HomeMy WebLinkAbout106.055 - FD-49, Meal Procurement Form
ADMINISTRATIVE MANUAL
FORMS
106.055 MEAL PROCUREMENT FORM (FD-49)
EFFECTIVE: SEPTEMBER 2020
Current Revision Date: 07/08/21 Next Revision Date: 07/08/24
Author’s Name/Rank: Lawrence French, Battalion Chief Review Level: 1
Administrative Support:
Evelyn Yin Zepeda,
Management Analyst II ADA
PURPOSE
The purpose of this policy is to provide instruction to Fresno Fire Department (FFD or
Department) members on completing Administrative Manual, Section 106.055, Meal
Procurement Form (FD-49).
APPLICATION
Administrative Manual, Section 106.055, Meal Procurement Form (FD-49) is to be
completed and routed to the Department’s Fire Finance Division after purchasing
sustenance for Department members.
OPERATIONAL POLICY
Any time a meal is purchased for an incident or a training session, Administrative Manual,
Section 106.055, Meal Procurement Form (FD-49) will be completed by either the incident
commander (IC), training officer leading the training, or their designee.
OPERATIONAL GUIDELINE
Administrative Manual, Section 106.055, Meal Procurement Form (FD-49) assists
Accounts Payable (A/P) when reconciling bills owed by the City of Fresno (City) on behalf
of the Department. It also provides information pertinent to the purpose, date, and
location of spending, specific to meal purchases.
Section 106.055
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PROCESS
Sustenance may be procured for members in two (2) ways:
1. A pre-established food vendor purchase order (P.O.).
a. When using a meal vendor that has an established P.O., obtain a
receipt and forward to the Fire Finance Division with a completed
form FD-49.
b. The vendor will also send an invoice to Accounts Payable (A/P) in
the Fire Finance Division. If you are provided an invoice, forward it to
A/P with the receipt and completed form FD-49.
2. Use of a City of Fresno provided VISA credit card.
a. When using a credit card, obtain a receipt and forward to the Fire
Finance Division with a completed form FD-49.
INFORMATION
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DEFINITIONS
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CROSS-REFERENCES
Administrative Manual
Section 108.006, VISA & CAL CARD Usage
City of Fresno Administrative Order
1-9, Credit Card Use Policy
Section 106.055
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FD-49 MEAL PROCUREMENT
Date:
Incident #:
Course Title:
List crews that received a meal:
Total meals purchased:
Total cost of meals:
Cost per meal:
Hours of incident: hours to hours
Duration: hours, minutes
Did incident extend through a meal period, as
defined in Administrative Manual, Section 108.006,
VISA & CAL-CARD Usage?
Meal missed: (Select One)
Did incident extend beyond 4 hours?
Vendor Name and Location
Payment Method:
Name on City CAL-CARD or credit card:
Describe circumstances that required the provision of a meal at the City’s expense:
Section 106.055
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