HomeMy WebLinkAboutCommunity Media Access Collaborative (CMAC) First Amendment To Agreement - 8-6-24FIRST AMENDMENT TO AGREEMENT
This First Amendment to Agreement (Amendment) is effective as of August 6, 2024,
(Effective Date) and amends the Agreement entered into by and between the City of
Fresno, a California municipal corporation (City), and Community Media Access
Collaborative, a California Corporation (Service Provider). City and Service Provider are
collectively referred to as Parties.
RECITALS
A. Whereas, the Parties entered into an Agreement dated February 5, 2024
(Agreement) to provide Employment Services One Fresno Youth Jobs Corps
Program Worksites; and
B. Whereas, the term of the Agreement is set to expire on August 05, 2024, for a
total fee amount to not exceed $53,224; and
C. Whereas, the Parties now desire to amend the Agreement to extend the term,
increase the compensation of the Agreement, and revise the Scope of Service;
and
D. Whereas, by entry into this Amendment, the Service Provider agrees it has no
claim, demand, or dispute against the City.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are
contractual in nature, the mutual promises herein contained, and for other good and
valuable consideration hereby acknowledged, the Parties agree that the Agreement be
amended as follows:
1. Term of Agreement and Time of Performance. The Term of Agreement and
Time of Performance is hereby amended to continue in full force and effect until
June 30, 2025.
2. Scope of Work. The Scope of Work in the Agreement is hereby amended and
replaced with Exhibit A, which is attached hereto and incorporated herein by
reference.
3. Compensation. Service Provider’s sole compensation is hereby amended to not
to exceed $84,510; paid on the basis of the rates set forth in the schedule of fees
and expenses contained in the attached Exhibit A-1.
4. Effect of Amendment. In the event of any conflict between the Agreement or
any Exhibits and this Amendment, this Amendment shall control.
5. Except as otherwise provided herein, the Agreement entered into by the City and
Service Provider dated February 5, 2024, remains in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
IN WITNESS WHEREOF, the Parties have executed this Amendment on the date set forth
above.
CITY OF FRESNO,
a California municipal corporation
By:
Georgeanne A. White
City Manager
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney
By:
Sukhman S. Sekhon Date
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clerk
By:
Deputy Date
Community Media Access Collaborative,
a California Corporation
By:
Name:
Title:
(If corporation or LLC., Board Chair,
Pres. or Vice Pres.)
By:
Name:
Title:
(If corporation or LLC., CFO,
Treasurer, Secretary or Assistant
Secretary)
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
Lisa Birrell
Lisa Birrell
CMAC Board Chair
Missy Mckai Cartier
10/7/2024
10/7/2024
EXHIBIT A
SCOPE OF SERVICES
Service Agreement Between City of Fresno
And Community Media Access Collaborative
One Fresno Youth Jobs Corps Program Worksites
Community Media Access Collaborative is to provide sufficient and meaningful work
experiences to Fresno youth (“Participants”) designed to promote the development of positive
work habits and specific skills required for successful participation in the workforce.
Requirements will include, but not be limited to hiring, onboarding, training, supervising,
evaluating, and offboarding employees.
Community Media Access Collaborative agrees to provide programming as was provided in
the included Cost Proposal. Any material changes to the program as proposed must be
approved in writing by the City before implementation.
Community Media Access Collaborative is required to abide by the following terms:
1) Comply with California and Federal Child Labor Laws (maximum hours, breaks, etc.)
and acknowledge the penalties for violating Federal Child Labor Laws.
2) Ensure all minors under the age of 18 have a valid Work Permit.
3) Comply with State of California training requirements on preventing sexual
harassment and abusive conduct in the workplace that satisfy California’s legal
training requirements pursuant to Government Code section 12950.1.
4) Assure that this agreement will enhance the number of employed individuals so as
to not displace currently employed worker(s) (including partial displacement such as
a reduction of hours of non-overtime work, wages or employment benefits) or impose
on their promotional opportunities.
5) Provide youth with an orientation to familiarize the youth with their job duties,
times/days/locations to report to work, policies, and procedures such as attendance
requirements, absenteeism, tardiness, lunch, and break time, etc. hours, worksite
expectations and what to do in case of an emergency by providing clear emergency
and evacuation procedures.
6) Provide the youth with supervision at all times and a clear line of supervision and
accountability.
7) Discuss any problems or conflicts that may arise from the youth's job performance
immediately to resolve issues as they arise. Contact the City of Fresno Youth Jobs
Corps staff for assistance if unable to resolve internally.
8) Cooperate fully with monitors from City of Fresno Youth Jobs Corps Program with
accessibility to the worksite staff and information pertaining to worksite operation.
9) Maintain accurate timecard records, verifying hours, and ensure that timecards are
signed by the youth and the supervisor prior to payment. Ensure any timecard
alterations, changes or corrections are initialed by the Supervisor and the youth. (The
use of White-Out is strictly prohibited).
10) Provide the youth with copies of signed timesheets and other program or work-related
information as appropriate.
11) Consider the possibility of hiring the youth at the conclusion of the program, although
there is no requirement to do so.
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
12) Provide materials and equipment necessary to perform the duties of the work
assignment.
13) It is expected that youth Participants’ experiences will be in-person. Prior approval
from the City will be required for telework opportunities.
14) At conclusion of work service, provide City with a completed final evaluation by the
youth’s Supervisor and final program evaluation completed by the youth.
15) Maintain records and prepare monthly reports, including but not limited to the
following:
• Number of youth employed in organization.
• Number of youth employed in each focus area.
• Average wage and hours worked of Participants across organization.
• Number of youth employed after completion of program.
• Youth anecdotal stories regarding their employment.
All Participant positions must be 50% FTE - 100%.
All Participants must be between 16-30 years of age at the time of hire. The City of Fresno will
refer applicants to agencies to interview for positions. Hiring priority should be given to youth
who:
• Have not participated in an AmeriCorps program
• May have difficulty finding employment
• Are low-income
• Are unemployed and/or out of school
• Are or were justice-involved
• Are in or transitioning from foster care
• Are engaged with the mental health or substance abuse system
Priority applicants (meeting two of above criteria) should make up no fewer than 75% of
selected Participants as per the funding specifications.
Wraparound services are available by referral through City partners for Participants in need of
assistance. This can include services such as:
• transportation assistance,
• job readiness training,
• emergency housing,
• work attire assistance,
• case management, or
• other services likely to help Participants succeed in the program and/or gain employment
after completion of program.
All Participants must receive a wage of $18/hr. that will be paid by the employer. In addition
to participant wages, allowable expenses include uniforms for the fellows, pants, work boots,
business casual attire, polo shirt, rain gear, hat, work gloves, water bottle, sunscreen, vest,
office supplies, and trash grabbers.
Participants may not partake in activities that require high levels of safety precautions.
Participants may not partake in activities that require specialized training unless that training is
provided. All expenditures and activities must comply with federal procurement requirements,
and other state and/or federal laws and regulations.
PAYMENT: Invoices are to be submitted to the City of Fresno in order to initiate the payment
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
process. Payments will be on a cost-reimbursement basis. Invoicing must include proof of
expenses, i.e., timecards and receipts. The City retains the right to request additional proof of
expense. Invoices shall conspicuously display the City's purchase order number and shall be
submitted to:
ATTENTION:
Diane Printz-White
City of Fresno
Personnel Services Department
One Fresno Youth Jobs Corps Program
2600 Fresno St.
Fresno, CA 93721
Funds may not be used for the following reasons:
• Repayment of existing debt or pre-existing tax liens or obligations
• Legal, loan, or bank fees
• Subsidization of existing contracts
• Political campaigns or lobbying
• Advancement of certain sectarian, politically partisan, or religious projects (grant funds
should be used for specific programs and not to advance the causes of any of the stated
groups)
• Fundraisers or other events not open to the general public
• Purchase of food or beverages
• A project or program which is clearly intended for commercial gain
• A project or program that occurs before or after the grant award period
• Support of individuals
• For businesses established for personal benefit or profit
• To support annual fund drives
• To fund an agency’s deficit or endowment
• To repay loans
• Furniture
• Bonuses
• For the direct support of religious activities. Secular activities offered to the community
that is provided by religious organizations regardless of congregational membership or
statements of belief may be eligible for grant funds.
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
EXHIBIT A-1 SUMMARY
Worksite Original Budget Carry over Extension 2nd budget Total Award
Community Media Access Collaborative $53,224.00 $0.00 $31,278.19 $84,510.00
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
EXHIBIT A-1
Organization Name: Community Media Access Collaborative
Project Type: One Fresno Youth Jobs Corps Community Based Organization Worksites
One Fresno Youth Jobs Corps Program
Cost Category: Personnel
Type/Title & Number to Hire Description Time Period Cost Breakdown Cost
Youth Program worker [Fresno Youth (ages 16-30) hired by Community-based Organization to meaningful work experiences designed to promote the development of positive work
habits and specific skills required for successful participation in the workforce. Including salary and fringe ] [24 weeks] [0.5 FTE @ $19/hour X 20
hours/week + 7.85% fringe] [$9,835.92]
Youth Production Assistant Fresno youth (ages 16-30) hired by Community Media Access Collaborative to provide meaningful work experiences and acquire valuable skills in media production, customer relations, communication and public speaking, teamwork, professionalism, and critical thinking 26 weeks $19/hour x 30 hours/week + 7.85% fringe 15,983.37
Youth Production Assistant Fresno youth (ages 16-30) hired by Community Media Access Collaborative to provide meaningful work experiences and acquire valuable skills in media production, customer relations, communication and public speaking, teamwork, professionalism, and critical thinking 26 weeks $19/hour x 30 hours/week + 7.85% fringe 15,983.37
Youth Production Assistant Fresno youth (ages 16-30) hired by Community Media Access Collaborative to provide meaningful work experiences and acquire valuable skills in media production, customer relations, communication and public speaking, teamwork, professionalism, and critical thinking 26 weeks $19/hour x 30 hours/week + 7.85% fringe 15,983.37
Personnel Total: 47,950.11
Cost Category: Supplies or Other Costs
Type Description Time Period Cost Breakdown Cost
Uniform 3 shirts each for 3 participants 3 x 3 x $15 135.00
Uniform 3 rain jackets, one for each participant 3 x $65 195.00
Uniform 3 hats, one for each participant 3 x $20 60.00
Supplies 3 water bottles, one for each participant 3 x $15 45.00
Supplies Total: 435.00
Cost Category: Administration (No more than 10% of total award)
Type/Title Description Time Period Cost Breakdown Cost
Administration Funds to assist with the training and supervision of the youth program workers 10% of total award 4,838.51
Administration Total: 4,838.51
*add additional lines if needed, please ensure calculation are correct Total Grant Amount: 53,223.62
Budget Narrative
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F
Organization Name: Community Media Access Collaborative
Project Type: One Fresno Youth Jobs Corps Community Based Organization Worksites
One Fresno Youth Jobs Corps Program
Cost Category: Personnel
Type/Title & Number to Hire Description Time Period Cost Breakdown Cost
Apprentice #1
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical
thinking
12 weeks (Oct-Dec '24)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Apprentice #2
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical
thinking
12 weeks (Oct-Dec '24)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Apprentice #1
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical
thinking
12 weeks (Jan-Mar '25)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Apprentice #2
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical
thinking
12 weeks (Jan-Mar '25)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Apprentice #1
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical thinking
12 weeks (Apr-Jun '25)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Apprentice #2
Fresno Youth (ages 16-30) hired by CMAC to provide meaningful work experiences and acquire valuable skills in
media production, customer relations, communication and public speaking, teamwork, professionalism, and critical
thinking
12 weeks (Apr-Jun '25)
$18/hour x 20
hours/week + 7.85%
fringe
4,659.12
Personnel Total: 27,954.72
Cost Category: Supplies or Other Costs
Type Description Time Period Cost Breakdown Cost
Uniform 3 shirts each for 6 participants 3 x 6 x $15 270.00
Uniform 6 hats, one for each participant 6 x $20 120.00
Supplies 6 water bottles, one for each participant 6 x $15 90.00
Supplies Total: 480.00
Cost Category: Administration (No more than 10% of total award)
Type/Title Description Time Period Cost Breakdown Cost
Administration Funds to assist with the training and supervision of the youth program workers 10% of total 2,843.47
Administration Total: 2,843.47
*add additional lines if needed, please ensure calculation are correct Total Grant Amount: 31,278.19
Budget Narrative
Docusign Envelope ID: 44AA60AD-F801-4424-A7FC-C3EBD8EC920F