HomeMy WebLinkAbout101.007 - Flex-Admin Time
ADMINISTRATIVE MANUAL
ADMINISTRATIVE/PERSONNEL ASSIGNMENTS
101.007 FLEX/ADMIN TIME
EFFECTIVE: APRIL 2020
Current Revision Date: 4/23/20 Next Revision Date: 4/23/23
Author’s Name/Rank: Mike Getty, Business Manager Review Level: 1
Administrative Support:
Sherrie L. Badertscher,
Management Analyst II
Section 101.007
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PURPOSE
This policy provides clarification on how and when to use flex/admin time.
APPLICATION
Flex/Admin time is used to record changes made to an employee’s normal working
hours.
OPERATIONAL POLICY
Flex Not Working/Admin Time Off shall be entered when an employee is not working
their normal working hours.
Flex Working/Admin Time Work shall be entered when an employee works outside
their normal working hours.
OPERATIONAL GUIDELINE
With a supervisor’s approval, the Fresno Fire Department (FFD or Department)
allows employees to be able to adjust their normal work hours. These adjustments
are intended to be used sparingly for reasonable and emergency needs.
Units 1 and 3 may use Flex Not Working and Flex Working to record adjustments to
their normal working hours. These codes MUST balance each pay period. Any
excess time not worked will result in payroll posting leave time. Any excess time
worked will result in payroll posting paid overtime. It is the employee and their
supervisor’s responsibility to balance flex time. No flex time will be allowed on a City
holiday.
Section 101.007
Page 2 of 3
Unit 5 members working a 40-hour staff assignment may use Flex Not Working and
Flex Working to record adjustments to their normal working hours. These codes
MUST balance each pay period. Any excess time not worked will result in payroll
posting leave time. Any excess time worked will result in payroll posting paid
overtime. It is the responsibility of the employee and their supervisor to balance flex
time each pay period. Flex Not Working it is not allowable as a substitute for leave
time to be eligible for field shift replacement overtime or overlap of time between a
field overtime and the start of regular hours on a 40-hour assignment.
Unit 10 may use Admin Time Off and Admin Time Worked Off Duty to record
adjustments to their normal working hours. These units are overtime exempt,
therefore, these codes are not required to balance each pay period but there will be
a maximum of 40 hours more Admin Time Worked Off Duty than Admin Time Off.
Members are encouraged to balance Admin Time Off and Admin Time Worked Off
Duty hours to zero each fiscal year on July 1. Admin Time Off is not allowable as a
substitute for leave time to be eligible for field shift replacement overtime or overlap
of time between a field overtime and the start of regular hours on a 40 hour
assignment.
Units 2, 13 and 14 may use Admin Time Off and Admin Time Worked Off Duty to
record adjustments to their normal working hours. These units are overtime exempt.
These codes are not required to balance each pay period but there will be a
maximum of 40 hours more Admin Time Worked Off Duty than Admin Time Off.
Hours will reset each fiscal year on July 1. Admin Time Off will not be allowed on a
City holiday.
PROCESS
1. Time is entered in to the Department’s staffing system by the employee.
2. Supervisors approve or deny the time in the Department’s staffing system
prior to the date the member requests to use flex/admin time.
INFORMATION
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DEFINITIONS
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Section 101.007
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CROSS-REFERENCES
International Union of Operating Engineers, Stationary Engineers, Local 39 (Non-
Supervisory Blue Collar- Unit 1), Memorandum of Understanding
Fresno City Employees Association (Non-Supervisory White Collar - Unit 3),
Memorandum of Understanding
Fresno City Firefighters Association Local 753, International Association of
Firefighters, AFL-CIO (Non-Management Fire - Unit 5), Memorandum of
Understanding
Fresno City Firefighters Association Local 753, International Association of
Firefighters, AFL-CIO (Fire Management Fire - Unit 10), Memorandum of
Understanding
City of Fresno Professional Employees Association (Exempt Supervisory and
Professional Unit and Non-Exempt Professional Unit – Unit 13), Memorandum of
Understanding
City of Fresno Management Employees Association (Management Confidential –
Unit 14), Memorandum of Understanding