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HomeMy WebLinkAbout110.001 - Guidelines and Responsibilities ADMINISTRATIVE MANUAL MEDICAL ADMINISTRATIVE POLICY 110.001 GUIDELINES AND RESPONSIBILITIES EFFECTIVE: OCTOBER 2007 Current Revision Date: 04/26/21 Next Revision Date: 04/26/24 Author’s Name/Rank: Bradley Dandridge, Battalion Chief Review Level: 1 Administrative Support: Evelyn Yin-Zepeda, Management Analyst II PURPOSE This document familiarizes members with the Fresno Fire Department’s (FFD or Department) Medical Administrative Policy. This policy establishes procedures utilized by members returning to work after injury or illness as they relate to the employer, the member, and the member’s attending physician. APPLICATION Workplace and non-workplace injuries and illnesses are a fact of life. In an effort to help members transition smoothly from a no-work status to a modified (light) duty or full duty work status, the Department has developed the following policy based on city, state, and national labor standards. This document covers explicitly the responsibilities of the employer, the member, and the attending physician. OPERATIONAL POLICY It is the policy of the Department to provide a comprehensive and systematic Medical Administrative Policy. OPERATIONAL GUIDELINE This section intentionally left blank. PROCESS The Department’s Medical Administrative Policy consists of a series of documents designed to help the injured/ill member and the Department’s administrative staff effectively navigate through the process of clearing a member to return to work after having been on a no-work status. It clearly defines the options available to, and the responsibilities of, all parties involved. Employer’s Responsibilities The Department recognizes a safe work environment and healthy members increase productivity and help provide the best service possible. Knowing members can, and will, become sick or injured, the Department recognizes the need to have a system in place, allowing members to transition easily from a no-work status to a full duty work status. The following is a list of responsibilities the Department has committed to and will provide for its members: Provide a safe working environment. Develop and maintain a Medical Administrative Policy, including establishing the program’s guidelines and responsibilities. Educate members about the Medical Administrative Policy procedures. Develop and keep current list of Physical Minimum Qualifications (PMQ). Develop and keep current Medical Status Report Form (FD-79). Make every effort to develop meaningful and safe modified (light) duty opportunities. Train members on proper reporting of incidents. Promptly respond to member reports of on-the-job injuries and illnesses. Communicate with the attending physician the parameters of the Department’s Medical Administrative Policy and modified (light) duty requirements. Regularly communicate with injured members while away from work and monitor their progress. Section 110.001 Page 2 of 4 Member’s Responsibilities Injured or ill members will keep the Department updated on his/her condition and prognosis. This allows the Department to monitor the care given to its members and helps keep members informed of any meaningful light-duty positions available. The following is a list of responsibilities for which the Department members shall be held accountable: Know and follow safety policies and procedures. Report any injury immediately. Inform the attending physician (if medical attention is required) modified (light) duty opportunities may be available and provide the attending physician with pertinent Medical Administrative Policy guidelines including the appropriate FD-79. Return FD-79 to the Safety and Wellness Officer at headquarters within one business day of physician’s visit. Follow attending physician’s orders and Department policies regarding restrictions while at home or at work. Contact the Safety and Wellness Officer every two weeks with status updates and immediately when work status changes. Attending Physician’s Responsibilities When a Department member is injured or ill, his/her attending physician not only provides patient care but also becomes a critical link in the Medical Administrative Policy. The attending physician must understand the importance of accurately documenting the member’s work restrictions. A detailed description of the Department’s PMQ is listed in Administrative Manual, Section 110.005, and on the Medical Status Report Form (FD-79). The following is a list of the attending physician’s responsibilities: Understand what modified (light) duty options are available through the Department’s Medical Administrative Policy. Understand what Modified and Full Duty Work Assignments for Department members entail. List all pertinent work restrictions on the appropriate FD-79 (or attach physician’s restrictions to signed form). Section 110.001 Page 3 of 4 Review and complete the appropriate FD-79. The physician must sign the form and indicate he/she has read and understands the PMQ listed on the lower portion of the form. Request any follow-up or clarification information needed from the Safety and Wellness Officer at headquarters. INFORMATION This section intentionally left blank. DEFINITIONS This section intentionally left blank. CROSS REFERENCES Administrative Order No. 2-26, Light Duty Assignments for Temporarily Disabled Employees Administrative Manual Section 106.018, Medical Service Order (MSO/Occupational Health Providers List (FC-11) Section 106.141, Medical Status Report Form (FD-79) Section 110.003, On the Job Injury (OJI) Reporting Section 110.004, Modified (Light) Duty Assignments Section 110.005, Physical Minimum Qualifications Section 110.001 Page 4 of 4