HomeMy WebLinkAboutCrawford and Bowen Planning, Inc. Consultant Services Agreement- 3-11-2025L/UI:UWylI GIIVCIuytC IU. VJ/I LOLJ'fOV
AGREEMENT
CITY OF FRESNO, CALIFORNIA
CONSULTANT SERVICES
This Agreement is entered into, effective March 11, 2025 1 by
and between the CITY OF FRESNO, a California municipal corporation (City), Bonadelle
Homes, Inc. or assignee (Developer), and Crawford and Bowen Planning, Inc.
(Consultant).
RECITALS
WHEREAS, the Developer will be submitting necessary applications for Vesting Tentative
Tract Map No. 6376 - Armstrong and California Alignment (Simonian), located on the west
side of South Armstrong Avenue between East Hamilton Avenue and East Church
Avenue (APNs: 316-160-16s, 17s, 43s, 59s, 61 s), within the City of Fresno (Project); and
WHEREAS, the Project will require various Land Use Approvals. For purposes of this
Agreement, Land Use Approvals shall mean any benefits arising from any of the following:
the approval of a General Plan Amendment, Rezone application, Tentative Tract Map,
Conditional Use Permit and Development Permit and any document prepared pursuant
to the California Environmental Quality Act (CEQA) or other law that is approved in
conjunction with aforementioned land use entitlements; and
WHEREAS, the City as the lead agency (CEQA Guidelines Section 15367) has
determined it is in the best interest of the City and the Developer to have a consultant
prepare an Initial Study to determine the appropriate environmental document pursuant
to CEQA Guidelines; and
WHEREAS, the Consultant will prepare and submit the draft documents to the City for
review and the City, as necessary and appropriate in the City's sole discretion to further
the preparation of a legally adequate Initial Study, will share the draft documents, in part
or in whole, with the Developer; and
WHEREAS, the Developer has agreed to have the Consultant prepare the Initial Study
and any related documents required pursuant to CEQA Guidelines for the Project
(collectively, the "Initial Study"); and
WHEREAS, the Consultant is engaged in the business of furnishing technical and
professional consulting and hereby represents it desires to and is professionally and
legally capable of performing the services called for by this Agreement; and
WHEREAS, this Agreement will be administered for the City by its Director of the Planning
and Development Department (Director) or designee.
NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions,
and promises hereinafter contained to be kept and performed by the respective parties,
it is mutually agreed as follows:
1. Scope of Services. The Consultant has submitted the scope of work, which
includes a milestone timeline and a list of any subcontractors, to the City for its
review and approval and shall diligently cooperate with the City in making changes
to the scope of work until the City approves the scope of work. Upon the City
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the City, including but not limited to business plans, marketing plans,
financial information, materials, compilations, documents, instruments,
models, source or object codes and other information disclosed or
submitted, orally, in writing, or by any other medium or media. All
Confidential Information shall be and remain confidential and proprietary in
the City.
(b) Any and all writings and documents prepared or provided by the Consultant
pursuant to this Agreement are the property of the City at the time of
preparation and shall be turned over to the City upon expiration or
termination of the Agreement with copies made available to the Developer.
The Consultant shall not permit the reproduction or use thereof by any other
person except as otherwise expressly provided herein.
(c) If the Consultant should subcontract all or any portion of the services to be
performed under this Agreement, the Consultant shall cause each
subcontractor to also comply with the requirements of this Section 4.
This Section shall survive expiration or termination of this Agreement.
5. Compensation.
(a) All costs associated with the Consultant's performance of the services
described in the scope of work including all work incidental to, or necessary
to perform, such services even though not specifically described in the
scope of work, shall be paid by the Developer under a separate agreement
with the Consultant. The City shall not be liable, either jointly or severally,
for any costs incurred to perform the work set forth in the Scope of Work
attached as Exhibit C, including preparation of the Initial Study and any
other environmental document currently the subject of this Agreement or as
the Agreement may later be amended that is the subject of this Agreement.
(b) The Consultant shall provide the City with all invoices the Consultant
submits to the Developer for payment or reimbursement. The Consultant
shall submit the copies of these invoices at the same time said invoices are
first submitted to the Developer for payment.
6. Termination.
(a) This Agreement shall terminate without any liability of the City to the
Consultant or the Developer upon the earlier of: (i) the Consultant's filing for
protection under the Federal bankruptcy laws, or any bankruptcy petition or
petition for receiver commenced by a third party against the Consultant; (ii)
seven calendar days prior written notice with or without cause by the City to
the Consultant; (iii) the City's non -appropriation of funds sufficient to meet
its obligations hereunder during any the City fiscal year of this Agreement,
or insufficient funding for the Project; (iv) expiration of this Agreement, or
seven calendar days' prior written notice with or without cause by the
Developer to the Consultant and the City.
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Consultant is skilled in the profession and shall perform in accordance with the
standards of said profession necessary to perform the services agreed to be done
by it under this Agreement, the City relies upon the skill of the Consultant to do
and perform such services in a skillful manner and the Consultant agrees to thus
perform the services. Therefore, acceptance of such services by the City shall not
operate as a release of the Consultant from said professional standards.
11. Indemnification.
(a) To the furthest extent allowed by law, the Developer shall indemnify, hold
harmless and defend the City and each of its officers, officials, employees,
agents, and volunteers from any and all loss, liability, fines, penalties,
forfeitures, costs and damages (whether in contract, tort or strict liability,
including but not limited to personal injury, death at any time and property
damage) incurred by the City, the Developer or any other person, and from
any and all claims, demands and actions in law or equity (including
reasonable attorney's fees and litigation expenses), arising or alleged to
have arisen directly or indirectly out of a violation of the California
Environmental Quality Act relating to the Project. The Developer's
obligations under the preceding sentence shall apply regardless of whether
the City or any of its officers, officials, employees, agents, or volunteers are
negligent, but shall not apply to any loss, liability, fines, penalties,
forfeitures, costs or damages caused solely by the gross negligence, or
caused by the willful misconduct, of the City or any of its officers, officials,
employees, agents, or volunteers. If a claim, demand or action at law or
equity arise within the scope of this provision, the City and the Developer
shall mutually agree on defense counsel.
If the Developer should subcontract all or any portion of the work to be
performed under this Agreement, the Developer shall require each
subcontractor to indemnify, hold harmless and defend the City and each of
its officers, officials, employees, agents, and volunteers in accordance with
the terms of the preceding paragraph.
(b) To the furthest extent allowed by law, the Consultant shall indemnify, hold
harmless and defend the City and each of its officers, officials, employees,
agents, and volunteers from liability for damages (whether in contract, tort
or strict liability, including but not limited to personal injury, death at any time
and property damage) incurred by the City, the Consultant or any other
person, and from any and all claims, demands and actions in law or equity
(including reasonable attorney's fees and litigation expenses incurred by, or
awarded against, the City, including plaintiff's attorney's fees), arising out of
the Consultant's negligence in the performance of this Agreement. The
Consultant's obligations under the preceding sentence shall not apply to
any loss, liability, fines, penalties, forfeitures, costs or damages caused
solely by the gross negligence, or by the willful misconduct of the City or
any or its officers, officials, employees, agents, or volunteers, or by any third
party.
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policy. This requirement shall survive expiration or termination of this
Agreement.
(e) If the Developer should subcontract all or any portion of the services to be
performed under this Agreement, the Developer shall require each
subcontractor to provide insurance protection in favor of the City and each
of its officers, officials, employees, agents, and authorized volunteers in
accordance with the terms of this section and Exhibit A, except that any
required certificates and applicable endorsements shall be on file with the
Developer and the City prior to the commencement of any services by the
subcontractor.
(f) If the Consultant should subcontract all or any portion of the services to be
performed under this Agreement, the Consultant shall require each
subcontractor to provide insurance protection in favor of the City and each
of its officers, officials, employees, agents, and volunteers in accordance
with the terms of this section and Exhibit A, except that any required
certificates and applicable endorsements shall be on file with the
Consultant, the Developer and the City prior to the commencement of any
services by the subcontractor.
13. Notifications and Cooperation by the City. The City shall notify the Developer
and/or the Consultant within a reasonable period of time of its receipt of any
demand, claim, action, proceeding, or litigation arising from liability for damages
arising out of either the Developer and/or the Consultant's negligence in which the
City is to be indemnified and held harmless by the Developer or the Consultant
pursuant to Section 11 of this Agreement. If the City requests that the Developer
or the Consultant defend the City, the City shall notify the Developer or the
Consultant in writing within a reasonable period of time of its receipt of any such
demand, claim, action, proceeding, or litigation and the City shall cooperate fully
in such defense.
14. The City and the Developer shall mutually select the attorney or attorneys who will
defend the City. The Consultant agrees to accept such selection. The Developer
further agrees to be fully responsible for any and all reasonable costs and
attorney's fees generated by the City's attorney(s) in the defense of the City in any
claim, demand, action, proceeding, or litigation from liability for damages arising
out of the Developer's negligence. The Consultant further agrees to be fully
responsible for any and all reasonable costs and attorney's fees generated by the
City's attorney(s) in the defense of the City in any claim, demand, action,
proceeding, or litigation from liability for damages arising out of the Consultant's
negligence.
15. The City's Participating In Defense. Nothing contained herein shall prohibit the
City, in its sole discretion, from participating in the defense of any demand, claim,
action, proceeding, or litigation over and above representation by outside counsel,
or from participating in the defense of any demand, claim, action, proceeding, or
litigation. If City elects to also defend, it shall do so in good faith. In no event shall
City's participation in the defense of any demand claim, action, proceeding, or
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(g) Section 16 of this Agreement shall survive expiration or termination of this
Agreement.
17. General Terms.
(a) Except as otherwise provided by law, all notices expressly required of the
City within the body of this Agreement, and not otherwise specifically
provided for, shall be effective only if signed by the Director or designee.
(b) Records of the Consultant's expenses pertaining to the Project shall be kept
on a generally recognized accounting basis and shall be available to the
City or its authorized representatives upon request during regular business
hours throughout the life of this Agreement and for a period of three years
after final payment or, if longer, for any period required by law. In addition,
all books, documents, papers, and records of the Consultant pertaining to
the Project shall be available for the purpose of making audits,
examinations, excerpts, and transcriptions for the same period of time.
Section 17(b) of this Agreement shall survive expiration or termination of
this Agreement.
(c) Prior to execution of this Agreement by the City, the Consultant shall have
provided evidence to the City that the Consultant is licensed to perform the
services called for by this Agreement or that no license is required. If the
Consultant should subcontract all or any portion of the work or services to
be performed under this Agreement, the Consultant shall require each
subcontractor to provide evidence to the City that subcontractor is licensed
to perform the services called for by this Agreement, or that no license is
required before beginning work.
18. Nondiscrimination. To the extent required by controlling Federal, State and local
law, the Consultant shall not employ discriminatory practices in the provision of
services, employment of personnel, or in any other respect on the basis of race,
religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, sex, age, sexual orientation, ethnicity, status as
a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and
during the performance of this Agreement, the Consultant agrees as follows:
(a) The Consultant will comply with all applicable laws and regulations
providing that no person shall, on the grounds of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical
condition, marital status, sex, age, sexual orientation, ethnicity, status as a
disabled veteran or veteran of the Vietnam era be excluded from
participation in, be denied the benefits of, or be subject to discrimination
under any program or activity made possible by or resulting from this
Agreement.
(b) The Consultant will not discriminate against any employee or applicant for
employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital
status, sex, age, sexual orientation, ethnicity, or status as a disabled
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benefits including, without limitation, health, welfare and retirement benefits.
In addition, together with its other obligations under this Agreement, the
Consultant shall be solely responsible, indemnify, defend and hold the City
harmless from all matters relating to employment and tax withholding for
and payment of the Consultant's employees, including, without limitation, (i)
compliance with Social Security and unemployment insurance withholding,
payment of workers compensation benefits, and all other laws and
regulations governing matters of employee withholding, taxes and payment;
and (ii) any claim of right or interest in City employment benefits,
entitlements, programs and/or funds offered to employees of the City
whether arising by reason of any common law, de facto, leased, or co -
employee rights or other theory. The Consultant shall be solely liable and
responsible for ensuring that its officers, agents, and employees are in
compliance with federal immigration laws.
The Consultant is required to furnish the City, upon reasonable request, copies of
Forms 1- 9 and supporting documentation for all officers, agents, and employees
performing work services relating to this Agreement. It is acknowledged that during
the term of this Agreement, the Consultant may be providing services to others
unrelated to the City or to this Agreement.
20. Notices. Any notice required or intended to be given to any party under the terms
of this Agreement shall be in writing and shall be deemed to be duly given if
delivered personally, transmitted by facsimile followed by telephone confirmation
of receipt, or sent by United States registered or certified mail, with postage
prepaid, return receipt requested, or by overnight delivery via a nationally or
regionally recognized courier with confirmation of receipt, addressed to the party
to which notice is to be given at the party's address set forth on the signature page
of this Agreement or at such other address as the parties may from time to time
designate by written notice. Notices served, by United States mail, in the manner
above described shall be deemed sufficiently served or given at the time of the
mailing thereof.
21. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and
shall inure to the benefit of all parties and each party" respective heirs, successors,
assigns, transferees, agents, servants, employees, and representatives.
22. Assignment. This Agreement is personal to the Consultant and there shall be no
assignment by the Consultant of its rights or obligations under this Agreement
without the prior written approval of the City's City Manager or designee. Any
attempted assignment by the Consultant, its successors or assigns, shall be null
and void unless approved in writing by the City's City Manager or designee.
23. Compliance With Law_. In providing the services required under this Agreement,
the Consultant shall at all times use due professional care to comply with all
applicable laws of the United States, the State of California and the City, and with
all applicable regulations promulgated by federal, state, regional, or local
administrative and regulatory agencies, now in force and as they may be enacted,
issued, or amended during the term of this Agreement.
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body of this Agreement shall control and take precedence over the terms and
conditions expressed within the exhibit or attachment. Furthermore, any terms or
conditions contained within any exhibit or attachment hereto which purport to
modify the allocation of risk between the parties, provided for within the body of
this Agreement shall be null and void.
32. Cumulative Remedies. No remedy or election hereunder shall be deemed
exclusive but shall, wherever possible, be cumulative with all other remedies at law
or in equity.
33. Extent of Agreement. Each party acknowledges they have read and fully
understand the contents of this Agreement. This Agreement represents the entire
and integrated agreement between the parties with respect to the subject matter
hereof and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified only by written instrument
duly authorized and executed by the City, the Developer, and the Consultant.
34, The City Manager, or designee, is hereby authorized and directed to execute and
implement this Agreement. The previous sentence is not intended to delegate any
authority to the City Manager to administer the Agreement, any delegation of
authority must be expressly included in the Agreement.
[Signatures follow on the next page.]
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Addresses:
Addresses:
City:
Planning and Development Department
Chris Lang
Planner III
2600 Fresno Street, Room 3043
Fresno, CA 93721-3604
Phone: (559) 621-8023
E-mail: Chris.Lang@fresno.gov
Developer:
Bonadelle Homes, Inc.
Attention: John A. Bonadelle
Director of Operations
7030 N. Fruit, #101
Fresno, CA 93711
Phone: (559) 435-9700
E-Mail: JAB@bonadelle.com
Crawford and Bowen Planning, Inc.
Attention: Emily Bowen
Principal Environmental Planner
113 N Church Street, Suite 302
Visalia, CA 93291
Phone: (559) 840-4414
E-mail: emily@candbplanning.com
Attachments:
Exhibit A - Insurance Requirements
Exhibit B - Disclosure of Conflict of Interest Form
Exhibit C - Scope of Work
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2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation Insurance as required by the State of
California with statutory limits.
4. EMPLOYER'S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
Only Consultant must provide:
5. PROFESSIONAL LIABILITY (Errors and Omissions):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.
UMBRELLA OR EXCESS INSURANCE
In the event Developer or Consultant purchases an Umbrella or Excess insurance
policy(ies) to meet the "Minimum Limits of Insurance," this insurance policy(ies) shall
"follow form" and afford no less coverage than the primary insurance policy(ies). In
addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and
non-contributory basis for the benefit of the City, its officers, officials, employees, agents,
and volunteers.
DEDUCTIBLES AND SELF -INSURED RETENTIONS
Developer or Consultant shall be responsible for payment of any deductibles contained in
any insurance policy(ies) required herein and Developer or Consultant shall also be
responsible for payment of any self -insured retentions. Any deductibles or self -insured
retentions must be declared to on the Certificate of Insurance, and approved by, the City's
Risk Manager or designee. At the option of the City's Risk Manager or designee, either:
(i) The insurer shall reduce or eliminate such deductibles or self -insured
retentions as respects City, its officers, officials, employees, agents, and
volunteers; or
(ii) Developer or Consultant shall provide a financial guarantee, satisfactory to
City's Risk Manager or designee, guaranteeing payment of losses and
related investigations, claim administration and defense expenses. At no
time shall City be responsible for the payment of any deductibles or self -
insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be
endorsed to contain, the following provisions:
1. City, its officers, officials, employees, agents, and volunteers are to be
covered as additional insureds. Developer and Consultant shall establish
additional insured status for the City and for all ongoing and completed
operations by use of ISO Form CG 20 26 04 13, CG 20 12 04 13 or by an
executed manuscript insurance company endorsement providing additional
insured status as broad as that contained in ISO Forms referenced above.
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Should any of the required policies provide that the defense costs are paid within the
Limits of Liability, thereby reducing the available limits by any defense costs, then the
requirement for the Limits of Liability of these polices will be twice the above stated limits.
The fact that insurance is obtained by Developer and Consultant shall not be deemed to
release or diminish the liability of Developer and Consultant, including, without limitation,
liability under the indemnity provisions of this Agreement. The policy limits do not act as a
limitation upon the amount of indemnification to be provided by Developer and Consultant.
Approval or purchase of any insurance contracts or policies shall in no way relieve from
liability nor limit the liability of Developer and Consultant, its principals, officers, agents,
employees, persons under the supervision of Developer or Consultant, vendors,
suppliers, invitees, consultants, sub -consultants, subcontractors, or anyone employed
directly or indirectly by any of them.
SUBCONTRACTORS - If the Consultant/Developer should subcontract all or any portion
of the services to be performed under this Agreement, the Consultant/Developer shall
require each subcontractor to provide insurance protection in favor of the City and each
of its officers, officials, employees, agents, and volunteers in accordance with the terms
of Exhibit A, except that any required certificates and applicable endorsements shall be
on file with the Consultant, the Developer and the City prior to the commencement of any
services by the subcontractor.
VERIFICATION OF COVERAGE
Developer and Consultant shall furnish City with all certificate(s) and applicable
endorsements effecting coverage required hereunder. All certificates and applicable
endorsements are to be received and approved by the City's Risk Manager or designee
prior to City's execution of the Agreement and before work commences. All non -ISO
endorsements amending policy coverage shall be executed by a licensed and authorized
agent or broker. Upon request of City, Developer and Consultant shall immediately furnish
City with a complete copy of any insurance policy required under this Agreement, including
all endorsements, with said copy certified by the underwriter to be a true and correct copy
of the original policy. This requirement shall survive expiration or termination of this
Agreement.
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Crawford Bowen
PLANNING, INC.
EXHIBIT C
Project Understanding
Based on the information provided to Crawford & Bowen, our understanding of the
proposed project is as follows:
• Development of a single-family residential development (approximately 203
units) off the west side of South Armstrong Avenue, between the San Joaquin
Valley Railroad (north) and East Pitt Avenue (south), with Fresno County.
• Requires approval of a Tentative Tract Map, Prezone and Annexation into the
City of Fresno.
■ Bonnadelle/Pearson Realty will coordinate with City regarding revised 3-
party agreement.
Scope
Task 1 — Initial Study
Crawford & Bowen will prepare the Administrative Draft Initial Study (IS) consistent
with the requirements of CEQA, relevant case law, and the specifications of the City of
Fresno. The IS will include the following sections:
Introduction
The section will provide the basic, non -technical explanation of the IS, as well as
additional information relevant to the reading and understanding of the
document.
Project Description
This section will be prepared using the project description. A list of discretionary
actions required by the City, other agency approvals required to proceed with
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Re: Simonian Res Dev CEQA
October 21, 2024
Crawford & Bowen will submit a MS Word version of the Administrative Draft Initial
Study and associated Mitigation Monitoring Plan to the City and will complete
necessary edits on the IS. The City will be responsible for publishing all documents and
notices relative to the 30-day public review process, with the exception of the State
Clearinghouse Package, which Crawford & Bowen will submit.
Although no controversy or opposition is anticipated, in the event that comment letters
are received during the public review process, Crawford & Bowen will provide written
responses to those comments, as directed by the City and on a time and material basis
at the hourly rate of $150/hour.
Task 2 — Air Quality/Greenhouse Gas/Energy Technical Report
Crawford and Bowen will utilize the expertise of LSA to prepare an Air Quality,
Greenhouse Gas Emissions and Energy Impact Technical Memorandum (Memo) for the
project.
Following the SJVAPCD's Guidance for Assessing and Mitigating Air Quality Impacts, LSA
will prepare a draft Air Quality, Greenhouse Gas Emissions, and Energy Impact
Technical Memorandum (Memorandum) to identify existing air quality conditions and
potential air quality, GHG emissions, and energy impacts resulting from the proposed
project by undertaking the following subtasks:
■ Describe Existing Environmental Setting: LSA will provide a brief summary of
information related to air quality and global climate change along with the
climate/meteorological conditions in the project vicinity.
■ Describe the Existing Regulatory Framework: The existing regulatory
framework for air quality and global climate change will identify applicable
federal, State, and City of Woodlake policies, regulations, and programs.
+ Determine the Project's Consistency with Adopted Plans. LSA will review
adopted plans related to clean air and the reduction of greenhouse gas emissions
in the State of California, the SJVAPCD, and the City of Woodlake, as applicable,
and determine the project's consistency with these plans.
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Re: Simonian Res Dev CEQA
October 21, 2024
■ Analyze energy use. LSA will evaluate the proposed project's impacts related to
energy use in response to the environmental checklist questions. This discussion
will address the proposed project's compliance with applicable energy efficiency
standards and will cross reference the discussion provided in the greenhouse gas
emissions section, as necessary. Energy data estimated using the CalEEMod
model will be reported.
• Determine the project's consistency with energy efficiency standards. The
analysis will also address the project's compliance with applicable energy
efficiency standards and will cross reference the discussion provided in the GHG
emissions discussion as necessary. For purposes of this analysis, impacts to
energy resources will be considered to be significant if the project would result in
the wasteful, inefficient, or unnecessary consumption of fuel or energy.
• Identify Mitigation Measures: LSA will identify, where necessary, practical
mitigation measures to address any significant project or cumulative impacts.
Mitigation measures established by the SJVAPCD for dust suppression will be
identified to reduce construction impacts. Mitigation measures designed to
reduce the project's short-term construction and long-term air quality and GHG
impacts to the extent feasible will be identified. Both an evaluation of the
potential mitigation measures and a discussion of their effectiveness will be
provided.
• Prepare Memorandum. LSA will submit one digital copy of the draft
Memorandum to the project team for review. Based on one set of comments, LSA
will prepare a final Memorandum.
Task 3 — Cultural Resources Survey
Crawford and Bowen will utilize the expertise of Hudlow Cultural Resource Associates
to prepare a Phase I Cultural Resource Survey in accordance with state (California
Environmental Quality Act) and federal (National Historic Preservation Act of 1966)
requirements and professional standards as outlined by the Secretary of the Interior
Standards.
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