HomeMy WebLinkAbout101.005 - Leave Usage and Approval
ADMINISTRAITVE MANUAL
ADMINISTRATIVE/PERSONNEL ASSIGNMENTS
101.005 LEAVE USAGE AND APPROVAL
EFFECTIVE: JULY 2012
Current Revision Date: 02/27/19 Next Revision Date: 02/27/24
Author’s Name/Rank:
Timothy J. Fulmer,
Administrative Battalion Chief Review Level: 1
Administrative Support:
Christina L. Johnson,
Senior Administrative Clerk
Section 101.005
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PURPOSE
The purpose of this policy is to establish procedures and responsibilities for the use
and approval of member leave for the Fresno Fire Department (Department or FFD).
APPLICATION
Leave usage and approval for members of bargaining units 1, 2, 3, 10, 13 and 14.
Unit 5: Refer to Administrative Manual Section 101.002, Constant Staffing Policy
OPERATIONAL POLICY
All members are required to enter requests for leave through TeleStaff.
OPERATIONAL GUIDELINE
All leave times utilized by members should be requested and approved by their
supervisors through TeleStaff prior to the leave period. The proper utilization of
TeleStaff for requests and approval of leave will reduce payroll workload and
eliminates the need for printed copies.
Unit 10: Once leave time is entered, the requested leave will remain in requested
status until approved by a staffing chief. TeleStaff will not create vacancies until the
leave request is approved.
Units 1, 2, 3, 13, and 14: Requests for leave time are required to be entered in and
approved by respective supervisors through TeleStaff. This includes ANY time
resulting in a member not being at work during regularly scheduled work hours.
Time must be entered into TeleStaff prior to the requested leave. If calling in sick,
Section 101.005
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entry must be made prior to 0600 hours. After 0600 hours, notification must be
made to a person; voicemail and text message notifications are not accepted as an
automatic approval of a requested leave time.
Note: Unit 1- Due to MOU specifications in regard to sick leave,
members are required to call and speak to a person as well as
enter the time in TeleStaff.
It is the responsibility of a member’s supervisor to approve leave time requests
submitted through TeleStaff.
Members will be responsible for notifying their supervisor when their leave deviates
from the requested leave. For example: Should an employee return early or late
from a scheduled leave, the supervisor must be notified.
Once the request has been approved, the work code will disappear from the
calendar and any appropriate vacancies will be created.
MODIFICATION OF WORK CODES
In the event a member’s work code requires modification, a supervisor may open the
work code to modify the leave times or change the type of leave entered in
TeleStaff.
PROCESS
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INFORMATION
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DEFINITIONS
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Section 101.005
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CROSS-REFERENCES
Unit 1, 2, 3, 5, 10, 13, and 14 Memorandum of Understanding
Administrative Manual
Section 101.002, Constant Staffing Policy