HomeMy WebLinkAboutFresno Madera Area Agency on Aging FY15Serving Fresno & Modero
Connecting the Community
November 19,2014
Bruce Rudd
City Manager
City of Fresno
2600 Fresno St Rm 2064
Fresno, CA 93721
Re: Contract No. 15-0310
Title lll C1 Congregate
Dear Bruce:
Nutrition Site Management
Signed and fully executed copies of the fiscal year 2014-2015 contractual
agreement between the Fresno-Madera Area Agency on Aging and the City of
Fresno are enclosed.
We look fonvard to working with you and your staff to provide services for older
adults. Please contact us if you have any questions or need any additional
information.
Sincerely,
Enclosure
cc: Shaun Schaefer, Community Services Division Manager
gnry on
Senior lnformotion: Ph 559.ó00.4405 . Fox
Administrotion/Finonce: Ph 559.ó00.4405 .
3837 N. ClorkSt. . Fresno, CA93726
559. 243.5ó51 . Emoil: services@fmooo.org
Fox 559.243.5918 . Emoil: odmin@fmooo.org
Website: www.fmooo.orgToll Free 800.51O.2O2O .
A6ency on A6ing
Serving Fresno & Modero
Connecfing fhe Communíty
Fiscal Year 2014-2015 Contr act
between
City of Fresno
and the
Fresno-Madera Area Agency on Aging
Contract No. 15-03 10
Site Management
Documents Required to Execute Gontract
The followi nts require siqnatures and entries on both sets of
Enter original signatures in ink on both sets of documents; make required entries on each form.
I Page 2, Area Plan Grant Award Contract
2 Signatures needed: 1) lndividual named on Exhibit E, page 5, as having primary, hands-on
involvement & oversight of day-to-day operations; & 2) individual authorized by governing
board to execute the contracf (see Appendix A).
tr Appendix A, Resolution of Authorization to Contract
Must contain signature of chair of service provider's governing board.I Appendix B, Certification
Must contain signature of individual authorized by governing board to execute the contract
(see Appendix A).
I Appendix C, Contractor/l/endor Confidentiality Statement
Must contain signature of individual authorized by governing board to execute the contract
(see Appendix A).
tr Appendix K, Request for Taxpayer ldentification Number and Certification (W-g)
Paft ll, Ceftification, must contain signature of individual authorized by governing board to
execute the contracf (see Appendix A)
I Appendix D, Method of Providing Audit Compliance
f Exhibit B, Budget
I Exhibit E, Program Narrative
I Exhibit F, service Provider Emergency Resource rnformation
Please attach two sets of the followinq to this page:
f 1. CeÉificate(s) of lnsurance Please review Article XV of Aqreement prior to ananqinq for
ceñificates to ensure all contractual requirements for insurance certificates are met.
I 2. Gopy of IRS Determination Letter of Tax Exempt Status
tr 3. Organizational chart, inctuding names and position tittes for contracted program
tr 4. Job Description and Resu me of individual named on Exhibft E, page 5, who has primary,
hands-on involvement and oversight of the day-to-day operations of the contracted program
5. List of Governing Board members
6. List of Advisory Council or Advisory Committee members (rf appticabte)
7 ' Current Program Newsletter and/or Flyer used úo promote the contracted program
Documents Required to Execute Contract
Area Plan Grant Award
tr
T
tr
FY 2014-2015
Area Plan Grant Award
Table of Contents
Documents Required to Execute Contract.
CorurRRcr....... ........,.., 1
Anen Plnn GRerur AwRRo Tenrvrs nruo coruDlroNS DecunnnoN......... 3
Article l.
Article ll.
Article lll,
Article lV.
Article V.
Article Vl.
Article Vll.
Article Vlll.
Article lX.
Article X.
Article Xl.
Article Xll.
Article Xlll.
Article XlV.
Article XV.
Article XVl.
Article XVll.
Article XVlll.
Article XlX.
Article XX.
Area Plan Grant Award
Table of Contents
Definitions and Resolutions of Language Conflicts ..................... 3
Agreement .......... ............ 5
Term of Agreement... ....,....... s
Reasonableness of Compensation ................... s
Assurances......... ................6
Funds ...........21
Budget and Budget Revisions....... ........26
Payments ..........26
Subcontracts..... ..........27
Records and Reports ....... ..........2B
Property ........31
Access ,.............33
Monitoring and Evaluation.. ......J4
Audits ...... 34
lnsurance .....38
Donations ........40
Termination....... ............4O
Remedies and Appeal Process .........43
Revisions, Waivers, or Modifications . ........44
Noticing ..........45
FY 2014-2015
Area Plan Grant Award
Table of Contents (Continued)
Apperuo¡ces
Resolution of Authorization to Contract Appendix A
CeÍification....... Appendix B
ContractorA/endor Confidentiality Statement. ....Appendix C
Method of Providing Audit Compliance.......... Appendix D
Required Reports and Due Dates Appendix E
Sanction Policy Appendix F
Appeal Procedure for Service Providers ........Appendix G
Fresno-Madera Area Agency on Aging Contact List for Service Providers..... Appendix H
Fresno-Madera Area Agency on Aging Emergency Contact lnformation..........Appendix I
Community Focal Points List ... ........Appendix J
Request for Taxpayer ldentification Number and certification......... . Appendix K
ExHra¡rs
Program Exhibit Exhibit A
Budget ....... Exhibit B
Annual Summary of Activities ........ ....... Exhibit C
Program Cost Efficiency.. Exhibit D
Program Narrative Exhibit E
Service Provider Emergency Resource lnformation... ..... Exhibit F
Area Plan Grant Award
Table of Contents
FY 2014-2015
CONTRACT BETWEEN
CITY OF FRESNO
AS SERVICE PROVIDER
AND
FRESNO.MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
3837 NORTH CLARK STREET
FRESNO, CA 93726
A. Name and principal address of service contractor (hereinafter referred to as service
provider).
City of Fresno
2600 Fresno Street, Room 2064
Fresno, CA 93721
B. The starting date of this Agreement shall not precede the date the Agreement is
signed by both parties hereto. The term of this Agreement is from July 1 ,2014 to
June 30,2015, subject, however, to earliertermination as provided herein.
C. No expenditure or obligation for the funding allocation for the July 1 ,2014 through
September 30, 2014 period may be incurred after September 30, 20i4. Ño
expenditure or obligation for the funding allocation for the October 1, 2014 through
June 30, 2015 period may be incurred after June 30, 201S.
D. Maximum funds available for the following programs.
Approved by Fresno-Madera Area Agency on Aging Governing Board on June 19,2014
Federal Grantor:U.S. Department of Health and Human Services
Pass Through Grantor:Fresno-Madera Area Agency on Aging
Older Americans Act Title:Title lll C1 Congregate Nutrition, Federal CFDA No. 93.045
Service Agency on Aging
Gontract No.Funding Period Grant
Amount
Site Management
(6 Sites)15-0310
July 2014 - September 2014 $21,000
October 2014 - June 2015 $63,000
Total Fiscal Year 2014-2015 Grant Award:$84,000
This document together with any attached program exhibits, assurances, budgets,
and narratives is a firm agreement to provide services for older Americans in
Fresno and/or Madera counties (including cities contained therein) as specified in a
manner consistent with the intent of, and regulations applicable to, service
programs under Title lllA/ll of the older Americans Act as amended.
The provisions of the Area Plan Grant Award Terms and Conditions Declaration
(Afticles I through XX) attached thereto, plus all enclosures listed, herein, constitute
a part of this contract.
Area Plan Grant Award
Contract
E.
F
Page 1 FY 2014-2015
FOR SERVICE PROVIDER:
the daylo-day operations of the contracted program.
SHAUN SCHAEFER COI\4I\4UNITY RECREATION SUPERVISOR I I
hibit E, page 5, as
having pnmary, hands-on i,ment and oversight of
Type Name Title
--L:-r 1 -/ (/
Signature of Authori tracting
(Refer to Appendix A)
MANUEL A. MOLLINEDO
Date
PARCS DIRECTOR
Type Name Title
tr/zt'/r4
Date
CITY CLERKATTEST: YVONNE SPENCE
Type Name
APPROVED AS TO FORM:
Title
DEPUTYBRANDON M. COLLET
Type Name
94-600338
Contractor Federal Employer l.D. Number
FOR FRESNO.MADERA AREA AGENCY ON AGING:
Title
, CITY ATTORNEY
Jean Robinson
Area Plan Grant Award
Contract
Executive Director
Page 2 FY 2014-2015
DOUGLAS T. SLOAN
c¡ly Attorney
Assignment #
Fund #
Org #
Project ID #
Activity ID #
Opened Date:
Status Date:
Assigned To:
Ar4-0594.002
1 0101
170604
PP00004
GADM
1llr2l20t4
t1ll2l20l4
Brandon M. Collet
c.o. #
PC BU#
Resource Type:
Timekeeping: YA{
CIP: Y/lt{
Desired Completion Date:
Hard Deadline Date:
CALLED FORPI
DATE:'
": \, .
ITEM FOR APPROVAL
CONFIDENTIAL . PROTECTED BY ATTORNEY.CLIENT PRIVILEGE
AND ATTORNEY WORK PRODUCT DOCTRINE
THIS IS NOT A PUBLIC RECORI)
PRK
NSS
N
N
1U1212014
tUt2l20t4
TO:Diane Printz-White
Parks, Recreation & Community Services - Administration
(ssg) 621-29ss
Pick-up Contact (if different):
* * *RF.TURNED FOR SIGNATUR F.{< * {'< Review Contract with Fresno-Madera
Agency on Aging for the City of Fresno Senior Hot Meals Program at Six (6) Sites
been:
APPROVED
NOT APPROVED (Return this sheet with revised document
See Comments Below:Staff Report Reviewed:Yes No
(RETURN THIS SHEET WITH REVISED DOCUMENT / RESUBMITTAL)
Attached material has
/_
DOCUMENT:
DOUGLAS T. SLOAN, City Attorney
FHAAA
DIRTflT SERVITES
?tll' l{0y tq ÂH 0¡ 07
ADDENDUM TO
GoNTRACT NO. 15-0310
BETWEEN
CITY OF FRESNO
AS SERVICE PROVIDER
AND
FRESNO-MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
3837 NORTH CLARK STREET
FRESNO, CA 93726
The following provisions of the Area Plan Grant Terms and Conditions Declaration
(Articles I through XX) attached thereto, are modified as follows:
1. Article V. Assurances. Section H, Paraqraph 11 (paqe 14):
Provisions of lnformation lntegrity and Security
The provisions contained in Article V, Section H, lnformation lntegrity and
Security, shall be included in all contracts relating to the Agency on Aging
Fiscal Year 2014-2015 Grant Award of both the Contractor and its
subcontractors.
2. Article XV, lnsurance, Section J (paqes 3g-40):
Contractor agrees to indemnify, defend, and save harmless the Fresno-
Madera Area Agency on Aging, State of California, their officers, agents,
and employees from any and all claims and losses occurring or resulting to
any and all Contractors, subcontractors, material, laborers, and any other
person, firm or corporation furnishing or supplying work, services, materials
or supplies in connection with the performance of this Agreement, and also
from any and all claims and losses occurring or resulting in any person,
firm or corporation, who may be injured or damaged by Contractor's active
negligence or willful misconduct in the performance of this Agreement.
Addendum to Area Plan Grant Award
Contract No. 15-0310 Addendum Page 1
FY 2014-2015
1
ADDENDUM TO
CoNTRACT NO. 15-0310
BETWEEN
CITY OF FRESNO
AS SERVICE PROVIDER
AND
FRESNO.MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
3837 NORTH CLARK STREET
FRESNO, CA 93726
The following provisions of the Area Plan Grant Terms and Conditions Declaration
(Articles I through XX) attached thereto, are modified as follows:
Article V, Assurances, Section H, Paraqraph 11 (paqe 14):
Provisions of lnformation lntegrity and Security
The provisions contained in Article V, Section H, lnformation Integrity and
Security, shall be included in all contracts relating to the Agency on Aging
Fiscal Year 2014-2015 Grant Award of both the Contractor and its
subcontractors.
Article XV, lnsurance, Section J (pages 39-40):
Contractor agrees to indemnify, defend, and save harmless the Fresno-
Madera Area Agency on Aging, State of California, their officers, agents,
and employees from any and all claims and losses occurring or resulting to
any and all Contractors, subcontractors, material, laborers, and any other
person, firm or corporation furnishing or supplying work, services, materials
or supplies in connection with the performance of this Agreement, and also
from any and all claims and losses occurring or resulting in any person,
firm or corporation, who may be injured or damaged by Contractor's active
negligence or willful misconduct in the performance of this Agreement.
2.
Addendum to Area Plan Grant Award
Contract No. 15-0310 Addendum Page I
FY 2014-2015
1.
ADDENDUM TO
GoNTRACT NO. 15-0310
BETWEEN
CITY OF FRESNO
AS SERVICE PROVIDER
AND
FRESNO.MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
3837 NORTH CLARK STREET
FRESNO, CA 93726
The following provisions of the Area Plan Grant Terms and Conditions Declaration
(Articles I through XX) attached thereto, are modified as follows:
Article V. Assurances. Section H. Paraqraph 11 (paqe 14):
Provisions of lnformation lntegrity and Security
The provisions contained in Article V, Section H, Information lntegrity and
Security, shall be included in all contracts relating to the Agency on Aging
Fiscal Year 2014-2015 Grant Award of both the Contractor and its
subcontractors.
Article XV, lnsurance. Section J (paqes 39-40):
Contractor agrees to indemnify, defend, and save harmless the Fresno-
Madera Area Agency on Aging, State of California, their officers, agents,
and employees from any and all claims and losses occurring or resulting to
any and all Contractors, subcontractors, material, laborers, and any other
person, firm or corporation furnishing or supplying work, seryices, materials
or supplies in connection with the performance of this Agreement, and also
from any and all claims and losses occurring or resulting in any person,
firm or corporation, who may be injured or damaged by Contractor's active
negligence or willful misconduct in the performance of this Agreement.
2.
Addendum to Area Plan Grant Award
Contract No. 15-0310 Addendum Page 1
FY 2014-2015
FRESNO.MADERA AREA AGENCY ON AGING
AREA PLAN GRANT AWARD
TERMS AND CONDITIONS DECLARATION
Activities under this award shall be carried out in accordance with Title lll and Tifle Vll of
the Older Americans Act of 1965, as amended (United States Code Tiïle 42, Section
3001); the program regulations and policy directives relating thereto; federal and state
laws; and the California Welfare and lnstitutions Code, sections 9000-9023, all of which
are, or may be, operative during the term of this sub-grant award. This Agreement
incorporates the terms and conditions which support an award of Area Plan Funds.
ARTICLE I. DEFINITIONS AND RESOLUTIONS OF LANGUAGE CONFLICTS
A. The term "Agreement" or "contract" shall mean the Fresno-Madera Area
Agency on Aging Area Plan Grant Award Terms and Conditions
Declaration (Afticles I through XX), plus all enclosures listed herein,
including the Budget Display; Program Exhibits; Appendices;
Attachments; Amendments; and any other documents incorporated by
reference, unless othenryise provided in this Article.
B. "Agency on Aging" ¿¡f, "f[/ArM" means the Fresno-Madera Area
Agency on Aging interchangeably.
C. "OAA" means Older Americans Act.
D. "PSA 14" means the Planning and service Area comprised of Fresno
and Madera Counties.
E. "State" and "Department" means the State of California and the
California Department of Aging (CDA) interchangeably.
F. "Seryice Provider" or "Contractor" means the legal entity awarded funds
under this Agreement and which is accountable to the Agency on Aging,
the State, and/or federal government for use of these funds and which is
responsible for executing the provisions for services of this Agreement.
G. "subcontractor" means a legal entity that receives funds from the
Contractor to provide direct services identified in this Agreement.
"Subcontract Agreement" means a subcontract agreement supporled by
funds from this Agreement.
H. As used throughout this Agreement, the term "shall" is mandatory; the
term "may" is permissive.
l. "cFR" means code of Federal Regulations, "ccR" means carifornia
Code of Regulations, "GC" means Government Code, "W&l" means
cafifornia welfare and lnstitutions code, "usc'means united states
Code, and "PCC" means the Public Contract Code
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
J. "Program lncome" means revenue generated by an Area Agency on Aging
or Contractor from contractsupported activities. Program lncome is:
1. Voluntary contributions (Donations) received from a parlicipant or
responsible party for services received.
2. lncome from usage or rentalfees of rear or personal property
acquired with grant funds or funds provided under this
Agreement.
3. Royalties received on patents and copyrights from contract-
suppoded activities.
4. Proceeds from the sale of items fabricated under a contract
Agreement.
K. The terms and conditions of this grant award and other requirements
have the following order of precedence if there is any conflict in what
they require:
1. The Older Americans Act Amendments of 2006.
2- other applicable Federal statutes and their implementing
regulations.
3. Older Californians Act.
4. Title 22 CCR S 7000 et. seq.
5. Contract Agreement, including Area Plan Grant Award Terms and
conditions Declaration, allAppendices, all Exhibits, and any
amendments thereto.
6. Any other attachments incorporated herein by reference.
7. Program memos and other guidance issued by the California
Department of Aging.
L, "Reimbursable item" also means "allowable cost" and "compensable
item."
M. "Matching Contributions" means local cash and/or in-kind contributions
by the Contractor, subcontractor, or other local resources that qualify as
match for the contract funding.
N. "ln-Kind Contributions" means the value of non-cash contributions
donated to support the project or program (e.g. propefty, service, etc,).
O. "Non-Matching Contributions" means localfunding that does not qualify
as matching contributions and/or ís not being budgeted as matching
contributions (e.9. federal funds, overmatch, etc.).
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
ARTICLE II, AGREEMENT
A. All elements of this Agreement, as defined in Article l, Section A, and as
approved by the Agency on Aging in making this award, are hereby
incorporated by reference, as if fully set fofth herein.
B. Time is of the essence in this Agreement. All contracts must be signed
and returned to the Fresno-Madera Area Agency on Aging within forty-
five (45) days of the date on the contract cover letter. lf the signed
contract is not returned by the designated date and there has been no
approval granted, then the funds may be reallocated by the Fresno-
Madera Area Agency on Aging Governing Board. The Agency on Aging
will send a Notice of Termination of Negotiations to the non-responsive
Service Provider on the 46th day from the date of the contract cover
letter by certified mail. A copy of the Fresno-Madera Area Agency on
Aging Appeal Procedure will be sent with the letter.
C. A copy of this Agreement is on file and available for inspection at the
Fresno-Madera Agency on Aging, 3837 North Clark Street, Fresno, CA
93726.
ARTICLE III. TERM OF AGREEMENT
A. This Agreement is of no force or effect until signed by both parties
hereto and approved by the Agency on Aging. The Contractor may not
commence pedormance until such approval has been obtained, or until
a signed Letter of Authority has been provided by the Agency on Aging.
B. The term of this Agreement is from July 1 ,2014, through June 30, 2015,
at which time the Agreement expires, subject however, to earlier
termination or cancellation as herein provided. Contract awards are
limited to a one-year period; however, at the discretion of the Agency on
Aging, contracts may be renegotiated up to a maximum of three
additional one-year periods subject to annual renegotiation and
availability of federal, State, and local funding.
C. Should the Contractor or subcontractor begin work in advance of
receiving notice that the Agreement is approved, and before obtaining a
signed Letter of Authority from the Agency on Aging, that work may be
considered as having been performed at-risk as a mere volunteer and
may not be reimbursed or compensated.
ARTICLE IV. REASONABLENESS OF COMPENSATION
Compensation for work or services peformed under this Agreement shall be
reasonable and based on an analysis of job requirements and comparability
with similar work or services in the local labor market.
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
ARTICLE V, ASSURANCES
A. Aoreement Authorization
lf a public entity, the Contractor shall submit to the Agency on
Aging a copy of the resolution, order, or motion referencing this
Agreement number authorizing execution of this Agreement. lf a
private entity, the Contractor shall submit to the Agency on Aging
an authorization by the Governing Board of the Contractor to
execute this Agreement, referencing this Agreement number.
These documents, including minute orders, must also identify the
action taken.
Documentation in the form of a resolution, order, or motion by the
Governing Board of the contractor is required for the original and
each subsequent amendment to this Agreement. This
requirement may also be met by a single resolution from the
Governing Board of the Contractor authorizing the designee to
execute the original and all subsequent amendments to this
Agreement.
B Administration
Area Plan Grant Award
Terms and Conditions Declaration
1.
2.
1
2.
3
4
The Contractor shall be:
a. A public or private nonprofit entity or Joint powers
Agreement (JPA); or
b. A private entity approved by the California Department of
Aging prior to commencement of the contract period.
lf a private nonprofit corporation, JPA, or private entity, the
contractor shall be in good standing with the secretary of state of
california and shall maintain that status throughout the term of
the Agreement.
The contractor shall ensure that any subcontractors providing
services under this Agreement shall be of sound financial status.
Any private, subcontracting corporation or JPA shall be in good
standing with the Secretary of State of California and shall
maintain that status throughout the term of the Agreement.
Failure to maintain good standing by the contractor shall result in
suspension or termination of this Agreement with the Agency on
Aging until satisfactory status is restored. Failure to maintain
good standing by a subcontractor or JPA shall result in
suspension or termination of the subcontract by the contractor
until satisfactory status is restored.
6 FY 2014-2015
5. This Agreement is not assignabre by the contractor, either in
whole or in part, without the written consent of the Agency on
Aging in the form of a formal written amendment.
6. The Contractor, and the agents and employees of the Contractor,
in the performance of this Agreement, shall act in an independent
capacity and not as officers or employees or agents of the State
or the Agency on Aging.
7. ln the event that any provision of this Agreement is unenforceable
or held to be unenforceable, then the parties agree that all other
provisions of this Agreement have full force and effect and shall
not be affected.
c. Debarment. suspension, and other Responsibiritv Matters
1. The Contractor certifies to the best of its knowledge and belief, by
signing this Agreement, that it and its subcontractors:
a. Are not presently debarred or suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
covered transactions by any federal department or agency;
b. Have not, within a three-year period preceding this
Agreement, been convicted of or had a civiljudgment
rendered against the contractor for commission of fraud or
a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (federal, State, or local)
transaction or contract under a public transaction; vioration
of federal or State antitrust statues or commission of
embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or
receiving stolen properly;
c. Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (federal, State, or
local) with commission of any of the offenses enumerated
in paragraph (1) (b); and
d. Have not, within a three-year period preceding this
Agreement, had one or more public transactions (federal,
State, or local) terminated for cause or default.
2. The contractor shall report immediatery to the Agency on Aging
in writing any incidents of alleged fraud and/or abuse by either the
Contractor or any subcontractors. The Contractor shall maintain
any records, documents, or other evidence of fraud and abuse
until othenruise notified by the Agency on Aging.
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
D.
3. The contractor shall notify the Agency on Aging immediatery of
any intention to discontinue existence of the entity or to bring an
action for dissolution.
4. The contractor agrees to timely execute any and ail amendments
to this Agreement or certificates, other required documentation
relating to their subcontractor's debarmenvsuspension status.
Law, Policv and Procedure, Licenses, and Ceftificates
1. This Agreement is governed by and shall be interpreted in
accordance with the laws of the State of California.
2. The contractor agrees to administer this Agreement and require
any subcontractors to administer their subcontracts in accordance
with this Agreement, and with all applicable local, State, and
federal laws and regulations including, but not limited to,
discrimination, wages and hours of employment, occupational
safety, and to fire, safety, health, and sanitation regulations,
directives, guidelines, and/or manuals related to this Agreement
and resolve all issues using good administrative practices and
sound judgment. The contractor and its subcontractors shall
keep in effect all licenses, permits, notices, and ceftificates that
are required by law.
Provision of Services. Staffinq, and Standards of Work
1. The contractor shall ensure the provision of services under this
Agreement, as specified by the attached exhibits, which are
hereby incorporated by reference, lnadequate performance or
failure to make progress so as to endanger performance of this
Agreement may result in imposition of sanctions as described in
Appendix F, Sancfion Policy, or termination of the Agreement as
described in Article XVll, Termination.
2. The contractor shall make every effort to meet the goars and
objectives stipulated in this Agreement. performance shall not be
unilaterally reduced or otherwise changed withoui prior
consultation with, and written approval of, the Agency on Aging.
A service unit reduction that impacts the Agency's ability to
provide service levels defined in its Area plan or Area plan
Update service unit objectives requrres :
a. Written approval from the California Department of Aging
to the Agency on Aging if such reduction is greater than 10
percent.
b. An Amendment to the Agency on Aging's Area plan if such
E.
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
F
reduction is greater than 20 percent, including a public
hearing; approval by the Agency's Governing Board and
Advisory Council chairpersons and the Agency's Executive
Director; and approval by the California Depadment of
Asins. [22 CCR $7306(a)]
3. The Contractor agrees that the pedormance of work and services
pursuant to the requirements of this Agreement shall conform to
accepted professional standards.
4. The Contractor shall maintain adequate staff to meet the
Contractor's obligations under this Agreement.
5. The Contractor shall make staff available to the Agency on Aging
for training and meetings, which the Agency on Aging may find
necessary from time to time.
Pavroll Taxes and Deductions
The Contractor shall promptly forward payroll taxes, insurances, and
contributions, including State Disability lnsurance, Unemployment
lnsurance, Old Age Survivors Disability lnsurance, and federal and State
income taxes withheld to designated governmental agencies.
Nondiscrimination
The Contractor shall comply with all federal statutes relating to
nondiscrimination. These include those statutes and laws contained in the
Contractor Certification Clauses (CCC-307), which is hereby incorporated
by reference. ln addition, Contractor shall comply with the following:
1. Equal Access to Federally-Funded Benefits, Programs, and
Activities (Title Vl of the Civil Rights Act of 1964)
Contractor shall ensure compliance with Title Vl of the Civil
Rights Act of 1964 (42 USC Section 2000d; 45 CFR Part 80),
which prohibits recipients of federal financial assistance from
discriminating against persons based on race, color, religion, or
national origin.
2. EqualAccess to State-Funded Benefits, Programs, and Activities
Contractor shall, unless exempted, ensure compliance with the
requirements of Government Code sections 11135-11139.5, and
Section 98000 et seq. of Title 22 of the California Code of
Regulations, which prohibit recipients of State financial
assistance from discriminating against persons based on race,
national origin, ethnic group identification, religion, age, sex,
sexual orientation, color, or disability.e2 CCR 98323)
G.
Area Plan Grant Award
Terms and Conditions Declaration
FY 2014-2015
(Chapter 182, Stats. 2006)
3. Contractor assures the State that it complies with the Americans
with Disabilities Act (ADA) of 1990, which prohibits discrimination
on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA. (42 USC Sections 12101
et seq.)
4. During the performance of this Agreement, the Contractor and its
subcontractors shall not unlawfully discriminate, harass, or allow
harassment against any employee or applicant for employment
because of sex, race, color, ancestry, religious creed, national
origin, physical disability (including HIV and AIDS), mental
disability, medical condition (cancer), age (over 40), marital
status, and denial of family care leave. The Contractor and its
subcontractors shall insure that the evaluation and treatment of
their employees and applicants for employment are free from
such discrimination and harassment. Contractor and
subcontractors shall comply with the provisions of the Fair
Employment and Housing Act (GC S12990 (a-f) et seq.) and the
applicable regulations promulgated thereunder (CCR, Tifle 2,
Section 7285 et seq.). The applicable regulations of the Fair
Employment and Housing Commission implementing
Government Code Section 12990 (a-f), set fofth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are
incorporated into this Agreement by reference and made a part
hereof as if set forth in full. Contractor and its subcontractors shall
give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or
other Agreement.
5. The Contractor shall not require proof of age or citizenship as a
condition of receiving services.
6. Contractor agrees to include these requirements in all contracts it
enters into with subcontractors to provide services pursuant to
this Agreement.
7. The Contractor shall require language in all subcontracts to
require all subcontractors to comply with all applicable State and
federal laws.
H.
1. lnformation Assets
The Contractor shall have in place operational policies,
procedures, and practices to protect Agency on Aging information
Area Plan Grant Award
Terms and Conditions Declaration
10 FY 2014-2015
2
assets, i.e., public, confidential, sensitive and/or personal
information as specified in the State Administrative Manual,
Sections 5300-5365.3; GC Section 1 1 109; Department of
General Services Management Memo 06-12, Department of
Finance Budget Letter 06-34; and CDA Program Memorandum
07-18, Protection of lnformation Assets.
lnformation assets include, but are not limited to:
a. lnformation collected andior accessed in the administration
of Agency on Aging programs and services.
b. lnformation stored in any media form, paper or electronic.
Encryption on Porlable Computing Devices
The Contractor is required to encrypt (or use an equally effective
measure) any data collected under this Agreement that is
confidential, sensitive, and/or personal, including data stored on
portable computing devices (including, but not limited to, laptops,
personal digital assistants, notebook computers, and backup
media) and/or poftable electronic storage media (including, but
not limited to, discs, thumb/flash drives, portable hard drives, and
backup media).
Disclosure
a. The Contractor shall ensure that personal, sensitive, and
confidential information is protected from inappropriate or
unauthorized access or disclosure in accordance with
applicable laws, regulations, and State and Agency on
Aging policies. The requirement to protect information shall
remain in force until superseded by laws, regulations, and
State and Agency on Aging policies.
b. The Contractor shall protect from unauthorized disclosure
names and other identifying information, concerning
persons receiving services pursuant to this Agreement,
except for statistical information not identifying any
pafticipant.
c. "ldentifying information" shall include, but not be limited to,
name, identifying number, social security number, State
driver's license or State identification number, financial
account numbers, symbol or other identifying characteristic
assigned to the individual, such as finger or voice print or a
photograph.
d. The Contractor shall not use such identifying information
.1
Area Plan Grant Award
Terms and Conditions Declaration
11 FY 2014-2015
for any purpose other than carrying out the contractor's
obligations under this Agreement. The contractor is
authorized to disclose and access identifying information
for this purpose as required by the older Americans Act.
e. The contractor shall not, except as othenvise specifically
authorized by law or required by this Agreement or court
order, disclose any identifying information obtained under
the terms of this Agreement to anyone other than the
Agency on Aging without prior written authorization from
the Agency on Aging. The contractor may be authorized,
in writing, by a participant to disclose identifying
information specific to the authorizing participañt.
f . The contractor may allow a participant to authorize the
release of information to specific entities, but shall not
request or encourage any participant to give a blanket
authorization or sign a blank release, nor shall the
contractor accept such branket authorization from any
pafticipant.
4. Training/Education
a. The contractor must provide ongoing education and
training, at least annually, to all employees and
subcontractors who handle personal, sensitive, or
confidential information. Contractor employees,
subcontractors, and volunteers must complete the required
lnformation security Awareness Training module avaiiable
on the CDA Web site under providers and partners,
lnformation security Awareness Training, at the following
URL:
http ://www. ag i n g. ca. g ov/p rog ra ms p rovid ers/#Reso u rces
Training must be completed within thirty (30) days of the
start date of any new employee, subcontractor, or
volunteer. lf lnternet access is not available, a hard copy of
the training modure is avairabre from the Agency on Agiñg
and may be provided to emproyees, subcontractors, anoø,
volunteers for their completion. The contractor must
maintain certificates of completion on file and provide them
to the Agency on Aging upon request. Training may be
provided on an individual basis or in groups. A sign_in
sheet is acceptable documentation for group traiñing in lieu
of individual certificates.
Area Plan Grant Award
ïerms and Conditions Declaration
12 FY 2014-2015
b. The Contractor may substitute CDA's lnformation Security
Awareness Training program with its own information
security training provided such training meets or exceeds
C DA's tra i n ing req ui rement. Contractors/vend ors s hall
maintain documentation of training and education provided
to their staff, volunteers, and/or subcontractors.
c. All employees and volunteers who handle personal,
sensitive, or confidential information relating to the CDA's
and the Agency on Aging's programs must parlicipate in
I nformation Security Awareness Training.
5. Health lnsurance Portability and Accountability Act (HlpM)
The Contractor agrees to comply with the privacy and security
requirements of Health lnsurance Portability and Accountability
Act (HIPAA) to the extent applicable and to take all reasonable
efforts to implement HIPAA requirements. The contractor wiil
make reasonable effofts to ensure that subcontractors comply
with the privacy and security requirements of HIPAA.
6. ContractorA/endor Confidentiality Statement
The Contractor shall sign and return to the Agency on Aging the
ContractorNendor Confidentiality Statement, Appendix C,
included with this agreement, which is hereby incorporated by
reference, and shall comply with all statutes and laws contained
in the statement. This is to ensure that contractorsA/endors are
aware of, and agree to comply with, their obligations to protect
cDA and Agency on Aging information assets from unauthorized
access and disclosure.
7. Security lncident Reporting
A security incident occurs when CDA and/or Agency on Aging
information assets are accessed, modified, destroyed, or
disclosed without proper authorization, or are lost or stolen. The
Contractor must report all security incidents to the Agency on
Aging immediately upon detection. A Security lncident Report
form (CDA 1025) must be submitted to the CDA lnformation
Security Officer, via the Agency on Aging, within five (S) business
days of the date the incident was detected.
L Notification of Security Breach to Data Subjects
a. Notice must be given by the contractor or subcontractor to
any data subject whose personal information could have
been breached.
Area Plan Grant Award
Terms and Conditions Declaration
13 FY 2014-2015
b. Notice must be given in the most expedient time possible
and without unreasonable delay except when notification
would impede a criminal investigation, or when necessary
measures to restore system integrity are required.
c. Notice may be provided in writing, electronically, or by
substitute notice in accordance with State law, regulation,
or policy.
L Software Maintenance
The Contractor shall apply security patches and upgrades and
keep anti-virus software up{o-date on all systems on which state
and/or Agency on Aging data may be used.
10. Electronic Backups
The contractor shall ensure that all electronic information is
protected by performing regular backup of automated files and
databases, and ensure the availability of information assets for
continued business. The Contractor shall ensure that any
portable electronic media used for backups is encrypted.
11. Provisions of lnformation lntegrity and Security
The provisions contained in Article V, Section H, lnformation
lntegrity and Securify, shall be included in all contracts of both the
contractor and its subcontractors that relate to this Agreement.
Copvriqhts
1. lf any material funded by this Agreement is subject to copyright,
the State reserves the right to copyright such material and the
Contractor agrees not to copyright such material, except as set
forth in subdivisions (2) and (3) of this section.
2. The contractor may request permission to copyright materiar by
writing to the Executive Director of the Agency on Aging. The
Executive Director shall forward such request to the State and
shall relay the state's response to the contractor within sixty (60)
days from the date of receipt of the State's decision.
3. lf the material is copyrighted with the consent of the State, the
State reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, prepare derivative works, publish, distribute
and use such materials, in whole or in part, and to authorize
others to do so, provided written credit is given the author.
Area Plan Grant Award
Terms and Conditions Declaration
14 FY 2014-2015
4. The Contractor cerlifies that it has appropriate systems and
controls in place to ensure that funds provided under this
Agreement will not be used in the performance of this Agreement
for the acquisition, operation, or maintenance of computer
software in violation of copyright laws.
J. Riqhts in Data
1. The Contractor shall not publish or transfer any materials, as
defined in item 2 below, produced or resulting from activities
supported by this Agreement without the express written consent
of the Executive Director of the Agency on Aging. That consent
shall be given or the reasons for denial shall be given and any
conditions under which it is given or denied within thirty (30) days
after the written request is received by the Agency on Aging. The
Agency on Aging may request a copy of the material for review
prior to approval of the request. This subsection is not intended to
prohibit Contractors from sharing identifying client information
authorized by the participant or summary program information
that is not client-specific.
2. As used in this Agreement, the term "subject data" means
writings, sound recordings, pictorial reproductions, drawings,
designs or graphic representations, procedural manuals, forms,
diagrams, workflow charts, equipment descriptions, data files and
data processing or computer programs, and works of any similar
nature (whether or not copyrighted or copyrightable) which are
first produced or developed under this Agreement. The term does
not include financial reports, cost analyses, and similar
information incidental to contract administration.
3. Subject only to the provisions of Article V, paragraph H,
lnformation lntegrity and Security, and Arlicle V, paragraph l,
Copyrights, of this Agreement, the State and the Agency on
Aging may use, duplicate, or disclose in any manner, and have or
permit others to do so subject to State and federal law all subject
data delivered under this Agreement.
4. Materials published or transferred shall: (a) state "The materials
or product were a result of a project funded by an Agreement with
the Fresno-Madera Area Agency on Aging and the California
Department of Aging;" (b) give the name of the entity, the
address, and telephone number at which the supporting data is
available; and (c) include a statement that "The conclusions and
opinions expressed may not be those of the Agency on Aging
and/or the California Department of Aging and that the publication
may not be based upon or inclusive of all raw data."
Area Plan Grant Award
Terms and Conditions Declaration
15 FY 2014-2015
K.Certifications
ïhe contractor shall comply with all statutes and laws contained in the
contractor certification clauses (ccc-100s) of Appendix B,
cerfification, which is hereby incorporated by reference. ln addition,
Contractor shall comply with the following:
1. Contracts in Excess of $100,000
lf funding provided herein exceeds 9100,000, the contractor shall
comply with all applicable orders or requirements issued under
the following laws:
a. Clean Air Act, as amend ed (42 USC 1gS7).
b. Clean WaterAct, as amended (33 USC 136g).
c. FederalWater pollution ControlAct, as amended
(33 USC 1251, et seq.).
d. Environmentar protection Agency Regurations [40 cFR,
Part 151 and [Executive Order 117391.
e. child support compriance Act (pubric contract code
7110): The contractor acknowledges in accordance with
the Child Support Compliance Act that:
i) The contractor recognizes the importance of chird
and family support obligations and shall fully comply
with all applicable State and federal laws reiating to
child and family support enforcement, including, but
not limited to, disclosure of information and
compliance with earnings assignment orders, as
provided in Chapter I (commencing with Section
5200) of Part of Division 9 of the Family Code; and
i¡) The Contractor, to the best of its knowledge, is in
full compliance with the earnings assignmênt orders
of all employees and is providing the names of all
new employees to the New Hire Registry
maintained by the California Employment
Development Deparlment.
f. Public Contract Code Section 10295.3.
Lobbvinq Certification
The contractor, by signing this Agreement, hereby certifies to the best of
his or her knowledge and belief, that:
L.
Area Plan Grant Award
Terms and Conditions Declaration
16 FY 2014-2015
1. No federal appropriated funds have been paid or will be paid, by
or on behalf of the Contractor, to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant,
the making of any federal loan, the entering of any cooperative
agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan,
or cooperative agreement.
2. lf any funds other than federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to
influence an officer or employee of any federal agency, a Member
of Congress, an officer or employee of Congress or an employee
of a Member of Congress in connection with this federal
Agreement, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
3. The Contractor shall require that the language of this certification
be included in the award documents for all subcontracts at all
tiers (including subgrants, and contracts under grants, loans, and
cooperative agreements which exceed $100,000) and that all
subcontractors shall certify and disclose accordingly. This
certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered
into. This certification is a prerequisite for making or entering into
this transaction imposed by 31 usc 13s2. Any person who fairs
to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such
failure.
M. Conflict of lnterest
1. The Contractor shall prevent employees, consultants, or
members of governing bodies from using their positions for
purposes including, but not limited to, the selection of
subcontractors, that are, or give the appearance of being,
motivated by a desire for private gain for themselves or others,
such as family, business, or other ties. ln the event that the
Agency on Aging determines that a conflict of interest exists,
funds may be disallowed by the Agency on Aging, and such
conflict may constitute grounds for termination of the Agreement.
Area Plan Grant Award
Terms and Conditions Declaration
17 FY 2014-2015
N
2. This provision shall not be construed to prohibit emproyment of
persons with whom the Contractor's officers, agents, or
employees have family, business, or other ties, so long as the
employment of such persons does not result in a conflict of
interest (real or apparent) or increased costs over those
associated with the employment of any other equally qualified
applicant, and such persons have successfully competed for
employment with the other applicants on a merit basis.
Covenant Aqainst Contingent Fees
1. The Contractor warrants that no person or selling agency has
been employed or retained to solicit this Agreement. There has
been no agreement to make commission payments in order to
obtain this Agreement.
2. For breach or violation of this warranty, the Agency on Aging shall
have the right to terminate this Agreement without liability or at its
discretion to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of such commission,
percentage, brokerage, or contingency fee.
Facilitv Construction or Repair
1. Title lll:
a. When applicable for purposes of construction or repair of
facilities, the Contractor shall comply with the provisions
contained in the following and shall include such provisions
in any applicable agreements with subcontractors:
i) Copeland "Anti-Kickback" Act (18 USC 974,
40 USC 276c) (29 CFR, Part 3);
ii) Davis-Bacon Act (40 USC 276a to 276a-7)
(29 CFR, Part 5);
iii) Contract Work Hours and Safety Standards Act
(40 USC 327-333) (29 CFR, Part 5, 6, 7, 8); and
iv) Executive Order 11246 of September 14,1965,
entitled "Equal Employment Opportunity" as
amended by Executive Order 11375 of October 13,
1967 , as supplemented in Department of Labor
Regulations (41 CFR, Part 60).
b. The Contractor shall not use payments for construction,
renovation, alteration, improvement, or repair of privately
owned property which would enhance the owner,s value of
o.
Area Plan Grant Award
Terms and Conditions Declaration
18 FY 2014-2015
P
such propefty to the benefit of the owner except where
permitted by law and by the Agency on Aging.
c. When funding is provided for construction and non-
construction activities, the Contractor or subcontractor
must obtain prior written approval from the Agency on
Aging before making any fund or budget transfers between
construction and non-construction.
lf this Agreement includes services in excess of $200,000, the
Contractor shall give priority consideration in filling vacancies in
positions funded by the contract to qualified recipients of aid under
welfare and lnstitutions Code Section 11200 in accordance with public
Contract Code 10353.
Grievance Process
1. The Contractor must establish a written grievance process for
reviewing and attempting to resolve complaints of older
individuals receiving services funded by this Agreement. At a
minimum, the process shall include all of the following:
a. Time frames within which a complaint will be acted upon.
b. Written notification to the complainant of the results of the
review, including a statement that the complainant may
appeal to the Fresno-Madera Area Agency on Aging if
dissatisfied with the results of the Contractor's review.
c. Confidentiality provisions to protect the complainant's
rights to privacy. Only information relevant to the complaint
may be released to the responding party without the older
individual's consent.
2. The Contractor shall notify older individuals of the grievance
process available to them by:
a. Posting notification of the process in visible and accessible
areas, such as the bulletin boards in multipurpose senior
centers. For areas in which a substantial number of older
individuals are non-English speaking, the notification shail
also be posted in the prímary language of a significant
number of older individuals.
b. Advising homebound older individuals of the process either
orally or in writing upon the Contractor's contact with the
índividuals.
O
Area Plan Grant Award
Terms and Conditions Declaration
19 FY 2014-2015
R
3. Complaints may involve, but not be limited to, any or all of the
following.
a. Amount or duration of a service.
b. Denial or discontinuance of a service.
c. Dissatisfaction with the service being provided or with the
service provider. lf the complaint involves an issue of
professional conduct that is under the jurisdiction of
another entity, such as the California Medical Board or the
State Bar Association, the complainant shall be referred to
the proper entity.
d. Failure of the service provider to comply with any of the
requirements set forth in CDA regulations or in this
Agreement.
4. Nothing in this Article shall be construed as prohibiting older
individuals from seeking other available remedies, such as
presenting their complaints at an open meeting of the
Contractor's governing board.
Disaster Plan
1. The Contractor shall prepare and maintain a disaster plan that
ensures provision of critical services to meet the emergency
needs of consumers they are charged to serve during medical or
natural disasters, such as earthquakes or floods, and make such
plan available to the Agency on Aging upon request.
2. The Contractor shall provide annual disaster response training
and a current list of community resources for all employees and
volunteers, and maintain documentation of such training.
3. The Contractor shall designate a primary and a secondary
emergency contact. Following an emergency or disaster, the
Contractor's designated contact shall update the Agency on
Aging with the Contractor's operational status.
4. The Contractor shall complete Exhibit F, Seryice Provider
Emergency Resource lnformation, included with this agreement,
and advise the Agency on Aging whenever a change to this
information occurs.
Communitv Focal Points
The Vendor acknowledges that the Agency on Aging has designated
locations as Community Focal Points, as required by CCR Title 22,
S.
Area Plan Grant Award
Terms and Conditions Declaration
20 FY 2014-2015
Adicle 3, Section 7302(a)(14), 45 CFR Section 1321.53(c), and
OAA 2006 306(a), which are attached as Appendix J, Community Focal
Points List.
ARTICLE VI, FUNDS
A. Expenditure of Funds
1. The Contractor shall expend allfunds received hereunder in
accordance with this Agreement.
2. The Contractor shall comply with the standards and guidelines for
procurement of supplies, equipment, and services as set forth in
this Agreement.
3. The Contractor agrees not to use Agreement funds to pay the
salary or expenses of any individual who is engaging in activities
designed to influence legislation or appropriations pending before
the Congress.
4. Travel Reimbursement
a. Any reimbursement by Contractor from funds provided
under this Agreement for authorized travel and per diem
shall be at rates not to exceed those paid by the State in
accordance with the California Deparlment of Human
Resources (CalHR) rules and regulations.
ln State:
. Mileage:
http : //www. ca I h r. ca. g ov/e m p I oyees/P a g es/trave l-
personal-veh icle. aspx
. Per Diem (meals and incidentals):
http : /iwww. ca I h r. ca. g ov/e m p I oyees/P a g es/trave l-
meals.aspx
o Lodging:
http : //www. ca I h r. ca. g ov/e m p I oyees/P a g es/trave l-
lodg ing-reim bursement. aspx
Out of State:
o http://www.calhr.ca.gov/employees/Pages/travel-
out-of-state,aspx
b, This is not to be construed as limiting the Contractor from
paying any differences in costs, from funds other than
those provided by this Agreement, between the CaIHR
Area Plan Grant Award
Terms and Conditions Declaration
21 FY 2014-2015
rates and any rates the Contractor is obligated to pay
under other contractual agreements. No travel outside the
State of California shall be reimbursed unless prior written
authorization is obtained from the Agency on Aging and
the State. (CCR, Title 2, Section 599.615 et seq.)
5. Funds made available for Ombudsman volunteer recruitment
activities in the Budget Act shall be used by the Contractor to
maintain or expand the activities of the Long-Term Care
Ombudsman Program.
6. The Agency on Aging reserves the right to refuse payment to the
Contractor or later disallow costs for any expenditure, as
determined by the Agency on Aging not to be in compliance with
this Agreement, unrelated or inappropriate to Agreement
activities, or when inadequate supporling documentation is
presented, or where prior approval was required but was not
requested or not granted.
7. The Contractor agrees to acknowledge the receipt of all funding
support from the Agency on Aging in news releases (radio,
television, and newspaper); printed materials such as brochures,
pamphlets, newsletters; the Contractor's Web site; and any other
printed documents. Such acknowledgement shall make accurate
reference to the service for which funding is provided, in whole or
in part, by the Agency on Aging.
B. A copy of all published documents indicated in paragraph seven
(7) above, will be fonruarded to the Agency on Aging for file.
B. Accountabilitv for Funds
1. The Contractor shall maintain accounting records for funds
received under the terms and conditions of this Agreement.
These records shall be separate from those for any other funds
administered by the Contractor, and shall be maintained in
accordance with Generally Accepted Accounting Principles and
Procedures and the Office of Management and Budget's Uniform
Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards. [2 CFR, Part 200]
2. The Contractor shall ensure that funding for services as outlined
herein are managed and prorated monthly to ensure that
adequate Older Americans Act funding is available to provide
services through the ending date of this Agreement.
3. Funds made available under this Agreement shall supplement,
and not supplant, any federal, State, or local funds expended by a
Area Plan Grant Award
Terms and Conditions Declaration
22 FY 2014-2015
C
state or unit of general purpose local government to provide
Title lll (excluding Title lll E) or Tifle Vll services.
4. Financial Manaqement Svstems
The Contractor shall meet the following standards for its financial
management systems, as stipulated in 45 CFR, Section 92.20
(governmental) or 45 CFR, Section 74.21(non-profits):
a. Financial Reporting;
b. Accounting Records;
c. lnternal Control;
d. Budgetary Control;
e. Allowable Costs;
f. Source Documentation; and
g. Cash Management.
Unexpended Funds
1. No later than March 31 of the Agreement year, the contractor
shall repoft to the Agency on Aging if any older Americans Act
funds will remain unexpended at the ending date of this
Agreement.
2. The Agency on Aging shall request and receive from the
contractor release of older Americans Act funds for an amount
mutually agreed upon by both parlies, not to exceed the
estimated amount of unexpended funds. The Agency on Aging
shall be reasonable in its request for funds and the contractoi
shall not unreasonably withhold permission for release of funds.
3. The Agency on Aging retains all rights to reallocate released
funds into other programs, projects, or activities.
4. upon termination, cancellation, or expiration of this Agreement, or
dissolution of the entity, the contractor sharr return to the Agency
on Aging immediately upon written demand, any funds provided
under this Agreement, which are not payable for goods or
services delivered prior to the termination, cancellation, or
expiration of this Agreement, or the dissolution of the entity.
Prooram lncome
1. All Program lncome received by the contractor shall be included
on the quarterly report, and expenditures supported by program
D
Area Plan Grant Award
Terms and Conditions Declaration
23 FY 2014-2015
E.
lncome shall be stated in the appropriate column. program
lncome shall be tracked on a "first in-first out" method. unspent
Program lncome shall not exceed the equivalent of ninety (g0)
days average Program lncome.
2. Program lncome must be reported and expended under the same
terms and conditions as the program funds from which it is
generated.
3. Program lncome must be used to pay for current allowable costs
of the program in the same fiscal year that the income was
earned (except as noted in D.5 below).
4. For Title lll B, lll c, lll D, lll E, vll ombudsman, and vll Elder Abuse
Prevention programs, Program lncome must be spent before
contract funds (except as noted in D.5 below.) and may reduce the
total amount of contract funds payable to the Contractor.
5. For Title lll B, lll C, lll D, lll E, Vll Ombudsman, and Vll Elder
Abuse Prevention programs, if program lncome is earned in
excess of the amount reported in the Area plan Budget
(cDA 122), the excess amount may be deferred for use in the
first quarter of the following contract period, which is the last
quarter of the federal fiscal year.
6. lf Program lncome is deferred for use, it must be used by the last
day of the federal fiscal year and reported when used.
7. Program lncome may not be used to meet the matching
requirements of this Agreement.
8. Program lncome must be used to expand services.
Matchinq Contributions
1. Minimum matching contributions for older Americans Act funded
grants awarded by the Fresno-Madera Area Agency on Aging are
determined as follows:
a. Title lll B Supportive Services, Tifle lll B (Ombudsman),
Title lll C1 Congregate Nutrition, Tifle lll C2 Home_
Delivered Nutrition, and Tiile lll D Health promotion: Ten
(10) percent of the sum of the grant award, plus the
minimum matching contributions. This is computed by
dividing the grant amount by nine (9).
b. Title lll E Family Caregiver Support program:
Approximately ninety (90) percent of the sum of the grant
award.
Area Plan Grant Award
Terms and Conditions Declaration
24 FY 2014-2015
2. Minimum matching requirements are calculated on net costs
which are total costs less program income, non-matching
contributions, and State funds.
3. cash and/or in-kind contributions may count as match, if such
contributions are used to meet program requirements.
4. Any matching contributions (cash or in-kind) must be verifiable
from the records of the Contractor or subcontractor.
5. Matching contributions must be used for allowable costs in
accordance with the Office of Management and Budget circulars.
F. Availabilitv of Funds
1. lt is mutually understood between the parties that this Agreement
may have been written before ascertaining the availability or
appropriation of funds, for the mutual benefit of both parties in
order to avoid program and fiscal delays which would occur if this
Agreement were executed after that determination was made.
2. This Agreement is valid and enforceable only if sufficient funds
are made available from the state to the Agency on Aging and/or
by the united states Government or the Budget Acts of the
appropriate fiscal years for the purpose of this program. ln
addition, this Agreement is subject to any additional restrictions,
limitations, or conditions enacted by the Congress or any statutes
enacted by the congress that may affect the provisions, terms, or
funding of this award in any manner.
3. lt is mutually agreed that íf funding for any Agency on Aging fiscal
year is reduced or deleted by the state, Legislature, or congress
for the purposes of this program, the Agency on Aging shall have
the option to either:
a. Terminate the Contract; or
b. Offer a contract amendment to the Contractor to reflect the
reduced funding for this contract.
4. The Agency on Aging has the option to void the Agreement under
the thirty (30) day cancellation clause or to amend the Agreement
to reflect any reduction in funds.
5. The Agency on Aging reserves the right to increase and/or
decrease funds available under this Agreement to reflect any
restrictions, limitations, or conditions as directed by the Director.
Area Plan Grant Award
Terms and Conditions Declaration
25 FY 2014-2015
6. lf as a result of advanced funds, the project earns interest on
funds awarded by the Agency on Aging, that interest shall be
identified as income to the program and used for program
expenditures, with full documentation on file for all programs.
ARTICLE VII. BUDGET AND BUDGET REVISIONS
C.
The approved budget for the term of this Agreement is a part hereof.
The Contractor shall be reimbursed for expenses only as itemized in the
approved budget.
1- The maximum reimbursement amount allowable for indirect costs
is 8% of contractor's direct costs, excluding in-kind contributions
and nonexpendable equipment. Contractors requesting
reimbursement for indirect costs shall obtain and retain on file an
approved indirect cost rate from the state of california or an
allocation plan documenting the methodology used to determine
the indirect costs.
The contractor shall comply with those provisions and restrictions
regarding revisions to the approved budget.
The contractor may make changes in budget allocations, subject to the
following conditions:
1. The contractor may transfer Agreement funds within programs
from each line item without prior approval of the Agency ón Aging
providing the change is less than 10% of that line item.
2. The contractor shall request prior approvalfrom the Agency on
Aging for any line item transfer of funds that is 1oo/o or more.
3. The contractor shall maintain a written record of all budget
changes clearly documenting rine item changes. The reðord shall
include the date of the transfer, the amount, and the purpose.
This record shall be available to the Agency on Aging upon
request and shall be maintained in the same manner as all other
financial records.
The final date to submit a budget revision for the october 2014 - June
2015 funding period is March 15,2015.
ARTICLE VIII. PAYMENTS
A. The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of contractor's expenses incurred in the
performance hereof, including mileage, per diem, and taxes, unless
othenvise expressly so provided.
Area Plan Grant Award
Terms and Conditions Declaration
A.
B.
D
E
26 FY 2014-2015
B. Unless othenruise specified by the Agency on Aging, the Contractor shall
submit accurate and timely reports as specified-in Ãppendix E, Required
Reporfs and Due Dates.
C. The Agency on Aging shall review the Contractor's report to ensure
compliance with the approved Agreement budget.
D. Depending upon funding availability, the Agency on Aging shall make
monthly reimbursement payments to the Contract as speóified in
Appendix E, Required Reports and Due Dafes, of the Agreement. The
Agency on Aging shall pay the Contractor a total not to exceed the
amount shown on page one (1) of this Agreement.
E. The Agency on Aging may require financial reports more frequenily than
indicated above or more detail (or both), upon written notice to the
Contractor, until such time as the Agency on Aging determines that the
financial management standards are met.
F. The Agency on Aging may withhold payment if the Agency on Aging
determines that the Agreement with the Contractor iJat-riik, as - -
described in Appendix F, Sanction policy.
G' The Agency on Aging shall be relieved of any payments should the
Contractor fail to perform the requirements of this Agreement at the time
and in the manner herein provided. Payments made after a decision to
withhold funds or terminate the Agreement will be governed by
Article XVll, Termin ation.
H' Federal funds will be reduced proportionately to maintain the required
matching ratios if a Contractor fails to report sufficient match.
ARTICLE IX. SUBCONTRACTS
A. The contractor must obtain approval from the Agency on Aging prior to
awarding any subcontracts for services contracted in this Agreément.
B' The Contractor shalf ensure that funds provided under this Agreement
are administered in conformance with the acts, federal regulalions, andpolicies and procedures of the Administration on Aging, cãlifornia
Department of Aging, and the Agency on Aging.
C. The Contractor shall not enter into contracts with other agencies that are
to be paid with funds provided under this Agreement thaiextend beyond
the ending date of this award.
D. The contractor does not possess authority to contract for, or incur
obligations on behalf of, the state of california or the Agency on Aging.
Area Plan Grant Award
Terms and Conditions Declaration
27 FY 2014-2015
Appendix B, Exhibit B-5
Page 4 of 30
Citv of Fresno
Appendix B, Exhibit B-5
Page 5 ol 30
CiV ofFresno
Appendix B, Exhibit B-5
Page 6 of30
civ of Fresno
Appendix B, Exhibit B-5
Page 7 of 30
Citu of Fresno
Appendix B, Exhibit B-5
Page I ol 30
Citv of Fresno
Appendix B, Exhibit B-5
Page I of 30
CiV ol Fresno
Appendix B, Exhibit B-5
Page 10 of30
Citv of Fresno
Appendix B, Exhibit B-5
Page '1 1 of 30
CiV ol Fresno
Appendix B, Exhibit B-5
Page 12 ol30
Citv of Frèsno
Appendix B, Exhibit B-5
Page 13 of 30
Citv of Fresno
Appendix B, Exhibit B-5
Page 14 of 30
C¡V of Fresno
Appendix B, Exhibit B-5
Page '15 of 30
Citv of Fresno
Appendix B, Exhibit B-5
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Citv of Fresno
Appendix B, Exhibit B-5
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C¡V of Fresno
Appendix B, Exhibit B-5
Pege 18 of 30
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Appendix B, Exhibit B-5
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Appendix B, Exhibit B-5
Page 20 of30
Citv of Fresno
Appendix B, Exhibit B-5
Page 21 of30
Citv of Fresno
Appendix B, Exhibit B-5
Page 22 of30
C¡tv of Fresno
Appendix I
Fresno-Madera Area Agency on Aging
Emergency Co ntact I nformation
lnformation and Assistance:(559) 600-4405
(800) 510-2020
Fresno-Madera Area Agency on Aging Appendix I FY 2014-2015
Emergency Contact lnformation
Director, Emergency
Coordinator, and Public
Relations Officer
Business Address:
Office Phone:
Residence Address:
After Hours Phone:
Jean Robinson
3837 N. Clark St.
Fresno, CA 93726
(559) 600-4405
PO Box 28093
Fresno, CA 93729
(559) 930-5847
Alternate Emergency Coordinator
Business Address:
Office Phone:
Residence Address:
After Hours Phone:
Linda L. Descoteaux
3837 N. Clark St.
Fresno, CA 93726
(559) 600-4405
2942 E. Swift Ave.
Fresno, CA 93726
(55e) 222-1468
APPENDIX J
COMMUNITY FOCAL POINTS LIST
CCR Title 22, Article 3, Section 7302(a)($, 45 CFR Section 1321.53(c), OAA 2006 306(a)
Definition of Focal Point: A facility established to encourage the maximum collocation and
coordination of services for older individuals. (42 USC Section 3002 (21))
State Planning and Service Area (PSA) 14
Fresno-Madera
Area Aqencv on Aqinq 3837 N. Clark St.Fresno, CA 93726
Senior Resource Center 2025 E. Dakota Ave.Fresno, CA 93726
Fresno County
Caruthers Senior Center 13441 S. Quince Ave.Saruthers, CA 93609
Clovis Senior Center 850 4th st.Slovis, CA 93612
Coalinga Senior Center 220 E. Forest Ave.Soalinga, CA 93210
Del Rey Senior Center 10649 E. Morro Ave.Del Rey, CA 93616
Edwin Blaynev Senior Center 109 N. 3'd St.Fowler, CA 93625
Firebauqh Senior Center 1601 Thomas Conbov Ave.Firebauqh, CA 93622
Huron Senior Center 16900 sth st.Huron, CA 93234
Kerman Senior Center 720 S. gth St.Kerman, CA 93630
Kingsburq Senior Center 1450 Ellis St.(ingsburg, CA 93631
Mendota Senior Center 415 Sorenson Ave.\4endota, CA 93640
Nick Medina Senior Center 2301 Selma St.Selma, CA 93662
Oranqe Cove Senior Center ôgg 6th st.Cranqe Cove, CA 93646
Reedley Senior Center 100 N. EastAve.Reedley, CA 93654
Sanger Senior Center 730 Recreation Ave.Sanger, CA 93657
Sierra Oaks Senior and
Communitv Center 33276 Lodge Rd.ïollhouse, CA 93667
Madera Gounty
Chowchilla Senior Center 320 Robertson Blvd.Chowchilla, CA 93610
Frank A. Bergon Senior Center 238 S. D St.Madera, CA 93637
Pan-American Community
Center 203 E. Shenruood Way Madera, CA 93638
Ranchos/Hills Senior Center 37330 Berkshire Dr.Madera Ranchos, CA 93636
Sierra Senior Center 49111 Cinder Ln.Oakhurst, CA 93644
Fresno Gity
Cecil C. Hinton Community
Center 2385 S. Fairview Ave.Fresno, CA 93706
Mary Ella Brown Community
Center 1350 E. Annadale Ave.Fresno, CA 93706
Mosqueda Community Center 3670 E. Butler Ave.Fresno, CA 93702
Pinedale Communitv Center 7170 N. San Pablo Ave.Pinedale, CA 93650
Ied C. Wills Center 270 N. San Pablo Ave.Fresno, CA 93728
Community Focal Points Appendix J FY 2014-2015
,",, lllf-g
(Rev AugusÌ2013)
Department of the Treasury
lnternal Rov€nus S6rvice
Request for Taxpayer
ldentification Number and Gertification
Give Form to the
requester. Do not
send to the lRS.
ñ
OJo)(d
o-
o
o2.go
9E
lt,'i!Èo
ã
ó,clQool
U)
on your income tax Íeturn)
CITY OF FRESNO
Bus¡noss nâme/disreoarded entity name,
Check appropriate box for federal tax classification:
! lndividual/sole propr¡etor ! C Corporation
frorÌ above
!sOorporation I Pwtnership I Trust/ostate
! t-imitert liab¡lity company. Enter lh€ tax classification (C-C corporat¡on, S=S corporation, P=partnershiD) >Exenrption from FATCA reporting
code (¡f any)
Ø Othor (see ¡nslructions) >MUNICIPALITY
l-lequestef's name address (optional)
account hsre (optional)
Enter your TIN in the appropriate box. The TIN provided must match the namo g¡von on the "Name" line
to avoid backup withholding. For individuals, this is your social security number (SSN) However, for a
resident alien, sole proprietor, ordisregarded entity, see the Part I instructions on page 3. For other
entities, ¡t is your employer identification number (ElN). lf you do not have a number, see How to get a
I/N on page 3.
Note. lf the account is in more than one name, see the chart on page 4 for guidelines on whose
numbêr to enter.
Under penalties of periury, I certify that:
1 . The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issuecl to me), ancl
2. I am not subiect to backup withholding because: (a) I am exernpt from backup withholding, or (b) I have not been notified by the lrrternal Revenue
Service (lRS) that I am subiect to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notlfied me that I am
no longer subject to backup withholding, and
3. I am a U.S. cltizen or other U.S. person (defined below), and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from I-ATCA reporting is conect.
Cerlification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subloct to backup withholding
because you have failed to report all interest and dividends on your tax return. FoÍ real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of dobt, contributions to an individual r€lirement arrangement (lRA), and
generally, paymênts other than interest and dividends, you are not required to sign the certification, but you must provide your correct TlN. See the
instructions on page 3.
Here i'.3:",:','ff'' /4**1'l, n r'*,'¿Date Þ 7
Exemptions (see instructions):
Exempl payee culo (if any)
'3t
General Instructions
Sectlon referônces are to th6 lnternal Rsvenue Code unless othsm¡se noted
Future dovelopmenls. The IRS has creatod a page on lBS.gov for information
âbout Form W-9, al www.¡ts.govlwg. lnlormation about any luture developments
âffect¡ng Form W-9 (such as logislatlon enacted after we release ¡t) w¡ll be posted
on that page
Purpose of Form
A pêrson who is required to flle an inlormation return with the IHS must obta¡n your
correct taxpayer identificat¡on number [IlN) to teport, for examplê, income pa¡d to
you, paymonts nìade to you in setllement of payment card and third party network
tÌansactlons, real estalo transactlons, mortgage interest you pa¡d, acqulsit¡on or
abandonment of secured property, cancellatlon of debt, or contr¡butlons you made
to an lRA.
Uso Form W-0 only if you aro a U.S. person (includlng a resident alien), to
provide your correct TIN to the person requesting it (the roquester) and, when
âppllcabl€, to:
1. Certify that the TIN you aro g¡ving ls coÌrect (or you are waiting for â number
to bo lssued),
2. Cert¡ly that you are not subject to backup w¡thholding, or
3. Claim exemption from backup withholding if you aro a lJ.S. exempt payee. lf
applicable, you are also certifying that as a U.S. person, your allocable share of
any parlnership income from a U.S. tradô or business ¡s not subject to the
withholding tax on foreign partners' share of otfectively connected income, and
4 Cert¡fythatFATCAcode(s) enteredonth¡sform(¡f any) indicalingthatyouâre
exempt ÍÍom the FATCA reporting, is correct.
Note. lf you are a U.S. person and a requester gives you a lorm other than FoÍrn
W-9 lo request your TlN, you must use the tequoster's form ¡f it is substantially
similar to this Forn'ì W-9
Dellnltlon of a U,S. parson. Fof fedefal tax purposos, you arc considerod a U.S.
person if you are:
. An individual who is a U.S. citizen or U,S. resident alien,
. A parlnership, corporatlon, conlpany, or associatlon croatod or organized in tlìe
United States or under the laws ol th€ United States,
. An estate (other than a foreign ostate), or
. A domestic lrust (as defined in Regulations sect¡on 301.7701-7).
Special rules for parlnershlps. Partnerships lhat conduct a trade or busitìess ìn
the Un¡ted Stales are generally requ¡r€d to pay â withholding tax under section
1 446 on any lorgign partners' share of eflectively connected taxâbl€ income from
such business. Furthet, in certaln cases whêrê a Form W-9 has not been recoivecl,
the rulos únder section 1446 requìre a pertnershlp to presume that a partnef ¡s a
loreign person, and pay the sectlon 1 446 w¡thholding tax. Therefore, if you aro a
U.S. person that is a partner in a partnership conducting a trade or business ¡n the
Unitsd States, provide Form W-9 to the partnersh¡p to establish your U.S. status
and avoid sêctlon 1446 withholdlng on your share ol partnership incoms.
Address (number, street, and apt, or suite no.)
Cat. No.10231X rorm W-9 (Rev 8-2013)
Exhibit A
TITLE III PROGRAM EXHIBIT
Title lll C1 - Elderly Nutrition Program Site Management
Definitions Specific to Title lll Programs:
A. Prosram Requirements is defined as Title lll program requirements
found in the Older Americans Act (OAA 42 USC Section 3001-3058);
Code of Federal Regulations (45 CFR Xlll, 1321);Title 22, California Code
of Regulations (CCR), Section 7000 et seq.; California Department of
Aging Program Memoranda; and state and federal laws.
B Title lll C1 Gonqreqate Nutrition Services is defined as nutrition
services for older individuals in a congregate setting. Services include
meals, nutrition and health promotion education, health promotion
programs, nutrition risk screening, and opportunities for socialization.
Each meal shall provide one-third (1/3) of the Dietary Reference lntakes
(DRl), and comply with the Dietary Guidelines for Americans ,2010. To be
an eligible Title lll C1 congregate nutrition site, the site must meet all of
the following criteria:
a. Be open to the public [45 CFR 1321.S3(bX3)].
b. Not means test [OAA 315(bX3)].
c. Provide participants the opportunity to make voluntary contributions
and not deny service for not contributing to the cost of the service
loAA 315(bXa); 22 CCR 57638 el
d. Not receive funds from another source for the cost of the same
meal, equipment, or seryices [7 CFR 4jg2ï].
Title lll C2 Home-Delivered Nutrition Services is defined as nutrition
services provided to homebound older individuals including meals,
nutrition and health promotion education, and nutrition risk screening.
Each meal shall provide one-third (1/3) of the Dietary Reference lntakes
(DRl), and comply with the Dietary Guidelines for Americans, 2010,
C.
Elderly Nutrition Program
Site Management
ExhibitA-Pagel FY 2014-2015
D E.liqible.9ervice Population is defined as individuals 60 years of age or
older, with emphasis on those in economic and social need with parlicular
attention to low income minority individuals, individuals with limited English
proficiency, and older individuals residing in rural areas. [oAA, seðtion
305(a)(2)(E)l [Title 22, CCR, Sections 7125, 7127, l1gO, 7135 and
7638.71.
Sitg Manasement is defined as 1) oversight and responsibility for the day-
to-day operations of an Elderly Nutrition Program nutrition site with respect
to meals; 2) oversight of and responsibility for Elderly Nutrition program
staff and volunteers, including provision of required program training; 3)collection of required Elderly Nutrition program datã from program
participants; 4) keeping records and preparing repofts concerning meals
ordered and served, nutrition volunteer hours, and donations; and 5)
ensuring the Elderly Nutrition Program nutrition site meets all federal,
state, and local regulations, including applicable licensing laws and
ordinances related to food service operations and sanitation.
cRFc means the california Retail Food code, which is a uniform
statewide health and sanitation standard for food facilities, found in
Section 113700 et seq., California Health and Safety Code.
urban, for purposes of this Agreement, is defined as: 1) urbanized areas(a central place and its adjacent densely settled ierritories with a
combined minimum population of 50,000; and 2) and incorporated place
or a census designated place with 20,000 or more inhabitants. A rural
area is any area that is not defined as urban.
Eliqible Participant is defined as:
1. congregate Meals: lndividuars erigibre to receive a meal at a
congregate nutrition site are:
a. Any older individual (sixty (60) years of age or older).
b. The spouse of any older individual.
c. A person with a disability, under age sixty (60) who resides
in housing facilities occupied primarily by older individuals at
which congregate nutrition services are provided.
d. A disabled individual who resides at home with and
accompanies an older individual who participates in the
program.
E.
G.
Elderly Nutrition Program
Site Management
F
H
ExhibitA-Page2 FY 2014-2015
2. Home-Delivered Meals: lndividuals eligible to receive a home-
delivered meal are:
a. Any older individual who is frail and homebound by reason of
illness, disability, or isolation.
b. A spouse of a person in item H.1.a. above, regardless of age
or condition, if an assessment concludes that it is in the best
interest of the homebound older individual.
c. An individual with a disability who resides at home with older
individuals if an assessment concludes that it is in the best
interest of the homebound older individual who participates
in the program.
d. Priority shall be given to older individuals in item H.1.a. above.
3. Volunteer Meals
a. A volunteer under age sixty (60) may be offered a meal if
doing so will not deprive an older individual of a meal.
b. A written policy for providing and accounting for volunteer
meals shall be developed and implemented.
current Meal Rate is defined as the current vendor meal rate plus an
additional amount established by the Fresno-Madera Area Agency on
Aging (Agency on Aging) to recover costs associated with this process.
Eliqible Meal is defined as meals served to an eligible parlicipant which
provide one-third (1/3) of the Dietary Reference lntakes (DRl), and
complies with the Dietary Guidelines for Americans, 2010.
Volunteer means an individual who provides services without pay, but
may receive reimbursement for expenses, and who has been provided
with orientation and training in compliance with Title 22, CCR,
Section 7635.5.
Scope of Work
The service provider is charged with providing site management services to the
"eligible service population" within the service provider's area of influence as
specified in Exhibit E, ltem 2 of this Agreement.
A. Assurances
1. The service provider will comply with all the Program Requirements
and those required under the California Retail Food Code (CRFC).
2. Meal Count Allocation
J
K.
il.
Elderly Nutrition Program
Site Management
ExhibitA-Page3 FY 2014-2015
c
a
b
b.
c
The service provider will be charged at the current
established meal rate for all meals ordered in excess of the
number of eligible meals served to the Eligible participants
within the Title lll c program. pañicipant erigibility is as
defined in Title 22, CCR, Article 5, Section 7639.7.
The service provider may, at the option of the Agency on
Aging, be held financially responsible (at the current meal
rate) for all meals ordered which exceed the annual
only those meals that are served to an eligible participant
which provide one-third (1/3) of the Dietary Reference
lntakes (DRl), and comply with the Dietary Guidelines for
Americans, 2010, are allowable and counted as meals
served,
Site Manaqement Responsibilities
ln compliance with rille 22, ccR, Article 5, and the Agency on
Aging Nutrition Policies and Procedure Manual, the service provider
will:
Assure accurate and timely completion of crient rntake forms,
client rosters, daily meal sign-in sheets, crient Deactivation
requests, and Nutrition Volunteer Summary reports for the
Congregate and Home-Delivered Meals programs;
Verify and order meal counts for Congregate (C1) and
Home-Delivered (C2) meals no later than 12:00 noon the
previous service day;
Monitor daily meal service numbers to maintain total monthly
meals ordered near or at allocation revel stated in thið
Agreement (however, this is not to be construed that theservice provider is precluded from serving above the
allocation level by using donations or other sources of
revenue to supplement the number of meals supported by
this Agreement);
comply with all ritle lll c Program and CRFC requirements for
client eligibility, and meal service safety and sanitation practices;
3
d
Elderly Nutrition Program
Site Management
ExhibitA-Page4 FY 2014-2015
e.Maintain separate and verifiable records of all program
income and expenses for Congregate (C1) and Home-
Delivered (C2) meals (all donations received from C1 clients
must be expended on C1 costs, and all donations received
from C2 clients must be expended on C2 costs);
Assess new and continuing home-delivered meal clients for
program eligibility. Reassessments of home-delivered meal
clients are to be completed quafterly, alternating two in-
home visits per year with two telephone reassessments;
Assess new and continuing Congregate Meals clients for
program eligibility, Congregate Meals client reassessments
are to be conducted at least once during each fiscal year.
Maintain client records in a safe and confidential manner;
Recruit volunteers as needed to provide in-center services
for the Congregate (C1) and Home-Delivered (C2) Meals
programs, and provide orientation, training, and supervision.A minimum of four hours of training shall be provided
annually for all volunteer food service staff, to include, at a
minimum:
i) Food safety, prevention of foodborne illness, and
Hazard Analysis and Critical Control Points (HACCP)
principles.
ii) Accident prevention, instruction on fire safety, first aid,
choking, earthquake preparedness, and other
emergency procedures.
ldentify and make known available services to eligible
individuals through outreach efforts in their community;
Attend Agency on Aging Site Management in-service training
meetings as required;
Comply with all Agency on Aging monthly memos and other
Agency on Aging correspondence;
Procure and maintain food service and cleaning supplies
inventories:
g
h.
I
Elderly Nutrition Program
Site Management
k.
m.
ExhibitA-Page5 FY 2014-2015
n, Post menus in a location easily seen by participants at each
congregate meal site, and be legible and easy to read in the
language of the majority of the parlicipants;
o. Not preclude the service of a congregate meal to aparticipant who has failed to make a reservation, when food
is available;
p. Have a paid staff member, or volunteer, designated to be
responsible for the day-to-day activities at each congregate
meal site, and physically be on-site during the time that
Elderly Nutrition Program-activities are takingiplace;
q. Have restrooms, lighting, and ventilation which meet the
requirements of the CRFC;
r. lnclude procedures for obtaining the views of congregate
Meals Program participants about the services receivıd;-
s. Have equipment at congregate meal sites, including tablesand chairs, that are sturdy and appropriate for older
individuals. Tables shall be arranged to assure ease of
access and encourage socialization;
t. Provide a welcoming, pleasant dining environment for
congregate meals that affords older adults an opportunity for
socializatign wilh their peers and enhancement of a neátny
and enriching lifestyle; and
u. observe any physical or emotional changes in parlicipants'
conditions and report any cases of known or suspected elder
abuse to Adult protective Services.
lll. Additional Assurances
A. Facilities shall be properly majntained by the service provider with regards
to repairs and maintenance, cleanliness, accessibility, etc.
B. The service provider must submit the reports specific to this program aslisted in Appendix E of this Agreement.
C. All reports required by th9 Agency on Aging must be submitted by the duedates listed in Appendix E of this Agreement.
D' The service provider shall have a plan to ensure accuracy of data from alllevels. This plan shall include a method for the service provider to verifythe accuracy of their data prior to submission to the Fresno-Madera AreåAgency on Aging.
Elderly Nutrition Program
Site Management
ExhibitA-Page6 FY 2014-2015
lV. Approved Holidays for Nutrition Sites
There are a total of nine recognized holidays (10 days) in which food service will
not be provided by central kitchens to congregate meal sites and sites are
assumed to be closed:
lndependence Day
Labor Day
Veterans Day
Thanksgiving Holiday
Christmas Day (observed)
New Years Day (observed)
Martin Luther King Jr. Day
Presidents Day
Memorial Day
Elderly Nutrition Program
Site Management
Friday, July 4,2014
Monday, September 1, 2014
Tuesday, November 11, 2014
Thursday, November 27,2014 and
Friday, November 28, 2014
Thursday, December 25, 2014
Thursday, January 1, 2015
Monday, January 19, 2015
Monday, February 16, 2015
Monday, lt[ay 25,2015
ExhibitA-Page7 FY 2014-2015
(Revised June 2014)
CONTRACTING AGENCY:
PROGRAM:
FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2014-15
CITY OF FRESNO CONTRACTNO: 15-0310
REVISION NO:TITLE III C1 - SITE MANAGEMENT
A.
POSITION TITLE
B.
FTE OA
( 40 Hrs:
100%)
c.
FULL
ANNUAL
s^r Ápv
D.
'v" oF
TIME ON
ÞpncP
^
M
l- Cornmunitv Rec Suo Iì Sal¿rv 100.00/ó 64.992 2s.00%
2. Communifv Rec Suo l S¿l¿rv r00.0%59. r 96 7s.00%
3. Communitv Coordintor Salarv 100.0%57.750 10.00o/"
4. Services Aide-Clerical Sal¿rv r00.0%28.080 2s.00%
5- Site Monitor Salarv s0.0%12.096 100.00%
6. Site Coordinator -Mosqueda Salarv s0.0%9.072 r00.00%
7- Site Coordinator - Pinedale 50.0%9.072 100.00%
8. Site Coordinator - TCW S¡larv 50.0%9.0,-2 100.00%
Site Coordinator - TCW Salarv s0.0%9.012 100.00olo
10.Sal¿rv
Total Salarie Pøse2LineIa ----->
Total Payroll Taxes Page 2 Line 1 b ----'>
Total Benefìts Page 2 LÍne I c ----->
TOTAL PERSONNEL COSTS Pase 2 Line I ----->
NOTE: If there is nore tlnn one entployee per position, lisl each separatelJ). Use adtlitional pages os ne cessdn).
E
FMAAA
GRANT
F.
PROGRAM
DONATIONS
G.
DONATIONS
c-2
H.
MATCHING
FUNDS
I.
NON-
MATCIIING
FUNDS
J.
TOTAL
PERSONNEL
COSTS
I 1.213 5 015 t6-248
34.397 r 0.000 +4.397
1.81 5 3.960 5.775
3.015 4-005 7 020
12.096 12.096
9.012 9.072
9,072 9.072
9.072 9.Q72
9.072 9.0'72
50-440 23.000 48.384 r2r.824
840 400 s,032 6,272
71 1)î 6,600 39320
84.000 30.000 s3.416 t67.416
IN-KIND PERSONNEL COSTS
DESCRIPTION OF WORK PERFORMED
NUMBER OF
VOLUNTEERS
AVE. ANNUAL
HOURS PER
TOTAL
ANNIJAI, HRS
RATE
PER HOUR
TOTAL
TN-KIND
Serving Meals. Countiils Monev. Paperyork. Clea¡ring Tables. Rollittg Silveruare 62 70.00 4.340 $e 39,060
39,060
TitIC III B / TitIC III C / T¡tIE III D / TitIC VII
(Revised.Iune 2014)
CONTRACTING AGENCY:
PROGRAM:
Exhibit B
FRESNO - MADERA AREA AGENCY ON AGING
PROCRAM BUDGET BY INCOME SOURCE: FY 2014-201s
CITY OF FRESNO
TITLE III CI - SITE MANAGEMENT
*" Listallproposedpurchasesonpago4ofsitrslrr¡r¡ndir¡durlitemswithacostinexcessofSl00¡ncludirtgttxcs.sh¡pp¡rrglndinsttllâtion.
Page 2 oi 4
CONTRACT NO: 15-0310
REVISION NO:
C,4.TEGORY
FMAAA
GRANT
B
PROGRAM
DONATIONS
DONATIONS
c-2
D
MATCHING
FUNDS
E
NON-
MATCHING
FIINNS
F
TOTAL
CASH
IN-KIND
MATCH
r. SALARIES & BENEFITS
å. Sâlaries 50.44(23.000 48.384 12r.824
b- Pavroll TÀxes 84(400 5.032 6,272
c. Employee Benefits & Work. Comp.32,72(6,600 39324
I. PERSONNELCOSTS 84.00(30.000 53,416 167,416 39,06(
2. TRAVELANDTRAINING
r. StaffTravel
b. Volunteer Tråvel
c. Trâinins
2. TRAVELANDTRAINING
3. EQUIPMENTPURCHASE (*)
4. CONSULTANTS
5. MEALS
6. PROGRAM/SITE SUPPLIES ( "* )
7 OTHERCOSTS:
a. Liability Insurance
b- TeleDhone
c. Office Suoplies
d. Postâge
e. Building Rent
f- Buildins Ma¡ntenance
s. EouiDment Mâintenànce
h. Vehicle Màintenance
i- Utilities
Printins
k. Memberships/Licenses
l- Suhscriotions/Publicåtions
m. Advertisins
n.
o.
7. OTHERCOSTS:
TOTAL DIRECT COSTS 84,00c 30.00(53,416 167,41(39.06C
8. INDIRECT COSTS (Attach narrative)
TOTAL COSTS 84,00c 30,00(53,416 167,41(39.06C
TitleIII B/TitleIIICi Title IIID/TitleVII EXhibit B Page3 of 4
(Revised June 2014) FRESNO - MADERA AREA AGENCY ON AGING
SCHEDULE OF FUNDING SOURCES: FY 2014-ts
CONTRACTING AGENCY: CITY OF FRESNO coNTRAcT No: 15-0310
PROGRAM: TITLE III CI - SITE MANAGEMENT REVISION NO:
PROGRAM
B. CASH L. lt\-l(l.l\u
1. FMAAA Grant 84.000
2. Proeram Donations:
Current Year Prosram Donations 30.000
Deferred Donations
3. Home-Delivered Nutrition (C-2) Donations:
Current Year Home-Delivered Nutrition lC-2) Donations
Deferred Home-Delivered Nutrition (C-2) Donations
4. Matchine Funds - Cash & In-Kind llist Source):
a. In-Kind Volunteers 39.060
b.
c-
d.
5. Non-Matching Funds [Federal Funds/Other Prosram Matchl - Cash & In-Kind (List Source):
a. CDBG Grant 53_4t6
b.
c.
6.TOTAL FUNDING
(These totals must asree with the totals shown at the bottom of Page 2 column F and G)167.416 39.06C
Iotal from Pape 2- Columns F and G 767.416 39,060
Variance (must be zero)0 0
TitleIIIB/TitleIIIC/TitleIIID/TitleYII n--r-:L:1 D Page4ol4
(Revised June 2014)
rr u / r rrrc vrr Exhibit B
FRESNO - MADERA AREA AGENCY ON AGING
SCHEDULE OF PROGRAM/SITE SUPPLIES AND EQUIPMENT PURCHASES: FY 2014-15
CONTRACTING AGENCY: CITY OF FRESNO CONTRACT NO: 15-0310
PROGRAM:TITLE III CI - SITE MANAGEMENT REVISION NO:
ITEM
QUANTITY
(Must List ltem Type / Descripton
Estimâted
Quarter of
Purchase
Estimated
per unit
purchase
How is the item to be used for the
program the grânt is funding?
Estimated
amount paid by
FMAAA/
GRANT fundinp
Estimated
amount paid by
DONATION
Estimâted
amount paid by
MATCH
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nfvrar Þf tÞr.IrÁcÌ,s f,|.lp ilÞÞôêp^ñl / qlTf'. s.fl:ÞÞf nsr nYrf'.trDrNf: {1f}o prR ìNrìrvrfìf lÂt. oR stNct.E ITRM:
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I'ôTÄf , I,IIR(.HASÍ',S F'rlR TNf)| rPMENT PIIRCHÀSE'' EXCEEDING S5OO PER INDIVIDTJÂ.I- OR SINCLE ITEM:
"** Costs to include estimated purchase ofthe individual / single item to be purchased- any taxes. any shipping and installation costs.
Exhib¡t C
ANNUAL SUMMARY OF ACTIVITIES
PROGRAM:
SERVICE PROVIDER:
CONTRACT NUMBER:
SITES:
CONTRACT EFFECTIVE:
Elderly Nutrition Program
Site Management
Elderly Nutrition Program Site Management
City of Fresno
15-0310
Six Sites in City of Fresno (See List Below)
July 1,2014 to June 30,2015
GoRl: The goal of the Elderly Nutrition Program is to reduce hunger and food
insecurity; promote health and well-being; promote socialization; and delay adverse
health conditions of older individuals.
Drrlrultloru: Site Management is defined as 1) oversight and responsibility for the
day-to-day operations of an Elderly Nutrition Program nutrition site with respect to
meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and
volunteers, including provision of required program training; 3) collection of required
Elderly Nutrition Program data from program participants; 4) keeping records and
preparing repofts concerning meals ordered and served, nutrition volunteer hours,
and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all
federal, state, and local regulations, including applicable licensing laws and
ordinances related to food service operations and sanitation.
Congregate MealSites
Lafayette Neighborhood Center
Mary Ella Brown Community Center
Mosqueda Community Center
Pinedale Community Center
Senior Citizens Village
Ted C. Wills Community Center
Meals are subject to allocation and reallocation at any time by the Agency on Aging based
upon available funding and nutrition program participation. When allocations are imposed,
any meals allocated but not served revert to the Agency on Aging for reallocation.
Exhibit C FY 2014-2015
Exhibit D
PROGRAM COST EFFICIENCY
Not Applicable -
Elderly Nutrition Program Site Management Contract
Program Cost Efficiency Exhibit D FY 2014-2015
1.
Exhibit E - Program Narrative
City of Fresno - Title Ill C Nutrition Site Management
AGENCY'S HISTORY OF SERVICE TO OLDER ADULTS
2.
City of Fresno 1 885
Organization Name Year
Established
SERVICE AREA
Type of Organization (Gheck One)
Non-Profit 501(c)(3)
County Government
Joint Powers Authority (JPA)
List programs/services your organization provides for older adults, and
the number of vears vour orqanization has provided the proqram/service.
Program/Service #of
Years
Congregate Nutrition Program 1994
Where will the contracted program be provided?
Street Address City Zip Code
Lafayette Neighborhood Center
1 516 E Princeton Ave Fresno 93704
Mary Ella Brown Community Center
1350 E Annadale Ave Fresno 93706
Mosqueda Community Center
4670 E Butler Ave Fresno 93702
Pinedale Community Center
7170 N San Pablo Ave Fresno 93650
Senior Citizens Village
1917 S Chestnut Ave Fresno 93702
Ted
770
C. Wills Community Center
N San Pablo Ave Fresno 93728
Program Narrative Exhibit E - Page 1
Title lll C Nutrition Site Management
FY 2014-2015
Exhibit E - Program Narrative
Gity of Fresno - Title lll G Nutrition Site Management
3. LANGUAGE TRANSLATION NEEDS & PROVISIONS
Program Narrative Exhibit E - Page 2
Title lll C Nutrition Site Management
Enter an "X" by the languages
spoken by older adults and
family caregivers in your service
area.
Enter an "X" if language
spoken by program staff.
Enter an ¡¡X" il
language spoken by
program volunteers.
X English X X
X Spanish X X
X Hmong X X
Arabic
X Armenian
Cantonese
Farsi (Persian)
X Filipino (Pilipino/Tagalog)
Hindi
Japanese
X Khmer (Cambodian)
Khmu
Korean
X Lao
Mandarin (Putonghua)
Mien (Yao)
Mixteco
Portuguese
Punjabi
X Russian
Thai
Ukrainian
Urdu
X Vietnamese
er:
FY 2014-2015
Exhibit E
Gity of Fresno - Title
- Program Narrative
lll G Nutrition Site Management
What resources does your organization use, or have available to use, when
ion is needed for a prooram participant?
STAFF OR VOLUNTEERS FLUENT IN RESPECTIVE LANGUAGE WILL
TRANSLATE OR INTERPRET DOCUMENTS, PAMPHLETS, MENUS,
PRESENTATIONS, DAILY ACTIVITIES AND ASSIST INDIVIDUALS WITH
FILLING OUT FORMS.
How does your organization provide the contracted service to individuals who
soeak a that is not sooken ram staff or volunteers?
ASSISTANCEffRANSLATION CAN BE OBTAINED FROM THE FOLLOWING
AGENCIES/ORGANIZATIONS: FRESNO CENTER FOR NEW AMERICANS,
FIRM, FRESNO METRO MINISTRIES, PARCS STAFF AND LOCAL NON-
PROFITS.
4.CONFIDENTIALITY PROCEDURES
How does your organization protect the confidentiality of the program
participant during verbal discussions? (For example, asking the program
participant for their date of birth, phone number, and any other information that
identifies the individual and is needed to te the client intake form
PARTICIPANT INTERVIEWS ARE CONDUCTED IN PRIVATE AND REMAIN
CONFIDENTIAL.
How does your organization protect confidential information obtained from
am participants, such as client intake forms, from disclosure?
NUTRITION PROGRAM RECORDS, INCLUDING CLIENT INTAKE FORMS,
CLIENT REASSESSMENTS AND PROGRAM REPORTS ARE FILED AND
KEPT IN A LOCKED CABINET BEHIND A LOCKED DOOR.
Program Narrative
Title lll C Nutrition Site Management
ExhibitE-Page3 FY 2014-2015
Exhibit E
Gity of Fresno - Title
- Program Narrative
lll C Nutrition Site Management
Contracted Program: I Title lll C Nutrition Site Management
5.PROGRAM DESCRIPTION
Provide a brief description of how your organization provides Nutrition Site
Manaqement.
THE CITY OF FRESNO PROVIDES CONGREGATE NUTRITION SITE
MANAGEMENT AT SIX SAFE LOCATIONS, OFFERING A NUTRITIOUS
MEAL, SOCIAL ACTIVITIES, EDUCATIONAL PRESENTATIONS AND
RESOURCES TO MAINTAIN AND IMPROVE THE PHYSICAL AND SOCIAL
WELL BEING OF OLDER ADULTS
What was the primary accomplishment achieved by the Nutrition program in
the oast vear?
Recruited new senior participants to the SHM Program through marketing and
informational seminars.
Please describe another accomplishment achieved by the Nutrition program in
the past vear.
Had a nutrition and fitness speaker come to 4 SHM Program sites to speak to
participants regarding benefits of eating nutritious & healthy meals, taking care
of themselves and getting recommended daily exercise. Participants were
advised the lunch they receive meets their daily requirements.
6.CASE STUDY
Briefly describe how the Nutrition program successfully met the needs of a
icioant in the past vear. Do not use real names.
Ted C. Wills couple, married 66 years: My husband and I have been coming to
the Hot Meals Program for many years. We always have enjoyed the meals
and recreation activities. But the past two years, I have been dealing with
Parkinson's Disease. I have a hard time cooking; I really can't cook anymore
without the help of someone else. We are thankful for the Hot Meal Program.
It's good food, and nutritious for us senior citizens. lt's food we should be
eating, so we can stay healthy. And besides after we eat, we can play cards
together.
Program Narrative
Title lll C Nutrition Site Management
ExhibitE-Page4 FY 2014-2015
Exhibit E - Program Narrative
Gity of Fresno - Title lll C Nutrition Site Management
7. STAFFING
Please provide the names and titles of all staff listed in the Personnel
section of the contract budget (Exhibit B).
*Please provide the name and contact information for the person who has
primary, hands-on involvement and oversight of the day-to-day operations
of the Nutrition Site Management program.
SHAUN SCHAEFER COMMUNITY RECREATION SUPERVISOR II
Name Title
559-621-2910 S h a u n. Schaefer@fresno. oov
Telephone Number E-mailAddress
+ *Attach the following documents to the "Documents Required to
Execute Gontract" checklist:
Program Narrative Exhibit E - Page 5
Title lll C Nutrition Site Management
Name Title
SHAUN SCHAEFER COMMUNITY RECREATION SUPERVISOR II
LEVI WINEBRENNER COMMUNITY RECREATION SUPERVISOR I
DARRYL DU'CHENE COMMUNITY CORRDINATOR
DANA LIBERTY SERVICES AIDE _ CLERICAL
N/ONICA LEON SITE MONITOR
BRENDA BROWN SITE COORDINATOR - MOSQUEDA
ISHCA HINOJOSA SITE COORDINATOR - PINEDALE
CARLEEN BRYANT SITE COORDINATOR - TCW
EOLA MELANCON SITE COORDINATOR - TCW
FY 2014-2015
Exhibit E - Program Narrative
Gity of Fresno - Title III G Nutrition Site Management
8. SERVICE PROVIDER TIME FRAME
What days and hours will the Nutrition Site Management program be
available? (Please note that fhese are not necessarily the same hours your
org an ization/faci I ity i s ope n. )
Site Days Open Start Time Close Time
Lafayette M-T-W-Th-F 10 A.M.1 P.M.
Mary Ella Brown M-T-W-Th-F 10 A.M.1 P.M.
Mosqueda M-T-W-Th-F 9 A.M.1 P.M.
Pinedale M-T-W-Th-F 9 A.M 1 P.M.
Senior Citizens Village M-T-W-Th-F 10 A.M.1 P.M.
Ted C. Wills M-T-W-Th-F 9 A.M.1 P.M.
Month Enter Dates of Holidays
& Other Planned Glosures
Total Days Service
to be Provided
July 2014 714114 22
August 2014 21
September 2014 911114 21
October 2014 23
November 2014 1 1 I 1 1 t1 4, 1 1 t27 I 1 4, 1 1 t28t 1 4 17
December 2014 12t25t14 22
January 2015 111115, 1119115 20
February 2O15 2116115 19
March 2015 22
April 2015 22
\Aay 2015 5t25t15 20
June 201 5 22
Total Days of Contracted Service to
be Provided under this Agreement:251
Program Narrative
Title lll C Nutrition Site Management
ExhibitE-Page6 FY 2014-2015
9.
Exhibit E - Program Narrative
Gity of Fresno - Title Ill G Nutrition Site Management
PROGRAM EVALUATION/IMPROVEM ENT
Describe the specific steps your organizalion will take to make these improvements
durino the current fiscal vear
SHM management leadership added this component to the site coordinators monthly
staff meetings. Leadership will bring in speakers and educational materials along
with meaningful discussions with staff.
Describe how you will know if your improvement efforts are successful, and how you
will measure vour achievements.
We will measure pre/post customer satisfaction survey levels during the effort. Our
goalwill be to increase satisfaction by 10%.
Program Narrative Exhibit E - Page 7
Title lll C Nutrition Site Management
ln reviewing the past year's performance, identify areas that your organization could
focus on for improvement of the Nutrition oroqram.
Continue to provide training to SHM program staff that provides meal service on a
daily basis. The point of emphasis with management and service delivery staff is
customer satisfaction in regards to meeting the needs of the participants. Staff will
receive educational training and professional videos to accomplish this goal.
How would participants of the Nutrition proqram benefit from these improvements?
Participants would receive a better quality service from the SHM staff that is
designed to meet their needs.
FY 2014-2015
Exhibit E - Program Narrative
Gity of Fresno - Title lll G Nutrition Site Management
10. oUTREAGH ACTIV|T|ES/TARGET|NG PLAN (22 CCR S 7310, WtC S 9103)
Targeted Group of
Older lndividuals
How will the Targeted Group be informed of the
Nutrition program & encouraged to participate?
Month(s)
Scheduled
Reside in rural areas Will target faith based organizations around the Mary
Ella Brown site.
Nov
&
April
Greatest economic need
(lncome level at or below
the federal poverty line)
Table providing SHM program information to potential
participants, their children and/or caregivers at the
September Carnival @ Mosqueda and at the October
Kids Fest @ Holmes Playground.
Sept &
Oct
Greatest social need
(Need caused by non-
economic factors)
Will promote the SHM program to older adults who
have lost a loved one by inviting those attending the
grief discussion group at Mosqueda to stay for a
meal.
Nov
Native Americans The PARCS SHM Staff will target Tribal TANF in
order to reach older adults who are Native American.
A presentatioò will be given at Board/Charter meeting
along with flyer dispersal.
Jan
Minorities with greatest
economic and/or social
need
Provide a discussion seminar regarding program
essentials and opportunities that exist for older adults.
March
Limited English
proficiency
Flyers in both English & Hmong will be given to
Fresno lnterdenominational Refugee Ministries.
Flyers in English & Spanish will be given to Central
La Familia and local Faith Based organizations.
Jan - June
Severe disabilities
(Severe, chronic physical
and/or mental impairment
that is likely to continue
indefinitely & results in
su bstantial fu nctional
limitation in 3 or more major
life activities)
Will partner with Valley Caregiver Resource Center to
get information about SHM program to individuals.
Feb
Alzheimer's disease or
related disorders with
neurological & organic
brain dysfunction (and
the caregivers of these
individuals)
Send an e-mailwith information about the SHM
program to all service providers working with the
protected classes.
May
Lesbian, gay, bisexual, or
transgender
Make presentation at the Gay Fresno quarterly
meeting with SHM program information.Nov
Program Narrative Exhibit E - Page 8
Title lll C Nutrition Site Management
FY 2014-2015
Exhibit F
Service Provider Emerqencv Resource lnformation
Please complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name LAFAYETTE
Street Address 1516 E. PRINCETON AVE.
City/ST/Zip FRESNO, CA 93704
Primary Contact SHAUN SCHAEFER
Job Title COMMUNITY REC SUP II E-mail SHAUN SCHAEFER@FRESNO GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVI WINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEVT.WTNEBRENNER@FRESNO GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emerqencv services that could be orovided from this site.
Distribution Site for Food & Water
Other Translation:
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emerqencv?X
ls this site able to help with assessing the needs of older individuals in the
neighborhood or community following a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does this site have a dedicated vehicle that is lift-equipped?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?60
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource lnformation Exhibit F FY 2014-2015
Exhibit F
Service Provider Emerqencv Resource lnformation
Please complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name MARY ELLA BROWN
Street Address 1350 E. ANNADALE AVE.
City/ST/Zip FRESNO, CA 93706
Primary Contact SHAUN SCHAEFER
Job Title COMMUNITY REC SUP II E-mail SHAUN SCHAEFER@FRESNO GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVIWINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEV| WTNEBRENNER@FRESNO.GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emergencv services that could be provided from this site:
Distribution Site for Food & Water anish Translation
Other Translation:
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emergencv?X
ls this site able to help with assessing the needs of older individuals in the
neiqhborhood or communitv followinq a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does thís site have a dedicated vehicle that is lift-equipped?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?165
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource I nformation Exhibit F FY 2014-2015
Exhibit F
Service Provider Emerqencv Resource lnformation
Please complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name MOSQUEDA
Street Address 4670 E. BUTLER AVE.
City/ST/Zip FRESNO, CA93702
Primary Contact SHAUN SCHAEFER
Job Title COMMUNITY REC SUP II E-mail SHAUN SCHAEFER@FRESNO GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVI WINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEVI,WINEBRENNER@FRESNO GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emerqencv services that could be provided from this site:
Emerqencv First Aid
Distribution Site for Food & Water Spanish Translation
Translation
Other Translation:
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emerqencv?X
ls this site able to help with assessing the needs of older individuals in the
neiqhborhood or communitv followinq a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does this site have a dedicated vehicle that is lift-equipped?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?234
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource I nformation Exhibit F FY 2014-2015
Exhibit F
Service Provider Emergencv Resource lnformation
PIease complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name PlNEDALE
Street Address 7170 N. SAN PABLO AVE.
City/ST/Zip FRESNO, CA 93702
Primary Contact SHAUN SCHAEFER
Job Title COMMUNITY REC SUP II E-mail SHAUN SCHAEFER@FRESNO.GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVI WINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEV| WTNEBRENNER@FRESNO GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emerqencv services that could be orovided from this site:
Distribution Site for Food & Water
Home/Neiqhborhood Clean Other Translation:
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emerqencv?X
ls this site able to help with assessing the needs of older individuals in the
neighborhood or communitv followinq a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does this site have a dedicated vehicle that is lift-eouiooed?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?252
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource I nformation Exhibit F FY 2014-2015
Exhibit F
Service Provider Emerqencv Resource lnformation
Please complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name SENIOR CITIZENS VILLAGE
Street Address 1917 S. CHESTNUT AVE.
City/ST/Zip FRESNO, CA93702
Primary Contact SHAUN SCHAEFER
Job Title COMMUNITY REC SUP II E-mail SHAUN.SCHAEFER@FRESNO,GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVIWINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEVI.WINEBRENNER@FRESNO GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emerqencv services that could be provided from this site:
Distribution Site for Food & Water anish Translation
hborhood Clean
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emergencv?X
ls this site able to help with assessing the needs of older individuals in the
neiqhborhood or communitv followino a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does this site have a dedicated vehicle that is lift-equipped?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?175
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource lnformation Exhibit F FY 2014-2015
Exhibit F
Service Provider Emerqencv Resource lnformation
Please complete for each location from which contracted services are offered.
Please list any additional services your site can provide in the event of a disaster: UNKNOWN
Organization CITY OF FRESNO
Site Name TED C. WILLS
Street Address 770 N. SAN PABLO AVE.
City/ST/Zip FRESNO, CA 93728
Primary Contact SHAUN SCHAEFER
Job Title COMMUN¡TY REC SUP II E-mail sHAUN SCHAEFER@FRESNO.GOV
Office Phone 559-621-2910 Cell Phone 559-696-7899
Secondary Contact:LEVIWINEBRENNER
Job Title COMMUNITY REC SUP I E-mail LEVT.WTNEBRENNER@FRESNO GOV
Office Phone 559-621-6688 Cell Phone 559-246-7382
Please check all emerqencv services that could be provided from this site:
Emeroencv Power/Generator
Cookinq Facilities
Distribution Site for Food & Water
Yes No
Can this site provide temporary shelter space for 48 hours or more in the
event of an emerqencv?X
ls this site able to help with assessing the needs of older individuals in the
neiqhborhood or communitv followino a disaster?X
Following a major disaster, can this site help transport older individuals to
disaster services?X
Does this site have a dedicated vehicle that is lift-equipped?X
Given the resources, can this site expand meal services following a
disaster to meet needs in the communitv?X
How many people can this facility provide emergency shelter for?531
How many days can this facility function using its back-up power source?KNOWN
How many gallons of water are stored on-site as an emergency supply?NONE
Emergency Resource lnformation Exhibit F FY 2014-2015
Certificate Number
CERTIFICATE OF SELF:INSURANGE
lssue Date
201 52069 711412014
City of Fresno
Personnel Services Department
Risk Management Division
Fresno, CA 93721-3612
(559) 621-6e00
COVERAGE AFFORDED BY THIS CERTIFICATE IN NO
EVENT EXCEEDS THE COVERAGE AFFORDED BELOW.
THIS COVERAGE DOES NOT EXTEND TO THE SOLE
NEGLIGENCE OR WILFUL MISCONDUCT OF THE
ADDITIONAL INSURED.
COVERAGES
THIS IS TO CERTIFY THAT THE CITY IS SELF-INSURED FOR THE COVERAGE AND PERIOD SHOWN BELOW,
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT
WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE COVERAGE FOR
GENERAL LIABILITY AND AUTO LIABILITY IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF
THE SPECIAL EXCESS LIABILITY POLICY FOR PUBL¡C ENTITIES, WHICH THE CITY MIRRORS IN PROVIDING
THIS SELF-INSURANCE.
Type of Coverage Effective Date Expiration Date Limits of Liability
General Liability 07101120't4 07101t2015 Each occurrence $3,000,000
Automobile Liability 0710112014 07t01t2015 Combined Single Limit
(each accident)$3,000,000
Workers' Gompensation Statutory Limits
Employer's Liability
Each Accident
Disease - Each employee
D¡sease - Pol¡cv Lim¡t
DESCRIPTION OF OPERATIONS/LOCATIONS/VEH ICLES/SPEGIAL ITEMS
The Fresno-Madera Area Agency on Aging (FMAAA) its otficers, agents, employees, and servants
are included as additional insureds with respect to work performed for the FMAAA under this
Agreement: Contract No. 15-0310, Site Management.
CERTIFICATE HOLDER
Fresno-Madera Area Agency on Ag¡ng
3837 N. Clark Street
Fresno, CA 93726
COVERAGE IS IN EFFECT AS STATED ABOVE AND
WILL NOT BE CANCELLED BEFORE ÏHE EXPIRATION
DATE THEREOF, EXCEPT UPON 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER.
City of FresnoãM#
K:\Certificates of lnsurance\FY201 S\Cert 201 52069 FMAAA.docx
City of Fresno
Parks, After School, Recreation and Community Services Department
Senior Hot Meals and Recreation Program (SHM)
Site
Monitor
Clerical
Services Aide7
FMAAA
Site Coordin.rtors
City of Fresno R67
COMMT]IVTY RECREATION ST]PERVISOR II
Class Dertnftion
Under direction, supervises the day-today activities of one or more communþ centers or City-wide or Dishict-
wide community service or recreational programs.
D i st inguishing C haracte ri stic s
CommunþRecreation Supervisor II is a specialized, supervisory class in the Parks, Recreation, and Community
Services Department. Incumbents supervise the day-to-day activities of one or more communþ centers or the
social, recreational, culfural, senior citizens, therapeutic, and/or physical development programs provided to the
communþ. These programs include civic/cultural arts, sports, after school recreation, counseling and/or
workshops for youth, adults, and senior citizens. lncumbents are also given considerable latitude in accomplishing
assignments. This class is distinguished fromCommunþ Recreation Supervisor I inthat incumbents ofthe latter
supervise the dayto-day activities of communþ centers, neighborhood parks, neighborhood centers, or a
segment of the community service or recreational programs within established guidelines and procedures.
T]¡pical Tasks
(Ihis list is neither inclusive nor exclusive. Consequently, this information may not reflect Essential Functions for
this class.)
Plans, implements and evaluates communþ service programs.
Consults with administrative staü school principals and various school ofücials regarding the provision offacilities,
personnel, and prograrns utilizing school facilities.
Makes inspections of recreational facilities; reviews operating activþ records and reports.
Evaluates programs to asceftain efficiency and effectiveness of personnel assigned and type of in-service training
required; advises and instructs personnel on methods and techniques for improving programs.
Studies and makes recommendations on equipment and materials needed for various playgrounds, centers, pools
and their programs.
Makes presentations before clubs and organizations regarding communþ service programs; assists organizations
and civic groups in utilization of the programs and facilities offered by the Cþ.
Orients, trains, assigns and evaluates subordinates.
Reviews progrcms with neighborhood councils and private agencies.
Acts as liaison between the division and various boards and commissions, and a variety of public and private
agencies in co-sponsored programs.
Supervises and coordinates the activities and operations of a large community center or several smaller centers.
Communþ Recreation Supervisor II
Page2
Prepares conespondence, informational statements, reports, and budget requests on the operations of a
Communþ Center and/or program activities.
Supervises the collection and analysis of programmatic data and preparation of staffreports.
Issues permits for use of sports fields and tennis courts and secures permits for use of school facilities.
Assigns sports officials to league games and keeps records of leagues.
Performs related duties as required.
Knowledge. Abilities. and Skills
Knowledge of the principles, practices, procedures, and techniques employed in public recreation programs.
Knowledge of the purposes of clubs, centers or other units established to meet the leisure time and recreational
needs of community groups including children, adults and senior citizens.
Knowledge ofthe methods involved in organizing conducting and supervising recreation activities.
Knowledge of the facilities and equipment needed in a broad recreation program.
Knowledge ofthe principles ofmunicipal administration and budgeting, and federal and state grant program rules
and regulations.
Knowledge of frrst aid methods and safety precautions used in recreation work.
Abilþto understand the various communþ social conditions throughout the City to determine special recreation
needs.
Ability to train and supervise the personnel required to execute the authorized recreational programs.
Ability to establish and maintain effective working relationships.
Ability to speak and write clearly and concisely.
Ability to establish and mainøin effective operating records and reports.
Minimum Ouallìcations
Graduation from an accredited college or university with a Bachelor's Degree in recreation, education, physical
education, public administration, or related field; and two years of experience similar to that gained as a
CommunityRecreation Supervisor I with the City ofFresno. Additional qualifring experience may be substituted
for the required education on a year-for-year basis.
SHAUN R. SCHAEFER, MA
S hau n. Sc h aefe rfdfrcsno. gov
37101Avenue 12V4 . Madera, California93638 o (559) 696-7899
- General Business Management - Leadership and Organizational Development -
Results - oriented leader with over 25 year portfolio of successful programming, strategic
marketing, project development, direction and management; innovative thinker driving
community partnerships and customer return on investments to increase contracts, enhance
performance, and increase revenue and participation in order to achieve maximun utilization of
facilities, resources and staff; community team builder with sound budgetary management and
fiscal accountability.
o Strategic Project Leadership
o Entreprenurial Contract Service
Development
o Cross-Functional Team Leadership
o Customer Service Assessments &
Campaigns
o Grant Aqustion & Fundraising
o Creative Outreach Strategies
Expertise Includes:
o Marketing & Communications
o Budget Building & Administration
o Corporate, Non-Profit & Foundation
Relations
o Government & Media Relations
o External, Internal & Community Relations
o Stakeholder Relations
PROFESSIONAL EXPERIENCE
CITY OF FRESNO, PARCS DEPARTMENT, Fresno, CA
Community Recreølìon Supervßor II 1985 - Present
2010 - Presento PARCS Mayoral Initiative Campaign of Adopt-a-Park and Go Green and Clean will
eclipse $ 1,000,000 (current value 5927,813) of community service work value by 16,012
volunteers in early 2014 with 60,326 of volunteer hours to supplement and enhance
PARCS Planned Maintenance and Public Works Landscape Maintenance Service.o Managed Division and staff through unprecedented organizational downsizing while
maintaining and in some cases increasing service levels.
o Directed stakeholder meetings with Pinedale Community Association, Hinton Muliti-
Cultural Community Center Board, Chicano Youth Center, Leadership Fresno, Church of
Latter Day Saints, and Reading and Beyond to educate and garner partnership support for
service and events.
o Crafted and provided unique annual envents of "Mosqueda Carnaval and Mosqueda Idol"
at the Mosqueda Community Center (Council District 5). The events boosted community
support, service awareness and appreciation for PARCS services and brand.o PARCS Lead for FUN and has managed fundraisers (Annual Charity Golf Tournaments)
to over $100,000 of net proceeds which have sent thousands of inner-city youth to
summer camps since 2006 and generated over $1,000,000 of grants, fundraising and
donations.
o In 2013 assisted in acquistion of $60,000 community grant from Kaiser Permanente that
enabled PARCS to open up four (4) closed learner pools for the summer aquatics
program.
o In 2013 assisted in the opening of the California & Elm Community Center/Gynasium by
developing the relationship, business plan and contract with lead community based
organization lead - Leadership 1", Boise, Idaho.
SHAUN R. SCHAEF'ER S h a un. Sc haejcrl@Itcs nq.etoy
o Rebranded contracted services programs to solidify service to vendors and created
overhead charge to recoup staff for direct service time.
Recreation Manger, Community Servíces Dívßion 2007 -2010
Responsible for Community Services Division and providing exemplary service, capital
improvement and management in the areas of Senior Hot Meals, local area school district
contracted services (Elementary Spark Physical Fitness Community Science, Life and
Enviromental Science Program, High School Youth Job Prep Program (YJPP), Summer
Aquatics Program, Community Center Reservations, Volunteer and Work Experience Programs,
Neighborhood Park Services at Mosqueda Community Center and Granny's Science Center,
Community Special Events, Community Based Organization (CBO) Management at Dickey
Youth Development Center, Dog Parks, Department Special Projects and PARCS 501(c)3 non-
prof,rt Fresno United Neighborhoods (FUN).
o Working Fresno County, City of Fresno Human Resources and Personnel Department
and the United States Economic Stimulus Program, acquired funding to stave off layoffs
for over a hundred City of Fresno workers and continue services.
o In 2008 assisted in the opening of the Dickey Youth Development Center and fostered
partnerships with stakeholders, the Chicano Youth Center and the community; building
developed into a tremendous community asset.
o In conjuction with Department Director handled media and public appearances to educate
and inform public with television, radio, print media and public meetings.
o Transformed in 2009 the discontinued After School Recreation Enrichment Program
(ASR) with Fresno Uniflred School District (FUSD) and changed services to physical
fitness and nutrition program (SPARK); program is core piece of FUSD elementary after
school program, fiscally sustainable and thriving.
o Awarded2009'Achievement Award' for the Youth Job Prep Program (Fresno BEST) by
the California Parks and Recreation Society (CPRS).
o Awarded 2010 'Bright Idea Award' from the Harvard University School of Business for
the Youth Job Prep Program.
o Ignited working relationships with Fresno State University, Fresno Pacific University,
Fresno City College, Fresno Unified School District and Fresno County to create
opportunities for youth, volunteerism services, education and employment (current and
future).
Community Recreation Supervísor II 2005 -2007
Served as lead for direct service programming in the Community Services Division under the
lead of the Division Manager; supervised a team of six (6) supervisors and community
coordinators. Built Mayoral Initiative High School Job Skills Development Program Fresno
BEST and expanded it to provide service to all FUSD High Schools. Implemented Mayor
Technology Access Initiative of Fresno Connect which provided computer access and
programming at PARCS Community Centers and Neighborhood Parks. Implemented Mayoral
Initiative to provide employment opportunities to Fresno citizens with the Mayor's Job Initiative
(MJD. Evaluated programs to ascertain efficiency and effectiveness of resources, outcomes and
staff.
Utlimately, promoted to Community Services Division Manager for the PARCS Department.
SHAUN R. SCHAEFER S h a un.Schae fe r(dfres n o, gov
Community Recreøtion Supervisor I 1996 - 2005
Supervised services and employees in the areas of Adult Sports, Youth Sports, Senior Hot Meals,
Summer Aquatics Program, After School Recreation, Neighborhood Parks and Community
Centers recreation, Sack Lunch Program, Theraputic Recreation, Special Events, grant awarded
progr¿Ìms, contracted service programming and fee for service programming. Assisted in the
assessment, planning and administering of community recreational programs to provide for the
social and recreational needs of the community.
o In 1997 was assigned to the PARCS Adult Sports program and was given seven (7)
months by Director to turn program around or program would be discontinued; increased
annual softball team participation I89% (222 teams to 641 teams) in one (1) year,
streamlined site management expenses; current program model today is a direct
descendant of this transformation.
o In 2002 created 'Bitty Sports - Youth Sports' fee for service program that created a
Saturday format that added baseball, basketball, flag-football, soccer, martial arts to the
PARCS Department antiquated T-Ball program; the Bitty Sports - Youth Sports model
is the current model utilized by PARCS.
Lifeguard, Pool Manøger and Services Aìde
Provided temporary services to PARCS Department for seasonal
neighborhood parks and after school elementary recreational services.
CALWA RECREATION and PARK DISTRICT, Fresno, CA
Adults Sports Coordinato r
Led softball complex after Fresport Softball Complex shutdown in North Vy'est Fresno and
transitioned hundreds of teams to South East Fresno venue; possessed larger tournament and
team participation numbers than the City of Fresno PARCS Department Adult Sports Program.
Ultimately, was recruited by the City of Fresno PARCS Department to transform the Adults
Sports Program.
EDUCATION & TRAINING
Bachelor's of Arts - California State University Fresno, Fresno, CA
Major: English
Master's of Arts - Fresno Pacific University, Fresno, CA
Leadership Studies, School of Business
Certification in Sports Officiating - Amateur Softball Association (ASA) and
California Inner- S cholastic Federation (CIF)
Certifïcation in Lifeguarding - American Red Cross
AFFILIATIONS
Current Sports Offrcial, San Joaquin Valley Officials Association
Current Member of Golden Valley Chamber of Commerce
Member, California Parks and Recreation Society
Past Member, Leadership Fresno
Past Member, Fresno Rotary Club
1985 - 199s
aquatics program,
1988 - 1994
11t17t2014
Home I ContactUs I FAa | (559)621-CITY(2489) |
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To contact any of lhe Council Members, please call (559) 621-8000
Blong Xiong
Councilmember District 1
limail FAX (559) 268-1043
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Cor¡ncilmember District 2
Email FAX (559) 621-7892
Oliver L Baines ìll
Councilmember District 3
Email FAX (559) 621-7893
Paul Capr'roqlio
Councilmember Dístrict 4
Email FAX (559) 621-7848
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Not sure which Council District you're
located in? Please use our Council District
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5al Quintero
Councilmember District 5
Enrail FAX (559) 490-5395
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Councilmember District 6
Email FAX (559) 621-7896
Clint Olivier
Councilmember Districl 7
Enrail FAX (559) 498-2541
Council Agendas & Minutes
2014 Council Meetirrg Schedule
Report of Public Official
Appointments
FPPC Form 806
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; f '\/lÏlt ' Welcome to the City of Fresno, Cíty Council Home Fage
vlE!1/
crw counrcrl
Mayor's Office
i;1?:l {.-.o.It".'.t1
Blong Xiong, District 1
Sleve Branclau, Dìstrict 2
Olìver L. Baines lll,
District 3
Paul Caprioglio, District 4
Sal Quintero, District 5
Lee Brand, District 6
Clìnt Olivier, District 7
Contact City Councíl
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http://www.fresno.gov/Governm enVC ityCounci l/default.htm 1t2
The Parks, After School, Recreation and
Community Seruices Department (PARCS)
enriches the lives of Fresno citizens by
investing in parks, open space and by
providing diverse opportunities for human
development and social interaction.
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SENIOR ITOTMEALS
AATD RECREATION
PROGRAM
City of Fresno a culture of excellence where-
people get the best every day.
Mission Statement
The City of Fresno's Parks, After School,
Recreation and Community Services Department is
pleased to provide a quality lunch and recreation
program for older adults. Our nutrition and social
programs are operated at 6 sites throughout the
City of Fresno. Lunch is served Monday through
Friday (excluding holidays) at Community,
Neighborhood and Senior Residential Centers.
Suggested contribution for a hot meal is $1.50 for
adults 60 years and older. The contribution is kept
confidentialand no one willbe denied a mealdue to
the inability to donate the suggested amount.
Those 59 and younger are welcome, but will be
charged $3.50 per lunch. The Senior Hot Meals and
Recreation Program is funded by a Community
Development Block Grant (CDBG), C¡ty of Fresno
General Fund and by the Fresno-Madera Area
Agency on Aging (FMAAA).
ln addition to serving lunches, a friendly social
environment is offered, which provides the
opportunity to build new friendships and expand
your interests. Activities include, but are not limited
to:
Ceramics - Exercise
Special Events - Monthly Social Dances
Volunteer Opportunities
Each center is unique in it's own activities, please
call for specific information. Don't sit at home alone.
Visit the site nearest you to enjoy a nutrituous hot
lunch, recreation activities, and the company of
others.
For additional information on the services provided
through the City of Fresno Senior Hot Meals and
Recreation Program call 559.621.2900.
Visit our website www.fresno.gov/
SeniorConnection
Progrom locqtions & Hours
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Lafayette Neighborhood Center
1516 E. Princeton Ave.
10 a.m. to 1 p.m.
Mary Ella Brown Community Cen-
ter
1350 E. Annadale Ave.
10 a.m. to 1 p.m.
Mosqueda Community Center
4670 E. Butler Ave.
9 a.m. to 1 p.m.
Pinedale Community Center
7170 N. San Pablo Ave.
9 a.m. to 1 p.m.
Senior Citizens Village
1917 S. Chestnut Ave.
10 a.m. to 1 p.m.
Ted C. Wills Community Center
770 N. San Pablo Ave.
9 a.m. to 1 p.m.