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Home My WebLink About106.039a - Training Attendance Overtime Roster (FD-22T)\G Ji'JR~ q 1 pp g V ADMINISTRATIVE MANUAL FORMS 106.039a TRAINING ATTENDANCE / OVERTIME ROSTER (FD-22T) EFFECTIVE: APRIL 2020 Current Revision Date: 04/21/21 Next Revision Date: 04/21/26 Author's Name/Rank: Manuel Graves, Civilian Trainin Officer Review Level: Administrative Su ort: Evelyn Yin-Zepeda, Mana ement Anal st II PURPOSE The purpose of this policy is to provide instructions on how and when to complete and submit the Fresno Fire Department (FFD or Department) Training Attendance/ Overtime Roster (FD-22T). APPLICATION The FD-22T is to be completed whenever students attend approved training on overtime or on special assignment. OPERATIONAL POLICY The FD-22T shall be filled out by all students prior to the completion of training. Lead instructors assigned to the Training Division are responsible for entering the appropriate overtime or compensating hours into the Department staffing program. Lead instructors not assigned to the Training Division will forward the completed FD- 22T to the Training Division Administrative Battalion Chief for entry into the Department staffing program. OPERATIONAL GUIDELINE The amount of overtime worked should be calculated and entered in 6-minute increments to begin with the first 6 minutes of the hour. Refer to the Department Administrative Manual, Section 106.039 Shift Replacement/Overtime Form (FD-22), for instructions regarding overtime. The lead instructor should sign and date the FD-22T indicating confirmation and approval of attendees and overtime to be paid. The completed form should be forwarded to the Training Division at headquarters. The Training Division Section 106.039a Page 1 of 9 Administrative Battalion Chief should review the form and sign and date indicating approval of overtime has been granted. The approved FD-22T should be scanned and entered into the Department /Learning Management System (LMS) by training staff and forwarded to payroll. The FD-22T must be received by the Training Division the same week the training is held, preferably the same day. PROCESS 1. Completing the FD-22T Form: Class: Enter the name of the training provided. Date: Enter the date of the training. Location: Enter the location of the training. Start I End / Total Enter the time the training occurs. Hours: Roster Portion: Roster information should be entered by all attending members and must include: Employee ID No., Last Name, First Name, and Signature. Shaded Areas: This section should be completed ONLY if the member has been preauthorized for overtime or special assignment. The member should select how the OT will be dispersed; the time they arrived and departed the training; duration of lunch; and total hours (less the lunch). If overtime or special assignment was not preauthorized, the member will check the "N/A" box. Instructor Section: The lead instructor and cadre should complete roster information in this section the same as the students. Lead Instructor The lead instructor should verify the FD-22T is Approval: completed in its entirety, accurate, and legible. The lead instructor should sign and date the form in the Lead Instructor section; and forward the form to the Training Division the same day. 2. Scanning the FD-22T Form with an iPhone: a. Open the E=Mail App. In the body of the email, press and hold the screen until options are provided to insert a list of different items, Section 106.039a Page 2 of 9 -----..J scroll to the right and select "scan document". b. The photo capture mode is activated, which will automatically capture the document. Once the front page is captured, flip the document to capture the back page and select "save". Review the document to confirm it is visible. c. Send to Training at fire.training@fresno.gov. d. Video Instructions provided by double clicking on the following: r·-·-·-·-·-·-·-·-·-· I I IMG_0019.MOV I-·-·-·-·-·-·-·-·-·-· Section 106.039a Page 3 of 9 I n .J ~nceJOve :mme Ros 0 1.iss : Loc.rE:io n : ~ TIO~ r.:2I1X»I O !.Y" F ~ IU.5' 11;.CN l"Rc..J' !"...:;•'Cl Lau Niiil!II -prfii:1 L..an:ill l"<DII- 8 ., 1D 111 ,:r 11!1 <l!IQITU!ii!J.. J,etl -·Ulilll INSTRUCTIONS Complete Class Name Fres tire De .. rt e t lirnining Attend. Date: niiluiiii .!Ii These should This section is completed by the students be not the instructor/s checked N/A 1,1 1i!I Section 106.039a Page 4 of 9 ~ lllflki. ~ 7,,1 1IJ 2B i:t 2li 13) ju n '.!;2 ~ !.I ~ Ill~ 1..-1 JIiii - -iluo:fof -u~, am-;,-, liiiUill:tl>r lim'i:ii.ii:t:or -liiJl!m.i' Ml:i ]Hi~IIIH Bil li n!J ~•P."J4.i"..1U::i Code: 11 CU;;JID h , ,., ~if>.~ ll ~I :>'.:~ L,u,r_i-.p N'Y t..U ... tiio..-,iil'lr ,.,,.. mi. Ulllci Tallll-. , ..... .,.. ..... lill il - l\ll-A. :Ii. ...,, (alp ..,. ~ 11a11:r.., BM I If instructor is on-duty, mark N/A or SA. I If instructor came on his/her day off, ~ndicate how y~would like to be paid. nfA !iUlUil 1:1 UJol It C!M lil 4 I'...,, --- uni In -uEm, Instructors complete this section. Cl CJ r CJ Cl 5'11 CJ C:-0 . .L.TH Cll ' T Cl Cl"fl:il!II! Cl .JJIY :S. LL CJ I CJ1J�I CJ T Lead mstructori Vemica6cmiAppr:ovall : .:lln{n;;rH/1... CJ CJ .:I In ion Cilili.ef CJ 'ltemi:ca6cmJAppr:ovafl : Date: -.. -i Section 106.039a Page 5 of 9 Senior Administrative Clerk Once the Training Division receives the form, the Senior Administrative Clerk should process as follows: 1. Make a copy of the FD-22T and stamp both the original version and the copy accordingly. 2. Provide the original version to the Training Battalion Chief for approval. The Training Administrative Battalion Chief should review, select appropriate billing code, sign and date the form, and return it to the Senior Administrative Clerk. 3. Provide the approved original version of the FD-22T to the Payroll Principal Account Clerk. 4. Scan and download the copied version of the FD-22T to the T-Drive > TRN -MONTHLY TRAINING> MTP > Year (i.e., 2020 MTP) > Month (i.e., 03 March 2020) > Roster (If a roster subfolder is not in the file, create one). 5. Record the member's training from the FD-22T to the LMS. 6. Provide the copied version of the FD-22T to the Civilian Training Officer for Budget entry. Training Officer Once received, the Training Officer should process as follows: 1. Record the members' overtime on the Expense Tracking Spreadsheet located in the T-Drive > Example: Budget FY2021-July 2020 thru Jun 2021 > Expense Tracking Spreadsheet FY2021. 2. Enter into the Department staffing program the approved time/s from the shaded areas to include, overtime, compensatory time off, or special assignment. 3. Return the FD-22T to the Senior Administrative Clerk for filing. Section 106.039a Page 6 of 9 INFORMATION The FD-22T may be accessed at the following link: FD-22T DEFINITIONS This section intentionally left blank. CROSS-REFERENCES Administrative Manual Section 106.039, Shift Replacement/Overtime Report (FD-22) Section 106.039a Page 7 of 9 • . '~ .... ~ • a ' . I ' I ' ◄ •·· ...,.., . • • • r:- . ,&. • Elld ... - Fr,esno, Fire □epartme nt Training Attendan1oeJOv,ertime Roster FD -22T11 i Class: ______________________________ Date: -------,-----!St:m: Elld 1,b:bl 1..Jocation: nne,: H,nura,:Tlm&:1 P':CR'\t COMi'LEJE IHI! !ECTION ONL"i' - OVEiITlME HA! BEEN PREAPPRO�'ED Emplo}'M I[) Hl!I_ !.a.al tiln& IPltntl Fl rat N.am!ii !Pdntl !Slam1hu"& WA SA liBh' 11111.1' liBm-401Y � � • hr Cm1p, !Wtnn. Tlfflll llmdli latallllllln 1 2 3 4 .s II, "l 18 " to 11 12 13. 1!-li 15 1G 11 1iS 1151 2.0 :21 :22 liBll!IE!l iD1,1Jfi211 A91llllONAI... � ON R&'ER!E .tl!IE Section 106.039a Page 8 of 9 R T □ T □ ------- Employee IDNo. Last Name (Print} First Name IPrintl Sianature NIA SA 56t.- Pay 56hr Comp .olCI IT Pay ,We,; Comp Start nrne End Time l..u>ch ToblHou-s 23 24 25 26 27 28 29 30 31 32 33 34 Lead Instructor Employee ID No. Last Name (Print), First Name (Print.I Signature NIA SA 56t.- Pay 56hr Comp .olCI IT Pay ,Wr,; Comp Start nme End Time l..u>ch Totallb.-"!i Instructor lnstruclor Instructor Instructor Instructor Instructor Instructor Billiing □ APPARATUS □ A FF □ CISI.I □ COMI.I cc COMMAND & CONTROL □ CONSTANTS AFFING □ EQUIPMENT □ EMS !J EXPLORERS Fl NESS & HEALTH □ HAilMAT Code: !J HONOR GUARD !JINJURY& Cu.NESS l!,lVES TIGATIONS □ JAC DLMC □LODD !JRECRUITMENT !JSART □ SUPPRESSION !JTRA[t-llNG □UNIFORM&PPE □ US&R DWRT lntllal CJ Elilte rediin C.-ewSe-nsea Lead lnstrnctor Veri�ica tion/Approvall : Date. : CJ E,ilen,d in LJMS Battalion Chief Ernle,red in IBudg:e.lCJ Veri�i,cationlApprovall : Date: S�to Training1DMsioo Section 106.039a Page 9 of 9