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Home My WebLink AboutCALTRANS - Fancher Creek Trail - Agmt. No. 74A1222 - 2020City of Fresno Agreement Number 74A1222 Page 1 of 16 Sustainable Communities Grants (State–SB 1) Restricted Grant Agreement This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the City of Fresno, hereinafter referred to as AGENCY, will commence on November 15, 2020, or upon approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS. AGENCY shall not receive payment for work performed prior to approval of the RGA and before receipt of Notice to Proceed by the CALTRANS Contract Manager. This RGA shall expire on February 28, 2023. Recitals 1. Under this RGA, and pursuant to Budget Act Line Item 2660-102-3290, CALTRANS intends to convey State restricted grant funds to AGENCY, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY under the terms, covenants, and conditions of this RGA. 2. CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RGA. Now, Therefore, based upon the terms, covenants, and conditions, the parties agree as follows: Section I AGENCY Responsibility: To timely and satisfactorily complete all Project Work described in Attachment II within the project budget and in accordance with the items of this RGA. Section ll CALTRANS Responsibility: That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations. Section lII Parties’ Mutual Responsibilities: 1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-102-3290, and AGENCY will conduct transportation studies and planning within the project area described in Attachment II. The funds subject to this RGA must be (a) identified as available for a restricted grant in CALTRANS’ budget and (b) for the purpose of conducting transportation studies or planning and (c) to a public entity that is responsible for conducting transportation studies or planning. 2. Details of the Grant Program, Funds, Project, and Program Guidelines and the governing State and Federal law are fully described in Attachment III which is attached to and made a part of this RGA. 3. Under this restricted grant, funds may be only used for the purpose set forth in RGA, Resolution, Attachment I, Scope of Work and Project timeline, Attachment II, and the applicable Grant Application Guide, Attachment III, and funds may only be used for costs and expenses that are directly related to such purpose. City of Fresno Agreement Number 74A1222 Page 2 of 16 4. AGENCY shall perform all the duties and obligations described in the Fancher Creek Trail Plan, hereinafter the Project, subject to the terms and conditions of this RGA. The Approved Project Grant Application (Scope of Work and Project timeline), which are attached hereto as Attachment II. 5. The resolution authorizing AGENCY to execute this RGA pertaining to the above described Project is attached hereto as Attachment I. 6. All services performed by AGENCY pursuant to this RGA shall be performed in accordance with California Senate Bill No. 1 (SB-1) (Chapter 5, Statutes of 2017), also known as the Road Repair and Accountability Act of 2017, including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws, regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the applicable Grant Application Guide, Attachment III. California Government Code Section 14460(a)(1) provides: “The department [CALTRANS], and external entities that receive State and Federal transportation funds from the department, are spending those funds efficiently, effectively, economically, and in compliance with applicable State and Federal requirements. Those external entities include, but are not limited to, private for profit and nonprofit organizations, local transportation agencies, and other local agencies that receive transportation funds either through a contract with the department or through an agreement or grant administered by the department.” In case of conflict between any applicable Federal, State, and Local laws, regulations, and ordinances, and/or any applicable policies, procedures, or published manuals of either CALTRANS or AGENCY, the order of precedence of the applicability of same to this RGA shall be established in this order: 1) Federal laws and regulations; 2) California laws and regulations; 3) CALTRANS policies, procedures, and published manuals; 4) Local ordinances; and 5) AGENCY policies, procedures, and published manuals. This RGA may not include any Federal funds. 7. Project funding is as follows: Fund Title Fund Source Dollar Amount Road Maintenance and Rehabilitation Account (RMRA) State (SB 1) $248,313.00 Local Match Agency Provided $32,187.00 Total Project Costs $280,500.00 No in-kind contributions may be made unless the amount and type of the contribution is identified above. 8. This RGA is exempt from legal review and approval by the Department of General Services (DGS), pursuant to applicable law. 9. Notification of Parties a. AGENCY’s Project Manager for Project is Shelby MacNab. b. CALTRANS’ Contract Manager is Pedro Ramirez. “Contract Manager” as used herein includes his/her designee. c. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses: City of Fresno Agreement Number 74A1222 Page 3 of 16 City of Fresno Attention: Shelby MacNab, Grantee Project Manager, Grants Administrator Phone Number: (559) 621-8689 Email: shelby.macnab@fresno.gov 2600 Fresno Street, 4th Floor Fresno, CA 93721 California Department of Transportation (Caltrans) District 6, Planning Attention: Pedro Ramirez, Contract Manager Phone Number: (559) 445-6792 Email: pedro.ramirez@dot.ca.gov 1352 West Olive Avenue Fresno, CA 93778-2616 10. Period of Performance a. Reimbursable work under this RGA shall begin no earlier than on November 15, 2020, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by the CALTRANS Contract Manager, and will expire on February 28, 2023. b. AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed letter by the CALTRANS Contract Manager. 11. Changes in Terms/Amendments This RGA may only be amended or modified by mutual written agreement of the parties. 12. Cost Limitation a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $248,313.00. b. It is agreed and understood that this RGA fund limit is an estimate and that CALTRANS will only reimburse the cost of services actually rendered in accordance with the provisions of this RGA and as authorized by the CALTRANS Contract Manager at or below that fund limitation established herein. 13. Termination a. If the applicable law and the Grant Program guidelines provide for such termination, CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with Project Work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination. b. This RGA may be terminated by either party for any reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination. c. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance to the terms of this RGA. City of Fresno Agreement Number 74A1222 Page 4 of 16 Failure to submit accurate invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs. 14. Budget Contingency Clause a. It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect. In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA. b. If funding for any fiscal year is reduced or deleted by the US Congress or the State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS or offer an RGA Amendment to AGENCY to reflect the reduced amount. 15. Payment and Invoicing a. The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Project Work. CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and, including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project Work. Indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III–Cost Principles, Paragraph 17d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III–Cost Limitations, Paragraph 12a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment II without an amendment to this RGA, as agreed between CALTRANS and AGENCY. b. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of the Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date, but must have also paid for those costs to claim any reimbursement. c. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: https://travelpocketguide.dot.ca.gov/. Also see website for summary of travel reimbursement rules. d. AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than monthly, in arrears for completion of milestones in accordance with the Project Timeline in Attachment II to the satisfaction of the CALTRANS Contract Manager. Invoices shall reference this RGA Number and shall be signed and submitted to the CALTRANS Contract Manager at the following address, as stated in Section III–Notification of Parties, Item 8c. e. Invoices shall include the following information: 1) Names of the AGENCY personnel performing work City of Fresno Agreement Number 74A1222 Page 5 of 16 2) Dates and times of Project Work 3) Locations of Project Work 4) Itemized costs as set forth in Attachment II, including identification of each employee, contractor, or subcontractor staff who provided services during the period of the invoice, the number of hours and hourly rates for each employee, contractor, sub-recipient, or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and contractor, sub-recipient, and subcontractor invoices. 5) AGENCY shall submit written progress reports with each set of invoices to allow the CALTRANS Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. f. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction. Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III–Termination, Paragraph 13. g. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no more frequently than monthly, in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice. h. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date the RGA expires. AGENCY has 60 days after that Expiration Date to make final allowable payments to Project contractors or vendors, and submit the Project’s Final Product(s) as defined in Attachment II and a final accurate invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the 60th day will be reverted and will no longer be accessible to reimburse late Project invoices. 16. Local Match Funds a. AGENCY shall contribute not less than a proportional cash amount toward the services described herein on a monthly or quarterly basis. The frequency of the payments shall be agreed upon by the parties in a document signed by both parties. Notwithstanding the foregoing, to the extent that in-kind contributions are permitted and identified under this RGA, Section III–Project Funding, Paragraph 7, the contributions may be counted as cash when they are actually received by CALTRANS. Except where expressly allowed in writing herein, reimbursement of credits for local matching funds will be made or allowed only for work performed on and after the date of issuance of the Notice to Proceed and prior to the Expiration Date of this RGA. b. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any is specified within this RGA or in any Attachment hereto, toward the actual cost of the services described in Attachment II. AGENCY shall contribute not less than its required match amount toward the services described herein. Local cash and in-kind match requirements can be found in the applicable Grant Application Guide, Attachment III, and have been identified in Section III, Paragraph 7. City of Fresno Agreement Number 74A1222 Page 6 of 16 17. Cost Principles a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b. AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards to the extent applicable. c. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified the estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dot- media/programs/local-assistance/documents/lapm/ch05.pdf. d. AGENCY agrees and shall require that all its agreements with consultants and sub-recipients contain provisions requiring adherence to this section in its entirety except for Paragraph 17c, above. 18. Repayment of Unallowable Costs Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source. 19. Americans with Disabilities Act By signing this RGA, AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC 12101 et seq.). 20. Indemnification Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, its contractors, its subrecipients, or its subcontractors, under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this RGA. It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless, CALTRANS and all of CALTRANS’ officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason City of Fresno Agreement Number 74A1222 Page 7 of 16 of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or subcontractors under this RGA. 21. Nondiscrimination Clause (2 CCR 11105 Clause b) a. During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code Sections 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., Tit. 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c. AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause. d. AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub-recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they enter into to perform work under the RGA. 22. Retention of Records/Audits a. AGENCY, its contractors, subcontractors, and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b. AGENCY, its contractors, subcontractors, and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. \The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors, and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the Federal government. Copies thereof will be furnished by AGENCY, its contractors, its City of Fresno Agreement Number 74A1222 Page 8 of 16 subcontractors, and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. c. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s contracts with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub-recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested. d. AGENCY, its sub-recipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA. e. Additionally, all grants may be subject to a pre-award audit prior to execution of the RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable, and allocable costs. f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article. 23. Adjudication of Facts in Disputes a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law. b. Neither the pendency of a dispute nor its consideration by the CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of the RGA. c. Voluntary Resolution: Reference to Other Means of Resolution. In recognition of the government-to-government relationship of the AGENCY and CALTRANS, the parties shall make their best efforts to resolve disputes that occur under this RGA by good faith negotiations whenever possible. Therefore, without prejudice to the right of either party to seek injunctive relief against the other when circumstances are deemed to require immediate relief, the parties hereby establish a threshold requirement that disputes between the AGENCY and CALTRANS first be subjected to a process of meeting and conferring in good faith in order to foster a spirit of cooperation and City of Fresno Agreement Number 74A1222 Page 9 of 16 efficiency in the administration and monitoring of performance and compliance by each other with the terms, provisions, and conditions of this RGA, as follows: 1) Either party shall give the other, as soon as possible after the event giving rise to the concern, a written notice setting forth, with specificity, the issues to be resolved. 2) The parties shall meet and confer in a good faith attempt to resolve the dispute through negotiation not later than 10 days after receipt of the notice, unless both parties agree in writing to an extension of time. 3) If the dispute is not resolved to the satisfaction of the parties within 30 working days after the first meeting, then either party may seek to have the dispute resolved by alternative dispute resolution methods, including, but not limited to, non-binding arbitration, mediation, or the use of a technical advisor. 4) Disagreements that are not otherwise resolved by mutually acceptable means as provided herein may be resolved in the Superior Court of the State of California located within the same county where a Project is located. The disputes to be submitted to the court include claims of breach or violation of this RGA. This RGA shall be interpreted under the laws of the State of California without regard to any conflict of laws’ provisions. In no event may AGENCY be precluded from pursuing any arbitration or judicial award or remedy against CALTRANS on the grounds that AGENCY has failed to exhaust its state administrative remedies. The parties agree that, except in the case of imminent threat to public health or safety, reasonable efforts will be made to explore alternative dispute resolution avenues prior to initiating judicial proceedings. 24. Third-Party Contracts a. All State-government-funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications-based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the provisions of the State Contracting Manual (SCM), Chapter 5, and Local Assistance Procedures Manual (LAPM), Chapter 10, which are not inconsistent with this Paragraph 25, Third Party Contracts. The SCM can be found and the following link: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting. The LAPM can be found on the following link: https://dot.ca.gov/programs/local- assistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm. b. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s subrecipients, contractors, and subcontractors. Copies of all agreements with subrecipients, contractors, and subcontractors must be submitted to the CALTRANS Contract Manager. c. CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors and the AGENCY shall be fully responsible for all work performed by its subrecipients, contractors, or subcontractors. d. Prior authorization in writing by the CALTRANS Contract Manager shall be required before City of Fresno Agreement Number 74A1222 Page 10 of 16 AGENCY enters into any non-budgeted purchase order or sub-agreement for supplies, or consultant services. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III–Payment and Invoicing, Paragraph 15e(4), above. e. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subrecipients, contractors, and subcontractors will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section III–Payment and Invoicing, Paragraph 15c, above. 25. Drug-Free Workplace Certification By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all the following: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following: 1) The dangers of drug abuse in the workplace. 2) The person's or organization's policy of maintaining a Drug-Free workplace; 3) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. c. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant: 1) Will receive a copy of the company's Drug-Free policy statement. 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. d. Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts if CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above. 26. Relationship of Parties It is expressly understood that this RGA is an agreement executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than specified in Paragraph 25, above. 27. State-Owned Data a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State-owned data on portable computing devices and portable City of Fresno Agreement Number 74A1222 Page 11 of 16 electronic storage media: 1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage media using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space. 2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules. 3) Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another. 4) Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only. 5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the RGA. 6) Notify the CALTRANS Contract Manager immediately of any actual or attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b. AGENCY agrees to use the State-owned data only for State purposes under this RGA. c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1). 28. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards In addition to, and not a limitation of, the AGENCY’s indemnification obligations contained elsewhere in this RGA, the AGENCY hereby assumes all risks of the consequences of exposure of AGENCY’s employees, agents, subrecipients, contractors, and subcontractors, contractors and subcontractors’ employees, and any other person, firm, or corporation, furnishing or supplying work services, materials, or supplies, in connection with the performance of this RGA, to any and all environmental health hazards, local and otherwise, in connection with the performance of this RGA. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind, or origin. AGENCY also agrees to take all appropriate safety precautions to prevent any such exposure to AGENCY’s employees, agents, subrecipients, contractors and subcontractors, contractors and subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this RGA. AGENCY also agrees to indemnify and hold harmless CALTRANS, the State of California, and each and all of their officers, agents, sub-recipients, and employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided by law, AGENCY also agrees that the provisions of this City of Fresno Agreement Number 74A1222 Page 12 of 16 paragraph shall apply regardless of the existence or degree of negligence or fault on the part of CALTRANS, the State of California, and/or any of their officers, agents, and/or employees. 29. Mandatory Organic Waste Recycling It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if Contractor generates four (4) cubic yards or more of organic waste or commercial solid waste per week, the Contractor shall arrange for organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling. Contractor shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from the Caltrans Contract Manager. 30. Project Close Out/Final Product a. AGENCY will provide an ADA accessible electronic version of the Final Product(s) to the CALTRANS Contract Manager. The Final Product shall credit the Caltrans Sustainable Transportation Planning Grant Program’s financial participation on the cover or title page. b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt of Final Product(s) to the CALTRANS Contract Manager. 31. Ownership of Proprietary Property a. Definitions 1) Work: The work to be directly or indirectly produced by AGENCY under this RGA. 2) Work Product: All deliverables created or produced from Work under this RGA, including but not limited to, all Work and Deliverables conceived or made, or made hereafter conceived or made, either solely or jointly with others during the term of this RGA and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this RGA. “Work Product” includes all deliverables, inventions, innovations, improvements, or other works of authorship AGENCY, its subrecipients, a third-party contractor or subcontractor may conceive of or develop in the course of this RGA, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection. 3) Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, improvement, or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor, and/or subrecipient, and/or the AGENCY’s contractor, subcontractor, and/or subrecipient’s employees with one (1) or more employees of CALTRANS, during the term of this RGA and in performance of any Work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of Work issued under this RGA. b. Ownership of Work Product and Rights 1) Copyright Ownership of Work Product: Except in regard to Pre-existing Works, all Work Product derived by the Work performed by the AGENCY, its employees, or by any of the AGENCY’s contractor’s, subcontractor’s, and/or subrecipient’s employees under this RGA, shall be owned by CALTRANS and AGENCY and shall be considered to be works made for hire by the AGENCY and AGENCY’s contractor, subcontractor, and/or subrecipient for CALTRANS and AGENCY. CALTRANS and AGENCY shall own all United States and international copyrights in the Work Product. As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a “c” in a circle followed by the four-digit year in which the Work Product was City of Fresno Agreement Number 74A1222 Page 13 of 16 produced, followed by the words “California Department of Transportation and AGENCY. All Rights Reserved.” For example, a Work Product created in the year 2012 would contain the copyright designation © 2012 California Department of Transportation and AGENCY. All Rights Reserved. 2) Vesting of Copyright Ownership: AGENCY, its employees, and all of AGENCY’s contractor’s, subcontractor’s, and subrecipient’s employees, agrees to perpetually assign, and upon creation of each Work Product automatically assigns, to CALTRANS and AGENCY, its successors, and assigns, ownership of all United States and international copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the AGENCY’s contractor, subcontractor, and/or subrecipient from CALTRANS. From time to time, CALTRANS and the AGENCY shall require its contractors, subcontractors, and/or subrecipients and their respective employees to confirm such assignments by execution and delivery of such assignments, confirmations, or assignment, or other written instruments as CALTRANS and the AGENCY may request. CALTRANS and the AGENCY, its successors, and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright registrations and other evidence of rights that may be available for Work Product. AGENCY shall require contractors, including subcontractors, to waive all moral rights relating to identification of authorship restriction or limitation on use, or subsequent modifications of the Work. c. Inventions 1) Vesting of Patent Ownership: AGENCY agrees to require subrecipients, contractors, subcontractors, and their respective employees, to assign to CALTRANS and AGENCY, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent ownership rights and the right to claim all rights or priority there under, and the same shall become and remain CALTRANS’ property regardless of whether such protection is sought. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient shall promptly make a complete written disclosure to CALTRANS of each Invention not otherwise clearly disclosed to CALTRANS in the pertinent Work Product, specifically pointing out features or concepts that the AGENCY, its employees, and/or AGENCY’s contractor, subcontractor, and/or subrecipient believes to be new or different. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient shall, upon CALTRANS and AGENCY’s request and at CALTRANS and AGENCY’s expense, cause patent applications to be filed thereon, through solicitors designated by CALTRANS and AGENCY, and shall sign all such applications over to CALTRANS and AGENCY, its successors, and assigns. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient shall give CALTRANS and AGENCY and its solicitors all reasonable assistance in connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as CALTRANS and AGENCY may consider necessary or appropriate to carry out the intent on this RGA. 2) Agency: In the event that CALTRANS and AGENCY are unable for any reason whatsoever to secure the AGENCY’s, its employees’, and/or AGENCY’s contractor’s, subcontractor’s, and/or subrecipient’s, signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof), AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient hereby irrevocably designates and appoints CALTRANS and AGENCY and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on AGENCY, its employees, and AGENCY’s contractor’s, subcontractor’s, City of Fresno Agreement Number 74A1222 Page 14 of 16 and subrecipient’s behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and issuance of any copyrights, trademarks, or patents thereon with the same legal force and effect as if executed by AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient. CALTRANS and AGENCY shall have no obligations to file any copyright, trademark, or patent applications. d. Additional Provisions 1) Avoidance of infringement: In performing services under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any Work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing. 2) Pre-existing Works and License: AGENCY agrees to require contractors, subcontractors, and subrecipients to acknowledge that all Work Product shall be the sole and exclusive property of CALTRANS and AGENCY, except that any Pre-existing Works created by AGENCY and third parties outside of the RGA but utilized in connection with the RGA (the “Pre-existing Works”) shall continue to be owned by AGENCY or such parties. AGENCY agrees to notify CALTRANS in writing of any Pre-existing Works used in connection with any Work Product produced under this RGA and hereby grants to CALTRANS a non- exclusive, irrevocable, worldwide, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 3) Contractors, Subcontractors, and Subrecipients: Through contract with its subrecipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/Subcontractor/Subrecipient”) providing services under this RGA to conform to the provisions of this Exhibit. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible infringement in the course of performing any Work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY shall then immediately notify the Department in writing. e. Ownership of Data 1) Upon completion of all Work under this RGA, all intellectual property rights, ownership, and title to all reports, documents, plans, specifications, and estimates, produced as part of this RGA will automatically be vested in CALTRANS and AGENCY and no further agreement will be necessary to transfer ownership to CALTRANS and AGENCY. The AGENCY, its contractors, subcontractors, and subrecipients, shall furnish CALTRANS all necessary copies of data needed to complete the review and approval process. 2) It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the Project for which this RGA has been entered into. 3) AGENCY, its contractors, subcontractors, and subrecipients, are not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by CALTRANS of the machine-readable information and data provided by AGENCY, its contractors, subcontractors, and subrecipients, under this RGA; further, AGENCY, its contractors, subcontractors, and subrecipients, are not liable for claims, liabilities, or losses City of Fresno Agreement Number 74A1222 Page 15 of 16 arising out of, or connected with, any use by CALTRANS of the Project documentation on other projects, for additions to this Project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by AGENCY, its contractors, subcontractors, and subrecipients. 4) Any sub-agreement in excess of $25,000.00 entered into as a result of this RGA, shall contain all of the provisions of this clause. 32. ADA Compliance All entities that provide electronic or information technology or related services that will be posted online by CALTRANS must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention. Kathleen Stonetakai Contract Officer 11/3/2020 RESOLUTION NO 2019-204 RESOLUTION OF THE COUNCIL OF THE CITY OF FRESNO, CALIFORNIA, AUTHORIZING THE SUBMISSION OF THE PUBLIC WORKS FANCHER CREEK TRAIL PLAN AND THE FAX ELECTRIC VEHICLE INFRASTRUCTURE PLANNING PROJECTS TO THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE 2020-21 SUSTAINABLE TRANSPORTATION PLANNING GRANT PROGRAM CALL FOR PROJECTS AND AUTHORIZING THE EXECUTION OF RESTRICTED GRANT AG REEMENTS AND AMENDMENTS FOR THE PROJECT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION BY THE PUBLIC WORKS DIRECTOR, TRANSPORTATION DIRECTOR OR DESIGNEE WHEREAS, the Sustainable Transportation Planning Grant Program provides grant funds to eligible local agencies for the purpose of transportation planning; and WHEREAS, the California Department of Transportation administers the program and has requested applications from eligible agencies; WHEREAS, the Fresno City Council is eligible to receive Federal and/or State funding for certain transportation planning related plans through the California Department of Transportation; WHEREAS, the Fancher Creek Trail Plan has been authorized to proceed pending identification of funding through the 2018 Fancher Creek Parkway Act; WHEREAS, Electric Vehicle Infrastructure Planning has been a priority expressed by the Fresno City Council; WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Transportation Planning Grant Programs; Date Adopted: 10/10/2019 Date Approved: 10/10/2019 Effective Date: 10/10/2019 1 of 3 Resolution No. 2019-204 Attachment I City of Fresno Agreement Number 74A1222 Page 1 of 3 WHEREAS, the Fresno City Council wishes to delegate authorization to execute these agreements and any amendments thereto; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Fresno as follows: 1.Approves the application for grant funding from the Sustainable Transportation Planning Grant Program for the projects and participation therein consistent with constitutional and local law requirements and this resolution. 2.Certifies, consistent with constitutional and local law requirements and this resolution that the City has or will have sufficient funds to provide the matching funds required. 3.Certifies that the City has reviewed, understands and to the extent consistent with all constitutional and local law requirements and this resolution, agrees to the provisions contained in the application and program guidelines and related documents. 4.Appoints and authorizes the Director of Public Works, Director of Transportation or designee, and each of them as agents for the City of Fresno, to execute and submit all Restricted Grant Agreements and any amendments for the project thereto with the California Department of Transportation, subject to prior approval as to form by the City Attorney's Office. 2 of 3 Attachment I City of Fresno Agreement Number 74A1222 Page 2 of 3 STATE OF CALIFORNIA ) COUNTY OF FRESNO ) ss. CITY OF FRESNO ) I, YVONNE SPENCE, City Clerk of the City of Fresno, certify that the foregoing resolution was adopted by the Council of the City of Fresno, at a regular meeting held on the 10th day of October , 2019. AYES : Arias, Bredefeld, Chavez, Esparza, Karbassi, Soria, Caprioglio NOES : None ABSENT : None ABSTAIN : None APPROVED AS TO FORM: DOUGLAS T. SLOAN CITY ATTORNEY YVONNE SPENCE, MMC CRM City Clerk BY: lb ·IS:-· l <=t-----'=---4------6.L..--------''--4'----..,__------Raj Singh adhesha Date Senior Dep.tity City Attorney 3 of 3 Attachment I City of Fresno Agreement Number 74A1222 Page 3 of 3 City of Fresno Agreement Number 74A1222 Page 1 of 21 Attachment II Scope of Work Grantee: City of Fresno Project Title: Fancher Creek Trail Plan Introduction Project Background The Fancher Creek Trail Plan will produce a conceptual study for trail feasibility and enhancement along Fancher Creek from Jensen to Temperance (approximately 5.3 miles). The project will recommend conceptual layouts, evaluate right of way, prepare estimates, identify public access points/gateways, greenways and wayfinding along the facility, recommended treatments for crossings, and engage a broad spectrum of community members through pop-up outreach booths and a tactical urbanism temporary installation. The completed plan will include potential funding sources for the facility and an implementation plan to move rapidly to secure grant funding for engineering, acquisition and construction. The planning process will bring together partnering agencies and the community to present a unified vision for trail facilities. This will strengthen existing inter-jurisdictional and community relationships, and create new ones that will be vital to the long term maintenance of the facility. The concept plan will make the City more competitive for grant funding from programs such as the Active Transportation Program and Congestion Mitigation and Air Quality Improvement program. Project Area & Demographics Disadvantaged Community Indicators Fancher Creek is located in the City and County of Fresno (see maps). This planning process will serve an area with a high concentration of disadvantaged communities. According to the AB 1550 Figure 1 - Fancher Creek, east of Clovis Avenue. City of Fresno Agreement Number 74A1222 Page 2 of 21 Attachment II DWR Disadvantaged Communities Mapping tool 1, the entire city of Fresno is considered a disadvantaged community, as it has a median household income (MHI) of $41,842. To put that in context, the state of California’s MHI is $71,805. Of Fresno’s 125 census tracts, 11(8%) are disadvantaged and 45 (36%) are severely disadvantaged. As a community, Fresno households bring home 42% less than their neighbors statewide. Fancher Creek from Jensen to Temperance is physically located in five Census tracts: 6019001412, 6019001411, 6019003003, 6019001409, 6019001410. Combined, these tracts are home to 23,177 residents. At the tract level, one of the five tracts Fancher Creek is physically located in is considered income disadvantaged ($40,357 MHI), and one is considered severely income disadvantaged ($22,267 MHI). The census tracts were also analyzed at a block group level. Maps depicting income disadvantaged areas are attached to this grant proposal. CalEnviroScreen 3.0 was developed and is maintained by the California Office of Environmental Health Hazard Assessment on behalf of the California EPA. All California census tracts are assigned a score based on their average exposures to pollutants and environmental effects such as pesticides, particulate matter, traffic, water pollution, etc., the number of sensitive populations, and their socioeconomic factors such as education, health issues and housing burden. Of the top 10 most disadvantaged communities in California, Fresno holds the 1st, 3rd, 5th, 8th and 10th ranking census tracts for the worst conditions statewide. When evaluated using California's CalEnviroScreen tool, which measures other markers of disadvantaged status in addition to income, three of the tracts are in the top 85-100th percentile for disadvantaged status, and two are in the 60-70th percentile statewide. Rates of asthma and Cardiovascular disease are higher than 71-81% of other tracts statewide, which is not surprising given that exposure to particulate matter is higher than 97% of areas statewide (see attached maps). Demographics On average 17% of the population in the five Census tracts where the Fancher Creek trail plan area is physically located are children under 10, while 10% of the population are elderly. The National Center for Biotechnology recognizes that children and the elderly are more sensitive to particulate matter in the air, and more susceptible the health effects of pollution.2 One in every four residents near Fancher Creek belong to vulnerable groups which would benefit from the air quality improvements associated with trail facilities. The project area is also home to a diverse population, see race/ethnicity Figure 2. 1 https://gis.water.ca.gov/app/dacs/ 2 Who’s at risk? Gauging Susceptibility to Air Pollutants, Environmental Health Perspectives, https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3080959/ City of Fresno Agreement Number 74A1222 Page 3 of 21 Attachment II Lack of Green Space This project lays the foundation for multiple benefits for a disadvantaged community, including increasing access to green space and active transportation facilities. Currently, the creek is primary used for water conveyance. Although residents have been observed walking or running along the creek, only limited trails/pathways near the creek have been developed. Creek instability and a lack of contiguous pathways result in an inaccessible natural waterway, not conducive to active commuting. Fresno is the 34th most populous city in the U.S., but ranks 92nd out of 100 cities of equal or greater population in open space, providing a dismal 4% of the City’s land for park space, while the average for cities of equal density is 15%.3 According to the California State Parks Community Fact Finder report (see attached), the ratio of usable park space per 1,000 residents within proximity of the project site is between 0.00 and .17 acres. Clearly, this is not a locale or population that currently has access to the elements that the project plan will provide, despite disadvantage and vulnerability statuses which demonstrate a need for improved access. 3 Parkscore Index, City of Fresno, https://www.tpl.org/parkscore Hispanic 43% White 27% African American 6% Native American .46% Asian American 21% Other 3% Figure 2 - Race/ethnicity demographics in the project area. City of Fresno Agreement Number 74A1222 Page 4 of 21 Attachment II Connecting Residents to Educational and Employment Opportunities Although California has mostly recovered from the economic downturn, higher than average unemployment rates linger in the Central Valley (see Figure 3). For example, the City of Fresno’s July 2019 unemployment rate is 6.5%, which is three times San Jose’s rate and one and a half times the City of Sacramento4. At completion, Fancher Creek Trail is expected to better connect residents to opportunities citywide by connecting them to Bus Rapid Transit. The future trail will provide a last-mile connection to BRT at Clovis Avenue, which is a low-cost and highly reliable form of transportation connecting residents to educational opportunities and employment centers including major hospitals, downtown Fresno, retail centers and Fresno City College. Safety Focus City Due to a high rate of bicycle and pedestrian fatalities, the City of Fresno has been identified by the Federal Highways Administration (FHWA) as a Pedestrian and Bicycle Safety Focus City (see figure 5). As of September 2019, the City has already seen 15 pedestrian fatalities and 2 bicyclist fatalities. Class I trails are a proven countermeasure to address collisions between bicyclists, pedestrians and vehicles. In order to reduce the number of fatalities citywide, the City of Fresno has been actively applying for planning funds to expand the Class I trail network in areas of the city that developed with little to no trails and incomplete sidewalks. Expanding the trail network will create greater separation between travel modes, and reduce potential conflicts between users. Once the plan for this project is complete, the City will pursue funding for preliminary engineering, right of way and construction of the trail facility. 4 State of California Employment Development Department, https://www.labormarketinfo.edd.ca.gov/data/interactive-labor-market-data- tools.html Figure 3 - California Labor Force & Unemployment Rates for Cities and Sub-County Areas, July 2019. Source: CA EDD. Figure 4 - Bus Rapid Transit or "Q" provides essential connections between the future Fancher Creek Trail and employment, medical and educational centers citywide. City of Fresno Agreement Number 74A1222 Page 5 of 21 Attachment II Figure 5 - Fresno has been a safety focus city since 2015. Related Planning Efforts The long-term vision for Fancher Creek includes establishing the Fancher Creek Parkway through riverine and natural refuge area restoration. A publicly accessible trail is also envisioned along the creek. This plan evaluates trail feasibility and related considerations. In parallel, a related planning effort is being pursued known as the Fancher Creek Parkway Restoration Plan. The objective of the restoration plan is to develop a plan and 100% construction documents to protect, restore and improve the existing riverine habitat within and adjacent to the creek. The plan will cover an approximately 5.3 mile stretch of Fancher Creek from Jensen to Temperance Avenues with a focus on bankside restoration/stabilization, identification of native and invasive plant species, required interjurisdictional agreements/permits and identification of operations and maintenance funding. If the restoration grant is awarded, the Fancher Creek Trail Plan will be prepared in concert with habitat restoration planning to ensure that trail facilities are accounted for in bankside restoration and vice versa. The Parkway Restoration Plan does not fund trail plans, so no duplication will occur. Other related planning efforts are listed in Task 2.2 and will be referenced for consistency when creating this plan. City of Fresno Agreement Number 74A1222 Page 6 of 21 Attachment II Housing & Integrated Land Use The City of Fresno is in good standing on its Housing Element and Annual Progress Reports. All documents were submitted and found compliant. In addition, Fresno has been actively working with developers to better connect the multimodal and transit network to high density, mixed use residential developments. Two developments this trail would provide connectivity to include the Fancher Creek Senior Housing Development/Fancher Creek Town Center, and the Kings Canyon Connectivity project. The Fancher Creek Town Center 5 is envisioned as a walkable community with all amenities accessible by a 20-minute walk. Expected amenities include a retail center, restaurants and other businesses. The Fancher Creek Senior Housing Development is an 100% affordable senior housing development is planned immediately north of the trail at Clovis Avenue between Kings Canyon Road and Belmont Avenue and will include 180 units on 2.74 acres. A Fresno Police Department Substation (currently under construction) and a Fancher Creek FAX Transit Center are also located/planned for the area, see attached conceptual master plan. The timeline for the Transit Center is contingent upon development. In the interim, the trail will provide connections between the Affordable Senior Housing Development and FAX bus route 22 (Figure 6). The City provided $2.25 million in grant funding for land acquisition to support this transit and trail oriented development project. The Kings Canyon Connectivity project is 100% affordable and located approximately one mile from Fancher and includes 135 housing units. The City of Fresno worked closely with the Caesar Chavez Foundation (the developer) to establish a development and disposition agreement and identify multimodal connections near the project to aide the project’s competitiveness for state Affordable Housing and Sustainable Communities (AHSC) grant funding. The developer was successful in receiving funding (see summary in figure 7). 5 http://www.lance-kashian.com/fanchercreek/ Figure 6 - Senior Affordable Housing Development at Fancher Creek Town Center (for conceptual purposes only). City of Fresno Agreement Number 74A1222 Page 7 of 21 Attachment II The City of Fresno will continue to work with developers to support transit oriented development and multimodal connections to and along Fancher Creek. This will support the State of California’s goals for more integrated land use, access to affordable housing, air quality improvements and travel mode shift. Responsible Parties The City of Fresno is the lead agency responsible for the Fancher Creek Trail Plan. There will be many partners included in the planning process, though they will have no fiscal responsibility for the project. Partners include (but are not limited to): • Fresno Irrigation District (FID) • County of Fresno • Fresno Metropolitan Flood Control District (FMFCD) • School district and university representatives • Community Based Organization Representatives: Leadership Council for Justice and Accountability, Every Neighborhood Partnership, Building Healthy Communities, Cultiva la Salud, Southeast Fresno Community Economic Development Association (SEFCEDA), etc. • Friends of Fancher Creek – a Council District 5 Committee • Fresno County Health Department Overall Project Objectives The overall objectives of the project are as follows: Objective #1 – Develop conceptual designs, layouts, cross-sections, graphics, illustrations and cost estimates for constructing a class I trail along Fancher Creek. No engineering or environmental work to be included. Objective #2 – Identify potential funding sources for trail design, construction and maintenance, including grant programs and other funding mechanisms. Objective #3 – Evaluate right of way impacts based on conceptual alignments and estimated acquisition costs as well as determine the requirements for a public trail to successfully coexist alongside and meet the conveyance and maintenance needs of another agency’s water conveyance system. Objective #4 – Identify gateway locations and conceptual layouts along the parkway trail and recommend treatments such as wayfinding, crossing facilities (HAWK, signalization), trailhead facilities, landscaping, etc. that increase trail accessibility, identity/sense of place, connections to public transit and user comfort. Figure 7 - Kings Canyon Connectivity Project AHSC award summary. City of Fresno Agreement Number 74A1222 Page 8 of 21 Attachment II Objective #5 – Determine general plan amendments and/or rezones needed to establish parkway. Recommend land use type. Identify timeline and responsibilities for implementation of needed actions. (Planning grant funds will not be used to process recommended rezones or amendments) Objective #6 – Public outreach, engagement and collaboration with area residents, Friends of Fancher Creek, Council District 5, property owners, developers, Fresno Irrigation District, County of Fresno, Fresno Metropolitan Flood Control District, educational institutions and other public and private entities with interests in the area. Outreach activities will include pop-up meetings, school surveys and a temporary demonstration/tactical urbanism project. Scope of Work – Tasks 1. Project Initiation and Coordination Items in task set 1 initiate the Fancher Creek Trail Plan and ensure that the project team has regular communication. [Project objective achieved: #6] Task 1.1: Kick-Off Meeting • The kick-off meeting with Caltrans will define the City of Fresno’s responsibilities as a Caltrans Sustainable Transportation Planning Grant Program grantee. • Project expectations for invoicing, quarterly reporting and other relevant information will be discussed. Responsible Party: City of Fresno Task 1.2: Project Team Kick-Off Meeting • The project team meeting will include a discussion of the project, stakeholders to engage in the process and the data needed to successfully begin the planning process to inform task 1.4. • The City will hold a kick-off meeting with the project team which will include multi- departmental stakeholders (Public Works, Planning, District 5, etc.) as well as County of Fresno and Caltrans staff to introduce the team, define lines of communication, verify the review and approval processes, finalize the project schedule, determine coordination meeting frequency and schedule, discuss overall project vision and final scope of work for the grant. • Steering Committee Identification: Key internal and external stakeholders will be identified to be included in the planning process to aide in community outreach to vulnerable communities through pop-up meetings and project demonstration events. A group of approximately 10-15 steering committee members will be identified to help guide the project team and inform the planning and community engagement promotion process. One representative from the City of Fresno Bicycle and Pedestrian Advisory Committee and the Disability Advisory Commission should be included in the steering committee. • A meeting summary will be documented. • Caltrans will serve as a team member. City of Fresno Agreement Number 74A1222 Page 9 of 21 Attachment II • Additional project team meetings will be held throughout the project as needed. Responsible Party: City of Fresno Task 1.3: Consultant Selection • Following standard Federal, State and City procedures, a competitive RFP process will be initiated to select a consultant team to execute this planning project. Responsible Party: City of Fresno Task 1.4: Consultant Kick-Off Meeting • The Kick-Off meeting will include a discussion of the scope of work, schedule, stakeholders to engage and data needed (maps, files, relevant planning documents, etc.) to successfully begin the planning process. This information will be generated in task 1.2 – Project Team Kickoff. • Meeting Summary will be documented. Responsible Party: City of Fresno Task 1.5: Steering Committee Meeting (1) and Friends of Fancher Creek Meeting (1) • The City will hold a total of four meetings to help guide the planning process. There will be two steering community meetings and two meetings with the Friends of Fancher Creek group. • Steering committee meetings should be held prior to Friends of Fancher Creek meetings. • Meeting #1 will go over the purpose of the plan, collect feedback on community engagement strategies and discuss the tactical urbanism event, and is reflected in task 1.5. • Meeting #2 with each group will review content of the draft plan and is reflected in task 5.1. • See project schedule for timing. Responsible Party: Consultant, City of Fresno, Council District 5 Task # Deliverable(s) 1.1 Meeting notes 1.2 Meeting notes 1.3 RFP documentation and consultant agreement 1.4 Meeting notes 1.5 Meeting notes, photos, sign-in sheets 2. Existing Conditions & Data Collection City of Fresno Agreement Number 74A1222 Page 10 of 21 Attachment II Tasks in this series include data collection, existing condition analysis and review of related plans to ensure that the recommended concepts for Fancher Creek Trail are connected to transit, transit oriented development, context sensitive and consistent with the vision for southeast Fresno. [Project objectives achieved: #1,3 and 4] Task 2.1: Review Existing Plans & Documents • In order to become familiar with prior plans for Fancher Creek, ascertain historical community priorities and gather context for the Fancher Creek Trail concept, the consultant will review relevant documents and summarize findings. • Documents to be reviewed include but are not limited to: - City of Fresno Active Transportation Plan (2017) - City of Fresno Trail Design Guidelines (in process) - Travel by Trail, Fresno! Trail Network Wayfinding, Promotion and Connectivity Plan (in process) - City of Fresno Parks Master Plan (2017) - Caltrans Smart Mobility Framework – Smart Mobility Principles - Fresno County Regional Active Transportation Plan (2012) - Fancher Creek Draft Concept Plan (2001) - The California River Parkways Grant Program Application for Fancher Creek (2011) - Fancher Creek Parkway Act (2018) - Fresno County Regional Active Transportation Plan (2018) - Master Trails Agreement with Fresno Irrigation District (2018) - Fancher Creek Parkway Restoration Plan (if project is funded, grant notification TBD by end of 2019) - City and County zoning maps - General Plan (2014) - Central Southeast Specific Plan (in progress) - South Industrial Priority Are(SIPA) a Plan (in progress) - FAX Long Range Transit Plan (in progress) • Oversee the project by working directly with consultant(s) to ensure all tasks and deliverables are completed on-time and on-budget. • Serve as point of contact with Caltrans. Responsible Party: Consultant Task 2.2: Review Existing Conditions & Prepare Needs Analysis • Gather and review existing conditions of the built environment along proposed Fancher Creek trail alignment through site visits, review of GIS layers, Assessor’s maps, existing and planned regional commercial development, land use, zoning and existing utilities to provide conceptual level detail to inform the Fancher Creek trail feasibility analysis. • Work with City of Fresno, County of Fresno, Fresno Irrigation District and Fresno Metropolitan Flood Control District to obtain maps, data, GIS layers, etc. • A comprehensive photo diary depicting findings shall be prepared by Consultant, based on site visits. Gathered information will be added to the project’s aerial base maps and City of Fresno Agreement Number 74A1222 Page 11 of 21 Attachment II incorporated in the feasibility study. Images to be clearly labeled with adjacent streets as well latitude and longitude coordinates. • At a minimum, as part of the existing conditions review, Consultant will document: - Bankside width and any structural failures that would impact trail feasibility. - Trail oriented development, existing/potential access gates. - Existing bridges, culverts - Existing trail facilities and conditions - Existing utilities - Existing lighting conditions: spacing, luminosity, etc. - Pedestrian/bicycle access points/linear greenways - All encroachments: driveways, fences, etc. - Existing pedestrian and bicycle path locations and widths - ADA compliance - Obstructions requiring layout consideration - Conditions of future development - Trail segments along Fancher that are fully funded and/or under construction - Mid-block crossings - Traffic volumes - Recommended crossing treatments, particularly at Peach Avenue, Fowler Avenue and Temperance Avenue. - Visibility issues - Gather bicycle and pedestrian counts at ½ mile increments along the ~5.3 mile length of Fancher Creek. - Existing plant material – species and condition - Recommendations related to rezoning the parkway, analyzing the benefits and challenges of each potential zoning type in relation to the vision for the parkway. - Water conveyance and canal maintenance requirements. • Consultant to update GIS layer(s) to reflect information gathered and provide digital files to City of Fresno. Responsible Party: Consultant Task 2.3: Recommend Alignments • The Consultant will recommend a class I bike path alignment for use along with the City’s standard trail cross section along the entire project’s limits. • Existing conflicts and obstructions hindering construction of a class I bike path will be identified and documented on conceptual plans for discussion. • Recommendations should be context sensitive/minimize alterations to the riparian landscape/creek bed so as not to damage habitats and be sensitive to water conveyance and maintenance needs expressed by the Fresno Irrigation District. • Alternate routes to be suggested by the consultant if selected trail corridors are determined to be technically infeasible. City of Fresno Agreement Number 74A1222 Page 12 of 21 Attachment II Responsible Party: Consultant Task 2.4: Identify Gateway Access Points/Rest Areas for Active Travel • Consultant to identify general types of wayfinding and interpretative signage needed and potential locations for placement. • Identify any existing Fancher Creek signage/urban signature that presently define routes along the creek and surrounding access points. • Using average daily traffic data (to be collected by the consultant) for major corridors around Fancher Creek, identify potential locations for gateway signage and landscape treatments which create a sense of place that reflects the creek’s natural features and promotes community awareness of and use of the trail. • Identify rest areas along the trail route to increase travel comfort. These can include greenways, shade and recommended amenities that make this route viable for pedestrian and cyclist commuter traffic. • Signage types to be consistent with the City of Fresno Trail Design and Travel by Trail guidelines, and include: - Confirmation - Decision - Turn - Safety advisories ex. Do not cross, use pedestrian bridge - Intermodal Transit Information - Off-route - “You are here” maps - Interpretive signage - Walk time/bike time - Mile markers - Visual cues - Transitional signage - Trail markers - Information panels - En route signs Responsible Party: Consultant Task 2.5: Identify First-Mile and Last-Mile Connections to Public Transit • Review Bus Rapid Transit and other FAX routes through the City of Fresno within 1 mile of Fancher Creek. • Identify first-mile and last-mile navigation challenges, multimodal facilities and other recommended treatments (shade, lighting, striping, etc.) to maximize connections between the Fancher Creek Trail and transit routes. • Include recommended treatments in conceptual layouts and cost estimates. Responsible Party: Consultant Task # Deliverable 2.1 Summary of findings City of Fresno Agreement Number 74A1222 Page 13 of 21 Attachment II 2.2 Summary of findings, map(s), images 2.3 Narrative, map(s), images 2.4 Narrative, map(s), images 2.5 Narrative, map(s), images 3. Public Outreach and Community Engagement Tasks in this series include public engagement activities, specifically pop-up meetings, a tactical urbanism event and school survey distribution. [Project objective achieved: #6] Task 3.1: Community Engagement Plan • An Engagement Plan will be produced identifying key stakeholders and organizations the City will partner with to reach a broad and representative group of residents. Special attention will be given to ensure minority and low-income environmental justice communities in disadvantaged areas are included. • An initial list of stakeholder partners will be generated in Task 1.2 – Project Team Kickoff Meeting. • Participatory Planning Meetings will be brought to the public through “pop-up” attendance of 10 existing community events, locations and meetings and one tactical urbanism event. • Pop ups will occur in southeast Fresno at places like Parent Coffee Hours at schools near the trail, in front of nearby grocery stores, other large events held at community parks, and a feedback station set up at the Clovis Avenue BRT station stop. • National Center for Safe Routes to School Surveys should be distributed to Sunnyside High School, Ayer and Fancher Creek Elementary. • Public engagement activities should include a participatory budgeting opportunity for participants. All trail concepts presented should include cost implications/magnitude when asking for prioritization/feedback. • Opportunities to weigh in on the plan will be promoted through partnership with stakeholders, CBOs and public notice. Public notices to include information in English, Spanish and other languages as requested. • Plans to provide English/Spanish translation services and materials at meetings should be included in the CEP. • The draft CEP will be submitted to the Steering Committee and Caltrans for review and approval. • Given the development opportunities adjacent to the trail, plans to engage developers should be discussed in the plan. It will be important to include the development community in the planning process and receive feedback and input from developers on the proposed trail facilities. • Plan will determine a name and location for tactical urbanism event. • Oversee the project by working directly with consultant(s) to ensure all tasks and deliverables are completed on-time and on-budget. • Serve as point of contact with Caltrans. City of Fresno Agreement Number 74A1222 Page 14 of 21 Attachment II Responsible Party: Consultant Task 3.2: Steering Committee, Friends of Fancher Creek and Caltrans Review • Project team, Steering Committee, Friends of Fancher Creek and Caltrans to receive and review Community Engagement Plan. • All parties to provide written comments. Responsible Party: City of Fresno, Caltrans, Friends of Fancher Creek and Steering Committee Task 3.3: Community Engagement Promotion • Prior to each Pop-up Participatory Planning Meeting, follow-up will be done with stakeholders to ensure community promotion goals are supported. Multi-lingual flyers and social media verbiage will be provided to stakeholders to support promotion efforts. • Relevant information will be provided to Project Manager or designee for public noticing. • Consultant should use many methods to advertise and promote pop-up and tactical urbanism meeting(s) to increase attendance including: email, flyers, social media, print media, radio and video, as appropriate. • Promotional efforts should be coordinated with the City of Fresno Public Information Officer, steering committee, Friends of Fancher Creek, City Council District 5, and local community based organizations. • Consultant will work with the project team to contact engaged residents and community based organizations to invite them to community workshop. A list of engaged citizens that have participated in prior Southeast Fresno planning efforts will be provided to consultant to support promotional efforts. This list will be gathered from the Long Range Planning Department and Department of Public Works. Responsible Party: Consultant Task 3.4: Pop-up Participatory Planning Meetings (10) • Pop-up Participatory Planning Meetings will be held at well-established events throughout the City and/or other popular locations such as grocery stores, community centers, etc. Locations will be accessible by public transit. • Events should be selected to ensure representative and diverse perspectives are captured with an emphasis on reaching historically underrepresented communities. • Land owners and developers in the area should also be engaged/invited to attend. • Simultaneous translation services to be provided. • Expected participants include stakeholders identified in Task 1.2 – Project Team Meeting, and community residents. • Information will be provided to attendees explaining the purpose of the planning process, trail concept, alternatives to consider, construction phasing and estimated costs associated with various conceptual design elements (this will utilize a participatory budgeting approach). • Consultant to collect input on desired trail attributes, access points, rest area amenities, etc. with the goal of informing conceptual design. City of Fresno Agreement Number 74A1222 Page 15 of 21 Attachment II • Feedback collected should be used to ensure the trail reflects the community and provides the amenities and connectivity elements needed to increase mode shift. • At the end of each community engagement interaction/effort, short surveys will be completed to gauge the effectiveness of the methods used during the effort and identify areas for improvement. • Consultant to collect email or mailing address for participants if they want to opt in to receive an email or copy of the draft plan for review or comment. Responsible Party: Consultant Task 3.5: Tactical Urbanism Event • The tactical urbanism event should be planned on or near the proposed trail route and include a temporary installation of signage and other built-environment amenities (exact location to be determined during task 3.1, as it will require land owner permission and insurance) for attendees to provide feedback on. • This should be a visioning experience and provide opportunities for participatory budgeting. Attendees will have the opportunity to experience temporary trail elements, treatments and signage, while being provided complete information on estimated costs for those trail elements to better prioritize them. • Event must be approved through City of Fresno Traffic Operations and Planning Division. Well in advance of the event, the Consultant should work with the City and FID to obtain permits as required. Responsible Party: Consultant Task 3.6: School Surveys • The National Center for Safe Routes to school parent and student surveys should be distributed at Sunnyside High School, Ayer Elementary and Fancher Creek Elementary to determine travel patterns, route concerns and number of students who walk or bike to school. • Surveys are available in many languages, and may be distributed either electronically or printed. Preferred method to be determined in consultation with school district/Principals. Responsible Party: Consultant Task # Deliverable 3.1 Plan document 3.2 Written comments, approval 3.3 Flyers and promotional materials 3.4 Meeting summary, meeting materials: photos, handouts, sign- in sheets 3.5 Meeting summary, meeting materials: photos, handouts, sign- in sheets 3.6 Safe Routes to School Data Collection System survey reports City of Fresno Agreement Number 74A1222 Page 16 of 21 Attachment II 4. Draft Fancher Creek Trail Plan The primary task in this series is preparing the plan. [Project objectives achieved: #1-5] Task 4.1: Produce Draft Fancher Creek Trail Plan The draft plan will, at a minimum, cover the sections identified and detailed below: A. Introduction section will include: • Overview, background and history of the project. • Demographics and interests in the area. • A discussion of trail facilities in relation to the SCAG social determinants of health 6 model. • Fancher Creek form and function in water conveyance, habitat and multimodal transportation. B. Community Input section will include: • Plan to be based on findings in Task 2 and community input in Task 3. • Recommendations will be “ground checked” to ensure they are functional & appropriate for various types of users. • Include a detailed summary of public outreach, comments and tactical urbanism results with high-resolution, print quality images. • Student and parent survey results – qualitative and quantitative. • Appendices with all meeting minutes and sign in sheets. C. Wayfinding/Placemaking & Transit Connectivity section will include: • Discussion of wayfinding, place making and the role of high quality class I facilities play in supporting mode-shift. • Discussion of Bus Rapid Transit, ridership in the area and existing shelters/stations within one mile of the Fancher Creek project area. • Existing facilities that provide connectivity between the proposed trail and transit routes. • Recommendations for wayfinding to address first-mile and last-mile barriers to public transportation with an emphasis on connections to BRT. • Conceptual guidelines for wayfinding and interpretative signage along existing and future trail segments. Signage and markings must be compliant with the MUTCD and the City of Fresno Travel by Trail plan. • Recommended sign locations on existing trail segments, future trail facilities and at rest areas. D. Fancher Creek Trail Concept section will include: 6 Southern California Association of Governments, 2016 RTP SCS Appendix http://scagrtpscs.net/Documents/2016/draft/d2016RTPSCS_PublicHealth.pdf City of Fresno Agreement Number 74A1222 Page 17 of 21 Attachment II • Conceptual drawings should be produced using AutoCAD or an equivalent. • Concept will include identification of non-standard trail features where utility and right-of-way costs may make exceptions necessary. • Documentation of right-of-way impacts to identify right-of-way needs. • Documentation of utility impacts to identify locations of possible utility relocations. • 40-Scale concept layouts and discussions showing the alternatives considered and the ultimate alignment used in the development of the study. Plans will include cross sections, dimensions, obstructions, constraints, photos, and narrative of implementation considerations. • 20-Scale focused concept layouts where a greater detail is necessary to ensure estimated construction and right-of-way costs can be captured accurately in the cost estimate. • Feasibility study level construction cost estimates for each segment of trail and for the various elements of work. Cost estimates shall include construction costs, acquisition costs based City provided area unit cost, and soft costs. • Identification of rest areas, greenways and access points along the trail and recommended amenities to support travel mode shift. • Identification of preferred alternatives that are responsive to constraints related to operations & maintenance of trail and water conveyance facilities. E. Implementation Plan section will include: • A plan to phase and prioritize trail implementation (utilizing the City of Fresno Active Transportation Project Prioritization Tool – see results of Trail Network Expansion study and public input) and discuss estimated timelines and next steps. • Sequencing of implementation will consider existing right-of-way, utilities, and funding opportunities in recommended phasing. • Estimated costs, funding sources and discuss maintenance plans/funding: ex: facilities districts, adopt-a-trail, etc. • Potential funding sources at the local, State and Federal level to design, purchase right of way and construct the remaining sections of trail. • Project summary pages for each proposed phase of the trail which highlight location, transit connectivity, estimated costs, feasibility considerations and results from prioritization inputs. A representative image of the area and a segment vicinity map will be included in the project summary. These summary pages will be used in grant applications. F. Other Plan Specifications • Plan to be produced as an ADA compliant document/screen reader accessible, as directed by the City of Fresno ADA Coordinator. • GIS layers produced or edited by consultant to be shared with the City. • Oversee the project by working directly with consultant(s) to ensure all tasks and deliverables are completed on-time and on-budget. • Serve as point of contact with Caltrans. City of Fresno Agreement Number 74A1222 Page 18 of 21 Attachment II Responsible Party: Consultant Task # Deliverable 4.1 Draft plan 5. Plan Finalization Tasks in this series include review of the draft plan and plan finalization. [Project objective achieved: #6] Task 5.1: Review Meetings (2) • Meet with the Steering Committee and then the Friends of Fancher Creek group for the purposes of holding a review meeting (see task 1.5). • Plan should be reviewed by project team prior to this. • Send draft plan out 2 weeks prior to the meeting and discuss key recommendations during the meetings. Collect feedback. • Meeting summary will be documented. • Comments to be incorporated prior to task 5.2. • Oversee the project by working directly with consultant(s) to ensure all tasks and deliverables are completed on-time and on-budget. • Serve as point of contact with Caltrans. Responsible Party: Consultant Task 5.2: Public Comment Period (30 days) • Release the plan for public comment. • In addition to public noticing, promote public comment period through community based organizations and stakeholder partners, landowners, developers, and contacts generated during pop-up meetings and the tactical urbanism event. • Plans should be shared with developers with interests in the area for review. Responsible Party: Consultant Task 5.3: Finalize Plan • Make edits to the final draft of the plan incorporating public comments. • Final plan should be produced as an ADA compliant document. Responsible Party: Consultant Task 5.4: Final Draft to Project Team • Provide final draft to Project Team for review and approval. • Incorporate comments. Responsible Party: Consultant Task 5.5: Final Draft to Caltrans • Provide final draft to Caltrans for review and approval. City of Fresno Agreement Number 74A1222 Page 19 of 21 Attachment II Responsible Party: Consultant & Caltrans Task 5.6: Final Plan • Incorporate comments, and create final plan to be presented to Council for adoption. Responsible Party: Consultant Task # Deliverable 5.1 Meeting summary, meeting materials: images, handouts, sign-in sheets 5.2 Public Comments 5.3 Draft Plan 5.4 Written comments & approval 5.5 Caltrans written comments & approval 5.6 Plan Document 6. Council and Board Adoption The primary task in this series is formal Fresno City Council and Fresno County Board of Supervisors adoption of the plan. Task 6.1 Present Plan to City Council and Fresno County Board of Supervisors • Working with the consultant to prepare a PowerPoint presentation, the City will present the Trail Network Expansion Feasibility Plan to Council and the County will present the plan to the Board of Supervisors. Responsible Party: City of Fresno & Consultant Task # Deliverable 6.1 PowerPoint, meeting minutes 7. Fiscal Management and Reporting Tasks in this series are related to project management, invoicing and reporting requirements. Task 7.1 Invoicing for Reimbursement • Submit complete invoice packages to Caltrans District staff based on milestone completion, at least quarterly, but no more frequently than monthly. • Expectations for invoicing to be discussed as part of task 1.1 – Kick-Off Meeting. Responsible Party: City of Fresno Task 7.2 Reporting • Progress reports will be submitted to Caltrans quarterly. City of Fresno Agreement Number 74A1222 Page 20 of 21 Attachment II • Expectations for reporting to be discussed as part of task 1.1 – Kick-Off Meeting and task 1.4 consultants meeting. • Reports to include a summary of progress and expenditures. Responsible Party: City of Fresno and Consultant Task # Deliverable 7.1 Invoice packages 7.2 Reports Attachment II City of Fresno Agreement Number 74A1222 Page 21 of 21 Grantee: Task Number Responsible Party Total Cost Grant Amount Local Cash Match Local In-Kind Match J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J Deliverables 1 1.1 Caltrans Kick-Off Meeting City of Fresno $3,000.00 $2,655.00 $345.00 $0.00 Meeting notes 1.2 Project Team Kick-Off Meeting City of Fresno $3,000.00 $2,655.00 $345.00 $0.00 Meeting notes 1.3 Consultant Selection City of Fresno $11,500.00 $10,184.00 $1,316.00 $0.00 RFP documentation and consultant agreement 1.4 Consultant Kick-Off Meeting City of Fresno $3,000.00 $2,655.00 $345.00 $0.00 Meeting notes 1.5 Steering Committee (1) and Friends of Fancher Creek Meetings (1) City of Fresno, Council District 5, Consultant $5,000.00 $4,426.00 $574.00 $0.00 Meeting notes, photos, sign-in sheets 2 2.1 Review Existing Plans & Documents Consultant $14,200.00 $12,571.00 $1,629.00 $0.00 Summary of findings 2.2 Review Existing Conditions Consultant $13,200.00 $11,685.00 $1,515.00 $0.00 Summary of findings, maps, images 2.3 Recommended Alignments Consultant $16,200.00 $14,341.00 $1,859.00 $0.00 Narrative, map(s), images 2.4 Identify Gateway Access Points/Rest Areas for Active Travel Consultant $13,200.00 $11,685.00 $1,515.00 $0.00 Narrative, map(s), images 2.5 Identify First-Mile and Last-Mile Connections to Public Transit Consultant $11,200.00 $9,915.00 $1,285.00 $0.00 Narrative, map(s), images 3 3.1 Community Engagement Plan Consultant $12,200.00 $10,800.00 $1,400.00 $0.00 Plan document 3.2 Steering Committee, Friends of Fancher Creek and Caltrans Review Friends of Fancher Creek & Steering Committee $4,200.00 $3,718.00 $482.00 $0.00 Written comments, approval 3.3 Community Engagement Promotion Consultant $9,200.00 $8,144.00 $1,056.00 $0.00 Flyers and promotional materials 3.4 Pop-up Participatory Planning Meetings (10)Consultant $21,200.00 $18,768.00 $2,432.00 $0.00 Meeting summary, meeting materials: photos, handouts, sign-in sheets 3.5 Tactical Urbanism Event Consultant $7,700.00 $6,816.00 $884.00 $0.00 Meeting summary, meeting materials: photos, handouts, sign-in sheets 3.6 School Surveys Consultant $3,200.00 $2,832.00 $368.00 $0.00 Safe Routes to School Data Collection System survey reports 4 4.1 Draft Plan Consultant $45,200.00 $40,015.00 $5,185.00 $0.00 Draft plan 5 5.1 Review Meetings (2)Consultant $8,400.00 $7,436.00 $964.00 $0.00 Meeting summary, meeting materials: images, handouts, sign-in sheets 5.2 Public Comment Period (30 days)Consultant $6,200.00 $5,488.00 $712.00 $0.00 Public comments 5.3 Finalize Plan Consultant $8,700.00 $7,702.00 $998.00 $0.00 Draft plan 5.4 Final Draft to Project Team Consultant, Project Team $6,200.00 $5,488.00 $712.00 $0.00 Written comments & approval 5.5 Final Draft to Caltrans Consultant, Caltrans $6,200.00 $5,488.00 $712.00 $0.00 Caltrans wrtten comments & approval 5.6 Final Plan Consultant $6,200.00 $5,488.00 $712.00 $0.00 Plan document 6 City Council Adoption 6.1 Present Plan to City Council and Fresno County Board of Supervisors Consultant, City of Fresno, Fresno County $12,200.00 $10,800.00 $1,400.00 $0.00 PowerPoint, meeting minutes 7 Fiscal Management and Reporting 7.1 Invoicing for Reimbursement City of Fresno $12,000.00 $10,623.00 $1,377.00 $0.00 Invoice Packages 7.2 Reporting City of Fresno, Consultant $18,000.00 $15,935.00 $2,065.00 $0.00 Reports TOTALS $280,500.00 $248,313.00 $32,187.00 $0.00 California Department of Transportation Transportation Planning Grants Fiscal Year 2020-21 Project Timeline City of Fresno Project Title:Fancher Creek Trail Plan Fund Source Fiscal Year 2020/21 FY 2021/22 FY 2022/23 Project Initiation and Coordination Existing Conditions & Data Collection Community Engagement Plan Reimbursement of indirect costs is allowable upon approval of an Indirect Cost Allocation Plan for each year of project activities. Provide rate if indirect costs are included in the project budget. Approved Indirect Cost Rate: __27.84____% Note: Each task must contain a grant amount and a local cash match amount. Local cash match must be proportionally distributed by the same percentage throughout each task. Local in-kind match needs to be indicated where in-kind services will be used. Please review the grant program section that you are applying to for details on local match requirements. The project timeline must be consistent with the scope of work. Draft Fancher Creek Trail Plan Plan Finalization Fiscal Year 2020-21 GRANT APPLICATION GUIDE Sustainable Communities and Strategic Partnerships California Department of Transportation Division of Transportation Planning Sustainable Transportation Planning Grant Program Grant Application Deadline Friday, October 11, 2019 at 5:00 P.M. Submit Applications to: Regional.Planning.Grants@dot.ca.gov Attachment III City of Fresno Agreement Number 74A1222 Page 1 of 74 ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814. Updated August 16, 2019 Attachment III City of Fresno Agreement Number 74A1222 Page 2 of 74 Table of Contents Sustainable Transportation Planning Grant Program Overview ....................................................................... 1 Sustainable Transportation Planning Grant Summary Chart ......................................................................... 2 Integrating Objectives and Considerations ......................................................................................................... 4 Sustainable Communities – Grant Specific Objectives .................................................................................... 17 Strategic Partnerships – Grant Specific Objectives ........................................................................................... 22 General Information and Requirements ............................................................................................................. 25 Application Preparation ......................................................................................................................................... 33 Sustainable Communities - Tips for a Successful Grant Application .......................................................... 35 Strategic Partnerships - Tips for a Successful Grant Application ................................................................. 38 Application Submittal Instructions .................................................................................................................... 39 Grant Application Checklist .............................................................................................................................. 40 Sustainable Communities Grant Application Preview ................................................................................. 41 Strategic Partnerships Grant Application Preview ........................................................................................ 48 Scope of Work Checklist and Sample ............................................................................................................. 54 Project Timeline Checklist and Sample ........................................................................................................... 59 Third Party In-Kind Valuation Plan Checklist and Sample ............................................................................ 61 Local Resolution Checklist and Sample (not applicable to MPO/RTPAs) ................................................ 63 Caltrans District and Regional Agency Boundaries Map ................................................................................ 65 Caltrans Sustainable Transportation Planning Grants District Contact List................................................... 66 Attachment III City of Fresno Agreement Number 74A1222 Page 3 of 74 [Intentionally left blank] Attachment III City of Fresno Agreement Number 74A1222 Page 4 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 1 Sustainable Transportation Planning Grant Program Overview The Sustainable Transportation Planning Grant Program was created to support the California Department of Transportation’s (Caltrans) Mission: Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability. The California Legislature passed, and Governor Edmund G. Brown Jr. signed into law, Senate Bill (SB) 1, the Road Repair and Accountability Act of 2017, a transportation funding bill that will provide a reliable source of funds to maintain and integrate the State’s multi-modal transportation system. In addition to the $9.5 million in traditional State and federal grants, approximately $25 million in SB 1 funds for Sustainable Communities Grants is available for the Fiscal Year (FY) 2020-21 grant cycle. The SB 1 grant funding is intended to support and implement Regional Transportation Plan (RTP) Sustainable Communities Strategies (SCS) (where applicable) and to ultimately achieve the State’s greenhouse gas (GHG) reduction target of 40 and 80 percent below 1990 levels by 2030 and 2050, respectively. Eligible planning projects must have a transportation nexus per Article XIX Sections 2 and 3 of the California Constitution. Therefore, successful planning projects are expected to directly benefit the multi-modal transportation system. Sustainable Communities Grants will also improve public health, social equity, environmental justice, the environment, and provide other important community benefits. Sustainable Communities - Competitive Grants Approximately $12 million in State Road Maintenance and Rehabilitation Account (RMRA) funds and $5 million in State Highway Account (SHA) funds, or a combined total of $17 million will be distributed through a competitive program to Metropolitan Planning Organizations (MPOs) with a sub-applicant(s), Regional Transportation Planning Agencies (RTPAs), cities and counties, transit agencies, and Native American Tribal Governments. MPOs can apply to the Sustainable Communities Competitive Grants only in collaboration with a sub-applicant(s). Up to $2 million will be set-aside for technical projects such as data acquisition or travel model updates. Funding distribution for the competitive program will depend on the quality and number of applications. Sustainable Communities - Formula Grants $12.5 million will be distributed to the MPOs on a formula basis. The formula funds for the MPOs will reflect the same formula used to distribute Federal Highway Administration (FHWA) Metropolitan Planning PL funds. The FHWA PL formula has three components: 1. A base allocation 2. A two-part population component which distributes funds by the proportion of the total population of each MPO based on California Department of Finance estimates each January 3. An Air Quality component based on the proportion of federal Congestion Mitigation Air Quality funds to total programmatic FHWA PL funds Strategic Partnerships $1.5 million in FHWA State Planning and Research (SPR) Part 1 funds and $3 million in Federal Transit Administration (FTA) Section 5304 funds, or a combined total of $4.5 million, will be distributed through a competitive program to MPOs and RTPAs. Funding distribution for the competitive program will depend on the quality and number of applications. Attachment III City of Fresno Agreement Number 74A1222 Page 5 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 2 Sustainable Transportation Planning Grant Summary Chart Grant Fund Source Purpose Who May Apply Local Match Sustainable Communities Competitive Budget RMRA***and SHA State funds Approx. $17 million Up to $2 million will be set- aside for technical projects such as data acquisition or travel model updates Grant Minimum $50,000 for Disadvantaged Communities, including Native American Tribal Governments and rural communities; $100,000 for All Others Grant Maximum $1,000,000 Funds local and regional multimodal transportation and land use planning projects that further the region’s RTP SCS (where applicable), contribute to the State’s GHG reduction targets, and assist in achieving the Caltrans Mission and Grant Program Overarching Objectives (See Page 4). The following are eligible to apply as a primary applicant: • MPOs with sub-applicants • RTPAs • Transit Agencies; • Cities and Counties; • Native American Tribal Governments • Other Public Transportation Planning Entities The following are eligible to apply as a sub-applicant: • MPOs/RTPAs • Transit Agencies • Universities and Community Colleges • Native American Tribal Governments • Cities and Counties • Community-Based Organizations • Non-Profit Organizations (501.C.3) • Other Public Entities** 11.47 percent minimum (in cash or an in- kind* contribution). The entire minimum 11.47 percent local match may be in the form of an eligible in- kind contribution. Staff time from the primary applicant counts as cash match. Sustainable Communities Formula Budget RMRA*** State funds $12.5 million Funds local and regional multimodal transportation and land use planning projects that further the region’s RTP SCS (where applicable), contribute to the State’s GHG reduction targets, and assist in achieving the Caltrans Mission and Grant Program Overarching Objectives (See Page 4). The following are eligible to apply as a primary applicant: • MPOs 11.47 percent minimum (in cash or an in- kind* contribution). The entire minimum 11.47 percent local match may be in the form of an eligible in- kind contribution. Staff time from the primary applicant counts as cash match. * For third party in-kind contribution requirements, refer to Page 31 of this Guide. ** Public entities include state agencies, the Regents of the University of California, district, public authority, public agency, and any other political subdivision or public corporation in the State (Government Code Section 811.2). *** SB1 funds are subject to potential repeal. If SB 1 is repealed, the $25 million split equally between Sustainable Communities Competitive and Formula Grants will be eliminated. Attachment III City of Fresno Agreement Number 74A1222 Page 6 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 3 Sustainable Transportation Planning Grant Summary Chart Grant Fund Source Purpose Who May Apply Local Match Strategic Partnerships Budget FHWA SPR, Part I Federal funds $1.5 million Grant Minimum $100,000 Grant Maximum $500,000 Funds transportation planning studies in partnership with Caltrans that address the regional, interregional and statewide needs of the State highway system, and also assist in achieving the Caltrans Mission and Grant Program Overarching Objectives (See Page 4). The following are eligible to apply as a primary applicant: •MPOs •RTPAs The following are eligible to apply as a sub-applicant: •MPOs/RTPAs •Transit Agencies •Universities and Community Colleges •Native American Tribal Governments •Cities and Counties •Community-Based Organizations •Non-Profit Organizations (501.C.3) 20 percent minimum (in non-federal funds or an in- kind* contribution). The entire minimum 20 percent local match may be in the form of an eligible in- kind contribution. Staff time from the primary applicant counts as cash match. Strategic Partnerships – Transit Budget FTA Section 5304 Federal funds $3 million $75,000 for rural RTPAs; all others $100,000 State funds $500,000 Grant Max. $500,000 Funds multimodal planning studies with a focus on transit, in partnership with Caltrans, of regional, interregional and statewide significance, and also assist in achieving the Caltrans Mission and Grant Program Overarching Objectives (See Page 4). The following are eligible to apply as a primary applicant: •MPOs •RTPAs 11.47 percent minimum (in non-federal funds or an in- kind* contribution). The entire minimum 11.47 percent local match may be in the form of an eligible in- kind contribution. Staff time from the primary applicant counts as cash match * For third party in-kind contribution requirements, refer to Page 31 of this Guide. ** Public entities include state agencies, the Regents of the University of California, district, public authority, public agency, and any other political subdivision or public corporation in the State (Government Code Section 811.2). The following are eligible to apply as a sub-applicant: •MPOs/RTPAs •Transit Agencies •Universities and Community Colleges •Native American Tribal Governments •Cities and Counties •Community-Based Organizations •Non-Profit Organizations (501.C.3) Attachment III City of Fresno Agreement Number 74A1222 Page 7 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 4 Integrating Objectives and Considerations Successful grant applications address and articulate how the project relates to the Caltrans Mission, Grant Program Overarching Objectives, Grant Program Considerations, and the region’s RTP SCS (where applicable). The Grant Specific Objectives on Pages 17-24 indicate the specific purpose of the Sustainable Communities Grants and Strategic Partnership Grants, respectively, and must also be considered when preparing an application. Grant Program Overarching Objectives The following Grant Program Overarching Objectives are provided to guide grant application development, including: Objective Description Sustainability Promote reliable and efficient mobility for people, goods, and services, while meeting the State’s GHG emission reduction goals, preserving the State’s natural and working lands, and preserving the unique character and livability of California’s communities. Preservation Preserve the transportation system through protecting and/or enhancing the environment, promoting energy conservation, improving the quality of life, and/or promoting consistency between transportation improvements and State and local planning growth and economic development patterns. Mobility Increase the accessibility of the system and mobility of people and freight. Safety Increase the safety and/or security of the transportation system for motorized and active transportation users. Innovation Promote the use of technology and innovative designs to improve the performance and social equity of our transportation system and provide sustainable transportation options. Economy Support the economic vitality of the area (i.e. enables global competitiveness, enables increased productivity, improves efficiency, increases economic equity by enabling robust economic opportunities for individuals with barriers to employment and for Disadvantaged Business Enterprises (DBEs), etc.). Health Decrease exposure to local pollution sources, reduce serious injuries and fatalities on the transportation system, and promote physical activity especially through transportation means. Social Equity All of these overarching objectives should promote transportation solutions that focus on and prioritize the needs of communities most affected by poverty, air pollution and climate change, and promote solutions that integrate community values with transportation safety and performance while encouraging greater than average public involvement in the transportation decision making process. Attachment III City of Fresno Agreement Number 74A1222 Page 8 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 5 Sustainable Communities and Strategic Partnerships Grant Program Considerations The Grant Program also supports related State sustainability initiatives, explained further in the following pages and should be considered in grant application development, including: • California Transportation Plan (CTP) 2040 and the modal plans that feed into the CTP: o Interregional Transportation Strategic Plan (ITSP) o California Freight Mobility Plan (CFMP) o California State Rail Plan o California State Bicycle and Pedestrian Plan o California High-Speed Rail Business Plan o Statewide Transit Strategic Plan o California Aviation System Plan • 2017 RTP Guidelines and Promoting Sustainable Communities in California • Complete Streets and Smart Mobility Framework • Climate Ready Transportation • California Sustainable Freight Action Plan • Addressing Environmental Justice and Disadvantaged Communities • 2017 Climate Change Scoping Plan Update, Appendix C • Planning for Housing California Transportation Plan 2040 The CTP 2040 vision is focused on sustainability: California’s transportation system is safe, sustainable, universally accessible, and globally competitive. It provides reliable and efficient mobility and accessibility for people, goods, and services while meeting the State’s GHG emission reduction goals and preserving the unique character of California’s communities. This integrated, connected, and resilient multimodal system supports a thriving economy, human and environmental health, and social equity. CTP 2040 https://dot.ca.gov/programs/transportation-planning/state-planning/california-transportation-plan The CTP 2040 also aims to achieve the strategic goal to triple cycling and double walking and transit use statewide by 2020. Competitive grant applications will discuss how proposed projects will assist in reaching this goal established in the Caltrans Strategic Management Plan. Caltrans Strategic Management Plan https://dot.ca.gov/-/media/dot-media/programs/sustainability/documents/caltrans-strategic- mgmt-plan-033015-a11y.pdf CTP 2040 (CTP 2040 Table 13, Page 75; Appendix 7, Page 40) https://dot.ca.gov/programs/transportation-planning/state-planning/california-transportation-plan Competitive Sustainable Communities grant applications will integrate the appropriate CTP 2040 Transportation Greenhouse Gas Reduction Strategies (CTP 2040, Table 13 and Appendix 7 Technical Analysis). There are four categories of transportation GHG reduction strategies – demand management, mode shift, travel cost, and operational efficiency – that were developed based on input from the CTP 2040 advisory committees, and with input gathered from all of the State’s 18 MPOs and 26 RTPAs. Attachment III City of Fresno Agreement Number 74A1222 Page 9 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 6 CTP 2040 is the umbrella plan that pulls together the State’s long-range modal plans described below to envision the future system: Interregional Transportation Strategic Plan https://dot.ca.gov/programs/transportation-planning/multi-modal-system-planning/interregional- transportation-strategic-plan A Caltrans document that provides guidance for the identification and prioritization of interregional transportation improvements to be funded in the Interregional Transportation Improvement Program (ITIP). The 2015 ITSP expanded the analysis from focusing on ITIP investment in interregional highways and intercity rail to analyzing the entire interregional transportation system regardless of funding source. The purpose of the plan is to be a guiding document for all investment in the interregional transportation system. California Freight Mobility Plan https://dot.ca.gov/programs/transportation-planning/freight-planning A statewide, long-range plan for California's freight transportation system. Developed in collaboration with our partners, the CFMP was developed by the California State Transportation Agency and Caltrans in consultation with the California Freight Advisory Committee. California State Rail Plan https://dot.ca.gov/programs/rail-and-mass-transportation/california-state-rail-plan A statewide plan that provides a framework for planning and implementing California’s rail network for the next 20 years and beyond. The Rail Plan is a strategic plan with operating and capital investment strategies that will lead to a coordinated, statewide travel system. California State Bicycle and Pedestrian Plan https://dot.ca.gov/programs/transportation-planning/office-of-smart-mobility-climate- change/smart-mobility-active-transportation/toward-an-active-california-state-bike-and-walk-plan “Toward and Active California,” California’s first statewide plan that lays out the policies and actions that Caltrans and its partner agencies will take to achieve the department’s ambitious statewide goals to double walking and triple bicycling trips by 2020. California High-Speed Rail Business Plan https://www.hsr.ca.gov/about/business_plans/business_plan_2018.aspx The California High-Speed Rail Authority (Authority) is required by Public Utilities Code 185033 to prepare, publish, adopt and submit a business plan to the California State Legislature (Legislature) every two years. The Authority’s business plan is an overarching policy document used to inform the Legislature, the public, and stakeholders of the project’s implementation, and assist the Legislature in making policy decisions regarding the project. Statewide Transit Strategic Plan https://dot.ca.gov/programs/rail-and-mass-transportation/statewide-transit-strategic-plan The plan allows the State to prepare for the expanding landscape of personal mobility choices and the integration of urban and regional transit systems with the California High Speed Rail project. The Statewide Transit Strategic Plan highlights a sustainable transportation system that supports the outcomes of the CTP, the California State Rail Plan, and the California State Bicycle and Pedestrian Plan. California Aviation System Plan https://dot.ca.gov/programs/aeronautics/california-aviation-system-plan Attachment III City of Fresno Agreement Number 74A1222 Page 10 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 7 A multi-element plan prepared by Caltrans with the goal of developing and preserving the system of publicly owned, public-use airports and to promote the development of a safe, efficient, and sustainable air transportation system that meets the integrated mobility needs of the state of California. 2017 RTP Guidelines and Promoting Sustainable Communities in California The California Transportation Commission adopted the 2017 RTP Guidelines for RTPAs and 2017 RTP Guidelines for MPOs which includes Appendix K – Promoting Health and Health Equity in MPO RTPs and Appendix L – Planning Practice Examples. These appendices highlight planning practices that are undertaken by large, medium, and small MPOs in both rural and urban areas throughout the State. The intent of additional Sustainable Communities grant funding, pursuant to SB 1 - The Road Repair and Accountability Act of 2017, is to encourage local and regional planning that furthers state goals, including but not limited to, the goals and best practices cited in the RTP Guidelines. Competitive applications will incorporate these cutting-edge planning practices into their proposed planning projects. 2017 RTP Guidelines (Appendix K, Page 273; Appendix L, Page 309) https://dot.ca.gov/programs/transportation-planning/regional-planning/federal-state-planning- program/2017-rtp-guidelines-for-mpos Caltrans supports SB 375 (Steinberg, Statutes of 2008) RTP SCS efforts. Successful applications must be compatible with an existing adopted SCS, where applicable, that meets the region’s GHG targets, and must strongly support and aim to implement regional SCS efforts. The SCS planning process is intended to help communities reduce transportation related GHG emissions, coordinate land use and transportation planning, and assist local and regional governments in creating sustainable communities for residents throughout the State. Information on SB 375-related planning efforts can be found at: https://ww2.arb.ca.gov/our-work/topics/sustainable-communities. Although most rural areas of the State are not subject to SB 375 SCS requirements, Caltrans still promotes the development of sustainable communities in these areas of the State and efforts to match GHG reduction targets and other goals embodied in SCSs under SB 375. Eligible rural agencies are strongly encouraged to apply for Sustainable Communities Competitive Grants. Complete Streets and Smart Mobility Framework Caltrans also supports complete streets and the Smart Mobility Framework (SMF). If applicable, Caltrans encourages applicants to consider the tools and techniques contained in the SMF as well as typical components of complete streets. Specifically, this might include how the project addresses components of community design, regional accessibility, place types, and priority activities to achieve smart mobility outcomes, community transition, and associated multimodal performance measures for the appropriate context of the problem. Information on these efforts can be found at: Complete Streets https://dot.ca.gov/programs/transportation-planning/office-of-smart-mobility-climate- change/smart-mobility-active-transportation/complete-streets Smart Mobility Framework https://dot.ca.gov/programs/transportation-planning/office-of-smart-mobility-climate- change/smart-mobility-active-transportation/smart-mobility-framework Attachment III City of Fresno Agreement Number 74A1222 Page 11 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 8 Climate-Ready Transportation California’s six key climate change strategy pillars provide a framework for reducing California’s GHG emissions and increasing resiliency to the anticipated effects of global warming: (1) reducing today’s petroleum use in cars and trucks by up to 50 percent; (2) increasing to 50 percent our electricity derived from renewable sources; (3) doubling the efficiency savings achieved at existing buildings and making heating fuels cleaner; (4) reducing the release of short-lived climate pollutants; (5) managing farm and rangelands, forests and wetlands so they can store carbon; and, (6) updating the Safeguarding California Plan - California’s climate adaptation strategy. Climate change poses many threats to our communities’ health, well-being, environment, and property. Extreme weather, rising sea levels, shifting snowpack, among other impacts will touch every part of peoples’ lives in the next century. Planning key actions now will help lessen impacts and cope with changes. Government, at every level, must work together to safeguard our State by taking steps to reduce our own impacts and increase our resilience in the future. Executive Order B-30-15 specifically addresses the need for all of the State’s planning and investments to consider the exposures and risks from a changing climate, anticipating current and future impacts and disruptions that are likely to occur. The order establishes a California GHG emissions reduction target of 40 percent below 1990 levels by 2030, directs state government to take climate change into account in all planning and investment decisions, and employ full life- cycle cost accounting to evaluate and compare infrastructure investments and alternatives. Executive Order B-30-15 describes four guiding principles when making planning and investment decisions: • Priority should be given to actions that both build climate preparedness and reduce GHG emissions • Where possible, flexible and adaptive approaches should be taken to prepare for uncertain climate impacts • Actions should protect the state's most vulnerable populations • Natural infrastructure solutions should be prioritized The Governor’s Office of Planning and Research (OPR) led a Technical Advisory Group to develop guidance to help State agency personnel decide when to take climate change into account when planning infrastructure and investments, and how to do so while implementing the four above principles, including how to increase social equity and health for vulnerable communities in the course of planning and operations. The Guidance to implement Executive Order B-30-15 is available here: http://opr.ca.gov/docs/20180313-Building_a_Resilient_CA.pdf. Community Climate Resiliency Grant applicants are encouraged to consider if the surrounding community is experiencing any specific climate vulnerabilities and how the proposed planning project aims to address specific concerns. Grant applicants should also describe how potential climate impacts are taken into consideration in the proposed planning project, such as the incorporation of natural infrastructure, and, if applicable, how the project conforms with the local implementation of SB 379 (Jackson, Statutes of 2015), Government Code Section 65302(g)(4), where cities and counties are required to address climate adaptation and resiliency strategies in the safety element of their general plan. Defining Vulnerable Communities in an Adaptation Context, OPR Resource Guide http://opr.ca.gov/planning/icarp/vulnerable-communities.html The Governor’s Office of Planning and Research, with input from the Integrated Climate Action and Resiliency Program (ICARP) Technical Advisory Council, developed a resource guide for Attachment III City of Fresno Agreement Number 74A1222 Page 12 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 9 practitioners to use when first considering how to define vulnerable communities in an adaptation context. The document includes: (1) The ICARP Technical Advisory Council’s definition of climate- vulnerable communities, (2) A summary of existing statewide assessment tools that can be used to identify vulnerable communities in a climate adaptation context, including a crosswalk with the indicators that are required elements of an SB 1000 (Leyva, Statutes of 2016) analysis; (3) Additional indicators that could be used to assess underlying vulnerability on a case-by-case basis; (4) A list of process guides that can serve to aid agencies undertaking efforts to define vulnerable communities. Climate Action Plans http://www.ca-ilg.org/climate-action-plans Many California cities and counties are developing Climate Action Plans to reduce their GHG emissions. The website above provides a host of resources, including example Climate Action Plans and templates. Safeguarding California http://resources.ca.gov/climate/safeguarding/ Safeguarding California is the strategy that organizes state government climate change adaptation activities. California Climate Adaptation Planning Guide http://resources.ca.gov/climate/safeguarding/local-action/ The Adaptation Planning Guide provides guidance to support regional and local communities in proactively addressing the unavoidable consequences of climate change. It provides a step-by- step process for local and regional climate vulnerability assessment and adaptation strategy development. California Sustainable Freight Action Plan In July 2015, Governor Edmund G. Brown Jr. issued Executive Order B-32-15, which provides a vision for California’s transition to a more efficient transport system. This transition of California’s freight transport system is essential to supporting the State’s economic development in coming decades while reducing harmful pollution affecting many California communities. As a key first step, the Governor’s Executive Order directs the California State Transportation Agency, California Environmental Protection Agency, Natural Resources Agency, California Air Resources Board, California Department of Transportation, California Energy Commission, and Governor’s Office of Business and Economic Development to develop a California Sustainable Freight Action Plan (Action Plan), by July 2016. This Action Plan is an unprecedented effort, intended to integrate investments, policies, and programs across several State agencies to help realize a singular vision for California’s freight transport system. The Action Plan provides a recommendation on a high- level vision and broad direction to the Governor to consider for State agencies to utilize when developing specific investments, policies, and programs related to the freight transport system that serves our State’s transportation, environmental, and economic interests. Competitive grant applications will highlight how their planning effort will support this Action Plan. California Sustainable Freight Action Plan https://dot.ca.gov/programs/transportation-planning/freight-planning Attachment III City of Fresno Agreement Number 74A1222 Page 13 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 10 Addressing Environmental Justice and Disadvantaged Communities Caltrans integrates environmental justice in all activities. In the past, low-income and minority communities disproportionately bore many of the negative impacts of transportation projects. It is the goal of environmental justice to ensure that when transportation decisions are made, low- income and minority communities have a full opportunity to participate in the decision-making process, and they receive an equitable distribution of benefits and not a disproportionate share of burdens, which contribute to poor health outcomes. The following tools are provided to assist grant applicants with integrating environmental justice in their proposed activities. EJSCREEN: Environmental Justice Screening and Mapping Tool https://www.epa.gov/ejscreen EJSCREEN, developed by the United States Environmental Protection Agency, geospatially displays public health and environmental data and allows users to compare local data against state and national averages. Environmental Justice Agency Assessment 2017 https://caleja.org/wp-content/uploads/2018/05/CEJA_AgencyAssessment_2017_FinalWeb.pdf The California Environmental Justice Alliance recently completed the second Environmental Justice Agency Assessment, which provides an overview of how well environmental justice issues are being integrated or championed at state agencies, and where there are areas for improvement. The assessments in this report are made in the spirit of charting a course to improving agency actions, with the ultimate goal of improving conditions that negatively impact our most vulnerable residents. This progress is needed not just for environmental justice communities, but ultimately to benefit all Californians. Applicants are encouraged to reference the Appendix for Environmental Justice Principles for Policy Implementation at Regulatory Agencies that can be fostered through the Sustainable Transportation Planning Grant Program. SB 1000 (Leyva, Statutes of 2016) https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB1000 SB 1000 requires local jurisdictions to develop environmental justice elements in their next general plan updates. Specifically, the environmental justice element, or the environmental justice goals, policies, and objectives in other elements, must be adopted or reviewed upon the adoption or next revision of 2 or more elements concurrently on or after January 1, 2018. Grant applicants are encouraged to describe efforts to comply with this new general plan requirement. California Environmental Justice Alliance SB 1000 Toolkit https://caleja.org/2017/09/sb-1000-toolkit-release/ The California Environmental Justice Alliance SB 1000 Toolkit may help applicants describe their efforts to include the Environmental Justice element in their general plan updates. Displacement/Gentrification Transportation improvements, especially new rail lines and stations to low-income communities, can increase access to opportunities. But they can also result in much higher property values and an increase in the cost of owning and renting property, inadvertently displacing existing residents and businesses. Being forced to leave a home is a stressful, costly and traumatic life event, especially when affordable housing is so limited. There is a growing recognition of tools and strategies that can be implemented alongside community investments to reduce displacement. Grant applicants are encouraged to reference the 2017 RTP Guidelines, Appendices K and L, for best practices in addressing displacement of low income and disadvantaged communities. Attachment III City of Fresno Agreement Number 74A1222 Page 14 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 11 Transformative Climate Communities Program http://sgc.ca.gov/programs/tcc/docs/20180815-TCC_Final_GUIDELINES_07-31-2018.pdf. The State’s Transformative Climate Communities Program provides a framework for applicants to avoid displacement and may assist Sustainable Communities grant applicants in addressing displacement. Implementing SB 350 and Community Needs Assessments Sustainable Communities Grants Only Caltrans supports implementation of SB 350 (De León, Statutes of 2015), the Clean Energy and Pollution Reduction Act of 2015, which establishes as a State priority the reduction of GHG emissions through the promotion of various clean energy policies, including widespread transportation electrification, for the benefit of all Californians. Transforming the State’s transportation sector to support widespread electrification requires increasing access for all Californians, including low- income residents and those living in disadvantaged communities, across a broad spectrum of clean transportation and mobility options to address community specific transportation needs. Caltrans is leading efforts to identify low-income residents and disadvantaged communities’ transportation and mobility needs through ongoing and potential future statewide planning processes. In support of this State goal, Sustainable Communities applicants are encouraged to conduct local Community Needs Assessments of low-income resident and disadvantaged communities’ transportation and mobility needs to ensure feedback is incorporated in transportation planning. Community Needs Assessments include an evaluation of the following categories of transportation barriers and opportunities at the community level: (1) Access and Reliability; (2) Convenience; (3) Safety; (4) Demographic Characteristics and Community Setting; and, (5) Planning, Infrastructure and Investments. Final Guidance Document, Low-Income Barriers Study, Part B: Overcoming Barriers to Clean Transportation Access for Low-Income Residents https://ww2.arb.ca.gov/resources/documents/carb-barriers-report-final-guidance-documentIn February 2018, the California Air Resources Board released the Final Guidance Document, Low- Income Barriers Study, Part B: Overcoming Barriers to Clean Transportation Access for Low-Income Residents. This Guidance Document provides background for SB 350 and may assist Sustainable Communities applicants with developing Community Needs Assessments as a standalone project or as part of a proposed project. Disadvantaged Communities Justification Sustainable Communities Grants Only Caltrans encourages eligible applicants to apply for Sustainable Communities Competitive Grants to address transportation needs and deficiencies in disadvantaged communities. Supporting planning projects that benefit a disadvantaged community is a priority; therefore, a minimum threshold of 50 percent of Sustainable Communities Competitive Grants has been identified for projects that benefit disadvantaged communities, also including Native American Tribal Governments and rural communities (for transportation planning purposes, rural is defined as all areas of the State that are not included in urbanized areas of 50,000 in population or greater; see map on Page 64 which indicates rural areas). Grant applicants are required to provide a justification in their grant application for how the project area meets the definition of a disadvantaged community and a description of how the project will benefit these communities, as well as how these communities will be engaged Attachment III City of Fresno Agreement Number 74A1222 Page 15 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 12 throughout the project. The tools below, related to income level, environmental burden, and health inequities, are intended to help applicants identify the most vulnerable places that are facing disproportionate rates of economic, environmental, and health burdens. These tools must be cited in the grant application, as well as how the project area is compared to the statewide thresholds that are established in each tool. Regionally and/or Locally Defined Disadvantaged Communities Regionally and/or locally defined disadvantaged communities may be acceptable as long as statewide thresholds for the tools below are not circumvented. Applicants that use a regional or local definition should also provide data for their project, using the statewide tools below. Caltrans may not accept the regional/local definition if it is inadequately supported in the justification section of the grant application. Assembly Bill (AB) 1550 (Gomez, Statutes of 2016) https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160AB1550 AB 1550 further enhanced the Greenhouse Gas Reduction Fund statutory requirements to invest in disadvantaged communities by requiring a minimum investment of twenty-five percent in disadvantaged communities and another ten percent in low-income households or communities. AB 1550 provides definitions for low-income households and low-income communities that may be considered in application development: (1) “Low-income households” are those with household incomes at or below 80 percent of the statewide median income or with household incomes at or below the threshold designated as low income by the Department of Housing and Community Development’s list of state income limits adopted pursuant to Section 50093. (2) “Low-income communities” are census tracts with median household incomes at or below 80 percent of the statewide median income or with median household incomes at or below the threshold designated as low income by the Department of Housing and Community Development’s list of state income limits adopted pursuant to Section 50093. California Department of Education, Free or Reduced Priced Meals Data (FRMP) https://www.cde.ca.gov/ds/sd/sd/filessp.asp The California Department of Education maintains the complete data files pertaining to students who are eligible for FRMP. FRPM data are collected annually and can also be used to assist Sustainable Communities applicants to define their disadvantaged community. Per SB 99 (Chapter 359, Statutes of 2013), the State’s Active Transportation Program disadvantaged community’s definition includes low income schools, where at least 75 percent of students are eligible to receive free or reduced meals under the National School Lunch Program. CalEnviroScreen Version 3.0 http://oehha.maps.arcgis.com/apps/View/index.html?appid=c3e4e4e1d115468390cf61d9db83ef c4 CalEnviroScreen is a screening methodology that can be used to help identify California communities that are disproportionately burdened by multiple sources of pollution. CalEnviroScreen uses environmental, health, and socioeconomic information to produce a numerical score for each census tract in the state. For purposes of SB 535 (De León, Statutes of 2012), disadvantaged communities are defined as the top 25 percent scoring areas from CalEnviroScreen along with other areas with high amounts of pollution and vulnerable populations. Attachment III City of Fresno Agreement Number 74A1222 Page 16 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 13 California Healthy Places Index (HPI) https://healthyplacesindex.org/ The California Healthy Places Index (HPI) is an interactive data and mapping tool that provides a detailed snapshot of the social determinants of health across California, mapped down to the Census tract level. HPI provides comparison rankings of Census tracts statewide and an accompanying policy action guide. Therefore, the HPI can be a useful tool in prioritizing areas with high levels of social and economic disadvantage for funding, policy, and planning interventions. HPI was developed by the Public Health Alliance of Southern California in collaboration with health departments and data experts across the state. Because the HPI focuses on the social and environmental conditions that contribute to health, policy makers and local agencies can use it to identify actionable policies that would improve health in their community, such as improving transportation access, housing affordability and quality, or access to parks and open space, HPI also incorporates “decision support layers” that can be overlaid to show additional indicators such as the California Department of Public Health’s (CDPH) climate change and health vulnerability indicators (see Page 14, CDPH Climate Change and Health Vulnerability Indicators for more information.). Understanding the HPI Score The HPI includes a composite score for each Census tract in the State. The higher the score, the healthier the community conditions. Each Census tract’s score is converted to a percentile, which allows it to be compared to other California Census tracts. For example, an HPI percentile of 79 indicates that a Census tract has healthier community conditions than 79 percent of the Census tracts in California. HPI percentile rankings are further broken into quartiles, with percentiles below 25 typically used to indicate disadvantaged communities. Thus, lower scores can be used to demonstrate a community, or project/service area, is disadvantaged for purposes of qualifying for the minimum threshold of 50 percent for disadvantaged communities in this program. In addition to the composite score and percentile ranking, applicants can review the individual domain scores or indicators themselves and explain how their project will improve one or more of these public health challenges. The numeric value and percentile ranking for these component indicators can be found either by using the live map or by accessing the data directly. These tools can be accessed at: Live Map: https://map.healthyplacesindex.org/ Direct Data: https://healthyplacesindex.org/data-reports/ Attachment III City of Fresno Agreement Number 74A1222 Page 17 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 14 HPI Examples Indicator HDI Percentile How will project improve this health challenge? Policy Action Area (Composite) Scores Neighborhood Percentile ranking of all neighborhood- related indicators Demonstrate how this plan will address health and transportation challenges related to neighborhood indicators (park access, supermarket access, retail density, alcohol availability and tree canopy) Transportation Percentile ranking of all transportation indicators Demonstrate how this plan will address health and transportation challenges related automobile access and active commuting Individual Indicators Automobile Access XX percent Describe how plan will increase and improve transportation access to vital destinations, goods and services for those without auto access. Active Commuting XX percent Describe how the plan will improve transportation options for those without a car, specifically regarding active commuting by foot, bike, and transit in the project area. Park Access XX percent Demonstrate how project will improve transportation access to parks/ open space. For more information on the HPI, including how to calculate a score for your project area and suggested project types for improving public health, visit \https://healthyplacesindex.org/. Additional Public Health Resources Sustainable Communities Grants Only The following tools can be used to further describe the community’s climate change and health vulnerability, and other needs, including helping to create qualitative descriptions of existing community health risks and vulnerabilities and how the proposal will address them. CDPH Climate Change and Health Vulnerability Indicators (CCHVIs) https://www.cdph.ca.gov/Programs/OHE/Pages/CC-Health-Vulnerability-Indicators.aspx CDPH developed the Climate Change and Health Vulnerability indicators, narratives, and data to provide local health departments and partners the tools to better understand the people and places in their jurisdictions that are more susceptible to adverse health impacts associated with climate change, specifically extreme heat, wildfire, sea level rise, drought, and poor air quality. The assessment data can be used to screen and prioritize where to focus deeper analysis and plan for public health actions to increase resilience. The CCHVIs can be viewed on “CCHVIz”, CDPH’s interactive data visualization platform: https://discovery.cdph.ca.gov/ohe/CCHVIz/. The CCHVIs have also been incorporated into the HPI as decision support layers, to better integrate addressing health outcomes associated with climate change and various social determinants of health. See above for more information on the HPI. Attachment III City of Fresno Agreement Number 74A1222 Page 18 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 15 CDPH Climate Change and Health Profile Reports (CHPRs) https://www.cdph.ca.gov/Programs/OHE/Pages/ClimateHealthProfileReports.aspx The CDPH Climate Change and Health Profile Reports are designed to help counties in California prepare for the health impacts related to climate change through adaptation planning. The reports present projections for county and regional climate impacts, the climate-related health risks, and local populations that could be vulnerable to climate effects. The information is based on available science compiled from previously published, state-sponsored research and plans. CDPH Healthy Communities Data and Indicators Project (HCI) https://www.cdph.ca.gov/Programs/OHE/Pages/HCI-Search.aspx The goal of the HCI is to enhance public health by providing a standardized set of statistical measures, data, and tools that a broad array of sectors can use for planning healthy communities and evaluating the impact of plans, projects, policy, and environmental changes on community health. The Healthy Community Framework identifies 20 key attributes (i.e., “aspirational goals”, such as “Safe, sustainable, and affordable transportation options” or “Access to affordable and safe opportunities for physical activity”) of a healthy community through all stages of life, clustered in five broad categories (i.e., “domains”, such as “Meets the Basic Needs of All” or “Quality and Sustainability of Environment”). HCI data indicators, narratives, and visualizations are found here. 2017 Climate Change Scoping Plan Update, Appendix C Sustainable Communities Grants Only 2017 Climate Change Scoping Plan Update, Appendix C https://www.arb.ca.gov/cc/scopingplan/2030sp_appc_vmt_final.pdf The California Air Resources Board (ARB) adopted the 2017 Climate Change Scoping Plan Update which includes Appendix C, Vibrant Communities and Landscapes – A Vision for California in 2050, to guide how the State develops communities, preserves and protects its landscapes, and ensures that all Californians have equitable access to housing, health care, jobs, and opportunity. Competitive Sustainable Communities grant applications will demonstrate a linkage to this land use vision. The ARB 2017 Climate Change Scoping Plan Update, Appendix C, also includes Potential State- Level Strategies to Advance Sustainable, Equitable Communities and Reduce Vehicle Miles of Travel (VMT) which outlines a list of potential additional strategies that the State could pursue to help achieve further VMT reduction, support local and regional actions already underway, and advance multiple additional goals. While this document is intended to guide State-level actions, many of the strategies can also be implemented at a regional and local level. Sustainable Communities grant applicants are encouraged to explore these strategies and apply them, as appropriate, to proposed planning projects. Planning for Housing Sustainable Communities Grants Only Development patterns directly impact GHG emissions, including those from transportation between jobs and housing. Improved coordination between housing and transportation can reduce commute times, increase transit ridership, lower vehicle miles traveled, lower pollution and GHG, provide greater economic opportunity, and other positive outcomes. Adding coordination with housing planning as part of the Sustainable Communities grants furthers the State’s planning goals, including the goals of SB 375, which supports the State's climate action goals to reduce GHG emissions through coordinated transportation and land use planning with the goal of more sustainable communities. Competitive grant applications should demonstrate how their project Attachment III City of Fresno Agreement Number 74A1222 Page 19 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 16 furthers this coordinated and integrated approach to planning. In order for applicants to avoid a deduction of 5 points, the applicant must demonstrate how they integrate housing planning into their policies, programs and project, or commit to coordinate housing and transportation in future policies and programs. To support planning for housing California’s growing population, the State’s Department of Housing and Community Development (HCD) reviews local housing elements of general plans, which identifies capacity for projected housing needs and addresses governmental constraints on housing supply and cost. Local governments are further required to annually submit progress reports on the implementation the housing element and provide a detail of production toward their projected housing needs. HCD offers a broad and comprehensive range of technical assistance and resources to help jurisdictions prepare their Housing Element and Annual Progress Reports. Beginning with FY 2019-20, city and county primary/sub- grant applicants are required to have a compliant housing element and submit APRs to be eligible for Sustainable Communities grant awards. City and county primary or sub-grant applicants must have a housing element that has been adopted by the jurisdiction’s governing body and subsequently determined to be in substantial compliance with State housing element law pursuant to Government Code Section 65585. The jurisdiction’s housing element will be deemed to have met this requirement if HCD has already found the element to be in compliance pursuant to Government Code Section 65585, or if: By the grant application deadline:  A draft is submitted to HCD  Review findings are considered and addressed  The jurisdiction adopts a housing element and submits a copy to HCD; and By the date of award recommendation:  HCD finds the adopted element to be in substantial compliance pursuant to Government Code Section 65585 without further amendment. A jurisdiction’s current housing element compliance status can be obtained at http://www.hcd.ca.gov/community-development/housing-element/docs/status.pdf. In addition, the city or county primary or sub-grant applicant must submit to HCD the Annual Progress Report (APR) required by Government Code Section 65400 for calendar years 2015, 2016, 2017, and 2018. For the purposes of the Grant Program, required APRs must be submitted by the grant application deadline. Please note that charter cities are not exempt from this specific program requirement and must submit an Annual Progress Report for the calendar years mentioned above. More detail on APRs can be found at http://www.hcd.ca.gov/community- development/housing-element/index.shtml#annual under Housing Elements - Annual Progress Reports. For questions or requests for technical assistance, please contact Paul McDougall at HCD (paul.mcdougall@hcd.ca.gov). City and county primary/sub-grant applicants are required to have a compliant housing element and submit APRs to be eligible for Sustainable Communities grant awards. Attachment III City of Fresno Agreement Number 74A1222 Page 20 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 17 Sustainable Communities – Grant Specific Objectives Successful grant applications address and articulate how the project relates to the Grant Specific Objectives. The specific purpose of the Sustainable Communities Grants must also be considered when preparing an application. Competitive Grants The grant specific objectives of the Sustainable Communities Competitive Grants are to encourage local and regional multimodal transportation and land use planning that furthers the region’s RTP SCS (where applicable), contributes to the State’s GHG reduction targets and other State goals, including but not limited to, the goals and best practices cited in the 2017 RTP Guidelines, addresses the needs of disadvantaged communities, and also assists in achieving the Caltrans Mission and Grant Program Overarching Objectives (See Page 4). Applicants should demonstrate how the proposed effort would: • Integrate Grant Program Considerations (See Pages 5-16) • Advance transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use, etc.) • Identify and address deficiencies in the multimodal transportation system, including the needs of environmental justice and disadvantaged communities, including Native American Tribal Governments and rural communities • Encourage stakeholder collaboration • Involve active community engagement • Coordinate transportation, housing, and land use planning • Promote the region’s RTP SCS (where applicable), State planning priorities (Government Code Section 65041.1, and climate adaptation goals (Safeguarding California) • Result in funded and programmed multimodal transportation system improvements Formula Grants The grant specific objectives, eligibility requirements, and performance considerations for the Sustainable Communities Formula Grants awarded to MPOs are consistent with the Sustainable Communities Competitive Grants. The intent of the Sustainable Communities Formula Grants is to carry out the objectives of the region’s RTP SCS (where applicable) and the RTP Guidelines Appendices K and L. In addition, MPOs are strongly encouraged to administer Sustainable Communities Formula funding in a transparent manner and maintain non-profit eligibility, consistent with the legislative intent of SB 1 - The Road Repair and Accountability Act of 2017. The intent of the Sustainable Communities Formula Grants is to carry out the objectives of the region’s RTP SCS (where applicable) and the RTP Guidelines Appendices K and L. Attachment III City of Fresno Agreement Number 74A1222 Page 21 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 18 MPOs should meet the following minimum eligibility criteria to apply for Sustainable Communities Formula Grants: • Consolidated Planning Grant Carryover is at, or below 100 percent of the annual FHWA PL allocation • Have an RTP SCS that meets the SB 375 GHG reduction targets • Meet civil rights and environmental justice obligations, as summarized in Section 4.2 of the RTP Guidelines If an MPO does not meet the minimum eligibility criteria listed above, their allocation will be redistributed to the remaining MPOs that are eligible and apply for the Sustainable Communities Formula Grants. MPOs have flexibility for how the Formula Grant allocation is administered. For example, MPOs may use these funds for a regional competitive grant program, integrated land use and transportation planning activities related to developing their SCS, carrying out the best practices cited in the RTP Guidelines, or a combination thereof. If an MPO uses Formula Grant funds to administer a regional grant program, the MPO must submit their grant program criteria and list of eligible applicants and sub-applicants to the Caltrans district and Caltrans Office of Regional Planning (ORP). This step is to ensure the MPO’s grant program aligns with the Caltrans Sustainable Communities Competitive Grants, including city and county housing element compliance. MPOs will also submit a list of awarded grants to the Caltrans district and ORP. MPOs should coordinate the submittal of this information with the Caltrans district and ORP to avoid delays for releasing the call-for-projects and grant awards. Sustainable Communities Formula Grants are part of the annual draft Overall Work Program (OWP) development and approval process. The draft OWP process includes meaningful consultation with Caltrans district staff and ORP. MPOs are responsible for including a draft Work Element(s) for Sustainable Communities Formula Grant funds in the draft FY 2020-21 OWP no later than March 1, 2020. Draft OWPs are submitted to the district Regional Planning Liaison who will coordinate with ORP. The draft Work Element(s) should include an explanation of how the project supports the Grant Specific Objective of the Sustainable Communities Grants and provide the same level of detail included in the grant application scope of work and project timeline for the Sustainable Communities Competitive Grants. However, the competitive grant application, scope of work and project timeline templates are not required. If an MPO does not meet the minimum eligibility criteria, their allocation will be redistributed to the remaining MPOs that are eligible and apply for the Sustainable Communities Formula Grants. Attachment III City of Fresno Agreement Number 74A1222 Page 22 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 19 The following funding table estimates how formula funds may be distributed to each MPO, contingent upon meeting the minimum eligibility criteria: Sustainable Communities Formula Grants Metropolitan Planning Organization Total Formula Grant Allocation Tahoe Metropolitan Planning Organization $160,750 Madera County Transportation Commission $164,209 Kings County Association of Governments $162,943 Shasta Regional Transportation Agency $163,172 Butte County Association of Governments $180,569 Merced County Association of Governments $197,424 San Luis Obispo Council of Governments $195,962 Tulare County Association of Governments $246,944 Santa Barbara County Association of Governments $224,579 Stanislaus Council of Governments $291,053 San Joaquin Council of Governments $341,671 Kern Council of Governments $374,899 Association of Monterey Bay Area Governments $315,537 Fresno Council of Governments $407,484 Sacramento Area Council of Governments $774,991 San Diego Association of Governments $1,021,553 Metropolitan Transportation Commission $2,106,140 Southern California Association of Governments $5,170,390 Total $12,500,000 Example Sustainable Communities Grant Project Types These examples include projects that plan for reductions in GHG and VMT, and/or integrate Land Use and Transportation planning. • Studies, plans or planning methods that advance a community’s effort to reduce single occupancy vehicle trips and transportation related GHG through strategies including, but not limited to, advancing mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use • Studies, plans or planning methods that assist transportation agencies in creating sustainable communities and transit-oriented development • SCS development • Long range transportation plans for tribal governments • Community to school studies or safe routes to school plans • Studies, plans, or outreach for school public transit, school pool ridesharing • Community Needs Assessments • Studies, plans or planning methods that advance a community’s effort to address the impacts of climate change, such as sea level rise, flooding, wildfires, and mudslides, which may include the use of natural infrastructure to reduce the impacts of climate change • Studies that promote greater access between affordable housing and job centers Attachment III City of Fresno Agreement Number 74A1222 Page 23 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 20 • Context-sensitive streetscapes or town center plans • Complete street plans • Active transportation plans, including bicycle, pedestrian and trail master plans • Bike and pedestrian plans with a safety enhancement focus, including Vision Zero plans • Plans for bike parking facilities • Educational outreach for mode shifts to electric forms of transportation • Traffic calming and safety enhancement plans • Corridor enhancement studies • Health and transportation studies, including health equity transportation studies and other plans that incorporate health into transportation planning • Climate change adaptation plans for transportation facilities • Identification of policies, strategies, and programs to preserve transit facilities and optimize transit infrastructure • Studies that evaluate accessibility and connectivity of the multimodal transportation network • Studies to improve access to social services and other community destinations for disadvantaged communities • Transit planning studies related to accessible transit, paratransit, mobility management, etc. • Rural planning studies or plans that provide rural counties the ability to develop active transportation plans with a rural context-sensitive focus and allow for rural regions to contribute to the State’s GHG reduction targets • Studies and plans that can help to quantify and highlight the value and importance of the rural State transportation system with connects large urban centers to rural open space, State and federal lands, and recreation and agriculture hubs. • Studies and plans to mitigate for impacts to the rural transportation system due to increased interregional tourism and visitor traffic • Studies, plans or planning methods that address environmental justice issues in a transportation related context • Station area planning • Community outreach plans for park-and-ride lots • Student internships for rural agencies and/or disadvantaged communities • First Mile/Last Mile project development planning • Planning for zero or near zero emission vehicles • Electric vehicle charging infrastructure network planning • Transit planning for zero emission bus fleets • Planning for autonomous vehicles • Integration of transportation and environmental planning • Shared mobility services planning studies Attachment III City of Fresno Agreement Number 74A1222 Page 24 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 21 • Road or parking pricing studies • Transportation Demand Management studies • Congestion pricing studies including plans that enhance social equity and avoid inequitable cost burdens • Commute trip reduction studies and plans • Planning to remove or reduce barriers created by transportation infrastructure such as highways, overpasses and underpasses, that create disconnected communities • Studies or plans to ensure that infill and transit-oriented development benefits existing residents and businesses, low-income and disadvantaged communities, and minimizes displacement • Transportation modeling studies that address active transportation, emerging technology, public health, VMT and other impacts • Data collection/data sharing initiatives • Strategies to increase transit ridership • Integration of transit, new emerging technologies, and shared mobility services • Studies or plans that include a temporary built environment demonstration, e.g., tactical urbanism • Studies or plans related to zero emissions vehicle goods movement Land use planning activities in coordination with a transportation project. Examples include: • An update to a general plan land use element or zoning code that increases development opportunities around key transportation corridors or nodes • Creation of a Transit-Oriented Development overlay zone or other special zoning district around key transportation corridors or nodes • Studies, plans, and policies that address land use conflicts with major transportation corridors such as major highways, ports, shipping and freight corridors, etc. that are near sensitive land uses such as homes, schools, parks, etc. or potentially impacted by climate change Eligible Activities and Expenses Eligible activities must have a transportation nexus per the California Constitution, Article XIX Section 2 and 3. Please consult with Caltrans district staff for more information on whether costs are eligible for funding. Some examples of eligible costs include: • Data gathering and analysis • Planning consultants • Conceptual drawings and design • Community surveys, meetings, charrettes, focus groups • Bilingual services for interpreting and/or translation services for meetings • Community/stakeholder advisory groups Attachment III City of Fresno Agreement Number 74A1222 Page 25 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 22 • Light snacks and refreshments for public workshops (no full meals), subject to Caltrans approval • Project administration (up to 5% of the grant is allowed, e.g., quarterly reports, invoicing, project management) Ineligible Activities and Expenses Some activities, tasks, project components, etc. are not eligible under these grant programs. If an application has any of the following elements, it will be disqualified. Ineligible activities and expenses include: • Environmental studies, plans, or documents normally required for project development under the National Environmental Policy Act or the California Environmental Quality Act • Engineering plans and design specification work • Project Initiation Documents • RTPs or updates to the RTP, excluding SCS development • Construction projects, capital costs, such as the building of a facility, or maintenance • Office furniture purchases, or other capital expenditures • Decorations, e.g., for public workshop events • Acquisition of vehicles or shuttle programs • Organizational membership fees • Incentives for public participation, e.g., child care, full meals, prizes, freebies, promotional/marketing items • Charges passed on to sub-recipient for oversight of awarded grant funds • Other items unrelated to the project Strategic Partnerships – Grant Specific Objectives The objective of the Strategic Partnerships and Strategic Partnerships - Transit grants is to accomplish the Federal Planning Factors listed below and achieve the Caltrans Mission and the Grant Program Overarching Objectives on Page 4. Strategic Partnerships are intended to fund planning projects that address needs on the State highway system, while the transit component will address multimodal planning projects that focus on transit. Applicants should demonstrate that the proposed effort will: • Partner with Caltrans to identify and address statewide, interregional, or regional transportation deficiencies in the State highway system (or multimodal transportation system for transit-focused projects) • Strengthen government-to-government relationships, and • Result in programmed system improvements Federal Planning Factors 1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency 2. Increase the safety of the transportation system for motorized and non-motorized users 3. Increase the security of the transportation system for motorized and non-motorized users Attachment III City of Fresno Agreement Number 74A1222 Page 26 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 23 4. Increase accessibility and mobility of people and freight 5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns 6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight 7. Promote efficient system management and operation 8. Emphasize the preservation of the existing transportation system 9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation 10. Enhance travel and tourism. Example Strategic Partnerships Grant Project Types • Studies that identify interregional, inter-county, and/or statewide mobility and access needs • Corridor studies and corridor performance/preservation studies • Studies that evaluate transportation issues involving ground access to international borders, seaports, airports, intermodal facilities, freight hubs, and recreational sites • Development of planning activities intended to result in investment in sustainable transportation projects • Enhanced tools to capture GHG benefits of Operations and System Management projects • Integration of transportation and economic development • Planning for sustainable freight • Planning for transportation safety • Studies for relinquishment of state routes • Statewide or interregional research or modeling tools • Transportation demand management plans • System investment prioritization plans • Assessment and integration of new technology Example Strategic Partnerships - Transit Grant Project Types • Identification of policies and procedures to integrate transit into the transportation system and planning process • Statewide transit planning surveys and research • Identification of policies, strategies, and programs to preserve transit facilities and optimize transit infrastructure • Projects that evaluate accessibility and connectivity of the multi-modal transportation network • Transit technical planning studies to optimize system performance Attachment III City of Fresno Agreement Number 74A1222 Page 27 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 24 Eligible Activities and Expenses Eligible activities must have a transportation nexus per the California Constitution, Article XIX Section 2 and 3. Please consult with Caltrans district staff for more information on whether costs are eligible for funding. Some examples of eligible costs include: • Data gathering and analysis • Planning consultants • Conceptual drawings and design • Community surveys, meetings, charrettes, focus groups • Bilingual services for interpreting and/or translation services for meetings • Community/stakeholder advisory groups • Light snacks and refreshments for public workshops (no full meals), subject to Caltrans and federal approval • Project administration (up to 5% of the grant is allowed, e.g., quarterly reports, invoicing, project management) Ineligible Activities and Expenses Some activities, tasks, project components, etc. are not eligible under these grant programs. If an application has any of the following elements, it will be disqualified. Ineligible activities and expenses include: • Environmental studies, plans, or documents normally required for project development under the National Environmental Policy Act or the California Environmental Quality Act • Engineering plans and design specification work • Project Initiation Documents • RTPs or updates to the RTP • Economic development plans or studies • Land use plans or studies • General Plans or updates to elements • Construction projects, capital costs, such as the building of a facility, or maintenance • Office furniture purchases, or other capital expenditures • Decorations, e.g., for public workshop events • Acquisition of vehicles or shuttle programs • Organizational membership fees • Incentives for public participation, e.g., child care, full meals, prizes, freebies, promotional/marketing items • Charges passed on to sub-recipient for oversight of awarded grant funds • Other items unrelated to the project Attachment III City of Fresno Agreement Number 74A1222 Page 28 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 25 General Information and Requirements This section provides a brief overview of the grant application review process, financial, contracting, subcontracting, and legal requirements pertaining to the competitive grant program. The content of this section should be notably considered in the development of grant applications as it lays the foundation for what to expect when applying for these grant funds. Upon award, grantees will receive more specific guidelines including administrative and reporting requirements. Review Process All applications submitted to the Sustainable Transportation Planning Grant Program go through multiple levels of review including reviews by Caltrans district and HQ staff, and State interagency review committees. District staff reviews all applications for content, submission of proper documentation, and overall relationship to regional and local planning efforts. The district rates each application and provides comments to inform the State interagency review committee. The grant review committees evaluate applications for content, completeness, meeting technical requirements, overall relationship to statewide planning efforts, and compliance with state and federal planning requirements. Grant applications that address every aspect of the grant specific objective will score higher overall. Caltrans has diverse applicants and project types, which makes it difficult to use a one-size fits all scoring rubric that would not unintentionally put some applicant/project types at a disadvantage. Therefore, applications will be scored based on how well they are able to describe the project, justify need, incorporate the grant specific objectives, and develop a scope of work and project timeline, all in accordance with this grant guide, samples and checklists provided, as applicable and appropriate for the applicant and project type. Once the grant review committees evaluate, rank, and select the best applications for grant funding, final recommendations are presented to Caltrans management and California State Transportation Agency for approval. Sustainable Communities Grants Community Engagement Sustainable Communities Competitive Grant applications must include an explanation of how local residents and community-based organizations will be meaningfully engaged in developing the final product, especially those from disadvantaged and low-income communities, and how the final product will address community-identified needs. Below are some best practices in community engagement that applicants are encouraged to implement, as applicable and appropriate, in their transportation planning projects: •Utilize a Participatory Budgeting (PB) planning process, as appropriate. PB is a democratic approach to public spending that meaningfully and deeply engages people in government and the community. During PB, community members democratically decide how to spend part of a public budget, enabling them to make the fiscal decisions that affect their lives and the health of their communities. •Seek out existing community-based organizations or agencies that organize vulnerable populations, to be able to reach out and form collaborative relationships. •Involve local health departments which can provide assistance in reaching community-based organizations and disadvantaged and vulnerable community members. Application Review Process and Award Considerations Attachment III City of Fresno Agreement Number 74A1222 Page 29 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 26 •Collaborate with disadvantaged and vulnerable communities to design and implement programs, plans and policies. Robust engagement of disadvantaged and vulnerable communities in significant agency decisions brings about better decisions through increased input from different perspectives, increases buy-in and acceptance of decisions and support for their implementation. •Make opportunities for input accessible in terms of formats (pop-up workshops, temporary built-environment demonstrations, online, in public meetings, one on one, by mail, etc.), venues (at school and community events, community centers, libraries, transit hubs, etc.), hours (evening or weekend), and language (accessible to lay people and translated into the principle languages of the relevant communities, including accessible media such as caption videos). •Develop a written collaboration agreement or memorandum of understanding that defines respective roles, expectations, desired outcomes, and agreements for how to work together. •Establish an advisory group of representatives of vulnerable communities, including community leaders and give them worthwhile roles to design the public engagement process, so that community capacity is built during the collaboration process. Performance Considerations Previous Caltrans transportation planning grantee performance will be considered during the evaluation process. Applicants with a history of inadequate performance such as poor grant project management, failure to achieve grant project milestones, untimely invoice submittals, or an overall poor quality of the final grant product may be at a competitive disadvantage in the application review process. Grant funds may not be awarded to prior grant recipients with unresolved past grant performance issues. Additionally, applicants that have an excessive balance of or consistently relinquish any transportation funds administered by Caltrans Planning and/or have unresolved audit issues or findings will also be at a competitive disadvantage in the application review process. Applicants that have also failed to satisfy the required state and federal planning requirements, including submittal and administration of OWPs, RTPs, and Transportation Improvement Programs, may not be awarded grants. Award Terms Caltrans is committed to be an active partner. If awarded a grant, the applicant should include Caltrans district staff when planning both technical advisory and community meetings. In addition, Caltrans district staff will help to ensure that the approved Scope of Work, Project Timeline, and project funding will be maintained throughout the life of the contract. Applicants are also recommended to engage Caltrans district staff throughout the entire grant life, when applicable. If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may take appropriate actions, which can include termination of the grant. Conditional Award Letter Teleconference Grant awards are anticipated for release in spring of 2020. Each grantee will receive a Conditional Award Letter that outlines the conditions of grant acceptance that are necessary to accept grant funding. Caltrans district staff will schedule individual teleconferences to clarify the conditions of grant acceptance, including any revisions to the grant application, Scope of Work and Project Timeline. Contracting with Caltrans and Project Timelines Attachment III City of Fresno Agreement Number 74A1222 Page 30 of 74 FY 2020-21 Grant Application Guide 27 Caltrans Sustainable Transportation Planning Grant Program Project Start Dates All awarded grant funds must be programmed during the State FY 2020-21. The project start date depends on the method of contracting with Caltrans. For MPOs and RTPAs with a current Master Fund Transfer Agreement (MFTA), work may begin as early as July 2020, pending State Budget approval, and Caltrans issuing a formal Notice to Proceed. For awarded grantees that do not have a current MFTA with the Caltrans Office of Regional Planning (i.e. cities, counties, transit agencies, Tribal Governments), Caltrans will contract directly with the primary grant recipients through the Restricted Grant Agreement (RGA) process. For grant recipients that undergo the RGA contracting process, work may begin as early as September 2020, assuming the grantee has received a fully executed contract and has been formally notified by Caltrans district staff to begin work. It is important for applicants to reflect the estimated project start date in the Scope of Work and Project Timeline. Project Timeline constraints for both methods of contracting with Caltrans are provided below. Awardees are required to submit all supporting materials and a signed agreement or risk forfeiting the grant award. Project Timeline Consider these dates when developing the Scope of Work and Project Timeline: Restricted Grant Agreement Project Timeline September 2020 •Anticipated start date February 28, 2023 (time extensions will not be granted) •Contract expires •Reimbursable work must be completed April 28, 2023 •All final invoices and final products must be submitted to Caltrans for approval and reimbursement. This allows Caltrans sufficient time to comply with the State Controller’s Office payment requirements. Master Fund Transfer Agreement Project Timeline (MPOs/RTPAs Only) July 2020 •Anticipated start date April 28, 2023 (time extensions will not be granted) •Contract expires (no time extensions will be granted) •Reimbursable work must be completed April 28, 2023 •All final invoices for State-funded grants awarded to MPOs/RTPAs and federal-funded grants awarded to RTPAs must be submitted to Caltrans for approval and reimbursement. This allows Caltrans sufficient time to comply with the State Controller’s Office payment requirements. June 30, 2023 (time extensions will not be granted) •Project end date for federal-funded grants awarded to MPOs •Reimbursable work must be completed August 30, 2023 •A Final Request for Reimbursement for federal-funded grants awarded to MPOs must be filed no later than 60 days after the end of the fiscal year to coincide with the submission of the Overall Work Program (OWP) Final Expenditure Report. Attachment III City of Fresno Agreement Number 74A1222 Page 31 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 28 Contract Options for Native American Tribal Governments Native American Tribal Governments have the following options for contracting with Caltrans: (1) Contracting with Tribes Directly – The authority Caltrans uses to contract with tribes directly comes from California Streets and Highways Code section 94, and is extremely limited. Caltrans Legal requires tribes to provide a limited waiver of sovereign immunity. However, the Caltrans Native American Liaison Branch makes sure that any waiver is very specifically limited in scope and in time to only applies to the contract itself (and to any possible audits). In an effort to streamline the RGA contracting process, there is a Sustainable Communities RGA boilerplate template for Native American Tribal Governments, available upon request. (2) Partnering with a Regional Agency – Another mechanism for contracting with Caltrans is to collaborate with an MPO or RTPA. Caltrans can pass through grant funding to tribes for planning projects where options or time are limited. This option uses the three-part contract, MFTA/OWP/OWPA, and is usually the quickest option to allow planning projects to get started. (3) Transferring Funds Pursuant to 23 U.S.C. 202(a)(9) – Section 202(a)(9) of title 23, United States Code encourages cooperation between States and Tribes by allowing any funds received from a State, county, or local government to be credited to appropriations available for the Tribal Transportation Program (TTP). One potential source of such funding is funds apportioned or allocated to a State under title 23. Section 104(f)(3) allows the Secretary of Transportation to, at the request of a State, transfer among States, or to the FHWA, funds that have been so apportioned or allocated. This provision, used in conjunction with the authority under 23 U.S.C. 209(a)(9), allows State funds to be transferred to FHWA, which in turn would provide the funds to the specified Tribe. For more information, visit: https://flh.fhwa.dot.gov/programs/ttp/documents/Funds-Transfer-Procedures-Pursuant-to-23- U.S.C.202%28a%29%289%29.pdf. Caltrans has successfully used the federal Section 202(a)(9) process to transfer Sustainable Communities grant funds to a Native American Tribal Government. In order to use this transfer process, an agreement would need to be in place with the FHWA or the Bureau of Indian Affairs, the Tribe, and the State that clearly identifies the project and the roles and responsibilities of all parties. Each interagency fund transfer includes 1) a fund transfer template and 2) an addendum lining out the specifics of the terms. This option requires involvement and approval by Caltrans Legal and the funds must be used for the intended purpose of the awarded Sustainable Communities grant. Overall Work Program (for MPOs/RTPAs Only) All MPOs and RTPAs must have the entire grant award and local match programmed in the FY 2020-21 OWP no later than November 2, 2020. Approved grant projects must be identified as individual Work Elements in the current OWP and in future OWPs until the project is completed. Grant Project Administration Requirements Attachment III City of Fresno Agreement Number 74A1222 Page 32 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 29 Quarterly Reporting Quarterly Progress Reports (QPR) are required to be submitted for each State FY quarter after the grant recipient has received a Notice to Proceed letter. The table below illustrates the State FY timeframes for submitting the QPR. For MPOs and RTPAs, the progress of each awarded grant project must be included as part of the OWP Quarterly Progress and Expenditure Report. If this method of reporting is not adequately satisfied, Caltrans staff will require separate quarterly reports for each awarded grant project. All other primary grant recipients shall submit progress reports every quarter for each awarded grant project. Caltrans district staff will provide the brief report form and due dates. Final Product All final reports funded through the Sustainable Transportation Planning Grant Program shall credit the FHWA, FTA, or Caltrans’ financial participation on the cover or title page. An Americans with Disabilities Act of 1994 (ADA)-accessible electronic copy of all final reports shall be forwarded to the Caltrans district office responsible for the administration and oversight of the grant. Project Close-Out Survey Once awarded grant projects are completed, grantees will complete a close-out survey to describe the successes and challenges of their project. The survey will give the opportunity to (1) highlight successes and obstacles in project implementation of the concepts identified by the planning process, (2) identify best practices in transportation planning, with an emphasis in public engagement, and (3) identify studies/plans that have been or will be funded for continued project development. Information from the survey will be compiled into a report to illustrate the value of the grant program and inform planning practitioners in their planning efforts. Caltrans’ goal is to provide transparency and accountability for the program, as well as to use the survey feedback to better serve future grant applicants. Ownership Any technologies or inventions that may result from the use of these grants are in the public domain and may not be copyrighted, sold, or used exclusively by any business, organization, or agency. Caltrans reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for public purposes. Third Party Contracts The agreements between a grantee and a sub-recipient, consultant, or sub-consultant are often referred to as “third party contracts.” An eligible sub-applicant will be identified by an eligible applicant at the onset of the application. If a grantee or a sub-recipient is going to hire a consultant to perform work during the project, then proper procurement procedures must always be used. Grantees may use their agency’s procurement procedures as long as they comply with the State Contracting Manual, Chapter 5, and the terms of the agreement with Caltrans. In addition, work Quarterly Progress Report Timeframes Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – September October – December January – March April - June Attachment III City of Fresno Agreement Number 74A1222 Page 33 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 30 can only be contracted if it has been stated in the applicant’s Scope of Work and Project Timeline. A grantee is fully responsible for all work performed by its sub-recipient, consultant, or sub- consultant. Caltrans solely enters into a contract directly with the grantee; therefore, the grantee is responsible to ensure that all third parties adhere to the same provisions included in the contractual agreement between Caltrans and the grantee. All government funded consultant procurement transactions must be conducted using a fair and competitive procurement process that is consistent with the State Contracting Manual, Chapter 5, and the terms of the agreement with Caltrans. All documentation of third-party contract procurements must be retained and copies of all agreements must be submitted to Caltrans. For more information on third party contracting, visit the following link: State Contracting Manual: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/State-Contracting Title VI Non-Discrimination Requirement Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national origin in programs or activities receiving federal financial assistance. A similar prohibition applies to recipients of state funds under California Government Code section 11135, which prohibits discrimination on the basis of race, color or national origin, as well as ethnic group identification, religion, age, sex, sexual orientation, genetic information, or disability. Title VI specifically provides the following: No person in the United States shall, on the ground of race, color, national origin, religion, sex, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance from the Federal government. The FHWA and the FTA each have requirements that recipients of Metropolitan Planning federal funds must demonstrate continued compliance with Title VI. Compliance with Title VI includes conducting meetings in a fair and reasonable manner that are open to all members of a community. Compliance reflects not only the law, but is also a good policy that builds the kind of trust and information sharing upon which successful planning is done. Even where a city or county may not be receiving federal funding for transportation, the Civil Rights Restoration Act of 1987 also obligates that a city or county comply with Title VI, if it receives any other federal funding for any program. Disadvantaged Business Enterprises The Road Repair and Accountability Act of 2017 requires Caltrans to develop a plan to increase, up to 100 percent, the dollar value of contracts/procurements awarded to Small Businesses, DBEs, and Disabled Veteran Business Enterprises (DVBEs). Caltrans is required to have this plan by January 1, 2020. Until then, successful grant applicants are expected to market contracting opportunities to all small businesses, including DBEs and DVBEs. Grant recipients of federal funds are required to report any contracting opportunities that may involve DBE participation. DBE reporting is required twice a year: April 1 and October 1. Non-Discrimination Requirements Attachment III City of Fresno Agreement Number 74A1222 Page 34 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 31 For details about DBE requirements, visit the Office of Regional Planning website at: https://dot.ca.gov/programs/transportation-planning/regional-planning/federal-state-planning- program. Requests for Reimbursements Grant payments are made only as reimbursements. Invoices or Requests for Reimbursements (RFR) need to be submitted no more frequently than monthly or at a minimum quarterly. Grantees must pay sub-recipients and subcontractors prior to submitting a RFR to Caltrans. A one-time, lump sum RFR for the entire grant is not allowed. Local match (cash and third-party in-kind contributions) must be expended on a proportional basis coinciding with each grant Work Element (MPOs/RTPAs only) and/or tasks in each RFR. The proportional spread of local match for each task and subtask must be clearly identified in the Project Timeline. The minimum required local match must be rendered during the invoicing period of reimbursement and must also be satisfied with each RFR. Local Match Contribution All grants require a local match. The local match can be all cash, all third-party in-kind contributions, or a combination of the two. Staff time from the primary applicant counts as cash match. Applicants will be held responsible for any local commitments above the minimum requirement included in the grant application and will be made part of the grant agreement with Caltrans. Revenue sources for a local match can include local sales tax, special bond measures, private donations, private foundations, etc. The Sustainable Communities and Strategic Partnerships – Transit grants require the applicant to provide a minimum 11.47 percent local match—any source of funds may be used if the proposed grant work is an eligible activity for the local match fund source. The Strategic Partnerships grants require a minimum 20 percent local match – any non- federal source of funds may be used if the proposed grant work is an eligible activity for the local match fund source. The minimum local match is a percentage of the total project cost (i.e., minimum local match amount plus the grant amount) and is represented on the Project Timeline at the task and subtask-level. Below is a table illustrating the local match as a percentage of the Total Project Cost. The Local Match Calculator is available upon request. Local Match – Percentage of Total Project Cost Grant Program Grant Request Local Match Total Project Cost Sustainable Communities and Strategic Partnerships –Transit 88.53% Example:$300,000 11.47% Example:$38,868 100% Example:$338,868 Strategic Partnerships 80% Example:$300,000 20% Example:$75,000 100% Example:$375,000 Third party in-kind contributions are typically goods and services donated from outside the primary grantee’s agency. Examples of third-party in-kind contributions include donated printing, facilities, interpreters, equipment, advertising, time and effort, staff time, and other goods and services. The value of third-party in-kind contributions must be directly benefiting and specifically identifiable to the project. Third-party in-kind contribution information must be identified on the Grant Application Cover Sheet, the Project Timeline, and the project specific Work Element in the OWP (if applicable). Invoicing and Financial Requirements Attachment III City of Fresno Agreement Number 74A1222 Page 35 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 32 If third party in-kind contributions are used to satisfy the local match requirements, a third -party in- kind valuation plan must also be submitted to Caltrans for approval as a condition of grant acceptance. The Third-Party In-kind Valuation Plan is an itemized breakdown by task and serves as documentation for the goods and/or services to be rendered. The Third-Party In-Kind Valuation Plan Checklist and Sample are provided on Pages 61-62. Accounting Requirements Grantees are required to maintain an accounting and record system that properly accumulates and segregates incurred project costs and matching funds by line item. The accounting system of the grantee, including its sub-applicants and subcontractors, must conform to Generally Accepted Accounting Principles that enable the determination of incurred costs at interim points of completion and provides support for reimbursement payment vouchers or invoices sent to or paid by Caltrans. Allowable project costs must comply with 2 Code of Federal Regulations (CFR), Part 200. It is the grantee’s responsibility, in conjunction with Caltrans district staff, to monitor work and expenses to ensure the project is completed according to the contracted Scope of Work and Project Timeline. Grantees must monitor work and costs to ensure invoices are submitted on a regular and timely basis (monthly or quarterly as milestones are completed). Grantees must communicate with their local Caltrans district office to ensure any issues are addressed early during the project period. Indirect and Direct Costs Indirect costs require an Indirect Cost Allocation Plan (ICAP). For example, reproduction costs, computer rental and office supplies are considered indirect costs. However, if these costs are tied to a specific task or activity, they are considered direct costs. If a grantee, including sub-recipients and third party contractors/consultants, are seeking reimbursement of indirect costs, they must annually submit an ICAP or an Indirect Cost Rate Proposal (ICRP) to Caltrans Audits and Investigations for review and approval prior to reimbursement. An ICAP or ICRP must be prepared and submitted yearly in accordance with 2 CFR, Part 200. Indirect costs may be sought for reimbursement only after the grantee has received ICAP/ICRP approval from Caltrans Independent Office of Audits and Investigations. For more information visit the following website: Indirect Cost Allocation Plan - https://ig.dot.ca.gov/ Due to the competitive nature of the grant award process, applications must include the estimated indirect cost rate at the bottom of the Project Timeline. Indirect costs can only be reimbursed if they are identified in the Project Timeline submitted with the initial application. Travel Expenses Grantees may be eligible to claim travel expenses if they have been approved in the Scope of Work and Project Timeline. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Personnel Administration for similar employees (i.e. non-represented employees). For more information on eligible travel expenses, visit the following website: Caltrans Travel Guide: https://travelpocketguide.dot.ca.gov/ Pre-Award Audit The Sustainable Communities grants are available in amounts up to $1 million and Strategic Partnerships grants are up to $500,000. However, any awarded grant in excess of $250,000 may require a pre-award audit. The pre-award audit is to ensure that recipients of State funds maintain Attachment III City of Fresno Agreement Number 74A1222 Page 36 of 74 FY 2020-21 Grant Application Guide 33 Caltrans Sustainable Transportation Planning Grant Program adequate financial management systems prior to receiving the funds. Pre-award audits may be required of new grantees, agencies that have not recently been audited, agencies that have undergone prior audits with significant weaknesses or deficiencies in their financial management systems, or those determined to be a higher risk to Caltrans. If a pre-award audit is needed, the local Caltrans district office will contact the grantee to facilitate the appropriate action. Application Preparation The Sustainable Transportation Planning Grant Program is highly competitive. This section provides applicants with supplemental information as well as details on required documents that must accompany an application at the time of submittal. All applicants are strongly encouraged to adhere to these requirements in order to score competitively during the application evaluation process. Early Coordination with Primary Applicants Sub-applicants are encouraged to work far in advance of the application deadline with the appropriate primary applicant to coordinate application development. It is also beneficial for sub-applicants to be informed of the appropriate primary applicant process and schedule, as they may differ slightly from those of Caltrans. RTPAs residing within MPO boundaries should also coordinate application development with the MPO, as it is critical to ensure that proposed studies align with the RTP/SCS for the entire MPO region and do not duplicate efforts being applied for or already awarded to the MPO. Technical Assistance Caltrans district staff (See Pages 66-67) is available during the application period to answer questions and help interested groups complete their applications. For questions specific to the Grant Application Guide, applicants are also welcomed to contact the Caltrans Office of Regional Planning: Contact Information Grant Application Guide Technical Assistance Priscilla Martinez-Velez, Grant Management Branch Chief Caltrans Division of Transportation Planning Office of Regional Planning Email: Priscilla.Martinez-Velez@dot.ca.gov Phone: (916) 651-8196 Questions about “Planning for Housing” (see Page 15) Paul McDougall Department of Housing and Community Development Email: Paul.McDougall@hcd.ca.gov Required Documents Use the samples and checklists provided for the following required documents: •Application (exact PDF format provided online) •Scope of Work (Microsoft Word format) •Project Timeline (Microsoft Excel format) •Third Party In-Kind Valuation Plan, if applicable (Microsoft Excel format) A map of the project area is also required to clearly identify the boundaries of the project area and to context for the project. Attachment III City of Fresno Agreement Number 74A1222 Page 37 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 34 Additional Documents The following documents are not required, but enhance the overall application and typically result in a more competitive application during the evaluation process: Letters of Support If submitted, letters of support must be included with the application package. Letters received separate from the application package may not be considered. The letters should be addressed to the applicant. Such letters can come from community-based organizations, local governments, Native American Tribal governments, service agencies, and elected officials. Graphics Clearly labeled photographs, maps, planning diagrams, land use or design illustrations, or other relevant graphic representations of the proposed project area convey existing conditions and help to further explain the need for the grant and the priority of the proposed planning project with respect to community need. Please ensure that graphics include a text description to provide context. Safety Data Statistical data such as pedestrian-vehicle injuries/crashes or fatalities resulting from lack of safe infrastructure, or other road conditions that contribute to possible injuries. This information may be obtained from police reports, transit agencies, National Highway Traffic Administration or the Governor’s Highway Safety Association. Travel Mode Data Data on mode share, commute patterns, accessibility for low-income and disadvantaged populations, access to job centers, or other data to show the need and potential for mode shift to non-auto transportation modes. Other Data As applicable, to indicate the need and potential for reducing VMT and GHG, where available. The following documents are not required, but enhance the overall application and typically result in a more competitive application during the evaluation process: •Letters of Support •Graphics •Safety Data •Travel Mode Data •Other Data Attachment III City of Fresno Agreement Number 74A1222 Page 38 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 35 Sustainable Communities - Tips for a Successful Grant Application Sustainable Communities – Tips for a Successful Grant Application General Tips •Some sections of the grant application may seem redundant when discussing disadvantaged community engagement, overall public engagement, and stakeholder involvement. Caltrans wants applicants to go above and beyond business as usual to address the needs of disadvantaged communities and use unique methods to involve these groups in the decision- making process. •Consult with your district representative for technical assistance before the application deadline. •Use the Samples and Checklists provided for the Application, Scope of Work, and Project Timeline. •Include Caltrans as an active partner in the study. •Provide letters of support and project area photographs to enhance the application. Project Description •Concisely describe the project in less than 150 words. Explain “What parties are involved, the proposed major milestones, and why the project is necessary.” Project Justification •Clearly define and explain the transportation problem or deficiency that the project will attempt to address and how the project will address the problem. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available. •Explain how the project area or portions of the project area are a disadvantaged community. The tools in the Grant Application Guide, Pages 11-14, are intended to help applicants define a disadvantaged community. Please cite data sources, the tools used, and include a comparison to the statewide thresholds that are established in each tool. •If the applicant is a Native American Tribal Government or a rural area (outside of the urbanized areas (50,000 in population or greater) of the State, include population characteristics. Attachment III City of Fresno Agreement Number 74A1222 Page 39 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 36 Sustainable Communities – Tips for a Successful Grant Application continued Grant Specific Objective Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate for the applicant and project type. Some guidance is provided below however, it is not intended to be all inclusive. Successful Applications should include: •Planning for Housing and Housing Element Compliance Cities and Counties - Housing Element must already be found in compliance or be adopted by the grant application deadline (October 4, 2019) and found in compliance by date the of award recommendation (~Spring 2019). 2015-2018 APRs must be submitted by the grant application deadline. See Planning for Housing on Pages 15-16, for details. All applicants should demonstrate how they integrate housing planning into their policies, programs and project or commit to coordinate housing and transportation in future policies and programs. Competitive applications will demonstrate this integration throughout the application (e.g., narrative and scope of work). See Planning for Housing on Pages 15-16, for details. Examples: Metropolitan Transportation Commission/Association of Bay Area Governments’ One Bay Area Grant Program ties transit funding for jurisdictions to housing planning. TransNet Smart Growth and TransNet Active Transportation Grant Programs require that jurisdictions receiving program funds have compliant Housing Elements and complete Annual Progress Reports to report on housing production. •Community Engagement Letters of support from community-based organizations or public advocacy groups to demonstrate their support or involvement in identifying the issues that the proposed project is attempting to address. Evidence of additional public outreach measures that promote access to decision-making and program implementation for all segments of the community, including special needs populations, disadvantaged communities, and a variety of socio-economic groups (e.g. households across the income and employment spectrum, ethnically and racially diverse households). See Pages 25-26 for best practices in community engagement. Note: The applicant should increase efforts beyond basic public noticing and public hearings. Options for demonstrating additional public outreach could include, but are not limited to: Conducting targeted outreach to community groups representing special needs populations, disadvantaged communities and a variety of socio-economic groups through various methods. Using a variety of outreach methods to optimize participation, such as creating and marketing user-friendly survey websites for public feedback, conducting surveys in multiple languages to collect input on local citizens’ priorities, and carrying out meetings at accessible times and meeting locations (e.g., using community group buildings, hosting pop-up workshops at public venues, etc.). •Transportation, Land use, and Housing Integrated Planning Narrative and any relevant supporting or illustrative data describing how the proposed project integrates land use and transportation, including how transportation and land use agencies or jurisdictions are actively collaborating on the project in all project phases. Competitive applications will demonstrate this integration throughout the application (e.g., narrative and scope of work). See list of examples of projects that coordinate land use and transportation on Grant Application Guide, Page 21. Attachment III City of Fresno Agreement Number 74A1222 Page 40 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 37 Sustainable Communities - continued Grant Specific Objective - continued • Transportation, Land use, and Housing Integrated Planning - continued  Letters of support from relevant local agencies that not only provide support for the project, but also confirm that the proposed project involves a coordinated approach to integrating land use and transportation in all phases of project planning and implementation. • State Priorities and/or RTP SCS promotion and alignment  Letters of support from local agencies that not only provide support for the project, but also confirm that the proposed project helps to implement the RTP SCS and/or State priorities. Project Management • Scope of Work: Use Scope of Work Checklist. Identify the project area demographics, public participation, and project implementation. The Scope of Work should reflect the Grant Application. • Project Timeline: Use Project Timeline Checklist. Identify the current indirect cost rate if indirect costs will be sought for reimbursement. If FY 2020-21 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate. The Project Timeline should reflect the Grant Application and Scope of Work. • Keep administrative project tasks below 5 percent of the grant amount requested. • Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided. Each task and sub-task must also have the minimum local match. Attachment III City of Fresno Agreement Number 74A1222 Page 41 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 38 Strategic Partnerships - Tips for a Successful Grant Application Strategic Partnerships – Tips for a Successful Grant Application General Tips •Consult with your district representative for technical assistance before the application deadline. •Use the Samples and Checklists provided for the Application, Scope of Work, and Project Timeline. •Include Caltrans as an active partner in the study. •Provide letters of support and project area photographs to enhance the application. Project Summary •Concisely describe the project in less than 150 words. Explain “What parties are involved, the proposed major milestones, and why the project is necessary.” Project Justification •Clearly define and explain the transportation problem or deficiency that the project will attempt to address. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available. Grant Specific Objective •Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate for the applicant and project type. Project Management •Scope of Work: Use the Scope of Work Checklist. Identify the project area demographics, public participation, and project implementation. The Scope of Work should reflect the Grant Application. •Project Timeline: Use the Project Timeline Checklist. Identify the current indirect cost rate if indirect costs will be sought for reimbursement. If FY 2020-21 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate. The Project Timeline should reflect the Grant Application and Scope of Work. •Keep administrative project tasks below 5 percent of the grant amount requested. •Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided. Each task and sub-task must also have the minimum local match. Attachment III City of Fresno Agreement Number 74A1222 Page 42 of 74 FY 2020-21 Grant Application Guide 39 Caltrans Sustainable Transportation Planning Grant Program Application Submittal Instructions All grant application packages are required to be submitted via e-mail. An agency may only submit one application package per e-mail. The Caltrans district contact must be copied (refer to the District Contact List on Pages 66-67) and the subject line needs to identify the district number, grant program, and brief project title (e.g., D1, SC, City of Can Do Planning Project). The required items outlined on the Grant Application Checklist on Page 40 must be attached to the e-mail as separate documents. Applicants will receive an email reply by 5 PM on Monday, October 14, 2019, to confirm receipt of applications submitted. Please submit your application package to: Regional.Planning.Grants@dot.ca.gov Download the latest version of Adobe Reader DC ® to complete the application form. This version of Adobe is available free of charge. APPLICATIONS MUST BE SUBMITTED VIA E-MAIL Please submit your application package to: Regional.Planning.Grants@dot.ca.gov NO LATER THAN FRIDAY, OCTOBER 11, 2019 BY 5:00 P.M. HARD COPIES WILL NOT BE ACCPETED AND LATE APPLICATIONS WILL NOT BE REVIEWED The Grant Application Guide, Application forms, and required templates are available upon request. Caltrans anticipated award announcements: Spring 2020 Caltrans district staff is available during the application period to answer questions and help interested groups complete their applications. Refer to the District Contact List on Pages 66-67 for contact information. Attachment III City of Fresno Agreement Number 74A1222 Page 43 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 40 Grant Application Checklist The following documents are required and must be submitted via e-mail as separate attachments. Please do not combine documents into a single attachment. Please keep file names brief, as files become corrupted when the names are too long. Refer to the Grant Application Guide for additional information and/or samples. Failure to include any of the required documents will result in a reduced application score. Required Application Documents (Required formats/templates are provided upon request): Application (Complete and submit the PDF form in the exact format provided upon request- Scanned or hard copies of the application will not be accepted) Application Signature Page (print, sign, and scan this page in PDF format) Scope of Work (Microsoft Word format) – see Pages 54-58 Project Timeline (Microsoft Excel format) – see Pages 59-60 Third Party In-Kind Valuation Plan (Microsoft Excel format), if applicable – see Pages 61-62 Map of Project Area Supplemental Information (see descriptions on Page 34): Graphics of Project Area (when applicable) Letter(s) of Support Data Attachment III City of Fresno Agreement Number 74A1222 Page 44 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 41 Sustainable Communities Grant Application Preview Pages 41-47 provide a preview of the Sustainable Communities Grant Application form for FY 2020- 21. The grant application form is available upon request. APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNTIES GRANT APPLICATION Check here, if technical project: PROJECT TITLE PROJECT LOCATION (city and county) APPLICANT SUB-APPLICANT SUB-APPLICANT Organization Mailing Address City Zip Code Executive Director/designee and title E-mail Address Contact Person and title Contact E-mail Address Phone Number FUNDING INFORMATION Use the Match Calculator to complete this section. Grant Funds Requested Local Match - Cash Local Match - In-Kind Total Project Cost $ $ $ $ Specific Source of Local Match and Name of Provider (i.e., local transportation funds, local sales tax, special bond measures, etc.) Attachment III City of Fresno Agreement Number 74A1222 Page 45 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 42 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION LEGISLATIVE INFORMATION* Please list the legislative members in the project area. Attach additional pages if necessary. State Senator(s) Assembly Member(s) Name(s) District Name(s) District *Use the following link to determine the legislators. http://findyourrep.legislature.ca.gov/ (search by address) 1A. Project Timeframe (Start and End Dates): 1B. Project Area Boundaries: 1C. Project Description: Briefly summarize project in a clear and concise manner, including major deliverables, parties involved, and any connections to relevant local, regional, and/or State planning efforts. 150 words maximum (15 points): Attachment III City of Fresno Agreement Number 74A1222 Page 46 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 43 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 2A. Project Justification: Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies. Additionally, list the ramifications of not funding this project. This section needs to clearly define the existing issues surrounding the project (e.g., transportation issues, inadequate transit services, impacts of heavy trucking on local streets, air pollution, etc.). Competitive applications support the need for the project with empirical data, describe how this project addresses issues raised, define the public benefits, explain how the public was involved in identifying issues, and describe the impact of not funding the project. Do not exceed the space provided. (10 points): 2B. Disadvantaged Communities Justification: Explain how the project area or portions of the project area are defined as a disadvantaged community, including Native American Tribal Governments and rural communities, as well as how the proposed project addresses the needs of the disadvantaged community. The tools in the Grant Application Guide (Pages 11-14) are intended to help applicants define a disadvantaged community. Please cite data sources, the tools used, and include a comparison to the statewide thresholds that are established in each tool. Also describe how disadvantaged communities will benefit from the proposed planning project. Do not exceed the space provided. (5 points): 2C. Disadvantaged Communities Engagement: Applicants should describe how the proposed effort would engage disadvantaged communities, including Native American Tribal Governments and rural communities. Include specific outreach methods for involving disadvantaged communities. Also describe how disadvantaged communities will continue to be engaged during the next phases after the proposed planning project is complete, including project implementation. See Grant Application Guide, Pages 25-26, for best practices in community engagement. Do not exceed the space provided. (5 points): Attachment III City of Fresno Agreement Number 74A1222 Page 47 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 44 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 3.Grant Specific Objective: Explain how the proposed project addresses the grant specific objective of the Sustainable Communities grant program. Applicants should integrate the following Grant Program Considerations (Grant Application Guide, Pages 5-16) in the responses for A-G below, as applicable: •California Transportation Plan (CTP) 2040 •2017 RTP Guidelines and Promoting Sustainable Communities in California •Complete Streets and Smart Mobility Framework •Climate Ready Transportation •Addressing Environmental Justice and Disadvantaged Communities •California Sustainable Freight Action Plan •2017 Climate Change Scoping Plan Update, Appendix C •Planning for Housing 3A. Explain how the proposal encourages local and regional multimodal transportation, housing and land use planning that furthers the region’s RTP SCS (where applicable). Applicants should demonstrate how the proposed effort would coordinate transportation, housing, and land use planning components of the project to inform one another (i.e., regular coordination meetings between responsible entities, joint community meetings, letters of commitment from all relevant implementing agencies, etc. Also explain how the proposed effort would contribute to shifts in land use towards more sustainable and equitable communities, such as more affordable housing near transit or more compact regional development patterns. See Grant Application Guide, Pages 19-21 for example project types. Do not exceed the space provided. (5 points): 3B. Explain how the proposal contributes to the State’s GHG reduction targets and advances transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use, etc.) Do not exceed the space provided. (5 points): 3C. Explain how the proposal supports other State goals, including but not limited to, State planning priorities (Government Code Section 65041.1), climate adaptation goals (Safeguarding California), and the goals and best practices cited in the 2017 RTP Guidelines, Appendices K and L. Do not exceed the space provided. (5 points): 3D. Explain how the proposal encourages stakeholder involvement. Applicants should list the stakeholders involved in the planning effort (e.g., first responders, community-based organizations, local housing and public health departments, and partners including State, federal, local agencies), as well as how they will be involved throughout the project. Do not exceed the space provided. (5 points): 3E. Explain how the proposal involves active community engagement. Applicants should describe the specific public outreach methods/events that will be employed throughout the project, as well as how public input will inform the project. Also describe how the effort will survey the public at the end of each outreach event to gauge effectiveness of these activities for the planning effort. Do not exceed the space provided. (5 points): Attachment III City of Fresno Agreement Number 74A1222 Page 48 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 45 3F. Explain how the proposal assists in achieving the Caltrans Mission and Grant Program Overarching Objectives on Page 4: Sustainability, Preservation, Mobility, Safety, Innovation, Economy, Health, and Social Equity, as applicable. Do not exceed the space provided. (5 points): 3G. Explain how the proposal ultimately results in funded and programmed multimodal transportation system improvements. Applicants should discuss next steps for project implementation, including timing for programming improvements that would result from the planning effort. Do not exceed the space provided. (5 points): Attachment III City of Fresno Agreement Number 74A1222 Page 49 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 46 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 4.Project Management (30 points): See Scope of Work and Project Timeline samples and checklists for requirements (Grant Application Guide, Pages 54-60), also available upon request. 4A. Scope of Work in required Microsoft Word format (15 points) 4B. Project Timeline in required Microsoft Excel format (15 points) Attachment III City of Fresno Agreement Number 74A1222 Page 50 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 47 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION Application Signature Page If selected for funding, the information contained in this application will become the foundation of the contract with Caltrans. To the best of my knowledge, all information contained in this application is true and correct. If awarded a grant with Caltrans, I agree that I will adhere to the program guidelines. Signature of Authorized Official (Applicant) Print Name Title Date Signature of Authorized Official (Sub-Applicant) Print Name Title Date Signature of Authorized Official (Sub-Applicant) Print Name Title Date Attachment III City of Fresno Agreement Number 74A1222 Page 51 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 48 Strategic Partnerships Grant Application Preview Pages 48-52 provide a preview of the Strategic Partnerships Grant Application form for FY 2020-21. The grant application form is available upon request. APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION Select one: Strategic Partnerships (FHWA SPR Part I) Strategic Partnerships – Transit (FTA 5304) PROJECT TITLE PROJECT LOCATION (city and county) APPLICANT SUB-APPLICANT SUB-APPLICANT Organization Mailing Address City Zip Code Executive Director/designee and title E-mail Address Contact Person and title Contact E-mail Address Phone Number FUNDING INFORMATION Use the Match Calculator to complete this section. Grant Funds Requested Local Match - Cash Local Match - In-Kind Total Project Cost $ $ $ $ Specific Source of Local Match and Name of Provider (i.e., local transportation funds, local sales tax, special bond measures, etc.) Attachment III City of Fresno Agreement Number 74A1222 Page 52 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 49 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION LEGISLATIVE INFORMATION* Please list the legislative members in the project area. Attach additional pages if necessary. State Senator(s) Assembly Member(s) Name(s) District Name(s) District *Use the following link to determine the legislators. http://findyourrep.legislature.ca.gov/ (search by address) 1A. Project Timeframe (Start and End Dates): 1B. Project Area Boundaries: 1C. Project Description: Briefly summarize project in a clear and concise manner, including major deliverables, parties involved, and any connections to relevant local, regional, and/or State planning efforts. 150 words maximum (20 points): Attachment III City of Fresno Agreement Number 74A1222 Page 53 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 50 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION 2. Project Justification: Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies. Additionally, list the ramifications of not funding this project. This section needs to clearly define the existing issues surrounding the project (e.g., transportation issues, inadequate transit services, impacts of heavy trucking on local streets, air pollution, etc.). Competitive applications support the need for the project with empirical data, describe how this project addresses issues raised, and describe the impact of not funding the project. Do not exceed the space provided. (20 points): Attachment III City of Fresno Agreement Number 74A1222 Page 54 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 51 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION 3.Grant Specific Objectives: Explain how the proposed project addresses the grant specific objectives of the Strategic Partnerships and Strategic Partnerships - Transit grant program. Applicants should integrate the following Grant Program Considerations (Grant Application Guide, Pages 5-11) in the responses for 3A-3D below, as applicable: •California Transportation Plan (CTP) 2040 •2017 RTP Guidelines and Promoting Sustainable Communities in California •Complete Streets and Smart Mobility Framework •Climate Ready Transportation •Addressing Environmental Justice and Disadvantaged Communities •California Sustainable Freight Action Plan 3A. Explain how the proposal accomplishes the Federal Planning Factors (Grant Application Guide, Page 22-23) and achieve the Caltrans Mission and the Grant Program Overarching Objectives on Page 4. Applicants should list and explain how the proposed project intends to accomplish the applicable Federal Planning Factors and Grant Program Overarching Objectives, as well as the Caltrans Mission. Do not exceed the space provided. (5 points): 3B. Explain how the proposal partners with Caltrans to identify and address statewide, interregional, or regional transportation deficiencies in the State highway system (or multimodal transportation system for transit-focused projects). Applicants should clearly define how Caltrans will be a partner in the proposed project, as appropriate for the project. Do not exceed the space provided. (5 points): 3C. Explain how the proposal strengthens government-to-government relationships. Applicants should outline the entities involved with the proposed project and how partnerships will be strengthened as a result. Do not exceed the space provided. (5 points): 3D. Explain how the proposal results in programmed system improvements. Applicants should discuss next steps for project implementation, including timing for programming improvements that would result from the planning effort. Do not exceed the space provided. (5 points): Attachment III City of Fresno Agreement Number 74A1222 Page 55 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 52 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION 4.Project Management (30 points): See Scope of Work and Project Timeline samples and checklists for requirements (Grant Application Guide, Pages 54-60), also available upon request. 4A. Scope of Work in required Microsoft Word format (15 points) 4B. Project Timeline in required Microsoft Excel format (15 points) Attachment III City of Fresno Agreement Number 74A1222 Page 56 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 53 APPLICATION PREVIEW FY 2020-21 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING STRATEGIC PARTNERSHIPS GRANT APPLICATION Application Signature Page If selected for funding, the information contained in this application will become the foundation of the contract with Caltrans. To the best of my knowledge, all information contained in this application is true and correct. If awarded a grant with Caltrans, I agree that I will adhere to the program guidelines. Signature of Authorized Official (Applicant) Print Name Title Date Signature of Authorized Official (Sub-Applicant) Print Name Title Date Signature of Authorized Official (Sub-Applicant) Print Name Title Date Attachment III City of Fresno Agreement Number 74A1222 Page 57 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 54 Scope of Work Checklist and Sample The Scope of Work is the official description of the work that is to be completed during the contract. The Scope of Work must be consistent with the Project Timeline. Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete. The Scope of Work must:  Use the Fiscal Year 2020-21 template provided and in Microsoft Word format  List all tasks and sub-tasks using the same title as stated in the project timeline  Include the activities discussed in the grant application  Include task and sub-task numbers in accurate and proper sequencing; consistent with the project timeline  List the responsible party for each task and subtask and ensure that it is consistent with the project timeline (i.e. applicant, sub-applicant, or consultant)  Include a thorough Introduction to describe relevant background, related planning efforts, the project and project area demographics, including a description of the disadvantaged community involved with the project, if applicable  Include a thorough and accurate narrative description of each task and sub-task  Include a task for a kick-off meeting with Caltrans at the start of the grant  Include a task for procurement of consultants, if consultants are needed  Include a task for invoicing  Include a task for quarterly reporting to Caltrans  Include detailed public participation and services to diverse communities  Include project implementation/next steps  List the project deliverable for each task in a table following each task and ensure that it is consistent with the project timeline  EXCLUDE environmental, complex design, engineering work, and other ineligible activities Attachment III City of Fresno Agreement Number 74A1222 Page 58 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 55 Sample Scope of Work City of Can Do Complete Street Plan INTRODUCTION: The City of Can Do (City) Complete Street Plan will provide a conceptual multi-modal planning foundation for the City’s downtown main street corridor. The Plan will be used to evaluate how different complete street features enhance or detract from the vision of the community. The city intends to gather public input through interactive community workshops which will be the driving factor of the planning process. The City Complete Street Plan will contain conceptual design only. It is the City’s intent that once this plan is complete, it will lead to implementation and development. The scope of work shown below reflects the anticipated process and deliverables for the City’s Complete Street Plan. RESPONSIBLE PARTIES: The City, with the assistance of a consulting firm, will perform this work. The City has not yet selected a consulting firm and the proper procurement procedures will be used through a competitive RFP process. City staff anticipates these figures will not differ substantially and will not exceed the grant request amount. OVERALL PROJECT OBJECTIVES: •Reduce street crown and replace surface with enhanced and/or porous street pavers •Widen sidewalk and include fully accessible ramp improvements at intersections •Add and improve bikeways •Improve bike and pedestrian connectivity for residents of nearby apartments and homes •Install street trees with grates and tree grates for existing trees that can be preserved •Install pedestrian-scale street lighting at intersections •Install street furniture and other design features •Apply “green street” concepts, such as storm water planter boxes and porous pavement where possible •Include conceptual designs for underground utilities •Include conceptual designs to improve drainage conveyance 1.Project Initiation Task 1.1: Project Kick-off Meeting •The City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting summary will be documented. •Responsible Party: The City Task 1.2: Staff Coordination Attachment III City of Fresno Agreement Number 74A1222 Page 59 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 56 • Monthly face-to-face project team meetings with consultants to ensure good communication on upcoming tasks and to make sure the project remains on time and within budget. Caltrans staff will be invited to the project team meetings. • Responsible Party: The City Task 1.3: RFP for Consultant Services • Complete an RFP process for selection of a consultant using the proper procurement procedures. • Responsible Party: The City Task 1.4: Identify Existing Conditions • Gather existing conditions and background data by identifying opportunities and constraints as well as standards that should be used to guide preparation of the plan such as existing and planned land uses, population characteristics, and travel projections within the City. • Inventory and evaluate existing bicycle and pedestrian facilities and nearby apartments and homes. • Responsible Party: Consultant Task # Deliverable 1.1 Meeting Notes 1.2 Monthly Meetings Notes 1.3 Copy of Procurement Procedures and Executed Consultant Contract 1.4 Existing Conditions Report 2. Public Outreach Note: All meetings will be publicly noticed to ensure maximum attendance. All public notices will be in English and Spanish. Spanish translators and sign language interpreters will be present at all workshops. Task 2.1: Community Workshop #1 • Walking tour and workshop. This workshop will introduce the project to the public, define project parameters, inform the community of project opportunities and constraints, and solicit opinions from the community to shape Task 3.1, Develop Streetscape Concept. • Responsible Party: Consultant Task 2.2: Community Workshop #2 • An interactive workshop that will use clicker technology, modeling tools, and maps to present the streetscape design concept alternatives. Community will decide on preferred alternatives. Continue to solicit feedback from the community to shape Task 3.3, Draft Complete Street Plan. • Responsible Party: Consultant Task 2.3: Community Workshop #3 • Present Draft Design Concept and Report and continue to solicit feedback for public comments to shape Task 3.3, Draft Complete Street Plan and Task 3.6, Final Complete Street Plan. • Responsible Party: Consultant Attachment III City of Fresno Agreement Number 74A1222 Page 60 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 57 Task # Deliverable 2.1 PowerPoint Presentation, Workshop Summary, Photos 2.2 PowerPoint Presentation, Workshop Summary, Photos 2.3 PowerPoint Presentation, Workshop Summary, Photos 3.Streetscape Plan Task 3.1: Develop Streetscape Concept •Based on the existing conditions report and the community input from Workshop #1, a streetscape concept will be developed. Streetscape conceptual design will incorporate complete streets concepts and will include plans, sketches, and photos. •Responsible Party: Consultant Task 3.2: Develop Conceptual Design Concept Alternatives •Up to three complete street conceptual design alternatives will be developed. Illustrations will be made in plan-view, as street cross sections, and as sketches. A model simulation will be developed for each alternative. The alternatives will be prepared and presented at Community Workshop #2. •Responsible Party: Consultant Task 3.3: Draft Complete Street Plan •Based on the preferred design alternative chosen in Workshop #2, a draft report will be prepared. The draft report will be presented at Workshop #3 for public comment. •Responsible Party: Consultant Task 3.4: Identify Potential Funding Sources •Review and identify potential funding sources for future implementation of the preferred alternative. •Responsible Party: Consultant Task 3.5: Joint Planning/Parking and Safety/Bicycle/Housing Advisory Commission Meeting •Coordinate a joint session among the four commissions to review the draft report and conceptual design alternative. Solicit feedback, respond to any questions, and resolve any critical issues. •Responsible Party: The City/Consultant Task 3.6: Final Complete Street Plan •Complete the final report that addresses the comments given from Workshop #3 and the Joint Commission Meeting. An ADA accessible electronic copy of the final report will be submitted to Caltrans. The final report shall credit the FTA, FHWA, or Caltrans’ financial contribution on the cover or title page. •Responsible Party: Consultant Task 3.7: Present Plan to City Council •Present the final Complete Street Plan at the City Council meeting. Resolve any critical issues. Action taken by City Council to Adopt/Accept/Reject final City Complete Street Plan. •Responsible Party: The City/Consultant Attachment III City of Fresno Agreement Number 74A1222 Page 61 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 58 Task # Deliverable 3.1 Sketches, illustrations 3.2 Sketches, illustrations 3.3 Draft Report 3.4 Funding Source Report 3.5 PowerPoint Presentation, Workshop Summary, Photos 3.6 Final Report 3.7 Meeting Notes 3 Fiscal Management Task 4.1: Invoicing • Submit complete invoice packages to Caltrans district staff based on milestone completion—at least quarterly, but no more frequently than monthly. • Responsible Party: The City Task 4.2: Quarterly Reports • Submit quarterly reports to Caltrans district staff providing a summary of project progress and grant/local match expenditures. • Responsible Party: The City Task # Deliverable 4.1 Invoice Packages 4.2 Quarterly Reports Attachment III City of Fresno Agreement Number 74A1222 Page 62 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 59 Project Timeline Checklist and Sample The Project Timeline is the official documentation of the budget and time frame of the project. The Project Timeline must be consistent with the Scope of Work and the Grant Application Cover Sheet. Applications with missing components will be at a competitive disadvantage. The Project Timeline must: Use the Fiscal Year 2020-21 template provided (do not alter the template) and submitted in Microsoft Excel format List all tasks and sub-tasks with the same title as stated in the scope of work Include task and sub-task numbers in proper sequencing, consistent with the scope of work Include a task for a kick-off meeting with Caltrans at the start of the grant Include a task for procurement of consultants, if consultants are needed Include a task for quarterly reporting to Caltrans Include a task for invoicing List the responsible party for each task and sub-task, and ensure that it is consistent with the scope of work (i.e. applicant, sub-applicant, or consultant) Complete all budget columns as appropriate: Total Cost, Grant Amount, Local Cash Match, and if applicable, Local In-Kind Match State a realistic total cost for each task based on the work that will be completed. Project management/administration costs (e.g., quarterly reports, invoicing, project management meetings) should not exceed five percent of the grant amount requested Include a proportional spread of local match amongst each task. The match amount must be at least the minimum amount required by the grant program Identify the indirect cost rate if indirect costs will be reimbursed Include a best estimate of the amount of time needed to complete each task Start the timeframe at the beginning of the grant period (July 2020 for MPO/RTPAs; September 2020 for non-MPO/RTPAs) Extend the timeframe all the way to the end of the grant period (Project end dates differ based on applicant type and type of funds, i.e., State or federal. See Grant Application Guide, Pages 26-27, for details) List the deliverable for each task as stated in the scope of work Attachment III City of Fresno Agreement Number 74A1222 Page 63 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 60 Sample Project Timeline Attachment III City of Fresno Agreement Number 74A1222 Page 64 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 61 Third Party In-Kind Valuation Plan Checklist and Sample The Third Party In-Kind Valuation Plan is an itemized breakdown by task and sub-task and serves as documentation for the goods and/or services to be donated. The Third Party In-Kind Valuation Plan must be consistent with the information provided on the Project Timeline and Grant Application Cover Sheet. This document is required upon grant award as a condition of grant acceptance. The Third Party In-kind Valuation Plan must: Use the FY 2020-21 template provided (do not alter the format) Name the third party in-kind local match provider Describe how the third party in-kind local match will be tracked and documented for accounting purposes Describe the fair market value of third party in-kind contributions and how the values were determined Include an itemized breakdown by task and sub-task consistent with the project timeline Identify consistent in-kind local match amount also reflected on the grant application cover sheet Attachment III City of Fresno Agreement Number 74A1222 Page 65 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 62 Sample Third Party In-Kind Valuation Plan Attachment III City of Fresno Agreement Number 74A1222 Page 66 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 63 Local Resolution Checklist and Sample (not applicable to MPO/RTPAs) A Local Resolution is NOT required at the grant application stage; however, it is required upon award, as a condition of grant acceptance. The Local Resolution must: State the title of the project State the job title of the person authorized to enter into a contract with Caltrans on behalf of the applicant NOT be more than a year old or will not be accepted Be signed by the governing board of the grant applicant 1 3 2 4 Attachment III City of Fresno Agreement Number 74A1222 Page 67 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 64 Sample Local Resolution CITY OF CAN DO RESOLUTION NO. 009-2012 RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF CAN DO AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE CITY OF CAN DO COMPLETE STREET PLAN WHEREAS, the Board of Directors of the City of Can Do is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Transportation Planning Grant Programs; WHEREAS, the City of Can Do wishes to delegate authorization to execute these agreements and any amendments thereto; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Can Do, authorize the Executive Director, or designee, to execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation. APPROVED AND PASSED this 4th day of January, 2019. John Doe, Chair ATTEST: Eileen Wright, Executive Director 2 3 4 1 Attachment III City of Fresno Agreement Number 74A1222 Page 68 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 65 Caltrans District and Regional Agency Boundaries Map Attachment III City of Fresno Agreement Number 74A1222 Page 69 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 66 Caltrans Sustainable Transportation Planning Grants District Contact List DISTRICT CONTACT MPO/RTPA DISTRICT 1 1656 Union Street P.O. Box 3700 Eureka, CA 95502 Mendocino and Lake Counties Rex Jackman (707) 445-6412 Email: rex.jackman@dot.ca.gov Del Norte and Humboldt Counties Kevin Tucker (707) 441-5770 Email: kevin.tucker@dot.ca.gov •Del Norte LTC •Humboldt CAOG •Lake CCAPC •Mendocino COG DISTRICT 2 1657 Riverside Drive Redding, CA 96001 Kathy Grah (530) 229-0517 Email: kathy.grah@dot.ca.gov •Lassen CTC •Tehama CTC • Modoc LTC • Trinity CTC •Plumas CTC •Siskiyou CLTC •Shasta RTA DISTRICT 3 703 B Street Marysville, CA 95901 Sacramento and Yolo Counties Alex Fong (530) 634-7616 Email: alexander.fong@dot.ca.gov Butte, Colusa, Glenn, Sierra, Sutter, and Yuba Counties Shannon Culbertson (530) 741-5151 Email: shannon.culbertson@dot.ca.gov El Dorado, Nevada, Placer, Tahoe Basin Kevin Yount (530) 741-4286 Email: kevin.yount@dot.ca.gov •Butte CAG •Sierra LTC •Colusa CTC •Glenn CTC •El Dorado CTC •Nevada CTC •Placer CTPA •Sacramento Area COG •Tahoe MPO DISTRICT 4 111 Grand Avenue P.O. Box 23660 Oakland, CA 94623- 0660 Becky Frank (510) 286-5536 Email: becky.frank@dot.ca.gov Ariam Asmerom (510) 286-5572 Email: ariam.asmerom@dot.ca.gov •Metropolitan Transportation Commission DISTRICT 5 50 Higuera Street San Luis Obispo, CA 93401-5415 Hana Mengsteab (805) 549-3130 Email: hana.mengsteab@dot.ca.gov •Monterey TAMC •Santa Cruz CCRTC •San Benito COG •Association of Monterey County Bay Area Governments •Santa Barbara CAG •San Luis Obispo COG DISTRICT 6 1352 W. Olive Avenue P.O. Box 12616 Fresno, CA 93778- 2616 Lorena Mendibles (559) 445-5421 Email: lorena.mendibles@dot.ca.gov •Fresno COG •Tulare CAG •Kern COG •Kings CAG •Madera CTC Attachment III City of Fresno Agreement Number 74A1222 Page 70 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 67 Caltrans Sustainable Transportation Planning Grants District Contact List - continued DISTRICT CONTACT MPO/RTPA DISTRICT 7 100 S. Main Street Los Angeles, CA 90012 Melanie Bradford (213) 897-9446 Email: melanie.bradford@dot.ca.gov •Southern California Association of Governments DISTRICT 8 464 W. 4th Street Mail Station 722 San Bernardino, CA 92401 Ricky Rivers (909) 806-3298 Email: ricky.rivers@dot.ca.gov Stephanie Gallegos (909) 383-4057 Email: stephanie.gallegos@dot.ca.gov •Southern California Association of Governments DISTRICT 9 500 S. Main Street Bishop, CA 93514 Mark Heckman (760) 872-1398 Email: mark.heckman@dot.ca.gov •Inyo LTC •Mono LTC •Eastern Kern (COG) DISTRICT 10 1976 E. Dr. Martin Luther King Boulevard P.O. Box 2048 Stockton, CA 95201 Mountain Counties Gregoria Ponce (209) 948-7325 Email: gregoria.ponce@dot.ca.gov Merced, San Joaquin, Stanislaus Counties Tom Dumas (209) 941-1921 Email: tom.dumas@dot.ca.gov •Alpine County LTC •Amador CTC •Calaveras COG •Mariposa LTC •Merced CAG •Tuolumne CTC •San Joaquin COG •Stanislaus COG DISTRICT 11 4050 Taylor Street Mail Station 240 San Diego, CA 92110 San Diego County Barby Valentine (619) 688-6003 Email: barbara.valentine@dot.ca.gov Imperial County Beth Landrum (619) 403-3217 Email: beth.landrum@dot.ca.gov •San Diego Association of Governments •Southern California Association of Governments DISTRICT 12 1750 E. 4th Street Santa Ana, CA 92705 Marlon Regisford (657) 328-6288 Email: marlon.regisford@dot.ca.gov Cole Iwamasa (657) 328-6540 Email: cole.iwamasa@dot.ca.gov •Southern California Association of Governments Attachment III City of Fresno Agreement Number 74A1222 Page 71 of 74 [Intentionally left blank] Attachment III City of Fresno Agreement Number 74A1222 Page 72 of 74 Attachment III City of Fresno Agreement Number 74A1222 Page 73 of 74 Caltrans Sustainable Transportation Planning Grant Program FY 2020-21 Grant Application Guide 68 California Department of Transportation Division of Transportation Planning 1120 N Street Sacramento, CA 95814 https://dot.ca.gov/programs/transportation-planning Attachment III City of Fresno Agreement Number 74A1222 Page 74 of 74