HomeMy WebLinkAboutCity of Clovis - Reimburse City of Clovis $1,152,600 for Phase II or the Southern Water Main Interconnection - 2008,
Ju ne 10 .2006
REPORT TO THE C ITY COU NC IL AGENDA ITE M NO ./I<.
COU NCIl. MEET ING ~IIO/O~
N'Pll;l;MO By
FROM :
BY :
R ENE A RA MI REZ .Dwector J•••
[)apartment 01 PubliC UlJ lltle!i N.JIl".
LON M MARTIN . Assi stan t Director L ."""·
Department of Pubh C Ut ilities
SUBJE CT :APPR OVE AGREE MENT TO RE IMBURSE CITY OF ClOVIS $1 ,152.600 FOR PHASE II
OF THE SOUTHERN WATE R MAIN INTER CONNECTION
KEY RESULT AREA
Resource Managemen t
RE COMMENDATION
Staff recommends tha llNl Cily Council
_lOUr (I;ood
'"k t O -Q
[
1lI<w""""5 ......."f9 to y'd
1.Approve agreemem 10 fmmbo.Jr5e Ci ty o f ClovIs $1 ,152 .600 l or Phase II d \he Soulhem WOl ler Ma ll'l
In!e<'COI"lllCbon.
exe cunve S UMMARY
On Mar ch 15,200 5 Co unci l ecorcvec a wa ter m ain interconnection program fo r two d ifferent locations.
between me Cities of Fresno and C lovis The f"st connection is prima rily for Southeast Fr esno and will ta ke
place Wlthi.,Ihe Leonard Avenue alignment The second cono llClion is primanly for Northwest ClovIs and wil l
take place W1ttl in the e..tlymer A venue alig nmenl Counol also approved a cost reom l!lr.;ement agreemenl
Wlttllh8 O ty of Oovos (Oovisllo oonstruet Pha se I of the Southeast oonnection,lh8 lit'S1 of three phases .Now
that Pha se 1 1$complele ,bo ttl Crtoes ale prepared 10 intbate ooS'9o a nd e Yentually oonstruct Pha se II of thE!
Southern Wa ter Ma lO lo terconnectl(lfl (Ag reemt>lll )Appl'oYlll of the Ag reemenl WIl l e xtend Phase I.a 16-tnct1
",ater ma lfl 3,200 '001 Ifl l80fla rd A.-enoo termll'llllw1g on lh8 sou th side of!TMl Gould Canal.\he Fresno-Clo Yl$
O\y li mIts The Agfeltmern wi ll re imburt;e ClovIs aclua l e xpend !l url!S,locl udlrtg con hngencies,no!to e xceed
$1,152,600 l or all engineer ing,consrr ucton ma nagement,m spectron a nd construcuon co sts T he Agreem8rlt
has been revIewed by the Cily At1 ornlty"s Office and it has been approved as to 'onn
K EY OBJECTIVE BALANCE
long-term pianrwlg and COI'tStrutbOl'l of thr.;w ater ma in Wli allow ro-fife prOle<:bon and d lSlributloo 01 polable
w ater ttvoughoot pofIoons of Sout heast Fresno ,COuncIl acbOn on ttl l$ma tter op tllrllres the ttvee ke y
o l:ljQcti ve s ol cu stomer satls l actton.employee sabs laclton .and hnanaal mstlOtllement by a lloWIng \he Division
to pannef wIth our ne IQhOO"ng CIt y .m a x,m'ZI"Il e ach ou-e es ,n'rastructure .Cu s lomer s a llsfaetlQfl os a chieved
by co nSl ru<:ll f'l<J infrastructure t hat c ro vces sale and reliable drink ing wete e and fire p rotection se r vices.
•SUBJl:CT TO "'AtOM'S VETO
,
RE PORT TO THE crrv COU NCil
Phase II Fresr'lO-CIoYlS Walers System lnlero;x.tection Agreemern
June 10 .2008
P a ge 2
BA CK GROUND
As de.e l ~c:onbnues 10 fill the ...acant land between the Ct.es 01 Oo-.ns and Fresno thete i$an Ifltnr\$IC
benefit 10 c:ons lructlng rnaslruct....e that has the capabilly for $tlpponlOCjJ both commundles A fElaSib.hty study
oonduci lld b y PrOV'OS'a nd Pntdlard w as com pleted i n November of 2004 .wtlich e valuated a nd id ent,flDd the
best will",s yslem 101et'00I'IfleCti0n ene rrewes.Southeast Fres f'lO and Northwest C lo VI S,00 Ma rch 15, 2005
Co uncil authorized a cos t re imbursement agr eement lor Pha se 'o f the Sou thern W ater Ma in ln l erconnecllon
wi th Clovis.Phase I was c omple ted later t hai y ear (2005).Now both C ities are .eady 10 in itiate Pha se II of the
project Phase II will connect to the te rrmnal'OI'l poi nt of Phase I.me euersectco of Ashlan and Leonard
Avenues and proceed south 3.200 fee l alo ng l eonard Ave nue and crOM under th e Gould Canal ,Ph ase III .....11
COI'l bnue the p1pelane in leonard Alo'ef1ue to Sh18lds A venue .turning west un tlt c:onnecbng to the F.MOO w a ter
sys tem at tecan Avenue .Phase III of the pr~""I be otlllslrud as a condition 01'dewlopment l or Tract
5717 .Stat!is CUlTently fll\3llZ1t19 and "";1 bring be fore CoundI a requesllo a pprove II cost reimbursement
agreerT14!'Ol WlIh GranVIlle Homes 10 retmbUrse lhem !he cost so desl9n and (X;lrIstruc;:bon of Phase III
01 eq ual Importance IS the ectu ataeauneot and d elil/ery 0 1 water.On May 15. 200 7 CounCil a pproved the
FreSrlO-Clol/ls Water System Interconnection Agr eement f acili tating the transpo rtation o f water fro m C ity t o
City For the Southern waler mam i nterconnection, the process will s ta rt with the delivery 0 1 a po rtion o f
Fresoci s su rface w ater to th e Ciol/IS'su rface water treatment facility There t he water WI ll be Ireated and
d el~ered to Sou theast Fresno th rough the Soulhem water ma 'n Interconnection ,AI tha t ecnoecece a water
me ter "";l \l ack \he -.oIome 0 1wa ter ck:lh llf!red and Fr ll$rlO w in reimburse Clollis f or the actual ccst 0 1 trea tment
and de.1I8fY The Fr esno-CloVI S Water Systllnl Int erCOtll'leCtlOn Ag ,eemenl outlines ttvee _ter delivery
c;;ondtboos The ftrSl water deIovery cond,hofl proVIdes a ma ..,rmxn amount of water dunng pea .demands
period:s ,one hour Ifl lhe morning and one hour Ifl the e """""'O The pea ~hour deI '-..o f *ale'10 Southeasl
fresrlO WIn rang e in now f rom 3 .000 91"'1"to 2.000 qprn s tartll'{j in 2008 and elflenchng to 20 14 The second
wate r delivery oondi bon is b ased on effec tive water resource management F,esno may choose to ma ximize
the d"ec t trea tment of su rface wal e, ve rses US Ing g roundwater ,Th erefore,upon req uest by Fre sno and "
Clo vis h as lhe c apacIty withi n t heir s ystem addIt ional surface water ca n be treated and de livered m-neu 0 1
Fresno using qroundwater .The th ird water d elivery cond it IO n is l or mu lual a od prollldlng sho rt tem'l se rvice as
a resun01 mll,nle naflCll operahofls or em erq encllls
F ISC AL IMPACT
T he Waler [),VlSIOOS budgel included $1 ,877.500 for !tus pro/lld thIS flseal year (Fund 401 16,Org 4 115001 ,
PrOject WCOOO56 I_"the agreement IS approved ,tfle Wa ter OiVIsoon WIll en cum ber $1,152,600 l or thfs project
'.••
A GREEMENT TO R EIMBURSE CITY Of CL OVIS
'0"
Pha se II of th e Sou thern Willer Ma in Inter c onnec t io n
The CI TY OF FRES NO , a municipal co rporaucn .hereinafter referred to as "FRESNO ·
a nd the C ITY OF ClOVIS .a municipal COl'pO(ation .tlefeinafler referred to 85 'C LOV IS ",enter
into Itlis Agre8n'le1ll to re imburse CL OVIS l or on fra struclure and relevant ectes re~led 10
~II 01 the Southern Water Mat"Inl etconoecllOn (herema f1 er "AGREEMENr)ettectJ1/9 thi5
...l£day of June.2008
RE C ITAL S
WHEREAS ,CL OVIS a nd fRESNO agree thai water llla'fl lllleroonOBCt iofls between the
cities will eoharce t he reliability 01 the res.pedJve water systems by prolo'iding i ntanm supphes .
e mergency backup in t he e vent o f power failures .high file-flow events,or production eq uipment
fa ilu res ;and
WHEREAS , f RESNO and ClOVIS entered Into a n agreement,d ated \tie 27 '"d ay o f
October,2005 ,1or the CXlfIStruct lOO by ClOVIS.and re ,mbln8menl 01 a..OVIS by FRESNO .01
a 16 ineh potable water main that geoeraly extends Wlltwllhe 8 1lJ$ling Iighl-ol'·way 0 1 leonard
A venue !rem Gettysburg Avenue to the south side of Ashlan Awnue and making lhe
appn:lpnale COl .llldJol lS 10 !he a..QVIS wetee system,here maher referred to as "Phase I";and
WHEREAS ,Phase I ha s been completed a nd FR ESNO has reimbursed a..OVIS for a ll
COStS for Pha se I a s descnbed in sucto agr eemeol;and
WHEREAS ,F RE SN O and C L OVIS now d esire t o comple te 'Ph ase II"wh ich
consis ts o f the e xtension o f the 16 inch potable w ater m a in f rom th e south eoe 01
A shlan A venue approxi m ate ly 3.200 f eet to the so uth side o f the Gould Canal i ncl ud ing
a ll a p propriate valves,met ering .telemetry ,s tructures ,and coroecton to Phase I II a s
described below.hereinafter relerred to a s the "PROJE CT;'and
WHEREAS .the enbre PROJECT is Ioc8ted ""ltW\a..OVlS·city .-nit,and shown 35
'PHAS E lr In ExhIbIt A,attached hereto and Inoorpcuted by refereOOll herein
WHEREAS.PHASE It is a n e ssenlia l COIT1ponem of the o WfaH pt"oject for II'laI
connectIOn 10 FRE SNO wtllch contemplates one add,llOna l pNlse,Phase Ill ,as shown on
E xhlbll A ;and
W HEREAS,based on l he best available informa tion at l hls l Ime,wh ic h is subject to
cha~,Phase III Is axpocted 10 be designed and constructed by FRESNO 's ecntrectoe a nd
connected to Phase II 81 lhe south aiOe of lhe Gould Canal,and a.landed SOUI nerty within the
Leonard alignment.luming W%I WTlh in the Shlllk)s alignment making the f lNll point of
CQf108C\IOI'I t o FRESNO',water s yslem allhe intersecbon of Locan Cl nd Shields AWK1U61i ;and
WHEREAS,a..OVlS'Council approved the PROJECT on Ma rch 7,2005 and
FRESNOS'Cooocil approved the PROJECT on Ma rch 15 ,2005 ;and
WHE REAS. FRESNO and C LO VIS agrlMt that the PROJE C T shall be underta ken by
'..,.
ClOVIS 00 behalf of both c ees.aod
WH ER EA S,!he total estimated (XIS!to CLOVIS to design ,cons truct,inspect and
cond uct construction mana qernant dut ies 10f the PROJECT Is $1.152.600.incJu<hng a
conllngency amount f(l(c hange ord ers:aod
WHEREAS ,FRESNO agrees 10 '8,mbllse ClOVIS the actua l PROJECT costs not to
e .e-d $1,1 52 .600:a nd
WHEREA S.the purpose of IhIs AG REEMENT .is to identify the cess lor the PROJECT
and formalize the rembursemenl to ClOVIS 101'uoderta kiog the PR OJECT .
AGREEM ENT
NOW THEREFORE BE IT RESOLVED.that based upon the ec veeaou and
representations contaIned tlerein.FRE SNO and CLOVI S agree as follows ,
I .'nCOf"pcn t ion of rec itals The recitals to lhls A GREEMENT are ~ted and
made a part of Iha;AGREEMENT.
2 Ta s ks .ClOVIS agrees to design.COMIrud:.inspect a nd pt'OVid a cons tructlOfl
m anagement se rvices f or t he PR OJECT and com p ete the PROJ ECT Wlth in 12 m onths 0 1 the
exec u tion 0 1 thi S AGREE MENT by ooth p arties.CLOVIS wil l coordinate With FRE SNO's
des ignated co ntractor lor d esign of lila co nnection poi nt at ee sou lt1 s ide of the G oold Canal.
3.R e im bu,,"nwnt.FRESN O 11'7 -to re imburse ClOVIS a total a mount not e_ceed'"9
$1 ,152.600 lor ClOVlS'1ola1 actual costs lor PR OJECT design.r.:onstrul;bOn,inspedion .a nd
ClOOt.trueliofl mar'lagemenl.W rtIWl 15 Ga ys of the e _ecubOn crt this AGREEMENT by both
parties.FRESNO sha.pay ClOVIS an nilial pa yment of $2 5 .000 to defrB y It1e a clual c:osts
rela ted 10 II portion of the PROJECT .As the PR OJECT rltitChes completion .inYoic:es from
C LOVIS s hall in crementafty exre ust t his $25 .000 payment.U pon ex nausnon 0'sa id $25 .000
pa)'lTl!ln t.FRES NO sha ll pay subsequent invo ices within 30 da Y5 of receipt 01 the re spectrve
in voice.CLOVI S shall Pl"ovide FRE SNO With an nemneo breakdown o f the actual costs for the
PR OJECT With each irwolCfl
..Not i fi cation.ClOVIS ag rees to notify the FRESN O Assistant ~of P\J bIit:UIllIbes
pnor to It1e lime when aetuaI costs e.eeecI the estimates .CLOVIS a lso ag rees to notify
FRE SNO As$iS1ant Director at P\JbIic U\ilIbes and obtain his!Il8r approval prior to the is_nee
of an y chaf'96 orders thaI are related to the PROJE CT .
S.I ndemni fication .CLOVIS shall indemrufy.ho ld harmless and d etend FRESNO a nd
each o f Its o rtce rs,offICials.emp loyees,ag enls lind vol unteers from any and a ll los s,liabili ty.
fine s.ceoenes.forfeiture s.cos ts a nd d amag e s (whether in conve ct tort or strict liability.
Incl uding but no l limi ted to personal Injury,death a t any time a nd property d ama ge)i ncurred b y
FRE SNO,C LOVIS or any otnet pe rson ,and from a ny a nd eu d awns.demands and ectcos in
law or eq uity (Inc:ludlng attorneys rees a nd 1It1Qat1()l1 e.penses ).arising dir"edly or ind irectly from
the negligent acts or omisSlOl'lS or ntentiooat misconduct of CLOVIS or any of its oI'flCefTo .
offICials .emplo yees .agents .volunteers.&'l:hIIect1i .e ng neers .c::on5IJtan lS,contractor.;.,
'.,.'
con struc tIOn ma nagers.subcontractors ,suppli ers or vendol'$in the ce rtconaoce o f Itlis
A GREEM ENT;pr o vided no thi ng h erein shall cons titute a wa ive r by CLOV IS of g overnmental
i mmunities Including Ca lifornia Government Co de section 8 10 at s eq
FRESNO $/\a'ind emnify,hold hannless and defend CLOVIS and each of ils c rreeo.
ofhdal$,emplo)'ees.agents and YOIunI6ef'S lrom ilny and 1M sees ,liabillty.fines .penalties .
forlertures,COSls and damages (v.tle ther In contrllct.tort or SInd loatlthty .includIng bul not
limited to persona l lI"lfUlY .death al a ny ti me anc:l property lJamage )incurred by FRESNO.
ClOVIS or any olhtlr person.and from any and all da,ms.demands a lld a c tces in la w or equ ity
(including attorney's tees a nd "I,g abon e xpe n se s),ans lng d irectly o r indirec tl y f r o m the negl ig ent
acts Of omissions or intentiona l misconduct of FRES NO or any of its officers,otroci als.
employees.ag an ts Of volunteers in the pef!OfTTl ill'll;e o f this A GRE EM E NT :pr ovided nol hillg
here'"shaM constitute a w aiver by F RE S N O 01 goyemmental Immuflfll8S 'r'ICludlng Callfomia
Gowmmefll Code Section 810 e l seq .
In ee e Y8f'll 01'concurren l negligence on the pa rt 01'ClOVIS or an y 01 1f5 offlCef$,
otftcla ls,emplo¥E es,agents or volunteers,and FRESNO or a ny or its officers,offlCia15 ,
e m ployee&,ag e nts or volunleef1o.the ha bihty f or a ny 8nd a ll sl.lCh cl aims,demands a nd actlOfl$
In law Of eq urty tor s\ictl losses,f ines,pe nalties,forfeitur e s,costs and dam ages s hall be
a ppo rt ioned und er the S tale o r Ca lifornia·s theory ot co mparati ve negligence as p r e sently
e Slabli shed or as may be modified herea llef.
This secbon shal survive termonaloon or e lq)ira tion 01'Ihrs A GREEMENT .
6 .'n.uranee.It is under'slOOd and ag reed thai C LOVIS and FRESNO ma on ta ...lIlSUfance
polocoes or setf-insUl'ltflCe programs to fln:I ltlef"respective liabilities .The pa r1Jes agr ee thai
sudl respective pr ograms o r polICy COWlfa\Jll 'or WoOlen;'Comper158tion sh aft conta in a wa i ve r
of subrogalion as 10 the o ther pa rty a nd IIl8cn of lI S crrcers.othcisls,agen ts ,e m ployees a nd
v olunteers Evidence o f Insurance ,Ce rt lfir;:e tes ot Ins uran ce o r other si m il ar d oc umentat ion
s h ell no l be r llQuired o r e ither party under thi s AGRE EM ENT .
7.Noti ces.My notice r eqUIred or on teooed 10 be given 10 either pa rty ~r the lerms 01
th is A GREEMENT $hal be in _ling and shal be deemed 10 be 0UIy g iven if oetiverecI
personalty,transmitted by taCStn'llIe tollowed by l e lePhone contll'rr'l8lion of recece.or sent by
UrVted Slates registered or certihed mail,W11tl postage prepaid ,retum f'l:l«l ipt requested,
addressed 10 the pa rty to wh ich no tice is 10 be g iven a t the pa rty's add ress set f orth OIl the
s igna t ure page of Ih ls A GREEMENT or a t s uch oth er address a s the parties m ay f r om l i me to
ti me d esig nate by written notice No tices served b y United S ta tes m ai l in th e m anner above
d escri bed I M II be deemed s uffICIently 5e!'VlICI or given ertte t ,,"e of the mll'lng thereof
8 An l9n~
(a)T ho s A GREE ME NT is personal 10 ClOVIS and there $hall be no
It ss ignment b y ClOVIS of i1s right!>or obliga tions under ltlis A GREEM E NT wi thout the
prior wti tten approva l of FRE S N O's C ity M anager or hi s/ller d e s ig nee .An y a ttempted
a ssig nment by CLOVIS ,Its s uccessors or a ss igns,shall be null a nd void c nre ee
approved i n Wfl ling by FRESNO 's City Ma nag er Of hislher designee .
(b)ClOV'S hereby agrees not to assign the pa ymen1 of a ny monas due
ClOVIS f rom FRES NO 1JI"o(ler !he terms of tni5 A GREEMENT to any other indJYidUltI($),,
•••
a>rpora\JOl1(s)or eobty(ies l_FRESNO re ta ins the right to pa y any and a ll montes dua
CLOVIS dlfoctly to C LOVI S
9 Severability.The provisions of tt ns AGREEMENT are severable.The invalid ity,or
unentorceabilily of any one provision in thiS AGREE MENT shalll"lO t a lfecllhe o ther proVISIOnS .
10 .Attorney '.F ee s .If either party is required to cornmuoce any proceedll'lg or kloga l acbOn
to enf orce or ir1terprel a ny lerm .covenant Of COf1d 'bOn oIltMs AGR EEMENT ,1NI pre vaiktlg party
in wch proceed.ng or ac;tJon shall be entdlecl 10 recover from the other party ns reasonable
anomey's l ees and legal expenses.
1 1 Eldent o f Ag ree ment.Each party a cl<oow!edQlls that !hey MYEl read a nd 'lilly
unders ta nd the con ten ts o f nus AGREE MENT.Th iS AGREE M ENT represen t s the entire and
in i llgrate d agreement between the parties wi th respect 10 the s ubjec t metter hereof a nd
eccerseces all prior negoIJa tions.recreeentatcos or agreements.either wn"en or oral This
AGREEMENT m ay be mod,rl8d only b y wn!ten instrument du ly aUll'lofized and 8X!IO.lled b y bott1
FRESNO and ClOVIS.
12.G ov.m in g Law a nd Ve nue Calffornia law governs Ihls AGREEMENT and lis
pro'o'i$iOnS wi D be COI'\$IrueCI accordng to California laws Venue for 6ling any action to e nforce
or in lerprel Ihls AGR EEMENT wil l be Ff 6SflO .CahfOlT\l I
13 ,Headinga ,The section headIngs in tIl is AGREEMENT are f or convenience only and do
not explain.modI fy .or add 10 lhll meaning o f th is AGREEMENT .
III
III
III
II I
III
III
III
III
[Sign lil ures o n page 5]
•
...
IN WITNE SS WHEREOF.the pen es ha ve e_eo.Jted thos A GREEM
and year f ,rsl a bove wntlefl ,
CI TY OF FRES NO ,
ami"m.~""rPO'''''~
B y :'....-7''''''e:...~_R iftI;o;ect~
paltmeol of Public ~ities
"nEST:
Rebecca E KlIsh
Ci ly C1e~.City 01 Fresno
CITYOF ClOVIS.
a m uni cipal corpora 10
crre sr .
By
REVIEb,
By CWl .1-VlA
Lon M .Martn
Water Sy$lem Manager
City 01 Fres no
REVIEWED:
By LL-T l.....AJ ~
Kathy MlIIison .~Ma/'Iagef
A PPROVED AS TO FOR M
James C .Sanchez
Cit y Allo me y
APP ROVED AS TO FO RM .
'1'-../1 t.r
Da'o'ld J W otfe .Clovis Cily Anomey
Addresses'
Ci ty of Fresno.W ater Division
A ltn :Lon Martin ,Water Sys tem M8r'\8ger
19 10 E.University Ave
Fresno .C A 93703
City of Clovis
Attn :S leven WMe.City E ngineltr
1033 Fift h Street
Clovis ,CA 936 12
Alla c:hment Exh ,bot •A'-ma p 01 propc sad Inlertle CQl'IOeClIOn
s
I
I
IilI.
....•
Ju ne 11.2 008 Coo.rdI ~1On :6/11/08
RE CEIVED --~••TO :M AYOR ALA N AUTRY Mayor veto:
PPJ::.11m ,JU N 19 PM t.:06Cl1ter nde Reques t:
FR OM REB ECCA E.K LiSC H.t'Mc-
Cily C ler k CITV CL ER K.FR ESN O Cl
SUBJECT :TRANS MITTAL OF COUNCIL A CTION FOR APPR OVAL OR VETO
AI t he CounCil meeltng o f 611 1/08 .Ccuncn t ook legislative action enltlled Appv agrmn l l o
r eim bUrli s C lov is $1,1 52,600,Ph ase II o f wate r m ain in te rconnection . Ilem N o 1K , by
th e f o llOWi n g v o te
AyM
NOM
-.n,
Abs taIn
C al houn ,C apnoglio .Dages .Duncan .Perea .St efhng .Xiong
None
None
No~
P lea se ind ic ate eit he r you r f o rma l ap proval o r vela b y com pleting t he fo llowing sections a nd
execunnq a nd d ating your action .P lease file Ihe completed m em o wrth t he C lerk's office o n
or be fore J une 23 .2008 In Com p uting the ten day period required by C ha ne !,the firs t da y
has been e xcluded and the lenth day has been w ooed unless the 10'"da y is a Saturday .
Sunday.or hol iday .in wh ich case rt has also bee n excluded F a ilure t o file this memo WIth
the Clerl<.·s crrce W1thlO the required llnle Iimil shal l coo etrture appr oval of the ordinance .
reso utc n or a cto n .a nd rt shall take effect wilhout the Ma yor's signed approval
Tha nk you
C OU NCIL OVERRIDE ACTION :
AyM
NOM
Absent
Abstain
Dale _