HomeMy WebLinkAboutCity of Clovis - Constructiion and maintenance of median island landscaping on Willow Ave between Alluvial Ave & Teague Ave located in Council District 6 - 2008REPORT TO THE CITY COUNCIL AGENDA ITEM NO. f G
COUNCIL MEETING G//pLpB
June 18, 2008 177L
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FROM: PATRICK N. WIEMILLER, DirectorUV
Public Works Department
BY: SCOTT L. MOZIER, PE, City Engineer/Assbtant Director Lf'1s✓V
Public Works Department, Engineering Division
SUBJECT: APPROVE AN AGREEMENT WITH THE CITY OF CLOVIS FOR
CONSTRUCTION AND MAINTENANCE OF MEDIAN ISLAND
LANDSCAPING ON WILLOW AVENUE BETWEEN ALLUVIAL AVENUE AND
TEAGUE AVENUE (LOCATED IN COUNCIL DISTRICT 6)
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One Fresno suoyame
RECOMMENDATION
Staff recommends that the Council approve an Agreement with the City of Clovis for
Construction and Maintenance of Median Island Landscaping on Willow Avenue belvreen
Alluvial Avenue and Teague Avenue.
EXECUTIVE SUMMARY
The proposed Agreement covers a joint project hong undertaken by the cities of Fresno and
Clovis for installation of median island landscaping along Willow Avenue between Alluvial
Avenue and Teague Avenue. While each agency has been able to require the road widening
and median curbing construction in this segroom, the median landscaping has not previously
been installed due to the need for a funding contribution from both agencies. Funding is now
available in the current fiscal year capital Improvement program budget for the City of Fresno's
share of the median landscaping installation, u6llong Measure C Flewble funding for this
median landscaping. The City of Cbvis has retained Broussard Associates for the design and
will be advertising for mnstmctlon bids on the project. Upon completion, this segment of the
WIIIow Avenue median landscaping will be maintained by the City of Clovis.
KEY OBJECTIVE BALANCE
This project best balances the three Key Objectives of Customer Satlsfaction, Employee
Satisfaction and prudent Financial Management. This project enables the City of Fresno M
Wall enhance the aesthetics of an Important suparartenal of the City of Fresno. Thus,
increasing Customer Satisfaction as well as Employee Satisfaction. Financial Management will
be achieved by sharing in the project cost with the City of Clovis.
SUBJECT TO SIAvows VUO
Report to the City Council
Approve an Agreement with the City of Clovis for Willow Avenue Landscaping
June 10, 2008
Page 2
BACKGROUND
Willow Avenue is the dividing line between the dtlss of Fresno and Clovis between Barstow
Avenue and Shepherd Avenue. In the segment between Alluvial Avenue and Teague Avenue,
the boundary is generally near the cenlerine of Me roadway. Within this one -mile section,
75 percent of Me permanent median Island curbing has been constructed by development
projects In the cifios of Fresno and Clovis. While each agency has been able to require Me
road widening and median curbing construction in this segment the median landscaping has
not Waviously been Installed due to the need for a funding contrbution from both agencies.
Funding is now available in the current fiscal year captal Improvement program budget for gra
City of Fresno's share of Me median landscaping installation, WlWng Measure C Flexible
funding ($150.000) for this median landscaping. The City of Clovis also has adequate funds
available for Meir share of Me project cost.
Prior to 2004, the City of Fresno would budget for metlian landscaping projects adjacent to
subdivisions Mrough the Capital Improvement budget. Thus at the tone when Me tracts were
approved along Willow Avenue, the developer was not required to install the median island
landscaping norto contribute financially toward Me median planting and irrigation. M 2004, the
Council transferred responsibility for median island maintenance to the Public Works
Department. Stag began conditioning new development projects With the requirement to
landscape the median islands.
Staff from bath agencies agreed that since Clovis had already connected with Broussard
Associates on a conceptual landscaping plan for Willow Avenue a number of years ago, that
Clovis would take the lead on completing the final design, preparing bid documents, acivedlsing
and awarding me construction contract. City of Fresno staff have %viewed and approved the
landscaping plans.
This segment of the Willow Avenue metlian landscaping Will be maintained by Me City of
Clovis. The City of Fresno maintains me Willow Avenue median landscaping ber een Barstow
and Herndon Avenues. It has been agreed that Clovis will maintain Me landscaping between
Herndon and Shepherd Avenues.
FISCAL IMPACT
Funding for Me project will be from Measure C Flexible fuNing. There Will be no Impact to the
General Fund. One hundred percent of the landscape maintenance cost will be handled by the
City of Clovis.
Attachments: "A'—Interagency Agreement
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CITY OF FRESIM L -f fC'�Lx
prycin'8C XlcWgnoll
1 AGREEMENT
2 }
a THIS AGREEMENT, made and entered Into this 'tday of flu f
4 210M. by and between the City of Clovis, a municipal corporation, hereinafter celled
5 CLOVIS, and the City of Fresno, a municipal coryoration, hereinafter called FRESNO.
8 RECITALS:
2 WHEREAS, CLOVIS and FRESNO recognize the need for the installation of a new
8 Infrastructure, as described in exhibit "A' attached hereto and made a part of this
8 agreement, and
to WHEREAS, the project as described in exhibit 'A' Is half within the jurisdiction of
11 FRESNO and half within the jurisdiction of CLOVIS; and
12 WHEREAS, CLOVIS and FRESNO, while maintaining their respective jurisdictions,
is recognize It will be of mutual benefd W CLOVIS and FRESNO M efficiently perform the
14 work as one joint construction project, upon the terms and conditions set forth below.
15 NOW, THEREFORE, n is mutually agreed as follows:
18 AGREEMENT:
v i. FRESNO and CLOVIS agree that Me installation of new Infrastructure as
18 described by exhibit W shall Ins performed as a single oonahucion project.
18 2. CLOVIS shell provide to FRESNO, for FRESNO review and approval.
20 appropriate plan information concerning that portion of work to be performed within
21 CLOVIS' area of jurisdiction. Staff cost for such review and approval shell be included in
22' the total project cost and subject to reimbursement from project funds.
23 3. Each of the parties hereto shall bear an agreed upon share of the cost of the
24 concoction project as shown on Me attached exhibit W . Such costs include, but are not
n limited to, design, right-of-way acquisition, construction, and construction inspection
0 services. The estimated cost for this project is described in exhibit W . The FRESNO
22 share shell be payable to CLOVIS, upon involve, following project completion.
28 Construction cost overruns shall be shared baseti on pro -rated construction cost ratio (cost
I of work done within an agency's jurisdiction to total project cost).
2 4. CLOVIS shall furnish all design engineering, geld inspection and testing as
a necessary for performance of the construction project work. FRESNO will protide periodic
4 Inspection/mnstrudlon coordination of work within FRESNO jurisdiction being performed
5 by CLOVIS. Staff cost b provide such periodic inspection/construction coordination shall
6 be included in the total project cost and subject to reimbursement from project funds,
1 5. Both FRESNO and CLOVIS shall provide the environmental
e documermYstudies required within their jurisdictions (Including but not limited to California
e Enwonmental Quality Ad (CEOA)). Staff cost for such ewronmental docomentslstudies
10 shall be Induced in the total project cost and subject to reimbursement from project funds.
11
12 6. It is understood that both Me City Engineers of CLOVIS and FRESNO shall
to jointly approve necessary changes to the plans and specifications during construction of
14 the pmjed.
15 7. FRESNO shall issue a WO FEE" encroachment permit for that work done
is within FRESNO area of jurisdiction. The contractor for the project shall apply for and
17 obtain Me encroachment permit from FRESNO. Stag cost for such construction
18 inspectioNcoordination shall be included In Me total projed cost and subject to
19 reimbursement from project funds.
20 8. CLOVIS shall be the responsible agency for traffic control at this location.
21 CLOVIS will be 100% responsible for future maintenance cost for the landscaping and
a2 Irrigation system. FRESNO and CLOVIS shall each bear their own respective
0 maintenance costs for the repair or replacement of any median curbs or concrete
24 maintenance bands within their own Jurisdiction. Ibis Sealmn shall sumve expiration
25 termination of this anmamont
26 9. FRESNO agrees to Indemnify, save, hold harmless, and at CLOVIS' request,
21 defend CLOVIS. 8e officers, agents and employees from any and all costs and ezpansea,
28 damages, liabilities, claims, and losses occurring or resulting to any parson, flim, or
I corporation who may be injured or damaged by Me performance, or failure to perform, of
2 FRESNO, its officers, agents and employees, under this Agreement. This Section shall
3 sur"i a wpiration or termination f Ithis Agreement.
4 10. CLOVIS agrees to indemnify, save, hold harmless, and at FRESNO'S
5 request, defend, FRESNO. Its officers, agents and employees from any and all costs and
6 expenses, damages, liabilities, claims, and losses occurring or resulting to any person,
7 firm, or corporation who may be injured or damaged by Me performance, or failure to
8 perform, of CLOVIS, its officers, agents and employees, under this Agreement. This
3 Seglign shall survnre turn carbontermunallan ofth' Agreement.
16 11. The provisions of this Agreement are severable. The Invalidity or
11 unenforceability of any one provision In this Agreement shall not affect Me other provisions.
12 12. Each party acknowledges that It has read and fully understands Me content
13 of this Agreement. This Agreement represents the entire and integrated agreement
14 belvveen the parties With respect to Me subject matter hereof and supersedes all prior
1s negotiations, representations or agreements, either wdhen or oral. This Agreement may
16 be modified only by written Instrument duly authorized and executed by boM FRESNO and
17 CLOVIS,
16 13. Within sixty (60) calendar days following the completion and acceptance of
18 the project, CLOVIS shall furnish W FRESNO a set of AS -BUILT plans.
20 14. TERMINATION: This agreement shall remain In full force and affect until
21 amended by mutual consent of Me parties.
22 1/i
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:SS WHEREOF, the parties hereto have executed this Agreement as of the day
first herein above written.
FRESNO:
CITYOFCLOVIS
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REVIEWED AND RECOMMENDED FOR
AS TO LEGAL FORM APPROVAL
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APPROVED AS TO LEGAL FORM
BECCA E. KLISCH
BY: >(,
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CLOVIS CITY ATTORNEY
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EXHIBIT "A"
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June 11, 2008 Council Adopt n: 6/11/08
RECEIVED NarorAppri
TO. MAYOR ALAN AUTRV Maya Veto:
FROM: REBECCA E. KLISCH, C
2000 JUN 19 PM 4: 06 0wwoke Reel
City Clerk CITY CLERK. FRESNO Cr
SUBJECT: TRANSMITTAL OF COUNCIL ACTION FOR APPROVAL OR VETO
At the Council meeting of 6111188, Council took legislative action enthled Appv agrmnl
w/Clovis median island landscaping, Willow bet Alluvial/Teague Aves, Item No. IG, by
the following vote:
Ayes Calhoun, Caprioglio, Doges, Durran, Peres, Sterling, Xlong
Noes None
Absent None
Abstain None
Please indicate either your formal approval or veto by completing the following sections and
executing and dating your action. Please file the completed memo with the Clerk's once on
or before June 23, 2008. In computing the ten day period required by Charter, the first day
has been excluded and the tenth day has been included unless the 1O'h day is a Saturday,
Sunday, or holiday, in which case R has also been excluded. Failure to file this memo with
the Clerk's office within the required time limit shall constitute approval of the ordinance,
resolution or action, and it shall take effect without the Mayor's signed approval.
Thank you
APPROVED:
VE or the following reasons: (Written objections are required by Charter; attach
additional sheets if necessary.)
Data (o/iet/ 9
ry,
or
COUNCIL OVERRIDE ACTION: Data
Ayes
Noes
Absent
Abstain