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Home My WebLink About106.034c - FD-17C, Probationary Engineer Evaluation ReportSection 106.034c Page 1 of 9 ADMINISTRATIVE MANUAL FORMS 106.034c PROBATIONARY ENGINEER EVALUATION REPORT (FD-17C) EFFECTIVE: NOVEMBER 2017 Current Revision Date: 3/18/22 Next Revision Date: 3/18/24 Author’s Name/Rank: Jonathan Chew, Deputy Fire Chief Review Level: 2 Administrative Support: Tammy Williams Management Analyst II ADA PURPOSE To provide instructions on completing a Probationary Engineer Evaluation Report (FD- 17C). APPLICATION The FD-17C is to be completed by the immediate supervisor for each probationary engineer under his/her command. This requirement is to be met during the engineer’s probationary appointment. OPERATIONAL POLICY The probationary engineer will be evaluated by his/her immediate supervisor on the last scheduled working day of each month. The supervisor will discuss the report with the member being evaluated. The probationary engineer and his/her immediate supervisor will then sign the FD-17C. The probationary engineer's assigned Battalion Chief will then review and sign the FD-17C. OPERATIONAL GUIDELINE This section intentionally left blank. PROCESS The FD-17C is to be received by the Training Division no later than the tenth day of each month following the rating period. The Battalion Chief will ensure that the FD- 17C is forwarded to the Training Division. The report will be reviewed and signed by the Deputy Chiefs in the Training, Operations, and Personnel Divisions and the Fire Chief; an executed copy will be placed in the member's personnel file at Fresno Fire Department (FFD or Department) headquarters. Section 106.034c Page 1 of 9 As indicated on the FD-17C, it is mandatory that ratings of “Below Standard” be addressed by a Performance Improvement Plan. This requirement should not dissuade the rater from providing an honest appraisal. Each evaluation is to be made after considering the member's work during the probationary period covered by the report. The supervisor should not base his/her judgment entirely on the member's work immediately preceding the evaluation period, or on isolated actions atypical of the member's work. It should be noted this is a probationary evaluation report, which indicates the member is to be graded on probationary status and not as a fully trained and experienced member. Actual length of service should be considered. A rating of “Above Standard” does not indicate the member is superior to veteran members, the member is only superior in the probationary position. How to Complete the Evaluation Report Form 1. The FD17C can be found at TargetSolutions (LMS) > File Center > Manuals, Procedures, and Forms > 100 Administrative Manual > 106.034c, FD-17C Probationary Engineer Evaluation Report and on the City’s website at Services Tab > Fire Department > FFD Training Division > Policy, Procedures, Manuals, and Forms > 100 Administrative Manual > 106.034c, FD-17C Probationary Engineer Evaluation Report. 2. Use the TAB key or mouse to move around the document. Do not use the ENTER key. Note: Some of the cells have been locked to avoid revisions. 3. Type member’s name adjacent to the heading Member: (Last, First, MI), not above the line. 4. Enter the month, day, and year of the evaluation. 5. Enter the station and shift the probationary member is assigned (i.e., E13A). 6. Enter the rating evaluator’s name. 7. Enter the dates of the evaluation period. 8. Enter which evaluation month the member is in (i.e., 1, 3, 7). 9. Answer each statement in the quality of information box with the appropriate numerical value. Section 106.034c Page 2 of 9 10. The rating category boxes can be checked by either of the following methods. a. Highlight the box by using the TAB and pressing the SPACE bar. The space bar will toggle between checked and unchecked. b. Click the desired box. This will toggle between checked and unchecked. 11. The comments section and the Performance Improvement Plan section are text boxes. The box will expand to fit the rater’s needs. If more space is needed for documentation, an additional sheet of paper can be added. 12. The Member Comments section will be lined. Any engineer wishing to comment on his/her evaluation can do so; however, he/she will have to handwrite his/her comments. 13. Print the evaluation form. How to Mark the Evaluation Report The member's performance is to be rated on each factor. These factors are indicated on the FD-17C and should be interpreted according to the following definitions. These definitions should be kept by the rater and constantly referred to in completing the FD- 17C. Unknown or Not Applicable (N/A) This rating is to be given to the member whom you have had no opportunity to observe in reference to the particular trait; or, the particular trait is not applicable to the member being rated. If this rating is chosen, check the column titled “N/A” which corresponds with the criterion being rated. Below Standard This rating is to be given to a member who does not meet the standard. A “Below Standard” rating must be addressed by a Performance Improvement Plan. Standard This rating is to be given to a member who consistently meets the requirements of the position in the trait being considered. Section 106.034c Page 3 of 9 Above Standard This rating is to be given to the member who consistently meets, and sometimes exceeds, the requirements of the position. “Above Standard” ratings must be addressed in evaluator’s comments. PERFORMANCE IMPROVEMENT PLAN The purpose of the Performance Improvement Plan (PIP) is to provide the probationary member a thorough understanding of his/her deficiencies and the expected performance standards necessary to facilitate improvement. Expected performance standards include, but are not limited to, FFD rules, regulations, policies, procedures, and/or supervisor expectations. The plan is to remain in effect until the next rating period. The PIP is not discipline, nor is it a reassessment of a particular performance incident(s) already determined. It is an effort to provide the probationary member with the opportunity to make the best decisions in the area/s in need of improvement. The PIP relies on the following three methodologies: 1. Education and Training It is agreed upon by members assigned to the PIP that the probationary member is to be provided the necessary training to meet the required standards. 2. Responsibility The probationary member is to accept the responsibilities listed. The supervisor is to take on the added responsibility ensuring compliance of the deficiencies listed. 3. Supervision The assigned supervisor is the primary supervisor for the probationary member. It is [his/her] responsibility to ensure the requirements of the PIP are met. The assigned supervisor is to document the result of monthly evaluations and PIP to be included as part of the member’s Department Personnel File. The documentation should outline compliance and any noncompliance issues related to probationary performance based on the performance expectations noted below. Section 106.034c Page 4 of 9 The intent of the PIP is to allow for self-accountability with checks and balances in place to ensure compliance of probationary performance. The plan provides the probationary member every opportunity to be successful while working for the Department. It is the probationary member’s ultimate responsibility to ensure he/she meets all performance expectations. Performance History Reflecting Need for Improvement Identify and list areas which are “Below Standard” on the Probationary Evaluation Form. Cite the policy or requirement and plan of action recommended to bring the member to Standard. Critical Incident or Safety Violation Identify and list events or violations occurring during the probationary month which would be considered critical incidents or safety violations. Cite the policy or requirement and plan of action recommended to avoid in the future. The listed factors indicate a problem(s) which needs to be rectified immediately. To facilitate improvement, the PIP is to be implemented to assist the probationary member in complying with FFD rules, regulations, policies, procedures, and/or supervisor expectations. INFORMATION This section intentionally left blank. DEFINITIONS This section intentionally left blank. CROSS REFERENCES This section intentionally left blank. Section 106.034c Page 7 of 9 FD-17C FRESNO FIRE DEPARTMENT PROBATIONARY ENGINEER EVALUATION REPORT Member: Date Assignment: Captain: Period Covered: to: Evaluation #: QUALITY OF INFORMATION Number of shifts assigned captain worked with probationary engineer during this evaluation period: Number of shifts probationary engineer missed (i.e., illness, vacation, holiday, etc.): Number of times this probationary engineer was late during this evaluation period: Number of shift trades the probationary engineer had during this evaluation period: RATING CATEGORY ABOVE STANDARD STANDARD *BELOW STANDARD N/A Place an X in the appropriate box. *A rating of Below Standard must be addressed by a Performance Improvement Plan. 1. APPARATUS OPERATION a) Performance during Code 3 driving (SOP 208.002) b) Performance during Code 2 driving (SOP 208.002) c) Demonstrates knowledge of first-in district d) Demonstrates ability to use MDT, map books, and related reference materials e) Demonstrates proficiency in pump operations and fire hydraulics f) Demonstrates proficiency in aerial operations 2. PERFORMANCE OF APPARATUS AND EQUIPMENT MAINTENANCE DUTIES (NON-EMERGENCY) a) Actively and efficiently participates in routine equipment maintenance as assigned b) Properly cares for equipment during fire ground operations and ensures all equipment is maintained in a ready condition c) Mechanical dexterity d) Maintains apparatus and equipment in a clean and serviceable condition (SOP 207.001) e) Appropriately completes apparatus related documentation including FD-3, FD-11, and repair requisitions (SOP 207.001) 3. PERFORMANCE OF APPARATUS AND EQUIPMENT MAINTENANCE DUTIES (EMERGENCY) a) Demonstrates knowledge of fire ground Individual Performance Evolutions (IPEs) and Company Performance Evolutions (CPEs) b) Follows direction, performs safely, and as directed by the company/chief officer c) Demonstrates operational readiness and appropriate skills in various fire ground functions (ventilation, overhaul, salvage, rescue, etc.) d) Performs firefighting functions in a safe manner and according to policy e) Demonstrates knowledge of fire ground Individual and Company Performance Evolutions (IPEs) (CPEs) 4. COMMUNICATION/PUBLIC RELATIONS a) Demonstrates effective communication skills with supervisors and public as specified in Administrative Manual 109.009, Rules and Regulations, Duty of all Members, Section 10 and 109.011, Rules and Regulations, General Conduct, Sections 12 and 13. b) Completes all written assignments in a timely and efficient manner c) Handles public relations matters as specified and in a professional manner 5. PARTICIPATION IN DRILL AND TRAINING FUNCTIONS a) Actively participates and assists instructors and members while maintaining safe practices b) FFD Training assignments current and entries made c) Performance during simulated emergency incidents d) Task book progression Section 106.034c Page 6 of 9 RATING CATEGORY ABOVE STANDARD STANDARD *BELOW STANDARD N/A Place an X in the appropriate box. *A rating of Below Standard must be addressed by a Performance Improvement Plan. 6. PHYSICAL FITNESS ACTIVITIES a) Actively participates in Department Physical Fitness Program b) Physically capable of successfully performing and completing fire ground, rescue and EMS activities 7. PERFORMANCE OF STATION MAINTENANCE DUTIES a) Actively and efficiently participates in station and facility maintenance duties as assigned b) Plans, organizes, and completes work effectively c) Initiates assigned duties with minimal supervision 8. OBSERVANCE OF CITY/DEPARTMENT RULES, REGULATIONS, AND POLICIES a) Demonstrates the conduct specified in the Administrative Manual 109.011, Rules and Regulations, General Conduct b) Demonstrates knowledge of City and Department manuals, procedures, rules and regulations c) Demonstrates knowledge of all directives, special notices, and Department communications d) Personal appearance conforms to uniform guidelines e) Wears appropriate PPE f) Ensures all occupants are seat belted before moving the apparatus Evaluator’s Comments: Status of any Performance Improvement Plan(s) from last rating period: *Performance Improvement Plan for next rating period: If applicable, see attached . On-Duty Battalion Chief signature for Performance Improvement Plan: Member Comments: Signature of Member: Date: Assignment: I agree with evaluation I disagree with evaluation I request a review with next higher level Signature of Evaluator: Rank: Date: Signature of Battalion Chief Date Signature of Training Chief: Date: Signature of Operations Chief: Date: Signature of Personnel Chief: Date: Signature of Fire Chief: Date: PERFORMANCE IMPROVEMENT PLAN Section 106.034c Page 7 of 9 Performance History Reflecting Need for Improvement: Identify below (in bullet format) areas which are Below Standard. Reference the policy(s) and plan for each area of improvement identified. Area(s) of needed improvement: Policy: Plan of action for improvement: The above factors indicate a problem(s) which needs to be rectified immediately. To facilitate improvement, a PIP is being implemented to assist Probationary Engineer First Last Name in complying with Fresno Fire Department rules, regulations, policies, procedures and/or supervisor expectations. The signatures below acknowledge receipt of this document and its contents. If Probationary Engineer First Last Name has any questions regarding this PIP, he/she is to contact his/her primary supervisor for clarification. This PIP will remain as part of Probationary Engineer First Last Name’s personnel file pending satisfactory completion. Probationary Member Supervisor Date CRITICAL INCIDENT NOTICE Section 106.034c Page 8 of 9 Critical Incident or Safety Violation: Identify below (in bullet format) events or violations occurring during the probationary month which would be considered critical incidents or safety violations. Reference the policy(s) and plan for each area of improvement identified. Incident(s) or Safety Violation(s): Policy: Plan of action for improvement: The above factors indicate a problem(s) which needs to be rectified immediately. To facilitate improvement, a PIP is being implemented to assist Probationary Engineer First Last Name in complying with Fresno Fire Department rules, regulations, policies, procedures, and/or supervisor expectations. The signatures below acknowledge receipt of this document and its contents. If Probationary Engineer First Last Name has any questions regarding this PIP, he/she is to contact his/her primary supervisor for clarification. This PIP will remain as part of Probationary Engineer First Last Name’s personnel file pending satisfactory completion. Probationary Member Supervisor Date