HomeMy WebLinkAbout106.034d - FD-17D, Probationary Captain Evaluation Report
ADMINISTRATIVE MANUAL
FORMS
106.034d PROBATIONARY CAPTAIN EVALUATION
REPORT (FD-17D)
EFFECTIVE: NOVEMBER 2017
Current Revision Date: 1/25/19 Next Revision Date: 1/25/21
Author’s Name/Rank: Jonathan Chew, Deputy Fire Chief Review Level: 2
PURPOSE
To provide instructions on completing a Probationary Captain Evaluation Report
(FD-17D).
APPLICATION
The FD-17D is to be completed by the immediate supervisor for each probationary
captain under his/her command. This requirement is to be met during the captain’s
probationary appointment.
OPERATIONAL POLICY
The probationary captain will be evaluated by his/her immediate supervisor on the
last scheduled working day of each month. The supervisor will discuss the report
with the member being evaluated.
OPERATIONAL GUIDELINE
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PROCESS
The FD-17D is to be received by the Training Division no later than the tenth day of
each month following the rating period. The report will be reviewed and signed by
the Deputy Chiefs in the Training, Operations, and Personnel Divisions and the Fire
Chief; an executed copy will be placed in the member's personnel file at the Fresno
Fire Department (FFD or Department) headquarters.
As indicated on the FD-17D, it is mandatory that ratings of “Below Standard” be
addressed by a Performance Improvement Plan. This requirement should not
dissuade the rater from providing an honest appraisal.
Section 106.034d
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Each evaluation is to be made after considering the member's work during the
probationary period covered by the report. The supervisor should not base his/her
judgment entirely on the member's work immediately preceding the evaluation
period, or on isolated actions atypical of the member's work.
It should be noted this is a probationary evaluation report, which will indicate the
member is to be graded on probationary status and not as a fully trained and
experienced member. Actual length of service should be considered. A rating of
“Above Standard” does not indicate the member is superior to veteran members, the
member is only superior in the probationary position.
How to Complete the Evaluation Report Form
1. The FD-17D can be found at TargetSolutions (LMS) > File Center >
Manuals, Procedures, and Forms > 100 Administrative Manual >
106.034d, FD-17D Probationary Captain Evaluation Report and on the
City’s website at Services Tab > Fire Department > FFD Training
Division > Policy, Procedures, Manuals, and Forms > 100
Administrative Manual > 106.034d, FD-17D Probationary Captain
Evaluation Report.
2. Use the TAB key or mouse to move around the document. Do not use
the ENTER key.
Note: Some of the cells have been locked to avoid revisions.
3. Type member’s name adjacent to the heading Member: (Last, First,
MI), not above the line.
4. Enter the month, day, and year of the evaluation.
5. Enter the station and shift the probationary member is assigned (i.e.,
E13A).
6. Enter the rating evaluator’s name.
7. Enter the dates of the evaluation period.
8. Enter which evaluation month the member is in (i.e., 1, 3, 7).
9. Answer each statement in the quality of information box with the
appropriate numerical value.
10. The rating category boxes can be checked by either of the following
methods.
Section 106.034d
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a. Highlight the box by using the TAB and pressing the SPACE
bar. The space bar will toggle between checked and
unchecked.
b. Click the desired box. This will toggle between checked and
unchecked.
11. The comments section and the Performance Improvement Plan
section are text boxes. The box will expand to fit the rater’s needs. If
more space is needed for documentation, an additional sheet of paper
can be added.
12. The Member Comments section will be lined. Any captain wishing to
comment on his/her evaluation can do so; however, he/she will have to
handwrite his/her comments.
13. Print the evaluation form.
How to Mark the Evaluation Report
The member's performance is to be rated on each factor. These factors are
indicated on the FD-17C and are to be interpreted according to the following
definitions. These definitions should be kept by the rater and constantly referred to
in completing the FD-17C.
Unknown or Not Applicable (N/A)
This rating is to be given to the member whom you have had no opportunity to
observe in reference to the particular trait; or, the particular trait is not applicable to
the member being rated. If this rating is chosen, check the column titled N/A which
corresponds with the criterion being rated.
Below Standard
This rating is to be given to a member who does not meet the standard. A “Below
Standard” rating must be addressed by a Performance Improvement Plan.
Standard
This rating is to be given to a member who consistently meets the requirements of
the position in the trait being considered.
Section 106.034d
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Above Standard
This rating is to be given to the member who consistently meets, and sometimes
exceeds, the requirements of the position. An “Above Standard” rating must be
addressed in evaluator’s comments.
PERFORMANCE IMPROVEMENT PLAN
The purpose of the Performance Improvement Plan (PIP) is to provide the
probationary member a thorough understanding of his/her deficiencies and the
expected performance standards necessary to facilitate improvement. Expected
performance standards include, but are not limited to, FFD rules, regulations,
policies, procedures, and/or supervisor expectations. The plan is to remain in effect
until the next rating period.
The PIP relies on the following three methodologies:
1. Education and Training
It is agreed upon by members assigned to the PIP that the
probationary member is to be provided the necessary training to meet
the required standards.
2. Responsibility
The probationary member is to accept the responsibilities listed. The
supervisor is to take on the added responsibility ensuring compliance
of the deficiencies listed.
3. Supervision
The assigned supervisor is the primary supervisor for the probationary
member. It is [his/her] responsibility to ensure the requirements of the
PIP are met. The assigned supervisor is to document the result of
monthly evaluations and PIP to be included as part of the member’s
Department Personnel File. The documentation should outline
compliance and any noncompliance issues related to probationary
performance based on the performance expectations noted below.
Section 106.034d
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The intent of the PIP is to allow for self-accountability with checks and balances in
place to ensure compliance of probationary performance. The plan provides the
probationary member every opportunity to be successful while working for FFD. It is
the probationary member’s ultimate responsibility to ensure he/she meets all
performance expectations.
Performance History Reflecting Need for Improvement
Identify and list areas which are “Below Standard” on the Probationary Evaluation
Form. Cite the policy or requirement and plan of action recommended to bring the
member to Standard.
Critical Incident or Safety Violation
Identify and list events or violations occurring during the probationary month which
would be considered critical incidents or safety violations. Cite the policy or
requirement and plan of action recommended to avoid in the future.
The listed factors indicate a problem(s) which needs to be rectified immediately. To
facilitate improvement, the PIP is to be implemented to assist the probationary
member in complying with FFD rules, regulations, policies, procedures, and/or
supervisor expectations.
INFORMATION
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DEFINITIONS
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CROSS REFERENCES
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Section 106.034d
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Member: Date
Assignment:
Battalion
Chief:
Period
Covered: to:
Evaluation #:
QUALITY OF INFORMATION
Number of shifts assigned battalion chief worked with probationary captain during this evaluation period:
Number of shifts probationary captain missed (i.e., illness, vacation, holiday, etc.):
Number of times this probationary captain was late during this evaluation period:
Number of shift trades the probationary captain had during this evaluation period:
RATING CATEGORY ABOVE STANDARD STANDARD *BELOW STANDARD N/A Place an X in the appropriate box.
*A rating of Below Standard must be addressed by a Performance Improvement Plan.
1. MANAGEMENT OF EMERGENCY OPERATIONS/SAFETY
a) Develops and implements effective ICS
b) Strategies and tactics consistent with SOPs and SOGs
c) Identifies hazards and establishes effective controls (PPE)
d) Decisions consistent with FFD Risk Management Principles
e) Remains calm and reacts quickly
f) Maintains situational awareness and crew accountability
2. STATION MANAGEMENT
a) Maintains records/reports per policy
b) Effectively communicates orally and in writing
c) Clearly communicates expectations
d) Plans and organizes work effectively
e) Schedules and completes all assigned scheduled fire drills, GIP, and hydrant maintenance
3. TRAINING
a) Instructs subordinates in firefighting techniques and emergency operations
b) Promotes on-going learning/improvement
c) Effectively evaluates performance of crew members, identifies deficiencies, and develops
performance improvement plan
d) Routinely participates in physical fitness activities
e) Ensures training assignments of self and crew are current
4. LEADERSHIP
a) Establishes and maintains effective work relationships
b) Effectively communicates orally and in writing
c) Actively coaches and mentors subordinates
d) Holds self accountable and is willing to accept constructive criticism
e) Actions and decisions are consistent with organizational mission and values
5. PUBLIC RELATIONS
a) Demonstrates effective communication skills with supervisors and public as specified in
Administrative Manual 109.009, Rules and Regulations, Duty of all Members, Section 10
and 109.011, Rules and Regulations, General Conduct, Sections 12 and 13.
b) Engages in positive public relations with community members
FD-17D
FRESNO FIRE DEPARTMENT
PROBATIONARY CAPTAIN EVALUATION REPORT
Section 106.034d
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RATING CATEGORY ABOVE STANDARD STANDARD *BELOW STANDARD N/A Place an X in the appropriate box.
*A rating of Below Standard must be addressed by a Performance Improvement Plan.
8. OBSERVANCE OF CITY/DEPARTMENT RULES, REGULATIONS, AND POLICIES
a) Demonstrates the conduct specified in the Administrative Manual 109.011, Rules and
Regulations, General Conduct
b) Demonstrates knowledge of City and Department manuals, procedures, rules and
regulations
c) Demonstrates knowledge of all directives, special notices, and Department communications
d) Personal appearance conforms to uniform guidelines
e) Wears appropriate PPE and ensures all crew members do the same
f) Wears seatbelt and ensures all crew members do the same
Evaluator’s Comments:
Status of any Performance Improvement Plan(s) from last rating period:
*Performance Improvement Plan for next rating period: If applicable, see attached .
On-Duty Battalion Chief signature for
performance improvement plan:
Member Comments:
Signature of Member: Date: Assignment:
I agree with evaluation I disagree with evaluation I request a review with next higher level
Signature of Evaluator: Rank: Date:
Signature of Training Chief: Date:
Signature of Operations Chief: Date:
Signature of Personnel Chief: Date:
Signature of Fire Chief: Date:
Section 106.034d
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PERFORMANCE IMPROVEMENT PLAN
Performance History Reflecting Need for Improvement:
Identify below (in bullet format) areas which are Below Standard. Reference the
policy(s) and plan for each area of improvement identified.
Area(s) of needed improvement: Policy:
Plan of action for improvement:
The above factors indicate a problem(s) which needs to be rectified immediately. To
facilitate improvement, a PIP is being implemented to assist Probationary Captain
First Last Name in complying with Fresno Fire Department rules, regulations,
policies, procedures and/or supervisor expectations.
The signatures below acknowledge receipt of this document and its contents. If
Probationary Captain First Last Name has any questions regarding this PIP, he/she
is to contact his/her primary supervisor for clarification. This PIP will remain as part
of Probationary Captain First Last Name’s personnel file pending satisfactory
completion.
Probationary Member Supervisor
Date
Section 106.034d
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CRITICAL INCIDENT NOTICE
Critical Incident or Safety Violation:
Identify below (in bullet format) events or violations occurring during the probationary
month which would be considered critical incidents or safety violations. Reference
the policy(s) and plan for each area of improvement identified.
Incident(s) or Safety Violation(s): Policy:
Plan of action for improvement:
The above factors indicate a problem(s) which needs to be rectified immediately. To
facilitate improvement, a PIP is being implemented to assist Probationary Captain
First Last Name in complying with Fresno Fire Department rules, regulations,
policies, procedures and/or supervisor expectations.
The signatures below acknowledge receipt of this document and its contents. If
Probationary Captain First Last Name has any questions regarding this PIP, he/she
is to contact his/her primary supervisor for clarification. This PIP will remain as part
of Probationary Captain First Last Name’s personnel file pending satisfactory
completion.
Probationary Member Supervisor
Date
Section 106.034d
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