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HomeMy WebLinkAboutCalif, State of - Office Planning & Research - California VolunteersDocuSign Envelope ID: 66895E97-9C64-40F2-9165-5lA8270ABA68 D: 0650-JP1001-PPGF1 _ Iio ra� STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) J P 1001-P PG F 1 O P R-065 0 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME Office of Planning and Research/California Volunteers "hereinafter referred to as State" CONTRACTOR NAME City of Fresno "hereinafter referred to as Grantee" 2. The term of this Agreement is: START DATE June 21, 2024 THROUGH END DATE December 31, 2025 3. The maximum amount of this Agreement is: $750,000.00 Or Seven -Hundred Fifty Thousand Dollars and 00/100 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 10 Exhibit B Budget Detail and Payment Provisions 1 Exhibit C * General Terms and Conditions* Online + Exhibit D California Volunteers' Reporting, Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention 4 - items snows wlrn anCZfenW I -/, s: a..yr«. .� u . w..w .� . • •-- These documents can be viewed atbM s.//www.dgs.co.govIOL51Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BYTHE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Fresno CONTRACTOR BUSINESS ADDRESS 2600 Fresno Street CITY I STATE ZIP Fresno ICA 193721 PRINTED NAME OF PERSON SIGNING jTrrLE Georgeanne White City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED FDocuSigned by: � 6/27/2024 STATE OF CALIFORNIA CONTRACTING AGENCY NAME OPR/CaliforniaVolunteers CONTRACTING AGENCY ADDRESS CITY STATE JZIP 1400 10th Street Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez Director of Operations AGENCY AUTHORIZED SIGNATURE by: ENT OF GENERAL SERVICES APPRUVAL DATE SIGNED 6/28/2024 EXEMPTION (If Aj icable) Page 1 of 1 DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno RFA # CV23-130 One Fresno for Californians for All Youth Service Corps AB 540 Pilot Program Point of Contact Susan Chudy, Program Administrator susan.cAud aAhesno, uV 559-621-6980 City of Fresno Section 1: Program Goal What does your city hope to gain from recruiting AB 540 eligible students? The City of Fresno aims to benefit from the recruitment of AB 540 CA Dream Act eligible students by fostering and expanding our diversity and inclusive community engagement programs as well as providing meaningful opportunities for the undocumented population. Through this program, the City of Fresno seeks to empower AB 540 CA Dream Act eligible youth to actively participate in civic service and gain valuable skills and experiences that enhance their personal growth and future prospects. The City of Fresno aims to leverage the Californians for All Youth Service Corps AB 540 Pilot Program to promote inclusive civic engagement and support career development for AB 540 eligible students. Our primary goal is to recruit and integrate AB 540 students into our existing One Fresno Youth Jobs Service Corps Program, providing them with valuable skills, experiences, and pathways to future opportunities. Does the city have any other similar programs or experience working with this population? The City of Fresno has prior experience working with similar populations through its One Fresno Youth Jobs Corps initiatives, which have successfully engaged young individuals in service -oriented activities across various sectors, including community outreach, downtown beautification, and office setting opportunities. Of these Participants/Ambassadors, 96% of them met two or more of the criteria determined by California Volunteers: 71 % have had difficulty finding employment, 61 % identify as low income, 58% were unemployed or out of school, 20% have experienced mental health issues and/or substance abuse, 17% are justice system impacted, and 12% are in the foster care system. The City of Fresno has hired 20 of the Participants/Ambassadors as permanent employees. We are actively working with Participants/Ambassadors to provide valuable support to understand how to obtain permanent employment. The County of Fresno is home to a large immigrant population, an estimated 77,000 of which are undocumented. With the AB 540 Pilot Program we can begin to build the framework to help this community gain experience in public service. Helping DACA recipients gain work experience will assist in creating better economic outcomes for them in the future. Section 2: Program Design DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno RFA # CV23-130 Please offer a brief description of your existing Youth Service Corps program and indicate if there are specific service opportunities that you anticipate placing AB 540 eligible students into. The One Fresno Youth Jobs Corps Program is a comprehensive initiative that involves youth in meaningful service activities while fostering their personal and professional development. We aim to place AB 540 eligible students in a variety of service roles within our current worksites in collaboration with our Community Based Organizations. These opportunities may include organizations like Career Nexus, CMAC, Downtown Fresno Partners, Fresno EOC, Neighborhood Industries, and Poverello House. The positions will encompass community outreach, environmental stewardship, and educational support initiatives. The funding will predominantly support a semester -long employment program designed forAB 540 students, offering them valuable work experience and skill development opportunities. Through the One Fresno Youth Jobs Corps Program Request for Proposals at Worksites, we have successful worked with these organizations which have similar goals and/or experience serving our target populations: • Career Nexus is a collaborative effort designed to match interns with businesses that provide meaningful work -based learning opportunities best -suited to their strengths, interests, and skills since its establishment in 2020. They have been a significant contributor to City of Fresno recruitment during the first grant phase. • Community Media Access Collaborative is a non-profit organization created to help citizens, schools, non -profits, public agencies, and others better connect with our community using media. Their mission is to empower community voices by promoting media literacy, civic engagement, cultural understanding, and creative expression by offering a full range of production tools and training at low or no cost to community users. • Downtown Fresno Partnership forms a partnership between the public and private sector, organized for the improvement of a specific commercial area. They have been involved in the creation of ourAmbassador program which has allowed Ambassadors a period of stabilization as they participate in beautification and hospitality assignments in the downtown area. • Fresno Economic Opportunities Commission is a non-profit Community Action Agency that provides opportunities, strengthens self-sufficiency, and offers support for all people. For almost 80 years they have been at the forefront of the war on poverty listening to the needs of the communities they serve to create over 35 effective programs and services, getting people the help needed to achieve their goals and shape their future, free from poverty. • Neighborhood Industries believe that jobs are the vehicle for an individual to move from being a recipient to a contributor in their neighborhood, resulting in long term neighborhood stabilization. Like our program, the goal is for Participants to have a pathway that will lead to permanent employment, either within their organization, partner organizations, or other employers. • Poverello House has worked for over 30 years to enrich the lives and spirits of all who pass through, by stewarding donated resources such as food, shelter, and a variety of social services to the unhoused population in a way that keeps the humanity and dignity of an individual intact. DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno RFA # CV23-130 The City of Fresno plans to support a minimum of 50 AB 540 CA Dream Act eligible youth, with 25 participating in the Spring 2025 semester and another 25 in the Fall 2025 semester. Upon each eligible youth completing 375 hours of work experience, the City of Fresno will indirectly compensate the student by paying a $7,500 stipend to California State University Fresno, to assist with the students tuition, housing and books. Are you planning on using this funding for a summer employment program? The cohorts will operate in the Spring and Fall semesters of 2025, not during summer. Section 3: Youth Recruitment/Development How will the city or county recruit youth? To recruit AB 540 eligible youth, the City of Fresno will leverage partnerships with local schools, community centers, and youth organizations that serve this population. We will collaborate with organizations like the Fresno Unified School District's Dream Center and community -based nonprofits dedicated to supporting immigrant and undocumented students, and work directly with California State University Fresno to recruit from their student body for AB 540 CA Dream Act eligible students. Do you have existing relationships with organizations that serve AB 540 CA Dream Act eligible students? If so, what organizations do you plan to partner with? At this time the City of Fresno does not have existing relationships with organizations that serve AB 540 CA Dream Act eligible students. What educational campuses would you work with recruit AB 540 CA Dream Act eligible students? The City of Fresno intends to work closely with educational campuses, like California State University Fresno, to recruit and engage AB 540 CA Dream Act eligible students through campus outreach and information sessions. Are there additional wrap around services you plan on offering AB 540 CA Dream Act students? Wrap -around services will be provided to AB 540 CA Dream Act eligible students, which may include legal aid workshops, mental health support, transportation, transitional childcare services, uniforms, mentorship, and academic advising, to ensure their holistic well-being and success within the program. Does the city commit to working with California Volunteers and California Volunteers designated partners to create program design? The City of Fresno is committed to working closely with California Volunteers and designated partners to refine program design and ensure alignment with statewide initiatives, fostering long-term sustainability and impact. DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno R FA # CV23-130 Section 4: Metrics/Outcomes Can the city/county provide the required metrics listed above to California Volunteers? If not, please indicate which metrics the city/county is unable to provide. The City of Fresno is fully committed to providing the required metrics to California Volunteers, including participant engagement data, program completion rates, and impact assessments on youth development. Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics. Additional metrics to determine the success of the program will include surveys on participant satisfaction, anecdotal evidence of personal growth, and community impact assessments. Section 5: Budget/Staffing/Communications What is your proposed staffing plan for the program for the city and/or any subgrantees? Will you be hiring new staff to manage this program or leveraging existing resources? The City of Fresno's proposed staffing plan for this program involves leveraging existing city staff of a Program Administrator, Senior HR Analyst, Senior Management Analyst, Sr HR Technician, and Staff Assistant; and partnering with experienced subgrantees to manage specific program components. We will allocate resources to hire specialized staff for recruitment, program management, and youth development. Does your city/county commit to using California Volunteers developed branding for this program and participating in California Volunteers -organized trainings/curriculum, if asked? The City of Fresno commits to utilizing California Volunteers' developed branding and participating in their organized trainings, and curriculum to ensure program alignment with statewide initiatives. How many youth will be served with this funding? Through this funding, City of Fresno aims to serve at least 50 AB 540 CA Dream Act eligible youth. 25 of those during the Spring 2025 semester, and another 25 during the Fall 2025 semester. DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 Coldomil'ansForAll Youth Service Carps Applicant: City of Fresno Contact information Susan Chudy 1559.621,6980 Susan.ChlldVapfreSno.Ray I • A. Administration (Must Not Exceed 10% of Total AwordJ Items Description Calculation Total Budget % Allocation Cross Check Administrative Costs $ 75,000.00 Total $ 75,000.00 10.0% I - 6. Direct Operating Costs (Must not exceed 30% of Total Award when combined with Section I -A. Administration) Items Description Calculation Total Budget % Allocation Cross Check Program Staff $ 100,000.00 Supplies $ 50,000.00 Capital Expenses Total $ 150,000.00 30.00% It. Youth Service Corps Fellow Wages I beat least 50% of grant amounfl # Requested Hourly Salary # of Hours Total Budget % Allocation Cross Check 50 $7,5000 student stipend 375 $ 375,000.00 25 participants per semester 5 - 50.00 $ 375,000.00 III. CalifornionsForAll Youth Workforce Fellows - Other Fellow Costs Items Description Calculation Total Budget FICA for Fellows Medicare for Fellows Worker's Compensation Health Care Retirement Total $ IV. Program Wrap -Around Services INot to Exceed 40%of Total Award) Items Description Calculation Total Budget % Allocation Cross Check Contractual Services $ 150,000.00 Staff Time Total $ 150,000.00 20.0% Total Budget Request $ 750,000.00 $ 750,000.00 Total # of Fellows I 50 List of Partners Partner Status (Proposed or Secured) Contractual Amount To be determined by RFP Total $ DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 EXHIBIT C Budget Payment Provisions California Volunteers, Youth Service Corps City of Fresno BUDGET PAYMENT PROVISIONS City of Fresno JP1001-PPGF1 1. Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to Robert. Nesman@californiavolunteers.ca. ov. 2. Budget Contingency Clause a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount. 3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Page 1 of 1 DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno JP1001-PPGF1 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention Youth Service Corps Program All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance's review and approval: Additionally, California Volunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. Number of youth participating in Youth Service Corps Number of Youth completing Youth Service Corps Number of youth employed in each focus area Number of youth participating in summer employment program (if applicable) Average wage and hours worked of participants across program Information/data/member stories as requested for annual report ® Participant information, including Personally Identifiable Information, as requested by California Volunteers, including, but not limited to: Name, Address, Phone Number, Email Address, Program Completion Status. Grantees agree to make member contact information available to California Volunteers to use in program communications on a schedule to be provided by California Volunteers Number of youth employed in program who were previously unemployed Number of participants who enroll in higher education or gain employment following program end Number of youth employed in program who remain in college or stable employment Number of youth employed after completion of program Number of youth who report job satisfaction after completion of program DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno JP1001-PPGF1 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention • Number of youth who report an interest in a career in public service after one year of employment • Number of youth employed in public service after completion of program • Job training evaluations Reporting Deadlines: Report Reporting Period 1 (if applicable) Award Date - June 30, 2024, 2024 2 (if applicable) July 1 -September 30, 2024 3 October 1 - December 31, 2024 4 January 1 - March 31, 2025 5 April 1 - June 30, 2025 6 July 1 -September 30, 2025 7 October 1 - December 31, 2025 Partner Reports Due July 15, 2024 October 15, 2024 January 15, 2025 April 15, 2025 July 15, 2025 October 15, 2025 January 15, 2026 California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees. Invoicing: This grant is a cost -reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. DocuSign Envelope ID: 66895E97-9C64-40F2-9165-51A8270ABA68 City of Fresno JP1001-PPGF1 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above. Service Events and/or Member Convenings: Grantee agrees to host at least two service events and/or member convenings per calendar year at the direction of California Volunteers. Programmatic and Fiscal Document Retention In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source. ()F F►4Es v' .�� yo Y=Yn RA�9 File #: ID 24-901 City of Fresno Staff Report Agenda Date: 6/27/2024 REPORT TO THE CITY COUNCIL FROM: SUMEET MALHI, Director Personnel Services Department BY: SUSAN CHUDY, Program Administrator Personnel Services Department 2600 Fresno Street Fresno, CA 93721 www.fresno.gov Agenda M 2.-F. SUBJECT Actions pertaining to the 2023-2024 #CaliforniansForAll Youth Service Corps AB 540 Pilot Program. 1. Accept the 2023-2024 #CaliforniansForAll Youth Service Corps AB 540 Pilot Program Grant in the Amount of $750,000. 2. Authorize the City Manager or designee to execute the Grant Acceptance Agreement and related documents on behalf of the City, subject to approval as to form by the City Attorney. City of Fresno Page 1 of 1 Printed on 8/19/2024 powered by LegistarTQ1 Regular Council Meeting r o� June 27, 2024 =; 4RESNO CITY COUNCIL � City o! lllrlln��..•.� Supplement Packet ITEM S 2-F (ID_24-99'I Actions pertaining to the 2023-2024 #CaliforniansForAll Youth Service Corps AB 540 Pilot Program. [TITLE TRUNCATED FOR SUPPLEMENTAL PACKET COVER PAGE] Contents of Supplement: Staff Report & Resolution Item(s) Supplemental Information: Any agenda related public documents received and distributed to a majority of the City Council after the Agenda Packet is printed are included in Supplemental Packets. Supplemental Packets are produced as needed. The Supplemental Packet is available for public inspection in the City Clerk's Office, 2600 Fresno Street, during normal business hours (main location pursuant to the Brown Act, G.C. 54957.5(2). In addition, Supplemental Packets are available for public review at the City Council meeting in the City Council Chambers, 2600 Fresno Street. Supplemental Packets are also available on-line on the City Clerk's website. Americans with Disabilities Act (ADA): The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Requests for additional accommodations for the disabled, sign language interpreters, assistive listening devices, or translators should be made one week prior to the meeting. Please call City Clerk's Office at 621-7650. Please keep the doorways, aisles and wheelchair seating areas open and accessible. If you need assistance with seating because of a disability, please see Securit . BACKGROUND The City of Fresno aims to benefit from the placement of AB 540 eligible college students by fostering inclusive community engagement and providing meaningful opportunities for this deserving population. Through this program, Fresno seeks to empowerAB 540 youth to actively participate in civic service and gain valuable skills and experiences that enhance their personal growth and future prospects. Fresno has prior experience working with similar populations through its Youth Jobs Service Corps initiatives, which have successfully engaged young individuals in service - oriented activities across various sectors, including community outreach, community beautification, environmental stewardship, and educational outreach. The City of Fresno aims to leverage the Californians for All Youth Service Corps AB 540 Pilot Program to promote inclusive civic engagement and support career development for AB 540 eligible college students. Our primary goal is to recruit AB 540 students, providing them with valuable skills, experiences, and pathways to future opportunities. Strategic objectives to meet this goal include: • Develop targeted outreach campaigns in partnership with local colleges or universities to reach and engage AB 540 students. • Provide diverse service opportunities, including community outreach and educational support, coupled with wrap around services like legal aid workshops, mental health support, and academic advising. • Implement a program that offers practical learning experience, mentoring, and networking opportunities to help students develop their professional skills. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify as a "project" as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not considered based upon conditions of state funding. FISCAL IMPACT There is no impact to the General Fund. The program will be funded solely by the Grant, with funding distributed on a reimbursement basis. Attachment: Resolution STATE OF CALIFORNIA ) COUNTY OF FRESNO ) ss_ CITY OF FRESNO ) I, TODD STERMER, City Clerk of the City of Fresno, certify that the foregoing resolution was adopted by the Council of the City of Fresno, at a regular meeting held on the day of .2024. AYES NOES ABSENT ABSTAIN Mayor Approval: Mayor Approval/No Return: Mayor Veto: Council Override Vote: APPROVED AS TO FORM: ANDREW JANZ City Attorney By: Brandon M. Collet Date Chief Assistant City Attorney , 2024 , 2024 12024 , 2024 TODD STERMER, CMC City Clerk By: 2of2 Deputy Date