HomeMy WebLinkAbout106.039 - FD-22, Shift Replacement-Overtime Form (SR-OT) (FD-22)
ADMINISTRATIVE MANUAL
PAYROLL AND FINANCE
106.039 SHIFT REPLACEMENT / OVERTIME FORM
(SR/OT) (FD-22)
EFFECTIVE: OCTOBER 1, 2008
Current Revision Date: 04/21/21 Next Revision Date: 04/21/26
Author’s Name/Rank: Mike Getty, Business Manager Review Level: 1
Administrative Support:
Evelyn Yin-Zepeda,
Management Analyst II
PURPOSE
This policy provides clarification how and when to complete and submit the Shift
Replacement/Overtime Form (SR/OT) (FD-22).
APPLICATION
The FD-22 is used to verify correct hours are paid and is to be submitted as backup
documentation when applicable.
OPERATIONAL POLICY
The electronic FD-22, SR/OT Worked Form, will be filled out for all partial SR/OT in the
Department staffing software program. Field Battalion Chiefs and 40-hour Supervisors are
to submit a completed form prior to leaving the work assignment.
OPERATIONAL GUIDELINE
Supervisors should verify the times worked and ensure accurate documentation in the
Department staffing program. Personnel working OFF ROSTER should, individually, enter
hours worked into the Department staffing software program. A Training Division or 40-
hour Supervisor should verify the times and approve the requested overtime hours prior to
the export of Payroll.
The amount of overtime worked should be calculated and entered in 6-minute increments
to begin with the first 6 minutes of the hour.
An Overtime Report submitted as a result of an off-duty recall is limited to only those hours
a member is assigned to work. No allowance for travel time to the assigned duty station is
permitted.
Members wishing to credit overtime worked to accrued compensating time (CTO) off should
notify their respective battalion chief prior to 2000 hours, on the day of the CTO accrual.
Note: Accrual of CTO is not allowed for overtime worked as UHR, CTR, or UV.
PROCESS
1. The member working overtime is responsible for the accuracy of times entered
into the Department staffing software program. If times need adjustment, the
member should contact their respective battalion chief to make the change in
the system.
2. Battalion chiefs will verify the overtime worked and complete the electronic FD-
22 in the Department staffing software program for 56-hour members. The
immediate supervisor will complete this task for 40-hour members.
INFORMATION
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DEFINITIONS
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CROSS-REFERENCES
Eligibility for overtime, rate of pay and compensating time off will be in conformance with:
Existing Memorandums of Understanding (MOU).
See Section “PREMIUM PAY” (Units 5 & 10); and “OVERTIME” (Units 1 & 3).
Administrative Manual
Section 101.002, Constant Staffing
Section 106.039
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