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HomeMy WebLinkAbout101.004 - Acting Policy ADMINISTRATIVE MANUAL ADMINISTRATIVE/PERSONNEL ASSIGNMENTS 101.004 ACTING POLICY EFFECTIVE: OCTOBER 2007 Current Revision Date: 10/1/19 Next Revision Date: 10/1/22 Author’s Name/Rank: Timothy J. Fulmer, Administrative Battalion Chief Review Level: 1 Administrative Support: Sherrie L. Badertscher, Management Analyst II PURPOSE It is the intent of the Fresno Fire Department (FFD or Department) to further the overall training of members aspiring to promote. Additionally, the Department must be fiscally responsible by assigning personnel as efficiently as possible. To accomplish these objectives, acting lists are maintained and considered when filling staffing vacancies. APPLICATION Members interested in placement on the acting list will qualify by completing the respective sign-off sheet. The intent of this sign-off system is for members to become familiar with the various tasks they might face while acting, prior to actually being placed in that rank. OPERATIONAL POLICY This section intentionally left blank. OPERATIONAL GUIDELINE Promotional Eligibility Lists: An active eligibility list for each rank is to be maintained where it is practical and necessary as determined by the Fire Chief. Acting “Sign-Off” Sheets are required to be completed as part of the promotional eligibility process. If an employee fails a promotional exam, the member is to be removed from the applicable acting list. Approval to regain acting status involves the review of sections of the promotional exam that the member failed and relevant portions of the acting sign-offs. Section 101.004 Page 1 of 13 Limited and/or Provisional Appointments: The Fire Chief makes limited and/or provisional appointments as per the Fresno Municipal Code (FMC), Section 3-256, Limited and Provisional Appointments. Employees must meet the minimum requirements for the position. The Fire Chief may use the acting list as a guide when making a limited and/or provisional appointment. Acting Lists: An acting list for each rank is compiled for each division, section, or shift by the Training Division using the active promotional eligibility list for each rank. In the absence of a promotional eligibility list, the acting list is to revert to seniority. Acting lists are to be of sufficient length to accommodate anticipated vacancies for individual duty periods. Members appear on the acting list in the order they placed on the eligibility list, regardless of seniority. The names of qualified actors are to appear next on the acting list. For the positions of engineer and captain, the qualified list is in the order of departmental seniority. The qualified actor list for battalion chief is to appear according to seniority in rank following the eligibility list. Qualified members may indicate to their battalion chief a preference to act only at designated times or places. The member’s preferences are to be honored and forwarded to the training division. Qualified relief members should be taken into consideration for the purpose of establishing acting lists; therefore, it is possible for relief members to appear on the lists of each platoon. Acting lists are to be kept current and posted. All personnel on an acting list may be subject to re-evaluation. Sign-Off Sheets: It’s the superior officer’s duty to ensure the member has a good working knowledge of the items mentioned on the list before signing them off. The superior officer is to ensure the completed sign-off sheets are forwarded to the Training Division by scanning and uploading the documents into the appropriate Acting Assignment Sheets activity located in the Learning Management System (LMS). Once the sign-off sheets are uploaded, the civilian training officer is responsible for the following: 1. Ensure the sign-off sheets are signed by a battalion chief and validate the document in the LMS. Section 101.004 Page 2 of 13 2. Add the member’s name with his/her sign-off sheets to the Credential for Acting Job Assignments. 3. Update the staffing system to indicate the members can act in the specified rank as demonstrated on the sign-off sheets in the LMS. PROCESS The following is a breakdown of the items on the respective sign-off sheets. Acting Engineer Sign-Off List: Acting engineer must demonstrate proficiency in the following skills: 1. Pumping operations. 2. Aerial operations. 3. Driving skills. 4. Performing daily inspections of apparatus. 5. Performing weekly inspections of apparatus. Demonstration of proficiency is measured as follows: Members are required to demonstrate they have a good working knowledge of how to perform the following functions: Pumping Operations: 1. Spot a hydrant - place the pump in operation from the tank, switch from tank to hydrant. 2. Draft, placement of rig, connecting hard suction hose, proper use of primer. 3. Relay pumping, maintain the correct pressures. 4. Procedures for pumping into standpipes and sprinkler systems. 5. Use of auxiliary pump. 6. Explain relief valve, pressure governor, two stage pump, and standard operating pressures used by the Department. 7. Explain the theory of hydraulics. Aerial Operations: 1. Correct apparatus positioning for rescue, ventilation, or exposure protection. 2. Stabilize and raise aerial. Section 101.004 Page 3 of 13 3. Ladder pipe operations. 4. Explain maximum weight loads and ladder safety systems and overrides for the different types of aerial apparatus. Driving Skills: 1. Backing, turning, and driving through tight areas with proper use of mirrors. 2. Driving Code 3 - describe which lane to use; describe which side to pass on; describe how to approach an intersection; and describe the DMV regulations related to Code 3 response. 3. Defensive driving - describe safe following distances. Explain brake fade. Maintenance: 1. Perform daily inspection. 2. Perform Sunday inspection. Books: 1. Explain the function and use of Hydrant, Sprinkler, and Complex pages. Final Process: 1. Once the sign-off list has been completed, the member is responsible to make arrangements for two (2) proctored evaluations. The Training Division maintains a list of engineers per shift selected as truck proctors and engine proctors. Proctors reserve the right to direct the member to the next proctor on the list when a request for an evaluation interferes with personal or crew schedules. All testing is performed on the proctor’s regular duty days. 2. Each candidate is to perform a pumping evolution and an aerial operation. The evaluations include answering questions taken from the subjects on the sign-off sheet. If the member passes, he/she should then submit the sign-off sheet with the proctor’s signed IPEs to their respective battalion chief for review. If the battalion chief approves, the member is then placed on the acting list. Section 101.004 Page 4 of 13 Acting Captain Sign-Off List: Acting captains must demonstrate proficiency in the following skills: 1. Station Computer usage. 2. Standard operating procedures. 3. Incident Command System. 4. Map skills. 5. Radio protocol. 6. Apparatus computer usage. 7. Function and use of Complex, Schools, and Sprinkler pages 8. Basic staffing program knowledge Demonstration of proficiency is measured as follows: Computer Usage: Members are required to perform the following computer functions. (They need to provide a record of those functions.) NFIRS: Medical aid, canceled call, structure fire, car fire, other fire, and print the narratives. Supply Requisition: Order station supplies, order personal protective gear, and list the requisition number. Maintenance Request: Order station repair, order apparatus repair, and list the requisition number or hydrant number. Hydrant: Print hydrant inspection sheet, requisition a hydrant repair, place a hydrant on the 4-3 sheet, remove a hydrant from the 4-3 sheet, and input a fire hydrant inspection. GIPs: Enter ten (10) GIPs and list the occupancy numbers. Hose Test: Enter hose test for a length of hose, list hose length and number. The member’s respective battalion chief provides a series of four (4) written problems. The member is to respond to each of the written questions with a detailed summary of the emergency actions that member would recommend. Examples of problems are listed below: Section 101.004 Page 5 of 13 Standard Operating Procedures examples: You are the captain of the first-in engine company responding on a water flow alarm. What are your options for entry into a locked building? If you cannot gain access without property destruction, what influenced your decision to break into the property? If you break into the property, what do you do next? You are the captain of a first-in engine company dispatched to a call involving a juvenile playing with matches. What are the criteria for placement of a child into the Juvenile Education Program? How do you refer a child to the program? You are the captain of a first-in engine company responding on a gas leak in a residential home. What actions do you take to mitigate the incident? What actions would you take if the gas leak was a 12-inch main ripped by a backhoe at Fresno and Shaw? ICS/Tactics examples: You are the captain of a first-in engine company on a supermarket fire. There is smoke showing from the rear of the complex. What assignments do you make for the incoming fire companies and why? You are the captain of the first-in engine company on a fully involved apartment fire. The time is 0330 hours; the apartment is located on the southwest corner of an eight-pack (four on top, four on the first floor) apartment building. There is one (1) exposure to the south. What assignments do you make and why? You are the captain of the first-in engine company on a fully involved garage fire (attached to a single-family residence). The time is 1600 hours. There are single- family residence exposures to the north and south. What are your assignments to the fire companies and why? You are the captain on the first-in engine company on a shortness of breath medical aid. On arrival, you find 20 employees of a thrift store complaining of shortness of breath after being exposed to a gray cloud that emanated from an unmarked brown bottle found in a donation bin. What actions do you take and why? Map Reading: Demonstrate the ability to utilize the Map Book, Complex Book, and Sprinkler Book. This can be demonstrated to a captain. Section 101.004 Page 6 of 13 Radio Protocol: Demonstrate the ability to properly contact communications and other units on the radio. Describe each of the radio channels on the radio and explain their uses. This can be demonstrated to a captain. Apparatus Computer: You must demonstrate the ability to log members on duty, perform an AVL restore, message purge, database restore, computer restart, and demonstrate the ability to send mail. Final Process: The written responses and check-off sheet should be turned in to the respective battalion chief who schedules an interview. During the interview, the battalion chief may ask questions regarding the answers to the written problems and give one (1) or two (2) fire tactical situations for review. If the battalion chief approves, the member is then placed on the acting list. Acting Battalion Chief Sign-Off List: Acting battalion chiefs must demonstrate proficiency in the following skills. 1. Constant staffing policy and procedures. 2. Standard operating procedures. 3. Incident Command System. 4. Policy interpretation. 5. Radio protocol. 6. Apparatus computer usage. 7. Staffing program usage. Demonstration of proficiency is measured as follows: Line up: Members are required to perform the following line up functions. They need to provide a record of those functions. Staffing System Management: Review daily roster and verify for accuracy. Initiate shift replacement or mandatory hiring policies during manual mode. Prepare “next shift” daily roster by utilizing relief pool, acting lists and specialty team profiles. Enter special assignments for training and meetings. Section 101.004 Page 7 of 13 Phone: Retrieve messages, forward calls to alternate phone, utilize conference call feature. Paperwork: Verify, file, sign, and distribute paperwork received from the courier. The member’s respective battalion chief provides a series of five (5) written problems. The candidate is to respond to each of the written questions with a detailed summary of the emergency actions that candidates would recommend. Examples of problems are listed below: Standard Operating Procedures examples: You are working as Battalion 1. The on-duty staffing for the day has members acting in the capacities of captain and engineer. A firefighter calls in sick. What actions do you take to maintain required staffing levels? What policies should you refer to in order to answer question No. 1? You are working as Battalion 1. One of the engine companies in your district has notified you of a motor vehicle accident involving its engine. What actions do you take and what notification do you make? You are working as Battalion 2. As the incident commander of an emergency incident, you are notified of a firefighter fatality. What actions do you take and notifications do you make? You are working as Battalion 2. You are notified by a captain from your district of a confrontation between two (2) firefighters while on-duty. What actions do you take and notifications do you make? You are working as Battalion 3. You are notified by a captain of a firefighter who may be under the influence of a controlled substance. What actions do you take and notifications do you make? ICS/Tactics examples: You are the battalion chief on a high-rise fire. There is smoke showing from the rear of the sixth floor. What assignments do you make for the incoming fire companies and why? Section 101.004 Page 8 of 13 You are the battalion chief on a commercial strip mall fire. The first two (2) engine companies have arrived and are making an interior attack on the fire. You are unable to make radio contact with the fire attack group. What actions do you take and why? You are the battalion chief on a chlorine tanker, which overturned on Freeway 41 at Shaw. The time is 1600 hours. There is a vapor cloud coming from the tanker. The wind is blowing at five to eight miles per hour from the northwest. What are your assignments to the fire companies and why? You are the battalion chief on the scene of an explosion at the courthouse. The exterior of the structure appears to be stable. There are multiple victims having seizures on the front lawn. What actions do you take and why? Radio Protocol: You must demonstrate the ability to properly contact communications and other units on the radio. Describe each of the radio channels on the radio and explain their uses. This can be demonstrated to a battalion chief. Apparatus Computer: Demonstrate the ability to log members on duty, perform an AVL restore, message purge, database restore, computer restart, and demonstrate the ability to access the map and send mail. Final Process: The written responses and check-off sheet are to be turned into the respective battalion chief who schedules the interview. During the interview, the battalion chief tests the member’s ability to perform a simulated line up and may ask questions about the responses to the written problems. The battalion chief may also give one (1) or two (2) fire tactical situations for review. If the battalion chief approves, the member is then placed on the acting list. INFORMATION This section intentionally left blank. Section 101.004 Page 9 of 13 DEFINITIONS This section intentionally left blank. CROSS-REFERENCES Administrative Manual Section 101.002, Constant Staffing Policy Section 101.004 Page 10 of 13 ACTING ENGINEER SIGN-OFF SHEET TASK INITIAL DATE Pumping Operations 1. Demonstrate proper hydrant spot. 2. Place pump in operation with tank as water source. 3. Transfer from tank water to hydrant water source. 4. Explain the difference between a relief valve and a pressure governor. 5. Explain the theory of a two stage centrifugal pump. 6. Explain when to pump in pressure or capacity. 7. Explain the theory of hydraulics. 8. Explain the standard operating pump pressures used by FFD. 9. Demonstrate drafting procedures. 10. Explain procedures for standpipe and sprinkler systems. 11. Describe how to use auxiliary pumps and the different types. 12. Describe how a priming pump operates. 13. Explain a relay pumping operation. 14. Demonstrate knowledge of all operating controls on engine. Aerial Operations 1. Position aerial ladder for operation, considering ground and overhead Conditions. 2. Stabilize and raise aerial to proper location. 3. Explain maximum weight loads of aerial ladder. 4. Explain ladder safety systems and overrides. 5. Explain ladder pipe operations and related pressures. 6. Demonstrate knowledge of all operating controls on truck. Driving Skills 1. Backing, turning, and driving through tight areas. 2. Describe Code 2 and Code 3 driving procedures. 3. Describe how to approach an intersection during Code 3 response. Vehicle Maintenance 1. Perform daily inspection (FD-3). 2. Perform Sunday inspection (FD-11). Books 1. Demonstrate use of Hydrant Book. 2. Demonstrate use of Sprinkler and Complex Pages. NAME: _________________________________________ EMPLOYEE ID: ___________________ APPROVED BY BATTALION CHIEF: __________________________________________ Section 101.004 Page 11 of 13 ACTING CAPTAIN SIGN-OFF SHEET TASK INITIAL DATE NFIRS Reporting 1. Medical aid 2. Cancelled call 3. Still alarm 4. Car fire 5. Other fire Supply Requisitions 1. Order station supplies 2. Order personal protective equipment Maintenance Requests 1. Order station repair 2. Order apparatus repair Hydrants 1. Print hydrant inspection sheet 2. Place a hydrant on the 4-3 sheet 3. Remove a hydrant from the 4-3 sheet 4. Input a fire hydrant inspection GIPs 1. Enter 10 GIPs Hose Test 1. Enter hose test for a length of hose Written Problems 1. SOP Problem No. 1 2. SOP Problem No. 2 3. ICS/Tactics Problem No. 1 4. ICS/Tactics Problem No. 2 Maps: Demonstrate ability to utilize the following resources 1. Hydrant Book 2. Complex Page 3. Sprinkler Page Radio 1. Operate the radio utilizing proper protocol 2. Describe each of the radio channels and their uses Name: _______________________________________ Employee ID: ___________ Approved By Battalion Chief: ________________________________________ Section 101.004 Page 12 of 13 ACTING BATTALION CHIEF SIGN-OFF SHEET TASK INITIAL DATE Line Up 1. Rosters 2. Shift Replacement 3. Mandatory Hiring 4. Phone Written Problems 1. SOP Problem No. 1 2. SOP Problem No. 2 3. ICS/Tactics Problem No. 1 4. ICS/Tactics Problem No. 2 Apparatus Computer 1. Log-on, shut-down, start-up 2. Mapping and accessing Complex Pages Radio 1. Operate the radio utilizing proper protocol 2. Describe each of the radio channels and their uses Name: _______________________________ Employee ID: _________ Approved By Battalion Chief: ___________________________________ Section 101.004 Page 13 of 13