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HomeMy WebLinkAbout104.013 - Sub-Joint Apprenticeship CommitteeEffective Date: September 2008 Jonathan Chew, Deputy Chief Current Revision Date: 07/10/2025 Section 104.013 Next Revision (1) Date: 07/10/2028 Page 1 of 5 Fresno City Fire Department 100 Administrative Manual SECTION 104.013 SUB-JOINT APPRENTICE COMMITTEE (SUB-JAC) PURPOSE The purpose of this policy is to institute guidelines for the establishment, organization, and operation of the Sub-Joint Apprenticeship Committee (Sub-JAC). APPLICATION This policy applies to all California Firefighters Joint Apprenticeship Committee (Cal- JAC) apprentices to include firefighters, engineers, captains, and fire inspectors. The policy also applies to any sworn suppression or prevention staff who may seek reimbursement for career development, education, and training. OPERATIONAL POLICY The Sub-JAC Committee shall be composed of an equal number of representatives from management and labor. The subcommittee shall act on behalf of Cal-JAC on matters affecting apprentices, and such actions are subject to approval, modification, or reversal by Cal-JAC. The current Fresno Fire Department (FFD or Department) Sub-JAC representatives are listed below: Management Representatives • W. Jonathan Chew (Chair / Training Coordinator) • Lawrence R. French (Instructor of Record) • Devin P. McGuire (Alternate) Labor Representatives • Pedro N. Flores • Keola J. Park (Secretary) • George J. Arthur (Alternate) Effective Date: September 2008 Jonathan Chew, Deputy Chief Current Revision Date: 07/10/2025 Section 104.013 Next Revision (1) Date: 07/10/2028 Page 2 of 5 Quorum and Voting A quorum must include a majority of Sub-JAC members from management and a majority of Sub-JAC members from labor. All Sub-JAC members, including the Chair and Secretary, have the right to vote on every subject that comes before the Sub-JAC. To pass a motion before the Sub-JAC, a majority of management members and a majority of labor members must vote in favor. The Sub-JAC Committee will meet at least once each year, and all minutes are to be shared with Cal-JAC. To qualify for reimbursement, members must enter training in the Learning Management System (LMS) within ten (10) calendar days of completion of training. Do not wait until you receive your certificate to enter the training. If the course is not located in the LMS, contact the Training Division for directions. OPERATIONAL GUIDELINE Apprenticeship To receive journey certification, apprentices must successfully complete the following minimum apprenticeship requirements. Rank Work Processes (Hours) Related and Supplemental Instruction (Year) Term of Apprenticeship (Months) Firefighter EMT 7,000 144 42 Fire Engineer 4,000 144 24 Fire Officer 6,000 144 36 Fire Inspector 4,000 144 24 The Joint Apprenticeship Program considers on-the-job training as well as formal training for accumulation of hours. Work experience is identified in the apprenticeship agreement as work processes. This is the number of on-duty hours an apprentice is expected to work during the course of the apprenticeship. Training hours include academy training, as well as related and supplemental instruction (RSI). Cal-JAC conducts an audit of all apprentices bi-annually. When an apprentice achieves sufficient hours of experience and supplemental instruction, journey certification is issued indicating the member has attained journey level status in the occupation. Effective Date: September 2008 Jonathan Chew, Deputy Chief Current Revision Date: 07/10/2025 Section 104.013 Next Revision (1) Date: 07/10/2028 Page 3 of 5 Sub-Joint Apprenticeship Committee Sub-JAC determines how CAL-JAC funds are spent. Any sworn member of the Department may request Cal-JAC funds for a given project. Sub-JAC made a commitment to reimburse the Department’s sworn suppression and fire inspectors up to $600 for enrollment and certification costs for any fire service-related course, seminar, or for any course listed in the Department’s Career Development Guide (see Administrative Manual, Section 103.001). Reimbursement is limited to $1500 per member, per fiscal year. Once the Sub-JAC fund decreases to $20,000, all automatic reimbursements cease, and all further expenditures are subject to approval of the committee. To request reimbursement, members must complete Form FD-68 Sub-JAC Reimbursement Form, attach applicable required documentation, and submit it to the Training Division. Supporting documentation includes the following: • Copy of receipt showing amount paid. • Copy of grade transcript, certification, or proof of successful completion. Members will be notified upon approval. Reimbursement checks can be picked up at the Training Division. The Department is not reimbursed by CAL-JAC for submissions made after the end of the month reporting is submitted (no later than the tenth day of the following month). This makes it imperative that members requesting Sub-JAC reimbursement enter their hours in the LMS no later than 10 days after course completion to ensure the Department receives the credit for the training completed. PROCESS The Training Division is responsible for initiating the apprenticeship agreement for all newly hired or recently promoted apprentices. • The Apprenticeship Agreement Application will be assigned to the new apprentice within the first five (5) days of hire or promotion via the LMS. The following is an example of the online application form: Effective Date: September 2008 Jonathan Chew, Deputy Chief Current Revision Date: 07/10/2025 Section 104.013 Next Revision (1) Date: 07/10/2028 Page 4 of 5 • The apprentice will submit the required information to generate an agreement for the Division of Apprentice Standards and provide their signature at the bottom of the form. Supplemental Training It is the responsibility of the apprentice to document supplemental training in the LMS. Supplemental training is documented to assure development of the apprenticed member. In addition, the Department receives reimbursement for costs and expenses associated with apprenticeship training in the amount of $4.60 per instructional hour. Reimbursement funds are deposited into an account developed by Cal-JAC. Documentation The following are examples of training that can be documented in the LMS: • Multi-company drills • Specialized rank training • Meetings • Morning line-up and briefing • Individual performance evolutions (IPE) • Station training • Individual study • Special training sponsored by the Department. • College course work Apprentices are instructed to use .25-hour increments when documenting supplemental training. INFORMATION This section intentionally left blank. DEFINITIONS California Firefighters Joint Apprenticeship Committee (CAL-JAC) was established through a partnership between the California Professional Firefighters Association, the California State Fire Marshal, local government, the Department of Labor, and the Department of Education. In 1990, the Department and the Fresno Firefighters Local 202 established a subscription agreement to participate in the CAL-JAC program. CROSS-REFERENCES Joint Apprenticeship Handbook https://www.Caljac.org/apprenticeship/for-departments/subjac