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HomeMy WebLinkAbout101.007 - Flex-Admin TimeEffective Date: April 2020 Current Revision Date: 1/20/2026 Next Revision (1) Date: 1/20/2029 Billy P. Alcorn, Fire Chief Section 101.007 Page 1 of 2 Fresno City Fire Department 100 Administrative Manual SECTION 101.007 FLEX/ADMIN TIME PURPOSE The purpose of this policy is to define the use of flex/admin time and establish guidelines for adjusting an employee’s designated work hours. APPLICATION This policy applies to Department employees assigned to a 40-hour workweek. OPERATIONAL POLICY Flex Not Working/Admin Time Off shall be requested through the staffing software when an employee is requesting to be absent from designated work hours. Flex Working/Admin Time Worked shall be requested through the staffing software when an employee is requesting to work outside designated work hours. Flex/Admin Time requires prior supervisor approval and should be limited to reasonable or emergency situations. It is the responsibility of the employee and supervisor to balance flex time each week. OPERATIONAL GUIDELINE Units 1 and 3 (Non-Exempt) May use Flex Not Working and Flex Working to record adjustments to designated work hours. Employees are expected to work a standard 40-hour workweek. If fewer than 40 hours are worked in one week, the deficit hours will be deducted from the employee’s accrued leave balances. If more than 40 hours are worked, the additional time will be paid as overtime. No Flex/Admin Time may be used on a City holiday. Unit 5 (Non-Exempt) May use Flex Not Working and Flex Working to record adjustments to designated work hours. Employees are expected to work a standard 40-hour workweek. If fewer than 40 hours are worked in one week, the deficit hours will be deducted from the employee’s accrued leave balances. If more than 40 hours are worked, the additional time will be paid as overtime. Flex Not Working is not allowable as a substitute for leave time to be eligible for a 56-hour workweek shift replacement overtime or Effective Date: April 2020 Billy P. Alcorn, Fire Chief Current Revision Date: 1/20/2026 Section 101.007 Next Revision (1) Date: 1/20/2029 Page 2 of 2 overlapping of time between a 56-hour workweek overtime and the start of regular hours on a 40-hour workweek. Unit 10 (Exempt) May use Admin Time Off and Admin Time Worked Off Duty to record adjustments to their designated work hours. This unit is overtime exempt; therefore, these codes are not required to balance each week. However, exempt employees are expected to maintain a regular full-time schedule, generally equivalent to a standard 40-hour workweek or 80 hours per pay period. The maximum balance of Admin Time Worked an employee can carry is 40 hours. Admin Time Worked Off Duty hours will reset each fiscal year on July 1. Admin Time Off is not allowable as a substitute for leave time to be eligible for a 56-hour workweek shift replacement overtime or overlapping of time between a 56-hour workweek overtime and the start of regular hours on a 40-hour workweek. Units 2, 13, and 14 (Exempt) May use Admin Time Off and Admin Time Worked Off Duty to record adjustments to their designated work hours. These units are overtime exempt; therefore, these codes are not required to balance each week. However, exempt employees are expected to maintain a regular full-time schedule, generally equivalent to a standard 40-hour workweek or 80 hours per pay period. No Flex/Admin Time may be used on a City holiday. The maximum balance of Admin Time Worked an employee can carry is 40 hours. Admin Time Worked Off Duty hours will reset each fiscal year on July 1. PROCESS This section intentionally left blank. INFORMATION This section intentionally left blank. DEFINITIONS This section intentionally left blank. CROSS-REFERENCES This section intentionally left blank.