HomeMy WebLinkAbout108.001 - Payroll ProceduresEffective Date: October 2007 Section 108.001
Current Revision Date: 4/1/2022 ADA
Next Revision (2) Date: 4/1/2024 Page 1 of 2
100 Administrative Manual
SECTION 108.001 PAYROLL PROCEDURES
PURPOSE
The following payroll procedures are not intended to list all steps in preparing payroll
but rather present key processing elements and timelines, and to address the most
frequently identified concerns regarding payroll processes.
APPLICATION
Payroll procedures have been established in order to facilitate information flow and to
ensure payroll matters are handled expeditiously and appropriately for all members.
These procedures are to be complied with to ensure that payroll processing may be
accomplished in a timely, efficient manner.
OPERATIONAL POLICY
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OPERATIONAL GUIDELINE
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PROCESS
1. Any payroll related questions or concerns may be directed to the payroll clerk
at 621-4007 or via email at fire.payroll@fresno.gov.
2. Physical Checks: In the event an employee receives a physical check, it will
be mailed directly to the employee at the address listed in Self Service in
Peoplesoft.
3. Processing Deadlines: Payroll deadlines are set to ensure the process is
complete and submitted on time to City Hall as well as to ensure all time
keeping records (i.e., timecards, overtime slips, pay changes, etc.) are
submitted timely to payroll staff.
Fresno City Fire Department
Effective Date: October 2007 Section 108.001
Current Revision Date: 4/1/2022 ADA
Next Revision (2) Date: 4/1/2024 Page 2 of 2
a. The payroll export occurs just after 0800 hours the Thursday before the
end of the pay period. Balancing is Thursday and Friday. Submission
is on Monday. Any changes made after the export should be emailed to
fire.payroll@fresno.gov. Changes received over the weekend may be
pushed to the following pay period.
b. Overtime and premium pay cutoff is the Wednesday before the end of
the pay period.
c. All forms impacting pay are to be submitted to FFD Payroll by 1700
hours on second (last) Wednesday of each pay period. Forms received
after 1700 hours will be processed in the following pay period. These
forms include the following:
Premium pays,
EAF (Employee Action Form) for pay-rate changes.
Form 3’s (Personnel Request Form) for position-related changes,
including position adds, reclassifications, conversions, deletions,
or title changes.
Any other forms that impact members’ pay.
d. Final payroll reports are to be printed and submitted to the Business
Manager for signoff before 1400 hours on Monday (the day to submit).
4. FLSA: Payroll will publish a schedule for FLSA processing annually. This
schedule will include the FLSA period, the deadline for submitting overtime and
the pay date FLSA will be paid.
INFORMATION
City Holidays may affect the deadlines for payroll submission.
DEFINITIONS
1. Pay Period: Two weeks beginning on Monday and ending on Sunday. The
first day of a period is the Monday immediately preceding a pay-day Friday.
CROSS-REFERENCES
No cross-references recognized