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HomeMy WebLinkAbout115.005 - Department NotificationsEffective Date: December 2025 Billy P. Alcorn, Fire Chief Current Revision Date: 12/10/2025 Section 115.005 Next Revision (1) Date: 12/10/2030 Page 1 of 3 Fresno City Fire Department 100 Administrative Manual SECTION 115.005 DEPARTMENT NOTIFICATIONS PURPOSE The Department Notification process ensures timely and consistent dissemination of official communications to all Fresno Fire Department (FFD or Department) members via the Learning Management System (LMS). This process supports operational readiness, organizational transparency, and effective internal communication. APPLICATION There are three (3) types of official communications disseminated for Department Notification purposes: 1. Department Directive: A Department Directive is issued by the Fire Chief or their designee. A Department Directive will be used to immediately modify, change or supersede a section in policy and/or to provide an immediate directive necessary for the organization. Department Directives are published through the LMS and are mandatory for all Department members to review and acknowledge. Department Directives are binding and take effect upon issuance. Department Directives remain in effect until they are revoked, superseded by a subsequent order, or codified into policy. 2. Special Notice: A Special Notice is reviewed and approved by the Fire Chief or their designee. It communicates mission-critical information and may include written notification(s) and/or training assignment(s). Special Notices are published through the LMS and are mandatory for all Department members to review and acknowledge, as applicable. Special Notices will remain in effect until their published expiration date. 3. Informational Update: An Informational Update provide general information relevant to Department members, such as road closures, citywide public events, or non-operational announcements. These updates are posted on the LMS homepage under the “Informational Updates” section and do not require formal acknowledgement. Updates will remain posted until the information is no longer applicable. Effective Date: December 2025 Billy P. Alcorn, Fire Chief Current Revision Date: 12/10/2025 Section 115.005 Next Revision (1) Date: 12/10/2030 Page 2 of 3 OPERATIONAL POLICY All Department Notifications shall be issued in accordance with this policy to ensure consistency, accountability, and traceability. Only authorized personnel may initiate and approve official communications. OPERATIONAL GUIDELINE • All notifications must use approved templates. • Notifications must be clear, concise, and free of jargon. • All communications must be archived in accordance with Department records retention policies. PROCESS Approved Department Notification Templates can be found at: L:\All-Div\Formats & Info. Notification Format: 1. Department Directive A Department Directive shall be written on Fresno Fire Department letterhead. Every Department Directive shall have a unique identification number consisting of the year (two digits), followed by a hyphen, and a chronological number (three digits) that begins with 001 at the start of every calendar year. Example: Department Directive 25- 001. A Department Directive will expire twelve (12) months after issuance or will be rescinded upon incorporation into the policy manual. 2. Special Notice Every Special Notice shall be assigned a unique identification number consisting of a chronological number (three digits) that begins with 001 at the start of every calendar year, followed by a hyphen and the four- digit year. Example: Special Notice 001-2025. 3. Informational Update Each Informational Update shall be assigned a unique identification number consisting of a chronological number (three digits) that begins Effective Date: December 2025 Billy P. Alcorn, Fire Chief Current Revision Date: 12/10/2025 Section 115.005 Next Revision (1) Date: 12/10/2030 Page 3 of 3 with 001 at the start of every calendar year, followed by a hyphen and the four-digit year. Example: Informational Update 001-2025. Approval Workflow: 1. Review and Signature The Fire Chief will review and approve with signature all Department Directives and Special Notices prior to publication. In the absence of the Fire Chief, executive staff members may review and sign on the Fire Chief’s behalf. 2. Signature Order Unless otherwise directed, support staff will seek signatures in the following order: • Deputy Chief of Operations Division • Deputy Chief of Administration Division • Deputy Chief of Support Services Division • Administrative Battalion Chiefs • Business Manager • Personnel Manager 3. Verbal Approval In the absence of an executive staff member, verbal approval of the Department Notification content may be obtained from any of the individuals listed above. INFORMATION This section intentionally left blank. DEFINITIONS This section intentionally left blank. CROSS-REFERENCES No cross-references recognized.