned property. If, at any time during the term of this Agreement, the Center should no longer be CITY - owned property or should become unsafe or unusable for any cause or if CITY terminates for any other reason, CITY shall have no obligation to provide other f rcllhies. USER further affirms and acknowledges the USER has no relocation rights with respect to the Center or the Program if this Agreement is terminated for any reason. 1, While It is anticipated that USER may apply for grants from various sources to assist in running USER's programs, nothing herein obligates the City to provide any funding to USER in the operation of any program within the Center. Furthermore, nothing herein grants USER any priority or special consideration from the CITY when the CITY is considering the distribution of grant funding to nonprofits and similar entitles. K. No fees may be charged for the Minimum Program Requirements set forth In Paragraph C of this Section. USER may charge fees for participation in approved Community Serving programming beyond the Minimum Program Requirements. For all programs for which a fee will be charged, USER must submit a detailed description of the program to the Director at least fifteen (15) days prior o the initiation of the program. CITY reserves the right to disallow any fees assessed for participation In USER programs and activities which the CITY deems to be excessive or inconsistent with the mission of the PARCS Department. L. USER is herein authorized to retain such collected fees for USER use In meeting programming and operational expenses for Community Serving programs at the Center. M. CITY agrees that USER may conduct community events and fundraising activities at CENTER with the prior written approval of PARCS Director, so long as activities do not adversely impact access for the general public to the Center. CITY approval may be contingent upon USER providing appropriate services needed to adequately support the event. Proceeds from fundraising activities must have a direct correlation tq USER operations at the Center. USER must contact the Director prior to any outdoor event to ensure that the outdoor space Is not already reserved by another group or organization. No alcoholic beverages will be allowed on premises. SECTION 6. INVENTORY AND USE OF EQUIPMENT. CITY may agree to make available to USER, at CITY's sole discretion, certain CITY -owned equipment and furnishings for USER's use in the conduct of the Program. An Inventory of such CITYownedequipment and furnishings in the Center as of the effective date of this Agreement Is included In Exhibit A. USER agrees to maintain all CITY equipment and furnishings applicable to this provision in good condition and safe working order, and to return same to CITY in the same condition as when received by USER, reasonable wear and tear excepted. The use of City equipment for other purposes outside the scope of this agreement is not permissible.. SECTION J. UTILITIES. A. CITY will pay for gas, electricity,water,sewer, and garbage, however, if the monthly gas and electricity expense a the Center exceeds 5.005E of the expense for the same month In the prior fiscal year, USER will be required to reimburse the City for the overage on a quarterly basis. CITY will continue to take advantage of opportunities to implement energy conservation measures at the Center as resources allow. B. CITY agrees to provide outside garbage and refuse containers at the Center for the deposit of refuse collection services. SECTION B. MAINTENANCE AND REPAIR. A. USER shall provide routine janitorial maintenance and repair of the Center necessary through reasonable wear and tear; which includes, at a minimum, spot vacuuming mopping, and restroom service, Routine repairs that are the result of normal wear and tear on the facility will also be the responsibility of USER. 8. CITY shall be responsible for maintaining all landscaping at the Center and surrounding grounds. C. USER shall make no alteration or change in any manner to the Center or the surrounding grounds, including electrical, gas or plumbing equipment or facilities. If USER desires to alter, modify, change or relocate any utility, equipment, or facilities or of any part or partlan of the Center, such action shall be subject to the prior approval of CITY and the costs thereof shall be borne by USER. D. USER has inspected the Center and agrees to use and occupy the Center in an"as-is" condition as of the date of this Agreement. Any maintenance or repairs required as a result of misuse or negligence of USER (Including USER's agents, subcontractors, invitees, and employees) shall be corrected within thirty (30) days by USER. USER may make arrangements for CITY to make necessary repairs at USER's sole tort and expense. Failure to complete said repairs within the specified time period may be grounds for termination. E. The USER shall hold the CITY harmless against claims if the City determines that it must temporarily shut down the Center to perform major system repairs. R CITY shall be responsible for structural, equipment repair and other long term capital repairs of the Center, except to the extent such repair may be caused by the misconduct or negligent actions or omissions of USER or USER's invitees. USER shall report all necessary facility maintenance and repairs to CITY in a timely manner. C" shall conduct preventative maintenance In a manner camictent with the majority of other similar CITY community center facilities. Enhanced maintenance requested by USER above the CITY's minimum levels of service are subject to CIT Ws approval. G. No alterations or improvements, including capital improvements and installations of additional phone lines, Tl lines, electrical lines, security systems, or changing of locks and keys, shall be made to the CENTER without the CITWs prior written approval. If the CITY provides written approval, the USER shall be responsible for obtaining all CITY permits through the City of Fresno Public Works Department necessary for the construction of any alterations or improvements. USER will be responsible for meeting all permit requirements at no cost to the CITY. SECTION 9, NOWASTEORNUISANCE. USER shall not commit, or suffer to be committed, any waste upon the Center, or any public or private nuisance. SEMON I0. REPORTING REQUIREM ENTS. User shall be subject to the reporting requirements set forth in Exhibit Cattached hereto. SECUONII. INDEPENDENT CONTMCTOR. The parties mutually agree that USER and hs employees are and shall be at all times independent contractors and not agents or employee of the C", and that USER and its employees shall not be entitled to any salary, fringe benefirs, pension, Workers' Compensation, sick leave, Insurance, or any other benefit or right connected with employment by the CITY, or any compensation other than as prescribed herein and USER expressly waives any claim it may have to such rights. 10 SECTION 12. LICENSE RIGHTS/NOT A CEASE. The rights granted to USER under his Agreement are non-exclusive license rights only and In no rasped shall the same constitute or be condrued as an assignment of a leasehold or other Interest in the property described in this Agreement. SECTION 13. ASSIGNMENT OR SURCEASE BY USER. This Agreement shall not be resigned by USER In whole or in part nor subleased or subcontracted In any respect without written authorization of CITY, which may be withheld In CHYs sale discretion. SECTION 14. NONDISCRIMINATION. In the performance of this Agreement, including without limitation, the programs and services provided at the Center, USER shall not discriminate against any employee or applicant for employment because of race, sex, color, age, religion, sexual orientation, actual or perceived gender Identity, disability, ethnicity, or national origin, in connection with or related to the performance of this Agreement. SECTION15. COMPLIANCE WITH LAWS/BACKGROUND CHECKS/REPORT OF CHILD ABUSE. A. USER shall comply with all applicable lam, ordinances, codes and regulations of the federal, nate and local governments. B. USER shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of USER's business. C Without limitation of any other provision herein, if the services provided hereunder (l) involve dined contact with minors or If minors are supervised as part of the services Provided hereunder, or (li) if services provided hereunder Include services in the human services field and involve the care and security of children, the elderly, the disabled, or the mentally Impaired, then USER represents and warrants to CITY that prior to services being provided hereunder by any personnel or volunteers retained by USER that the USER has or will conduct a criminal background check as provided in California Penal Code Section 11105.3, as well as an FBI criminal database background check and, has or will verify prior to services being provided that the personnel or volunteers do not have any criminal record for the offenses listed In California Penal Code Section 11105.3, 11 which Include, certain offenses related to the possession or use of controlled substances, sex offenses or any criminal offense involving violence. D. USER shall comply with the provisions of the Child Abuse and Neglect Reporting Act, California Penal Code Section 11166 et seq. E USER shall request subsequent arrest service from the Department of Justice as provided under Section 11105.2 of the Penal Code. F. No person whether paid or not paid by USER shall be permitted to provide services described In this Agreement unless, prior to commencing services hereunder, USER shall deliver a letter to CITY listing such person and certifying that the USER has conducted a proper background check on such person or persons, and each of the named persons Is legally permitted to perform the services described in this Agreement. If requested by City during the term of this Agreement, USER shall provide an updated certification letter verifying that the background checks for each of the named persons is current and In compliance with this provision. SECTION 16, WAIVER OF CLAIMS. USER, as a material part of the consideration to be rendered to CITY under this Agreement, hereby waives all claims or causes of action against the C", its officers or employees which USER may now or hereafter have for damages to goods, wares, merchandise or other property in, about or upon the Center or any portion of the building in which Center is located, and for injuries to persons in or about the Center, from any cause or causes arising at any time. In particular, but not by way of limitation, USER hereby waives any and all claims or causes of action which USER may now or hereafter have against the 0", its officers or employees: (a) for loss, injury or damage sustained by reason of any deficiency, impairment and interruption of any service or system serving Center or any portion of building In which Center is located, and (b) for any loss or damage to the property of, or injury or damage to USER, USER's officers, employees, or agents, from any cause or causes arising at any time because of USER's use or occupancy of the Center or any portion of building 12 In which Center is located.SECTION 17. INDEMNIFICATION AND HOLD HARMLESS. USER shall Indemnify, hold harmless and defend COY and each of its officers, officials, employees, agents and authorized volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, Including but not limited to personal injury, death at any time and property damage) incurred by CITY, USER or any other person, and from any and all claims, demands and actions In law or equity (including attomey's fees and litigation expenses), arising or alleged to have arisen directly or indirenly out of performance of this Agreement. USER'S obligations under the preceding sentence shall apply regardless of whether CITY or any of as officers, officials, employees, agents or volunteers are negligent, but shall not apply to any loss, (lability, fines, penalties, forfeitures, costs or damages caused solely by the gross negligence, or caused by the willful misconduct, of CITY or any of its officers, officials, employees, agents or authorized volunteers. If USER should subcontract all or any portion of the work to be performed under this Agreement, USER shall require each subcontractor to indemnify, hold harmless and defend CITY and each of Its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. SECTION 18. INSURANCE REQUIREMENTS. Throughout the life of this Agreement, USER shall pay far and maintain In full force and effect all insurance as required In Exhibit B oras may be authorized in writing by CITY'S Risk Manager or his/her designee at any time and in his/her sole discretion. If at any time during the life of the Agreement or any extension, USER or any of its subcontractors fail to maintain any required Insurance In full force and effect, all services and work under this Agreement shall be discontinued immediately, Any failure to maintain the required insurance shall be sufficient cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this section shall In anyway relieve USER of its responsibilities under this Agreement The phrase "fall to maintain any required Insurance" shall Induce, without 13 limitation, notification received by CITY that an Insurer has commenced proceedings, or has had Proceedings commenced against it, indicating that the Insurer is insolvent. The fait that Insurance is obtained by USER shall not be deemed to release or diminish the liability of USER, includin& without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify CITY shall apply to all claims and liability regardless of whether any Insurance policies are applicable. The policy limits do not ad as a limitation upon the amount of indemnification to be provided by USER. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of USER, Its principals, officers, agents, employees, persons under the supervision of USER, vendors, suppliers, invitees, USERS, sub -USERS, subcontractors, or anyone employed directly or Indirectly by any of them. Upon request of CITY, USER shall Immediately furnish CITY with a complete copy of any Insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. If USER should subcontract all or any portion of the services to be performed under this Agreement, USER shall require each subcontractor to provide Insurance protection In favor of CITY and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with USER and CITY prior to the commencement of any services by the subcontractor. SECTION 19. COMPLIANCE WITH LAWS. USER shall comply with CITY policies and all applicable state and federal laws, regulations and rules related to the use of the Center and the operation of the Program, Including but not limited to, laws, regulations and rules applicable to health, safety and equal opportunity employment. SECTION21) POSSESSORY INTEREST TAX. USER understands and agrees that this Agreement may create a possessory interest subject to property taxation and that USER may be subject to 14 payment of property taxes levied on such Interest, and that any such tax shall be the liability of and be paid by USER. SECTION 21. TIME OF ESSENCE. Where performance of a covenant is specified herein to be performed on or before a certain date, time shall be of the essence of that said covenant. performance by USER of each and every covenant of this Agreement is material, the breach of which shall constitute a material breach of this Agreement for which the City may terminate this Agreement. SECTION 22. EFFECT OF WAIVER. The waiver by CITY of any breach of any term, covenant or condalon of this Agreement shall not be deemed a waiver of such term, covenant or condition of waiver of any subsequent breach of such term, covenant or condition. The consent or approval by CITY to or of any act by USER requiring CITWs approval or consent shall not be deemed to waive provisions for CIMS approval or consent to any such subsequent ads by USER. SECTION 23. AUTOMATICTERMINATION. The right of USER to use the Center described herein shall be automatically terminated without notice on the occurrence of any one or the following conditions subsequent, In which event USER shall forthwith and without demand by the CITY, surrender the Center without delay. A. The appointment of B receiver to take possession of all or substantially all of the assets of USER; B. A general assignment by USER for the benefit of creditors; C. Any action taken or suffered by USER under any insolvency or bankruptcy ad; D. The suspension, revocatlon or lapse of USER's nonprofit incorporated status; or E. Failure to comply with any material term of any other agreement between USER and CITY, including without limitation, any grant agreement. SECTION 26. ELECTIVE TERMINATION. This Agreement may be terminated by either party at any time during the term for any reason, upon giving to the other parry at least ninety (90) days written notice ofterminatlon. In the event such notice of termination is given, this Agreement is shall be deemed terminated ninety (90) days after delivery of notice is given pursuant to Section 28. Section 25. The parties acknowledge that CITY may terminate this Agreement under this Provision without muse, notwithstanding USER's compliance with the terms of this Agreement Including payment of utilities, delivery of reports and program services. The Director Is authorized to decide, on the part of the CITY, that this Agreement is to be terminated and to fumish written notice thereof to USER. SECTION 26. TERMINATION UPON DEFAULT. In the event of any default on the part of USER In USER's performance of or compliance with any of the terms, conditions and covenants of this Agreement, CITY shall have the right, in addition to or as an alternative to any other right N may have at law or in equity or pursuant to this Agreement, to terminate this Agreement upon (30) days prior written notice; provided, however, that CITY shall first give written notice to USER of such default and USER shall thereafter have a period of seven (2) days to correct the default. SECTION27. SURRENDER ON TERMINATION. On the last day or the sooner termination of the term of this Agreement, USER shall quit and surrender Center In good condation and repair (reasonable use and wear and tear, and damage or deterioration caused by the elements, earthquake, Rood, and fire not caused by the negligence of the USER excepted), and remove all property owned by the USER from the Center. All such property not so removed shall be deemed at the option of CITY to have been abandoned by USER. SECTION 28. NOTICES AND REPRESENTATIVES. All notices required or permitted to be given under this Agreement shall be in writing and personally delivered or sent by U.S. Mail, portage prepaid, addressed as follows: Randy Cooper David Thiessen Director, Fresno PARCS Executive Pastor Dickey youth Development Center Mountain View Community Church 1515 E Divisadero St 3600 N. Fowler Fresno, CA 93221 Fresno, CA 93722 16 The parties may change their respective addresses for purposes of delivering notices by sending notice of such change pursuant to this Section. SECTION 29. CONFLICT OF INTEREST. USER shall avoid all conflict of interest or appearance of conflict of interest in performance of this Agreement USER Is familiar with conflict law provisions set forth In Cailfomia Government Code Sections 8710p et seq. and Government Code SecNpn1090. USER candies that it does not know of any facts wh lch constitutea violation of such section. USER former certifies that it shall not assign any personnel to provide services under this Agreement which would be cause fora violation of any conflict of Interest law. SECTION 30. MISCELLANEOUS PROVISIONS. A. The parties agree that this Agreement shall be governed and construed in accordance with the laws of the State of California. In the event that suit shall be brought by edher party to this Agreement, the parties agree that venue shall be in Fresno County. g. The headings of the sections and subsections of this Agreement are Inserted for convenience only. They do not cansthuce a part of this Agreement and shall not be used In its Construction. C. Any and all exhibits which are referred to In this Agreement are incorporated herein by reference and are deemed a part of this Agreement. D. This Agreement may only be amended by formal written agreement executed by both parties. E. If a court of competent jurisdiction adjudges any provision of this Agreement as void or unenforceable, the remaining provisions shall not be affected hereby and shall remain in full force and effect. 17 IN WITNESS WHEREOF, The parties hereby execute this Agreement as of the day and year hereinabove written. USER: pry; Mountain View Community Church, CITY OF FRESNO, a California Nonprofit Coryoration a Municipal Corporation BY rC CAI B - ,�. David Thiessen, Executive Pastor r tlCooper, Olrectp Mountain View Community F Church Fresno PARCS Date !�—:� 23 I p(o ay Date ATTEST: REBECCA KUSCH City Clerk By 0l u4L Y 4DtUWW glaoc APPROVED AS TO FORM; JAMES C. SANCHEZ By Exhibit A— Facility Inventory Ke1 Exhibit B — Insurance Requirements Exhibit C—Summary of Reporting Requirements E%HIBITA FACILITY INVENTORY Melody Inventory REM QTY REM QW Pool Tables 2 Desk 1 Pool 5ticks 2 File Cabinet1 Pool Ball Sets 1 Book Shelf 2 Faosball Table 5 Printer 2 Ping Pong Table 1 8'Tables 2 Ping Pong Paddles A Chairs 36 Keyboards 3 Moose 3 Hard Drives 3 Monitors 3 Dab Chain 3 EXHIBIT B INSURANCE REQUIREMENTS Agreement between the City of Fresno and Mountain View community Church Lead Operation of Neighborhood Center Minimum Scope of Insurance Coverage shall be at lean as broad as: 1. The most current version of Insurance Services office (150) Commercial General Liability Coverage Form CG 00 01, which shall include Insurance for "bodily Injury," "property damage" and "personal and advertising injury' with coverage for premises and operations, products and completed operations, and contractual liability. 2. The most current version of Insurance Service ormce (150( Business Auto Coverage Form CA 00 01, which shall Include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1- Any Auto(. 3. Workers' Compensation insurance as required by the California Labor Code and Employer's Liability Insurance. Minimum Umhs of Insurance USER shall maintain limits of liability of not less than: 1. General Uability: - $3,OO,000 per occurrence for bodily Injury and property damage $1=000 per occurrence for personal and advertising injury $3,00,000 aggregate for products and completed operations $3,000,000 general aggregate 2. Automobile liabilhy: - 51,000,000 per accident for bodily Injury and property damage 3. Employer's Liability: - $1,00,000 each accident for bodily Injury - $1,000,000 disease each employee - $1,OCQOW disease polirylimh Umbrella or Excess Insurance In the event USER purchases an Umbrella or Excess Insurance polmy(ies) to meet the "Minimum Limits of Insurance/ this insurance policy(ies) shall 'follow form" and afford no less coverage than the primary insurance policy(ies). Deductlbles and Self -Insured Retentions USER shall be responsible for payment of any deductibles contained in any Insurance polices required hereunder and USER shall also be responsible for payment of any seff-Insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the CITWS Risk Manager or his/her designee. At the option of the CITY'S Risk Manager or his/her designee, either (1) the Insurer shall reduce or eliminate such deductibles or self -Insured retentions as respects CITY, its officers, official, employees, agents and authorized volunteers; or hi) USER shall provide a financial guarantee, satisfactory to OTWS Risk Manager or his/her designee, guaranteeing payment of lasses and related Investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. Other Insurance Provisions The General Liability and Automobile Liability Insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CIW, its officers, afficlals,employees, agents and volunteers are to be covered as additional insureds. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents and volunteers. 3. USER'S Insurance coverage shall be primary and no contribution shall be required of CITY. The Workers' Compensation insurance policy into contain, or be endorsed to contain, the following provision: USER and its Insurer shall waive any right of subrogation against Cify, hs officers, officials, employees, agents and authorized volunteers. All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non -renewed, reduced In coverage or In limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to CITY. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non -renewal, or reduction in coverage or in limits, USER shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). in the event any policy Is due to expire during the work to be performed for CRY, USER shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy. Acceptability, of Insurers All policies of Insurance required hereunder shall be placed with an insurance competition) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A -VII" in Best's Insurance Rating Guide; or authorized by CITY'S Risk Manager. Verification of Coverage USER shall furnish CITY with all certificates) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY'S Risk Manager. or his/her designee prior to CRY'S execution of the Agreement and before work commences. Exhibit C SUMMARY OF REPORTING REQUIREMENTS Quarterly: 1. Alocation-specific program calendar shall be submitted toCll and continuously posted for public display at the center. Semi -Annually: 1. Submit a report regarding performance of Programs offered at site. Annually: 1. •A draft annual program plan for CUY's approval. 2, *An organizational chart with a list of staff employees bytitle. 3. 'Names and addresses of current members of the Board of Directors. 4. `A CPA Compiled annual financial report including sources of funding and any Constraints on receivable or received funds. S. Proof that services are still available and quanthative reports of services provided during the preceding year. 6. *Proof of Insurance as Set forth in Exhibit B. As Modified: 1. provide CITY with Job descriptions of all volunteer and paid positions. 2. For all programs for which a fee will be charged, USER must submit detailed description of the program to the Director at lean fifteen (15) days prior to the Initiation of the program. As Required 1. Staff shall attend meetings as required or requested by ClWor Director. Note: Asterisk designates Items that are first due prior to Agreement commencement date. m �S� ++h�k���v Ir=�- ���`�'a�REPORT TOTHE CITYCOUNCIL AGENDA REM NO. /0t20dmA COUNCIL MEETING 9/23110 a anmra I l� September 23, 2010 cm puuc FROM: RANDALL L COOPER, Director Parks, After School, Recreation and Community Saryass DepartrrleM BY: PAULA. MELIKIAN, Administrstive Manager f^"- KYLE S. JEFFCOACH, Community pacreatim Supernsor II Pence, After School, Recreation and! Communly Services Department APPROVAL OF A THREE-YEAR AGREEMENT WTTH MOUNTAIN VIEW COMMUNITY CHURCH FOR LEAD AGENCY RESPONSIBILITY FOR RECREATION PROGRAMS AT MELODY PARK NEIGHBORHOOD CENTER (DISTRICT 4) RECOMMENDATIONS Stall reCcnmerrds Vat me City Council approve the attached Agreement for lead agency opaation d a r a ghbomooC renter with Mountain Yew Community Church for Melody Park Neighborhood Center. EXECUTIVE SUMMARY As of October 1, 2810 the City of Fresno PARCS Department will ra "er be able m fury recreational pngams at 10 of the 17 City rei9hboM000 centers. These carters ahs. Einstein, Quigley, 0 Ca l Plr eal Mary Ella Brown, Lafelata. Melody, Surest, Fink - While, and Highway City. As part of the Mayors commitment to keeping the centers open, several community-based organizations (CBO) submiged aWlicatims and were selected based on qualiticabons a operate several d the sere& that are sbiaduled to of cased. The first murM d Mis process was taken no City Comdl on July 22, 2010, with a subsequent addition d Pinedale NelghboM Center m September 16, 2010. Mountain Vow Cammuniy CWrah Is now ready a be mattlad with Me" Neighborhood Comer I he &gamed conned was seated by the City of Fraena for considemtlon and approval by Me City of Frerq City Council. The contractual agreement far the lead agency would establish a threo-year commtireM wkh an option In renew fm an emotional two years. The CBO will maintain and operate programs in the Wilding and WIN have discratim to tooludate programs Mat are bosomed inside the lability. The buildings and green space d the renter will remain tie respwfaiudiy d the PARCS Department for maintenance in a manner consistent with the majority d other similar neighborhood Wits and comer fecilities. Enhanced maintenance requested by a CBO above the Department's minimum levels of service ere sublets to available forging. The City will continua W pay for gas, electricity, water, sewer, and garbage; however, d the monthly gas arcl elecMrity expense at Me Curter exceeds 5.00%d the expense for the some month in Me prior Oral year, Me CBO will W required at reimburse Me City for Me overage on a memory basis. The Department will continue to eke advantage of opponumbes 0 implement energy conservation measures at the Centers as resources allow. If a CBO wishes to conduct any religious, pdifical, or any Other activity outside the scope of services euMned M Me agreement, gorse activities aro subject to e separate MMI agreement with the City. Almough infrequaM M Meir occmenre, Me Department will retain Me right to make the Center available ler reservatlma, Wt only alar cmfening with the CBO ten ensure MM Carter aCtivitias are rid div*W due a sthoo ling meads or logistical obstacles. Report d Me City Coundl Community Brand Organization I.eed Operation of Gey Neighbomoo0 Comm - Melody Center September23,2010 Page 2 BACKGROUND In Amil a 2010, Me City of Fresno Produced a Request for Information (RFI) for CEO's to begin be identification process for possible matches to apaaW me 10 neighborhood renters. The second group a RFI submi0als was received in eat June, and a panel d community members was formed to frelp make recommendations of all C W's Md met Me minimum quabfiostions. Based on Me recommendations a the panel, one additional CBO vas selected to become Me bad agency at Ma Melody Neighborhood Center. Upon Coursol approval of Mis Agreement PARCS is planing fo begin the occupancy transition starting September 24. 2010. Dunng Mis transition Mousse PARCS sleff will remain at Me was until September 30, 2010 wTich is when Me 30120 Mohan is set to expire. This will alloe for a one-week trammibn period For to incoming oWizations to wok With Department staff m develop rapport mint me community and participants. As pan of Me quality control Morass. monthly meetings are required for the CBO's M meet mint Deparbrrem staff to More programs and activities as wall as address any concerns Mat may have mean. This regular communication meeting will ensure that Comers are being fully utilized and enhance Me pmgrems amody beino offered. RFI submittals were reviewed based upon Meir overall ability M pmvida for, at minimum, the cam program and openational requirements of Me Center. Cm's were also evaluated by reviewing Meir cement operations, indudtg number of employees, number of operable sites, years of service, key managemennoperational staff, Meir qualifications and remnretior, and facility management history. Minimum Operational R ts: • Open/CloserSeare Fadlity • Report suspicious w illegal behavior, gref a and vandalism • Provide inlenorjanimnal s•rvire and maintenance • Rept outude fadlity maintenanre needs to the City in a timely manner The CM'S currant programs and services were alw evadalec, inducing number of pngmms and partidpants, hours of alienation, ages served, years of service, qualifications and remfiufions of key progremmatic staff, and pagnam paMerships and acwmpfishments. Minimum Prommin Reasmiremeaft: • Provide public access to the mothers Monday through Friday from 3 W p.m. M ➢90 p.m. with recreational avcVor enrichment activities geared for schooFagec children horn be surrounding neighborhoods offered dung Mow hours. Community partners must ensure the same or greater levels of public access and recreationaVennchment activifes. • Provide daily homework assistance ai computer lob scows. • Continue partnership wtlM Frewo County EOC fo Pravde no -cost snacks ard/o lunch during extended school breaks; I.e., wmmer ver'atgn, Miltee brook, (Sect Lunch Program) • Provide a vanay Of indoo recreation activities; to. arts & craps, baam games, table games. • Provide opportunibas for community service activities; e., neiphbotaod dean -up, adopt- paA, eic. • Coordinate diverse alturaVholiday acEvities; i.e., Valentine's, EederSm ing, Ciro Oa Maya, JummenM, pout of July, HalloweeNHervast, Thanksgiving and Winter Holiday neighborhood Watmnons. • Provide aasss for the PARCS Senior Ha Meals Program ff applicable at Ma Center. Report b Ile City Counul Community Based Organization Leap Cperatron of City Neighborhood Cement —Melody Center Seplamber 23, 2010 Pegs 3 II be In regular contact addl PARCS stall via monthly meetings and arm inspections. In atltltgon, the reporting will occur as blb • A IOCAIK)"peCifiC p faro calender shall be submine l to City quarterly and congnuously posted W public display er me Center. • Submit a laNd semiannually regarding performance of Programs offered M the site. • Annually, submit a tlrell annual prcgrem plan for City approval. • Annually, submit an organizational chart with a list of SUIT employees by tile. • Names and addresses a cunent members of the Roam of pirecWs. • A CPA -compiled annual financial report iWudhp sources ot fundirq arm any constraints on receivable or received heals. • Proot Met Services are still available and quantitative reports M aervlCes Provided during Me year. • Proal of Insurance. • Provide City with job desc iptions of all volunteer and pa d positions. • For all programs' for xfitoh a tae will be chargmd, CBO must submit a detailed des riplion of the Program to the Oirectorat least 15 days poor to the initiation ot the pragmm. Fal of the adeched Agreement will have no additional impact to me General Fund. Far and fOldrlandsrape maintenance have been budgeted at minimum levels for all net I FY 2011. As noted above, gas A electric expenses Inamed at Me Canters that are anent levels vnll be nsmbursad to Me Cly. as' Attachment: Agreement with Mountain View Community Chetll for Leel OP HIMOn of Malady Center