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HomeMy WebLinkAbout2021-06-24 Council Agenda _ Final Budget Adoption PacketCity of Fresno 2600 Fresno Street Fresno,CA 93721 www.fresno.gov Meeting Agenda Packet Thursday,June 24,2021 9:00 AM Regular Meeting Electronic Only City Council President Luis Chavez Vice President Nelson Esparza Councilmembers: Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,Garry Bredefeld City Manager Thomas Esqueda City Attorney Douglas T.Sloan Interim City Clerk Briana Parra,CMC 9:00 A.M.ROLL CALL Invocation by Pastor Jim Franklin of Cornerstone Church Pledge of Allegiance to the Flag APPROVE AGENDA CEREMONIAL PRESENTATIONS COUNCILMEMBER REPORTS AND COMMENTS MAYOR/MANAGER REPORTS AND COMMENTS 1.CONSENT CALENDAR 1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15, 2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021 Regular Meeting,June 17,2021 Special Meeting,and June 17,2021 Special Closed Session Meeting. Sponsors:Office of the City Clerk 1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter into an agreement with Fresno Unified School District wherein FUSD will pay 1,862,495 annually to FPD in exchange for FPD providing eleven Student Resource Officers SROs),one Sergeant and twelve patrol vehicles to be used on FUSD campuses in the amount of 5,587,485 for three years and one additional two-year term option 1,862,495 annually). Sponsors:Police Department 1-C ID 21-22696 Actions pertaining to the Clinton Avenue and Angus Avenue Improvements Project–Bid File 3801 Council District 7) 1.Adopt a finding of Categorical Exemption per staff’s determination pursuant to Section 15301,Section 15302,and Section 15304 of the California Environmental Quality Act Guidelines 2.Award a construction contract in the amount of 652,153.00 to American Paving,Co.,of Fresno,CA Sponsors:Public Works Department 1-D ID 21-22744 Actions pertaining to amending Job Order Contracting Agreements: 1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)of the California Environmental Quality Act CEQA)Guidelines 2.Approve amendment to Job Order Contracting JOC)agreements between City of Fresno and Durham Construction Co.,Inc.,and Puma Construction Co.,Inc.,adding 700,000 for the current year to the 5 year agreement with each for a maximum contract value of 5,700,000,to complete such projects as the Charter Officials Fence,the First Responder Memorial,the Fire Station 9 Remodel and the Bulldog 6th Community Center Renovations Citywide) Sponsors:Public Works Department 1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm Avenue Traffic Signal Project and direct Staff to rebid the project Bid File No.3789 Council District 2) Sponsors:Public Works Department 1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements Project Bid File 3796 Council District 3) 1.Adopt a finding of Categorical Exemption per staff determination pursuant to Sections 15301,15302,and 15304 of the California Environmental Quality Act CEQA)Guidelines,and a finding of Statutory Exemption pursuant to CEQA Guidelines Sections 15282(j)and k). 2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-Lieu Improvements Funds and the Cash-in-Lieu Loan Fund,pursuant to Article VI of the City of Fresno Reserve Management Act and Article IV of the Taxpayer Protection Act,providing a 1,880,097 loan 3.Award a construction contract in the amount of 1,383,097 to Emmett’s Excavation,Inc.,of Clovis,CA Sponsors:Public Works Department 1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed Public Works projects to receive Senate Bill 1 SB1)Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2022 Sponsors:Public Works Department 1-H ID 21-22730 Award a construction contract in the amount of 2,426,303 to Granite Construction Company of Fresno,California,as the lowest responsive and responsible bidder,for the construction of the rebid Solid Waste Convenience Center Project at 4111 North Winery Avenue Bid File 3790) Council District 4) Sponsors:Department of Public Utilities 1-I ID 21-22731 Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen Associates,Inc.,to increase the original contract amount of 49,700 by 8,000 for a total amended contract amount of 57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project Council District 4) Sponsors:Department of Public Utilities 1-J ID 21-22732 Reject the sole bid received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements Bid File 9583) Citywide) Sponsors:Department of Public Utilities 1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.Services Agreement increasing the application support for its PeopleSoft and Human Capital Management systems fees by 20,453 due to license fee increase for an annual total support fees of 442,617 Sponsors:Information Services Department 1-L ID 21-22736 Actions pertaining to homeless services agreements provided under the Homeless Housing,Assistance,and Prevention HHAP)program: 1.Approve a First Amendment with Marjaree Mason Center,a California Corporation for homeless family services to increase funding by 118,463.50 for a total award of 236,927.00 2.Approve a Second Amendment with Fresno Economic Opportunities Commission,A California Corporation for homeless youth services to increase funding by 242,152.76 for a total award of 484,305.52 3.Approve a Second Amendment with Turning Point of California,Inc.,a California Corporation for triage center services at the Golden State and Bridgepoint Triage Centers to increase funding by 2,650,696.19 for a total award of 4,513,696.19 4.Approve a First Amendment with Poverello House,a California Corporation for homeless family services to increase funding by 148,078.37 for a total award of 266,541.87 5.Approve an Agreement with Turning Point of Central California,Inc.,for triage center services at the Journey Home Triage Center in the amount of 500,000. Sponsors:Planning Development Department 1-M ID 21-22733 Actions pertaining to supplemental Emergency Solutions Grant funding provided by the U.S.Department of Housing and Community Development Office of Community Planning and Development HUD CPD)to prevent,prepare for,and respond to the Coronavirus: 1.RESOLUTION Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services Mental Health Systems,Inc.in the amount of 1,620,339.50 for emergency shelter and additional services Poverello House in the amount of 367,587.00 for homeless outreach and additional services and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney.Subject to Mayor’s veto) 2.Approve the third revision of Emergency Solutions Grant-Coronavirus ESG- CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 to activities for street outreach,emergency shelter,and other supportive services. Sponsors:Planning Development Department 1-N ID 21-22739 Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto,California,for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266 procured by means of a cooperative purchase agreement with Sourcewell,for the Fire Department Sponsors:Department of Transportation 1-O ID 21-22740 Approve the award of a purchase contract to Pape Kenworth of Fresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110,procured by means of a cooperative purchase agreement with Sourcewell,for the Department of Public Utilities Solid Waste Management Division Sponsors:Department of Transportation 1-P ID 21-22741 Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents Bid File 3771) Sponsors:Department of Transportation 1-Q ID 21-22622 Actions pertaining to the Fresno Regional Workforce Development Board Young Adult Services Work Experience Agreement.The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed 132,000.The grant period is from June 1,2021 to June 30,2022 1.Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board FRWDB)awarded to the City of Fresno Parks Recreation Department Sponsors:Parks,After School and Recreation,and Community Services Department 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30,2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping” Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias, Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91,225 Council District 1,3,7) Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption)Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto) Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto) Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto) Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto) Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas, Inc.) Under Negotiation:Price and terms of sale. Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:2004 N.Van Ness Blvd,APN 444-15-328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment,employment, evaluation of performance,discipline,or dismissal of a public employee. Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2) July 15,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4) July 15,2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1) August 19,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5) UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M.MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M.MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M.MEETING AUGUST 26,2021 NO MEETING City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,Garry Bredefeld City Manager Thomas Esqueda City Attorney Douglas T.Sloan Interim City Clerk Briana Parra,CMC 9:00 A.M.ROLL CALL Invocation by Pastor Jim Franklin of Cornerstone Church Pledge of Allegiance to the Flag APPROVE AGENDA CEREMONIAL PRESENTATIONS COUNCILMEMBER REPORTS AND COMMENTS MAYOR/MANAGER REPORTS AND COMMENTS 1.CONSENT CALENDAR 1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15, 2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021 Regular Meeting,June 17,2021 Special Meeting,and June 17,2021 Special Closed Session Meeting. Sponsors:Office of the City Clerk 1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter into an agreement with Fresno Unified School District wherein FUSD will pay 1,862,495 annually to FPD in exchange for FPD providing eleven Student Resource Officers SROs),one Sergeant and twelve patrol vehicles to be used on FUSD campuses in the amount of 5,587,485 for three years and one additional two-year term option 1,862,495 annually). Sponsors:Police Department 1-C ID 21-22696 Actions pertaining to the Clinton Avenue and Angus Avenue Improvements Project–Bid File 3801 Council District 7) 1.Adopt a finding of Categorical Exemption per staff’s determination pursuant to Section 15301,Section 15302,and Section 15304 of the California Environmental Quality Act Guidelines 2.Award a construction contract in the amount of 652,153.00 to American Paving,Co.,of Fresno,CA Sponsors:Public Works Department 1-D ID 21-22744 Actions pertaining to amending Job Order Contracting Agreements: 1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)of the California Environmental Quality Act CEQA)Guidelines 2.Approve amendment to Job Order Contracting JOC)agreements between City of Fresno and Durham Construction Co.,Inc.,and Puma Construction Co.,Inc.,adding 700,000 for the current year to the 5 year agreement with each for a maximum contract value of 5,700,000,to complete such projects as the Charter Officials Fence,the First Responder Memorial,the Fire Station 9 Remodel and the Bulldog 6th Community Center Renovations Citywide) Sponsors:Public Works Department 1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm Avenue Traffic Signal Project and direct Staff to rebid the project Bid File No.3789 Council District 2) Sponsors:Public Works Department 1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements Project Bid File 3796 Council District 3) 1.Adopt a finding of Categorical Exemption per staff determination pursuant to Sections 15301,15302,and 15304 of the California Environmental Quality Act CEQA)Guidelines,and a finding of Statutory Exemption pursuant to CEQA Guidelines Sections 15282(j)and k). 2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-Lieu Improvements Funds and the Cash-in-Lieu Loan Fund,pursuant to Article VI of the City of Fresno Reserve Management Act and Article IV of the Taxpayer Protection Act,providing a 1,880,097 loan 3.Award a construction contract in the amount of 1,383,097 to Emmett’s Excavation,Inc.,of Clovis,CA Sponsors:Public Works Department 1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed Public Works projects to receive Senate Bill 1 SB1)Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2022 Sponsors:Public Works Department 1-H ID 21-22730 Award a construction contract in the amount of 2,426,303 to Granite Construction Company of Fresno,California,as the lowest responsive and responsible bidder,for the construction of the rebid Solid Waste Convenience Center Project at 4111 North Winery Avenue Bid File 3790) Council District 4) Sponsors:Department of Public Utilities 1-I ID 21-22731 Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen Associates,Inc.,to increase the original contract amount of 49,700 by 8,000 for a total amended contract amount of 57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project Council District 4) Sponsors:Department of Public Utilities 1-J ID 21-22732 Reject the sole bid received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements Bid File 9583) Citywide) Sponsors:Department of Public Utilities 1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.Services Agreement increasing the application support for its PeopleSoft and Human Capital Management systems fees by 20,453 due to license fee increase for an annual total support fees of 442,617 Sponsors:Information Services Department 1-L ID 21-22736 Actions pertaining to homeless services agreements provided under the Homeless Housing,Assistance,and Prevention HHAP)program: 1.Approve a First Amendment with Marjaree Mason Center,a California Corporation for homeless family services to increase funding by 118,463.50 for a total award of 236,927.00 2.Approve a Second Amendment with Fresno Economic Opportunities Commission,A California Corporation for homeless youth services to increase funding by 242,152.76 for a total award of 484,305.52 3.Approve a Second Amendment with Turning Point of California,Inc.,a California Corporation for triage center services at the Golden State and Bridgepoint Triage Centers to increase funding by 2,650,696.19 for a total award of 4,513,696.19 4.Approve a First Amendment with Poverello House,a California Corporation for homeless family services to increase funding by 148,078.37 for a total award of 266,541.87 5.Approve an Agreement with Turning Point of Central California,Inc.,for triage center services at the Journey Home Triage Center in the amount of 500,000. Sponsors:Planning Development Department 1-M ID 21-22733 Actions pertaining to supplemental Emergency Solutions Grant funding provided by the U.S.Department of Housing and Community Development Office of Community Planning and Development HUD CPD)to prevent,prepare for,and respond to the Coronavirus: 1.RESOLUTION Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services Mental Health Systems,Inc.in the amount of 1,620,339.50 for emergency shelter and additional services Poverello House in the amount of 367,587.00 for homeless outreach and additional services and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney.Subject to Mayor’s veto) 2.Approve the third revision of Emergency Solutions Grant-Coronavirus ESG- CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 to activities for street outreach,emergency shelter,and other supportive services. Sponsors:Planning Development Department 1-N ID 21-22739 Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto,California,for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266 procured by means of a cooperative purchase agreement with Sourcewell,for the Fire Department Sponsors:Department of Transportation 1-O ID 21-22740 Approve the award of a purchase contract to Pape Kenworth of Fresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110,procured by means of a cooperative purchase agreement with Sourcewell,for the Department of Public Utilities Solid Waste Management Division Sponsors:Department of Transportation 1-P ID 21-22741 Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents Bid File 3771) Sponsors:Department of Transportation 1-Q ID 21-22622 Actions pertaining to the Fresno Regional Workforce Development Board Young Adult Services Work Experience Agreement.The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed 132,000.The grant period is from June 1,2021 to June 30,2022 1.Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board FRWDB)awarded to the City of Fresno Parks Recreation Department Sponsors:Parks,After School and Recreation,and Community Services Department 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30,2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping” Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias, Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91,225 Council District 1,3,7) Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption)Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto) Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto) Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto) Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto) Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas, Inc.) Under Negotiation:Price and terms of sale. Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:2004 N.Van Ness Blvd,APN 444-15-328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment,employment, evaluation of performance,discipline,or dismissal of a public employee. Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2) July 15,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4) July 15,2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1) August 19,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5) UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M.MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M.MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M.MEETING AUGUST 26,2021 NO MEETING City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastor Jim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public Works Department 1-D ID 21-22744 Actions pertaining to amending Job Order Contracting Agreements: 1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)of the California Environmental Quality Act CEQA)Guidelines 2.Approve amendment to Job Order Contracting JOC)agreements between City of Fresno and Durham Construction Co.,Inc.,and Puma Construction Co.,Inc.,adding 700,000 for the current year to the 5 year agreement with each for a maximum contract value of 5,700,000,to complete such projects as the Charter Officials Fence,the First Responder Memorial,the Fire Station 9 Remodel and the Bulldog 6th Community Center Renovations Citywide) Sponsors:Public Works Department 1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm Avenue Traffic Signal Project and direct Staff to rebid the project Bid File No.3789 Council District 2) Sponsors:Public Works Department 1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements Project Bid File 3796 Council District 3) 1.Adopt a finding of Categorical Exemption per staff determination pursuant to Sections 15301,15302,and 15304 of the California Environmental Quality Act CEQA)Guidelines,and a finding of Statutory Exemption pursuant to CEQA Guidelines Sections 15282(j)and k). 2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-Lieu Improvements Funds and the Cash-in-Lieu Loan Fund,pursuant to Article VI of the City of Fresno Reserve Management Act and Article IV of the Taxpayer Protection Act,providing a 1,880,097 loan 3.Award a construction contract in the amount of 1,383,097 to Emmett’s Excavation,Inc.,of Clovis,CA Sponsors:Public Works Department 1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed Public Works projects to receive Senate Bill 1 SB1)Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2022 Sponsors:Public Works Department 1-H ID 21-22730 Award a construction contract in the amount of 2,426,303 to Granite Construction Company of Fresno,California,as the lowest responsive and responsible bidder,for the construction of the rebid Solid Waste Convenience Center Project at 4111 North Winery Avenue Bid File 3790) Council District 4) Sponsors:Department of Public Utilities 1-I ID 21-22731 Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen Associates,Inc.,to increase the original contract amount of 49,700 by 8,000 for a total amended contract amount of 57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project Council District 4) Sponsors:Department of Public Utilities 1-J ID 21-22732 Reject the sole bid received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements Bid File 9583) Citywide) Sponsors:Department of Public Utilities 1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.Services Agreement increasing the application support for its PeopleSoft and Human Capital Management systems fees by 20,453 due to license fee increase for an annual total support fees of 442,617 Sponsors:Information Services Department 1-L ID 21-22736 Actions pertaining to homeless services agreements provided under the Homeless Housing,Assistance,and Prevention HHAP)program: 1.Approve a First Amendment with Marjaree Mason Center,a California Corporation for homeless family services to increase funding by 118,463.50 for a total award of 236,927.00 2.Approve a Second Amendment with Fresno Economic Opportunities Commission,A California Corporation for homeless youth services to increase funding by 242,152.76 for a total award of 484,305.52 3.Approve a Second Amendment with Turning Point of California,Inc.,a California Corporation for triage center services at the Golden State and Bridgepoint Triage Centers to increase funding by 2,650,696.19 for a total award of 4,513,696.19 4.Approve a First Amendment with Poverello House,a California Corporation for homeless family services to increase funding by 148,078.37 for a total award of 266,541.87 5.Approve an Agreement with Turning Point of Central California,Inc.,for triage center services at the Journey Home Triage Center in the amount of 500,000. Sponsors:Planning Development Department 1-M ID 21-22733 Actions pertaining to supplemental Emergency Solutions Grant funding provided by the U.S.Department of Housing and Community Development Office of Community Planning and Development HUD CPD)to prevent,prepare for,and respond to the Coronavirus: 1.RESOLUTION Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services Mental Health Systems,Inc.in the amount of 1,620,339.50 for emergency shelter and additional services Poverello House in the amount of 367,587.00 for homeless outreach and additional services and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney.Subject to Mayor’s veto) 2.Approve the third revision of Emergency Solutions Grant-Coronavirus ESG- CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 to activities for street outreach,emergency shelter,and other supportive services. Sponsors:Planning Development Department 1-N ID 21-22739 Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto,California,for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266 procured by means of a cooperative purchase agreement with Sourcewell,for the Fire Department Sponsors:Department of Transportation 1-O ID 21-22740 Approve the award of a purchase contract to Pape Kenworth of Fresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110,procured by means of a cooperative purchase agreement with Sourcewell,for the Department of Public Utilities Solid Waste Management Division Sponsors:Department of Transportation 1-P ID 21-22741 Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents Bid File 3771) Sponsors:Department of Transportation 1-Q ID 21-22622 Actions pertaining to the Fresno Regional Workforce Development Board Young Adult Services Work Experience Agreement.The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed 132,000.The grant period is from June 1,2021 to June 30,2022 1.Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board FRWDB)awarded to the City of Fresno Parks Recreation Department Sponsors:Parks,After School and Recreation,and Community Services Department 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30,2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping” Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias, Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91,225 Council District 1,3,7) Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption)Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto) Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto) Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto) Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto) Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas, Inc.) Under Negotiation:Price and terms of sale. Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:2004 N.Van Ness Blvd,APN 444-15-328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment,employment, evaluation of performance,discipline,or dismissal of a public employee. Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2) July 15,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4) July 15,2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1) August 19,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5) UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M.MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M.MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M.MEETING AUGUST 26,2021 NO MEETING City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastorJim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityActCEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurhamConstructionCo.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog6thCommunityCenterRenovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBidFile 3790)(Council District 4)Sponsors:Department of Public Utilities 1-I ID 21-22731 Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen Associates,Inc.,to increase the original contract amount of 49,700 by 8,000 for a total amended contract amount of 57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project Council District 4) Sponsors:Department of Public Utilities 1-J ID 21-22732 Reject the sole bid received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements Bid File 9583) Citywide) Sponsors:Department of Public Utilities 1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.Services Agreement increasing the application support for its PeopleSoft and Human Capital Management systems fees by 20,453 due to license fee increase for an annual total support fees of 442,617 Sponsors:Information Services Department 1-L ID 21-22736 Actions pertaining to homeless services agreements provided under the Homeless Housing,Assistance,and Prevention HHAP)program: 1.Approve a First Amendment with Marjaree Mason Center,a California Corporation for homeless family services to increase funding by 118,463.50 for a total award of 236,927.00 2.Approve a Second Amendment with Fresno Economic Opportunities Commission,A California Corporation for homeless youth services to increase funding by 242,152.76 for a total award of 484,305.52 3.Approve a Second Amendment with Turning Point of California,Inc.,a California Corporation for triage center services at the Golden State and Bridgepoint Triage Centers to increase funding by 2,650,696.19 for a total award of 4,513,696.19 4.Approve a First Amendment with Poverello House,a California Corporation for homeless family services to increase funding by 148,078.37 for a total award of 266,541.87 5.Approve an Agreement with Turning Point of Central California,Inc.,for triage center services at the Journey Home Triage Center in the amount of 500,000. Sponsors:Planning Development Department 1-M ID 21-22733 Actions pertaining to supplemental Emergency Solutions Grant funding provided by the U.S.Department of Housing and Community Development Office of Community Planning and Development HUD CPD)to prevent,prepare for,and respond to the Coronavirus: 1.RESOLUTION Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services Mental Health Systems,Inc.in the amount of 1,620,339.50 for emergency shelter and additional services Poverello House in the amount of 367,587.00 for homeless outreach and additional services and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney.Subject to Mayor’s veto) 2.Approve the third revision of Emergency Solutions Grant-Coronavirus ESG- CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 to activities for street outreach,emergency shelter,and other supportive services. Sponsors:Planning Development Department 1-N ID 21-22739 Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto,California,for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266 procured by means of a cooperative purchase agreement with Sourcewell,for the Fire Department Sponsors:Department of Transportation 1-O ID 21-22740 Approve the award of a purchase contract to Pape Kenworth of Fresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110,procured by means of a cooperative purchase agreement with Sourcewell,for the Department of Public Utilities Solid Waste Management Division Sponsors:Department of Transportation 1-P ID 21-22741 Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents Bid File 3771) Sponsors:Department of Transportation 1-Q ID 21-22622 Actions pertaining to the Fresno Regional Workforce Development Board Young Adult Services Work Experience Agreement.The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed 132,000.The grant period is from June 1,2021 to June 30,2022 1.Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board FRWDB)awarded to the City of Fresno Parks Recreation Department Sponsors:Parks,After School and Recreation,and Community Services Department 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30,2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping” Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias, Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91,225 Council District 1,3,7) Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption)Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto) Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto) Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto) Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto) Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas, Inc.) Under Negotiation:Price and terms of sale. Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:2004 N.Van Ness Blvd,APN 444-15-328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment,employment, evaluation of performance,discipline,or dismissal of a public employee. Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2) July 15,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4) July 15,2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1) August 19,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5) UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M.MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M.MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M.MEETING AUGUST 26,2021 NO MEETING City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastorJim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityAct CEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurham Construction Co.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog6thCommunityCenterRenovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBidFile 3790)(Council District 4)Sponsors:Department of PublicUtilities1-I ID 21-22731 Approve the Second Amendment to the ConsultingServicesAgreementwithLarsAndersenAssociates,Inc.,to increase theoriginalcontractamountof49,700 by 8,000 for a total amended contract amount of$57,700 to provide additional services for plans and specificationsmodificationsandbiddingphasesupporttorebidtheSolidWasteConvenienceCenterproject(Council District 4)Sponsors:Department of PublicUtilities1-J ID 21-22732 Reject the sole bid received for the Requirements ContracttoFurnishandInstallPolyethyleneWaterServiceReplacementsBidFile9583)(Citywide)Sponsors:Department of PublicUtilities1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.ServicesAgreementincreasingtheapplicationsupportforitsPeopleSoftandHumanCapitalManagementsystemsfeesby20,453 due to license fee increase foranannualtotalsupportfeesof442,617Sponsors:Information ServicesDepartment1-L ID 21-22736 Actions pertaining to homeless services agreementsprovidedundertheHomelessHousing,Assistance,and Prevention HHAP)program:1.Approve a First Amendment with Marjaree Mason Center,aCaliforniaCorporationforhomelessfamilyservicestoincreasefundingby118,463.50foratotalawardof236,927.002.Approve a Second Amendment with Fresno EconomicOpportunitiesCommission,A California Corporation for homeless youth services toincreasefundingby242,152.76 for a total award of 484,305.523.Approve a Second Amendment with Turning Point of California,Inc.,aCaliforniaCorporationfortriagecenterservicesattheGoldenStateandBridgepointTriageCenterstoincreasefundingby2,650,696.19 for atotalawardof4,513,696.194.Approve a First Amendment with Poverello House,a CaliforniaCorporationforhomelessfamilyservicestoincreasefundingby148,078.37 for atotalawardof266,541.875.Approve an Agreement with Turning Point of Central California,Inc.,fortriagecenterservicesattheJourneyHomeTriageCenterintheamountof$500,000.Sponsors:Planning DevelopmentDepartment1-M ID 21-22733 Actions pertaining to supplemental Emergency SolutionsGrantfundingprovidedbytheU.S.Department of Housing andCommunityDevelopmentOfficeofCommunityPlanningandDevelopmentHUD CPD)toprevent,prepare for,and respond to the Coronavirus: 1.RESOLUTION Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services Mental Health Systems,Inc.in the amount of 1,620,339.50 for emergency shelter and additional services Poverello House in the amount of 367,587.00 for homeless outreach and additional services and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney.Subject to Mayor’s veto) 2.Approve the third revision of Emergency Solutions Grant-Coronavirus ESG- CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 to activities for street outreach,emergency shelter,and other supportive services. Sponsors:Planning Development Department 1-N ID 21-22739 Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto,California,for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266 procured by means of a cooperative purchase agreement with Sourcewell,for the Fire Department Sponsors:Department of Transportation 1-O ID 21-22740 Approve the award of a purchase contract to Pape Kenworth of Fresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110,procured by means of a cooperative purchase agreement with Sourcewell,for the Department of Public Utilities Solid Waste Management Division Sponsors:Department of Transportation 1-P ID 21-22741 Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents Bid File 3771) Sponsors:Department of Transportation 1-Q ID 21-22622 Actions pertaining to the Fresno Regional Workforce Development Board Young Adult Services Work Experience Agreement.The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed 132,000.The grant period is from June 1,2021 to June 30,2022 1.Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board FRWDB)awarded to the City of Fresno Parks Recreation Department Sponsors:Parks,After School and Recreation,and Community Services Department 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30,2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping” Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias, Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91,225 Council District 1,3,7) Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption)Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto) Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto) Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto) Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto) Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto) Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas, Inc.) Under Negotiation:Price and terms of sale. Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:APN 468-400-54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale. Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:2004 N.Van Ness Blvd,APN 444-15-328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment,employment, evaluation of performance,discipline,or dismissal of a public employee. Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2) July 15,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4) July 15,2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19,2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1) August 19,2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5) UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M.MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M.MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M.MEETING AUGUST 26,2021 NO MEETING City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastor Jim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityActCEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurham Construction Co.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog6thCommunityCenterRenovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBidFile 3790)(Council District 4)Sponsors:Department of PublicUtilities1-I ID 21-22731 Approve the Second Amendment to the ConsultingServicesAgreementwithLarsAndersenAssociates,Inc.,to increase theoriginalcontractamountof49,700 by 8,000 for a total amended contract amount of$57,700 to provide additional services for plans and specificationsmodificationsandbiddingphasesupporttorebidtheSolidWasteConvenienceCenterproject(Council District 4)Sponsors:Department of PublicUtilities1-J ID 21-22732 Reject the sole bid received for the Requirements ContracttoFurnishandInstallPolyethyleneWaterServiceReplacementsBidFile9583)(Citywide)Sponsors:Department of PublicUtilities1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.ServicesAgreementincreasingtheapplicationsupportforitsPeopleSoftandHumanCapitalManagementsystemsfeesby20,453 due to license fee increase foranannualtotalsupportfeesof442,617Sponsors:Information ServicesDepartment1-L ID 21-22736 Actions pertaining to homeless services agreementsprovidedundertheHomelessHousing,Assistance,and Prevention HHAP)program:1.Approve a First Amendment with Marjaree Mason Center,aCaliforniaCorporationforhomelessfamilyservicestoincreasefundingby118,463.50foratotalawardof236,927.002.Approve a Second Amendment with Fresno EconomicOpportunitiesCommission,A California Corporation for homeless youth services toincreasefundingby242,152.76 for a total award of 484,305.523.Approve a Second Amendment with Turning Point of California,Inc.,aCaliforniaCorporationfortriagecenterservicesattheGoldenStateandBridgepointTriageCenterstoincreasefundingby2,650,696.19 for atotalawardof4,513,696.194.Approve a First Amendment with Poverello House,a CaliforniaCorporationforhomelessfamilyservicestoincreasefundingby148,078.37 for atotalawardof266,541.875.Approve an Agreement with Turning Point of Central California,Inc.,fortriagecenterservicesattheJourneyHomeTriageCenterintheamountof$500,000.Sponsors:Planning DevelopmentDepartment1-M ID 21-22733 Actions pertaining to supplemental Emergency SolutionsGrantfundingprovidedbytheU.S.Department of Housing andCommunityDevelopmentOfficeofCommunityPlanningandDevelopmentHUD CPD)toprevent,prepare for,and respond to the Coronavirus:1.RESOLUTION Approving agreements with Kings View Corporationintheamountof112,073.50 for homeless outreach and assessmentservicesMentalHealthSystems,Inc.in the amount of 1,620,339.50foremergencyshelterandadditionalservicesPoverelloHouseintheamountof367,587.00for homeless outreach and additional services and authorizing theCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorney.Subject to Mayor’sveto)2.Approve the third revision of Emergency Solutions Grant-CoronavirusESG-CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 toactivitiesforstreetoutreach,emergency shelter,and other supportiveservices.Sponsors:PlanningDevelopmentDepartment1-N ID 21-22739 Approve the award of a purchase contract toFireApparatusSolutionsofRialto,California,for the purchase of one Smealheavyrescueapparatusintheamountof1,293,266 procured by means ofacooperativepurchaseagreementwithSourcewell,for theFireDepartmentSponsors:DepartmentofTransportation1-O ID 21-22740 Approve the award of a purchase contract to PapeKenworthofFresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amountof$312,110,procured by means of a cooperative purchaseagreementwithSourcewell,for the Department of Public Utilities SolidWasteManagementDivisionSponsors:DepartmentofTransportation1-P ID 21-22741 Award a construction contract to Royal Electric ofSacramento,California in the amount of 5,712,873.00 for the DepartmentofTransportationFresnoAreaExpressElectricVehicleChargingInfrastructureProjectwhichisinaccordancewiththeFresnoAreaExpressZeroEmissionTransitionPlanandauthorizetheDirectorofTransportationtoexecutethedocumentsBidFile#3771)Sponsors:DepartmentofTransportation1-Q ID 21-22622 Actions pertaining to the Fresno RegionalWorkforceDevelopmentBoardYoungAdultServicesWorkExperienceAgreement.TheFRWDBwillcompensateprogramparticipantsdirectlyintheformofparticipantwagesforanamountnottoexceed132,000.The grant period is from June 1,2021toJune30,20221.Authorize the PARCS Director to enter into WIOA Young AdultProviderofServicesagreementwiththeFresnoRegionalWorkforceDevelopmentBoard(FRWDB)awarded to the City of Fresno ParksRecreationDepartmentSponsors:Parks,After School and Recreation,andCommunity ServicesDepartment 1-R ID 21-22757 Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed 6,795,000 for a one-year term beginning July 1,2021 to June 30, 2022 Sponsors:Office of Mayor City Manager 1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates Sponsors:Office of Mayor City Manager 1-T ID 21-22795 Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of 1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney Sponsors:Office of Mayor City Manager,Councilmember Arias 1-U ID 21-22791 Award of Contract for Demographic Consultant Services to one of the following:Bear Demographics Research LLC,GEOinovo Mapping”Solutions Inc.,National Demographics Corporation,or Redistricting Partner Sponsors:City Council,Office of Mayor City Manager,Councilmember Arias,Council Vice President Esparza,Councilmember Maxwell 1-V ID 21-22753 Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property-Based Improvement District in an amount not to exceed 91, 225 Council District 1,3, 7)Sponsors:Council Vice President Esparza,Economic Development Department 1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(For Adoption) Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission Subject to Mayor’s Veto)Sponsors:Councilmember Karbassi CONTESTED CONSENT CALENDAR UNSCHEDULED COMMUNICATION PLEASE NOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FOR A SPECIFIC TIME AND MAY BE HEARD ANY TIME DURING THE MEETING 2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto)Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto)Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021- 2022 City Of Fresno Budget Including The Annual Appropriations Resolution. Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’ s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto)Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC. Ruelas, Inc.)Under Negotiation:Price and terms of sale.Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:2004 N.Van Ness Blvd,APN 444-15- 328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment, employment,evaluation of performance,discipline,or dismissal of a public employee.Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2)July 15, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4)July 15, 2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1)August 19, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5)UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M. MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M. MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M. MEETING AUGUST 26,2021 NO City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastorJim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityAct CEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurham Construction Co.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog 6th Community Center Renovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBid File 3790)(Council District 4)Sponsors:Department of PublicUtilities1-I ID 21-22731 Approve the Second Amendment to the ConsultingServicesAgreementwithLarsAndersenAssociates,Inc.,to increase theoriginalcontractamountof49,700 by 8,000 for a total amended contract amount of$57,700 to provide additional services for plans and specificationsmodificationsandbiddingphasesupporttorebidtheSolidWasteConvenienceCenterproject(Council District 4)Sponsors:Department of PublicUtilities1-J ID 21-22732 Reject the sole bid received for the Requirements ContracttoFurnishandInstallPolyethyleneWaterServiceReplacementsBidFile9583)(Citywide)Sponsors:Department of PublicUtilities1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.ServicesAgreementincreasingtheapplicationsupportforitsPeopleSoftandHumanCapitalManagementsystemsfeesby20,453 due to license fee increase foranannualtotalsupportfeesof442,617Sponsors:Information ServicesDepartment1-L ID 21-22736 Actions pertaining to homeless services agreementsprovidedundertheHomelessHousing,Assistance,and Prevention HHAP)program:1.Approve a First Amendment with Marjaree Mason Center,aCaliforniaCorporationforhomelessfamilyservicestoincreasefundingby118,463.50foratotalawardof236,927.002.Approve a Second Amendment with Fresno EconomicOpportunitiesCommission,A California Corporation for homeless youth services toincreasefundingby242,152.76 for a total award of 484,305.523.Approve a Second Amendment with Turning Point of California,Inc.,aCaliforniaCorporationfortriagecenterservicesattheGoldenStateandBridgepointTriageCenterstoincreasefundingby2,650,696.19 for atotalawardof4,513,696.194.Approve a First Amendment with Poverello House,a CaliforniaCorporationforhomelessfamilyservicestoincreasefundingby148,078.37 for atotalawardof266,541.875.Approve an Agreement with Turning Point of Central California,Inc.,fortriagecenterservicesattheJourneyHomeTriageCenterintheamountof$500,000.Sponsors:Planning DevelopmentDepartment1-M ID 21-22733 Actions pertaining to supplemental Emergency SolutionsGrantfundingprovidedbytheU.S.Department of Housing andCommunityDevelopmentOfficeofCommunityPlanningandDevelopmentHUD CPD)toprevent,prepare for,and respond to the Coronavirus:1.RESOLUTION Approving agreements with Kings View Corporationintheamountof112,073.50 for homeless outreach and assessmentservicesMentalHealthSystems,Inc.in the amount of 1,620,339.50foremergencyshelterandadditionalservicesPoverelloHouseintheamountof367,587.00for homeless outreach and additional services and authorizing theCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorney.Subject to Mayor’sveto)2.Approve the third revision of Emergency Solutions Grant-CoronavirusESG-CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 toactivitiesforstreetoutreach,emergency shelter,and other supportiveservices.Sponsors:PlanningDevelopmentDepartment1-N ID 21-22739 Approve the award of a purchase contract toFireApparatusSolutionsofRialto,California,for the purchase of one Smealheavyrescueapparatusintheamountof1,293,266 procured by means ofacooperativepurchaseagreementwithSourcewell,for theFireDepartmentSponsors:DepartmentofTransportation1-O ID 21-22740 Approve the award of a purchase contract to PapeKenworthofFresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amountof$312,110,procured by means of a cooperative purchaseagreementwithSourcewell,for the Department of Public Utilities SolidWasteManagementDivisionSponsors:DepartmentofTransportation1-P ID 21-22741 Award a construction contract to Royal Electric ofSacramento,California in the amount of 5,712,873.00 for the DepartmentofTransportationFresnoAreaExpressElectricVehicleChargingInfrastructureProjectwhichisinaccordancewiththeFresnoAreaExpressZeroEmissionTransitionPlanandauthorizetheDirectorofTransportationtoexecutethedocumentsBidFile#3771)Sponsors:DepartmentofTransportation1-Q ID 21-22622 Actions pertaining to the Fresno RegionalWorkforceDevelopmentBoardYoungAdultServicesWorkExperienceAgreement.TheFRWDBwillcompensateprogramparticipantsdirectlyintheformofparticipantwagesforanamountnottoexceed132,000.The grant period is from June 1,2021toJune30,20221.Authorize the PARCS Director to enter into WIOA Young AdultProviderofServicesagreementwiththeFresnoRegionalWorkforceDevelopmentBoard(FRWDB)awarded to the City of Fresno ParksRecreationDepartmentSponsors:Parks,After School and Recreation,andCommunityServicesDepartment1-R ID 21-22757 Approve a Fifth Amendment to the Agreement enteredbetweentheCityofFresnoandtheCentralCaliforniaSocietyforthePreventionofCrueltytoAnimalsintheamountnottoexceed6,795,000 for a one-yeartermbeginningJuly1,2021 to June30,2022Sponsors:Office of MayorCityManager1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 oftheFresnoMunicipalCoderelatingtosuspensionandrevocationofmassagebusinessregistrationcertificatesSponsors:Office of MayorCityManager1-T ID 21-22795 Approve Agreements with Comprehensive AddictionProgramsfortriageandshelterservicesatTheTravelInnintheamountof1,543,886andauthorizetheCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorneySponsors:Office of Mayor City Manager,CouncilmemberArias1-U ID 21-22791 Award of Contract for Demographic Consultant Services tooneofthefollowing:Bear Demographics Research LLC,GEOinovoMapping”Solutions Inc.,National Demographics Corporation,orRedistrictingPartnerSponsors:City Council,Office of Mayor City Manager,CouncilmemberArias,Council Vice President Esparza,CouncilmemberMaxwell1-V ID 21-22753 Approve a consultant services agreement withFresnoMetroMinistrytoperformtheinitialassessmentofaCentralandSouthernBlackstoneProperty-Based Improvement District in an amount not to exceed 91,225(Council District 1,3,7)Sponsors:Council Vice President Esparza,EconomicDevelopmentDepartment1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(ForAdoption)AmendingSection 5-510 of the Fresno Municipal Code relating to theFresnoYouthCommissionSubjecttoMayor’sVeto)Sponsors:CouncilmemberKarbassiCONTESTEDCONSENTCALENDARUNSCHEDULEDCOMMUNICATIONPLEASENOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FORASPECIFICTIMEANDMAYBEHEARDANYTIMEDURINGTHEMEETING2.SCHEDULED COUNCIL HEARINGS AND MATTERS 3.GENERAL ADMINISTRATION Actions on the Fiscal Year 2022 Budget and related items 3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 Salary Resolution Subject to Mayor's veto)Sponsors:Personnel Services Department 3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022.Subject to Mayor's Veto)Sponsors:Finance Department 3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year 2021- 2022 City Of Fresno Budget Including The Annual Appropriations Resolution. Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-D ID 21-22787 BILL For introduction and adoption)Adoption of Property Tax Override Ordinance Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-E ID 21-22789 RESOLUTION Adopt the FY 2022 Position Authorization Resolution.Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation Limit Resolution Subject to Mayor’s veto)Sponsors:Budget and Management Studies Division 3-G ID 21-22793 Workshop Lawn to Garden Rebate Program Sponsors:Department of Public Utilities 4.CITY COUNCIL 4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’ s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000,upon full award of tax credit funding for the Project Subject to Mayor’s veto)Sponsors:Council Vice President Esparza 5.CLOSED SESSION 5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC. Ruelas, Inc.)Under Negotiation:Price and terms of sale.Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:2004 N.Van Ness Blvd,APN 444-15- 328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment, employment,evaluation of performance,discipline,or dismissal of a public employee.Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2)July 15, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4)July 15, 2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1)August 19, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5)UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M. MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M. MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M. MEETING AUGUST 26,2021 NO City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastorJim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityActCEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurham Construction Co.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog 6th Community Center Renovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBidFile 3790)(Council District 4)Sponsors:Department of PublicUtilities1-I ID 21-22731 Approve the Second Amendment to the ConsultingServicesAgreementwithLarsAndersenAssociates,Inc.,to increase theoriginalcontractamountof49,700 by 8,000 for a total amended contract amount of$57,700 to provide additional services for plans and specificationsmodificationsandbiddingphasesupporttorebidtheSolidWasteConvenienceCenter project(Council District 4)Sponsors:Department of PublicUtilities1-J ID 21-22732 Reject the sole bid received for the Requirements ContracttoFurnishandInstallPolyethyleneWaterServiceReplacementsBidFile9583)(Citywide)Sponsors:Department of PublicUtilities1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.ServicesAgreementincreasingtheapplicationsupportforitsPeopleSoftandHumanCapitalManagementsystemsfeesby20,453 due to license fee increase foranannualtotalsupportfeesof442,617Sponsors:Information ServicesDepartment1-L ID 21-22736 Actions pertaining to homeless services agreementsprovidedundertheHomelessHousing,Assistance,and Prevention HHAP)program:1.Approve a First Amendment with Marjaree Mason Center,aCaliforniaCorporationforhomelessfamilyservicestoincreasefundingby118,463.50foratotalawardof236,927.002.Approve a Second Amendment with Fresno EconomicOpportunitiesCommission,A California Corporation for homeless youth services toincreasefundingby242,152.76 for a total award of 484,305.523.Approve a Second Amendment with Turning Point of California,Inc.,aCaliforniaCorporationfortriagecenter services at the Golden StateandBridgepointTriageCenterstoincreasefundingby2,650,696.19 for atotalawardof4,513,696.194.Approve a First Amendment with Poverello House,a CaliforniaCorporationforhomelessfamilyservicestoincreasefundingby148,078.37 for atotalawardof266,541.875.Approve an Agreement with Turning Point of Central California,Inc.,fortriagecenterservicesattheJourneyHomeTriageCenterintheamountof$500,000.Sponsors:Planning DevelopmentDepartment1-M ID 21-22733 Actions pertaining to supplemental Emergency SolutionsGrantfundingprovidedbytheU.S.Department of Housing andCommunityDevelopmentOfficeofCommunityPlanningandDevelopmentHUD CPD)toprevent,prepare for,and respond to the Coronavirus:1.RESOLUTION Approving agreements with Kings View Corporationintheamountof112,073.50 for homeless outreach and assessmentservicesMentalHealthSystems,Inc.in the amount of 1,620,339.50foremergencyshelterandadditionalservicesPoverelloHouseintheamountof367,587.00for homeless outreach and additional services and authorizing theCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorney.Subject to Mayor’sveto)2.Approve the third revision of Emergency Solutions Grant-CoronavirusESG-CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 toactivitiesforstreetoutreach,emergency shelter,and other supportiveservices.Sponsors:PlanningDevelopmentDepartment1-N ID 21-22739 Approve the award of a purchase contract toFireApparatusSolutionsofRialto,California,for the purchase of one Smealheavyrescueapparatusintheamountof1,293,266 procured by means ofacooperativepurchaseagreementwithSourcewell,for theFireDepartmentSponsors:DepartmentofTransportation1-O ID 21-22740 Approve the award of a purchase contract to PapeKenworthofFresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amountof$312,110,procured by means of a cooperative purchaseagreementwithSourcewell,for the Department of Public Utilities SolidWasteManagementDivisionSponsors:DepartmentofTransportation1-P ID 21-22741 Award a construction contract to Royal Electric ofSacramento,California in the amount of 5,712,873.00 for the DepartmentofTransportationFresnoAreaExpressElectricVehicleChargingInfrastructure Project whichisinaccordancewiththeFresnoAreaExpressZeroEmissionTransitionPlanandauthorizetheDirectorofTransportationtoexecutethedocumentsBidFile#3771)Sponsors:DepartmentofTransportation1-Q ID 21-22622 Actions pertaining to the Fresno RegionalWorkforceDevelopmentBoardYoungAdultServicesWorkExperienceAgreement.TheFRWDBwillcompensateprogramparticipantsdirectlyintheformofparticipantwagesforanamountnottoexceed132,000.The grant period is from June 1,2021toJune30,20221.Authorize the PARCS Director to enter into WIOA Young AdultProviderofServicesagreementwiththeFresnoRegionalWorkforceDevelopmentBoard(FRWDB)awarded to the City of Fresno ParksRecreationDepartmentSponsors:Parks,After School and Recreation,andCommunityServicesDepartment1-R ID 21-22757 Approve a Fifth Amendment to the Agreement enteredbetweentheCityofFresnoandtheCentralCaliforniaSocietyforthePreventionofCrueltytoAnimalsintheamountnottoexceed6,795,000 for a one-yeartermbeginningJuly1,2021 to June30,2022Sponsors:Office of MayorCityManager1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 oftheFresnoMunicipalCoderelatingtosuspensionandrevocationofmassagebusinessregistrationcertificatesSponsors:Office of MayorCityManager1-T ID 21-22795 Approve Agreements with Comprehensive AddictionProgramsfortriageandshelterservicesatTheTravelInnintheamountof1,543,886andauthorizetheCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorneySponsors:Office of Mayor City Manager,CouncilmemberArias1-U ID 21-22791 Award of Contract for Demographic Consultant Services tooneofthefollowing:Bear Demographics Research LLC,GEOinovoMapping”Solutions Inc.,National Demographics Corporation,orRedistrictingPartnerSponsors:City Council,Office of Mayor City Manager,CouncilmemberArias,Council Vice President Esparza,CouncilmemberMaxwell1-V ID 21-22753 Approve a consultant services agreement withFresnoMetroMinistrytoperformtheinitialassessmentofaCentralandSouthernBlackstoneProperty-Based Improvement District in an amount not to exceed 91,225(Council District 1,3,7)Sponsors:Council Vice President Esparza,EconomicDevelopmentDepartment1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(ForAdoption)AmendingSection 5-510 of the Fresno Municipal Code relating to theFresnoYouthCommissionSubjecttoMayor’sVeto)Sponsors:CouncilmemberKarbassiCONTESTEDCONSENTCALENDARUNSCHEDULEDCOMMUNICATIONPLEASENOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FORASPECIFICTIMEANDMAYBEHEARDANYTIMEDURINGTHEMEETING2.SCHEDULED COUNCIL HEARINGSANDMATTERS3.GENERALADMINISTRATIONActionsontheFiscalYear 2022 Budget andrelateditems3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 SalaryResolution(Subject to Mayor'sveto)Sponsors:PersonnelServicesDepartment3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy forPublicFundsforFiscalYear2021-2022.Subject to Mayor'sVeto)Sponsors:FinanceDepartment3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year2021-2022City Of Fresno Budget Including The Annual AppropriationsResolution.Subjectto Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-D ID 21-22787 BILL For introduction and adoption)Adoption ofPropertyTaxOverrideOrdinanceSubjecttoMayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-E ID 21-22789 RESOLUTION Adopt the FY 2022PositionAuthorizationResolution.Subject to Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation LimitResolution(Subject to Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-G ID 21-22793 Workshop Lawn to Garden RebateProgramSponsors:Department ofPublicUtilities4.CITYCOUNCIL4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’ssubmission of a Low Income Housing Tax Credit application fortheconstructionofaffordablehousingatthesouthwestcornerofBlackstoneandClintonandexpressingtheCity’s intent to contribute to the Project in an amountnottoexceed3,000,000,upon full award of tax credit funding for theProjectSubjecttoMayor’sveto)Sponsors:Council VicePresidentEsparza5.CLOSEDSESSION5-A ID 21-22817 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Prosperous Terra,LLC. Ruelas, Inc.)Under Negotiation:Price and terms of sale.Sponsors:Office of Mayor City Manager 5-B ID 21-22818 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,USA Wrestling Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-C ID 21-22819 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:APN 468-400- 54T Negotiating Parties:City Manager Esqueda,Sonneblick Development Under Negotiation Price and Terms of sale.Sponsors:Office of Mayor City Manager 5-D ID 21-22821 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956. 8 Property:2004 N.Van Ness Blvd,APN 444-15- 328S Negotiating Parties:City Manager Under Negotiation:Terms and Conditions of Property Acquisition Sponsors:Councilmember Soria 5-E ID 21-22682-01 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b):Consider the appointment, employment,evaluation of performance,discipline,or dismissal of a public employee.Title:City Clerk Government Code Section 54957.6:Conference with Labor Negotiator City Negotiator:Council President Luis Chavez Unrepresented Employee:City Clerk Sponsors:Council President Chavez ADJOURNMENT UPCOMING SCHEDULED COUNCIL HEARINGS AND MATTERS July 15, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2)July 15, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4)July 15, 2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1)August 19, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5)UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M. MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M. MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M. MEETING AUGUST 26,2021 NO City ofFresno2600FresnoStreetFresno,CA93721www.fresno.govMeetingAgendaPacketThursday,June 24,20219:00AMRegularMeetingElectronicOnlyCityCouncilPresidentLuisChavezVicePresidentNelsonEsparzaCouncilmembers:Esmeralda Z.Soria,Mike Karbassi,Miguel Angel Arias,Tyler Maxwell,GarryBredefeldCityManagerThomasEsquedaCityAttorneyDouglasT.SloanInterimCityClerkBrianaParra,CMC9:00 A.M.ROLLCALLInvocationbyPastor Jim Franklin of CornerstoneChurchPledgeofAllegiancetotheFlagAPPROVEAGENDACEREMONIALPRESENTATIONSCOUNCILMEMBERREPORTSANDCOMMENTSMAYOR/MANAGER REPORTS ANDCOMMENTS1.CONSENTCALENDAR1-A ID 21-0249 Approval of minutes for June 14,2021 Budget Meeting,June 15,2021 Budget Meeting,June 16,2021 Budget Meeting,June 17,2021RegularMeeting,June 17,2021 Special Meeting,and June 17,2021 SpecialClosedSessionMeeting.Sponsors:Office of the CityClerk1-B ID 21-22722 Authorize the Chief of Police,or designee,to enter intoanagreementwithFresnoUnifiedSchoolDistrictwhereinFUSDwillpay$1,862,495 annually to FPD in exchange for FPD providing elevenStudentResourceOfficersSROs),one Sergeant and twelve patrol vehicles to beusedonFUSDcampusesintheamountof5,587,485 for three years andoneadditionaltwo-year term option 1,862,495 annually).Sponsors:PoliceDepartment1-C ID 21-22696 Actions pertaining to the Clinton Avenue and AngusAvenueImprovementsProject–Bid File 3801 Council District 7)1.Adopt a finding of Categorical Exemption per staff’s determinationpursuanttoSection15301,Section 15302,and Section 15304 of theCaliforniaEnvironmentalQualityActGuidelines2.Award a construction contract in the amount of 652,153.00 toAmericanPaving,Co.,of Fresno,CASponsors:Public WorksDepartment1-D ID 21-22744 Actions pertaining to amending Job OrderContractingAgreements:1.Adopt findings of Categorical Exemption pursuant to Section 15301 d)oftheCaliforniaEnvironmentalQualityActCEQA)Guidelines2.Approve amendment to Job Order Contracting JOC)agreementsbetweenCityofFresnoandDurham Construction Co.,Inc.,andPumaConstructionCo.,Inc.,adding 700,000 for the current year to the 5yearagreementwitheachforamaximumcontractvalueof5,700,000,tocompletesuchprojectsastheCharterOfficialsFence,the First Responder Memorial,theFireStation9RemodelandtheBulldog 6th Community Center Renovations(Citywide)Sponsors:Public WorksDepartment1-E ID 21-22720 Reject all bids for the Barstow Avenue and Palm AvenueTrafficSignalProjectanddirectStafftorebidtheprojectBidFileNo.3789CouncilDistrict2)Sponsors:Public WorksDepartment1-F ID 21-22790 Actions pertaining to the Central Avenue Improvements ProjectBidFile3796CouncilDistrict3)1.Adopt a finding of Categorical Exemption per staff determination pursuanttoSections15301,15302,and 15304 of the California Environmental Quality Act(CEQA)Guidelines,and a finding of Statutory Exemption pursuant toCEQAGuidelinesSections15282(j)and k).2.Approve an Inter-fund Loan Agreement between the Developer Cash-in-LieuImprovementsFundsandtheCash-in-Lieu Loan Fund,pursuant to Article VIoftheCityofFresnoReserveManagementActandArticleIVoftheTaxpayerProtectionAct,providing a 1,880,097loan3.Award a construction contract in the amount of 1,383,097 to Emmett’sExcavation,Inc.,of Clovis,CASponsors:Public WorksDepartment1-G ID 21-22690-01 RESOLUTION Adopting a list of proposed PublicWorksprojectstoreceiveSenateBill1SB1)Road Maintenance andRehabilitationAccountfundingforCityFiscalYear2022Sponsors:Public WorksDepartment1-H ID 21-22730 Award a construction contract in the amount of 2,426,303toGraniteConstructionCompanyofFresno,California,as the lowestresponsiveandresponsiblebidder,for the construction of the rebid SolidWasteConvenienceCenterProjectat4111NorthWineryAvenueBidFile 3790)(Council District 4)Sponsors:Department of PublicUtilities1-I ID 21-22731 Approve the Second Amendment to the ConsultingServicesAgreementwithLarsAndersenAssociates,Inc.,to increase theoriginalcontractamountof49,700 by 8,000 for a total amended contract amount of$57,700 to provide additional services for plans and specificationsmodificationsandbiddingphasesupporttorebidtheSolidWasteConvenienceCenterproject(Council District 4)Sponsors:Department of PublicUtilities1-J ID 21-22732 Reject the sole bid received for the Requirements ContracttoFurnishandInstallPolyethyleneWaterServiceReplacementsBidFile9583)(Citywide)Sponsors:Department of PublicUtilities1-K ID 21-22735 Approve Amendment No.3 to the Rimini Street,Inc.ServicesAgreementincreasingtheapplicationsupportforitsPeopleSoftandHumanCapitalManagementsystemsfeesby20,453 due to license fee increase foranannualtotalsupportfeesof442,617Sponsors:Information ServicesDepartment1-L ID 21-22736 Actions pertaining to homeless services agreementsprovidedundertheHomelessHousing,Assistance,and Prevention HHAP)program:1.Approve a First Amendment with Marjaree Mason Center,aCaliforniaCorporationforhomelessfamilyservicestoincreasefundingby118,463.50foratotalawardof236,927.002.Approve a Second Amendment with Fresno EconomicOpportunitiesCommission,A California Corporation for homeless youth services toincreasefundingby242,152.76 for a total award of 484,305.523.Approve a Second Amendment with Turning Point of California,Inc.,aCaliforniaCorporationfortriagecenter services at the Golden StateandBridgepointTriageCenterstoincreasefundingby2,650,696.19 for atotalawardof4,513,696.194.Approve a First Amendment with Poverello House,a CaliforniaCorporationforhomelessfamilyservicestoincreasefundingby148,078.37 for atotalawardof266,541.875.Approve an Agreement with Turning Point of Central California,Inc.,fortriagecenterservicesattheJourneyHomeTriageCenterintheamountof$500,000.Sponsors:Planning DevelopmentDepartment1-M ID 21-22733 Actions pertaining to supplemental Emergency SolutionsGrantfundingprovidedbytheU.S.Department of Housing andCommunityDevelopmentOfficeofCommunityPlanningandDevelopmentHUD CPD)toprevent,prepare for,and respond to the Coronavirus:1.RESOLUTION Approving agreements with Kings View Corporationintheamountof112,073.50 for homeless outreach and assessmentservicesMentalHealthSystems,Inc.in the amount of 1,620,339.50foremergencyshelterandadditionalservicesPoverelloHouseintheamountof367,587.00for homeless outreach and additional services and authorizing theCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorney.Subject to Mayor’sveto)2.Approve the third revision of Emergency Solutions Grant-CoronavirusESG-CV)Activity Allocations to allocate 2,005,199.69 of ESG-CV 2 toactivitiesforstreetoutreach,emergency shelter,and other supportiveservices.Sponsors:PlanningDevelopmentDepartment1-N ID 21-22739 Approve the award of a purchase contract toFireApparatusSolutionsofRialto,California,for the purchase of one Smealheavyrescueapparatusintheamountof1,293,266 procured by means ofacooperativepurchaseagreementwithSourcewell,for theFireDepartmentSponsors:DepartmentofTransportation1-O ID 21-22740 Approve the award of a purchase contract to PapeKenworthofFresno,CA,for the purchase of two Kenworth T480 roll off trucks in the amountof$312,110,procured by means of a cooperative purchaseagreementwithSourcewell,for the Department of Public Utilities SolidWasteManagementDivisionSponsors:DepartmentofTransportation1-P ID 21-22741 Award a construction contract to Royal Electric ofSacramento,California in the amount of 5,712,873.00 for the DepartmentofTransportationFresnoAreaExpressElectricVehicleChargingInfrastructure Project whichisinaccordancewiththeFresnoAreaExpressZeroEmissionTransitionPlanandauthorizetheDirectorofTransportationtoexecutethedocumentsBidFile#3771)Sponsors:DepartmentofTransportation1-Q ID 21-22622 Actions pertaining to the Fresno RegionalWorkforceDevelopmentBoardYoungAdultServicesWorkExperienceAgreement.TheFRWDBwillcompensateprogramparticipantsdirectlyintheformofparticipantwagesforanamountnottoexceed132,000.The grant period is from June 1,2021toJune30,20221.Authorize the PARCS Director to enter into WIOA Young AdultProviderofServicesagreementwiththeFresnoRegionalWorkforceDevelopmentBoard(FRWDB)awarded to the City of Fresno ParksRecreationDepartmentSponsors:Parks,After School and Recreation,andCommunityServicesDepartment1-R ID 21-22757 Approve a Fifth Amendment to the Agreement enteredbetweentheCityofFresnoandtheCentralCaliforniaSocietyforthePreventionofCrueltytoAnimalsintheamountnottoexceed6,795,000 for a one-yeartermbeginningJuly1,2021 to June30,2022Sponsors:Office of MayorCityManager1-S ID 21-22792 BILL for introduction)Amending Section 9-1609 oftheFresnoMunicipalCoderelatingtosuspensionandrevocationofmassagebusinessregistrationcertificatesSponsors:Office of MayorCityManager1-T ID 21-22795 Approve Agreements with Comprehensive AddictionProgramsfortriageandshelterservicesatTheTravelInnintheamountof1,543,886andauthorizetheCityManagerordesigneetosignallimplementingdocumentsasapprovedtoformbytheCityAttorneySponsors:Office of Mayor City Manager,CouncilmemberArias1-U ID 21-22791 Award of Contract for Demographic Consultant Services tooneofthefollowing:Bear Demographics Research LLC,GEOinovoMapping”Solutions Inc.,National Demographics Corporation,orRedistrictingPartnerSponsors:City Council,Office of Mayor City Manager,CouncilmemberArias,Council Vice President Esparza,CouncilmemberMaxwell1-V ID 21-22753 Approve a consultant services agreement withFresnoMetroMinistrytoperformtheinitialassessmentofaCentralandSouthernBlackstoneProperty-Based Improvement District in an amount not to exceed 91,225(Council District 1,3,7)Sponsors:Council Vice President Esparza,EconomicDevelopmentDepartment1-W ID 21-22544-03 Bill No.24 ReIntro.6/17/21)(ForAdoption)AmendingSection 5-510 of the Fresno Municipal Code relating to theFresnoYouthCommissionSubjecttoMayor’sVeto)Sponsors:CouncilmemberKarbassiCONTESTEDCONSENTCALENDARUNSCHEDULEDCOMMUNICATIONPLEASENOTE:UNSCHEDULED COMMUNICATION IS NOT SCHEDULED FORASPECIFICTIMEANDMAYBEHEARDANYTIMEDURINGTHEMEETING2.SCHEDULED COUNCIL HEARINGSANDMATTERS3.GENERALADMINISTRATIONActionsontheFiscalYear 2022 Budget andrelateditems3-A ID 21-22785 RESOLUTION Adopt the Fiscal Year 2022 SalaryResolution(Subject to Mayor'sveto)Sponsors:PersonnelServicesDepartment3-B ID 21-22718 RESOLUTION To Adopt an Investment Policy forPublicFundsforFiscalYear2021-2022.Subject to Mayor'sVeto)Sponsors:FinanceDepartment3-C ID 21-22788 RESOLUTION Council Adoption of The Fiscal Year2021-2022City Of Fresno Budget Including The Annual AppropriationsResolution.Subjectto Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-D ID 21-22787 BILL For introduction and adoption)Adoption ofPropertyTaxOverrideOrdinanceSubjecttoMayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-E ID 21-22789 RESOLUTION Adopt the FY 2022PositionAuthorizationResolution.Subject to Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-F ID 21-22786 RESOLUTION FY 2022 GANN Appropriation LimitResolution(Subject to Mayor’sveto)Sponsors:Budget and ManagementStudiesDivision3-G ID 21-22793 Workshop Lawn to Garden RebateProgramSponsors:Department ofPublicUtilities4.CITYCOUNCIL4-A ID 21-22797 RESOLUTION Supporting 1538 E.Clinton Ave.,L.P.’ssubmission of a Low Income Housing Tax Credit application fortheconstructionofaffordablehousingatthesouthwestcornerofBlackstoneandClintonandexpressingtheCity’s intent to contribute to the Project in an amountnottoexceed3,000,000,upon full award of tax credit funding for theProjectSubjecttoMayor’sveto)Sponsors:Council VicePresidentEsparza5.CLOSEDSESSION5-A ID 21-22817 CONFERENCE WITH REALPROPERTYNEGOTIATORGovernmentCodeSection54956.8Property:APN 468-400-54TNegotiating Parties:City Manager Esqueda,Prosperous Terra,LLC.Ruelas,Inc.)Under Negotiation:Price and terms ofsale.Sponsors:Office of MayorCityManager5-B ID 21-22818 CONFERENCE WITH REALPROPERTYNEGOTIATORGovernmentCodeSection54956.8Property:APN 468-400-54TNegotiating Parties:City Manager Esqueda,USAWrestlingUnderNegotiationPriceandTermsofsale.Sponsors:Office of MayorCityManager5-C ID 21-22819 CONFERENCE WITH REALPROPERTYNEGOTIATORGovernmentCodeSection54956.8Property:APN 468-400-54TNegotiating Parties:City Manager Esqueda,SonneblickDevelopmentUnderNegotiationPriceandTermsofsale.Sponsors:Office of MayorCityManager5-D ID 21-22821 CONFERENCE WITH REAL PROPERTYNEGOTIATORGovernmentCodeSection54956.8Property:2004 N.Van Ness Blvd,APN 444-15-328SNegotiating Parties:City Manager Under Negotiation:Terms andConditionsofPropertyAcquisitionSponsors:CouncilmemberSoria5-E ID 21-22682-01 PUBLIC EMPLOYEEPERFORMANCEEVALUATIONGovernmentCodeSection54957(b):Consider the appointment,employment,evaluation of performance,discipline,or dismissal of a publicemployee.Title:CityClerkGovernment Code Section 54957.6:Conference with LaborNegotiatorCityNegotiator:Council President Luis Chavez Unrepresented Employee:CityClerkSponsors:CouncilPresidentChavezADJOURNMENTUPCOMINGSCHEDULEDCOUNCILHEARINGSANDMATTERSJuly15,202110:00 A.M.1 HEARING to adopt resolutions and ordinance to annexterritoryandlevyaspecialtaxregardingCITYOFFRESNOCOMMUNITYFACILITIESDISTRICTNO.9,Annexation No.52 the territory known as Assessor’s Parcel Number 505-281-18)northeast corner of North Grantland and West Barstow Avenues)Council District 2)July 15, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.96 Final Tract Map No.6281)area northwest of the intersection,fronting the north side of E Clinton the west side of N Temperance)Council District 4)July 15, 2021 10:05 A.M.HEARING to discuss and consider adoption of the 2020 Urban Water Management Plan and 2021 Water Shortage Contingency Plan August 19, 2021 10:00 A.M.1 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.124 Final Tract Map No.6271)Phase 3 of Vesting Tentative Tract Map No.6258,area on the west side of North Hayes Avenue,north of West Ashlan Avenue)Council District 1)August 19, 2021 10:00 A.M.2 HEARING to adopt resolutions and ordinance to annex territory and levy a special tax regarding CITY OF FRESNO COMMUNITY FACILITIES DISTRICT NO.11,Annexation No.113 Final Tract Map No.6159)east side of North Fowler Avenue and along the south side of Fancher Creek)Council District 5)UPCOMING EMPLOYEE CEREMONIES July 21,2021 Wednesday 2:00 P.M.)Employee of the Summer Quarter October 20,2021 Wednesday 2:00 P.M.)Employee of the Fall Quarter November 17,2021 Wednesday 2:00 P.M.)Employee Service Awards 2021 CITY COUNCIL MEETING SCHEDULE JULY 1,2021 NO MEETING JULY 8,2021 NO MEETING JULY 15,2021 9:00 A.M. MEETING JULY 22,2021 NO MEETING JULY 29,2021 9:00 A.M. MEETING AUGUST 5,2021 NO MEETING AUGUST 12,2021 NO MEETING AUGUST 19,2021 9:00 A.M. MEETING AUGUST 26,2021 NO 9 8 File ID: 21-0249 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 SUBJECT: Approval of minutes for June 14, 2021 Budget Meeting, June 15, 2021 Budget Meeting, June 16, 2021 Budget Meeting, June 17, 2021 Regular Meeting, June 17, 2021 Special Meeting, and June 17, 2021 Special Closed Session Meeting. ATTACHMENTS: Draft Minutes for 6-14-2021 Budget Meeting Draft Minutes for 6-15-2021 Budget Meeting Draft Minutes for 6-16-2021 Budget Meeting Draft Minutes for 6-17-2021 Regular Meeting Draft Minutes for 6-17-2021 Special Meeting RLS: A21-0777 PB 6.7.2021 FILE ID: 21-22722 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:PACO BALDERRAMA, Chief of Police Police Department BY:MARK SALAZAR, Deputy Chief of Police Police Department SUBJECT: Authorize the Chief of Police, or designee, to enter into an agreement with Fresno Unified School District wherein FUSD will pay $1,862,495 annually to FPD in exchange for FPD providing eleven Student Resource Officers (SROs), one Sergeant and twelve patrol vehicles to be used on FUSD campuses in the amount of $5,587,485 for three years; and one additional two-year term option 1,862,495 annually). RECOMMENDATION: It is recommended that Council authorize the Chief of Police, or designee, to enter into an agreement with Fresno Unified School District to provide eleven Student Resource Officers at 95% of the actual officers’ cost, one Sergeant at 90%, plus administrative fees and patrol vehicle lease costs of twelve patrol vehicles for an annual total of $1,862,495 or $5,587,485 for three years; and one additional two-year term option ($1,862,495 annually). EXECUTIVE SUMMARY: The Fresno Unified School District (FUSD), in an effort to provide a safe learning environment for students attending district high schools, has agreed to fund eleven Student Resource Officers (SROs) at 95% and one Sergeant at 90% of the Police Department’s actual rates from July 01, 2021 to June 30, 2024. FUSD and the Police Department have had a continuous agreement in place for SROs since 1993. FUSD will pay $1,862,495 for eleven Student Resource Officers at 95% of the actual officers’ cost, one Sergeant at 90% of the actual Sergeant’s cost, plus $350.00 for administrative fees, and 129,600 for the lease, operations, and maintenance of 12 patrol vehicles. The total cost is 1,862,495. The contract contains a mutual option to extend the agreement for one additional two- year period. 5 9 1 The eleven SROs will perform regular duty law enforcement services. The SROs will be assigned to the district’s high schools (Edison, Roosevelt, McLane, Hoover, Bullard, Phoenix, Cambridge, DeWolf, Sunnyside, Fresno High, Duncan) located in Fresno. Assignment is during the standard school year and normal hours of operation, subject to the availability of the SRO. For purposes of the attached agreement, “availability” shall be at the sole determination of the Chief of Police, or designated representative, taking into consideration any factors including, without limitation, health of officers, shortage of manpower, funding, and duty assignment of officer(s) to higher priority matters. However, in specific instances of the SRO taking personal leave or FPD approved law enforcement training, another available police officer will be assigned temporarily at the schools during such leave or training. The City Attorney has reviewed and approved as to form. BACKGROUND: In August of 1993, the Police Department and FUSD established a Memorandum of Understanding to have a Student Resource Officer program at local area high schools. The success of the SRO program showed that students can build trust relationships with law enforcement officials where officers participate in mentoring, counseling and restorative justice practices at school sites. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local Preference was not considered because accepting funding from the State does not include a bid or award of a construction or services contract. FISCAL IMPACT: FUSD will fund 95% and 90% of the Fresno Police Department's operational costs for the period of July 1, 2021 to June 30, 2024. Operational costs include the twelve police officers, administrative fees, and the lease/operations/maintenance for twelve patrol vehicles. The remainder of the operational costs is included in the Fresno Police Department budget. ATTACHMENTS: FUSD SRO Agreement RLS: A21-0588 FILE ID: 21-22696 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:SCOTT L. MOZIER, PE, Director Public Works Department BY: RANDALL W. MORRISON, PE, Assistant Director Engineering Division, Public Works Department SUBJECT: Actions pertaining to the Clinton Avenue and Angus Avenue Improvements Project– Bid File 3801 Council District 7) 1. Adopt a finding of Categorical Exemption per staff’s determination pursuant to Section 15301, Section 15302, and Section 15304 of the California Environmental Quality Act Guidelines 2. Award a construction contract in the amount of $652,153.00 to American Paving, Co., of Fresno, CA RECOMMENDATION: Staff recommends the City Council adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities), Section 15302 (Replacement or Reconstruction), and Section 15304 Minor Alterations to Land) of the California Environmental Quality Act (CEQA) guidelines, award a construction contract with American Paving, Co., of Fresno, California, in the amount of $652,153.00 as the lowest responsive and responsible bidder for the Clinton Avenue and Angus Avenue Improvements Project, and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno. EXECUTIVE SUMMARY: The proposed Clinton Avenue and Angus Avenue Improvements Project will enhance safety for the motorists, cyclists, and pedestrians who travel through this intersection every day and serves the VA hospital, local businesses, and residences. The scope of work proposed with this project includes the construction of a new traffic signal that will introduce protected left-turns for vehicles travelling along Clinton Avenue, improvements to accessible ramps, grind and overlay of the intersection to correct existing pavement damage, and the installation of Class II bicycle facilities on Clinton Avenue within the limits of the project. Public Works staff also obtained additional right-of-way needed for construction of accessible ramps within the project limits. The project is funded using SB1 Road Maintenance and Rehabilitation Account (RMRA) funds and a cost sharing contribution by the Veteran’s Health Administration (VA). 5 7 1 BACKGROUND: The design phase of the project was initiated in FY20, when the City Council approved Annual Appropriation Resolution No. 2019-133 to commence the design using SB1 RMRA funding. The preliminary engineering design, project management, and real estate services took approximately one and a half years. The scope of the project includes the modification of the intersection of Clinton Avenue and Angus Avenue to add left-turn lanes along Clinton Avenue, reconstruction of several accessible ramps, installation of bike lanes along Clinton Avenue, grind and overlay within the intersection to improve the ride quality and lifespan of the paving, a complete new traffic signal installation to introduce protected left-turn phasing along Clinton Avenue and protected pedestrian crosswalks at the intersection. These proposed improvements will create a positive impact for all roadway users by improving both the capacity and the safety of this intersection. Public Works staff also obtained additional City right-of-way to properly reconstruct accessible ramps and other infrastructure. Public Woks staff performed all necessary survey and engineering work and prepared the construction documents for the project. A Notice Inviting Bids was published in the Fresno Business Journal on March 24, 2021, posted on the City’s website, and distributed to 13 building exchanges. The specifications were distributed to 16 prospective bidders. Two (2) sealed bid proposals were received and opened in a public bid opening on April 20, 2021, with bids ranging from $652,153.00 to $694,289.00. American Paving, Co., submitted the apparent low bid in the amount of $652,153.00 and was determined to be the lowest responsive and responsible bidder for the project. The bid will expire on June 23, 2021. If the bid is rejected or expires, the project must be rebid resulting in a delay of approximately 90 days. Staff recommends Council award a construction contract with American Paving, Co., in the amount of 652,153.00 for the Clinton Avenue and Angus Avenue Improvements Project as the low bidder and authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno. ENVIRONMENTAL FINDINGS: Staff performed an environmental assessment of this project and determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301 (Existing Facilities), which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use, Section 15302 (Replacement or Reconstruction), which exempts the replacement or reconstruction of existing structures and facilities where the new facilities will be in a location with the same purpose, and Section 15304 (Minor Alterations to Land), which exempts projects consisting of minor public or private alterations in the condition of land, water, and vegetation that do not involve removal of healthy, mature, or scenic trees. These exemptions apply because this project involves the reconstruction of an existing roadway, sidewalks, curb and gutters, accessible ramps, and traffic signal construction that does not involve the expansion of the roadway. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. LOCAL PREFERENCE: 5 7 1 The local preference was not implemented as American Paving, Co., is a local business. FISCAL IMPACT: The Clinton and Angus Improvements project is located in Council District 7. The overall cost of the project is $857,200.00 and is locally funded with SB1 Road Maintenance and Rehabilitation Account RMRA) funding and a $320,000.00 contribution by the VA. Of the overall budget for the project, 652,153.00 will be used for the construction contract award. Additional appropriations for the remaining project costs will be included in the City’s fiscal year 2022 budget. The project will have no impact to the General Fund. ATTACHMENTS: CEQA Environmental Assessment Standardized Contract Bid Evaluation Fiscal Impact Statement Vicinity Map CITY OF FRESNO CATEGORICAL EXEMPTION ENVIRONMENTAL ASSESSMENT NO. PW00856 THE PROJECT DESCRIBED HEREIN IS DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE PREPARATION OF ENVIRONMENTAL DOCUMENTS PURSUANT TO ARTICLE 19 OF THE STATE CEQA GUIDELINES. APPLICANT: City of Fresno Department of Public Works 2600 Fresno Street Fresno, CA 93721 PROJECT LOCATION: Intersection of Clinton Avenue and Angus Street within the jurisdiction of the City of Fresno. PROJECT DESCRIPTION: The City of Fresno Department of Public Works proposes making improvements to the intersection of Clinton Avenue and Angus Street. The improvements will provide a new traffic signal at Clinton Avenue and Angus Street, roadway reconstruction along Angus Street, roadway slurry seal and restriping, curb, gutter, and sidewalk reconstruction. These improvements will require rights-of-way from properties such as 2615 E Clinton Ave, 44527008T, 2244 N Drexel Ave, 4460202T, and 2920 E Clinton, 44602029. This project is exempt under Section(s) 15301/Class 1, 15302/Class 2, and 15304/Class 4 of the State of California CEQA Guidelines. EXPLANATION: Class 1 exemptions, for projects pertaining to Existing Facilities, consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. Examples include but are not limited to: Existing facilities of publicly owned utilities used to provide electric power, natural gas, sewerage, or other public utility services; existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety); Rehabilitation of existing facilities to meet current standards of public health and safety; and, the Addition of safety or health protection devices for use in conjunction with existing facilities, including navigational devices. Class 2 exemptions, for projects involving Replacement or Reconstruction, consist of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Examples include but are not limited to: Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and, Conversion of overhead electric utility distribution systems to underground including connection to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to the undergrounding. Class 4 exemptions, for projects involving Minor Alterations to Land, consist of minor public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry or agricultural purposes. Examples include but are not limited to: Grading of land with a slope of less than 10 percent; Filling of earth into previously excavated land with compatible materials; Minor trenching and backfilling where the surface is restored; and, The creation of bicycle lanes on existing rights-of-way. The proposed project involves minor alternation to the rights-of-way with intersection improvements to improve public safety (vehicles and pedestrians) at the intersection of Clinton Avenue and Angus Street. None of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Furthermore, the proposed project is not expected to have a significant effect on the environment. Accordingly, a categorical exemption, as noted above, has been prepared for the project. No adverse environmental impacts will occur as a result of the proposed project. Date: May 14, 2021 Prepared By: Steve Delsid, Professional Engineer Submitted By: ______ Steve Delsid, Professional Engineer City of Fresno Planning & Development Department 559) 621-8725 DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.18 rev. 04-20 CONTRACT CITY OF FRESNO, CALIFORNIA PUBLIC WORK OF IMPROVEMENT THIS CONTRACT is made and entered into by and between CITY OF FRESNO, a California municipal corporation (City), and [Contractor Name], [Legal Identity] (Contractor) as follows: 1. Contract Documents. The “Notice Inviting Bids,” “Instructions to Bidders,” “Bid Proposal,” and the “Specifications” including “General Conditions,” “Special Conditions,” and “Technical Specifications” for the following: [Title] (Bid File No. [Bid File No.]) [Alternates (if any)] copies of which are annexed hereto, together with all the drawings, plans, and documents specifically referred to in said annexed documents, including Performance and Payment Bonds, if required, and are hereby incorporated into and made a part of this Contract, and shall be known as the Contract Documents. 2. Price and Work. For the monetary consideration of [Written Dollar Amount] dollars and Written Cents Amount] cents ($[Amount]), as set forth in the Bid Proposal, Contractor promises and agrees to perform or cause to be performed, in a good and workmanlike manner, under the direction and to the satisfaction of the City’s “Engineer,” and in strict accordance with the Specifications, all of the work as set forth in the Contract Documents. 3. Payment. City accepts Contractor’s Bid Proposal as stated and agrees to pay the consideration stated, at the times, in the amounts, and under the conditions specified in the Contract Documents. 4. Indemnification. To the furthest extent allowed by law including California Civil Code Section 2782, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including, but not limited to personal injury, death at any time and property damage) incurred by City, Contractor or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Contract. Contractor’s obligations under the preceding sentence shall apply regardless of whether City or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or willful misconduct, of City or any of its officers, officials, employees, agents or volunteers. If Contractor should subcontract all or any portion of the work to be performed under this Contract, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Contract. 5. Trench Shoring Detailed Plan. Contractor acknowledges the provisions of Section 6705 of the California Labor Code and, if said provisions are applicable to this Contract, agrees to comply therewith. 6. Worker’s Compensation Certification. In compliance with the provisions of Section 1861 of the California Labor Code, Contractor hereby certifies as follows: I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this Contract and will make my subcontractors aware of this provision. Signatures follow on the next page.] DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.19 rev. 04-20 IN WITNESS WHEREOF, the parties have executed this Contract on the day and year here below written, of which the date of execution by City shall be subsequent to that of Contractor’s, and this Contract shall be binding and effective upon execution by both parties. Contractor Name], Legal Identity] By: Name: Type or print written signature.) Title: If corporation or LLC, Board Chair, Pres. or Vice Pres.) Dated: By: Name: Type or print written signature.) Title: If corporation or LLC, CFO, Treasurer, Secretary or Assistant Secretary) Dated: CITY OF FRESNO, a California municipal corporation By: Name], [Title] Department of Public Works Dated: ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy No signature of City Attorney required. Standard Document #DPW 23.0 has been used without modification as certified by the undersigned. By: City Certifier Name] City Certifier Title] Department of Public Works City address: City of Fresno Attention: [Name], [Title] Street Address] Fresno, CA [Zip] FISCAL IMPACT STATEMENT PROGRAM: Clinton and Angus Improvements PW00856 TOTAL OR ANNUALIZED RECOMMENDATION CURRENT COST Direct Cost $652,153 Indirect Cost $205,047 TOTAL COST $857,200 Additional Revenue or Savings Generated $ 0 Net City Cost $857,200 Amount Budgeted If none budgeted, identify source) $803,500 Indirect cost consists of the following: Preliminary Engineering $ 31,500 Right of Way $ 2,800 Construction Engineering $ 67,000 Construction Utilities $ 38,500 Contingency $ 65,247 Total $205,047 The Clinton and Angus Improvements project is located in Council District 7. The overall cost of the project is $857,200 and is locally funded by the SB1 Road Maintenance and Rehabilitation Account (RMRA). Of the overall budget of the project, $652,153 will be used for the construction contract award. The project will have no impact to the General Fund. CLINTON ANDANGUSIMPROVEMENTS N 0 1.530.75 Miles DEPARTMENTOFPUBLICWORKS VICINITY MAP CLINTON ANDANGUSIMPROVEMENTSPROJECTID: PW00856 City Limits District 7 RLS: A21-0754 FILE ID: 21-22744 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:SCOTT L. MOZIER, PE, Director Public Works Department BY: ROBIN O’MALLEY, Facilities Manager Public Works Department SUBJECT: Actions pertaining to amending Job Order Contracting Agreements: 1. Adopt findings of Categorical Exemption pursuant to Section 15301 (d) of the California Environmental Quality Act (CEQA) Guidelines 2. Approve amendment to Job Order Contracting (JOC) agreements between City of Fresno and Durham Construction Co., Inc., and Puma Construction Co., Inc., adding $700,000 for the current year to the 5 year agreement with each for a maximum contract value of $5,700,000, to complete such projects as the Charter Officials Fence, the First Responder Memorial, the Fire Station 9 Remodel and the Bulldog & 6th Community Center Renovations (Citywide) RECOMMENDATION: Staff recommends that Council authorize the Director of Public Works to execute amendments to add 700,000 for the current year to the Job Order Contracting (JOC) agreements with Durham Construction Co., Inc. and Puma Construction Co., Inc., to complete such projects as the Charter Officials Fence, the First Responders Memorial, the Fire Station 9 Remodel and the Bulldog & 6th Community Center Renovations. EXECUTIVE SUMMARY: The Public Works Department, Facilities Management Division has been using the JOC program, as offered by The Gordian Group, successfully since 2009. The JOC Program enables the Facilities Management Division to provide improved responsiveness on building maintenance and construction projects at competitive “local market” pricing. The JOC Program administers competitively bid fixed- unit pricing for construction tasks from local contractors, which can be quickly accessed by Public Works, Facilities Management, to perform needed building repairs, maintenance, alterations, installations and other construction services, with $1,000,000 per year previously authorized by the Council. The contract amendments will provide an increase of $700,000 each in the current year for Durham Construction Co., Inc., and Puma Construction Co., Inc., totaling an additional $1,400,000 of contracting authority for the two JOC contractors combined, to complete such projects as the Charter 6 1 2 Officials Fence, the First Responders Memorial, the Fire Station 9 Remodel and the Bulldog & 6th Community Center Renovations. BACKGROUND: On September 24, 2020, Council awarded contracts with multiple JOC contractors, including Durham Construction Co., Inc., and Puma Construction Co., Inc., with a maximum amount of $1,000,000 per contractor per year. The Facilities Management Division works diligently each year to complete budgeted building maintenance and renovation projects, as well as be responsive to the various approved unbudgeted facility service requests received from City Departments throughout the year. The JOC program allows Facilities Management to provide quality work, competitive costs and improved responsiveness in completing building maintenance and renovation. Since the contracts were awarded September 24, 2020, there has been an unanticipated need for these types of projects utilizing the JOC contractors. These projects included the installation of extractors at Fire Stations, the installation of a fuel tank at the new southeast police station and the rehabilitation of the soccer fields at JSK Park. The costs of the multiple projects brought Durham Construction Co, Inc., and Puma Construction Co. Inc., close to the $1,000,000 cap for each. We are in need of finishing the Charter Officials Fence, the First Responders Memorial, the Fire Station 9 Remodel and the Bulldog & 6th Community Center Renovations, all of which are ideal for utilizing the JOC program. ENVIRONMENTAL FINDINGS: Staff has determined that a Categorical Exemption is appropriate, based on Class 1 Section 15301 d) of the CEQA Guidelines, which exempts restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgement, adopt a finding of Categorical Exemption per Staff determination, pursuant to Section 15301(d), Class 1 of the CEQA Guidelines for work intended under the JOC program. No new facilities will be built under this program; only facility rehabilitation projects will be using the JOC program. LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: NA ATTACHMENTS: Amendment No. 1 – Durham Construction Company, Inc. Amendment No. 1 – Puma Construction Company, Inc. 5 8 9 FILE ID: 21-22720 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM: SCOTT L. MOZIER, PE, Director, Public Works Department BY: RANDALL W. MORRISON, PE, Assistant Director, Public Works Department SUBJECT: Reject all bids for the Barstow Avenue and Palm Avenue Traffic Signal Project and direct Staff to rebid the project – Bid File No. 3789 (Council District 2) RECOMMENDATION: Staff recommends Council reject all bids received March 2, 2021, for the Barstow Avenue and Palm Avenue Traffic Signal Project and direct Staff to rebid the project. EXECUTIVE SUMMARY: The City of Fresno seeks to install protected left turn phasing for the traffic signal at the intersection of Palm Avenue and Barstow Avenue. The Scope of work includes installation of sidewalk, curb and gutter, ADA curb ramps, new traffic signal poles and equipment for left turn phasing. This project will enhance the vehicle and pedestrian operations at this intersection and will facilitate pedestrian traffic to and from nearby Bullard High School and Baird Middle School. This project is funded with SB1 Road Maintenance and Rehabilitation Account (RMRA) funds. Staff recommends rejection of the single bid received, and re-bidding the project for construction in FY2022. BACKGROUND: In 2020, the Project was previously submitted for bid and the bid that was received was rejected. City Council rejected bids and directed staff to rebid the project on June 23, 2020. Staff evaluated the plans and bid specification and did not find any significant discrepancies, but did increase the number of contract work days and reduced the liquidated damages in order to improve bidding opportunities. The Notice Inviting Bids was advertised and published in the Business Journal on February 5, 2021, and posted on the City’s website. Nine (9) building exchanges received the Notice Inviting Bids. The specifications were distributed to fourteen (14) prospective bidders. One (1) sealed bid proposal was received and opened in a public bid opening on March 2, 2021, the bid was $642,958.00. American Paving Company was the only bidder. The bid expired 64 days after the bid opening on May 6, 2021. Staff evaluated the bid submission and concluded that it is not only significantly higher than anticipated, it does not fall in line with past bids for similar projects. Public Works has recently put a number of traffic signal modification and striping projects out to bid, all of which came in higher than anticipated, most likely due to conditions surrounding the COVID-19 pandemic and the shelter-in-place order. However, 5 8 9 this project, at approximately 57% more than the latest engineer’s estimate, is abnormally high among the group. To obtain a successful bid, staff will reevaluate the construction scope, industry conditions and contract requirements to help ensure a successful rebid. Staff recommends that Council reject the bid and direct staff to rebid the project. The City Attorney’s Office has reviewed and approved as to form. ENVIRONMENTAL FINDINGS: By the definition provided in section 15378 of the California Environmental Quality Act (CEQA) guidelines this item is not a project for the purposes of CEQA because this a rejection of all bids. LOCAL PREFERENCE: Local preference was not considered as staff is recommending to reject all bids. FISCAL IMPACT: Implementation of staff’s recommendation will have no impact to the General Fund. This project in Council District 2 is fully funded by SB1 RMRA dollars. ATTACHMENTS: Bid Evaluation Vicinity Map Whites Bridge MapleBrawleyHerndon Bullard Shaw ClovisFowlerTemperanceWestPalmClovisFowlerTemperanceDe WolfShields McKinley Belmont ChestnutPeachAmerican CedarGrantlandHayesElmEastMarksWestWalnutCorneliaNorth California Jensen Ashlan GrantlandHayesCorneliaBrawleyMarksShaw Bullard Herndon Nees De WolfShields McKinley Belmont California Jensen North Kings Canyon AshlanPeachBehymerCopper Shepherd NeesBlackstoneFirstCedarChestnutGarfieldBryanPolkBlytheValentineVan NessFruitMaroaFresnoMillbrookMapleWillowDakota Clinton Olive Gettysburg Barstow Sierra Alluvial Nielsen Kearney Muscat Annadale Church WillowMinnewawaMalaga OrangeBryanSunnysideArmstrongLocanFigCherryHughesFruitPolkValentineBlytheAlluvial Sierra Barstow Perrin SunnysideArmstrongLocanClinton Olive Tulare Butler ChurchAnnadale DakotaMinnewawaInternational Teague Barstow and Palm Traffic Signal ProjectN01. 530. 75 Miles DEPARTMENT OF PUBLIC WORKS VICINITY MAP Project ID: PW00836 Council District: 2 Barstow and Palm Traffic FILE ID: 21-22790 REPORT TO THE CITY COUNCIL DATE:June 24, 2021 FROM:SCOTT L. MOZIER, PE, Director Public Works Department BY:RANDALL W. MORRISON, PE, Assistant Director Public Works Department SUBJECT: Actions pertaining to the Central Avenue Improvements Project – Bid File 3796 (Council District 3) 1. Adopt a finding of Categorical Exemption per staff determination pursuant to Sections 15301, 15302, and 15304 of the California Environmental Quality Act (CEQA) Guidelines, and a finding of Statutory Exemption pursuant to CEQA Guidelines Sections 15282(j) and (k). 2. Approve an Inter-fund Loan Agreement between the Developer Cash-in-Lieu Improvements Funds and the Cash-in-Lieu Loan Fund, pursuant to Article VI of the City of Fresno Reserve Management Act and Article IV of the Taxpayer Protection Act, providing a $1,880,097 loan 3. Award a construction contract in the amount of $1,383,097 to Emmett’s Excavation, Inc., of Clovis, CA RECOMMENDATION: Staff recommends the City Council adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities), Section 15302 (Replacement or Reconstruction), and 15304 (Minor Alterations to Land) of the CEQA guidelines, and award a construction contract with Emmett’s Excavation, Inc., of Clovis, California in the amount of $1,880,097 as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno. Staff also recommends the Council approve an Inter-fund Loan Agreement pursuant to Article VI of the City of Fresno Reserve Management Act and Article IV of the Taxpayer Protection Act, to provide a loan in the amount of $1,383,097 from the Developer Cash-in-Lieu Improvements Fund to the Cash-in-Lieu Loan Fund. EXECUTIVE SUMMARY: The proposed Central Avenue Improvements project will reconstruct and improve Central Avenue, from East Avenue for approximately 2000 feet to the east, reconstructing the road to its ultimate configuration which retains one travel lane in each direction, but adds a two-way left-turn lane for improved safety, as well as Class II bicycle lanes. Other work includes drainage improvements, sidewalk and street lighting along the Fresno Metropolitan Flood Control District (FMFCD) basin frontage, with FMFCD providing funding for basin frontage improvements. Associated utility work within Central Avenue will construct nearly 2,000 feet of master planned 16” water main, and storm drainage facilities. The adopted FY 2021 budget included the appropriations and funding transfers in order to construct the project but a Loan Agreement is required in order to approve the inter-fund loan transfer. This project is included in the proposed Inter-fund Loan Agreement from the Developer Cash-in-Lieu Improvements Fund. Because this capital improvement project is part of the master capital improvement program as contained in the City’s development impact fee program, the inter-fund loan would allow the City to use the available funds to deliver this infrastructure to reconstruct a roadway in poor condition with permanent paving, and fill gaps in the bicycle and pedestrian network in the area. The inter-fund loan provides for development impact fee reimbursement to restore the amount borrowed $1,383,097 to the Developer Cash-in-Lieu fund within the next five fiscal years. The project is fully funded with the local Developer Cash-in-Lieu loan funds, and contributing funds from the Water Enterprise Fund and Fresno Metropolitan Flood Control District for their offsite improvements. BACKGROUND: The Central Avenue Improvements Project was initiated in FY19 when the project was budgeted using local funds from Cash-in-Lieu loan funds, Department of Public Utilities local funds, and Fresno Metropolitan Flood Control District. The preliminary engineering design, project management, utility coordination and right-of-way acquisition took approximately three years. The scope of the project includes demolition and reconstruction of approximately 2,000 feet of Central Avenue to build-out the roadway to its ultimate configuration to add bike lanes, sidewalks, lighting and a center turn lane for improved safety. Additional roadway improvements include 400 feet of East Avenue where the eastern half of the street will be reconstructed to also provide a parking lane, bike lane, sidewalk and related improvements. Sidewalk and street lighting improvements fronting the developed FMFCD basin are included in the project scope and FMFCD has contributed to the budget for their share of these improvements. Upon completion, the roadways affected by this project will no longer require frontage improvements from the adjacent parcels, connecting the pedestrian and bicycle network now rather than waiting for future development to fill those gaps. The scope of project also includes construction of approximately 1,950 feet of master planned water main and fire hydrants to ensure the local community and adjacent users continue to receive adequate service pressures for domestic use and fire suppression. All right-of-way needed for construction was secured previously by Public Works staff. All construction documents were prepared by Public Works staff and coordinated with, and approved by, the affected agencies. The Developer Cash-in-Lieu Fund holds cash payments collected pursuant to the Fresno Municipal Code (FMC) provisions which authorize the Public Works Director to receive cash payments in lieu of performing required improvements in situations where it is not feasible to perform the construction as stipulated in the Conditions of Approval at the present time. Cash-in-lieu funds are a common practice in California and the City of Fresno’s account is included in the Annual Impact Fee Report, as required under AB1600. The actual cash-in-lieu funds can only be utilized for the specific projects for which the dollars were collected, however, as with Urban Growth Management (UGM) or impact funds, an inter-fund loan is possible to allow the dollars to be used for other vital capital improvements, such as this project. Staff does not anticipate the Developer Cash-in-Lieu Fund needing the $1,383,097 being requested within the next five years and recommends it be loaned for the construction of the Central Avenue Improvements Project. A Notice Inviting Bids was published in the Fresno Business Journal on March 12, 2021, posted on the City’s website, and distributed to Thirteen (13) building exchanges. The specifications were distributed to Thirty-Three (33) prospective bidders. Seven (7) sealed bid proposals were received and opened in a public bid opening on April 13, 2021, with bids ranging from $1,383,097 to 1,693,675. Emmett’s Excavation, Inc., submitted the apparent low bid in the amount $1,383,097 and was determined to be the lowest responsive and responsible bidder for the project. The bids will expire on June 30, 2021. If the bids are rejected or expire, the project must be rebid, which will result in a delay of approximately 90 days. The City Attorney’s Office has reviewed and approved as to form. Staff recommends Council award a construction contract with Emmett’s Excavation, Inc., in the amount of $1,383,097 for the Central Avenue Improvements Project as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno. ENVIRONMENTAL FINDINGS: Staff has performed a preliminary review of this project pursuant to CEQA Guidelines Section 15061 and has determined that it falls within the Categorical Exemptions set forth in CEQA Guidelines, Section 15301 (Existing Facilities), which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use, Section 15302 (Replacement or Reconstruction), which exempts the replacement or reconstruction of existing structures and facilities where the new facilities will be location with the same purpose, and Section 15304 (Minor Alterations to Land), which exempts projects consisting of minor public or private alterations in the condition of land, water, and vegetationthat do not involve removal of healthy, mature, or scenic trees. The proposed project will occur within existing public street rights-of-way and is intended to replace an existing and poorly conditioned roadway through the provision of capital improvements for public purpose and safety. Other work includes utility and drainage improvements, sidewalk and street lighting along the Fresno Metropolitan Flood Control District (FMFCD) basin frontage. The construction of underground pipelines at the time of construction of ultimate roadway improvements avoids the need to conduct successive projects of the same type in the same place over time through reliance on incremental future developments. The scope of the project includes minor public alterations in the condition of land for approximately 2,000 feet of CentralAvenue to build-out the roadway to its ultimate configuration to add bike lanes, sidewalks, lighting and a center turn lane for improved safety. Additional roadway improvements include 400 feet of East Avenue where the eastern half of the street will be reconstructed to also provide a parking lane, bike lane, sidewalk and related improvements. No healthy, mature or scenic trees are present or will be removed. This capital improvement project is part of the master capital improvement program as contained in the City’s development impact fee program. The proposed project is not a part of, nor does it include phases which would constitute successive projects of the same type in the same place over time. To the contrary, upon completion, the roadways affected by this project will no longer require additional or successive frontage improvements with future development; connecting the pedestrian and bicycle network now (and providing opportunities for alternative modes of transportation to the automobile) rather than waiting for future development to fill those gaps. The scope of work associated with, and the improvements resultant from, the proposed project will occur within existing public street rights-of-way; conducted in accordance with adopted City of Fresno Standards, Specifications and Drawings. No unusual circumstances exist and based upon the information contained herein, no activities associated with the project which are ordinarily insignificant are significant in the project context or location. No environmental resources of hazardous or critical concern are designated, precisely mapped, or officially adopted pursuant to law by federal, state or local agencies. The subject existing public street rights-of-way are not designated scenic resources and contain no hazardous waste sites or historical resources. Therefore, the proposed project is not expected to have a significant effect on the environment. In addition, it is noted that projects for restriping streets or highways to relieve traffic congestion as set forth in Section 21080.19 of the Public Resources Code are Statutorily Exempt from CEQA (CEQA Guidelines Section 15282(j)); as are, projects consisting of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipelines within a public street or highway or any other public right-of-way as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length (CEQA Guidelines 15282(k)). Finally, extension of the water main along Central Avenue from Elm Avenue to Cedar Avenue was included in Phase 2 of the City of Fresno Metropolitan Water Resources Management Plan (Metro Plan), which was assessed by the Fresno Metropolitan Water Resources Management Plan Update EIR (SCH # 2013091021), certified by Council Resolution No 2014-101. An analysis has been performed pursuant to CEQA guidelines section 15162 to determine whether subsequent environmental review for extension of the water main is required. Based upon this analysis, the following findings are made to support the determination that no subsequent environmental review is required for installation of the water main within the public right of way on Central Ave: No substantial changes are proposed to the pipeline which will require major revisions of EIR SCH # 2013091021 due to the involvement of new significant effects or a substantial increase in the severity of previously identified significant effects. In this case there are no changes to the proposed water main. No substantial changes have occurred with respect to the circumstances under which the project was undertaken which will require major revision of EIR SCH # 2013091021 due to the involvement of new significant environmental effect or a substantial increase in the severity of previously identified significant effects. In this case the circumstances of the site and project area have not changed significantly, and this approval is the next step in implementing buildout of the Metro Plan. There is no new information which was not known and could not have been known at the time EIR SCH 2013091021 was certified that was not discussed in the previous EIR showing: That the Metro Plan and associated extension of the water main will have one or more significant effects not discussed in the previous environmental assessment. Significant effects previously examined will be substantially more severe than shown in the previous environmental assessment. Mitigation measures previously found to be infeasible are now feasible and would substantially reduce one or more significant effects, but the project proponents decline to adopt the mitigation measures. Mitigation measures which are considerably different from those analyzed in the prior EIR would substantially reduce one or more significant effects but the project proponent declines to adopt the mitigation measure. LOCAL PREFERENCE: The local preference was not implemented as Emmett’s Excavation, Inc., is a local business. FISCAL IMPACT: The Central Avenue Street Improvement Project is located in Council District 3. The overall cost of the project is $1,880,297 and is locally funded by Cash-In-Lieu Loan, Local Agency Contribution for shared facility improvements by Fresno Metropolitan Flood Control District, and Department of Public Utilities Water Enterprise Fund. Of the overall budget of the project, $1,383,097 will be used for the construction contract award. The project will have no impact to the General Fund. ATTACHMENTS: Categorical Exemption Findings: Environmental Assessment No. P18-02436 (PW00815) Interfund Loan Agreement Standardized Contract Bid Evaluation Fiscal Impact Statement Vicinity Map CITY OF FRESNO CATEGORICAL EXEMPTION ENVIRONMENTAL ASSESSMENT, P18-02436 (PW00815) THE PROJECT DESCRIBED HEREIN IS DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE PREPARATION OF ENVIRONMENTAL DOCUMENTS PURSUANT TO ARTICLE 19 OF THE STATE CEQA GUIDELINES APPLICANT: Steve Delsid, PE City of Fresno Department of Public Works 2600 Fresno Street Fresno, CA 93721 PROJECT LOCATION: East Central Avenue rights-of-way from the intersection at South East Avenue to a point approximately 2,000 feet east of the intersection; and, the eastern one-half of South East Avenue rights- of-way to a point approximately 400 feet north of the intersection. PROJECT DESCRIPTION: The proposed Central Avenue Improvements project will reconstruct and improve Central Avenue, from East Avenue for approximately 2000 feet to the east, reconstructing the existing street/road to its ultimate configuration which retains one travel lane in each direction, but adds a two-way left-turn lane for improved safety, as well as Class II bicycle lanes within existing street rights-of-way. Other work includes drainage improvements, sidewalk and street lighting along the Fresno Metropolitan Flood Control District (FMFCD) basin frontage, with FMFCD providing funding for basin frontage improvements. Associated utility work within Central Avenue will construct nearly 2,000 feet of master planned 16” water main, and storm drainage facilities. The adopted FY 2021 budget included the appropriations and funding transfers in order to construct the project but a Loan Agreement is required in order to approve the inter-fund loan transfer. This project is included in the proposed Inter-fund Loan Agreement from the Developer Cash-in-Lieu Improvements Fund. Because this capital improvement project is part of the master capital improvement program as contained in the City’s development impact fee program, the inter-fund loan would allow the City to use the available funds to deliver this infrastructure to reconstruct a roadway in poor condition with permanent paving, and fill gaps in the bicycle and pedestrian network in the area. The inter-fund loan provides for development impact fee reimbursement to restore the amount borrowed $1,383,097 to the Developer Cash-in-Lieu fund within the next five fiscal years. The project is fully funded with the local Developer Cash-in-Lieu loan funds and contributing funds from the Water Enterprise Fund and Fresno Metropolitan Flood Control District for their offsite improvements. The scope of the project includes demolition and reconstruction of approximately 2,000 feet of Central Avenue to build-out the roadway to its ultimate configuration to add bike lanes, sidewalks, lighting and a center turn lane for improved safety. Additional roadway improvements include 400 feet of East Avenue where the eastern half of the street will be reconstructed to also provide a parking lane, bike lane, sidewalk and related improvements. Sidewalk and street lighting improvements fronting the developed FMFCD basin are included in the project scope and FMFCD has contributed to the budget for their share of these improvements. Upon completion, the roadways affected by this project will no longer require frontage improvements from the adjacent parcels, connecting the pedestrian and bicycle network now rather than waiting for future development to fill those gaps. The scope of project also includes construction of approximately 1,950 feet of master planned water main and fire hydrants to ensure the local community and adjacent users continue to receive adequate service pressures for domestic use Environmental Assessment No. P18-02436 (PW00815) June 17, 2021 Page 2 of 2 and fire suppression. All right-of-way needed for construction was secured previously by Public Works staff. All construction documents were prepared by Public Works staff and coordinated with, and approved by, the affected agencies. This project is exempt under Sections 15301, 15302 and 15304 of the California Environmental Quality Act (CEQA) Guidelines. EXPLANATION: Section 15301 (Class 1/Existing Facilities) of the CEQA Guidelines exempts from the provisions of CEQA, projects consisting of the repair or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include but are not limited to: Existing facilities of publicly owned utilities and services; highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alteration such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes); and, Addition of safety or health protection devices for use during construction of or in conjunction with existing structures, facilities, or mechanical equipment, or topographical features including navigational devices. Section 15301 of the CEQA Guidelines provides that the key consideration is whether the project involves negligible or no expansion of use. The proposed project will occur within existing public street rights-of-way and is intended to provide for capital improvements for public purpose and safety to a poorly conditioned roadway. While the existing public street rights-of-way will be reconstructed to ultimate planned configuration, including additional striping for a two-way turn lane for traffic congestion relief and improved safety, one travel lane in each direction will be retained and no additional travel lanes will be added for purposes of expanding existing vehicular capacity. Therefore, the proposed project involves negligible and no expansion of use. Section 15302 (Class 2/Replacement or Reconstruction) of the CEQA Guidelines exempts from the provisions of CEQA, projects consisting of replacement or reconstruction of existing structures and facilities where the new facilities will be located on the same site as the facility replaced and will have substantially the same purpose and capacity as the facility replaced. Examples include but are not limited to replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. As stated herein above, the proposed project will occur within existing public street rights-of-way and is intended to replace an existing and poorly conditioned roadway through the provision of capital improvements for public purpose and safety. Other work includes utility and drainage improvements, sidewalk and street lighting along the Fresno Metropolitan Flood Control District (FMFCD) basin frontage. The construction of underground pipelines at the time of construction of ultimate roadway improvements avoids the need to conduct successive projects of the same type in the same place over time through reliance on incremental future developments. Section 15304 (Class 4/Minor Alterations to Land) of the CEQA Guidelines exempts from the provisions of CEQA, projects consisting of minor public or private alterations in the condition of land, water, and vegetation which do not involve removal of healthy, mature, scenic trees except for forestry or agricultural purposes. Environmental Assessment No. P18-02436 (PW00815) June 17, 2021 Page 2 of 2 The scope of the project includes minor public alterations in the condition of land for approximately 2,000 feet of Central Avenue to build-out the roadway to its ultimate configuration to add bike lanes, sidewalks, lighting and a center turn lane for improved safety. Additional roadway improvements include 400 feet of East Avenue where the eastern half of the street will be reconstructed to also provide a parking lane, bike lane, sidewalk and related improvements. No healthy, mature or scenic are present or will be removed. None of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. This capital improvement project is part of the master capital improvement program as contained in the City’s development impact fee program. The proposed project is not a part of, nor does it include phases which would constitute successive projects of the same type in the same place over time. To the contrary, upon completion, the roadways affected by this project will no longer require additional or successive frontage improvements with future development; connecting the pedestrian and bicycle network now (and providing opportunities for alternative modes of transportation to the automobile) rather than waiting for future development to fill those gaps. The scope of work associated with, and the improvements resultant from, the proposed project will occur within existing public street rights-of-way; conducted in accordance with adopted City of Fresno Standards, Specifications and Drawings. No unusual circumstances exist and based upon the information contained herein, no activities associated with the project which are ordinarily insignificant are significant in the project context or location. No environmental resources of hazardous or critical concern are designated, precisely mapped, or officially adopted pursuant to law by federal, state or local agencies. The subject existing public street rights-of-way are not designated scenic resources and contain no hazardous waste sites or historical resources. Therefore, there proposed project is not expected to have a significant effect on the environment. Accordingly, a categorical exemption, as noted above, has been prepared for the project. In addition, it is noted that projects for restriping streets or highways to relieve traffic congestion as set forth in Section 21080.19 of the Public Resources Code are Statutorily Exempt from CEQA; as are, projects consisting of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipelines within a public street or highway or any other public right-of-way as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length. Date: June 17, 2021 Prepared By: Will Tackett, Planning Manager City of Fresno Planning and Development Department 559) 621-8277 WillT Digitally signed by WillT Reason: I attest to the accuracy and integrity of this document Date: 2021.06.17 02:54:18-07'00' INTERFUND LOAN AGREEMENT This Loan Agreement (Agreement) is executed as of ____________, 2021 (Effective Date), between the City of Fresno's Developer Cash-In-Lieu Improvements Fund Lender) and the City of Fresno Cash-In-Lieu Loan Fund (Borrower). Lender agrees to lend to Borrower, and Borrower agrees to repay Lender, an amount not to exceed the Principal Amount and interest accrued on the unpaid loan balance, in accordance with the following: 1. Purpose of the Loan. To provide funds for use by the Borrower or its designee to provide funding for Central Avenue Street Improvements. 2. Principal Loan Amount. Not to exceed $1,880,097. The loan will be recorded as receivable to the Lender and payable to the Borrower. 3. Term of the Loan. The term of this loan shall be five years, beginning on the Effective Date, and shall be repaid in full as of _________________________, 2026. 4. Scheduled Payments. Borrower shall make payments annually against principal and interest. The first payment shall commence on the date that is one year from the Effective Date of this Agreement. At a minimum, each annual scheduled payment shall equal the amount of any accrued interest through the date of payment, plus a principal payment equal to one-fifth (1/5) of the original principal amount. Payments will be credited first to interest then due, and then to principal. Borrower may make partial or complete payment of principal and earned interest at any time before its due date and without any prepayment penalty. 5. Rate of Interest. Interest shall accrue at a rate equal to the City's Pooled Investment Rate, fixed monthly, calculated, and accrued in the same manner that the City would otherwise earn interest on the funds if deposited and earning interest as a pooled investment. The City's Pooled Investment Rate effective on the date of this Note is 1.3489%. Loan interest will be recorded as revenue to the Lender and expenditure to the Borrower. 6. General Provisions. This Agreement constitutes the full Agreement by and between the parties and no other representations have been made regarding the contents of this Agreement. This Agreement shall not be amended, modified, or altered in any respect unless such amendment, modification, or alteration has been reduced to writing and executed by both parties. LENDER BORROWER Thomas Esqueda, City Manager City of Fresno Thomas Esqueda, City Manager City of Fresno DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.18 rev. 04-20 CONTRACT CITY OF FRESNO, CALIFORNIA PUBLIC WORK OF IMPROVEMENT THIS CONTRACT is made and entered into by and between CITY OF FRESNO, a California municipal corporation (City), and [Contractor Name], [Legal Identity] (Contractor) as follows: 1. Contract Documents. The “Notice Inviting Bids,” “Instructions to Bidders,” “Bid Proposal,” and the “Specifications” including “General Conditions,” “Special Conditions,” and “Technical Specifications” for the following: [Title] (Bid File No. [Bid File No.]) [Alternates (if any)] copies of which are annexed hereto, together with all the drawings, plans, and documents specifically referred to in said annexed documents, including Performance and Payment Bonds, if required, and are hereby incorporated into and made a part of this Contract, and shall be known as the Contract Documents. 2. Price and Work. For the monetary consideration of [Written Dollar Amount] dollars and Written Cents Amount] cents ($[Amount]), as set forth in the Bid Proposal, Contractor promises and agrees to perform or cause to be performed, in a good and workmanlike manner, under the direction and to the satisfaction of the City’s “Engineer,” and in strict accordance with the Specifications, all of the work as set forth in the Contract Documents. 3. Payment. City accepts Contractor’s Bid Proposal as stated and agrees to pay the consideration stated, at the times, in the amounts, and under the conditions specified in the Contract Documents. 4. Indemnification. To the furthest extent allowed by law including California Civil Code Section 2782, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including, but not limited to personal injury, death at any time and property damage) incurred by City, Contractor or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Contract. Contractor’s obligations under the preceding sentence shall apply regardless of whether City or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or willful misconduct, of City or any of its officers, officials, employees, agents or volunteers. If Contractor should subcontract all or any portion of the work to be performed under this Contract, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Contract. 5. Trench Shoring Detailed Plan. Contractor acknowledges the provisions of Section 6705 of the California Labor Code and, if said provisions are applicable to this Contract, agrees to comply therewith. 6. Worker’s Compensation Certification. In compliance with the provisions of Section 1861 of the California Labor Code, Contractor hereby certifies as follows: I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this Contract and will make my subcontractors aware of this provision. Signatures follow on the next page.] DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.19 rev. 04-20 IN WITNESS WHEREOF, the parties have executed this Contract on the day and year here below written, of which the date of execution by City shall be subsequent to that of Contractor’s, and this Contract shall be binding and effective upon execution by both parties. Contractor Name], Legal Identity] By: Name: Type or print written signature.) Title: If corporation or LLC, Board Chair, Pres. or Vice Pres.) Dated: By: Name: Type or print written signature.) Title: If corporation or LLC, CFO, Treasurer, Secretary or Assistant Secretary) Dated: CITY OF FRESNO, a California municipal corporation By: Name], [Title] Department of Public Works Dated: ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy No signature of City Attorney required. Standard Document #DPW 23.0 has been used without modification as certified by the undersigned. By: City Certifier Name] City Certifier Title] Department of Public Works City address: City of Fresno Attention: [Name], [Title] Street Address] Fresno, CA [Zip] Evaluation Form Rev. 02-2021 FISCAL IMPACT STATEMENT PROGRAM: Central Ave Street Improvement PW00815 TOTAL OR ANNUALIZED RECOMMENDATION CURRENT COST Direct Cost $1,383,097 Indirect Cost $ 497,200 TOTAL COST $1,880,297 Additional Revenue or Savings Generated $0 Net City Cost $1,880,297 Amount Budgeted If none budgeted, identify source) $2,043,400 Indirect cost consists of the following: Preliminary Engineering $102,700 Right of Way $145,500 Construction Engineering $110,000 Contingency $139,000 Total $497,200 The Central Avenue Street Improvement is located in Council District 3. The overall cost of the project is $1,880,297 and is locally funded by Cash In Lieu Loan, Local Agency Contribution for shared facility improvements by Fresno Metro Flood Control District, and Department of Public Utilities. Of the overall budget of the project, $1,383,097 will be used for the construction contract award. The project will have no impact to the General Fund. CENTR AL A VENUEIMPROVEMENTS N 0 1.530.75 Miles DEPARTMENTOFPUBLICWORKS VICINITY MAP CENTRALAVENUEIMPROVEMENTSPROJECTID: PW00815 City Limits Council D istrict 3 RLS: A21-0785 FILE ID: 21-22690-01 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:SCOTT L. MOZIER, PE, Director Public Works Department SUBJECT: RESOLUTION – Adopting a list of proposed Public Works projects to receive Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2022 RECOMMENDATION: Staff recommends the Council adopt a resolution approving the list of proposed City of Fresno (City) projects to be submitted to the California Transportation Commission (CTC) for receipt of Senate Bill 1 SB1) Road Maintenance and Rehabilitation Account (RMRA) funds for City FY2022. EXECUTIVE SUMMARY: On March 24, 2021, the CTC adopted revised program reporting guidelines for SB1 funding, updated from the previous August 2018 guidelines. The CTC guidelines require that in order to receive funding in the 2021-22 fiscal year, the governing body of a local agency must adopt a resolution with the list of projects proposed for SB1 funds, prior to July 1, 2021. The attached resolution meets CTC’s submission criteria. The recommended projects reflect pavement conditions, traffic studies, leveraging of dollars with grant funding, and significant input from Council district offices. The revenue figures shown on the attached project list reflect the latest projections from the State of California and League of Cities. BACKGROUND: On August 15, 2018, the CTC adopted guidelines for SB1 RMRA funding designated for cities and counties. Revised guidelines were adopted by the CTC on March 24, 2021. One significant change in the guidelines is an extension of the due date to July 1st rather than May 1st, allowing cities and counties additional time to submit project lists each year. Pursuant to the guidelines, a proposed project listing must be submitted to the CTC prior to July 1, 2021, for consideration. The submission must include a resolution of the Council adopting the list, which per the CTC guidelines should be taken as a standalone action and not as a part of the annual budget adoption. The CTC will then adopt a list of cities and counties which have met its guidelines at its August Commission meeting and forward the list to the State Controller, who will in turn release SB1 funds to the appropriate recipients (cities and counties). The attached resolution is, therefore, required for the City to receive SB1 funding for its eligible street projects. 6 6 0 Should the City not adopt a proposed project list via resolution by July 1, 2021, the Controller will retain what would have been the City’s monthly share for a period of 90 days. Should a list not be provided within that time frame, the CTC will reapportion what would have been the City’s share of SB1 funds to other eligible cities and counties. To prevent delays in SB1 projects, staff recommends the project list be adopted by resolution and submitted to the CTC by July 1, 2021. The CTC only requires cities and counties to submit a resolution of proposed funding for new SB1 revenue in the upcoming fiscal year, and has directed that no unspent carryover funding should be included in that project listing. However, in order to clearly align with the proposed FY2022 budget, staff has also included a separate list of carryover funding from FY2021 to FY2022 for those projects and expenditures which could not be fully completed in FY2021 (see attachment). SB1 specifies the following eligible uses: Road Maintenance and Rehabilitation Safety Projects Railroad Grade Separations Complete Streets Components (including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project) Traffic Control Devices Further, Streets & Highways Code Section 2030(b)(2) states that funds made available by the RMRA program may also be used to satisfy a match requirement in order to obtain State or Federal funds, provided that the projects fall into the eligible SB1 categories. The Public Works Department utilizes a pavement management system for the City’s 1,700 centerline-miles to evaluate the condition of the street network and to recommend pavement treatments. Streets are rated using an industry-standard pavement condition index (PCI) ranging from 0 to 100, with zero being a pothole-riddled crumbling street and 100 being a newly surfaced roadway. A PCI score of 80-100 is rated as “very good-excellent,” 70-79 as “good,” 60-69 as “fair,” 50-59 as “at-risk,” 25-49 as “poor,” and 0-24 as “failed.” Based upon PCI ratings and field observations by trained engineering and maintenance professionals, projects are recommended, including slurry seals, grinding and overlays, as well as total reconstruction. The City’s overall PCI has been in steady decline in recent years due to insufficient funding for street maintenance. In 2008, the overall PCI was estimated at 72, but the average was somewhat inflated due to the building boom and relatively large amount of new street mileage in residential subdivisions. By 2013, the average PCI had declined to 68, and as of 2019 is estimated at 58. The Department is underway with an updated Citywide pavement condition index under a consulting agreement previously approved by the Council, with a planned completion date of December 2021. The adoption of the resolution will not limit or reduce future Council authority to appropriate funding for projects each year in the City budget, in accordance with the Charter, but rather will comply with State requirements to become eligible for receipt of funds. Per the CTC’s adopted guidelines, the project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities, so long as the projects are consistent with SB1 RMRA priorities. ENVIRONMENTAL FINDINGS: 6 6 0 Pursuant to the definition in California Environmental Quality Act Guidelines Section 15378, this action is not a project LOCAL PREFERENCE: Local preference was not implemented, as this item does not include a bid or award of a construction or services contract. FISCAL IMPACT: Adoption of the attached resolution will not impact the General Fund. Project costs would be paid for from SB1 funds and funds appropriated by the Council in the adopted budget. ATTACHMENTS: Resolution SB1 Project List for FY2022 Carryover Projects from FY2021 to FY2022 SB1 RMRA Annual Reporting Guidelines FY2022 Project List for SB1 RMRA Revenues City of Fresno, Public Works Department New Proposed FY22 Project ID Project Description Project Location District SB1 Funding Mileage Min Max Start Complete PW00919 Traffic Signal Hughes & Shields Left Turn Phasing Hughes and Shields Avenues 1 $638,000 -20 50 7/20 9/22 SB00055 Santa Fe-Indianapolis-West-Tielman Paving (CONST)Santa Fe-Indianapolis-West-Tielman Neighborhood 1 $458,600 1.30 7 20 1/21 6/22 SB00085 Dakota, Hughes to Marks Paving Dakota Ave, Hughes to Marks 1 $247,700 0.50 7 20 7/21 6/22 PW00905 Traffic Signal Gettysburg & Polk & Sidewalk Gettysburg Avenue, 750' west of Polk to Polk Ave 1 $294,500 0.15 20 50 1/20 9/22 PW00836 Traffic Signal Barstow & Palm LT Phasing Barstow & Palm Avenues 2 $81,400 -20 50 1/19 6/22 PW00917 Traffic Signal West & Sierra LT Phasing West & Sierra Avenues 2 $577,000 -20 50 7/20 9/22 PW00920 Traffic Signal Blythe & Gates (M)Blythe & Gates Avenues 2 $175,700 -20 50 7/20 10/22 PW00962 Audubon/Lexington Intersection Improvements (PE)Audubon & Lexington Avenues 2 $50,000 -20 50 7/21 6/23 SB00065 Maroa, Sierra to Herndon Paving Maroa Avenue, Sierra to Herndon 2 $25,900 0.50 7 20 7/21 6/22 SB00086 Alluvial-Marks-Van Ness, Concrete Repair Alluvial Avenue, Marks to Van Ness 2 $142,000 0.50 7 20 7/21 6/22 SB00087 Browning-Bullard-Prospect-Marks Concrete Repair Browning-Bullard-Prospect-Marks Neighborhood 2 $128,000 0.90 7 20 7/21 6/22 PW00886 Traffic Signal Left Turn Phasing Tulare and "U" Street (CONST)Tulare and "U" Streets 3 $78,900 -20 50 7/19 1/22 PW00893 Muir Elementary School - Safe Routes to School Palm-Olive-Broadway-Belmont Neighborhood 3 $463,000 0.50 7 20 7/19 6/23 SB00056 Atchison-Delno-California Neighborhood Paving (CONST)Atchison-Delno-California Neighborhood 3 $182,200 0.55 7 20 1/21 6/22 SB00066 Blythe, Weldon to Clinton Paving Blythe Avenue, Weldon to Clinton 3 $259,000 0.25 7 20 7/21 6/22 SB00088 Jensen-Grove-Fruit-Arthur Concrete Repair Jensen-Grove-Fruit-Arthur Neighborhood 3 $52,000 0.60 7 20 7/21 6/22 SB00089 Jensen-Grove-Arthur-Walnut Concrete Repair Jensen-Grove-Arthur-Walnut Neighborhood 3 $66,000 2.50 7 20 7/21 6/22 SB00090 Jensen-Grove-Walnut-Knight Concrete Repair Jensen-Grove-Walnut-Knight Neighborhood 3 $40,000 1.10 7 20 7/21 6/22 SB00091 Broadway - Inyo to Ventura Concrete Repair Broadway, Inyo to Ventura 3 $175,000 0.20 7 20 7/21 6/22 SB00092 Blythe, McKinley to Weldon Paving Blythe Avenue, McKinley to Weldon 3 $200,100 0.25 7 20 7/21 6/22 SB00067 Sierra Vista, Dakota to Shields Paving Sierra Vista Ave, Dakota to Shields 4 $205,000 0.50 7 20 7/21 6/22 SB00093 Garland-Fedora-Sierra Vista Concrete Repairs Garland-Fedora-Sierra Neighborhood 4 $45,000 0.50 7 20 7/21 6/22 SB00094 Browning-Bullard-Millbrook-Ninth Concrete Repairs Browning-Bullard-Millbrook-Ninth Neighborhood 4 $46,600 1.40 7 20 7/21 6/22 SB00095 Browning-Bullard-Millbrook-Ninth Paving Browning-Bullard-Millbrook-Ninth Neighborhood 4 $511,200 1.40 7 20 7/21 6/22 PW00908 Traffic Signal Fresno and Browning (M)Fresno Street and Browning Avenue 4 $187,300 -20 50 1/19 3/23 PW00839 Traffic Signal Armstrong and Lane (CONST)Armstrong and Lane Avenues 5 $81,700 -20 50 1/19 1/22 PW00885 Traffic Signal Left Turn Phasing Butler & Cedar (CONST)Butler and Cedar Avenues 5 $138,600 -20 50 7/19 2/22 PW00903 Traffic Signals Butler/8th and Orange/Lowe (M)Butler and 8th Ave, Orange and Lowe Ave 5 $405,800 -20 50 7/19 1/23 PW00907 Barton/Florence Sidewalks & Paving (M)Barton Avenue, Florence to Church 5 $302,900 0.30 7 20 1/20 12/22 PW00968 Orange Avenue Sidewalks, Hamilton to Butler Orange Avenue, Hamilton to Butler 5 $20,000 0.25 20 50 7/21 6/23 SB00071 Northbound Clovis Avenue, Fancher Creek Bridge to Belmont Paving Clovis Avenue, Fancher Creek to Belmont Ave 5 $387,100 0.70 7 20 7/21 6/22 SB00096 Lowe - Peach to Villa Paving Lowe Avenue, Peach to Villa 5 $63,400 0.25 7 20 7/21 6/22 SB00097 Butler-Chestnut-Dwight-Maple Concrete Repairs (Phase 1)Butler-Chestnut-Dwight-Maple Neighborhood 5 $213,000 4.00 7 20 7/21 6/22 PW00853 Chestnut Ave, Bullard to Herndon Paving (CONST)Chestnut Avenue, Bullard to Herndon 6 $231,900 1.00 10 20 1/19 10/21 SB00078 Warner/Herndon Frontage, First St to Millbrook Warner & Herndon Frontage Rd, First to Millbrook 6 $275,000 0.50 10 20 7/20 6/21 SB00079 Audubon Dr Repaving, Friant to Cole Audubon Drive, Friant to Cole 6 $224,100 0.25 10 20 7/21 6/22 SB00080 Cedar and Shepherd Intersection Repairs Cedar and Shepherd Avenues 6 $30,000 0.10 7 20 7/21 6/22 SB00098 Lakeview-Westshore-Eastshore Neighborhood Concrete Repairs Lakeview-Westshore-Eastshore Neighborhood 6 $140,000 2.50 7 20 7/21 6/22 PW00856 Traffic Signal Clinton & Angus (M)Clinton and Angus Avenues 7 $115,100 -20 50 1/20 3/22 SB00059 Bremer, Blackstone to Abby Paving Bremer Avenue, Blackstone to Abby 7 $50,000 0.10 7 20 7/21 6/22 SB00072 Clark, McKinley to Floradora Paving & Concrete Clark Avenue, McKinley to Floradora 7 $129,200 0.25 7 20 7/21 6/22 SB00099 First-41-Belmont-McKenzie Concrete Repair First-41-Belmont-McKenzie Neighborhood 7 $90,000 1.30 7 20 7/21 6/22 SB00100 Fresno Street - Clinton to Shields Paving Fresno Street, Clinton to Shields 7 $353,100 0.50 7 20 7/21 6/22 SB00101 Shields-Cedar-Princeton-Millbrook Neighborhood Paving Shields-Cedar-Princeton-Millbrook Neighborhood 7 $380,000 2.50 7 20 7/21 6/22 PW00882 Fresno Street Corridor Improvements (M)Fresno Street, B Street to Friant Road 3, 7 $123,800 -15 30 7/19 12/22 PW00906 First Street Repaving & Cycle Track, Tulare to Ventura (M)First Street, Tulare to Ventura 3, 5 $672,300 0.50 7 20 1/20 7/22 PW00912 Maroa/Shields/BNSF Safety Improvements Maroa and Shields Avenues near BNSF crossings 1, 7 $565,800 0.25 20 50 7/20 12/23 TOTAL FY2021 $10,322,900 23.80 PE) signifies the preliminary engineering / pre-construction work, including surveying, CEQA, project management, engineering design, bidding and legal expenses. Construction will be scheduled for a future fiscal year when full funding is obtained. ROW) signifies the ROW acquisition phase (pre-construction) M) indicates the project SB1 funds are matching/leveraging other dollars CONST) indicates construction starting in FY2021; costs shown for FY2022 completion. Schedule Useful Life (yrs)for Completion Carryover Funding from FY2021 to FY2022 for SB1 RMRA Revenues City of Fresno, Public Works Department Project ID CD Project Description Carryover FY21 to FY22 SB00055 1 Santa Fe-Indianapolis-West-Tielman Paving 69,300 SB00064 1 Ashlan-Bengston-Sussex Paving 266,600 SB00044 2 Figarden Loop, Marks to Bullard Concrete Repairs 96,500 SB00065 2 Maroa, Sierra To Herndon Paving 359,200 SB00060 7 Dakota-Maroa-FIDcanal-Blackstone Paving 546,500 PW00833 1 TS: Harrison & Shields Avenues 9,300 PW00834 1 Marks Overlay Ashlan to Dakota 149,900 PW00919 1 TS LT Hughes & Shields 32,700 PW00812 3 TS Tulare and "Q" Street 146,700 PW00837 3 TS: California & Walnut 24,000 PW00771 M BPMP Bridge Deck Rehab Phase 2 16,900 PW00882 M Fresno St Corridor Improvement 39,600 TOTAL 1,757,200$ Dollars shown for reference only, as SB1 carryover between fiscal years is not required for the annual project lists to be submitted to the California Transportation Commission. THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 LOCAL STREETS AND ROADS FUNDING PROGRAM 2021 REPORTING GUIDELINES March 2021 California Transportation Commission i CALIFORNIA TRANSPORTATION COMMISSION THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 LOCAL STREETS AND ROADS FUNDING PROGRAM ANNUAL REPORTING GUIDELINES TABLE OF CONTENTS I. Introduction...................................................................................................................... 1 1. Background and Purpose of Reporting Guidelines.................................................2 2. Funding Program Objectives and Statutory Requirements....................................1 3. Funding Program Roles and Responsibilities......................................................... 3 4. Funding Program Schedule....................................................................................... 4 II. Funding............................................................................................................................5 5. Source..........................................................................................................................5 6. Estimation and Disbursement of Funds................................................................... 6 III. Eligibility and Funding Program Priorities.................................................................. 7 7. Eligible Recipients...................................................................................................... 7 8. Funding Program Priorities and Example Projects................................................. 7 IV. Project List Submittal....................................................................................................8 9. Content and Format of Project List...........................................................................8 10. Process and Schedule for Project List Submittal....................................................13 11. Commission Submittal of Eligible Entities to the State Controller’s Office..........13 V. Annual Project Expenditure Reporting and Auditing..................................................14 12. Scope of the Annual Project Expenditure Report...................................................16 13. Process and Schedule for Project Expenditure Report Submittal........................18 14. Commission Reporting of Project Information Received...................................... 18 15. State Controller Expenditure Reporting and Maintenance of Effort Monitoring..19 16. Workforce Development Requirements and Project Signage............................... 21 ii I. Introduction 1. Background and Purpose of Reporting Guidelines On April 28, 2017 the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1: increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. As of November 1, 2017, the State Controller began depositing various portions of these funds into Road Maintenance and Rehabilitation Account (RMRA); a percentage of these funds are to be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) intended for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. For a detailed breakdown of RMRA funding sources and the disbursement of funding please see Sections 5 and 6 of these guidelines. SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, statute requires cities and counties provide basic annual RMRA project reporting to the California Transportation Commission (Commission). These guidelines describe the general policies and procedures for carrying out the annual RMRA project reporting requirements for cities and counties and other statutory objectives as outlined in Section 2 below. The guidelines were developed in consultation with state, regional, and local government entities, and other transportation stakeholders. The Commission may amend these guidelines after first giving notice of the proposed amendments. To provide clear and timely guidance, it is the Commission’s policy that a reasonable effort be made to amend the guidelines prior to the due date for project lists. The Commission may extend the deadline for project list submission to facilitate compliance with the amended guidelines. 2. Funding Program Objectives and Statutory Requirements Streets and Highways Code (SHC) Section 2032.5(a) articulates the general intent of the legislation that recipients of RMRA funding be held accountable for the efficient investment of public funds to maintain local streets and roads and are accountable to the people through performance goals that are tracked and reported. Pursuant to SHC Section 2030(a), the objective of the Local Streets and Roads Funding Program is to address deferred maintenance on the local streets and roads system through the prioritization and delivery of basic road maintenance and rehabilitation projects as well as critical safety projects. 1 Cities and counties receiving RMRA funds must comply with all relevant federal and state laws, regulations, policies, and procedures. The main requirements for the funding program are codified in SHC Sections 2032.5, 2034, 2036, 2037, and 2038 and include the following: It is the intent of the Legislature that the Department of Transportation and local governments are held accountable for the efficient investment of public funds to maintain the public highways, streets, and roads, and are accountable to the people through performance goals that are tracked and reported [SHC 2032.5(a)]. Prior to receiving an apportionment of RMRA funds from the State Controller in a fiscal year, a city or county must submit to the Commission a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be adopted by resolution by the applicable city council or county board of supervisors at a regular public meeting each fiscal year [SHC 2034(a)(1)]. The list of projects must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement [SHC 2034(a)(1)]. Further guidance regarding the scope, content, and submittal process for project lists prepared by cities and counties is provided in Sections 9-10. Failure to include the details required by SHC 2034(a)(1) in the project list adopted for eligibility could result in a jurisdiction’s submittal being deemed non-compliant, thereby jeopardizing the jurisdiction’s ability to receive the upcoming fiscal year apportionment. The project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities as outlined in SHC 2030(b) [SHC 2034(a)(1)]. The Commission will submit an initial report to the State Controller that indicates the cities and counties that have submitted a list of projects as described in SHC 2034(a)(1) and that are therefore eligible to receive an apportionment of RMRA funds for the applicable fiscal year [SHC 2034(a)(2)]. The State Controller, upon receipt of an initial report from the Commission, shall apportion RMRA funds to eligible cities and counties pursuant to SHC 2032(h) SHC 2034(a)(3)]. The State Controller will retain the monthly share of RMRA funds for cities and counties not included in the Commission’s initial report that would otherwise be apportioned and distributed to those cities and counties [SHC 2034(a)(4)(A)]. Pursuant to SHC 2034(a)(4)(B), the monthly share of RMRA funds for each of these cities and counties will be retained by the State Controller for 90 days. Upon receipt of a list of projects from a city or county after the Commission has submitted its initial report to the State Controller, the Commission will submit a 2 subsequent report to the State Controller that specifies all newly eligible cities and counties [SHC 2034(a)(2)]. After 90 days, the State Controller will apportion to all newly eligible cities and counties the RMRA funds that were retained but not previously apportioned and distributed pursuant to SHC 2304(a)(4)(B). Any RMRA funds held by the State Controller for a city or county that still remains ineligible after 90 days will be reapportioned to all other eligible cities and counties [SHC 2034(a)(4)(C)]. For each fiscal year in which RMRA funds are received and expended, cities and counties must submit documentation to the Commission that details the expenditure of all RMRA funds, including a description and location of each completed project, the amount of funds expended on the project, the completion date, and the estimated useful life of the improvement [SHC 2034(b)]. Further guidance regarding the scope, content, and submittal process for program expenditure reports is provided in Sections 12-13. Prior to receiving an apportionment of funds under the program an eligible city or county may expend other funds on eligible projects and may reimburse the source of those other funds when it receives its apportionment from the State Controller over one or more years [SHC 2034(c)]. A city or county receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009–10, 2010–11, and 2011–12 fiscal years for street, road, and highway purposes from the city’s or county’s general fund [SHC 2036]. Monitoring and enforcement of the maintenance of effort requirement for RMRA funds will be carried out by the State Controller and is addressed in more detail in Section 15. A city or county may spend its apportionment of RMRA funds on transportation priorities other than priorities outlined in SHC 2030(b) if the city or county’s average Pavement Condition Index (PCI) meets or exceeds 80 [SHC 2037]. By July 1, 2023, cities and counties receiving RMRA funds must follow guidelines developed by the California Workforce Development Board (Board) that address participation and investment in, or partnership with, new or existing pre-apprenticeship training programs [SHC 2038]. Further information regarding the forthcoming Board Guidelines and future Board-sponsored grant opportunities is available in Section 16. 3. Funding Program Roles and Responsibilities Below is a general outline of the roles and responsibilities of recipient cities/counties, the Commission, the State Controller, and the California Workforce Development Board, in carrying out the funding program’s statutory requirements, as well as activities the Commission will undertake to meet the legislative intent of SB 1: 3 Recipient Cities/Counties: Develop and submit a list of projects to the Commission each fiscal year. Develop and submit a project expenditure report to the Commission each fiscal year. Comply with all requirements including reporting requirements for RMRA funding. Commission: Provide technical assistance to cities and counties in the preparation of project lists and reports. Receive and review project lists from cities and counties each fiscal year to ensure compliance with the statutorily required elements of a project list submittal is met. Provide a comprehensive list to the State Controller each fiscal year of cities and counties eligible to receive RMRA apportionments. Receive program expenditure reports from cities and counties each fiscal year and provide aggregated statewide information regarding use of RMRA funds to the Legislature and the public (e.g. the Commission’s Annual Report to the Legislature and the Rebuild California – SB 1 Website). State Controller: Receive list of cities and counties eligible for RMRA apportionments each fiscal year from the Commission. Apportion RMRA funds to cities and counties. Oversee Maintenance of Effort and other requirements for RMRA funds including reporting required pursuant to SHC 2151. California Workforce Development Board: Pursuant to SHC 2038, establish a pre-apprenticeship development and training grant program beginning January 1, 2019 that local public agencies receiving RMRA funds are eligible to apply for or partner with other entities to apply for. Pursuant to SHC 2038, develop guidelines for public agencies receiving RMRA funds to participate, invest in, or partner with, new or existing pre-apprenticeship training programs. Local public agencies receiving RMRA funds must follow the guidelines by no later than July 1, 2023. 4. Funding Program Schedule The following schedule lists the major milestones for the Local Streets and Roads Funding Program Annual Reporting. 4 Project Lists due to Commission July 1st each year Commission Adopts Initial List of Eligible Cities and Counties August Commission Meeting each year Commission Submits Initial List to State Controller No later than August 31st each year Subsequent Eligibility Project Lists due to Commission September 30th each year (if needed) Commission Adopts Subsequent List of Eligible Cities and Counties October Commission Meeting each year (if needed) Commission Submits Subsequent List to State Controller No later than October 31st each year (if needed) Annual Reporting of Fiscal Year Expenditures due to Commission December 1st each year Informational Funding Program Update to Commission January Commission Meeting each year II. Funding 5. Source The State of California imposes per-gallon excise taxes on gasoline and diesel fuel, sales taxes on diesel fuel, and registration taxes on motor vehicles and dedicates these revenues to transportation purposes. Portions of these revenues flow to cities and counties through the Highway Users Tax Account (HUTA) and the newly established RMRA created by SB 1. The Local Streets and Roads Funding is supported by RMRA funding which includes portions of revenues pursuant to SHC 2031 from the following sources: An additional 12 cent per gallon increase to the gasoline excise tax effective November 1, 2017. 5 An additional 20 cent per gallon increase to the diesel fuel excise tax effective November 1, 2017. An additional vehicle registration tax called the “Transportation Improvement Fee” with rates based on the value of the motor vehicle effective January 1, 2018. An additional $100 vehicle registration tax on zero emissions (ZEV) vehicles of model year 2020 or later effective July 1, 2020. Annual rate increases to these taxes beginning on July 1, 2020 (July 1, 2021 for the ZEV fee) and every July 1st thereafter equal to the change in the California Consumer Price Index (CPI). SHC 2032(h)(2) specifies that 50 percent of the balance of revenues deposited into the RMRA, after certain funding is set aside for various programs, will be continuously appropriated for apportionment to cities and counties by the State Controller pursuant to the formula in SHC Section 2103(a)(3)(C)(i) and (ii). 6. Estimation and Disbursement of Funds While neither, the Commission nor the State Controller’s Office prepare formal estimates of RMRA funds, the Department of Finance (DOF) estimates the total amount of funding that will be deposited into the RMRA annually. The California State Association of Counties and the League of California Cities use this information from DOF to develop city and county level estimates of RMRA funds which are available here: California State Association of Counties http://www.counties.org/sb-1-road-repair-and-accountability-act-2017 League of California Cities http://www.californiacityfinance.com/ Each fiscal year, upon receipt of a list of cities and counties that are eligible to receive an apportionment of RMRA funds pursuant to SHC 2032(h)(2) from the Commission, the State Controller is required to apportion RMRA funds to eligible cities and counties consistent with the formula outlined in SHC Section 2103(a)(3)(C)(i) and (ii). It is expected that the State Controller will continuously apportion RMRA funds on a monthly basis to eligible cities and counties using a process and system similar to that of HUTA apportionments. RMRA funding is continuously apportioned and is not provided on a reimbursement basis. The Commission does not approve the projects listed or provide authorization to proceed with RMRA funded projects. The Commission receives project lists, determines they are complete and meet basic statutory requirements outlined in SHC 2034 and then approves and submits a statewide list to the State Controller of cities and counties that are eligible to begin receiving monthly RMRA funding apportionments. 6 III. Eligibility and Funding Program Priorities 7. Eligible Recipients Eligible recipients of RMRA funding apportionments include cities and counties that have prepared and submitted a project list to the Commission each fiscal year pursuant to SHC Section 2034(a)(1) and that have been included in a list of eligible entities submitted by the Commission to the State Controller pursuant to SHC Section 2034(a)(2). Recipients of RMRA apportionments must comply with all relevant federal and state laws, regulations, policies, and procedures. 8. Funding Program Priorities and Example Projects Pursuant to SHC Section 2030(a), RMRA funds made available for the Local Streets and Roads Funding Program shall be prioritized for expenditure on basic road maintenance and rehabilitation projects, and on critical safety projects. SHC Section 2030(b)(1) and (2) provide a number of example projects and uses for RMRA funding that include, but are not limited to, the following: Road maintenance and rehabilitation. Safety projects. Railroad grade separations. Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project. Traffic control devices. Funds made available by the program may also be used to satisfy a match requirement in order to obtain state or federal funds for projects authorized by this subdivision. Pursuant to Article XIX Section 2(a) of the constitution, the funds shall be used for: “The research, planning, construction, improvement, maintenance, and operation of public streets and highways (and their related public facilities for nonmotorized traffic), including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, and the administrative costs necessarily incurred in the foregoing purposes.” SHC Section 2030(b)(2) states that funds made available by the program may also be used to satisfy a match requirement in order to obtain state or federal funds for projects authorized by this subdivision. 7 SHC Section 2030(c)-(f) specifies additional project elements that will be incorporated into RMRA-funded projects by cities and counties to the extent possible and cost effective, and where feasible (as deemed by cities and counties). These elements are: Technologies and material recycling techniques that lower greenhouse gas emissions and reduce the cost of maintaining local streets and roads through material choice and construction method. Systems and components in transportation infrastructure that recognize and accommodate technologies including but not limited to ZEV fueling or charging and infrastructure-vehicles communications for transitional or fully autonomous vehicles. Project features to better adapt the transportation asset to withstand the negative effects of climate change and promote resiliency to impacts such as fires, floods, and sea level rise (where appropriate given a project’s scope and risk level for asset damage due to climate change). Complete Streets Elements (such as project features that improve the quality of bicycle and pedestrian facilities and that improve safety for all users of transportation facilities) are expected to be incorporated into RMRA funded projects to the extent (as deemed by cities and counties) beneficial, cost- effective, and practicable in the context of facility type, right-of-way, project scope, and quality of nearby facilities. Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA funds on transportation priorities other than those outlined in SHC Section 2030 if the city’s or county’s average Pavement Condition Index (PCI) meets or exceeds 80. IV. Project List Submittal 9. Content and Format of Project List Pursuant to SHC Section 2034(a)(1), prior to receiving an apportionment of RMRA funds from the State Controller in a fiscal year (funds collected from July 1 to June 30 and apportioned September 1 to August 31), a city or county must submit to the Commission a list of projects proposed to be funded with these funds pursuant to an adopted resolution by the city council or county board of supervisors at a regular public meeting. Each year, a city or county must adopt and submit to the Commission a project list resolution for the upcoming fiscal year’s funds to comply with the eligibility requirements for that fiscal year’s apportionment. Jurisdictions that submit a resolution adopted for a previous fiscal year or that is missing the project list details mandated by SHC Section 2034(a)(1), will not be considered deemed not compliant with statute. Project lists must, at a minimum, include any new projects proposed for the upcoming fiscal year and any projects proposed in a previous fiscal year that will utilize program funds apportioned in the upcoming fiscal year (i.e. multi-year funded projects). 8 In the event an agency chooses to reserve program funds across multiple fiscal years to fully fund a project, the agency must adopt and submit annually a list of proposed projects intended to utilize the program funds. The list must be adopted via resolution by the agency’s governing body (e.g. city council or county board of supervisors) annually. Each city and county is strongly encouraged to provide a copy of their Proposed Project List to their applicable Regional Transportation Planning Agencies and Metropolitan Planning Organizations, once reviewed and accepted by the Commission. Listed below are the specific statutory criteria for the content of the project list along with additional guidance provided to help ensure a consistent statewide format and to facilitate accountability and transparency within the Local Streets and Roads Funding Program. a.) Adopted Resolution All proposed projects must be adopted by resolution by the applicable city council or county board of supervisors at a regular public meeting. Documentation of Inclusion in an Adopted Resolution A city or county must provide a public record which illustrates that projects proposed for each fiscal year’s apportionment of RMRA funding through the Local Streets and Roads Funding Program have been included in a current fiscal year’s adopted resolution by the applicable city council or county board of supervisors at a regular public meeting. An acceptable public record shall include a signed, executed copy of the city or county’s adopted resolution or staff report, that includes the relevant list of projects and required project detail documenting its approval at a regular public meeting. The action taken on the project list resolution should be a standalone action that is specific to the program and must be for the fiscal year in which eligibility is being sought. Jurisdictions are strongly encouraged to adopt the project list resolution as standalone action and should not adopt it as a part of your jurisdiction’s Capital Improvement Plan or Annual Budget adoption. Submittal of an electronic copy of the relevant support documentation (i.e. project list resolution) is required. Support documentation requirements are further discussed in the Local Streets and Roads Funding Program, Annual Funding Eligibility Checklist. b.) List of Projects – Content Pursuant to SHC 2034(a)(1), the project list must include a description and the location of each proposed project, a proposed schedule for each project’s completion, and the estimated useful life of the improvement. The project list is intended to cover, at a minimum, the applicable fiscal year. Cities and counties may include project information for future fiscal years but are expected to update 9 the project list as needed every fiscal year prior to submittal to the Commission. Cities and counties must list projects that will be funded with the apportioned funds for that fiscal year, including those projects to be delivered in future fiscal years for which a city or county is reserving the upcoming fiscal year’s funds. Development and Content The Commission recognizes the inherent diversity of road maintenance and rehabilitation needs among the approximately 539 jurisdictions across the state that may utilize Local Streets and Roads Program funding. Given the emphasis SB 1 places on accountability and transparency in delivering California’s transportation programs, cities and counties are encouraged to clearly articulate how these funds are being utilized through the development of a project list. To promote statewide consistency in the content and format of project information submitted to the Commission, and to facilitate transparency within the Local Streets and Roads Funding Program, the following guidance is provided regarding the key components of the project list. Please note that project lists included in a city or county’s adopted project list resolution should, at a minimum, include the elements mandated by statute: description, location, schedule for completion and useful life. Cities and counties should include more detailed project information as described below in the project list. The project list is to be created and submitted to the Commission using the California Statewide Multi-Modal Application and Reporting Tool (CalSMART). The Local Streets and Roads Funding Program, Annual Eligibility Checklist outlines project list content and format. Project Description The list must include a project description for each proposed project. Each city and county are encouraged to provide a brief non-technical description written so that the main objectives of the project can be clearly and easily understood by the public. The description should clearly inform the public if the project listed is for construction, pre-construction (i.e. environmental, design, right of way, feasibility studies, needs assessments, etc.), or procurement/operational needs as consistent with Article XIX Section 2(a) of the constitution. The level of detail provided will vary depending upon the nature of the project; however, it is highly encouraged that the project description contain a minimum level of detail needed for the public to understand what is being done and why it is a critical or high- priority need. Project Location 10 The list must include a project location for each proposed project. Cities and counties are encouraged to provide project location information that, at a minimum, would allow the public to clearly understand where the project is being undertaken within the community. For example, identifying specific streets or neighborhoods where improvements are being undertaken would allow the public to clearly understand where the project is to take place within the community. If project- specific geolocation data is available, it is highly encouraged to be included in the project list submitted to the Commission. The following describes how location description may appear for each project component being proposed: Construction and Pre-Construction: Cities and Counties should provide specific project location detail whenever possible. General neighborhoods or project boundaries may be identified when several street segments throughout the jurisdiction will receive the proposed improvements. If project locations are subject to change based on priority need or available funding throughout the year, cities and counties are encouraged to provide the following statement in addition to the location detail, “The following locations identified are subject to be changed”. Procurement/Operational Needs: Cities and Counties may use city or county-wide for the location description, when the project proposed is not directly tied to a specific location or neighborhood. This could be public works related studies, plans, or the procurement of public works related material or equipment. Proposed Schedule for Completion The list must include a completion schedule for each proposed project. Cities and counties are encouraged to provide a general project timeline, e.g. month and year, to provide a clear picture to the public of when a project is reasonably expected to start and be completed. The proposed schedule for completion should clearly articulate if a project will take place over multiple years. If a project is for Procurement/Operational Needs, at a minimum, the Fiscal Year in which the items are procured, or services are acquired should be provided. Estimated Useful Life The list must include an estimated average useful life for each project proposed, regardless of the component being funded. Do not provide the estimated useful life for each segment or individual improvement to be performed as a part of the total project proposed. Cities and counties are encouraged to provide information regarding the estimated useful life of the project that is clear, understandable, and based on industry-standards for the project materials and design, where applicable. Technology, Climate Change, and Complete Streets Considerations 11 SHC Section 2030(c)-(f) specifies additional project elements that will be incorporated into RMRA-funded projects by cities and counties to the extent possible and cost effective, and where feasible. These elements are: Technologies and material recycling techniques that lower greenhouse gas emissions and reduce the cost of maintaining local streets and roads through material choice and construction method. Systems and components in transportation infrastructure that recognize and accommodate technologies including but not limited to ZEV fueling or charging and infrastructure-vehicles communications for transitional or fully autonomous vehicles. Project features to better adapt the transportation asset to withstand the negative effects of climate change and promote resiliency to impacts such as fires, floods, and sea level rise (where appropriate given a project’s scope and risk level for asset damage due to climate change). Complete Streets Elements (such as project features that improve the quality of bicycle and pedestrian facilities and that improve safety for all users of transportation facilities) are expected to be incorporated into RMRA funded projects to the extent (as deemed by cities and counties) beneficial, cost- effective, and practicable in the context of facility type, right-of-way, project scope, and quality of nearby facilities. Cities and counties are encouraged to consider all of the above for implementation, to the extent possible, cost-effective, and feasible, in the design and development of projects for RMRA funding. To meet the intent of SHC 2032.5(a) as outlined in Section 2 of these guidelines, in addition to the statutory requirements outlined in Section 10, the standard forms developed by the Commission will allow cities and counties to report on the inclusion of these elements. Other Statutory Considerations for Project Lists Pursuant to SHC Section 2034(a)(1), the project list shall not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC Section 2030(b). After submittal of the project list to the Commission, in the event a city or county elects to make changes to the project list pursuant to the statutory provision noted above, formal notification of the Commission is not required. However, standard reporting forms will provide an opportunity for jurisdictions to annually communicate such changes to the Commission as part of the Annual Expenditure Reporting process. Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA funds on transportation priorities other than those outlined in SHC 2030(b) if the city or county’s average Pavement Condition Index (PCI) meets or exceeds 12 80. This provision, however, does not eliminate the requirement for cities and counties to prepare and submit a list of projects or the requirement to consider technology, climate change, and complete streets elements to the extent possible, cost-effective and feasible, in the design and development of projects for RMRA funding. In the event a city or county will spend its apportionment of RMRA funds on transportation priorities other than those outlined in Section 8 of these guidelines and pursuant to SHC 2037, cities and counties are encouraged to work with its respective Regional Transportation Planning Agency or Metropolitan Planning Organization to ensure that projects are included in the applicable Regional Transportation Plan. Should a city or county choose to seek eligibility with the intent of reserving their fiscal year apportionment of RMRA funds for a project to take place in a future fiscal year, an adopted resolution and proposed project list submittal is still required. c.) List of Projects – Standard Format and CalSMART Please note that project lists included in a city or county’s adopted project list resolution should, at a minimum, include the elements mandated by statute: description, location, schedule for completion and useful life elements. Cities and counties should include more detailed project information in the project list submitted to the Commission. To promote statewide consistency of project information submitted to the Commission, a standard project list format and online submittal tool were developed and are further explained in the Local Streets and Roads Funding Program, Annual Eligibility Checklist. CalSMART can be accessed at https://catc.ca.gov/programs/sb1/local-streets-roads-program under the City or County CalSMART Resources tab. 10. Process and Schedule for Project List Submittal A city or county must submit a project list adopted by resolution with supporting documentation to the Commission by July 1st each year. All materials must be provided electronically using CalSMART as outlined in the Local Streets and Roads Funding Program, Annual Eligibility Checklist. 11. Commission Submittal of Eligible Entities to the State Controller’s Office Pursuant to SHC Section 2034(a), a city or county must submit a project list to the Commission to be eligible for the receipt of RMRA funds, and the Commission must report to the State Controller the jurisdictions that are eligible to receive funding. Upon receipt of project lists and support documentation, Commission staff will review submittals to ensure they are complete. Once a project list submittal has been received and deemed 13 complete by staff, the city or county will be added to a list of jurisdictions eligible to receive RMRA funding for that fiscal year as required by SHC Section 2034(a)(2). All proposed project lists submitted by those cities and counties deemed eligible will be posted to the Commission’s website. The list of eligible cities and counties will be brought forward for Commission consideration at a regularly scheduled meeting where staff will request Commission direction to transmit the list to the State Controller. Upon direction of the Commission, staff will transmit the list to the State Controller pursuant to SHC Sections 2034(a)(2) and 2034(a)(4)(B) and the cities and counties included on the list will be deemed eligible to receive RMRA apportionments for that fiscal year pursuant to SHC Section 2034 (a)(1). Upon receipt of the list from the Commission, the State Controller is expected to apportion funds to the cities and counties included on the list pursuant to SHC Sections 2034(a)(3) and 2032(h). In the event a city or county does not provide a complete project list with the required support documentation for Commission consideration and eligibility designation pursuant to the deadline established by these guidelines, cities and counties are expected to work cooperatively with Commission staff to provide any missing information as soon as possible, prior to the established subsequent submittal deadline. Once the completed information is provided in accordance with the subsequent submittal deadline Commission action to establish eligibility will be taken at the next earliest opportunity. V. Annual Project Expenditure Reporting and Auditing 12. Scope of the Annual Project Expenditure Report Pursuant to SHC Section 2034(b), for each fiscal year in which an apportionment of RMRA funds is received and upon expenditure of funds, cities and counties must submit documentation to the Commission detailing the expenditure of those funds on completed and in-progress projects. Information is to include: a description and location of each project, the amount of funds expended on the project, the completion date or anticipated date of completion, and the estimated useful life of the overall improvement performed. The project expenditure reporting process allows for cities and counties to capture actual project outcomes for completed projects that are aggregated statewide. This is the opportunity for cities and counties to report project updates associated with that reporting year’s proposed projects including a project status, project component, and any changes made throughout the year to those listed projects. Listed below are the specific statutory criteria for the content of the annual project expenditure report along with additional guidance provided to help ensure a consistent statewide format to facilitate accountability and transparency within the Local Streets and Roads Funding Program. a.) Annual Project Expenditure Report – Content 14 Development and Content Given the emphasis SB 1 places on accountability and transparency in delivering California’s transportation programs, it is vitally important that cities and counties clearly articulate the public benefit of these funds through the development of a project expenditure report submitted annually. To promote statewide consistency in the content and format of the annual project expenditure information submitted and to facilitate transparency and reporting within the Local Streets and Roads Funding Program, the following guidance is provided regarding the key components of the project expenditure report. The Local Streets and Roads Funding Program, Expenditure Reporting Quick Guide provides examples of project expenditure report content and format. The project expenditure report must cover the full fiscal year and must include updates for all projects that were proposed in the reporting year or in previous years that have yet to be completed. Expenditure information regarding the program funding is to be provided on all projects that have been deemed complete and in-progress at the end of the fiscal year. Completed construction projects are considered complete once they are fully operational with no remaining construction to be performed. The standard form will also request cities and counties to report updates on any project that was neither completed nor in-progress by the end of the reporting period (July 1 to June 30). Updates to projects must include: a status, component identification, project specific details previously reported on (schedule, useful life, etc), and identify the removal from or addition of projects to the list. Apportioned Funds and Fund Balances Cities and Counties are expected to report to the Commission the amount of program funds apportioned to them in the reporting fiscal year. The State Controller’s Office begins disbursing monthly apportionments to eligible cities and counties each September, the final apportionment for the fiscal year is disbursed in August. Any unspent program funds from a prior year will be carried over for reporting purposes and cities and counties are asked to include any interest accrued from the funds apportioned and report on the expenditure of those funds. Funds Expended For the purposes of the Annual Expenditure Report, the report must include the amount of RMRA funds expended. This is defined as the costs incurred as a result of activities performed on each completed and in-progress project during the State Fiscal Year (July 1 – June 30). The RMRA expenditures reported shall be based on services obtained and invoiced, work performed, or goods received within the reporting period. 15 Commission staff consulted with the State Controller’s Office to ensure the reporting period and accounting basis for the Local Streets and Roads Annual Expenditure Report aligns with the Annual Streets and Roads report collected by the State Controller each year. The State Controller identifies the reporting accounting basis as: "Street-related activities recorded in a governmental fund type should be reported on the modified accrual basis of accounting. Street-related activities recorded in a proprietary fund type should be reported on the accrual basis of accounting. Whenever reference is made to the accrual basis in these instructions, it is intended to include both full accrual and modified accrual bases of accounting.” Project Description The report must include a project description for each reported project. Cities and counties are encouraged to provide a brief non-technical description (up to 5 sentences) written so that the main objectives of the project can be clearly and easily understood by the public. The level of detail provided will vary depending upon the nature of the project; however, it is highly encouraged that the project description contains a minimum level of detail needed for the public to understand what work was completed or will be completed in the future. Completed projects will report project deliverables based on a selection of applicable general outcomes with quantifiable metrics that will be aggregated statewide. This method of outcome related data collection should minimize the level of detail needed in the description field streamlining the overall reporting process. The Commission will aggregate all quantifiable data collected in the Annual Project Expenditure Reports for inclusion in the Annual Report to the California Legislature. Project Location The report must include a project location for each completed and in-progress project. Cities and counties are required to provide project location information that, at a minimum, would allow the public to clearly understand where within the community the project was or will be constructed. For example, specific street names where improvements were undertaken, and project termini should be specified. If project-specific geolocation data is available, it is highly encouraged to be included. For completed pre-construction components (i.e. feasibility studies, maintenance program plan and asset management plan development, etc.), or completed procurement/operational needs that would not have the ability to provide specific location detail, “city/county-wide” is acceptable. Actual and Estimated Project Completion Date 16 The report must include the date of completion or expected date of completion for those projects utilizing RMRA funds. For the purposes of the project expenditure report, a construction project is considered complete when it is operational/open to traffic by June 30. Construction contract close-out is not required for the project to be reported as complete. Estimated Useful Life The report must include an estimated useful life for each proposed project in its entirety. Cities and counties are encouraged to provide information regarding the estimated useful life of the project that is clear, understandable, and based on industry-standards for the project materials and design, where applicable. Technology, Climate Change, and Complete Streets Considerations SHC Section 2030(c)-(f) specifies additional project elements that will be incorporated into RMRA-funded projects by cities and counties to the extent possible and cost effective, and where feasible. These elements are: Technologies and material recycling techniques that lower greenhouse gas emissions and reduce the cost of maintaining local streets and roads through material choice and construction method. Systems and components in transportation infrastructure that recognize and accommodate technologies including but not limited to ZEV fueling or charging and infrastructure-vehicles communications for transitional or fully autonomous vehicles. Project features to better adapt the transportation asset to withstand the negative effects of climate change and promote resiliency to impacts such as fires, floods, and sea level rise (where appropriate given a project’s scope and risk level for asset damage due to climate change). Complete Streets Elements (such as project features that improve the quality of bicycle and pedestrian facilities and that improve safety for all users of transportation facilities) are expected to be incorporated into RMRA funded projects to the extent (as deemed by cities and counties) beneficial, cost- effective, and practicable in the context of facility type, right-of-way, project scope, and quality of nearby facilities. Cities and counties are encouraged to consider all of the above for implementation, to the extent possible, cost-effective and feasible, in the design and development of projects for RMRA funding. In the event that completed projects contain technology, climate change, and complete streets considerations pursuant to SHC 2030(c)-(f). Standard reporting forms developed by the Commission will request cities and counties to report on the inclusion of these elements in RMRA-funded projects. Other Statutory Considerations for Project Expenditure Reports 17 Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA funds on transportation priorities other than those outlined in SHC Section 2030(b) if the city’s or county’s average Pavement Condition Index (PCI) meets or exceeds 80. This provision, however, does not eliminate the requirement for cities and counties to prepare and submit a completed project expenditure report or the requirement to consider technology, climate change, and complete streets elements to the extent possible, cost-effective and feasible, in the design and development of projects for RMRA funding. To clearly communicate how RMRA funding is effectively used, the project expenditure report format will provide space for supplementary information to be provided regarding the benefits of RMRA funded projects in addition to the project deliverables and outcomes featured. Cities and counties should report any changes to proposed projects within the reporting period (July 1 to June 30), including why a project(s) was not ultimately funded or was replaced with another project(s). b.) Project Expenditure Report – Standard Format To promote statewide consistency of project information submitted to the Commission, a standardized annual project expenditure reporting format was developed in CalSMART which is further explained in the Local Streets and Roads Funding Program, Expenditure Reporting Quick Guide. Cities and counties are required to use the standard online format created in CalSMART for their annual project expenditure reporting. 13. Process and Schedule for Project Expenditure Report Submittal Completed Project Reports must be developed and submitted to the Commission according to the statutory requirements of SHC Section 2034(b) as outlined above in Section 12. Cities and counties receiving program apportionments must submit an Annual Project Expenditure Report to the Commission by December 1st of each year. The report must be provided electronically using the standard online format provided through CalSMART. 14. Commission Reporting of Project Information Received In order to meet the requirements of SB 1 which include accountability and transparency in the delivery of California’s transportation programs, it is vitally important that the Commission clearly communicate the public benefits achieved by RMRA funds. The Commission intends to articulate these benefits by posting reported project information on the Commission’s website (www.catc.ca.gov), providing project information to the California State Transportation Agency for posting on the Rebuilding California – SB 1 website (www.rebuildingca.ca.gov), and through other reporting mechanisms such as the Commission’s Annual Report to the Legislature. 18 Upon receipt of project expenditure reports, Commission staff will review submittals to ensure they are complete. If any critical project information is missing (i.e. SHC 2034(b) requirements such as project description, location, date of completion, expenditures, and useful life of improvement) Commission staff will notify city/county staff to resubmit the complete report within a specified timeframe. Project detail and related expenditure information reported to the Commission by the cities and counties will be uploaded to the Commission’s website as well as the Rebuilding California – SB 1 website within a month of the program update delivered at the January Commission meeting each year. The Commission will also post a statewide summary of the analyzed and aggregated project expenditure report data collected, which will include the number of projects reported, type of projects reported on, completed project outcomes, and the amount of RMRA funds spent. The statewide summary data will be included in the Commission’s Annual Report to the California State Legislature. In the event a city or county does not provide a project expenditure report by the deadline requested (December 1st each year), absence of the report will be noted on the Commission’s website, in the Annual Report to the Legislature, and will be reported to the State Controller. 15. State Controller Expenditure Reporting and Maintenance of Effort Monitoring This section provides general information regarding the detailed expenditure reporting and maintenance of effort requirements that cities and counties are responsible for demonstrating to the State Controller’s Office. It is important to note that the Commission has no oversight or authority regarding these provisions. Specific guidance should be sought from the State Controller’s Office in these areas. In addition to the RMRA project expenditure reporting requirements outlined in SHC Section 2034(b), SHC Section 2151 requires each city and county to file an annual report of expenditures for street or road purposes with the State Controller’s Office. SHC Section 2153 imposes a mandatory duty on the State Controller’s Office to ensure that the annual streets and roads expenditure reports are adequate and accurate. Additional information regarding the preparation of the annual streets and roads expenditure report is available online in the Guidelines Relating to Gas Tax Expenditures for Cities and Counties issued in March 2019 and maintained by the State Controller’s Office. Expenditure authority for RMRA funding is governed by Article XIX of the California Constitution as well as Chapter 2 (commencing with Section 2030) of Division 3 of the SHC. RMRA funds received should be deposited as follows in order to avoid the commingling of those funds with other local funds: a.) In the case of a city, into the city account that is designated for the receipt of state funds allocated for local streets and roads. 19 b.) In the case of a county, into the county road fund. c.) In the case of a city and county, into a local account that is designated for the receipt of state funds allocated for local streets and roads. RMRA funds are subject to audit by the State Controller pursuant to Government Code Section 12410 and SHC Section 2153. Pursuant to SHC 2036, a city or county receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009– 10, 2010–11, and 2011–12 fiscal years for street, road, and highway purposes from the city’s or county’s general fund, Monitoring and enforcement of the MOE requirement for RMRA funds will be carried out by the State Controller. MOE requirements are fully articulated in statute as follows: Streets and Highways Code Section 2036 a)Cities and counties shall maintain their existing commitment of local funds for street, road, and highway purposes in order to remain eligible for an allocation or apportionment of funds pursuant to Section 2032. b)In order to receive an allocation or apportionment pursuant to Section 2032, the city or county shall annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during the 2009–10, 2010–11, and 2011–12 fiscal years, as reported to the Controller pursuant to Section 2151. For purposes of this subdivision, in calculating a city’s or county’s annual general fund expenditures and its average general fund expenditures for the 2009–10, 2010–11, and 2011–12 fiscal years, any unrestricted funds that the city or county may expend at its discretion, including vehicle in-lieu tax revenues and revenues from fines and forfeitures, expended for street, road, and highway purposes shall be considered expenditures from the general fund. One-time allocations that have been expended for street and highway purposes, but which may not be available on an ongoing basis, including revenue provided under the Teeter Plan Bond Law of 1994 (Chapter 6.6 (commencing with Section 54773) of Part 1 of Division 2 of Title 5 of the Government Code), may not be considered when calculating a city’s or county’s annual general fund expenditures. c)For any city incorporated after July 1, 2009, the Controller shall calculate an annual average expenditure for the period between July 1, 2009, and December 31, 2015, inclusive, that the city was incorporated. d)For purposes of subdivision (b), the Controller may request fiscal data from cities and counties in addition to data provided pursuant to Section 2151, for the 2009–10, 2010–11, and 2011–12 fiscal years. Each city and county shall furnish the data to the Controller not later than 120 days after receiving the request. The Controller may withhold payment to cities and counties that do not comply with the request for information or that provide incomplete data. e)The Controller may perform audits to ensure compliance with subdivision (b) when deemed necessary. 20 1)For any city or county that has not complied with subdivision (b), the Controller shall withhold from its apportionment pursuant to Section 2032 for a fiscal year following an audit an amount up to the amount of funds that the city or county received during the fiscal year that was audited. The amount withheld shall be reapportioned in one annual payment pursuant to paragraph (3). 2)If the amount to be apportioned pursuant to Section 2032 is less than the amount to be withheld pursuant to paragraph (1), the city or county shall reimburse the state for the difference between the amount withheld and the apportionment that was received during the fiscal year that was audited. If the city or county is ineligible for an apportionment pursuant to Section 2032, the city or county shall reimburse the state in an amount equal to the allocation or apportionment it received in the fiscal year that was audited. 3)Any funds withheld or returned as a result of a failure to comply with subdivision (b) shall be reallocated or reapportioned to the other counties or cities whose expenditures are in compliance during the fiscal year that the funds are withheld or returned. The reallocation or reapportionment shall be pursuant to the formula in clauses (i) and (ii) of subparagraph (C) of paragraph (3) of subdivision (a) of Section 2103. 4)The Controller may adopt any rules, regulations, and procedures necessary to carry out the purposes of this section. f)If a city or county fails to comply with the requirements of subdivision (b) in a particular fiscal year, the city or county may expend during that fiscal year and the following fiscal year a total amount that is not less than the total amount required to be expended for those fiscal years for purposes of complying with subdivision (b). Amended by Stats. 2019, Ch. 643, Sec. 2. (SB 358) Effective January 1, 2020.) 16. Workforce Development Requirements and Project Signage Pursuant to SHC Section 2038, by July 1, 2023, cities and counties receiving RMRA funds must follow guidelines developed by the California Workforce Development Board that address participation & investment in, or partnership with, new or existing pre- apprenticeship training programs. Cities and Counties receiving RMRA funds will also be eligible to compete for funding from the Board’s pre-apprenticeship development and training grant program that includes a focus on outreach to women, minority participants, underrepresented subgroups, formerly incarcerated individuals, and local residents to access training and employment opportunities. Upon California Workforce Development Board adoption of guidelines and grant funding opportunities in this area, the Commission will update the Local Streets and Roads Funding Program Reporting Guidelines to incorporate this information by reference. To demonstrate to the public that RMRA funds are being put to work, cities and counties should consider including project funding information signage, where feasible and cost- effective, stating that the project was made possible by SB 1 – The Road Repair and Accountability Act of 2017. Project funding information signage specifications are available online at: http://www.dot.ca.gov/trafficops/tcd/pfi.html. 21 RLS: A21-0795 FILE ID: 21-22730 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:MICHAEL CARBAJAL, Director Department of Public Utilities BY:LITO BUCU, Supervising Engineering Technician Department of Public Utilities – Utilities Planning & Engineering SUBJECT: Award a construction contract in the amount of $2,426,303 to Granite Construction Company of Fresno, California, as the lowest responsive and responsible bidder, for the construction of the rebid Solid Waste Convenience Center Project at 4111 North Winery Avenue (Bid File 3790) (Council District 4) RECOMMENDATION: Staff recommends City Council: 1. Award a construction contract in the amount of $2,426,303 to Granite Construction Company of Fresno, California, as the lowest responsive and responsible bidder, for the construction of the rebid Solid Waste Convenience Center at 4111 North Winery Avenue; and 2. Authorize the Director of Public Utilities, or designee, to sign and execute all documents on behalf of the City of Fresno. EXECUTIVE SUMMARY: The Department of Public Utilities, Solid Waste Management Division, solicited contractor services for the construction of the Solid Waste Convenience Center (Facility) at 4111 North Winery Avenue. Granite Construction Company was found to be the lowest responsive and responsible bidder with a bid amount of $2,426,303. The proposed Facility is essential to aid in the reduction of illegal dumping of trash, furniture, appliances, and construction debris, on public streets, vacant lots, and alleys. BACKGROUND: The City is grappling with a growing problem related to the illegal dumping of trash, furniture, appliances, and construction debris, on public streets, vacant lots, and alleys. Illegal dumping 5 9 8 creates health and safety issues, spreads blight, and the cost of removal is a financial burden on the City and local taxpayers. The City currently utilizes a complaint based approach to cleaning up illegal dumping sites, as well as implementing a citywide “Operation Clean-Up” program where City crews go to neighborhoods once a year to collect bulky items, trash, and green waste. Despite these City efforts, illegal dumping persists and has been increasing in recent years. To address the problem of illegal dumping, the City wants to take a more proactive approach by developing a network of drop-off facilities where residents may drop off bulky items, appliances, construction debris, and other non- hazardous household materials. The drop-off facilities are intended to provide a clean, safe, and organized place for residents to dispose of recyclable materials such as cardboard, paper, and metal, as well as household appliances, furniture, and construction debris such as wood, drywall, green waste, dirt, rock, and concrete. The Solid Waste Management Division has selected an area near the intersection of North Chestnut and North Winery Avenues as the first location for a drop-off facility. Following preparation of plans and specifications, a Notice Inviting Bids was published in the Business Journal and posted on the City’s Planet Bids website on February 19, 2021. Project plans and specifications were distributed to 22 prospective bidders. Four sealed bid proposals were received and unsealed in a public opening on March 23, 2021. Bid proposals ranged from 2,271,888 to $2,599,414. Prior to the May 26, 2021 bid expiration date, the bidders were notified and asked to extend their bid proposal through July 26, 2021. All proposers but one agreed to extend their bids. Bush Engineering, Inc., submitted the lowest bid price in the amount of $2,271,888, but declined to extend their bid. Thus, Granite Construction Company is the lowest responsive and responsible bidder at $2,426,303. The price submitted is 5.5% above the Engineer’s Estimate of $2,300,000. The Staff Determination of Award was posted on the City’s website on June 4, 2021. ENVIRONMENTAL FINDINGS: An Initial Study and Mitigated Negative Declaration (MND) dated November 22, 2019, was adopted for construction of the City of Fresno Drop Off Center, Development Permit Application No. P19- 00906. Development Permit No. P19-00906 contemplated several actions necessary to complete the Solid Waste Convenience Center, including the construction and operation of a three-acre drop-off convenience facility to provide a place for City residents to dispose of recyclable materials and other household waste. This approval is to implement a portion of the overall project. Specifically, this approval is to award a contract for construction of the proposed Solid Waste Convenience Center. An analysis has been performed pursuant to CEQA guidelines section 15162 to determine whether subsequent environmental review is required. Based upon this analysis, the following findings are made to support the determination that no subsequent environmental review is required: 1. No substantial changes are proposed in the project which will require major revisions of the Mitigated Negative Declaration due to the involvement of new significant effects or a substantial increase in the severity of previously identified significant effects. In this case there have been no changes to the project since the preparation and adoption of the MND. 5 9 8 2. No substantial changes have occurred with respect to the circumstances under which the project was undertaken which will require major revision of the previous MND due to the involvement of new significant environmental effect or a substantial increase in the severity of previously identified significant effects. In this case, neither the circumstances of the site analyzed in the MND nor the project area have changed significantly since the MND was adopted in 2019. The proposed award of a construction contract is required to move forward with the construction of the Solid Waste Resource Center, as previously proposed and assessed. 3. There is no new information which was not known and could not have been known at the time the previous MND was certified/adopted that was not discussed in the previous MND showing: a. That the project will have one or more significant effects not discussed in the previous environmental assessment. b. Significant effects previously examined will be substantially more severe than show in the previous environmental assessment. c. Mitigation measures previously found to be infeasible are now feasible and would substantially reduce one or more significant effects, but the project proponents decline to adopt the mitigation measures. d. Mitigation measures which are considerably different from those analyzed in the prior MND would substantially reduce one or more significant effects but the project proponent declines to adopt the mitigation measure. Based upon these findings, it has been determined that no further environmental assessment is required for this approval.” LOCAL PREFERENCE: Local Preference was not implemented. The lowest responsive and responsible bidder is a local business pursuant to the Fresno Municipal Code Section 4-108(d). FISCAL IMPACT: There is no impact to the General Fund. This Project is located in Council District 4. Funds for the construction of the Facility are included in the Solid Waste Management Division’s Fiscal Year 2021 Capital Improvement Program Fund 41001. ATTACHMENTS: Attachment 1 - Bid Evaluation and Fiscal Impact Statement Attachment 2 - Sample Contract Attachment 3 - Vicinity Map DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.18 rev. 03-18 CONTRACT CITY OF FRESNO, CALIFORNIA PUBLIC WORK OF IMPROVEMENT THIS CONTRACT is made and entered into by and between CITY OF FRESNO, a California municipal corporation (hereinafter referred to as “City”), and [Contractor Name], [Legal Identity] (hereinafter referred to as “Contractor”) as follows: 1. Contract Documents. The “Notice Inviting Bids,” “Instructions to Bidders,” “Bid Proposal,” and the “Specifications” including “General Conditions,” “Special Conditions,” and “Technical Specifications” for the following: [Title] (Bid File No. [Bid File No.]) [Alternates (if any)] copies of which are annexed hereto, together with all the drawings, plans, and documents specifically referred to in said annexed documents, including Performance and Payment Bonds, if required, and are hereby incorporated into and made a part of this Contract, and shall be known as the Contract Documents. 2. Price and Work. For the monetary consideration of [Written Dollar Amount] dollars and Written Cents Amount] cents ($[Amount]), as set forth in the Bid Proposal, Contractor promises and agrees to perform or cause to be performed, in a good and workmanlike manner, under the direction and to the satisfaction of the City’s “Engineer,” and in strict accordance with the Specifications, all of the work as set forth in the Contract Documents. 3. Payment. City accepts Contractor’s Bid Proposal as stated and agrees to pay the consideration stated, at the times, in the amounts, and under the conditions specified in the Contract Documents. 4. Indemnification. To the furthest extent allowed by law including California Civil Code Section 2782, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including, but not limited to personal injury, death at any time and property damage) incurred by City, Contractor or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Contract. Contractor ’s obligations under the preceding sentence shall apply regardless of whether City or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or willful misconduct, of City or any of its officers, officials, employees, agents or volunteers. If Contractor should subcontract all or any portion of the work to be performed under this Contract, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Contract. 5. Trench Shoring Detailed Plan. Contractor acknowledges the provisions of Section 6705 of the California Labor Code and, if said provisions are applicable to this Contract, agrees to comply therewith. 6. Worker’s Compensation Certification. In compliance with the provisions of Section 1861 of the California Labor Code, Contractor hereby certifies as follows: I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for worker ’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this Contract and will make my subcontractors aware of this provision. DPW 23.0/01-06-12 DPW NO FED DIV I.pdf 1.19 rev. 03-18 IN WITNESS WHEREOF, the parties have executed this Contract on the day and year here below written, of which the date of execution by City shall be subsequent to that of Contrac tor’s, and this Contract shall be binding and effective upon execution by both parties. Contractor Name], Legal Identity] By: Name: Type or print written signature.) Title: If corporation or LLC, Board Chair, Pres. or Vice Pres.) Dated: By: Name: Type or print written signature.) Title: If corporation or LLC, CFO, Treasurer, Secretary or Assistant Secretary) Dated: CITY OF FRESNO, a California municipal corporation By: Name], [Title] Department of Public Works Dated: ATTEST: YVONNE SPENCE, CMC City Clerk By: Deputy No signature of City Attorney required. Standard Document #DPW 23.0 has been used without modification as certified by the undersigned. By: City Certifier Name] City Certifier Title] Department of Public Works City address: City of Fresno Attention: [Name], [Title] Street Address] Fresno, CA [Zip] RLS: A21-0153 FILE ID: 21-22731 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:MICHAEL CARBAJAL, Director Department of Public Utilities BY:LITO BUCU, Supervising Engineering Technician Department of Public Utilities – Utilities Planning & Engineering SUBJECT: Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen & Associates, Inc., to increase the original contract amount of $49,700 by $8,000 for a total amended contract amount of $57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project (Council District 4) RECOMMENDATION: Staff recommends that City Council approve the Second Amendment to Consultant Services Agreement (Agreement) with Lars Andersen & Associates, Inc., (Consultant) to increase the original contract amount of $49,700 by $8,000 for a total amended contract amount of $57,700 to update the plans and specifications and bidding support in order to rebid the Solid Waste Convenience Center Facility) (Project); and authorize the Director of Public Utilities, or designee, to sign the Amendment on behalf of the City of Fresno (City). EXECUTIVE SUMMARY: On October 18, 2018, the City entered into an Agreement with Consultant in the amount of $49,700 for the preparation of plans and specifications for the construction of the Facility. On February 28, 2020, Contractor services for the construction of the Facility were solicited. Bids were received but due to insufficient funding to award a Contract, all bids were rejected. For Fiscal Year 2021, the Department of Public Utilities was able to fully fund the Project and rebid the construction contract. With adequate funding in place the Department desires the Consultant to update the plans and specifications, therefore the need of a Second Amendment will increase the Consultant Compensation by $8,000, for a total amended contract amount of $57,700. BACKGROUND: 5 9 9 The City is grappling with a growing problem related to the illegal dumping of trash, furniture, appliances, and construction debris on public streets, vacant lots, and alleys. Illegal dumping creates health and safety issues, spreads blight, and the cost of removal is a financial burden on the City and local taxpayers. The City currently utilizes a complaint based approach to cleaning up illegal dumping sites, as well as implementing a citywide “Operation Clean-Up” program where City crews go to neighborhoods once a year to collect bulky items, trash, and green waste. Despite the City’s efforts, illegal dumping persists, and has been increasing in recent years. To address this problem, the City wants to take a more proactive approach by developing a network of Facilities where residents may conveniently drop off bulky items, appliances, construction debris, garage cleanout material, and other materials. The Facilities are intended to provide a clean, safe, and organized place for residents to dispose of recyclable materials such as cardboard, paper, and metal, as well as, household appliances, furniture, and construction debris such as wood, drywall, green waste, dirt, rock, and concrete. The Solid Waste Management Division has selected an area near the corner of North Chestnut and North Winery Avenues intersection as the first location for a Facility. On October 18, 2018, after a competitive selection process, the City entered into Agreement with the Consultant in the amount of 49,700 for the preparation of plans and specifications for construction of the first Facility. The First Amendment extended the Agreement completion date from December 31, 2019, to December 31, 2021. This Second Amendment will increase the Consultant Compensation by $8,000 for a total amended contract amount of $57,700. The City Attorney’s Office has reviewed and approved as to form this Second Amendment to the Agreement. Upon approval by the City Council, the Second Amendment will be executed by the Director of Public Utilities, or designee. ENVIRONMENTAL FINDINGS: Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5), this is not a project” for the purpose of CEQA, as this is an organizational or administrative action of the government to enforce an existing obligation and will not result in a direct or indirect physical change in the environment. LOCAL PREFERENCE: Local preference does not apply to this action because this is an amendment to an existing consultant services agreement. FISCAL IMPACT: There is no impact to the General Fund. This Project is located in Council District 4. Funding for this Project is budgeted in Solid Waste Management Division’s Fiscal Year 2021 Enterprise Fund 41001. ATTACHMENTS: 5 9 9 Attachment 1 – Second Amendment to Agreement Attachment 2 – First Amendment to Agreement Attachment 3 – Original Consultant Agreement 1 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this _____ day of ____________ 2021, amends the Agreement theretofore entered between the CITY OF FRESNO, a California municipal corporation City), and LARS ANDERSEN & ASSOCIATES, INC., a California corporation, Consultant). RECITALS WHEREAS, the City and the Consultant entered into an agreement on October 18, 2018, (Agreement) to provide professional engineering services for the preparation of plans and specifications for the construction of a Solid Waste Convenience Center Project) for a total fee of $49,700; and WHEREAS, City and Consultant entered into the First Amendment to Agreement on June 8, 2020, to extend the original Agreement to December 31, 2021; and WHEREAS, the parties have negotiated an increase of $8,000 in CONSULTANT'S compensation to add to the Bidding Phase scope of services for the additional tasks in rebidding the Project; WHEREAS, with entry into this Amendment, the Consultant agrees it has no claim, demand, or dispute against the City. AGREEMENT NOW, THEREFORE, the parties agree that the aforesaid Agreement be amended as follows: 1. Subsection (a) of Section 3 Compensation of the Agreement is amended in its entirety to read as follows: CONSULTANT's sole compensation for satisfactory performance of all services required or rendered for the Project pursuant to this Amendment shall be a total fee not to exceed Fifty-Seven Thousand Seven Hundred ($57,700), paid on a time and materials basis in accordance with the scheduled fees contained in Exhibit A.” 2. Except as otherwise provided herein, the Agreement entered into by City and Consultant, dated October 18, 2018, remain in full force and effect. Signatures follow on the next page.] DocuSign Envelope ID: 2EF447A2-0B4E-4614-8A95-8A54E04CA8ED 2 IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno, California, the day and year first above written. CITY OF FRESNO, A municipal corporation By: Michael Carbajal, Director Department of Public Utilities APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Kristi Costa Date Deputy City Attorney III ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy LARS ANDERSEN & ASSOCIATES, INC., A California corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. Or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) DocuSign Envelope ID: 2EF447A2-0B4E-4614-8A95-8A54E04CA8ED vp Daniel Zoldak Controller Melissa Manzano 1/14/2021 Yvonne Spence FIRST AMENDMENT TO AGREEMENT THIS FI RST AMEN DM ENJ" TO AGREEMENT (Am endment) mad e and entered into as of this f;W1 day of ~020, amends the Ag reement t here to fore entered between the CITY OF FRESNO, a California municipal corporation (City), and LARS ANDERSEN & ASSOCIATES, INC., a California corporation, (Consultant). RECITALS WHEREAS, the City and the Consultant entered into an agreement on October 18, 2018, (Agreement) to provide professional engineering services for the preparation of plans and specifications for the construction of a Solid Waste Convenience Center for a total fee of $49,700; and WHEREAS, the parties desire to modify the Agreement to revise the project schedule and extend the completion date; and WHEREAS, with entry into this Amendment, the Consultant agrees it has no claim, demand, or dispute against the City. AGREEMENT NOW, THEREFORE, the parties agree that the aforesaid Agreement be amended as follows: 1. Section 2 of the Agreement is amended in its entirety to read as follows: 2. Term of Agreement and Time for Performance. This Agreement shall be effective from the date first set forth above and shall continue in full force and effect through the earlier of complete rendition of the services hereunder or December 31, 2021, subject to any earlier termination in accordance with this Agreement. The services of Consultant as described in Exhibit A are to commence upon City's issuance of a written "Notice to Proceed." Work shall be undertaken and completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed within 1, 160 consecutive calendar days from such authorization to proceed." 2. Except as otherwise provided herein, the Agreement entered into by City and Consultant, dated October 18, 2018, remain in full force and effect. Signatures follow on the next page.] 1 IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno, California, the day and year first above written. CITY OF FRESNO, A municipal corporation By ~ MichaelCaaja l ,Director Department of Public Utilities APPROVED AS TO FORM : DOUGLAS T. SLOAN City Atta r y By: -f-l-;,,l'Z-0<.--~-----___,,,c:......+- B a ndon M. Collet ate Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk 2 LARS ANDERSEN & ASSOCIATES, INC., AC · · t ion tJ,.;t It, ( ~ -3/(/) 1)/t- Title: L,:)' /7 ------------- If corporation or LLC., Board Chair, By ~~r Name: WJ~ Mi,~ Title:~~~ If corporation or LL~Treasurer, Secretary or Assistant Secretary) RLS: A21-0740 FILE ID: 21-22732 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:MICHAEL CARBAJAL, Director Department of Public Utilities BY:ELIZABETH FIELD, PE, Professional Engineer Department of Public Utilities - Utilities Planning & Engineering SUBJECT: Reject the sole bid received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements (Bid File 9583) (Citywide) RECOMMENDATION: Staff recommends that City Council reject the bid proposal received for the Requirements Contract to Furnish and Install Polyethylene Water Service Replacements and direct staff to rebid the project. EXECUTIVE SUMMARY: The Department of Public Utilities (DPU), Water Division, seeks to establish a one-year Requirements Contract to furnish and install polyethylene water service replacements (Project), with provisions for up to four one-year extensions. Due to ongoing costly emergency repairs and replacements of existing failing polyethylene water service lines, it is now necessary to proactively replace these service lines. The scope of work includes replacement of existing leaking and failing polyethylene water service lines and the proactive replacement of the remainder of the service lines. The single bid proposal received was significantly higher than the engineer’s estimate. Staff therefore recommends rejection of the single bid received for the Project. BACKGROUND: The City of Fresno, DPU, Water Division, maintains a water infrastructure system which includes residential and commercial water services that range in size from ¾-inch to 2-inch which are constructed of various pipe material types, including galvanized steel, copper, polyethylene, and polybutylene. Some existing polyethylene services are replacement lines that were installed approximately 15 years ago when polybutylene service lines were failing. The polyethylene and polybutylene services, which were industry standards at the time of their installation have both seen the same fate of failing due to material issues. The City’s Standard Specifications and Drawings have been modified at this point to only allow services to be constructed of copper which has been shown 6 0 0 to exhibit an acceptable service life. Water Division personnel have been replacing the service lines as they fail on an emergency basis. The hiring of a contractor to replace these lines on an emergency, as well as planned basis, will free up Water Division personnel to fulfill regular work assignments and minimize cost of replacing the lines. This Requirements Contract was to be a one-year contract with provisions for four one-year extensions for the emergency and proactive replacement of existing polybutylene and polyethylene water service lines. To establish the Requirements Contract for the Project, DPU solicited contractor services through the City’s competitive bidding process. A Notice Inviting Bids was published in the Business Journal and posted on the City’s Planet Bids website on March 26, 2021. Project specifications were distributed to 12 prospective bidders. One sealed bid proposal was received and unsealed in a public opening on May 11, 2021. The single bid proposal submitted by West Valley Construction Company, Inc., in the amount of 11,791,725, exceeds the Engineers Estimate of $1,000,000, and was deemed excessive after evaluation. For this reason, staff recommends City Council reject the bid. To obtain a successful bid, staff will reevaluate the construction scope, industry conditions, and contract requirements to help ensure a successful rebid. Staff recommends that City Council reject the bid and direct staff to rebid the Project. ENVIRONMENTAL FINDINGS: By definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the rejection of all bids does not qualify as a “project” and is therefore exempt from the CEQA requirements. LOCAL PREFERENCE: Local preference is not applicable as this action is not an award of a contract. FISCAL IMPACT: The rejection of all bids has no financial impact to the Water Division’s Enterprise Fund or General Fund. ATTACHMENTS: Attachment 1 – Bid Evaluation & Fiscal Impact Statement FILE ID: 21-22735 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:BRYON HORN, Director Information Services Department BY:DENNIS JONES, Systems & Applications Manager Information Services Department SUBJECT: Approve Amendment No. 3 to the Rimini Street, Inc. Services Agreement increasing the application support for its PeopleSoft and Human Capital Management systems fees by $20,453 due to license fee increase for an annual total support fee of $442,617 RECOMMENDATION: Staff recommends that City Council approve Amendment No. 3 to the Rimini Street, Inc. Services Agreement increasing the application support fees by $20,453 due to license fee increase for an annual total support fees of $442,617. EXECUTIVE SUMMARY: Rimini Street, Inc. (Rimini) provides the City of Fresno (City) application support for its PeopleSoft Financials and Human Capital Management systems. In fiscal year 2021, the City’s final revised budget triggered a license fee expansion clause in the Software License and Services Agreement with Oracle Inc. (formerly PeopleSoft) which increased the PeopleSoft license fees. Due to the PeopleSoft license fee increase, the Rimini support fees increased. Amendment No. 3 to the Rimini Street, Inc. Services Agreement addresses the increase in Annual Support Fee. BACKGROUND: On May 7, 2013, City entered into a Services Agreement with Rimini to provide PeopleSoft support services. The PeopleSoft applications process maintains the City’s accounting, personnel, and payroll records including accounting transactions, employee information, payroll checks, and support the City’s federal and state reporting requirements. In fiscal year 2021, the amount of the City’s final revised budget triggered a license fee expansion clause in the City’s Software License and Services Agreement with Oracle which caused an increase to the cost of Rimini’s support services by $20,453. RLS: A21-0807 Amendment No. 3 to the Rimini Street, Inc. Services Agreement accounts for the $442,617.00 annual support fee for June 1, 2021 to May 31, 2022 (Year 9) and a 5% annual increase in annual support fee for Years 10 through 15. The City Attorney’s Office has reviewed and approved the amendment as to form. In January 2021, City entered into an agreement with Tyler Technologies for the replacement of PeopleSoft. Once the conversion is complete, this support contract will be canceled. We anticipate that this contract will be canceled at the beginning of Fiscal Year 2024 provided the project is completed on time. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: Funding is appropriated in the Fiscal Year 20-21 budget in the Systems Replacement Fund (SAM) 54001). ATTACHMENTS: Rimini Street Amendment No. 3 RLS: A21-0727 FILE ID: 21-22736 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager BY:JENNIFER CLARK, Director Planning & Development Department SUBJECT: Actions pertaining to homeless services agreements provided under the Homeless Housing, Assistance, and Prevention (HHAP) program: 1. Approve a First Amendment with Marjaree Mason Center, a California Corporation for homeless family services to increase funding by $118,463.50 for a total award of $236,927.00 2. Approve a Second Amendment with Fresno Economic Opportunities Commission, A California Corporation for homeless youth services to increase funding by $242,152.76 for a total award of $484,305.52 3. Approve a Second Amendment with Turning Point of California, Inc., a California Corporation for triage center services at the Golden State and Bridgepoint Triage Centers to increase funding by $2,650,696.19 for a total award of $4,513,696.19 4. Approve a First Amendment with Poverello House, a California Corporation for homeless family services to increase funding by $148,078.37 for a total award of $266,541.87 5. Approve an Agreement with Turning Point of Central California, Inc., for triage center services at the Journey Home Triage Center in the amount of $500,000. RECOMMENDATION: Staff recommends the City Council approve amendments to the homeless services agreements with Marjaree Mason Center, Fresno Economic Opportunities Commission (Fresno EOC), Turning Point of Central California (Turning Point), and Poverello House using HHAP funds; approve a new agreement with Turning Point for homeless services using HHAP funds; and authorize the City Manager to sign all implementing agreements. EXECUTIVE SUMMARY: The City of Fresno (City) entered into agreements with the Marjaree Mason Center, Poverello House, Fresno EOC, and Turning Point to provide homeless services funded through the Homeless 6 0 4 Emergency Aid Program (HEAP). The HEAP funds were one-time funds that will be exhausted as of June 30, 2021. In order to continue the homeless services being provided under these agreements, staff recommends utilizing the Homeless Housing, Assistance, and Prevention (HHAP) state funds to extend the agreements with Marjaree Mason Center, Poverello House, Fresno EOC, and Turning Point through June 2023; and enter into a new agreement with Turning Point for additional triage beds at a new location through December 31, 2021. BACKGROUND: In 2018, the City was awarded one-time funding through California’s HEAP in the amount of 3,105,519.90, to provide for immediate responses to homelessness within the community. The City entered into agreements with various organizations for the provision of Triage Center Services, Outreach, Homeless Employment, Family Services, Youth Services and Program Management. The HEAP funds will be exhausted as of June 30, 2021, but there is still a need to continue the services being provided. In February 2020, the City was awarded HHAP funding in the amount of $6,158,246.18 from the California Homeless Coordinating and Financing Council to address homelessness and anticipates receiving additional HHAP dollars through a second allocation expected to be announced in late June 2021. Staff recommends using the City’s HHAP allocations to continue the homeless services provided under the current agreements. The following provides summaries of the services provided by each entity through the HEAP agreements and the details regarding the proposed amendments to be funded with HHAP funds. Marjaree Mason Center: Homeless Family Services The City entered into a $118,463.50 HEAP agreement with the Marjaree Mason Center to provide domestic violence shelter and services from September 1, 2019, to June 30, 2021. The services provided include emergency housing and supportive services including food, clothing, case management, counseling, legal assistance, parenting, life skills, support groups, and linkages to housing and job training agencies and programs. It also provided rapid rehousing, housing relocation, and stabilization services. Under the proposed amendment, the City will utilize an additional $118,463.50 in HHAP funds to continue these services provided by the Marjaree Mason Center from July 1, 2021, through June 30, 2023, for a total contract award of $236,927.00. Fresno EOC Homeless Youth Services The City awarded a 24-month agreement to the Fresno EOC for homeless youth services under the HEAP program in the amount of $300,000 beginning July 1, 2019 through June 30, 2021. The City executed a First Amendment to the Agreement on March 18, 2021 to reduce the amount of compensation to $242,152.76. Services provided under the agreement include: Providing 4 beds of Emergency Shelter Housing to a target population of youth, age 18-24, experiencing homelessness or who are at imminent risk of homelessness; 6 0 4 Linking homeless youth to housing as soon as possible upon client entry, continuing through the length of the program without preconditions or barriers; Providing services as part of a continuum of services communitywide; Providing intensive housing-focused services to set youth on the path to attaining permanent housing; Offering services to those prioritized through the Coordinated Entry System; Utilizing an existing permanent structure. Under the proposed amendment, the City will utilize an additional $242,152.76 in HHAP funds to continue these services provided by Fresno EOC from July 1, 2021 through June 30, 2023 for a total contract award of $484,305.52. Turning Point: Golden State Triage Center and Bridgepoint Triage Center The City awarded a 24-month contract to Turning Point to develop and operate a 37-bed Golden State Triage Center under the HEAP program in the amount of $1,480,000 beginning July 1, 2019 through June 30, 2021. The City amended the contract to change the venue from Golden State Triage Center to the former Parkside Inn, allowing Turning Point to expand services from 37 to 50 beds at no additional cost. The amended contract also added the Bridgepoint Triage Center, a 30-bed facility owned by Turning Point, to provide additional triage services effective October 1, 2020 through June 30, 2021 for a cost of $42,555.58 per month or $383,000 for 9 months. The total contract cost under the amended agreement was $1,863,000 in HEAP funds through June 30, 2021. Services provided under the HEAP agreement include: Providing a minimum of 80 beds of Triage Center/Emergency Shelter Housing to a target population of individuals or families experiencing homelessness or who are at imminent risk of homelessness; Linking homeless individuals and families to housing as soon as possible upon client entry, continuing through the length of the program without preconditions or barriers; Providing services as part of a continuum of services communitywide; Providing intensive housing-focused services to set households on the path to attaining permanent housing; Offering services to those prioritized through the City of Fresno’s Outreach Services and the Coordinated Entry System; Utilizing existing permanent facilities. In addition, Turning Point offers existing facilities configured as non-congregate shelter (a requirement during COVID-19 restrictions) to meet a wide array of client needs. Under the proposed amendment, the City will utilize an additional $2,650,696.19 in HHAP funds to continue these services provided by Turning Point from July 1, 2021 through June 30, 2023 for a total contract award of $4,513,696.19. Turning Point: Journey Home Triage Center In addition to services being provided at the Golden State Triage Center and Bridgepoint Triage Center, the City will enter into a new agreement with Turning Point to award $500,000 in HHAP funds for the operation of the Journey Home Triage Center (formerly Welcome Inn), an 80-bed facility, for 6 0 4 services provided from January 1, 2021 to December 31, 2021. Poverello House: Homeless Family Services The City entered into a $118,463.50 HEAP agreement with Poverello House to provide homeless family services from September 1, 2019, to June 30, 2021. Services provided under the HEAP agreement include: A family case manager who administers a screening tool to identify immediate emergency needs, such as medical attention, mental health, and shelter. Diversion strategies are implemented during the initial screening process to guarantee that it is following our community’s homeless system policies. Client’s data is entered into Homeless Information Management System (HMIS). The family case manager works with the client on a navigation action plan to link families to potential supportive services and housing. The family navigator will utilize tools such as the VI- SPDAT and bi-name list to link families to resources in our community. The family case manager works to identify potential supportive services and housing, increase income and identify barriers to housing, provide transportation for essential services, collect documentation, and other supportive services. Assists with finding a housing program before transitioning the family to bridge housing. The family case manager provides client with follow up meetings through bridge housing and 90 days of housing stability. Short term motel stays if triage centers and shelters are at capacity. Under the proposed amendment, the City will utilize $148,078.37 in HHAP funds to continue these services provided by Poverello House from July 1, 2021 through December 31, 2023 for a total contract award of $266,541.87. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because of the use of state funds. FISCAL IMPACT: The amendments to the agreements will be funded through the City's HHAP allocations. ATTACHMENTS: 1. Agreement with Marjaree Mason Center 2. First Amendment to Agreement with Marjaree Mason Center 3. Agreement with FEOC 4. First Amendment to Agreement with FEOC 6 0 4 5. Second Amendment to Agreement with FEOC 6. Agreement with Turning Point of Central California 7. First Amendment with Turning Point of Central California 8. Second Amendment to Agreement with Turning Point of Central California 9. Agreement with Poverello House 10. First Amendment to Agreement with Poverello House 11. Agreement with Turning Point of Central California – Journey Home EXHIBIT B INSURANCE REQUIREMENTS Consultant Service Agreement between City of Fresno (the City) And MARJAREE MASON CENTER (the Consultant) for HOMELESS FAMILY SERVICES for the HOMELESS EMERGENCY AID PROGRAM (HEAP) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1.The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for "bodily injury," "property damage" and "personal and advertising injury" with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under "Minimum Limits of Insurance." 2.The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1-Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3.Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4.Social Services Liability or a Professional Liability (Abuse & Molestation) that insures against liability arising out of the bodily injury, personal injury, and third-party property damage occurring because of the wrongful or negligent acts attributable to the institution. This coverage should protect against a wide range of potential claims, including but not limited to athletics, alcohol, assault, verbal and/or physical abuse, campus crime, sexual molestation, and other sexual misconducts. ALL-B 3.0 (09 00 2016) 18 - FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this _______ day of June, 2021, amends the Agreement heretofore entered into between the City of Fresno, a municipal corporation (City), and Marjaree Mason Center, a California Corporation (Consultant). RECITALS WHEREAS, City and Consultant entered into an Agreement, dated September 1, 2019, for homeless family services for the Homeless Emergency Aid Program (HEAP) Agreement); and WHEREAS, City and Consultant desire to enter into this First Amendment to modify the Agreement to extend the contract term to June 30, 2023, and increase funding by $118,463.50 using Homeless Housing, Assistance, and Prevention (HHAP) program funds for a total award of $236,927.00. AGREEMENT NOW, THEREFORE, the parties agree that the Agreement be amended as follows: 1. The term of the Agreement shall be extended to June 30, 2023. 2. The Consultant’s sole compensation for satisfactory performance of all services required or rendered pursuant to the Agreement shall be increased by 118,463.50 for a total fee of $236,927.00. 3. Consultant’s additional funding in the amount of $118,463.50 shall be paid using HHAP funds. 4. In the event of any conflict between the body of this Amendment and the Agreement, the terms and conditions of the body of this Amendment shall control and take precedence over the terms and conditions expressed within the Agreement. Furthermore, any terms or conditions contained within the Agreement which purport to modify the allocation of risk between the parties, provided for within the body of this Amendment, shall be null and void. Signatures follow on the next page.] IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, a California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy MARJAREE MASON CENTER, a California Corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Karen Jenks, Administrative Manager 2600 Fresno Street, CH3N 3065 Fresno, CA 93721 Phone: (559) 621-8057 CONSULTANT: MARJAREE MASON CENTER Attention: Nicole Linder Executive Director 1600 M Street Fresno, CA 93721 Phone: (559) 487-1320 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this 18th day of March 2021, amends the Agreement entered into between the CITY OF FRESNO, a municipal corporation (City), and FRESNO COUNTY ECONOMIC OPPORTUNITIES COMMISSION, a California Corporation (Consultant). RECITALS WHEREAS, CITY and Consultant entered into an Agreement, dated July 1, 2019, for professional HOMELESS YOUTH SERVICES for the HOMELESS EMERGENCY AID PROGRAM (HEAP), (Agreement); and WHEREAS City and Consultant now desire to continue services for the remaining duration of the contract and reduce the total fee to $242,152.76. AGREEMENT NOW, THEREFORE, the parties agree that the Agreement be amended as follows: 1. The fee as referenced in Exhibit A (Agreement) of $300,000 shall be reduced to a total fee not to exceed $242,152.76 as referenced in Exhibit B (see below). 2. Except as otherwise provided herein, the Agreement entered into by City and Consultant, dated July 1, 2019, remains in full force and effect. Signatures follow on the next page.] DocuSign Envelope ID: C8907306-8EBC-48AF-ADC4-8B28D5667E3FDocuSignEnvelopeID: A3E4DCEA-2420-45B8-A9D4-FF62E0771777 IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno, California, the day and year first above written. CITY OF FRESNO, A municipal corporation By: Thomas Esqueda Date City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Brandon M. Collet Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy FRESNO COUNTY ECONOMIC OPPORTUNITIES COMMISSION, A California corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO., Treasurer, Secretary or Assistant Secretary) Attachments: 1. Exhibit A – Agreement 2. Exhibit B – Revised Budget DocuSign Envelope ID: C8907306-8EBC-48AF-ADC4-8B28D5667E3F Emilia Reyes Chief Executive Officer 3/8/2021 DocuSign Envelope ID: A3E4DCEA-2420-45B8-A9D4-FF62E0771777 3/25/2021 Jim Rodriguez Chief Financial Officer 4/5/2021 EXHIBIT B REVISED BUDGET Consultant Service Agreement between City of Fresno (City) and Fresno County Economic Opportunities Commission (Consultant) DocuSign Envelope ID: C8907306-8EBC-48AF-ADC4-8B28D5667E3FDocuSignEnvelopeID: A3E4DCEA-2420-45B8-A9D4-FF62E0771777 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this _______ day of June 2021, amends the Agreement heretofore entered into between the City of Fresno, a municipal corporation (City), and Fresno Economic Opportunities Commission, a California Corporation (Consultant). RECITALS WHEREAS, City and Consultant entered into an Agreement, dated July 1, 2019, for youth services for the Homeless Emergency Aid Program (HEAP) (Agreement); and WHEREAS, City and Consultant entered into a First Amendment to the Agreement on March 18, 2021, to continue services for the remaining duration of the contract and reduce the total fee to $242,152.76; and WHEREAS, City and Contractor desire to enter into this Second Amendment to modify the Agreement to extend the contract term to June 30, 2023 and increase funding by $242,152.76 using use Homeless Housing, Assistance, and Prevention (HHAP) program funds for a total award of $484,305.52. AGREEMENT NOW , THEREFORE, the parties agree that the Agreement be amended as follows: 1. The term of the Agreement shall be extended to June 30, 2023. 2. The contractor’s sole compensation for satisfactory performance of all services required or rendered pursuant to the Agreement shall be increased by 242,152.76 for a total fee of $484,305.52. 3. Consultant’s additional funding in the amount of $242,152.76 shall be paid using HHAP funds. 4. In the event of any conflict between the body of this Amendment and the Agreement, the terms and conditions of the body of this Amendment shall control and take precedence over the terms and conditions expressed within the Agreement. Furthermore, any terms or conditions contained within the Agreement which purport to modify the allocation of risk between the parties, provided for within the body of this Amendment, shall be null and void. Signatures follow on the next page.] IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, a California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy FRESNO ECONOMIC OPPORTUNITIES COMMISSION, a California Corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Karen Jenks, Administrative Manager 2600 Fresno Street, CH3N 3065 Fresno, CA 93721 Phone: (559) 621-8057 CONSULTANT: FRESNO COUNTY ECONOMIC OPPORTUNITIES COMMISSION Attention: Emilia Reyes CEO 1920 Mariposa Street, Suite 300 Fresno, CA 93721 Phone: (559) 263-1000 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this 18th day of March 2021, amends the Agreement entered into between the CITY OF FRESNO, a California municipal corporation (City), and TURNING POINT OF CENTRAL CALIFORNIA, INC., a California corporation (Consultant). RECITALS WHEREAS, the City and the Consultant entered into an Agreement on July 1, 2019, (Agreement), to provide professional TRIAGE CENTER SERVICES for the HOMELESS EMERGENCY AID PROGRAM (HEAP), for a total fee of $1,480,000; and WHEREAS, the parties have negotiated a revised Scope of Services to increase the number of triage beds from 37 at one location to 80 at two new locations ; and WHEREAS, with an increase of triage beds the Consultant's compensation for triage services will increase for a total fee of $1,863,000; and WHEREAS, the City and the Consultant desire to keep the Term and Time for Performance contemplated in the Agreement without revision; and WHEREAS, with entry into this Amendment, the Consultant agrees it has no claim, demand, or dispute against the City. AGREEMENT NOW, THEREFORE, the parties agree that the Agreement be amended as follows: 1. The fee as referenced in Exhibit A (Agreement) of $1,480,000 shall be increased to a total fee not to exceed $1,863,000. The Consultant shall perform the additional work as provided in the amended scope of services, as provided in Exhibit B, see below. 2. Except as otherwise provided herein, the Agreement entered into by City and Consultant, dated July 1, 2019, remains in full force and effect. Signatures follow on next page.] DocuSign Envelope ID: AEEBA085-EBC4-4E63-B4FC-6F55B53F9ACADocuSignEnvelopeID: 13CC8B8B-4799-4B63-8A5F-D31A429EAA2ADocuSignEnvelopeID: A5E0E9F8-7DFB-4DFF-A85B-F50B01D75B50 IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno, California, the day and year first above written. CITY OF FRESNO, A municipal corporation By: Thomas Esqueda Date City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Brandon M. Collet Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy TURNING POINT OF CENTRAL CALIFORNIA, INC., A California corporation By: Name: Ray Banks Title: CEO If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Bruce Tyler Title: CFO If corporation or LLC., CFO., Treasurer, Secretary or Assistant Secretary) Attachment: Exhibit B DocuSign Envelope ID: AEEBA085-EBC4-4E63-B4FC-6F55B53F9ACADocuSignEnvelopeID: 13CC8B8B-4799-4B63-8A5F-D31A429EAA2A 3/11/2021 DocuSign Envelope ID: A5E0E9F8-7DFB-4DFF-A85B-F50B01D75B50 3/25/2021 3/25/2021 EXHIBIT B REVISED SCOPE OF SERVICES Turning Point of Central California, Inc. (The Consultant) for Triage Center Services for the Homeless Emergency Aid Program (HEAP) Emergency Shelter Locations: Golden State Triage Center: Located in the former Parkside Motel, 1415 W. Olive Avenue, Fresno, 93728 Council District 3 Facility has 50 beds Bridgepoint Triage Center: Located at 1642 L Street, Fresno, 93721 Council District 3 Facility has 30 beds FAX bus lines run within a short walking distance making access to public transportation easy for program guests. 9-MONTH BRIDGEPOINT TRIAGE CENTER BUDGET (see below) DocuSign Envelope ID: AEEBA085-EBC4-4E63-B4FC-6F55B53F9ACADocuSignEnvelopeID: 13CC8B8B-4799-4B63-8A5F-D31A429EAA2ADocuSignEnvelopeID: A5E0E9F8-7DFB-4DFF-A85B-F50B01D75B50 DocuSign Envelope ID: AEEBA085-EBC4-4E63-B4FC-6F55B53F9ACADocuSignEnvelopeID: 13CC8B8B-4799-4B63-8A5F-D31A429EAA2ADocuSignEnvelopeID: A5E0E9F8-7DFB-4DFF-A85B-F50B01D75B50 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this _______ day of June, 2021, amends the Agreement heretofore entered into between the City of Fresno, a municipal corporation (City), and Turning Point of Central California, Inc., a California Corporation (Consultant). RECITALS WHEREAS, City and Consultant entered into an Agreement, dated September 1, 2019, for triage center services for the Homeless Emergency Aid Program (HEAP) Agreement); and WHEREAS, City and Consultant entered into a First Amendment to the Agreement on March 18, 2021, to increase the number of triage beds from 37 at one location to 80 at two new locations and increase the total fee; and WHEREAS, City and Consultant desire to enter into this Second Amendment to modify the Agreement to extend the contract term to June 30, 2023, and increase funding by $2,605,696.19 using Homeless Housing, Assistance, and Prevention (HHAP) program funds for a total award of $4,513,696.19. AGREEMENT NOW, THEREFORE, the parties agree that the Agreement be amended as follows: 1. The term of the Agreement shall be extended to June 30, 2023. 2. The Consultant’s sole compensation for satisfactory performance of all services required or rendered pursuant to the Agreement shall be increased by 2,650,696.19 for a total fee of $4,513,696.19. 3. Consultant’s additional funding in the amount of $2,650,696.19 shall be paid using HHAP funds. 4. In the event of any conflict between the body of this Amendment and the Agreement, the terms and conditions of the body of this Amendment shall control and take precedence over the terms and conditions expressed within the Agreement. Furthermore, any terms or conditions contained within the Agreement which purport to modify the allocation of risk between the parties, provided for within the body of this Amendment, shall be null and void. Signatures follow on the next page.] IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, a California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy TURNING POINT OF CENTRAL CALIFORNIA, INC., a California Corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Karen Jenks, Administrative Manager 2600 Fresno Street, CH3N 3065 Fresno, CA 93721 Phone: (559) 621-8057 CONSULTANT: TURNING POINT OF CENTRAL CALIFORNIA, INC. Attention: Raymond R. Banks Chief Executive Officer 615 S. Atwood St. Visalia, CA 93277 Phone: (559) 732-8086 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT (Amendment) made and entered into as of this _______ day of June, 2021, amends the Agreement heretofore entered into between the City of Fresno, a municipal corporation (City), and Poverello House, a California Corporation (Consultant). RECITALS WHEREAS, City and Consultant entered into an Agreement, dated September 1, 2019, for homeless family services for the Homeless Emergency Aid Program (HEAP) Agreement); and WHEREAS, City and Consultant desire to enter into this First Amendment to modify the Agreement to extend the contract term to December 31, 2023, and increase funding by $148,078.37 using Homeless Housing, Assistance, and Prevention (HHAP) program funds for a total award of $266,541.87. AGREEMENT NOW, THEREFORE, the parties agree that the Agreement be amended as follows: 1. The term of the Agreement shall be extended to December 31, 2023. 2. The Consultant’s sole compensation for satisfactory performance of all services required or rendered pursuant to the Agreement shall be increased by 148,078.37 for a total fee of $266,541.87. 3. Consultant’s additional funding in the amount of $148,078.37 shall be paid using HHAP funds. 4. In the event of any conflict between the body of this Amendment and the Agreement, the terms and conditions of the body of this Amendment shall control and take precedence over the terms and conditions expressed within the Agreement. Furthermore, any terms or conditions contained within the Agreement which purport to modify the allocation of risk between the parties, provided for within the body of this Amendment, shall be null and void. Signatures follow on the next page.] IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, a California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy POVERELLO HOUSE, a California Corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Karen Jenks, Administrative Manager 2600 Fresno Street, CH3N 3065 Fresno, CA 93721 Phone: (559) 621-8057 CONSULTANT: POVERELLO HOUSE Attention: Sara Mirhadi Chief Programs Officer 412 F Street Fresno, CA 93706 Phone: (559) 498-6988 ALL-B Boilerplate CSA Total Fee (07-2019) 1- AGREEMENT THE CITY OF FRESNO, CALIFORNIA CONSULTANT SERVICES THIS AGREEMENT is made and entered into effect on January 1, 2021, by and between the City OF FRESNO, a California municipal corporation (City), and TURNING POINT OF CENTRAL CALIFORNIA, INC., a California Coporation (Consultant). RECITALS WHEREAS, the City desires to obtain professional triage center services for the Homeless Housing, Assistance, and Prevention (HHAP) Program (the Project); and WHEREAS, the Consultant is engaged in the business of furnishing services as a triage center and hereby represents that it desires to and is professionally and legally capable of performing the services called for by this Agreement; and WHEREAS, the Consultant acknowledges that this Agreement is subject to the requirements of Fresno Municipal Code Section 4-107 and Administrative Order No. 6-19; and WHEREAS, this Agreement will be administered for the City by its Development and Resource Management Director (Administrator) or designee. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions, and premises hereinafter contained to be kept and performed by the respective parties, it is mutually agreed as follows: 1. Scope of Services. The Consultant shall perform to the satisfaction of the City the services described in Exhibit A, including all work incidental to, or necessary to perform, such services even though not specifically described in Exhibit A. 2. Term of Agreement and Time for Performance. This Agreement shall be effective from the date first set forth above (Effective Date) and shall continue in full force and effect through December 31, 2021, subject to any earlier termination in accordance with this Agreement. The services of the Consultant as described in Exhibit A are to commence upon the Effective Date and shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement and in accordance with any performance schedule set forth in Exhibit A. 3. Compensation. a) The Consultant’s sole compensation for satisfactory performance of all services required or rendered pursuant to this Agreement shall be a total fee of 500,000. Such fee includes all expenses incurred by the Consultant in performance of the services. b) Detailed statements shall be rendered monthly for services performed in the preceding month and will be payable in the normal course of the City business. ALL-B Boilerplate CSA Total Fee (07-2019) 2- c) The parties may modify this Agreement to increase or decrease the scope of services or provide for the rendition of services not required by this Agreement, which modification shall include an adjustment to the Consultant’s compensation. Any change in the scope of services must be made by written amendment to the Agreement signed by an authorized representative for each party. The Consultant shall not be entitled to any additional compensation if services are performed prior to a signed written amendment. 4. Termination, Remedies, and Force Majeure. a) This Agreement shall terminate without any liability of the City to the Consultant upon the earlier of: (i) the Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third party against the Consultant; (ii) seven calendar days prior written notice with or without cause by the City to the Consultant; (iii) the City’s non-appropriation of funds sufficient to meet its obligations hereunder during any the City fiscal year of this Agreement, or insufficient funding for the Project; or (iv) expiration of this Agreement. b) Immediately upon any termination or expiration of this Agreement, the Consultant shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to the City any and all unearned payments and all properties and materials in the possession of the Consultant that are owned by the City. Subject to the terms of this Agreement, the Consultant shall be paid compensation for services satisfactorily performed prior to the effective date of termination. The Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. c) In the event of termination due to failure of the Consultant to satisfactorily perform in accordance with the terms of this Agreement, the City may withhold an amount that would otherwise be payable as an offset to, but not in excess of, the City’s damages caused by such failure. In no event shall any payment by the City pursuant to this Agreement constitute a waiver by the City of any breach of this Agreement which may then exist on the part of the Consultant, nor shall such payment impair or prejudice any remedy available to the City with respect to the breach. d) Upon any breach of this Agreement by the Consultant, the City may i) exercise any right, remedy (in contract, law or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii) proceed by appropriate court action to enforce the terms of the Agreement; and/or (iii) recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreement. If it is determined that the City improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. e) The Consultant shall provide the City with adequate written assurances of future performance, upon Administrator’s request, in the event the Consultant fails to comply with any terms or conditions of this Agreement. f) The Consultant shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of the City in its ALL-B Boilerplate CSA Total Fee (07-2019) 3- contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Consultant shall notify Administrator in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence. 5. Confidential Information and Ownership of Documents. a) Any reports, information, or other data prepared or assembled by the Consultant pursuant to this Agreement shall not be made available to any individual or organization by the Consultant without the prior written approval of the Administrator. During the term of this Agreement, and thereafter, the Consultant shall not, without the prior written consent of the City, disclose to anyone any Confidential Information. The term Confidential Information for the purposes of this Agreement shall include all proprietary and confidential information of the City, including but not limited to business plans, marketing plans, financial information, materials, compilations, documents, instruments, models, source or object codes and other information disclosed or submitted, orally, in writing, or by any other medium or media. All Confidential Information shall be and remain confidential and proprietary in the City. b) Any and all writings and documents prepared or provided by the Consultant pursuant to this Agreement are the property of the City at the time of preparation and shall be turned over to the City upon expiration or termination of the Agreement. The Consultant shall not permit the reproduction or use thereof by any other person except as otherwise expressly provided herein. c) If the Consultant should subcontract all or any portion of the services to be performed under this Agreement, the Consultant shall cause each subcontractor to also comply with the requirements of this Section 5. d) This Section 5 shall survive expiration or termination of this Agreement. 6. Professional Skill. It is further mutually understood and agreed by and between the parties hereto that inasmuch as the Consultant represents to the City that the Consultant and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said profession necessary to perform the services agreed to be done by it under this Agreement, the City relies upon the skill of the Consultant and any subcontractors to do and perform such services in a skillful manner and the Consultant agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by the City shall not operate as a release of the Consultant or any subcontractors from said professional standards. 7. Indemnification. To the furthest extent allowed by law, the Consultant shall indemnify, hold harmless and defend the City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation ALL-B Boilerplate CSA Total Fee (07-2019) 4- expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If the Consultant should subcontract all or any portion of the services to be performed under this Agreement, the Consultant shall require each subcontractor to indemnify, hold harmless and defend the City and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 8. Insurance. a) Throughout the life of this Agreement, the Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit B, which is incorporated into and part of this Agreement, with an insurance company(ies) either i) admitted by the California Insurance Commissioner to do business in the State of California and rated no less than “A-VII” in the Best’s Insurance Rating Guide, or (ii) as may be authorized in writing by the City’s Risk Manager or designee at any time and in his/her sole discretion. The required policies of insurance as stated in Exhibit B shall maintain limits of liability of not less than those amounts stated therein. However, the insurance limits available to the City, its officers, officials, employees, agents and volunteers as additional insureds, shall be the greater of the minimum limits specified therein or the full limit of any insurance proceeds to the named insured. b) If at any time during the life of the Agreement or any extension, the Consultant or any of its subcontractors/sub-consultants fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immediately, and all payments due or that become due to the Consultant shall be withheld until notice is received by the City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to the City. Any failure to maintain the required insurance shall be sufficient cause for the City to terminate this Agreement. No action taken by the City pursuant to this section shall in any way relieve the Consultant of its responsibilities under this Agreement. The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by the City that an insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. c) The fact that insurance is obtained by the Consultant shall not be deemed to release or diminish the liability of the Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify the City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of the Consultant, its principals, officers, agents, employees, persons under the supervision of the Consultant, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them. d) If the Consultant should subcontract all or any portion of the services ALL-B Boilerplate CSA Total Fee (07-2019) 5- to be performed under this Agreement, the Consultant shall require each subcontractor/sub-consultant to provide insurance protection, as an additional insured, to the City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with the Consultant and the City prior to the commencement of any services by the subcontractor. The Consultant and any subcontractor/sub- consultant shall establish additional insured status for the City, its officers, officials, employees, agents and volunteers by using Insurance Service Office (ISO) Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 9. Conflict of Interest and Non-Solicitation. a) Prior to the City’s execution of this Agreement, the Consultant shall complete a City of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit C. During the term of this Agreement, the Consultant shall have the obligation and duty to immediately notify the City in writing of any change to the information provided by the Consultant in such statement. b) The Consultant shall comply, and require its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state, and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of the City, the Consultant shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, the Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. The Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, the Consultant shall immediately notify the City of these facts in writing. c) In performing the work or services to be provided hereunder, the Consultant shall not employ or retain the services of any person while such person either is employed by the City or is a member of any the City council, commission, board, committee, or similar the City body. This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved. d) The Consultant represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit, or procure this Agreement or any rights/benefits hereunder. e) Neither the Consultant, nor any of the Consultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance and in writing. The Consultant and any of its subcontractors shall have no interest, direct or ALL-B Boilerplate CSA Total Fee (07-2019) 6- indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this provision, the Consultant shall remain responsible for complying with Section 9(b), above. f) If the Consultant should subcontract all or any portion of the work to be performed or services to be provided under this Agreement, the Consultant shall include the provisions of this Section 9 in each subcontract and require its subcontractors to comply therewith. g) This Section 9 shall survive expiration or termination of this Agreement. 10. Recycling Program. In the event the Consultant maintains an office or operates a facility(ies), or is required herein to maintain or operate same, within the incorporated limits of the City of Fresno, the Consultant at its sole cost and expense shall: i) Immediately establish and maintain a viable and ongoing recycling program, approved by the City’s Solid Waste Management Division, for each office and facility. Literature describing the City recycling programs is available from the City’s Solid Waste Management Division and by calling City of Fresno Recycling Hotline at (559) 621-1111. ii) Immediately contact the City’s Solid Waste Management Division at 559) 621-1452 and schedule a free waste audit and cooperate with such Division in their conduct of the audit for each office and facility. iii) Cooperate with and demonstrate to the satisfaction of the City’s Solid Waste Management Division the establishment of the recycling program in paragraph (i) above and the ongoing maintenance thereof. 11. General Terms. a) Except as otherwise provided by law, all notices expressly required of the City within the body of this Agreement, and not otherwise specifically provided for, shall be effective only if signed by the Administrator or designee. b) Records of the Consultant’s expenses pertaining to the Project shall be kept on a generally recognized accounting basis and shall be available to the City or its authorized representatives upon request during regular business hours throughout the life of this Agreement and for a period of three years after final payment or, if longer, for any period required by law. In addition, all books, documents, papers, and records of the Consultant pertaining to the Project shall be available for the purpose of making audits, examinations, excerpts, and transcriptions for the same period of time. If any litigation, claim, negotiations, audit or other action is commenced before the expiration of said time period, all records shall be retained and made available to the City until such action is resolved, or until the end of said time period whichever shall later occur. If the Consultant should subcontract all or any portion of the services to be performed under this Agreement, the Consultant shall cause each subcontractor to also comply with the requirements of this paragraph. This Section 11(b) shall survive expiration or termination of this Agreement. ALL-B Boilerplate CSA Total Fee (07-2019) 7- c) Prior to execution of this Agreement by the City, the Consultant shall have provided evidence to the City that the Consultant is licensed to perform the services called for by this Agreement (or that no license is required). If the Consultant should subcontract all or any portion of the work or services to be performed under this Agreement, the Consultant shall require each subcontractor to provide evidence to the City that subcontractor is licensed to perform the services called for by this Agreement or that no license is required) before beginning work. 12. Nondiscrimination. To the extent required by controlling federal, state and local law, the Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, the Consultant agrees as follows: a) the Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b) the Consultant will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. The Consultant shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to the Consultant’s employment practices including, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. c) the Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. d) the Consultant will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of the ALL-B Boilerplate CSA Total Fee (07-2019) 8- Consultant’s commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. e) If the Consultant should subcontract all or any portion of the services to be performed under this Agreement, the Consultant shall cause each subcontractor to also comply with the requirements of this Section 12. 13. Independent Contractor. a) In the furnishing of the services provided for herein, the Consultant is acting solely as an independent contractor. Neither the Consultant, nor any of its officers, agents, or employees shall be deemed an officer, agent, employee, joint venturer, partner, or associate of the City for any purpose. The City shall have no right to control or supervise or direct the manner or method by which the Consultant shall perform its work and functions. However, the City shall retain the right to administer this Agreement so as to verify that the Consultant is performing its obligations in accordance with the terms and conditions thereof. b) This Agreement does not evidence a partnership or joint venture between the Consultant and the City. The Consultant shall have no authority to bind the City absent the City’s express written consent. Except to the extent otherwise provided in this Agreement, the Consultant shall bear its own costs and expenses in pursuit thereof. c) Because of its status as an independent contractor, the Consultant and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to the City employees. The Consultant shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employees all employee benefits including, without limitation, health, welfare and retirement benefits. In addition, together with its other obligations under this Agreement, the Consultant shall be solely responsible, indemnify, defend and save the City harmless from all matters relating to employment and tax withholding for and payment of the Consultant’s employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers’ compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in the City employment benefits, entitlements, programs and/or funds offered employees of the City whether arising by reason of any common law, de facto, leased, or co-employee rights or other theory. It is acknowledged that during the term of this Agreement, the Consultant may be providing services to others unrelated to the City or to this Agreement. 14. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. ALL-B Boilerplate CSA Total Fee (07-2019) 9- 15. Binding. Subject to Section 16, below, once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties' respective heirs, successors, assigns, transferees, agents, servants, employees and representatives. 16. Assignment. a) This Agreement is personal to the Consultant and there shall be no assignment by the Consultant of its rights or obligations under this Agreement without the prior written approval of the City Manager or designee. Any attempted assignment by the Consultant, its successors or assigns, shall be null and void unless approved in writing by the City Manager or designee. b) The Consultant hereby agrees not to assign the payment of any monies due the Consultant from the City under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). The City retains the right to pay any and all monies due the Consultant directly to the Consultant. 17. Compliance With Law. In providing the services required under this Agreement, the Consultant shall at all times comply with all applicable laws of the United States, the State of California and the City, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement. 18. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 19. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California. 20. Headings. The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement. 21. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 22. Interpretation. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning. ALL-B Boilerplate CSA Total Fee (07-2019) 10- 23. Attorney's Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses. 24. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 25. Precedence of Documents. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement, shall be null and void. 26. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 27. No Third-Party Beneficiaries. The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 28. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified only by written instrument duly authorized and executed by both the City and the Consultant. SIGNATURES FOLLOW ON THE NEXT PAGE.] ALL-B Boilerplate CSA Total Fee (07-2019) 11- IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, the day and year first above written. THE CITY OF FRESNO, a California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: City Attorney’s Office By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, CRM MMC City Clerk By: Date Deputy Addresses: CITY OF FRESNO: City of Fresno Attention: Karen Jenks, Administrative Manager 2600 Fresno Street, CH3N 3065 Fresno, CA 93721 Telephone: 559-621-8057 Facsimile: 559-[#] TURNING POINT OF CENTRAL CALIFORNIA, INC., a California Corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Any Applicable Professional License: Number: Name: Date of Issuance: CONSULTANT: TURNING POINT OF CENTRAL CALIFORNIA, INC. Attention: Raymond R. Banks, Chief Executive Officer 615 S. Atwood St. Visalia, CA 93277 Telephone: (559) 732-8086 Facsimile: [area code and #] Attachments: 1. Exhibit A - Scope of Services 2. Exhibit B - Insurance Requirements 3. Exhibit C - Conflict of Interest Disclosure Form ALL-B Boilerplate CSA Total Fee (07-2019) Page 1 of 6 Exhibit A EXHIBIT A SCOPE OF SERVICES Consultant Service Agreement between City of Fresno (City) and Turning Point of Central California, Inc. (Consultant) Triage Center Services for the Homeless Housing, Assistance, and Prevention (HHAP) Program Coordination of Services The Journey Home Triage Center will provide low-barrier access to emergency shelter coupled with intensive housing-focused services to set households on the path to attaining permanent housing. Services shall be offered in coordination with other complementary services as part of the path from homelessness to permanent housing stability. Individuals selected for these services are to be prioritized through the FMCoC Coordinated Entry System (CES) in consultation with participating Coordinated Entry System (CES) agencies. Target Population Adults experiencing homelessness, or at risk of homelessness, in the City of Fresno regardless of sexual orientation, marital status, or gender identification. Data Collection The program will be a CES Assessment Site, creating an opportunity for each person accessing shelter to be entered into CES through the administration of the Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPDAT). Triage Center The Journey Home Triage Center will provide 24-hour emergency shelter services to adults experiencing homelessness, as well as their partners and pets, with low-barrier access to shared accommodations with on-site, housing-focused services including diversion, housing placement, connection to community resources, and stabilization of health issues. Low-Barrier Housing The program will be low barrier with 24-hour access and no requirements regarding income, sobriety, or compliance with mental health treatment. Shelter services will be provided regardless of sexual orientation, marital status, or gender identification. Every effort will be made to ensure no one is turned away unless all beds are full or the guest is exhibiting behaviors that will endanger themselves or others. Facility Requirements ALL-B Boilerplate CSA Total Fee (07-2019) Page 2 of 6 Exhibit A The program will be located in a building, formerly served as a motel with two to four beds in each room, allowing the program to accommodate households with varying service and privacy needs. The Journey Home Triage Center will be located at 777 N. Parkway Drive, Fresno, CA 93728. The building complies with all shelter and housing habitability standards as identified in 24 CFR 576.403. A “Good Neighbor” policy is to be utilized securing and maintaining the perimeter of the facilities, keeping clear of any nuisances and code violations. Program Services and Design The Journey Home Triage Center will utilize a housing first approach to emergency shelter and providing services to guests. Eighty (80) shelter beds will serve adults and their partners experiencing homelessness. Each program guest will be allowed one dog on site with efforts made to find foster care for any other dogs that might belong to participants. All guests will receive the program safety guidelines upon entry and a staff member will go over all policies with them and answer any questions. All reasonable efforts will be made to ensure the safety and security of other guests and staff when admitting guests that are intoxicated or exhibiting symptoms of serious mental illness. Use of harm reduction strategies, configured shelter space to accommodate households with different service needs, and provide staff training on serving people using substances and/or with mental illness. People exhibiting behaviors that pose a serious danger to themselves or others may not be admitted. Shelter will be provided regardless of sexual orientation, marital status, or gender identification. The program will be low barrier with no requirements with regard to income, sobriety, or compliance with mental health treatment, and minimal rules in place, with the majority of the rules pertaining to safety and security of guests. Guests may be absent for a maximum of seventy-two (72) hours without contact and still retain their spot. Guests will be registered and agree to services provided. Staff will prescreen guests for potential Diversion services and if deemed eligible, refer immediately to a Diversion program staff. Self-referrals will be accepted, FMCoC CES referrals and where appropriate, Law Enforcement referrals. Clients referred to the Centers by FMCoC CES will be accepted if vacancies are available. The Journey Home Triage Center will meet all of the minimum requirements for a Coordinated Entry assessment site, including: 1. Having use access to HMIS; 2. Having at least one (1) staff trained authorized to both use HMIS and conduct the VI-SPDAT assessment; ALL-B Boilerplate CSA Total Fee (07-2019) Page 3 of 6 Exhibit A 3. Adhering to CES policies and procedures for conducting assessments and communicating about coordinated entry; and 4. Providing referrals to other community services and resources, as appropriate, upon completion of the standardized assessment. The Journey Home Triage Center will be staffed 24 hours a day, 7 days a week and will maintain a minimum staffing ratio of 1 staff to 20 guests for daytime hours. The Journey Home Triage Center will provide the following services: 1. Emergency Shelter: The Center will operate 80 emergency shelter beds at a single location for adults experiencing homelessness in City of Fresno. Basic shelter services provided with include meals. The maximum length of stay will be 90 days, subject to exceptions for documented situations. 2. Case Management: The Center will provide intensive case management services that focus on helping participants develop a housing plan and overcome barriers to attaining permanent housing. Participants that have been connected to a permanent housing intervention will be referred to a Bridge Housing program to prepare to enter permanent housing. 3. Housing Search and Placement: the Center will provide services and activities necessary to assist program participants in locating, obtaining, and retaining safe permanent housing. 4. Diversion Pre-Screening: the Center will assess all people who present for homeless services at the Centers for potential Diversion services. 5. Stabilizing Health Intervention: the Center will provide services for stabilization of client health issues, including substance use and mental health disorders. Staffing All staff will be trained in Mental Health First Aid, as well as Pro-Act, so that they are equipped to maintain safety of staff and program guests when working with and admitting persons who are intoxicated or exhibiting symptoms of serious mental illness, while maintaining the safety and dignity of intoxicated or symptomatic guests. Additionally, staff will be trained in harm reduction strategies, NARCAN (Naloxone) administration to aid in the event a participant is suffering from an opioid overdose, and the procedure for connecting participants to the needle exchange service in Fresno. Turning Point staffing of the Centers as follows: 1.00 FTE Program Director/Coordinator 1.00 FTE Case Worker 6.30 FTE Monitors ALL-B Boilerplate CSA Total Fee (07-2019) Page 4 of 6 Exhibit A 1.30 FTE Cooks Personnel Detail 1 FTE Coordinator will spend 100% of their time dedicated to Journey Home Triage CEnter. The Program Coordinator will oversee the general operations of the program, represent the program at CES and roundtable meetings, supervise staff employed by the Center, prepare reports, and ensure all services provided to guests are of high quality and based on individual need. 1 FTE Case Manager will spend 100% of their time dedicated to Journey Home Triage Center. The Case Manager will provide comprehensive and individualized case management services to program guests, assist with ensuring all needs of the guests through medication activities, link guests to services in the community with a warm handoff to services that are not delivered onsite, provide transportation, and document all case management activities in well-kept and organized guest files. 1.3 FTE Cooks (one full time, one part time) will spend 100% of their time dedicated to Journey Home Triage Center. The Cooks will grocery shop, prepare meals, develop menus based on a balanced and healthy diet, keep inventory of supplies, and keep the snack pantry fully stocked. 6.3 FTE (10 part time) Monitors will spend 100% of their time dedicated to Journey Home Triage CEnter. Monitors will oversee general operations during their shift, provide guests with basic needs (hygiene supplies, meals, clothing, bedding, assistance with laundry), provide crisis de-escalation, respond to emergency situations, and conduct intakes. There will be two Monitors on shift at all times with some exceptions during overnight shifts. The Journey Home Triage Center will be staffed 24-hours a day and guests will not be required to leave the facility for any portion of the day. Referral and Assessment Referrals will come from self-referrals, the Coordinated Entry System (CES), or law enforcement, with priority given to CES referrals. In the event the number of referrals exceeds the number of available beds, every effort will be made to transport those that cannot be accommodated to another funded triage center or emergency shelter in the community. If there are no other triage center or emergency shelter beds available, referrals will be prioritized similarly to the criteria used by CES. If available, VI-SPDAT score, length of homelessness and any medical condition or equipment requiring immediate access to shelter will all be considered to determine how to prioritize referrals if there are not enough available beds. Anyone who cannot be accommodated will be encouraged to follow up the following day so that it can be determined if the Centers or another community program can provide shelter. ALL-B Boilerplate CSA Total Fee (07-2019) Page 5 of 6 Exhibit A The Journey Home Triage Center will assess each referral for eligibility upon arrival. The following criteria will be used to determine eligibility for client entry: All guests must meet the HUD definition of literal homelessness by most recently residing in a place not meant for human habitation. All guests will receive a pre-screening for diversion services to determine if diversion is a more appropriate intervention. Anyone deemed eligible for diversion services will be immediately referred to the funded Diversion Services provider. Anyone exhibiting behavior that threatens the safety of themselves or others will not be admitted. In the event that someone is in need of an ambulance or assessment for medical or mental health emergency intervention, Center staff will call emergency services on their behalf. Upon determination of program eligibility, all guests will be registered and will sign a participation agreement that outlines the program policies and their agreement to the services provided by the Center. Each guest will be allowed one pet, which will be either housed in a kennel on the property or with them in their room, depending on guest composition at the time. There will be adequate space to accommodate pets either outside or within the facility. Documentation and Recordkeeping Turning Point records client information in HMIS for all its housing and bridge housing programs. During guest intake, consent is obtained to enter their information in HMIS. The Case Manager will make sure all data is entered into HMIS within three days of entry to the program. The Case Manager is also responsible for documenting all case notes in the guest’s file. The case notes will contain information on goal completion, progress toward goals, successes, and information regarding any incidents at the program. Every guest that leaves with staff knowledge prior to departure will meet with a Case Manager to participate in an exit interview where destination will be documented, any change in income, and an exit survey will be offered. Collaborative Effort Turning Point participates in a number of coalitions, consortiums and community groups concerned with ending homelessness. This program will be administered in collaboration with the FMCoC’s CES as well as other agencies. The Centers are committed to collaborating with all agencies in the community who work on ending homelessness. Fiscal Administration Turning Point assures that it possesses the capacity in staffing to provide the proposed services. Turning Point will work with the City as it relates to program and financial monitoring and evaluation. ALL-B Boilerplate CSA Total Fee (07-2019) Page 6 of 6 Exhibit A Insert Budget] ALL-B Boilerplate CSA Total Fee (07-2019) Page 1 of 4 Exhibit B EXHIBIT B INSURANCE REQUIREMENTS Consultant Service Agreement between City of Fresno (the City) and Turning Point of Central California, Inc. (the Consultant) Triage Center Services for the Homeless Housing, Assistance, and Prevention (HHAP) Program MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non- owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the City, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to the Consultant’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE the Consultant, or any party the Consultant subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to the City, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, ALL-B Boilerplate CSA Total Fee (07-2019) Page 2 of 4 Exhibit B iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event the Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the City, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS the Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and the Consultant shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the City’s Risk Manager or designee. At the option of the City’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, agents, and volunteers; or ii) the Consultant shall provide a financial guarantee, satisfactory to the City’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall the City be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. the Consultant shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and ALL-B Boilerplate CSA Total Fee (07-2019) Page 3 of 4 Exhibit B CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. The Consultant shall establish primary and non- contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: the Consultant and its insurer shall waive any right of subrogation against the City, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims- made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by the Consultant. 2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five-year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by the Consultant, the Consultant must purchase “extended reporting” coverage for a minimum of five years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to the City for review. 5. These requirements shall survive expiration or termination of the Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty calendar days’ written notice by certified mail, return receipt requested, has been given to the City. The Consultant is also responsible for providing written notice to the City under ALL-B Boilerplate CSA Total Fee (07-2019) Page 4 of 4 Exhibit B the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, the Consultant shall furnish the City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for the City, the Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. The fact that insurance is obtained by the Consultant shall not be deemed to release or diminish the liability of the Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of the Consultant, its principals, officers, agents, employees, persons under the supervision of the Consultant, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If the Consultant subcontracts any or all of the services to be performed under this Agreement, the Consultant shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by the City Risk Manager or designee. If no Side Agreement is required, the Consultant will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE The Consultant shall furnish the City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or designee prior to the City’s execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of the City, the Consultant shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. ALL-B Boilerplate CSA Total Fee (07-2019) Exhibit C EXHIBIT C DISCLOSURE OF CONFLICT OF INTEREST Triage Center Services for the Homeless Housing, Assistance, and Prevention (HHAP) Program YES* NO 1 Are you currently in litigation with the City of Fresno or any of its agents? 2 Do you represent any firm, organization, or person who is in litigation with the City of Fresno? 3 Do you currently represent or perform work for any clients who do business with the City of Fresno? 4 Are you or any of your principals, managers, or professionals, owners or investors in a business which does business with the City of Fresno, or in a business which is in litigation with the City of Fresno? 5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Fresno employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project? If the answer to any question is yes, please explain in full below. Explanation: Signature Date Name) Company) Address) Additional page(s) attached. City, State, Zip) RLS: A21-0728 FILE ID: 21-22733 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager BY:JENNIFER CLARK, Director Planning & Development Department SUBJECT: Actions pertaining to supplemental Emergency Solutions Grant funding provided by the U.S. Department of Housing and Community Development Office of Community Planning and Development (HUD CPD) to prevent, prepare for, and respond to the Coronavirus: 1. ***RESOLUTION - Approving agreements with Kings View Corporation in the amount of 112,073.50 for homeless outreach and assessment services; Mental Health Systems, Inc. in the amount of $1,620,339.50 for emergency shelter and additional services; Poverello House in the amount of $367,587.00 for homeless outreach and additional services; and authorizing the City Manager or designee to sign all implementing documents as approved to form by the City Attorney. (Subject to Mayor’s veto) 2. Approve the third revision of Emergency Solutions Grant-Coronavirus (ESG-CV) Activity Allocations to allocate $2,005,199.69 of ESG-CV 2 to activities for street outreach, emergency shelter, and other supportive services. RECOMMENDATION: Staff recommends the City Council approve the agreements with Kings View Corporation, Mental Health Services, Inc., and Poverello House (Subrecipients) for emergency shelter, homeless outreach, and assessment services through ESG-CV; approve the third revision of the ESG-CV Activity Allocations; and authorize the City Manager or designee to sign all necessary implementing documents as approved to form by the City Attorney. EXECUTIVE SUMMARY: The City Council previously approved allocations for ESG-CV 2 funds that included $2.1 million dollars to the County of Fresno for its Joint COVID-19 Homeless Response. The County has since notified the City that it no longer requires these funds. The City is now proposing to reallocate a portion of those funds to continue homeless services currently provided by Kings View Corporation under the Homeless Emergency Aid Program (HEAP), provide funding to Poverello House to expand 6 0 1 the existing Homeless Outreach Progressive Engagement (HOPE) Team, and provide funding to Mental Health Services, Inc. for emergency shelter operations. The remaining balance of ESG-CV 2 funds will be planned for Emergency Shelter Conversion, Rehabilitation, or Operations. BACKGROUND: On June 11, 2020, City Council approved a resolution requesting ESG-CV funding from the Department of Housing and Urban Development (HUD) for the prevention, preparation for, and response to coronavirus, among individuals and families who are homeless or receiving homeless assistance, and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by coronavirus. In total, the City received two installments of ESG-CV funding amounting to $10,948,953.00. On February 4, 2021, City Council approved an allocation of ESG-CV 2 funds to the County of Fresno in the amount of $2,100,000 for its Joint COVID -19 Homeless Response. The County has since notified the City that it no longer requires these funds. Staff recommends using a portion of the available ESG-CV 2 funds for the agreements with Kings View Corporation and Poverello House for street outreach in the amounts of $112,073.50 and $367,587.00, respectively; and Mental Health Systems, Inc. in the amount of $1,620,339.50 for emergency shelter operations. The remaining 868,899.31 in ESG-CV 2 funds will be allocated to Emergency Shelter Conversion, Rehabilitation, or Operations. Kings View Corporation: Street Outreach On November 19, 2020, City Council authorized an agreement with Kings View Corporation to work with the Fresno Police Department’s Homeless Task Force, the Coordinated Entry System, and homeless service providers network to resolve encampments and effectively engage and stabilize the most vulnerable and at-risk homeless individuals to help prevent the harmful effects of homelessness. Some of the services provided include: Connecting homeless individuals and families with services that may include screening, assessment, crisis intervention, community referrals and linkages to the new Triage Centers Short-term/brief case management Community outreach, engagement, education, and prevention to those potentially in need of services for mental illness and/or co-occurring substance use disorders Assistance with providing transportation services, diversion services, and housing placement when appropriate. The agreement was funded using $805,344.92 in HEAP funds and is set to expire on June 30, 2021, when the HEAP funds have been exhausted. Staff recommends utilizing ESG-CV funds in the amount of $112,073.50 to continue Kings View Corporation’s street outreach services through September 30, 2021. Staff is in the process of publishing a Request for Proposal seeking street outreach services beginning October 1, 2021 that will be funded with Homeless Housing, Assistance, and Prevention HHAP) funds and will bring the recommended agreements to Council in September 2021. Poverello House: Street Outreach The proposed $367,587 in available ESG-CV 2 funds for Poverello House will be utilized for the Homeless Outreach Progressive Engagement (HOPE) Team from July 1, 2021 to June 30, 2022. The 6 0 1 program will continue to link people experiencing homelessness to navigation services and shelter focusing on individuals who have been impacted by COVID-19. From July 1, 2021, to September 30, 2021, the funding will expand the HOPE Team to provide outreach services in the City daily and extend the hours of outreach into the evening to enable the team to serve more areas within the City. From October 1, 2021, to June 30, 2022, the funds will be used to fund the original HOPE Team. Services to be provided include: Outreach to people experiencing homelessness throughout the City of Fresno, Linking them to navigation services, Linking to shelters, temporary housing, or family, Connecting them to supportive services, and Providing homeless verifications for programs such as Multi-Agency Access Program (MAP Point) and other housing programs Mental Health Systems, Inc.: Emergency Shelter The proposed $1,620,339.50 in ESG-CV 2 funds for Mental Health Systems, Inc. would provide the City 50 additional emergency shelter beds from July 1, 2021, to September 30, 2022. Mental Health System, Inc. will provide Triage Center Emergency Shelter services, including 24-hour emergency shelter that offers low-barrier access to dormitory or private accommodations with on-site, housing- focused services including diversion pre-screening, case management, housing search and placement, connection to community resources, and stabilization of health issues. The Triage Center is intended to provide a safe, supportive environment where residents will be provided with wraparound services to attain permanent housing by rebuilding their support network and addressing the issues that led to the episode of homelessness. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because of federal funding. FISCAL IMPACT: The agreements will be funded through the City’s ESG-CV allocations ATTACHMENTS: Resolution ESG-CV Activities Revised Agreement with Kings View Corporation Agreement with Mental Health Services, Inc. Agreement with Poverello House June 9,2021 Page 1 of 4 Emergency Solutions Grant Coronavirus ESG CV)Activities Planning and Development Department Housing and Community Development Division 2600 Fresno Street,Room 3065 Fresno,CA 93721 559 621 8300 HCDD@fresno.gov October 29,2020 Revised February 4,2021 Revised February 18,2021 Revised April 1,2021 Revised May 19,2021 Revised June 9,2021 Purpose of this Document As part of the Coronavirus Aid,Relief,and Economic Security Act CARES Act)passed by the U.S.Congress and signed into law by the President on March 27,2020,the U.S.Department of Housing and Urban Development HUD)allocated a supplemental ESG allocation for the City to use to prevent,prepare for,and respond to Coronavirus.ESG CV funds are not subject to the consultation and citizen participation requirements that otherwise apply to the Emergency Solutions Grants program,including the requirements under 24 CFR 91.100, 91.105,91.110,and 91.115.However,as required by the CARES Act,each recipient must publish how it has used and will use its allocation,at a minimum,on the Internet at the appropriate government website or through other electronic media.This document is being made available on the website of the City’s Housing and Community Development division to meet this requirement. June 9,2021 Page 2 of 4 Emergency Solutions Grant Coronavirus 1 ESG CV1) Funds programmed according to Substantial Amendment 2019 03 to the 2019 2020 Annual Action Plan adopted by City Council on June 18,2020. Agreement with the County of Fresno for Joint COVID 19 Homeless Response authorized by City Council on June 18,2020. Table 1:ESG CV1 Allocations Organization Activity Description Amount County of Fresno Joint COVID 19 Homeless Response Funds sub awarded to the County of Fresno and the Fresno Madera Continuum of Care to focus on the maintenance of COVID 19 homeless response strategies that include shelter housing and the provision of critical services and supplies.Up to 105,175.50 for administration and compliance. 1,998,334.50 Program Administration Funds will be used for grant administration to comply with all applicable regulations while expediting the implementation of services and investments to prevent,prepare for,and respond to the coronavirus COVID 19). 100,259.98 Total ESG CV1 2,103,510 June 9,2021 Page 3 of 4 Emergency Solutions Grant Coronavirus 2 ESG CV2) Funds programmed according to Substantial Amendment 2019 05 to the 2019 2020 Annual Action Plan adopted by City Council on October 29,2020. Revised ESG CV plan was approved by the City Council on February 18,2021,allocating the remaining 5,960,899 to the following activities:Deposit Assistance 500,000);Emergency Shelter Conversion, Rehabilitation,or Operations 774,099);City of Fresno Emergency Shelter Operations 1,388,800); Fresno Housing Authority Emergency Shelter Operations 3,298,000) Additional activities considered by City Council on June 24,2021 are highlighted and italicized. Table 2:ESG CV2 Allocations Organization Activity Description Amount TBD Deposit Assistance Funds sub awarded to one or more subrecipients to provide rental application fees,security deposits,last month’s rent,and/or utility deposits eligible under the code of federal regulations for housing stabilization services 24 CFR 576.105(a)(1 4)]for homeless or homelessness prevention. 500,000 Emergency Shelter Conversion, Rehabilitation or Operations Funds will be used by the City or its subrecipients to rehabilitate,convert,and/or operate an existing hotel/motel site as a temporary shelter for homeless persons. 774,099 TBD City of Fresno Emergency Shelter Operations Emergency Shelter Operations and Supportive Services for 60 bed site acquired by the City of Fresno 1,388,800 TBD Fresno Housing Authority Emergency Shelter Operations Emergency Shelter Operations and Supportive Services at Fresno Housing Authority FH)locations operated as emergency shelters representing 327 beds1: Parkside Inn,at 1415 W.Olive Ave. Days Inn at 1101 N Parkway Drive Welcome Inn,at 777 N Parkway Drive 3,298,000 Mental Health Services,Inc. Emergency Shelter Operations and Supportive Services for a 50 bed site. 1,620,339.50 Kings View Corporation Street outreach services to prevent,prepare for,and respond to the Coronavirus. 112,073.50 Poverello House Street outreach services to prevent,prepare for,and respond to the Coronavirus. 367,587 City of Fresno Program Administration Funds will be used for grant administration to comply with all applicable regulations while expediting the implementation of services and investments to prevent,prepare for,and respond to the coronavirus COVID 19). 784,544 Total ESG CV2 8,845,443 June 9,2021 Page 4 of 4 Timeliness Requirements and Contingent Activities The ultimate goal of the City of Fresno and the Fresno Housing Authority is to convert the new emergency shelters into permanent affordable housing.The ESG CV funding allocations for Emergency Shelter Operations,along with other sources of funding,are estimated to be sufficient to operate the Fresno Housing Authority shelters through December 2024 and the Travel Inn shelter location through December 2023.In order to ensure that the objectives of this funding are met,the City will assess the expenditures according to the schedule below and will reassign unexpended funds to other emergency shelter,rapid rehousing,or homeless prevention programs. Table 3:Schedule of Emergency Shelter Expenditures Site Total ESG CV funds to be expended by: 6/30/2021 12/31/2021 6/30/2022 Fresno Housing Authority Shelters 1,086,100 2,172,200 3,298,000 City of Fresno Shelter 340,800 852,000 1,388,800 1 AGREEMENT BY AND BETWEEN THE CITY OF FRESNO AND Kingsview Corporation, a California Corporation FOR THE ADMINISTRATION OF CORONAVIRUS HEARTH EMERGENCY SOLUTIONS GRANT FUNDS (E-20-MW-06-0001) THIS AGREEMENT is made and entered into effective upon execution by both parties, by and between the CITY OF FRESNO (the CITY), Kingsview Corporation, a California Corporation (the SUBRECIPIENT), for Street Outreach within the City of Fresno. RECITALS WHEREAS, the United States Department of Housing and Urban Development HUD has provided an allocation of HEARTH Emergency Solutions Grant (HESG or ESG) funds to the CITY under Coronavirus Aid, Relief and Economic Security Act CARES Act) (Public Law 116-136) to protect the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT will operate Street Outreach and engagement within the City of Fresno for the purpose of protecting the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT hereby represents that it desires to and is professionally and legally capable of operating the emergency shelter for and providing services to the homeless persons in a matter consistent with HUD and CITY requirements; and WHEREAS, this Agreement will be administered for the City by its City Manager through the Planning and Development Department, Division of Housing and Community Development or other designee of the City Manager. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions and premises hereinafter combined to be kept and performed by the respective Parties, it is mutually agreed as follows: ARTICLE 1 DEFINITIONS. Wherever used in this Agreement or any of the contract documents, the following words shall have the meaning herein given, unless the context requires a different meaning. A. “ACT” – 24 CFR Part 576 et seq. as revised by the Emergency Solutions Grant and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on December 5, 2011 (76 Fed. Reg. 75954). B. “Administrator” and “Contract Administrator” shall mean the Manager of the Housing and Community Development Division of the Planning and Development 2 Department of CITY or other designee of the City Manager. C. “Budget” shall mean SUBRECIPIENT’s Cost Proposal submitted with the Bid Proposal. D. “CARES ACT” shall mean Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136) E. “City Manager” shall mean the City Manager of the CITY. F. “Contract” or “Contract Documents” shall mean and refer to this Agreement including its exhibits. G. “ESG” or “HESG” shall mean the HEARTH Emergency Solutions Grant as set forth in the ACT. H. “ESG-CV” shall mean the Emergency Solutions Grant provisions as set forth in the CARES ACT. I. “HMIS” means the Homeless Management Information System. HMIS is the information system designated by the local Continuum of Care (CoC) to comply with the requirements of CoC Program interim rule 24 CFR 578. It is a locally- administered data system used to record and analyze client, service, and housing data for individuals and families who are homeless or at risk of homelessness. J. “Program” shall mean services provided under the Federal funding source. K. “Program Component” shall mean the five program components of: Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, and HMIS as more fully described at 24 CFR 576.101 through 576.107. Administration of the program is an activity and not a Program Component. L. “Program income” for the specific purpose of this Agreement shall be as defined in the ACT. Unless otherwise provided for in the ACT, program income shall include any and all gross income earned by or accruing to SUBRECIPIENT in its pursuit hereof provided that the term program income does not include rebates, credits, discounts, or refunds realized by SUBRECIPIENT in its pursuit hereof. M. “Progressive Expenditure Deadlines” for the specific purpose of this Agreement, the progressive expenditure deadlines are: 20% of the grant award must be expended by September 30, 2021; 80% of the grant award must be expended by March 31, 2022; and 100% of the grant award must be expended by September 30, 2022. Failure to meet these deadlines, will result in the recapture of an amount equal to the difference between the required expenditure by the applicable deadline and the actual expenditure by the applicable deadline. N. “Progressive Reimbursement Request Deadlines” for the specific purpose of this Agreement, the SUBRECIPIENT’s request for reimbursement of eligible ESG-CV expenditures must be made within 30 days of the respective Progressive Expensive Deadlines. The Progressive Reimbursement Request Deadlines shall occur no later than one month after Progressive Expenditure Deadline as follows: a request for reimbursement of an amount not less than 20% of the grant award’s allowed cost must be made by October 31, 2021; a request for reimbursement of an amount not less than 80% of the grant award’s allowed cost must be made by April 30, 2022; and a request for reimbursement of an amount not less than 100% of the grant award’s allowed cost 3 must be made by October 31, 2022. O. “Project” shall mean the SUBRECIPIENT’S operation of a homeless shelter at 1101 N. Parkway. P. “Recapture” shall mean the CITY may recapture up to 20% of SUPRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 20% of allowed ESG-CV costs through September 30, 2021 by October 30, 2021; recapture up to 80% of SUBRECIPIENT total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 80% of allowed ESG-CV costs through March 31, 2022 by April 30 2022; recapture up to 100% percent of SUBRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 100% of allowed ESG-CV costs through September 30, 2022 by October 31, 2022. Q. “Scope of Services or Services” shall mean those services submitted with SUBRECIPIENT’s bid proposal to be offered in fulfillment of the Program and included in Exhibit A. R. “Subaward” shall mean an award of City funds provided by the SUBRECIPIENT to its Subrecipient (2 CFR 200.330(a)) in order to administer all or a portion of SUBRECIPIENT’s Scope of Work. S. “Subcontract” shall mean a SUBRECIPIENT’s agreement, with a vendor or subcontractor, which is selected in accordance with the SUBRECIPIENT’s board- approved procurement policy and Federal procurement and contracting requirements at 2 CFR 200.318 through 200.326. T. “Subrecipient” shall mean an entity that receives a Subaward from the SUBRECIPIENT to carry out a part of the program, program component and/or project, but shall not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other grant awards directly from the CITY. 1. Contract Administration. This Agreement including all the Contract Documents shall be administered according to the order of precedence set forth herein for CITY by Administrator who shall be SUBRECIPIENT’s point of contact and to whom SUBRECIPIENT shall report. 2. Scope of Services. SUBRECIPIENT shall provide the Program in conformance with the Contract Documents and perform to the satisfaction of CITY those services set forth in Exhibit A and services necessarily related or incidental thereto even though not expressly set forth therein. 3. Effective Date and Term of Agreement. It is the intent of the Parties that this Agreement be effective as of the date first set forth above as to all terms and conditions of the Agreement. Services of Subrecipient shall commence on July 1, 2021 through September 30, 2021, with the option to grant a 3 month extension effective October 1, 2021 through December 31, 2021, which shall be the term of this Agreement, unless terminated earlier as provided herein. Followed by a 30-day invoice and data submission period which may be extended another 30 days for the SUBRECIPIENT to have the opportunity to correct invoice documentation and accomplishment data errors or deficiencies. The CITY will also conduct its final close- out monitoring by or before November 30, 2022. 4. Compensation and Method of Payment. CITY shall pay 4 SUBRECIPIENT the aggregate sum not to exceed One Hundred Twelve Thousand Seventy-Three Dollars and Fifty Cents ($112,073.50) for satisfactory performance of the services rendered therefore and as set forth in Exhibit B attached hereto and incorporated herein. Compensation is based on actual expenditures, supported by properly executed payrolls, time records, invoices, contracts, vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and submitted by the SUBRECIPIENT to the CITY with each request for reimbursement. The SUBRECIPIENT’s request for reimbursement shall also be in accordance with the Budget set forth in Exhibit B. It is understood that all expenses incidental to SUBRECIPIENT’s performance of services under this Agreement shall be borne by the SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any provisions of this Agreement, CITY shall be relieved of its obligation for further compensation. Notwithstanding any payment provisions herein, SUBRECIPIENT’s failure to timely and properly submit required records and reports set forth in this Agreement may be cause for CITY to suspend or delay reimbursement payments to SUBRECIPIENT. Payments shall be made by the CITY to SUBRECIPIENT in arrears for services provided during the preceding month. Such payment by CITY shall be made in the normal course of business, generally within thirty (30) days after the date of receipt by CITY of a correctly completed and supported invoice in accordance with the provisions of this paragraph and shall be for the actual expenditures incurred by SUBRECIPIENT in accordance with Exhibit B. Payments shall be made after receipt and verification of actual expenditures. All invoices are to be submitted CITY at the address given for notices on the signature page hereof or at such address the CITY may from time to time designate by written notice. The Administrator may, in his or her sole discretion, agree in writing to revise the payment schedule in subsection a), above, upon SUBRECIPIENT’s showing that such will facilitate delivery of the services; provided, however, total payments under this Agreement shall not exceed the total amount provided for in this Section 4 and the revision will not adversely impact the Progressive Expenditure Deadline and result in a return of funds to HUD. a. Any funds paid by CITY hereunder which remain unearned at the expiration or earlier termination of the Agreement shall be, and remain in trust, the property of CITY and shall be remitted to CITY within 10 days of expiration or earlier termination of this Agreement. Any interest thereon must be credited to or returned to CITY. All funds advanced pursuant to this Agreement and not expended shall be returned to CITY. b. CITY will not be obligated to make any payments under this Agreement if the request for payment is received by the CITY more than 30 days after the date of termination of this Agreement or the date of expiration of this Agreement, whichever occurs first. c. SUBRECIPIENT understands and agrees that the availability of ESG-CV Funding hereunder is subject to the control of HUD and should the ESG-CV funding be encumbered, withdrawn, or otherwise made unavailable to CITY whether earned or promised to SUBRECIPIENT and/or should CITY in any fiscal year hereunder fail to appropriate said funds, CITY shall not provide said funds to SUBRECIPIENT unless and until they are made available for payment to CITY by HUD and CITY receives and appropriates said Funds. No other funds owned or 5 controlled by CITY shall be obligated under this Agreement to the project(s). Should sufficient funds not be appropriated, the Services provided may be modified, or this Agreement terminated, at any time by the CITY as provided in section 8 below. d. SUBRECIPIENT shall use the funds provided by CITY solely for the purpose of providing the services required under Section 2 of this Agreement. 5. Loss of Third-Party Funding. In the event any funding provided by a party other than CITY for the Program or services being performed by SUBRECIPIENT is suspended, reduced, or withdrawn, then Administrator may suspend this Agreement immediately upon its receipt of notice thereof, or terminate this Agreement as provided in Section 8 below. SUBRECIPIENT shall notify CITY in writing within 7 days if any of the following events occur: a. Suspension, reduction, or withdrawal of SUBRECIPIENT'S funding by other funding source(s). b. The CITY, in its sole discretion, may stay such suspension of the Agreement for a period not to exceed 30 days to allow SUBRECIPIENT to either (i) submit a new service or funding plan for evaluation by the CITY who may accept or reject in its sole discretion, or (ii) complete an orderly phase out of services. If the CITY accepts such new service or funding plan, then such plan will be subject to the requirements in Section 13 below. 6. Disposition of Program Income. Absent the CITY’s written consent, any program income generated hereunder shall be used to reduce the CITY’s reimbursement obligations hereunder, or in the absence thereof promptly remitted entirely to the CITY. 7. Events of Default. When in the opinion of CITY, there is an occurrence of any one or more of the following provisions it will represent an Event of Default for purposes of this Agreement. a. An illegal or improper use of funds. b. A failure to comply with any term, covenant, or condition of this Agreement. Report(s) are submitted to CITY which are incorrect or incomplete in any material respect. c. The services required hereunder are incapable of or are improperly being performed by SUBRECIPIENT. d. Refusal of SUBRECIPIENT to accept change under Section 18. e. SUBRECIPIENT fails to maintain any required insurance. f. There is a loss of third-party funding (see Section 5 above). g. SUBRECIPIENT’s breach of any other material condition, covenant, warranty, promise, or representation contained in this Agreement not otherwise identified within this Section. 8. Termination and Remedies. Upon the occurrence of an Event of Default, CITY shall give written notice to SUBRECIPIENT of the Event of Default by specifying (1) the nature of the event or deficiency giving rise to the default, (2) the action required to cure the deficiency, if, in the sole discretion of CITY, any action 6 to cure is possible, and (3) if the Event of Default is curable, a date, which shall not be less than thirty (30) calendar days from the date of the notice, by which such deficiency must be cured, provided, however that if such failure cannot be remedied in such time, SUBRECIPIENT shall have an additional thirty (30) days to remedy such failure so long as SUBRECIPIENT is diligently and in good faith pursuing such remedy. a. This Agreement shall terminate without any liability of CITY to SUBRECIPIENT upon the earlier of: (i) the happening of an Event of Default by SUBRECIPIENT and a failure to cure said Event of Default within the time specified in the notice of Event of Default; (ii) 7 calendar days prior written notice without cause by CITY to SUBRECIPIENT; (iii) CITY’S non-appropriation of funds sufficient to meet its obligations hereunder during any CITY fiscal year of this Agreement, or insufficient funding for the services provided by SUBRECIPIENT; or iv) expiration of this Agreement. b. Immediately upon any termination or expiration of this Agreement, SUBRECIPIENT shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to CITY any and all unearned payments and all properties and materials in the possession of SUBRECIPIENT that are owned by CITY. Subject to the terms of this Agreement, SUBRECIPIENT shall be paid compensation for services satisfactorily performed prior to the effective date of termination. SUBRECIPIENT shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. c. Upon any breach of this Agreement by SUBRECIPIENT, CITY may i. exercise any right, remedy (in contract, law, or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii. proceed by appropriate court action to enforce the terms of the Agreement; and/or iii. recover all direct, indirect, consequential, economic, and incidental damages for the breach of the Agreement. If it is determined that CITY improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. d. In no event shall any payment by CITY pursuant to this Agreement constitute a waiver by CITY of any breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT, nor shall such payment impair or prejudice any remedy available to CITY with respect to the breach or default. e. CITY expressly reserves the right to demand of SUBRECIPIENT the repayment to CITY of any funds disbursed to SUBRECIPIENT under this Agreement which, in the judgment of CITY, were not expended in accordance with the terms of this Agreement, and SUBRECIPIENT agrees to promptly refund any such funds within 10 days of CITY’S written demand. 9. Level of Skill; Subcontractors. 7 a. SUBRECIPIENT may, at its sole discretion, subcontract any of the services required under this Agreement, in compliance with the terms of this Agreement. It is further mutually understood and agreed by and between the parties hereto that inasmuch as SUBRECIPIENT represents to City that SUBRECIPIENT and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said industry necessary to perform the services agreed to be done by it under this Agreement, City relies upon the skill of SUBRECIPIENT and its subcontractors, if any, to do and perform such services in a skillful manner and SUBRECIPIENT agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by City shall not operate as a release of SUBRECIPIENT or any subcontractors from said industry and professional standards. b. City reserves the right to hire additional contractors to perform the services required under this Agreement, and offset any future payment to SUBRECIPIENT accordingly, so long as such hiring and associated offset is memorialized in an Addendum executed by the parties, setting forth the amount of the offset. c. If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement where the subcontract is for a total of $250,000 or greater during any calendar year, SUBRECIPIENT shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. d. To the full extent required by applicable federal and state law, each party and its contractors and agents shall comply with the Davis-Bacon Act, as amended, California Labor Code Section 1720 et seq., and the regulations adopted pursuant thereto (“Prevailing Wage Laws”), if so required, and shall be solely responsible for carrying out the requirements of such provisions. Each party shall indemnify, defend and hold the other and its elected and appointed officers, officials, employees, agents, consultants, and contractors harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of prevailing wages (including without limitation, all claims that may be made by contractors, subcontractors, or third party claimants pursuant to Labor Code sections 1726 and 1781), the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including, but not limited to the Prevailing Wage Laws, or any act or omission of that party related to the payment or requirement of payment of prevailing wages. 10. Indemnification. To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, 8 employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of SUBRECIPIENT, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If SUBRECIPIENT should subcontract all or any portion of the services to be performed under this Agreement, SUBRECIPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 11. Insurance. The SUBRECIPIENT shall comply with all of the insurance requirements in Exhibit E to this Agreement. 12. On-Site Monitoring. Authorized representatives of HUD and/or the CITY shall have the right to monitor the SUBRECIPIENT’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings: SUBRECIPIENT shall reasonably make its facilities, books, records, reports, and accounts available for CITY’s inspection in pursuit hereof. This section 12 shall survive termination or expiration of this Agreement. 13. Records, Reports, and Inspection. SUBRECIPIENT shall establish and maintain records in accordance with all requirements prescribed by CITY, HUD, and generally accepted accounting principles, with respect to all matters covered by this Agreement. As applicable, SUBRECIPIENT shall comply with all applicable requirements of CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the provision of a single audit (generally applicable where funding from all federal sources in any fiscal year exceeds $750,000), and to such extent shall submit to the CITY any applicable auditor’s reports and audited financial statements no later than three (3) months after the SUBRECIPIENT’s fiscal year end. SUBRECIPIENT shall be responsible for determining the applicability of the foregoing. On a quarterly basis the SUBRECIPIENT shall submit a report utilizing and completing the form attached as EXHIBIT D – ESG Quarterly Report. The report shall be submitted within thirty days of the close of each quarter of the fiscal year for the duration of the Agreement. SUBRECIPIENT shall ensure the ESG grant funds provided by GRANTEE are clearly identified as a subaward and include the following information: Subrecipient Name: KingsView Corporation, a California Corporation Subrecipient ID (DUNS #): Federal Award Identification Number (ESG-CV Grant # E-20-MW- 06- 0001) Federal Award Date: April 02, 2020 9 Period of Performance: July 01, 2021 thru September 30, 2022 Federal Funds Obligated by this Agreement: Yes Total Federal Funds Obligated to SUBRECIPIENT: $112,073.50 Total Amount of the Federal Award: $112,073.50 Federal Award project description: Street Outreach Name of Federal awarding agency: Department of Housing Urban Development Name of pass-through entity: City of Fresno, California Award Official Contact Information: Jennifer Clark, Director, Dept. of Planning and Development, 2600 Fresno, St., Fresno CA 93721 CFDA Number: 14.231 CFDA Name: HEARTH Emergency Solutions Grant Identification of R&D: No Indirect cost rate for the Federal award: Up to the greater of a di minimus 10% indirect cost rate or the indirect rate authorized allowed by the applicable Federal cognizant agency. i. Annually, SUBRECIPIENT shall submit a report on clients served and activities assisted with ESG funds by uploading HMIS data within 10 days of receipt of the HUD Sage hyperlink into the Sage HMIS Reporting Repository. ii. SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 576.500 iii. SUBRECIPIENT shall retain such records for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later. The records retention period may be extended whenever: a. any litigation, claim, or audit is started before the expiration of the five-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. the SUBRECIPIENT is notified in writing by the CITY to extend the retention period. a. SUBRECIPIENT is to prepare written financial statements, and completed ESG Quarterly Report, each in the form attached hereto as Exhibit D incorporated herein, each covering matters pertaining to the Scope of Services contained in Exhibit A, to be submitted to CITY no later than the thirtieth (30th) of the month following the end of each quarter hereunder for the duration hereof, ,absent CITY’s prior written consent in cases of unusual circumstances as determined in the sole discretion of the CITY. During the life of this Agreement and for a period of five (5) years after receipt of the 10 final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later, SUBRECIPIENT shall, at any time during normal business hours and as often as CITY and/or HUD or the authorized representative of either CITY or HUD may deem necessary, make available to them or any one of them, within the CITY of Fresno, such statements, records, reports, data and information as they may request pertaining to matters covered by this Agreement and permit them or any one of them to audit and inspect all records, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by this Agreement. SUBRECIPIENT shall also permit and cooperate with on-site monitoring and personal interviews of participants, SUBRECIPIENT'S staff, and employees by Administrator and other CITY and/or HUD representatives. b. The SUBRECIPIENT is required to participate in the Fresno Madera Continuum of Care (FMCoC). Participation is defined as attendance of the Member or the Alternate Member at a minimum of 75% of all FMCoC Director’s meetings. SUBRECIPIENT’s attendance shall be confirmed through the Board- approved minutes of the FMCoC Board of Directors’ meeting. SUBRECIPIENT shall attach the most currently available monthly minutes of the FMCoC are to be attached to the ESG Quarterly Report. c. The SUBRECIPIENT is required to collect and report client-level data in accordance with HUD Office of Special Needs Assistance Programs SNAPS) HMIS Data Standards, to the local HMIS operated by the Housing Authorities of the City and County of Fresno through a Memorandum of Understanding with the FMCoC or comparable databases are required for use by providers of services for victims of domestic violence, as described in the Violence Against Women Act (VAWA). Reporting into the HMIS database or allowed comparable database is a requirement of ESG funding. SUBRECIPIENT reporting must be consistent in format and data element structure with the Fresno Housing Authority HMIS Program Policies and Procedures Manual and the HUD HMIS Data Standards and Data Dictionary current at the execution of this Agreement. The comparable database will be maintained by the SUBRECIPIENT and used to collect data and report on outputs and outcomes as required by HUD. d. If SUBRECIPIENT provides legal services or domestic violence victim services requiring client-level information to remain confidential, they will be required to establish a comparable client-level database internal to its organization e.g., no identifying data shared with the HMIS or the CITY and will provide only aggregate data to the CITY as required). SUBRECIPIENT will work with the HMIS System Administrator to determine that the alternative database meets the standards for comparable client- level databases, including compliance with the HMIS Data Standards which are acceptable to HUD and the CITY. e. All data elements specified above in 12(d) must be recorded for each ESG project in HMIS and the fields needed to correctly generate the performance reports are required to be collected in the comparable database. f. The SUBRECIPIENT is required to provide housing unit and client data to the CITY, or designee, to include in the Point in Time survey as administered by the Fresno-Madera Continuum of Care and as required by the HEARTH Act of 2009. 11 This Section 13 shall survive expiration or termination of this Agreement. 14. Subawards. The SUBRECIPIENT shall not enter into an Agreement making a Subaward to a Subrecipient for any work contemplated under the Agreement without first obtaining the CITY’s written approval of the Subaward Agreement. An executed copy of every such Subaward Agreement approved by the Administrator shall be provided to CITY prior to implementation for retention in CITY's files. a. SUBRECIPIENT is responsible to CITY for the proper performance of any subcontract. No such subcontract shall relieve SUBRECIPIENT of its obligations under this Agreement. b. Any subcontract shall be subject to all the terms and conditions of this Agreement. c. No officer or director of SUBRECIPIENT shall have any direct or indirect financial interest in any subcontract made by SUBRECIPIENT or in any loan, purchase of property, or any other arrangement made by SUBRECIPIENT, by whatever name known. 15. Conflict of Interest and Non-Solicitation. a. Prior to CITY’S execution of this Agreement, SUBRECIPIENT shall complete a CITY of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit F. During the term of this Agreement, SUBRECIPIENT shall have the obligation and duty to immediately notify CITY in writing of any change to the information provided by SUBRECIPIENT in such statement. b. SUBRECIPIENT shall comply, and require its subcontractors to comply, with all applicable federal, state, and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et seq., the California Political Reform Act (California Government Code Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.). At any time, upon written request of CITY, SUBRECIPIENT shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, SUBRECIPIENT and the respective subcontractor(s) are in full compliance with all laws and regulations. SUBRECIPIENT shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, SUBRECIPIENT shall immediately notify CITY of these facts in writing. c. In performing the work or services to be provided hereunder, SUBRECIPIENT shall not employ or retain the services of any person while such person either is employed by CITY or is a member of any CITY council, commission, board, committee, or similar CITY body or within one year of their termination therefrom. This requirement may be waived in writing by the CITY Manager, if no actual or potential conflict is involved. d. SUBRECIPIENT represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct, or indirect, to solicit or procure this Agreement or any rights/benefits hereunder. 12 ARTICLE 2 FEDERAL REQUIREMENTS SUBRECIPIENT warrants, covenants, and agrees, for itself and its contractors and subcontractors of all tiers, that it shall comply with all applicable requirements of the Lead-Based Paint Poisoning Prevention Act of 42 U.S.C. 4821 et seq., 24 CFR Part 35 and 24 CFR 982.401(j). In this regard SUBRECIPIENT shall be responsible for all inspection, testing and abatement activities. a. The requirements, as applicable, of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35. In addition, the following requirements relating to inspection and abatement of defective lead-based paint surfaces must be satisfied: (1) Treatment of defective paint surfaces must be performed before final inspection and approval of the renovation, rehabilitation, or conversion activity under this part; and (2) Appropriate action must be taken to protect shelter occupants from the hazards associated with lead-based paint abatement procedures. b. The SUBRECIPIENT agrees to comply with all applicable requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended and HUD implementing regulation 24 CFR Part 8. c. SUBRECIPIENT agrees to comply with the federal requirements set forth in 24 CFR Part 5, except as explicitly modified below, and use of emergency shelter grant amounts must comply with the following requirements: (a) Nondiscrimination and equal opportunity. The nondiscrimination and equal opportunity requirements at 24 CFR Part 5 are modified as follows: i. Rehabilitation Act requirements. HUD’s regulations at 24 CFR Part 8 implement section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. ii. SUBRECIPIENT shall make known that use of the facilities and Services are available to all on a nondiscriminatory basis. If the procedures that the SUBRECIPIENT intends to use to make known the availability of the facilities and Services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such facilities and Services, the SUBRECIPIENT must establish additional procedures that will ensure that such persons are made aware of the facilities and Services. The SUBRECIPIENT must also adopt procedures which will make available to interested persons, information concerning the location of Services and facilities that are accessible to persons with disabilities. iii. The SUBRECIPIENT shall be responsible for complying with the policies, guidelines, and requirements of 24 CFR Part 85 (codified pursuant to OMB Circular No. A-102) and OMB Circular No. A-87, as they relate to the acceptance and use of ESG funding by CITY, and Nos. A-110 and A-122 as they relate to the acceptance and use of emergency shelter grant amounts by private nonprofit organizations. 13 The SUBRECIPIENT will be responsible for all aspects project contract award and management including the advertising for bids and shall award the contract to the lowest responsible and responsible bidder. The SUBRECIPIENT shall verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder has not been debarred or suspended from participating in federal projects. d. SUBRECIPIENT warrants, covenants, and agrees that it shall perform the Services in a manner that does not engage in inherently religious activities and that does not engage in any prohibited activities described in 24 CFR 576.23. Without limitation, SUBRECIPIENT shall not unlawfully discriminate on the basis of religion and shall not provide religious instruction or counseling, conduct religious services or worship, engage in religious proselytizing, or exert other religious influence in pursuit hereof. Subject to the foregoing, SUBRECIPIENT does not intend to utilize ESG funding to construct, rehabilitate or convert facilities owned primarily by religious organizations or to assist primarily religious organizations in acquiring or leasing facilities to the extent prohibited in 24 CFR 576.23. e. SUBRECIPIENT shall perform the Services in compliance with, and not to cause or permit the Services to be in violation of, any existing or future environmental law, rule, regulation, ordinance, or statute. SUBRECIPIENT agrees that, if CITY has reasonable grounds to suspect any such violation, SUBRECIPIENT shall be entitled to thirty (30) day notice and opportunity to cure such violation. If the suspected violation is not cured, CITY shall have the right to retain an independent consultant to inspect and test the subject facilities for such violation. If a violation is discovered, SUBRECIPIENT shall pay for the cost of the independent consultant. f. The 2 CFR 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards referenced in this Agreement are available at https://ecfr.io/Title-02/pt2.1.200 16. Relocation. a. SUBRECIPIENT shall assure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of this project and the Services rendered in pursuit thereof. b. A displaced person must be provided relocation assistance at the levels described in, and in accordance with, 49 CFR Part 24, which contains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655). 17. Further Assurances. a. This Agreement, when executed and delivered, shall constitute the legal, valid, and binding obligations of SUBRECIPIENT enforceable against SUBRECIPIENT in accordance with its respective terms, except as such enforceability may be limited by bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of general applicability affecting the enforcement of creditors’ rights generally and (b) the application of general principles of equity without the joiner of any other party. b. SUBRECIPIENT represents and warrants as of the date hereof that SUBRECIPIENT has obtained and, to the best of SUBRECIPIENT’s 14 knowledge, is in compliance with all federal, state, and local governmental reviews, consents, authorizations, approvals, and licenses presently required by law to be obtained by SUBRECIPIENT for the Services as of the date hereof. c. In the performance of this Agreement, SUBRECIPIENT shall promptly and faithfully comply with, conform to, and obey the ACT and all amendments thereto, and shall maintain all facilities hereunder in compliance with building, health, and safety codes. d. SUBRECIPIENT shall be solely responsible and liable for any recapture or repayment obligation imposed by HUD due to any act or omission of SUBRECIPIENT in pursuit hereof. e. SUBRECIPIENT acknowledges that SUBRECIPIENT, not the CITY, is responsible for determining applicability of and compliance with the ACT and all other applicable local, state, and federal laws including, but not limited to, any applicable provisions of the California Labor Code, Public Contract Code, and Government Code. The CITY makes no express or implied representation as to the applicability or inapplicability of any such laws to this Agreement or to the Parties’ respective rights or obligations hereunder including, but not limited to, competitive bidding, prevailing wage subcontractor listing, or similar or different matters. SUBRECIPIENT further acknowledges that the CITY shall not be liable or responsible at law or in equity for any failure by SUBRECIPIENT to comply with any such laws, regardless of whether the CITY knew or should have known of the need for such compliance, or whether the CITY failed to notify SUBRECIPIENT of the need for such compliance. f. SUBRECIPIENT agrees to comply with the CITY’s Fair Employment Practices and shall not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, SUBRECIPIENT agrees as follows: g. SUBRECIPIENT will comply with all laws and regulations, as applicable. No person in the United States shall, on the grounds of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, and status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. Such action shall include, but 15 not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. h. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. i. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers’ representatives of SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. ARTICLE 3 GENERAL PROVISIONS 18. Amendment. This Agreement shall not be modified except by written amendment approved by the CITY Council and signed by the parties. Where it is determined by the Administrator that there is a need to make any change in the Program, services to be performed, fiscal procedures and system, or the terms and conditions of this Agreement (including, without limitation, any changes necessary to comply with changes in federal, state, or local laws or regulations), refusal by SUBRECIPIENT to accept the change is grounds for termination of this Agreement. Notwithstanding the foregoing, approval of the CITY Council is not required for (i) insubstantial adjustments in line items within the total approved budget, not affecting the total approved budget amount, approved by the Administrator in his/her sole discretion;(ii) insubstantial changes in the nature or scope of services specified in this Agreement approved by the Administrator in his/her sole discretion; and (iii) changes to the insurance requirements specified in Exhibit E approved by CITY’s Risk Manager in his or her sole discretion. 19. Public Information. SUBRECIPIENT shall disclose all of its funding sources to CITY which, thereafter, will be public information. 20. Copyrights/Patents. a. If this Agreement results in a book or other copyrightable material, the author may seek any available copyright protection for the work unless a work for hire. CITY reserves a royalty-free, nonexclusive, irrevocable, and assignable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted. b. Any discovery or invention arising out of or developed in the course of work aided by this Agreement, shall promptly and fully be reported to CITY for determination by CITY as to whether patent protection on such invention or discovery, including rights thereto under any patent issued thereon (reserved 16 henceforth onto CITY), shall be imposed, and administered, in order to protect the public interest. 21. Political Activity Prohibited. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any political activity, or to further the election or defeat of any ballot measure or candidate for public office. 22. Lobbying Prohibited. None of the funds provided under this Agreement shall be used for publicity, lobbying or propaganda purposes designed to support or defeat legislation pending before any legislative body. 23. Third Party Beneficiaries. The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. It is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 24. Nondiscrimination. To the extent required by controlling federal, state, and local law, SUBRECIPIENT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, SUBRECIPIENT agrees as follows: a. SUBRECIPIENT will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. SUBRECIPIENT shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to SUBRECIPIENT’S employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT in pursuit hereof, state that all qualified applicants will 17 receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. c. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of SUBRECIPIENT’S commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 25. Independent Contractor. a. In the furnishing of the services provided for herein, SUBRECIPIENT is acting as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venture, partner, or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof. b. This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and CITY. SUBRECIPIENT shall have no authority to bind CITY absent CITY’S express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof. c. Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to CITY employees. SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save CITY harmless from all matters relating to payment of SUBRECIPIENT’S employees, including, without limitation, compliance with Social Security withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to CITY or to this Agreement. 26. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. 27. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all Parties, and each Parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives. 18 28. Assignment. a. This Agreement is personal to SUBRECIPIENT and there shall be no assignment by SUBRECIPIENT of its rights or obligations under this Agreement without the prior written approval of the Administrator. Any attempted assignment by SUBRECIPIENT, its successors or assigns, shall be null and void unless approved in writing by the Administrator. b. SUBRECIPIENT hereby agrees not to assign the payment of any monies due SUBRECIPIENT from CITY under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). CITY retains the right to pay any and all monies due SUBRECIPIENT directly to SUBRECIPIENT. 29. Compliance with Law. In providing the services required under this Agreement, SUBRECIPIENT shall at all times comply with all applicable laws of the United States, the State of California and CITY, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the life of this Agreement. 30. Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 31. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno SUBRECIPIENT, California. 32. Headings. The Section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement. 33. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 34. Interpretation. The Parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any Party, but rather by construing the terms in accordance with their generally accepted meaning. 35. Attorney's Fees. If either Party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other Party its reasonable attorney's fees and legal expenses. 19 36. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 37. Precedence of Documents. The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Permits from other agencies as may be required by law; 3) Supplemental Agreements or this Agreement the one dated later having precedence over another dated earlier; (4) ESG Policies and Procedures (5) General Conditions. Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order of precedence. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, provided for within the body of this Agreement, are null and void. 38. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 39. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, either written or oral. SIGNATURES APPEAR ON NEXT PAGE] 19 IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy KINGS VIEW CORPORATION, A California corporation By: Name_______________________ Title _______________________ By: Name: Title: Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Thomas Morgan, Manager 2600 Fresno Street, CH3N 3065, Fresno CA 93721 Phone: (559) 621-8403 Recipient: Kings View Corporation Attention: Colleen Overholt, LMFT Executive Director, Behavioral Health 7170 N. Financial Dr., Suite 110 Fresno, CA 93720 Telephone No: (559) 259-1005 Attachments: 1. Exhibit A – Scope of Services 2. Exhibit B – Budget Summary 3. Exhibit C - Spending Plan 4. Exhibit D – ESG Quarterly Report 5. Exhibit E – Insurance Requirements 6. Exhibit F – No Conflict of Interest Certification Form EXHIBIT A SCOPE OF SERVICES Agreement “Between” CITY OF FRESNO and Kingsview Corporation Street Outreach Scope of Work Project Description To reach out to, identify, effectively engage and stabilize the most vulnerable and chronically homeless individuals and families impacted by COVI-19 to provide linkage to supportive services and housing. Target Populations Chronically homeless and unsheltered individuals impacted by COVID-19, families and veterans in the City of Fresno. Services to be provided Provide coordinated homeless street outreach and assessment working in tandem with the Fresno Police Department's Homeless Task Force and the community network of homeless service providers, especially the new triage center/emergency shelters. Number of participants to be served Provide at least one linkage or service to 100% of the homeless individuals engaged with on the street. Target homeless individuals and families based on the frequency of their service requirements. Program Outcomes 1.) Working with the Fresno Police Department's Homeless Task Force, the Coordinated Entry System, and homeless service providers network in resolving encampments and effectively engaging and stabilizing the most vulnerable and at- risk homeless individuals to help prevent the harmful effects of homelessness; Target homeless individuals and families based on the frequency of their service requirements. 2.) Connecting homeless individuals and families with services that may include screening, assessment, crisis intervention, community referrals and linkages to the new Triage Centers, and short-term/brief case management; provide at least one linkage or service to 100% of the homeless individuals engaged with on the street. 3.) Community outreach, engagement, education and prevention to those potentially in need of services for mental illness and/or co-occurring substance use disorders; 4.) Assisting with providing transportation services, diversion services, and housing placement when appropriate. These outcomes and this scope of work will be modified as needed in coordination with the City, the network of homeless services providers and the Fresno Police Department's Homeless Task Force Record Retention and Reporting Requirements The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F – Grant Administration, §576.500, Recordkeeping and Reporting Requirements. HUD requires recipients to report the uses of ESG-CV funding in their Consolidated Annual Performance and Evaluation Report (CAPER) and through submission of project data into the SAGE Homeless Management Information System (HMIS) Repository. Quarterly reporting from the SUBRECIPIENT to the City is mandatory to meet this requirement. The CITY’s quarterly reporting requirements are described within this Agreement and the report form is attached as Exhibit D. Monitoring The SUBRECIPIENT must monitor any and all subawards to subrecipients in accordance with U.S Department of Housing and Urban Development requirements. The SUBRECIPIENT is further encouraged to use HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring reviews The SUBRECIPIENT acknowledges that the CITY is required to periodically monitor the SUBRECIPIENT’s delivery of the subject ESG-CV funding. The CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1 as well as 24 CFR 756, 2 CFR 200 and this Agreement when conducting on-site and desk monitoring reviews. Progressive Expenditure Deadlines and Recapture Provisions To ensure ESG-CV funds are spent quickly on eligible activities to address the public health and economic crises caused by coronavirus, HUD is requiring that the CITY complete eligible reimbursement draw-downs from the U.S. Treasury within 90 days of the last day of the applicable progressive expenditure deadline cycle. To ensure that the CITY meets this HUD requirement, the CITY has set forth a Spending Plan by Progressive Expenditure Deadline, which is included in EXHIBIT C to this AGREEMENT, and a reimbursement request and accomplishment data processing schedule that may be found in TABLE 1 below and more fully described in subsequent narrative. TABLE 1 A. Progressive Expenditure Deadline - Percentage of Grant Award B. Expenditure Cycle Ending: C. Request for Reimbursement Packet and Accomplishment Data Submitted by SUBRECIPIENT to CITY By/Before D. SUBRECIPIENT Reimbursement and Data Packet Deficiencies Cured By/Before: E. CITY Uploads Accomplishment Data into HUD Reporting System By/Before F. CITY Completes HUD IDIS Drawdown By/Before: 20% Sep. 30, 2021 Oct. 31, 2021 Nov. 30, 2021 Oct.31, 2021 Dec. 15, 2021 80% Mar 31, 2022 Apr. 30, 2022 May 31, 2022 Apr. 30, 2022 Jun. 15, 2022 100% Sep. 30, 2022 Oct. 31, 2022 Nov. 30, 2022 Oct. 31,2022 Dec. 15, 2022 Consistent with Table 1 and HUD and CITY requirements, the City will recapture: i) the expenditure shortfall up to 20 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by October 31, 2021 reimbursement for eligible and allowed costs for at least 20% of the ESG-CV award for the expenditure cycle ending September 30, 2021; ii) recapture the expenditure shortfall up to 80 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 80% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022; iii) recapture the expenditure shortfall up to 100% of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 100% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022. These periods and reimbursement request due dates are summarized in Table 1, Columns A, B, and C, above In the event, the CITY determines that a reimbursement request or portions thereof are eligible for reimbursement, but inadequately supported, the CITY may provide the SUBRECIPIENT additional time to correct and cure the reimbursement request defect by providing additional supporting documentation. The period for curing documentation defects for draws in a particular expenditure deadline cycle shall expire on the respective dates provided in Column D of Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations date, the costs associated with the defect will be disallowed. In the event the disallowed costs results in the total reimbursement for the expenditure cycle falling short of the amount required for the meeting the cycle’s progressive expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture the amount of the expenditure shortfall for the cycle. Accomplishment data defects must also be cured by the respective dates provided in Column D Table 1 in this Exhibit A. Accomplishment data defects not corrected by the applicable dates may result in the suspension of reimbursement request processing and the making of reimbursement payments until such time as the data defect is cured by the SUBRECIPIENT. In the event that a suspension results in the failure to achieve an expenditure deadline requirement, the CITY will recapture the entire amount associated with the expenditure deadline cycle. EXHIBIT B BUDGET SUMMARY AGREEMENT BETWEEN CITY OF FRESNO and KingsView Corporation Coronavirus Emergency Solutions Grant ESG-CV) The Street Outreach Project will be funded with ESG-CV. These sources and uses of funds pertain to the ESG-CV funds for this Activity. SOURCE OF CITY FUNDS Program Year (PY) Program Award Amount 2020 HUD ESG-Coronavirus (ESG-CV $ 112,073.50 2020 TOTAL CITY ESG-CV $ 112,073.50 USE OF CITY ESG FUNDS Use of Funds Amount Implementation of Program Services in accordance with the subject CITY AND SUBRECIPIENT Street Outreach Agreement and Scope of Work, EXHIBIT A to this Agreement 112,073.50 TOTAL NOT TO EXCEED $112,073.50 One Hundred Twelve Thousand Seventy- Three Dollars and Fifty Cents EXHIBIT C SPENDING PLAN BY EXPENDITURE DEADLINES AGREEMENT BETWEEN CITY OF FRESNO AND Kingsview Corporation EXHIBIT D QUARTERLY REPORT AGREEMENT BETWEEN CITY OF FRESNO AND Kingsview Corporation Coronavirus Emergency Solutions Grant (ESG-CV) Note: Below are4 snapshots of the 4 Excel worksheets making up the ESG Quarterly Report. Contact Erika Lopez at Erika.Lopez@fresno.gov to receive the Report in Excel. The entire report should be completed and submitted quarterly in Excel to HCDD@fresno.gov with a copy to Erika Lopez Project Sponsor Name :KIngsVIew Project Sponsor ID (DUNS #) Federal Award Identification Number (ESG Grant #): E-20-MW-60-0001 Federal Award Date:2-Apr-20 Federal Funds Obligated by This Agreement:112,073.50$ Federal Funds Obligated to Project Sponsor:112,073.50$ Total Amount of the Federal Award for this Activity 112,073.50$ Name of Federal Awarding Agency Department of Housing and Urban Development (HUD) Name of Pass-Through Entity:City of Fresno, CA Award Official Contact Person: Erika Lopez, erika.lopez@fresno.gov CDFA Name:Emergency Solutions Grant Program, 14.231 Award Official Address:2600 Fresno St., CHN 3065, Fresno CA 93721 Identification of R & D:None Maximum Indirect Cost Rate for the Federal Award Not to Exceed 10.0% di minimus indirect rate or indirect rate approved by cognizant agency Date of Contract Execution mm/dd/xx) Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xx)07/01/21 Period of Performance End Date (mm/dd/xx)09/30/21 Action Plan Year / IDIS Project ID Number 2020/10 Activity ESG-CV Total ESG-CV Funds Expended (PYTD)-$ Percent of ESG Award Expended 0 Total Funds Expended Indirect Cost (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Activity Accomplishment Narrative: (Maximum 500 characters) Project Description, Goals and Objectives: (Maximum 500 characters) The KingsView will provide Street Outreach for homeless individual impacted by COVID-19. Project Sponsor:KingsView Activity(s):Street Outreach Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date mm/dd/xxxx)07/01/21 Period of Performance End Date (mm/dd/xxxx)09/30/21 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Veterans Served Without Children With Children and Adults Total Chronically Homeless Veteran 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 0 0 0 0 0 0 0 0 Leavers Stayers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenditures Total ESG-CV1 Expended (PYTD)-$ Street Outreach Expenditures -$ Rapid Rehousing Expend.-$ Emergency Shelter Expend.-$ Homeless Prevention Expend -$ Report Prepared by:Date Prepared For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Number of Partcipants who Exited Program Number of Persons who tested Negative for COVID-19 Total Persons Served Length of Participation Total Veterans Served Total Number of Stayers Number of Partcipants at End of Reporting Period Number of Stayers Number of Adult Stayers Total Persons Tested Accomplishment Narrative: (Maximum 500 characters) Total Persons Engaged Number of Persons who tested Positive for COVID-19 Number of Persons Engaged Number of Persons Served Number of Persons affected by COVID-19 Total Number of Persons Served Total Number of Leavers Number of Particpients from Prior Reporting Period Number of Particapants from Prior Report Period Number of Persons Contacted Once Number of Persons 2- 5 Contacts Number of Persons 6-9 Contacts Number of Persons 10 + Contacts Number of Adults (Age 18 or Over) Number of Children (Under Age 18) Number of Persons with Unknown Age Number of Leavers Number of Adult Leavers Number of Adult and Head of Household Leavers Data Not Collected Total Number of Youth Under Age 25 Number of Parenting Youth Under Age 25 with Children Number of Adult Heads of Household Number of Child and Unknown-Age Heads of Household Other Characteristics of Persons Served Number of Chronically Homeless Persons Referrals participants completed Referrals for Additional Services Number of Referrals to participants 366 to 730 days (1-2 Yrs.) 0 to 7 days 8 to 14 days 15 to 21 days 22 to 30 days 31 to 60 days 61 to 90 days 91 to 180 days 181 to 365 days Project Sponsor:KIngsVIew Activity(s): Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishme nt Year (HUD Program Year) Period of Performance Start Date mm/dd/xxxx)07/01/21 Period of Performance End Date mm/dd/xxxx) Expenditures for Homelessness Prevention Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Homelessness Prevention -$ Expenditures for Rapid Rehousing Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Rapid Rehousing -$ Expenditures for Emergency Shelter (Normal) Project Name: Essential Services -$ Operations -$ Renovation -$ Major Rehab -$ Conversion -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Emergency Shelter -$ Expenditures for Temporary Emergency Shelter Project Name: Essential Services -$ Operations -$ Leasing existing real property or temporary structures -$ Acquisition -$ Renovation -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Other Shelter Costs -$ Subtotal Temporary Emergency Shelter -$ Other ESG-CV Expenditures Project Name: Training (unique activity) -$ HMIS -$ Administration -$ Subtotal Temporary Emergency Shelter -$ Total ESG-CV Expenditures -$ ESG-CV Project Sponsor:KIngsVIew Activity:HMIS Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xxxx)07/01/21 Period of Performance End Date (mm/dd/xxxx)09/30/21 0 Total ESG Funded Expended by Subrecipient/Contractor PYTD)-$ Total Funds Expended for HMIS (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Accomplishment Narrative: (Maximum 500 characters) Number of HMIS Entries Made During the Reporting Period EXHIBIT E AGREEMENT BETWEEN CITY OF FRESNO and Kingsview Corporation Coronavirus Emergency Solutions Grant (ESG-CV) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to SUBRECIPIENT’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non- contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self- insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by SUBRECIPIENT. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five 5) year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by SUBRECIPIENT, SUBRECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to CITY for review. 5. These requirements shall survive expiration or termination of the Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. EXHIBIT F AGREEMENT BETWEEN CITY OF FRESNO AND Kingsview Corporation Coronavirus Emergency Solutions Grant (ESG-CV) No Conflict of Interest Certification (HUD Programs) Subrecipient or Applicant acknowledges and understands that, under HUD conflict of interest rules at 24 CFR 92.356 HOME), 24 CFR 570.611 (CDBG), 24 CFR 574.625 (HOPWA), or 24 CFR 576.404 (ESG), and OMB rules at 2 CFR 112 and 2 CFR 318 (C)(1)], an employee, agent, consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds or who is in a position to participate in a decision making process or gain inside information with regard to these activities (each “Covered Person”), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. SELECT ONLY THE CERTIFICATION THAT APPLIES TO THIS AGREEMENT OR APPLICATION. DO NOT SIGN BOTH.) Subrecipient or Applicant hereby certifies that no “covered person” in its agency or corporation is currently a Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of this agreement or application. Name Signature Date OR Subrecipient or Applicant hereby certifies that subrecipient/applicant organization includes a Covered Person as defined above, or because subrecipient/applicant has a family or business relationship with a Covered Person. Name Signature Date Please provide a separate certification for each “covered person” and select the type of covered person. Employee Agent Consultant Officer Elected Official Appointed Official The Covered Person is: Subrecipient/Applicant “covered person” Family member-name: (please print clearly) Business associate-name: (please print clearly) A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program. If a covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional steps that must be taken before the organization’s agreement or application can be funded. A person may become a “covered person” at any time during the implementation process and this will include beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with a covered person of the applicant or of City of Fresno. A new certification is required each time a covered person is identified. 1 AGREEMENT BY AND BETWEEN THE CITY OF FRESNO AND Mental Health Systems, Inc. FOR THE ADMINISTRATION OF CORONAVIRUS HEARTH EMERGENCY SOLUTIONS GRANT FUNDS E-20-MW-06-0001) THIS AGREEMENT is made and entered into effective upon execution by both parties, by and between the CITY OF FRESNO (the CITY), and Mental Health Systems, Inc. (the SUBRECIPIENT), for operation of an Emergency Shelter at 2550 W. Clinton Avenue, Fresno, CA, 93705 RECITALS WHEREAS, the United States Department of Housing and Urban Development HUD has provided an allocation of HEARTH Emergency Solutions Grant (HESG or ESG) funds to the CITY under Coronavirus Aid, Relief and Economic Security Act (CARES Act) Public Law 116-136) to protect the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT will operate an emergency shelter and provide services at its property located at 2550 W. Clinton Avenue, Fresno, CA, 93705 for the purpose of protecting the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT hereby represents that it desires to and is professionally and legally capable of operating the emergency shelter for and providing services to the homeless persons in matter consistent with HUD and CITY requirements; and WHEREAS, this Agreement will be administered for the City by its City Manager through the Planning and Development Department, Division of Housing and Community Development or other designee of the City Manager. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions and premises hereinafter combined to be kept and performed by the respective Parties, it is mutually agreed as follows: ARTICLE 1 DEFINITIONS. Wherever used in this Agreement or any of the contract documents, the following words shall have the meaning herein given, unless the context requires a different meaning. A. “ACT” – 24 CFR Part 576 et seq. as revised by the Emergency Solutions Grant and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on December 5, 2011 (76 Fed. Reg. 75954). B. “Administrator” and “Contract Administrator” shall mean the Manager of the 2 Housing and Community Development Division of the Planning and Development Department of CITY or other designee of the City Manager. C. “Budget” shall mean SUBRECIPIENT’s Cost Proposal submitted with the Bid Proposal. D. “CARES ACT” shall mean Coronavirus Aid, Relief and Economic Security Act CARES Act) (Public Law 116-136) E. “City Manager” shall mean the City Manager of the CITY. F. “Contract” or “Contract Documents” shall mean and refer to this Agreement including its exhibits. G. “ESG” or “HESG” shall mean the HEARTH Emergency Solutions Grant as set forth in the ACT. H. “ESG-CV” shall mean the Emergency Solutions Grant provisions as set forth in the CARES ACT. I. “HMIS” means the Homeless Management Information System. HMIS is the information system designated by the local Continuum of Care (CoC) to comply with the requirements of CoC Program interim rule 24 CFR 578. It is a locally-administered data system used to record and analyze client, service, and housing data for individuals and families who are homeless or at risk of homelessness. J. “Program” shall mean services provided under the Federal funding source. K. “Program Component” shall mean the five program components of: Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, and HMIS as more fully described at 24 CFR 576.101 through 576.107. Administration of the program is an activity and not a Program Component. L. “Program income” for the specific purpose of this Agreement shall be as defined in the ACT. Unless otherwise provided for in the ACT, program income shall include any and all gross income earned by or accruing to SUBRECIPIENT in its pursuit hereof provided that the term program income does not include rebates, credits, discounts or refunds realized by SUBRECIPIENT in its pursuit hereof. M. “Progressive Expenditure Deadlines” for the specific purpose of this Agreement, the progressive expenditure deadlines are: 20% of the grant award must be expended by September 30, 2021; 80% of the grant award must be expended by March 31, 2022; and 100% of the grant award must be expended by September 30, 2022. Failure to meet these deadlines, will result in the recapture of an amount equal to the difference between the required expenditure by the applicable deadline and the actual expenditure by the applicable deadline. N. “Progressive Reimbursement Request Deadlines” for the specific purpose of this Agreement, the SUBRECIPIENT requests for reimbursement of eligible ESG-CV expenditures must be made within 30 days of the respective Progressive Expensive Deadlines. The Progressive Reimbursement Deadlines are: a request for reimbursement of an amount not less than 20% of the grant award’s allowed cost must be made by October 31, 2021; a request for reimbursement of an amount not less than 80% of the grant award’s allowed cost must be made by April 30, 2022; and a request for reimbursement of an amount not less than 100% of the grant award’s allowed cost 3 must be made by October 31, 2022 O. “Project” shall mean the SUBRECIPIENT’S operating name for distinct ESG Program Component. P. “Recapture” shall mean the CITY may recapture up to 20 percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 20% of allowed ESG-CV costs through September 30, 2021 by October 30, 2021; recapture up to 80 percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 80% of allowed ESG- CV costs through March 31, 2022 by April 30 2022; recapture up to 100% percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 100% of allowed ESG-CV costs through September 30, 2022 by October 31, 2022. Q. “Scope of Services or Services” shall mean those services submitted with SUBRECIPIENT’s bid proposal to be offered in fulfillment of the Program and included in Exhibit A. R. Subaward shall mean an award of City funds provided by the SUBRECIPIENT to a Subrecipient (2 CFR 200.330(a)) of the SUBRECIPIENT in order to carry out a part of SUBRECIPIENT’s administration of the Scope of Work. S. Subcontract shall mean a SUBRECIPIENT’s agreement, with a vendor or subcontractor, which is selected in accordance with the SUBRECIPIENT’s board- approved procurement policy and Federal procurement and contracting requirements at 2 CFR 200.318 through 200.326. T. Subrecipient shall mean an entity that receives a Subaward from the SUBRECIPIENT to carry out a part of the program, program component and/or project, but shall not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other grant awards directly from the CITY. 1. Contract Administration. This Agreement including all the Contract Documents shall be administered according to the order of precedence set forth herein for CITY by Administrator who shall be SUBRECIPIENT’s point of contact and to whom SUBRECIPIENT shall report. 2. Scope of Services. SUBRECIPIENT shall provide the Program in conformance with the Contract Documents and perform to the satisfaction of CITY those services set forth in Exhibit A and services necessarily related or incidental thereto even though not expressly set forth therein. 3. Effective Date and Term of Agreement. It is the intent of the Parties that this Agreement be effective as of the date first set forth above as to all terms and conditions of the Agreement. Services of SUBRECIPIENT shall commence on July 1, 2021 through September 30, 2022, with the option to grant a 9 month extension effective October 1, 2022 through June 30, 2023, which shall be the term of this Agreement, unless terminated earlier as provided herein. Followed by a 30-day invoice and data submission period which may be extended another 30 days for the SUBRECIPIENT to have the opportunity to correct invoice documentation and accomplishment data errors or deficiencies. The CITY will also conduct it final close-out monitoring by or before November 30, 2022. 4 4. Compensation and Method of Payment. CITY shall pay SUBRECIPIENT the aggregate sum not to exceed One Million Four Hundred Sixty-Nine Thousand Six Hundred Twenty-Four Dollars and Sixty-Nine Cents (1,469,624.69) for satisfactory performance of the services rendered therefore and as set forth in Exhibit B attached hereto and incorporated herein. Compensation is based on actual expenditures, supported by properly executed payrolls, time records, invoices, contracts, vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and submitted by the SUBRECIPIENT to the CITY with each request for reimbursement. The SUBRECIPIENT’s request for reimbursement shall also be in accordance with the Budget set forth in Exhibit B. It is understood that all expenses incidental to SUBRECIPIENT’s performance of services under this Agreement shall be borne by the SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any provisions of this Agreement, CITY shall be relieved of its obligation for further compensation. Notwithstanding any payment provisions herein, SUBRECIPIENT’s failure to timely and properly submit required records and reports set forth in this Agreement may be cause for CITY to suspend or delay reimbursement payments to SUBRECIPIENT. Payments shall be made by the CITY to SUBRECIPIENT in arrears for services provided during the preceding month. Such payment by CITY shall be made in the normal course of business, generally within thirty (30) days after the date of receipt by CITY of a correctly completed and supported invoice in accordance with the provisions of this paragraph, and shall be for the actual expenditures incurred by SUBRECIPIENT in accordance with Exhibit B. Payments shall be made after receipt and verification of actual expenditures. All invoices are to be submitted CITY at the address given for notices on the signature page hereof or at such address the CITY may from time to time designate by written notice. The Administrator may, in his or her sole discretion, agree in writing to revise the payment schedule in subsection (a), above, upon SUBRECIPIENT’s showing that such will facilitate delivery of the services; provided, however, that total payments under this Agreement shall not exceed the total amount provided for in subsection and the revision will not adversely impact the Progressive Expenditure Deadline and result in a return of funds to HUD. a. Any funds paid by CITY hereunder which remain unearned at the expiration or earlier termination of the Agreement shall be, and remain in trust, the property of CITY and shall be remitted to CITY within 10 days of expiration or earlier termination of this Agreement. Any interest thereon must be credited to or returned to CITY. All funds advanced pursuant to this Agreement and not expended shall be returned to CITY. b. CITY will not be obligated to make any payments under this Agreement if the request for payment is received by the CITY more than 30 days after the date of termination of this Agreement or the date of expiration of this Agreement, whichever occurs first. c. SUBRECIPIENT understands and agrees that the availability of ESG-CV Funding hereunder is subject to the control of HUD and should the ESG-CV funding be encumbered, withdrawn, or otherwise made unavailable to CITY whether earned or promised to SUBRECIPIENT and/or should CITY in any fiscal year hereunder fail to appropriate said funds, CITY shall not provide said funds to SUBRECIPIENT unless and until they are made available for payment to CITY by HUD 5 and CITY receives and appropriates said Funds. No other funds owned or controlled by CITY shall be obligated under this Agreement to the project(s). Should sufficient funds not be appropriated, the Services provided may be modified, or this Agreement terminated, at any time by the CITY as provided in section 8 below. d. SUBRECIPIENT shall use the funds provided by CITY solely for the purpose of providing the services required under Section 2 of this Agreement. 5. Loss of Third-Party Funding. In the event any funding provided by a party other than CITY for the Program or services being performed by SUBRECIPIENT is suspended, reduced or withdrawn, then Administrator may suspend this Agreement immediately upon its receipt of notice thereof, or terminate this Agreement as provided in Section 8 below. SUBRECIPIENT shall notify CITY in writing within 7 days if any of the following events occur: a. Suspension, reduction or withdrawal of SUBRECIPIENT'S funding by other funding source(s). b. The CITY, in its sole discretion, may stay such suspension of the Agreement for a period not to exceed 30 days to allow SUBRECIPIENT to either (i) submit a new service or funding plan for evaluation by the CITY who may accept or reject in its sole discretion, or (ii) complete an orderly phase out of services. If the CITY accepts such new service or funding plan, then such plan will be subject to the requirements in Section 13 below. 6. Disposition of Program Income. Absent the CITY’s written consent, any program income generated hereunder shall be used to reduce the CITY’s reimbursement obligations hereunder, or in the absence thereof promptly remitted entirely to the CITY. 7. Events of Default. When in the opinion of CITY, there is an occurrence of any one or more of the following provisions it will represent an Event of Default for purposes of this Agreement. a. An illegal or improper use of funds. A failure to comply with any term, covenant or condition of this Agreement. Report(s) are submitted to CITY which are incorrect or incomplete in any material respect. b. The services required hereunder are incapable of or are improperly being performed by SUBRECIPIENT. c. Refusal of SUBRECIPIENT to accept change under Section 18 d. SUBRECIPIENT fails to maintain any required insurance. e. There is a loss of third-party funding (see Section 5 above). f. SUBRECIPIENT’s breach of any other material condition, covenant, warranty, promise or representation contained in this Agreement not otherwise identified within this Section. 8. Termination and Remedies. Upon the occurrence of an Event of Default, CITY shall give written notice to SUBRECIPIENT of the Event of Default by specifying 1) the nature of the event or deficiency giving rise to the default, (2) the action required to cure the deficiency, if, in the sole discretion of CITY, any action to cure is possible, and (3) if the Event of Default is curable, a date, which shall not be less 6 than thirty (30) calendar days from the date of the notice, by which such deficiency must be cured, provided, however that if such failure cannot be remedied in such time, SUBRECIPIENT shall have an additional thirty (30) days to remedy such failure so long as SUBRECIPIENT is diligently and in good faith pursuing such remedy. a. This Agreement shall terminate without any liability of CITY to SUBRECIPIENT upon the earlier of: (i) the happening of an Event of Default by SUBRECIPIENT and a failure to cure said Event of Default within the time specified in the notice of Event of Default; (ii) 7 calendar days prior written notice without cause by CITY to SUBRECIPIENT; (iii) CITY’S non-appropriation of funds sufficient to meet its obligations hereunder during any CITY fiscal year of this Agreement, or insufficient funding for the services provided by SUBRECIPIENT; or (iv) expiration of this Agreement. b. Immediately upon any termination or expiration of this Agreement, SUBRECIPIENT shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to CITY any and all unearned payments and all properties and materials in the possession of SUBRECIPIENT that are owned by CITY. Subject to the terms of this Agreement, SUBRECIPIENT shall be paid compensation for services satisfactorily performed prior to the effective date of termination. SUBRECIPIENT shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. c. Upon any breach of this Agreement by SUBRECIPIENT, CITY may i. exercise any right, remedy (in contract, law or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii. proceed by appropriate court action to enforce the terms of the Agreement; and/or iii. recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreement. If it is determined that CITY improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. d. In no event shall any payment by CITY pursuant to this Agreement constitute a waiver by CITY of any breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT, nor shall such payment impair or prejudice any remedy available to CITY with respect to the breach or default. e. CITY expressly reserves the right to demand of SUBRECIPIENT the repayment to CITY of any funds disbursed to SUBRECIPIENT under this Agreement which, in the judgment of CITY, were not expended in accordance with the terms of this Agreement, and SUBRECIPIENT agrees to promptly refund any such funds within 10 days of CITY’S written demand. 9. Level of Skill; Subcontractors. a. SUBRECIPIENT may, at its sole discretion, subcontract any of the services required under this Agreement, in compliance with the terms of this 7 Agreement. It is further mutually understood and agreed by and between the parties hereto that inasmuch as SUBRECIPIENT represents to City that SUBRECIPIENT and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said industry necessary to perform the services agreed to be done by it under this Agreement, City relies upon the skill of SUBRECIPIENT and its subcontractors, if any, to do and perform such services in a skillful manner and SUBRECIPIENT agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by City shall not operate as a release of SUBRECIPIENT or any subcontractors from said industry and professional standards. b. City reserves the right to hire additional contractors to perform the services required under this Agreement, and offset any future payment to SUBRECIPIENT accordingly, so long as such hiring and associated offset is memorialized in an Addendum executed by the parties, setting forth the amount of the offset. c. If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement where the subcontract is for a total of $250,000 or greater during any calendar year, SUBRECIPIENT shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. d. To the full extent required by applicable federal and state law, each party and its contractors and agents shall comply with the Davis-Bacon Act, as amended, California Labor Code Section 1720 et seq., and the regulations adopted pursuant thereto Prevailing Wage Laws”), if so required, and shall be solely responsible for carrying out the requirements of such provisions. Each party shall indemnify, defend and hold the other and its elected and appointed officers, officials, employees, agents, consultants, and contractors harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of prevailing wages (including without limitation, all claims that may be made by contractors, subcontractors, or third party claimants pursuant to Labor Code sections 1726 and 1781), the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including, but not limited to the Prevailing Wage Laws, or any act or omission of that party related to the payment or requirement of payment of prevailing wages. 10. Indemnification. To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and 8 litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of SUBRECIPIENT, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If SUBRECIPIENT should subcontract all or any portion of the services to be performed under this Agreement, SUBRECIPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 11. Insurance. The SUBRECIPIENT shall comply with all of the insurance requirements in Exhibit E to this Agreement. 12. On-Site Monitoring. Authorized representatives of HUD and/or the CITY shall have the right to monitor the SUBRECIPIENT’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings: SUBRECIPIENT shall reasonably make its facilities, books, records, reports and accounts available for CITY’s inspection in pursuit hereof. This section 12 shall survive termination or expiration of this Agreement. 13. Records, Reports and Inspection. SUBRECIPIENT shall establish and maintain records in accordance with all requirements prescribed by CITY, HUD and generally accepted accounting principles, with respect to all matters covered by this Agreement. As applicable, SUBRECIPIENT shall comply with all applicable requirements of CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the provision of a single audit (generally applicable where funding from all federal sources in any fiscal year exceeds $750,000), and to such extent shall submit to the CITY any applicable auditor’s reports and audited financial statements no later than three (3) months after the SUBRECIPIENT’s fiscal year end. SUBRECIPIENT shall be responsible for determining the applicability of the foregoing. On a quarterly basis the SUBRECIPIENT shall submit a report utilizing and completing the form attached as EXHIBIT D – ESG Quarterly Report. The report shall be submitted within thirty days of the close of each quarter of the fiscal year for the duration of the Agreement. SUBRECIPIENT shall ensure the ESG grant funds provided by GRANTEE are clearly identified as a subaward and include the following information: Subrecipient Name: Mental Health Systems, Inc. Subrecipient ID (DUNS #): Federal Award Identification Number (ESG-CV Grant # E-20-MW- 06- 0001) Federal Award Date: April 02, 2020 Period of Performance: July 01, 2021- September 30, 2022 Federal Funds Obligated by this Agreement: Yes Total Federal Funds Obligated to SUBRECIPIENT: $1,469,624.69 Total Amount of the Federal Award: $1,469,624.69 9 Federal Award project description: Mental Health Systems, Inc.- Triage Shelter Name of Federal awarding agency: Department of Housing Urban Development Name of pass-through entity: City of Fresno, California Award Official Contact Information: Jennifer Clark, Director, Dept. of Planning and Development, 2600 Fresno, St., Fresno CA 93721 CFDA Number: 14.231 CFDA Name: HEARTH Emergency Solutions Grant Identification of R&D: No Indirect cost rate for the Federal award: Up to the greater of a di minimus 10% indirect cost rate or the indirect rate authorized allowed by the applicable Federal cognizant agency. i. Annually, SUBRECIPIENT shall submit a report on clients served and activities assisted with ESG funds by uploading HMIS data within 10 days of receipt of the HUD Sage hyperlink into the Sage HMIS Reporting Repository. ii. SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 576.500 iii. SUBRECIPIENT shall retain such records for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later. The records retention period may be extended whenever: a. any litigation, claim, or audit is started before the expiration of the five-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. the SUBRECIPIENT is notified in writing by the CITY to extend the retention period. a. SUBRECIPIENT is to prepare written financial statements, and completed ESG Quarterly Report, each in the form attached hereto as Exhibit D incorporated herein, each covering matters pertaining to the Scope of Services contained in Exhibit A, to be submitted to CITY no later than the thirtieth (30th) of the month following the end of each quarter hereunder for the duration hereof, absent CITY’s prior written consent in cases of unusual circumstances as determined in the sole discretion of the CITY. During the life of this Agreement and for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later, SUBRECIPIENT shall, at any time during normal business hours and as often as CITY and/or HUD or the authorized representative of either CITY or HUD may deem necessary, make available to them or any one of them, within the CITY of Fresno, such statements, records, reports, data and information as they may request pertaining to matters covered by this Agreement and permit them or any one of them to audit and inspect all records, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by 10 this Agreement. SUBRECIPIENT shall also permit and cooperate with on-site monitoring and personal interviews of participants, SUBRECIPIENT'S staff, and employees by Administrator and other CITY and/or HUD representatives. b. The SUBRECIPIENT is required to participate in the Fresno Madera Continuum of Care (FMCoC). Participation is defined as attendance of the Member or the Alternate Member at a minimum of 75% of all FMCoC Director’s meetings. SUBRECIPIENT’s attendance shall be confirmed through the Board- approved minutes of the FMCoC Board of Directors’ meeting. SUBRECIPIENT shall attach the most currently available monthly minutes of the FMCoC are to be attached to the ESG Quarterly Report. c. The SUBRECIPIENT is required to collect and report client-level data in accordance with HUD Office of Special Needs Assistance Programs (SNAPS) HMIS Data Standards, to the local HMIS operated by the Housing Authorities of the City and County of Fresno through a Memorandum of Understanding with the FMCoC or comparable databases are required for use by providers of services for victims of domestic violence, as described in the Violence Against Women Act VAWA). Reporting into the HMIS database or allowed comparable database is a requirement of ESG funding. SUBRECIPIENT reporting must be consistent in format and data element structure with the Fresno Housing Authority HMIS Program Policies and Procedures Manual and the HUD HMIS Data Standards and Data Dictionary current at the execution of this Agreement. The comparable database will be maintained by the SUBRECIPIENT and used to collect data and report on outputs and outcomes as required by HUD. d. If SUBRECIPIENT provides legal services or domestic violence victim services requiring client-level information to remain confidential, they will be required to establish a comparable client-level database internal to its organization (e.g. no identifying data shared with the HMIS or the CITY and will provide only aggregate data to the CITY as required). SUBRECIPIENT will work with the HMIS System Administrator to determine that the alternative database meets the standards for comparable client- level databases, including compliance with the HMIS Data Standards which are acceptable to HUD and the CITY. e. All data elements specified above in 12(e) must be recorded for each ESG project in HMIS and the fields needed to correctly generate the performance reports are required to be collected in the comparable database. f. The SUBRECIPIENT is required to provide housing unit and client data to the CITY of Fresno, or designee, to include in the Point in Time survey as administered by the Fresno-Madera Continuum of Care and as required by the HEARTH Act of 2009. This Section 13shall survive expiration or termination of this Agreement. 14. Subawards. The SUBRECIPIENT shall not enter into an Agreement making a Subaward to a Subrecipient for any work contemplated under the Agreement without first obtaining the CITY’s written approval of the Subaward Agreement. An executed copy of every such Subaward Agreement approved by the Administrator shall be provided to CITY prior to implementation for retention in CITY's files. a. SUBRECIPIENT is responsible to CITY for the proper performance 11 of any subcontract. No such subcontract shall relieve SUBRECIPIENT of its obligations under this Agreement. b. Any subcontract shall be subject to all the terms and conditions of this Agreement. c. No officer or director of SUBRECIPIENT shall have any direct or indirect financial interest in any subcontract made by SUBRECIPIENT or in any loan, purchase of property, or any other arrangement made by SUBRECIPIENT, by whatever name known. 15. Conflict of Interest and Non-Solicitation. a. Prior to CITY’S execution of this Agreement, SUBRECIPIENT shall complete a CITY of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit E. During the term of this Agreement, SUBRECIPIENT shall have the obligation and duty to immediately notify CITY in writing of any change to the information provided by SUBRECIPIENT in such statement. b. SUBRECIPIENT shall comply, and require its subcontractors to comply, with all applicable federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et seq., the California Political Reform Act (California Government Code Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.). At any time, upon written request of CITY, SUBRECIPIENT shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, SUBRECIPIENT and the respective subcontractor(s) are in full compliance with all laws and regulations. SUBRECIPIENT shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, SUBRECIPIENT shall immediately notify CITY of these facts in writing. c. In performing the work or services to be provided hereunder, SUBRECIPIENT shall not employ or retain the services of any person while such person either is employed by CITY or is a member of any CITY council, commission, board, committee, or similar CITY body or within one year of their termination therefrom. This requirement may be waived in writing by the CITY Manager, if no actual or potential conflict is involved. d. SUBRECIPIENT represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder. ARTICLE 2 FEDERAL REQUIREMENTS SUBRECIPIENT warrants, covenants and agrees, for itself and its contractors and subcontractors of all tiers, that it shall comply with all applicable requirements of the Lead- Based Paint Poisoning Prevention Act of 42 U.S.C. 4821 et seq., 24 CFR Part 35 and 24 CFR 982.401(j). In this regard SUBRECIPIENT shall be responsible for all inspection, testing and abatement activities. a. The requirements, as applicable, of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard 12 Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35. In addition, the following requirements relating to inspection and abatement of defective lead-based paint surfaces must be satisfied: 1) Treatment of defective paint surfaces must be performed before final inspection and approval of the renovation, rehabilitation or conversion activity under this part; and 2) Appropriate action must be taken to protect shelter occupants from the hazards associated with lead-based paint abatement procedures. b. The SUBRECIPIENT agrees to comply with all applicable requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended and HUD implementing regulation 24 CFR Part 8. c. SUBRECIPIENT agrees to comply with the federal requirements set forth in 24 CFR Part 5, except as explicitly modified below, and use of emergency shelter grant amounts must comply with the following requirements: (a) Nondiscrimination and equal opportunity. The nondiscrimination and equal opportunity requirements at 24 CFR Part 5 are modified as follows: i. Rehabilitation Act requirements. HUD’s regulations at 24 CFR Part 8 implement section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. ii. SUBRECIPIENT shall make known that use of the facilities and Services are available to all on a nondiscriminatory basis. If the procedures that the SUBRECIPIENT intends to use to make known the availability of the facilities and Services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such facilities and Services, the SUBRECIPIENT must establish additional procedures that will ensure that such persons are made aware of the facilities and Services. The SUBRECIPIENT must also adopt procedures which will make available to interested persons, information concerning the location of Services and facilities that are accessible to persons with disabilities. iii. The SUBRECIPIENT shall be responsible for complying with the policies, guidelines, and requirements of 24 CFR Part 85 (codified pursuant to OMB Circular No. A-102) and OMB Circular No. A-87, as they relate to the acceptance and use of ESG funding by CITY, and Nos. A-110 and A-122 as they relate to the acceptance and use of emergency shelter grant amounts by private nonprofit organizations. The SUBRECIPIENT will be responsible for all aspects project contract award and management including the advertising for bids and shall award the contract to the lowest responsible and responsible bidder. The SUBRECIPIENT shall verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder has not been debarred or suspended from participating in federal projects. d. SUBRECIPIENT warrants, covenants and agrees that it shall perform the Services in a manner that does not engage in inherently religious activities and that does not engage in any prohibited activities described in 24 CFR 576.23. Without limitation, SUBRECIPIENT shall not unlawfully discriminate on the basis of religion and shall not provide religious instruction or counseling, conduct religious services or worship, engage in religious proselytizing, or exert other religious influence 13 in pursuit hereof. Subject to the foregoing, SUBRECIPIENT does not intend to utilize ESG funding to construct, rehabilitate or convert facilities owned primarily by religious organizations or to assist primarily religious organizations in acquiring or leasing facilities to the extent prohibited in 24 CFR 576.23. e. SUBRECIPIENT shall perform the Services in compliance with, and not to cause or permit the Services to be in violation of, any existing or future environmental law, rule, regulation, ordinance, or statute. SUBRECIPIENT agrees that, if CITY has reasonable grounds to suspect any such violation, SUBRECIPIENT shall be entitled to thirty (30) day notice and opportunity to cure such violation. If the suspected violation is not cured, CITY shall have the right to retain an independent consultant to inspect and test the subject facilities for such violation. If a violation is discovered, SUBRECIPIENT shall pay for the cost of the independent consultant. f. The 2 CFR 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards referenced in this Agreement are available at https://ecfr.io/Title-02/pt2.1.200 16. Relocation. a. SUBRECIPIENT shall assure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of this project and the Services rendered in pursuit thereof. b. A displaced person must be provided relocation assistance at the levels described in, and in accordance with, 49 CFR Part 24, which contains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655). 17. Further Assurances. a. This Agreement, when executed and delivered, shall constitute the legal, valid, and binding obligations of SUBRECIPIENT enforceable against SUBRECIPIENT in accordance with its respective terms, except as such enforceability may be limited by bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of general applicability affecting the enforcement of creditors’ rights generally and (b) the application of general principles of equity without the joiner of any other party. b. SUBRECIPIENT represents and warrants as of the date hereof that SUBRECIPIENT has obtained and, to the best of SUBRECIPIENT’s knowledge, is in compliance with all federal, state, and local governmental reviews, consents, authorizations, approvals, and licenses presently required by law to be obtained by SUBRECIPIENT for the Services as of the date hereof. c. In the performance of this Agreement, SUBRECIPIENT shall promptly and faithfully comply with, conform to and obey the ACT and all amendments thereto, and shall maintain all facilities hereunder in compliance with building, health and safety codes. d. SUBRECIPIENT shall be solely responsible and liable for any recapture or repayment obligation imposed by HUD due to any act or omission of SUBRECIPIENT in pursuit hereof. 14 e. SUBRECIPIENT acknowledges that SUBRECIPIENT, not the CITY, is responsible for determining applicability of and compliance with the ACT and all other applicable local, state, and federal laws including, but not limited to, any applicable provisions of the California Labor Code, Public Contract Code, and Government Code. The CITY makes no express or implied representation as to the applicability or inapplicability of any such laws to this Agreement or to the Parties’ respective rights or obligations hereunder including, but not limited to, competitive bidding, prevailing wage subcontractor listing, or similar or different matters. SUBRECIPIENT further acknowledges that the CITY shall not be liable or responsible at law or in equity for any failure by SUBRECIPIENT to comply with any such laws, regardless of whether the CITY knew or should have known of the need for such compliance, or whether the CITY failed to notify SUBRECIPIENT of the need for such compliance. f. SUBRECIPIENT agrees to comply with the CITY’s Fair Employment Practices and shall not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, SUBRECIPIENT agrees as follows: g. SUBRECIPIENT will comply with all laws and regulations, as applicable. No person in the United States shall, on the grounds of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, and status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. h. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. 15 i. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers’ representatives of SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. ARTICLE 3 GENERAL PROVISIONS 18. Amendment. This Agreement shall not be modified except by written amendment approved by the CITY Council and signed by the parties. Where it is determined by the Administrator that there is a need to make any change in the Program, services to be performed, fiscal procedures and system, or the terms and conditions of this Agreement (including, without limitation, any changes necessary to comply with changes in federal, state, or local laws or regulations), refusal by SUBRECIPIENT to accept the change is grounds for termination of this Agreement. Notwithstanding the foregoing, approval of the CITY Council is not required for (i) insubstantial adjustments in line items within the total approved budget, not affecting the total approved budget amount, approved by the Administrator in his/her sole discretion;(ii) insubstantial changes in the nature or scope of services specified in this Agreement approved by the Administrator in his/her sole discretion; and (iii) changes to the insurance requirements specified in Exhibit D approved by CITY’s Risk Manager in his or her sole discretion. 19. Public Information. SUBRECIPIENT shall disclose all of its funding sources to CITY which, thereafter, will be public information. 20. Copyrights/Patents. a. If this Agreement results in a book or other copyrightable material, the author may seek any available copyright protection for the work unless a work for hire. CITY reserves a royalty-free, nonexclusive, irrevocable and assignable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted. b. Any discovery or invention arising out of or developed in the course of work aided by this Agreement, shall promptly and fully be reported to CITY for determination by CITY as to whether patent protection on such invention or discovery, including rights thereto under any patent issued thereon (reserved henceforth onto CITY), shall be imposed and administered, in order to protect the public interest. 21. Political Activity Prohibited. None of the funds, materials, property or services provided directly or indirectly under this Agreement shall be used for any political activity, or to further the election or defeat of any ballot measure or candidate for public office. 22. Lobbying Prohibited. None of the funds provided under this Agreement shall be used for publicity, lobbying or propaganda purposes designed to support or defeat legislation pending before any legislative body. 23. Third Party Beneficiaries. The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. It is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 16 24. Nondiscrimination. To the extent required by controlling federal, state and local law, SUBRECIPIENT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, SUBRECIPIENT agrees as follows: a. SUBRECIPIENT will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. SUBRECIPIENT shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to SUBRECIPIENT’S employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. c. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of SUBRECIPIENT’S commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 25. Independent Contractor. a. In the furnishing of the services provided for herein, SUBRECIPIENT is acting as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venture, partner or associate of CITY for any purpose. CITY shall have no right 17 to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof. b. This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and CITY. SUBRECIPIENT shall have no authority to bind CITY absent CITY’S express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof. c. Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to CITY employees. SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save CITY harmless from all matters relating to payment of SUBRECIPIENT’S employees, including, without limitation, compliance with Social Security withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to CITY or to this Agreement. 26. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. 27. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all Parties, and each Parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives. 28. Assignment. a. This Agreement is personal to SUBRECIPIENT and there shall be no assignment by SUBRECIPIENT of its rights or obligations under this Agreement without the prior written approval of the Administrator. Any attempted assignment by SUBRECIPIENT, its successors or assigns, shall be null and void unless approved in writing by the Administrator. b. SUBRECIPIENT hereby agrees not to assign the payment of any monies due SUBRECIPIENT from CITY under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). CITY retains the right to pay any and all monies due SUBRECIPIENT directly to SUBRECIPIENT. 29. Compliance with Law. In providing the services required under this Agreement, SUBRECIPIENT shall at all times comply with all applicable laws of the United States, the State of California and CITY, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, 18 now in force and as they may be enacted, issued, or amended during the life of this Agreement. 30. Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 31. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno SUBRECIPIENT, California. 32. Headings. The Section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Agreement. 33. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 34. Interpretation. The Parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any Party, but rather by construing the terms in accordance with their generally accepted meaning. 35. Attorney's Fees. If either Party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other Party its reasonable attorney's fees and legal expenses. 19 36. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 37. Precedence of Documents. The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Permits from other agencies as may be required by law; (3) Supplemental Agreements or this Agreement the one dated later having precedence over another dated earlier; (4) ESG Policies and Procedures (5) General Conditions. Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order of precedence. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, provided for within the body of this Agreement, are null and void. 38. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 39. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. SIGNATURES APPEAR ON NEXT PAGE] 19 IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy MENTAL HEALTH SYSTEMS, INC. By: James C. Callaghan, Jr. President & CEO By: __ Name: Title: __ Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Thomas Morgan, Manager 2600 Fresno Street, CH3N 3065, Fresno CA 93721 Phone: (559) 621-8403 Recipient: Mental Health Systems, Inc. Attention: James C. Callaghan President & CEO 9465 Farnham Street, San Diego, CA 92123 Phone: (858) 573-2600 Attachments: 1. Exhibit A – Scope of Services 2. Exhibit B – Budget Summary 3. Exhibit C - Spending Plan 4. Exhibit D – ESG Quarterly Report 5. Exhibit E – Insurance Requirements 6. Exhibit F – No Conflict of Interest Certification Form 20 EXHIBIT A SCOPE OF SERVICES Agreement “Between” CITY OF FRESNO and Mental Health Systems Triage Shelter 2550 W. Clinton Avenue, Fresno, CA, 93705 Scope of Work Mental Health Systems shall provide Triage Center Emergency Shelter services, including 24-hour emergency shelter that offers low-barrier access to dormitory or private accommodations with on-site, housing-focused services including diversion pre-screening, case management, housing search and placement, connection to community resources, and stabilization of health issues. MHS will provide fifty (50) emergency shelter beds to homeless individuals. The Triage Center is intended to provide a safe, supportive environment where residents will be provided with wraparound services to attain permanent housing by rebuilding their support network and addressing the issues that led to the episode of homelessness. TARGET POPULATION The target population of Triage Center Emergency Shelter services is individuals or families impacted by COVID-19 that are experiencing homelessness or are at imminent risk of homelessness in the City of Fresno. TRIAGE CENTER EMERGENCY SHELTER SERVICES 1. Emergency Shelter: Mental Health Systems will operate 50 emergency shelter beds for individuals and families impacted by COVID-19 experiencing homelessness in the City of Fresno. Basic shelter services provided will include meals. The maximum length of stay will be 90 days, subject to exceptions for documented situations. 2. Case Management: Provide intensive case management services that focus on helping participants develop a housing plan and overcome barriers to attaining permanent housing. Participants that have been connected to a permanent housing intervention may be referred to a Bridge Housing program to prepare to enter permanent housing. 3. Housing Search and Placement: Provide services and activities necessary to assist program participants in locating, obtaining, and retaining safe permanent housing. 4. Diversion Pre-Screening: Assess all people who present for homeless services at the Triage Center for potential Diversion services and if deemed eligible, refer immediately to a Diversion program. 5. Stabilizing Health Intervention: Provide services for stabilization of participant health issues, including substance use and mental health disorders. CONTRACTOR RESPONSIBILITIES Adhere to a low-barrier shelter policy. Shelter beds must be open to all who desire the service regardless of sexual orientation, marital status, or gender identification. Guests must be allowed to enter shelter with their partners, possessions, and pets. 21 Register all guests and require their agreement to services provided by the Triage Center. Allow for 24-hour guest access and not exclude people because of intoxication or mental illness. Maintain membership in the Fresno Madera Continuum of Care (FMCoC) and participate in the Coordinated Entry System (CES) Accept self-referrals, FMCoC CES referrals and, where appropriate, law enforcement referrals. The Triage Center will be a Coordinated Entry assessment site, that conducts homeless services pre-screening using the Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT). In the event the number of referrals exceeds the number of available beds, MHS will prioritize referrals using the following criteria: unsheltered homelessness, length of homelessness, composition of household, medical conditions, and any other relevant factors. The Triage Center must be staffed 24 hours a day, 7 days a week. Maintain a minimum staff-to-client ratio of 1:20 during daytime hours. Provide on-site office space for Diversion program staff. Enter guest information into the Homeless Management Information System (HMIS) in compliance with HHAP and HUD data collection, management, and reporting standards. Adhere to a “Good Neighbor” policy, whereby Mental Health System will secure and maintain the perimeter of the Triage Center facility, keeping clear of any nuisances and code violations. Comply with all shelter and housing habitability standards as identified in 24 CFR 576.403 PERFORMANCE OUTCOMES MHS shall provide complete and accurate quarterly activity reports to the City of Fresno, in a report format approved by the City of Fresno by the 10th of each month. MHS shall meet the following outcomes: A minimum of 90% bed utilization as measured by HMIS. Provide Triage Center emergency shelter services for a minimum of 200 participants annually. A minimum of 65% of participants will be connected to a safe exit, meaning one of the following destinations: rental with or without subsidy, permanent shared-living arrangement with family or friends, Bridge Housing or other emergency housing programs, drug treatment facility, or psychiatric treatment facility. Participants will be placed in permanent housing (or other safe exit) within 90 days of program entry. 22 Record Retention and Reporting Requirements The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F – Grant Administration, §576.500, Recordkeeping and Reporting Requirements. HUD requires recipients to report the uses of ESG-CV funding in their Consolidated Annual Performance and Evaluation Report (CAPER) and through submission of project data into the SAGE Homeless Management Information System (HMIS) Repository. Quarterly reporting from the SUBRECIPIENT to the City is mandatory to meet this requirement. The CITY’s quarterly reporting requirements are described within this Agreement and the report form is attached as Exhibit C. Monitoring The SUBRECIPIENT must monitor any and all subawards to subrecipients in accordance with U.S. Department of Housing and Urban Development requirements. The SUBRECIPIENT is further encouraged to use HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring reviews The SUBRECIPIENT acknowledges that the CITY is required to periodically monitor the SUBRECIPIENT’s delivery of the subject ESG-CV funding. The CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1 as well as 24 CFR 756, 2 CFR 200 and this Agreement when conducting on-site and desk monitoring reviews. Progressive Expenditure Deadlines and Recapture Provisions To ensure ESG-CV funds are spent quickly on eligible activities to address the public health and economic crises caused by coronavirus, HUD is requiring that the CITY complete eligible reimbursement draw-downs from the U.S. Treasury within 90 days of the last day of the applicable progressive expenditure deadline cycle. To ensure that the CITY meets this HUD requirement, the CITY has set forth a Spending Plan by Progressive Expenditure Deadline, which is included in EXHBIT C to this AGREEMENT, and a reimbursement request and accomplishment data processing schedule that may be found in TABLE 1 below and more fully described in subsequent narrative. TABLE 1 A. Progressive Expenditure Deadline - Percentage of Grant Award B. Expenditure Cycle Ending: C. Request for Reimbursement Packet and Accomplishment Data Submitted by SUBRECIPIENT to CITY By/Before D. SUBRECIPIENT Reimbursement and Data Packet Deficiencies Cured By/Before: E. CITY Uploads Accomplishment Data into HUD Reporting System By/Before F. CITY Completes HUD IDIS Drawdown By/Before: 23 20% Sep. 30, 2021 Oct. 31, 2021 Nov. 30, 2021 Oct.31, 2021 Dec. 15, 2021 80% Mar 31, 2022 Apr. 30, 2022 May 31, 2022 Apr. 30, 2022 Jun. 15, 2022 100% Sep. 30, 2022 Oct. 31, 2022 Nov. 30, 2022 Oct. 31,2022 Dec. 15, 2022 Consistent with Table 1 and HUD and CITY requirements, the City will recapture: i) the expenditure shortfall up to 20 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by October 31, 2021 reimbursement for eligible and allowed costs for at least 20% of the ESG-CV award for the expenditure cycle ending September 30, 2021; ii) recapture the expenditure shortfall up to 80 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 80% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022; iii) recapture the expenditure shortfall up to 100 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 100% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022. These periods and reimbursement request due dates are summarized in Table 1, Columns A, B, and C, above In the event, the CITY determines that a reimbursement request or portions thereof are eligible for reimbursement, but inadequately supported, the CITY may provide the SUBRECIPIENT additional time to correct and cure the reimbursement request defect by providing additional supporting documentation. The period for curing documentation defects for draws in a particular expenditure deadline cycle shall expire on the respective dates provided in Column D of Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations date, the costs associated with the defect will be disallowed. In the event the disallowed costs results in the total reimbursement for the expenditure cycle falling short of the amount required for the meeting the cycle’s progressive expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture the amount of the expenditure shortfall for the cycle. Accomplishment data defects must also be cured by the respective dates provided in Column D Table 1 in this Exhibit A. Accomplishment data defects not corrected by the applicable dates may result in the suspension of reimbursement request processing and the making of reimbursement payments until such time as the data defect is cured by the SUBRECIPIENT. In the event that a suspension results in the failure to achieve an expenditure deadline requirement, the CITY will recapture the entire amount associated with the expenditure deadline cycle. EXHIBIT B BUDGET SUMMARY Agreement “Between” CITY OF FRESNO and Mental Health Systems Coronavirus Emergency Solutions Grant ESG-CV) The Triage Shelter Project at 2550 W. Clinton Avenue, Fresno, CA, 93705 will be funded with ESG-CV. These sources and uses of funds pertain to the ESG-CV funds for this Activity. SOURCE OF CITY FUNDS Program Year (PY) Program Award Amount 2020 UD ESG-Coronavirus (ESG-CV) $ 1,469,24.69 2020 TOTAL CITY ESG-CV $ 1,469,624.69 USE OF CITY ESG FUNDS Use of Funds Amount Implementation of Program Services in accordance with the subject CITY AND SUBRECIPIENT Triage Shelter and Scope of Work, EXHIBIT A to this Agreement 1,469,624.69 TOTAL NOT TO EXCEED $1,469,624.69 One Million Four Hundred Sixty-Nine Thousand Six Hundred Twenty-Four Dollars and Sixty-Nine Cents EXHIBIT C SPENDING PLAN BY EXPENDITURE DEADLINES AGREEMENT BETWEEN CITY OF FRESNO and Mental Health Systems, Inc. Expected Invoice Submission by August 30 2021 for Month Ending: Expected Invoice Submission by September 30, 2021 for Month Ending: Expected Invoice Submission by October 31, 2021 for Month Ending: Expected Invoice Submission by November 30, 2021 for Month Ending: Expected Invoice Submission by December 31, 2021 for Month Ending: Expected Invoice Submission by January 31, 2022 for Month Ending: 31-Jul-2021 30-Aug-2021 30-Sep-2021 31-Oct-2021 30-Nov-2021 31-Dec-2021 ESG-CV 1 Program 1,469,624.69$ Program Expense 97,975$ 97,975$ 97,975$ 97,975$ 97,975$ 97,975$ 587,850$ TOTAL 1,469,624.69$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 587,850$ Cumulative Expenditure 97,974.98$ 195,949.96$ 293,924.94$ 391,899.92$ 489,874.90$ 587,849.88$ 587,850 Cumulative % Expended 6.7%13.3%20.0%26.7%33.3%40.0%40.0% Award $1,361,276.24 updated to budget amt 20% of Grant 293,925 293,925$ Monthly Budget Amt 97,974.98$ Expected Invoice Submission by February 28, 2022 for Month Ending: Expected Invoice Submission by March 31, 2022 for Month Ending: Expected Invoice Submission by April 30, 2022 for Month Ending: Expected Invoice Submission by May 31, 2022 for Month Ending: Expected Invoice Submission by June 30, 2022 for Month Ending: Expected Invoice Submission by July 30, 2022 for Month Ending: 31-Jan-2022 28-Feb-2022 31-Mar-2022 30-Apr-2022 31-May-2022 30-Jun-2022 Program Expense 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 587,850 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 97,974.98$ 587,850$ Cumulative Expenditure 685,824.85$ 783,799.83$ 881,774.81$ 979,749.79$ 1,077,724.77$ 1,175,699.75$ 1,175,700 Cumulative % Expended 46.7%53.3%60.0%66.7%73.3%80.0%80.0% 80 % of Grant 1,175,700 Expected Invoice Submission by August 30 2021 for Month Ending: Expected Invoice Submission by September 30, 2021 for Month Ending: Expected Invoice Submission by October 31, 2021 for Month Ending: 31-Jul-2022 30-Aug-2022 30-Sep-2022 Program Expense 97,974.98$ 97,974.98$ 97,974.98$ 293,925 Admin Expense -$ -$ - 97,974.98$ 97,974.98$ 97,974.98$ 293,925$ Cumulative Expenditure 1,273,674.73$ 1,371,649.71$ 1,469,624.69$ 1,469,625 Cumulative % Expended 86.7%93.3%100.0%100.0% 100% of Grant 1,469,625 100% Cycle Surplus (Deficit)-$ Sum of Invoice Submissions for Meeting 20% Deadline (Sum of Column G thru Column L) Grant Tranche Use Award 20% Cycle Surplus (Deficit) Sum of Invoice Submissions for Meeting 80% Deadline (Sum of Column G thru Column L) 80% Cycle Surplus (Deficit) Sum of Invoice Submissions for Meeting 80% Deadline (Sum of Column G thru Column L) 20% Cycle 80% Cycle 100% Cycle EXHIBIT D QUARTERLY REPORT AGREEMENT BETWEEN CITY OF FRESNO AND Mental Health Systems, Inc. and THE CITY OF FRESNO Coronavirus Emergency Solutions Grant (ESG-CV) Note: Below are 4 snapshots of the 4 Excel worksheets making up the ESG Quarterly Report. Contact Erika Lopez at Erika.Lopez@fresno.gov to receive the Report in Excel. The entire report should be completed and submitted quarterly in Excel to HCDD@fresno.gov with a copy to Erika Lopez Project Sponsor Name :Mental Healther Systems Project Sponsor ID (DUNS #) Federal Award Identification Number (ESG Grant #): E-20-MW-60-0001 Federal Award Date:2-Apr-20 Federal Funds Obligated by This Agreement:$1,086,020.99 Federal Funds Obligated to Project Sponsor:$1,086,020.99 Total Amount of the Federal Award for this Activity $1,086,020.99 Name of Federal Awarding Agency Department of Housing and Urban Development (HUD) Name of Pass-Through Entity:City of Fresno, CA Award Official Contact Person: Erika Lopez, erika.lopez@fresno.gov CDFA Name:Emergency Solutions Grant Program, 14.231 Award Official Address:2600 Fresno St., CHN 3065, Fresno CA 93721 Identification of R & D:None Maximum Indirect Cost Rate for the Federal Award Not to Exceed 10.0% di minimus indirect rate or indirect rate approved by cognizant agency Date of Contract Execution mm/dd/xx) Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xx) Period of Performance End Date (mm/dd/xx) Action Plan Year / IDIS Project ID Number 2020/10 Activity ESG-CV Total ESG-CV Funds Expended (PYTD)-$ Percent of ESG Award Expended 0 Total Funds Expended Indirect Cost (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Activity Accomplishment Narrative: (Maximum 500 characters) Project Description, Goals and Objectives: (Maximum 500 characters) Mental Health Systems will provide Triage Center Emergency Shelter for homeless individual impacted by COVID- 19. Project Sponsor:Mental Healther Systems Activity(s): Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishme nt Year (HUD Program Year) Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date mm/dd/xxxx) Expenditures for Emergency Shelter (Normal) Project Name: Essential Services -$ Operations -$ Renovation -$ Major Rehab -$ Conversion -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Emergency Shelter -$ Expenditures for Temporary Emergency Shelter Project Name: Essential Services -$ Operations -$ Leasing existing real property or temporary structures -$ Acquisition -$ Renovation -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Other Shelter Costs -$ Subtotal Temporary Emergency Shelter -$ Other ESG-CV Expenditures Project Name: Training (unique activity) -$ HMIS -$ Administration -$ Subtotal Temporary Emergency Shelter -$ Total ESG-CV Expenditures -$ Project Sponsor:Mental Healther Systems Activity(s):ES Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)09/30/20 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Veterans Served Without Children With Children and Adults Total Chronically Homeless Veteran 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 0 0 0 0 0 0 0 0 Leavers Stayers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenditures Total ESG-CV1 Expended (PYTD)-$ Street Outreach Expenditures -$ Rapid Rehousing Expend.-$ Emergency Shelter Expend.-$ Homeless Prevention Expend -$ Report Prepared by:Date Prepared For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: 366 to 730 days (1-2 Yrs.) 0 to 7 days 8 to 14 days 15 to 21 days 22 to 30 days 31 to 60 days 61 to 90 days 91 to 180 days 181 to 365 days Data Not Collected Total Number of Youth Under Age 25 Number of Parenting Youth Under Age 25 with Children Number of Adult Heads of Household Number of Child and Unknown-Age Heads of Household Other Characteristics of Persons Served Number of Chronically Homeless Persons Referrals participants completed Referrals for Additional Services Number of Referrals to participants Total Number of Persons Served Total Number of Leavers Number of Particpients from Prior Reporting Period Number of Particapants from Prior Report Period Number of Persons Contacted Once Number of Persons 2- 5 Contacts Number of Persons 6-9 Contacts Number of Persons 10 + Contacts Number of Adults (Age 18 or Over) Number of Children (Under Age 18) Number of Persons with Unknown Age Number of Leavers Number of Adult Leavers Number of Adult and Head of Household Leavers Accomplishment Narrative: (Maximum 500 characters) Total Persons Engaged Number of Persons who tested Positive for COVID-19 Number of Persons Engaged Number of Persons Served Number of Persons affected by COVID-19 Number of Partcipants who Exited Program Number of Persons who tested Negative for COVID-19 Total Persons Served Length of Participation Total Veterans Served Total Number of Stayers Number of Partcipants at End of Reporting Period Number of Stayers Number of Adult Stayers Total Persons Tested Project Sponsor:Mental Healther Systems Activity:HMIS Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)01/00/00 0 Total ESG Funded Expended by Subrecipient/Contractor PYTD)-$ Total Funds Expended for HMIS (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Accomplishment Narrative: (Maximum 500 characters) Number of HMIS Entries Made During the Reporting Period EXHIBIT E Agreement Between CITY OF FRESNO and Mental Health Systems Coronavirus Emergency Solutions Grant (ESG-CV) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to SUBRECIPIENT’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation Insurance as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self-insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by SUBRECIPIENT. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five (5) year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by SUBRECIPIENT, SUBRECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to CITY for review. 5. These requirements shall survive expiration or termination of the Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. EXHIBIT F AGREEMENT BETWEEN CITY OF FRESNO AND Mental Health Systems Coronavirus Emergency Solutions Grant (ESG-CV) No Conflict of Interest Certification (HUD Programs) Subrecipient or Applicant acknowledges and understands that, under HUD conflict of interest rules at 24 CFR 92.356 HOME), 24 CFR 570.611 (CDBG), 24 CFR 574.625 (HOPWA), or 24 CFR 576.404 (ESG), and OMB rules at 2 CFR 112 and 2 CFR 318 (C)(1)], an employee, agent, consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds or who is in a position to participate in a decision making process or gain inside information with regard to these activities (each “Covered Person”), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. SELECT ONLY THE CERTIFICATION THAT APPLIES TO THIS AGREEMENT OR APPLICATION. DO NOT SIGN BOTH.) Subrecipient or Applicant hereby certifies that no “covered person” in its agency or corporation is currently a Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of this agreement or application. Name Signature Date OR Subrecipient or Applicant hereby certifies that subrecipient/applicant organization includes a Covered Person as defined above, or because subrecipient/applicant has a family or business relationship with a Covered Person. Name Signature Date Please provide a separate certification for each “covered person” and select the type of covered person. Employee Agent Consultant Officer Elected Official Appointed Official The Covered Person is: Subrecipient/Applicant “covered person” Family member-name: (please print clearly) Business associate-name: (please print clearly) A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program. If a covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional steps that must be taken before the organization’s agreement or application can be funded. A person may become a “covered person” at any time during the implementation process and this will include beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with a covered person of the applicant or of City of Fresno. A new certification is required each time a covered person is identified. 1 AGREEMENT BY AND BETWEEN THE CITY OF FRESNO AND Poverello House FOR THE ADMINISTRATION OF CORONAVIRUS HEARTH EMERGENCY SOLUTIONS GRANT FUNDS (E-20-MW-06-0001) THIS AGREEMENT is made and entered into effective upon execution by both parties, by and between the CITY OF FRESNO (the CITY), Poverello House, a California 501(c) 3) not-for-profit Corporation (the SUBRECIPIENT), for Street Outreach within the City of Fresno. RECITALS WHEREAS, the United States Department of Housing and Urban Development HUD has provided an allocation of HEARTH Emergency Solutions Grant (HESG or ESG) funds to the CITY under Coronavirus Aid, Relief and Economic Security Act CARES Act) (Public Law 116-136) to protect the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT will operate Street Outreach and engagement within the City of Fresno for the purpose of protecting the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT hereby represents that it desires to and is professionally and legally capable of operating the emergency shelter for and providing services to the homeless persons in a matter consistent with HUD and CITY requirements; and WHEREAS, this Agreement will be administered for the City by its City Manager through the Planning and Development Department, Division of Housing and Community Development or other designee of the City Manager. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions and premises hereinafter combined to be kept and performed by the respective Parties, it is mutually agreed as follows: ARTICLE 1 DEFINITIONS. Wherever used in this Agreement or any of the contract documents, the following words shall have the meaning herein given, unless the context requires a different meaning. A. “ACT” – 24 CFR Part 576 et seq. as revised by the Emergency Solutions Grant and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on December 5, 2011 (76 Fed. Reg. 75954). B. “Administrator” and “Contract Administrator” shall mean the Manager of the 2 Housing and Community Development Division of the Planning and Development Department of CITY or other designee of the City Manager. C. “Budget” shall mean SUBRECIPIENT’s Cost Proposal submitted with the Bid Proposal. D. “CARES ACT” shall mean Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136) E. “City Manager” shall mean the City Manager of the CITY. F. “Contract” or “Contract Documents” shall mean and refer to this Agreement including its exhibits. G. “ESG” or “HESG” shall mean the HEARTH Emergency Solutions Grant as set forth in the ACT. H. “ESG-CV” shall mean the Emergency Solutions Grant provisions as set forth in the CARES ACT. I. “HMIS” means the Homeless Management Information System. HMIS is the information system designated by the local Continuum of Care (CoC) to comply with the requirements of CoC Program interim rule 24 CFR 578. It is a locally- administered data system used to record and analyze client, service, and housing data for individuals and families who are homeless or at risk of homelessness. J. “Program” shall mean services provided under the Federal funding source. K. “Program Component” shall mean the five program components of: Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, and HMIS as more fully described at 24 CFR 576.101 through 576.107. Administration of the program is an activity and not a Program Component. L. “Program income” for the specific purpose of this Agreement shall be as defined in the ACT. Unless otherwise provided for in the ACT, program income shall include any and all gross income earned by or accruing to SUBRECIPIENT in its pursuit hereof provided that the term program income does not include rebates, credits, discounts, or refunds realized by SUBRECIPIENT in its pursuit hereof. M. “Progressive Expenditure Deadlines” for the specific purpose of this Agreement, the progressive expenditure deadlines are: 20% of the grant award must be expended by September 30, 2021; 80% of the grant award must be expended by March 31, 2022; and 100% of the grant award must be expended by September 30, 2022. Failure to meet these deadlines, will result in the recapture of an amount equal to the difference between the required expenditure by the applicable deadline and the actual expenditure by the applicable deadline. N. “Progressive Reimbursement Request Deadlines” for the specific purpose of this Agreement, the SUBRECIPIENT’s request for reimbursement of eligible ESG-CV expenditures must be made within 30 days of the respective Progressive Expensive Deadlines. The Progressive Reimbursement Request Deadlines shall occur no later than one month after Progressive Expenditure Deadline as follows: a request for reimbursement of an amount not less than 20% of the grant award’s allowed cost must be made by October 31, 2021; a request for reimbursement of an amount not less than 80% of the grant award’s allowed cost must be made by April 30, 2022; and a request 3 for reimbursement of an amount not less than 100% of the grant award’s allowed cost must be made by October 31, 2022. O. “Project” shall mean the SUBRECIPIENT’S operation of a homeless shelter at 1101 N. Parkway. P. “Recapture” shall mean the CITY may recapture up to 20% of SUPRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 20% of allowed ESG-CV costs through September 30, 2021 by October 30, 2021; recapture up to 80% of SUBRECIPIENT total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 80% of allowed ESG-CV costs through March 31, 2022 by April 30 2022; recapture up to 100% percent of SUBRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of 100% of allowed ESG-CV costs through September 30, 2022 by October 31, 2022. Q. “Scope of Services or Services” shall mean those services submitted with SUBRECIPIENT’s bid proposal to be offered in fulfillment of the Program and included in Exhibit A. R. “Subaward” shall mean an award of City funds provided by the SUBRECIPIENT to its Subrecipient (2 CFR 200.330(a)) in order to administer all or a portion of SUBRECIPIENT’s Scope of Work. S. “Subcontract” shall mean a SUBRECIPIENT’s agreement, with a vendor or subcontractor, which is selected in accordance with the SUBRECIPIENT’s board- approved procurement policy and Federal procurement and contracting requirements at 2 CFR 200.318 through 200.326. T. “Subrecipient” shall mean an entity that receives a Subaward from the SUBRECIPIENT to carry out a part of the program, program component and/or project, but shall not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other grant awards directly from the CITY. 1. Contract Administration. This Agreement including all the Contract Documents shall be administered according to the order of precedence set forth herein for CITY by Administrator who shall be SUBRECIPIENT’s point of contact and to whom SUBRECIPIENT shall report. 2. Scope of Services. SUBRECIPIENT shall provide the Program in conformance with the Contract Documents and perform to the satisfaction of CITY those services set forth in Exhibit A and services necessarily related or incidental thereto even though not expressly set forth therein. 3. Effective Date and Term of Agreement. It is the intent of the Parties that this Agreement be effective as of the date first set forth above as to all terms and conditions of the Agreement. Services of SUBRECIPIENT shall commence on July 1, 2021, through June 30, 2022, which shall be the term of this Agreement, unless terminated earlier as provided herein. Followed by a 30-day invoice and data submission period which may be extended another 30 days for the SUBRECIPIENT to have the opportunity to correct invoice documentation and accomplishment data errors or deficiencies.. The CITY will also conduct its final close-out monitoring by or before November 30, 2022. 4. Compensation and Method of Payment. CITY shall pay 4 SUBRECIPIENT the aggregate sum not to exceed Three Hundred Sixty-Seven Thousand, Five Hundred Eighty-Seven Dollars ($367,587.00) for satisfactory performance of the services rendered therefore and as set forth in Exhibit B attached hereto and incorporated herein. Compensation is based on actual expenditures, supported by properly executed payrolls, time records, invoices, contracts, vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and submitted by the SUBRECIPIENT to the CITY with each request for reimbursement. The SUBRECIPIENT’s request for reimbursement shall also be in accordance with the Budget set forth in Exhibit B. It is understood that all expenses incidental to SUBRECIPIENT’s performance of services under this Agreement shall be borne by the SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any provisions of this Agreement, CITY shall be relieved of its obligation for further compensation. Notwithstanding any payment provisions herein, SUBRECIPIENT’s failure to timely and properly submit required records and reports set forth in this Agreement may be cause for CITY to suspend or delay reimbursement payments to SUBRECIPIENT. Payments shall be made by the CITY to SUBRECIPIENT in arrears for services provided during the preceding month. Such payment by CITY shall be made in the normal course of business, generally within thirty (30) days after the date of receipt by CITY of a correctly completed and supported invoice in accordance with the provisions of this paragraph and shall be for the actual expenditures incurred by SUBRECIPIENT in accordance with Exhibit B. Payments shall be made after receipt and verification of actual expenditures. All invoices are to be submitted CITY at the address given for notices on the signature page hereof or at such address the CITY may from time to time designate by written notice. The Administrator may, in his or her sole discretion, agree in writing to revise the payment schedule in subsection a), above, upon SUBRECIPIENT’s showing that such will facilitate delivery of the services; provided, however, total payments under this Agreement shall not exceed the total amount provided for in this Section 4 and the revision will not adversely impact the Progressive Expenditure Deadline and result in a return of funds to HUD. a. Any funds paid by CITY hereunder which remain unearned at the expiration or earlier termination of the Agreement shall be, and remain in trust, the property of CITY and shall be remitted to CITY within 10 days of expiration or earlier termination of this Agreement. Any interest thereon must be credited to or returned to CITY. All funds advanced pursuant to this Agreement and not expended shall be returned to CITY. b. CITY will not be obligated to make any payments under this Agreement if the request for payment is received by the CITY more than 30 days after the date of termination of this Agreement or the date of expiration of this Agreement, whichever occurs first. c. SUBRECIPIENT understands and agrees that the availability of ESG-CV Funding hereunder is subject to the control of HUD and should the ESG-CV funding be encumbered, withdrawn, or otherwise made unavailable to CITY whether earned or promised to SUBRECIPIENT and/or should CITY in any fiscal year hereunder fail to appropriate said funds, CITY shall not provide said funds to SUBRECIPIENT unless and until they are made available for payment to CITY by HUD and CITY receives and appropriates said Funds. No other funds owned or 5 controlled by CITY shall be obligated under this Agreement to the project(s). Should sufficient funds not be appropriated, the Services provided may be modified, or this Agreement terminated, at any time by the CITY as provided in section 8 below. d. SUBRECIPIENT shall use the funds provided by CITY solely for the purpose of providing the services required under Section 2 of this Agreement. 5. Loss of Third-Party Funding. In the event any funding provided by a party other than CITY for the Program or services being performed by SUBRECIPIENT is suspended, reduced, or withdrawn, then Administrator may suspend this Agreement immediately upon its receipt of notice thereof, or terminate this Agreement as provided in Section 8 below. SUBRECIPIENT shall notify CITY in writing within 7 days if any of the following events occur: a. Suspension, reduction, or withdrawal of SUBRECIPIENT'S funding by other funding source(s). b. The CITY, in its sole discretion, may stay such suspension of the Agreement for a period not to exceed 30 days to allow SUBRECIPIENT to either (i) submit a new service or funding plan for evaluation by the CITY who may accept or reject in its sole discretion, or (ii) complete an orderly phase out of services. If the CITY accepts such new service or funding plan, then such plan will be subject to the requirements in Section 13 below. 6. Disposition of Program Income. Absent the CITY’s written consent, any program income generated hereunder shall be used to reduce the CITY’s reimbursement obligations hereunder, or in the absence thereof promptly remitted entirely to the CITY. 7. Events of Default. When in the opinion of CITY, there is an occurrence of any one or more of the following provisions it will represent an Event of Default for purposes of this Agreement. a. An illegal or improper use of funds. b. A failure to comply with any term, covenant, or condition of this Agreement. Report(s) are submitted to CITY which are incorrect or incomplete in any material respect. c. The services required hereunder are incapable of or are improperly being performed by SUBRECIPIENT. d. Refusal of SUBRECIPIENT to accept change under Section 18. e. SUBRECIPIENT fails to maintain any required insurance. f. There is a loss of third-party funding (see Section 5 above). g. SUBRECIPIENT’s breach of any other material condition, covenant, warranty, promise, or representation contained in this Agreement not otherwise identified within this Section. 8. Termination and Remedies. Upon the occurrence of an Event of Default, CITY shall give written notice to SUBRECIPIENT of the Event of Default by specifying (1) the nature of the event or deficiency giving rise to the default, (2) the action required to cure the deficiency, if, in the sole discretion of CITY, any action to cure is possible, and (3) if the Event of Default is curable, a date, which shall not 6 be less than thirty (30) calendar days from the date of the notice, by which such deficiency must be cured, provided, however that if such failure cannot be remedied in such time, SUBRECIPIENT shall have an additional thirty (30) days to remedy such failure so long as SUBRECIPIENT is diligently and in good faith pursuing such remedy. a. This Agreement shall terminate without any liability of CITY to SUBRECIPIENT upon the earlier of: (i) the happening of an Event of Default by SUBRECIPIENT and a failure to cure said Event of Default within the time specified in the notice of Event of Default; (ii) 7 calendar days prior written notice without cause by CITY to SUBRECIPIENT; (iii) CITY’S non-appropriation of funds sufficient to meet its obligations hereunder during any CITY fiscal year of this Agreement, or insufficient funding for the services provided by SUBRECIPIENT; or iv) expiration of this Agreement. b. Immediately upon any termination or expiration of this Agreement, SUBRECIPIENT shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to CITY any and all unearned payments and all properties and materials in the possession of SUBRECIPIENT that are owned by CITY. Subject to the terms of this Agreement, SUBRECIPIENT shall be paid compensation for services satisfactorily performed prior to the effective date of termination. SUBRECIPIENT shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. c. Upon any breach of this Agreement by SUBRECIPIENT, CITY may i. exercise any right, remedy (in contract, law, or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii. proceed by appropriate court action to enforce the terms of the Agreement; and/or iii. recover all direct, indirect, consequential, economic, and incidental damages for the breach of the Agreement. If it is determined that CITY improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. d. In no event shall any payment by CITY pursuant to this Agreement constitute a waiver by CITY of any breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT, nor shall such payment impair or prejudice any remedy available to CITY with respect to the breach or default. e. CITY expressly reserves the right to demand of SUBRECIPIENT the repayment to CITY of any funds disbursed to SUBRECIPIENT under this Agreement which, in the judgment of CITY, were not expended in accordance with the terms of this Agreement, and SUBRECIPIENT agrees to promptly refund any such funds within 10 days of CITY’S written demand. 9. Level of Skill; Subcontractors. 7 a. SUBRECIPIENT may, at its sole discretion, subcontract any of the services required under this Agreement, in compliance with the terms of this Agreement. It is further mutually understood and agreed by and between the parties hereto that inasmuch as SUBRECIPIENT represents to City that SUBRECIPIENT and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said industry necessary to perform the services agreed to be done by it under this Agreement, City relies upon the skill of SUBRECIPIENT and its subcontractors, if any, to do and perform such services in a skillful manner and SUBRECIPIENT agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by City shall not operate as a release of SUBRECIPIENT or any subcontractors from said industry and professional standards. b. City reserves the right to hire additional contractors to perform the services required under this Agreement, and offset any future payment to SUBRECIPIENT accordingly, so long as such hiring and associated offset is memorialized in an Addendum executed by the parties, setting forth the amount of the offset. c. If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement where the subcontract is for a total of $250,000 or greater during any calendar year, SUBRECIPIENT shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. d. To the full extent required by applicable federal and state law, each party and its contractors and agents shall comply with the Davis-Bacon Act, as amended, California Labor Code Section 1720 et seq., and the regulations adopted pursuant thereto (“Prevailing Wage Laws”), if so required, and shall be solely responsible for carrying out the requirements of such provisions. Each party shall indemnify, defend and hold the other and its elected and appointed officers, officials, employees, agents, consultants, and contractors harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of prevailing wages (including without limitation, all claims that may be made by contractors, subcontractors, or third party claimants pursuant to Labor Code sections 1726 and 1781), the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including, but not limited to the Prevailing Wage Laws, or any act or omission of that party related to the payment or requirement of payment of prevailing wages. 10. Indemnification. To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, 8 employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of SUBRECIPIENT, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If SUBRECIPIENT should subcontract all or any portion of the services to be performed under this Agreement, SUBRECIPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 11. Insurance. The SUBRECIPIENT shall comply with all of the insurance requirements in Exhibit E to this Agreement. 12. On-Site Monitoring. Authorized representatives of HUD and/or the CITY shall have the right to monitor the SUBRECIPIENT’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings: SUBRECIPIENT shall reasonably make its facilities, books, records, reports, and accounts available for CITY’s inspection in pursuit hereof. This section 12 shall survive termination or expiration of this Agreement. 13. Records, Reports, and Inspection. SUBRECIPIENT shall establish and maintain records in accordance with all requirements prescribed by CITY, HUD, and generally accepted accounting principles, with respect to all matters covered by this Agreement. As applicable, SUBRECIPIENT shall comply with all applicable requirements of CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the provision of a single audit (generally applicable where funding from all federal sources in any fiscal year exceeds $750,000), and to such extent shall submit to the CITY any applicable auditor’s reports and audited financial statements no later than three (3) months after the SUBRECIPIENT’s fiscal year end. SUBRECIPIENT shall be responsible for determining the applicability of the foregoing. On a quarterly basis the SUBRECIPIENT shall submit a report utilizing and completing the form attached as EXHIBIT D – ESG Quarterly Report. The report shall be submitted within thirty days of the close of each quarter of the fiscal year for the duration of the Agreement. SUBRECIPIENT shall ensure the ESG grant funds provided by GRANTEE are clearly identified as a subaward and include the following information: Subrecipient Name: Poverello House Subrecipient ID (DUNS #):127482537 Federal Award Identification Number (ESG-CV Grant # E-20-MW- 06- 0001) Federal Award Date: April 02, 2020 9 Period of Performance: July 01, 2021 thru June 30, 2022 Federal Funds Obligated by this Agreement: Yes Total Federal Funds Obligated to SUBRECIPIENT: $367,587 Total Amount of the Federal Award: $367,587 Federal Award project description: Street Outreach Name of Federal awarding agency: Department of Housing Urban Development Name of pass-through entity: City of Fresno, California Award Official Contact Information: Jennifer Clark, Director, Dept. of Planning and Development, 2600 Fresno, St., Fresno CA 93721 CFDA Number: 14.231 CFDA Name: HEARTH Emergency Solutions Grant Identification of R&D: No Indirect cost rate for the Federal award: Up to the greater of a di minimus 10% indirect cost rate or the indirect rate authorized allowed by the applicable Federal cognizant agency. i. Annually, SUBRECIPIENT shall submit a report on clients served and activities assisted with ESG funds by uploading HMIS data within 10 days of receipt of the HUD Sage hyperlink into the Sage HMIS Reporting Repository. ii. SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 576.500 iii. SUBRECIPIENT shall retain such records for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later. The records retention period may be extended whenever: a. any litigation, claim, or audit is started before the expiration of the five-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. the SUBRECIPIENT is notified in writing by the CITY to extend the retention period. a. SUBRECIPIENT is to prepare written financial statements, and completed ESG Quarterly Report, each in the form attached hereto as Exhibit D incorporated herein, each covering matters pertaining to the Scope of Services contained in Exhibit A, to be submitted to CITY no later than the thirtieth (30th) of the month following the end of each quarter hereunder for the duration hereof, ,absent CITY’s prior written consent in cases of unusual circumstances as determined in the sole discretion of the CITY. During the life of this Agreement and for a period of five (5) years after receipt of the 10 final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later, SUBRECIPIENT shall, at any time during normal business hours and as often as CITY and/or HUD or the authorized representative of either CITY or HUD may deem necessary, make available to them or any one of them, within the CITY of Fresno, such statements, records, reports, data and information as they may request pertaining to matters covered by this Agreement and permit them or any one of them to audit and inspect all records, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by this Agreement. SUBRECIPIENT shall also permit and cooperate with on-site monitoring and personal interviews of participants, SUBRECIPIENT'S staff, and employees by Administrator and other CITY and/or HUD representatives. b. The SUBRECIPIENT is required to participate in the Fresno Madera Continuum of Care (FMCoC). Participation is defined as attendance of the Member or the Alternate Member at a minimum of 75% of all FMCoC Director’s meetings. SUBRECIPIENT’s attendance shall be confirmed through the Board- approved minutes of the FMCoC Board of Directors’ meeting. SUBRECIPIENT shall attach the most currently available monthly minutes of the FMCoC are to be attached to the ESG Quarterly Report. c. The SUBRECIPIENT is required to collect and report client-level data in accordance with HUD Office of Special Needs Assistance Programs SNAPS) HMIS Data Standards, to the local HMIS operated by the Housing Authorities of the City and County of Fresno through a Memorandum of Understanding with the FMCoC or comparable databases are required for use by providers of services for victims of domestic violence, as described in the Violence Against Women Act (VAWA). Reporting into the HMIS database or allowed comparable database is a requirement of ESG funding. SUBRECIPIENT reporting must be consistent in format and data element structure with the Fresno Housing Authority HMIS Program Policies and Procedures Manual and the HUD HMIS Data Standards and Data Dictionary current at the execution of this Agreement. The comparable database will be maintained by the SUBRECIPIENT and used to collect data and report on outputs and outcomes as required by HUD. d. If SUBRECIPIENT provides legal services or domestic violence victim services requiring client-level information to remain confidential, they will be required to establish a comparable client-level database internal to its organization e.g., no identifying data shared with the HMIS or the CITY and will provide only aggregate data to the CITY as required). SUBRECIPIENT will work with the HMIS System Administrator to determine that the alternative database meets the standards for comparable client- level databases, including compliance with the HMIS Data Standards which are acceptable to HUD and the CITY. e. All data elements specified above in 12(d) must be recorded for each ESG project in HMIS and the fields needed to correctly generate the performance reports are required to be collected in the comparable database. f. The SUBRECIPIENT is required to provide housing unit and client data to the CITY, or designee, to include in the Point in Time survey as administered by the Fresno-Madera Continuum of Care and as required by the HEARTH Act of 2009. 11 This Section 13 shall survive expiration or termination of this Agreement. 14. Subawards. The SUBRECIPIENT shall not enter into an Agreement making a Subaward to a Subrecipient for any work contemplated under the Agreement without first obtaining the CITY’s written approval of the Subaward Agreement. An executed copy of every such Subaward Agreement approved by the Administrator shall be provided to CITY prior to implementation for retention in CITY's files. a. SUBRECIPIENT is responsible to CITY for the proper performance of any subcontract. No such subcontract shall relieve SUBRECIPIENT of its obligations under this Agreement. b. Any subcontract shall be subject to all the terms and conditions of this Agreement. c. No officer or director of SUBRECIPIENT shall have any direct or indirect financial interest in any subcontract made by SUBRECIPIENT or in any loan, purchase of property, or any other arrangement made by SUBRECIPIENT, by whatever name known. 15. Conflict of Interest and Non-Solicitation. a. Prior to CITY’S execution of this Agreement, SUBRECIPIENT shall complete a CITY of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit F. During the term of this Agreement, SUBRECIPIENT shall have the obligation and duty to immediately notify CITY in writing of any change to the information provided by SUBRECIPIENT in such statement. b. SUBRECIPIENT shall comply, and require its subcontractors to comply, with all applicable federal, state, and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et seq., the California Political Reform Act (California Government Code Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.). At any time, upon written request of CITY, SUBRECIPIENT shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, SUBRECIPIENT and the respective subcontractor(s) are in full compliance with all laws and regulations. SUBRECIPIENT shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, SUBRECIPIENT shall immediately notify CITY of these facts in writing. c. In performing the work or services to be provided hereunder, SUBRECIPIENT shall not employ or retain the services of any person while such person either is employed by CITY or is a member of any CITY council, commission, board, committee, or similar CITY body or within one year of their termination therefrom. This requirement may be waived in writing by the CITY Manager, if no actual or potential conflict is involved. d. SUBRECIPIENT represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct, or indirect, to solicit or procure this Agreement or any rights/benefits hereunder. 12 ARTICLE 2 FEDERAL REQUIREMENTS SUBRECIPIENT warrants, covenants, and agrees, for itself and its contractors and subcontractors of all tiers, that it shall comply with all applicable requirements of the Lead-Based Paint Poisoning Prevention Act of 42 U.S.C. 4821 et seq., 24 CFR Part 35 and 24 CFR 982.401(j). In this regard SUBRECIPIENT shall be responsible for all inspection, testing and abatement activities. a. The requirements, as applicable, of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35. In addition, the following requirements relating to inspection and abatement of defective lead-based paint surfaces must be satisfied: (1) Treatment of defective paint surfaces must be performed before final inspection and approval of the renovation, rehabilitation, or conversion activity under this part; and (2) Appropriate action must be taken to protect shelter occupants from the hazards associated with lead-based paint abatement procedures. b. The SUBRECIPIENT agrees to comply with all applicable requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended and HUD implementing regulation 24 CFR Part 8. c. SUBRECIPIENT agrees to comply with the federal requirements set forth in 24 CFR Part 5, except as explicitly modified below, and use of emergency shelter grant amounts must comply with the following requirements: (a) Nondiscrimination and equal opportunity. The nondiscrimination and equal opportunity requirements at 24 CFR Part 5 are modified as follows: i. Rehabilitation Act requirements. HUD’s regulations at 24 CFR Part 8 implement section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. ii. SUBRECIPIENT shall make known that use of the facilities and Services are available to all on a nondiscriminatory basis. If the procedures that the SUBRECIPIENT intends to use to make known the availability of the facilities and Services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such facilities and Services, the SUBRECIPIENT must establish additional procedures that will ensure that such persons are made aware of the facilities and Services. The SUBRECIPIENT must also adopt procedures which will make available to interested persons, information concerning the location of Services and facilities that are accessible to persons with disabilities. iii. The SUBRECIPIENT shall be responsible for complying with the policies, guidelines, and requirements of 24 CFR Part 85 (codified pursuant to OMB Circular No. A-102) and OMB Circular No. A-87, as they relate to the acceptance and use of ESG funding by CITY, and Nos. A-110 and A-122 as they relate to the acceptance and use of emergency shelter grant amounts by private nonprofit organizations. The SUBRECIPIENT will be responsible for all aspects project contract award and 13 management including the advertising for bids and shall award the contract to the lowest responsible and responsible bidder. The SUBRECIPIENT shall verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder has not been debarred or suspended from participating in federal projects. d. SUBRECIPIENT warrants, covenants, and agrees that it shall perform the Services in a manner that does not engage in inherently religious activities and that does not engage in any prohibited activities described in 24 CFR 576.23. Without limitation, SUBRECIPIENT shall not unlawfully discriminate on the basis of religion and shall not provide religious instruction or counseling, conduct religious services or worship, engage in religious proselytizing, or exert other religious influence in pursuit hereof. Subject to the foregoing, SUBRECIPIENT does not intend to utilize ESG funding to construct, rehabilitate or convert facilities owned primarily by religious organizations or to assist primarily religious organizations in acquiring or leasing facilities to the extent prohibited in 24 CFR 576.23. e. SUBRECIPIENT shall perform the Services in compliance with, and not to cause or permit the Services to be in violation of, any existing or future environmental law, rule, regulation, ordinance, or statute. SUBRECIPIENT agrees that, if CITY has reasonable grounds to suspect any such violation, SUBRECIPIENT shall be entitled to thirty (30) day notice and opportunity to cure such violation. If the suspected violation is not cured, CITY shall have the right to retain an independent consultant to inspect and test the subject facilities for such violation. If a violation is discovered, SUBRECIPIENT shall pay for the cost of the independent consultant. f. The 2 CFR 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards referenced in this Agreement are available at https://ecfr.io/Title-02/pt2.1.200 16. Relocation. a. SUBRECIPIENT shall assure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of this project and the Services rendered in pursuit thereof. b. A displaced person must be provided relocation assistance at the levels described in, and in accordance with, 49 CFR Part 24, which contains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655). 17. Further Assurances. a. This Agreement, when executed and delivered, shall constitute the legal, valid, and binding obligations of SUBRECIPIENT enforceable against SUBRECIPIENT in accordance with its respective terms, except as such enforceability may be limited by bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of general applicability affecting the enforcement of creditors’ rights generally and (b) the application of general principles of equity without the joiner of any other party. b. SUBRECIPIENT represents and warrants as of the date hereof that SUBRECIPIENT has obtained and, to the best of SUBRECIPIENT’s knowledge, is in compliance with all federal, state, and local governmental reviews, 14 consents, authorizations, approvals, and licenses presently required by law to be obtained by SUBRECIPIENT for the Services as of the date hereof. c. In the performance of this Agreement, SUBRECIPIENT shall promptly and faithfully comply with, conform to, and obey the ACT and all amendments thereto, and shall maintain all facilities hereunder in compliance with building, health, and safety codes. d. SUBRECIPIENT shall be solely responsible and liable for any recapture or repayment obligation imposed by HUD due to any act or omission of SUBRECIPIENT in pursuit hereof. e. SUBRECIPIENT acknowledges that SUBRECIPIENT, not the CITY, is responsible for determining applicability of and compliance with the ACT and all other applicable local, state, and federal laws including, but not limited to, any applicable provisions of the California Labor Code, Public Contract Code, and Government Code. The CITY makes no express or implied representation as to the applicability or inapplicability of any such laws to this Agreement or to the Parties’ respective rights or obligations hereunder including, but not limited to, competitive bidding, prevailing wage subcontractor listing, or similar or different matters. SUBRECIPIENT further acknowledges that the CITY shall not be liable or responsible at law or in equity for any failure by SUBRECIPIENT to comply with any such laws, regardless of whether the CITY knew or should have known of the need for such compliance, or whether the CITY failed to notify SUBRECIPIENT of the need for such compliance. f. SUBRECIPIENT agrees to comply with the CITY’s Fair Employment Practices and shall not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, SUBRECIPIENT agrees as follows: g. SUBRECIPIENT will comply with all laws and regulations, as applicable. No person in the United States shall, on the grounds of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, and status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; 15 recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. h. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. i. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers’ representatives of SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. ARTICLE 3 GENERAL PROVISIONS 18. Amendment. This Agreement shall not be modified except by written amendment approved by the CITY Council and signed by the parties. Where it is determined by the Administrator that there is a need to make any change in the Program, services to be performed, fiscal procedures and system, or the terms and conditions of this Agreement (including, without limitation, any changes necessary to comply with changes in federal, state, or local laws or regulations), refusal by SUBRECIPIENT to accept the change is grounds for termination of this Agreement. Notwithstanding the foregoing, approval of the CITY Council is not required for (i) insubstantial adjustments in line items within the total approved budget, not affecting the total approved budget amount, approved by the Administrator in his/her sole discretion;(ii) insubstantial changes in the nature or scope of services specified in this Agreement approved by the Administrator in his/her sole discretion; and (iii) changes to the insurance requirements specified in Exhibit E approved by CITY’s Risk Manager in his or her sole discretion. 19. Public Information. SUBRECIPIENT shall disclose all of its funding sources to CITY which, thereafter, will be public information. 20. Copyrights/Patents. a. If this Agreement results in a book or other copyrightable material, the author may seek any available copyright protection for the work unless a work for hire. CITY reserves a royalty-free, nonexclusive, irrevocable, and assignable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted. b. Any discovery or invention arising out of or developed in the course of work aided by this Agreement, shall promptly and fully be reported to CITY for determination by CITY as to whether patent protection on such invention or discovery, including rights thereto under any patent issued thereon (reserved henceforth onto CITY), shall be imposed, and administered, in order to protect the 16 public interest. 21. Political Activity Prohibited. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any political activity, or to further the election or defeat of any ballot measure or candidate for public office. 22. Lobbying Prohibited. None of the funds provided under this Agreement shall be used for publicity, lobbying or propaganda purposes designed to support or defeat legislation pending before any legislative body. 23. Third Party Beneficiaries. The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. It is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 24. Nondiscrimination. To the extent required by controlling federal, state, and local law, SUBRECIPIENT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, SUBRECIPIENT agrees as follows: a. SUBRECIPIENT will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. SUBRECIPIENT shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to SUBRECIPIENT’S employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, 17 national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. c. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of SUBRECIPIENT’S commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 25. Independent Contractor. a. In the furnishing of the services provided for herein, SUBRECIPIENT is acting as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venture, partner, or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof. b. This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and CITY. SUBRECIPIENT shall have no authority to bind CITY absent CITY’S express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof. c. Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to CITY employees. SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save CITY harmless from all matters relating to payment of SUBRECIPIENT’S employees, including, without limitation, compliance with Social Security withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to CITY or to this Agreement. 26. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. 27. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all Parties, and each Parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives. 28. Assignment. 18 a. This Agreement is personal to SUBRECIPIENT and there shall be no assignment by SUBRECIPIENT of its rights or obligations under this Agreement without the prior written approval of the Administrator. Any attempted assignment by SUBRECIPIENT, its successors or assigns, shall be null and void unless approved in writing by the Administrator. b. SUBRECIPIENT hereby agrees not to assign the payment of any monies due SUBRECIPIENT from CITY under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). CITY retains the right to pay any and all monies due SUBRECIPIENT directly to SUBRECIPIENT. 29. Compliance with Law. In providing the services required under this Agreement, SUBRECIPIENT shall at all times comply with all applicable laws of the United States, the State of California and CITY, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the life of this Agreement. 30. Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 31. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno SUBRECIPIENT, California. 32. Headings. The Section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement. 33. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 34. Interpretation. The Parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any Party, but rather by construing the terms in accordance with their generally accepted meaning. 35. Attorney's Fees. If either Party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other Party its reasonable attorney's fees and legal expenses. 36. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 19 37. Precedence of Documents. The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Permits from other agencies as may be required by law; 3) Supplemental Agreements or this Agreement the one dated later having precedence over another dated earlier; (4) ESG Policies and Procedures (5) General Conditions. Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order of precedence. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, provided for within the body of this Agreement, are null and void. 38. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 39. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, either written or oral. SIGNATURES APPEAR ON NEXT PAGE] 19 IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy Poverello House, a California 501(c ) (3) not- for-profit Corporation By: Zachary D. Darrah, Chief Executive Officer Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Thomas Morgan, Manager 2600 Fresno Street, CH3N 3065, Fresno CA 93721 Phone: (559) 621-8403 Recipient: Poverello House Attention: Zachary D. Darrah CEO Poverello House 412 F. Street Fresno CA 93607 Phone: (559) 498-6988 Attachments: 1. Exhibit A – Scope of Services 2. Exhibit B – Budget Summary 3. Exhibit C - Spending Plan 4. Exhibit D – ESG Quarterly Report 5. Exhibit E – Insurance Requirements 6. Exhibit F – No Conflict of Interest Certification Form EXHIBIT A SCOPE OF SERVICES Agreement “Between” CITY OF FRESNO and Poverello House for Street Outreach Scope of Work Poverello House (PH) will provide outreach to individuals impacted by COVID-19 experiencing homelessness who are not engaged in navigation services and/or in emergency shelter within the City of Fresno (COF). This agreement will expand the existing Homeless Outreach Progressive Engagement (HOPE) Team. The program will continue to link people experiencing homelessness to navigation services and shelter focusing on individual who have been impacted by COVID-19. The HOPE Team will provide outreach services in the COF daily and extend hours of outreach into the evening to enable the team to serve more areas with the COF. The HOPE Team will add an additional outreach workers, who will engage homeless individuals impacted by COVID-19. Outreach efforts will be coordinated based on zip codes and city council districts. The additional four workers will collaborate with existing outreach teams, which include the HERO Team and Poverello House's outreach team targeting Santa Clara/ Chinatown. The HOPE Team will also work with the Fresno Police Department to provide outreach services. The HOPE Team duties will include the following: 1) Outreach to people experiencing homelessness throughout the City of Fresno, 2) Linking them to navigation services, 3) Linking to shelters, temporary housing or family, 4) Connecting them to supportive services, and 5) Providing homeless verifications for programs such as Multi-Agency Access Program (MAP Point) and other housing programs. The HOPE Team will be responsible for engaging clients "where they are at," which includes building rapport, addressing any immediate needs, and linking them to housing navigation services. At the initial contact, the HOPE Team member will utilize the community's coordinated entry system to determine if diversion tactics are appropriate. After the initial screening and diversion practices are exhausted, the client will be connected to housing navigation services. They will also be assessed for any emergency service needs such as medical, mental health, and shelter services. The HOPE Team will provide transportation and bus tokens for clients to get to essential appointments. The HOPE Team will focus on individuals who are not currently being assisted with navigation services. Record Retention and Reporting Requirements The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F – Grant Administration, §576.500, Recordkeeping and Reporting Requirements. HUD requires recipients to report the uses of ESG-CV funding in their Consolidated Annual Performance and Evaluation Report (CAPER) and through submission of project data into the SAGE Homeless Management Information System (HMIS) Repository. Quarterly reporting from the SUBRECIPIENT to the City is mandatory to meet this requirement. The CITY’s quarterly reporting requirements are described within this Agreement and the report form is attached as Exhibit D. Monitoring The SUBRECIPIENT must monitor any and all subawards to subrecipients in accordance with U.S Department of Housing and Urban Development requirements. The SUBRECIPIENT is further encouraged to use HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring reviews The SUBRECIPIENT acknowledges that the CITY is required to periodically monitor the SUBRECIPIENT’s delivery of the subject ESG-CV funding. The CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1 as well as 24 CFR 756, 2 CFR 200 and this Agreement when conducting on-site and desk monitoring reviews. Progressive Expenditure Deadlines and Recapture Provisions To ensure ESG-CV funds are spent quickly on eligible activities to address the public health and economic crises caused by coronavirus, HUD is requiring that the CITY complete eligible reimbursement draw-downs from the U.S. Treasury within 90 days of the last day of the applicable progressive expenditure deadline cycle. To ensure that the CITY meets this HUD requirement, the CITY has set forth a Spending Plan by Progressive Expenditure Deadline, which is included in EXHIBIT C to this AGREEMENT, and a reimbursement request and accomplishment data processing schedule that may be found in TABLE 1 below and more fully described in subsequent narrative. TABLE 1 A. Progressive Expenditure Deadline - Percentage of Grant Award B. Expenditure Cycle Ending: C. Request for Reimbursement Packet and Accomplishment Data Submitted by SUBRECIPIENT to CITY By/Before D. SUBRECIPIENT Reimbursement and Data Packet Deficiencies Cured By/Before: E. CITY Uploads Accomplishment Data into HUD Reporting System By/Before F. CITY Completes HUD IDIS Drawdown By/Before: 20% Sep. 30, 2021 Oct. 31, 2021 Nov. 30, 2021 Oct.31, 2021 Dec. 15, 2021 80% Mar 31, 2022 Apr. 30, 2022 May 31, 2022 Apr. 30, 2022 Jun. 15, 2022 100% Sep. 30, 2022 Oct. 31, 2022 Nov. 30, 2022 Oct. 31,2022 Dec. 15, 2022 Consistent with Table 1 and HUD and CITY requirements, the City will recapture: i) the expenditure shortfall up to 20 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by October 31, 2021 reimbursement for eligible and allowed costs for at least 20% of the ESG-CV award for the expenditure cycle ending September 30, 2021; ii) recapture the expenditure shortfall up to 80 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 80% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022; iii) recapture the expenditure shortfall up to 100% of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 100% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022. These periods and reimbursement request due dates are summarized in Table 1, Columns A, B, and C, above In the event, the CITY determines that a reimbursement request or portions thereof are eligible for reimbursement, but inadequately supported, the CITY may provide the SUBRECIPIENT additional time to correct and cure the reimbursement request defect by providing additional supporting documentation. The period for curing documentation defects for draws in a particular expenditure deadline cycle shall expire on the respective dates provided in Column D of Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations date, the costs associated with the defect will be disallowed. In the event the disallowed costs results in the total reimbursement for the expenditure cycle falling short of the amount required for the meeting the cycle’s progressive expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture the amount of the expenditure shortfall for the cycle. Accomplishment data defects must also be cured by the respective dates provided in Column D Table 1 in this Exhibit A. Accomplishment data defects not corrected by the applicable dates may result in the suspension of reimbursement request processing and the making of reimbursement payments until such time as the data defect is cured by the SUBRECIPIENT . In the event that a suspension results in the failure to achieve an expenditure deadline requirement, the CITY will recapture the entire amount associated with the expenditure deadline cycle. EXHIBIT B BUDGET SUMMARY Agreement “Between” CITY OF FRESNO and Poverello House \ Coronavirus Emergency Solutions Grant ESG-CV) The Street Outreach Project will be funded with ESG-CV. These sources and uses of funds pertain to the ESG-CV funds for this Activity. SOURCE OF CITY FUNDS Program Year (PY) Program Award Amount 2020 HUD ESG-Coronavirus (ESG-CV $ 367,587 2020 TOTAL CITY ESG-CV $ 367,587 USE OF CITY ESG FUNDS Use of Funds Amount Implementation of Program Services in accordance with the subject CITY AND SUBRECIPIENT Street Outreach Agreement and Scope of Work, EXHIBIT A to this Agreement 367,587 TOTAL NOT TO EXCEED $367,587.00 Three Hundred Sixty-Seven Five Hundred Eighty-Seven Dollars EXHIBIT C SPENDING PLAN BY EXPENDITURE DEADLINES AGREEMENT BETWEEN CITY OF FRESNO AND Poverello House EXHIBIT D QUARTERLY REPORT AGREEMENT BETWEEN CITY OF FRESNO AND Poverello House Coronavirus Emergency Solutions Grant (ESG-CV) Note: Below are4 snapshots of the 4 Excel worksheets making up the ESG Quarterly Report. Contact Erika Lopez at Erika.Lopez@fresno.gov to receive the Report in Excel. The entire report should be completed and submitted quarterly in Excel to HCDD@fresno.gov with a copy to Erika Lopez Project Sponsor Name :Pverello House Project Sponsor ID (DUNS #) Federal Award Identification Number (ESG Grant #): E-20-MW-60-0001 Federal Award Date:2-Apr-20 Federal Funds Obligated by This Agreement:367,587.00$ Federal Funds Obligated to Project Sponsor:367,587.00$ Total Amount of the Federal Award for this Activity 367,587.00$ Name of Federal Awarding Agency Department of Housing and Urban Development (HUD) Name of Pass-Through Entity:City of Fresno, CA Award Official Contact Person: Erika Lopez, erika.lopez@fresno.gov CDFA Name:Emergency Solutions Grant Program, 14.231 Award Official Address:2600 Fresno St., CHN 3065, Fresno CA 93721 Identification of R & D:None Maximum Indirect Cost Rate for the Federal Award Not to Exceed 10.0% di minimus indirect rate or indirect rate approved by cognizant agency Date of Contract Execution mm/dd/xx) Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xx)07/01/21 Period of Performance End Date (mm/dd/xx)06/30/21 Action Plan Year / IDIS Project ID Number 2020/10 Activity ESG-CV Total ESG-CV Funds Expended (PYTD)-$ Percent of ESG Award Expended 0 Total Funds Expended Indirect Cost (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Activity Accomplishment Narrative: (Maximum 500 characters) Project Description, Goals and Objectives: (Maximum 500 characters) The Poverello House will provide Street Outreach for homeless individual impacted by COVID-19. Project Sponsor:Pverello House Activity(s):Street Outreach Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date mm/dd/xxxx)07/01/21 Period of Performance End Date (mm/dd/xxxx)06/30/21 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Veterans Served Without Children With Children and Adults Total Chronically Homeless Veteran 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 0 0 0 0 0 0 0 0 Leavers Stayers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenditures Total ESG-CV1 Expended (PYTD)-$ Street Outreach Expenditures -$ Rapid Rehousing Expend.-$ Emergency Shelter Expend.-$ Homeless Prevention Expend -$ Report Prepared by:Date Prepared For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Number of Partcipants who Exited Program Number of Persons who tested Negative for COVID-19 Total Persons Served Length of Participation Total Veterans Served Total Number of Stayers Number of Partcipants at End of Reporting Period Number of Stayers Number of Adult Stayers Total Persons Tested Accomplishment Narrative: (Maximum 500 characters) Total Persons Engaged Number of Persons who tested Positive for COVID-19 Number of Persons Engaged Number of Persons Served Number of Persons affected by COVID-19 Total Number of Persons Served Total Number of Leavers Number of Particpients from Prior Reporting Period Number of Particapants from Prior Report Period Number of Persons Contacted Once Number of Persons 2- 5 Contacts Number of Persons 6-9 Contacts Number of Persons 10 + Contacts Number of Adults (Age 18 or Over) Number of Children (Under Age 18) Number of Persons with Unknown Age Number of Leavers Number of Adult Leavers Number of Adult and Head of Household Leavers Data Not Collected Total Number of Youth Under Age 25 Number of Parenting Youth Under Age 25 with Children Number of Adult Heads of Household Number of Child and Unknown-Age Heads of Household Other Characteristics of Persons Served Number of Chronically Homeless Persons Referrals participants completed Referrals for Additional Services Number of Referrals to participants 366 to 730 days (1-2 Yrs.) 0 to 7 days 8 to 14 days 15 to 21 days 22 to 30 days 31 to 60 days 61 to 90 days 91 to 180 days 181 to 365 days Project Sponsor:Pverello House Activity(s): Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishme nt Year (HUD Program Year) Period of Performance Start Date mm/dd/xxxx)07/01/21 Period of Performance End Date mm/dd/xxxx) Expenditures for Homelessness Prevention Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Homelessness Prevention -$ Expenditures for Rapid Rehousing Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Rapid Rehousing -$ Expenditures for Emergency Shelter (Normal) Project Name: Essential Services -$ Operations -$ Renovation -$ Major Rehab -$ Conversion -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Emergency Shelter -$ Expenditures for Temporary Emergency Shelter Project Name: Essential Services -$ Operations -$ Leasing existing real property or temporary structures -$ Acquisition -$ Renovation -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Other Shelter Costs -$ Subtotal Temporary Emergency Shelter -$ Other ESG-CV Expenditures Project Name: Training (unique activity) -$ HMIS -$ Administration -$ Subtotal Temporary Emergency Shelter -$ Total ESG-CV Expenditures -$ ESG-CV Project Sponsor:Pverello House Activity:HMIS Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xxxx)07/01/21 Period of Performance End Date (mm/dd/xxxx)06/30/21 0 Total ESG Funded Expended by Subrecipient/Contractor PYTD)-$ Total Funds Expended for HMIS (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Accomplishment Narrative: (Maximum 500 characters) Number of HMIS Entries Made During the Reporting Period EXHIBIT E Agreement Between CITY OF FRESNO and POVERELLO HOUSE Coronavirus Emergency Solutions Grant (ESG-CV) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to SUBRECIPIENT’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non- contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self- insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by SUBRECIPIENT. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five 5) year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by SUBRECIPIENT, SUBRECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to CITY for review. 5. These requirements shall survive expiration or termination of the Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. EXHIBIT F AGREEMENT BETWEEN CITY OF FRESNO AND POVERELLO HOUSE Coronavirus Emergency Solutions Grant (ESG-CV) No Conflict of Interest Certification (HUD Programs) Subrecipient or Applicant acknowledges and understands that, under HUD conflict of interest rules at 24 CFR 92.356 HOME), 24 CFR 570.611 (CDBG), 24 CFR 574.625 (HOPWA), or 24 CFR 576.404 (ESG), and OMB rules at 2 CFR 112 and 2 CFR 318 (C)(1)], an employee, agent, consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds or who is in a position to participate in a decision making process or gain inside information with regard to these activities (each “Covered Person”), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. SELECT ONLY THE CERTIFICATION THAT APPLIES TO THIS AGREEMENT OR APPLICATION. DO NOT SIGN BOTH.) Subrecipient or Applicant hereby certifies that no “covered person” in its agency or corporation is currently a Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of this agreement or application. Name Signature Date OR Subrecipient or Applicant hereby certifies that subrecipient/applicant organization includes a Covered Person as defined above, or because subrecipient/applicant has a family or business relationship with a Covered Person. Name Signature Date Please provide a separate certification for each “covered person” and select the type of covered person. Employee Agent Consultant Officer Elected Official Appointed Official The Covered Person is: Subrecipient/Applicant “covered person” Family member-name: (please print clearly) Business associate-name: (please print clearly) A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program. If a covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional steps that must be taken before the organization’s agreement or application can be funded. A person may become a “covered person” at any time during the implementation process and this will include beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with a covered person of the applicant or of City of Fresno. A new certification is required each time a covered person is identified. 1 AGREEMENT BY AND BETWEEN THE CITY OF FRESNO AND Mental Health Systems, Inc. FOR THE ADMINISTRATION OF CORONAVIRUS HEARTH EMERGENCY SOLUTIONS GRANT FUNDS E-20-MW-06-0001) THIS AGREEMENT is made and entered into effective upon execution by both parties, by and between the CITY OF FRESNO (the CITY), and Mental Health Systems, Inc. (the SUBRECIPIENT), for operation of an Emergency Shelter at 2550 W. Clinton Avenue, Fresno, CA, 93705 RECITALS WHEREAS, the United States Department of Housing and Urban Development HUD has provided an allocation of HEARTH Emergency Solutions Grant (HESG or ESG) funds to the CITY under Coronavirus Aid, Relief and Economic Security Act CARES Act) (Public Law 116-136) to protect the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT will operate an emergency shelter and provide services at its property located at 2550 W. Clinton Avenue, Fresno, CA, 93705 for the purpose of protecting the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT hereby represents that it desires to and is professionally and legally capable of operating the emergency shelter for and providing services to the homeless persons in matter consistent with HUD and CITY requirements; and WHEREAS, this Agreement will be administered for the City by its City Manager through the Planning and Development Department, Division of Housing and Community Development or other designee of the City Manager. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions and premises hereinafter combined to be kept and performed by the respective Parties, it is mutually agreed as follows: ARTICLE 1 DEFINITIONS. Wherever used in this Agreement or any of the contract documents, the following words shall have the meaning herein given, unless the context requires a different meaning. A. “ACT” – 24 CFR Part 576 et seq. as revised by the Emergency Solutions Grant and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on December 5, 2011 (76 Fed. Reg. 75954). B. “Administrator” and “Contract Administrator” shall mean the Manager of the 2 Housing and Community Development Division of the Planning and Development Department of CITY or other designee of the City Manager. C. “Budget” shall mean SUBRECIPIENT’s Cost Proposal submitted with the Bid Proposal. D. “CARES ACT” shall mean Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136) E. “City Manager” shall mean the City Manager of the CITY. F. “Contract” or “Contract Documents” shall mean and refer to this Agreement including its exhibits. G. “ESG” or “HESG” shall mean the HEARTH Emergency Solutions Grant as set forth in the ACT. H. “ESG-CV” shall mean the Emergency Solutions Grant provisions as set forth in the CARES ACT. I. “HMIS” means the Homeless Management Information System. HMIS is the information system designated by the local Continuum of Care (CoC) to comply with the requirements of CoC Program interim rule 24 CFR 578. It is a locally- administered data system used to record and analyze client, service, and housing data for individuals and families who are homeless or at risk of homelessness. J. “Program” shall mean services provided under the Federal funding source. K. “Program Component” shall mean the five program components of: Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, and HMIS as more fully described at 24 CFR 576.101 through 576.107. Administration of the program is an activity and not a Program Component. L. “Program income” for the specific purpose of this Agreement shall be as defined in the ACT. Unless otherwise provided for in the ACT, program income shall include any and all gross income earned by or accruing to SUBRECIPIENT in its pursuit hereof provided that the term program income does not include rebates, credits, discounts or refunds realized by SUBRECIPIENT in its pursuit hereof. M. “Progressive Expenditure Deadlines” for the specific purpose of this Agreement, the progressive expenditure deadlines are: 20% of the grant award must be expended by September 30, 2021; 80% of the grant award must be expended by March 31, 2022; and 100% of the grant award must be expended by September 30, 2022. Failure to meet these deadlines, will result in the recapture of an amount equal to the difference between the required expenditure by the applicable deadline and the actual expenditure by the applicable deadline. N. “Progressive Reimbursement Request Deadlines” for the specific purpose of this Agreement, the SUBRECIPIENT requests for reimbursement of eligible ESG-CV expenditures must be made within 30 days of the respective Progressive Expensive Deadlines. The Progressive Reimbursement Deadlines are: a request for reimbursement of an amount not less than 20% of the grant award’s allowed cost must be made by October 31, 2021; a request for reimbursement of an amount not less than 80% of the grant award’s allowed cost must be made by April 30, 2022; and a request for reimbursement of an amount not less than 100% of the grant award’s allowed cost 3 must be made by October 31, 2022 O. “Project” shall mean the SUBRECIPIENT’S operating name for distinct ESG Program Component. P. “Recapture” shall mean the CITY may recapture up to 20 percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 20% of allowed ESG-CV costs through September 30, 2021 by October 30, 2021; recapture up to 80 percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 80% of allowed ESG-CV costs through March 31, 2022 by April 30 2022; recapture up to 100% percent of FRESNO HOUSING’s total ESG-CV award if FRESNO HOUSING has not requested reimbursement of 100% of allowed ESG-CV costs through September 30, 2022 by October 31, 2022. Q. “Scope of Services or Services” shall mean those services submitted with SUBRECIPIENT’s bid proposal to be offered in fulfillment of the Program and included in Exhibit A. R. Subaward shall mean an award of City funds provided by the SUBRECIPIENT to a Subrecipient (2 CFR 200.330(a)) of the SUBRECIPIENT in order to carry out a part of SUBRECIPIENT’s administration of the Scope of Work. S. Subcontract shall mean a SUBRECIPIENT’s agreement, with a vendor or subcontractor, which is selected in accordance with the SUBRECIPIENT’s board- approved procurement policy and Federal procurement and contracting requirements at 2 CFR 200.318 through 200.326. T. Subrecipient shall mean an entity that receives a Subaward from the SUBRECIPIENT to carry out a part of the program, program component and/or project, but shall not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other grant awards directly from the CITY. 1. Contract Administration. This Agreement including all the Contract Documents shall be administered according to the order of precedence set forth herein for CITY by Administrator who shall be SUBRECIPIENT’s point of contact and to whom SUBRECIPIENT shall report. 2. Scope of Services. SUBRECIPIENT shall provide the Program in conformance with the Contract Documents and perform to the satisfaction of CITY those services set forth in Exhibit A and services necessarily related or incidental thereto even though not expressly set forth therein. 3. Effective Date and Term of Agreement. It is the intent of the Parties that this Agreement be effective as of the date first set forth above as to all terms and conditions of the Agreement. Services of SUBRECIPIENT shall commence on July 1, 2021 through September 30, 2022, with the option to grant a 9 month extension effective October 1, 2022 through June 30, 2023, which shall be the term of this Agreement, unless terminated earlier as provided herein. Followed by a 30-day invoice and data submission period which may be extended another 30 days for the SUBRECIPIENT to have the opportunity to correct invoice documentation and accomplishment data errors or deficiencies. The CITY will also conduct it final close- out monitoring by or before November 30, 2022. 4 4. Compensation and Method of Payment. CITY shall pay SUBRECIPIENT the aggregate sum not to exceed One Million Four Hundred Sixty- Nine Thousand Six Hundred Twenty-Four Dollars and Sixty-Nine Cents (1,469,624.69) for satisfactory performance of the services rendered therefore and as set forth in Exhibit B attached hereto and incorporated herein. Compensation is based on actual expenditures, supported by properly executed payrolls, time records, invoices, contracts, vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and submitted by the SUBRECIPIENT to the CITY with each request for reimbursement. The SUBRECIPIENT’s request for reimbursement shall also be in accordance with the Budget set forth in Exhibit B. It is understood that all expenses incidental to SUBRECIPIENT’s performance of services under this Agreement shall be borne by the SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any provisions of this Agreement, CITY shall be relieved of its obligation for further compensation. Notwithstanding any payment provisions herein, SUBRECIPIENT’s failure to timely and properly submit required records and reports set forth in this Agreement may be cause for CITY to suspend or delay reimbursement payments to SUBRECIPIENT. Payments shall be made by the CITY to SUBRECIPIENT in arrears for services provided during the preceding month. Such payment by CITY shall be made in the normal course of business, generally within thirty (30) days after the date of receipt by CITY of a correctly completed and supported invoice in accordance with the provisions of this paragraph, and shall be for the actual expenditures incurred by SUBRECIPIENT in accordance with Exhibit B. Payments shall be made after receipt and verification of actual expenditures. All invoices are to be submitted CITY at the address given for notices on the signature page hereof or at such address the CITY may from time to time designate by written notice. The Administrator may, in his or her sole discretion, agree in writing to revise the payment schedule in subsection a), above, upon SUBRECIPIENT’s showing that such will facilitate delivery of the services; provided, however, that total payments under this Agreement shall not exceed the total amount provided for in subsection and the revision will not adversely impact the Progressive Expenditure Deadline and result in a return of funds to HUD. a. Any funds paid by CITY hereunder which remain unearned at the expiration or earlier termination of the Agreement shall be, and remain in trust, the property of CITY and shall be remitted to CITY within 10 days of expiration or earlier termination of this Agreement. Any interest thereon must be credited to or returned to CITY. All funds advanced pursuant to this Agreement and not expended shall be returned to CITY. b. CITY will not be obligated to make any payments under this Agreement if the request for payment is received by the CITY more than 30 days after the date of termination of this Agreement or the date of expiration of this Agreement, whichever occurs first. c. SUBRECIPIENT understands and agrees that the availability of ESG-CV Funding hereunder is subject to the control of HUD and should the ESG-CV funding be encumbered, withdrawn, or otherwise made unavailable to CITY whether earned or promised to SUBRECIPIENT and/or should CITY in any fiscal year hereunder fail to appropriate said funds, CITY shall not provide said funds to SUBRECIPIENT unless and until they are made available for payment to CITY by 5 HUD and CITY receives and appropriates said Funds. No other funds owned or controlled by CITY shall be obligated under this Agreement to the project(s). Should sufficient funds not be appropriated, the Services provided may be modified, or this Agreement terminated, at any time by the CITY as provided in section 8 below. d. SUBRECIPIENT shall use the funds provided by CITY solely for the purpose of providing the services required under Section 2 of this Agreement. 5. Loss of Third-Party Funding. In the event any funding provided by a party other than CITY for the Program or services being performed by SUBRECIPIENT is suspended, reduced or withdrawn, then Administrator may suspend this Agreement immediately upon its receipt of notice thereof, or terminate this Agreement as provided in Section 8 below. SUBRECIPIENT shall notify CITY in writing within 7 days if any of the following events occur: a. Suspension, reduction or withdrawal of SUBRECIPIENT'S funding by other funding source(s). b. The CITY, in its sole discretion, may stay such suspension of the Agreement for a period not to exceed 30 days to allow SUBRECIPIENT to either (i) submit a new service or funding plan for evaluation by the CITY who may accept or reject in its sole discretion, or (ii) complete an orderly phase out of services. If the CITY accepts such new service or funding plan, then such plan will be subject to the requirements in Section 13 below. 6. Disposition of Program Income. Absent the CITY’s written consent, any program income generated hereunder shall be used to reduce the CITY’s reimbursement obligations hereunder, or in the absence thereof promptly remitted entirely to the CITY. 7. Events of Default. When in the opinion of CITY, there is an occurrence of any one or more of the following provisions it will represent an Event of Default for purposes of this Agreement. a. An illegal or improper use of funds. A failure to comply with any term, covenant or condition of this Agreement. Report(s) are submitted to CITY which are incorrect or incomplete in any material respect. b. The services required hereunder are incapable of or are improperly being performed by SUBRECIPIENT. c. Refusal of SUBRECIPIENT to accept change under Section 18 d. SUBRECIPIENT fails to maintain any required insurance. e. There is a loss of third-party funding (see Section 5 above). f. SUBRECIPIENT’s breach of any other material condition, covenant, warranty, promise or representation contained in this Agreement not otherwise identified within this Section. 8. Termination and Remedies. Upon the occurrence of an Event of Default, CITY shall give written notice to SUBRECIPIENT of the Event of Default by specifying (1) the nature of the event or deficiency giving rise to the default, (2) the action required to cure the deficiency, if, in the sole discretion of CITY, any action 6 to cure is possible, and (3) if the Event of Default is curable, a date, which shall not be less than thirty (30) calendar days from the date of the notice, by which such deficiency must be cured, provided, however that if such failure cannot be remedied in such time, SUBRECIPIENT shall have an additional thirty (30) days to remedy such failure so long as SUBRECIPIENT is diligently and in good faith pursuing such remedy. a. This Agreement shall terminate without any liability of CITY to SUBRECIPIENT upon the earlier of: (i) the happening of an Event of Default by SUBRECIPIENT and a failure to cure said Event of Default within the time specified in the notice of Event of Default; (ii) 7 calendar days prior written notice without cause by CITY to SUBRECIPIENT; (iii) CITY’S non-appropriation of funds sufficient to meet its obligations hereunder during any CITY fiscal year of this Agreement, or insufficient funding for the services provided by SUBRECIPIENT; or iv) expiration of this Agreement. b. Immediately upon any termination or expiration of this Agreement, SUBRECIPIENT shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to CITY any and all unearned payments and all properties and materials in the possession of SUBRECIPIENT that are owned by CITY. Subject to the terms of this Agreement, SUBRECIPIENT shall be paid compensation for services satisfactorily performed prior to the effective date of termination. SUBRECIPIENT shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. c. Upon any breach of this Agreement by SUBRECIPIENT, CITY may i. exercise any right, remedy (in contract, law or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii. proceed by appropriate court action to enforce the terms of the Agreement; and/or iii. recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreement. If it is determined that CITY improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. d. In no event shall any payment by CITY pursuant to this Agreement constitute a waiver by CITY of any breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT, nor shall such payment impair or prejudice any remedy available to CITY with respect to the breach or default. e. CITY expressly reserves the right to demand of SUBRECIPIENT the repayment to CITY of any funds disbursed to SUBRECIPIENT under this Agreement which, in the judgment of CITY, were not expended in accordance with the terms of this Agreement, and SUBRECIPIENT agrees to promptly refund any such funds within 10 days of CITY’S written demand. 7 9. Level of Skill; Subcontractors. a. SUBRECIPIENT may, at its sole discretion, subcontract any of the services required under this Agreement, in compliance with the terms of this Agreement. It is further mutually understood and agreed by and between the parties hereto that inasmuch as SUBRECIPIENT represents to City that SUBRECIPIENT and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said industry necessary to perform the services agreed to be done by it under this Agreement, City relies upon the skill of SUBRECIPIENT and its subcontractors, if any, to do and perform such services in a skillful manner and SUBRECIPIENT agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by City shall not operate as a release of SUBRECIPIENT or any subcontractors from said industry and professional standards. b. City reserves the right to hire additional contractors to perform the services required under this Agreement, and offset any future payment to SUBRECIPIENT accordingly, so long as such hiring and associated offset is memorialized in an Addendum executed by the parties, setting forth the amount of the offset. c. If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement where the subcontract is for a total of $250,000 or greater during any calendar year, SUBRECIPIENT shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. d. To the full extent required by applicable federal and state law, each party and its contractors and agents shall comply with the Davis-Bacon Act, as amended, California Labor Code Section 1720 et seq., and the regulations adopted pursuant thereto (“Prevailing Wage Laws”), if so required, and shall be solely responsible for carrying out the requirements of such provisions. Each party shall indemnify, defend and hold the other and its elected and appointed officers, officials, employees, agents, consultants, and contractors harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of prevailing wages (including without limitation, all claims that may be made by contractors, subcontractors, or third party claimants pursuant to Labor Code sections 1726 and 1781), the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including, but not limited to the Prevailing Wage Laws, or any act or omission of that party related to the payment or requirement of payment of prevailing wages. 8 10. Indemnification. To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of SUBRECIPIENT, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If SUBRECIPIENT should subcontract all or any portion of the services to be performed under this Agreement, SUBRECIPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 11. Insurance. The SUBRECIPIENT shall comply with all of the insurance requirements in Exhibit E to this Agreement. 12. On-Site Monitoring. Authorized representatives of HUD and/or the CITY shall have the right to monitor the SUBRECIPIENT’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings: SUBRECIPIENT shall reasonably make its facilities, books, records, reports and accounts available for CITY’s inspection in pursuit hereof. This section 12 shall survive termination or expiration of this Agreement. 13. Records, Reports and Inspection. SUBRECIPIENT shall establish and maintain records in accordance with all requirements prescribed by CITY, HUD and generally accepted accounting principles, with respect to all matters covered by this Agreement. As applicable, SUBRECIPIENT shall comply with all applicable requirements of CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the provision of a single audit (generally applicable where funding from all federal sources in any fiscal year exceeds $750,000), and to such extent shall submit to the CITY any applicable auditor’s reports and audited financial statements no later than three (3) months after the SUBRECIPIENT’s fiscal year end. SUBRECIPIENT shall be responsible for determining the applicability of the foregoing. On a quarterly basis the SUBRECIPIENT shall submit a report utilizing and completing the form attached as EXHIBIT D – ESG Quarterly Report. The report shall be submitted within thirty days of the close of each quarter of the fiscal year for the duration of the Agreement. SUBRECIPIENT shall ensure the ESG grant funds provided by GRANTEE are clearly identified as a subaward and include the following information: Subrecipient Name: Mental Health Systems, Inc. Subrecipient ID (DUNS #): Federal Award Identification Number (ESG-CV Grant # E-20-MW- 9 06- 0001) Federal Award Date: April 02, 2020 Period of Performance: July 01, 2021- September 30, 2022 Federal Funds Obligated by this Agreement: Yes Total Federal Funds Obligated to SUBRECIPIENT: $1,469,624.69 Total Amount of the Federal Award: $1,469,624.69 Federal Award project description: Mental Health Systems, Inc.- Triage Shelter Name of Federal awarding agency: Department of Housing Urban Development Name of pass-through entity: City of Fresno, California Award Official Contact Information: Jennifer Clark, Director, Dept. of Planning and Development, 2600 Fresno, St., Fresno CA 93721 CFDA Number: 14.231 CFDA Name: HEARTH Emergency Solutions Grant Identification of R&D: No Indirect cost rate for the Federal award: Up to the greater of a di minimus 10% indirect cost rate or the indirect rate authorized allowed by the applicable Federal cognizant agency. i. Annually, SUBRECIPIENT shall submit a report on clients served and activities assisted with ESG funds by uploading HMIS data within 10 days of receipt of the HUD Sage hyperlink into the Sage HMIS Reporting Repository. ii. SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 576.500 iii. SUBRECIPIENT shall retain such records for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later. The records retention period may be extended whenever: a. any litigation, claim, or audit is started before the expiration of the five-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. the SUBRECIPIENT is notified in writing by the CITY to extend the retention period. a. SUBRECIPIENT is to prepare written financial statements, and completed ESG Quarterly Report, each in the form attached hereto as Exhibit D incorporated herein, each covering matters pertaining to the Scope of Services contained in Exhibit A, to be submitted to CITY no later than the thirtieth (30th) of the month following the end of each quarter hereunder for the duration hereof, absent CITY’s prior written consent in cases of unusual 10 circumstances as determined in the sole discretion of the CITY. During the life of this Agreement and for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later, SUBRECIPIENT shall, at any time during normal business hours and as often as CITY and/or HUD or the authorized representative of either CITY or HUD may deem necessary, make available to them or any one of them, within the CITY of Fresno, such statements, records, reports, data and information as they may request pertaining to matters covered by this Agreement and permit them or any one of them to audit and inspect all records, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by this Agreement. SUBRECIPIENT shall also permit and cooperate with on-site monitoring and personal interviews of participants, SUBRECIPIENT'S staff, and employees by Administrator and other CITY and/or HUD representatives. b. The SUBRECIPIENT is required to participate in the Fresno Madera Continuum of Care (FMCoC). Participation is defined as attendance of the Member or the Alternate Member at a minimum of 75% of all FMCoC Director’s meetings. SUBRECIPIENT’s attendance shall be confirmed through the Board- approved minutes of the FMCoC Board of Directors’ meeting. SUBRECIPIENT shall attach the most currently available monthly minutes of the FMCoC are to be attached to the ESG Quarterly Report. c. The SUBRECIPIENT is required to collect and report client-level data in accordance with HUD Office of Special Needs Assistance Programs SNAPS) HMIS Data Standards, to the local HMIS operated by the Housing Authorities of the City and County of Fresno through a Memorandum of Understanding with the FMCoC or comparable databases are required for use by providers of services for victims of domestic violence, as described in the Violence Against Women Act (VAWA). Reporting into the HMIS database or allowed comparable database is a requirement of ESG funding. SUBRECIPIENT reporting must be consistent in format and data element structure with the Fresno Housing Authority HMIS Program Policies and Procedures Manual and the HUD HMIS Data Standards and Data Dictionary current at the execution of this Agreement. The comparable database will be maintained by the SUBRECIPIENT and used to collect data and report on outputs and outcomes as required by HUD. d. If SUBRECIPIENT provides legal services or domestic violence victim services requiring client-level information to remain confidential, they will be required to establish a comparable client-level database internal to its organization e.g. no identifying data shared with the HMIS or the CITY and will provide only aggregate data to the CITY as required). SUBRECIPIENT will work with the HMIS System Administrator to determine that the alternative database meets the standards for comparable client- level databases, including compliance with the HMIS Data Standards which are acceptable to HUD and the CITY. e. All data elements specified above in 12(e) must be recorded for each ESG project in HMIS and the fields needed to correctly generate the performance reports are required to be collected in the comparable database. f. The SUBRECIPIENT is required to provide housing unit and client data to the CITY of Fresno, or designee, to include in the Point in Time survey as 11 administered by the Fresno-Madera Continuum of Care and as required by the HEARTH Act of 2009. This Section 13shall survive expiration or termination of this Agreement. 14. Subawards. The SUBRECIPIENT shall not enter into an Agreement making a Subaward to a Subrecipient for any work contemplated under the Agreement without first obtaining the CITY’s written approval of the Subaward Agreement. An executed copy of every such Subaward Agreement approved by the Administrator shall be provided to CITY prior to implementation for retention in CITY's files. a. SUBRECIPIENT is responsible to CITY for the proper performance of any subcontract. No such subcontract shall relieve SUBRECIPIENT of its obligations under this Agreement. b. Any subcontract shall be subject to all the terms and conditions of this Agreement. c. No officer or director of SUBRECIPIENT shall have any direct or indirect financial interest in any subcontract made by SUBRECIPIENT or in any loan, purchase of property, or any other arrangement made by SUBRECIPIENT, by whatever name known. 15. Conflict of Interest and Non-Solicitation. a. Prior to CITY’S execution of this Agreement, SUBRECIPIENT shall complete a CITY of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit E. During the term of this Agreement, SUBRECIPIENT shall have the obligation and duty to immediately notify CITY in writing of any change to the information provided by SUBRECIPIENT in such statement. b. SUBRECIPIENT shall comply, and require its subcontractors to comply, with all applicable federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et seq., the California Political Reform Act (California Government Code Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.). At any time, upon written request of CITY, SUBRECIPIENT shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, SUBRECIPIENT and the respective subcontractor(s) are in full compliance with all laws and regulations. SUBRECIPIENT shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, SUBRECIPIENT shall immediately notify CITY of these facts in writing. c. In performing the work or services to be provided hereunder, SUBRECIPIENT shall not employ or retain the services of any person while such person either is employed by CITY or is a member of any CITY council, commission, board, committee, or similar CITY body or within one year of their termination therefrom. This requirement may be waived in writing by the CITY Manager, if no actual or potential conflict is involved. 12 d. SUBRECIPIENT represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder. ARTICLE 2 FEDERAL REQUIREMENTS SUBRECIPIENT warrants, covenants and agrees, for itself and its contractors and subcontractors of all tiers, that it shall comply with all applicable requirements of the Lead-Based Paint Poisoning Prevention Act of 42 U.S.C. 4821 et seq., 24 CFR Part 35 and 24 CFR 982.401(j). In this regard SUBRECIPIENT shall be responsible for all inspection, testing and abatement activities. a. The requirements, as applicable, of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35. In addition, the following requirements relating to inspection and abatement of defective lead-based paint surfaces must be satisfied: 1) Treatment of defective paint surfaces must be performed before final inspection and approval of the renovation, rehabilitation or conversion activity under this part; and (2) Appropriate action must be taken to protect shelter occupants from the hazards associated with lead-based paint abatement procedures. b. The SUBRECIPIENT agrees to comply with all applicable requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended and HUD implementing regulation 24 CFR Part 8. c. SUBRECIPIENT agrees to comply with the federal requirements set forth in 24 CFR Part 5, except as explicitly modified below, and use of emergency shelter grant amounts must comply with the following requirements: (a) Nondiscrimination and equal opportunity. The nondiscrimination and equal opportunity requirements at 24 CFR Part 5 are modified as follows: i. Rehabilitation Act requirements. HUD’s regulations at 24 CFR Part 8 implement section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. ii. SUBRECIPIENT shall make known that use of the facilities and Services are available to all on a nondiscriminatory basis. If the procedures that the SUBRECIPIENT intends to use to make known the availability of the facilities and Services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such facilities and Services, the SUBRECIPIENT must establish additional procedures that will ensure that such persons are made aware of the facilities and Services. The SUBRECIPIENT must also adopt procedures which will make available to interested persons, information concerning the location of Services and facilities that are accessible to persons with disabilities. iii. The SUBRECIPIENT shall be responsible for complying with the policies, guidelines, and requirements of 24 CFR Part 85 (codified pursuant to OMB Circular No. A-102) and OMB Circular No. A-87, as they relate to the acceptance and use of ESG funding by CITY, and Nos. A-110 13 and A-122 as they relate to the acceptance and use of emergency shelter grant amounts by private nonprofit organizations. The SUBRECIPIENT will be responsible for all aspects project contract award and management including the advertising for bids and shall award the contract to the lowest responsible and responsible bidder. The SUBRECIPIENT shall verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder has not been debarred or suspended from participating in federal projects. d. SUBRECIPIENT warrants, covenants and agrees that it shall perform the Services in a manner that does not engage in inherently religious activities and that does not engage in any prohibited activities described in 24 CFR 576.23. Without limitation, SUBRECIPIENT shall not unlawfully discriminate on the basis of religion and shall not provide religious instruction or counseling, conduct religious services or worship, engage in religious proselytizing, or exert other religious influence in pursuit hereof. Subject to the foregoing, SUBRECIPIENT does not intend to utilize ESG funding to construct, rehabilitate or convert facilities owned primarily by religious organizations or to assist primarily religious organizations in acquiring or leasing facilities to the extent prohibited in 24 CFR 576.23. e. SUBRECIPIENT shall perform the Services in compliance with, and not to cause or permit the Services to be in violation of, any existing or future environmental law, rule, regulation, ordinance, or statute. SUBRECIPIENT agrees that, if CITY has reasonable grounds to suspect any such violation, SUBRECIPIENT shall be entitled to thirty (30) day notice and opportunity to cure such violation. If the suspected violation is not cured, CITY shall have the right to retain an independent consultant to inspect and test the subject facilities for such violation. If a violation is discovered, SUBRECIPIENT shall pay for the cost of the independent consultant. f. The 2 CFR 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards referenced in this Agreement are available at https://ecfr.io/Title-02/pt2.1.200 16. Relocation. a. SUBRECIPIENT shall assure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of this project and the Services rendered in pursuit thereof. b. A displaced person must be provided relocation assistance at the levels described in, and in accordance with, 49 CFR Part 24, which contains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655). 17. Further Assurances. a. This Agreement, when executed and delivered, shall constitute the legal, valid, and binding obligations of SUBRECIPIENT enforceable against SUBRECIPIENT in accordance with its respective terms, except as such enforceability may be limited by bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of general applicability affecting the enforcement of creditors’ rights generally and (b) the application of general principles of equity without the joiner of any other party. 14 b. SUBRECIPIENT represents and warrants as of the date hereof that SUBRECIPIENT has obtained and, to the best of SUBRECIPIENT’s knowledge, is in compliance with all federal, state, and local governmental reviews, consents, authorizations, approvals, and licenses presently required by law to be obtained by SUBRECIPIENT for the Services as of the date hereof. c. In the performance of this Agreement, SUBRECIPIENT shall promptly and faithfully comply with, conform to and obey the ACT and all amendments thereto, and shall maintain all facilities hereunder in compliance with building, health and safety codes. d. SUBRECIPIENT shall be solely responsible and liable for any recapture or repayment obligation imposed by HUD due to any act or omission of SUBRECIPIENT in pursuit hereof. e. SUBRECIPIENT acknowledges that SUBRECIPIENT, not the CITY, is responsible for determining applicability of and compliance with the ACT and all other applicable local, state, and federal laws including, but not limited to, any applicable provisions of the California Labor Code, Public Contract Code, and Government Code. The CITY makes no express or implied representation as to the applicability or inapplicability of any such laws to this Agreement or to the Parties’ respective rights or obligations hereunder including, but not limited to, competitive bidding, prevailing wage subcontractor listing, or similar or different matters. SUBRECIPIENT further acknowledges that the CITY shall not be liable or responsible at law or in equity for any failure by SUBRECIPIENT to comply with any such laws, regardless of whether the CITY knew or should have known of the need for such compliance, or whether the CITY failed to notify SUBRECIPIENT of the need for such compliance. f. SUBRECIPIENT agrees to comply with the CITY’s Fair Employment Practices and shall not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, SUBRECIPIENT agrees as follows: g. SUBRECIPIENT will comply with all laws and regulations, as applicable. No person in the United States shall, on the grounds of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, and status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, 15 marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. h. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. i. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers’ representatives of SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. ARTICLE 3 GENERAL PROVISIONS 18. Amendment. This Agreement shall not be modified except by written amendment approved by the CITY Council and signed by the parties. Where it is determined by the Administrator that there is a need to make any change in the Program, services to be performed, fiscal procedures and system, or the terms and conditions of this Agreement (including, without limitation, any changes necessary to comply with changes in federal, state, or local laws or regulations), refusal by SUBRECIPIENT to accept the change is grounds for termination of this Agreement. Notwithstanding the foregoing, approval of the CITY Council is not required for (i) insubstantial adjustments in line items within the total approved budget, not affecting the total approved budget amount, approved by the Administrator in his/her sole discretion;(ii) insubstantial changes in the nature or scope of services specified in this Agreement approved by the Administrator in his/her sole discretion; and (iii) changes to the insurance requirements specified in Exhibit D approved by CITY’s Risk Manager in his or her sole discretion. 19. Public Information. SUBRECIPIENT shall disclose all of its funding sources to CITY which, thereafter, will be public information. 20. Copyrights/Patents. a. If this Agreement results in a book or other copyrightable material, the author may seek any available copyright protection for the work unless a work for hire. CITY reserves a royalty-free, nonexclusive, irrevocable and assignable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted. b. Any discovery or invention arising out of or developed in the course of work aided by this Agreement, shall promptly and fully be reported to CITY 16 for determination by CITY as to whether patent protection on such invention or discovery, including rights thereto under any patent issued thereon (reserved henceforth onto CITY), shall be imposed and administered, in order to protect the public interest. 21. Political Acti vity Prohibited. None of the funds, materials, property or services provided directly or indirectly under this Agreement shall be used for any political activity, or to further the election or defeat of any ballot measure or candidate for public office. 22. Lobbying Prohibited. None of the funds provided under this Agreement shall be used for publicity, lobbying or propaganda purposes designed to support or defeat legislation pending before any legislative body. 23. Third Party Beneficiaries. The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. It is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 24. Nondiscrimination. To the extent required by controlling federal, state and local law, SUBRECIPIENT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, SUBRECIPIENT agrees as follows: a. SUBRECIPIENT will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. SUBRECIPIENT shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to SUBRECIPIENT’S employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or 17 on behalf of SUBRECIPIENT in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. c. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of SUBRECIPIENT’S commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 25. Independent Contractor. a. In the furnishing of the services provided for herein, SUBRECIPIENT is acting as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venture, partner or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof. b. This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and CITY. SUBRECIPIENT shall have no authority to bind CITY absent CITY’S express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof. c. Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to CITY employees. SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save CITY harmless from all matters relating to payment of SUBRECIPIENT’S employees, including, without limitation, compliance with Social Security withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to CITY or to this Agreement. 26. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. 27. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all Parties, and each Parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives. 18 28. Assignment. a. This Agreement is personal to SUBRECIPIENT and there shall be no assignment by SUBRECIPIENT of its rights or obligations under this Agreement without the prior written approval of the Administrator. Any attempted assignment by SUBRECIPIENT, its successors or assigns, shall be null and void unless approved in writing by the Administrator. b. SUBRECIPIENT hereby agrees not to assign the payment of any monies due SUBRECIPIENT from CITY under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). CITY retains the right to pay any and all monies due SUBRECIPIENT directly to SUBRECIPIENT. 29. Compliance with Law. In providing the services required under this Agreement, SUBRECIPIENT shall at all times comply with all applicable laws of the United States, the State of California and CITY, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the life of this Agreement. 30. Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 31. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno SUBRECIPIENT, California. 32. Headings. The Section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Agreement. 33. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 34. Interpretation. The Parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any Party, but rather by construing the terms in accordance with their generally accepted meaning. 35. Attorney's Fees. If either Party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other Party its reasonable attorney's fees and legal expenses. 19 36. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 37. Precedence of Documents. The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Permits from other agencies as may be required by law; 3) Supplemental Agreements or this Agreement the one dated later having precedence over another dated earlier; (4) ESG Policies and Procedures (5) General Conditions. Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order of precedence. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, provided for within the body of this Agreement, are null and void. 38. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 39. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. SIGNATURES APPEAR ON NEXT PAGE] 19 IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: YVONNE SPENCE, MMC CRM City Clerk By: Deputy MENTAL HEALTH SYSTEMS, INC. By: James C. Callaghan, Jr. President & CEO By: __ Name: Title: __ Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Thomas Morgan, Manager 2600 Fresno Street, CH3N 3065, Fresno CA 93721 Phone: (559) 621-8403 Recipient: Mental Health Systems, Inc. Attention: James C. Callaghan President & CEO 9465 Farnham Street, San Diego, CA 92123 Phone: (858) 573-2600 Attachments: 1. Exhibit A – Scope of Services 2. Exhibit B – Budget Summary 3. Exhibit C - Spending Plan 4. Exhibit D – ESG Quarterly Report 5. Exhibit E – Insurance Requirements 6. Exhibit F – No Conflict of Interest Certification Form 20 EXHIBIT A SCOPE OF SERVICES Agreement “Between” CITY OF FRESNO and Mental Health Systems Triage Shelter 2550 W. Clinton Avenue, Fresno, CA, 93705 Scope of Work Mental Health Systems shall provide Triage Center Emergency Shelter services, including 24-hour emergency shelter that offers low-barrier access to dormitory or private accommodations with on-site, housing-focused services including diversion pre-screening, case management, housing search and placement, connection to community resources, and stabilization of health issues. MHS will provide fifty (50) emergency shelter beds to homeless individuals. The Triage Center is intended to provide a safe, supportive environment where residents will be provided with wraparound services to attain permanent housing by rebuilding their support network and addressing the issues that led to the episode of homelessness. TARGET POPULATION The target population of Triage Center Emergency Shelter services is individuals or families impacted by COVID-19 that are experiencing homelessness or are at imminent risk of homelessness in the City of Fresno. TRIAGE CENTER EMERGENCY SHELTER SERVICES 1. Emergency Shelter: Mental Health Systems will operate 50 emergency shelter beds for individuals and families impacted by COVID-19 experiencing homelessness in the City of Fresno. Basic shelter services provided will include meals. The maximum length of stay will be 90 days, subject to exceptions for documented situations. 2. Case Management: Provide intensive case management services that focus on helping participants develop a housing plan and overcome barriers to attaining permanent housing. Participants that have been connected to a permanent housing intervention may be referred to a Bridge Housing program to prepare to enter permanent housing. 3. Housing Search and Placement: Provide services and activities necessary to assist program participants in locating, obtaining, and retaining safe permanent housing. 4. Diversion Pre-Screening: Assess all people who present for homeless services at the Triage Center for potential Diversion services and if deemed eligible, refer immediately to a Diversion program. 5. Stabilizing Health Intervention: Provide services for stabilization of participant health issues, including substance use and mental health disorders. CONTRACTOR RESPONSIBILITIES Adhere to a low-barrier shelter policy. Shelter beds must be open to all who desire the service regardless of sexual orientation, marital status, or gender identification. Guests must be allowed to enter shelter with their partners, possessions, and pets. 21 Register all guests and require their agreement to services provided by the Triage Center. Allow for 24-hour guest access and not exclude people because of intoxication or mental illness. Maintain membership in the Fresno Madera Continuum of Care (FMCoC) and participate in the Coordinated Entry System (CES) Accept self-referrals, FMCoC CES referrals and, where appropriate, law enforcement referrals. The Triage Center will be a Coordinated Entry assessment site, that conducts homeless services pre-screening using the Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT). In the event the number of referrals exceeds the number of available beds, MHS will prioritize referrals using the following criteria: unsheltered homelessness, length of homelessness, composition of household, medical conditions, and any other relevant factors. The Triage Center must be staffed 24 hours a day, 7 days a week. Maintain a minimum staff-to-client ratio of 1:20 during daytime hours. Provide on-site office space for Diversion program staff. Enter guest information into the Homeless Management Information System (HMIS) in compliance with HHAP and HUD data collection, management, and reporting standards. Adhere to a “Good Neighbor” policy, whereby Mental Health System will secure and maintain the perimeter of the Triage Center facility, keeping clear of any nuisances and code violations. Comply with all shelter and housing habitability standards as identified in 24 CFR 576.403 PERFORMANCE OUTCOMES MHS shall provide complete and accurate quarterly activity reports to the City of Fresno, in a report format approved by the City of Fresno by the 10th of each month. MHS shall meet the following outcomes: A minimum of 90% bed utilization as measured by HMIS. Provide Triage Center emergency shelter services for a minimum of 200 participants annually. A minimum of 65% of participants will be connected to a safe exit, meaning one of the following destinations: rental with or without subsidy, permanent shared-living arrangement with family or friends, Bridge Housing or other emergency housing programs, drug treatment facility, or psychiatric treatment facility. Participants will be placed in permanent housing (or other safe exit) within 90 days of program entry. 22 Record Retention and Reporting Requirements The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F – Grant Administration, §576.500, Recordkeeping and Reporting Requirements. HUD requires recipients to report the uses of ESG-CV funding in their Consolidated Annual Performance and Evaluation Report (CAPER) and through submission of project data into the SAGE Homeless Management Information System (HMIS) Repository. Quarterly reporting from the SUBRECIPIENT to the City is mandatory to meet this requirement. The CITY’s quarterly reporting requirements are described within this Agreement and the report form is attached as Exhibit C. Monitoring The SUBRECIPIENT must monitor any and all subawards to subrecipients in accordance with U.S. Department of Housing and Urban Development requirements. The SUBRECIPIENT is further encouraged to use HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring reviews The SUBRECIPIENT acknowledges that the CITY is required to periodically monitor the SUBRECIPIENT’s delivery of the subject ESG-CV funding. The CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG- 1 as well as 24 CFR 756, 2 CFR 200 and this Agreement when conducting on-site and desk monitoring reviews. Progressive Expenditure Deadlines and Recapture Provisions To ensure ESG-CV funds are spent quickly on eligible activities to address the public health and economic crises caused by coronavirus, HUD is requiring that the CITY complete eligible reimbursement draw-downs from the U.S. Treasury within 90 days of the last day of the applicable progressive expenditure deadline cycle. To ensure that the CITY meets this HUD requirement, the CITY has set forth a Spending Plan by Progressive Expenditure Deadline, which is included in EXHBIT C to this AGREEMENT, and a reimbursement request and accomplishment data processing schedule that may be found in TABLE 1 below and more fully described in subsequent narrative. TABLE 1 A. Progressive Expenditure Deadline - Percentage of Grant Award B. Expenditure Cycle Ending: C. Request for Reimbursement Packet and Accomplishment Data Submitted by SUBRECIPIENT to CITY By/Before D. SUBRECIPIENT Reimbursement and Data Packet Deficiencies Cured By/Before: E. CITY Uploads Accomplishment Data into HUD Reporting System By/Before F. CITY Completes HUD IDIS Drawdown By/Before: 23 20% Sep. 30, 2021 Oct. 31, 2021 Nov. 30, 2021 Oct.31, 2021 Dec. 15, 2021 80% Mar 31, 2022 Apr. 30, 2022 May 31, 2022 Apr. 30, 2022 Jun. 15, 2022 100% Sep. 30, 2022 Oct. 31, 2022 Nov. 30, 2022 Oct. 31,2022 Dec. 15, 2022 Consistent with Table 1 and HUD and CITY requirements, the City will recapture: i) the expenditure shortfall up to 20 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by October 31, 2021 reimbursement for eligible and allowed costs for at least 20% of the ESG-CV award for the expenditure cycle ending September 30, 2021; ii) recapture the expenditure shortfall up to 80 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 80% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022; iii) recapture the expenditure shortfall up to 100 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 100% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022. These periods and reimbursement request due dates are summarized in Table 1, Columns A, B, and C, above In the event, the CITY determines that a reimbursement request or portions thereof are eligible for reimbursement, but inadequately supported, the CITY may provide the SUBRECIPIENT additional time to correct and cure the reimbursement request defect by providing additional supporting documentation. The period for curing documentation defects for draws in a particular expenditure deadline cycle shall expire on the respective dates provided in Column D of Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations date, the costs associated with the defect will be disallowed. In the event the disallowed costs results in the total reimbursement for the expenditure cycle falling short of the amount required for the meeting the cycle’s progressive expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture the amount of the expenditure shortfall for the cycle. Accomplishment data defects must also be cured by the respective dates provided in Column D Table 1 in this Exhibit A. Accomplishment data defects not corrected by the applicable dates may result in the suspension of reimbursement request processing and the making of reimbursement payments until such time as the data defect is cured by the SUBRECIPIENT. In the event that a suspension results in the failure to achieve an expenditure deadline requirement, the CITY will recapture the entire amount associated with the expenditure deadline cycle. EXHIBIT B BUDGET SUMMARY Agreement “Between” CITY OF FRESNO and Mental Health Systems Coronavirus Emergency Solutions Grant ESG-CV) The Triage Shelter Project at 2550 W. Clinton Avenue, Fresno, CA, 93705 will be funded with ESG-CV. These sources and uses of funds pertain to the ESG-CV funds for this Activity. SOURCE OF CITY FUNDS Program Year (PY) Program Award Amount 2020 HUD ESG-Coronavirus (ESG-CV) $ 1,620,339.50 2020 TOTAL CITY ESG-CV $ 1,620,339.50 USE OF CITY ESG FUNDS Use of Funds Amount Implementation of Program Services in accordance with the subject CITY AND SUBRECIPIENT Triage Shelter and Scope of Work, EXHIBIT A to this Agreement 1,620,339.50 TOTAL NOT TO EXCEED $1,620,339.50 One Million six hundred twenty thousand three hundred-nine dollars and fifty cents EXHIBIT C SPENDING PLAN BY EXPENDITURE DEADLINES AGREEMENT BETWEEN CITY OF FRESNO and Mental Health Systems, Inc. Expected Invoice Submission by August 30 2021 for Month Ending: Expected Invoice Submission by September 30, 2021 for Month Ending: Expected Invoice Submission by October 31, 2021 for Month Ending: Expected Invoice Submission by November 30, 2021 for Month Ending: Expected Invoice Submission by December 31, 2021 for Month Ending: Expected Invoice Submission by January 31, 2022 for Month Ending: 31-Jul-2021 30-Aug-2021 30-Sep-2021 31-Oct-2021 30-Nov-2021 31-Dec-2021 ESG-CV 1 Program 1,620,339.50$ Program Expense 108,023$ 108,023$ 108,023$ 108,023$ 108,023$ 108,023$ 648,136$ TOTAL 1,620,339.50$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 648,136$ Cumulative Expenditure 108,022.63$ 216,045.27$ 324,067.90$ 432,090.53$ 540,113.17$ 648,135.80$ 648,136 Cumulative % Expended 6.7%13.3%20.0%26.7%33.3%40.0%40.0% Award $1,361,276.24 updated to budget amt 20% of Grant 324,068 324,068$ Monthly Budget Amt 108,022.63$ Expected Invoice Submission by February 28, 2022 for Month Ending: Expected Invoice Submission by March 31, 2022 for Month Ending: Expected Invoice Submission by April 30, 2022 for Month Ending: Expected Invoice Submission by May 31, 2022 for Month Ending: Expected Invoice Submission by June 30, 2022 for Month Ending: Expected Invoice Submission by July 30, 2022 for Month Ending: 31-Jan-2022 28-Feb-2022 31-Mar-2022 30-Apr-2022 31-May-2022 30-Jun-2022 Program Expense 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 648,136 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 108,022.63$ 648,136$ Cumulative Expenditure 756,158.43$ 864,181.07$ 972,203.70$ 1,080,226.33$ 1,188,248.96$ 1,296,271.60$ 1,296,272 Cumulative % Expended 46.7%53.3%60.0%66.7%73.3%80.0%80.0% 80 % of Grant 1,296,272 Expected Invoice Submission by August 30 2021 for Month Ending: Expected Invoice Submission by September 30, 2021 for Month Ending: Expected Invoice Submission by October 31, 2021 for Month Ending: 31-Jul-2022 30-Aug-2022 30-Sep-2022 Program Expense 108,022.63$ 108,022.63$ 108,022.63$ 324,068 Admin Expense -$ -$ - 108,022.63$ 108,022.63$ 108,022.63$ 324,068$ Cumulative Expenditure 1,404,294.23$ 1,512,316.86$ 1,620,339.50$ 1,620,339 Cumulative % Expended 86.7%93.3%100.0%100.0% 100% of Grant 1,620,339 100% Cycle Surplus (Deficit)-$ Sum of Invoice Submissions for Meeting 20% Deadline (Sum of Column G thru Column L) Grant Tranche Use Award 20% Cycle Surplus (Deficit) Sum of Invoice Submissions for Meeting 80% Deadline (Sum of Column G thru Column L) 80% Cycle Surplus (Deficit) Sum of Invoice Submissions for Meeting 80% Deadline (Sum of Column G thru Column L) 20% Cycle 80% Cycle 100% Cycle EXHIBIT D QUARTERLY REPORT AGREEMENT BETWEEN CITY OF FRESNO AND Mental Health Systems, Inc. and THE CITY OF FRESNO Coronavirus Emergency Solutions Grant (ESG-CV) Note: Below are 4 snapshots of the 4 Excel worksheets making up the ESG Quarterly Report. Contact Erika Lopez at Erika.Lopez@fresno.gov to receive the Report in Excel. The entire report should be completed and submitted quarterly in Excel to HCDD@fresno.gov with a copy to Erika Lopez Project Sponsor Name :Mental Healther Systems Project Sponsor ID (DUNS #) Federal Award Identification Number (ESG Grant #): E-20-MW-60-0001 Federal Award Date:2-Apr-20 Federal Funds Obligated by This Agreement:$1,086,020.99 Federal Funds Obligated to Project Sponsor:$1,086,020.99 Total Amount of the Federal Award for this Activity $1,086,020.99 Name of Federal Awarding Agency Department of Housing and Urban Development (HUD) Name of Pass-Through Entity:City of Fresno, CA Award Official Contact Person: Erika Lopez, erika.lopez@fresno.gov CDFA Name:Emergency Solutions Grant Program, 14.231 Award Official Address:2600 Fresno St., CHN 3065, Fresno CA 93721 Identification of R & D:None Maximum Indirect Cost Rate for the Federal Award Not to Exceed 10.0% di minimus indirect rate or indirect rate approved by cognizant agency Date of Contract Execution mm/dd/xx) Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xx) Period of Performance End Date (mm/dd/xx) Action Plan Year / IDIS Project ID Number 2020/10 Activity ESG-CV Total ESG-CV Funds Expended (PYTD)-$ Percent of ESG Award Expended 0 Total Funds Expended Indirect Cost (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Activity Accomplishment Narrative: (Maximum 500 characters) Project Description, Goals and Objectives: (Maximum 500 characters) Mental Health Systems will provide Triage Center Emergency Shelter for homeless individual impacted by COVID- 19. Project Sponsor:Mental Healther Systems Activity(s): Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishme nt Year (HUD Program Year) Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date mm/dd/xxxx) Expenditures for Emergency Shelter (Normal) Project Name: Essential Services -$ Operations -$ Renovation -$ Major Rehab -$ Conversion -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Emergency Shelter -$ Expenditures for Temporary Emergency Shelter Project Name: Essential Services -$ Operations -$ Leasing existing real property or temporary structures -$ Acquisition -$ Renovation -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Other Shelter Costs -$ Subtotal Temporary Emergency Shelter -$ Other ESG-CV Expenditures Project Name: Training (unique activity) -$ HMIS -$ Administration -$ Subtotal Temporary Emergency Shelter -$ Total ESG-CV Expenditures -$ Project Sponsor:Mental Healther Systems Activity(s):ES Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)09/30/20 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Veterans Served Without Children With Children and Adults Total Chronically Homeless Veteran 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 0 0 0 0 0 0 0 0 Leavers Stayers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenditures Total ESG-CV1 Expended (PYTD)-$ Street Outreach Expenditures -$ Rapid Rehousing Expend.-$ Emergency Shelter Expend.-$ Homeless Prevention Expend -$ Report Prepared by:Date Prepared For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: 366 to 730 days (1-2 Yrs.) 0 to 7 days 8 to 14 days 15 to 21 days 22 to 30 days 31 to 60 days 61 to 90 days 91 to 180 days 181 to 365 days Data Not Collected Total Number of Youth Under Age 25 Number of Parenting Youth Under Age 25 with Children Number of Adult Heads of Household Number of Child and Unknown-Age Heads of Household Other Characteristics of Persons Served Number of Chronically Homeless Persons Referrals participants completed Referrals for Additional Services Number of Referrals to participants Total Number of Persons Served Total Number of Leavers Number of Particpients from Prior Reporting Period Number of Particapants from Prior Report Period Number of Persons Contacted Once Number of Persons 2- 5 Contacts Number of Persons 6-9 Contacts Number of Persons 10 + Contacts Number of Adults (Age 18 or Over) Number of Children (Under Age 18) Number of Persons with Unknown Age Number of Leavers Number of Adult Leavers Number of Adult and Head of Household Leavers Accomplishment Narrative: (Maximum 500 characters) Total Persons Engaged Number of Persons who tested Positive for COVID-19 Number of Persons Engaged Number of Persons Served Number of Persons affected by COVID-19 Number of Partcipants who Exited Program Number of Persons who tested Negative for COVID-19 Total Persons Served Length of Participation Total Veterans Served Total Number of Stayers Number of Partcipants at End of Reporting Period Number of Stayers Number of Adult Stayers Total Persons Tested Project Sponsor:Mental Healther Systems Activity:HMIS Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year)2020 Period of Performance Start Date (mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)01/00/00 0 Total ESG Funded Expended by Subrecipient/Contractor PYTD)-$ Total Funds Expended for HMIS (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Accomplishment Narrative: (Maximum 500 characters) Number of HMIS Entries Made During the Reporting Period EXHIBIT E Agreement Between CITY OF FRESNO and Mental Health Systems Coronavirus Emergency Solutions Grant (ESG-CV) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to SUBRECIPIENT’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation Insurance as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self- insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by SUBRECIPIENT. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five 5) year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by SUBRECIPIENT, SUBRECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to CITY for review. 5. These requirements shall survive expiration or termination of the Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. EXHIBIT F AGREEMENT BETWEEN CITY OF FRESNO AND Mental Health Systems Coronavirus Emergency Solutions Grant (ESG-CV) No Conflict of Interest Certification (HUD Programs) Subrecipient or Applicant acknowledges and understands that, under HUD conflict of interest rules at 24 CFR 92.356 HOME), 24 CFR 570.611 (CDBG), 24 CFR 574.625 (HOPWA), or 24 CFR 576.404 (ESG), and OMB rules at 2 CFR 112 and 2 CFR 318 (C)(1)], an employee, agent, consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds or who is in a position to participate in a decision making process or gain inside information with regard to these activities (each “Covered Person”), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. SELECT ONLY THE CERTIFICATION THAT APPLIES TO THIS AGREEMENT OR APPLICATION. DO NOT SIGN BOTH.) Subrecipient or Applicant hereby certifies that no “covered person” in its agency or corporation is currently a Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of this agreement or application. Name Signature Date OR Subrecipient or Applicant hereby certifies that subrecipient/applicant organization includes a Covered Person as defined above, or because subrecipient/applicant has a family or business relationship with a Covered Person. Name Signature Date Please provide a separate certification for each “covered person” and select the type of covered person. Employee Agent Consultant Officer Elected Official Appointed Official The Covered Person is: Subrecipient/Applicant “covered person” Family member-name: (please print clearly) Business associate-name: (please print clearly) A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program. If a covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional steps that must be taken before the organization’s agreement or application can be funded. A person may become a “covered person” at any time during the implementation process and this will include beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with a covered person of the applicant or of City of Fresno. A new certification is required each time a covered person is identified. RLS: A21-0762 FILE ID: 21-22739 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:BRIAN BARR, Assistant Director Department of Transportation BY:CLIFFORD TRAUGH, Senior Management Analyst Department of Transportation SUBJECT: Approve the award of a purchase contract to Fire Apparatus Solutions of Rialto, California, for the purchase of one Smeal heavy rescue apparatus in the amount of $1,293,266 procured by means of a cooperative purchase agreement with Sourcewell, for the Fire Department RECOMMENDATION: Staff recommends that Council approve the award of a purchase contract to Fire Apparatus Solutions of Rialto, California, for the purchase of one Smeal heavy rescue apparatus in the amount of 1,293,266. EXECUTIVE SUMMARY: The Fresno Fire Department seeks to purchase one Smeal heavy rescue apparatus, to provide search and rescue services throughout the City of Fresno. The new heavy rescue apparatus will replace an existing unit that has reached the end of its useful life. The unit will be procured through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). BACKGROUND: The Fresno Fire Department, established in 1877, is one of the oldest fire departments in the United States, and the largest department in the Central Valley. The department operates 20 fire stations and responds to emergency calls with fully staffed fire engines, support vehicles, and mission specific equipment. The heavy rescue apparatus is a specialized unit, outfitted with unique equipment not found on a standard fire engine. This unit is called upon for emergency situations such as: mass transit accidents, building collapse, confined space rescue, and natural disasters. The current heavy rescue apparatus is registered with California’s Office of Emergency Services, which provides an additional 6 0 7 resource to the State of California when needed. The new unit will be a Smeal body on a Spartan chassis, updated with the latest emissions technology to exceed the US 2010 diesel emissions standard. This combination has proven to be reliable within the fleet for the last 17 years and will continue to be the standard as discontinued units are removed from service. In 2019, an eight-year apparatus replacement plan was developed to aid in the scheduling of units transitioning to reserve status as they reach the end of their useful life. The replacement schedule for this type of unit has been established at 15 years or 100,000 miles, the unit identified for replacement is 16 years old and is now serving beyond its useful life. Staff recommends this purchase based on age, mileage, and condition of the unit. The new apparatus will be purchased utilizing competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). The purchase price is $1,293,266, this price includes the Sourcewell discount applied to city purchases as well as delivery and local sales tax at 7.975%. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS: By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA. LOCAL PREFERENCE: Local preference was not implemented, the City is using a cooperative purchase agreement to purchase this item. FISCAL IMPACT: General funds will be used for the purchase of this unit. The heavy rescue apparatus will be lease financed and paid for over a ten-year term. The first lease payment of $79,095 will occur once the units are delivered and accepted by the Fire Department in FY2023. The lease payment schedule will be included in the annual budget request for appropriations. ATTACHMENTS: Acceptance and Award Combined Ads Comment & Review Evaluation Spartan Motors Contract RFP Procurement Process About Us Affiliations & Relationships Become a Member Member Resources Get to Know NJPA Indefinite Quantity Construction Contracting Systems and related services Automotive and Truck Replacement Parts and Tires with Related Equipment, Accessories, and Services Class 6,7, and 8 Chassis with Related Equipment, Accessories, and Services Multi-Function Copiers, Printers, and Equipment Express Courier, Overnight, Ground Delivery Logistics Services Elevators, Escalators, and Moving Walks with Related Equipment, Services, Accessories and Supplies Forklifts, Lift Trucks, and Related Material Handling Equipment, Attachments, Accessories, and Services Pest Management with Related Products and Services Classroom Audio Technology Equipment with Related Accessories, Services, and Supplies Public Safety and Emergency Management Related Equipment, Supplies, and Services Current & Pending Solicitations Become a Vendor Cooperative Purchasing Vendor Name: Vendor Address: Vendor City: Vendor State: Vendor Zip Code: Contact Name: Contact email: Vendor Phone Number: Firefighting Apparatus, with Related Equipment, Accessories, and Supplies The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of #022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. Pre-Proposal Conference: February 14, 2018 at 10:00 am CT Sealed proposals due: February 28, 2018 at 4:30 pm CT Proposals will be publicly opened: March 1, 2018 at 8:30 am CT NJPA reserves the right to reject any and all proposals. To Obtain RFP documents do one of the following: E-mail rfp@njpacoop.org, an email will be sent back to you with thedocuments1. Send a letter of request to National Joint Powers Alliance: Attn: Contracts and Compliance Department 202 12th Street NE, Staples, MN 56479 2. Complete the RFP Document Request Form below, this will redirect you to a page where you can get the documents immediately. 3. RFP Document Request Form (this will redirect you to a page to download the documents): Edit Dashboard Sign Out National Joint Powers Alliance :: -Firefighting Apparatus, with Related ... https://www.njpacoop.org/cooperative-purchasing/become-vendor/curren... 2 of 5 1/11/2018 2:29 PM PUBLIC NOTICES The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of 022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. usat-usatnonbus-00074451nationaljointpowersall-display-public-notice-12671.indd11/8/18 2:37 PM 7KH1HZ RUN 6WDWH& RQWUDFW 5HSRUWHU 5IJT EPDVNFOU QSJOUFE 5IVSTEBZ 1<6 RIILFLDO VRXUFH RI FRQWUDFWLQJ RSSRUWXQLWLHV ULQJLQJ EXVLQHVV DQG JRYHUQPHQW WRJHWKHU POUSBDUJOH 0QQPSUVOJUZ 5IJT BE IBT OPU CFFO QVCMJTIFE U IBT CFFO SFWJFXFE BOE QFOEJOH QVCMJDBUJPO 5JUMF JSFGJHIUJOH QQBSBUVT XJUI 3FMBUFE RVJQNFOU DDFTTPSJFT BOE 4VQQMJFT HFODZ BUJPOBM PJOU 1PXFST MMJBODF JWJTJPO 1SPDVSFNFOU FQBSUNFOU POUSBDU VNCFS POUSBDU 5FSN ZFBST XJUI QPUFOUJBM ZFBS FYUFOTJPO BUF PG TTVF VF BUF 5JNF 1. FOUSBM 5JNF PVOUZ JFT MM 4 DPVOUJFT MBTTJGJDBUJPO JTDFMMBOFPVT PNNPEJUJFT 0QQPSUVOJUZ 5ZQF FOFSBM OUFSFE Z ISJT 3PCJOTPO FTDSJQUJPO 5IF BUJPOBM PJOU 1PXFST MMJBODFn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i NQJSF 4UBUF FWFMPQNFOU IUUQ XXX FTE OZ HPW RI Go Back To Agency View] [Bid Board] Chat Help Logout Home Search Browse My Stuff Tools Bid RFP #022818 - Firefighting Apparatus, with Related Equipment, Accessories, and Supplies Bid Type RFP Bid Number 022818 Title Firefighting Apparatus, with Related Equipment, Accessories, and Supplies Start Date Jan 11, 2018 11:36:54 AM CST End Date Feb 28, 2018 4:30:00 PM CST Agency NJPA Bid Contact Chris Robinson 218) 895-4168 rfp@njpacoop.org 202 12th Street NE P.O. Box 219 Staples, MN 56479-0219 Questions 0 Questions View/Ask Questions] Description The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of #022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. Delivery Information Chris Robinson, NJPA 202 12th St NE, P.O. Box 219, Staples, MN 56479 Page 1 of2PublicPurchase: Bid RFP #022818 -Firefighting Apparatus, with Related Equipment, Ac... 1/11/2018http://www.publicpurchase.com/gems/bid/bidView?bidId=89846 Pre-Bid Conference Date Feb 14, 2018 10:00:00 AM CST Location Web Conference Notes Pre-proposal information will be sent two days prior. Documents No Documents for this bid Customer Support: vendorsupport@publicpurchase.com | Copyright 1999-2018 © | The Public Group, LLC. All rights reserved. Page 2 of2PublicPurchase: Bid RFP #022818 -Firefighting Apparatus, with Related Equipment, Ac... 1/11/2018http://www.publicpurchase.com/gems/bid/bidView?bidId=89846 Notice Basic Information Details Dates Contact Information Bid Submission Process Estimated Contract Value (CAD)$999,999,999.00 (Not shown to suppliers) Reference Number 0000075478 Issuing Organization National Joint Powers Alliance Solicitation Type RFP - Request for Proposal Solicitation Number 022818 Title Firefighting Apparatus, with Related Equipment, Accessories, and Supplies Source ID PP.CO.USA.868485.C88455 Region All of Canada, All of Canada Purchase Type Term: 2018/04/16 12:00:00 AM CDT - 2022/04/15 12:00:00 AM CDT Description The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of #022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. Publication 2018/01/11 12:18:56 PM CST Question Acceptance Deadline 2018/02/21 04:30:00 PM CST Questions are submitted online No Bid Intent Not Available Closing Date 2018/02/28 04:30:00 PM CST Procurement Department 218-894-1930 rfp@njpacoop.org Bid Submission Type Electronic Bid Submission Pricing Lump sum Pricing Lump sum Bid Documents List Item Name Description Mandatory Bid Documents Documents defining the proposal Yes 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 1 of 6 Documents Documents Document Size Uploaded Date Language Merx RFP File.docx [docx] 12 Kb 2018/01/11 12:18:24 PM CST English 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 2 of 6 Categories Selected Categories GSIN (59) G Goods Goods N42 Firefighting, Rescue, And Safety Equipment Firefighting, Rescue, And Safety Equipment N42 Fire Fighting Equipment Fire Fighting Equipment N4200 FIREFIGHTING, RESCUE AND SAFETY EQUIPMENT Firefighting, rescue and safety equipment N4210 FIRE FIGHTING EQUIPMENT FIRE FIGHTING EQUIPMENT N4210A ALARM, AUTOMATIC SPRINKLER ALARM, AUTOMATIC SPRINKLER N4210B GROUND FIRE FIGHTING EQUIPMENT GROUND FIRE FIGHTING EQUIPMENT N4210BD HOSE, RUBBER LINED COTTON AND UNLINED LINEN (FIRE FIGHTING, GROUND) HOSE, RUBBER LINED COTTON AND UNLINED LINEN (FIRE FIGHTING, GROUND) N4210E HYDRANTS, FIRE HYDRANTS, FIRE N4210F EXTINGUISHERS, FIRE, MARINE ONLY EXTINGUISHERS, FIRE, MARINE ONLY N4210K PUMPING EQUIPMENT, PORTABLE (FIREFIGHTING, GROUND) PUMPING EQUIPMENT, PORTABLE (FIREFIGHTING, GROUND) N4210N EXTINGUISHER AGENTS EXTINGUISHER AGENTS N4210NB FOAM LIQUID CONCENTRATE, FIRE EXTINGUISHING AGENT, CGSB 28-GP-28A, DND QPL FOAM LIQUID CONCENTRATE, FIRE EXTINGUISHING AGENT, CGSB 28-GP-28A, DND QPL N4210P FIREFIGHTING EQUIPMENT - COMPLETE FIRE TRUCKS AND TRAILERS ONLY FIREFIGHTING EQUIPMENT - COMPLETE FIRE TRUCKS AND TRAILERS ONLY N4210PA TRACKED VEHICLE, FIREFIGHTING TRACKED VEHICLE, FIREFIGHTING N4210PB TRAILER, FIRE PUMPER TRAILER, FIRE PUMPER N4210PC TRUCK, FIRE, CRASH TRUCK, FIRE, CRASH N4210PD TRUCK, FIREFIGHTING TRUCK, FIREFIGHTING N4210W FIREFIGHTING EQUIPMENT, SPECIAL, CUSTOMER OR SYSTEMS ENGINEERED PRODUCTS FIREFIGHTING EQUIPMENT, SPECIAL, CUSTOMER OR SYSTEMS ENGINEERED PRODUCTS N4210X FIREFIGHTING EQUIPMENT (MARINE) FIREFIGHTING EQUIPMENT (MARINE) N4210Y FIREFIGHTING EQUIPMENT, ARMOURED FIGHTING VEHICLE, S.M.P. FIREFIGHTING EQUIPMENT, ARMOURED FIGHTING VEHICLE, S.M.P. N4210Z FIREFIGHTING EQUIPMENT ACCESSORIES, MARINE ONLY FIREFIGHTING EQUIPMENT ACCESSORIES, MARINE ONLY N4220 MARINE LIFE SAVING AND DIVING EQUIPMENT Marine Lifesaving and Diving Equipment Includes Diving and Salvage Apparatus, including Pressurized Divers' Suits; Rescue Nets, Buoyant; Inflatable Life Vests; Life Rafts. N4220A CHAMBER, RECOMPRESSION, DIVER AND HYPERBARIC DIVING SIMULATION CHAMBER, RECOMPRESSION, DIVER AND HYPERBARIC DIVING SIMULATION N4220B COMPRESSORS, UNDERWATER BREATHING APPARATUS COMPRESSORS, UNDERWATER BREATHING APPARATUS 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 3 of 6 GSIN (59) N4220D DIVING EQUIPMENT SET DIVING EQUIPMENT SET N4220DA DIVING EQUIPMENT SET, AQUA-LUNG AND MISCELLANEOUS PARTS DIVING EQUIPMENT SET, AQUA-LUNG AND MISCELLANEOUS PARTS N4220E LIFE PRESERVERS LIFE PRESERVERS N4220EA LIFE PRESERVERS, INFLATABLE BELTS AND VESTS LIFE PRESERVERS, INFLATABLE BELTS AND VESTS N4220EB LIFE PRESERVERS, NON-INFLATABLE BELTS AND VESTS LIFE PRESERVERS, NON-INFLATABLE BELTS AND VESTS N4220F LIFE RAFTS INFLATABLE LIFE RAFTS INFLATABLE N4220G DIVERS SUIT AND ACCESSORIES DIVERS SUIT AND ACCESSORIES N4220J SURVIVAL KIT, AIR-SEA RESCUE SURVIVAL KIT, AIR-SEA RESCUE N4220L PRESSURE VESSELS, COMPRESSED AIR PRESSURE VESSELS, COMPRESSED AIR N4220M LIFE RAFTS, INFLATABLE (SHIPBOARD APPLICATION) LIFE RAFTS, INFLATABLE (SHIPBOARD APPLICATION) N4220Q SURVIVAL KIT OTHER THAN AIR-SEA RESCUE SURVIVAL KIT OTHER THAN AIR-SEA RESCUE N4230 DECONTAMINATING AND IMPREGNATING EQUIPMENT DECONTAMINATING AND IMPREGNATING EQUIPMENT N4230B DECONTAMINATING EQUIPMENT AND COMPONENTS NBCW (VEHICLES EXCEPTED) DECONTAMINATING EQUIPMENT AND COMPONENTS NBCW (VEHICLES EXCEPTED) N4230C PERSONNEL DECONTAMINATION LOTION (C.W. AGENTS) PERSONNEL DECONTAMINATION LOTION (C.W. AGENTS) N4240 SAFETY AND RESCUE EQUIPMENT Safety and Rescue Equipment Includes Portable Fire Escapes; Safety Nets, Nonbuoyant. N4240A CANISTER, OXYGEN GENERATING, BREATHING APPARATUS, EXCEPT AIRCRAFT CANISTER, OXYGEN GENERATING, BREATHING APPARATUS, EXCEPT AIRCRAFT N4240AE CANISTER, PARTICULATE CANISTER, PARTICULATE N4240B BREATHING APPARATUS, OXYGEN GENERATING BREATHING APPARATUS, OXYGEN GENERATING N4240C GOGGLES, SAFETY (ALL TYPES) GOGGLES, SAFETY (ALL TYPES) N4240DA MASKS, AIR FILTERING, DISPOSABLE MASKS, AIR FILTERING, DISPOSABLE N4240DB MASKS, SAFETY AND RESCUE EQUIPMENT, N.E.S. MASKS, SAFETY AND RESCUE EQUIPMENT, N.E.S. N4240E NET, SAFETY NET, SAFETY N4240G RESPIRATORS, AIR FILTERING AND COMPONENTS RESPIRATORS, AIR FILTERING AND COMPONENTS N4240J BELTS AND HARNESSES SAFETY, INDUSTRIAL BELTS AND HARNESSES SAFETY, INDUSTRIAL N4240L HYDRAULIC RESCUE EQUIPMENT HYDRAULIC RESCUE EQUIPMENT N4240LA HYDRAULIC SHEAR HYDRAULIC SHEAR N4240LB HYDRAULIC SPREADER HYDRAULIC SPREADER 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 4 of 6 GSIN (59) N4240M MARINE NBCW SAFETY AND RESCUE EQUIPMENT MARINE NBCW SAFETY AND RESCUE EQUIPMENT N4240NA MASK, CHEMICAL/BIOLOGICAL (NON-MARINE) MASK, CHEMICAL/BIOLOGICAL (NON-MARINE) N4240NAG FILTER, AIR, CHEMICAL-BIOLOGICAL (CW) FILTER, AIR, CHEMICAL-BIOLOGICAL (CW) N4240NAL FILTER, GAS (CW) FILTER, GAS (CW) N4240NAM FILTER, GAS-PARTICULATE (CW) FILTER, GAS-PARTICULATE (CW) N4240NB COMPONENTS, N.E.S. CHEMICAL/BIOLOGICAL (NON-MARINE) COMPONENTS, N.E.S. CHEMICAL/BIOLOGICAL (NON-MARINE) N4240P SAFETY EQUIPMENT, N.E.S. SAFETY EQUIPMENT, N.E.S. N4240Q SAFETY EQUIPMENT, FORESTRY SAFETY EQUIPMENT, FORESTRY N4240R PERSONNEL STAIRWAY EVACUATION (CHAIR) PERSONNEL STAIRWAY EVACUATION (CHAIR) MERX Category (1) G Goods Goods G14 Fire Fighting, Security and Safety Equipment Fire Fighting, Security and Safety Equipment 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 5 of 6 Document Request List Document Request List Organization Name Main Contact Download Date City Province/State No document has been requested yet. 022818 - Firefighting Apparatus, with Related Equipment,... 2018/01/11 12:21:19 PM CST Page 6 of 6 Bid Information Home List of Bids Bid Information Bid Information for 022818 Bid Number 022818 Bid Name Firefighting Apparatus with Related Equipment, Accessories and Supplies Published By National Joint Powers Alliance Solicitation Type Open to all suppliers Contract Type RFP Procurement Name Procurement Published Date 01/11/2018 Closing Date 02/28/2018 04:30:00 PM ET Country & Province/State Ontario, Canada Region & City , Staples Bid Type Goods, Services Group Estimated Contract Amount $0.00 Remind Notice Date Not Applicable Publish Option NIGP Code Value Range Not Applicable Client Departments Accept questions Not Applicable Tender Area NDA Requirement Not Applicable NOI Date Not Applicable Site Meetings Not Applicable Firefighting Apparatus with Related Equipment, Accessories and Supplies 022818 Closing Date: 02/28/2018 4:30:00 PM ET Detail: The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of #022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. No Bid Document Selected Safety Equipment/ Services / Supplies First Aid training/supplies, Safety gears-boots, belts, helmet, Health and safety inspections (Fire Sprinkler systems), lifeline systems, fall arrest, fire extinguishers services and supply, Asbestos Management Plan, crowd control / portable gates etc. Pending Biddingo ApprovalPendingBiddingoApproval Requirements Bid Advertisement Bid Document Selected Categories (Biddingo Category) Attached Bid Documents Page 1 of2Biddingo - Leading e-procurement portal for public and private sector bids 1/11/2018https://r2cow.biddingo.com/viewVerification/380449/1288631 Seq. Seq. NameName DescriptionDescription SizeSize PagePage NDANDA RequiredRequired PreviewPreview DocumentDocument No File Attached Name / EmailName / Email AddressAddress PhonePhone FaxFax No Bidder Invited Copyright 2018 R2CoW. All Rights Reserved. Powered by SUPPORT (Download Training Manuals) ] Invited Bidders Page 2 of2Biddingo - Leading e-procurement portal for public and private sector bids 1/11/2018https://r2cow.biddingo.com/viewVerification/380449/1288631 Category:Goods Opportunity Notice Firefighting Apparatus with Related Equipment Accessories and Supplies Opportunity Information Organization:Alberta Association of Municipal Districts and Counties on behalf of the National Joint Powers Alliance (NJPA) Organization Address: Reference Number:AB-2018-00205 Solicitation Number:2018-00205 Solicitation Type:Request for Proposal Posting (MM/dd/yyyy):01/11/2018 04:30:00 PM Alberta Time Closing (MM/dd/yyyy):02/28/2018 03:30:59 PM Alberta Time Last Update (MM/dd/yyyy):01/11/2018 03:57:10 PM Alberta Time Agreement Type:NWPTA/TILMA & CFTA Region of Opportunity:Open Region of Delivery:Alberta Opportunity Type:Open & Competitive Commodity Codes: N4240A: Canister, Oxygen Generating, Breathing Apparatus, Except Aircraft N4210B: Ground Fire Fighting Equipment N4210: Fire Fighting Equipment Interested vendors (bidders) who wish to submit a response to this opportunity should register their interest by downloading the document(s) from the bid package. Expressing interest means that you will automatically receive an e-mail notification each time an amendment is made to the opportunity for which you have expressed an interest'. Response Submission: 4.8 All proposals must be properly labeled and sent to “The National Joint Powers Alliance, 202 12th Street NE Staples, MN 56479.” Response Contact: Robinson, Chris Procurement Manager 202-12th Street Staples, MN 56479 Tel: (218)895-4168 Fax: 1-877-758-1364 Email: chris,robinson@njpacoop.org Response Specifics: 4.9 All proposals must be physically delivered to NJPA at the above address with all required hard copy documents and signature forms/pages inserted as loose pages at the front of the Vendor’s response. The proposal must include these items. 4.9.1 Hard copy original of completed, signed, and dated Forms C, D, F; hard copy of the signed signature-page only from Forms A and P from this RFP; 4.9.2 Signed hard copies of all addenda issued for the RFP; 4.9.3 Hard copy of Certificate of Insurance verifying the coverage identified in this RFP; and 4.9.4 A complete copy of your response on a flash drive (or other approved electronic means). The electronic copy must contain completed Forms A, B, C, D, F, and P, your statement of products and pricing (including apparent discount), and all appropriate attachments. In order to ensure that your full response is evaluated, you must provide an electronic version of any material that you provide in a hard copy format. As a public agency, NJPA’s proposals, responses, and awarded contracts are a matter of public record, except for such data that is classified as nonpublic. Accordingly, public data is available for review through a properly submitted public records request. To redact nonpublic information from your proposal (under Minnesota Statute §13.37), you must make your request within thirty (30) days of the contract award or non-award date. Opportunity Description: The scope of this RFP is to award a contract to a qualifying vendor defined as a manufacturer, provider, or dealer/distributor, established as a Proposer, and deemed responsive and responsible through our open and competitive proposal process. Vendors will be awarded contracts based on the proposal and responders demonstrated ability to meet the expectations of the RFP and demonstrate the overall highest valued solutions which meet and/or exceed the current and future needs and requirements of NJPA and its Member agencies nationally within the scope of FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. APC "Opportunity Notices" This notice is provided for information purposes only. Refer to the "Opportunity Documents" in the bid package for authoritative information. All queries pertaining to the language, content or any missing or inaccurate information within this abstract must be sent to its originator of the abstract, as specified in the opportunity notice. APC - All rights reserved. No part of the information contained in this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of the Manager, Centre of Expertise via: SA.APCRequests@gov.ab.ca. Her Majesty the Queen in right of Alberta and the Alberta public sector entities that use APC are not responsible or liable for the accuracy of the information contained in the publication. It is the responsibility of interested parties to review the opportunity posting for changes or updates prior to the opportunity closing date/time. 1 National Joint Powers Alliance® REQUEST FOR PROPOSAL for the procurement of FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES RFP Opening MARCH 1, 2018 8:30 a.m. Central Time At the offices of the National Joint Powers Alliance® 202 12th Street Northeast, Staples, MN 56479 RFP #022818 The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution for the procurement of #022818 FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. Details of this RFP are available beginning January 11, 2018. Details may be obtained by letter of request to Chris Robinson, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be received until February 28, 2018 at 4:30 p.m. Central Time at the above address and opened March 1, 2018 at 8:30 a.m. Central Time. RFP Timeline January 11, 2018 Publication of RFP in the print and online version of USA Today, in the print and online version of the Salt Lake News within the State of Utah, in the print and online version of the Daily Journal of Commerce within the State of Oregon (note: OR entities this pertains to: http://www.njpacoop.org/oregon-advertising and also RFP Appendix B), in the print and online version of The State within the State of South Carolina, the NJPA website, MERX, Noticetobidders.com, PublicPurchase.com, Biddingo, and Onvia. February 14, 2018 10:00 a.m. CT Pre-Proposal Conference (the webcast/conference call). The connection information will be sent to all inquirers two business days before the conference. February 21, 2018 Deadline for RFP questions. February 28, 2018 4:30 p.m. CT Deadline for Submission of Proposals. Late responses will be returned unopened. March 1, 2018 8:30 a.m. CT Public Opening of Proposals. Direct questions regarding this RFP to: Chris Robinson at chris.robinson@njpacoop.org or (218) 895-4168. 2 TABLE OF CONTENTS 1. DEFINITIONS A. Contract B. Proposer C. Sourced Good of Open Market Item D. Vendor 2. ADVERTISEMENT OF RFP 3. INTRODUCTION A. About NJPA B. Joint Exercise of Powers Laws C. Why Respond to a National Cooperative Procurement Contract D. The Intent of This RFP E. Scope of This RFP F. Expectations for Equipment/Products and Services Being Proposed G. Solutions Based Solicitation 4. INSTRUCTIONS FOR PREPARING YOUR PROPOSAL A. Inquiry Period B. Pre-Proposal Conference C. Identification of Key Personnel D. Proposer’s Exceptions to Terms and Conditions E. Proposal Format F. Questions & Answers About This RFP G. Modification or Withdrawal of a Submitted Proposal H. Proposal Opening Procedure I. NJPA’s Rights Reserved 5. PRICING A. Line-Item Pricing B. Percentage Discount From Catalog or Category C. Cost Plus a Percentage of Cost D. Hot List Pricing E. Ceiling Price F. Volume Price Discounts/ Additional Quantities G. Total Cost of Acquisition H. Sourced Equipment/Products/ Open Market Items I. Price and Product Changes J. Payment Terms K. Sales Tax L. Shipping 6. EVALUATION OF PROPOSALS A. Proposal Evaluation Process B. Proposer Responsiveness C. Proposal Evaluation Criteria D. Other Consideration E. Cost Comparison F. Marketing Plan G. Certificate Of Insurance H. Order Process and/or Funds Flow I. Administrative Fees J. Value Added K. Waiver of Formalities 7. POST AWARD OPERATING ISSUES A. Subsequent Agreements B. NJPA Member Sign-up Procedure C. Reporting of Sales Activity D. Audits E. Hub Partner F. Trade-Ins G. Out of Stock Notification H. Termination of a Contract resulting from this RFP 8. GENERAL TERMS AND CONDIITONS A. Advertising a Contract Resulting From This RFP B. Applicable Law C. Assignment of Contract D. List of Proposers E. Captions, Headings, and Illustrations F. Data Practices G. Entire Agreement H. Force Majeure I. Licenses J. Material Suppliers and Sub-Contractors K. Non-Wavier of Rights L. Protests of Awards Made M. Suspension or Disbarment Status N. Affirmative Action and Immigration Status Certification O. Severability P. Relationship of Parties Q. Provisions for Non-Federal Entity Procurements under Federal Awards or Other Awards 9. FORMS 10. PRE-SUBMISSION CHECKLIST 11. PRICE & PRODUCT CHANGE REQUEST FORM 12. APPENDIX A 13. APPENDIX B – HI, ID, OR, SC, UT, WA Political Subdivisions (SEPARATE ATTACHMENT) 14. APPENDIX C – VA Political Subdivisions SEPARATE ATTACHMENT) 3 1 DEFINITIONS A. CONTRACT Contract means this RFP, current pricing information, fully executed Forms C, D, F, & P from the Proposer’s response pursuant to this RFP, and a fully executed Form E (“Acceptance and Award”) with final terms and conditions. Form E will be executed after a formal award and will provide final clarification of terms and conditions of the award. B. PROPOSER A Proposer is a company, person, or entity delivering a timely response to this RFP. This RFP may also use the terms “respondent” or “proposed Vendor,” which is interchangeable with Proposer as the context allows. C. SOURCED GOOD or OPEN MARKET ITEM A Sourced Good or Open Market Item is a product within the RFP’s scope 1) that is not currently available under the Vendor’s NJPA contract, 2) that a member wants to buy under contract from an awarded Vendor, and 3) that is generally deemed incidental to the total transaction or purchase of contract items. D. VENDOR A Proposer whose response has been awarded a contract pursuant to this RFP. 4 2 ADVERTISEMENT OF RFP 2.1 NJPA advertises this solicitation: 1) in the hard copy print and online editions of the USA Today; 2) once each in Oregon’s Daily Journal of Commerce, South Carolina’s The State and Utah’s Salt Lake Tribune; 3) on NJPA’s website; and 4) on other third-party websites deemed appropriate by NJPA. Other third-party advertisers may include Onvia, PublicPurchase.com, MERX, and Biddingo. 2.2 NJPA also notifies and provides solicitation documentation to each state-level procurement departments for possible re-posting of the solicitation within their systems and at their option for future use and to meet specific state requirements. 3 INTRODUCTION A. ABOUT NJPA 3.1 The National Joint Powers Alliance® (NJPA) is a public agency serving as a national municipal contracting agency established under the Service Cooperative statute by Minnesota Legislative Statute 123A.21 with the authority to develop and offer, among other services, cooperative procurement services to its membership. Eligible membership and participation includes states, cities, counties, all government agencies, both public and non-public educational agencies, colleges, universities and non-profit organizations. 3.2 Under the authority of Minnesota state laws and enabling legislation, NJPA facilitates a competitive solicitation and contracting process on behalf of the needs of itself and the needs of current and potential member agencies nationally. This process results in national procurement contracts with various Vendors of products/equipment and services which NJPA Member agencies desire to procure. These procurement contracts are created in compliance with applicable Minnesota Municipal Contracting Laws. A complete listing of NJPA cooperative procurement contracts can be found at www.njpacoop.org. 3.3 NJPA is a public agency governed by publicly elected officials that serve as the NJPA Board of Directors. NJPA’s Board of Directors oversees and authorizes the calls for all new proposals and holds those resulting Contracts for the benefit of its own and its Members use. 3.4 NJPA currently serves over 50,000 member agencies nationally. Both membership and utilization of NJPA contracts continue to expand, due in part to the increasing acceptance of Cooperative Purchasing throughout the government and education communities nationally. B. JOINT EXERCISE OF POWERS LAWS 3.5 NJPA cooperatively shares those contracts with its Members nationwide through various Joint Exercise of Powers Laws or Cooperative Purchasing Statutes established in Minnesota, other states and Canadian provinces. The Minnesota Joint Exercise of Powers Law is Minnesota Statute §471.59 which states “Two or more governmental units…may jointly or cooperatively exercise any power common to the contracting parties…” This Minnesota Statute allows NJPA to serve Member agencies located in all other states. Municipal agencies nationally can participate in cooperative purchasing activities under their own state law. These laws can be found on our website at http://www.njpacoop.org/national-cooperative-contract- solutions/legal-authority/. 3.5.1 For Members within the Commonwealth of Virginia, this RFP is intended to be a “joint procurement agreement” as described in Vir. Code § 2.2-4304(A), and those Virginia Members identified in Appendix C may agree to be a Joint Purchaser under this RFP. 3.5.2 For Members within Canada, this RFP is intended to include municipalities and publicly- funded academic institutions, schools boards, health authorities, and social services (MASH 5 sectors). In addition this RFP is intended to include current and potential Members of the Alberta Association of Municipal Districts and Counties (AAMDC), and their represented Associations SARM, SUMA and AMM). C. WHY RESPOND TO A NATIONAL COOPERATIVE PROCUREMENT CONTRACT 3.6 National Cooperative Procurement Contracts create value for Municipal and Public Agencies, as well as for Vendors of products/equipment and services in a variety of ways: 3.6.1 National cooperative contracts potentially save time and effort for municipal and public agencies, who otherwise would have to solicit vendor responses to individual RFPs, resulting in individual contracts, to meet the procurement needs of their respective agencies. Considerable time and effort is also potentially saved by the Vendors who would have had to otherwise respond to each of those individual RFPs. A single, nationally advertised RFP, resulting in a single, national cooperative contract can potentially replace thousands of individual RFPs for the same equipment/products/services that might have been otherwise advertised by individual NJPA member agencies. 3.6.2 NJPA contracts offer our Members nationally leveraged volume purchasing discounts. Our contract terms and conditions offer the opportunity for Vendors to recognize individual member procurement volume commitment through additional volume based contract discounts. 3.7 State laws that permit or encourage cooperative purchasing contracts do so with the belief that cooperative efficiencies will result in lower prices, better overall value, and considerable time savings. 3.8 The collective purchasing power of thousands of NJPA Member agencies nationwide offers the opportunity for volume pricing discounts. Although no sales or sales volume is guaranteed by an NJPA Contract resulting from this RFP, substantial volume is anticipated and volume pricing is requested and justified. 3.9 NJPA and its Members desire the best value for their procurement dollar as well as a competitive price. Vendors have the opportunity to display and highlight value-added attributes of their company, equipment/products and services without constraints of a typical individual proposal process. D. THE INTENT OF THIS RFP 3.10. National contract awarded by NJPA: NJPA seeks the most responsive and responsible Vendor relationship(s) to reflect the best interests of NJPA and its Member agencies. Through a competitive proposal and evaluation process, the NJPA Proposal Evaluation Committee recommends vendors for a national contract awarded by the action of the NJPA Chief Procurement Officer. NJPA’s primary intent is to establish and provide a national cooperative procurement contract that offer opportunities for NJPA and our current and potential Member agencies throughout the United States and Canada to procure quality product/equipment and services as desired and needed. The contracts will be marketed nationally through a cooperative effort between the awarded vendor(s) and NJPA. Contracts are expected to offer price levels reflective of the potential and collective volume of NJPA and the nationally established NJPA membership base. 3.11 Beyond our primary intent, NJPA further desires to: 3.11.1 Award a four-year contract with a fifth-year contract option resulting from this RFP. Any fifth-year extension is exercised at NJPA’s discretion and results from NJPA’s contracting needs or from Member requests; this extension is not intended merely to accommodate an awarded Vendor’s request. If NJPA grants a fifth-year extension, it may also terminate the 6 contract (or cause it to expire) within the fifth year if the extended contract is replaced by a resolicited or newly solicited contract. In exigent circumstances, NJPA may petition NJPA’s Board of Directors to extend the contract term beyond five years. This rarely used procedure should be employed only to avoid a gap in contract coverage while a replacement contract is being solicited; 3.11.2 Offer and apply any applicable technological advances throughout the term of a contract resulting from this RFP; 3.11.3 Deliver “Value Added” aspects of the company, equipment/products and services as defined in the “Proposer’s Response”; 3.11.4 Deliver a wide spectrum of solutions to meet the needs and requirements of NJPA and NJPA Member agencies; and 3.11.5 Award an exclusive contract to the most responsive and responsible vendor when it is deemed to be in the best interest of NJPA and the NJPA Member agencies. 3.12 Exclusive or Multiple Awards: Based on the scope of this RFP and on the responses received, NJPA may award either an exclusive contract or multiple contracts. In some circumstances, a single national supplier may best meet the needs of NJPA Members; in other situations, multiple vendors may be in the best interests of NJPA and the NJPA Members and preferred by NJPA to provide the widest array of solutions to meet the member agency’s needs. NJPA retains sole discretion to determine which approach is in the best interests of NJPA Member agencies. 3.13 Non-Manufacturer Awards: NJPA reserves the right to make an award under this RFP to a non- manufacturer or dealer/distributor if such action is in the best interests of NJPA and its Members. 3.14 Manufacturer as a Proposer: If the Proposer is a manufacturer or wholesale distributor, the response received will be evaluated on the basis of a response made in conjunction with that manufacturer’s authorized dealer network. Unless stated otherwise, a manufacturer or wholesale distributor Proposer is assumed to have a documented relationship with their dealer network where that dealer network is informed of, and authorized to accept, purchase orders pursuant to any Contract resulting from this RFP on behalf of the manufacturer or wholesale distributor Proposer. Any such dealer will be considered a sub-contractor of the Proposer/Vendor. The relationship between the manufacturer and wholesale distributor Proposer and its dealer network may be proposed at the time of the submission if that fact is properly identified. 3.15 Dealer/Reseller as a Proposer: If the Proposer is a dealer or reseller of the products and/or services being proposed, the response will be evaluated based on the Proposer’s authorization to provide those products and services from their manufacturer. When requested by NJPA, Proposers must document their authority to offer those products and/or services. E. SCOPE OF THIS RFP 3.16 Scope: The scope of this RFP is to award a contract to a qualifying vendor defined as a manufacturer, provider, or dealer/distributor, established as a Proposer, and deemed responsive and responsible through our open and competitive proposal process. Vendors will be awarded contracts based on the proposal and responders demonstrated ability to meet the expectations of the RFP and demonstrate the overall highest valued solutions which meet and/or exceed the current and future needs and requirements of NJPA and its Member agencies nationally within the scope of FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES. 3.17 Additional Scope Definitions: In addition to FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES, this solicitation should be read to include, but not to be limited to: 7 3.17.1 Automotive Fire Apparatus: including Pumper, Initial Attack, Mobile Water Supply, Aerial, Quint, Special Service, and Mobile Foam fire apparatus; 3.17.2 Wildland Fire Apparatus: including Types 1 – 7 Wildland Fire Suppression, Mobile Water, and Crew fire apparatus; 3.17.3 Aircraft Rescue and Firefighting (ARFF): including Aircraft Rescue and Firefighting vehicles; 3.17.4 Equipment, accessories, and supplies related to production of a turnkey solution for firefighting apparatus, all of which may be offered only in the context of the purchase of one or more firefighting apparatus unit(s). 3.17.4 NJPA reserves the right to limit the scope of this solicitation for NJPA, current and potential NJPA member agencies. 3.17.4.1 This solicitation should NOT be construed to include any of the following: a. ambulance and emergency medical transport (see NJPA RFP #022118); b. chassis-only proposals (see NJPA RFP #081716) or, c. proposals for only health & safety, medical, surgical, or first aid related equipment, supplies, accessories, and services (see NJPA RFP #061417). 3.18 Overlap of Scope: When considering equipment/products/services, or groups of equipment/ products/services submitted as a part of your response, and whether inclusion of such will fall within a Scope of Proposal,” please consider the validity of an inverse statement. 3.18.1 For example, pencils and post-it-notes can generally be classified as office supplies and office supplies generally include pencils and post-it-notes. 3.18.2 In contrast, computers (PCs and peripherals) can generally be considered office supplies; however, the scope of office supplies does not generally include computer servers and infrastructure. 3.18.3 In conclusion: With this in mind, individual products and services must be examined individually by NJPA, from time to time and in its sole discretion, to determine their compliance and fall within the original “Scope” as intended by NJPA. 3.19 Best and Most Responsive – Responsible Proposer: It is the intent of NJPA to award a Contract to the best and most responsible and responsive Proposer(s) offering the best overall quality and selection of equipment/products and services meeting the commonly requested specifications of the NJPA and NJPA Members, provided the Proposer’s Response has been submitted in accordance with the requirements of this RFP. Qualifying Proposers who are able to anticipate the current and future needs and requirements of NJPA and NJPA member agencies; demonstrate the knowledge of any and all applicable industry standards, laws and regulations; and possess the willingness and ability to distribute, market to and service NJPA Members in all 50 states are preferred. NJPA requests proposers submit their entire product line as it applies and relates to the scope of this RFP. 3.20 Sealed Proposals: NJPA will receive sealed proposal responses to this RFP in accordance with accepted standards set forth in the Minnesota Procurement Code and Uniform Municipal Contracting Law. Awards may be made to responsible and responsive Proposers whose proposals are determined in writing to be the most advantageous to NJPA and its current or qualifying future NJPA Member agencies. 8 3.21 Use of Contract: Any Contract resulting from this solicitation shall be awarded with the understanding that it is for the sole convenience of NJPA and its Members. NJPA and/or its members reserve the right to obtain like equipment/products and services solely from this contract or from another contract source of their choice or from a contract resulting from their own procurement process. 3.22 Awarded Vendor’s interest in a contract resulting from this RFP: Awarded Vendors will be able to offer to NJPA, and current and potential NJPA Members, only those products/equipment and services specifically awarded on their NJPA Awarded Contract(s). Awarded Vendors may not offer as “contract compliant,” products/equipment and services which are not specifically identified and priced in their NJPA Awarded Contract. 3.23 Sole Source of Responsibility- NJPA desires a “Sole Source of Responsibility” Vendor. This means that the Vendor will take sole responsibility for the performance of delivered equipment/products/ services. NJPA also desires sole responsibility with regard to: 3.23.1 Scope of Equipment/Products/Services: NJPA desires a provider for the broadest possible scope of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of NJPA current and potential Members. 3.23.2 Vendor use of sub-contractors in sourcing or delivering equipment/product/services: NJPA desires a single source of responsibility for equipment/products and services proposed. Proposers are assumed to have sub-contractor relationships with all organizations and individuals whom are external to the Proposer and are involved in providing or delivering the equipment/products/services being proposed. Vendor assumes all responsibility for the equipment/products/services and actions of any such Sub-Contractor. Suggested Solutions Options include: 3.23.3 Multiple solutions to the needs of NJPA and NJPA Members are possible. Examples could include: 3.23.3.1 Equipment/Products Only Solution: Equipment/Products Only Solution may be appropriate for situations where NJPA or NJPA Members possess the ability, either in- house or through local third party contractors, to properly install and bring to operation those equipment/products being proposed. 3.23.3.2 Turn-Key Solutions: A Turn-Key Solution is a combination of equipment/products and services that provides a single price for equipment/products, delivery, and installation to a properly operating status. Generally this is the most desirable solution because NJPA and NJPA Members may not possess, or desire to engage, personnel with the necessary expertise to complete these tasks internally or through other independent contractors 3.23.3.3 Good, Better, Best: Where appropriate and properly identified, Proposers may offer the choice “of good, better, best” multiple-grade solutions to meet NJPA Members’ needs. 3.23.3.4 Proven – Accepted – Leading-Edge Technology: Where appropriate and properly identified, Proposers may provide a spectrum of technology solutions to complement or enhance the proposed solutions to meet NJPA Members’ needs. 3.23.4 If applicable, Contracts will be awarded to Proposer(s) able to deliver a proposal meeting the entire needs of NJPA and its Members within the scope of this RFP. NJPA prefers Proposers submit their complete product line of products and services described in the scope of this RFP. 9 NJPA reserves the right to reject individual, or groupings of specific equipment/products and services proposals as a part of the award. 3.24 Geographic Area to be Proposed: This RFP invites proposals to provide FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES to NJPA and NJPA Members throughout the entire United States and possibly internationally. Proposers will be expected to express willingness to explore service to NJPA Members located abroad; however the lack of ability to serve Members outside of the United States will not be cause for non-award. The ability and willingness to serve Canada, for instance, will be viewed as a value-added attribute. 3.25 Contract Term: At NJPA’s option, a Contract resulting from this RFP will become effective either on the date awarded by the NJPA Board of Directors or on the day following the expiration date of an existing NJPA procurement contract for the same or similar product/equipment and services. 3.25.1 NJPA is seeking a Contract base term of four years as allowed by Minnesota Contracting Law. Full term is expected. However, one additional one-year renewal/extension may be offered by NJPA to Vendor beyond the original four year term if NJPA deems such action to be in the best interests of NJPA and its Members. NJPA reserves the right to conduct periodic business reviews throughout the term of the contract. 3.26 Minimum Contract Value: NJPA anticipates considerable activity resulting from this RFP and subsequent award; however, no commitment of any kind is made concerning actual quantities to be acquired. NJPA does not guarantee usage. Usage will depend on the actual needs of the NJPA Members and the value of the awarded contract. 3.27 [This section is intentionally blank.] 3.28 Contract Availability: This Contract must be available to all current and potential NJPA Members who choose to utilize this NJPA Contract to include all governmental and public agencies, public and private primary and secondary education agencies, and all non-profit organizations nationally. 3.28.1 With respect to Members within the Commonwealth of Virginia, this RFP is intended to be a “joint procurement agreement” as described in Vir. Code § 2.2-4304(A), and those Virginia Members identified in Appendix C must be allowed to use this Contract as a Joint Purchaser. 3.29 Proposer’s Commitment Period: In order to allow NJPA the opportunity to evaluate each proposal thoroughly, NJPA requires any response to this solicitation be valid and irrevocable for ninety (90) days after the date proposals are opened. F. EXPECTATIONS FOR EQUIPMENT/PRODUCTS AND SERVICES BEING PROPOSED 3.30 Industry Standards: Except as contained herein, the specifications or solutions for this RFP shall be those accepted guidelines set forth by the FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES industry, as they are generally understood and accepted within that industry across the nation. Submitted products/equipment, related services and accessories, and their warranties and assurances are required to meet and/or exceed all current, traditional and anticipated standards, needs, expectations, and requirements of NJPA and its Members. 3.30.1 Deviations from industry standards must be identified by the Proposer and explained how, in their opinion, the equipment/products and services they propose will render equivalent functionality, coverage, performance, and/or related services. Failure to detail all such deviations may comprise sufficient grounds for rejection of the entire proposal. 10 3.30.2 Technical Descriptions/Specifications. Excessive technical descriptions and specifications that unduly enlarge the proposal response may cause NJPA to reduce the evaluation points awarded on Form G. Proposers must supply sufficient information to: 3.30.2.1 demonstrate the Proposer’s knowledge of industry standards and Member agency needs and expectations; 3.30.2.2 Identify the equipment/products and services being proposed as applicable to the needs and expectations of NJPA Member agencies; and 3.30.2.3 differentiate equipment/products and services from other industry manufacturers and providers. 3.31 New Current Model Equipment/Products: Proposals submitted shall be for new, current model equipment/products and services with the exception of certain close-out products allowed to be offered on the Proposer’s “Hot List” described herein. 3.32 Compliance with laws and standards: All items supplied on this Contract shall comply with any current applicable safety or regulatory standards or codes. 3.33 Delivered and operational: Products/equipment offered herein are to be proposed based upon being delivered and operational at the NJPA Member’s site. Exceptions to “delivered and operational” must be clearly disclosed in the “Total Cost of Acquisition” section of the proposal. 3.34 Warranty: The Proposer warrants that all products, equipment, supplies, and services delivered under this Contract shall be covered by the industry standard or better warranty. All products and equipment should carry a minimum industry standard manufacturer’s warranty that includes materials and labor. The Proposer has the primary responsibility to submit product specific warranty as required and accepted by industry standards. Dealer/Distributors agree to assist the purchaser in reaching a solution in a dispute over warranty’s terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the warranty will be passed on to the NJPA member. Failure to submit a minimum warranty may result in non-award. 3.35 Additional Warrants: The Proposer warrants that all products/equipment and related services furnished hereunder will be free from liens and encumbrances; defects in design, materials, and workmanship; and will conform in all respects to the terms of this RFP including any specifications or standards. In addition, Proposer/Vendor warrants the products/equipment and related services are suitable for and will perform in accordance with the ordinary use for which they are intended. G. SOLUTIONS-BASED SOLICITATION 3.36 The NJPA solicitation and contract award process is not based on detailed specifications. Instead, this RFP is a “Solutions-Based Solicitation.” NJPA expects respondents to understand and anticipate the current and future needs of NJPA and its members—within the scope of this RFP—and to propose solutions that are commonly desired or required by law or industry standards. Proposal will be evaluated in part on your demonstrated ability to meet or exceed the needs and requirements of NJPA and our member agencies within the defined scope of this RFP. 3.37 While NJPA does not typically provide product and service specifications, the RFP may contain scope refinements and industry-specific questions. Where specific items are specified, those items should be considered the minimum required, which the proposal can exceed in order to meet Members’ needs. NJPA may award all of the respondent’s proposal or may limit the award to a subset of the proposal. 3 INSTRUCTIONS FOR PREPARING YOUR PROPOSAL 11 A. INQUIRY PERIOD 4.1 The inquiry period begins on the date of first advertisement and continues until to the Deadline for Submission.” RFP packages will be distributed to potential Vendors during the inquiry period. B. PRE-PROPOSAL CONFERENCE 4.2 A pre-proposal conference will be held at the date and time specified in the timeline on page one of this RFP. Conference information will be sent to all potential Proposers, and attendance is optional. The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and NJPA’s competitive contracting process. Only answers issued in writing by NJPA to questions asked before or during the pre-proposal conference are binding on the parties to an awarded contract. C. IDENTIFICATION OF KEY PERSONNEL 4.3 Awarded Vendors will designate one senior staff member to represent the Vendor to NJPA. This contact person will correspond with members for technical assistance, questions, or concerns that may arise, including instructions regarding different contacts for different geographical areas or product lines. 4.4 These designated individuals should also act as the primary contact for marketing, sales, and any other area deemed essential by the Proposer and NJPA. D. PROPOSER’S EXCEPTIONS TO TERMS AND CONDITIONS 4.5 Any exceptions, deviations, or contingencies regarding this RFP that a Proposer requests must be documented on Form C, Exceptions To Proposal, Terms, Conditions And Solutions Request. 4.6 Exceptions, deviations or contingencies requested in the Proposer’s response, while possibly necessary in the view of the Proposer, may result in lower scoring or disqualification of a proposal. E. PROPOSAL FORMAT 4.7 All Proposers must examine the entire RFP package to seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a proposal. 4.8 All proposals must be properly labeled and sent to “The National Joint Powers Alliance, 202 12th Street NE Staples, MN 56479.” 4.9 All proposals must be physically delivered to NJPA at the above address with all required hard copy documents and signature forms/pages inserted as loose pages at the front of the Vendor’s response. The proposal must include these items. 4.9.1 Hard copy original of completed, signed, and dated Forms C, D, F; hard copy of the signed signature-page only from Forms A and P from this RFP; 4.9.2 Signed hard copies of all addenda issued for the RFP; 4.9.3 Hard copy of Certificate of Insurance verifying the coverage identified in this RFP; and 4.9.4 A complete copy of your response on a flash drive (or other approved electronic means). The electronic copy must contain completed Forms A, B, C, D, F, and P, your statement of products and pricing (including apparent discount), and all appropriate attachments. In order to ensure that your full response is evaluated, you must provide an electronic version of any material that you provide in a hard copy format. 12 As a public agency, NJPA’s proposals, responses, and awarded contracts are a matter of public record, except for such data that is classified as nonpublic. Accordingly, public data is available for review through a properly submitted public records request. To redact nonpublic information from your proposal (under Minnesota Statute §13.37), you must make your request within thirty (30) days of the contract award or non-award date. 4.10 All Proposal forms must be submitted in English and must be legible. All appropriate forms must be executed by an authorized signatory of the Proposer. Blue ink is preferred for signatures. 4.11 Proposal submissions should be submitted using the electronic forms provided. Proposers that use alternative documents are responsible for ensuring that the content is substantially similar to the NJPA form and that the document is readable by NJPA. 4.12 The Proposer must ensure that the proposal is in the physical possession of NJPA before the submission deadline. 4.12.1 Proposals must be submitted in a sealed envelope or box properly addressed to NJPA and prominently identifying the proposal number, proposal category name, the message “Hold for Proposal Opening,” and the deadline for proposal submission. NJPA is not responsible for untimely proposals. Proposals received by the deadline for proposal submission will be opened and the name of each Proposer and other appropriate information will be publicly read. 4.13 Proposers are responsible for checking directly with the NJPA website for any addendums to this RFP. Addendums to this RFP can change the terms and conditions of the RFP, including the proposal submission deadline. F. QUESTIONS AND ANSWERS ABOUT THIS RFP 4.14 Upon examination of this RFP document, Proposer should promptly notify NJPA of any ambiguity, inconsistency, or error they may discover. Interpretations, corrections, and changes to this RFP will be considered by NJPA through a written addendum. Interpretations, corrections, or changes that are made in any other manner are not binding, and Proposers must not rely on them. 4.15 Submit all questions about this RFP, in writing, referencing FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES to Chris Robinson at NJPA 202 12th Street NE, Staples, MN 56479 or to RFP@njpacoop.org. You may also call Chris Robinson at (218) 895-4168. NJPA urges potential Proposers to communicate all concerns well in advance of the submission deadline to avoid misunderstandings. Questions received within seven (7) days before the submission deadline generally cannot be answered. NJPA may, however, field purely procedural questions, questions about NJPA-issued addenda, or questions involving a Proposer withdrawing its response before the RFP submission deadline. 4.16 If NPJA deems that its answer to a question has a material impact on other potential Proposers or on the RFP itself, NJPA will create an addendum to this RFP. 4.17 If NJPA deems that its answer to a question merely clarifies t he existing terms and conditions and does not have a material impact on other potential Proposers or the RFP itself, no further documentation of that question is required. 4.18 Addenda are written instruments issued by NJPA that modify or interpret the RFP. All addenda issued by NJPA become a part of the RFP. Addenda will be delivered to all Potential Proposers using the same method of delivery of the original RFP material. NJPA accepts no liability in connection with the delivery of any addenda. Copies of addenda will also be made available on the NJPA website at www.njpacoop.org 13 under “Current and Pending Solicitations”) and from the NJPA offices. All Proposers must acknowledge their receipt of all addenda in their proposal response. 4.19 Any amendment to a submitted proposal must be in writing and must be delivered to NJPA by the RFP submission deadline. 4.20 through 4.21 [These sections are intentionally blank.] G. MODIFICATION OR WITHDRAWAL OF A SUBMITTED PROPOSAL 4.22 A submitted proposal must not be modified, withdrawn, or cancelled by the Proposer for a period of ninety (90) days following the date proposals were opened. Before the deadline for submission of proposals, any proposal submitted may be modified or withdrawn by notice to the NJPA Procurement Manager. Such notice must be submitted in writing and must include the signature of the Proposer. The notice must be delivered to NJPA before the deadline for submission of proposals and must be so worded as not to reveal the content of the original proposal. The original proposal will not be physically returned to the potential Proposer until after the official proposal opening. Withdrawn proposals may be resubmitted up to the time designated for the receipt of the proposals if they fully conform with the proposal instructions. H. PROPOSAL OPENING PROCEDURE 4.23 Sealed and properly identified responses for this RFP entitled FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES will be received by Chris Robinson, Procurement Manager, at NJPA Offices, 202 12th Street NE, Staples, MN 56479 until the deadline identified on page one of this RFP. All Proposal responses must be submitted in a sealed package. The outside of the package must plainly identify FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES and the RFP number. To avoid premature opening, the Proposer must label the Proposal response properly. NJPA documents the receipt of proposals by immediately time- and date-stamping them. At the time of the public opening, the NJPA Director of Procurement or a representative from the NJPA Proposal Evaluation Committee will read the Proposer’s names aloud and will determine whether each submission has met Level-1 responsiveness. I. NJPA’S RIGHTS RESERVED 4.24 NJPA may exercise the following rights with regard to the RFP. 4.24.1 Reject any and all proposals received in response to this RFP; 4.24.2 Disqualify any Proposer whose conduct or proposal fails to conform to the requirements of this RFP; 4.24.3 Duplicate without limitation all materials submitted for purposes of RFP evaluation, and duplicate all public information in response to data requests regarding the proposal; 4.24.4 Consider and accept for evaluation a late modification of a proposal if 1) the proposal itself was submitted on time, 2) the modifications were requested by NJPA, and 3) the modifications make the terms of the proposal more favorable to NJPA or its members; 4.24.5 Waive any non-material deviations from the requirements and procedures of this RFP; 4.24.6 Extend the Contract, in increments determined by NJPA, not to exceed a total Contract term of five years; 4.24.7 Cancel the Request for Proposal at any time and for any reason with no cost or penalty to NJPA; 14 4.24.8 Correct or amend the RFP at any time with no cost or penalty to NJPA. If NJPA corrects or amends any segment of the RFP after submission of proposals and before the announcement of the awarded Vendor, all proposers will be afforded a reasonable opportunity to revise their proposals in order to accommodate the RFP amendment and the new submission dates. NJPA will not be liable for any errors in the RFP or other responses related to the RFP; and 4.24.9 Extend proposal due dates. 5 PRICING 5.1 NJPA requests that potential Proposers respond to this RFP only if they are able to offer a wide array of products and services at lower prices and with better value than what they would ordinarily offer to a single government agency, a school district, or a regional cooperative. 5.2 This RFP requests pricing for an indefinite quantity of products or related services with potential national sales distribution and service. While most RFP categories represent significant sales opportunities, NJPA makes no guarantees about the quantity of products or services that members will purchase. The estimated annual value of this contract is $50 Million. Vendors are expected to anticipate additional volume through potential government, educational, and not- for-profit agencies that would find value in a national contract awarded by NJPA. 5.3 Regardless of the payment method selected by NJPA or an NJPA member, the total cost associated with any purchase option of the products and services must always be disclosed in the proposal and at the time of purchase. 5.4 All proposers must submit “Primary Pricing” in the form of either “Line-Item Pricing,” or “Percentage Discount from Catalog Pricing,” or a combination of these pricing strategies. Proposers are also encouraged to offer optional pricing strategies such as “Hot List,” “Sourced Products,” and “Volume Discounts,” as well as financing options such as leasing. All pricing documents should include a clear effective date. A. LINE-ITEM PRICING 5.5 Line-item pricing is a pricing format in which individual products or services are offered at specific Contract prices. Products or services are individually priced and described by characteristics such as manufacture name, stock or part number, size, or functionality. This method of pricing may offer the least amount of confusion, but Proposers with a large number of items may find this method cumbersome. In these situations, a percentage discount from catalog or category pricing model may make more sense and may increase the clarity of the contract pricing format. 5.6 All line-item pricing items must be numbered, organized, sectioned (including SKUs, when applicable), and prepared to be easily understood by the Evaluation Committee and members. 5.7 Submit Line-Item Pricing items in an Excel spreadsheet format and include all appropriate identification information necessary to discern the line item from other line items in each Responder’s proposal. 5.8 Line-item pricing must be submitted to NJPA in a searchable spreadsheet format (e.g., Microsoft® Excel®) in order to facilitate quickly finding any particular item of interest. For that reason, Proposers are responsible for providing the appropriate product and service identification information along with the pricing information that is typically found on an invoice or price quote for such product or services. 5.9 All products or services typically appearing on an invoice or price quote must be individually priced and identified on the line-item price sheet, including any and all ancillary costs. 15 5.10 Proposers should provide both a published “List Price” as well as a “Proposed Contract Price” in their pricing matrix. Published List Price will be the standard “quantity of one” price currently available to government and educational customers, excluding cooperative and volume discounts. B. PERCENTAGE DISCOUNT FROM CATALOG OR CATEGORY 5.11 This pricing model involves a specific percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services being proposed. 5.12 Individualized percentage discounts can be applied to any number of defined product groupings. 5.13 A percentage discount from MSRP may be applied to all elements identified in MSRP, including all manufacturer options applicable to the products or services. 5.14 When a Proposer elects to use “Percentage Discount from Catalog or Category,” Proposer will be responsible for providing and maintaining current published MSRP with NJPA, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP. C. COST PLUS A PERCENTAGE OF COST 5.15 “Cost plus a percentage of cost” as a primary pricing mechanism is not desirable. It is, however, acceptable for pricing sourced goods or services. D. HOT LIST PRICING 5.16 Where applicable, a Vendor may opt to offer a specific selection of products or services, defined as Hot List” pricing, at greater discounts than those listed in the standard Contract pricing. All product and service pricing, including the Hot List Pricing, must be submitted electronically in a format that is acceptable to NJPA. Hot List pricing must be submitted in a line-item format. Products and services may be added or removed from the Hot List at any time through an NJPA Price and Product Change Form. 5.17 Hot List program and pricing may also be used to discount and liquidate close-out and discontinued products and services as long as those close-out and discontinued items are clearly labeled as such. Current ordering process and administrative fees apply. This option must be published and made available to all NJPA Members. E. CEILING PRICE 5.18 Proposal pricing is to be established as a ceiling price. At no time may the proposed products or services be offered under this Contract at prices above this ceiling price without a specific request and approval by NJPA. Contract prices may be reduced at any time, for example, to reflect volume discounts or to meet the needs of an NJPA Member. 5.19 [This section is intentionally blank.] F. VOLUME PRICE DISCOUNTS / ADDITIONAL QUANTITIES 5.20 through 5.23 [These sections are intentionally blank.] G. TOTAL COST OF ACQUISITION 5.24 The Total Cost of Acquisition for the equipment/products and related services being proposed, including those payable by NJPA Members to either the Proposer or a third party, is the cost of the proposed equipment/products product/equipment and related services delivered and operational for its intended purpose in the end-user’s location. For example, if you are proposing equipment/products FOB Proposer’s 16 dock, your proposal should reflect that the contract pricing does not provide for delivery beyond Proposer’s dock, nor any set-up activities or costs associated with those delivery or set-up activities. Any additional costs for delivery and set-up should be clearly disclosed. In contrast, a proposal could state that there are no additional costs of acquisition if the product is delivered to and operational at the end-user’s location. H. SOURCED GOOD or OPEN MARKET ITEM 5.25 A Sourced Good or an Open Market Item is a product that a member wants to buy under contract that is not currently available under the Vendor’s NJPA contract. This method of procurement can be satisfied through a contract sourcing process. Sourcing options serve to provide a more complete contract solution to meet our members’ needs. Sourced items are generally deemed incidental to the total transaction or purchase of contract items. 5.26 NJPA or NJPA Members may request products, equipment, and related services that are within the related scope of this RFP, even if they are not included in an awarded Vendor’s line-item price list or catalog. These items are known as Sourced Goods or Open Market Items. 5.27 An awarded Vendor may source such items to the extent that the items are identified as “Sourced Products/Equipment” or “Open Market Items” on any quotation issued in reference to an NJPA awarded contract, and that this information is provided to either NJPA or an NJPA Member. NJPA is not responsible for determining whether a Sourced Good is an incidental portion of the overall purchase or whether a Member is able to consider a Sourced Good a purchase under an NJPA contract. 5.28 “Cost plus a percentage” pricing is an acceptable option in pricing of Sourced Goods. I. PRODUCT & PRICE CHANGES 5.29 Awarded Vendors may request product or service changes, additions, or deletions at any time throughout the contract term. All requests must be made in written format by completing the NJPA Price and Product Change Request Form (located at the end of this RFP and on the NJPA website), signed by an authorized Vendor representative. All changes are subject to review and approval by NJPA. Submit your requests through email to your assigned Contract Manager and to PandP@njpacoop.org. 5.30 NJPA will determine whether the request is both within the scope of the original RFP and in the best interests of NJPA and NJPA Members. Approved Price and Product Change Request Forms will be returned to the Vendor contact through email. 5.31 The Vendor must 1) complete this change request form and individually list or attach all items subject to change, 2) provide a sufficiently detailed explanation and documentation for the change, and 3) include a compete restatement of pricing document in appropriate format (preferably Excel). The pricing document must identify all products and services being offered and must conform to the following NJPA product and price change naming convention: (Vendor Name) (NJPA Contract #) (effective pricing date); for example, COMPANY 012411-CPY effective 02-12-2016.” 5.32 The new pricing restatement must include all products and services offered, even for those items whose pricing remains unchanged, and must include a new effective date on the pricing documents. This requirement reduces confusion by providing a single, current pricing sheet for each vendor and creates a historical record of pricing. 5.33 ADDITIONS. New products and related services may be added to a Contract resulting from this RFP at any time during that Contract term to the extent that those products and related services are within the scope of this RFP. Allowable new products and related services generally include updated models of products and enhanced services that reflect new technology and improved functionality. 17 5.34 DELETIONS. New products and related services may be deleted from a contract if an item is no longer available. 5.35 PRICE CHANGES. A Vendor may request pricing changes by providing reasonable justification for the change. For example, a request for a 3% increase in a product line that relies heavily on petroleum products may be reasonable if the raw cost of required petroleum products has increased substantially. Conversely, a request for a 3% increase in prices based only on a 3% increase in a cost-of-living index may be considered unreasonable. Although NJPA is sensitive to the possibility of fluctuations in raw material costs, prospective Vendors should make every reasonable attempt to account for normal cost changes by proposing pricing that will be effective throughout the duration of the four-year Contract. 5.35.1 Price decreases: NJPA expects Vendors to propose their very best prices and anticipates price reductions that are due to advancement in technology and marketplace efficiencies. 5.35.2 Price increases: A Vendor must include reasonable documentation for price-increase requests, along with both current and proposed pricing. Appropriate documentation should be attached to the Price and Product Change Request Form, including letters from suppliers announcing price increases. Price increases must not exceed the industry standard. 5.36 through 5.37 [These sections are intentionally blank.] 5.38 Proposers representing multiple manufacturers, or carrying multiple related product lines may also request the addition of new manufacturers or product lines to their Contract to the extent they remain within the scope of this RFP. 5.39 through 5.43 [These sections are intentionally blank.] K. SALES TAX 5.44 Sales and other taxes should not be included in the prices quoted. The Vendor will charge state and local sales and other applicable taxes on items for which a valid tax-exemption certification has not been provided. Each NJPA Member is responsible for providing verification of tax-exempt status to the Vendor. When ordering, NJPA Members must indicate that they are tax-exempt entities. Except as set forth herein, no party is responsible for taxes imposed on another party as a result of or arising from the transactions under a Contract resulting from this RFP. L. SHIPPING 5.45 Shipping costs can constitute a significant portion of the overall cost of procurement. Consequently, significant weight will be given to the quality of a prospective Vendor’s shipping program. Shipping charges should reasonably reflect the actual cost of shipping. NJPA understands that Vendors may use other shipping cost methods for simplicity or for transparency. But to the extent that shipping costs are determined to disproportionately increase a Vendor’s profit, NJPA may reduce the points awarded in the “Pricing” criteria. 5.46 through 5.47 [These sections are intentionally blank.] 5.48 All shipping and restocking fees must be identified in the price program. Certain industries providing made-to-order products may not allow returns. Proposals will be evaluated not only on the actual costs of shipping, but on the relative flexibility extended to NJPA Members relating to restocking fees, shipping errors, customized shipping requirements, the process for rejecting damaged or delayed shipments, and similar subjects. 5.49 through 5.50 [These sections are intentionally blank.] 18 5.51 Delivered products must be properly packaged. Damaged products may be rejected. If the damage is not readily apparent at the time of delivery, the Vendor must permit the products to be returned within a reasonable time at no cost to NJPA or NJPA Member. NJPA and NJPA Members reserve the right to inspect the products at a reasonable time subsequent to delivery where circumstances or conditions prevent effective inspection of the products at the time of delivery. 5.52 The Vendor must deliver Contract-conforming products in each shipment and may not substitute products without the express approval from NJPA or the NJPA Member. 5.53 NJPA reserves the right to declare a breach of Contract if the Vendor intentionally delivers substandard or inferior products that are not under Contract and described in its paper or electronic price lists or sourced upon request of any Member under this Contract. In the event of the delivery of nonconforming products, the NJPA Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming products with conforming products that are acceptable to the NJPA member. 5.54 Throughout the term of the Contract, Proposer agrees to pay for return shipment on products that arrive in a defective or inoperable condition. Proposer must arrange for the return shipment of the damaged products. 6 EVALUATION OF PROPOSALS A. PROPOSAL EVALUATION PROCESS 6.1 The NJPA proposal evaluation committee will evaluate proposals received based on a 1,000 point evaluation system. The committee establishes both the evaluation criteria and designates the relative weight of each criterion by assigning possible scores for each category on Form G of this RFP. The committee may adjust the relative weight of the criteria for each RFP. (For example, if the “Warranty” criterion does not apply to a particular RFP, the points normally awarded under “Warranty” may be used to increase the number of potential points in another evaluation category or categories.) The “Pricing” criterion will contain at least a plurality of points for every RFP. 6.2 NJPA uses a scoring system that gives primary importance to “Pricing.” But pricing includes more than just the absolute lowest initial cost of purchasing, for example, a particular product. Other considerations include the total cost of the acquisition and whether the Proposer’s offering represents the best value. The evaluation committee may consider such factors as life-cycle costs, total cost of ownership, quality, and the suitability of an offering in meeting NJPA Members’ needs. Pricing points may be awarded based on pricing clarity and ease of use. NJPA may also award points based on whether a response contains exceptions, exclusions, or limitations of liabilities. 6.3 The NJPA Board of Directors will consider making awards to the selected Proposer(s) based on the recommendations of the proposal evaluation committee. To qualify for the final evaluation, a Proposer must have been deemed responsive as a result of the criteria set forth under “Proposer Responsiveness,” found just below. B. PROPOSER RESPONSIVENESS 6.4 All responses are evaluated for Level-One and Level-Two Responsiveness. If a response does not substantially conform to substantially all of the terms and conditions in the solicitation, or if it requires unreasonable exceptions, it may be considered nonresponsive. 6.5 All proposals must contain suitable responses to the questions in the proposal forms. The following requirements must be satisfied in order to meet Level-One Responsiveness, which is typically ascertained 19 on the proposal opening date. If these standards are not met, your response may be disqualified as nonresponsive. 6.6 Level-One Responsiveness means that the response 6.6.1 is received before the deadline for submission or it will be returned unopened; 6.6.2 is properly addressed and identified as a sealed proposal with a specific RFP number and an opening date and time; 6.6.3 contains a pricing document (with apparent discounts) and all other forms fully completed, even if “not applicable” is the answer; 6.6.4 includes the original (hard copy) completed, dated, and signed RFP forms C, D, and F. In addition, the response must include the hard-copy signed signature page only from RFP Forms A and P and, if applicable, all signed addenda that have been issued in relation to this RFP; 6.6.5 contains an electronic (CD, flash drive, or other suitable) copy of the entire response; and 6.7 Level-Two Responsiveness (including whether the response is within the RFP’s scope) is determined while evaluating the remaining items listed under Proposal Evaluation Criteria below. These items are not arranged in order of importance. Each item draws from multiple questions, and a Proposer’s responses may affect scoring in multiple evaluation criteria. For example, the answers to Industry-Specific Questions may help determine scoring relative to a Proposer’s marketplace success, ability to sell and service nationwide, and financial strength. Any questions not answered without an explanation will likely result in a loss of points and may lead to a nonaward if the proposal evaluation committee cannot effectively review your response. C. PROPOSAL EVALUATION CRITERIA 6.8 Forms A and P include a series of questions that address the following categories: 6.8.1 Company Information and Financial Strength 6.8.2 Industry Requirements and Marketplace Success 6.8.3 Ability to Sell and Deliver Service Nationwide 6.8.4 Marketing Plan 6.8.5 Other Cooperative Procurement Contracts 6.8.6 Value-Added Attributes 6.8.7 Payment Terms and Financing Options 6.8.8 Warranty 6.8.9 Equipment/Products/Services 6.8.10 Pricing and Delivery 6.8.11 Industry-Specific Questions 6.9 [This section is intentionally blank.] D. OTHER CONSIDERATIONS 20 6.10 In evaluating RFP responses, NJPA has no obligation to consider information that is not provided in the Proposer’s response. NJPA may, however, consider additional information outside the Proposer’s response. This research may include such sources as the Proposer’s website, industry publications, listed references, and user interviews. 6.11 NJPA may organize RFP responses into separate classes or subcategories, depending on the range of responses. For example, NJPA might receive numerous submissions for “Widgets and Related Products and Services.” NJPA may organize these responses into subcategories, such as manufacturers of fully operational Widgets, manufacturers of component parts for Widgets, and providers of parts and service for Widgets. NJPA reserves the right to award Proposers in some or all of such subcategories without regard to the evaluation score given to Proposers in another subcategory. This specifically allows NJPA to award Vendors that might not have, for instance, the breadth of products of Proposers in another subcategory, but that nonetheless meet a substantial and articulated need of NJPA Members. 6.12 [This section is intentionally blank.] 6.13 NJPA reserves the right to request and test equipment/products and related services and to seek clarification from Proposers. Before the Contract award, the Proposer must furnish the requested information within three (3) days (or within another agreed-to time frame) or provide an explanation for the delay along with a requested time frame for providing the requested information. Proposers must make reasonable efforts to supply test products promptly. All Proposer products remain the property of the Proposer, and NJPA will return such products after the evaluation process. NJPA may make provisional contract awards, subject to a Proposer’s proper response to a request for information or products. 6.14 A Proposer’s past performance under previously awarded contracts to schools, governmental agencies, and not-for-profit entities is relevant in evaluating a Proposer’s current response. Past performance includes the Proposer’s record of conforming to published specifications and to standards of good workmanship, as well as the Proposer’s history for reasonable and cooperative behavior and for commitment to Member satisfaction. Incumbency as an awarded Vendor does not, by itself, merit positive consideration for a future Contract award. 6.15 NJPA reserves the right to reject any or all proposals. E. COST COMPARISON 6.16 NJPA may use a variety of evaluation methods, including cost comparisons of specific products. NJPA reserves the right to use this process when the proposal evaluation committee determines that this will help to make a final determination. 6.17 This direct cost comparison process will award points for being low to high Proposer for each cost evaluation item selected. A “Market Basket” of identical (or substantially similar) equipment/products and related services may be selected by the proposal evaluation committee, and the unit cost will be used as a basis for determining the point value. NJPA will select the “Market Basket” from all appropriate product categories as determined by NJPA. F. MARKETING PLAN 6.18 A Proposer’s marketing plan is a critical component of the RFP response. An awarded Vendor’s sales force will likely be the primary source of communication with NJPA Members and will directly affect the contract’s success. Marketing success depends on communicating the contract’s value, knowing the contract thoroughly, and communicating the proper use of contracted products and services to the end user. Much of the success and sales reward is a direct result of the commitment to the contract by the awarded Vendor’s sales teams. NJPA reserves the right to deem a Proposer Level-Two nonresponsive or not to award a contract based on an unacceptable or incomplete marketing plan. 21 6.19 NJPA marketing expectations include the following components. 6.19.1 An awarded Vendor must demonstrate the ability to deploy a national sales force or dealer network. The best RFP responses demonstrate the ability to sell, deliver, and service products through acceptable distribution channels to NJPA members in all 50 states. Proposers’ responses should fully demonstrate their sales and service capabilities, should outline their national sales force network (both numerically geographically), and should describe their method of distribution of the offered products and related services. Service may be independent of the product sales pricing, but NJPA encourages related services to be a part of Proposers’ response. Despite its preference for awarding contracts to Vendors that demonstrate nationwide sales and service, NJPA reserves the right to award contracts that meet specific Member needs locally or regionally. 6.19.2 Proposers are invited to demonstrate their ability to successfully market, promote, and communicate the benefits of an NJPA contract to current and potential Members nationwide. NJPA desires a marketing plan that communicates the value of the contract to as many Members as possible. 6.19.3 Proposers are expected to be receptive to NJPA trainings. Awarded Vendors must provide an appropriate training venue for both management and the sales force. NJPA commits to providing training on all aspects of communicating the value of the awarded contract, including the authority of NJPA to offer the contract to its Members, the value and utility the contract delivers to NJPA Members, the scope of NJPA Membership, the authority of Members to use NJPA procurement contracts, the preferred marketing and sales methods, and the successful use of specific business sector strategies. 6.19.4 Awarded Vendors are expected to demonstrate a commitment to fully embrace the NJPA contract. Proposers should identify both the appropriate levels of sales management and sales force that will need to understand the value of the NJPA contract, as well as the internal procedures needed to deliver the appropriate messaging to NJPA Members. NJPA will provide a general schedule and a variety of methods describing when and how those individuals should be trained. 6.19.5 Proposers should outline their proposed involvement in promoting an NJPA contract through applicable industry trade show exhibits and related customer meetings. Proposers are encouraged to consider participation with NJPA at NJPA-endorsed national trade shows. 6.19.6 Proposers must exhibit the willingness and ability to actively market and develop contract- specific marketing materials including the following items. 6.19.6.1 Complete Marketing Plan. Proposers must submit a marketing plan outlining how they will launch the NJPA contract to current and potential NJPA Members. NJPA requires awarded Vendors to embrace and actively promote the contract in cooperation with the NJPA. 6.19.6.2 Printed Marketing Materials. Awarded Vendors will produce and maintain full color print advertisements in camera-ready electronic format, including company logos and contact information to be used in the NJPA directory and other approved marketing publications. 6.19.6.3 Contract announcements and advertisements. Proposers should outline in the marketing plan their anticipated contract announcements, advertisements in industry periodicals, and other direct or indirect marketing activities promoting the awarded NJPA contract. 22 6.19.6.4 Proposer’s Website. Proposers should identify how an awarded Contract will be displayed and linked on the Proposer’s website. An online shopping experience for NJPA Members is desired whenever possible. 6.19.7 An NJPA Vendor contract launch will be scheduled during a reasonable time frame after the award and held at the NJPA office in Staples, MN unless the Vendor and NJPA agree to a different location. 6.20 Proposer shall identify their commitment to develop a sales/communication process to facilitate NJPA membership and establish status of current and potential agencies/members. Proposer should further express their commitment to capturing sufficient member information as is deemed necessary by NJPA. G. CERTIFICATE OF INSURANCE 6.21 Proposers must provide evidence of liability insurance coverage identified below in the form of a Certificate of Insurance (COI) or an ACORD binder form with their proposal. Upon an award issued under this RFP and before the execution of any commerce relating to such award, the awarded Vendor must provide verification, in the form of a Certificate of Insurance, identifying the coverage required below and identifying NJPA as a “Certificate Holder.” The Vendor must maintain such insurance coverage at its own expense throughout the term of any contract resulting from this solicitation. 6.22 Any exceptions or assumptions to the insurance requirements must be identified on Form C of this RFP. Exceptions and assumptions will be considered as part of the evaluation process. Any exceptions or assumptions that Proposers submit must be specific. If a Proposer does not include specific exceptions or assumptions when submitting the proposal, NJPA will typically not consider any additional exceptions or assumptions during the evaluation process. Upon contract award, the awarded Vendor must provide the Certificate of Insurance identifying the coverage as specified. 6.23 Insurance Liability Limits. The awarded Vendor must maintain, for the duration of its contract, $1.5 million in general liability insurance coverage or general liability insurance in conjunction with an umbrella for a total combined coverage of $1.5 million. Work on the Contract will not begin until after the awarded Vendor has submitted acceptable evidence of the required insurance coverage. Failure to maintain any required insurance coverage or an acceptable alternative method of insurance will be deemed a breach of contract. 6.23.1 Minimum Scope and Limits of Insurance. An awarded Vendor must provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis. 6.23.1.1 Commercial General Liability—Occurrence Form Policy shall include bodily injury, property damage and broad form contractual liability and XCU coverage. 6.23.1.2 Each Occurrence $1,500,000 6.24 Insurance Requirements: The limits listed in this RFP are minimum requirements for this Contract and in no way limit any indemnity covenants contained in this Contract. NJPA does not warrant that the minimum limits contained herein are sufficient to protect the Vendor from liabilities that might arise out of the performance of the work under this Contract by the Vendor, its agents, representatives, employees, or subcontractors, and the Vendor is free to purchase additional insurance as may be determined necessary. 6.25 Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to do business in the State of Minnesota and with an “A.M. Best” rating of not less than A- VII. NJPA does 23 not warrant that the above required minimum insurer rating is sufficient to protect the Vendor from potential insurer solvency. 6.26 Subcontractors: Vendors’ certificate(s) must include all subcontractors as additional insureds under its policies, or the Vendor must furnish to NJPA separate certificates for each subcontractor. All coverage for subcontractors are be subject to the minimum requirements identified above. H. ORDER PROCESS AND/OR FUNDS FLOW 6.27 NJPA Members typically issue a purchase order directly to a Vendor under a Contract resulting from this RFP. Alternatively, a separate contract may be created to facilitate acquiring products or services offered in response to this RFP. Nothing in this Contract restricts the Member and Vendor from agreeing to add terms or conditions to a purchase order or a separate contract provided that such terms or conditions must not be less favorable to NJPA’s Members. 6.28 [This section is intentionally blank.] I. ADMINISTRATIVE FEES 6.29 Vendors will pay to NJPA an administrative fee in exchange for NJPA facilitating this Contract with its current and potential Members. NJPA may grant a conditional contract award to a Proposer if the proposed administrative fee is unclear, inadequate, or unduly burdensome for NJPA to administer. Sales under this Contract should not be processed until the parties resolve the administrative fee issue. 6.29.1 The administrative fee is typically calculated as a percentage of the dollar volume of all products and services by NJPA Members under this Contract, including anything represented to NJPA Members as falling under this Contract. 6.29.2 The administrative fee is included in, and not added to, the pricing included in Proposer’s response to the RFP. Awarded Vendors must not charge NJPA Members more that permitted in the then current price list in order to offset the administrative fee. 6.29.3 The administrative fee is designed to cover the costs of NJPA’s involvement in contract management, facilitating marketing efforts, Vendor training, and any order processing tasks relating to the Contract. Administrative fees may also be used for other purposes as allowed by Minnesota law. 6.29.4 The administrative fee under this Contract can be expressed as a percentage of total contract sales or as a per-unit amount. While NJPA does not dictate the particular fee percentage, we require that the Proposer articulate a specific fee in its response. For example, merely stating that “we agree to pay an administrative fee” is considered nonresponsive. NPJA acknowledges that the administrative fee percentage may differ between vendors, industries, and responses. 6.29.5 NJPA awarded Vendors are responsible for paying the administrative fee at least quarterly and for generating all related reporting. Vendors agree to cooperate with NJPA in auditing these reports to ensure that the administrative fee is paid on all items purchased under the Contract. 6.29.6 Notwithstanding Sections 6.29.1 and 6.29.4 above, for Members within the State of Texas, pursuant to Texas Stat. §2301, the administrative fee to be proposed shall be a flat fee applicable to each purchase order irrespective of the quantity specified in the purchase order. A typical administrative fee in such cases is $1000.00 per purchase order. The fee is to be levied on and paid by the Member. 6.30 through 6.32 [This section is intentionally blank.] J. VALUE–ADDED ATTRIBUTES 24 6.33 Desirability of Value-Added Attributes: Value-added attributes in an RFP response will be given positive consideration in NJPA’s evaluation process. Such attributes may increase the benefit of a product or service by improving functionality, performance, maintenance, manufacturing, delivery, energy efficiency, ordering, or other items while remaining within the scope of this RFP. 6.34 Women and Minority Business Enterprise (WMBE), Small Business, and Other Favored Businesses: Some NJPA Members give formal preference to certain types of vendors or contractors. Proposers should document WMBE (or other) status for both their organization and for any affiliates (e.g., supplier networks) involved in fulfilling the terms of this RFP. The ability of a Proposer to provide preferred business entity “credits” to NJPA and NJPA Members under a Contract will be evaluated positively by NJPA and reflected in the “value added” area of the evaluation. 6.35 Environmentally Preferred Purchasing Opportunities: Many NJPA Members consider the environmental impact of the products and services they purchase. “Green” characteristics demonstrated by Proposers will be evaluated positively by NJPA and reflected in the “value added” area of the evaluation. Please identify any green characteristics of any offering in your proposal and identify the sanctioning body determining that characteristic. Where appropriate, please indicate which products have been certified as green and by which certifying agency. 6.36 Online Requisitioning Systems: When applicable, online requisitioning systems will be viewed as a value-added characteristic. Proposers should demonstrate how their system makes online ordering easier for NJPA Members, including how Members could integrate their current e-Procurement or enterprise resource planning (ERP) systems into the Proposer’s ordering process. 6.37 Financing: The ability of the Proposer to provide financing solutions to Members for the products and services being proposed will be viewed as a value-added attribute. 6.38 Technology: Technological advances that appreciably improve the proposed products or services will be considered value-added attributes. K. WAIVER OF FORMALITIES 6.39 NJPA reserves the right to waive minor formalities (or to accept minor irregularities) in any proposal, when it determines that considering the proposal may be in the best interest of its Members. 7 POST-AWARD OPERATING ISSUES A. SUBSEQUENT AGREEMENTS 7.1 Purchase Order. Purchase orders for products and services may be executed between NJPA Members and the awarded Vendor (or Vendor’s sub-contractors) under this Contract. NJPA Members and Vendors must indicate on the face of such purchase orders that “This purchase order is issued under NJPA contract XXXXXX” (insert the relevant contract number). Purchase order flow and procedure will be developed jointly between NJPA and an awarded Vendor after an award is made. 7.2 Governing Law. Purchase orders must be construed in accordance with, and governed by, the laws of a competent jurisdiction with respect to the Member. (See also Section 8.5 of this RFP.) All provisions required by law to be included in the purchase order should be read and enforced as if they were included. If through mistake or otherwise any such provision is not included, then upon application of either party the Contract shall be physically amended to make such inclusion or correction. The venue for any litigation arising out of disputes related to purchase order will be a court of competent jurisdiction with respect to the Member. 7.3 Additional Terms and Conditions. Additional terms and conditions to a purchase order may be proposed by NJPA, NJPA Members, or Vendors. Acceptance of these additional terms and conditions is 25 optional to all parties to the purchase order. One purpose of these additional terms and conditions is to address job- or industry-specific requirements of law such as prevailing wage legislation. Additional terms and conditions may also include specific local policy requirements and standard business practices of the issuing Member or the Vendor. Such additional terms and conditions are not considered valid to the extent that they interfere with the general purpose, intent, or currently established terms and conditions contain in this RFP document. For example, a Vendor and Member may agree to add a “net 30” payment requirement to the purchase order instead of applying a “net 10” requirement. But the added terms and conditions must not be less favorable to the Member unless NJPA, the Member, and the Vendor agree to a Contract amendment or similar modification. 7.4 Specialized Service Requirements. In the event that the NJPA Member desires service requirements or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in the Contract resulting from this RFP, the NJPA Member and the Vendor may enter into a separate, standalone agreement, apart from a Contract resulting from this RFP. Any proposed service requirements or specialized performance requirements require pre-approval by the Vendor. Any separate agreement developed to address these specialized service or performance requirements is exclusively between the NJPA Member and Vendor. NJPA, its agents, and employees shall not be made a party to any claim for breach of such agreement. Product sourcing is not considered a service. NJPA Members will need to conduct procurements for any specialized services not identified as a part of or within the scope of the awarded Contract. 7.5 Performance Bond. At the request of the Member, a Vendor will provide all performance bonds typically and customarily required in their industry. These bonds will be issued pursuant to the requirements of purchase orders for products and services. If a purchase order is cancelled for lack of a required performance bond by the member agency, NJPA recommends that the current pending purchase order be canceled. Each Member has the final decision on purchase order continuation. Any performance bonding required by the Member, the Member’s state laws, or by local policy is to be mutually agreed upon and secured between the Vendor and the Member. 7.6 Asset Management Contracts: Asset Management-type Contracts can be initiated under a Contract resulting from this RFP at any time during the term of this Contract. Such a contract could involve, for example, picking up, storing, repairing, inventorying, salvaging, and delivery products falling within the scope of this Contract. The intention in using Asset Management Contracts is to promote the long-term efficiency of NJPA’s contracts by (among other things) extending the use and re-use of products. Asset Management Contracts cannot be created under this Contract unless they are executed within the authorized term of a Contract resulting from this RFP. The actual term of the Asset Management Contract may, however, extend beyond the expiration date of this Contract. B. NJPA MEMBER SIGN-UP PROCEDURE 7.7 Awarded Vendors are responsible for familiarizing their sales and service forces with the various forms of NJPA membership documentation and will encourage and assist potential Members in establishing membership with NJPA. NJPA membership is available at no cost, obligation, or liability to the Member or the Vendor. C. REPORTING OF SALES ACTIVITY 7.8 Awarded Vendors must report at least quarterly the total gross dollar volume of all products and services purchased by NJPA Members as it applies to this RFP and Contract. This report must include the name and address of the purchasing agency, Member number, amount of purchase, and a description of the items purchased. 7.8.1 Zero sales reports: Awarded Vendors must provide a quarterly Contract sales report regardless of the amount of sales. 26 D. AUDITS 7.9 NJPA relies substantially on the reasonable auditing efforts of both Members and awarded Vendors to ensure that Members are obtaining the products, services, pricing, and other benefits under all NJPA contracts. Nonetheless, the Vendor must retain and make available to NJPA all order and invoicing documentation related to purchases that Members make from the Vendor under the awarded Contract. NJPA must not request such information more than once per calendar year, and NJPA must make such requests in writing with at least fourteen (14) days’ notice. NJPA may employ an independent auditor at its own expense or conduct an audit on its own. In either event, the Vendor agrees to cooperate fully with NJPA or its agents in order to ensure compliance with this Contract. E. HUB PARTNER 7.10 Hub Partner: NJPA Members may request special services through a “Hub Partner” for the purpose of complying with a law, regulation, or rule that an NJPA Member deems to apply in its jurisdiction. Hub Partners may bring value to the proposed transactions through consultancy, through qualifying for disadvantaged business entity credits, or through other means. 7.11 Hub Partner Fees: NJPA Members are responsible for any transaction fees, costs, or expenses that arise under this Contract for special service provided by the Hub Partner. The fees, costs, or expenses levied by the Hub Vendor must be clearly itemized in the transaction documentation. To the extent that the Vendor stands in the chain of title during a transaction resulting from this RFP, the documentation must clearly indicate that the transaction is “Executed for the Benefit of [NJPA Member name].” F. TRADE-INS 7.12 The value in US Dollars for Trade-ins will be negotiated between NJPA or an NJPA Member, and an Awarded Vendor. That identified “Trade-In” value shall be viewed as a down payment and credited in full against the NJPA purchase price identified in a purchase order issued pursuant to any Awarded NJPA procurement contract. The full value of the trade-in will be consideration. G. OUT OF STOCK NOTIFICATION 7.13 The Vendor must immediately notify NJPA Members when they order an out-of-stock item. The Vendor must also tell the Member when the item will be available and whether there are equivalent substitutes. The Member must have the option of accepting the suggested substitute or canceling the item from the order. Under no circumstance may the Vendor make unauthorized substitutions. Unfilled or substituted items must be indicated on the packing list. H. CONTRACT TERMINATION FOR CAUSE AND WITHOUT CAUSE 7.14 NJPA reserves the right to cancel all or any part of this Contract if the Vendor fails to fulfill any material obligation, term, or condition as described in the following procedure. Before any such termination for cause, the NJPA will provide written notice to the Vendor, an opportunity to respond, and a reasonable opportunity to cure the breach. The following are some examples of material breaches. 7.14.1 The Vendor provides products or services that do not meet reasonable quality standards and that are not remedied under the warranty; 7.14.2 The Vendor fails to ship the products or to provide the services within a reasonable amount of time; 7.14.3 NJPA reasonably believes that the Vendor will not or cannot perform to the requirements or expectations of the Contract, NJPA issues a request for assurance, and the Vendor fails to respond; 27 7.14.4 The Vendor fails to fulfill any of the material terms and conditions of the Contract; 7.14.5 The Vendor fails to follow the established procedure for purchase orders, invoices, or receipt of funds as established by NJPA and the Vendor; 7.14.6 The Vendor fails to properly report quarterly sales; 7.14.7 The Vendor fails to actively market this Contract within the guidelines provided in this RFP and defined in the NJPA contract launch. 7.15 Upon receipt of the written notice of breach, the Vendor will have ten (10) business days to provide a satisfactory response to NJPA. If the Vendor fails to reasonably address all issues in the written notice, NJPA may terminate the Contract immediately. If NJPA allows the Vendor more time to remedy the breach, such forbearance does not limit NJPA’s authority to immediately terminate the Contract for continued breaches for which notice was given to the Vendor. Termination of the Contract for cause does not relieve either party of the financial, product, or service obligations incurred before the termination. 7.16 NJPA may terminate the Contract if the Vendor files for bankruptcy protection or is acquired by an independent third party. The Vendor must disclose to NJPA any litigation, bankruptcy, or suspensions/disbarments that occur during the Contract period. Failure to disclose such information authorizes NJPA to immediately terminate the Contract. 7.17 NJPA may terminate the Contract without cause by giving the Vendor sixty (60) days’ written notice of termination. Termination of the Contract without cause does not relieve either party of the financial, product, or service obligations incurred before the termination. 7.18 NJPA may immediately terminate any Contract without further obligation if any NJPA employee significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of NJPA has colluded with any Proposer for personal gain. NJPA may also immediately cancel a Contract if it finds that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Vendor or any agent or representative of the Vendor, to any employee of NJPA. Such terminations are effective upon written notice from NJPA or at a later date designated in the notice. Termination of the Contract does not relieve either party of the financial, product, or service obligations incurred before the termination. 8 GENERAL TERMS AND CONDITIONS 8. ADVERTISING A CONTRACT RESULTING FROM THIS RFP 8.1 Proposer/Vendor must not advertise or publish information concerning this Contract before the award is announced by NJPA. Once the award is made, a Vendor is expected to advertise the awarded Contract to both current and potential NJPA Members. B. APPLICABLE LAW 8.2 [This section is intentionally blank.] 8.3 NJPA Compliance with Minnesota Procurement Law: NJPA has designed its procurement process to comply with best practices in the State of Minnesota. NJPA’s solicitation methods are also created to comply with many of the various requirements that our Members must satisfy in their own procurement processes. But these requirements may differ considerably and may change from time to time. So each NJPA Member must make its own determination whether NJPA’s solicitation process satisfies the procurement rules in the Member’s jurisdiction. 28 8.4 Governing law with respect to delivery and acceptance: All applicable portions of the Minnesota Uniform Commercial Code, all other applicable Minnesota laws, and the applicable laws and rules of delivery and inspection of the Federal Acquisition Regulations (FAR) laws will govern NJPA contracts resulting from this solicitation. 8.5 Jurisdiction: Any claims that arise against NJPA pertaining to this RFP, and any resulting contract that develops between NJPA and any other party, must be brought only in courts in Todd County in the State of Minnesota unless otherwise agreed to. 8.5.1 Purchase orders or other agreements created pursuant to a contract resulting from this solicitation must be construed in accordance with, and governed by, the laws of the issuing Member. Any claim arising from such a purchase order or agreement must be filed and venued in a court of competent jurisdiction of the Member unless otherwise agreed to. 8.6 through 8.7 [This section is intentionally blank.] 8.8 Indemnification: Each party is responsible for its own acts and is not responsible for the acts of the other party and the results thereof. NJPA’s liability is governed by the Minnesota Tort Claims Act (Minn. Stat. §3.736) and other applicable law. 8.9 Prevailing wage: The Vendor must comply with applicable prevailing wage legislation in effect in the jurisdiction of the NJPA Member. The Vendor must monitor the prevailing wage rates as established by the appropriate federal governmental entity during the term of this Contract and adjust wage rates accordingly. 8.10 Patent and copyright infringement: The Vendor agrees to indemnify and hold harmless NJPA and NJPA Members against any and all suits, claims, judgments, and costs instituted or recovered against the Vendor, NJPA, or NJPA Members by any person on account of the use or sale of any articles by NJPA or NJPA Members if the Vendor supplied such articles in violation of applicable patent or copyright laws. C. ASSIGNMENT OF CONTRACT 8.11 No right or interest in this Contract may be assigned or transferred by the Vendor without prior written permission by the NJPA. No delegation of any duty of the Vendor under this Contract may be made without prior written permission of the NJPA. NJPA will notify Members by posting approved assignments on the NJPA website (www.njpacoop.org). 8.12 If the original Vendor sells or transfers all assets or the entire portion of the assets used to perform this Contract, a successor-in-interest must perform all obligations under this Contract. NJPA reserves the right to reject the acquiring entity as a Vendor. A change of name agreement will not change the contractual obligations of the Vendor. D. LIST OF PROPOSERS 8.13 NJPA will not maintain a list of interested proposers, nor will it automatically send RFPs to them. All interested proposers must request the RFP as a result of NJPA’s national solicitation advertisements. Because of the wide scope of the potential Members and qualified national suppliers, NJPA has determined this to be the best method of fairly soliciting proposals. E. CAPTIONS, HEADINGS, AND ILLUSTRATIONS 8.14 The captions, illustrations, headings, and subheadings in this RFP are for convenience and ease of understanding and in no way define or limit the scope or intent of this request. 29 F. DATA PRACTICES 8.15 All materials submitted in response to this RFP become NJPA’s property and become public records under Minn. Stat. §13.591) after the evaluation process is completed. If the Proposer submits information in response to this RFP that it requests to be classified as nonpublic information (as defined by the Minnesota Government Data Practices Act, Minn. Stat. §13.37), the Proposer must meet the following requirements. 8.15.1 The Proposer must make the request within thirty (30) days of the award/nonaward notification, and include the appropriate statutory justification. Pricing, marketing plans, and financial information is generally not redactable. The NJPA Legal Department will review the request to determine whether the information can be withheld or redacted. If NJPA determines that it must disclose the information upon a proper request for such information, NJPA will inform the Proposer of such determination. 8.15.2 The Proposer must defend any action seeking release of the materials that it believes to be nonpublic information, and it must indemnify and hold harmless NJPA, its agents, and employees, from any judgments or damages awarded against NJPA in favor of the party requesting the materials, and any and all costs connected with that defense. This indemnification survives the term of any contract awarded under this RFP. In submitting a response to this RFP, the Proposer agrees that this indemnification survives as long as NJPA possesses the confidential information. 8.16 [This section is intentionally blank.] G. ENTIRE AGREEMENT 8.17 This Contract, as defined herein, constitutes the entire agreement between the parties to this Contract. A Contract resulting from this RFP is formed when the NJPA Board of Directors approves and signs the applicable Contract Award & Acceptance document (Form E). H. FORCE MAJEURE 8.18 Except for payments of sums due, neither party is liable to the other nor deemed in default under this Contract if and to the extent that such party’s performance of this Contract is prevented due to force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence including, but not limited to, the following: acts of God, acts of the public enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood, snow, earthquakes, tornadoes or violent wind, tsunamis, wind shears, squalls, Chinooks, blizzards, hail storms, volcanic eruptions, meteor strikes, famine, sink holes, avalanches, lockouts, injunctions-intervention-acts, terrorist events or failures or refusals to act by government authority and/or other similar occurrences where such party is unable to prevent by exercising reasonable diligence. The force majeure is deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure and is deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with a Contract resulting from this RFP. Force majeure does not include late deliveries of products and services caused by congestion at a manufacturer’s plant or elsewhere, an oversold condition of the market, inefficiencies, or other similar occurrences. If either party is delayed at any time by force majeure, then the delayed party must (if possible) notify the other party of such delay within forty-eight (48) hours. 8.19 through 8.20 [These sections are intentionally blank.] I. LICENSES 8.21 The Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with NJPA and NJPA Members. 30 8.22 All responding Proposers must be licensed (where required) and must have the authority to sell and distribute the offered products and services to NJPA and NJPA Members. Documentation of the required licenses and authorities, if applicable, should be included in the Proposer’s response to this RFP. J. MATERIAL SUPPLIERS AND SUB-CONTRACTORS 8.23 The awarded Vendor must supply the names and addresses of sourcing suppliers and sub-contractors as a part of the purchase order when requested by NJPA or an NJPA Member. K. NON-WAIVER OF RIGHTS 8.24 No failure of either party to exercise any power given to it hereunder, nor a failure to insist upon strict compliance by the other party with its obligations hereunder, nor a custom or practice of the parties at variance with the terms hereof, nor any payment under a Contract resulting from this RFP constitutes a waiver of either party’s right to demand exact compliance with the terms hereof. Failure by NJPA to take action or to assert any right hereunder does not constitute a waiver of such right. L. PROTESTS OF AWARDS MADE 8.25 And protests must be filed with NJPA’s Executive Director and must be resolved in accordance with appropriate Minnesota rules. Protests will only be accepted from Proposers. A protest of an award or nonaward must be filed in writing with NJPA within ten (10) calendar days after the public notice or announcement of the award or nonaward. A protest must include the following items. 8.25.1 The name, address, and telephone number of the protester; 8.25.2 The original signature of the protester or its representative (you must document the authority of the representative); 8.25.3 Identification of the solicitation by RFP number; 8.25.4 Identification of the statute or procedure that is alleged to have been violated; 8.25.5 A precise statement of the relevant facts; 8.25.6 Identification of the issues to be resolved; 8.25.7 The aggrieved party’s argument and supporting documentation; 8.25.8 The aggrieved party’s statement of potential financial damages; and 8.25.9 A protest bond in the name of NJPA and in the amount of 10% of the aggrieved party’s statement of potential financial damages. M. SUSPENSION OR DISBARMENT STATUS 8.26 If within the past five (5) years, any firm, business, person or Proposer responding to an NJPA solicitation has been lawfully terminated, suspended, or precluded from participating in any public procurement activity with a federal, state, or local government or education agency, the Proposer must include a letter with its response setting forth the name and address of the public procurement unit, the effective date of the suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. Any failure to supply such a letter or to disclose 31 pertinent information may result in the termination of a Contract. By signing the proposal affidavit, the Proposer certifies that no current suspension or debarment exists. N. AFFIRMATIVE ACTION AND IMMIGRATION STATUS CERTIFICATION 8.27 An Affirmative Action Plan, Certificate of Affirmative Action, or other documentation regarding Affirmative Action may be required by NJPA or NJPA Members relating to a transaction from this RFP. Vendors must comply with any such requirements or requests. 8.28 Immigration Status Certification may be required by NJPA or NJPA Members relating to a transaction from this RFP. Vendors must comply with any such requirements or requests. O. SEVERABILITY 8.29 In the event that any of the terms of a Contract resulting from this RFP are in conflict with any rule, law, or statutory provision, or are otherwise unenforceable under the laws or regulations of any government or subdivision thereof, such terms will be deemed stricken from the Contract, but such invalidity or unenforceability shall not invalidate any of the other terms of an awarded Contract resulting from this RFP. P. RELATIONSHIP OF PARTIES 8.30 No Contract resulting from this RFP may be considered a contract of employment. The relationship between NJPA and an awarded Vendor is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. The parties neither intend the proposed Contract to create, nor is to be construed as creating, a partnership, joint venture, master-servant, principal-agent, or any other, relationship. Except as provided elsewhere in this RFP, neither party may be held liable for acts of omission or commission of the other party and neither party is authorized or has the power to obligate the other party by contract, agreement, warranty, representation, or otherwise in any manner whatsoever except as may be expressly provided herein. Q. PROVISIONS FOR NON-FEDERAL ENTITY PROCUREMENTS UNDER FEDERAL AWARDS OR OTHER AWARDS 8.31 Procurements by NJPA or NJPA Members utilizing funds under a federal grant or contract may be subject to specific federal laws, regulations, and requirements in addition to those under state and local laws. Federal funding sources may include the Federal Aviation Administration (FAA) Airport Improvement Program or FAA Obligated Sponsors. Applicable law may include, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR Part 200 (also referred to as the “Uniform Guidance” or EDGAR”). The terms included in this section express Proposers willingness and ability to comply with certain requirements which may be applicable to specific NJPA Member purchases using federal grant or contract dollars. NJPA Members may also require Proposers to enter into ancillary agreements, in addition to the NJPA contract’s general terms and conditions, to address the Member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts. NJPA reserves the right at any time within a contract term to require an awarded Vendor to reaffirm or resubmit proper documentation relating to these requirements. The numbering and identification contained within this section is only for reference purposes and does not identify any actual Federal designation or location of the rule. Rules are located in 2 CFR Part 200. 8.32 Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 32 National Joint Powers Alliance reserves all rights and privileges under the applicable laws and regulations with respect to this procurement process in the event of breach of contract by either party. 8.33 Contracts in excess of $10,000 must address termination for cause and for convenience by the non- Federal entity including the manner by which it will be effected and the basis for settlement. National Joint Powers Alliance reserves the right to terminate any agreement resulting from this procurement process pursuant to National Joint Powers Alliance RFP sections 7.13 and 7.17. Prior to any termination for cause, the NJPA will provide written notice to the Proposer, opportunity to respond and opportunity to cure. National Joint Powers Alliance reserves the right to terminate any agreement resulting from this procurement process without cause with a required 60-day written notice of termination. Termination of Contract shall not relieve either party of financial, product or service obligations incurred or accrued prior to termination. 8.34 Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” This provision is hereby incorporated by reference into all applicable contracts. The equal opportunity clause is incorporated by reference herein. 8.35 Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. Proposer shall be in compliance with all applicable Davis-Bacon Act provisions. 8.36 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are 33 unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into all applicable contracts. Proposer certifies that during the term of an award for all contracts by National Joint Powers Alliance resulting from this procurement process, Proposer shall comply with applicable requirements as referenced above. 8.37 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Proposer certifies that during the term of an award for all contracts by National Joint Powers Alliance resulting from this procurement process, Proposer shall comply with applicable requirements as referenced above. 8.38 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387). Contracts and subgrants of amounts in excess of $150,000 require the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Proposer certifies that during the term of an award for all contracts by National Joint Powers Alliance resulting from this procurement process, Proposer shall comply with applicable requirements as referenced above. 8.39 Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Proposer nor its principals shall be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. 8.40 Byrd Anti-Lobbying Amendment, as amended (31 U.S.C. 1352). Proposers shall file any required certifications. Proposers shall not have used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Proposers shall disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. Proposers shall file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti- Lobbying Amendment (31 USC 1352). 8.41 Record Retention Requirements. To the extent applicable, Proposer shall comply with the record retention requirements detailed in 2 CFR § 200.333. The Vendor further certifies that Vendor will retain all 34 records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. 8.42 Energy Policy and Conservation Act Compliance. To the extent applicable, Proposer shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 8.43 Buy American Provisions Compliance. To the extent applicable, Proposer shall comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act shall follow the applicable procurement rules calling for free and open competition. 8.44 Access to Records (2 CFR § 200.336). Proposer agrees that duly authorized representatives of an Agency shall have access to any books, documents, papers and records of Proposer that are directly pertinent to Proposer’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Proposer’s personnel for the purpose of interview and discussion relating to such documents. 9 FORMS THE REST OF THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK.] 35 Form A PROPOSER QUESTIONNAIRE- General Business Information Products, Pricing, Sector Specific, Services, Terms and Warranty are addressed on Form P) Proposer Name: ____________________________Questionnaire completed by: ________________________________ Please identify the person NJPA should correspond with from now through the Award process: Name: _____________________________________ E-Mail address: _______________________________________ Please answer the questions below using the Microsoft Word® version of this document. This allows NJPA evaluators to cut and paste your answers into a separate worksheet. Place your answer directly below each question. NJPA prefers a brief but thorough response to each question. Please do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark “NA” if the question does not apply to you (preferably with an explanation). Please create a response that is easy to read and understand. For example, you may consider using a different font and color to distinguish your answer from the questions. Company Information & Financial Strength 1) Provide the full legal name, mailing and email addresses, tax identification number, and telephone number for your business. 2) Provide a brief history of your company, including your company’s core values, business philosophy, and longevity in the FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES industry. 3) Provide a detailed description of the products and services that you are offering in your proposal. 4) What are your company’s expectations in the event of an award? 5) Demonstrate your financial strength and stability with meaningful data. This could include such items as financial statements, SEC filings, credit and bond ratings, letters of credit, and detailed reference letters. 6) What is your US market share for the solutions that you are proposing? What is your Canadian market share, if any? 7) Has your business ever petitioned for bankruptcy protection? Please explain in detail. 8) How is your organization best described: is it a manufacturer, a distributor/dealer/reseller, or a service provider? Answer whichever question (either a) or b) just below) best applies to your organization. a) If your company is best described as a distributor/dealer/reseller (or similar entity), please provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider, please describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? 9) If applicable, provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually held, by your organization (including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP. 10) Provide all “Suspension or Disbarment” information that has applied to your organization during the past ten years. 11) Within this RFP category there may be subcategories of solutions. List subcategory titles that best describe your products and services. 36 Industry Recognition & Marketplace Success 12) Describe any relevant industry awards or recognition that your company has received in the past five years. 13) Supply three references/testimonials from your customers who are eligible for NJPA membership. At a minimum, please include the entity’s name, contact person, and phone number. 14) Provide a list of your top five governmental or educational customers (entity name is optional), including entity type, the state the entity is located in, scope of the projects, size of transactions, and dollar volumes from the past three years. 15) Indicate separately what percentages of your sales are to the government and education sectors in the past three years? 16) List any state or cooperative purchasing contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? 17) List any GSA contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? Proposer’s Ability to Sell and Deliver Service Nationwide 18) Describe your company’s capability to meet NJPA Member’s needs across the country. Your response should address at least the following areas. a) Sales force. b) Dealer network or other distribution methods. c) Service force. Please include details, such as the locations of your network of sales and service providers, the number of workers (full- time equivalents) involved in each sector, whether these workers are your direct employers (or employees of a third party), and any overlap between the sales and service functions. 19) Describe in detail the process and procedure of your customer service program, if applicable. Please include your response-time capabilities and commitments, as well as any incentives that help your providers meet your stated service goals or promises. 20) a) Identify any geographic areas of the United States that you will NOT be fully serving through the proposed contract. b) Identify any NJPA Member sectors (i.e., government, education, not-for-profit) that you will NOT be fully serving through the proposed contract. Please explain your answer. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 21) Define any specific contract requirements or restrictions that would apply to our Members in Hawaii and Alaska and in US Territories. Marketing Plan 22) If you are awarded a contract, how will you train your sales management, dealer network, and direct sales teams whichever apply) to ensure maximum impact? Please include how you will communicate your NJPA pricing and other contract detail to your sales force nationally. 23) Describe your marketing strategy for promoting this contract opportunity. Please include representative samples of your marketing materials in electronic format. 24) Describe your use of technology and digital data (e.g., social media, metadata usage) to enhance marketing effectiveness. 37 25) In your view, what is NJPA’s role in promoting contracts arising out of this RFP? How will you integrate an NJPA- awarded contract into your sales process? 26) Are your products or services available through an e-procurement ordering process? If so, describe your e-procurement system and how governmental and educational customers have used it. Value-Added Attributes 27) Describe any product, equipment, maintenance, or operator training programs that you offer to NJPA Members. Please include details, such as whether training is standard or optional, who provides training, and any costs that apply. 28) Describe any technological advances that your proposed products or services offer. 29) Describe any “green” initiatives that relate to your company or to your products or services, and include a list of the certifying agency for each. 30) Describe any Women or Minority Business Entity (WMBE) or Small Business Entity (SBE) accreditations that your company or hub partners have obtained. 31) What unique attributes does your company, your products, or your services offer to NJPA Members? What makes your proposed solutions unique in your industry as it applies to NJPA members? 32) Identify your ability and willingness to provide your products and services to NJPA member agencies in Canada. 33) NJPA Members may intend to use funds from a federal grant or contract under the Federal Emergency Management Agency (FEMA). In that event, state your ability and willingness to complete, execute, and provide the “Required FEMA Terms and Conditions Certification” form attached as Appendix D to the RFP. NOTE: Questions regarding Payment Terms, Warranty, Products/Equipment/Services, Pricing and Delivery, and Industry Specific Items are addressed on Form P. Signature: __________________________________________________________ Date: ________________________ 38 Form B PROPOSER INFORMATION Company Name: _________________________________________________________________________ Address: ________________________________________________________________________________ City/State/Zip: ___________________________________________________________________________ Phone: _____________________________________ Fax: ____________________________________ Toll-Free Number: ___________________________ E-mail: __________________________________ Website Address: _______________________________________________________________________________ COMPANY PERSONNEL CONTACTS Authorized signer for your organization Name: _________________________________________________________________________________ Email: _________________________________________________Phone: ___________________________________ The person identified here must have proper signing authority to sign the “Proposer’s Assurance of Compliance” on behalf of the Proposer. Who prepared your RFP response? Name:__________________________________________________Title:______________________________________ Email: _________________________________________________Phone:_____________________________________ Who is your company’s primary contact person for this proposal? Name: _________________________________________Title:______________________________________ Email: _________________________________________Phone:_____________________________________ Other important contact information Name: _________________________________________Title:______________________________________ Email: _________________________________________Phone:_____________________________________ Name: _________________________________________Title:______________________________________ Email: _________________________________________Phone:_____________________________________ 39 Form C EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS, AND SOLUTIONS REQUEST Company Name: _____________________________________________________________________________ Any exceptions to the terms, conditions, specifications, or proposal forms contained in this RFP must be noted in writing and included with the Proposer’s response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed exceptions and may clarify the exceptions in the appropriate section below. Section/page Term, Condition, or Specification Exception NJPA ACCEPTS Proposer’s Signature: ______________________________________________________ Date: ________________ NJPA’s clarification on exceptions listed above: 40 Contract Award RFP #022818 FORM D Formal Offering of Proposal To be completed only by the Proposer) FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES In compliance with the Request for Proposal (RFP) for FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES, the undersigned warrants that the Proposer has examined this RFP and, being familiar with all of the instructions, terms and conditions, general and technical specifications, sales and service expectations, and any special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer’s response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal. Company Name: _______________________________ Date: ___________________________________________ Company Address: _______________________________________________________________________________ City:_________________________________________ State: ____________ Zip: __________________________ CAGE Code/Duns & Bradstreet Number:____________________________ Contact Person: ________________________________ Title: ___________________________________________ Authorized Signature: ____________________________________________________________________________ Nameprintedortyped) 41 Form E Contract Acceptance and Award To be completed only by NJPA) NJPA #022818 ______________________________________________________ Proposer’s full legal name Your proposal is hereby accepted, and a Contract is awarded. As an awarded Proposer, you are now bound to provide the defined products and services contained in your proposal offering according to all terms, conditions, and pricing set forth in this RFP, any amendments to this RFP, your response, and any exceptions accepted by NJPA. The effective start date of the Contract will be ___________________________, 20________ and continue until- no later than the later of four years from the expiration date of the currently awarded contract or four years from the NJPA Board’s contract award date). This contract may be extended for a fifth year at NJPA’s discretion. National Joint Powers Alliance® (NJPA) NJPA Authorized signature: ________________________________ _______________________________________ NJPA Executive Director (Name printed or typed) Awarded this _______ day of_________________________, 20___________ NJPA Contract Number #022818 NJPA Authorized signature: ________________________________ ________________________________________ NJPA Board Member (Nameprintedortyped) Executed this ______ day of __________________________, 20___________ NJPA Contract Number #022818 The Proposer hereby accepts this Contract award, including all accepted exceptions and NJPA clarifications. Vendor Name ____________________________________________ Vendor Authorized signature: _______________________________ __________________________________ Nameprintedortyped) Title: _____________________________________________________________ Executed this _____________ day of ___________________, 20___________ NJPA Contract Number #022818 42 Form F PROPOSER ASSURANCE OF COMPLIANCE Proposal Affidavit Signature Page PROPOSER’S AFFIDAVIT The undersigned, authorized representative of the entity submitting the foregoing proposal (the “Proposer”), swears that the following statements are true to the best of his or her knowledge. 1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services, all applicable licenses necessary for such delivery to NJPA members agencies. The undersigned affirms that he or she is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP. 3. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer’s RFP response. 4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to NJPA Members under an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 7. The Proposer understands that NJPA will reject RFP proposals that are marked “confidential” (or “nonpublic,” etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be considered a “trade secret,” and thus nonpublic data under Minnesota’s Data Practices Act. 8. The Proposer understands that it is the Proposer’s duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a data designation. The rest of this page has been left intentionally blank. Signature page below] 43 By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms and conditions specified above. Company Name: Address: ____________________________________________________________________________________ City/State/Zip: _______________________________________________________________________________ Telephone Number: ______________________________________________________________ E-mail Address:______________________________________________________________________________ Authorized Signature: _________________________________________________________________________ Authorized Name (printed): ______________________________________________________________________ Title: _______________________________________________________________________________________ Date: _______________________________________________________________________________________ Notarized Subscribed and sworn to before me this ______________ day of ___________________, 20______________ Notary Public in and for the County of __________________________________________ State of __________ My commission expires: _______________________________________________________________________ Signature: __________________________________________________________________________________ 44 Form G OVERALL EVALUATION AND CRITERIA For the Proposed Subject FIREFIGHTING APPARATUS, WITH RELATED EQUIPMENT, ACCESSORIES, AND SUPPLIES Conformance to RFP Terms and Conditions 50 Financial Viability and Marketplace Success 75 Ability to Sell and Deliver Service Nationwide 100 Marketing Plan 50 Value-Added Attributes 75 Warranty 50 Depth and Breadth of Offered Products and Related Services 200 Pricing 400 TOTAL POINTS 1000 Reviewed by: _________________________________________ Its_________________________________ Its_________________________________ 45 Form P PROPOSER QUESTIONNAIRE Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry-Specific Questions Proposer Name: _________________________________________________________________________ Questionnaire completed by: ______________________________________________________________ Payment Terms and Financing Options 1) What are your payment terms (e.g., net 10, net 30)? 2) Do you provide leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions?. 3) Briefly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) will process the NJPA Members’ purchase orders. 4) Do you accept the P-card procurement and payment process? If so, is there any additional cost to NJPA Members for using this process? Warranty 5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may include in your response a copy of your warranties, but at a minimum please also answer the following questions. Do your warranties cover all products, parts, and labor? Do your warranties impose usage restrictions or other limitations that adversely affect coverage? Do your warranties cover the expense of technicians’ travel time and mileage to perform warranty repairs? Are there any geographic regions of the United States for which you cannot provide a certified technician to perform warranty repairs? How will NJPA Members in these regions be provided service for warranty repair? Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? What are your proposed exchange and return programs and policies? 6) Describe any service contract options for the items included in your proposal. Pricing, Delivery, Audits, and Administrative Fee 7) Provide a general narrative description of the equipment/products and related services you are offering in your proposal. 8) Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data including standard or list pricing and the NJPA discounted price) on all of the items that you want NJPA to consider as part of your RFP response. Provide a SKU for each item in your proposal. (Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract. See the body of the RFP and the Price and Product Change Request Form for more detail.) 46 9) Please quantify the discount range presented in this response. For example, indicate that the pricing in your response represents is a 50% percent discount from the MSRP or your published list. 10) The pricing offered in this proposal is a. the same as the Proposer typically offers to an individual municipality, university, or school district. b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. d. other than what the Proposer typically offers (please describe). 11) Describe any quantity or volume discounts or rebate programs that you offer. 12) Propose a method of facilitating “sourced” products or related services, which may be referred to as “open market” items or “nonstandard options”. For example, you may supply such items “at cost” or “at cost plus a percentage,” or you may supply a quote for each such request. 13) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes all additional charges that are not directly identified as freight or shipping charges. For example, list costs for items like installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. 14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and delivery program. 15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery. 16) Describe any unique distribution and/or delivery methods or options offered in your proposal. 17) Please specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NJPA. 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor’s sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member’s cost of goods. (See RFP Section 6.29 and following for details.) Industry-Specific Questions 19) State the extent to which the solutions that you propose are compliant with standards or requirements in the US, Canada, and/or applicable in the various states and provinces. Identify all related certifications or accreditations. 20) Describe the features of your proposed solution(s) that address serviceability (parts availability, maintenance, repairs, support, etc.) and which you believe are “vendor differentiators.” 21) Describe any manufacturing processes or material specification attributes that differentiate your offered solutions. 22) Provide any market data or research supporting the longevity or reliability of your proposed solutions. 23) State whether your proposal includes the sale of “demo” units and describe the process related to offerings of demo units, if applicable. 47 Signature: ___________________________________________________________Date: _______________________ 48 10 PRE-SUBMISSION CHECKLIST Check when Completed Contents of Your Bid Proposal Hard Copy Required Signed and Dated Electronic Copy Required CD or Flash Drive Form A:Proposer Questionnaire with all questions answered completely X signature page only X Form B:Proposer Information X Form C:Exceptions to Proposal,Terms, Conditions,and Solutions Request X X Form D:Formal Offering of Proposal X X Form E.Contract Acceptance and Award X Form F:Proposers Assurance of Compliance X X Form P:Proposer Questionnaire with all questions answered completely X signature page only X Certificate of Insurance with 1.5 million coverage X X Copy of all RFP Addendums issued by NJPA X X Pricing for all Products/Equipment/Services within the RFP being proposed X Entire Proposal submittal including signed documents and forms. X All forms in the Hard Copy Required Signed and Dated should be inserted in the front of the submitted response,unbound. Package containing your proposal labeled and sealed with the following language: Competitive Proposal Enclosed,Hold for Public Opening XX XX XXXX" Response Package mailed and delivered prior to deadline to: NJPA,202 12th St NE,Staples,MN 56479 49 11 NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM Section 1. Instructions for Vendor Requests for product or service changes, additions, or deletions will be considered at any time throughout the awarded contract term. All requests must be made in writing by completing sections 2, 3, and 4 of this NJPA Price and Product Change Request Form and signed by an authorized Vendor representative in section 5. All changes are subject to review by the NJPA Contracts & Compliance Manager and to approval by NJPA’s Chief Procurement Officer. Submit request through email to your assigned NJPA Contract Administrator. NJPA will determine whether the request is 1) within the scope of the original RFP, and 2) in the best interests of NJPA and NJPA Members. Approved Price and Product Change Request Forms will be signed and emailed to the Vendor contact. The Vendor must complete this change request form and individually list or attach all items or services subject to change, must provide sufficiently detailed explanation and documentation for the change, and must include a complete restatement of pricing documentation in an appropriate format (preferably Microsoft® Excel®). The pricing document must identify all products and services being offered and must conform to the following NJPA product/price change naming convention: (Vendor Name) (NJPA Contract #) (effective pricing date); for example, “Acme Widget Company #012416-AWC eff. 01-01-2017.” NOTE: New pricing restatements must include all products and services offered regardless of whether their prices have changed and must include a new “effective date” on the pricing documents. This requirement reduces confusion by providing a single, current pricing sheet for each Vendor and creates a historical record of pricing. ADDITIONS. New products and related services may be added to a contract if such additions are within the scope of the original RFP. DELETIONS. New products and related services may be deleted from a contract if, for example, they are no longer available or have been modified to a point where they are outside the scope of the RFP. PRICE CHANGES: Vendors may request price changes if they provide sufficient rationale for the change. For example, a Vendor that manufactures products that require substantial petroleum-related material might request a 3% price increase because of a 20% increase in petroleum costs. Price decreases: NJPA expects Vendors to propose their very best prices and anticipates that price reductions might occur because of improved technologies or marketplace efficiencies. Price increases: Acceptable price increases typically result from specific Vendor cost increases. The Vendor must include reasonable justification for the price increase and must not, for example, offer merely generalized statements about an increase in a cost-of-living index. Appropriate documentation should be attached to this form, including such items as letters from suppliers announcing price increases. Refer to the RFP for complete “Pricing” details. Section 2. Vendor Name and Type of Change Request CHECK ALL CHANGES THAT APPLY: AWARDED VENDOR NAME: Adding Products/Services vices Deleting Products/Services Price Increase NJPA CONTRACT NUMBER: Price Decrease 50 Section 3. Detailed Explanation of Need for Changes List the products and/or services that are changing or being added or deleted from the previous contract price list, along with the percentage change for each item or category. (Attach a separate, detailed document if changing more than 10 items.) Provide a general statement and documentation explaining the reasons for these price and/or product changes. EXAMPLES: 1) “All pricing for paper products and services are increased 5% because of increased raw material and transportation costs (see attached documentation of fuel and raw materials increase).” 2) “The 6400 series floor polisher is being added to the product list as a new model, replacing the 5400 series. The 6400 series 3% increase reflects technological changes that improve the polisher’s efficiency and useful life. The 5400 series is now included in the “Hot List” at a 20% discount from the previous pricing until the remaining inventory is liquidated.” If adding products, state how these are within the scope of the original RFP. If changing prices or adding products or services, state how the pricing is consistent with existing NJPA contract pricing. 51 Section 4. Complete Restatement of Pricing Submitted A COMPLETE restatement of the pricing, including all new and existing products and services is attached and has been emailed to the Vendor’s Contract Administrator. Yes No Section 5. Signatures Vendor Authorized Signature Date Print Name and Title of Authorized Signer Jeremy Schwartz, NJPA Director of Cooperative Contracts and Procurement/CPO Date 52 Appendix A NJPA The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential Member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal governmental, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution. For your reference, the links below include some, but not all, of the entities included in this proposal. http://www.usa.gov/Agencies/Local_Government/Cities.shtml http://nces.ed.gov/globallocator/ https://www.census.gov/2010census/partners/pdf/FIPS_StateCounty_Code.pdf http://nccs.urban.org/sites/all/nccs-archive/html//PubApps/search.php https://www.usa.gov/tribes#item-37647 http://www.usa.gov/Agencies/State-and-Territories.shtml Oregon Hawaii Washington Appendix B - Political Subdivision List for HI, ID, OR, SC, UT, WA Hawaii Idaho Oregon South Carolina Utah Washington County County County County County County Hawaii County Ada County Baker County Abbeville County Beaver County Adams County Kauai County Adams County Benton County Aiken County Box Elder County Asotin County Maui County Bannock County Central Oregon Intergovernmental Council Allendale County Cache County Benton County Municipality Bear Lake County Clackamas County Anderson County Carbon County Chelan County City and County of Honolulu Benewah County Clackamas County Service District No. 1 Bamberg County Daggett County Clallam County Higher Education Bingham County Clatsop County Barnwell County Davis County Clark County Hawaii Community College Blaine County Columbia County Beaufort County Duchesne County Columbia County Honolulu Community College Boise County Coos County Berkeley County Duchesne County Special Service District No. 2 Cowlitz County University of Hawaii Bonner County Crook County Calhoun County Emery County Douglas County University of Hawaii Research Corporation Bonneville County Curry County Catawba Regional Council of Governments Five County Association of Governments Ferry County Windward Community College Boundary County Deschutes County Central Midlands Council of Governments Garfield County Franklin County Education (K-12)Butte County Douglas County Charleston County Grand County Garfield County Hanalani Schools Camas County Gilliam County Cherokee County Iron County Grant County Kamehameha Schools Canyon County Grant County Chester County Juab County Grays Harbor County Special District Caribou County Harney County Chesterfield County Kane County Island County Hawaii Community Development Authority Cassia County Hood River County Clarendon County Millard County Jefferson County Hawaii Public Housing Authority Clark County Jackson County Colleton County Morgan County King County Hawaii Tourism Authority Clearwater County Jefferson County Darlington County Piute County King County Directors' Association Honolulu Authority for Rapid Transportation Custer County Josephine County Dillon County Rich County Kitsap County Natural Energy Laboratory of Hawaii Authority Elmore County Klamath County Dorchester County Salt Lake County Kittitas County State Franklin County Lake County Edgefield County San Juan County Klickitat County Hawaii Department of Accounting and General Services Fremont County Lane Council of Governments Fairfield County Sanpete County Lewis County Hawaii Department of Finance and Administration Gem County Lane County Florence County Sevier County Lincoln County Hawaii Department of Health Gooding County Lincoln County Georgetown County Summit County Mason County Hawaii Employer-Union Health Benefits Trust Fund Idaho County Linn County Greenville County Tooele County Okanogan County Hawaii Health Systems Corporation Jefferson County Malheur County Greenwood County Uintah County Pacific County State Of Hawaii Jerome County Marion County Hampton County Utah County Pend Oreille County Kootenai County Marion County Housing Authority Horry County Wasatch County Pierce County Latah County Morrow County Jasper County Washington County San Juan County Lemhi County Multnomah County Kershaw County Wayne County Skagit County Lewis County Polk County Lancaster County Weber County Skamania County Lincoln County Sherman County Laurens County Municipality Snohomish County Madison County Tillamook County Lee County Centerfield City Spokane County Minidoka County Umatilla County Lexington County City of Alpine City Stevens County Nez Perce County Union County Lower Savannah Council of Governments City of American Fork Thurston County Oneida County Wallowa County Marion County City of Aurora Thurston Regional Planning Council Owyhee County Wasco County Marlboro County City of Ballard Wahkiakum County Payette County Washington County McCormick County City of Beaver Walla Walla County Power County Wheeler County Newberry County City of Blanding Whatcom County Shoshone County Yamhill County Oconee County City of Bluffdale Whitman County Teton County Municipality Orangeburg County City of Bountiful Yakima County Twin Falls County City of Adair Village Pickens County City of Brigham Yakima County Public Services Valley County City of Adrian Richland County City of Castle Dale Yakima Valley Conference of Governments Washington County City of Albany Saluda County City of Cedar City Municipality Municipality City of Amity Spartanburg County City of Cedar Hills City of Aberdeen City of Aberdeen City of Arlington Sumter County City of Centerville City of Airway Heights City of Albion City of Ashland Union County City of Clearfield City of Algona City of American Falls City of Astoria Williamsburg County City of Clinton City of Anacortes City of Ammon City of Athena York County City of Coalville City of Arlington City of Arco City of Aumsville Municipality City of Colorado City City of Asotin City of Arimo City of Aurora City of Abbeville City of Corinne City City of Auburn City of Ashton City of Baker City City of Aiken City of Cottonwood Heights City of Bainbridge Island City of Athol City of Bandon City of Anderson City of Delta City of Battle Ground City of Atomic City City of Banks City of Barnwell City of Draper City of Bellevue City of Bancroft City of Bay City City of Beaufort City of Duchesne City of Bellingham City of Bellevue City of Beaverton City of Belton City of East Carbon City of Benton City City of Blackfoot City of Bend City of Bennettsville City of Elk Ridge City of Bingen City of Bliss City of Boardman City of Bishopville City of Elmo City of Black Diamond City of Bloomington City of Brookings City of Camden City of Enoch City of Blaine City of Boise City of Brownsville City of Cayce City of Enterprise City of Bonney Lake City of Bonners Ferry City of Burns City of Charleston City of Ephraim City of Bothell City of Bovill City of Canby City of Chesnee City of Escalante City of Bremerton City of Buhl City of Cannon Beach City of Chester City of Eureka City of Brewster City of Burley City of Canyonville City of Clemson City of Fairview City of Bridgeport City of Caldwell City of Carlton City of Clinton City of Farmington City of Brier City of Cambridge City of Cascade Locks City of Columbia City of Farr West City of Buckley City of Carey City of Cave Junction City of Conway City of Ferron City of Burien City of Cascade City of Central Point City of Darlington City of Fillmore City of Burlington City of Castleford City of Chiloquin City of Denmark City of Fountain Green City of Camas City of Challis City of Clatskanie City of Dillon City of Fruit Heights City of Carnation City of Chubbuck City of Coburg City of Easley City of Garland City of Cashmere City of Clayton City of Columbia City City of Florence City of Grantsville City of Castle Rock City of Clifton City of Condon City of Folly Beach City of Green River City of Centralia City of Coeur d'Alene City of Coos Bay City of Forest Acres City of Gunnison City of Chehalis City of Council City of Coquille City of Fountain Inn City of Harrisville City of Chelan City of Craigmont City of Cornelius City of Gaffney City of Heber City City of Cheney City of Crouch City of Corvallis City of Georgetown City of Helper City City of Chewelah City of Culdesac City of Cottage Grove City of Goose Creek City of Herriman City of Clarkston City of Dalton Gardens City of Cove City of Greenville City of Highland City of Cle Elum City of Dayton City of Creswell City of Greenwood City of Hildale City of Clyde Hill City of Deary City of Culver City of Greer City of Holladay City of Colfax City of Dietrich City of Dallas City of Hanahan City of Honeyville City of College Place City of Donnelly City of Damascus City of Hardeeville City of Hooper City of Colville Appendix B Page 1 of 14 Hawaii Idaho Oregon South Carolina Utah Washington City of Dover City of Dayton City of Hartsville City of Huntington City of Connell City of Downey City of Dayville City of Inman City of Hurricane City of Cosmopolis City of Driggs City of Depoe Bay City of Isle of Palms City of Hyde Park City of Covington City of Dubois City of Detroit City of Johnsonville City of Hyrum City of Davenport City of Eagle City of Donald City of Lake City City of Ivins City of Dayton City of Eden City of Drain City of Lancaster City of Kamas City of Deer Park City of Elk River City of Dundee City of Landrum City of Kanab City of Des Moines City of Emmett City of Dunes City City of Laurens City of Kaysville City of DuPont City of Fairfield City of Durham City of Liberty City of La Verkin City of Duvall City of Fernan Lake Village City of Eagle Point City of Loris City of Layton City of East Wenatchee City of Filer City of Echo City of Manning City of Lehi City of Edgewood City of Firth City of Elgin City of Marion City of Lewiston City of Edmonds City of Franklin City of Enterprise City of Mauldin City of Lindon City of Electric City City of Fruitland City of Estacada City of Mullins City of Logan City of Ellensburg City of Garden City City of Eugene City of Myrtle Beach City of Manti City of Elma City of Genesee City of Fairview City of New Ellenton City of Mapleton City of Entiat City of Georgetown City of Falls City City of Newberry City of Marriott-Slaterville City of Enumclaw City of Glenns Ferry City of Florence City of North Augusta City of Mendon City of Ephrata City of Gooding City of Forest Grove City of North Charleston City of Midvale City of Everett City of Grace City of Fossil City of North Myrtle Beach City of Midway City of Everson City of Grand View City of Garibaldi City of Orangeburg City of Milford City of Federal Way City of Grangeville City of Gaston City of Pickens City of Millville City of Ferndale City of Greenleaf City of Gates City of Rock Hill City of Moab City of Fife City of Hagerman City of Gearhart City of Seneca City of Mona City of Fircrest City of Hailey City of Gervais City of Simpsonville City of Monroe City of Forks City of Hansen City of Gladstone City of Spartanburg City of Monticello City of George City of Harrison City of Glendale City of Sumter City of Morgan City of Gig Harbor City of Hayden City of Gold Beach City of Tega Cay City of Moroni City of Gold Bar City of Hazelton City of Gold Hill City of Travelers Rest City of Mt. Pleasant City City of Goldendale City of Heyburn City of Grants Pass City of Union City of Murray City of Grand Coulee City of Hollister City of Greenhorn City of Walhalla City of Myton City of Grandview City of Homedale City of Gresham City of Walterboro City of Naples City of Granger City of Hope City of Haines City of Wellford City of Nephi City of Granite Falls City of Horseshoe Bend City of Halfway City of West Columbia City of Nibley City of Harrington City of Huetter City of Halsey City of Westminster City of North Logan City of Hoquiam City of Idaho City City of Happy Valley City of Woodruff City of North Ogden City of Ilwaco City of Idaho Falls City of Harrisburg City of York City of North Salt Lake City of Issaquah City of Inkom City of Helix Town of Allendale City of Oakley City of Kahlotus City of Island Park City of Heppner Town of Andrews City of Ogden City of Kalama City of Jerome City of Hermiston Town of Atlantic Beach City of Orangeville City of Kelso City of Juliaetta City of Hillsboro Town of Awendaw City of Orem City of Kenmore City of Kamiah City of Hines Town of Aynor City of Panguitch City of Kennewick City of Kellogg City of Hood River Town of Batesburg-Leesville City of Park City City of Kent City of Kendrick City of Hubbard Town of Bethune City of Parowan City of Kettle Falls City of Ketchum City of Huntington Town of Blacksburg City of Payson City of Kirkland City of Kimberly City of Idanha Town of Blackville City of Perry City of Kittitas City of Kooskia City of Imbler Town of Blenheim City of Plain City City of La Center City of Kuna City of Independence Town of Bluffton City of Pleasant Grove City of Lacey City of Lapwai City of Irrigon Town of Blythewood City of Pleasant View City of Lake Forest Park City of Lava Hot Springs City of Island City Town of Bowman City of Price City of Lake Stevens City of Lewiston City of Jacksonville Town of Branchville City of Providence City of Lakewood City of Mackay City of Jefferson Town of Briarcliffe Acres City of Provo City of Langley City of Malad City City of John Day Town of Brunson City of Richfield City of Leavenworth City of Marsing City of Johnson City Town of Calhoun Falls City of Richmond City of Liberty Lake City of McCall City of Joseph Town of Cameron City of River Heights City of Long Beach City of McCammon City of Junction City Town of Campobello City of Riverdale City of Longview City of Melba City of Keizer Town of Central City of Riverton City of Lynden City of Menan City of King City Town of Chapin City of Roosevelt City of Lynnwood City of Meridian City of Klamath Falls Town of Cheraw City of Roy City of Mabton City of Middleton City of La Grande Town of Chesterfield City of Salem City of Maple Valley City of Midvale City of La Pine Town of Clio City of Salina City of Marysville City of Moscow City of Lafayette Town of Clover City of Salt Lake City City of Mattawa City of Mountain Home City of Lake Oswego Town of Cottageville City of Sandy City of McCleary City of Mullan City of Lakeside Town of Coward City of Santa Clara City of Medical Lake City of Murtaugh City of Lebanon Town of Cowpens City of Santaquin City of Medina City of Nampa City of Lincoln City Town of Denmark City of Saratoga Springs City of Mercer Island City of New Meadows City of Lonerock Town of Donalds City of Smithfield City City of Mesa City of New Plymouth City of Lostine Town of Due West City of South Jordan City of Mill Creek City of Newdale City of Lowell Town of Duncan City of South Ogden City of Milton City of Nezperce City of Lyons Town of Eastover City of South Salt Lake City City of Monroe City of Notus City of Madras Town of Edgefield City of South Weber City of Montesano City of Orofino City of Malin Town of Edisto Beach City of Spanish Fork City of Morton City of Osburn City of Manzanita Town of Ehrhardt City of Spring City City of Moses Lake City of Parker City of Maupin Town of Elgin City of Springville City of Mossyrock City of Parma City of McMinnville Town of Elloree City of St. George City of Mountlake Terrace City of Paul City of Medford Town of Estill City of Sunnyside City of Moxee City of Payette City of Metolius Town of Eutawville City of Sunset City of Mt. Vernon City of Pierce City of Mill City Town of Fairfax City of Syracuse City of Mukilteo City of Pinehurst City of Millersburg Town of Ft. Mill City of Taylorsville City of Napavine City of Plummer City of Milton-Freewater Town of Furman City of Tooele City of Newcastle City of Pocatello City of Milwaukie Town of Gaston City of Toquerville City of Newport City of Ponderay City of Molalla Town of Gifford City of Tremonton City of Nooksack City of Post Falls City of Monmouth Town of Gilbert City of Tropic City of Normandy Park City of Potlatch City of Monroe Town of Govan City of Uintah City of North Bend City of Preston City of Monument Town of Gray Court City of Vernal City of North Bonneville City of Priest River City of Moro Town of Great Falls City of Washington City of Oak Harbor City of Rathdrum City of Mosier Town of Greeleyville City of Washington Terrace City of Oakville City of Reubens City of Mt. Angel Town of Hampton City of Wellington City of Ocean Shores City of Rexburg City of Mt. Vernon Town of Harleyville City of Wellsville City of Okanogan City of Richfield City of Myrtle Creek Town of Heath Springs City of Wendover City of Olympia City of Rigby City of Myrtle Point Town of Hemingway City of West Bountiful City of Omak City of Riggins City of Nehalem Town of Hilda City of West Haven City City of Oroville City of Ririe City of Newberg Town of Hilton Head Island City of West Jordan City of Orting City of Roberts City of Newport Town of Hodges City of West Point City of Othello Appendix B Page 2 of 14 Hawaii Idaho Oregon South Carolina Utah Washington City of Rockland City of North Bend Town of Holly Hill City of West Valley City City of Pacific City of Rupert City of North Plains Town of Hollywood City of Willard City of Palouse City of Salmon City of North Powder Town of Honea Path City of Woodland Hills City of Pasco City of Sandpoint City of Nyssa Town of Irmo City of Woods Cross City of Pateros City of Shelley City of Oakland Town of Iva Town of Alta City of Pomeroy City of Shoshone City of Oakridge Town of Jackson Town of Altamont City of Port Angeles City of Smelterville City of Ontario Town of James Island Town of Alton City of Port Orchard City of Soda Springs City of Oregon City Town of Jamestown Town of Amalga City of Port Townsend City of Spirit Lake City of Paisley Town of Jefferson Town of Annabella City of Poulsbo City of St. Anthony City of Pendleton Town of Jenkinsville Town of Antimony City of Prosser City of St. Charles City of Philomath Town of Johnston Town of Apple Valley City of Pullman City of Stanley City of Phoenix Town of Jonesville Town of Ballard City of Puyallup City of Star City of Pilot Rock Town of Kershaw Town of Bear River City City of Quincy City of Stites City of Port Orford Town of Kiawah Island Town of Bicknell City of Rainier City of Sugar City City of Portland Town of Kingstree Town of Big Water City of Raymond City of Sun Valley City of Powers Town of Lake View Town of Boulder City of Redmond City of Tensed City of Prairie City Town of Lamar South Carolina Town of Brian Head City of Renton City of Tetonia City of Prineville Town of Lane Town of Bryce Canyon City City of Republic City of Troy City of Rainier Town of Latta Town of Cannonville City of Richland City of Twin Falls City of Redmond Town of Lexington Town of Castle Valley City of Ridgefield City of Ucon City of Reedsport Town of Lincolnville Town of Cedar Fort City of Ritzville City of Victor City of Richland Town of Little Mountain Town of Centerfield City of Rock Island City of Wallace City of Riddle Town of Lockhart Town of Central Valley City of Roslyn City of Weippe City of Rockaway Beach Town of Lyman Town of Circleville City of Roy City of Weiser City of Rogue River Town of Lynchburg Town of Clarkston City of Royal City City of Wendell City of Roseburg Town of Mayesville Town of Clawson City of Sammamish City of Weston City of Rufus Town of McBee Town of Cleveland City of SeaTac City of White Bird City of Salem Town of McClellanville Town of Cornish City of Seattle City of Wilder City of Sandy Town of McColl Town of Daniel City of Sedro-Woolley City of Winchester City of Scappoose Town of McCormick Town of Deweyville City of Selah Higher Education City of Scio Town of Meggett Town of Eagle Mountain City of Sequim Boise State University City of Scotts Mills Town of Moncks Corner Town of Elmo City of Shelton College of Southern Idaho City of Seaside Town of Mt. Pleasant Town of Elsinore City of Shoreline College of Western Idaho City of Seneca Town of Neeses Town of Elwood City of Snohomish Eastern Idaho Technical College City of Shady Cove Town of New Ellenton Town of Emery City of Snoqualmie Idaho Division of Professional Technical Education City of Sheridan Town of Nichols Town of Fairfield City of Soap Lake Idaho State University City of Sherwood Town of Ninety Six Town of Francis City of South Bend Lewis-Clark State College City of Siletz Town of Norris Town of Garden City City of Spokane North Idaho College City of Silverton Town of North Town of Genola City of Spokane Valley University of Idaho City of Sisters Town of Norway Town of Glendale City of Sprague Education (K-12)City of Sodaville Town of Olanta Town of Glenwood City of Stanwood Aberdeen School District No. 58 City of Spray Town of Pacolet Town of Goshen City of Stevenson Arbon Elementary School District No. 383 City of Springfield Town of Pageland Town of Hanksville City of Sultan Avery School District City of St. Helens Town of Pamplico Town of Hatch City of Sumas Basin School District No. 72 City of St. Paul Town of Patrick Town of Henefer City of Sumner Bear Lake County School District No. 33 City of Stanfield Town of Pawleys Island Town of Henrieville City of Sunnyside Bear Lake School District No. 33 City of Stayton Town of Pelion Town of Hideout City of Tacoma Blackfoot School District No. 55 City of Sublimity Town of Pelzer Town of Hinckley City of Tekoa Blaine County School District No. 61 City of Sumpter Town of Pendleton Town of Holden City of Tenino Bliss Joint School District No. 234 City of Sutherlin Town of Perry Town of Howell City of Tieton Bonneville Joint School District No. 93 City of Sweet Home Town of Port Royal Town of Huntsville City of Toledo Boundary County School District No. 101 City of Talent Town of Prosperity Town of Joseph City of Tonasket Bruneau-Grand View Joint School District City of Tangent Town of Ravenel Town of Junction City of Toppenish Buhl Joint School District No. 412 City of The Dalles Town of Reidville Town of Kanarraville City of Tukwila Butte County Joint School District No. 111 City of Tigard Town of Ridge Spring Town of Kanosh City of Tumwater Caldwell School District No. 132 City of Tillamook Town of Ridgeland Town of Kingston City of Union Gap Camas County School District No. 121 City of Toledo Town of Ridgeville Town of Koosharem City of University Place Cambridge School District City of Troutdale Town of Ridgeway Town of Leeds City of Vader Cascade School District No. 422 City of Tualatin Town of Saint Matthews Town of Levan City of Vancouver Cassia County Joint School District No. 151 City of Turner Town of Saint Stephen Town of Loa City of Waitsburg Castleford Joint School District No. 417 City of Ukiah Town of Salem Town of Manila City of Walla Walla Challis Joint School District No. 181 City of Umatilla Town of Salley Town of Mantua City of Wapato Clark County School District No. 161 City of Union Town of Saluda Town of Marysvale City of Warden Coeur d'Alene School District No. 271 City of Unity Town of Santee Town of Meadow City of Washougal Cottonwood Joint School District No. 242 City of Vale Town of Scranton Town of Minersville City of Wenatchee Council School District No. 13 City of Veneta Town of Seabrook Island Town of New Harmony City of West Richland Culdesac Joint School District No. 342 City of Vernonia Town of Sellers Town of Newton City of Westport Dietrich School District No. 314 City of Waldport Town of Sharon Town of Ophir City of White Salmon Emmett Independent School District No. 221 City of Wallowa Town of Six Mile Town of Orderville City of Winlock Filer School District No. 413 City of Warrenton Town of Snelling Town of Paradise City of Woodinville Firth School District No. 59 City of Wasco Town of Society Hill Town of Paragonah City of Woodland Fremont County School District No. 215 City of West Linn Town of South Congaree Town of Portage Utah City of Yakima/Yakima County Fruitland School District No. 373 City of Westfir Town of Springdale Town of Randolph City of Yelm Garden Valley School District City of Weston Town of St. George Town of Redmond City of Zillah Genesee Joint School District No. 282 City of Wheeler Town of St. Matthews Town of Rockville Consolidated Borough of Quil Ceda Village Glenns Ferry Joint School District No. 192 City of Willamina Town of Stuckey Town of Rocky Ridge Grays Harbor Council of Governments Gooding Joint School District No. 231 City of Wilsonville Town of Sullivans Island Town of Rush Valley Town of Almira Grace Joint School District No. 148 City of Winston Town of Summerton Town of Scipio Town of Beaux Arts Village Hagerman Joint School District No. 233 City of Wood Village Town of Summerville Town of Scofield Town of Bucoda Hansen School District No. 415 City of Woodburn Town of Summit Town of Sigurd Town of Carbonado Highland Joint School District No. 305 City of Yachats Town of Surfside Beach Town of Springdale Town of Cathlamet Homedale School District No. 370 City of Yamhill Town of Swansea Town of Stockton Town of Clyde Hill Horseshoe Bend School District No. 73 City of Yoncalla Town of Timmonsville Town of Toquerville Town of Colton Idaho Falls School District No. 91 Town of Bonanza Town of Trenton Town of Torrey Town of Conconully Independent School District of Boise City Town of Butte Falls Town of Turbeville Town of Trenton Town of Concrete Jefferson County School District No. 251 Town of Canyon City Town of Ulmer Town of Tropic Town of Coulee City Jerome Joint School District No. 261 Town of Lakeview Town of Varnville Town of Uintah Town of Coulee Dam Joint School District No. 2 Town of Lexington Town of Wagener Town of Vernon Town of Coupeville Kamiah School District No. 304 Higher Education Town of Ward Town of Vineyard Town of Creston Kellogg Joint School District 391 Blue Mountain Community College Town of Ware Shoals Town of Virgin Town of Cusick Kendrick Joint School District No. 283 Central Oregon Community College Town of West Pelzer Town of Wales Town of Darrington Kimberly School District No. 414 Chemeketa Community College Town of West Union Town of Wallsburg Town of Eatonville Kootenai School District No. 274 Clackamas Community College Town of Whitmire Uintah Basin Association of Governments Town of Elmer City Kuna Joint School District No. 3 Clatsop Community College Town of Williamston Higher Education Town of Endicott Appendix B Page 3 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Lake Pend Oreille School District No. 84 Columbia Gorge Community College Town of Williston College of Eastern Utah Town of Fairfield Lakeland School District No. 272 Eastern Oregon University Town of Winnsboro Davis Applied Technology College Town of Farmington Lapwai School District No. 341 Klamath Community College District Town of Yemassee Dixie Applied Technology College Town of Friday Harbor Lewiston Independent School District No. 1 Lane Community College Higher Education Dixie State University Town of Garfield Mackay School District No. 182 Linn-Benton Community College Aiken Technical College Mountainland Applied Technology College Town of Hamilton Madison School District No. 321 Mt. Hood Community College Beaufort Jasper Higher Education Commission Rocky Mountain University of Health Professions Town of Harrah Marsh Valley Joint School District No. 21 Oregon Coast Community College Central Carolina Technical College Salt Lake Community College Town of Hatton Marsing Joint School District No. 363 Oregon Department of Community Colleges and Workforce Development Clemson University Snow College Town of Hunts Point McCall-Donnelly Joint School District No. 421 Oregon Health and Science University Coastal Carolina University Southern Utah University Town of Index Meadows Valley School District No. 11 Oregon Institute of Technology College of Charleston Tooele Applied Technology College Town of Ione Melba School District No. 136 Oregon State University Denmark Technical College Uintah Basin Applied Technology College Town of La Conner Middleton School District No. 134 Oregon State University, Oregon Agricultural Experiment Station Florence-Darlington Technical College University of Utah Town of LaCrosse Midvale School District No. 433 Oregon University System Francis Marion University University of Utah Hospitals and Clinics Town of Lamont Minidoka County School District No. 331 Portland Community College Greenville Technical College Utah State University Town of Latah Moscow School District No. 281 Portland State University Horry-Georgetown Technical College Utah System of Higher Education Town of Lind Mountain Home School District No. 193 Reed College Lander University Utah Valley University Town of Lyman Mountain View School District No. 244 Rogue Community College Medical University of South Carolina Weber State University Town of Malden Mullan School District 392 Southern Oregon University Midlands Technical College Education (K-12)Town of Mansfield Murtaugh Joint School District No. 418 Southern Oregon University Family Housing Northeastern Technical College Alpine School District Town of Marcus Nampa Christian Schools Inc.Southwestern Oregon Community College Orangeburg-Calhoun Technical College Beaver County School District Town of Metaline Nampa School District No. 131 Tillamook Bay Community College Piedmont Technical College Box Elder School District Town of Millwood New Plymouth School District Treasure Valley Community College South Carolina State Board for Technical and Comprehensive Education Cache County School District Town of Naches Nez Perce Joint School District No. 302 Umpqua Community College South Carolina State University Canyons School District Town of Nespelem North Gem School District No. 149 University of Oregon South Carolina Technical College System Carbon School District Town of Northport Notus School District Western Oregon University Spartanburg Community College Centro De La Familia De Utah Head Start Program School District Town of Oakesdale Oneida County School District No. 351 Education (K-12)Technical College of the Lowcountry Daggett School District Town of Odessa Orofino Joint School District No. 171 Adel School District 21 The Citadel Davis School District Town of Pe Ell Parma School District No. 137 Adrian School District Tri-County Technical College Duchesne County School District Town of Prescott Payette School District No. 371 Alsea School District No. 7J Trident Technical College Emery County School District Town of Reardan Plummer-Worley Joint School District No. 44 Amity School District 4J University of South Carolina Freedom Preparatory Academy School District Town of Riverside Pocatello-Chubbuck School District No. 25 Annex School District 29 University of South Carolina, Aiken Garfield County School District Town of Rockford Post Falls School District No. 273 Arlington School District No. 3 University of South Carolina, Upstate Grand County School District Town of Rosalia Potlatch School District No. 285 Arock School District No. 81 Williamsburg Technical College Granite School District Town of Ruston Preston Joint School District No. 201 Ashland School District No. 5 Winthrop University Iron County School District Town of Skykomish Richfield School District No. 316 Ashwood School District York Technical College Jordan School District Town of South Cle Elum Ririe Joint School District No. 252 Astoria School District No. 1C Education (K-12)Juab School District Town of South Prairie Rockland School District No. 382 Athena-Weston School District No. 29RJ Abbeville County School District Kane County School District Town of Spangle Salmon River Joint School District No. 243 Baker School District No. 5J Aiken County Public Schools Logan City School District Town of Springdale Salmon School District No. 291 Bandon School District Allendale County School District Millard School District Town of St. John Shelley School District No. 60 Banks School District No. 13 Anderson County School Districts 1 and 2 Career and Technology Center Morgan School District Town of Steilacoom Shoshone Joint School District No. 312 Beaverton School District No. 48 Anderson School District No. 1 Mountainland Head Start Program School District Office Town of Twisp Snake River School District Bend-La Pine Public Schools Anderson School District No. 2 Murray City School District Town of Uniontown Soda Springs Joint School District No. 150 Bethel School District No. 52 Anderson School District No. 3 Nebo School District Town of Washtucna South Lemhi School District No. 292 Blachly School District Anderson School District No. 4 North Sanpete County School District Town of Waterville St. Maries Joint School District No. 41 Blachly School District 90 Anderson School District No. 5 North Sanpete School District Town of Waverly Sugar-Salem Joint District No. 322 Brookings Harbor School District Bamberg School District No. 1 North Summit School District Town of Wilbur Swan Valley Elementary School District No. 33 Camas Valley School District Bamberg School District No. 2 Ogden City School District Town of Wilkeson Swan Valley School District No. 92 Canby School District No. 86 Barnwell School District No. 45 Park City School District Town of Wilson Creek Teton County School District No. 401 Cascade School District No. 5 Beaufort County School District Piute County School District Town of Winthrop Three Creek Joint School District No. 416 Centennial School District No. 28J Berkeley County School District Provo City School District Town of Woodway Troy School District No. 287 Central Curry School District No. 1 Blackville-Hilda Public Schools Rich County School District Town of Yacolt Twin Falls School District No. 411 Central Linn School District Calhoun County School District Rich School District Town of Yarrow Point Valley School District No. 262 Central Point School District No. 6 Charleston County School District Rural Utah Child Development Head Start Program School District OfficeHigher Education Vallivue School District No. 139 Central School District No. 13J Cherokee County School District Salt Lake City School District Bates Technical College Vision Charter School District # 463 Clackamas Education Service District Chester County School District San Juan School District Bellevue Community College Wallace School District No. 393 Clatskanie School District No. 6J Chesterfield County School District Sevier School District Bellingham Technical College Weiser School District No. 431 Colton School District No. 53 Clarendon County School District No. 1 South Sanpete School District Big Bend Community College Wendell School District No. 232 Columbia Gorge Education Service District Clarendon County School District No. 2 South Summit School District Cascadia Community College West Bonner County School District No. 83 Condon School District No. 25J Clarendon County School District No. 3 Suu Head Start Program School District Central Washington University West Jefferson School District No. 253 Coos Bay School District No. 9 Clover School District No. 2 Thomas Edison Charter Schools Centralia College West Side School District No. 202 Coquille School District No. 8 Colleton County School District Tintic School District Clark College Whitepine Joint School District No. 288 Corbett School District No. 39 Darlington County School District Tooele County School District Clover Park Technical College Wilder School District No. 133 Corvallis School District No. 509J Delta R-V School District Uintah School District Columbia Basin Community College Special District Cove School District No. 15 Dillon County School District No. 1 Wasatch County School District Community Colleges of Spokane Ada County Emergency Medical Services District Crane Elementary School District Dillon County School District No. 2 Washington County School District Eastern Washington University Ada County Highway District Creswell School District No. 40 Dillon County School District No. 3 Wayne County School District Edmonds Community College Adams County Recreation District Crook County School District Dillon County School District No. 4 Weber School District Everett Community College Ahsahka Water and Sewer District Crow-Applegate-Lorane School District No. 66 Diocese Of Charleston Schools Special District Evergreen State College Albion Highway District Culver School District No. 4 Dorchester School District No. 2 Ash Creek Special Service District Grays Harbor College Alpine Meadows Water and Sewer District Dallas School District No. 2 Dorchester School District No. 4 Ashley Valley Water and Sewer Improvement District Green River Community College American Falls Free Library District David Douglas School District No. 40 Edgefield County Schools Ballard Water and Sewer Improvement District Highline Community College American Falls Housing Authority Dayton School District No. 8 Fairfield County School District Bear Lake Special Service District Lake Washington Institute of Technology Atlanta Highway District Dayville School District No. 16J Florence County School District No. 1 Bear River Water Conservancy District Lower Columbia College Avery Water and Sewer District Douglas County School District Florence County School District No. 2 Benchland Water District Northwest Indian College Avondale Irrigation District Douglas County School District No. 4 Florence County School District No. 3 Benson Culinary Water Improvement District Olympic College Bayview Water and Sewer District Douglas Education Service District Florence County School District No. 4 Bona Vista Water Improvement District Peninsula College Bear Lake County Library District Dufur School District No. 29 Florence County School District No. 5 Cache Mosquito Abatement District Pierce College Bench Sewer District Eagle Point School District No. 9 Ft. Mill School District No. 4 Cache Valley Transit District Renton Technical College Benewah County Free Library District Echo School District No. 5 Georgetown County School District Canyonlands Health Care Special Service District Seattle Community Colleges District VI Big Canyon Fire District Elgin School District Greenville County School District Carbon County Housing Authority Shoreline Community College Blaine County Housing Authority Elkton School District No. 34 Greenwood School District No. 50 Carbon County Municipal Building Authority Skagit Valley College Blaine County Recreation District Enterprise School District No. 21 Greenwood School District No. 52 Carbon County Recreation Transportation Special Service District South Puget Sound Community College Bliss Fire District Estacada School District No. 108 Hampton County School District No. 2 Carbon Water Conservancy District Tacoma Community College Boise Basin Library District Eugene School District No. 4J Hampton School District No. 1 Castle Valley Special Service District University of Washington Boise City/Ada County Housing Authority Falls City School District Horry County Schools Cedar City Housing Authority Walla Walla Community College Boise-Kung Irrigation District Fern Ridge School District No. 28J Jasper County School District Cedar Mountain Fire Protection District Washington State Board for Community and Technical Colleges Bonneville County Fire District No. 1 Forest Grove School District John de la Howe School District Cedarview-Montwell Special Service District Washington State Higher Education Facilities Authority Bruneau Valley District Library Fossil School District 21J Kershaw County School District Central Davis County Sewer District Washington State Student Achievement Council Bruneau Water and Sewer District Gaston School District 511 J Lancaster County School District Central Iron County Water Conservancy District Washington State University Buhl Highway District Gervais School District Laurens County School District No. 55 Central Utah Water Conservancy District Washington State University, Vancouver Buhl Rural Fire Protection District Gladstone School District Laurens County School District No. 56 Central Weber Sewer Improvement District Wenatchee Valley College Burley Highway District Glendale School District No. 77 Lee County School District Charleston Water Conservancy District Western Washington University Caldwell Housing Authority Glide School District Legacy Charter Schools Copperton Improvement District Whatcom Community College Canyon Highway District No. 4 Grant County Education Service District Lexington County School District No. 1 Cottonwood Improvement District Yakima Valley Community College Appendix B Page 4 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Cascade Rural Fire District Grant School District No. 3 Lexington County School District No. 2 Davis Community Housing Authority Education (K-12) Castleford Rural Fire District Grants Pass School District No. 7 Lexington County School District No. 3 Davis County Housing Authority Aberdeen School District No. 5 Central Fire District Greater Albany Public School District 8J Lexington County School District No. 4 Davis-Salt Lake Aerial Spray Authority Adna School District No. 226 Central Orchards Sewer District Gresham-Barlow School District Lexington-Richland Counties School District No. 5 Duchesne County Upper Country Water Improvement District Almira School District No. 17 Central Shoshone County Water District Harney County School District No. 3 Marion County School District Duchesne County Water Conservancy District Anacortes School District No. 103 Clark County District Library Harney Education Service District Marion County School District No. 7 Emery County Housing Authority Arlington Public Schools Clarkia Free Library District Harper School District No. 66 Marlboro County School District Emery County Municipal Building Authority Asotin-Anatone School District Clarkia Highway District Harrisburg School District No. 7 McCormick County School District Emery County Special Service District No. 1 Auburn School District No. 408 Clearwater Free Library District Helix School District No. 1-R Newberry County School District Emery Water Conservancy District Bainbridge Island School District No. 303 Clearwater Highway District Hermiston School District Oconee County School District Emigration Improvement District Battle Ground School District No. 119 Clearwater Soil and Water Conservation District High Desert Education Service District Orangeburg Consolidated School District Four Fruitland Special Service District Bellevue Christian School District Clearwater Water District Hillsboro School District No. 1J Orangeburg County Consolidated School District No. 3 Garden City Fire District Bellevue School District No. 405 Consolidated Free Library District Hood River County School District Orangeburg County Consolidated School District No. 5 Grand County Housing Authority Bellingham School District No. 501 Cottonwood Highway District Huntington School District No. 16J Pickens County School District Granger-Hunter Improvement District Benge School District No. 122 Custer Soil and Water Conservation District Imbler School District No. 11 Richland County School District No. 1 Heber Valley Special Service District Bethel School District No. 403 Dietrich Fire District InterMountain Education Service District Richland County School District No. 2 Hooper Water Improvement District Bickleton School District Dietrich Highway District Ione School District R2 Rock Hill School District No. 3 Jensen Water Improvement District Blaine School District No. 503 Doumecq Highway District Jackson County School District No. 9 Saluda School District No. 1 Johnson Water Improvement District Boistfort School District No. 234 Downey Swan Lake Highway District Jackson Education Service District South Carolina Public Charter School District Jordan Valley Water Conservancy District Bremerton School District Dry Creek Cemetery Maintenance District Jefferson County School District No. 509-J Spartanburg County School District No. 1 Jordanelle Special Service District Brewster School District No. 111 Eagle Fire Protection District Jefferson School District Spartanburg County School District No. 2 Juab Special Service Fire District Bridgeport School District No. 75 Eagle Sewer District Jewell School District No. 8 Spartanburg County School District No. 3 Kane County Water Conservancy District Brinnon School District No. 46 East Bonner County Free Library District John Day School District No. 3 Spartanburg County School District No. 4 Kearns Improvement District Burlington-Edison School District No. 100 East Bonner County Library District Jordan Valley School District No. 3 Spartanburg County School District No. 5 Lake Point Improvement District Camas School District East Greenacres Irrigation District Joseph School District No. 6 Spartanburg County School District No. 6 Logan-Cache Airport Authority Cape Flattery School District No. 401 Eastern Idaho Public Health District Junction City School District No. 69 Spartanburg County School District No. 7 Maeser Water and Sewer Improvement District Capital Region Educational Service District No. 113 Eastern Idaho Regional Wastewater Authority Klamath County School District Sumter School District Magna Mosquito Abatement District Carbonado Historical School District No. 19 Elk River Free Library District Klamath Falls City Schools Sumter School District No. 17 Magna Water District Cascade Christian Schools Elmore Soil and Water Conservation District Knappa School District Sumter School District No. 2 Metropolitan Water District of Salt Lake and Sandy Cascade School District No. 228 Fenn Highway District La Grande School District No. 1 Union County School District Midvalley Improvement District Cashmere School District No. 222 Ferdinand Highway District Lake County School District No. 7 Ware Shoals School District No. 51 Midway Sanitation District Castle Rock School District No. 401 Fish Haven Mosquito Abatement District Lake Ed Service District Williamsburg County Schools Milford Area Healthcare Service District Central Kitsap School District No. 401 Fremont County District Library Lake Oswego School District No. 7J Williston School District No. 29 Moab Mosquito Abatement District Central Valley School District No. 356 Friedman Memorial Airport Authority Lakeview School District No. 7 York School District No. 1 Moab Valley Fire Protection District Centralia School District No. 401 Garden Valley District Library Lane Education Service District Special District Mountain Green Sewer Improvement District Chehalis School District No. 302 Garden Valley Fire Protection District Lebanon Community School District No. 9 Abbeville Housing Authority Mountain Regional Water Special Service District Cheney School District No. 360 Garden Valley Recreation District Lincoln County School District Aiken Housing Authority Mountain View Special Service District Chewelah School District No. 36 Gateway Fire Protection District Linn-Benton-Lincoln Education Service District Anderson Housing Authority Mt. Olympus Improvement District Chief Leschi School System Gem County Fire Protection District Long Creek School District No. 17 Atlantic Beach Housing Authority North Davis County Sewer District Chimacum School District No. 49 Gem County Mosquito Abatement District Lowell School District No. 71 Beaufort Housing Authority North Davis Fire District Clarkston School District No. J250-185 Glenns Ferry Highway District Mapleton School District No. 32 Beaufort-Jasper Water and Sewer Authority North Emery Water Users Special Service District Cle Elum-Roslyn School District Golden Gate Highway District No. 3 Marcola School District No. 79J Beech Island Rural Community Water District North Fork Special Services District Clover Park School District No. 400 Gooding County Memorial Hospital District McKenzie School District Belton-Honea Path Water Authority North Pointe Solid Waste Special Service District Colfax School District No. 300 Grace District Library McMinnville School District No. 40 Bennettsville Housing Authority North Summit Fire District College Place School District No. 250 Grangeville Highway District Medford School District No. 549C Berea Public Service District North Tooele County Fire Protection District Colton School District No. 306 Granite Reeder Water and Sewer District Milton-Freewater School District No. 7 Berkeley County Water and Sanitation Authority North Utah Water Conservancy District Columbia School District No. 206 Greater Boise Auditorium District Mitchell School District No. 55 Big Creek Water and Sewerage District North View Fire District Columbia School District No. 206, Stevens County Greater Middleton Parks and Recreation District Molalla River School District Bluffton Township Fire District Ogden Housing Authority Columbia School District No. 400 Greater Swan Valley Fire Protection District No. 2 Monument School District Boiling Springs Fire District, Greenville County Ouray Park Water Improvement District Colville School District No. 115 Groveland Water and Sewer District Morrow County School District Broad Creek Public Service District Park City Fire Service District Concrete School District No. 11 Harbor View Estates Water and Sewer District Mt. Angel School District Buffalo-Mt. Pisgah Fire Protection District Price River Water Improvement District Conway Consolidated School District No. 317 Hayden Lake Irrigation District Multnomah Education Service District Consortium Burton Fire District Provo Housing Authority Cosmopolis School District Hayden Lake Recreational Water and Sewer District Myrtle Point School District Central Midlands Regional Transit Authority Rockville/Springdale Fire Protection District Coulee-Hartline School District No. 151 Hillsdale Highway District Neah-Kah-Nie School District No. 56 Charleston Area Regional Transportation Authority Roosevelt City Housing Authority Coupeville School District No. 204 Homedale Highway District Nestucca Valley School District No. 101 Charleston County Aviation Authority Salt Lake City Housing Authority Crescent School District Hoo Doo Water and Sewer District New Hope Christian Schools Charleston County Housing and Redevelopment Authority Salt Lake City Mosquito Abatement District Creston School District No. 73 Horseshoe Bend Fire Protection District Newberg School District No. 29J Charleston Housing Authority Salt Lake County Housing Authority Curlew School District No- 50 Idaho Soil and Water Conservation District North Bend School District No. 13 Charleston Naval Complex Redevelopment Authority Sandy Suburban Improvement District Cusick School District Indian Valley Rural Fire District North Central Education Service District Charleston Soil and Water Conservation District Scofield Reservoir Special Service District Darrington School District No. 330 Iona-Bonneville Sewer District North Clackamas School District No. 12 Cheraw Housing Authority Sevier County Special Service District No. 1 Davenport School District No. 207 Island Park Fire District North Douglas School District No. 22 Chester Housing Authority Skyline Mountain Special Service District Dayton School District No. 2 Jerome Highway District North Lake School District Chester Metropolitan District Snyderville Basin Special Recreation District Deer Park School District No. 414 Jerome Recreation District North Marion School District No. 15 Chester Sewer District Snyderville Basin Water Reclamation District Dieringer School District Jerome Rural Fire District No. 1 North Santiam School District No. 29 Coast Regional Transportation Authority Solid Waste Special Service District No. 1 Dixie School District Kamiah Fire Protection District North Wasco County School District No. 21 Columbia Housing Authority South Davis Sewer District East Valley School District No. 361 Kamiah Highway District Northwest Regional Education Service District Conway Housing Authority South Davis Water District East Valley School District No. 361, Spokane County Ketchum Rural Fire Protection District Nyssa School District No. 26 Daniel Morgan Water District South Ogden Conservation District East Valley School District No. 90, Yakima County Kidder Harris Highway District Oakland School District Darlington County Fire District South Salt Lake Valley Mosquito Abatement District Eastmont School District No. 206 Kingston Water District Oakridge School District No. 76 Darlington County Water and Sewer Authority South Summit Fire Protection District Eatonville School District No. 404 Kootenai County Water District No. 1 Ontario School District No. 8C Darlington Housing Authority South Utah Valley Solid Waste District Edmonds School District No. 15 Kootenai Ponderay Sewer District Oregon City School District No. 62 Donalds-Due West Water and Sewer Authority South Valley Sewer District Educational Service District No. 112 Kootenai-Shoshone Soil and Water Conservation District Oregon Trail School District No. 46 Dorchester County Sales Tax Transportation Authority Southeastern Utah Housing Authority Ellensburg School District No. 401 Kuna Library District Paisley School District No. 11 Dorchester County Water Authority Spanish Valley Water and Sewer Improvement District Elma School District No. 68 Laclede Water District Parkrose School District No. 3 Duncan Chapel Fire District St. George Housing Authority Endicott School District No. 308 Lakes Highway District Pendleton School District No. 16 Easley Housing Authority Stansbury Park Improvement District Entiat School District No. 127 Latah County Library District Perrydale School District No. 21J Easley-Central Water District Strawberry Electric Service District Enumclaw School District No. 216 Latah Soil and Water Conservation District Philomath School District No. 17J East Richland County Public Service District Sugar House Park Authority Ephrata School District No. 165 Lemhi Soil and Water Conservation District Phoenix-Talent School District Edgefield County Water and Sewer Authority Tabby Valley Park Special Service District Evaline School District No. 36 Lewiston Orchards Irrigation District Pilot Rock School District No. 2 Florence Housing Authority Taylorsville-Bennion Improvement District Everett School District No. 2 Lewiston-Nez Perce County Regional Airport Authority Pine Eagle School District No. 61 Fort Mill Housing Authority Thompson Special Service District Evergreen School District No. 114, Clark County Lincoln County Recreation District Pinehurst School District Fripp Island Public Service District Timpanogos Special Service District Evergreen School District No. 205 Little Blacktail Ranch Water District Pleasant Hill School District Gaffney Housing Authority Tooele County Housing Authority Federal Way Public Schools Little Wood River Library District Plush School District 18 Gaston Rural Community Water District Tooele County Recreation Special Service District Ferndale School District No. 502 Lizard Butte Library District Port Orford-Langlois School District No. 2CJ Georgetown County Water and Sewer District Tridell-Lapoint Water Improvement District Fife School District No. 417 Lost River Highway District Portland Public School District No. 1 Georgetown Housing Authority Uintah Animal Control and Shelter Special Service District Finley School District M&T Water and Sewer District Powers School District No. 31 Gilbert-Summit Rural Water District Uintah County Municipal Building Authority Franklin Pierce School District No. 402 Mackay Free Library District Prairie City School District No. 4 Grand Strand Water and Sewer Authority Uintah Fire Suppression Special Service District Freeman School District No. 358 Madison Library District Prospect School District Greenville Arena District Uintah Health Care Special Service District Garfield School District No. 302 Marsing Rural Fire District Rainier School District No. 13 Greenville County Recreation District Uintah Highlands Water and Sewer Improvement District Glenwood School District McCall Fire Protection District Redmond School District No. 2J Greenville County Redevelopment Authority Uintah Mosquito Abatement District Goldendale School District McCall Memorial Hospital District Reedsport School District No. 105 Greenville Housing Authority Uintah Recreation District Grand Coulee Dam School District Meridian Cemetery Maintenance District Region 9 Education Service District Greenville Transit Authority Uintah Transportation Special Service District Grandview School District No. 200 Meridian Library District Reynolds School District No. 7 Greenwood Metropolitan District Uintah Water Conservancy District Granger School District No. 204 Meridian Rural Fire Protection District Riddle School District No. 70 Greer Housing Authority Unified Fire Authority Granite Falls School District No. 332 Appendix B Page 5 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Mica Kidd Island Fire Protection District Riverdale School District No. 51J Hartsville Housing Authority Utah County Housing Authority Grapeview School District No. 54 Middleton Rural Fire District Rogue River School District No. 35 Hilton Head No. 1 Public Service District Utah Paiute Housing Authority Great Northern School District Midvale Fire Protection District Roseburg Public Schools Holly Springs Fire-Rescue District Utah Transit Authority Green Mountain School District No. 103 Minidoka County Fire Protection District Salem-Keizer Public School District No. 24J Homeland Park Water and Sewer District Utah Valley Dispatch Special Service District Griffin School District No. 324 Minidoka County Highway District Santiam Canyon School District No. 129J James Island Public Service District Wasatch County Fire District Harrington Public Schools Moreland Water and Sewer District Santiam Christian Schools Kingstree Housing Authority Wasatch Front Waste and Recycling District Highland School District No. 203 Mountain Home Highway District Scappoose School District No. 1J Lady's Island-St. Helena Fire District Wasatch Integrated Waste Management District Highline School District No. 401 Mountain Rides Transportation Authority Scio School District No. 95C Lake City Housing Authority Washington County Water Conservancy District Hockinson School District Nampa and Meridian Irrigation District Seaside School District Lancaster County Water and Sewer District Waste Management Service District No. 5 Hood Canal School District No. 404 Nampa Highway District No. 1 Sheridan School District No. 48J Lancaster Housing Authority Weber Basin Water Conservancy District Hoquiam School District No. 28 Nampa Housing Authority Sherman County School District Lancaster Soil and Water Conservation District Weber Fire District Inchelium School District No. 70 New Plymouth Fire District Sherwood School District No. 88J Laurens Housing Authority Weber Mosquito Abatement District Issaquah School District No. 411 North Bingham County District Library Silver Falls School District No. 4J Lexington County Health Services District, Inc.Weber-Box Elder Conservation District Kahlotus School District No. 56 North Custer Hospital District Sisters School District No. 6 Liberty-Chesnee-Fingerville Water District Wellsville-Mendon Conservancy District Kalama School District No. 402 North Kootenai Water and Sewer District Siuslaw School District No. 97J Local Housing Authority White City Water Improvement District Keller School District No. 3 North Lake Recreational Sewer and Water District South Coast Education Service District, Region No. 7 Lowcountry Regional Transportation Authority Woodruff Fire District Kelso School District No. 458 North Latah County Highway District South Lane School District No. 45J3 Lugoff-Elgin Water Authority State Kennewick School District No. 17 Northern Lakes Fire District South Umpqua School District No. 19 Marion Housing Authority State Of Utah Kent School District No. 415 Northside Fire District South Wasco County School District No. 1 Marlboro County Housing Authority Utah Department of Administrative Services Kettle Falls School District No. 212 Notus-Parma Highway District No. 2 Southern Oregon Education Service District McColl Housing Authority Utah Department of Health Kiona-Benton City School District No. 52 Oakley Highway District Spray School District No. 1 Medical University Hospital Authority Utah State Legislature Kittitas School District Oakley Library District Springfield School District No. 19 Metropolitan Sewer Sub-District Utah State Treasurer Klickitat School District No. 402 Ola District Library St. Helens School District No. 502 Mitford Water and Sewer District Tribal La Center School District Oneida County Fire District St. Paul School District No. 45 Mullins Housing Authority Confederated Tribes of the Goshute Reservation La Conner School District No. 311 Oregon Trail Recreation District Stanfield School District No. 61 Murrells Inlet-Garden City Fire District Kanosh Band of the Paiute Indian Tribe of Utah LaCrosse School District Outlet Bay Water and Sewer District Sutherlin School District No. 130 Myrtle Beach Air Force Base Redevelopment Authority Koosharem Band of the Paiute Indian Tribe Lake Chelan School District No. 129 Panhandle Health District Sweet Home School District No. 55 Myrtle Beach Housing Authority Northwestern Band of Shoshone Nation Lake Quinault School District No. 97 Parma Rural Fire Protection District Three Rivers School District Newberry County Water and Sewer Authority Northwestern Band of the Shoshone Nation Housing Authority Lake Stevens School District No. 4 Pine Ridge Water and Sewer District Tigard-Tualatin School District No. 23J Newberry Housing Authority Paiute Indian Tribe of Utah Lake Washington School District No. 414 Pinehurst Water District Tillamook School District No. 9 North Charleston Housing Authority Skull Valley Band of Goshute Indians Lakewood School District No. 306 Pioneer Irrigation District Ukiah School District 80 R North Charleston Sewer District Ute Indian Tribe Lamont School District Placerville Fire Protection District Umatilla School District No. 6 North Greenville Fire District Liberty School District No. 362 Pocatello Housing Authority Union School District 5 Oconee County Joint Regional Sewer Authority Lind School District Pocatello-Chubbuck Auditorium District Vale School District No. 84 Parker Sewer and Fire Subdistrict Longview School District No. 122 Portneuf District Library Vernonia School District No. 47J Patriots Point Development Authority Loon Lake School District No. 183 Post Falls Highway District Wallowa School District No. 12 Pee Dee Regional Airport District Lopez Island School District No. 144 Power County Highway District Warrenton-Hammond School District No. 30 Pee Dee Regional Transportation Authority Lyle School District No- 406 Prairie Highway District West Linn-Wilsonville School District Piedmont Public Service District Lynden School District No. 504 Prairie-River Library District Willamette Education Service District Pioneer Rural Water District Mabton School District No. 120 Progressive Irrigation District Willamina School District No. 30J Powdersville Water District Mansfield School District No. 207 Raft River Highway District Winston-Dillard School District No. 116 Richland-Lexington Airport District Manson School District Rapid River Water and Sewer District Woodburn School District No. 103 Richland-Lexington Riverbanks Park District Mary M. Knight School District Richfield District Library Yamhill-Carlton School District No. 1 Rock Hill Housing Authority Mary Walker School District No. 207 Riverside Independent Water District Yoncalla School District No. 32 Saluda County Water and Sewer Authority Marysville School District No. 25 Rock Creek Fire District Special District Sandy Springs Water District McCleary School District No. 65 Rockland Rural Fire District Adair Rural Fire Protection District Santee Fire Service District Mead School District No. 354 Rogerson Water District Amity Fire District Santee Wateree Regional Transportation Authority Medical Lake School District No. 326 Ross Point Water District Applegate Valley Fire District No. 9 Sheldon Township Fire District Mercer Island School District No. 400 Sagle Fire District Arch Cape Sanitary District Slater-Marietta Fire District Meridian School District No. 505 Salmon River Clinic Hospital District Arch Cape Water District South Carolina Housing Authority Bond Council Methow Valley School District Sam Owen Fire District Arnold Irrigation District South Carolina Public Employee Benefit Authority Monroe School District No. 103 Santa-Fernwood Water and Sewer District Aumsville Rural Fire District South Carolina Regional Housing Authority No. 1 Montesano School District No. 66 Schweitzer Fire-Rescue District Baker County Library District South Carolina Regional Housing Authority No. 3 Morton School District No. 214 Settlers Irrigation District Baker Rural Fire Protection District South Carolina State Education Assistance Authority Moses Lake School District No. 161 Shelley/Firth Fire District Baker Valley Soil and Water Conservation District South Carolina State Fiscal Accountability Authority Mossyrock School District No. 206 Shoshone City & Rural Fire District Bandon Rural Fire Protection District South Carolina State Housing Finance and Development Authority Mt. Adams School District No. 209 Shoshone County Fire Protection District No. 2 Barlow Water Improvement District South Carolina State Ports Authority Mt. Baker School District No. 507 Shoshone Highway District No. 2 Bay Area Hospital District South Greenville Fire District Mt. Vernon School District No. 320 South Bannock Library District Bend Parks and Recreation District South Island Public Service District Mukilteo School District No. 6 South Bingham Soil Conservation District Beverly Beach Water District Southside Rural Community Water District Naches Valley School District No. 3 South Boundary Fire Protection District Black Butte Ranch Rural Fire Protection District Spartanburg Housing Authority Napavine School District No. 14 South Custer Fire District Blue Mountain Hospital District Spartanburg Regional Health Services District Naselle-Grays River Valley School District No.165 South Fork Coeur d'Alene River Sewer District Blue River Water District St. Andrews Public Service District South Carolina Nespelem School District No. 14 South Latah Highway District Boardman Park and Recreation District St. John's Fire District Newport School District No. 56-415 Southside Water and Sewer District Boardman Rural Fire Protection District Starr-Iva Water and Sewer District Nine Mile Falls School District No. 325/179 Southwestern Idaho Cooperative Housing Authority Boring Water District No. 24 Startex-Jackson-Wellford-Duncan Water District Nooksack Valley School District No. 506 St. Maries Fire Protection District Boulder Creek Retreat Special Road District Sumter Housing Authority North Beach School District No. 64 Star Joint Fire District Brownsville Rural Fire District Talatha Rural Community Water District North Franklin School District No. 51 Star Sewer and Water District Buell-Red Prairie Water District Taylors Fire and Sewer District North Kitsap School District No. 400 Sun Valley Water and Sewer District Bunker Hill Sanitary District Three Rivers Solid Waste Authority North Mason School District Sunset Heights Water District Burlington Water District Tigerville Fire District North Thurston Public Schools Targhee Regional Public Transit Authority Camellia Park Sanitary District Tri-County Solid Waste Authority Northport School District No. 211 Targhee Regional Public Transportation Authority Cannon Beach Rural Fire Protection District Union Housing Authority Northshore School District No. 417 Teton County Fire Protection District Central Lincoln People's Utility District Valley Public Service Authority Oak Harbor School District No. 201 Three Creek Highway District Central Oregon Irrigation District Waccamaw Regional Transportation Authority Oakesdale School District No. 324 Three Mile Water District Central Oregon Park and Recreation District Wedgefield Stateburg Water District Oakville School District No. 400 Timberlake Fire Protection District Central Oregon Regional Housing Authority West Anderson Water District Ocean Beach School District No. 101 Twin Falls Highway District Charleston Fire District Westview-Fairforest Fire District Ocosta School District No. 172 Twin Falls Housing Authority Charleston Sanitary District Whitney Fire Protection District Odessa School District No. 105 Twin Falls Rural Fire Protection District Chehalem Park and Recreation District Williamsburg County Transit Authority Okanogan School District No. 105 Twin Ridge Rural Fire District Chenowith Water Public Utility District Williamsburg County Water and Sewer Authority Olympia School District No. 111 Union Independent Highway District Chiloquin-Agency Lake Rural Fire Protection District Woodruff Housing Authority Olympic Educational Service District Upper Fords Creek Rural Fire District Christmas Valley Domestic Water Supply District Woodruff-Roebuck Water District Omak School District No. 19 Warm Lake Recreational Water District Christmas Valley Park and Recreation District York County Natural Gas Authority Onalaska School District No. 300 Wendell Highway District Clackamas County Fire District No. 1 State Onion Creek School District No. 30 West Boise Sewer District Clackamas County Housing Authority Santee-Lynches Regional Council of Governments Orcas Island School District No. 137 West Bonner Library District Clackamas County Soil and Water Conservation District South Carolina Department of Health and Environmental Control Orchard Prairie School District No. 123 West Bonner Water and Sewer District Clatskanie Park and Recreation District South Carolina Department of Mental Health Orient School District No. 65 West Pend Oreille Fire District Clatskanie People's Utility District South Carolina Department of Revenue Oroville School District No. 410 Western Ada Recreation District Clatskanie Rural Fire Protection District South Carolina General Services Division Orting School District No. 344 Western Elmore County Recreation District Clatsop Care Center Health District South Carolina Office of Regulatory Staff Othello School District Wilder Irrigation District Clatsop County Housing Authority South Carolina State Budget and Control Board Palisades School District No. 102 Wilder Public Library District Cloverdale Rural Fire Protection District South Carolina State Treasurer's Office Palouse School District No. 301 Wilder Rural Fire Protection District Coburg Rural Fire Protection District State Of South Carolina Pasco School District No. 1 Appendix B Page 6 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Wilderness Ranch Fire Protection District Colton Fire District Township Pateros School District Winona Highway District Colton Water District Township of Grand Meadow Paterson School District No. 50 Worley Fire District Columbia Corridor Drainage Districts Joint Contracting Authority Tribal Pe Ell School District No. 301 Worley Highway District Columbia Health District Catawba Indian Nation Peninsula School District State Columbia Improvement District Pioneer School District No. 402 Idaho Department of Administration Columbia River People's Utility District Pomeroy School District No. 110 Idaho Department of Health and Welfare Columbia Soil and Water Conservation District Port Angeles School District No. 121 State Of Idaho Coos County Airport District Port Townsend School District No. 50 Tribal Coos County Library Service District Prescott School District No. 402-37 Coeur d'Alene Tribe Coquille Indian Housing Authority Pride Prep Schools Kootenai Tribe of Idaho Coquille Valley Hospital District Prosser School District No. 116 Nez Perce Tribal Enterprises Corbett Water District Puget Sound Educational Service District Nez Perce Tribe Corvallis Rural Fire Protection District Pullman School District No. 267 Shoshone-Bannock Tribes Cove Rural Fire Protection District Puyallup School District No. 3 Crooked River Ranch Rural Fire Protection District Queets-Clearwater School District No. 20 Crooked River Ranch Special Road District Quilcene School District No. 48 Curry Health District Quillayute Valley School District No. 402 Curry Public Library District Quincy School District No. 144 Dallas Cemetery District No. 4 Rainier School District No. 307 Dean Minard Water District Raymond School District No. 116 Dee Rural Fire Protection District Reardan-Edwall School District Deschutes County 911 Service District Renton School District No. 403 Deschutes County Rural Fire District No. 1 Republic School District Deschutes Valley Water District Richland School District No. 400 Devils Lake Water Improvement District Ridgefield School District No. 122 Dexter Rural Fire Protection District Ritzville School District Douglas County Fire District No. 2 Riverside School District Douglas County Housing Authority Riverview School District No. 407 Douglas Soil and Water Conservation District Rochester School District Drakes Crossing Rural Fire Protection District Rosalia School District No. 320 Dufur Recreation District Royal School District Eagle Valley Soil and Water Conservation District San Juan Island School District No. 149 East Fork Irrigation District Satsop School District No. 104 East Multnomah Soil and Water Conservation District Seattle Public Schools East Umatilla County Health District Sedro-Woolley School District No. 101 East Valley Water District Selah School District No. 119 Echo Rural Fire District Selkirk School District No. 70 Elsie-Vinemaple Rural Fire Protection District No. 11 Sequim School District No. 323 Emerald People's Utility District Shaw Island School District No. 10 Estacada Rural Fire District No. 69 Shelton School District No. 309 Fairview Water District Shoreline School District No. 412 Falcon Cove Beach Water District Skykomish School District Farmers Irrigation District Snohomish School District No. 201 Gardiner Sanitary District Snoqualmie Valley School District No. 410 Gaston Rural Fire District Soap Lake School District No. 156 Gates Rural Fire Protection District South Bend School District No. 118 Gearhart Rural Fire Protection District South Kitsap School District No. 402 Glendale Rural Fire Protection District South Whidbey School District No. 206 Gleneden Sanitary District Southside School District Goshen Fire District Spokane Public Schools Government Camp Sanitary District Sprague School District Grand Ronde Sanitary District St. John School District No. 322 Grant County Transportation District Stanwood-Camano School District No. 401 Grant Soil and Water Conservation District Steilacoom Historical School District No. 1 Grants Pass Irrigation District Steptoe School District No. 304 Green Sanitary District Stevenson-Carson School District No. 303 Hahlen Road Special District Sultan School District No. 311 Halsey-Shedd Rural Fire Protection District Summit Valley School District 202 Hamlet Rural Fire Protection District Sumner School District No. 320 Harbor Sanitary District Sunnyside School District No. 201 Harbor Water Public Utility District Tacoma School District No. 10 Harney District Hospital Taholah School District No. 77 Harney Soil and Water Conservation District Tahoma School District No. 409 Harriman Rural Fire Protection District Tekoa School District No. 265 Hazeldell Rural Fire Protection District Tenino School District No. 402 Hebo Joint Water and Sewer Authority Thorp School District No. 400 Heceta Water District Toledo School District No. 237 Hermiston Cemetery District Tonasket School District Hermiston Fire and Emergency Services District Toppenish School District No. 202 Hermiston Irrigation District Touchet School District No. 300 Hood River County Library District Toutle Lake School District No. 130 Hood River County Transportation District Trout Lake School District No. R-400 Hood River Valley Parks and Recreation District Tukwila School District No. 406 Hoodland Fire District No. 74 Tumwater School District No. 33 Hubbard Rural Fire Protection District Union Gap School District No. 2 Ice Fountain Water District University Place School District No. 83 Illinois Valley Rural Fire Protection District Valley School District Ione Rural Fire Protection District Valley School District No. 70 Irrigon Community Park and Recreation Maintenance District Vancouver School District No. 37 Jackson County Airport Authority Vashon Island School District No. 402 Jackson County Fire District No. 3 Wahkiakum School District No. 200 Jackson County Fire District No. 5 Wahluke School District No. 73 Jackson County Housing Authority Waitsburg School District Jackson County Library District Walla Walla School District No. 140 Jackson County Vector Control District Wapato School District No. 207 Jackson Soil and Water Conservation District Warden School District No. 146-161 Jefferson Rural Fire Protection District Washington Schools Risk Management Pool John Day/Canyon City Parks and Recreation District Washington State Educational Service District Junction City Rural Fire Protection District Washougal School District Juniper Flat Rural Fire Protection District Washtucna School District Keating Soil and Water Conservation District Waterville School District No. 209 Keizer Rural Fire Protection District Wellpinit School District Keno Fire Protection District Wenatchee School District No. 246 Kernville-Gleneden Beach-Lincoln Beach Water District West Valley School District No. 208, Yakima County Appendix B Page 7 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Klamath County Fire District No. 1 West Valley School District No. 363, Spokane County Klamath County Library Service District White Pass School District No. 303 Klamath Housing Authority White River School District No. 416 Klamath Irrigation District White Salmon Valley School District No. 405-17 Klamath Vector Control District Wilbur School District No. 200 La Grande Rural Fire Protection District Willapa Valley School District No. 160 La Pine Park and Recreation District Wilson Creek School District La Pine Rural Fire Protection District Winlock School District No. 232 La Pine Water District Wishkah Valley School District No. 117 Lake District Hospital Woodland School District No. 404 Lake Grove Water District Yakima School District No. 7 Lakeside Fire District No. 4 Yelm Community School District No. 2 Lane County Fire District No. 1 Zillah School District No. 205 Lane Library District Special District Lane Transit District Acme Water District No. 18 Langlois Water District Adams County Fire Protection District No. 1 LaPine Special Sewer District Adams County Mosquito Control District Lebanon Aquatic District Aeneas Lake Irrigation District Lebanon Fire District Alderwood Water and Wastewater District Lewis and Clark Rural Fire Protection District Alpine Water District Libby Drainage District Anacortes Housing Authority Linn Benton Housing Authority Annapolis Water District Lookingglass Rural Fire District Asotin County Cemetery District No. 1 Lorane Rural Fire Protection District Asotin County Conservation District Lowell Rural Fire Protection District Asotin County Fire District No. 1 Lower Umpqua Hospital District Asotin County Housing Authority Lusted Water District Asotin County Public Utility District No. 1 Madras Aquatic Center District Badger Mountain Irrigation District Malheur County Housing Authority Bainbridge Island Metropolitan Park and Recreation District Malin Rural Fire Protection District Basin City Water/Sewer District Mapleton Water District Bayview Beach Water District Marion County Fire District No. 1 Beacon Hill Water and Sewer District Marion Soil and Water Conservation District Beehive Irrigation District Medford Irrigation District Belfair Water District No. 1 Merrill Rural Fire Protection District Bellevue Convention Center Authority Mid-County Cemetery Maintenance District Bellingham Housing Authority Middle Fork Irrigation District Bellingham Public Development Authority Miles Crossing Sanitary Sewer District Benton County Diking District No. 1 Mill City Rural Fire Protection District Benton County Fire Protection District No. 1 Milton-Freewater Water Control District Benton County Fire Protection District No. 2 Mist-Birkenfeld Rural Fire Protection District Benton County Fire Protection District No. 4 Mohawk Valley Rural Fire District Benton County Fire Protection District No. 5 Molalla River Improvement District Benton County Fire Protection District No. 6 Molalla Rural Fire Protection District No. 73 Benton County Mosquito Control District Monroe Rural Fire Protection District Benton County Public Utility District No. 1 Morrow County Health District Benton Irrigation District Mountain View Hospital District Benton-Franklin Health District Mt. Angel Fire District Beverly Water District Multnomah County Drainage District No. 1 Birch Bay Water and Sewer District Multnomah County Rural Fire Protection District No. 10 Black Diamond Water District Multnomah County Rural Fire Protection District No. 14 Bremerton Housing Authority Nesika Beach-Ophir Water District Buckhannon-Upshur County Airport Authority Neskowin Regional Sanitary Authority Burbank Irrigation District No. 4 Neskowin Regional Water District Carnhope Irrigation District No 7 Nestucca Rural Fire Protection District Cascadia Conservation District Netarts Oceanside Sanitary District Cedar River Water and Sewer District Netarts-Oceanside Rural Fire Protection District Central Klickitat County Park and Recreation District North Bay Rural Protection Fire District Central Pierce Fire and Rescue District No. 6 North Bend City/Coos-Curry Housing Authority Central Puget Sound Regional Transit Authority North Central Public Health District Central Valley Ambulance Authority North Clackamas Parks and Recreation District Chelan County Fire District No. 1 North County Recreation District Chelan County Fire District No. 3 North Gilliam Cemetery District Chelan County Fire District No. 5 North Gilliam County Rural Fire Protection District Chelan County Fire District No. 6 North Lincoln Fire and Rescue District No. 1 Chelan County Fire District No. 7 North Powder Rural Fire Protection District Chelan County Fire District No. 8 North Sherman County Rural Fire Protection District Chelan County Fire District No. 9 North Unit Irrigation District Chelan County Public Hospital District No. 1 Northeast Oregon Housing Authority Chelan County Public Utility District No. 1 Northern Wasco County Park and Recreation District Chelan County/Wenatchee Housing Authority Northern Wasco County People's Utility District Chelan-Douglas Health District Northwest Oregon Housing Authority Chinook Water District Nyssa Road Assessment District No. 2 Chuckanut Community Forest Park District Nyssa Rural Fire Protection District Clallam Conservation District Oak Hill Sanitary District Clallam County Fire District No. 2 Oak Lodge Sanitary District Clallam County Fire District No. 5 Oak Lodge Water District Clallam County Fire District No. 6 Oceanside Water District Clallam County Fire Protection District No. 1 Ochoco West Sanitary District Clallam County Fire Protection District No. 3 Odell Sanitary District Clallam County Fire Protection District No. 4 Ontario Library District Clallam County Hospital District No. 1 Oregon Fire Districts Association Clallam County Housing Authority Oregon Infrastructure Finance Authority Clallam County Parks and Recreation District No. 1 Oregon Trail Library District Clallam County Public Hospital District No. 2 Oregon Water Wonderland Unit II Sanitary District Clallam County Public Utility District No. 1 Owyhee Irrigation District Clark County Fire District No. 10 Pacific City Joint Water Sanitary Authority Clark County Fire District No. 11 Pacific Communities Health District Clark County Fire District No. 13 Palatine Hill Water District Clark County Fire District No. 5 Peninsula Drainage District No. 1 Clark County Fire Protection District No. 3 Peninsula Drainage District No. 2 Clark County Fire Protection District No. 6 Pilot Rock Fire Protection District Clark County Public Utility District No. 1 Pine Grove Rural Fire Protection District Clark Regional Wastewater District Pleasant Hill Rural Fire Protection District Cline Irrigation District Appendix B Page 8 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Pleasant Home Water District Clinton Water District Polk County Fire District No- 1 Coal Creek Utility District Polk County Housing Authority Columbia Conservation District Polk Soil and Water Conservation District Columbia County Fire District No. 3 Portland Metropolitan Area Water District Columbia County Public Hospital District No. 1 Public Procurement Authority Columbia County Rural Library District Rainbow Water District Columbia Irrigation District Raleigh Water District Columbia Valley Water District Redmond Area Park and Recreation District Colville Indian Housing Authority Riddle Rural Fire District Consolidated Irrigation District No. 14 River Forest Acres Special Road District Covington Water District River Road Park and Recreation District Cowiche Sewer District Rivergrove Water District Cowlitz County Cemetery District No. 2 Roads End Sanitary District Cowlitz County Fire District No. 6 Roberts Creek Water District Cowlitz County Public Utility District No. 1 Rockwood Water People's Utility District Cowlitz Transit Authority Rogue River Cemetery Maintenance District Cross Valley Water District Rogue Valley Transportation District Dallesport Water District Roseburg Urban Sanitary Authority Douglas County Fire District No. 2 Sable Drive Road District Douglas County Fire Protection District No. 5 Salem Area Mass Transit District Douglas County Public Utility District No. 1 Salem Housing Authority Douglas County Sewer District No. 1 Salem-Keizer Transit District Douglas-Okanogan County Fire District No. 15 Santa Clara Rural Fire Protection District East Columbia Basin Irrigation District Santiam Water Control District East Gig Harbor Water District Scappoose Rural Fire District East Lewis County Public Development Authority Scio Rural Fire District East Pierce Fire and Rescue District No. 22 Scottsburg Rural Fire District East Spokane Water District No. 1 Seal Rock Fire District East Wenatchee Water District Seal Rock Water District Eastmont Metropolitan Park District Shangri-La Water District Eastsound Sewer and Water District Shasta View Irrigation District Edmonds Public Facilities District Siletz Rural Fire Protection District Ellensburg Business Development Authority Silverton Fire District Enterprise Cemetery District No. 7 Sisters-Camp Sherman Rural Fire Protection District Entiat Irrigation District Siuslaw Public Library District Everett Housing Authority South Clackamas Transportation District Everett Public Facilities District South Suburban Sanitary District Evergreen Water-Sewer District No. 19 Southern Curry Cemetery Maintenance District Fall City Water District Southwest Lincoln County Water District Ferry County Public Utility District No. 1 Spring River Special Road District Ferry/Okanogan County Fire Protection District No. 13 Springfield Utility District Fisherman Bay Sewer District Stanfield Fire District No. 7-402 Foster Creek Conservation District Stayton Fire District Four Lakes Water District No. 10 Suburban East Salem Water District Franklin Conservation District Sunrise Water Authority Franklin County Cemetery District No. 2 Sunset Empire Transportation District Franklin County Fire District No. 1 Swalley Irrigation District Franklin County Fire Protection District No. 3 Sweet Home Fire and Ambulance District Franklin County Irrigation District No. 1 Talent Irrigation District Franklin County Public Utility District No. 1 Terrebonne Domestic Water District Freeland Water and Sewer District Three Sisters Irrigation District Ft. Worden Public Development Authority Tillamook County Transportation District Gardena Farms Irrigation District No. 13 Tillamook People's Utility District Goforth Special Utility District Tiller Rural Fire District Grand Coulee Project Hydroelectric Authority Toledo Rural Fire Protection District Grandview Irrigation District Tri City Rural Fire District No. 4 Grant County Airport District No. 1 Tri City Water District Grant County Fire District No. 10 Tri-City Service District Grant County Fire District No. 11 Tri-County Metropolitan Transportation District Grant County Fire District No. 3 Tualatan Hills Park and Recreation District Grant County Fire District No. 4 Tualatin Hills Park and Recreation District Grant County Fire District No. 7 Tualatin Valley Irrigation District Grant County Fire Protection District No. 5 Tualatin Valley Water District Grant County Housing Authority Tumalo Irrigation District Grant County Mosquito Control District No. 1 Twin Rocks Sanitary District Grant County Mosquito District No. 2 Umatilla County Housing Authority Grant County Port District No. 4 Umatilla Hospital District Grant County Port District No. 6 Umatilla Land Redevelopment Authority Grant County Port District No. 7 Umatilla Morrow Radio and Data District Grant County Public Hospital District No. 1 Umatilla Reservation Housing Authority Grant County Public Hospital District No. 2 Umatilla Rural Fire Protection District Grant County Public Hospital District No. 3 Union Cemetery District Grant County Public Hospital District No. 4 Vale Oregon Irrigation District Grant County Public Utility District No. 2 Valley View Water District Grant Transit Authority Vandevert Acres Special Road District Grays Harbor Conservation District Vineyard Mountain Water and Improvement District Grays Harbor County Fire Protection District No. 1 Walla Walla River Irrigation District Grays Harbor County Fire Protection District No. 12 Wallowa County Health Care District Grays Harbor County Fire Protection District No. 14 Wamic Water and Sanitary Authority Grays Harbor County Fire Protection District No. 2 Warm Springs Housing Authority Grays Harbor County Fire Protection District No. 7 Wasco County Soil and Water Conservation District Grays Harbor County Housing Authority Washington County Fire District No. 2 Grays Harbor County Water District No. 1 Washington County Housing Authority Grays Harbor County Water District No. 2 Water Wonderland Improvement District Grays Harbor Drainage District No. 1 Wedderburn Sanitary District Grays Harbor Fire District No. 10 West Slope Water District Grays Harbor Historical Seaport Authority West Valley Housing Authority Grays Harbor Public Utility District No. 1 Western Lane Ambulance District Grays Harbor Transportation Authority Westport Wauna Rural Fire Protection District Greater Wenatchee Irrigation District Westwood Hills Road District Greater Wenatchee Regional Events Center Public Facilities District Wiard Memorial Park District Green Tank Irrigation District No. 11 Wickiup Water District Hartstene Pointe Water-Sewer District Willamalane Park and Recreation District Highland Water District Appendix B Page 9 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Williams Rural Fire Protection District Highlands Sewer District Willow Creek Park District Highline Water District Winchester Bay Sanitary District Historic Seattle Preservation and Development Authority Winston-Dillard Fire District Holmes Harbor Sewer District Winston-Dillard Water District Hunters Water District Woodburn Rural Fire Protection District Hydro Irrigation District No. 9 Yamhill County Housing Authority Icicle Irrigation District Yamhill Fire Protection District Inchelium Water District Youngs River-Lewis and Clark Water District Irvin Water District No. 6 State Island County Fire District No. 3 Oregon Department of Administrative Services Island County Fire Protection District No. 1 Oregon Department of Revenue Island County Housing Authority Oregon Health Licensing Agency Jefferson County Conservation District Oregon Higher Education Coordinating Commission Jefferson County Fire District No. 5 Oregon Secretary of State Jefferson County Fire Protection District No. 1 Oregon State Board of Nursing Jefferson County Fire Protection District No. 3 State of Oregon Jefferson County Public Utility District No. 1 Tribal Jefferson County Water District No. 3 Burns Paiute Tribe Jefferson Transit Authority Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians Juniper Beach Water District Confederated Tribes of Grand Ronde Community Kapowsin Water District Confederated Tribes of Siletz Indians Kelso Housing Authority Confederated Tribes of the Umatilla Indian Reservation Kennewick Housing Authority Confederated Tribes of the Warm Springs Kennewick Irrigation District Coquille Indian Tribe Kennewick Public Facilities District Klamath Tribes Kennewick Public Hospital District Kent Fire Department Regional Fire Authority Key Peninsula Metro Parks District King County Airport District No. 1 King County Ferry District King County Fire Protection District No. 16 King County Fire Protection District No. 2 King County Fire Protection District No. 20 King County Fire Protection District No. 25 King County Fire Protection District No. 27 King County Fire Protection District No. 28 King County Fire Protection District No. 34 King County Fire Protection District No. 37 King County Fire Protection District No. 40 King County Fire Protection District No. 43 King County Fire Protection District No. 44 King County Fire Protection District No. 45 King County Fire Protection District No. 47 King County Fire Protection District No. 50 King County Flood Control District King County Hospital District No. 4 King County Housing Authority King County Public Hospital District No. 1 King County Public Hospital District No. 2 King County Water District No. 1 King County Water District No. 111 King County Water District No. 117 King County Water District No. 119 King County Water District No. 125 King County Water District No. 19 King County Water District No. 20 King County Water District No. 45 King County Water District No. 49 King County Water District No. 54 King County Water District No. 90 Kitsap Conservation District Kitsap County Consolidated Housing Authority Kitsap County Fire District No. 18 Kitsap County Public Utility District No. 1 Kitsap County Rural Library District Kitsap Public Health District Kittitas County Conservation District Kittitas County Fire District No. 2 Kittitas County Fire Protection District No. 7 Kittitas County Hospital District No. 2 Kittitas County Housing Authority Kittitas County Public Utility District No. 1 Kittitas County Water District No. 5 Kittitas County Water District No. 6 Kittitas County Water District No. 7 Klickitat County Fire District No. 14 Klickitat County Fire District No. 15 Klickitat County Fire District No.1 Klickitat County Fire Protection District No. 4 Klickitat County Fire Protection District No. 5 Klickitat County Port District No. 1 Klickitat County Public Hospital District No. 1 Klickitat County Public Hospital District No. 2 Klickitat County Public Utility District No. 1 Lacey Fire District 3 Lake Chelan Reclamation District Lake Chelan Sewer District Lake Forest Park Water District Lake Stevens Sewer District Lake Wenatchee Water District Lake Whatcom Water and Sewer District Lakehaven Utility District Lakewood Water District Lenora Water and Sewer District Appendix B Page 10 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Lewis County Conservation District Lewis County Fire District No. 1 Lewis County Fire District No. 11 Lewis County Fire District No. 13 Lewis County Fire District No. 18 Lewis County Fire District No. 9 Lewis County Fire Protection District No. 14 Lewis County Fire Protection District No. 16 Lewis County Fire Protection District No. 2 Lewis County Fire Protection District No. 5 Lewis County Fire Protection District No. 6 Lewis County Fire Protection District No. 8 Lewis County Hospital District No. 1 Lewis County Public Facilities District Lewis County Public Utility District No. 1 Lewis County Water District No. 1 Lewis County Water District No. 3 Lewis Public Transportation Benefit Area Authority Liberty Lake Sewer and Water District Lincoln County Fire District No. 1 Lincoln County Fire District No. 4 Lincoln County Fire Protection District No. 5 Lincoln County Fire Protection District No. 6 Lincoln County Fire Protection District No. 8 Lincoln County Hospital District No. 3 Lincoln-Adams County Fire Protection District No. 3 Longview Housing Authority Lopez Island Library District Lower Elwha Housing Authority Lower Squilchuck Irrigation District Lummi Housing Authority Lummi Tribal Sewer and Water District Makah Housing Authority Malaga Water District Manchester Water District Manson Park and Recreation District Marshland Flood Control District Marysville Fire District Mason Conservation District Mason County Fire District No. 13 Mason County Fire District No. 17 Mason County Fire District No. 2 Mason County Fire District No. 4 Mason County Fire Protection District No. 5 Mason County Fire Protection District No. 8 Mason County Housing Authority Mason County Public Hospital District No. 1 Mason County Public Utility District No. 1 Mason County Public Utility District No. 3 Mason County Transit Authority Methow Valley Irrigation District Mid-Columbia Library District Midway Sewer District Moab Irrigation District No. 20 Moses Lake Irrigation and Rehabilitation District Mukilteo Water and Wastewater District Naches-Selah Irrigation District North Beach Water District North Central Washington Economic Development District North City Water District North County Regional Fire Authority North Highline Fire District North Perry Avenue Water District North Whidbey Park and Recreation District Northeast Sammamish Sewer and Water District Northshore Utility District Northwest Park and Recreation District No. 2 Okanogan Conservation District Okanogan County Cemetery District No. 4 Okanogan County Fire District No. 6 Okanogan County Fire Protection District No. 11 Okanogan County Housing Authority Okanogan County Public Hospital District No. 3 Okanogan County Public Hospital District No. 4 Okanogan County Public Utility District No. 1 Okanogan Fire Protection District No. 16 Okanogan Irrigation District Olympic View Water and Sewer District Olympus Terrace Sewer District Orcas Island Library District Orchard Avenue Irrigation District No. 6 Oroville Housing Authority Oroville-Tonasket Irrigation District Othello Housing Authority Pacific Conservation District Pacific County Fire District No. 2 Pacific County Fire Protection District No. 1 Pacific County Fire Protection District No. 3 Pacific County Public Healthcare Services District No. 3 Pacific County Public Utility District No. 2 Pacific Hospital Preservation and Development Authority Palouse Conservation District Pasco/Franklin County Housing Authority Pend Oreille County Fire District No. 2 Appendix B Page 11 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Pend Oreille County Fire District No. 4 Pend Oreille County Fire District No. 5 Pend Oreille County Library District Pend Oreille County Public Hospital District No. 1 Pend Oreille County Public Utility District No. 1 Peninsula Housing Authority Peninsula Metropolitan Park District Peshastin Irrigation District Peshastin Water District Pierce Conservation District Pierce County Fire District No. 13 Pierce County Fire District No. 16 Pierce County Fire District No. 18 Pierce County Fire District No. 23 Pierce County Fire District No. 27 Pierce County Fire District No. 3 Pierce County Fire District No. 5 Pierce County Fire District No. 8 Pierce County Fire Protection District No. 14 Pierce County Fire Protection District No. 2 Pierce County Fire Protection District No. 21 Pierce County Housing Authority Pike Place Market Preservation and Development Authority Point Roberts Water District No. 4 Ponderay Shores Water and Sewer District Port Ludlow Drainage District Prescott Joint Parks and Recreation District Prosser Fire District No. 3 Prosser Public Hospital District Public Hospital District No. 1 Public Hospital District No. 3 Public Utility District No- 1 Puyallup Tribal Health Authority Quileute Housing Authority Quinault Housing Authority Quincy-Columbia Basin Irrigation District Renton Housing Authority Richland Housing Authority Richland Public Facilities District Ronald Wastewater District Roza Irrigation District Sacheen Lake Sewer and Water District Sammamish Plateau Water and Sewer District San Juan Island Library District Saratoga Water District Scatchet Head Water District Seattle Chinatown International District Preservation and Development Authority Seattle Housing Authority Seattle Southside Regional Tourism Authority Selah-Moxee Irrigation District Si View Metropolitan Park District Silver Lake Flood Control District Silver Lake Water And Sewer District Silverdale Water District Skagit Conservation District Skagit County Cemetery District No. 2 Skagit County Fire District No. 10 Skagit County Fire District No. 11 Skagit County Fire District No. 15 Skagit County Fire District No. 9 Skagit County Fire Protection District No. 13 Skagit County Fire Protection District No. 14 Skagit County Fire Protection District No. 2 Skagit County Fire Protection District No. 3 Skagit County Fire Protection District No. 4 Skagit County Fire Protection District No. 5 Skagit County Fire Protection District No. 8 Skagit County Housing Authority Skagit County Public Hospital District No. 1 Skagit County Public Hospital District No. 2 Skagit County Public Hospital District No. 304 Skagit County Public Utility District No. 1 Skagit County Sewer District No. 1 Skagit County Sewer District No. 2 Skagit Valley Public Hospital District No. 1 Skamania County Fire District No. 1 Skamania County Fire District No. 4 Skamania County Public Hospital District No. 1 Skamania County Public Utility District No. 1 Skamokawa Water and Sewer District Skyway Water and Sewer District Snohomish County Fire District No. 15 Snohomish County Fire District No. 16 Snohomish County Fire District No. 19 Snohomish County Fire District No. 26 Snohomish County Fire District No. 5 Snohomish County Fire Protection District No. 1 Snohomish County Fire Protection District No. 17 Snohomish County Fire Protection District No. 21 Snohomish County Fire Protection District No. 22 Snohomish County Fire Protection District No. 25 Snohomish County Fire Protection District No. 28 Snohomish County Fire Protection District No. 3 Snohomish County Fire Protection District No. 7 Appendix B Page 12 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Snohomish County Housing Authority Snohomish County Public Hospital District No. 1 Snohomish County Public Hospital District No. 2 Snohomish County Public Utility District No. 1 Snohomish Health District Snohomish River Regional Water Authority Snoqualmie Valley Hospital District South Columbia Basin Irrigation District South Correctional Entity Public Development Authority South Naches Irrigation District South Whatcom Fire Authority South Whidbey Parks and Recreation District South Yakima Conservation District Southwest Suburban Sewer District Spokane Conservation District Spokane County Fire District No. 12 Spokane County Fire District No. 2 Spokane County Fire District No. 4 Spokane County Fire Protection District No. 10 Spokane County Fire Protection District No. 11 Spokane County Fire Protection District No. 13 Spokane County Fire Protection District No. 3 Spokane County Fire Protection District No. 5 Spokane County Fire Protection District No. 8 Spokane County Fire Protection District No. 9 Spokane County Library District Spokane County Water District No. 3 Spokane Housing Authority Spokane Indian Housing Authority Spokane Public Facilities District Spokane Regional Health District Spokane Transit Authority Startup Water District Steptoe Sewer District No. 1 Stevens County Fire District No. 2 Stevens County Fire District No. 6 Stevens County Fire Protection District No. 1 Stevens County Fire Protection District No. 10 Stevens County Fire Protection District No. 12 Stevens County Fire Protection District No. 5 Stevens County Public Utility District No. 1 Stevens County Rural Library District Stevens Pass Sewer District Sun Harbor Water District No. 3 Sunnyside Housing Authority Sunnyside Valley Irrigation District Sunnyslope Water District Swinomish Housing Authority Tacoma Community Redevelopment Authority Tacoma Housing Authority Tacoma Metropolitan Park District Terrace Heights Sewer District Thea Foss Waterway Development Authority Three Rivers Regional Wastewater Authority Thurston Conservation District Thurston County Fire District No. 12 Thurston County Fire District No. 4 Thurston County Fire District No. 9 Thurston County Fire Protection District No. 3 Thurston County Fire Protection District No. 5 Thurston County Fire Protection District No. 6 Thurston County Fire Protection District No. 8 Thurston County Housing Authority Thurston County Public Utility District No. 1 Tri-County Economic Development District Tukwila Metropolitan Park District Underwood Conservation District Union Gap Irrigation District Val Vue Sewer District Valley Regional Fire Authority Valley View Sewer District Valley Water District Vancouver Housing Authority Vashon Park District Wahkiakum County Public Utility District No. 1 Wahkiakum Fire Protection District No. 1 Wahkiakum Port District No. 1 Walla Walla County Fire Protection District No. 1 Walla Walla County Fire Protection District No. 3 Walla Walla County Fire Protection District No. 4 Walla Walla County Fire Protection District No. 5 Walla Walla County Fire Protection District No. 8 Walla Walla County Rural Library District Walla Walla Housing Authority Wallula Water District No. 1 Washington State Convention Center Public Facilities District Washington State Major League Baseball Stadium Public Facilities District Washington State Tobacco Settlement Authority Water District 19 Wells Ranch Irrigation District Wenatchee Reclamation District Wenatchee-Chiwawa Irrigation District West Sound Utility District Whatcom Conservation District Appendix B Page 13 of 14 Hawaii Idaho Oregon South Carolina Utah Washington Whatcom County Fire District No. 1 Whatcom County Fire District No. 11 Whatcom County Fire District No. 14 Whatcom County Fire District No. 16 Whatcom County Fire District No. 17 Whatcom County Fire District No. 4 Whatcom County Fire District No. 5 Whatcom County Fire District No. 7 Whatcom County Fire District No. 8 Whatcom County Public Utility District No. 1 Whatcom County Water District No. 12 Whatcom County Water District No. 13 Whatcom County Water District No. 2 Whatcom County Water District No. 7 Whatcom Transportation Authority Whidbey Island Public Hospital District Whitestone Reclamation District Whitman County Fire District No. 11 Whitman County Fire Protection District No. 12 Whitman County Fire Protection District No. 14 Whitman County Fire Protection District No. 7 Whitman County Public Hospital District No. 3 Whitman County Rural Library District Whitworth Water District No. 2 Willapa Valley Water District William Shore Memorial Pool District Williams Lake Sewer District No. 2 Wine Science Center Development Authority Wollochet Harbor Sewer District Woodinville Water District Yakima County Fire District No. 1 Yakima County Fire District No. 3 Yakima County Fire District No. 4 Yakima County Fire District No. 5 Yakima County Fire District No. 6 Yakima County Fire Protection District No. 12 Yakima County Fire Protection District No. 14 Yakima County Mosquito Control District Yakima Housing Authority Yakima Regional Clean Air Authority Yakima Rural County Library District Yakima-Tieton Irrigation District State North Seattle Community College Seattle Colleges State Of Washington Washington State Department of Enterprise Services Washington State Department of Health Washington State Department of Social and Health Services Washington State Health Care Authority Tribal Columbia River Inter-Tribal Fish Commission Confederated Tribes of the Chehalis Reservation Confederated Tribes of the Colville Reservation Confederated Tribes of the Yakama Nation Cowlitz Indian Tribe Hoh Indian Tribe Jamestown S'Klallam Tribe Kalispel Tribe of Indians Lower Elwha Klallam Tribe Lummi Indian Nation Makah Tribe Muckleshoot Indian Tribe Nisqually Indian Tribe Nooksack Indian Tribe Port Gamble S'Klallam Tribe Puyallup Tribe of Indians Quileute Indian Tribe Quinault Indian Nation Samish Indian Nation Sauk-Suiattle Indian Tribe Skokomish Indian Tribe Snoqualmie Indian Tribe Spokane Tribe Squaxin Island Tribe Stillaguamish Tribe of Indians Suquamish Tribe Swinomish Indian Tribal Community Tulalip Tribes Upper Skagit Indian Tribe Yakama Nation Land Enterprise Appendix B Page 14 of 14 Appendix C - Political Subdivision List for Virginia City/Town Special Distrricts Public K-12 County Public Higher Education State Townships City of Alexandria Accomack-Northampton Transportation District Accomack County Public Schools Accomack County Blue Ridge Community College State of Virginia Township of Green, Ross County City of Bristol Albemarle County Service Authority Albemarle County Public Schools Albemarle County Central Virginia Community College Virginia Department of Behavioral Health and Developmental Services City of Buena Vista Albemarle-Charlottesville Regional Jail Authority Alexandria City Public Schools Alleghany County Christopher Newport University Virginia Department of General Services City of Charlottesville Alexandria Redevelopment and Housing Authority Alleghany County Public Schools Amelia County College of William and Mary Virginia Department of Health City of Chesapeake Appomattox River Water Authority Amelia County Public Schools Amherst County Dabney S. Lancaster Community College Virginia Department of Health Professions City of Colonial Heights Bath County Airport Authority Amherst County Public Schools Appomattox County Danville Community College Virginia Department of Public Works City of Covington Bedford County Economic Development Authority Appomattox County Public Schools Arlington County Eastern Shore Community College City of Danville Bedford Regional Water Authority Arlington Public Schools Augusta County Eastern Virginia Medical School City of Emporia Big Stone Gap Redevelopment and Housing Authority Atlantic Shores Christian Schools Bath County George Mason University City of Fairfax Blacksburg-Christiansburg-VPI Water Authority Augusta County Public Schools Bedford County Germanna Community College City of Falls Church Blacksburg-Virginia Polytechnic Institute Sanitation Authority Bath County Public Schools Bedford County Public Service Authority J. Sargeant Reynolds Community College City of Franklin Blue Ridge Airport Authority Bedford County Public Schools Bland County James Madison University City of Fredericksburg Blue Ridge Crossroads Economic Development Authority Bland County Public Schools Botetourt County John Tyler Community College City of Galax Blue Ridge Regional Jail Authority Botetourt County Public Schools Brunswick County Longwood University City of Hampton Blue Ridge Soil and Water Conservation District Bristol Virginia Public Schools Buchanan County Lord Fairfax Community College City of Harrisonburg Bristol Redevelopment and Housing Authority Brunswick County Public Schools Buchanan County Public Service Authority Massanutten Technical Center City of Hopewell Brookneal-Campbell County Airport Authority Buchanan County Schools Buckingham County Mountain Empire Community College City of Lexington Brunswick County Industrial Development Authority Buckingham County Public Schools Buckingham County Board of Supervisors New College Institute City of Lynchburg Buchanan County Industrial Development Authority Buena Vista City Public Schools Campbell County New River Community College City of Manassas Buena Vista Public Service Authority Campbell County Public Schools Caroline County Norfolk State University City of Manassas Park Campbell County Utilities and Service Authority Caroline County Public Schools Carroll County Northern Virginia Community College City of Martinsville Carroll County Industrial Development Authority Carroll County Public Schools Carroll County Public Service Authority Old Dominion University City of Newport News Carroll-Grayson-Galax Solid Waste Authority Charles City County School District Charles City County Patrick Henry Community College City of Norfolk Castlewood Water and Sewage Authority Charlotte County Public Schools Charlotte County Paul D. Camp Community College City of Norton Central Shenandoah Planning District Commission Charlottesville City Schools Chesterfield County Piedmont Virginia Community College City of Petersburg Central Virginia Regional Jail Authority Chesapeake Public Schools Clarke County Radford University City of Poquoson Central Virginia Waste Management Authority Chesterfield County Public Schools Craig County Rappahannock Community College City of Portsmouth Charlottesville Redevelopment and Housing Authority Clarke County School District Culpeper County Richard Bland College City of Radford Charlottesville-Albemarle Airport Authority Colonial Beach Schools Cumberland County Rowanty Technical Center City of Richmond Chesapeake Airport Authority Colonial Heights Public Schools Dickenson County Southern Virginia Higher Education Center City of Roanoke Chesapeake Bay Bridge and Tunnel District Copper River School District Dinwiddie County Southside Virginia Community College City of Salem Chesapeake Hospital Authority Covington City Public Schools Essex County Southwest Virginia Community College City of Staunton Chesapeake Redevelopment and Housing Authority Craig County Public Schools Fairfax County State Council of Higher Education for Virginia City of Suffolk Coeburn-Norton-Wise Regional Wastewater Authority Culpeper County Public Schools Fauquier County Thomas Nelson Community College City of Virginia Beach Craig-New Castle Solid Waste Authority Cumberland County Public Schools Floyd County Tidewater Community College City of Waynesboro Crater District Area Agency on Aging/Foster Grandparent Program, Inc.Danville Public Schools Fluvanna County University of Mary Washington City of Williamsburg Culpeper Soil and Water Conservation District Dickenson County Public Schools Franklin County University of Virginia City of Winchester Cumberland Plateau Planning District Commission Dinwiddie County Public Schools Frederick County University of Virginia Foundation Town of Abingdon Cumberland Plateau Regional Housing Authority Fairfax County Public Schools Giles County University of Virginia Health System Town of Alberta Cumberland Plateau Regional Waste Management Authority Falls Church City Public Schools Gloucester County University of Virginia, Wise Town of Altavista Danville Redevelopment and Housing Authority Fauquier County Public Schools Goochland County Virginia College Savings Plan Town of Amherst Danville-Pittsylvania County Regional Industrial Facilities Authority Floyd County Public Schools Grayson County Virginia Commonwealth University Town of Appalachia Dickenson County Industrial Development Authority Fluvanna County Public Schools Greene County Virginia Community College System Town of Appomattox Dickenson County Public Service Authority Franklin City Schools Greensville County Virginia Highlands Community College Town of Ashland Dinwiddie Airport and Industrial Authority Franklin County Public Schools Halifax County Virginia Military Institute Town of Bedford Dinwiddie County Water Authority Frederick County Public Schools Hanover County Virginia Polytechnic Institute and State University Town of Berryville District Three Governmental Cooperative Fredericksburg City Public Schools Henrico County Virginia State University Town of Big Stone Gap Dryden Water Authority Galax City Public Schools Henry County Virginia Western Community College Town of Blacksburg Eastern Shore of Virginia Broadband Authority Giles County Public Schools Henry County Public Service Authority Wytheville Community College Town of Bluefield Essex County Industrial Development Authority Gloucester County Public Schools Highland County Town of Boones Mill Fairfax County Economic Development Authority Goochland County Public Schools Isle of Wight County Town of Bowling Green Fairfax County Park Authority Grayson County Public Schools James City County Town of Boyce Fairfax County Redevelopment and Housing Authority Greene County Schools King and Queen County Town of Boydton Fairfax County Water Authority Greensville County Public Schools King George County Town of Bridgewater Fauquier County Water and Sanitation Authority Halifax County Public Schools King George County Service Authority Town of Broadway Floyd County Economic Development Authority Hampton City Schools King William County Town of Brodnax Floyd-Floyd County Public Service Authority Hanover County Public Schools Lancaster County Town of Brookneal Franklin Redevelopment and Housing Authority Harrisonburg City Public Schools Lee County Town of Buchanan Frederick County Sanitation Authority Henrico County Public Schools Loudoun County Town of Burkeville Fredericksburg Stafford Park Authority Henry County Public Schools Louisa County Town of Cape Charles Frederick-Winchester Service Authority Highland County Public Schools Lunenburg County Town of Cedar Bluff Front Royal-Warren County Economic Development Authority Hopewell Public Schools Madison County Town of Charlotte Court House Ft. Monroe Authority Imagine Schools Mathews County Town of Chase City Giles County Public Service Authority Isle of Wight County Schools Mecklenburg County Town of Chatham Greensville County Water and Sewer Authority King and Queen County Public Schools Middlesex County Town of Cheriton Halifax County Industrial Development Authority King George County Public Schools Montgomery County Town of Chilhowie Halifax County Service Authority King William County Public Schools Nelson County Town of Chincoteague Hampton Redevelopment and Housing Authority Lancaster County Public School System New Kent County Town of Christiansburg Hampton Roads Planning District Commission Lee County Public Schools Northampton County Town of Claremont Hampton Roads Regional Jail Authority Lexington City Schools Northumberland County Town of Clarksville Hampton Roads Sanitation District Loudoun County Public Schools Nottoway County Town of Clifton Harrisonburg Redevelopment and Housing Authority Louisa County Public Schools Orange County Town of Clifton Forge Harrisonburg-Rockingham Regional Sewer Authority Lynchburg City Schools Page County Town of Clinchco Headwaters Soil and Water Conservation District Madison County Public Schools Patrick County Town of Clintwood Hopewell Redevelopment and Housing Authority Manassas City Public Schools Pittsylvania County Town of Coeburn James River Water Authority Manassas Park City Schools Pittsylvania County Service Authority Town of Colonial Beach John Flannagan Water Authority Martinsville Public Schools Powhatan County Town of Columbia Joint Public Service Authority Mathews County School District Prince Edward County Town of Courtland Lee County Industrial Development Authority Mecklenburg County Public Schools Prince George County Town of Craigsville Lee County Public Service Authority Middlesex County Public Schools Prince William County Town of Crewe LENOWISCO Planning District Commission Montgomery County Public Schools Prince William County Service Authority Town of Culpeper Lord Fairfax Soil and Water Conservation District Nelson County Public Schools Pulaski County Town of Damascus Loudoun County Sanitation Authority New Kent County Schools Rappahannock County Town of Dayton Louisa County Water Authority Newport News Public Schools Richmond County Town of Dendron Lynchburg Redevelopment and Housing Authority Norfolk Public Schools Roanoke County Town of Dillwyn Marion Redevelopment and Housing Authority Northampton County School District Rockbridge County Town of Drakes Branch Maury Service Authority Northumberland County Public Schools Rockbridge County Public Service Authority Town of Dublin Mecklenburg-Brunswick Regional Airport Authority Norton City Public Schools Rockingham County Town of Dumfries Meherrin River Regional Jail Authority Nottoway County Public Schools Russell County Town of Dungannon Middle Peninsula Regional Airport Authority Orange County Public Schools Scott County Appendix C Page 1 of 2 City/Town Special Distrricts Public K-12 County Public Higher Education State Townships Town of Elkton Montgomery County Public Service Authority Page County Public Schools Scott County Public Service Authority Town of Exmore Montgomery Regional Solid Waste Authority Patrick County Public Schools Shenandoah County Town of Farmville Mt. Rogers Planning District Commission Petersburg City Public Schools Smyth County Town of Fincastle New River Regional Water Authority Pittsylvania County School District Southampton County Town of Floyd New River Resource Authority Poquoson City Public Schools Spotsylvania County Town of Fries New River Valley Planning District Commission Portsmouth Public Schools Stafford County Town of Front Royal New River Valley Regional Jail Authority Powhatan County Public Schools Surry County Town of Gate City Newport News Redevelopment and Housing Authority Prince Edward County Schools Sussex County Town of Glade Spring Nicholas County Solid Waste Authority Prince George County Public Schools Tazewell County Town of Glasgow Norfolk Airport Authority Prince William County Schools Tri-County Lake Administrative Commission Town of Glen Lyn Norfolk Economic Development Authority Pulaski County Public Schools Warren County Town of Gordonsville Norfolk Redevelopment and Housing Authority Radford City Schools Washington County Town of Goshen Northern Neck Planning District Commission Rappahannock County Public Schools Westmoreland County Town of Gretna Northern Virginia Regional Park Authority Richmond City Public Schools Wise County Town of Grottoes Northern Virginia Transportation Authority Richmond County Public Schools Wythe County Town of Halifax Northwestern Regional Jail Authority Roanoke City Public Schools York County Town of Hamilton NRV Regional Water Authority Roanoke County Public Schools Town of Haymarket Pamunkey Regional Jail Authority Rockbridge County Schools Town of Haysi Patrick County Economic Development Authority Rockingham County Public Schools Town of Herndon Pepper's Ferry Regional Wastewater Treatment Authority Russell County Public Schools Town of Hillsville Petersburg Redevelopment and Housing Authority Salem City Schools Town of Honaker Peumansend Creek Regional Jail Authority Scott County Public Schools Town of Hurt Piedmont Soil and Water Conservation District Shenandoah County Public Schools Town of Independence Planning District One Behavioral Health Services Smyth County Public Schools Town of Iron Gate Portsmouth Redevelopment and Housing Authority Southampton County Public Schools Town of Irvington Prince William County Park Authority Spotsylvania County Public Schools Town of Jonesville Pulaski County Public Service Authority Stafford County Public Schools Town of Kenbridge Pulaski County Sewerage Authority Staunton City Schools Town of Keysville Radford Industrial Development Authority Suffolk Public Schools Town of Kilmarnock Randolph County Water, Sewer and Fire Protection Authority Surry County Public Schools Town of La Crosse Rapidan Service Authority Sussex County Public Schools Town of Lawrenceville Rappahannock Regional Jail Authority Tazewell County Public Schools Town of Leesburg Rappahannock-Shenandoah-Warren Regional Jail Authority Virginia Beach City Public Schools Town of Louisa Region 2000 Services Authority Warren County Public Schools Town of Lovettsville Richmond Behavioral Health Authority Washington County School District Town of Luray Richmond Hospital Authority Waynesboro Public Schools Town of Marion Richmond Metropolitan Authority West Point Public Schools Town of Middleburg Richmond Redevelopment and Housing Authority Westmoreland County Public Schools Town of Middletown Richmond Regional Planning District Commission Williamsburg-James City County Public Schools Town of Mineral Rivanna Solid Waste Authority Winchester Public Schools Town of Monterey Rivanna Water and Sewer Authority Wise County Public Schools Town of Montross Riverside Regional Jail Authority Wythe County Public Schools Town of Mt. Jackson Roanoke Redevelopment and Housing Authority York County Public Schools Town of Narrows Roanoke River Service Authority Town of New Castle Roanoke Valley Broadband Authority Town of New Market Roanoke Valley Resource Authority Town of Nickelsville Robert E. Lee Soil and Water Conservation District Town of Occoquan Rockbridge Area Network Authority Town of Onancock Rockbridge County Solid Waste Authority Town of Orange Russell County Industrial Development Authority Town of Pamplin City Russell County Public Service Authority Town of Parksley Scott County Economic Development Authority Town of Pearisburg Scott County Redevelopment and Housing Authority Town of Pembroke Shenandoah Valley Soil and Water Conservation District Town of Pennington Gap Smyth County Industrial Development Authority Town of Phenix Smyth Washington Regional Industrial Facilities Authority Town of Pocahontas South Central Wastewater Authority Town of Pound Southeastern Public Service Authority Town of Pulaski Southside Planning District Town of Purcellville Southside Regional Jail Authority Town of Quantico Southwest Regional Recreation Authority Town of Remington Southwest Virginia Regional Jail Authority Town of Rich Creek Suffolk Redevelopment and Housing Authority Town of Richlands Tappahannock-Essex County Airport Authority Town of Ridgeway Tazewell County Airport Authority Town of Rocky Mount Tazewell County Industrial Development Authority Town of Round Hill Tazewell County Public Service Authority Town of Rural Retreat Tazwell County Public Service Authority Town of Saltville Thomas Jefferson Planning District Commission Town of Scottsville Thomas Jefferson Soil and Water Conservation District Town of Shenandoah Toms Brook-Maurertown Sanitary District Town of Smithfield Upper Occoquan Service Authority Town of South Boston Valley Municipal Utility District No. 2 Town of South Hill Vint Hill Economic Development Authority Town of St. Paul Virginia Beach Development Authority Town of Stanley Virginia Commercial Space Flight Authority Town of Stephens City Virginia Highlands Airport Authority Town of Strasburg Virginia Housing Development Authority Town of Stuart Virginia Peninsulas Public Service Authority Town of Tangier Virginia Port Authority Town of Tappahannock Virginia Resources Authority Town of Tazewell Virginia Tech/Montgomery Regional Airport Authority Town of Timberville Virginia/Carolina Water Authority Town of Troutville Virginia's First Regional Industrial Facility Authority Town of Urbanna Washington County Industrial Development Authority Town of Victoria Washington County Service Authority Town of Vienna Waynesboro Economic Development Authority Town of Vinton Waynesboro Redevelopment and Housing Authority Town of Wakefield West Piedmont Planning District Town of Warrenton Western Virginia Water Authority Town of Warsaw Williamsburg Area Transit Authority Town of Washington Winchester Regional Airport Authority Town of Waverly Wired Road Authority Town of West Point Wise County Public Service Authority Town of White Stone Wise County Redevelopment and Housing Authority Town of Windsor Woodway Water and Sewer Authority Town of Wise Wytheville Redevelopment and Housing Authority Town of Woodstock Town of Wytheville Appendix C Page 2 of 2 NATIONAL JOINT POWERS ALLIANCE (NJPA) AWARDED VENDOR REQUIRED FEMA TERMS AND CONDITIONS CERTIFICATION Procurements by National Joint Powers Alliance (NJPA) or NJPA Members utilizing funds under a federal grant or contract funded all or in part by the Federal Emergency Management Agency (FEMA) may be subject to specific federal laws, regulations, and requirements in addition to those under other federal, state and local laws. This may include, but is not limited to, the procurement standards of the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Title 44 of the Code of Federal Regulations, Part 13 (44 CFR Part 13). The terms included in this section express Vendors willingness and ability to comply with certain requirements which may be applicable to specific NJPA Member purchases using FEMA grant or contract dollars. NJPA Members may also require Proposers to enter into ancillary agreements, in addition to the NJPA contract’s general terms and conditions, to address a Member’s specific contractual needs, including contract requirements for a procurement using FEMA grants or contracts. NJPA reserves the right at any time within a contract term to require an awarded Vendor to reaffirm or resubmit proper documentation relating to these requirements. Note: The numbering and identification contained within this section is only for reference purposes and does not identify any actual Federal designation or location of the rule. Rules are located in 44 CFR Part 13. A) Pursuant to 44 CFR 13.36(i)(1), NJPA is entitled to exercise all administrative, contractual, or other remedies permitted by law to enforce Vendor’s compliance with the terms of the request for proposal and contract award, including but not limited to those remedies set forth at 44 CFR 13.43. Vendor Agrees (YES or NO) Initials of Authorized Representative B) Pursuant to 44 CFR 13.36(i)(2), NJPA may terminate the contract award for cause or convenience in accordance with the procedures set forth in the request for proposal and contract award and those provided by 44 CFR 13.44. Vendor Agrees (YES or NO) Initials of Authorized Representative C) Pursuant to 44 CFR 13.36(i)(3)-(6)(12), and (13), Vendor shall comply with the following federal laws during the term of an award for this contract by NJPA: a. Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor (“DOL”) regulations (41 CFR Ch. 60); b. Copeland “Anti-Kickback” Act (18 U.S.C. 874), as supplemented in DOL regulations (29 CFR Part 3); c. Davis-Bacon Act (40 U.S.C. 276a-276a-7) as supplemented by DOL regulations (29 CFR Part 5); d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by DOL regulations (29 CFR Part 5); e. Section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15); and f. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). Vendor Agrees (YES or NO) Initials of Authorized Representative D) Pursuant to 44 CFR 13.36(i)(7), Vendor shall comply with FEMA requirements and regulations pertaining to reporting, including but not limited to those set forth at 44 CFR 40 and 41. Vendor Agrees (YES or NO) Initials of Authorized Representative E) Pursuant to 44 CFR 13.36(i)(8), Vendor agrees to the following provisions regarding patents: a. During the term of an award for this contract by NJPA, all rights to inventions and/or discoveries that arise or are developed, in the course of or under this request for proposal and contract award, shall belong to the NJPA Member and be disposed of in accordance with their policy. NJPA and NJPA members, at its own discretion, may file for patents in connection with all rights to any such inventions and/or discoveries. Vendor Agrees (YES or NO) Initials of Authorized Representative F) Pursuant to 44 CFR 13.36(i)(9), Vendor agrees to the following provisions, regarding copyrights: a. During the term of an award for this contract by NJPA, any copyrightable material or inventions, in accordance with 44 CFR 13.34, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, for Federal Government purposes: 1) The copyright in any work developed under a grant or contract; and 2) Any rights of copyright to which a grantee or a contactor purchases ownership with grant support. Vendor Agrees (YES or NO) Initials of Authorized Representative G) Pursuant to 44 CFR 13.36(i)(10), Vendor shall maintain any books, documents, papers, and records of the Vendor which are directly pertinent to this request for proposal and contract award. At any time during normal business hours and as often as NJPA or NJPA Members deems necessary, Vendor shall permit NJPA or NJPA Member, FEMA, the Comptroller General of United States, or any of their duly authorized representatives to inspect and photocopy such records for the purpose of making audit, examination, excerpts, and transcriptions Vendor Agrees (YES or NO) Initials of Authorized Representative H) Pursuant to 44 CFR 13.36(i)(11), Vendor shall retain all required records for three years after FEMA or NJPA or NJPA Members makes final payments and all other pending matters are closed. In addition, Vendor shall comply with record retention requirements set forth in 44 CFR 13.42 Vendor Agrees (YES or NO) Initials of Authorized Representative Vendor agrees to comply with federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that Vendor certifies compliance with provisions, laws, acts, regulations, etc. as noted above. This certification shall be effective through the term of the Vendor’s NJPA awarded contract. Vendor: ___________________________________________________________________ Contract number: ___________________________________________________________________ Category: ___________________________________________________________________ Maturity date: ___________________________________________________________________ Address: ___________________________________________________________________ City, state, zip code: ___________________________________________________________________ Phone number: ___________________________________________________________________ Printed name and title of authorized representative: Signature of authorized representative: Date: RLS: A21-0763 FILE ID: 21-22740 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:BRIAN BARR, Assistant Director Department of Transportation BY:CLIFFORD TRAUGH, Senior Management Analyst Department of Transportation SUBJECT: Approve the award of a purchase contract to Pape Kenworth of Fresno, CA, for the purchase of two Kenworth T480 roll off trucks in the amount of $312,110, procured by means of a cooperative purchase agreement with Sourcewell, for the Department of Public Utilities Solid Waste Management Division RECOMMENDATION: Staff recommends Council approve the award of a cooperative purchase agreement to Pape Kenworth of Fresno, CA, for the purchase of two Kenworth T480 roll off trucks in the amount of 312,110. EXECUTIVE SUMMARY: The Department of Public Utilities, Solid Waste Management Division wishes to purchase two Kenworth roll off trucks as replacements for the Operation Clean Up team. The new units will be used as the primary means of transporting roll off bins placed curbside for homeowners during the annual Operation Clean Up program. The trucks will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). BACKGROUND: The Department of Public Utilities, Solid Waste Management Division is responsible for sanitation programs such as Operation Clean Up and litter control for over 111,000 residential customers. Fifteen drivers service a 112-square-mile area recycling discarded lumber, appliances, and various other large objects that would otherwise end up in a landfill. The Solid Waste Management Division annually removes over 29,150 tons of refuse city-wide through these programs. In a typical neighborhood, Operation Clean Up asks that residents place their unwanted items 6 0 8 curbside for pick up. In some areas of Fresno, the street or pavement condition will not allow for standard equipment to accomplish this task without causing damage. In this case, the Operation Clean up team will send out a roll off truck to drop off a bin to be filled by the residents in that neighborhood. Currently two aging trucks are utilized to drop off and pick up roll off bins throughout the City of Fresno during Operation Clean up, Beautify Fresno Initiatives, and when support to the homeless task force is needed. The new Kenworth T480 roll off trucks will be built to a specification similar to existing units, updated with the latest technology to offer superior maneuverability, visibility, and performance. The new units will be compliant with the applicable US 2010 emissions standard, while providing improved fuel economy and power. The heavy truck class of equipment is on a 10 year or 100,000 mile replacement schedule which has been established by the Fleet Management Division as the optimum replacement point. Currently the units identified for replacement are more than 10 years old and have incurred significant repair costs over the last few years. The new units will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). The purchase price is $156,055 per unit, this price includes the Sourcewell cooperative purchasing discount applied to City purchases as well as local sales tax at 7.975%. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS: By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA. LOCAL PREFERENCE: Local preference was not implemented, the City is using a cooperative purchase agreement to purchase these items. FISCAL IMPACT: No general funds will be used to purchase these items. The funding to cover the purchase cost of the Kenworth roll off trucks has been included in the FY2021 adopted budget under the operations of the Solid Waste Management Division. The source of funding for this project is the Solid Waste Operating Fund, generated primarily by the collection of customer user fees. ATTACHMENTS: Board Resolutions Combined Ads Comment and Review Evaluation Kenworth Truck Contract 6 0 8 RFP REGULAR MEETING MINUTES OF THE SOURCEWELL BOARD OF DIRECTORS Tuesday, March 17, 2020 Conference Room 3 & 4 202 12th St. NE, Staples, MN 56479 Chair Wilson called the Regular Board meeting to order at 5:45p.m. with the following members present; Greg Zylka, Scott Veronen, Ryan Thomas, Sharon Thiel, Chris Kircher, Sara Nagel, and Mike Wilson. Linda Arts attended via ITV. Also present were Paul Brownlow, Verndale Public Schools, and Simoine Bolin, Mid-State Education District, Ex-Officios; Chad Coauette, Mike Carlson, Susan Nanik, Marcus Miller, Paul Drange, Jeremy Schwartz, Travis Bautz, Rebecca Grunig, Josh Meech, and Danielle Wadsworth, Sourcewell staff. Mr. Zylka moved, seconded by Ms. Nagel to accept the agenda as presented. Motion carried. Mr. Kircher moved, seconded by Mr. Veronen to accept the minutes of the Organizational Board Meeting held on February 18, 2020 and Regular Board Meeting held on February 18, 2020. Motion carried. Dr. Coauette presented a COVID-19 Business Update. Mr. Carlson presented the monthly Financial Reports. Mr. Veronen moved, seconded by Mr. Zylka to approve the Check Register, Wire Transfer activity, and Wire Transfer- Employee Expense reimbursements as detailed in the batch reports dated March 6, 2020. Motion carried. Mr. Veronen moved, seconded by Ms. Thiel to accept the Consent Agenda as follows: Updated Membership Agreements Members added February 1-29, 2020 Resolution to approve permission to solicit the following category: a. Wireless and Wireline Telecom Management Solutions Resolution to approve permission to re-solicit the following categories: a. Class 4-8 Chassis with Related Equipment, Accessories, and Services Sourcewell 2020-2021 Staffing & Program Recommendations and Rationale Motion carried. Mr. Miller gave an update on the Government Relations and General Counsel Departments. Mr. Schwartz gave an update on the Operations, Procurement, and Information and Communications Technology Departments and contracts awarded in February as noted in Appendix A. Ms. Nagel moved, seconded by Mr. Kircher to approve the Resolution to Approve Ratification of Cooperative Contracting Awards. Motion carried. Mr. Bautz gave an update on the Membership and Marketing Departments. Mr. Drange gave an update on the Regional Programs Department. Ms. Nanik gave an update on the Facilities and Human Resource Departments. Mr. Thomas moved, seconded by Mr. Zylka to approve the Personnel Recommendations. Motion carried. Mr. Carlson gave an update on the Finance and Risk Management Departments. Dr. Coauette gave an update on State/National Associations and Partnerships, Sourcewell Technology, Annual Board Retreat, and Minnesota Service Cooperative Conference Dates. Ms. Nagel moved, seconded by Mr. Zylka to adjourn the meeting at 6:50 p.m. Motion carried. APPENDIX A SOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS March 2020 Requesting Board permission to Solicit the following categories: Requesting Board permission to Re Solicit the following categories: NEW CONTRACTS CORT Business Services Corp. 121919 COR Furniture Solutions with Related Accessories and Services" Humanscale Corporation 121919 HMN Furniture Solutions with Related Accessories and Services" Krueger International,Inc.KI) 121919 KII Furniture Solutions with Related Accessories and Services" OFS Brands,Inc. 121919 OFS Furniture Solutions with Related Accessories and Services" Palmer Hamilton 121919 PHL Furniture Solutions with Related Accessories and Services" Staples Contract Commercial,LLC 121919 SCC Furniture Solutions with Related Accessories and Services" Steelcase,Inc. 121919 STI Furniture Solutions with Related Accessories and Services" Teknion,LLC 121919 TKN Furniture Solutions with Related Accessories and Services" Axon Enterprise 010720 AXN "Public Safety Video Surveillance Solutions Laser Aiming Systems 010720 LSR "Public Safety Video Surveillance Solutions" Panasonic 010720 PAN "Public Safety Video Surveillance Solutions WatchGuard Video 010720 WCH "Public Safety Video Surveillance Solutions" 5th YEAR RENEWALS CONTRACT EXTENSIONS) PureGreen Services 040215 PGE Storage Products or Systems with Related Accessories" Auto Plus Pep Boys 062916 PEP Automotive and Truck Replacement Parts and Tires" Genuine Parts Company dba NAPA 062916 GPC Automotive and Truck Replacement Parts and Tires" O'Reilly Auto Enterprises 062916 ORA Automotive and Truck Replacement Parts and Tires" Schindler Elevator 100516 SCH Elevators,Escalators and Moving Walks" ThyssenKrupp Elevator Corporation 100516 TKE Elevators,Escalators and Moving Walks" NEW ezIQC CONTRACTS Rio Grande Valley Area TX RGV 021920 Amstar,Inc. TX RGV GC 021920 AMS General Construction Centennial Contractors Enterprises TX RGV GC 021920 CCE General Construction Core Construction TX RGV GC 021920 CCT General Construction F.H.Paschen TX RGV GC 021920 FHP General Construction Huper Optik USA TX RGV GC 021920 HOP General Construction Trumble Construction TX RGV RC 021920 TCI Roofing Gulf Coast Area TX GC 021920 Alpha Building Corporation TX GC GC 021920 ABC General Construction Amstar,Inc. TX GC GC 021920 AMS General Construction AR Energy Services TX GC GC 021920 ARE General Construction Centennial Contractors Enterprises TX GC GC 021920 CCE General Construction Core Construction TX GC GC 021920 CCI General Construction Dunhill Development and Construction TX GC GC 021920 DUN General Construction F.H.Paschen TX GC GC 021920 FHP General Construction Huper Optik USA TX GC GC 021920 HOP General Construction Lee Construction and Maintenance TX GC EC 021920 LCMElectricalCONSENT AGENDA ITEMSClass 4 8 Chassis with Related Equipment,Accessories,and Services Wireless and Wireline Telecom Management APPENDIX A Continued Lee Construction and Maintenance TX GC F 021920 LCM Flooring Lee Construction and Maintenance TX GC GC 021920 LCM General Construction Lee Construction and Maintenance TX GC P 021920 LCM Painting RoofConnect Logistics TX GC RC 021920 RCL Roofing RoofConnect Logistics TX GC W 021920 RCL Waterproofing Trumble Construction TX GC RC 021920 TCI Roofing TSG Industries TX GC GC 021920 TSG General Construction ezIQC ANNUAL RENEWALS Johnson Laux Construction,LLC OHGCAGCOMC 020618 JLC The K Company,Inc. OHGCAHVOMA 020618 TKC Custom Controls Group OHGCAHVOMB 020618 CCG Centennial Contractors Enterprises,Inc. OHGCAGCOMD 020618 CCE West Roofing Systems,Inc. OHGCAROMA 020618 WRS Custom Controls Group OHGCAROMB 020618 CCG Barbicas Construction Company,Inc. OHGCAAPOMA 020618 BCC Ohio Paving and Construction Company,Inc. OHGCACOMA 020618 OPC Henderson Contracting Co.LLC OHGCAGCMBB 020618 HCC Price Builders and Developers OHGCAGCMBA 020618 PBD Empire Paving,LLC OHGCAAPOMB 020618 EMP Foti Contracting LLC OHGCAGCOMB 020618 FCL Regency Construction Services Inc OHGCAGCOME 020618 REG Irizar Electric LLC OHGCAEOMA 020618 IEL F.H.Paschen,S.N.Nielsen Associates,LLC OHGCAGCOMA 020618 FHP F.H.Paschen,S.N.Nielsen Associates,LLC OHGCOAGCOMA 022718 FHP Armcorp Construction,Inc. OHGCOAGCOMB 022718 ACI Foti Contracting LLC OHGCOAGCOMC 022718 FCL Custom Controls Group OHGCOAGCOMD 022718 CCG Johnson Laux Construction,LLC OHGCOAGCOME 022718 JLC Armcorp Construction,Inc. OHGCOAEOMA 022718 ACI Whalen Electric LLC OHGCOAEOMB 022718 WHE Armcorp Construction,Inc. OHGCOACOMA 022718 ACI The K Company,Inc. OHGCOAHVOMA 022718 KCO Custom Controls Group OHGCOAHVOMB 022718 CCG Custom Controls Group OHGCOAROMA 022718 CCG K W Roofing,Inc. OHGCOAROMB 022718 KWR Price Builders and Developers OHGCOAGCMBB 022718 PBD McDaniel's Construction Corp.,Inc. OHGCOAGCMBA 022718 MCC ezIQC EXTENSIONS Centennial Contractors Enterprises,Inc. VA01VGC 021417 CCE The Matthews Group VA01NGC 021417 TMG FHP Tectonics Corp. VA02NGC 021417 FTC Centennial Contractors Enterprises,Inc. VA04NGC 021417 CCE Comfort Systems USA VA01NM 021417 CFS Centennial Contractors Enterprises,Inc. VA01HGC 021417 CCE Comfort Systems USA VA01HM 021417 CFS Harrisonburg Construction Co.,Inc. VA02HGC 021417 HAR APPENDIX A SOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS -August 2020 NEW CONTRACTS Peterbilt Motors Company 060920-PMC Class 4-8 Chassis with Related Equipment, Accessories and Services The Lion Electric Co. 060920-LON Class 4-8 Chassis with Related Equipment, Accessories and Services West-Mark (Certified Stainless) 060920-CER Class 4-8 Chassis with Related Equipment, Accessories and Services National Auto Fleet Group 060920-NAF Class 4-8 Chassis with Related Equipment, Accessories and Services Crane Carrier Company 060920-CRN Class 4-8 Chassis with Related Equipment, Accessories and Services Autocar Truck 060920-ATC Class 4-8 Chassis with Related Equipment, Accessories and Services Navistar Inc.060920-NVS Class 4-8 Chassis with Related Equipment, Accessories and Services Kenworth Truck Company 060920-KTC Class 4-8 Chassis with Related Equipment, Accessories and Services Mack Trucks 060920-MAK Class 4-8 Chassis with Related Equipment, Accessories and Services 5th YEAR RENEWALS (CONTRACT EXTENSIONS) Ford Motor Co. 061015-FMA Fleet Related Maintenance Equipment Syn-tech Systems, Inc. 022217-SYS Fleet Management and Related Technology NEW ezIQC CONTRACTS Company Name Contract Number Type of Work and Region ezIQC RENEWALS J.J. Morley Enterprises, Inc.GA10-1-072115-JME Greene & Burdette Property Management, LLC GA07-2-072115-GBP Rubio and Son Interiors, Inc.GA07-1-072115-RSI Red Cloud Services, LLC GA05-1-072115-RCS Engineering Design Technologies, Inc.GA04-1-072115-EDT HCR Construction, Inc.GA03-3-072115-HCR Osprey Management, LLC GA03-2-072115-OML Johnson-Laux Construction, LLC GA03-1-072115-JLC Astra Construction Services, LLC GA02-2-072115-ACS Prime Contractors, Inc.GA02-1-072115-PCI Centennial Contractors Enterprises, Inc.GA-072115-CCE JOC Construction GA-072115-LRI F.H. Paschen, S.N. Nielsen & Associates, LLC GA-072115-FHP Brown & Root GA-072115-KBRCONSENT AGENDA ITEMSSkate Parks, Bike Parks, and Pump Tracks with Related Equipment and Services Playground and Water Play Equipment with Related Accessories & Services Open Air Structures and Recreation Buildings with Related Equipment and Services Rink Systems, Arena Supplies, and Mechanical with Related Equipment and Services Outdoor Fitness Equipment with Related Accessories & Services Requesting Board permission to Re-Solicit the following categories:Requesting Board permission to Solicit the following 2C THURSDAY, APRIL 16, 2020 USA TODAY SPORTS GET NOTICED! Advertise in USA TODAY’s Marketplace Today Marketplace! Call:1-800-397-0070 SUCCESSFUL ADVERTISEMENTS start with USA TODAY Marketplace 1-800-397-0070 To place your ad in USA TODAY Marketplace, call:1-800-397-0070 To view more Classified listings, visit: classifieds.usatoday.com BUSINESS OPPORTUNITIES BUSINESSNOTICES MARKETPLACE MARKETPLACE FOR THE HOME PUBLICATIONS Trek the world continents (Africa, Asia, Americas, Australia, Europe) in the Kindle store on Amazon: gerald grubb continents Grades 2-12, Social Studies! HEALTH/FITNESS HEALTH/FITNESS Have you gained weight during the Lockdown? Call/Contact Dr. Kostow Wellness and Weight Loss 717-533-2100 www.kostowwellness.com 15 days FREE! Invest $300,000.00 into 10 Medical Offices 80,000.00 monthly ROI Text Denis: 612-695-4040 PUBLICATIONS JFK vs. CIA In bookstores. Be afraid. www.youtube.com/jfkcia FREE BOOK God's Puzzle Solved Box 1197 Montgomery, TX 77356 GodsPuzzleSolved.com e-mail:art@mokarow.com 936-788-2588 Leave Message No donations ever accepted NOTICE TO OFFERORS Sealed responses will be received by 1GPA office at 1910 W. Washington St. Phoenix, AZ. 85009 until Thursday, May 21, 2020 @ 11:00 am (AZ Time Zone) Request for Proposal Environmental Consultant RFP # 20-03P Sealed responses will be publicly opened in the 1GPA office immediately following the deadline for receiving responses. Solicitations may be downloaded online at www.publicpurchase.com. For additional information please contact Christy Knorr at 866-306-3893 or cknorr@1gpa.org NOTICES PUBLIC NOTICE Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. CentralTime, and late proposals will not be considered. SOUTHWEST FOODSERVICE EXCELLENCE (SFE), ON BEHALF OF CONTRACTED DISTRICTS, IS SOLICITING REQUEST FOR PROPOSAL FOR FOOD SERVICE SUPPLIES, COMMERCIAL DELIVERY, SFE 01-20-01. CONTRACTED DISTRICTS IN THE CENTRAL NEW MEXICO AND TEXAS), EASTERN (MICHIGAN, MISSOURI, AND PENNSYLVANIA), SOUTHWEST ARIZONA) REGIONS ARE INCLUDED IN THIS RFP WITH CONTRACT TERM JULY 1, 2020 THROUGH JUNE 30, 2021. ELECTRONICALLY SEALED PROPOSALS WILL BE ACCEPTED UNTIL 11:59 PM CDT MAY 13, 2020 THROUGH BIDFORGE. PROPOSALS WILL BE OPENED AT 10:00 AM CDT MAY 14, 2020. RFP INFORMATION, INCLUDING BUT NOT LIMITED TO, TERMS AND CONDITIONS, DETAILED SPECIFICATIONS, TECHNICAL REQUIREMENTS, EVALUATION METHOD/ CRITERIA, AWARD PROCESS, METHOD OF PAYMENT, AND CONTRACTED DISTRICTS MAY BE OBTAINED AT www.bidforge.com OR contactusprocurement@sfellc.org OR 806-701-4985. SFE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL PROPOSALS. PUBLIC NOTICE FINANCIAL ANNOUNCEMENTS ELIMINATE your overwhelming debt We can help if your total debt is $10,000 or more! Avoid bankruptcy today and start over completely debt-free. 800-825-1306 THE CALL IS FREE. CREDIT CARD DEBT MEDICAL DEBT PERSONAL LOANS IMPROVE YOUR CREDIT SCORE Are you getting hit with high interest rates because of a low credit score? 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To advertise in USA TODAY’s Marketplace, call:1-800-397-0070 Nothing that came out of Wednes- day’s conference call between Vice President Mike Pence and the College Football Playo management commit- tee changes the bottom line for this fall: If colleges and universities aren’t open to students, it will be very di- cult for the season to start on time. That was part of the message the group relayed to Pence, according to American Athletic Conference Com- missioner Mike Aresco, who told USA TODAY Sports that the White House- initiated conversation was much ap- preciated by college sports stakehold- ers as they make various contingency plans for the season. It was a good call,” said Aresco, who was one of the 10 conference com- missioners on the call, along with No- tre Dame athletic director Jack Swar- brick. “He talked about how important college sports were to the country, and we discussed how college sports were dierent from pro sports. We don’t have czars. We’re a national enterprise, but we’ll have local issues as we go forward. He seemed optimistic about some things and he asked us what we’d need to do if things were to reopen down the road.” Still, it appears a consensus has formed among athletic ocials that the rst step toward restarting college foot- ball will be universities opening their doors. The optics of having football players on campus when it is deemed unsafe for other students to be there would not just be bad, it would poten- tially undercut the argument that col- lege sports are tethered to education. If things are all virtual and if you can’t have kids on campus, can you jus- tify the risks of having athletes on cam- pus?” Aresco said. “We’re an extension of the educational system. You can ar- gue if things are virtual and you can quarantine or isolate teams, is that fea- sible? I have no idea and I’m not going to venture an opinion on that at this point, but I’m not sure if it’s feasible.” CFP ocials tellPenceopencampusesarekey Dan Wolken USA TODAY Usually, Chris Paul knows how to nd the answer to any question he has. That is what happens when you are the president of the National Basket- ball Players Association. That is what happens when you’re an NBA All-Star. This time Paul does not have any answers. How could he when no one else has them regarding when the novel coronavirus outbreak will stop and when the NBA can re- sume play? It’s really just a wait-and-see game and hoping that the coronavirus gets con- tained,” Paul told USA TODAY Sports this week. “What we try to do from the union perspective is try to keep guys informed as much as possible and try to prepare for what we can control.” The Thunder guard said the NBPA is having ongoing conversations with the league on how it could salvage the sea- son. But he stressed the NBPA cares about only one variable: “If there is any way possible that we can play games for our fans without putting anyone’s health at risk, that is what everybody’s option is. But everybody understands health comes rst before any of that.” Once the season was put on hold March 11, Paul could not wait to return to his home in Encino, California, to be with his wife (Jada), 10-year-old son Chris) and 7-year-old daughter (Cam- ryn). He had spent most of his rst sea- son in Oklahoma City away from his family. This is the most we’ve all been able to be together,” Paul said. “That’s the case for a lot of families at home. It’s one of those things where you learn new things and learn not to take some things for granted.” Paul has maximized his family time. So much so that he did not seem to con- sider it dicult to put his frustration over his successful season (10th NBA All-Star Game appearance)into per- spective: “I’m a hell of a competitor. But I think, rst and foremost, I’m a human being.” Conned with shelter-in-place rules, Paul has included his family in his work- outs. With his kids taking classes through Zoom sessions, Paul has tried to help them with their homework as- signments. He admittedly does not of- ten know the answers. For most athletes, we always strive to be the best and try to be perfect. I’ve been able to realize how I’m not perfect. I’m not. That’s OK. You can get better at it. So I’m just trying to be better in dier- ent aspects.” Paul enjoying familytimein ‘wait-and-see’ mode Mark Medina USA TODAY Paul With abundant energy and enthusi- asm, Greg Norman, the Great White Shark, devoured an hour’s worth of phone calls from fans this week on the appropriately named Attack Life Radio Live on Sirius XM Radio. From Tiger Woods to the COVID-19 global pandemic to tness tips,Norman elded questions from all across the U.S. on Tuesday. Game on,” the two-time major champion and world No. 1 for 331 weeks said at the beginning. “Bring it on.” On came the questions. Among the many was one that dealt with Tiger Woods. Specically, the rst time he met and played with Woods. Played with Tiger down here at Old Marsh Golf Club (in Palm Beach Gar- dens, Florida) when I think he was 15 years old. Got a call from some people, because I was No. 1 player at the time in the world, and they wanted me to play with him and for me to give my opinion on Tiger,” said Norman, now 65. “So I played nine holes with him and I like, wow. This kid is going to go a long way. He was a sponge for information. He wanted to beat you, no matter if he was 15 years old. He just wanted to prove a point that no matter who you are or whether you’re No. 1, I’m going to come after you. Which was very, very positive to see.” Who won, the follow-up came. You know, I can’t remember,” Nor- man said. “I really can’t remember.” Here are some of Norman’s other takes on a variety of subjects: How he’s dealing with the global pandemic:“I’m dealing with it OK. The whole world is in this ght together. I’ve had businesses shut down. I feel for my people who have worked for me for years and years and years to experience this. But I’ve come out of this with a sense of calm in a lot of ways because this is a bit of a wake-up call for the whole universe to say, ‘Hey, it’s going to happen again.’ How you come out of this one is going to determine how you are going to be prepared for the next one. I don’t like anybody kicking the can down the road. From the doctors and the nurses and health care work- ers and rst responders to the military, to every country around the world, each and everyone of these people are putting their lives on the line for us. I’m a big admirer. I’m just trying to manage the process myself, both mentally and physically, and go through it day by day and not try and get ahead of my- self. I know we’ll come out of it. Hu- manity is much stronger and very in- telligent and very resilient in a lot of ways, so we will come out of it.” Why he didn’t play much senior tour golf:“I just got sick and tired of staying in hotel rooms from a Tuesday through a Sunday and just traveling, quite honestly. When I cut playing golf out of my schedule, I actually had 50% more time for myself, which was a big deal. On top of that, my business was really kicking o, my brand was kick- ing o, and I wanted to focus on build- ing that out. ... I still enjoyed playing, but the passion to really perform at the highest level wasn’t there. I quietly rode o into the sunset without any fanfare.” Fitness recommendations for someone coming out of the winter season:“Very easy. Stretching. Start getting your hamstrings stretched out, your lower back stretched out and your quads stretched out. All those things. And I would start working on squeez- ing a tennis ball, getting your nger strength back up. Because people for- get about that when you’re hanging onto a golf club and you’re swinging, and I don’t care if your swinging it 80 mph or 120 mph, the nger strength is going to want to do it.” Fred Couples, Tiger Woods and Greg Norman played in the Masters Tourna- ment in 1996 at Augusta National. FILE PHOTO BY STEPHEN MUNDAY/ ALLSPORT Norman sinksteethintofans’ questions Steve DiMeglio Golfweek | USA TODAY Network Bids Homepage (/Module/Tenders/en/Home/BidsHomepage) Find more bids https://proportal.sourcewell-mn.gov/) Create Account (/Module/Tenders/en/Vendor/Create 42b90b89-9f67-483a-96e3-9b0490d01d40) Login (/Module/Tenders/en/Login/Index 42b90b89-9f67-483a-96e3-9b0490d01d40) Click (https://www.bidsandtenders.ca)here (https://proportal.sourcewell-mn.gov/) to return to the Sourcewell Procurement Portal home page. Bid Details Bid Classification: Goods Bid Type: RFP - General Bid Number: RFP 060920 Bid Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Bid Status: Open Bid Closing Date: Tue Jun 9, 2020 4:30:00 PM (CDT) Question Deadline: Tue Jun 2, 2020 4:30:00 PM (CDT) Time-frame for delivery or the duration of the contract: Four years, with possible 1 year extension Negotiation Type: Refer to bid document Condition for Participation: Refer to bid document Electronic Auctions: Not Applicable Language for Bid Submissions: English unless specified in the bid document Submission Type: Online Submissions Only Submission Address: Online Submissions Only Public Opening: No https://proportal.sourcewell-mn.gov/Module/Tenders/en/Tender/Detail/9... 1 of 3 5/12/2020, 8:52 AM Documents Description: Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a national contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for- profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov https://proportal.sourcewell- mn.gov/)]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. Bid Document Access: Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free of charge without registration. There is no cost to obtain an unsecured version of the document and /or to participate in this solicitation. Categories: Show Categories [+] The following are the meeting times and locations for the opportunity: Meeting Location Description Pre-Proposal Web Conference Login instructions will be provided to registered p takers by email two business days prior to the w conference. https://proportal.sourcewell-mn.gov/Module/Tenders/en/Tender/Detail/9... 2 of 3 5/12/2020, 8:52 AM Addenda File Name RFP_060920_Class_4-8_Chassis Wednesday April 15, 2020 06:07 PM RFP_060920_Class_4-8_Chassis_Contract_Template Wednesday April 15, 2020 04:32 PM File Name Addendum_1_Class_4-8_Chassis_RFP060920 Friday April 17, 2020 12:32 PM Addendum_2_Class_4-8_Chassis_RFP060920 Wednesday April 22, 2020 01:14 PM Addendum_3_Class_4-8_Chassis_RFP060920 Wednesday April 29, 2020 03:45 PM Addendum_4_Class_4-8_Chassis_RFP060920 Monday May 4, 2020 01:24 PM https://proportal.sourcewell-mn.gov/Module/Tenders/en/Tender/Detail/9... 3 of 3 5/12/2020, 8:52 AM Chat Help Logout Switch to Vendor View] Home New Bid Closed Bids My Stuff Tools Bid RFP #060920 - Class 4-8 Chassis with Related Equipment, Accessories, and Services Bid Type RFP Bid Number 060920 Title Class 4-8 Chassis with Related Equipment, Accessories, and Services Start Date Apr 16, 2020 8:41:57 AM CDT End Date Jun 9, 2020 4:30:00 PM CDT Agency Sourcewell Bid Contact Chris Robinson 218) 895-4168 rfp@sourcewell-mn.gov 202 12th Street NE P.O. Box 219 Staples, MN 56479-0219 Access Reports View reports on who has been notified of the bid or accessed it. Notification report] Access report] Questions 0 Questions 0 Unanswered View/Ask Questions] Edit Bid Create Addendum] Description Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. Pre-Bid Conference Date May 19, 2020 10:00:00 AM CDT Location Online Webinar Notes Pre-Proposal login information will be emailed two days prior. Documents No Documents for this bid Customer Support: agencysupport@publicpurchase.com | Copyright 1999-2020 © | The Public Group, LLC. All rights reserved. Public Purchase: Bid RFP #060920 - Class 4-8 Chassis with Related Eq... https://www.publicpurchase.com/gems/bid/bidView?bidId=127308 1 of 1 4/16/2020, 8:42 AM Biddingo - Leading e-procurement portal for public and private sector bids https://r2cow.biddingo.com/bidding/443445 1 of 2 4/16/2020, 8:52 AM Sourcewell,a State of Minnesota local government agency and service cooperave,is requesng proposals for Class 4 8 Chassis with Related Equipment,Accessories,and Services to result in a contracng soluon for use by its Parcipang Enes.Sourcewell Parcipang Enes include thousands of governmental,higher educaon,K 12 educaon,nonprot,tribal government,and other public agencies located in the United States and Canada.A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal hps://proportal.sourcewell mn.gov Only proposals submied through the Sourcewell Procurement Portal will be considered.Proposals are due no later than June 9,2020,at 4:30 p.m.Central Time,and l Biddingo - Leading e-procurement portal for public and private sector bids https://r2cow.biddingo.com/bidding/443445 2 of 2 4/16/2020, 8:52 AM The New York State Contract Reporter This document printed Wednesday, 04/15/2020 NYS' official source of contracting opportunities Bringing business and government together Contracting Opportunity This ad has not been published. It has been reviewed and pending publication. * * * Title:Class 4-8 Chassis with Related Equipment, Accessories, and Services Agency:Sourcewell Division:Procurement Department Contract Number:060920 Contract Term:4 years, with potential 1 year extension Date of Issue:04/16/2020 Due Date/Time:06/09/2020 4:30 PM Central Time County(ies):All NYS counties Classification:Vehicles & Equipment - Commodities Opportunity Type:General Entered By:Chris Robinson Description:Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. Service-Disabled Veteran-Owned Set Aside: No 1 of 2 Contact Information Primary contact:Sourcewell Procurement Department Greg Grunig Procurement Lead Analyst 202 12th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-895-4189 greg.grunig@sourcewell-mn.gov Submit to contact:Sourcewell Procurement Department Greg Grunig Procurement Lead Analyst 202 12th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-895-4189 greg.grunig@sourcewell-mn.gov 2020, Empire State Development http://www.esd.ny.gov/ 2 of 2 Notice Basic Information Details Dates Contact Information Pre-Bidding Events Bid Submission Process Estimated Contract Value (CAD)$600,000,000.00 (Not shown to suppliers) Reference Number 0000174298 Issuing Organization Sourcewell Owner Organization Solicitation Type RFP - Request for Proposal (Formal) Solicitation Number 060920 Title Class 4-8 Chassis with Related Equipment, Accessories, and Services Source ID PP.CO.USA.868485.C88455 Location All of Canada, All of Canada Purchase Type Term: 2020/08/03 01:00:00 AM EDT - 2024/08/02 01:00:00 AM EDT Description Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. Publication 2020/04/16 09:29:06 AM EDT Question Acceptance Deadline 2020/06/02 05:30:00 PM EDT Questions are submitted online No Bid Intent Not Available Closing Date 2020/06/09 05:30:00 PM EDT Prebid Conference 2020/05/19 11:00:00 AM EDT Procurement Department 218-894-1930 rfp@sourcewell-mn.gov Event Type Prebid Conference Attendance Recommended Event date 2020/05/19 11:00:00 AM EDT Location Online webinar Event Note Pre-Proposal login instructions will be emailed two days prior. Bid Submission Type Electronic Bid Submission Pricing In attached document Pricing In attached document Bid Documents List Item Name Description Mandatory Bid Documents Documents defining the proposal Yes 060920 - Class 4-8 Chassis with Related Equipment, Acces... 2020/04/16 09:29:26 AM EDT Page 1 of 4 Documents Documents Document Size Uploaded Date Language How to obtain RFP document [docx]140 Kb 2020/04/16 09:27:14 AM EDT English 060920 - Class 4-8 Chassis with Related Equipment, Acces... 2020/04/16 09:29:26 AM EDT Page 2 of 4 Categories Selected Categories GSIN Category (1) G Goods Goods N23 Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles N2320 TRUCKS AND TRUCK TRACTORS, WHEELED Trucks and Truck Tractors, Wheeled NOTE: This class includes only complete wheel mounted trucks and truck tractors, and chassis therefor. The combined chassis and body of a special purpose truck, such as a machine shop, mobile laundry, or dental laboratory, is classified in this class. Includes Panel, Delivery and Pick up Trucks, Tactical and Administrative Military Cargo Carrying Vehicles, including Wheel Mounted Amphibian Vehicles; Truck Tractor and Trailer Combinations; Armored Cars. MERX Category (1) G Goods Goods G22 Miscellaneous Goods Miscellaneous Goods UNSPSC Category (1) 25000000 Commercial and Military and Private Vehicles and their Accessories and Components 25180000 Vehicle bodies and trailers 25181600 Automotive chassis 060920 - Class 4-8 Chassis with Related Equipment, Acces... 2020/04/16 09:29:26 AM EDT Page 3 of 4 Opportunity Notice Class 4 -8 Chassis with Related Equipment, Accessories and Services Opportunity Information Organization:Alberta Rural Municipalities of Alber Organization Address: Reference Number:AB-2020-02555 Solicitation Number: AB-2020-02555 Solicitation Type:Request for Proposal Posting (MM/dd/yyyy):04/16/2020 05:30:00 PM Alberta Time Closing (MM/dd/yyyy):06/09/2020 03:30:59 PM Alberta Time Last Update (MM/dd/yyyy):04/16/2020 05:23:21 PM Alberta Time Agreement Type:NWPTA/TILMA & CFTA & CETA Region of Opportunity:Open Region of Delivery:Alberta Opportunity Type:Open & Competitive Commodity Codes: N2320DGA: Truck, Maintenance, Diesel, to 27,499 GVWR N2320W00: Medium Truck Cab-Over-Engine N2320DMB: Truck, Tractor, Diesel, 27,500 GVWR and Up N2320DAB: Trucks (Dump, Stake, Van) Diesel-Powered, 27,500 lbs. GVWR and Up N4210PF: Truck, Fire, Crash, Rapid Intervention Vehicle, Medium Size RIV)(B) N2320DQA: Truck, Wrecker, Diesel, to 27,499 GVWR N2320DMA: Truck, Tractor, Diesel, to 27,499 GVWR N2320DRA: Truck, Sander (Hopper Body) Diesel, to 27,499 GVWR N2320D: Truck and Truck Tractor Wheeled, Diesel, Over 10,000 GVWR Except Military Configuration) N2320DFA: Truck, Liquid Waste Disposal, Diesel, to 27,499 GVWR N2320DHA: Truck, Refrigeration, Diesel, to 27,499 GVWR N2320DAA: Truck, (Dump, Stake, Van) Diesel Powered, to 27,499 lbs. GVWR N2320DLB: Truck, Tanker, Diesel, 27,500 GVWR and Up N2320DDA: Truck, Fuel Service, Diesel, to 27,499 GVWR N2320DLA: Truck, Tanker, Diesel, to 27,499 GVWR N2320DDB: Truck, Fuel Service, Diesel, 27,500 GVWR and Up N2320: Trucks and Truck Tractors, Wheeled N2320DGB: Truck, Maintenance, Diesel, 27,500 GVWR and Up N2320DFB: Truck, Liquid Waste Disposal, Diesel, 27,500 GVWR and Up N2320DJB: Truck, Refuse Collection, diesel, 27,500 GVWR and Up N2320DQB: Truck, Wrecker, Diesel, 27,500 GVWR and Up N2320DRB: Truck, Sander (Hopper Body) Diesel, 27,500 GVWR and Up N2320DHB: Truck, Refrigeration, Diesel, 27,500 GVWR and Up N2320DEA: Truck, Line Maintenance, Diesel, to 27,499 GVWR N2320DJA: Truck, Refuse Collection, Diesel, to 27,499 GVWR N2320GAA: Cab and Chassis, Gasoline Powered - GATT N2320DEB: Truck, Line Maintenance, Diesel, 27,500 GVWR and Up Category: Goods Potential vendors (bidders) may view the bid package here. Interested vendors (bidders) who wish to submit a response to this opportunity should register their interest by downloading the document(s) from the bid package. Opportunity Preview https://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=07b9c26... 1 of 3 5/6/2020, 9:02 AM Response Submission: Only proposals submitted through the Sourcewell Procurement Portal will be considered. https://proportal.sourcewell-mn.gov Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time and late submissions will not be considered. Response Contact: Robinson, Chris Procurement Manager 2510 Sparrow Drive Nisku, Alberta T9E 8N5 Tel: 218-895-4168 Email: rfp@sourcewell-mn.gov Response Specifics: A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, 4:30 pm Central Time, and late proposals will not be considered. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time. All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The closing time and date is determined by the Sourcewell Procurement Portal web clock. In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues. Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at support@bidsandtenders.ca. To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity. All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Opportunity Preview https://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=07b9c26... 2 of 3 5/6/2020, 9:02 AM Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law. Opportunity Description: Rural Municipalities of Alberta ("RMA"), is posting the solicitation on behalf of RMA and its current and potential Members and represented Associations and their Members, which includes local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador and Northwest Territories. Request for Proposal RFP") to result in regional and/or national contract solutions under the rules and regulations of the New West Partnership Trade Agreement ("CETA") for this procurement, RMA/Sourcewell is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a national contracting solution for use by its members. Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. APC "Opportunity Notices" This notice is provided for information purposes only. Refer to the "Opportunity Documents" in the bid package for authoritative information. All queries pertaining to the language, content or any missing or inaccurate information within this abstract must be sent to its originator of the abstract, as specified in the opportunity notice. APC - All rights reserved. No part of the information contained in this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of the Manager, Centre of Expertise via: SA.APCRequests@gov.ab.ca. Her Majesty the Queen in right of Alberta and the Alberta public sector entities that use APC are not responsible or liable for the accuracy of the information contained in the publication. It is the responsibility of interested parties to review the opportunity posting for changes or updates prior to the opportunity closing date/time. Opportunity Preview https://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=07b9c26... 3 of 3 5/6/2020, 9:02 AM 060920-KTC Rev. 2/2020 1 Solicitation Number: RFP #060920 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Kenworth Truck Company, Division of PACCAR Inc., 10630 N.E. 38th Place, Kirkland, WA 98033 (Vendor). Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor. C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract. 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in 060920-KTC Rev. 2/2020 2 Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship pursuant to the express vehicle warranty and extended warranties provided with all Vendor’s vehicles. Vendor does not warrant or accept responsibility or liability for any parts separately warrantied, for example, body installations, or engines not manufactured by Vendor (which carry a separate manufacturer’s warranty). In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list. 3. PRICING All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. 060920-KTC Rev. 2/2020 3 Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must: x Identify the applicable Sourcewell contract number; x Clearly specify the requested change; x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and 060920-KTC Rev. 2/2020 4 x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, 060920-KTC Rev. 2/2020 5 Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract. Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order. If a performance bond is requested by a Participating Entity, Vendor’s dealer will have sole responsibility to agree to and establish the bond. D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased; 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or 3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity. F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase. 060920-KTC Rev. 2/2020 6 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: x Maintenance and management of this Contract; x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). The Report must contain the following fields: x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address; x Customer City; x Customer State/Province; x Customer Zip Code; x Customer Contact Name; x Customer Contact Email Address; x Customer Contact Telephone Number; x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description; x Item Purchased Price; x Sourcewell Administrative Fee Applied; and x Date Purchase was invoiced/sale was recognized as revenue by Vendor. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted 060920-KTC Rev. 2/2020 7 price to offset the Administrative Fee. The Vendor will submit a check payable to Sourcewell for the administrative fee amount stated in the Proposal multiplied by the total number of trucks purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewell- assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter. Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing. 10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld. B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties. C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it. D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their 060920-KTC Rev. 2/2020 8 respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent. 11. LIABILITY Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, to the extent arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. 12. AUDITS Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. 13. GOVERNMENT DATA PRACTICES Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract. If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request. 14. INDEMNIFICATION As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws. 15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: 060920-KTC Rev. 2/2020 9 a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor. b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos. b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos. c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract. 060920-KTC Rev. 2/2020 10 D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services. 16. GOVERNING LAW, JURISDICTION, AND VENUE Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota. 17. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 18. SEVERABILITY If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed. 19. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 060920-KTC Rev. 2/2020 11 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: x Exercise any remedy provided by law or equity, or x Terminate the Contract or any portion thereof, including any orders issued against the Contract. 20. INSURANCE A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers’ Compensation and Employer’s Liability. Workers’ Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: 500,000 each accident for bodily injury by accident 500,000 policy limit for bodily injury by disease 500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: 1,000,000 each occurrence Bodily Injury and Property Damage 1,000,000 Personal and Advertising Injury 2,000,000 aggregate for Products-Completed operations 2,000,000 general aggregate 060920-KTC Rev. 2/2020 12 3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: 1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile. Minimum Limits: 2,000,000 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract. Minimum Limits: 2,000,000 per claim or event 2,000,000 – annual aggregate 6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: 2,000,000 per occurrence 2,000,000 annual aggregate Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include 060920-KTC Rev. 2/2020 13 there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor. Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract. C. Intentionally Omitted. D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self- insurance in accordance with Vendor’s risk management practices. 21. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities. 22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing. Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian 060920-KTC Rev. 2/2020 14 government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference. If required to file compliance reports, Vendor will provide AAP and EEO1 reports only. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work 060920-KTC Rev. 2/2020 15 Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above. 060920-KTC Rev. 2/2020 16 F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right 060920-KTC Rev. 2/2020 17 also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 24. CANCELLATION Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Kenworth Truck Company, Division of PACCAR Inc. By: __________________________ By: __________________________ Jeremy Schwartz Mike Kleespies Title: Director of Operations & Procurement/CPO Title: Director Medium Duty Sales Date: ________________________ Date: ________________________ Approved: By: __________________________ Chad Coauette Title: Executive Director/CEO Date: ________________________ 5)3 ODVV KDVVLV ZLWK 5HODWHG TXLSPHQW FFHVVRULHV DQG 6HUYLFHV 9HQGRU HWDLOV RPSDQ\1DPH HQZRUWK 7UXFN RPSDQ\LYLVLRQ RI 3$&&$5 QF GGUHVV 1 WK 3ODFH LUNODQG DVKLQJWRQ RQWDFW 0LNH OHHVSLHV PDLO PLNH NOHHVSLHV#SDFFDU FRP 3KRQH 67 6XEPLVVLRQ HWDLOV UHDWHG 2Q 0RQGD\0D\ 6XEPLWWHG 2Q 7XHVGD\XQH 6XEPLWWHG 0LNH OHHVSLHV PDLO PLNH NOHHVSLHV#SDFFDU FRP 7UDQVDFWLRQ G D EI D FG FI 6XEPLWWHU V 3 GGUHVV Bid Number: RFP 060920 Vendor Name: Kenworth Truck Company, Division of PACCAR Inc. 6SHFLILFDWLRQV 7DEOH 3URSRVHU GHQWLW\XWKRUL]HG 5HSUHVHQWDWLYHV HQHUDO QVWUXFWLRQV DSSOLHV WR DOO 7DEOHV 6RXUFHZHOO SUHIHUV D EULHI EXW WKRURXJK UHVSRQVH WR HDFK TXHVWLRQ 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Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Financial Strength and Stability - paccar-2019-annual financial report.pdf - Thursday May 28, 2020 16:29:19 Marketing Plan/Samples - Marketing support docs.zip - Thursday May 28, 2020 16:45:51 WMBE/MBE/SBE or Related Certificates - Women in Trucking Award.docx - Thursday May 28, 2020 16:29:38 Warranty Information - Kenworth Warranty Documents.zip - Thursday May 28, 2020 16:29:57 Pricing - Member Pricing Matrix for Kenworth Trucks.pdf - Thursday June 04, 2020 12:28:28 Additional Document - Kenworth Additional Supporting Docs.zip - Tuesday June 09, 2020 12:15:59 Bid Number: RFP 060920 Vendor Name: Kenworth Truck Company, Division of PACCAR Inc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¶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´OLVW PDLQWDLQHG E\WKH 2IILFH RI RUHLJQ VVHWV RQWURO RI WKH 8QLWHG 6WDWHV HSDUWPHQW RI WKH 7UHDVXU\IRXQG DW KWWSV ZZZ WUHDVXU\JRY RIDF GRZQORDGV VGQOLVW SGI E QFOXGHG RQ WKH JRYHUQPHQW ZLGH H[FOXVLRQV OLVWV LQ WKH 8QLWHG 6WDWHV 6\VWHP IRU ZDUG 0DQDJHPHQW IRXQG DW KWWSV ZZZ VDP JRY SRUWDO RU F 3UHVHQWO\GHEDUUHG VXVSHQGHG SURSRVHG IRU GHEDUPHQW GHFODUHG LQHOLJLEOH RU YROXQWDULO\H[FOXGHG IURP SURJUDPV RSHUDWHG Bid Number: RFP 060920 Vendor Name: Kenworth Truck Company, Division of PACCAR Inc. 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Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 1 RFP #060920 REQUEST FOR PROPOSALS for Class 4-8 Chassis with Related Equipment, Accessories, and Services Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell- mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered. Solicitation Schedule Public Notice of RFP Published: April 16, 2020 Pre-proposal Conference: May 19, 2020 10:00 a.m., Central Time Question Submission Deadline: June 2, 2020, 4:30 p.m., Central Time Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time Late responses will not be considered. Opening: June 9, 2020, 6:30 p.m., Central Time ** SEE RFP SUB-SECTION V. G. “OPENING” Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 2 I. ABOUT SOURCEWELL PARTICIPATING ENTITIES A. SOURCEWELL Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative contracting solutions from which Sourcewell’s Participating Entities procure equipment, products, and services. Cooperative contracting provides participating entities and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users. Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted. B. USE OF RESULTING CONTRACTS In the United States, Sourcewell’s contracts are available for use by: Federal and state government entities; Cities, towns, and counties/parishes; Education service cooperatives; K-12 and higher education entities; Tribal government entities; Some nonprofit entities; and Other public entities. In Canada, Sourcewell’s contracts are available for use by: Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 3 Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; Members of the Rural Municipalities of Alberta (RMA) and their represented Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), Association of Manitoba Municipalities AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince Edward Island Municipalities (FPEIM). For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country’s listing): https://www.sourcewell- mn.gov/sourcewell-for-vendors/member-locator. Access to contracted equipment, products, or services by Participating Entities is typically through a purchase order issued directly to the applicable vendor. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources. To meet Participating Entities’ needs, public notice of this RFP has been broadly published, including notification in the United States to each state-level procurement department for possible re-posting. Proof of publication will be available at the conclusion of the solicitation process. II. EQUIPMENT, PRODUCTS, AND SERVICES A. SOLUTIONS-BASED SOLICITATION This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards. B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES It is expected that Proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative. 1. Sourcewell is seeking proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services, including, but not to be limited to: a. Chassis and cabs as classified by gross vehicle weight ratings (GVWR): Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 4 Class 4: 14,001-16,000 lbs Class 5: 16,001-19,500 lbs Class 6: 19,501-26,000 lbs Class 7: 26,001-33,000 lbs Class 8: 33,001+ lbs b. A wide range of Class 4-8 chassis types and classifications, including conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered Class 4-8 Chassis. c. Proposers may include Class 3 chassis provided that they are complementary to Proposer’s offering of Class 4-8 chassis. d. Proposers may include related equipment, accessories, and services to the extent that the solutions are an incidental portion of the response. 2. The primary focus of this solicitation is on Class 4-8 Chassis with Related Equipment, Accessories, and Services. This solicitation should NOT be construed to include: a. Transit buses. 3. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell: a. School Buses with Related Supplies, Parts and Services (RFP #102115); and b. Vehicles, Cars, Vans, SUVs, and Light Trucks with Related Equipment, Accessories, and Services (RFP #120716). Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed. Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract. Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 5 Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities. C. REQUIREMENTS It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities. 1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes. 2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services. 3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal. 4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Participating Entity as operational. 5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better. D. ANTICIPATED CONTRACT TERM Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities. E. ESTIMATED CONTRACT VALUE AND USAGE Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $150 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed. F. MARKETING PLAN Proposer’s sales force will be the primary source of communication with Participating Entities. The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award. Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 6 G. ADDITIONAL CONSIDERATIONS 1. Contracts will be awarded to Proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. 2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products. 3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory. 4. A Proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal. III. PRICING A. REQUIREMENTS All proposed pricing must be: 1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these: a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP. 2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Participating Entity). However, it is permissible for vendors to sell at a price that is lower than the contracted price; 3. Stated in U.S. and Canadian dollars (as applicable); and 4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location). Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 7 Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal. B. ADMINISTRATIVE FEES Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative. IV. CONTRACT Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the Proposal being disqualified from further review and evaluation. To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s Proposal. Exceptions must: 1. Clearly identify the affected article and section, and 2. Clearly note what language is requested to be modified. Unclear requests will be automatically denied. Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded vendor for signature. If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked. V. RFP PROCESS A. PRE-PROPOSAL CONFERENCE Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 8 purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional. B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal. The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions. All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline. C. ADDENDA Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda. Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the solicitation due date and time. If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has changed to INCOMPLETE, the Proposer is solely responsible to: i) make any required adjustments to its proposal; ii) acknowledge the addenda; and iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above. D. PROPOSAL SUBMISSION Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 9 Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock. In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues. Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at support@bidsandtenders.ca. To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity. Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law. E. GENERAL PROPOSAL REQUIREMENTS Proposals must be: In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected. Complete. A proposal will be rejected if it is conditional or incomplete. Submitted in English. Valid and irrevocable for 90 days following the Proposal Due Date. Any and all costs incurred in responding to this RFP will be borne by the Proposer. F. PROPOSAL WITHDRAWAL Prior to the proposal deadline, a Proposer may withdraw its proposal. Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 10 G. OPENING The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule. To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time. VI. EVALUATION AND AWARD A. EVALUATION It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is necessary to meet the needs of Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following: The number of and geographic location of: o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use. o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. Total evaluation scores. The attributes of Proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product. B. AWARD(S) Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP. Sourcewell may request written clarification of a proposal at any time during the evaluation process. Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal): Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 11 Conformance to RFP Requirements 50 Financial Viability and Marketplace Success 75 Ability to Sell and Deliver Service 100 Marketing Plan 50 Value Added Attributes 75 Warranty 50 Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400 TOTAL POINTS 1000 C. PROTESTS OF AWARDS Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O. Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time. A protest must include the following items: The name, address, and telephone number of the protester; The original signature of the protester or its representative; Identification of the solicitation by RFP number; A precise statement of the relevant facts; Identification of the issues to be resolved; Identification of the legal or factual basis; Any additional supporting documentation; and Protest bond in the amount of $20,000, except where prohibited by law or treaty. Protests that do not address these elements will not be reviewed. D. RIGHTS RESERVED This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected. Sourcewell reserves the right to: Modify or cancel this RFP at any time; Reject any and all proposals received; Reject proposals that do not comply with the provisions of this RFP; Select, for contracts or for discussion, a proposal other than that with the lowest cost; Rev. 2/2020 Sourcewell RFP #060920 Class 4-8 Chassis with Related Equipment, Accessories, and Services Page 12 Independently verify any information provided in a Proposal; Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect; Waive or modify any informalities, irregularities, or inconsistencies in the proposals received; Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer; and negotiate with more than one Proposer; Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and Award a contract to one or more Proposers if it is in the best interest of Participating Entities. E. DISPOSITION OF PROPOSALS All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell will not consider the prices submitted by the Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition. The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. 4/17/2020 Addendum No. 1 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Do you have a list of specifications for both the vehicles and equipment needed? Answer 1: Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based on detailed specifications or finite quantities for our cooperative contract awards. A respondent is allowed to propose the entire line of products and services falling within the scope of the RFP. Section II. B. of the RFP addresses the requested equipment, products, or services for this solicitation. Question 2: How are delivery charges handled at the time of order? Is there a list of potential destinations? Answer 2: It is left to the discretion of each proposer to propose a method for delivery charges that fits with their business practices. Proposals are evaluated based on the criteria stated in the RFP. Sourcewell participating entities include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. Question 3: How do I join the Pre-proposal conference on May 19, 2020? Answer 3: Refer to Section V. A. of the RFP for additional detail on the pre-proposal conference. All entities that have registered for this solicitation opportunity in the Sourcewell Procurement Portal will receive log-in instructions via email two business days prior to the webcast. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/16/2020, is required at the time of proposal submittal. 4/22/2020 Addendum No. 2 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Will this bid be awarded by Class and Fuel type within that class? For example, separate awardees for Class 4 Gasoline, Class 4 Electric, Class 4 CNG, Class 4 Propane, Class 4 Diesel? Answer 1: Sourcewell is seeking “… the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities ” (see, RFP Section II. B.). A Proposer should submit their complete line of equipment, products, or services that are applicable to the scope. Depending on the responses received, Sourcewell may need to organize responses into subcategories, and awards may be based on a subcategory (see, RFP Section II. G. 1 & 3). However, Sourcewell typically does not find it necessary to award by subcategory. Question 2: Will it now be mandatory for a Saskatchewan Rural Municipality to use this system to purchase class 4 - 8 trucks? Answer 2: Refer to RFP Section I. B., …“Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.” Question 3: Are the references that are to be submitted, required to be an existing participating entity of Sourcewell? Answer 3: It is left to the discretion of each proposer to determine how to best demonstrate their ability to serve Sourcewell participating entities and satisfy all the requirements included in the questionnaire tables. Table 4 – References/Testimonials, Line Item 21, seeks information from “three customers who are eligible to be Sourcewell participating entities.” End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/22/2020, is required at the time of proposal submittal. 4/29/2020 Addendum No. 3 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: In demonstrating Financial Strength as part of Question 9, will the supporting documents provided, end up in the public domain or is this just for Sourcewell internal use only? Answer 1: RFP Section VI., E., Disposition of Proposals, addresses the handling of materials submitted in response to the RFP under Minnesota Statutes Section 13.591. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/29/2020, is required at the time of proposal submittal. 5/4/2020 Addendum No. 4 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Would we be allowed to just bid the equipment we manufacture as we do not manufacture chassis? Answer 1: Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/4/2020, is required at the time of proposal submittal. 5/12/2020 Addendum No. 5 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: How will the Administrative Fees for the resulting contracts from this RFP be determined? At what percentage rate or what flat fee can we expect to be charged? Answer 1: Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/12/2020, is required at the time of proposal submittal. 5/13/2020 Addendum No. 6 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is Sourcewell responsible for the registration of vehicles, or for the determination and collection of State/Provincial or Federal taxes due, on participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 1: No, Sourcewell is not involved in vehicle registration, or tax determination or collection, for participating entity transactions under the awarded contracts. A Proposer is to identify any transaction costs or fees that are not included in equipment pricing as described in RFP Section III. A. – Pricing and in template Contract Section 3. A. – Pricing. To the extent that a participating entity may be exempt from taxes or fees, the participating entity is responsible for providing a tax exemption certificate as described in template Contract Section 3. B. – Sales Tax. Question 2: Is Sourcewell financially responsible for participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 2: Participating entities are solely responsible for payment. See template Contract Section 6. A. – Participating Entity Use and Purchasing. Question 3: Does Sourcewell bear the risk of loss in the event that a vehicle is damaged or stolen, or a transaction is terminated, before title passes to the participating entity? Answer 3: No. Transactions under the contract are between the participating entity and the awarded vendor. Sourcewell has no liability for a participating entity’s transaction or payment, and bears no risk of loss in the events described. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/13/2020, is required at the time of proposal submittal. 5/18/2020 Addendum No. 7 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: What will be the effective dates (start and ending) for pricing submitted with the bid? Will that time frame be consistent for the 3 remaining annual periods? Answer 1: Refer to Section 3. - Pricing and Section 4. – Product and Pricing Change Requests, in the Sourcewell template Contract (available on the Sourcewell Procurement Portal), for guidance on pricing during the term of awarded contracts. Question 2: To what extent will Sourcewell make public the pricing files (IE: data books) supplied by bidders? Answer 2: Refer to RFP Section VI. E. - Disposition of Proposals for guidance on pricing material submitted in response to the RFP and applicable public data laws. Question 3: Can respondents to the solicitation expect that references provided to Sourcewell will not become public? Answer 3: Refer to RFP Section VI. E. - Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable public data laws. Question 4: For a Proposer that is a dealer representing multiple OEM brands, some of which will be submitting a response and some of which will not be submitting a response to the Sourcewell RFP, do we leave out our OEM's who are responding from our proposed solution? Answer 4: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, it is left to the discretion of each proposer to determine the equipment, products, and services that the proposer will include. The solicitation is a competitive process and proposals are evaluated on the content submitted. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/18/2020, is required at the time of proposal submittal. 5/21/2020 Addendum No. 8 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: What is expected in the Marketing Plan requirement? Is the marketing plan to be reviewed by the agency? Answer 1: Refer to RFP Section II. F. – Marketing Plan for guidance on the marketing plan requirements. Each proposer, in its discretion, will determine the content of its marketing plan. The solicitation is a competitive process and proposals will be evaluated on the content submitted. Question 2: Will the Marketing Plan be given to participating entities? Or is this just for Sourcewell? Answer 2: Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws. Question 3: Will the agency/customer be willing to sign an NDA in order for a vendor to share technical specification details? Answer 3: Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws. Question 4: Will the agency accept redlines on the contract during the procurement process? Answer 4: Refer to RFP Section IV. - Contract for guidance on the process for requesting a modification to the template contract terms, conditions, or specifications. Question 5: Is the administrative fee set or is this fee negotiable prior to the award or when awarded? Answer 5: Refer to Addendum 5, Answer 1, posted to the Sourcewell Procurement Portal on May 12, 2020. Question 6: What marketing support does Sourcewell provide to an awarded vendor after a contract is issued? Answer 6: Refer to the “Sourcewell Vendor Resources” link provided on the Sourcewell Procurement Portal “Bids Homepage.” Question 7: Are all cutaway passenger buses considered a transit bus, regardless of size, for this solicitation? Answer 7: Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B. (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive. Question 8: Will purchase orders originate from Sourcewell or the participating entity? Answer 8: Refer to RFP Section I. B. – Use of Resulting Contracts, for additional guidance on the order process. Question 9: Do we need to register with the Secretary of State for a certificate to transact business in the State of MN? Answer 9: Each proposer, in its discretion, will determine the documentation necessary to best demonstrate its ability to serve Sourcewell participating entities and fulfill the requirements set forth in the RFP. A Certificate of the Minnesota Secretary of State is not a mandatory submittal requirement for this solicitation. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/21/2020, is required at the time of proposal submittal. 5/26/2020 Addendum No. 9 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Federal and State incentives typically apply when quoting electric-powered truck chassis. Should we quote prices before incentives with a note that we will apply any applicable incentives? If not, how do you suggest we handle this issue? Answer 1: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, each proposer, in its discretion, will determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Proposals are evaluated based on the criteria stated in the RFP. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/26/2020, is required at the time of proposal submittal. 5/27/2020 Addendum No. 10 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Can Sourcewell Participating Entities include US or Canadian Federal entities? Answer 1: Refer to RFP Section I. B. Use of Resulting Contracts for information on Sourcewell Participating Entities. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/27/2020, is required at the time of proposal submittal. 6/3/2020 Addendum No. 11 Solicitation Number: RFP 060920 Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Can we attach videos & power points, if so, how do we accomplish this? What size videos or product literature is permitted on each attachment? Answer 1: All relevant information should be included in the proposal (RFP Section II., G.). It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. The maximum upload size is 500 MB per upload, however, items may be combined in a zipped file format should they exceed the 500MB limit. Question 2: Is there a way to download our Table responses to a hard copy for proof reading? Answer 2: After selecting “Start Submission,” a proposer may navigate to Step 4 – “Preview Bid” and select “Preview My Bid in PDF,” if a downloadable PDF of the questionnaire tables is desired. Question 3: Table 8 Value Added Attributes - 40. Please define what a hub partner constitutes? Answer 3: A hub partner is identified as a historically underutilized business partner. Examples of historically underutilized businesses are listed in Table 8, Question 40. End of Addendum Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 6/3/2020, is required at the time of proposal submittal. RLS: A21-0753 FILE ID: 21-22741 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:BRIAN BARR, Assistant Director Department of Transportation BY:KRISTOPHER GREY, Projects Administrator Department of Transportation SUBJECT: Award a construction contract to Royal Electric of Sacramento, California in the amount of 5,712,873.00 for the Department of Transportation Fresno Area Express Electric Vehicle Charging Infrastructure Project which is in accordance with the Fresno Area Express Zero Emission Transition Plan and authorize the Director of Transportation to execute the documents (Bid File #3771) RECOMMENDATION: Staff recommends Council award a construction contract in the amount of $5,712,873.00 to Royal Electric of Sacramento, California as the lowest responsive and responsible bidder for the construction of Department of Transportation Fresno Area Express (FAX) Electric Vehicle Charging Infrastructure Project and authorize the Director of Transportation to execute the documents. EXECUTIVE SUMMARY: The Department of Transportation/FAX seeks to award a construction contract for the installation of 23 battery electric bus charging stations and 30 electric light equipment vehicle charging stations. This project is in accordance with FAX’s Zero Emission Transition Plan (ZETP) which was approved by Council in 2020. This plan was submitted and approved per the California Air Resource Board’s Innovative Clean Transit Act (ICT) requirements for all transit agencies to gradually transition all bus and paratransit vehicles to a 100 percent zero-emission fleet by 2040. This project will allow FAX to make a significant and necessary investment in order to meet the goals of the ZETP and its power use obligations under FAX’s contract with PG&E from the Electric Vehicle Fleet Ready Program. BACKGROUND: The California Air Resource Board issued the ICT regulations, effective October 1, 2019, requiring all transit agencies to gradually transition all bus and paratransit vehicles to a 100 percent zero-emission fleet by 2040. This regulation applies to all transit agencies that own, operate, or lease buses with a gross vehicle weight rating greater than 14,000 pounds. FAX’s 116 compressed natural gas (CNG) 6 0 9 buses and a mix of 51 unleaded and CNG paratransit vehicles are applicable to this regulation. As the fleet transitions to zero-emission, FAX plans to utilize a mixture of battery electric buses (BEB) and fuel cell electric buses (FCEB) to meet service requirements. The fully transitioned fleet composition will be 67 fixed-route BEBs, 56 fixed-route FCEB, and 51 paratransit BEBs to maximize fleet performance while minimizing rolling stock and infrastructure capital expenditures. By the year 2023, 25 percent of all new bus purchases must be zero-emission technologies. This requirement increases to 50 percent in 2026, and 100 percent in 2029. Council approved FAX’s ICT plan on June 18, 2020. On April 8, 2021, Council ratified an agreement between the Department of Transportation and PG&E to provide upgraded utility infrastructure at no cost to the Department and provide a series of rebates to offset the installation of charging stations and bus purchases. This construction contract will connect to PG&E’s infrastructure and install 23 battery electric bus charging stations and 30 electric light equipment vehicle charging stations. FAX utilizes a light equipment fleet to relieve bus drivers on route during revenue service hours. The light equipment vehicles will be replaced with electric vehicles at the end of their useful life. On December 10, 2020, Council approved a multi-year requirement contract with Proterra, Inc. for the purchase of battery electric buses. For FY21, seven buses were purchased through this contract. In March 2021, FAX received the first two battery electric buses from an order placed in 2018. A Notice Inviting Bids was published in the Fresno Business Journal on April 11, 2021, and also posted on the City’s website, Engineering New Record, Bid America Plan Room, Construction Bid Source, Construction Bidboard, and faxed to 12 building exchanges. The specifications were distributed to 26 prospective bidders. Six sealed bid proposals were received and opened in a public bid opening on May 18, 2021. Royal Electric was determined to be the lowest responsive and responsible bidder. The bids will expire on July 21, 2021. The City Attorney has approved the contract as to form. ENVIRONMENTAL FINDINGS: On April 9, 2020, Council adopted a finding of Categorical Exemption for this project. Staff determined this project is exempt under Section 15301/Class 1 of the CEQA Guidelines for Existing Facilities, as the improvements to the FAX Division facilities involve the restoration or rehabilitation of existing facilities with negligible or no expansion of capacity. This project is also exempt under Section 15303/Class 3 of the CEQA Guidelines for New Construction or Conversion of Small Structures, as the improvements are located in an urbanized area, are less than 10,000 square feet of floor space, located at site zoned for the proposed use, does not involve significant amounts of hazardous substances and is not in an environmentally sensitive area. Furthermore, none of the exceptions set forth in CEQA Guidelines Section 15300.2 applies to this project. LOCAL PREFERENCE: Local preference was not implemented as the use of federal funding precludes the use of local preference. 6 0 9 FISCAL IMPACT: This project has no fiscal impact to the General Fund. This project will be funded from State of California Transit and Intercity Rail Capital Program (TIRCP), FTA 5307, FTA 5339, and Federal CRRSAA grants. ATTACHMENTS: Bid Evaluation RLS: A21- FILE ID: 21-22622 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:TJ MILLER, Director Parks, After School and Recreation, and Community Services Department BY:MAGGIE NAVARRO Parks, After School and Recreation, and Community Services Department SUBJECT: Actions pertaining to the Fresno Regional Workforce Development Board - Young Adult Services Work Experience Agreement. The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed $132,000. The grant period is from June 1, 2021 to June 30, 2022 1. Authorize the PARCS Director to enter into WIOA Young Adult Provider of Services agreement with the Fresno Regional Workforce Development Board (FRWDB) awarded to the City of Fresno Parks & Recreation Department RECOMMENDATION: Staff recommends that Council authorize WIOA Young Adult participants to be placed at City of Fresno Department work sites funded by the Fresno Regional Workforce Development Board (FRWDB); and allow the PARCS Director to enter into and execute the agreement and any amendments or modifications. EXECUTIVE SUMMARY: The City of Fresno has been awarded a youth workforce grant from the Fresno Regional Workforce Development Board (FRWDB) to provide youth and young adults work experience in city government jobs year-round. The FRWDB will compensate program participants directly in the form of participant wages for an amount not to exceed $132,000. The grant period is from June 1, 2021 to June 30, 2022. BACKGROUND: The Youth and Young Adult workforce grant, managed by the PARCS Office of Neighborhood Safety and Community Engagement (ONSCE), will identify City of Fresno department work sites to host a youth program participant providing work experience in a city municipality. The target population for this work experience program is low-income youth and young adults with minimal or no prior work experience ages 14 – 24. Participant criteria includes youth in and out-of-school with one or more 5 1 0 barriers to employment. FRWDB is responsible for participant recruitment and conducting participant basic skills and career assessments to identify interest, aptitudes and skills. FRWDB will oversee the successful completion of Job Readiness Workshops that are designed to teach soft skills, effective work habits and work site behaviors such as attendance, punctuality, appearance, communication and team work. Additionally, they will provide coursework that includes resume writing and interview preparation. Supportive services provided by FRWDB include financial support to help participants overcome barriers such as transportation, work attire, child care and more. Each program participant is assigned a FRWDB Academic and Career Advisor to assess participants for potential employment and ensure employer match is based on the participant’s interests and aptitudes within the Government Sector. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not considered because accepting grant funds does not include a bid or award of a construction or service contract. FISCAL IMPACT: There will be no net impact to the General Fund. The agreement provides full cost recovery for all participant payroll and associated costs (i.e. workers’ compensation, taxes, etc.) during the period of the agreement. This funding will enable the PARCS department and ONSCE to enhance community engagement and offer job experiences to local youth and young adults residing in the City of Fresno. The full grant amount is included in the FY2022 proposed budget. ATTACHMENTS: Fresno Regional Workforce Development Board – Young Adult Services Work Experience Agreement 2805448v1 / 16988.0001 FRWDB Page 1 of 10 Draft of 21MAR21 YOUNG ADULT SERVICES WORK EXPERIENCE AGREEMENT Between FRESNO REGIONAL WORKFORCE DEVELOPMENT BOARD (FRWDB) and WIOA YOUNG ADULT FRWDB PROVIDER OF SERVICE (FRWDB Designee) and CITY OF FRESNO (WORKSITE) THIS YOUNG ADULT SERVICES WORK EXPERIENCE AGREEMENT ("AGREEMENT") describes the terms and conditions between the FRESNO REGIONAL WORKFORCE DEVELOPMENT BOARD (“FRWDB”), and the WIOA YOUNG ADULT FRWDB PROVIDER OF SERVICE (‘FRWDB DESIGNEE’), and the CITY OF FRESNO (‘WORKSITE”). In relationship to the placement of WIOA Young Adult Participants (“PARTICIPANT”) placed at the WORKSITE. PARTICIPANTS are employees of WIOA Young Adult FRWDB DESIGNEE of Service. The WIOA Young Adult FRWDB DESIGNEE of Service will act as the employer of record for the PARTICIPANT and provide all payroll and associated costs (i.e. workers’ compensation, taxes, etc.) Should the WDB DESIGNEE stop being the employer of record for the PARTICIPANT during the term of this AGREEMENT, the AGREEMENT shall automatically terminate and the WDB DESIGNEE will immediately notify the WORKSITE of such termination. The term of this AGREEMENT is from 06/01/2021 to 06/30/2022 unless terminated sooner. General Contract Provisions FRWDB agrees to: 1. Fund this Agreement, in the form of Young Adult Participant wages, for an amount not to exceed $132,000.00 (USD). At an average cost of $3,300.00 per participant, this equates to a maximum number of 40 participants. ($3,300.00 cost per participant = 200 hours x $16.50 hourly wage including payroll taxes and workers compensation). The FRWDB’s Designee will compensate the participant directly following California’s minimum wage guidelines at the hourly rate of $14.00 (USD). 2. Instruct FRWDB contractual designees to assist Worksite in referral of WIOA enrolled Young Adult Participants. 2805448v1 / 16988.0001 FRWDB Page 2 of 10 Draft of 21MAR21 FRWDB Designee agrees to: 1. Assess low income in-school and out of school young adults ages 14-24 who have one or more barriers to employment for possible referral to Worksite. 2. Most participants have very minimum or no prior work experience. 3. Mandate that each participant completes basic skills and career assessments that help identify interest, aptitudes, and skills. 4. Oversee that participant successfully completes a Job Readiness Workshop that is designed to teach soft skills, effective work habits, and worksite behaviors such as attendance, punctuality, appearance, communication and team work skills. 5. To additionally provide coursework that includes resume writing and interview preparation. 6. Provide supportive services (at FRWDB expense) to help participants overcome certain barriers such as transportation, work attire, child care and more. 7. Assign a one-on-one Academic and Career Advisor will assess participant for potential employment. 8. Insure match based on the participant’s interests and aptitudes within the Government Sector, specifically open positions at Worksite (City of Fresno). The Worksite agrees to: 1. The FRWDB DESIGNEE will compensate the PARTICIPANT directly on the basis of actual on-site training hours. The WORKSITE Supervisor will provide the FRWDB DESIGNEE with an accurately completed and approved timesheet, signed in ink or electronic signature by both the PARTICIPANT and the designated WORKSITE Supervisor. The FRWDB DESIGNEE will provide Workers’ Compensation insurance, and will pay all applicable payroll taxes. No overtime hours will be allowed; however, if overtime compensation becomes due to a PARTICIPANT, the WORKSITE agrees to reimburse the FRWDB DESIGNEE for the overtime compensation costs incurred. 2.Work Assignment: WORKSITE agrees to provide productive work assignments, as agreed upon in the Work Experience Training Plan by the FRWDB DESIGNEE and WORKSITE, and assure that adequate work is available to keep PARTICIPANT busy during working hours. If the WORKSITE determines that a change of job duties is necessary, the FRWDB DESIGNEE must approve such changes by updating the Work Experience Training Plan with the new/additional job duties. (See Attachment A, attached hereto and incorporated by reference, for Work Experience Training Plan). 2805448v1 / 16988.0001 FRWDB Page 3 of 10 Draft of 21MAR21 3. These provisions do not establish an employer/employee relationship between the WORKSITE and the PARTICIPANT. The FRWDB DESIGNEE will be the employer of record, and the relationship between the WORKSITE and the PARTICIPANT is one of trainer/PARTICIPANT. 4.Safety Training: Provide safety instructions necessary to reasonably protect the PARTICIPANT against injury, and provide him or her with necessary equipment to carry out training responsibilities and duties. The WORKSITE Supervisor will not allow the PARTICIPANT to use any tools, equipment, or machinery until such time as the Verification of Safety Training has been completed, and understands and agrees that the PARTICIPANT is prohibited from beginning work assignments until he or she has been adequately trained and qualified to perform such work assignments. 5.Work Schedule: Each PARTICIPANT’S dates of placement, maximum number of allowable hours, and work schedule will be outlined in his or her Work Experience Training Plan. The WORKSITE is responsible for paying any hours worked over the maximum hours allowed or after the last day of work outlined in the Work Experience Training Plan, unless an extended end date is requested and approved by the FRWDB DESIGNEE. The PARTICIPANT’S schedule, which is determined by the WORKSITE Supervisor, based on staffing needs and the availability and age of the PARTICIPANT, must be approved by the FRWDB DESIGNEE. An onsite Supervisor must be available during all scheduled work hours, including weekend hours, if any, and the FRWDB DESIGNEE must have staff available on-call to respond to any emergencies or concerns. Any change from the originally agreed upon schedule, job duties or placement dates must be pre-approved by the FRWDB DESIGNEE. 6.Time Sheet Responsibilities: Require that PARTICIPANT accurately and completely record all hours worked on paper or electronic time sheets provided by the FRWDB DESIGNEE and verified by the WORKSITE Supervisor. WORKSITE Supervisors are encouraged to review each PARTICIPANT’S time sheet, whether paper or electronic, at the end of each week to ensure that time records accurately, report the actual hours worked and do not record any hours for unexcused absences, lunch breaks, hours not worked or recreational activities not approved by the FRWDB DESIGNEE. 7.Supervision: Provide adequate full-time adult supervision of each PARTICIPANT by paid staff members (non-volunteer) and timely, constructive feedback, with a maximum ratio of one (1) adult WORKSITE Supervisor to two (2) PARTICIPANTS. The FRWDB DESIGNEE will consider the number of on-site supervisors and a facility’s physical size in placement decisions; more than two (2) PARTICIPANTS may be placed at one (1) site 2805448v1 / 16988.0001 FRWDB Page 4 of 10 Draft of 21MAR21 only if the PARTICIPANTS are separated physically - in different departments or on different floors. When the WORKSITE Supervisor assigned to each PARTICIPANT is unavailable, ensure an alternate supervisor is designated. The WORKSITE should, whenever possible, inform the FRWDB DESIGNEE if a new supervisor is assigned to the PARTICIPANTS. Assure that sufficient training, materials and equipment are available to carry out work assignments. 8.Performance Reviews: Prepare and submit PARTICIPANT Mid-point and post evaluations as required by Fresno Regional Workforce Development Board (FRWDB) policy and per the guidelines of the Supervisor’s Handbook. The Mid-point performance review should include recommendations to improve the performance of the PARTICIPANT or should document the basis for a decision to terminate further WORKSITE training, if necessary. The final performance review should indicate whether the PARTICIPANT will be retained as a full-time employee. 9.Worksite Monitoring: Allow FRWDB DESIGNEE, FRWDB, State of California, and/or Department of Labor representatives to monitor all conditions and activities involved in performing this AGREEMENT. The WORKSITE Supervisor must assure the following: a. No currently employed worker will be displaced by a PARTICIPANT. This includes partial displacement such as reduction in hours of non-overtime work, wages, or employment benefits. b. No training assignment will infringe upon the promotional opportunities of currently employed individuals. c. No PARTICIPANT shall be placed in a position substantially equivalent to positions for which employees have been laid off. d. Ensure that PARTICIPANTS do not engage in political, labor organizing, religious, or non-work-related fundraising activities during work hours. e. The PARTICIPANT will not assist in the operation or maintenance of that part of any facility that is used for religious instruction or worship. f. Appropriate standards of health and safety and a drug free workplace will be maintained. g. Adequate insurance will be in effect at all times. h. Comply and cooperate with audit surveys, audits, and any request by the State of California Department of Labor, Comptroller General, or FRWDB to secure an audit or audit waiver in compliance with Public Law 97-300 Section 164 or the Single Audit Act. 10.Nepotism: Not provide a training assignment under this program for a member of the owner of the WORKSITE’S immediate family. 11.Subcontract: Not subcontract the services of the PARTICIPANT provided under this agreement. 2805448v1 / 16988.0001 FRWDB Page 5 of 10 Draft of 21MAR21 12.Transportation: Ensure that the Participant does not operate a motor vehicle and is not transported offsite to attend meetings or work at different sites during the workday without the express written approval of the FRWDB DESIGNEE in advance. 13.Indemnification: (a) To the fullest extent allowed by law, City ("City Indemnifying Party") shall indemnify, hold harmless and defend FRWDB and FRWDB Designee, and each of their officers, officials, directors, commissioners, employees, agents contractors consultants and authorized volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by FRWDB and FRWDB or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the acts, negligent or intentional, or omissions, or willful misconduct of the City Indemnifying Party or any of its officers, officials, directors, employees, agents, contractors, consultants or authorized volunteers in the performance of this Agreement; provided nothing herein shall constitute a waiver by the Indemnifying Party of governmental immunities including California Government Code Section 810 et seq. The duty to indemnify and defend shall apply to all claims and liability regardless of whether any insurance policies are applicable and the policy limits do not act as a limitation upon the amount of indemnification to be provided. FRWDB and FRWDB Designee ("Workforce Indemnifying Parties") agrees that this Agreement shall in no way act to abrogate or waive any immunities available to CITY under the Tort Claims Act of the State of California. This indemnification obligation shall survive termination or expiration of this Agreement. b) To the fullest extent allowed by law, FRWDB and FRWDB Designee Workforce Indemnifying Parties") shall indemnify, hold harmless and defend City, and each of its officers, officials, directors, employees, agents contractors, consultants and authorized volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the acts, negligent or intentional, or omissions, or willful misconduct of the Workforce Indemnifying Parties or any of their officers, officials, directors, commissioners, employees, agents, contractors, consultants or authorized volunteers in the performance of this Agreement; provided nothing herein shall constitute a waiver by the FRWDB of governmental immunities including California Government Code Section 810 et seq. The duty to indemnify and defend shall apply to all claims and liability regardless of whether any insurance policies are applicable and the policy limits do not act as a limitation upon the amount of indemnification to be provided. This indemnification obligation shall survive termination or expiration of this Agreement. 2805448v1 / 16988.0001 FRWDB Page 6 of 10 Draft of 21MAR21 In the event of concurrent negligence on the part of CITY or any of its officers, officials, employees, agents or volunteers, and FRWDB and FRWDB Designee Workforce Indemnifying Parties") each of their officers, officials, directors, commissioners, employees, agents contractors consultants and authorized volunteers, the liability for any and all such claims, demands and actions in law or equity for such losses, fines, penalties, forfeitures, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter. 14.Insurance: Each party, and their subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to each party,, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2.COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3.WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits. 4.EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. UMBRELLA OR EXCESS INSURANCE In the event, each party purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the other parties and their officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS Each party shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and FRWDB DESIGNEE shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must 2805448v1 / 16988.0001 FRWDB Page 7 of 10 Draft of 21MAR21 be declared to on the Certificate of Insurance, and approved by, the party's designated Risk Manager or designee. At the option of the CLIENT’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self-insured retentions; or ii) Provide a financial guarantee, satisfactory to each party's Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. 16.OTHER INSURANCE PROVISIONS/ENDORSEMENTS The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: Each party and its insurer shall waive any right of subrogation against the other parties and their officers, officials, employees, agents, and volunteers. VERIFICATION OF COVERAGE Each party shall furnish the others with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the each party's Risk Manager or his/her designee prior to the execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. 15.Collective Bargaining: Obtain the concurrence of the appropriate bargaining entity, when a collective bargaining agreement exists, in order to ensure compliance of the prescribed training with the terms of said agreement. 16.Confidentiality: Insure PARTICIPANT is aware of any WORKSITE policies and procedures with respect to protecting confidential information from disclosure, except to authorized persons. 17.Discipline: Not initiate discipline on the PARTICIPANT without the written concurrence of the FRWDB DESIGNEE. 18.File Folder Onsite: Maintain a list of PARTICIPANTS, their work assignments, schedules, and emergency card at each WORKSITE as well as a valid work permit for each PARTICIPANT under the age of 18. 19.Hot and Inclement Weather and Drinking Water: Provide adequate indoor work to occupy PARTICIPANT during inclement weather and periods when the temperature reaches 105 degrees Fahrenheit, when the regular WORKSITE is designated as out-of- doors. 2805448v1 / 16988.0001 FRWDB Page 8 of 10 Draft of 21MAR21 Provide adequate cool water, access to shade and extra rest periods for PARTICIPANT when the temperature exceeds 95 degrees Fahrenheit. Insure PARTICIPANTS know how to recognize the symptoms of heat stroke and heat exhaustion and what to do. Provide access to an on-site source of heat, extra rest periods, and thermal insulating materials on equipment handles for PARTICIPANTS when the temperature drops below 30 degrees Fahrenheit. 20.Safety: Comply with all applicable federal, state, and local laws and regulations relating to a safe and accessible work environment, including but not limited to, federal and state Occupational Safety and Health Administration ("OSHA") laws and regulations, Americans With Disabilities Act (the "ADA") and its regulations, and the Fair Employment and Housing Act (the “FEHA”) and its regulations. 21.Compliance with OSHA: WORKSITE Supervisor and FRWDB DESIGNEE shall consistent with the manner described in this section, comply with all federal and state OSHA regulations, which apply to the PARTICIPANT assigned to WORKSITE Supervisor’s location. The following describes the general obligations of the WORKSITE with regard to OSHA compliance: a. FRWDB DESIGNEE shall provide that its employees are trained in general safe work practices prior to commencement of services for WORKSITE Supervisor. WORKSITE supervisor shall provide that the PARTICIPANTS are trained with regard to the specific hazards of and safe work practices before commencing such work and/or training. b. Fresno Regional Workforce Development Board (FRWDB) and/or FRWDB DESIGNEE may inspect WORKSITE before assigning PARTICIPANT to work there. FRWDB and/or FRWDB DESIGNEE may do so thereafter on a periodic basis, with prior notification. c. Upon request by FRWDB and/or FRWDB DESIGNEE the WORKSITE Supervisor will provide documentation of the completion of their OSHA obligations under this section. WORKSITE Supervisor will include training in its exposure monitoring and sampling programs for the purpose of quantifying employee exposures to chemical, physical, and biological hazards in the PARTICIPANT’S assigned tasks. WORKSITE Supervisor will inform PARTICIPANT of the results of such monitoring and sampling in accordance with OSHA requirements. FRWDB, FRWDB DESIGNEE, and any PARTICIPANT will be informed of any suspected or known employee exposure in excess of OSHA permissible exposure limits, immediately following WORKSITE Supervisor’s first knowledge of such overexposure. 22. The WORKSITE Supervisor is to notify the FRWDB DESIGNEE within 24 hours of any accidents, special situations, or unusual occurrences. If a PARTICIPANT is injured or becomes ill, provide first aid or medical attention and notify the FRWDB DESIGNEE immediately, no matter how minor the injury. No more than 24 hours after notice of the injury or illness, the WORSITE Supervisor shall file all forms required by the FRWDB 2805448v1 / 16988.0001 FRWDB Page 9 of 10 Draft of 21MAR21 DESIGNEE. Furthermore, the WORKSITE shall cooperate with any injury or illness- related reporting requirements deemed necessary by FRWDB DESIGNEE. 23.Compliance with Equal Employment Opportunity (EEO) laws: WORKSITE and FRWDB DESIGNEE shall, consistent with the manner described in this section, comply with all federal, state, and local laws requiring equal employment opportunity, and prohibiting discrimination, harassment, and retaliation in the workplace. The following describes the general obligations of the parties with regard to compliance with EEO and nondiscrimination obligations: a. FRWDB DESIGNEE will provide the WORKSITE Supervisor and all PARTICIPANTS with FRWDB DESIGNEE’S policies against harassment, discrimination, and retaliation in the workplace upon assignment of any PARTICIPANT to the WORKSITE location. FRWDB DESIGNEE will ensure that all PARTICIPANTS are trained on the application of said policies against harassment, discrimination, and retaliation. b. WORKSITE Supervisor will ensure that the FRWDB DESIGNEE’S policies against harassment, discrimination, and retaliation are effectively implemented and followed in all respects. c. WORKSITE Supervisor will report immediately to the FRWDB DESIGNEE and to the FRWDB, any information that might constitute a violation of EEO policies against harassment, discrimination, or retaliation, whether such information is a formal complaint or any other information giving notice of a potential violation of FRWDB’s policies. d. WORKSITE Supervisor will cooperate with FRWDB DESIGNEE and FRWDB with respect to investigating promptly any complaint of harassment, discrimination, or retaliation, and with respect to implementing any corrective action that is reasonable or necessary to ensure that FRWDB’s policies against harassment, discrimination, and retaliation are fully and effectively enforced. Upon the written request of FRWDB, either WORKSITE Supervisor or FRWDB DESIGNEE will be given the primary responsibility to investigate any complaints of noncompliance with the FRWDB’s EEO and nondiscrimination policies and to take any corrective action. WORKSITE Supervisor and FRWDB DESIGNEE will provide FRWDB with copies of all documents relating to the investigation and any corrective action taken. 24.Termination of the Agreement: Failure by either party to comply with any or all of the terms and conditions set forth in this AGREEMENT may be cause for the non-breaching party to terminate this AGREEMENT. This AGREEMENT may be terminated by either party without cause upon 30 days advance notice. These program activities are contingent upon federal funding and may be terminated by the FRWD and/or FRWDB DESIGNEE or if program funding is discontinued. 2805448v1 / 16988.0001 FRWDB Page 10 of 10 Draft of 21MAR21 Signatories The parties each represent and warrant that the signatories below are authorized to sign this AGREEMENT on behalf of themselves or the party on whose behalf they execute this AGREEMENT. THE PARTIES HEREBY EXECUTE THIS AGREEMENT with their signature below. WORKSITE: City of Fresno Signature: Date: Name: TJ MILLER Title: PARCS DIRECTOR FRWDB DESIGNEE OF SERVICE: Insert Subcontractor Name Signature: Date: Authorized Staff Name: Title: FRWDB: Fresno Regional Workforce Development Board Signature: Date: Authorized Staff Name: Title: 2805448v1 / 16988.0001 FRWDB Page 1 of 10 Draft of 21MAR21 YOUNG ADULT SERVICES WORK EXPERIENCE AGREEMENT Between FRESNO REGIONAL WORKFORCE DEVELOPMENT BOARD (FRWDB) and WIOA YOUNG ADULT FRWDB PROVIDER OF SERVICE (FRWDB Designee) and CITY OF FRESNO (WORKSITE) THIS YOUNG ADULT SERVICES WORK EXPERIENCE AGREEMENT ("AGREEMENT") describes the terms and conditions between the FRESNO REGIONAL WORKFORCE DEVELOPMENT BOARD (“FRWDB”), and the WIOA YOUNG ADULT FRWDB PROVIDER OF SERVICE (‘FRWDB DESIGNEE’), and the CITY OF FRESNO (‘WORKSITE”). In relationship to the placement of WIOA Young Adult Participants (“PARTICIPANT”) placed at the WORKSITE. PARTICIPANTS are employees of WIOA Young Adult FRWDB DESIGNEE of Service. The WIOA Young Adult FRWDB DESIGNEE of Service will act as the employer of record for the PARTICIPANT and provide all payroll and associated costs (i.e. workers’ compensation, taxes, etc.) Should the WDB DESIGNEE stop being the employer of record for the PARTICIPANT during the term of this AGREEMENT, the AGREEMENT shall automatically terminate and the WDB DESIGNEE will immediately notify the WORKSITE of such termination. The term of this AGREEMENT is from 06/01/2021 to 06/30/2022 unless terminated sooner. General Contract Provisions FRWDB agrees to: 1. Fund this Agreement, in the form of Young Adult Participant wages, for an amount not to exceed $132,000.00 (USD). At an average cost of $3,300.00 per participant, this equates to a maximum number of 40 participants. ($3,300.00 cost per participant = 200 hours x $16.50 hourly wage including payroll taxes and workers compensation). The FRWDB’s Designee will compensate the participant directly following California’s minimum wage guidelines at the hourly rate of $14.00 (USD). 2. Instruct FRWDB contractual designees to assist Worksite in referral of WIOA enrolled Young Adult Participants. 2805448v1 / 16988.0001 FRWDB Page 2 of 10 Draft of 21MAR21 FRWDB Designee agrees to: 1. Assess low income in-school and out of school young adults ages 14-24 who have one or more barriers to employment for possible referral to Worksite. 2. Most participants have very minimum or no prior work experience. 3. Mandate that each participant completes basic skills and career assessments that help identify interest, aptitudes, and skills. 4. Oversee that participant successfully completes a Job Readiness Workshop that is designed to teach soft skills, effective work habits, and worksite behaviors such as attendance, punctuality, appearance, communication and team work skills. 5. To additionally provide coursework that includes resume writing and interview preparation. 6. Provide supportive services (at FRWDB expense) to help participants overcome certain barriers such as transportation, work attire, child care and more. 7. Assign a one-on-one Academic and Career Advisor will assess participant for potential employment. 8. Insure match based on the participant’s interests and aptitudes within the Government Sector, specifically open positions at Worksite (City of Fresno). The Worksite agrees to: 1. The FRWDB DESIGNEE will compensate the PARTICIPANT directly on the basis of actual on-site training hours. The WORKSITE Supervisor will provide the FRWDB DESIGNEE with an accurately completed and approved timesheet, signed in ink or electronic signature by both the PARTICIPANT and the designated WORKSITE Supervisor. The FRWDB DESIGNEE will provide Workers’ Compensation insurance, and will pay all applicable payroll taxes. No overtime hours will be allowed; however, if overtime compensation becomes due to a PARTICIPANT, the WORKSITE agrees to reimburse the FRWDB DESIGNEE for the overtime compensation costs incurred. 2. Work Assignment: WORKSITE agrees to provide productive work assignments, as agreed upon in the Work Experience Training Plan by the FRWDB DESIGNEE and WORKSITE, and assure that adequate work is available to keep PARTICIPANT busy during working hours. If the WORKSITE determines that a change of job duties is necessary, the FRWDB DESIGNEE must approve such changes by updating the Work Experience Training Plan with the new/additional job duties. (See Attachment A, attached hereto and incorporated by reference, for Work Experience Training Plan). 2805448v1 / 16988.0001 FRWDB Page 3 of 10 Draft of 21MAR21 3. These provisions do not establish an employer/employee relationship between the WORKSITE and the PARTICIPANT. The FRWDB DESIGNEE will be the employer of record, and the relationship between the WORKSITE and the PARTICIPANT is one of trainer/PARTICIPANT. 4. Safety Training: Provide safety instructions necessary to reasonably protect the PARTICIPANT against injury, and provide him or her with necessary equipment to carry out training responsibilities and duties. The WORKSITE Supervisor will not allow the PARTICIPANT to use any tools, equipment, or machinery until such time as the Verification of Safety Training (See attachment B) has been completed, and understands and agrees that the PARTICIPANT is prohibited from beginning work assignments until he or she has been adequately trained and qualified to perform such work assignments. 5. Work Schedule: Each PARTICIPANT’S dates of placement, maximum number of allowable hours, and work schedule will be outlined in his or her Work Experience Training Plan. The WORKSITE is responsible for paying any hours worked over the maximum hours allowed or after the last day of work outlined in the Work Experience Training Plan, unless an extended end date is requested and approved by the FRWDB DESIGNEE. The PARTICIPANT’S schedule, which is determined by the WORKSITE Supervisor, based on staffing needs and the availability and age of the PARTICIPANT, must be approved by the FRWDB DESIGNEE. An onsite Supervisor must be available during all scheduled work hours, including weekend hours, if any, and the FRWDB DESIGNEE must have staff available on-call to respond to any emergencies or concerns. Any change from the originally agreed upon schedule, job duties or placement dates must be pre-approved by the FRWDB DESIGNEE. 6. Time Sheet Responsibilities: Require that PARTICIPANT accurately and completely record all hours worked on paper or electronic time sheets provided by the FRWDB DESIGNEE and verified by the WORKSITE Supervisor. WORKSITE Supervisors are encouraged to review each PARTICIPANT’S time sheet, whether paper or electronic, at the end of each week to ensure that time records accurately, report the actual hours worked and do not record any hours for unexcused absences, lunch breaks, hours not worked or recreational activities not approved by the FRWDB DESIGNEE. 7. Supervision: Provide adequate full-time adult supervision of each PARTICIPANT by paid staff members (non-volunteer) and timely, constructive feedback, with a maximum ratio of one (1) adult WORKSITE Supervisor to two (2) PARTICIPANTS. The FRWDB DESIGNEE will consider the number of on-site supervisors and a facility’s physical size in placement decisions; more than two (2) PARTICIPANTS may be placed at one (1) site 2805448v1 / 16988.0001 FRWDB Page 4 of 10 Draft of 21MAR21 only if the PARTICIPANTS are separated physically - in different departments or on different floors. When the WORKSITE Supervisor assigned to each PARTICIPANT is unavailable, ensure an alternate supervisor is designated. The WORKSITE should, whenever possible, inform the FRWDB DESIGNEE if a new supervisor is assigned to the PARTICIPANTS. Assure that sufficient training, materials and equipment are available to carry out work assignments. 8. Performance Reviews: Prepare and submit PARTICIPANT Mid-point and post evaluations as required by Fresno Regional Workforce Development Board (FRWDB) policy and per the guidelines of the Supervisor’s Handbook. The Mid-point performance review should include recommendations to improve the performance of the PARTICIPANT or should document the basis for a decision to terminate further WORKSITE training, if necessary. The final performance review should indicate whether the PARTICIPANT will be retained as a full-time employee. 9. Worksite Monitoring: Allow FRWDB DESIGNEE, FRWDB, State of California, and/or Department of Labor representatives to monitor all conditions and activities involved in performing this AGREEMENT. The WORKSITE Supervisor must assure the following: a. No currently employed worker will be displaced by a PARTICIPANT. This includes partial displacement such as reduction in hours of non-overtime work, wages, or employment benefits. b. No training assignment will infringe upon the promotional opportunities of currently employed individuals. c. No PARTICIPANT shall be placed in a position substantially equivalent to positions for which employees have been laid off. d. Ensure that PARTICIPANTS do not engage in political, labor organizing, religious, or non-work-related fundraising activities during work hours. e. The PARTICIPANT will not assist in the operation or maintenance of that part of any facility that is used for religious instruction or worship. f. Appropriate standards of health and safety and a drug free workplace will be maintained. g. Adequate insurance will be in effect at all times. h. Comply and cooperate with audit surveys, audits, and any request by the State of California Department of Labor, Comptroller General, or FRWDB to secure an audit or audit waiver in compliance with Public Law 97-300 Section 164 or the Single Audit Act. 10. Nepotism: Not provide a training assignment under this program for a member of the owner of the WORKSITE’S immediate family. 11. Subcontract: Not subcontract the services of the PARTICIPANT provided under this agreement. 2805448v1 / 16988.0001 FRWDB Page 5 of 10 Draft of 21MAR21 12. Transportation: Ensure that the Participant does not operate a motor vehicle and is not transported offsite to attend meetings or work at different sites during the workday without the express written approval of the FRWDB DESIGNEE in advance. 13. Indemnification: (a) To the fullest extent allowed by law, City ("City Indemnifying Party") shall indemnify, hold harmless and defend FRWDB and FRWDB Designee, and each of their officers, officials, directors, commissioners, employees, agents contractors consultants and authorized volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by FRWDB and FRWDB or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the acts, negligent or intentional, or omissions, or willful misconduct of the City Indemnifying Party or any of its officers, officials, directors, employees, agents, contractors, consultants or authorized volunteers in the performance of this Agreement; provided nothing herein shall constitute a waiver by the Indemnifying Party of governmental immunities including California Government Code Section 810 et seq. The duty to indemnify and defend shall apply to all claims and liability regardless of whether any insurance policies are applicable and the policy limits do not act as a limitation upon the amount of indemnification to be provided. FRWDB and FRWDB Designee ("Workforce Indemnifying Parties") agrees that this Agreement shall in no way act to abrogate or waive any immunities available to CITY under the Tort Claims Act of the State of California. This indemnification obligation shall survive termination or expiration of this Agreement. b) To the fullest extent allowed by law, FRWDB and FRWDB Designee Workforce Indemnifying Parties") shall indemnify, hold harmless and defend City, and each of its officers, officials, directors, employees, agents contractors, consultants and authorized volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the acts, negligent or intentional, or omissions, or willful misconduct of the Workforce Indemnifying Parties or any of their officers, officials, directors, commissioners, employees, agents, contractors, consultants or authorized volunteers in the performance of this Agreement; provided nothing herein shall constitute a waiver by the FRWDB of governmental immunities including California Government Code Section 810 et seq. The duty to indemnify and defend shall apply to all claims and liability regardless of whether any insurance policies are applicable and the policy limits do not act as a limitation upon the amount of indemnification to be provided. This indemnification obligation shall survive termination or expiration of this Agreement. 2805448v1 / 16988.0001 FRWDB Page 6 of 10 Draft of 21MAR21 In the event of concurrent negligence on the part of CITY or any of its officers, officials, employees, agents or volunteers, and FRWDB and FRWDB Designee Workforce Indemnifying Parties") each of their officers, officials, directors, commissioners, employees, agents contractors consultants and authorized volunteers, the liability for any and all such claims, demands and actions in law or equity for such losses, fines, penalties, forfeitures, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter. 14. Insurance: Each party, and their subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to each party,, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. UMBRELLA OR EXCESS INSURANCE In the event, each party purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the other parties and their officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS Each party shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and FRWDB DESIGNEE shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must 2805448v1 / 16988.0001 FRWDB Page 7 of 10 Draft of 21MAR21 be declared to on the Certificate of Insurance, and approved by, the party's designated Risk Manager or designee. At the option of the CLIENT’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self-insured retentions; or ii) Provide a financial guarantee, satisfactory to each party's Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. 16. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: Each party and its insurer shall waive any right of subrogation against the other parties and their officers, officials, employees, agents, and volunteers. VERIFICATION OF COVERAGE Each party shall furnish the others with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the each party's Risk Manager or his/her designee prior to the execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. 15. Collective Bargaining: Obtain the concurrence of the appropriate bargaining entity, when a collective bargaining agreement exists, in order to ensure compliance of the prescribed training with the terms of said agreement. 16. Confidentiality: Insure PARTICIPANT is aware of any WORKSITE policies and procedures with respect to protecting confidential information from disclosure, except to authorized persons. 17. Discipline: Not initiate discipline on the PARTICIPANT without the written concurrence of the FRWDB DESIGNEE. 18. File Folder Onsite: Maintain a list of PARTICIPANTS, their work assignments, schedules, and emergency card at each WORKSITE as well as a valid work permit for each PARTICIPANT under the age of 18. 19. Hot and Inclement Weather and Drinking Water: Provide adequate indoor work to occupy PARTICIPANT during inclement weather and periods when the temperature reaches 105 degrees Fahrenheit, when the regular WORKSITE is designated as out-of- doors. 2805448v1 / 16988.0001 FRWDB Page 8 of 10 Draft of 21MAR21 Provide adequate cool water, access to shade and extra rest periods for PARTICIPANT when the temperature exceeds 95 degrees Fahrenheit. Insure PARTICIPANTS know how to recognize the symptoms of heat stroke and heat exhaustion and what to do. Provide access to an on-site source of heat, extra rest periods, and thermal insulating materials on equipment handles for PARTICIPANTS when the temperature drops below 30 degrees Fahrenheit. 20. Safety: Comply with all applicable federal, state, and local laws and regulations relating to a safe and accessible work environment, including but not limited to, federal and state Occupational Safety and Health Administration ("OSHA") laws and regulations, Americans With Disabilities Act (the "ADA") and its regulations, and the Fair Employment and Housing Act (the “FEHA”) and its regulations. 21. Compliance with OSHA: WORKSITE Supervisor and FRWDB DESIGNEE shall consistent with the manner described in this section, comply with all federal and state OSHA regulations, which apply to the PARTICIPANT assigned to WORKSITE Supervisor’s location. The following describes the general obligations of the WORKSITE with regard to OSHA compliance: a. FRWDB DESIGNEE shall provide that its employees are trained in general safe work practices prior to commencement of services for WORKSITE Supervisor. WORKSITE supervisor shall provide that the PARTICIPANTS are trained with regard to the specific hazards of and safe work practices before commencing such work and/or training. b. Fresno Regional Workforce Development Board (FRWDB) and/or FRWDB DESIGNEE may inspect WORKSITE before assigning PARTICIPANT to work there. FRWDB and/or FRWDB DESIGNEE may do so thereafter on a periodic basis, with prior notification. c. Upon request by FRWDB and/or FRWDB DESIGNEE the WORKSITE Supervisor will provide documentation of the completion of their OSHA obligations under this section. WORKSITE Supervisor will include training in its exposure monitoring and sampling programs for the purpose of quantifying employee exposures to chemical, physical, and biological hazards in the PARTICIPANT’S assigned tasks. WORKSITE Supervisor will inform PARTICIPANT of the results of such monitoring and sampling in accordance with OSHA requirements. FRWDB, FRWDB DESIGNEE, and any PARTICIPANT will be informed of any suspected or known employee exposure in excess of OSHA permissible exposure limits, immediately following WORKSITE Supervisor’s first knowledge of such overexposure. 22. The WORKSITE Supervisor is to notify the FRWDB DESIGNEE within 24 hours of any accidents, special situations, or unusual occurrences. If a PARTICIPANT is injured or becomes ill, provide first aid or medical attention and notify the FRWDB DESIGNEE immediately, no matter how minor the injury. No more than 24 hours after notice of the injury or illness, the WORSITE Supervisor shall file all forms required by the FRWDB 2805448v1 / 16988.0001 FRWDB Page 9 of 10 Draft of 21MAR21 DESIGNEE. Furthermore, the WORKSITE shall cooperate with any injury or illness- related reporting requirements deemed necessary by FRWDB DESIGNEE. 23. Compliance with Equal Employment Opportunity (EEO) laws: WORKSITE and FRWDB DESIGNEE shall, consistent with the manner described in this section, comply with all federal, state, and local laws requiring equal employment opportunity, and prohibiting discrimination, harassment, and retaliation in the workplace. The following describes the general obligations of the parties with regard to compliance with EEO and nondiscrimination obligations: a. FRWDB DESIGNEE will provide the WORKSITE Supervisor and all PARTICIPANTS with FRWDB DESIGNEE’S policies against harassment, discrimination, and retaliation in the workplace upon assignment of any PARTICIPANT to the WORKSITE location. FRWDB DESIGNEE will ensure that all PARTICIPANTS are trained on the application of said policies against harassment, discrimination, and retaliation. b. WORKSITE Supervisor will ensure that the FRWDB DESIGNEE’S policies against harassment, discrimination, and retaliation are effectively implemented and followed in all respects. c. WORKSITE Supervisor will report immediately to the FRWDB DESIGNEE and to the FRWDB, any information that might constitute a violation of EEO policies against harassment, discrimination, or retaliation, whether such information is a formal complaint or any other information giving notice of a potential violation of FRWDB’s policies. d. WORKSITE Supervisor will cooperate with FRWDB DESIGNEE and FRWDB with respect to investigating promptly any complaint of harassment, discrimination, or retaliation, and with respect to implementing any corrective action that is reasonable or necessary to ensure that FRWDB’s policies against harassment, discrimination, and retaliation are fully and effectively enforced. Upon the written request of FRWDB, either WORKSITE Supervisor or FRWDB DESIGNEE will be given the primary responsibility to investigate any complaints of noncompliance with the FRWDB’s EEO and nondiscrimination policies and to take any corrective action. WORKSITE Supervisor and FRWDB DESIGNEE will provide FRWDB with copies of all documents relating to the investigation and any corrective action taken. 24. Termination of the Agreement: Failure by either party to comply with any or all of the terms and conditions set forth in this AGREEMENT may be cause for the non-breaching party to terminate this AGREEMENT. This AGREEMENT may be terminated by either party without cause upon 30 days advance notice. These program activities are contingent upon federal funding and may be terminated by the FRWD and/or FRWDB DESIGNEE or if program funding is discontinued. 2805448v1 / 16988.0001 FRWDB Page 10 of 10 Draft of 21MAR21 Signatories The parties each represent and warrant that the signatories below are authorized to sign this AGREEMENT on behalf of themselves or the party on whose behalf they execute this AGREEMENT. THEPARTIESHEREBYEXECUTETHISAGREEMENT withtheir signaturebelow. WORKSITE: City of Fresno Signature: Date: Name: Title: FRWDB: Fresno Regional Workforce Development Board Signature: Date: Name: Title: Blake Konczal Executive Director 06/18/2021 2805448v1 / 16988.0001 FRWDB Page 1 of 3 061421 Attachment A WORK EXPERIENCE TRAINING PLAN Participant Name: Participant Job Tile: Department (if any): Work Schedule: Participant may work a maximum of _____ hours per week and a maximum of _____ total hours during Work Experience placement. Start Date: _____ End Date: _____ The Participant shall be compensated for actual hours at the rate of 100% of the hourly wage, not to exceed four (4) hours per day on school days and eight (8) hours per day on non-school days, total per week not to exceed 40 hours. Employer of Record Name: Worksite Name: Employer of Record Address: Worksite Address: Primary Staff Name: Worksite Supervisor Name: Primary Staff Phone: Worksite Supervisor Phone: Primary Staff Email: Worksite Supervisor Email: Alternate Manager/Staff: Alternate Staff Name: Alternate Phone: Alternate Worksite Phone: WORKSITE TRAINING PLAN Primary Tasks / Job Duties (Mandatory) – Clearly describe the work this Participant will perform: List any equipment, tools, machinery or chemicals this Participant will use on the job, i.e., gardening tools, cleaning supplies, computer: SPECIAL EMPLOYMENT NEEDS Describe any special equipment or clothing this Participant will need to have, i.e., uniforms, safety glasses, work boots, etc. Describe the Worksite’s dress code expectations for the Participant: 2. 3. 1. 2805448v1 / 16988.0001 FRWDB Page 2 of 3 061421 Participant’s Transportation issues (if any): Participant Name: OCCUPATIONAL EDUCATIONAL PLAN Clearly describe the Occupational Education component the participant will complete during the Work Experience: Start Date End Date ACADEMIC EDUCATIONAL PLAN Clearly describe the Academic Education component the participant will complete during the Work Experience: Start Date End Date We have reviewed the Youth Survival Guide, which sets forth the rules and expectations about acceptable workplace behavior. We have reviewed the Occupational and Academic Educational Plan and agree to comply with the requirements therein. I understand that I am solely responsible for my actions and agree to comply with all rules. I will contact the provider staff person if I have any questions or concerns. I have reviewed the attached Work Experience Training Agreement and the General Contract Provisions and agree to comply with the requirements therein. I have also reviewed the Supervisor’s Handbook, which sets forth the expectations and requirements for the Fresno Regional Workforce Development Board Work Experience in more detail. I understand that compliance with these provisions will be monitored. I understand that any change to the originally agreed upon schedule, job duties or placement dates must be pre-approved by provider staff. Participant Name Participant Signature Date Provider Staff Name Provider Staff Signature Date Worksite Supervisor Name Worksite Supervisor Signature Date 1. 2. 3. 4. 1. 2. 3. 4. 2805448v1 / 16988.0001 FRWDB Page 3 of 3 061421 Attachment B VERIFICATION OF SAFETY TRAINING PARTICIPANT NAME: ______________________________________________ WORKSITE NAME: ____________________________________________ This worksite shall prohibit this Participant from using any tools, equipment, and machinery for which training has not been provided. Worksite Supervisor/Authorized Worksite Staff must provide Safety Training and complete this form with the participant prior to allowing the participant the use any tools, equipment and machinery. My signatures below attest that: 1. The facility has a written safety policy that applies to this worksite. 2. A qualified staff has provided this Participant: a. Training on the worksite’s safety rules and regulations. b. Detailed instructions in the use of all the tools, equipment, and machinery listed in Section A. which this Participant will utilize in the performance of his/her job. c. Training in emergency procedures. d. Training in the Worksite Supervisor's Injury and Illness Prevention Program (IIPP), emergency action and fire prevention plans, and all other site specific safety rules and safety and health programs pertinent to this Participant’s work assignments. 3. This worksite shall abide by all applicable ADA and CalOSHA safety regulations. 4. The following is a complete list of all tools, equipment, and machinery this Participant will utilize in the performance of his/her job: I have provided training on the worksite’s safety policies, rules and regulations to the participant. I have received and orientation on the worksite’s safety policies, rules and regulations, I understand and agree to abide by this Worksite’s safety policies, rules, and regulations. My Worksite Supervisor/Authorized Staff has provided me with safety training on the use of all tools, equipment, and machinery listed above, and I agree to use only those tools, equipment, and machinery on which I have been trained. Authorized Staff Name Authorized Staff Signature Date Participant Name Participant Signature Date RLS: A21- FILE ID: 21-22757 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager BY:GREGORY BARFIELD, Assistant City Manager Office of Mayor & City Manager SUBJECT: Approve a Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals in the amount not to exceed $ 6,795,000 for a one-year term beginning July 1, 2021 to June 30, 2022 RECOMMENDATION: Staff recommends that the City Council approve the terms of the Fifth Amendment to the Agreement entered between the City of Fresno and the Central California Society for the Prevention of Cruelty to Animals (CCSPCA) for a one-year extension of the Agreement in the amount not to exceed $6,795,000 and authorize the City Manager to execute subject to City Attorney approval. EXECUTIVE SUMMARY: The CCSPCA provides the City of Fresno (City) with all animal control, pound master, veterinary and animal sheltering services, and facilities pursuant to a contract entered into in March 2014 and effective through June 30, 2021. The proposed Fifth Amendment will allow the CCSPCA to continue to provide services through June 30, 2022, which will provide the City with time to build the new animal shelter and award a contract to the new animal service provider pursuant to the City’s Request for Qualifications (RFQ). BACKGROUND: The CCSPCA has been providing the City with animal control services, including animal control, pound master, veterinary and animal sheltering services, since March 2014 pursuant to the current agreement, which is set to expire on June 30, 2021. The proposed Fifth Amendment will grant a one-year extension of the Agreement and allow the CCSPCA to continue administering animal control services while providing the City with time to build the new animal shelter and award a contract to the new animal service provider pursuant to the City’s RFQ. 6 2 5 In addition to extending the Agreement’s termination date to June 30, 2022, the proposed Fifth Amendment: Allows the City to terminate the Agreement with 30 days’ written notice upon City’s receipt of a Certificate of Occupancy for its new animal shelter; Maintains a status quo annual budget of $5,345,000, but includes a reserve in the amount of 1,450,000 to address 2022 minimum wage adjustments and increased costs of services and supplies; Confirms Society will remain as the depository for all animals until the termination of the Agreement. Within 30 days after termination of the Agreement, the City shall be responsible to pick up, transfer, or otherwise relocate animals from Society. ENVIRONMENTAL FINDINGS: This is not a project under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378. LOCAL PREFERENCE: Local preference does not apply because this is an amendment to an existing agreement. FISCAL IMPACT: The FY 2022 proposed budget to Council includes funding for this contract in the amount of $6,795,000, which will be paid for by the General Fund. ATTACHMENTS: Fifth Amendment to the Agreement FIFTH AMENDMENT TO AGREEMENT THIS FIFTH AMENDMENT TO AGREEMENT (Fifth Amendment) made and entered into as of this ______ day of ___________, 2021, amends the Agreement entered into between the City of Fresno, a municipal corporation (City) and the Central California Society for the Prevention of Cruelty to Animals, a duly organized and qualified California nonprofit public benefit corporation (Society). RECITALS WHEREAS, City and Society entered into an Agreement, effective March 1, 2014, wherein Society provides City with all animal control, pound master, veterinary and animal sheltering services, facilities and related activities authorized and required by applicable law (Agreement); and WHEREAS, the Agreement provided for an initial term through June 30, 2015, and three one-year renewal terms ending on June 30, 2018; and WHEREAS, City and Society amended the Agreement to provide for a one-year extension ending on June 30, 2019, and to allow the parties additional time to negotiate terms for a future agreement (Amendment); and WHEREAS, City and Society amended the Agreement in order to increase Society’s funding by $184,920.58 to cover salary increases and additional costs to address the minimum wage increases effective January 2018 and January 2019, and allow the Society to maintain its current service levels for the one-year extension ending June 30, 2019 (Second Amendment); and WHEREAS, City and Society amended the Agreement to provide for a one-year extension ending June 30, 2020 (Third Amendment); and WHEREAS, City and Society amended the Agreement to provide for a one-year extension ending June 30, 2021, to allow the City time to build its new animal shelter and award an animal control services contract to a new service provider (Fourth Amendment); and WHEREAS, City and Society desire to amend the Agreement to provide for a one- year extension ending June 30, 2022, to allow the City additional time to complete construction of the animal shelter. AMENDMENT NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual promises herein conditioned, and for other good and valuable consideration hereby acknowledge, the parties agree that the aforesaid Agreement be amended as follows: 1. Section I of the Agreement entitled "Term” is deleted in its entirety and replaced as follows: 1. This Agreement shall be effective from the date first set forth above and will continue so long as any amount remains unpaid hereunder, for an Initial Term beginning on the date first set forth above and expiring at midnight June 30, 2015, (Initial Term) subject to such termination rights as are provided in Section V below. Beginning at the expiration of the Initial Term, the term of this Agreement may be extended upon the successive appropriation by City Council (Renewal Term) of amounts sufficient to make payments due hereunder during the successive Renewal Term, for up to seven Renewal Terms. Each Renewal Term and the scheduled payments hereunder shall correspond with City's Fiscal Period. The amount of fees due, other than prepaid fees, shall be fixed by the parties’ annual written agreement added as a renewal addendum hereto, unless either party shall give written notice of non-renewal at least ninety days prior to expiration of the then current Initial or Renewal term, subject to such termination rights as are provided in Section V below. 2. The City’s Renewal Term and Fiscal Period shall run from July 1 through June 30.” 2. Section V(1) of the Agreement entitled “Termination of Agreement” shall be amended to include Section V(1)(i) as follows: i. Thirty (30) days’ written notice from City to Society after City’s receipt of a Certificate of Occupancy for its new animal shelter.” 3. Exhibit “A” shall be amended to include the following: Society shall remain as the depository for all animals until the Termination of Agreement as set forth in Section V of the Agreement. Within 30 days after Termination of Agreement, City shall be responsible to pick up, transfer, or otherwise relocate the animals from Society.” 4. Exhibit “B” shall be deleted in its entirety and replaced with the revised Exhibit “B” attached hereto. 5. Except as otherwise provided herein, the Agreement entered into by City and Society, effective March 1, 2014, remains in full force and effect. 6. In the event of any conflict between the body of this Fifth Amendment and any Exhibit or Attachment hereto, the terms and conditions of the body of this Fifth Amendment shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties provided for within the body of this Fifth Amendment shall be null and void. SIGNATURE PAGE TO FOLLOW] IN WITNESS WHEREOF, the parties have executed this Amendment at Fresno, California, the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: BRIANA PARRA, CMC Interim City Clerk By: Deputy CENTRAL CALIFORNIA SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS, a nonprofit corporation By: ____ Name: _________________________ Title: ___________________________ If corporation or LLC, Board Chair, Pres. or Vice Pres.) By: __________ Name: Title: If corporation or LLC, CFO, Treasurer, Secretary, or Assistant Secretary) Attachment: 1. Revised Exhibit B – Fee Schedule REVISED EXHIBIT B – FEE SCHEDULE 1. As compensation for the Augmented Services, the Society shall be paid the following sums, as approved and appropriated by the City Council. During the 2021-2022 fiscal year, a current year fee not to exceed 6,795,000 as set forth below, which shall be payable in equal quarterly installments on or before each July 15, October 15, January 15, and April 15. Payroll: $3,868,000 Supplies/Service Fees: $1,431,000 Estimated Cost of Care Fee: $46,000* Unallocated Reserved $1,450,000 The minimum starting wage for Animal Control Officers will be $16 per hour. No later than December 1, 2021, the CCSPCA shall provide the City with any adjusted cost due to the plan increased in fees due to the minimum wage hike set to increase on January 1, 2022, and any increases in the cost of services/supplies over 2020/2021 estimated expenditures. The estimated number of animals in care on July 1, 2021, is 200 cats and 400 dogs for a total of 600 animals with a boarding fee of $15 per day, per animal. The daily animal count is based upon the shelter’s average 10-day Length of Stay LOS) for dogs and 7-day LOS for cats. All existing animals are estimated to be outcome within two weeks. 2. Each payment hereunder by City shall be contingent upon timely submission to and review and approval by, the City of the Society’s monthly service, fiscal, and complaint reports as stipulated in Section IV and Exhibits “C” and “D” to the Third Amendment. RLS: A21- FILE ID: 21-22792 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager BY:GEORGEANNE A. WHITE, Assistant City Manager Office of Mayor & City Manager SUBJECT: BILL (for introduction) – Amending Section 9-1609 of the Fresno Municipal Code relating to suspension and revocation of massage business registration certificates RECOMMENDATION: The Administration recommends Council approve the proposed changes to the Massage Business Ordinance to clarify and increase efficiency in the suspension and revocation process. EXECUTIVE SUMMARY: The proposed amendment makes two changes to the Massage Business Ordinance. The first change clarifies that the timelines governing suspension or revocation shall run from the date of mailing or personal delivery of the notice of violation and supporting facts. The second change makes the hearing before the City Manager a hearing based solely on the appellant’s written submission without oral argument. This will expedite this step of the process for all parties. Appellants retain the existing right under the Ordinance to appeal the City Manager’s decision to the Administrative Hearing Officer for an in-person hearing. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: No impact 6 4 5 ATTACHMENTS: Amended Ordinance RLS: A21- FILE ID: 21-22795 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager MIGUEL A. ARIAS, Councilmember, District 3 BY:TIM ORMAN, Chief of Staff Office of Mayor & City Manager SUBJECT: Approve Agreements with Comprehensive Addiction Programs for triage and shelter services at The Travel Inn in the amount of $1,543,886 and authorize the City Manager or designee to sign all implementing documents as approved to form by the City Attorney RECOMMENDATION: Staff recommends Council approve the Agreements between the City of Fresno and Comprehensive Addiction Programs (CAP) to operate the City-owned Travel Inn as a Homeless Triage Center/Emergency Shelter from July 1, 2021 to June 30, 2022 in the amount of $173,580 for start-up expenses and $1,370,306 for operations for a total of $1,543,886. EXECUTIVE SUMMARY: The City of Fresno purchased The Travel Inn and Suites on January 11, 2021. Although it has taken longer than expected, the first phase of Travel Inn repair will be complete on or about June 30th. This phase consists of Building A and comprises 33 rooms. The second phase of repair includes 24 rooms in Buildings B, C and D and is scheduled to be complete on August 13th. The proposed agreement is for CAP to operate The Travel Inn as a low barrier homeless shelter/triage center starting on July 1 of this year. The agreement takes into account that 33 rooms will be available in July and for half of August and all 57 rooms will be available in the middle of August. BACKGROUND: Fresno is experiencing a housing crisis and we see a major impact of this crisis in the increase in our homeless population. Operating the Travel Inn as a low barrier homeless shelter/triage center is one more piece of the puzzle the City and our partners are putting together to address this crisis. The City purchased the Travel Inn to complement the properties purchased by Fresno Housing and others to provide immediate places for people to move off of our freeways and out of our neighborhoods and 6 4 8 begin the process of placement into permanent affordable and permanent supportive housing. At some point in the future, The Travel Inn and the other properties purchased on Parkway Drive and other parts of the city will be converted to permanent affordable housing. Comprehensive Addiction Programs (CAP) is a 501C3 non-profit that has been serving the community since 1972 by providing drug and addiction treatment services. In 2019, they developed a partnership with RH Community Builders (RHCB) to provide a mutli-faceted approach to ending homelessness one family at a time. They currently operate The Hacienda at Clinton and 99, Crossroads Village at Blackstone and Dakota, and the innovative program at The Lodge in conjunction with the Fresno County Department of Behavioral Health Services. CAP/RHCB also operated a warming center during the fall and winter of 2019 which they converted and operated along with other emergency shelters as a COVID 19 Emergency Homeless Shelter to assist the City of Fresno and the County of Fresno to provide homeless services within the restrictions of the COVID pandemic. They also currently operate the Sands Motel as an Emergency Homeless Shelter in conjunction with the City’s Project Offramp. This contract will provide a smooth transition for many of the individuals and families leaving the Sands Motel between now and the end of our contract on September 30, 2021. No other organization has the mission, the facilities, the capacity, the readiness and the track record in addressing both homelessness and the unique challenges of homelessness in a COVID 19 environment as does CAP/RHCB. Based on this finding, the City Manager gave authorization to dispense with the City’s standard RFP process, set forth in Administrative Order 6-28, so that the Mayor and City Manager may ask Council to award a contract for services to CAP/RHCB as a uniquely qualified contractor to provide homeless triage center/emergency shelter services to individuals and families impacted by homelessness, especially those residing on highly dangerous freeway right-of- ways. Funding for this contract will come from the Homeless Housing, Assistance and Prevention (HHAP) and Emergency Solutions Grant (ESG) programs. HHAP will cover the start-up costs of $173,580 and July and August operations of $214,863 for a total of $387,443. The ESG-CV2 allocations for the operations of Travel Inn were approved by Council on February 18, 2021 and will cover the operation expenses from September 2021 to June of 2022 for a total of $1,155,443. ENVIRONMENTAL FINDINGS: This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE: Local preference was not implemented because of state and federal funding and CAP is uniquely qualified to perform this service. FISCAL IMPACT: The agreements will be funded through HHAP and ESG-CV allocations. ATTACHMENTS: Attachment A – Agreement Comprehensive Addiction Programs (CAP) 6 4 8 Attachment B – ESG-CV Sub recipient Agreement CAP Page 1 of 20 PROPERTY MANAGEMENT AGREEMENT This Property Management Agreement (Agreement) is made as of the ____ day of June 2021 (Effective Date), by and between the City of Fresno, a municipal corporation City or Owner), and COMPREHENSIVE ADDICTION PROGRAMS, a California corporation (Property Manager). Owner and Property Manager are referred to hereinafter each as a Party or collectively as Parties. RECITALS WHEREAS, the City of Fresno owns The Travel Inn located at 1444 W. White Avenue, Fresno, CA, 93728 (APN 449-343-07), and more specifically described in the attached Exhibit A (Property Description), and WHEREAS, the City of Fresno acquired The Travel Inn for the express intent to renovate and prepare The Travel Inn to serve as a low-barrier emergency homeless shelter for an interim period, until such time that The Travel Inn is converted to permanent affordable housing, and WHEREAS, the additional low-barrier shelter rooms will support the City’s Project Off Ramp program which relocates homeless individuals from the freeway right-of-way to low-barrier emergency shelters to protect public health and safety, and WHEREAS, the City of Fresno requires the services of a professional not-for-profit public benefit corporation to provide property management and case-management services for the Travel Inn to serve individuals and families experiencing homelessness, and WHEREAS, Comprehensive Addiction Programs is a non-profit public benefit corporation operating in California and providing behavioral health services, transitional, and other support services to those experiencing homelessness in the Central Valley of California, including in the City of Fresno; and WHEREAS, the City of Fresno and Comprehensive Addiction Programs currently have an agreement in place to provide low-barrier emergency homeless shelter services at the Sands motel in the City of Fresno, and WHEREAS, the City of Fresno and Comprehensive Addiction Programs now desire to enter into this Property Management Agreement to provide comprehensive property management and case management services to residents residing at The Travel Inn, and NOW, THEREFORE, in consideration of the foregoing and for other valuable consideration, the receipt and adequacy of which are hereby acknowledged, Owner and Property Manager agree as follows: Page 2 of 20 ARTICLE I APPOINTMENT OF PROPERTY MANAGER; LIMITATION OF AUTHORITY 1.1 Appointment of Property Manager. Owner hereby appoints Property Manager as the exclusive property manager in connection with the Property, and Property Manager accepts such appointment, upon the terms and conditions set forth below. Except as specifically provided herein or specifically authorized in writing by Owner, Property Manager has no right or authority, express or implied, to commit or otherwise obligate Owner in any manner whatsoever except as provided herein. Owner shall designate one (1) or more persons to serve as Owner’s Representative (each, a Representative) in all dealings with the Property. Whenever the approval or consent or other action of Owner is called for hereunder, such approval, consent, or action shall be binding on Owner only if specified in a writing executed by a Representative. The initial Representative shall be Tim Orman, Chief of Staff to the Mayor. Owner shall promptly notify Property Manager in writing if Owner appoints a new Representative to replace Representative, or an additional Representative for individual Property. ARTICLE II SCOPE OF SERVICES 2.1 Management of Property. Property Manager shall provide the property management activities and operations identified in the Scope of Services attached hereto and incorporated herein as Exhibit B. 2.2 Property Manager Personnel. All personnel employed by or contracted with the Property Manager to assist in managing the Property shall be employees or independent contractors of Property Manager or its affiliates and not of Owner. 2.3 Service Contracts. Property Manager may negotiate and execute contracts with independent contractors for services required in the ordinary course of business in operating the Property, including, without limitation, contracts for security protection, cleaning and janitorial service, utilities, and, to the extent applicable, internet, boiler, and HVAC maintenance; provided, however, that (i) except as otherwise approved by Owner in writing, such contracts shall not havea term in excess of one (1) year and shall be terminable by Property Manager or Owner without cause on thirty (30) days’ notice; and (ii) the nature and cost of the services to be contracted for are included in the then-current Budget approved by Owner pursuant to Section 2.10 below. 2.4 Maintenance and Repair. Property Manager shall keep the Property, including, without limitation, all buildings, common areas, and other improvements on the Property, in good order, repair, and condition so that the Property is maintained in a first -class condition equal to or better than competing projects and other similar projects managed by Property Manager in accordance with the then -current Budget approved by Owner and with funds received as part of the Property Management Fee. Property Manager may make expenditures or enter contracts without Owner’s consent only for emergency repairs to the Page 3 of 20 Property that are immediately required to be made for the preservation and safety of the Property, to avoid the suspension of any essential service to or for the Property, or to avoid danger to life or property at the Property (Emergency Expenditures), provided that Property Manager shall give Owner notice of any Emergency Expenditures and shall, to the extent reasonably practicable, consult with Owner prior to making any Emergency Expenditures. Major repairs over $500 such as equipment, appliances and fixtures, plumbing and electric systems, structure, including the roof, and HVAC systems, among others, will be paid for and completed by the Owner. 2.5 Compliance. Property Manager shall operate and maintain the Property, in compliance with, and in the performance of its duties hereunder shall abide by, all statutes, laws, rules, regulations, requirements, orders, notices, determinations, and ordinances of any national and local government and appropriate agencies, departments, commissions, or boards, the requirements of any insurance companies covering any of the risks against which Property is insured, and the requirements of any agreements relating to the Property each a “Requirement”). Property Manager further agrees promptly to remedy any violation of a Requirement at Owner’s expense, provided that if the cost of remedying such violation exceeds Five Thousand Dollars ($5,000) in any one instance, Property Manager shall obtain Owner’s prior written approval before authorizing any expenditure, except for Emergency Expenditures, as provided in Section 2.4. 2.6 Prevention of Liens. After giving prompt written notice to Owner, Property Manager shall, at the sole cost and expense of the Owner, take necessary steps authorized in writing by Owner to prevent the creation of, and to remove, any claim of lien, lien, encumbrance, or security interest (collectively, a “Lien”) that attaches to the Property or any portion of the Property if the Lien has been asserted without Owner’s consent, unless Owner notifies Property Manager in writing that Owner does not intend to contest the Lien. 2.7 Notification. Property Manager shall notify Owner in writing of any fact or circumstance of significance to the Property including, without limitation, any major complaint made by a resident that is reasonably anticipated to cause a material impact to the operations at the Property, any damage, or destruction affecting the Property, any notice of or violationof any Requirement, any material defect in the Property, or any release of any hazardous or toxicsubstance, material, or waste or similar material on or about the Property. 2.8 Insurance Claims. Property Manager shall investigate and report in written detail to Owner and the applicable insurance carrier all accidents, claims for damage relating to the ownership, operation, or maintenance of the Property, and any damage or destruction to the Property and the estimated costs of repair, and shall prepare for written approval by Owner all reports required by an insurance company in connection with any such accident, claim, damage, or destruction. Property Manager is authorized to settle, in consultation with the Owner and at the sole cost and expense of Owner, subject to the indemnification provisions of paragraph 5.3, any claim against an insurance company for property damage Page 4 of 20 not exceeding Five Thousand Dollars ($5,000) (excluding the deductible, if any) arising out of any policy and, in connection with such claim, to execute proofs of loss and adjustments of loss and to collect monies for loss proceeds. Except as provided above, Property Manager shall take no action to settle any insurance claims without the written approval of Owner. 2.9 Assistance with Proposed Sale or Financing. Property Manager agrees to cooperate fully with Owner and assist Owner in any attempt to sell or mortgage all or any part of any of the Property. 2.10 Budgets. On or before the date of this Agreement and thereafter, on or before May 1st of each year, or at any other time prescribed by Owner, Property Manager shall submit to Owner for Owner’s written approval a proposed operating and capital budget for the next calendar year for items including, but not limited to, promotion, operation, repair, other accrued operating expenses and maintenance of the Property, and in Property Manager’s standard format approved by Owner (the “Budget”). The Budget to be submitted to Owner shall be consistent with the terms of this Agreement, including, without limitation, the terms of Articles III and IV. If Owner or its Board of Directors rejects any proposedBudget submitted by Property Manager, Property Manager shall submit to Owner for Owner’s written approval, a new proposed Budget satisfying Owner’s objection, within ten (10) days after the date of Owner’s rejection. During the calendar year covered by each Budget, Property Manager shall operate within that Budget as approved by Owner. Property Manager shall use reasonable efforts not to incur aggregate expenditures of amounts greater than ten percent (10%) over the total expenditures set out in the Budget. Without the express prior written consent of Owner, Property Manager shall not incur any expenses other than as provided in the Budget or change the manner of operation of the Property, except for Emergency Expenditures as provided in Section 2.4. The approved Budget for the 2021- 2022 fiscal year is attached hereto andincorporated herein as Exhibit “C”. 2.11 Reports. Property Manager agrees to render actual monthly income and expense reports relating to the management and operation of the Property in Property Manager’s standardformat approved by Owner on the fifteenth (15th) calendar day after the expiration of each calendar month, and an annual income and expense report in Property Manager’s standard format approvedof by Owner, within forty-five (45) days after the expiration of each calendar year. At Owner’s election (to be exercised by prior written notice to Property Manager), Property Manager shall deliver, concurrently with the delivery of each monthly income and expense report, copies of checks evidencing payments and collections and supporting invoices, internal allocations, and other back-up data as may be reasonably requested for the expenses and disbursements shown on the previous month’s income expense report. 2.12 Retention, Inspection and Audit of Records. a) Property Manager agrees to maintain, at the Property Manager’s expense, adequate Page 5 of 20 accounting records on a cash basis (except Owner may request in writing a different method) in connection with all matters contemplated by this Agreement and to allow authorized representatives of Owner or the California Department of Housing and Community Development (HCD) to examine such records and any other of Property Manager's records relating to the operations and management of the Property and Property Manager's obligations hereunder, including, any correspondence, invoices, reports, allocations, etc. pertaining to transactions arising out of this Agreement (each, a “Record” and collectively, “Records”) and to audit all reports provided for herein. All Records maintained by Property Manager relating to the Property shall be the property of Owner. b) Property Manager shall retain all Records relating to the Property for a period of five 5) years, or longer at the Owner’s request. Property Manager shall permit access to the Property upon reasonable notice and during normal business hours, for the purpose of interviewing employees and inspecting and copying books, records, accounts, and other relevant material. At Owner's election, Owner may select an independent Certified Public Accounting firm to conduct an annual audit of the Property, at Owner’s expense, and Property Manager shall cooperate, at no material out-of-pocket cost to Property Manager, in such audit, includingpreparing a detailed response to any audit findings. For purposes of this Section 2.12, cooperation with the audit by Property Manager's personnel and retrieval and production of Records shall not be considered out-of-pocket costs. 2.13 Meetings. Property Manager shall meet with Owner not less than monthly to discuss the status of the management, operation, and leasing of the Property (Meetings). It is agreed that Meetings may be conducted via a conference call, unless otherwise requested by Owner. Upon the request of the Owner and upon reasonable advance written notice, Property Manager shall arrange to meet Owner and or Owner’s Representative at the Property. ARTICLE III PROPERTY MANAGEMENT EXPENSES 3.1 Budget and Expenses. In accordance with the then-current Budget approved in advance by Owner, Property Manager shall be entitled to a monthly fee payment from Owner and in accordance with Section 5.1 to operate the property. This fee payment, based on the approved budget is intended to cover all expenses incurred by Property Manager in the performance of its obligations hereunder, including without limitation, actual costs and expenses relating to accounting and reporting (whether performed by Property Manager or its affiliates or by third parties), travel, legal services, and all salaries, wages, payroll taxes, insurance, workers’ compensation, pension benefits, and other benefits of personnel who work at the Property and provide necessary services to the Property, such as employee training and routine repair and maintenance (but excluding oversight of routine maintenance and repair). Otherwise, except as may be specifically provided elsewhere in the Agreement, Property Manager shall bear its own and shall not be reimbursed by Owner for: (i) salaries, Page 6 of 20 wages, payroll taxes, insurance, workers' compensation, pension benefits, and other benefits of Property Manager’s office personnel and officers, to the extent not inc luded in the approved budget, and (ii) general overhead and office expenses of Property Manager's corporate office, including, but not limited to items such as stationary and other office supplies and equipment, telephone and telecommunications services, data processing and other computer services, to the extent not included in the approved budget. Notwithstanding the above, if telecommunication services, data processing and other computer -related programs provide direct services to the Property (such as electronic mail, or other technical software support) these services will be deemed an expense of the Property and eligible for payment hereunder. In addition those expenses incurred by Property Manager that are allocated by Property Manager to the appropriate Property and any other properties (e.g., expenses allocated on account of off -site personnel, insurance, etc.) shall be allocated in a good faith manner designed to reimburse Property Manager for its actual out -of-pocket costs and shall not result in any charges to the Owner that exceed what the Owner would have paid on account of the Property if the Owner had obtained the services/goods directly. Administrative Expenses shall be paid monthly in an amount equal to 15% of the total Program Direct Expenses, in accordance with the approved Budget. ARTICLE IV BANK ACCOUNTS AND DISBURSEMENT OF FUNDS 4.1 Bank Accounts and Disbursement of Funds. Any and all funds received by Property Manager in the operation of the Property shall be received in trust for the benefit of Owner and shall be deposited by Property Manager into a bank account specified by Owner from time to time. Unless otherwise expressly agreed to by Owner in writing, Property Manager shall not have the right to withdraw funds from Owner’s Account other than for normal operating expenses incurred in the ordinary course of business. Under no circumstances shall Owner’s funds be commingled with Property Manager’s funds. ARTICLE V INSURANCE AND INDEMNIFICATION 5.1 Property and Liability Insurance. Owner shall maintain, at its cost, property and liability insurance for the Property in such amount and with such companies as Owner may determine. Notwithstanding the above, until otherwise instructed by Owner, Property Manager has agreed to add Owner’ to its master insurance policy for the coverage required hereunder and all costs associated therewith will be identified in the Budget and shall be deemed an Expense of each Property as provided for in Section 3.1. 5.2 Workers’ Compensation Insurance. a) Property Manager shall procure workers’ compensation insurance (or similar insurance as may be required by the laws of the State in which the Property is located) and employer’s liability insurance applicable to and covering all employees of Property Manager at the Property and all persons engaged in the performance of any work required under this Page 7 of 20 Agreement with limits of liability equal to not less than One Million Dollars ($1,000,000). b) If any work under this Agreement is subcontracted, then Property Manager shall use its reasonable efforts to include in each subcontract a provision that the subcontractor shall carry (i) workers’ compensation insurance in accordance with the laws of the State of California; (ii) employer’s liability insurance applicable to and covering all persons engaged in the performance of any work required under this Agreement, with limits of liability acceptable to Owner; and (iii) comprehensive general liability insurance, including, without limitation, contractors’ protective liability insurance, with no exclusion for bodily injury to any employee of any contractor or subcontractor, and with combined limits of liability acceptable to Owner, for bodily injury, property damage, and personal injury. Property Manager sha ll use its reasonable efforts to ensure that all contracts (including construction contracts) state that the coverage carried is primary with respect to any other policies carried by Owner and shall name Owner and PropertyManager as additional named insureds. 5.3 Indemnification. a) Property Manager shall indemnify, defend, and hold harmless Owner, its affiliates and any of their respective managers, members, officers, directors, agents, and employees from and against any and all claims, losses, expenses, liabilities, actions, and damages, including, without limitation, reasonable attorneys’ fees and expenses (collectively, the Claims"), arising directly or indirectly out of: (i) any default by Property Manager under the provisions of this Agreement; or (ii) any negligence or willful misconduct of Property Manager in connection with this Agreement or Property Manager’s services or work hereunder. b) Owner shall indemnify, defend, and hold harmless Property Manager, its affiliates, and any of their respective managers, members, officers, directors, agents, and employees from and against any and all Claims arising out of: (i) any default by Owner under the provisions of this Agreement; or (ii) any negligence or willful misconduct of Owner in connection with this Agreement. c) The provisions of this Section 5.3 shall survive the termination of this Agreement. ARTICLE VI PROPERTY MANAGER’S COMPENSATION 6.1 Property Management Fee. As compensation for the property management services performed by Property Manager pursuant to this Agreement, Owner agrees to pay to Property Manager a monthly management fee (the “Management Fee") in the amount of 1/12th of the combined and approved Budgets as detailed in Exhibit C. Property Manager will submit an invoice to the Owner by the 20th of the preceding month. The Management Fee shall be payable monthly. Page 8 of 20 ARTICLE VII TERM AND TERMINATION 7.1 Term. The Initial Term of this Agreement shall be for one (1) year commencing on the Effective Date and ending 365 days thereafter (Initial Term), unless sooner terminated in accordance with the provisions of this Agreement. The initialterm shall be extended by written notice from the Owner at least 90 days prior to the end of the term. Extensions may be granted for a maximum cumulative period of five (5) years. Property Manager shall not enter into any agreements for services that will extend beyond one (1) year, except any agreement that is terminable on no more than thirty (30) days prior written notice and is specifically approved by Owner. 7.2 Termination without Cause. Either party may terminate this Agreement, at any time, without cause, upon not less than ninety (90) days prior notice to the other party Termination Notice). 7.3 Termination for Cause. This Agreement may be terminated for cause as follows: a) In the event Owner or Property Manager shall default in the performance or observance of any term, condition, or covenant contained in this Agreement on its part to be performed or observed, and that default shall continue for a period of ten (10) days after written notice thereof, then the non-defaulting party may, at any time thereafter during the continuance of such default, terminate this Agreement on the date specified in the notice. Notwithstanding the foregoing, if a default cannot be remedied within the ten (10) day period, the defaulting party shall be deemed to be in compliance with this provision if it shall have commenced to remedy the default within that ten (10) day period and shall remedy the default within a reasonable time. b) Either party may terminate this Agreement immediately in the event of: (i) the appointment of a receiver to take possession of all or substantially all the assets of the other party; (ii) an assignment by the other party for the benefit of creditors; (iii) any action taken or suffered by the other party under any insolvency, bankruptcy, reorganization, moratorium, or other debtor- relief act or statute, whether now existing or hereafter amended or enacted; iv) any act of fraud, embezzlement, theft, conversion or intentional concealment of any other breach of this Agreement; (v) upon termination of funding from HCD to Owner; or (vi) by resolution of the Board of Commissioners of the Fresno Housing Authority for any reason. 7.4 Obligations Continuing After Termination. Any termination of this Agreementshall not affect the rights or obligations of the Parties arising out of the performance of this Agreement prior to such termination. Upon any termination of this Agreement by either Party, Property Manager shall surrender and deliver to Owner any space in the Property occupied by Property Manager and any and all amounts due Owner that are received by Property Manager aftertermination. Property Manager shall deliver to Owner all keys to the Property and originals of allrental agreements, contracts, documents, papers, records, and Page 9 of 20 other items pertaining to the Property or to this Agreement, and shall furnish all such information and take all such action as Owner may reasonably request. Property Manager shall provide Owner with a final accounting of all records relating to this Agreement no later than thirty (30) days after termination of this Agreement. ARTICLE VIII MISCELLANEOUS 8.1 Notices. Any notice, demand or request given under this Agreement shall be given in writing, and shall be made by personal delivery or sent by United States registered or certified mail, postage prepaid, return receipt requested, or sent by facsimile or by a reputable overnight courier, addressed as follows: a) If to Owner, to: City of Fresno Attn: Thomas Esqueda, City Manager 2600 Fresno Street Fresno, CA 93721 Phone: (559) 621-7768 Fax: (559) 621-7776 b) If to Property Manager, to: Comprehensive Addiction Programs, Inc. 2445 W. Whitesbridge Avenue Fresno, CA 93706 Attention: Brad Hardie Phone: (559) 433-7613 Fax: (559) 264-1258 Or to such other address as either party may designate in a notice to the other party. Notices shallbe deemed given, delivered, and received on the actual date of their personal delivery; three (3) business days after deposit in the United States mail with first -class postage prepaid; one (1) business day after deposit with or pickup by a professional overnight delivery service if the sender receives delivery confirmation from the service; or upon the date of transmission of a telecopied or electronically sent written communication if the sender obtains machine-generated or other written confirmation of completed transmission. 8.2 Successors and Assigns. Property Manager may not assign or delegate its rights or duties under this Agreement without Owner’s prior written consent. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of Owner and Property Manager and their respective legal representatives, successors, and permitted assigns. 8.3 Licenses. At its own expense, Property Manager shall qualify to do business and obtain and maintain such licenses as may be required for the performance by Property Page 10 of 20 Manager of its services under this Agreement. 8.4 Attorneys’ Fees. In the event that any action or proceeding is brought to construe or enforce any provision of this Agreement, the party prevailing in such action or proceeding shall be entitled to recover from the other party all of the prevailing party’s costs and expenses incurredtherein (including reasonable attorneys’ fees and court costs), as well as all such costs, expenses, and fees incurred in any appeal and in any enforcement effort. 8.5 Waiver. No consent or waiver, express or implied, by either Owner or Property Manager to or of any breach or default by the other party in the performance by the other of its obligations hereunder shall be valid unless in writing, and no such consent or waiver shall be deemed or construed to be a consent or waiver to or of any breach or default in the performance by the other party of the same or any other obligations of that party under this Agreement. 8.6 Entire Agreement. This Agreement (including Exhibits attached hereto, if any) constitutes the entire Agreement between Owner and Property Manager with respect to the subject matter hereof. 8.7 Interpretation. The captions contained in this Agreement are for convenience of reference only and shall not affect the meaning of any provision of this Agreement. Where the context requires, the singular shall include the plural and vice versa. 8.8 Amendments. No modification or amendment of this Agreement shall be effective unless contained in a writing signed by both parties. 8.9 Governing Law . This Agreement shall be governed by and construed in accordance with the internal laws (and not the law of conflicts) of the State of California. Venue for the resolution of any Claims shall be in Fresno County Superior Court or the Eastern District in California, as the case may be. 8.10 Time of Essence. Time is of the essence of this Agreement. 8.11 Severability. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remainder of this Agreement, or any part thereof. 8.12 Relationship Between Parties. In performing its obligations hereunder, Property Manager shall be an independent contractor and not an employee or agent of Owner, except that Property Manager shall be the agent of Owner solely to perform Property Manager’s obligations as set forth in this Agreement. Property Manager shall perform such obligations as a fiduciary with a duty of loyalty and a duty of care to Owner. The Parties do not intend and nothing contained herein shall be deemed to create a partnership, co- tenancy, or joint venture of any kind. Page 11 of 20 8.13 No Third Party Beneficiary. The provisions of this Agreement shall not be construed for the benefit of any third party, except as otherwise specifically provided herein. 8.14 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but both of which taken together shall constitute one and the same instrument. SIGNATURE PAGE FOLLOWS] Page 12 of 20 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective as of the Effective Date. IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, on the day and year first above written. OWNER: CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Brandon M. Collet Date Senior Deputy City Attorney ATTEST: BRIANA PARRA Interim City Clerk By: Date PROPERTY MANAGER: COMPREHENSIVE ADDICTION PROGRAMS, a California corporation By: Name: Title: If corporation or LLC., Board Chair, Pres. or Vice Pres.) By: Name: Title: If corporation or LLC., CFO, Treasurer, Secretary or Assistant Secretary) Page 13 of 20 EXHIBIT A The Property Page 14 of 20 EXHIBIT B Scope of Services Property Manager will perform the following services under the terms and conditions set forth inthis Property Management Agreement: Coordination of Services Property Manager will provide low-barrier access to emergency shelter coupled with intensive housing-focused services to set households on the path to attaining permanent housing. Services shall be offered in coordination with other complementary services as part of the path from homelessness to permanent housing stability. Priority placement in The Travel Inn shall be given to homeless individuals referred by the City of Fresno. Target Population Adults in the City of Fresno currently experiencing homelessness, or are at risk of experiencing homelessness, regardless of sexual orientation, marital status, or gender identification. Data Collection The program will be a Coordinated Entry System (CES) Assessment Site, creating an opportunity for each person accessing shelter services to be entered into CES through the administration of the Vulnerability Index-Service Prioritization Decision Assistance Tool (VI- SPDAT). Low-Barrier Housing The program will be low barrier with 24-hour access and no requirements regarding income, sobriety, or compliance with mental health treatment. Shelter services will be provided regardlessof sexual orientation, marital status, or gender identification. Every effort will be made to ensure no one is turned away unless all beds are full, or the guest is exhibiting behaviors that will endangerthemselves or others. Facility Requirements Comprehensive Addiction Programs shall serve as the Property Manager for The Travel Inn which is a 57-room motel that has been converted to a low-barrier emergency homeless shelter. The Travel Inn has two-bed and three-bed rooms, allowing Comprehensive Addiction Programs to accommodate households with varying service and privacy needs. The Property Description for The Travel Inn is provided in Exhibit A. The City has recently partially completed renovations to convert the motel for low-barrier emergency homeless shelter services with 33 rooms available for use on July 6, 2021 and the other 24 rooms are expected to be complete by August 13, 2021, and buildings comply with all shelter and housing habitability standards as identified in 24 CFR 576.403. A “Good Neighbor” policy Page 15 of 20 to be utilized securing and maintaining the perimeter of the facility, keeping clear of any nuisances and code violations. Program Services and Design Property Manager will utilize a housing-first approach to emergency shelter or rapid rehousing as appropriate and providing services to guests. Pets will be allowed per the pet policy in Exhibit D. All guests will receive the program safety guidelines upon entry, and staff member will meet with each guest to review the guidelines and answer any questions. All reasonable efforts will be made to ensure the safety and security of other guests and staff when admitting guests that are intoxicated or exhibiting symptoms of serious mental illness. Comprehensive Addiction Programs staff are trained to serve people using substances and/or with mental illness using harm reduction strategies. People exhibiting behaviors that pose a danger to themselves or others may not be admitted. Housing via either emergency shelter or rapid rehousing as appropriate will be provided regardless of sexual orientation, marital status, or gender identification. The program will be low barrier with (a) no requirements related to income, sobriety, or compliance with mental health treatment, and (b) minimal rules in place, with the majority of the rules pertaining to safety and security of guests. Guests will be registered and offered access to on-site services. As appropriate, staff will prescreen guests for potential Diversion services and if deemed eligible, refer immediately to a Diversion program staff. Comprehensive Addiction Programs will be staffed 24 hours a day, 7 days a week. Comprehensive Addiction Programs t will provide the following services: 1. Emergency Shelter/Rapid Rehousing: Comprehensive Addiction Programs will operate emergency shelter beds for adults and/or families with children experiencing homelessness or are at risk of falling into homelessness in the City of Fresno. Basic shelter services provided with included meals in some circumstances and as appropriate. 2. Case Management: Comprehensive Addiction Programs will provide intensive case management services that focus on helping participants develop a housing plan and overcome barriers to attaining permanent housing. Participants that have been connected to a permanent housing intervention will be referred to a Bridge Housing program to prepare to enter permanent housing. 3. Housing Search and Placement: Comprehensive Addiction Programs will provide services and activities necessary to assist program participants in locating, obtaining, and retaining safe permanent housing. This will include partnering with other Page 16 of 20 agencies offering navigation services. 4. Diversion Pre-Screening: Comprehensive Addiction Programs will assess all people who present for homeless services at Comprehensive Addiction Programs for potential Diversion services. 5. Stabilizing Health Intervention: Comprehensive Addiction Programs will provide services for stabilization of client health issues, including substance use and mental health disorders. Staffing All staff will be trained in Mental Health First Aid, as well as Pro -Act, so that they are equipped to maintain safety of staff and program guests when working with and admitting persons who are intoxicated or exhibiting symptoms of serious mental illness, while maintaining the safety and dignity of intoxicated or symptomatic guests. Additionally, staff will be trained in harm reduction strategies, NARCAN (Naloxone) administration to aid in the event a participant is suffering from an opioid overdose, and the procedure for connecting participants to the needle exchange service in the City of Fresno. Referral and Assessment – Emergency Shelter Homeless individuals or families will be referred to The Travel Inn by the City of Fresno Division of Homeless and Housing. In the event the number of referrals exceeds the number of available beds, every effort will be made to transport those that cannot be accommodated to another City of Fresno funded triage center or emergency shelter in the community. Anyone who cannot be accommodated will be encouraged to follow up the following day so that it can be determined if Comprehensive Addiction Programs or another community program can provide shelter. Comprehensive Addiction Programs will assess each referral for eligibility upon arrival. The following criteria will be used to determine eligibility for client entry: 1. All guests must meet the definition of homelessness as per State or Federal definitions. 2. All guests will receive a pre-screening for diversion services to determine if diversion is a more appropriate intervention. Anyone deemed eligible for diversion services will be immediately referred to the funded Diversion Services provider. 3. Anyone exhibiting behavior that threatens the safety of themselves or others will not be admitted. If someone is in need of an ambulance or assessment for medicalor mental health emergency intervention, Comprehensive Addiction Programs staff will call emergency serviceson their behalf. 4. Upon determination of program eligibility, all guests will be registered and will sign a participation agreement that outlines the program policies and their agreement to the Page 17 of 20 services provided by Comprehensive Addiction Programs. Referral and Assessment – Rapid Rehousing Referrals for rapid rehousing will come from the Coordinated Entry System (CES). While CES will perform pre-screening for eligibility, Comprehensive Addiction Programs will confirm each referral for eligibility upon entry. The following criteria will be used to determine eligibility for client entry: 1. Anyone exhibiting behavior that threatens the safety of themselves or others will not be admitted. If someone requires an ambulance or assessment for medicalor mental health emergency intervention, Comprehensive Addiction Programs staff will call emergency services on their behalf. 2. Upon determination of program eligibility, all guests will be registered and will sign a participation agreement that outlines the program policies and their agreement to the services provided by Comprehensive Addiction Programs. Performance Measurements Comprehensive Addiction Programs will meet the following measurable goals, annually: 1. Bed utilization will be a minimum of 85% as measured by the HMIS on the last Wednesday of the month, quarterly, beginning in July 2021. 2. In partnership with the City of Fresno, and other private and public organizations, Comprehensive Addiction Programs will deliver the following safe exists from The Travel Inn: a. 35% Comprehensive Addiction Programs guests will achieve exits into permanent housing within the first year. b. 30% of Comprehensive Addiction Programs guests will transition directly to permanent housing. c. 40% of Comprehensive Addiction Programs guests will transition to Bridge Housing. d. 60% of Comprehensive Addiction Programs guests will attain a safe exit from the program within 90 days. Comprehensive Addiction Programs will internally evaluate program outcomes quarterly. Performance measures will be evaluated by the Regional Director and any necessary changes will be implemented to ensure program measures are being met. Upon discharge, guests will be given a voluntary survey to complete to evaluate the services received at Comprehensive Addiction Programs. The program will consider all feedback and enhance Page 18 of 20 the program based on guest feedback. It is the goal of the program to incorporate guest feedback into the operations to create a program that adults experiencing homelessness will feel comfortable and eager to access. Documentation and Recordkeeping Comprehensive Addiction Programs records client information in HMIS for all its housing and bridge housing programs. During guest intake, consent is obtained to enter their information in HMIS. The Case Manager will make sure all data is entered into HMIS within three days of entry to the program. The Case Manager is also responsible for documenting all case notes in the guest’s file. The case notes will contain information on goal completion, progress toward goals, successes, and information regarding any incidents at the program. Every guest that leaves with staff knowledge prior to departure will meet with a Case Manager to participate in an exit interview where destination will be documented, any change in income, and an exit survey will be offered. Collaborative Effort Comprehensive Addiction Programs participates in several coalitions, consortiums and community groups concerned with ending homelessness. This program will be administered in collaboration with the FMCoC’s CES as well as other agencies. Comprehensive Addiction Programs is committed to collaborating with all agencies in the community who work on ending homelessness. Fiscal Administration Comprehensive Addiction Programs assures that it possesses the capacity in staffing to provide the proposed services. Comprehensive Addiction Programs will work with the City of Fresno as it relates to program and financial monitoring and evaluation. Page 19 of 20 EXHIBIT “C” Budget The compensation for Property Management Services for The Travel Inn shall be $173,580 in start-up costs, $214,863 for operations for July and August 2021 and $1,155,443 for operations for September 2021 to June. The compensation shall be inclusive of direct and indirect costs required to provide property management and case-manage services for The Travel Inn. The total compensation shall be $1,543,886paid as follows during the term of the Agreement. 173,580 in start-up costs to be paid upon execution of this agreement 107,431.50 for July operations will be paid on or before August 1, 2021 107,431.50 for August operations will be paid on or before September 1, 2021 The balance of $1,155,443 for operations from September 1, 2021 to June 30, 2022 will be paid per the terms a separate ESG_CV agreement. See Section 2.4 and 2.10 for more information. Costs shall not exceed the amounts in the contract. Page 20 of 20 EXHIBIT “D” Resident Selection Plan and Pet Policy Resident Selection Plan It is the policy of the City of Fresno to promote equal opportunity in compliance with, but not limited to, all federal, state and local nondiscrimination laws and with the rules and regulations governing Fair Housing and Equal Opportunity in housing and employment. The City of Fresno will own and operate The Travel Inn in accordance with federal, state and local fair housing and civil rights laws. The City of Fresno shall not discriminate with respect to sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability medical condition (cancer/genetic characteristics) age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave of pregnancy disability leave. Pet Policy By executing this Agreement, Sponsor acknowledges that the Pet Friendly Housing Act of 2017 (Health & Saf. Code, § 50466) requires each housing development, if it is financed on or after January 1, 2018, pursuant to Division 31 of the Health and Safety Code, to authorize a resident of the housing development to own or otherwise maintain one or more common household pets within the resident’s dwelling unit, subject to applicable state laws and local governmental ordinances related to public health, animal control, and animal anticruelty. 12809494v1 / 18621.0003 AGREEMENT BY AND BETWEEN THE CITY OF FRESNO AND COMPREHENSIVE ADDICTION PROGRAMS FOR THE ADMINISTRATION OF CORONAVIRUS HEARTH EMERGENCY SOLUTIONS GRANT FUNDS (E-20-MW-06-0001) THIS AGREEMENT is made and entered into effective upon execution by both parties, by and between the CITY OF FRESNO (the CITY), and COMPREHENSIVE ADDICTION PROGRAMS (the SUBRECIPIENT), for operation of a low barrier homeless shelter/triage center at 1444 W. White Ave Fresno, CA 93728 . RECITALS WHEREAS, the United States Department of Housing and Urban Development HUD) has provided an allocation of HEARTH Emergency Solutions Grant (HESG or ESG) funds to the CITY under Coronavirus Aid, Relief and Economic Security Act CARES Act) (Public Law 116-136) to protect the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT will operate a low barrier homeless shelter/triage center and provide services at its property loca ted at 1444 W. White Ave Fresno, CA 93728 for the purpose of protecting the health and safety of people experiencing homelessness and reduce the spread of the COVID-19 outbreak; and WHEREAS, the SUBRECIPIENT hereby represents that it desires to and is professionally and legally capable of operating the emergency shelter for and providing services to the homeless persons in manner consistent with HUD and CITY requirements; and WHEREAS, this Agreement will be administered for the City by its City Manager through the Planning and Development Department, Division of Housing and Community Development or other designee of the City Manager. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions and premises hereinafter combined to be kept and performed by the respective Parties, it is mutually agreed as follows: ARTICLE 1 DEFINITIONS. Wherever used in this Agreement or any of the contract documents, the following words shall have the meaning herein given, unless the context requires a different meaning. A. “ACT” – 24 CFR Part 576 et seq. as revised by the Emergency Solutions Grant and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on December 5, 2011 (76 Fed. Reg. 75954). B. “Administrator” and “Contract Administrator” shall mean the Manager of the 22809494v1 / 18621.0003 Housing and Community Development Division of the Planning and Development Department of CITY or other designee of the City Manager. C. “Budget” shall mean SUBRECIPIENT’s Cost Proposal submitted with the Bid Proposal. D. “CARES ACT” shall mean Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136) E. “City Manager” shall mean the City Manager of the CITY. F. “Contract” or “Contract Documents” shall mean and refer to this Agreement including its exhibits. G. “ESG” or “HESG” shall mean the HEARTH Emergency Solutions Grant as set forth in the ACT. H. “ESG-CV” shall mean the Emergency Solutions Grant provisions as set forth in the CARES ACT. I. “Grant Award” shall mean the total One Million One-Hundred Fifty-five Thousand Four Hundred Forty-three (1,155,443) of HESG or ESG funds awarded by CITY to SUBRECIPIENT as more particularly described in Section 4 of this Agreement. J. “HMIS” means the Homeless Management Information System. HMIS is the information system designated by the local Continuum of Care (CoC) to comply with the requirements of CoC Program interim rule 24 CFR 578. It is a locally- administered data system used to record and analyze client, service, and housing data for individuals and families who are homeless or at risk of homelessness. K. “HUD” shall mean the United States Department of Housing and Urban Development. L. “Program” shall mean services provided under the Federal funding source. M. “Program Component” shall mean the five program components of: Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, and HMIS as more fully described at 24 CFR 576.101 through 576.107. Administration of the Program is an activity and not a Program Component. N. “Program Income” for the specific purpose of this Agreement shall be as defined in the ACT. Unless otherwise provided for in the ACT, Program Income shall include any and all gross income earned by or accruing to SUBRECIPIENT in its performance hereunder provided that the term Program Income does not include rebates, credits, discounts, or refunds realized by SUBRECIPIENT in its performance hereunder. O. “Progressive Expenditure Deadlines” for the specific purpose of this Agreement, the progressive expenditure deadlines are: twenty percent (20%) of the Grant Award must be expended by September 30, 2021; eighty percent (80%) of the Grant Award must be expended by March 31, 2022 ; and one hundred percent (100%) of the Grant Award must be expended by September 30, 2022. Failure to meet these deadlines will result in the recapture of an amount equal to the difference between the required expenditure by the applicable deadline and the actual expenditure by the applicable deadline. 32809494v1 / 18621.0003 P. “Progressive Reimbursement Request Deadlines” for the specific purpose of this Agreement, the SUBRECIPIENT requests for reimbursement of eligible ESG-CV expenditures must be made within thirty (30) days of the respective Progressive Expenditure Deadlines. The Progressive Reimbursement Request Deadlines shall occur no later than one (1) month after Progressive Expenditure Deadlines as follows : a request for reimbursement of an amount not less than twenty percent (20%) of the Grant Award’s allowed cost must be made by October 31, 2021; a request for reimbursement of an amount not less than eighty percent (80%) of the Grant Award’s allowed cost must be made by April 30, 2022; and a request for reimbursement of an amount not less than one hundred percent (100%) of the Grant Award’s allowed cost must be made by July 31, 2022 Q. “Project” shall mean the SUBRECIPIENT’S operation of low barrier homeless shelter/triage center at 1444 W. White Ave Fresno, CA 93728, R. “Recapture” shall mean the CITY may recapture up to twenty percent (20%) of SUBRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of twenty percent (20%) of allowed ESG-CV costs through September 30, 2021 by October 30, 2021; recapture up to eighty percent (80%) of SUBRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of eighty percent (80%) of allowed ESG-CV costs through March 31, 2022 by April 30 2022; recapture up to one hundred percent (100%) of SUBRECIPIENT’s total ESG-CV award if SUBRECIPIENT has not requested reimbursement of one hundred percent (100%) of allowed ESG-CV costs through June 30, 2022 by July 31, 2022. S. “Scope of Services or Services” shall mean those services submitted with SUBRECIPIENT’s bid proposal to be offered in fulfillment of the Program and included in Exhibit A. T. “Subaward” shall mean an award of CITY ESG or HESG funds provided by the SUBRECIPIENT to its Subrecipient (2 CFR 200.331) in order to administer all or a portion of SUBRECIPIENT’s Scope of Services. U. “Subcontract” shall mean a SUBRECIPIENT’s agreement, with a vendor or subcontractor, which is selected in accordance with the SUBRECIPIENT’s board- approved procurement policy and Federal procurement and contracting requirements at 2 CFR 200.318 through 200.326. V. “Subrecipient” shall mean an entity that receives a Subaward from the SUBRECIPIENT to carry out a part of the Program, Program Component and/or Project, but shall not include an individual that is a beneficiary of such Program. A Subrecipient may also be a recipient of other grant awards directly from the CITY. 1. Contract Administration. This Agreement including all the Contract Documents shall be administered according to the order of precedence set forth herein for CITY by Administrator who shall be SUBRECIPIENT’s point of contact and to whom SUBRECIPIENT shall report. 2. Scope of Services. SUBRECIPIENT shall provide the Program in conformance with the Contract Documents and perform to the satisfaction of CITY those services set forth in Exhibit A and services necessarily related or incidental thereto even though not expressly set forth therein. 42809494v1 / 18621.0003 3. Effective Date and Term of Agreement. It is the intent of the Parties that this Agreement be effective upon execution. Due to the urgent need to immediately protect the health and safety of persons experiencing homelessness and reduce the spread of the COVID-19 outbreak, the CITY will accept SUBRECIPIENT requests for reimbursement for eligible services and related allowed costs incurred on or after September 01, 2021. The period of the homeless shelter/triage center operations and service delivery under this Agreement shall end on June 30, 2022; followed by a thirty (30)-day invoice and data submission period which may be extended an additional thirty (30) days for the SUBRECIPIENT to have the opportunity to correct invoice documentation and accomplishment data errors or deficiencies. The CITY will also conduct it final close-out monitoring by November 30, 2022. 4. Compensation and Method of Payment. CITY shall pay SUBRECIPIENT the aggregate sum not to exceed One Million One-Hundred Fifty-five Thousand Four Hundred Forty-three (1,155,443) for satisfactory performance of the services rendered pursuant to this Agreement and as set forth in Exhibit B attached hereto and incorporated herein. Compensation is based on actual expenditures, supported by properly executed payrolls, time records, invoices, contracts, vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and submitted by the SUBRECIPIENT to the CITY with each request for reimbursement. The SUBRECIPIENT’s request for reimbursement shall also be in accordance with the Budget set forth in Exhibit B. It is understood that all expenses incidental to SUBRECIPIENT’s performance of Services under this Agreement shall be borne by the SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any provisions of this Agreement, CITY shall be relieved of its obligation for further compensation after providing SUBRECIPIENT with written notice of non-compliance and a thirty (30)-day opportunity to cure as provided for in Section 8 below. Notwithstanding any payment provisions herein, SUBRECIPIENT’s failure to timely and properly submit required records and reports set forth in this Agreement may be cause for CITY to delay reimbursement payments to SUBRECIPIENT. Payments shall be made by the CITY to SUBRECIPIENT in arrears for Services provided during the preceding month. Such payment by CITY shall be made in the normal course of business, generally within thirty (30) days after the date of receipt by CITY of a correctly completed and supported invoice in accordance with the provisions of this paragraph and shall be for the actual expenditures incurred by SUBRECIPIENT in accordance with Exhibit B. Payments shall be made after receipt and verification of actual expenditures. All invoices are to be submitted CITY at the address given for notices on the signature page hereof or at such address the CITY may from time to time designate by written notice. The Administrator may, in his or her sole discretion, agree in writing to revise the monthly payment schedule upon SUBRECIPIENT’s showing that such will facilitate delivery of the Services; provided, however, that total payments under this Agreement shall not exceed the total amount provided for in this Section 4 and the revision will not adversely impact the Progressive Expenditure Deadlines and result in a return of funds to HUD. a. Any funds paid by CITY hereunder which remain unearned at the expiration or earlier termination of the Agreement shall be, and remain in trust, the property of CITY and shall be remitted to CITY within ten (10) days of expiration or 52809494v1 / 18621.0003 earlier termination of this Agreement. Any interest thereon must be credited to or returned to CITY. All funds advanced pursuant to this Agreement and not expended shall be returned to CITY. b. CITY will not be obligated to make any payments under this Agreement if the request for payment is received by the CITY more than thirty (30) days after the date of termination of this Agreement or the date of expiration of this Agreement, whichever occurs first. c. SUBRECIPIENT understands and agrees that the availability of ESG-CV Funding hereunder is subject to the control of HUD and should the ESG-CV funding be encumbered, withdrawn, or otherwise made unavailable to CITY whether earned or promised to SUBRECIPIENT and/or should CITY in any fiscal year hereunder fail to appropriate said funds, CITY shall not provide said funds to SUBRECIPIENT unless and until they are made available for payment to CITY by HUD and CITY receives and appropriates said Funds. No other funds owned or controlled by CITY shall be obligated under this Agreement to the project(s). Should sufficient funds not be appropriated, the Services provided may be modified, or this Agreement terminated, at any time by the CITY as provided in section 8 below. d. SUBRECIPIENT shall use the funds provided by CITY solely for the purpose of providing the Services required under Section 2 of this Agreement. 5. Loss of Third-Party Funding. In the event any funding provided by a party other than CITY for the Program or Services being performed by SUBRECIPIENT is suspended, reduced or withdrawn, then Administrator may suspend this Agreement immediately upon its receipt of notice thereof, or terminate this Agreement as provided in Section 8 below. SUBRECIPIENT shall notify CITY in writing within seven (7) days if any of the following events occur: a. Suspension, reduction, or withdrawal of SUBRECIPIENT'S funding by other funding source(s). b. The CITY, in its sole discretion, may stay such suspension of the Agreement for a period not to exceed thirty (30) days to allow SUBRECIPIENT to either (i) submit a new service or funding plan for evaluation by the CITY who may accept or reject in its sole discretion, or (ii) complete an orderly phase out of Services. If the CITY accepts such new service or funding plan, then such plan will be subject to the requirements in Section 13 below. 6. Disposition of Program Income. Absent the CITY’s written consent, any Program Income generated hereunder shall be used to reduce the CITY’s reimbursement obligations hereunder, or in the absence thereof promptly remitted entirely to the CITY. 7. Events of Default. When in the opinion of CITY, there is an occurrence of any one or more of the following provisions it will represent an Event of Default for purposes of this Agreement. a. An illegal or improper use of the federal funds. b. A failure to comply with any term, covenant, or condition of this Agreement. Report(s) are submitted to CITY which are incorrect or incomplete in any material respect. 62809494v1 / 18621.0003 c. The Services required hereunder are incapable of or are improperly being performed by SUBRECIPIENT. d. Refusal of SUBRECIPIENT to accept change under Section 18 e. SUBRECIPIENT fails to maintain any required insurance. f. There is a loss of third-party funding (see Section 5 above). g. SUBRECIPIENT’s breach of any other material condition, covenant, warranty, promise, or representation contained in this Agreement not otherwise identified within this Section. 8. Termination and Remedies. Upon the occurrence of an Event of Default, CITY shall give written notice to SUBRECIPIENT of the Event of Default by specifying (1) the nature of the event or deficiency giving rise to the default, (2) the action required to cure the deficiency, if, in the sole discretion of CITY, any action to cure is possible, and (3) if the Event of Default is curable, a date, which shall not be less than thirty (30) calendar days from the date of the notice, by which such deficiency must be cured, provided, however that if such failure cannot be remedied in such time, SUBRECIPIENT shall have an additional thirty (30) days to remedy such failure so long as SUBRECIPIENT is diligently and in good faith pursuing such remedy. a. This Agreement shall terminate without further liability of CITY to SUBRECIPIENT upon the earlier of: (i) the happening of an Event of Default by SUBRECIPIENT and a failure to cure said Event of Default within the time specified in the notice of Event of Default; (ii) thirty (30) days prior written notice without cause by either Party; (iii) CITY’S non-appropriation of funds sufficient to meet its obligations hereunder during any CITY fiscal year during the Term of this Agreement, or insufficient funding for the Services provided by SUBRECIPIENT; or iv) expiration of this Agreement. b. Immediately upon any termination or expiration of this Agreement, SUBRECIPIENT shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to CITY any and all unearned payments and all properties and materials in the possession of SUBRECIPIENT that are owned by CITY. Subject to the terms of this Agreement, SUBRECIPIENT shall be paid compensation for Services satisfactorily performed prior to the effective date of termination. SUBRECIPIENT shall not be paid for any work or Services performed or costs incurred which reasonably could have been avoided. c. Upon any breach of this Agreement by SUBRECIPIENT, CITY may i. exercise any right, remedy (in contract, law, or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; ii. proceed by appropriate court action to enforce the terms of the Agreement; and/or iii. recover all direct, indirect, consequential, economic, and incidental damages for the breach of the Agreement. 72809494v1 / 18621.0003 d. In no event shall any payment by CITY pursuant to this Agreement constitute a waiver by CITY of any breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT, nor shall such payment impair or prejudice any remedy available to CITY with respect to the breach or default. e. CITY expressly reserves the right to demand of SUBRECIPIENT the repayment to CITY of any funds disbursed to SUBRECIPIENT under this Agreement which, in the judgment of CITY, were not expended in accordance with the terms of this Agreement, and SUBRECIPIENT agrees to promptly refund or provide written justification of proper use of any such funds within ten (10) days of CITY’S written demand. 9. Level of Skill; Subcontractors. a. SUBRECIPIENT may, at its sole discretion, subcontract any of the services required under this Agreement, in compliance with the terms of this Agreement. It is further mutually understood and agreed by and between the parties hereto that inasmuch as SUBRECIPIENT represents to City that SUBRECIPIENT and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said industry necessary to perform the services agreed to be done by it under this Agreement, City relies upon the skill of SUBRECIPIENT and its subcontractors, if any, to do and perform such Services in a skillful manner and SUBRECIPIENT agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such Services by City shall not operate as a release of SUBRECIPIENT or any subcontractors from said industr y and professional standards. b. City reserves the right to hire additional contractors to perform the Services required under this Agreement, and offset any future payment to SUBRECIPIENT accordingly, so long as such hiring and associated offset is memorialized in an Addendum executed by the parties, setting forth the amount of the offset. c. If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement where the subcontract is for a total of $250,000 or greater during any calendar year, SUBRECIPIENT shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that its subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. d. To the full extent required by applicable federal and state law, each party and its contractors and agents shall comply with the Davis -Bacon Act, as amended, California Labor Code Section 1720 et seq., and the regulations adopted pursuant thereto (“Prevailing Wage Laws”), if so required, and shall be solely responsible for carrying out the requirements of such provisions. Each party shall indemnify, defend and hold the other and its elected and appointed officers, officials, employees, agents, consultants, and contractors harmless from and against all liability, 82809494v1 / 18621.0003 loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of prevailing wages (including without limitation, all claims that may be made by contractors, subcontractors, or third party claimants pursuant to Labor Code sections 1726 and 1781), the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including, but not limited to the Prevailing Wage Laws, or any act or omission of that party related to the payment or requirement of payment of prevailing wages. 10. Indemnification To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of SUBRECIPIENT, its principals, officers, employees, agents or volunteers in the performance of this Agreement. If SUBRECIPIENT should subcontract all or any portion of the Services to be performed under this Agreement, SUBRECEPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph. This section shall survive termination or expiration of this Agreement. 11. Insurance. The SUBRECIPIENT shall comply with all of the insurance requirements in Exhibit E to this Agreement. 12. On-Site Monitoring. Authorized representatives of HUD and/or the CITY shall have the right to monitor the SUBRECIPIENT’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings: SUBRECIPIENT shall reasonably make its facilities, books, records, reports, and accounts available for CITY’s inspection in pursuit hereof. This section 12 shall survive termination or expiration of this Agreement. 13. Records, Reports, and Inspection. SUBRECIPIENT shall establish and maintain records in accordance with all requirements prescribed by CITY, HUD, and generally accepted accounting principles, with respect to all matters covered by this Agreement. As applicable, SUBRECIPIENT shall comply with all applicable requirements of CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the provision of a single audit (generally applicable where funding from all federal sources in any fiscal year exceeds $750,000), and to such extent shall submit to the CITY any applicable auditor’s reports and audited financial statements no later than three (3) months after the SUBRECIPIENT’s fiscal year end. SUBRECIPIENT shall be responsible for determining the applicability of the foregoing. 92809494v1 / 18621.0003 On a quarterly basis the SUBRECIPIENT shall submit a report utilizing and completing the form attached as EXHIBIT D – ESG Quarterly Report. The report shall be submitted within thirty (30) days of the close of each quarter of the fiscal year for the duration of the Agreement. SUBRECIPIENT shall ensure the ESG grant funds provided by GRANTEE are clearly identified as a subaward and include the following information: Subrecipient Name: COMPREHENSIVE ADDICTION PROGRAMS Subrecipient ID (DUNS #): Federal Award Identification Number (ESG-CV Grant # E-20-MW-06- 0001) Federal Award Date: April 02, 2020 Period of Performance: September 30, 2021- 06/30/2022 Federal Funds Obligated by this Agreement: Yes Total Federal Funds Obligated to SUBRECIPIENT: Total Amount of the Federal Award: Federal Award project description: Name of Federal awarding agency: Department of Housing and Urban Development Name of pass-through entity: City of Fresno, California Award Official Contact Information: Jennifer Clark, Director, Dept. of Planning and Development, City of Fresno, 2600 Fresno St., Fresno, CA 93721 CFDA Number: 14.231 CFDA Name: HEARTH Emergency Solutions Grant Identification of R&D: No Indirect cost rate for the Federal award: Up to a di minimus 10% indirect cost rate or a percentage approved by the applicable Federal cognizant agency i. Annually, SUBRECIPIENT shall submit a report on clients served and activities assisted with ESG funds by uploading HMIS data within ten (10) days of receipt of the HUD Sage hyperlink into the Sage HMIS Reporting Repository. ii. SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 576.500. iii. SUBRECIPIENT shall retain such records for a period of years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later. The records retention period may be extended whenever: a. any litigation, claim, or audit is started before 102809494v1 / 18621.0003 the expiration of the five-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. the SUBRECIPIENT is notified in writing by the CITY to extend the retention period. a. SUBRECIPIENT is to prepare written financial statements, and completed ESG Quarterly Report, each in the form attached hereto as Exhibit D incorporated herein, each covering matters pertaining to the Scope of Services contained in Exhibit A, to be submitted to CITY no later than the thirtieth (30th) of the month following the end of each quarter hereunder for the duration hereof, absent CITY’s prior written consent in cases of unusual circumstances as determined in the sole discretion of the CITY. During the life of this Agreement and for a period of five (5) years after receipt of the final payment under this Agreement or the earlier termination of this Agreement, whichever occurs later, SUBRECIPIENT shall, at any time during normal business hours and as often as CITY and/or HUD or the authorized representative of either CITY or HUD may deem necessary, make available to them or any one of them, within the CITY of Fresno, such statements, records, reports, data and information as they may request pertaining to matters covered by this Agreement and permit them or any one of them to audit and inspect all records, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by this Agreement. SUBRECIPIENT shall also permit and cooperate with on-site monitoring and personal interviews of participants, SUBRECIPIENT'S staff, and employees by Administrator and other CITY and/or HUD representatives. b. The SUBRECIPIENT is required to participate in the Fresno Madera Continuum of Care (FMCoC). Participation is defined as attendance of the Member or the Alternate Member at a minimum of seventy -five percent (75%) of all FMCoC Director’s meetings. SUBRECIPIENT’s attendance shall be confirmed through the Board-approved minutes of the FMCoC Board of Directors’ meeting. SUBRECIPIENT shall attach the most currently available monthly minutes of the FMCoC are to be attached to the ESG Quarterly Report. c. The SUBRECIPIENT is required to collect and report client-level data in accordance with HUD Office of Special Needs Assistance Programs SNAPS) HMIS Data Standards, to the local HMIS operated by the Housing Authorities of the City and County of Fresno through a Memorandum of Understanding with the FMCoC or comparable databases are required for use by providers of services for victims of domestic violence, as described in the Violence Against Women Act (VAWA). Reporting into the HMIS database or allowed comparable database is a requirement of ESG funding. SUBRECIPIENT reporting must be consistent in format and data element structure with the Fresno Housing Authority HMIS Program Policies and Procedures Manual and the HUD HMIS Data Standards and Data Dictionary current at the execution of this Agreement. The comparable database will be maintained by the SUBRECIPIENT and used to collect data and report on outputs and outcomes as required by HUD. d. If SUBRECIPIENT provides legal services or domestic violence victim services requiring client-level information to remain confidential, they will be 112809494v1 / 18621.0003 required to establish a comparable client-level database internal to its organization e.g., no identifying data shared with the HMIS or the CITY and will provide only aggregate data to the CITY as required). SUBRECIPIENT will work with the HMIS System Administrator to determine that the alternative database meets the standards for comparable client- level databases, including compliance with the HMIS Data Standards which are acceptable to HUD and the CITY. e. All data elements specified above in 12(d) must be recorded for each ESG project in HMIS and the fields needed to correctly generate the performance reports are required to be collected in the comparable database. f. The SUBRECIPIENT is required to provide housing unit and client data to the CITY of Fresno, or designee, to include in the Point in Time survey as administered by the Fresno-Madera Continuum of Care and as required by the HEARTH Act of 2009. This Section 13 shall survive expiration or termination of this Agreement. 14. Subawards. The SUBRECIPIENT shall not enter into an Agreement making a Subaward to a Subrecipient for any work contemplated under the Agreement without first obtaining the CITY’s written approval of the Subaward Agreement. An executed copy of every such Subaward Agreement approved by the Administrator shall be provided to CITY prior to implementation for retention in CITY's files. a. SUBRECIPIENT is responsible to CITY for the proper performance of any subcontract. No such subcontract shall relieve SUBRECIPIENT of its obligations under this Agreement. b. Any subcontract shall be subject to all the terms and conditions of this Agreement. c. No officer or director of SUBRECIPIENT shall have any direct or indirect financial interest in any subcontract made by SUBRECIPIENT or in any loan, purchase of property, or any other arrangement made by SUBRECIPIENT, by whatever name known. 15. Conflict of Interest and Non-Solicitation. a. Prior to CITY’S execution of this Agreement, SUBRECIPIENT shall complete a CITY of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit F. During the term of this Agreement, SUBRECIPIENT shall have the obligation and duty to immediately notify CITY in writing of any change to the information provided by SUBRECIPIENT in such statement. b. SUBRECIPIENT shall comply, and require its subcontractors to comply, with all applicable federal, state, and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et seq., the California Political Reform Act (California Government Code Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.). At any time, upon written request of CITY, SUBRECIPIENT shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, SUBRECIPIENT and the respective subcontractor(s) are in 122809494v1 / 18621.0003 full compliance with all laws and regulations. SUBRECIPIENT shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, SUBRECIPIENT shall immediately notify CITY of these facts in writing. c. In performing the work or Services to be provided hereunder, SUBRECIPIENT shall not employ or retain the services of any person while such person either is employed by CITY or is a member of any CITY council, commission, board, committee, or similar CITY body or within one (1) year of their termination therefrom. This requirement may be waived in writing by the CITY Manager, if no actual or potential conflict is involved. d. SUBRECIPIENT represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct, or indirect, to solicit or procure this Agreement or any rights/benefits hereunder. ARTICLE 2 FEDERAL REQUIREMENTS SUBRECIPIENT warrants, covenants, and agrees, for itself and its contractors and subcontractors of all tiers, that it shall comply with all applicable requirements of the Lead-Based Paint Poisoning Prevention Act of 42 U.S.C. 4821 et seq., 24 CFR Part 35 and 24 CFR 982.401(j). In this regard SUBRECIPIENT shall be responsible for all inspection, testing and abatement activities. a. The requirements, as applicable, of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) and implementing regulations at 24 CFR Part 35. In addition, the following requirements relating to inspection and abatement of defective lead-based paint surfaces must be satisfied: (1) Treatment of defective paint surfaces must be performed before final inspection and approval of the renovation, rehabilitation, or conversion activity under this part; and (2) Appropriate action must be taken to protect shelter occupants from the hazards associated with lead-based paint abatement procedures. b. The SUBRECIPIENT agrees to comply with all applicable requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended and HUD implementing regulation 24 CFR Part 8. c. SUBRECIPIENT agrees to comply with the federal requirements set forth in 24 CFR Part 5, except as explicitly modified below, and use of emergency shelter grant amounts must comply with the following requirements: (a) Nondiscrimination and equal opportunity. The nondiscrimination and equal opportunity requirements at 24 CFR Part 5 are modified as follows: i. Rehabilitation Act requirements. HUD’s regulations at 24 CFR Part 8 implement section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. ii. SUBRECIPIENT shall make known that use of the facilities and Services are available to all on a nondiscriminatory basis. If the procedures that the SUBRECIPIENT intends to use to make known the availability of the facilities and Services are unlikely to reach persons of any 132809494v1 / 18621.0003 particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such facilities and Services, the SUBRECIPIENT must establish additional procedures that will ensure that such persons are made aware of the facilities and Services. The SUBRECIPIENT must also adopt procedures which will make available to interested persons, information concerning the location of Services and facilities that are accessible to persons with disabilities. iii. The SUBRECIPIENT shall be responsible for complying with the policies, guidelines, and requirements of 24 CFR Part 85 (codified pursuant to OMB Circular No. A-102) and OMB Circular No. A-87, as they relate to the acceptance and use of ESG funding by CITY, and Nos. A-110 and A-122 as they relate to the acceptance and use of emergency shelter grant amounts by private nonprofit organizations. The SUBRECIPIENT will be responsible for all aspects project contract award and management including the advertising for bids and shall award the contract to the lowest responsible and responsible bidder. The SUBRECIPIENT shall verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder has not been debarred or suspended from participating in federal projects. d. SUBRECIPIENT warrants, covenants, and agrees that it shall perform the Services in a manner that does not engage in inherently religious activities and that does not engage in any prohibited activities described in 24 CFR 576.23. Without limitation, SUBRECIPIENT shall not unlawfully discriminate on the basis of religion and shall not provide religious instruction or counseling, conduct religious services or worship, engage in religious proselytizing, or exert other religious influence in pursuit hereof. Subject to the foregoing, SUBRECIPIENT does not intend to utilize ESG funding to construct, rehabilitate or convert facilities owned primarily by religious organizations or to assist primarily religious organizations in acquiring or leasing facilities to the extent prohibited in 24 CFR 576.23. e. SUBRECIPIENT shall perform the Services in compliance with, and not to cause or permit the Services to be in violation of, any existing or future environmental law, rule, regulation, ordinance, or statute. SUBRECIPIENT agrees that, if CITY has reasonable grounds to suspect any such violation, SUBRECIPIENT shall be entitled to thirty (30) day notice and opportunity to cure such violation. If the suspected violation is not cured, CITY shall have the right to retain an independent consultant to inspect and test the subject facilities for such violation. If a violation is discovered, SUBRECIPIENT shall pay for the cost of the independent consultant. f. The 2 CFR 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards referenced in this Agreement are available at https://ecfr.io/Title-02/pt2.1.200 16. Relocation. a. SUBRECIPIENT shall assure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of this project and the Services rendered in pursuit thereof. b. A displaced person must be provided relocation assistance at the 142809494v1 / 18621.0003 levels described in, and in accordance with, 49 CFR Part 24, which contains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655). 17. Further Assurances. a. This Agreement, when executed and delivered, shall constitute the legal, valid, and binding obligations of SUBRECIPIENT enforceable against SUBRECIPIENT in accordance with its respective terms, except as such enforceability may be limited by bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium, or other similar laws of general applicability affecting the enforcement of creditors’ rights generally and (b) the application of general principles of equity without the joiner of any other party. b. SUBRECIPIENT represents and warrants as of the date hereof that SUBRECIPIENT has obtained and, to the best of SUBRECIPIENT’s knowledge, is in compliance with all federal, state, and local governmental reviews, consents, authorizations, approvals, and licenses presently required by law to be obtained by SUBRECIPIENT for the Services as of the date hereof. c. In the performance of this Agreement, SUBRECIPIENT shall promptly and faithfully comply with, conform to, and obey the ACT and all amendments thereto, and shall maintain all facilities hereunder in compliance with building, health, and safety codes. d. SUBRECIPIENT shall be solely responsible and liable for any recapture or repayment obligation imposed by HUD due to any act or omission of SUBRECIPIENT in pursuit hereof. e. SUBRECIPIENT acknowledges that SUBRECIPIENT, not the CITY, is responsible for determining applicability of and compliance with the ACT and all other applicable local, state, and federal laws including, but not limited to, any applicable provisions of the California Labor Code, Public Contract Code, and Government Code. The CITY makes no express or implied representation as to the applicability or inapplicability of any such laws to this Agreement or to the Parties’ respective rights or obligations hereunder including, but not limited to, competitive bidding, prevailing wage subcontractor listing, or similar or different matters. SUBRECIPIENT further acknowledges that the CITY shall not be liable or responsible at law or in equity for any failure by SUBRECIPIENT to comply with any such laws, regardless of whether the CITY knew or should have known of the need for such compliance, or whether the CITY failed to notify SUBRECIPIENT of the need for such compliance. f. SUBRECIPIENT agrees to comply with the CITY’s Fair Employment Practices and shall not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran with disabilities or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, SUBRECIPIENT agrees as follows: g. SUBRECIPIENT will comply with all laws and regulations, as applicable. No person in the United States shall, on the grounds of race, color, creed, 152809494v1 / 18621.0003 religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, and status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. h. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. i. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers’ representatives of SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. ARTICLE 3 GENERAL PROVISIONS 18. Amendment. This Agreement shall not be modified except by written amendment approved by the CITY Council and SUBRECIPIENT’s Board and signed by the Parties. Where it is determined by the Administrator that there is a need to make any change in the Program, Services to be performed, fiscal procedures and system, or the terms and conditions of this Agreement (including, without limitation, any changes necessary to comply with changes in federal, state, or local laws or regulations), refusal by SUBRECIPIENT to accept the change is grounds for termination of this Agreement. Notwithstanding the foregoing, approval of the CITY Council is not required for (i) insubstantial adjustments in line items within the total approved budget, not affecting the total approved budget amount, approved by the Administrator in his/her sole discretion; (ii) insubstantial changes in the nature or scope of services specified in this Agreement approved by the Administrator in his/her sole discretion; and (iii) changes to the insurance requirements specified in Exhibit E approved by CITY’s Risk Manager in his or her 162809494v1 / 18621.0003 sole discretion. 19. Public Information. SUBRECIPIENT shall disclose all of its funding sources to CITY which, thereafter, will be public information. 20. Copyrights/Patents. a. If this Agreement results in a book or other copyrightable material, the author may seek any available copyright protection for the work unless a work for hire. CITY reserves a royalty-free, nonexclusive, irrevocable, and assignable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted. b. Any discovery or invention arising out of or developed in the course of work aided by this Agreement, shall promptly and fully be reported to CITY for determination by CITY as to whether patent protection on such invention or discovery, including rights thereto under any patent issued thereon (reserved henceforth onto CITY), shall be imposed, and administered, in order to protect the public interest. 21. Political Activity Prohibited. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any political activity, or to further the election or defeat of any ballot measure or candidate for public office. 22. Lobbying Prohibited. None of the funds provided under this Agreement shall be used for publicity, lobbying or propaganda purposes designed to support or defeat legislation pending before any legislative body. 23. Third Party Beneficiaries. The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. It is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties. 24. Nondiscrimination. To the extent required by controlling federal, state, and local law, SUBRECIPIENT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, SUBRECIPIENT agrees as follows: a. SUBRECIPIENT will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. SUBRECIPIENT will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, 172809494v1 / 18621.0003 age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. SUBRECIPIENT shall ensure that applicants are employed, and the employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to SUBRECIPIENT’S employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. c. SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of SUBRECIPIENT’S commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 25. Independent Contractor. a. In the furnishing of the services provided for herein, SUBRECIPIENT is acting as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venture, partner, or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof. b. This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and CITY. SUBRECIPIENT shall have no authority to bind CITY absent CITY’S express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof. c. Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to CITY employees. SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save CITY harmless from all matters relating to payment of SUBRECIPIENT’S employees, including, without limitation, compliance with Social Security withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be 182809494v1 / 18621.0003 providing services to others unrelated to CITY or to this Agreement. 26. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. 27. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all Parties, and each Parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives. 28. Assignment. a. This Agreement is personal to SUBRECIPIENT and there shall be no assignment by SUBRECIPIENT of its rights or obligations under this Agreement without the prior written approval of the Administrator. Any attempted assignment by SUBRECIPIENT, its successors or assigns, shall be null and void unless approved in writing by the Administrator. b. SUBRECIPIENT hereby agrees not to assign the payment of any monies due SUBRECIPIENT from CITY under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). CITY retains the right to pay any and all monies due SUBRECIPIENT directly to SUBRECIPIENT. 29. Compliance with Law. In providing the services required under this Agreement, SUBRECIPIENT shall at all times comply with all applicable laws of the United States, the State of California and CITY, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the life of this Agreement. 30. Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. 31. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno California. 32. Headings. The Section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement. 192809494v1 / 18621.0003 33. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions. 34. Interpretation. The Parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any Party, but rather by construing the terms in accordance with their generally accepted meaning. 35. Attorney's Fees. If either Party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other Party its reasonable attorney's fees and legal expenses. 36. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. 37. Precedence of Documents. The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Permits from other agencies as may be required by law; 3) Supplemental Agreements or this Agreement the one dated later having precedence over another dated earlier; (4) ESG Policies and Procedures (5) General Conditions. Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order of precedence. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, provided for within the body of this Agreement, are null and void. 38. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. 39. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, either written or oral. SIGNATURES APPEAR ON NEXT PAGE] 192809494v1 / 18621.0003 IN WITNESS WHEREOF , the parties have executed this Agreement at Fresno, California, on the day and year first above written. CITY OF FRESNO, A California municipal corporation By: Thomas Esqueda, City Manager APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Tracy N. Parvanian Date Senior Deputy City Attorney ATTEST: BRIANA PARRA Interim City Clerk By: Deputy COMPREHENSIVE ADDICTION PROGRAMS A 501 (c) (3) Nonprofit By: By: Name: Title: Addresses: CITY: City of Fresno, Planning and Development, Housing and Community Development Attention: Thomas Morgan, Manager 2600 Fresno Street, CH3N 3065, Fresno CA 93721 Phone: (559) 621-8403 Subrecipient: Attachments: 1. Exhibit A – Scope of Services 2. Exhibit B – Budget Summary 3. Exhibit C - Spending Plan 4. Exhibit D – ESG Quarterly Report 5. Exhibit E – Insurance Requirements 6. Exhibit F – No Conflict of Interest Certification Form 202809494v1 / 18621.0003 EXHIBIT A SCOPE OF SERVICES Agreement Between CITY OF FRESNO and COMPREHENSIVE ADDICTION PROGRAMS Project: Low Barrier Triage Center/ Emergency Shelter Formerly known as the Travel Inn) Scope of Work The SUBRECIPIENT will operate the Low Barrier Triage Center/ Emergency Shelter for homeless individuals impacted by COVID-19. The SUBRECIPIENT will also provide allowed homeless support services consistent with HUD ESG, 24 CFR 576, to project participants. Record Retention and Reporting Requirements The SUBRECIPIENT must retain records in accordance 24 CFR Subpart F – Grant Administration, § 576.500, Recordkeeping and Reporting Requirements. HUD requires recipients to report the uses of ESG -CV funding in their Consolidated Annual Performance and Evaluation Report (CAPER) and through submission of project data into the SAGE Homeless Management Information System (HMIS) Repository. Quarterly reporting from the SUBRECIPIENT to the City is mandatory to meet this requirement. The CITY’s quarterly reporting requirements are described within this Agreement and the report form is attached as Exhibit D. Monitoring The SUBRECIPIENT must monitor any and all subawards to subrecipients in accordance with U.S Department of Housing and Urban Development (“HUD”) requirements. The SUBRECIPIENT is further encouraged to use HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG-1. In conducting their monitoring reviews The SUBRECIPIENT acknowledges that the CITY is required to periodically monitor the SUBRECIPIENT’s delivery of the subject ESG-CV funding. The CITY will utilize the guidance in HUD CPD Monitoring Handbook - 6509.2 REV-7, CHG- 1 as well as 24 CFR 756, 2 CFR 200 and this Agreement when conducting on-site and desk monitoring reviews. Progressive Expenditure Deadlines and Recapture Provisions To ensure ESG-CV funds are spent quickly on eligible activities to address the public health and economic crises caused by coronavirus, HUD is requiring that the CITY complete eligible reimbursement draw-downs from the U.S. Treasury within 90 days of the last day of the applicable progressive expenditure deadline cycle. To ensure that the CITY meets this HUD requirement, the CITY has set forth a Spending Plan by Progressive Expenditure Deadline, which is included in EXHIBIT C to this AGREEMENT, and a reimbursement request and 212809494v1 / 18621.0003 accomplishment data processing schedule that may be found in TABLE 1 below and more fully described in subsequent narrative. TABLE 1 A. Progressive Expenditure Deadline - Percentage of Grant Award B. Expenditure Cycle Ending: C. Request for Reimbursement Packet and Accomplishment Data Submitted by SUBRECIPIENT to CITY By/Before D. SUBRECIPIENT Reimbursement and Data Packet Deficiencies Cured By/Before: E. CITY Uploads Accomplishment Data into HUD Reporting System By/Before F. CITY Completes HUD IDIS Drawdown By/Before: 20% Sep. 30, 2021 Oct. 31, 2021 Nov. 30, 2021 Oct. 31, 2021 Dec. 15, 2021 80% Mar 31, 2022 Apr. 30, 2022 May 31, 2022 Apr. 30, 2022 Jun. 15, 2022 100% Jun. 30, 2022 Jul. 31, 2022 Aug. 30, 2022 Jul. 31,2022 Sep. 15, 2022 Consistent with Table 1 and HUD and CITY requirements, the City will recapture: i) the expenditure shortfall up to 20 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by October 31, 2021 reimbursement for eligible and allowed costs for at least 20% of the ESG-CV award for the expenditure cycle ending September 30, 2021; ii) recapture the expenditure shortfall up to 80 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by April 30, 2022 reimbursement for eligible and allowed costs for at least 80% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending March 31, 2022; iii) recapture the expenditure shortfall up to 100 percent of the SUBRECIPIENTs total ESG-CV award should the SUBRECIPIENT not request by July 31, 2022 reimbursement for eligible and allowed costs for at least 100% of expended eligible and allowed costs under the ESG-CV award for the expenditure cycle ending June 30, 2022. These periods and reimbursement request due dates are summarized in Table 1, Columns A, B, and C, above In the event the CITY determines that a reimbursement request or portions thereof are eligible for reimbursement, but inadequately supported, the CITY may provide the SUBRECIPIENT additional time to correct and cure the reimbursement request defect by providing additional supporting documentation. The period for curing documentation defects for draws in a particular expenditure deadline cycle shall expire on the respective dates provided in Column D of Table 1 in this Exhibit. Shall the defect not be fully cured by the cure expirations date, the costs associated with the defect will be disallowed. In the event the disallowed costs results in the total reimbursement for the expenditure cycle falling short of the amount required for the meeting the cycle’s progressive expenditure deadline amount as provided in EXHIBIT C, the CITY will recapture the amount of the expenditure shortfall for the cycle. Accomplishment data defects must also be cured by the respective dates provided in Column D Table 1 in this Exhibit A. Accomplishment data defects not corrected by the applicable dates may result in the suspension of reimbursement request 222809494v1 / 18621.0003 processing and the making of reimbursement payments until such time as the data defect is cured by the SUBRECIPIENT. In the event that a suspension results in the failure to achieve an expenditure deadline requirement, the CITY will recapture the entire amount associated with the expenditure deadline cycle. 2809494v1 / 18621.0003 EXHIBIT B BUDGET SUMMARY Agreement Between CITY OF FRESNO and COMPREHENSIVE ADDICTION PROGRAMS Coronavirus Emergency Solutions Grant (ESG-CV) The Project will be funded with ESG-CV, these sources and uses of funds pertain to the ESG-CV funds for this Activity. SOURCE OF CITY FUNDS Program Year (PY) Program Award Amount 2020 HUD ESG-Coronavirus (ESG-CV) $ 1,155,443 2020 TOTAL CITY ESG-CV $ 1,155,443 USE OF CITY ESG FUNDS Use of Funds Amount Implementation of Program Services in accordance with the subject CITY AND SUBRECIPIENT Emergency Shelter Agreement and Scope of Work, EXHIBIT A to this Agreement 1,155,443 TOTAL NOT TO EXCEED $1,155,443 2809494v1 / 18621.0003 EXHIBIT C SPENDING PLAN BY EXPENDITURE DEADLINES AGREEMENT BETWEEN CITY OF FRESNO AND COMPREHENSIVE ADDICTION PROGRAMS Expected Invoice Submission by May 31, 2021 for 4 Months Ending: Expected Invoice Submission by June 30, 2021 for Month Ending: Expected Invoice Submission by July 31, 2021 for Month Ending: Expected Invoice Submission by August 31, 2021 for Month Ending: Expected Invoice Submission by September 30, 2021 for Month Ending: Expected Invoice Submission by October 31, 2021 for Month Ending: 30-Apr-2021 31-May-2021 30-Jun-2021 31-Jul-2021 31-Aug-2021 30-Sep-2021 1,155,443.00$ -$ -$ -$ -$ -$ 231,089$ 231,089$ Cummulative Expenditure -$ -$ -$ -$ -$ 231,088.60$ 231,088.60$ 1,155,443.00$ Cummulative % Expended 0.0%0.0%0.0%0.0%0.0%20.0%20.0% 231,088.60$ Expected Invoice Submission by November 30, 2021 for Month Ending: Expected Invoice Submission by December 31, 2021 for Month Ending: Expected Invoice Submission by January 31, 2021 for Month Ending: Expected Invoice Submission by February 28, 2021 for Month Ending: Expected Invoice Submission by March 31, 2021 for Month Ending: Expected Invoice Submission by April 30, 2021 for Month Ending: 31-Oct-2021 30-Nov-2021 31-Dec-2021 31-Jan-2022 28-Feb-2022 31-Mar-2022 1,155,443.00$ 115,544.30$ 115,544.30$ 115,544.30$ 115,544.30$ 115,544.30$ 115,544.30$ 693,266 Cummulative Expenditure 346,632.90$ 462,177.20$ 577,721.50$ 693,265.80$ 808,810.10$ 924,354.40$ 924,354 Cummulative % Expended 30.0%40.0%50.0%60.0%70.0%80.0%80.0% 924,354.40$ Expected Invoice Submission by May 31, 2022 for Month Ending: Expected Invoice Submission by June 31, 2022 for Month Ending: Expected Invoice Submission by July 31, 2022 for Month Ending: Expected Invoice Submission by August 31, 2022 for Month Ending: Expected Invoice Submission by September 30, 2022 for Month Ending: Expected Invoice Submission by October 31, 2022 for Month Ending: 30-Apr-2022 31-May-2022 30-Jun-2022 31-Jul-2022 30-Aug-2022 30-Sep-2022 38,514.77$ 38,514.77$ 38,514.77$ 38,514.77$ 38,514.77$ 38,514.77$ 231,088.62$ 0 Cummulative Expenditure 962,869.17$ 1,001,383.94$ 1,039,898.71$ 1,078,413.48$ 1,116,928.25$ 1,155,443.02$ 1,155,443$ Cummulative % Expended 83.3%86.7%90.0%93.3%96.7%100.0%100.0% 1,155,443.00$ 0.02$ Sum of Invoice Submissions for Meeting 80% Deadline (Sum of Column F thru Column K) 80% Cycle Surplus (Deficit) Sum of Invoice Submissions for Meeting 20% Deadline (Sum of Column F thru Column K) Grant Use ESG-CV Award 20% Shortfall 80% Shortfall 100% Shortfall Reduction Sum of Invoice Submissions for Meeting 100% Deadline (Sum of Column F thru Column K) Adjusted Award 20% Adjust. Initial Award 100% Cycle Surplus (Deficit) Adjusted Grant Award 20% of Grant 20% Cycle Surplus (Deficit) 80 % of Adjusted Grant Adjusted Grant Award 1,155,443.00$ 100% of Adjusted Grant 20% Cycle 80% Cycle 100% Cycle 2809494v1 / 18621.0003 EXHIBIT D QUARTERLY REPORT AGREEMENT BETWEEN CITY OF FRESNO AND COMPREHENSIVE ADDICTION PROGRAMS Coronavirus Emergency Solutions Grant (ESG-CV) Note: Below are4 snapshots of the 4 Excel worksheets making up the ESG Quarterly Report. Contact Erika Lopez at Erika.Lopez@fresno.gov to receive the Report in Excel. The entire report should be completed and submitted quarterly in Excel to HCDD@fresno.gov with a copy to Erika Lopez Project Sponsor Name :Project Sponsor ID (DUNS #) Federal Award Identification Number (ESG Grant #): E-20-MW-60-0001 Federal Award Date:2-Apr-20 Federal Funds Obligated by This Agreement: Federal Funds Obligated to Project Sponsor:-$ Total Amount of the Federal Award for this Activity Name of Federal Awarding Agency Department of Housing and Urban Development (HUD) Name of Pass-Through Entity: City of Fresno, CA Award Official Contact Person: Erika Lopez, erika.lopez@fresno.gov CDFA Name: Emergency Solutions Grant Program, 14.231 Award Official Address: 2600 Fresno St., CHN 3065, Fresno CA 93721 Identification of R & D:None Maximum Indirect Cost Rate for the Federal Award Not to Exceed 10.0% di minimus indirect rate or indirect rate approved by cognizant agency Date of Contract Execution mm/dd/xx) Accomplishment Year (HUD Program Year) 2020 Period of Performance Start Date (mm/dd/xx) Action Plan Year / IDIS Project ID Number 2020/10 Activity ESG-CV Total ESG-CV Funds Expended (PYTD)-$ Percent of ESG Award Expended #DIV/0! Total Funds Expended Indirect Cost (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Activity Accomplishment Narrative: (Maximum 500 characters) Project Description, Goals and Objectives: (Maximum 500 characters) T 2809494v1 / 18621.0003 Project Sponsor:0 Activity(s):ES Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year) 2020 Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)01/00/00 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Veterans Served Without Children With Children and Adults Total Chronically Homeless Veteran 0 0 0 Non-Chronically Homeless Veteran 0 0 0 0 0 0 0 0 0 0 0 0 Leavers Stayers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenditures Total ESG-CV1 Expended (PYTD)-$ Street Outreach Expenditures -$ Rapid Rehousing Expend.-$ Emergency Shelter Expend.-$ Homeless Prevention Expend.-$ Report Prepared by:Date Prepared For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: 366 to 730 days (1-2 Yrs.) 0 to 7 days 8 to 14 days 15 to 21 days 22 to 30 days 31 to 60 days 61 to 90 days 91 to 180 days 181 to 365 days Data Not Collected Total Number of Youth Under Age 25 Number of Parenting Youth Under Age 25 with Children Number of Adult Heads of Household Number of Child and Unknown-Age Heads of Household Other Characteristics of Persons Served Number of Chronically Homeless Persons Referrals participants completed Referrals for Additional Services Number of Referrals to participants Total Number of Persons Served Total Number of Leavers Number of Particpients from Prior Reporting Period Number of Particapants from Prior Report Period Number of Persons Contacted Once Number of Persons 2- 5 Contacts Number of Persons 6-9 Contacts Number of Persons 10 + Contacts Number of Adults (Age 18 or Over) Number of Children (Under Age 18) Number of Persons with Unknown Age Number of Leavers Number of Adult Leavers Number of Adult and Head of Household Leavers Accomplishment Narrative: (Maximum 500 characters) Total Persons Engaged Number of Persons who tested Positive for COVID-19 Number of Persons Engaged Number of Persons Served Number of Persons affected by COVID-19 Number of Partcipants who Exited Program Number of Persons who tested Negative for COVID-19 Total Persons Served Length of Participation Total Veterans Served Total Number of Stayers Number of Partcipants at End of Reporting Period Number of Stayers Number of Adult Stayers Total Persons Tested 2809494v1 / 18621.0003 Project Sponsor:0 Activity(s): Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year) 2020 Period of Performance Start Date mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)01/00/00 Expenditures for Homelessness Prevention Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Homelessness Prevention -$ Expenditures for Rapid Rehousing Project Name: Rental Housing -$ Relocation and Stabilization Services - Financial Assistance -$ Relocation and Stabilization Services - Services -$ Hazard Pay (unique activity) -$ Landlord Incentives (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Rapid Rehousing -$ Expenditures for Emergency Shelter (Normal) Project Name: Essential Services -$ Operations -$ Renovation -$ Major Rehab -$ Conversion -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Emergency Shelter -$ Expenditures for Temporary Emergency Shelter Project Name: Essential Services -$ Operations -$ Leasing existing real property or temporary structures -$ Acquisition -$ Renovation -$ Hazard Pay (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Other Shelter Costs -$ Subtotal Temporary Emergency Shelter -$ Expenditures for Street Outreach Project Name: Essential Services -$ Hazard Pay (unique activity) -$ Handwashing stations/portable bathrooms (unique activity) -$ Volunteer Incentives (unique activity) -$ Training (unique activity) -$ Subtotal Temporary Emergency Shelter -$ Other ESG-CV Expenditures Project Name: Training (unique activity) -$ HMIS -$ Administration -$ Subtotal Temporary Emergency Shelter -$ Total CV Expenditures -$ ESG-CV 2809494v1 / 18621.0003 Project Sponsor:0 Activity:HMIS Date of Contract Execution mm/dd/xxxx)01/00/00 Accomplishment Year (HUD Program Year) 2020 Period of Performance Start Date (mm/dd/xxxx)01/00/00 Period of Performance End Date (mm/dd/xxxx)01/00/00 0 Total ESG Funded Expended by Subrecipient/Contractor PYTD)-$ Total Funds Expended for HMIS (PYTD)-$ Report prepared by:Date report prepared: For City Used Only:IDIS Activity ID #:Reviewed by: Date of review: Accomplishment Narrative: (Maximum 500 characters) Number of HMIS Entries Made During the Reporting Period 2809494v1 / 18621.0003 EXHIBIT E Agreement Between CITY OF FRESNO and COMPREHENSIVE ADDICTION PROGRAMS Coronavirus Emergency Solutions Grant ESG-CV) MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less tha n those set forth under “Minimum Limits of Insurance.” 2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds. 3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. 4. Professional Liability (Errors and Omissions) insurance appropriate to SUBRECIPIENT’s profession. Architect’s and engineer’s coverage is to be endorsed to include contractual liability. MINIMUM LIMITS OF INSURANCE SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured: 1. COMMERCIAL GENERAL LIABILITY: i) $1,000,000 per occurrence for bodily injury and property damage; 2809494v1 / 18621.0003 ii) $1,000,000 per occurrence for personal and advertising injury; iii) $2,000,000 aggregate for products and completed operations; and, iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement. 2. COMMERCIAL AUTOMOBILE LIABILITY: 1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation Insurance as required by the State of California with statutory limits. 4. EMPLOYER’S LIABILITY: i) $1,000,000 each accident for bodily injury; ii) $1,000,000 disease each employee; and, iii) $1,000,000 disease policy limit. 5. PROFESSIONAL LIABILITY (Errors and Omissions): i) $1,000,000 per claim/occurrence; and, ii) $2,000,000 policy aggregate. UMBRELLA OR EXCESS INSURANCE In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers. DEDUCTIBLES AND SELF-INSURED RETENTIONS SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either: i) The insurer shall reduce or eliminate such deductibles or self- insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions. OTHER INSURANCE PROVISIONS/ENDORSEMENTS The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CITY, its officers, officials, employees, agents, and volunteers are to 2809494v1 / 18621.0003 be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured. 3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04 13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers. If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form: 1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by SUBRECIPIENT. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the alternative, the policy shall be endorsed to provide not less than a five 5) year discovery period. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by SUBRECIPIENT, SUBRECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first. 4. A copy of the claims reporting requirements must be submitted to CITY for review. 5. These requirements shall survive expiration or termination of the 2809494v1 / 18621.0003 Agreement. All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these policies will be twice the above stated limits. The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnificatio n to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them. SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry. VERIFICATION OF COVERAGE SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements 2809494v1 / 18621.0003 amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. 2809494v1 / 18621.0003 EXHIBIT F AGREEMENT BETWEEN CITY OF FRESNO AND COMPREHENSIVE ADDICTION PROGRAMS Coronavirus Emergency Solutions Grant (ESG-CV) No Conflict of Interest Certification (HUD Programs) Subrecipient or Applicant acknowledges and understands that, under HUD conflict of interest rules at 24 CFR 92.356 HOME), 24 CFR 570.611 (CDBG), 24 CFR 574.625 (HOPWA), or 24 CFR 576.404 (ESG), and OMB rules at 2 CFR 112 and 2 CFR 318 (C)(1)], an employee, agent, consultant, officer, or elected or appointed official of the subrecipient, applicant or City of Fresno who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG, HOME, ESG or HOPWA funds or who is in a position to participate in a decision making process or gain inside information with regard to these activities (each “Covered Person”), may not obtain a financial interest or benefit from a CDBG, HOME, ESG or HOPWA-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one (1) year thereafter. SELECT ONLY THE CERTIFICATION THAT APPLIES TO THIS AGREEMENT OR APPLICATION. DO N OT SIGN BOTH.) Subrecipient or Applicant hereby certifies that no “covered person” in its agency or corporation is currently a Covered Person and has not been a Covered Person for a period of at least one (1) calendar year prior to the date of this agreement or application. Name Signature Date OR Subrecipient or Applicant hereby certifies that subrecipient/applicant organization includes a Covered Person as defined above, or because subrecipient/applicant has a family or business relationship with a Covered Person. Name Signature Date Please provide a separate certification for each “covered person” and select the type of covered person. Employee Agent Consultant Officer Elected Official Appointed Official The Covered Person is: Subrecipient/Applicant “covered person” Family member-name: (please print clearly) Business associate-name: (please print clearly) A Covered Person does not automatically disqualify an entity from participating in a HUD assisted program. If a covered person is identified, the Senior Management Analyst or Project Manager will assist you with the additional steps that must be taken before the organization’s agreement or application can be funded. A person may become a “covered person” at any time during the implementation process and this will include beneficiaries receiving assistance provided through this agreement or application who are or have a relationship with a covered person of the applicant or of City of Fresno. A new certification is required each time a covered person is identified. RLS: FILE ID: 21-22791 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager MIGUEL ARIAS, Councilmember NELSON ESPARZA, Councilmember TYLER MAXWELL, Councilmember BY:GEORGEANNE A. WHITE, Assistant City Manager Office of Mayor & City Manager SUBJECT: Award of Contract for Demographic Consultant Services to one of the following: Bear Demographics Research LLC, GEOinovo “Mapping” Solutions Inc., National Demographics Corporation, or Redistricting Partner RECOMMENDATION: The recommendation for award will be made following the interviews and will be discussed at the June 24, 2021 Council meeting. EXECUTIVE SUMMARY: The City Manager’s Office and City Council seek to award a contract for Demographic Consultant Services to a Consultant who provided a proposal in response to RFP 10047 Demographic Consulting Services for Redistricting Process. BACKGROUND: Every ten years the City uses new U.S. Census data to redraw district lines to reflect how local populations have changed. The electoral districts are adjusted to ensure that each city councilmember represents about the same number of constituents. The redistricting will be for the 2022 elections. Due to delays from the Census Bureau in releasing redistricting data and the state law that the City cannot publish draft district maps until the California Statewide Database adjusts the Census data for incarcerated inmates, the redistricting process will be on a tighter than normal schedule. The City Charter provides 120 days from the release of the Census to adopt a final, readjusted map. The State law deadline to adopt a final, readjusted map is December 15, 2021. The Consultant will be responsible for assisting the City in creating the maps and meeting these timelines 6 4 4 required by state and local law. There will be public hearings, public outreach, and publication requirements including a website in multiple languages. A Request for Proposals was published on Planet Bids and advertised in the Business Journal on April 13, 2021. Four proposals were received and opened on May 14, 2021. The RFP Selection Committee members are Georgeanne White (Assistant City Manager), Miguel Arias (District 3), Tyler Maxwell (District 4), Nelson Esparza (District 7), and Melissa Perales (Purchasing Manager). The committee met on June 16, 2021 to review all proposals and select a proposer. It was the determination of the committee to hold interviews for the top two proposers. Interviews are tentatively scheduled for June 18, 2021. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local Preference was not applied as none of the proposers were considered local under the FMC. FISCAL IMPACT: The proposed Fiscal Year 2022 budget includes funding for Redistricting activities. Any expenses incurred in FY21 will be paid out of the General City Purpose budget. ATTACHMENTS: Proposals received: Bear Demographics & Research LLC GEOinovo “Mapping” Solutions Inc. National Demographics, Inc Redistricting Partners City of FRESNO Demographic Consulting Services for Redistricting Process PROPOSAL May 14, 2021 2 TABLE OF CONTENTS COVER PAGE .............................................................................................................................. 1 TABLE OF CONTENTS .............................................................................................................. 2 CITY OF FRESNO COUNCIL DISTRICTS MAP (2011) ....................................................... 3 SECTION 1 – COVER LETTER/EXECUTIVE SUMMARY .............................................. 4-5 SECTION 2 – PRIMARY VENDOR AND SUBCONTRACTOR INFORMATION .......... 6-8 SECTION 3 – EXAMPLES OF WORK ................................................................................ 9-22 SECTION 4 – REPRESENTATIVE RESUMES ................................................................ 22-35 SECTION 5 – COST PROPOSAL ....................................................................................... 36-42 COST PROPOSAL .................................................................................................................... 36 PROJECT SCHEDULE AND PERSON HOURS BY TASK .............................................. 36-41 MAJOR EVENTS AND TASKS CHART ................................................................................ 42 SECTION 6 – REFERENCES .............................................................................................. 43-48 SECTION 7 – APPENDICES................................................................................................ 49-52 APPENDIX B – CONFLICT OF INTEREST ........................................................................... 49 ADDENDUM NO. 1 ................................................................................................................. 50 ADDENDUM NO. 2 ............................................................................................................. 51-52 3 Bear Demographics & Research LLC 10061 Riverside Drive, #144, Toluca Lake, CA 91602 323.708.2478 ajwestall@gmail.com Federal EIN 86-1486515 4 May 14, 2021 Georgeanne White Assistant City Manager City Manager’s Office City of Fresno 2600 Fresno Street Fresno, CA 93721 RE: DEMOGRAPHIC CONSULTING SERVICES FOR REDISTRICTING PROCESS Dear Ms. White: Please accept this submitted proposal as an indication of our genuine and sincere interest to serve as the consultants for the 2021 City of Fresno redistricting process. As noted in the proposal, I have served in leadership positions on several projects in the past, including the 2001 California State Assembly map, the 2002 Los Angeles City Council and Los Angeles Unified School District Board of Education (LAUSD) maps, the 2012 Los Angeles City Council map, the 2012 Central Basin Municipal Water District Board of Directors map, the forthcoming 2021 LAUSD, 2022 City of Alhambra, and 2022 Chino Basin Water Conservation District maps, as well as more recent 2020 Census-related litigation as an expert witness. My colleague David Ely, owner of Compass Demographics, is a key collaborator on this proposal and has worked on district formation, redistricting, and census-related projects since the 1980s, including the geographic and data sets for the Statewide Database for four decades and too many projects to list here (see Mr. Ely’s Curriculum Vita). In our capacities as the Technical Director, Executive Director, or consultant for previous redistricting efforts, we provided each process with the administrative and technical expertise to draw a transparent, community-based, legally sustainable plan, including a variety of options and scenarios requested by appointed or elected officials as they deliberated on draft maps and a final plan. We have also partnered with Tizoc DeAztlan, President of DeAztlan Consulting, who has a decades-long practice specializing in public relations and community outreach services, particularly in multi-ethnic and multi-lingual communities with respect to redistricting. Mr. DeAztlan is available to provide outside outreach services if desired by the City under the scope of work, including leading the multi-lingual public community engagement process. Bear Demographics & Research LLC 10061 Riverside Drive, #144, Toluca Lake, CA 91602 323.708.2478 ajwestall@gmail.com Federal EIN 86-1486515 5 Bear Demographics & Research LLC Page 2 of 2 The team’s approach to redistricting is one of collaboration, working with, and taking direction from the Subcommittee, Mayor and City Council to develop a plan of action that is structured and meets the objectives, criteria, and timeline developed and adopted by the City. This includes satisfying all requirements of local, state, and federal laws, as well as the County Registrar of Voters, at the highest level of excellence and technical capabilities. Our key objective is to maximize public participation under the direction of the Subcommittee, Mayor and City Council in compliance with the California FAIR MAPS Act (AB 849 and AB1276), while providing the entire spectrum of possibilities and options to the City of Fresno within the legal parameters of redistricting – as the Mayor and City Council deliberate toward a draft and final map. Our previous redistricting work history indicates that we are thoughtful and flexible individuals who reliably meet deadlines and budgets. Over the last few decades, we have performed the tasks required in less than a four-month period for several jurisdictions including when dictated by a Charter or municipal code. Even though the official 2020 Census PL 94-171 data will not be released until the end of September 2021, the City of Fresno will have enough time to meet the state mandated deadline of December 15, 2022 to complete the redistricting process for the June 2022 General Municipal Election. As of this date, the Census Bureau is anticipating releasing 2020 Census data in the “legacy format”, which should give the Subcommittee a start on reviewing potential maps sometime in late August 2021. Our technical capabilities will provide the legacy format in the 2020 Census geography format within days of release, as this is t he same work Mr. Ely conducted for the Statewide Database in the last two redistricting cycles. That being said, the County should refrain from releasing any draft maps to the public until the official data set released by the State of California becomes available, currently anticipated on Sept. 23, 2021. Our consistent ability to complete the task within the time frame allotted by state law, while providing plenty of time for the Registrar of Voters to complete the redrawing of voter precinct boundaries prior to the 2022 Election cycle, will be paramount to meeting the needs of the City of Fresno under this scope of work. The attentiveness and accountability necessary to produce a trusted and quality map is something our team excels at. Our understanding of redistricting, district formation, and the Census over the last four decades, including the importance of outreach and public engagement, will be invaluable to the Redistricting Subcommittee, Mayor and City Council in order to provide best practices for maximizing technical expertise, multi-lingual public input, and collaboration built on ethical competence, communities of interest, compactness, contiguity, and local, federal, and state legal requirements – resulting in a transparent, open, non-partisan, and community-based redistricting process conducted by the Mayor and City Council for the residents of the City of Fresno. Please do not hesitate to contact us if you need any further information. Respectfully Yours, Andrew J. Westall Principal & Owner Section 2 – Primary Vendor and Subcontractor Information 6 FIRM DESCRIPTION After more than two decades in the public sector, Andrew Westall opened a new firm, Bear Demographics & Research LLC (BDR), in 2021 that specializes in redistricting, demographics, public policy consulting, and local ballot measures. BDR has teamed up with seasoned experts in the fields of redistricting, demography, and outreach, including: David Ely of Compass Demographics who has specialized in redistricting for more than three decades; and, Tizoc DeAztlan of DeAztlan Consulting who has specialized in public and community outreach for nearly two decades. The offices of BDR are located in the Toluca Lake neighborhood of the City of Los Angeles as indicated on the cover letter. Organizational Chart and Project Team TEAM MEMBERS ANDREW J. WESTALL Mr. Westall has been involved in the redistricting process at the local and state level in the State of California since the late 1990s under the initial tutelage of UCLA’s Dr. Leobardo Estrada, a renowned national expert on ethnic and racial demographic trends, particularly in the Latino/a/x community; and Dr. J. Eugene Grigsby III, a renowned social justice advocate and current President & CEO of the National Healthcare Foundation. During this time, Mr. Westall authored the publication “Reapportionment, Redistricting and the Latino Community: 2000 and Beyond” for the NALEO Educational Fund as his master’s thesis. The publication was distributed to hundreds of Latino/a/x elected and appointed officials from across the United States at the 2000 NALEO Educational Fund National Conference in Denver, Colorado. As a staff member to then-Speaker of the Assembly Robert M. Hertzberg, Andrew Westall worked with Assembly consultants (including Mr. David Ely) out of Caltech to build the data sets for the Statewide Database and the 2001 redistricting process, prior to the drafting of plans. He drew 43 of the 80 State Assembly seats in the adopted 2001 California State Assembly map, as well as several draft plans for State Senate and Congressional District maps. Mr. Westall’s state Andrew J. Westall Project Manager/Demographer David Ely Technical Director/Demographer Tizoc DeAztlan Outreach Director recommended) Section 2 – Primary Vendor and Subcontractor Information (cont.) 7 experience also includes expert affidavits and testimony during the successful State Supreme Court litigation process with respect to the State Senate district boundaries after the plan was approved. Throughout his tenure with the California State Assembly, Mr. Westall also participated in the technical development and creation of the 2000, 2002, 2003, and 2004 State Elections data sets that also reside on the Statewide Database website. In 2001-02, Andrew Westall served as the Technical Director for both of the appointed Commissions that recommended the LAUSD and City Council maps to the Los Angeles City Council. During this time, Mr. Westall built the data sets used by each Commission, as well as worked with Commissioners on several draft plans, the final recommended plan, and all associated technical reports. In 2011-12, Andrew Westall served as the Executive Director for the Los Angeles City Council Redistricting Commission. During this time, Mr. Westall was also the line drawer for the Central Basin Municipal Water District (as a subcontractor to DeAztlan Consulting), as well as provided pro-bono line drawing and analysis for the Los Angeles County Federation of Labor with respect to the 2011 California Citizens Redistricting Commission process. From 2018 to the present, Mr. Westall has provided expert testimony and affidavits on behalf of the City of Los Angeles and the State of California with respect to the 2020 Census in successful litigation, including on the issue of adding a question regarding citizenship and the attempt to remove non-citizens from the PL 94-171 database that will be forthcoming by the U.S. Census Bureau on September. Bear Demographics & Research LLC serve as redistricting consultants to the LAUSD, Equal Representation Project, City of Los Angeles, City of Alhambra, and the Chino Basin Water Conservation District. Total Number of Similar Projects: 10 Length of Time in Business/Redistricting Experience: 4 months/24 years DAVID ELY Mr. Ely is the Founder and President of Compass Demographics, a consulting and database management firm specializing in projects involving Census and Election Data. Mr. Ely has extensive experience in the management of redistricting projects, the analysis of voting behavior, and demographic analysis. David Ely has served as an expert and testified on behalf of numerous jurisdictions in the United States as well as private plaintiffs in numerous cases involving voting rights and districting issues, and his opinions have been cited and relied on in multiple legal opinions. He has also served as a consultant and expert on behalf of defendant jurisdictions in voting rights litigation challenging election systems or districts. Mr. Ely has also served as a consultant to construct databases, draw district lines or prepare presentation maps and reports for the many jurisdictions in conducting their normal redistricting. These have included statewide congressional and legislative redistricting in California, as well as a variety of County Boards, City Councils, School Boards, Water Districts, Regional Transit Boards and others following the 1990, 2000, and 2010 Census. Section 2 – Primary Vendor and Subcontractor Information (cont.) 8 Mr. Ely’s most recent clients in the State of California include the City of Fullerton, the City of Garden Grove, the City of Carson, the City of Coalinga, the City of Richmond, and the City of Malibu. Total Number of Similar Projects: 45+ Length of Time in Business/Redistricting Experience: 14 years/35 years TIZOC DEAZTLAN Tizoc DeAztlan is the President of DeAztlan Consulting, LLC., and has spent most of his career consulting and advising Southern California government, non-profit, private, and corporate agencies. He has consulted and managed public relations, community outreach, and media campaigns at the federal, state, and local levels. Mr. DeAztlan specializes in Latino/Spanish speaking media markets and community affairs spearheading programs on issues of water, land use, culture, health, wellness, redistricting, and education. A go-to-person for coalition building and partnership creation, Tizoc maintains a consistent and measured community-centered approach. His adeptness at understanding all angles and creating the best option forward has led to a long track record of success for his clients. Mr. DeAztlan understands that while there are traditional outreach methods that must be utilized, each community is unique and as such his multi-lingual team must be adaptive to provide access to each resident regardless of language and technical capabilities. Tizoc has consulted on redistricting for the California Latino Legislative Caucus and has worked alongside municipalities and commissions to maximize community involvement to meet and or exceed all obligations established under the California Voting Rights Act and the California FAIR MAPS Act. Most recently, Mr. DeAztlan has led efforts to increase census participation through multi-layered public education and outreach by producing and implementing culturally competent collateral in English, Spanish, and Tagalog. Total Number of Similar Projects: 27 Length of Time in Business/Redistricting Experience: 11 years REPORT AND RECOMMENDATIONS OF THE LOS ANGELES CITY COUNCIL REDISTRICTING COMMISSION Table of Contents Transmittal Letter Final Map Recommendation Table of Contents I. Summary and Recommendations .....................................................................................................1 II. Charter Requirements and the Formation of the Commission ....................................................... 3 Charter Section 204 ................................................................................................................... 3 The Commission's Formation .....................................................................................................3 The Commission's Staff ..............................................................................................................3 III. The Commission's Work Plan .....................................................................................................4 A Multi-Phased Approach ..........................................................................................................4 Ad Hoc Committees Lay Groundwork ........................................................................................4 IV. Review of Redistricting Criteria and Legal Issues ..................................................................... .6 Introduction ..................................................................................................................................6 Population Equality .....................................................................................................................6 Measuring Deviation ...................................................................................................................6 Different Deviation Standards for Congressional Redistricting and Their Application to Los Angeles City Redistricting ..................................................................7 Voting Rights Act ..........................................................................................................................8 Shaw v. Reno ……………………………………………………….……………………………9 V. Review of the Commission's Recommended Plan .......................................................................10 The Recommended Plan Satisfies the Equal Population Principle as Embodied in the United States Constitution.............................................................................10 Communities are More Intact and Unified .................................................................................10 Neighborhood Councils Compels Respect for a New Community of Interest ............................10 The Recommended Plan Respects the Voting Rights Act Without Resorting to the Use of Race as a Predominant Factor ..............................................11 VI. Recommendations for the City Council and 2021-22 Commission ..............................................14 VII. Discussion of Major Issues Considered by the Commission .....................................................16 Koreatown .....................................................................................................................................16 South Los Angeles ........................................................................................................................18 Downtown Los Angeles ................................................................................................................. 19 Westchester and the Los Angeles International Airport..................................................................21 The Foothill communities of the Northeast San Fernando Valley.................................................23 VIII. Appendices List of Appendices on following page) List of Appendices A. Charter Section 204 and Administrative Code Sec. 2.21 B. List of Commissioners by Appointing Authority C. Letter from the City Attorney to the Commission dated February 27, 2012 D. Recommended District Maps and Related Statistical Data E. Metes and Bounds Descriptions of Recommended Districts F. List of Commission-Adopted Database Elements G. Written Statements and Minority Reports Submitted by Commissioners H. Overview of Public Outreach and Media Plan I. List of Commission Hearings and Meetings J. Additional Communities Identified by the City of Los Angeles K. Overview of Documents Comprising the Historical Record of Commission Proceedings 1 REPORT AND RECOMMENDATIONS OF THE LOS ANGELES CITY COUNCIL REDISTRICTING COMMISSION I. SUMMARY AND RECOMMENDATIONS The Los Angeles City Council Redistricting Commission (hereinafter the Commission") was created by the voters of the City of Los Angeles (the "City'') through the adoption of the Los Angeles City Charter ("Charter ") in 1999. The purpose of the Commission, according to Charter Section 204, is to advise the Los Angeles City Council City Council" or "Council") on the drawing of new Council District boundaries. On February 22, 2012, the Commission culminated over five months of work by adopting a proposed redistricting plan for consideration by the City Council. This report, including the Commission's adopted map of new Council District boundaries, is submitted in fulfillment of the Commission’s responsibilities under the Charter. In conducting its work, the Commission held its meetings in public in compliance with the California Ralph M. Brown Act, also known as the Open Meeting Law (Cal. Gov. Code§ 54950 et seq.). During these meetings, the Commission adopted its work plan, reviewed the applicable criteria for redistricting, received legal briefings from the Office of the Los Angeles City Attorney on legal issues pertaining to redistricting, developed data to be used with specialized software, and received analyses from noted experts in the field of demographics and population trend analysis, among other tasks. As part of its expansive public outreach effort, the Commission also held 22 public testimony hearings across the City to receive public comments concerning redistricting. More than 5,000 people attended the Commission meetings and hearings and more than 6,551 pieces of written and verbal testimony were received by the Commission's staff. The Commission's very public and open process, as explained in greater detail in Appendix H, included extensive and unprecedented community outreach and participation, and the review by the Commission and/or its staff of numerous redistricting plans, options, adjustments, and maps submitted by Commissioners, interested organizations and individuals. As a result of this process, and after careful consideration of voluminous public testimony and established legal requirements, the Commission is recommending that the current Council District boundaries be modified as described in this Report. In so recommending, the Commission has expressly found that the Recommended Plan provides fair and effective representation for all the people of the City of Los Angeles, enhances the opportunity for all voters to elect candidates of their choice, meets all requirements of federal and state law, and is fully compliant with Charter Section 204. 2 Additionally, the Recommended Plan accomplishes the following: Neighborhood Councils are more unified: Of the City's 95 Neighborhood Councils, the number that are divided between Council districts is reduced from 53 to 29, while the number of Neighborhood Councils split between three Council districts is reduced from thirteen to only three. Whereas Encino, Palms, and Lake Balboa are each currently split between three Council districts, each is united within single districts under the Recommended Plan. Overall, a total of 24 Neighborhood Councils that are currently split across multiple districts are united within single districts. Preserves communities as established by the Los Angeles City Council: The Recommended Plan identifies and preserves whole the following communities as identified by the City of Los Angeles’ community renaming policy, or grandfathered in from previous policies and actions of the City Council [See Appendix J]: Historic Filipinotown, Koreatown, Little Armenia, Little Bangladesh, Little Ethiopia, Little Tokyo, Rose Hill, Sherman Oaks, and Thai Town. The opportunities of all voters to elect candidates of their choice is maintained: The number of districts from which Latino communities have an equal opportunity to elect Latino candidates is maintained throughout the City with five majority Latino Citizen Voting Age Population districts and one coalition district. The voting strength of African-Americans has also been maintained in Council Districts 8, 9, and 10, with one majority Black Citizen Voting Age Population district and two coalition districts. Maintains an overall deviation of less than 5 percent: Based on the policy decision made by the Commission on February 15 to maintain a 5 percent overall deviation 2.5 percent) or lower across the City, the Recommended Plan, with an overall deviation of 4.96 percent, goes further than the current Council District boundaries enacted in 2002 which tolerated an overall deviation of 10 percent, a reduction of more that half in keeping with the one person, one vote principle. Based on the Commission's conclusions, it now recommends that the Council take the following actions: 1. Approve and adopt this "Report and Recommendations of the Los Angeles City Council Redistricting Commission" (the "Report"), 2. Adopt as the City's Decennial Redistricting Plan, the Commission's Recommended Plan discussed in this Report, 3.Adopt an ordinance, as approved by the City Attorney, which establishes Council District boundaries in accordance with this Report. 10 V. REVIEW OF THE COMMISSION'S RECOMMENDED PLAN The Recommended Plan Satisfies the Equal Population Principle as Embodied in the United States Constitution The total population of the City, according to the 2010 Census, is 3,792,621. Divided among the 15 Council districts, the ideal population for each district becomes 252,841. In the Recommended Plan, Council District 12 has a population of 259,073 2.46%) and Council District 14 has a population of 246,509 (-2.50%), making the total population deviation for the City 4.96%. Based on the policy decision made by the Commission on February 15 to maintain a 5 percent overall deviation (+/- 2.5 percent) or lower across the City, the Recommended Plan goes further than the current Council District boundaries enacted in 2002 which tolerated an overall deviation of 10 percent, a reduction of more than half in keeping with the one person, one vote principle. The Final Map Recommendation has made good faith efforts to draw equipopulous districts with slight deviations based on the public policy rationales of: keeping at least two-thirds of the Neighborhood Councils whole, including minimizing splits between Council Districts to the extent possible; maintaining and respect communities and neighborhoods that had been identified by the City of Los Angeles’ community renaming policy, or grandfathered in from previous policies and actions of the City Council; and compliance with federal, state, and municipal law. Communities are More Intact and Unified The Recommended Plan is an important improvement on the existing Council boundaries by significantly reducing the number of Los Angeles Neighborhood Councils that are divided between multiple Council districts. The Commission's adopted database identifies 95 currently certified Neighborhood Councils across the City. Of these 95 Neighborhood Councils, 53 are currently divided across multiple Council districts: 40 split between two districts, and 13 split between three districts. The Final Map Recommendation reduces the number of split Neighborhood Councils from 53 to 29. The number of Neighborhood Councils split between two districts is reduced from 40 to 26, and the number of Neighborhood Councils divided between three districts is reduced from thirteen to three. Three communities that are currently split among three districts - Encino, Palms, and Lake Balboa - are completely united within single districts under the Recommended Plan. Through its actions on February 15 and February 22, the Commission also made the de facto policy decision to maintain and respect communities and neighborhoods that had been identified by the City of Los Angeles’ community renaming policy, or grandfathered in from previous policies and actions of the City Council: Historic Filipinotown, Koreatown, Little Armenia, Little Bangladesh, Little Ethiopia, Little Tokyo, Rose Hill, Sherman Oaks, and Thai Town. [see Appendix J] Neighborhood Councils Compels Respect for a New Community of Interest The formation and certification of 95 Neighborhood Councils since the adoption of the Los Angeles City Charter in 1999 created a new opportunity and challenge for the 11 Commission. During the 2001-02 Commission’s work, less than 30 Neighborhood Councils were formed and were not considered a Community of Interest at the time of recommending new Council District boundaries. In 2011-12, that notion has changed dramatically. Throughout the process, the Commission received presentations from the Department of Neighborhood Empowerment and held discussions regarding the certification process of Neighborhood Councils. It must be noted that Neighborhood Councils vary widely in population, geographic boundaries, and demographics. As a result, a “one size fits all” approach to evaluating their weight and defining communities of interest could not apply to the Commission’s Recommended Plan. During the first fifteen public testimony hearings, the Commission received numerous public comments asking for Neighborhood Councils to be kept whole while drawing Council Districts. During that time, members of the public also submitted public map submissions attempting to keep all Neighborhood Councils whole in a single plan without complete success and without consideration of other redistricting factors. While Neighborhood Councils are now an identifiable Community of Interest throughout the City, the Commission realized the impracticability of keeping every Neighborhood Council whole in the City. With that in mind, the Commission adopted a policy decision on February 15 to keep at least two-thirds of the Neighborhood Councils whole and to minimize splits between Council Districts to the extent possible. Of these 95 Neighborhood Councils, 53 are currently divided across multiple Council districts: 40 split between two districts, and 13 split between three districts. The Final Map Recommendation reduces the number of split Neighborhood Councils from 53 to 29. The number of Neighborhood Councils split between two districts is reduced from 40 to 26, and the number of Neighborhood Councils divided between three districts is reduced from thirteen to three. Three communities that are currently split among three districts - Encino, Palms, and Lake Balboa - are completely united within single districts under the Recommended Plan. The Recommended Plan Respects the Voting Rights Act Without Resorting to the Use of Race as a Predominant Factor The Recommended Plan respects the increasing diversity of the City in a manner that is legally compliant. The number of districts from which Latino communities have an equal opportunity to elect Latino candidates is maintained throughout the City with the same five majority Latino Citizen Voting Age Population districts and one coalition district. Of the five districts with both a Latino Citizen Voting Age Population (CVAP) above 50% and Latino registration above 35% (Districts 1, 6, 7, 9, and 14), all Districts, with the exception of District 9, see a slight reduction in both Latino CVAP and registration in order to accommodate the guiding policy decision of keeping at least two-thirds of the Neighborhood Councils whole, and minimizing the number of splits between Council Districts. The CVAP and registration reductions for District 6 and District 7 reflect the opportunity to keep two areas of the City whole in a particular Council District, Lake Balboa in District 6 and the Foothill communities of Sunland, Tujunga, Shadow Hills, and 12 Lake View Terrace in District 7. While these reductions were a result of keeping Neighborhood Councils whole in this portion of the City, District 6 maintains a majority Latino citizen voting age population (52.2%) and registration (50.1%), while District 7 also maintains a majority Latino CVAP (54.4%) and just under a majority registration (49.4%). Thus, the Commission is confident that by respecting existing communities in the Northeast San Fernando Valley (e.g., Panorama City, Pacoima, Lake View Terrace, and the Foothill communities are unified in single districts), with a resulting reallocation of Latino voters and citizen voting-age residents between District 7, District 6, and District 2, the San Fernando Valley portion of the Recommended Plan successfully complies with the Voting Rights Act. The Commission also strove to be mindful of the requirements of the Voting Rights Act with respect to Districts 1, 9, 13, and 14 in the south, east, and central parts of the City. Recommended Districts 1 and 14 continue to afford the Latino community an equal opportunity to elect candidates of their choice, as CVAP in each district remains above 50% and registration in each district remains above 50%. By keeping Neighborhood Councils whole in District 9, with the exception of the landmarks of the Convention Center, Staples Center, L.A. Live, the University of Southern California USC”), and adjacent properties, in addition to using the natural boundary of the I-110 Freeway south of USC, the population in District 9 led to a slight increase in Latino citizen voting age residents (50.5%) and registration (45.2%). Council District 13 is the fifth existing district in which the Latino community has an equal opportunity to elect a candidate of its choice. Both CVAP and registration are maintained in District 13 under the Recommended Plan, as CV AP slightly decreases from 37.5% to 33.6% and Latino registration slightly decreases from 40.4% to 36.2%. The amazing cultural and ethnic diversity of District 13 presented a particular challenge to the Commission to balance the strictures of the Voting Rights Act with the interest in respecting the intactness of communities. The Commission is proud to recommend a plan that maintains both Latino VAP and registration in District 13 while keeping intact communities such as Little Armenia, Historic Filipinotown, and Thai Town and preserving the district's politically progressive character. The voting strength of African-Americans has also been maintained in the same Districts, Council Districts 8, 9, and 10, with one majority Black Citizen Voting Age Population district and two coalition districts. Both African-American citizen voting age population and registration increase for Districts 9 and 10 under the Recommended Plan, while District 8 maintains majority African-American CVAP (59.2%) and registration numbers (63.8%). It must be stressed that the Commission accomplished all of the foregoing without using race as a predominant factor in its process. The entirety of the record attendant to the Commission's process shows that various community-of-interest criteria and indicia were relied upon by the Commission in its deliberations. Among the race- neutral principles guiding the Commission's deliberations were the attempt to create districts that are compact and contiguous and that oblige the direction of the Charter to respect the intactness of communities and neighborhoods, and in particular Neighborhood Councils and communities identified through the City’s legislative process, as much as possible. It should also be stressed that the Commission do not seek to 13 create” majority-minority Council Districts, but instead chose to not radically alter the current configuration of Council Districts to reduce such districts or create different ones. In this respect, the Recommended Plan simply reflects the ongoing demographics changes in the City. By limiting the demographic element of race to testing possible district designs to ensure no dilution of minority voting strength, the Commission has successfully balanced the strictures of the Voting Rights Act, the Equal Protection Clause, and the City Charter. Andrew Westall ajwestall@gmail.com 323-708-2478 linkedin.com/in/andrewwestall Summary Current Clients: the LAUSD, the City of Los Angeles, the Equal Representation Project, the UCBA, the Los Angeles Jazz Festival, the City of Alhambra, and the Chino Basin Water Conservation District. Goal: To help government and residents navigate the complexities of laws and regulations, in order to find consensus on difficult issues for the betterment of society and quality-of-life. Expertise: Redistricting, Demographics, GIS (Maptitude and ArcGIS), Political Campaigns, and Elections/ Redistricting Law; Cannabis Regulations, Taxation, Enforcement, and Social Equity; Local Ballot Measures e.g., Taxation, Bonds, Charter Amendments, Housing, Elections Reform, Cannabis, etc.); City Management; Planning, Land Use, Housing, Homelessness, Environment, Economic Development, Community Development, Neighborhood Services, Recreation, and Transportation policy, financing and development; Public Finance, Budgeting, Labor Relations, and Grant Funding; and Community Outreach, Diversity, Inclusion, Equity, and Intergovernmental Relations. Experience Principal & Owner Bear Demographics & Research Jan 2021 - Present (5 months +) Specializing in redistricting, demographics, GIS (Maptitude and ArcGIS), political consulting, cannabis regulations, local ballot measures, land use/city planning, and city/county management consulting. Current clients include the LAUSD, the City of Los Angeles, the Equal Representation Project, the UCBA, the City of Alhambra, and the Chino Basin Water Conservation District. Executive Director Los Angeles Unified School District Redistricting Commission Mar 2021 - Present (3 months +) Chief Executive and Financial Officer on contract for the LAUSD Board of Education redistricting process, the largest independently elected school district in the United States. Deputy Chief of Staff (2012-16) and Co-Chief of Staff (2016-20) Office of Los Angeles City Council President Herb J. Wesson, Jr. Apr 2012 - Dec 2020 (8 years 9 months) Co-manager and supervisor for the City Council President’s personal staff of 27 employees with oversight of Council District 10 (pop. 275,000); administrator and supervisor of all discretionary funds, contracts, city planning, and public improvement approvals/projects for Council District 10; lead staff member for the Councilmember’s legislative portfolio; and chief strategist for community and media response. Andrew Westall - page 1 Lead staff member and strategist for the City Council for eight years with oversight of the management, organization, and publication of the City Council agendas three times a week, while managing teams of up to 50 employees across multiple departments on the issues of budget, revenue strategies, ballot measures, pensions, recreation and parks, environment and utilities, intergovernmental relations, public safety, cultural arts, labor, housing, planning, economic development, infrastructure, cannabis, and transportation in the City of Los Angeles. Lead staff member for the Ad Hoc Committee on the 2028 Olympics and Paralympic Games, the Ad Hoc Committee on Police Reform, the Board of Referred Powers, and the Rules, Elections, and Intergovernmental Relations Committee chaired by the Council President; staff member for the Ad Hoc Committee on COVID-19 Recovery and Neighborhood Investment, and the Southern California Association of Governments. Executive Director Los Angeles City Council Redistricting Commission Nov 2011 - Mar 2012 (5 months) Chief Executive and Financial Officer for the City of Los Angeles’ City Council redistricting process with oversight of six staff members employed and monitored twenty-seven contractors during the Commission’s work; organized twenty-two public testimony hearings at various city and non-city facilities, as well as comprehensive citywide outreach with more than 5,000 attendees and 6,551 written public comments; organized 11 additional regular and special Commission meetings; and issued a 950- page report to the City Council on time and under budget. Senior Deputy Office of Los Angeles City Councilmember Herb J. Wesson, Jr. Nov 2005 - Nov 2011 (6 years 1 month) Chief strategist and manager of all planning, economic development, transportation, and housing policy recommendations, funding acquisition, and projects for Council District 10; and staff member for the Exposition Metro Line Construction Authority. Lead staff member for the Housing, Community, and Economic Development Committee chaired by the Councilmember for six years with oversight of $2 billion yearly in operational budgets, contracts, and construction projects by the Housing Department, Housing Authority, Community Development Department, and the Community Redevelopment Agency, including development and implementation of the Housing Element of the City’s General Plan; and staff member for the Transportation Committee. Adjunct Professor Pasadena City College Jan 2003 - May 2010 (7 years 5 months) Part-time professor teaching Political Science and American Institutions with instruction to over 2,000 students. Classes taught at PCC, John Muir, Blair, Pasadena, Temple City, and San Marino High Schools. Assistant to the Speaker California State Assembly Jan 2001 - Nov 2005 (4 years 11 months) Andrew Westall - page 2 Legislative staff member for Speakers of the Assembly Robert M. Hertzberg, Herb J. Wesson, Jr., and Fabian Nuñez in the areas of electoral strategy, GIS mapping, demographics, statistics, and redistricting; demographer and analyst for State 2001 redistricting process; chief line drawer for 43 of the 80 State Assembly districts in California in 2001; drafter of alternative plans for the Board of Equalization, State Senate, and House of Representatives; provided guidance and negotiated between various state legislators and legislative caucuses with respect to final district boundaries. Participated in the technical development and creation of the 2000, 2002, 2003, and 2004 State Elections data sets, as well as the 2001 State Redistricting data set, that reside on the Statewide Database website. Technical Director City of Los Angeles Redistricting Commission for the LAUSD Nov 2001 - Apr 2002 (6 months) Chief line drawer for the 7 LAUSD Board of Education districts, the largest independently elected school district in the United States. Submitted technical reports and developed, maintained, and updated website. Technical Director Los Angeles City Council Redistricting Commission Nov 2001 - Apr 2002 (6 months) Chief line drawer for the 15 City Council districts; organized 16 public testimony hearings in every region of the City with more than 3,000 attendees and over 5,000 written public comments; submitted technical reports and developed, maintained, and updated website. Field Representative Office of Speaker of the Assembly Robert M. Hertzberg Feb 1999 - Dec 2000 (1 year 11 months) Staff member and Speaker representative at community events, forums, meetings, and other policy discussions in the areas I staffed – transportation, the environment, water, health care, land use, and other issues affecting the San Fernando Valley; lead staffer for the summer intern program overseeing twenty-plus interns in each of two consecutive summers; database programmer and developer of filing systems, phone logs, and phone books for the Speaker. Consultant NALEO Educational Fund Sep 1997 - Jun 2000 (2 years 10 months) Chief researcher and author of publication on reapportionment and redistricting of legislative and congressional districts after the 2000 Census, emphasizing the Latino/a/x community in seven states; Presenter of publication at the 2000 National Conference in Denver, Colorado distributed to hundreds of elected and appointed officials. President Graduate Students Association (GSA), UCLA May 1997 - Jun 1998 (1 year 2 months) Chief Executive and Financial Officer for the Graduate Students Association, the official student government of approximately 10,000 graduate and professional students; elected position; author of Andrew Westall - page 3 numerous editorials (see publications); successfully advocated for the construction of new graduate student housing near campus and free ridership for students on the Santa Monica Big Blue Bus implemented one year after graduation). Education University of California, Los Angeles Master of Arts - MA, Urban Planning 1996 - 1999 Emphasis in environmental, transportation, and recreational public policy, municipal finance, city planning, demographics, GIS mapping, and redistricting. Chief Executive and Financial Officer for the Graduate Students Association, the official student government of approximately 10,000 graduate and professional students; elected position; author of numerous editorials (e.g. civic participation/voting, public transit, pedestrian safety, etc.) and Winter 1997 Viewpoint columnist for The Daily Bruin; successfully advocated for the construction of new graduate student housing near campus and free ridership for students on the Santa Monica Big Blue Bus. University of California, Davis Bachelor of Arts - BA, Political Science-Public Service 1993 - 1996 Emphasis in urban, environmental, transportation, economic, and social public policy, as well as various ethnic studies disciplines (e.g. African-American, Chicana/Chicano, and Asian-American studies). Served in leadership positions for two years as ritual officer and President of the Sigma Delta chapter of the Chi Phi Fraternity. Published an opinion-editorial in The California Aggie on racial justice. Licenses & Certifications Certified Planner (AICP) pending - American Institute of Certified Planners (AICP) Skills Redistricting Demographics Geographic Information Systems (GIS) City Management Strategic Planning Community Outreach Public Speaking Land Use Planning Project Management Honors & Awards Award of Merit: Comprehensive Plan Award: Large Jurisdiction - APA California 2017 West Adams-Baldwin Hills-Leimert Park Community Plan and Implementing Ordinances City of Los Angeles Social Change and Diversity Award - APA Los Angeles 2018 Cannabis Social Equity Program - City of Los Angeles Andrew Westall - page 4 TIZOC DE AZTLAN 78115 Calle Estado #206, La Quinta, CA 92253 Tizoc@DeAztlanConsulting.com 310-699-3201 EXPERIENCE HIGHLIGHTS DEAZTLAN CONSULTING La Quinta, CA President 2010 – Present Responsible for setting and directing the strategy and vision for a full-service public relations, research, and governmental affairs firm. The use of community centered collaborations, culturally competent digital media tools, and sophisticated messaging are critical to the firm’s approach. Under his direction, the firm has built and managed effective communications strategies combining traditional field operations with the most up -to-date media platforms. His bilingual team conducts surveys, public advocacy, and designs collateral including direct mail, posters, booklets, banners, as well as offers full video services from scripting to production. Maximizing the use of social media channels, Tizoc’s expertise and assembled team routinely builds a new online community or grows an already existing social channel. This extended client identity is reached across multiple platforms through custom content, engagement strategies, and advertising campaigns. The team has created effective virtual meeting strategies as well as developed COVID-19 safe protocols for in-person meetings. LOYOLA MARYMOUNT UNIVERSITY Los Angeles, CA Research Project Manager/Grant Acquisition and Management Specialist 2009-2010 Generate and implement media and community outreach efforts for The Leavey Center for the Study of Los Angeles “LCSLA.” Effectively promote and foster positive relationships with City, County, State, and National government, corporate, and community organizations. Advocate LCSLA’s capabilities to Legislators and their staff; cultivate constructive partnerships. Develop and produce televised weekly seminars that attract elected officials and leaders. Expand the presence of LCSLA through representation at public events. Conduct Research for an integrative study on leadership and community in Los Angeles. Track and analyze public policy and legislation for studies on local health, government, transportation, education, economy, and governance. Implement existing grants including hiring and overseeing of field staff, creation of project literature, reporting to grant representative, and write reports on expectation and progress for existing grants. Lead and manage compliance effort for grant proposals. FORDHAM UNIVERSITY New York, NY Development Services Coordinator 2006-2009 Served as advocate and liaison between Communications, Alumni Relations, IT and Stewardship departments; develop strategic tactical plans to improve efficiency and data integrity of University database and record systems. Directed donor acknowledgements and produced progress reports to support the $400 million Excelsior capital campaign. In earlier role, directed diverse marketing projects to support annual fundraising efforts; coordinated market research, monitored web site, and developed promotional material and direct mail campaigns. Spearheaded launch and execution of key marketing projects that led to notable increases in gift contributions. NEW HORIZONS FAMILY CENTER Glendale, CA Government Program Administrator 2004-2006 Served integral role for a progressive non-profit Development and Management team responsible for the expansion of community services to the under privileged community of Glendale; conducted prospect research and gift solicitation. Member of Grant writing and acquisition team that was successfully awarded grants from the City of Los Angeles, The County of Los Angeles, The State of California Prepared and administered budgets for city, county and state contracts. Tracked and monitored Youth Program goals to meet or exceed government grant guidelines. Tracked legislation pertinent to children and mental health organizations. Key representative for all public relations events such as galas and forums. Collaborated with local Fire, Police Departments, and School Districts to plan festivals, child health days, and other community events. Booked health and human services leadership to speak at community events, and piloted centers Higher Education for Me program. Coordinated fundraising efforts with Glendale and Los Angeles City Councils, California State Assembly, Senate Members and County Supervisors. Championed multimedia events and gained PR exposure via press releases, television, print and Internet campaigns. RAND CORP Santa Monica, CA Field Researcher 2000-2002 Initial group of researchers to work on the Los Angeles Family and Neighbor Study. Field research was conducted in randomly selected homes through - out Los Angeles County to study the effects neighborhood has on a family’s health, religion, economics, education, culture, and inter-family cohesiveness. Specialized in impoverished, and Spanish speaking communities. This study’s data has been used for the creation of Los Angeles County health and human services public policy. EDUCATION BACKGROUND FORDHAM UNIVERSITY New York, NY Bachelor of Arts, Communications and Media Studies EXTRA CIRRICULAR RUN WITH LOS MUERTOS Founder/Race Director This annual day of the dead celebration was created to promote health and wellness in the Latino Community. Through varied programming including a 5k run, art show, clinics, and block party, the festivities bring together organizations, teams, and thousands of participants from around the country. THE MOBIUS CONFERENCE Founder/ Executive Director A conference for thought leaders, artists, and scholars to engage, connect and share evolving topics in art, politics, and culture. The core mission of Mobius is to create spaces for dialogue amongst varied disciplines. Past conference participants have included civil rights icon Dolores Huerta, Actor Emilio Rivera, and internationally renowned Burkinabè architect Francis Kéré. SELECT CLIENT LIST BUILDING HEALTHY COMMUNITIES Riverside County, CA CALIFORNIA MEDICAL ASSOCIATION Sacramento, CA CENTRAL BASIN MUNICIPAL WATER DISTRICT Commerce, CA CHELSEA DEVELOPMENT CORPORATION Carlsbad, CA CITY OF COACHELLA Coachella, CA CITY OF PALM SPRINGS Palm Springs, CA COACHELLA STAKEHOLDERS ASSOCIATION Coachella, CA COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS Palm Desert, CA COLLEGE OF THE DESERT FOUNDATION Palm Desert, CA FIELD WORKS Washington, DC GOLDENVOICE Los Angeles, CA IMAGINE SCHOOLS Riverside, CA LOYOLA MARYMOUNT UNIVERSITY LEAVEY CENTER FOR THE STUDY OF LOS ANGELES Los Angeles, CA SANDSTONE PROPERTIES Los Angeles, CA SOUTHWEST VOTER REGISTRATION AND EDUCATION PROJECT Los Angeles, CA Cost Proposal 36 The Cost Proposal listed below is all-inclusive of the work and costs that the project team will undertake. The only exception to this proposal is the translation of documents into Spanish, Hmong, Punjabi, and ASL, and the team would be happy to work with City staff to ensure such translation occurs in a timely manner as outlined in the proposal. Typically, this can be accomplished quickly by dovetailing on an existing County of Fresno or City of Fresno contract. The project team can provide several options as well, including full-service outreach services, a user-friendly online mapping tool, and develop and maintain the City’s redistricting website. We look forward to discussing this proposal further with you. Once again, thank you for your time and consideration. Cost of Services 40,000 Demographer, Technical, and Mapping Consulting 2,000 Travel Expenses (if needed by reimbursement) 42,000 Total Cost of Bid Proposal (not to exceed) Optional Services 10,000 User-friendly online Mapping Tool 20,000 Full-Service Outreach Services 5,000 Website Development and Maintenance 41-45 Written Translation (per page depending on the language) 49-75/hr Live Translation (depending on the language - 2 hour minimum) 65 each Live Translation Transmitter (per language) 10-12 each Live Translation Headsets (quantity discount over 20) Additional Services 250 per hour for additional demographic/mapping/technical services not within the scope of the contract. 175 per hour for additional outreach services not within the scope of the contract. 300 per hour for redistricting/demographic legal expert witness analysis/testimony after the expiration of the contract. Hourly Rates by Classification Project Manager $250 per hour Technical Director $250 per hour Outreach Director $175 per hour Section 5 – Cost Proposal (cont.) 37 Project Schedule and Person Hours by Task Having served several different jurisdictions in a similar capacity with over 75 years of combined experience in the redistricting and district formation process, the team is poised to approach this project with a determined structure and timeline that fully develops all of the Redistricting Subcommittee and City’s abilities and opportunities to maximize public input, while delivering the expert guidance, technical reports, and tasks necessary to complete the Mayor and City Council’s work in a non-partisan and transparent manner. Although the 2020 Census PL 94-171 data will not be released until the end of September 2021, the City of Fresno will have enough time to meet the state legal deadline of December 15, 2021 to implement new City Council districts for the June 2022 General Municipal Election. General objectives include: Collaborating, working with, and taking direction from the Redistricting Subcommittee, Mayor and City Council to develop a plan of action that is structured and meets the objectives, criteria, and timeline developed and adopted by the City in coordination with the City Attorney’s Office and City staff. Providing the entire spectrum of technical and geographic possibilities and options to the City within the legal parameters of redistricting and district formation. Maintaining flexibility, efficiency and nimbleness to ensure all deadlines are met consistently and within budget. Continuous and open lines of communication with the Redistricting Subcommittee, City Attorney’s Office, City staff, the Mayor and City Council, and members of the public (at the direction of the City). This can be achieved by email, phone, virtual online meeting, or in-person. Below is a standard methodology for the City process that serves as a baseline of the many steps necessary to complete the City’s work with plenty of time for the Registrar of Voters to begin the redrawing of voter precinct boundaries prior to the 2022 Election cycle, essential for the City to satisfy its desired timeline. The official Census data set for use by the City of Fresno from the State of California is anticipated to be released no later than 30 days after the release of the 2020 Census PL 94-171 data, allowing the Mayor and City Council to begin looking at actual draft maps in September 2021. As of this date, the Census Bureau is anticipating releasing 2020 Census data in the “legacy format”, which should give the Subcommittee a start on reviewing potential maps sometime in late August 2021. Our technical capabilities will provide the legacy format in the 2020 Census geography format within days of release, as this is the same work Mr. Ely conducted for the Statewide Database in the last two redistricting cycles. That being said, the City should refrain from releasing any draft maps to the public until the official data set released by the State of California becomes available, currently anticipated on Sept. 23, 2021. This data will include the reallocated prison population data to the inmate’s point of origin as of April 1, 2020 as required by state law (AB 420 (Davis, 2011), AB 849, and AB 1276) for the redistricting process. Section 5 – Cost Proposal (cont.) 38 1. Work with the City Attorney’s Office and City staff to finalize and gain staff approval of consultant-developed training materials and presentation on redistricting. 5 hours – Project Manager 2. Work with the City Attorney’s Office and City staff to identify all scope of work written tasks that shall be translated into Spanish, Hmong, and Punjabi. All written translation will be conducted at the City’s cost unless otherwise neogitated (see cost options). All materials that require translation shall be submitted to City staff or the requisite vendor at least seven business days in advance of publication. 2 hours – Project Manager 3. First Public Hearing – Train the Mayor and City Council during a regular meeting on the redistricting process, federal Voting Rights Act, California Voting Rights Act, California FAIR MAPS Act, and all other applicable state and federal election laws. 5 hours – Project Manager, Technical Director 4. Create a user-friendly digital interface that allows the Subcommittee, Mayor and City Council, and members of the public to draw their own district boundaries. The program will also guide the user in complying with all applicable laws and requirements to the extent practicable. (optional) 20 hours – Project Manager, Technical Director 5. Work with the Subcommitee, City Attorney’s Office and City staff to finalize and gain staff approval of the digital interface for public distribution and made available as a link on the City’s website. (optional) 5 hours – Project Manager, Technical Director 6. Work with the Subcommittee, City Attorney’s Office and City staff to finalize and gain approval of public training workshop materials and presentation of the digital interface. optional) 5 hours – Project Manager, Technical Director 7. Second Public Hearing - Present digital interface and public workshop presenation to the Mayor and City Council during a regular meeting, including redistricting process updates and updated digital interface presentation. (some portions optional) 5 hours – Project Manager, Technical Director 8. Conduct outreach and provide training workshops to the public (e.g., evenings and weekends) under the direction of the Subcommittee on redistricting and the digital interface in an objective, non-partisan informational manner. Verbal translation for training workshops and written materials will be provided by the City as required by state and federal law or otherwise negotiated. (full-service outreach services option) 30 hours – Outreach Director Section 5 – Cost Proposal (cont.) 39 9. Conduct three public input hearings (e.g., evenings and weekends) to the public on redistricting in an objective, non-partisan informational manner. Verbal translation for input hearings and written materials will be provided by the City as required by state and federal law or otherwise negotiated. (full-service outreach services option) 30 hours – Outreach Director 10. Upon receipt of the 2020 Census and PL 94-171 data, work with the Subcommittee, City Attorney’s Office and City staff to finalize and provide data summary and geographic files in standard map and data formats (e.g. ArcGIS, Maptitude, MapInfo, .DBF, etc.) for public distribution with downloadable files available on the City’s website. This shall include updating the approved digital interface. 15 hours – Project Manager, Technical Director 11. Analyze whether the 2020 Census data requires modifications to the City Council districts and report the findings to the Subcommittee, City Attorney’s Office and City staff. 5 hours – Project Manager, Technical Director 12. Work with the City Attorney’s Office and City staff to finalize and gain staff approval of consultant-developed 2020 Census materials and presentation. 5 hours – Project Manager 13. Third Public Hearing - Present 2020 Census findings to the Mayor and City Council during a regular meeting, including redistricting process updates and updated digital interface presentation if required. 5 hours – Project Manager, Technical Director 14. Evaluate draft maps prepared by the the public to determine whether they are population balanced and satisfy the requirements of the Voting Rights Acts, including all other applicable laws, and share findings with the Subcommittee, City Attorney’s Office and City staff. 10 hours – Project Manager, Technical Director 15. Work with the Subcommittee, City Attorney’s Office and City staff to finalize and gain staff approval of a written summary of all public input submitted at the public input hearings, in writing, as a proposed map, or during other Mayor and City Council conducted comment periods prior to the release of a draft map. 5 hours – Project Manager 16. Propose new district boundaries to the Subcommittee, City Attorney’s Office and City staff based on feedback provided by the community and criteria set by the Mayor and City Council that are population balanced and satisfy the requirements of federal, state, and local laws. 10 hours – Project Manager, Technical Director 17. Work with the Subcommittee, City Attorney’s Office and City staff to finalize and gain staff approval of the proposed initial draft maps and accompanying technical report for Section 5 – Cost Proposal (cont.) 40 public release and presenation to the Mayor and City Council. 5 hours – Project Manager 18. Fourth Public Hearing - Present staff recommended initial draft maps and accompanying technical report to the Mayor and City Council during a regular meeting, along with public comment and submitted proposed maps analysis. Proposed draft maps and technical report will be published seven days in advance in accordance with the California FAIR MAPS Act. 5 hours – Project Manager, Technical Director 19. Conduct outreach and up to three additional public input hearings under the supervision of the Subcommittee on the initial draft maps. Verbal translation for input hearings and written materials will be provided by the City as required by state and federal law or otherwise negotiated. (full-service outreach services option) 20-30 hours – Outreach Director 20. Make modifications to the initial draft maps based on input from the Subcommittee, Mayor and City Council and the community in coordination with the Subcommittee, City Attorney’s Office and City staff. 10 hours – Project Manager, Technical Director 21. Work with the Subcommittee, City Attorney’s Office and City staff to finalize and gain staff approval of revised final draft map and accompanying technical and written reports summarizing all public input on the proposed initial draft maps. 5 hours – Project Manager 22. Fifth Public Hearing - Present consultant recommended, and Subcommittee, City Attorney’s Office and City staff approved, revised final draft map and accompanying techincal report to the Mayor and City Council along with public comment and analysis of all available public input. Proposed revised final draft map and technical report will be published seven days in advance in accordance with the California FAIR MAPS Act. 5 hours – Project Manager, Technical Director 23. Sixth Public Hearing - Adoption of final map and ordinance by the Mayor and City Council at a regular meeting. Proposed final map and technical report will be published seven days in advance in accordance with the California FAIR MAPS Act. 5 hours – Project Manager, Technical Director 24. Assist the Mayor and City Council, City Attorney’s Office, and City staff in all facets of implementing the final district boundary map, including all deliverables needed for the Registrar of Voters to implement new voter precinct boundaries and City Clerk and City Council archives. 10 hours – Technical Director Section 5 – Cost Proposal (cont.) 41 25. Actively participate in all meetings and public hearings scheduled by the Mayor and City Council that address the redistricting process in accordance with local public health rules and orders. The team is located in Southern California and is available to particpate or meet in person as required. TBD 26. Provide additional Census, PL 94-171, Statewide Database, and American Community Survery demographic data upon request as practicable during the term of the contract. all facets of implementing the final district boundary map. TBD 2021 City Council Redistricting - City of Fresno Bear Demographics and Research LLC Andrew J. Westall - Project Manager Project Start Date: June 1, 2021 Milestone description May June July August Sept October Nov Dec Approval of Training & Presentation Materials Approval of Translation Methods Documents First Public Hearing Create Mapping Tool (optional) Approval of Mapping Tool optional) Approval of Mapping Tool Presentation (optional) Second Public Hearing Finalize and Deliver Data Sets Analyze Need for Council District Modifications Approval of 2020 Census materials and presentation Third Public Hearing Evaluate Publicly Submitted Draft Maps Approval of Written Summary of Public Input Approval of Draft Map and Techincal Report Fourth Public Hearing Approval of Revised Draft Map and Technical Report Fifth Public Hearing Sixth Public Hearing Deliverables to County Registrar of Voters 42 43 Section 6 – References ANDREW J. WESTALL Los Angeles City Council Redistricting Commission/City of Los Angeles (2001-02) Technical Director and chief line drawer for the 15 City Council districts; organized 16 public testimony hearings in every region of the City with more than 3,000 attendees and over 5,000 written public comments; submitted technical reports and developed, maintained, and updated website. Report available upon request. Jackie Dupont-Walker former Vice Chair (2001-02 and 2011-12) City of Los Angeles 200 N. Spring Street Los Angeles, CA 90012 213.494.9493 jdupontw@aol.com Cost: $520,000 http://redistricting2011.lacity.org/PDF/LACITY/LA%20City%20Council%20Redistricting%20Co mmission%20Report-%20040502.pdf City of Los Angeles Redistricting Commission for the LAUSD/City of Los Angeles (2001-02) Technical Director and chief line drawer for the 7 LAUSD Board of Education districts; submitted technical reports and developed, maintained, and updated website. Report available upon request. The Honorable David Tokofsky Board of Education Member (ret.), 5th District (1995-2007) Los Angeles Unified School District 333 South Beaudry Avenue Los Angeles, CA 90017 213.392.3846 davidtokofsy@gmail.com Cost: $475,000 https://clkrep.lacity.org/onlinedocs/2002/02-0800.PDF Los Angeles City Council Redistricting Commission/City of Los Angeles (2011-12) Executive Director for the City of Los Angeles’ City Council redistricting process with oversight of six staff members employed and monitored twenty-seven contractors during the Commission’s work; organized twenty-two public testimony hearings at various city and non-city facilities, as well as comprehensive citywide outreach with more than 5,000 attendees and 6,551 written public comments; organized 11 additional regular and special Commission meetings; and issued a 950-page report to the City Council on time and under budget. Report available upon request. Section 6 – References (cont.) 44 The Honorable Herb J. Wesson, Jr. Los Angeles City Council President Emeritus City Councilmember (ret.), 10th District (2005-20) City of Los Angeles 200 N. Spring Street Los Angeles, CA 90012 323.828.8590 wessonhj10@gmail.com Cost: $625,000 http://redistricting2011.lacity.org/PDF/LACITY/Final/FINAL%20REPORT%2003-01-12.pdf Elections Reform and Consolidation (Oct 2013 – Dec 2018) In 2013 created the City of Los Angeles’ Municipal Election Reform Commission to study ways to increase registration and voter turnout in the City and region. Throughout the tenure of the Commission, provided all staff support for Commission meetings and coordinated all necessary reports and research for the Commission to consider. Working with the City Attorney’s office, managed the drafting of Charter Amendments 1 and 2 (a separate Charter Amendment was needed for LAUSD due to the different jurisdictional boundaries) which received Council approval. Responsible for writing and refining the ballot arguments, as well as identifying and collecting the paperwork for the ten individuals who signed on to the ballot arguments. In coordination with major partners California Common Cause, the Los Angeles Times, the Los Angeles Business Council, USC, and Loyola Marymount University, these historic measures passed with more that 77 percent of the vote each on the March 2015 Municipal Primary Ballot. Dr. Fernando J. Guerra Chair (ret.), City of Los Angeles Municipal Elections Reform Commission Loyola Marymount University 1 LMU Drive Los Angeles, CA 90045 310.993.1440 fernando.guerra@lmu.edu Cost: Ballot measures - $4.5 million; other costs unknown https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=13-1364 https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=15-1100- S1 https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=15-1100- S2 Section 6 – References (cont.) 45 https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=15-1100- S5 https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=18-1800- S1 DAVID ELY County of Los Angeles (2011) Worked with the Boundary Review Commission and County staff to design and build data sets for use with County redistricting software, as well as distribution to public, and analysis by legal team. Laura W. Brill Outside Counsel Kendall Brill & Kelly LLP 10100 Santa Monica Blvd., Suite 1725 Los Angeles, California 90067 310.556.2700 lbrill@kbkfirm.com Cost: $85,000 https://lacounty.gov/government/geography-statistics/maps/ City of Garden Grove (2015-16) Supervised Council District Formation process, including building database; creating educational and informational presentation materials for community meetings, Public Hearings, and online access; processing public input, producing draft maps, and creating standardized maps and reports for draft maps as well as publicly submitted district plans; and assisting City staff in the transmission of adopted plans to County election officials for implementation. Maria Stipe Deputy City Manager City of Garden Grove 11222 Acacia Parkway Garden Grove, CA 92842 714.741.5106 marias@ci.garden-grove.ca.us Cost: $50,000 https://ggcity.org/maps/council-districts/ City of Costa Mesa (2016) Supervised Council District Formation process, including building database; creating educational and informational presentation materials for community meetings, Public Hearings, and online access; processing public input, producing draft maps, and creating standardized maps and reports Section 6 – References (cont.) 46 for draft maps as well as publicly submitted district plans; and assisting City staff in the transmission of adopted plans to County election officials for implementation. Brenda Green City Clerk City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 714.754.5221 brenda.green@coastamesaca.gov Cost: $20,000 http://apps.costamesaca.gov/maps/VotingDistrict.html City of Los Angeles Demographic Analysis, 2020 Census, and Redistricting (2016-Present) Sharon Tso Chief Legislative Analyst City of Los Angeles 200 N Spring Street, Room 255 Los Angeles CA 90012 213.359.8867 sharon.tso@lacity.org Annual Cost: $48,000 Compton Unified School District Board District Formation (2019) Barrett Green Attorney, Compton Unified School District Littler Law Firm 2049 Century Park East, 5th Floor, Los Angeles, CA 90067-3107 310.772.7264 bgreen@littler.com Cost: $20,000 https://www.compton.k12.ca.us/board/establishment-of-board-districts/establishment-of-board- districts TIZOC DEAZTLAN California Medical Association (2011) Consulted and provided analysis on State and Federal outcomes of redistricting efforts. Worked alongside the offices of elected officials and community advocacy groups to track testimony and provide forecasting. Section 6 – References (cont.) 47 David Pruitt Former Vice President of Political and External Affairs California Medical Association 1201 K Street, Suite 800 Sacramento, CA 95814 916.716.9511 david@davidpruittconsulting.com Cost: $15,000 Central Basin Municipal Water District (2012) Managed outreach efforts for a District that serves 1.6 million people from 24 cities and unincorporated areas. Worked directly with the Board of Directors and staff to create a plan subcontracted to Andrew Westall as an individual) that assured that all redistricting guidelines and timelines were met. Conducted outreach through earned media, as well as direct communication with residents, and advocacy groups. Planned, promoted, and managed bilingual community input meetings in each district. Sharon Kumar Deputy Board Secretary Central Basin Municipal Water District 6252 Telegraph Road Commerce, CA 90040 323.201.5500 sharonk@centralbasin.org Cost: $47,500 City of Palm Springs Council District Formation (2018) Worked with the City Council, Staff, and Voting Rights Commission to assure that residents had access to redistricting information and the ability to participate. Planned, promoted, and managed bilingual community input events that provided background and training in map creation. Produced bilingual informational material and provided in field distribution. The outreach efforts resulted in a significant increase in meeting participation as well as map and survey submittals from the Latino/a/x community. Anthony Mejia City Clerk City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 760.323.8206 anthony.mejia@palmspringsca.gov Cost: $24,000 Section 6 – References (cont.) 48 https://www.arcgis.com/apps/webappviewer/index.html?id=d5a5a0d3eebc4dbdbf73325c3f0d61e1 City of Palm Springs Spanish Social Media and 2020 Census (2020-2021) Manage social media outlets including having created a separate Facebook page with content entirely in Spanish. This requires that we work closely with staff and council to stay current on the City’s activities and to create content for public collaboration, engagement, and information. Additionally, we assist the City in special public information campaigns. Most recently providing multi-lingual digital and direct community outreach for their Census efforts. Amy Blaisdell Communications Director City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 760.323.8250 Amy.Blaisdell@palmspringsca.gov Cost: $40,000 City of Coachella City Manager Search and Resident Outreach (2021) As part of their City Manager search, the City of Coachella Council sought input from residents. Our team worked with Council and staff to develop questions and methodology. Developed and managed an online survey that was promoted through multiple platforms including mail, email, social media, and in-person touchless engagement. Included in the outreach efforts was full video production of Council members providing messages encouraging residents to participate and working with local groups and facilities to distribute QR coded participation cards. The Honorable Steven Hernandez Mayor City of Coachella 53-990 Enterprise Way Coachella, CA 92236 760.398.3502 shernandez@coachella.org Cost: $30,000 GEOinovo Solutions Inc. City of Fresno GEOinovo Solutions Inc. City of Fresno Proposal to Provide Demographic Consulting Services for Redistricting Process GEOinovo Solutions Inc. i City of Fresno Table of Contents Executive Summary ........................................................................................................................ 1 GEOinovo Company Profile ....................................................................................................... 3 Subcontractor Information .............................................................................................................. 4 La Cresta Demographics Overview ............................................................................................ 4 Examples of Work .......................................................................................................................... 4 Community Level Mapping ........................................................................................................ 4 Data Collection and Presentation ................................................................................................ 8 Representative Resumes ............................................................................................................... 12 Staff Overview .......................................................................................................................... 12 Organization Chart .................................................................................................................... 12 Scope of Services Responsibilities ............................................................................................ 12 Staff Resumes ............................................................................................................................ 14 Cost Proposal ................................................................................................................................ 21 References ..................................................................................................................................... 22 Appendix B Conflict of Interest Forms ........................................................................................ 25 Addendum No. 1 ........................................................................................................................... 26 Addendum No. 2 ........................................................................................................................... 27 GEOinovo Solutions Inc. 1 City of Fresno Executive Summary May 14, 2021 Georgeanne White Assistant City Manager City of Fresno Georgeanne.White@fresno.gov Dear Georgeanne White, GEOinovo Solutions Inc. (GEOinovo) is pleased to respond to the invitation for Request for Proposal for Demographic Consulting Services for Redistricting Process. We believe we provide the City of Fresno (City) with a competitive and responsive offering. For this project, the GEOinovo Team will consist of GEOinovo and our subcontractor La Cresta Demographics. As a GIS company, GEOinovo supports our clients with geospatial analysis, reports, dashboards, and mapping services. GEOinovo has a simple goal, to solve complex problems through the innovative use of Geographic Information Systems (GIS). Our comprehensive solutions and extensive staff experience will provide the City with first-class demographic services and demographic mapping. Our experience is augmented by our participation in the Esri, Inc. Partner Program allowing us greater access to Esri’s GIS technology. Our staff has extensive experience with local government mapping and providing GIS services. We have created demographic mapping for redistricting and are familiar with the process and we work with relevant parties such as lawyers, demographers, and the community. Our experience includes developing and presenting maps to local government officials using GIS and demographic mapping data. We believe our Team is the most suited to provide services to the City because of our experience and familiarity with Section II of the Federal Voter Rights Act of 1965, the California Voting Rights Act of 2001, and the California Fair Maps Act of 2019. We have reworked and eliminated poor redistricting efforts by leveraging our demographic experience and working closely with appropriate law firms to ensure legal compliance. We use federal, state, and county data to complete our demographic and voter participation analysis and draft district maps. Please note, our work is dependent on the release of the U.S. Census Bureau decennial data. If the data is released later than expected this will impact the schedule of the project. We understand that redistricting is both a necessity and an art. It is critical to maintain compliance with federal and state regulations and ensure community cohesiveness and inclusion. Community level engagement is critical to meeting the California Fair Maps Act best practices. Our Team has worked with community organizations to reach out to underrepresented populations in Bakersfield, California through events, and small meetings. This work involved creating maps and infographics to share critical information within the community. Using visuals helps everyone understand the importance of redistricting and helps rally the community. We GEOinovo Solutions Inc. 2 City of Fresno believe our Team has the right experience in the Central Valley of California and can provide the City with unparalleled support with redistricting. The GEOinovo team values close, interpersonal, and transparent relationships with project participants at every level. We are a leading provider of innovative geospatial solutions in the field with a known reputation for performance, quality, and reliability. We believe that our solid reputation, extensive experience in the field, and selected staff provide the necessary services that will meet the City’s requirements. We look forward to working with you to meet your redistricting needs. Please contact me, as the CEO and owner of GEOinovo, regarding this proposal. Sincerely, Luciane Musa, GISP - CEO 39252 Winchester Rd. #107-125 Murrieta, California 92536 GEOinovo Solutions Inc. Phone: 951-852-5205 Email: lmusa@geoinovo.com GEOinovo Solutions Inc. 3 City of Fresno GEOinovo Company Profile GEOinovo was founded in 2014 and incorporated in January 2018. We are a woman-owned, minority-owned, and small business enterprise offering exceptional geospatial analysis, data analysis, GIS and software integration, and program design services to meet the unique needs of our clients. Our team brings over 80 years’ experience and success to each project and is guided by our passion for delivering unmatched quality and unsurpassed services. As a team comprised of talented individuals from diverse backgrounds such as GIS professionals, demographers, anthropological professionals, and former military personnel, we offer unique insight into each project. GEOinovo provides our partners with well-rounded knowledgeable staff, unique technical and project expertise, strong partnership and leadership skills, and most importantly meticulous and dedicated support. Our experience includes: Cartography (Mapping and Visualization) Data/Database Management Redistricting U.S. Census Bureau Data Knowledge GIS Architecture Design & Implementation Public Hearings and Public Outreach Map Production and Publication ArcGIS Dashboard Configuration Forecasting and Modeling Hypothetical Scenarios California Small Business Designations: SB(Micro) #2009714 WMBE #17001156 DBE #45531 SBE # 20159741 Unmatched in our field, GEOinovo is motivated and driven to provide unique geospatial solutions, open communications and accountability, exceptional relationships, and excellent customer service. GEOinovo GIS & Mapping Redistricting Local Government Analysis Geography Voter Rights Primary Point of Contact Luciane Musa, Founder / CEO 39252 Winchester Rd. #107-125 Murrieta, California 92536 Phone: 951-852-5205 GEOinovo Solutions Inc. 4 City of Fresno Subcontractor Information The GEOinovo Team will consist of GEOinovo and La Cresta Demographics. By teaming with our subcontractor, the GEOinovo Team will provide the City with expertise across the multiple dimensions of the project and provide the City with leading professionals in demographics, GIS/map production, and community outreach. La Cresta Demographics Overview Mr. Garcia founded La Cresta Demographics in 2020 to provide demographics analysis, community outreach, and redistricting services to government agencies throughout the United States. The La Cresta Demographics team leverages over 30 years of experience and expertise in voting rights, data analysis, community engagement, and much more. La Cresta Demographics staff has supported over 20 California Voting Rights Act cases, providing subject-matter expertise in demography, voting rights, and redistricting regulations. The exceptional professional experience of La Cresta Demographics enables us to effectively communicate with policymakers and citizens every step of the way to ensure fair and equitable outcomes for all community stakeholders. GEOinovo will use La Cresta Demographics as a subcontractor. La Cresta Demographics will be responsible for performing the demographic analysis and proposing district boundaries. Further details regarding scope of services responsibilities are outlined in “Scope of Services Responsibilities”. Examples of Work Community Level Mapping The GEOinovo Team brings many years of experience with demographic mapping to this project. This experience includes redistricting many cities, school districts, and other local jurisdictions across the State of California. We use data from the U.S. Census Bureau, American Community Survey (ACS), and the California Statewide Database to populate our maps and shapefiles. Our experience includes the use of the industry recognized ESRI platform, including Esri Redistricting, Districting for ArcGIS, and ArcGIS Online. We provide maps in shapefiles, paper maps, or through the web. Specifically, the GEOinovo Team uses the data from the Decennial Census to analyze population consistency and concentrations throughout the area of interest. This includes mapping the total population by race, ethnicity, population over the age of 18, and Citizen Voting Age Population by Race and Ethnicity (CVAP). We understand the importance of drawing districts that meet the requirements of the Voting Rights Act such as preserving communities of interest (COI) for fair representation. GEOinovo Solutions Inc. 5 City of Fresno Figure 1 The above demographic maps show the percentage of the population that is Latino and Asian in the Hacienda La Puente Unified School District. Mapping demographic data provides an excellent visual tool to present data to the board of supervisors and the community. In this example, the district boundaries accounted for the percentage of a specific area that is made up of a majority racial/ethnic population. Council District Mapping The GEOinovo Team worked with a contract demography firm for the City to prepare draft council district boundaries for new voting districts. The demographer worked with the City’s legal team to analyze local demographic data and ensure compliance with the Federal Voting Rights Act and California Voting Rights Act. Draft council district boundaries were submitted to GEOinovo GIS staff for QA/QC to ensure geographic requirements were met for voting districts. The review process included any necessary edits to ensure city council districts were contiguous, provided in the appropriate geographic projection, included required attribute fields, and met geometry requirements for analysis and display in web maps and printed maps. In this case, attention to detail was very important to ensure accurate and useful geometry for the approved council districts. The GIS staff utilized local knowledge and expertise to align approved district boundaries with street centerlines, parcel boundaries, and city limits. These edits have proven to be very useful to elected officials verifying addresses and streets within individual districts and to the City Clerk staff responding to public requests for council district information via the Council District web map. GEOinovo Solutions Inc. 6 City of Fresno Figure 2 Interactive web map of City Council Districts in San Marcos, CA. The link to the interactive web map is located here. Demographic Analysis Demographic analysis is crucial for analyzing the impacts a new project will have on the surrounding communities. The GEOinovo Team used U.S. Census Bureau data to analyze the communities surrounding the proposed runway extensions of the Plattsburgh International Airport in both Erie, Pennsylvania and Plattsburg, New York. This project highlights our experience working with demographic data, community and demographic analysis, and map creation. The GEOinovo Team started by defining the area of influence of the runway extensions and used Federal and State definitions of low-income and racial/ethnic protected populations. By accessing U.S. Census Bureau data, we were able to determine the lowest level of aggregation of each population type and determine the racial/ethnic protected group and low-income composition of the affected area by overlaying the project area with the census tracts and block groups/blocks. We created maps and reports of the area for each of the proposed alternatives. Remainder of page intentionally left blank.} GEOinovo Solutions Inc. 7 City of Fresno Voting Rights Ensuring compliance with both Federal and California Voting Rights acts is critical for project success and avoiding litigation. The GEOinovo Team has supported projects to update school district boundaries to meet Voting Rights Act requirements. This work includes a thorough demographic analysis of the area of interest, understanding of the requirements of the Voting Rights Acts (Federal and California), district geography, voter registration and voting trends. Federal and California Voting Rights laws apply to redistricting projects from council districts to school districts. The GEOinovo Team has experience using U.S. Census Bureau data and conducting Citizen Voting Age Population (CVAP) analysis’ with consideration of the Federal Voting Rights Act requirements. Federal Voting Rights The GEOinovo Team has worked on many voting districts projects that required deep understanding of Section II of the Federal Voting Rights Act of 1965 and its application in redistricting. The Federal Voting Rights Act established, under law, the prohibition of discrimination on the basis of race, color, or membership in one of the language minority groups. Discrimination can include redistricting that create unusually large election districts among other elements of redrawing district lines. Violation of the 1965 Voting Rights Act can lead to legal issues and federal lawsuits. To avoid these negative consequences, the GEOinovo Team relies on our experienced staff and collaboration with legal teams, as necessary. California Fair Maps Act Best Practices Redistricting in California requires compliance with the California Fair Maps Act. The purpose of the Fair Maps Act is to ensure that redistricting creates maps that represent the demographic makeup of a community and prevent the dividing of communities of interest into separate districts. The GEOinovo Team is familiar with applying the many requirements and best practices of the Fair Maps Act to our redistricting projects. The GEOinovo Team supported the redistricting of the Kern High School District while complying with the industry best practices of creating geographically contiguous districts, districts providing racial/ethnic projected groups with an equal opportunity to participate in the political process, without being diluted, and minimizing the division of communities of interest to the extent practicable. Community engagement is critical to complying with the Fair Maps Act. The GEOinovo Team is familiar with online tools such as Districtr.org that allow people in the community to submit their own community of interest (COI) areas as shapefiles. Our Team has experience working with community organizers to actively engage with the community and encourage participation in the redistricting process. GEOinovo Solutions Inc. 8 City of Fresno Data Collection and Presentation Redistricting Whittier Union High School District The GEOinovo Team provided Demographer/Statistician services to the Whittier Union High School District (WUHS). This work included demographic analysis, community engagement, participation in public hearings, producing district maps using input from the community, using the best practices of the California Fair Maps Act prior to the when they became official law. WUHS was under threat of lawsuit from the State of California for racially polarized voting. Legal changes in redistricting required the WUHS to redraw their council districts to improve racial/ethnic protected group representation. To engage with both the board and the community, The GEOinovo Team provided statistical and demographic analysis of the previous council districts and produced maps to help the board and the community better understand issues with the district boundaries. The redistricting process followed the following progression: (1) demographical and statistical analysis of the population in WUHS, (2) mapping the geography of the area, (3) community meetings/hearings/input, (4) creating three map iterations of the potential district boundaries, (4) presenting potential maps to the board of supervisors, and (5) the adoption of the final map by the board. Each stage in the process is critical for meeting the California Fair Maps and California Voting Rights Acts best practices and regulations. Failure to meet these requirements opens a district up to the threat of state or federal lawsuits. The GEOinovo Team has experience supporting these best practices. Demographic & Statistical Analysis Demographic and statistical analysis starts with data collection. We used U.S. Census Bureau Data from the American Community Survey, Redistricting Data from the California Statewide Database, and Data from the County Registrar of Voters. Combining these data allowed for a complete understanding of the district. After the initial maps and geospatial analysis were completed, it was critical to engage with the community to better understand the reality of communities of interest (COI) on the street level. Community Engagement Community engagement provides the opportunity to better understand the differences between communities of interest within the district. These activities include community outreach, public hearings and engaging with the community by allowing district residents to submit their own maps of where they believe the district boundaries should be drawn. Communities of Interest may be separated by geographical barriers such as freeways and industrial zones and can include small well established community groups. Engaging with the community meets the California Fair Maps Act best practices and helps incorporate ground level community understanding into the final district maps. Redistricting After the initial analysis, community engagement, and draft boundaries, final district maps were presented to the board of supervisors. Meeting the California Fair Maps Act best practices, the GEOinovo Solutions Inc. 9 City of Fresno California Voting Rights Act, and the Federal Voting Rights Act, the new district boundaries accounted for the three crucial demographics: 1) 50% plus 1 of the district population are from a racial/ethnic protected group. 2) 50% plus 1 of the Citizen Voting Age Population (CVAP) are from a racial/ethnic protected group. 3) 50% plus 1 of the registered and likely voters are from a racial/ethnic protected group. These three items are crucial for meeting the regulations under Section II of the Federal Voting Rights Act. The maps below show the difference between compliant and non-compliant district boundaries. Figure 3 The above maps show the work the GEOinovo Team completed to re-do the voting districts produced by a different firm (the Teal map on the right). The redistricting map to the left – by the GEOinovo Team – accounts for voter location data as a core component for preserving communities of interest. Both maps represent the spatial concentration of geocoded individual registered Latino voters by competing proposed districts in Whittier High School District redistricting in 2018. As a result of the updated map, the community of Los Nietos Santa Fe Springs has achieved fair representation for the first time. Covid 19 Demographic Analysis The GEOinovo Team collaborated with Esri and City staff to gain access to data and tools for providing public information during the early stages of the Covid-19 global pandemic. The result was a Covid-19 dashboard and infographic to provide critical information to the public during the first round of stay-at-home orders. The dashboard contained information for local businesses GEOinovo Solutions Inc. 10 City of Fresno providing take-out and grocery services and an interactive web map for citizens to view the locations from a browser or mobile device. The Covid-19 infographic provided information such as early case counts and demographic information that could be used by local government and citizens to monitor the spread of Covid-19 during the first wave of the pandemic. A public-facing school lunch web map was deployed to provide location information for low- income families to access no-cost school lunches during the pandemic. Our GIS Staff worked with the local school district to verify the sites and publish the information via ArcGIS Online. Figure 4 The above infographic shows early Covid 19 and demographic data for San Marcos, California. GEOinovo Solutions Inc. 11 City of Fresno Geospatial Analysis and Map Production Disaster preparedness is an important function of any government entity. This importance is magnified in Southern California with the high frequency of wildfires and the dangers those events pose to life and property. GEOinovo’s GIS staff collaborated with first responders to update the local inventory of designated evacuation routes and evacuation sites. Evacuation sites are critical infrastructure assets that can be used during an emergency event. Having an accurate inventory of emergency sites helps local government provide critical services such as animal care, emergency power for medical services, temporary shelter, and other local government functions. These resources are especially important for the elderly, low-income families, and other disadvantaged communities during emergency events. Evacuation routes are critical for providing public information in case of an emergency event. Local governments use this information to deploy Public Works personnel to appropriate locations for road closures, detours, and coordination with law enforcement agencies to enforce roadblocks during emergency events. Remainder of page intentionally left blank.} Figure 5 Utilizing network analysis, we performed a fire station coverage analysis throughout the City of Vista, California. This analysis was used to identify where a new fire station would be needed. GEOinovo Solutions Inc. 12 City of Fresno Representative Resumes Staff Overview The GEOinovo Team has assembled a team of experienced staff to provide full Demographer, GIS, and Mapping services for this project. Combined, our Team has more than 100 years of experience with demographic analysis and GIS. Our demographic services include experience with the California Statewide Database and experience communicating data summary results to public policy decision makers. We provide GIS services from GIS data cleanup to advanced GIS analysis and modeling. As a technologically forward-thinking Team we strive for process improvement and automation of GIS, database, and data management functions through software development, widget creation, and scripting. Our Team supports demographic projects with statistical analysis, reports, and understanding of voter requirements for both the U.S. Federal Government and the California State Government. We work collaboratively to bring these technical components together for products that are easy for policy makers to understand and share with the public. To support our technical staff and partners, we offer Project Management expertise in GIS and software development. The organizational chart below includes both the staff and subcontractors who would support the City. Organization Chart Below is the anticipated project organization. Scope of Services Responsibilities As requested in the Request for Proposal, we have provided a breakdown, in the table below, of all of the RFP requirements and by whom the requirements will be supported by. As the prime contractor, GEOinovo Solutions Inc. will be responsible for the contract and deliverables. The following table identifies who will be responsible for each task listed in the scope of work. The Luciane Musa CEO / Project Manager Alex Sainz Sr. Consultant Candace Paulman Consultant Ming Hsueh Sr. Consultant Jesus Garcia Demographer / Subcontractor Alejandra Garcia Community of Interest Liason GEOinovo Solutions Inc. 13 City of Fresno three categories are GEOinovo Solutions, La Cresta Demographics, and The GEOinovo Team. We will be working closely with our subcontractor La Cresta Demographics. Responsible Company Scope of Services La Cresta Demographics At a minimum, such services should include advising and assisting the City through each step of the district drawing process, including educating the City and the public on the process and requirements, leading public hearings, and workshops, assisting the public to draw and submit proposed district maps on paper and online, and presenting recommendations to the City Council. The GEOinovo Team Agency must demonstrate a commitment to diversity and inclusion of all stakeholders, activities to inform and solicit community input, and to engage community throughout the process. The GEOinovo Team Agency must demonstrate the use of inclusive and meaningful engagement methods that will address the barriers to participation. The GEOinovo Team Agency must be familiar with Assembly Bill 849 (2019), also known as The Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act. Project Setup and Coordination La Cresta Demographics Development of demographic database including Census Bureau and California Statewide Database data of total population, citizen voting age population, voter registration, voter turnout, and socio-economic data on language spoken at home, renters vs homeowners, age, education level, and other factors useful in identifying communities of interest. The GEOinovo Team Incorporation of any Geographic Information System (GIS) data that the City wishes to include and provides (including school locations; school attendance areas; important local landmarks; or local neighborhood boundaries). La Cresta Demographics Compile population data by election area and calculate population deviations of existing districts. La Cresta Demographics Initial discussions with the City about data, communities of interest, schedule, criteria, and special concerns of the jurisdiction. The GEOinovo Team Assist City with developing a communications plan for public outreach, including suggestions for webpage content and design, public feedback logistics, and strategies for engaging constituents. GEOinovo Solutions Assist City with developing a project plan, including a detailed timeline, goals and objectives, and specific deliverables list. The GEOinovo Team Provide progress reports on an as-needed basis and meet regularly as determined by the City. The GEOinovo Team Any phone- or web-conference calls to discuss the project’s progress or to answer any questions that may arise. La Crest Demographics Provide education and guidance on required redistricting criteria, and advice on selecting optional redistricting criteria, for City staff and City Council Plan Development GEOinovo Solutions Inc. 14 City of Fresno La Cresta Demographics Provide memo on population balance and any potential divisions of protected class” population concentrations in the existing election areas map. GEOinovo Solutions Creation of 2 to 4 initial draft maps. The GEOinovo Team Analysis and preparation for presentation of all whole or partial plans submitted by the public. GEOinovo Solutions Conversion of all maps and reports to web-friendly versions. GEOinovo Solutions Online posting of all maps to an interactive review website. GEOinovo Solutions Create any requested additional and/or revised maps. Plan Implementation GEOinovo Solutions Provide spatial data in GIS-friendly format of any dataset used or created for this project to staff upon request. La Cresta Demographics Work with the County Registrar of Voters to implement the final adopted plan. Project Options GEOinovo Solutions Agency-prepared and -managed project website. GEOinovo Solutions Online mapping tool allowing resident to draw and submit map. GEOinovo Solutions Paper-based mapping tool allowing residents to draw and submit map. La Cresta Demographics Agency recommendation for outside specialist legal counsel. La Cresta Demographics Agency recommendation for outside outreach assistance. Staff Resumes Remainder of page intentionally left blank.} GEOinovo Solutions Inc. 15 City of Fresno Languages - Portuguese Highlights Years of Experience 20 years Education B.A. Geography / Geographic Information Systems University of Alabama, Tuscaloosa, AL Certifications Geographic Information System Professional (GISP) Certified Project Management Professional Academy Certification Accomplishments Managed the San Diego GIS Public Safety (RPSG) Data Warehouse that supports over fifty local government agencies. Architected and implemented an Enterprise GIS System that included: Cloud Technology, ArcServer, Portal, GeoEvent, Image Server, ArcGIS Online, SQL & SDE Databases, establishing standards, best practices, and training. Languages Arabic Portuguese Spanish LUCIANE MUSA Summary Ms. Musa is the CEO and Founder of GEOinovo, where she oversees strategic direction, company operations, and strategic relationships. Going beyond her duties as CEO, Ms. Musa is a certified GISP and acts as a Project Manager and Senior GIS Analyst on company projects. A pioneer in her field, Ms. Musa helped mold the Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) requirements that govern the data standards per Department of Defense (DoD) policy. She established geospatial standards, implemented and maintained GIS system architectures, and created workflow processes. She heads projects across various fields, including environmental, public works, utilities, engineering, transportation, military training initiatives, real estate, and public safety. Selected Experience GIS System Administrator/Project Manager, San Diego Regional Public Safety (RPSG) GIS Program Ms. Musa’s responsibilities included preparing GIS data to be consumed by Tritech 911 CAD and Mobile MDCs and editing public safety data such as Address Points, Street Centerlines, Buildings, and Hydrants. She reconciled, validated, and ensured data accuracy in support of three 9-1-1 Dispatch Centers within San Diego County and managed the GIS Public Safety Repository Database for the entire county. She was responsible for the maintenance and administration of GIS software such as GIS SDE and SQL databases. She published and managed web services from ArcGIS Server, Portal, and ArcGIS Online. In addition, she designed, planned, and implemented an improved GIS architecture to support advanced GIS software and extensions, providing the ability to scale to meet future GIS needs. Her work ensured the County transitioned to NextGen 911 requirements to make sure data is compliant with NENA Standards. Senior GIS Analyst, Heartland Communications Ms. Musa created, updated, and edited emergency response GIS data, and processed GIS requests. Her responsibilities included processing data in the Tritech CAD system GISLink for 911 dispatchers and first responders. She validated and ensured data accuracy from field data and contractor’s deliverables and generated Fire Map books to be utilized in the fire trucks. Map books deployed to 100+ vehicles as a reference and back-up to existing digital systems. GIS Coordinator, N|V|5 Ms. Musa was the GIS Coordinator for NV5. She set up ArcGIS Server enabling the creation of web services to support real time field data collection. She was responsible for the ArcGIS Portal administration and provided GIS training. She migrated the database from PostgresSQL (open source) into SQL Server Enterprise database. Her work improved workflow productivity by 70%. GIS Skills Cartography, GIS Architecture Design & Implementation, Data Management, Enterprise GIS GIS Technology Esri Suite: ArcGIS Pro, ArcGIS Online, ArcGIS Exentions: Utility Network, ArcServer, GeoEvent and Image Server, Drone2Map, Pix4D, Lidar, 3D Analyst, Business Analyst, Dashboard, Image Analyst, Network Analyst, Spatial Analyst Programming Software Integration, Programming / Scripting, Python, SQL, Web app development for mobile field application, Cloud Technology Amazon Web Services, Microsoft Azure Database SDE, Enterprise SQL, Oracle, Access Asset Management and Inventory Maximo, DocScout, iNFADS Data Collection Trimble, Leica, Collector for ArcGIS, Survey 123 GEOinovo Solutions Inc. 16 City of Fresno Highlights Years of Experience 34 years Education Bachelor of Arts in Political Science, University of California Santa Barbara UCSB), Santa Barbara, CA Master of Arts in Urban Planning University of California Los Angeles UCLA), Los Angeles, CA Certificate of Geographic Information Systems, California State University, Bakersfield, CA Skills Highlights U.S. Census Data Analysis Boundary Redistricting California Voting Rights Act establishment of board member districts areas Outreach Representative Accomplishments Demographer and GIS Analyst in over twenty California Voter Rights Act Lawsuits Language Conversational Spanish JESUS GARCIA Summary Mr. Garcia is a seasoned U.S. Census data demographer, voter redistricting researcher, and GIS analyst. His background and experience includes PL94-171 U.S. Census data, American Community Survey (ACS), the Redistricting Database for the State of California, K-12 education data, and SAS programming on large databases. Mr. Garcia’s ability to communicate data summary results to policymakers and the public make him a valuable collaborator in strategic planning and community engagement efforts. He has demonstrated his abilities as a leader throughout his career, managing staff with diverse backgrounds and abilities. Selected Experience Demographic Statistician, U.S. Census Bureau Washinton, DC – Population Division, Economic Census Division, Data User Services Division Mr. Garcia performed final review of the 1990 Census statistical variables for Hispanic Origin, Place of Birth, Year of Entry, Citizenship, and Ancestry. He analyzed Economic Census Surveys of Minority Owned Businesses (SMOBE) and Women Owned Businesses (WOB) P-20 Series Current Population Survey (CPS) reports on the U.S. Hispanic Origin Population. He was the Spokesperson for the TIGER Files census data collection geographic boundary layers. Partnership Specialist, U.S. Census Bureau, Los Angeles, CA Field Division Mr. Garcia encouraged collaborations among community organizations, local governments, school districts, and local business to support Hard to Count (HTC) community outreach efforts for the 2020 Census. Chair Data Technology Committee, Kern Census Complete Count Committee Mr. Garcia provided data analysis and GIS support in preparation for contacting Hard to Count (HTC) communities during the 2020 Census. Consultant, Dolores Huerta Foundation (DHF) Mr. Garcia performed data analysis for various community and voter engagement projects. Established the GIS department and led the DHF effort in Kern County, California during the 2020 Census. Reasearch Assistant, Los Angeles Community College District (LACCD) As a Research Assistant, Mr. Garcia performed analysis and wrote his master’s thesis based on the California Basic Educational Data Systems (CBEDS) data collection process and the R30 Language Census program implemented by the California Department of Education. Analysis tools included the Statistical Package for the Social Sciences (SPSS) and first-generation GIS software on a PC. These cutting-edge analysis tools were used to study need for bilingual education in LACCD institutions in response to Immigration Reform and Control Act of 1986. GIS Skills Cartography, Geodatabase Design, Data Management, GIS Analysis, Field Applications, Infographics GIS Technology ArcGIS Pro, ArcMap, ArcGIS Online, Business Analyst, Dashboard Database SQL, SDE, SAS Data Collection Collector for ArcGIS, Survey 123 Demographic Skills Analysis, Cartography, Redistricting, California Voting Rights CVR) Act, Hard to Count Communities (HTC), Community Outreach GEOinovo Solutions Inc. 17 City of Fresno Highlights Years of Experience 12 years Education Bachelor of Arts in Geography – Urban and Regional Analysis, San Diego State University, San Diego, CA Accomplishments San Diego Regional GIS Council (SDRGC) Chairperson (previously Vice Chairperson and Secretary). Esri User Conference Presenter. Public/Private/Education Partnership for Unmanned Aerial Systems (UAS) with Palomar College. Presentations San Diego Regional GIS Council, Enterprise GIS for City Operations. Palomar College, migrating from ArcMap to ArcGIS Pro Presentation/Training: Migrating from ArcMap to ArcGIS Pro. 2014 Esri User Conference ALEX SAINZ Summary Mr. Sainz is a seasoned GIS professional who serves as a GIS Administrator and Senior GIS Analyst for GEOinovo. His skills and abilities include ArcGIS Enterprise services and applications, database management, on-premise and cloud- based solutions, web services, data integration, and much more. He has first hand experience working with local governments in Southern California. Mr. Sainz possesses the ability to communicate technical concepts to stakeholders at all organization levels, from the executive team to field staff. Beyond the creation and modernization of the GIS infrastructure, Mr. Sainz is an expert data manager, able to create compelling, relevant reports to ensure project adherence, as well as driving decision making through actionable data. Selected Experience GIS Administrator/Analyst, City of San Marcos Mr. Sainz managed and prioritized wide-ranging projects and data requirements along with managing expectations throughout the organization. His position demanded sufficient technical, collaboration, and leadership abilities to operate as a one-person GIS operation. He was responsible for project and database management and lead an ArcGIS Enterprise deployment resulting in increased accessibility to data and apps throughout the organization. Mr. Sainz managed web services, database management, and ArcGIS integration with the City’s asset management, land management, and records management systems. As the City’s GIS Administrator, Mr. Sainz oversaw editing and quality control operations for city council districts. The review process included any necessary edits to ensure city council districts were contiguous, contained required attributes, and met geometry and projection requirements for analysis and display in web and printed maps. GIS Specialist/Coordinator, City of Chula Vista Mr. Sainz collaborated with technical and operational personnel, communicated project updates to leadership, and represented the City at regional project meetings/committees. He tested and implemented GIS automation and workflow tools and leveraged innovative solutions such as Attribute Assistance for ArcMap. Mr. Sainz modernized nearly two decades of legacy data in under two years. The long-term results of his work have provided high-quality GIS data to first responders throughout San Diego County. GIS Specialist, Heartland Communications Mr. Sainz provided the professional GIS Services required to maintain mission- critical GIS data in a location-based 9-1-1 CAD system. Responsibilities included maintaining 9-1-1 routing, response areas, address data and representing member agencies in the Regional Public Safety Geodatabase (RPSG) program. GIS Skills Cartography, Geodatabase Design and Administration, Data Management, Enterprise GIS, Field Applications, Infographics GIS Technology ArcGIS Pro, ArcMap, Model Builder, Attribute Assistant, Attribute Rules, ArcGIS Online, ArcGIS Server, Business Analyst, Dashboard, Web AppBuilder, ArcGIS Exentions: Utility Network, Network Analyst, Spatial Analyst Database SQL, Enterprise Geodatabase Application Integrations Lucity, TRAKiT, Laserfiche, TriTech Software Systems Data Collection Trimble, Collector for ArcGIS, Survey 123 GEOinovo Solutions Inc. 18 City of Fresno Highlights Years of Experience 15 years Education M.S. Environmental Science, emphasis in Mapping Science, State University of New York B.A. Computer Information System, University of Dayton Ohio Certifications Geographic Information System Professional (GISP) Certified Accomplishments Authored and presented over thirteen whitepapers at various GIS Conferences. Assisted development of the ArcGIS extension for the Defense and Intelligence communities. Presentations 13th Annual SCGIS International Conference, Monterey, CA, July 8-11, 2010. Addressing Statewide Habitat Connectivity. CANDACE PAULMAN Summary Ms. Paulman, GISP is a skilled GIS professional with over 15 years of experience with all things GIS. From her direct engineering experience with Esri to her robust involvement with projects ranging from public safety and defense to environmental and transportation, Ms. Paulman brings immense critical skills to every project. Her ability to work with complex geodatabases as well as conduct spatial analysis makes her an invaluable analyst. As a former Esri product engineer, Ms. Paulman also brings a unique and intimate knowledge of creating ArcGIS extensions for the defense and intelligence communities. Ms. Paulman is an expert in crafting business intelligence dashboards and reports. She excels in constructing critical preplans for first responders using real-time GIS data to ensure our clients have the most accurate and up to date information to make informed and intelligent decisions. Selected Experience Senior GIS Analyst, City of San Diego As the Senior GIS Analyst, Ms. Paulman oversees the maintenance and creation of the department’s Pre Fire plans. She has updated the program to use real-time data hosted online. Now, newly exported reports from ArcGIS Pro as well as the GIS service used in the field are coming from the same live data. Ms. Paulman also created three services on the City’s internal GIS Server for the purpose of accessing and tracking the properties and assets associated with the Pre Fire plan program. She created a new database schema for the purpose of streamlining county-wide structure preplan data and having all municipalities on a common operating picture. GIS Services Contractor, Groundpoint Technologies As the GIS Services Contractor, Ms. Paulman verified, corrected, and digitized hydrography layers using NHD datasets, satellite imagery, and Lidar data in an ArcGIS spatial database. Quality Assurance Manager, SAP, Roambi In her role as the Quality Assurance Manager, Ms. Paulman participated in and led quality assurance activities for major releases of Roambi Analytics and Roambi Flow. The releases encompassed both on-premise Enterprise and cloud-based SaaS server offerings and their corresponding mobile clients. Ms. Paulman created custom Business Intelligence reports to verify customer issues using Microsoft SQL Server Reporting Services, IBM Cognos, and SAP Business Objects. GIS Skills Cartography, Geodatabase Architecture Design & Implementation, Data Management, Enterprise GIS, Data collection / digitizing GIS Technology Esri Suite: ArcGIS Pro, ArcGIS Online, ArcGIS Server, ArcGIS Exentions: Spatial Analyst, 3D Analyst, Model Building GPS Lidar – Analysis with lidar derrived data Programming Software Integration, Python scripting Cloud Technology Amazon Web Services Database Microsoft SQL Server (basic level) Asset Management and Inventory Assist county with reconciling fire hydrant data using existing datasets and aerial imagery. Data Collection Trimble, Collector for ArcGIS, Survey 123 GEOinovo Solutions Inc. 19 City of Fresno Highlights Years of Experience 25 years Education M.S. Mechanical Engineering/Control Systems, California State University, Fullerton, CA B.S. Mechanical Engineering/Control Systems, University of California, Los Angeles, CA Certifications Certification Project Management Professional Academy Accomplishments Developed a process to update hundreds of GIS public safety mobile computers resulting in a 90%-time savings. Implemented an MS SQL system to create multiple backups and restore files reducing the backup and restore times by up to 40%. Tuned SQL queries to work with sets and improved processing times from 7-8 hours to process now take less than 10 minutes. Language Conversational Mandarin Chinese MING HSUEH Summary Mr. Hsueh is a talented and experienced Developer, Programmer, and DBA with an innate ability to understand all things within information technology, streamline and automate processes, and create and develop applications. His contributions to clients increase productivity by modernizing and automating manual processes to save time and reduce errors. His extensive professional history includes in-depth work with relational databases and program development focused on SQL Server, Microsoft Stack, and .Net Framework/.Net core. Selected Experience Sr. GIS Analyst/Developer, Heartland Communications Mr. Hsueh assisted in the development of the data score card and developed applications to consume SABER and WAZE API data. He analyzed database structures and rewrote data analytics to accelerate the data calculation process from a task that previously took over 1 hour to less than 30 seconds. GIS Analyst/Developer, Heartland Communications Mr. Hsueh served as the GIS Analyst/Developer of Heartland Communications. In this role he georeferenced new communities and updated and enhanced Heartland Communications routing layers. Mr. Hsueh developed a one-click deployment application utilizing Visual Studio Dot Net to simplify the MDC update process for the fire agencies when the new monthly routing was to be deployed. IT Development Lead, City of San Diego Mr. Hsueh developed and implemented various REST and SOAP APIs for multiple process improvements and enhancements, including the sales of GIS tracking module by the entire Sales Team. He implemented a Financial Calculation improvement that took a 7-day process down to 20 minutes. Senior SQL Developer/Programmer/DBA, Buffini & Company As the Senior SQL Developer, Mr. Hsueh migrated over 50 reports from Crystal Reports to Microsoft SQL SSRS. He analyzed, redesigned, and simplified the sales commission’s application to allow the accounting department to handle 99% of the commissionable sales without the IT department’s assistance. Senior Business Analyst, Abbott Vascular Mr. Hsueh was the technical lead for the team that developed Abbott Vascular’s Business Process Scorecard (BPS) used to analyze and present the various departments’ performance at Abbott Vascular. GIS Skills Cartography, GIS Architecture Design & Implementation, Data Management, Enterprise GIS GIS Technology Esri Suite: ArcGIS Pro, ArcGIS Online, ArcGIS Exentions: Utility, ArcServer, GeoEvent and Image Server Programming Visual Studio, Entity Framework, C#, C++, Visual Basic, Language Integrated Query (LINQ), Software Integration, GitHub, TFS, VBA, Windows Communication Foundation (WCF), REST APIs, SOAP APIs, JSON, XML, ASP.NET, Model-View-Controller (MVC), Windows Forms, Windows Presentation Foundation WPF) Cloud Technology Amazon Web Services, Azure Cloud Services Database Microsoft SQL Server, T-SQL, Stored Procedures, Triggers, Service Broker, SSIS, SSRS, MS Access, MS FoxPro GEOinovo Solutions Inc. 20 City of Fresno Highlights Years of Experience 16 years Education Geographic Information Systems Certificate, California State University Bakersfield, Bakersfield, CA Organizations Urban and Regional Information Systems Association (URISA), Equity Social Justice Committee Latina Leaders Kern County (former Vice Chair) Hispanas Organized for Political Equality (HOPE), Class of 2011 Mexican American Opportunity Foundation MAOF), Former Board Member School Site Council Representative, East High School, Compton Junior High, Cesar Chavez Elementary. Cesar Chavez Elementary School Parent Organization, President ALEJANDRA GARCIA Summary Ms. Garcia has an extensive background in community engagement and social issues gained through years of dedication and hard work. Her expertise and strong work ethic make her a valuable asset for raising awareness and mobilizing community stakeholders to make their voices heard during the redistricting process. Ms. Garcia’s knowledge and communications skills are key components to project success. Selected Experience Facilitator, Building Healthy Communities As the Facilitator of Building Healthy Communities, Ms. Garcia was the co- chair of the Kern County 2020 Census Complete County Community effort to promote and raise awareness about the importance of the 2020 Census. Her talent as an excellent communicator resulted in various community groups rallying towards the common goal of achieving an accurate census for the communities she serves. This effort is even more impressive considering the unprecedented challenges of the COVID-19 pandemic. The connections and relationships Ms. Garcia has worked so hard to build will encourage organizations and citizens to make their voices heard throughout the redistricting process. Program Coordinator, Kern Literacy Council Ms. Garcia planned, organized, and directed operations for the Kern Literacy Council. Her contributions to the tutoring program included recruitment and training for new candidates, recruitment of students in need of educational support, and oversight of the matching process between tutors and students. This inspirational work provided literacy services for underserved adults throughout Kern County, opening doors for career opportunities and growth that would otherwise be out of reach. Field Representative, California State Assembly Ms. Garcia served as a Field Representative on behalf of Danny Gilmore and Nicole Parra from 2007-2010. Her responsibilities included building and maintaining productive relationships with community stakeholders, including local government entities, Chamber of Commerce, faith-based organizations, youth organizations, and public safety professionals. Her team successfully engaged Kern County constituents through district-sponsored activities and events. Community Impact & Investment Manager, Kern County United Way As the Community Impact and Investment Manager for United Way of Kern County, Ms. Garcia facilitated the community investment process and provided quarterly monitoring and reporting on behalf of the organization. Other key responsiblities of this role included strong communication and building relationships with community partners and stakeholders. This role provided Ms. Garcia with the opportunity to participate in Vision Council functional area activitities such as training and volunteer management. Public Outreach Public speaking, community engagement, presentations, training, advocacy GIS Skills Cartography, Data Management, Data collection / digitizing Data Collection Trimble, Collector for ArcGIS, Survey 123 GEOinovo Solutions Inc. 21 City of Fresno Cost Proposal GEOinovo proposes a fixed fee of $65,000 for the scope of services defined in the Request for Proposal. Additional services outside of the items summarized below will be charged using the Labor Categories and Hourly Rates detailed below. Scope of Services Tasks Cost (USD) Project Setup and Coordination Included in the Fix Fee Plan Development Included in the Fix Fee Plan Implementation Included in the Fix Fee Project Options Included in the Fix Fee Fix Fee $65,000 Project Options Cost (USD) Agency-prepared and managed project website $5,000 Online mapping tool allowing residents to draw and submit maps Included in the Fix Fee Paper-based mapping tool allowing residents to draw and submit maps Included in the Fix Fee Agency recommendation for outside specialist legal counsel Included in the Fix Fee Agency recommendation for outside outreach assistance Included in the Fix Fee Optional Language Translation (Written Materials) Cost (USD) Spanish $45 per 100 words Hmong $55 per 100 words Punjabi $45 per 100 words GEOinovo established our pricing based on the following project assumptions: 1. Perform up to 5 community meetings/hearings. 2. Website translations into Spanish, Hmong, and Punjabi are included in the fixed fee. 3. Translation of additional materials will be costed according to the prices listed in the Optional Language Translation (Written Materials)” table above. 4. Interpretation/Live Translation services will be provided in a separate quote once the requirements are further defined. Labor Categories Hourly Rate (USD) Demographer $280 Senior Consultant $240 Communications Specialist $240 Project Manager $150 Technical Writer $130 Analyst $75 Clerical $50 GEOinovo Solutions Inc. 22 City of Fresno References San Diego Regional Public Safety GIS Program (RPSG) SAN DIEGO REGIONAL PUBLIC SAFETY GIS PROGRAM (RPSG) Reference Contact Name: Jennifer Libby-Jones Title: Communications Manager Group/Division: North County Dispatch JPA Phone: (858) 400-2803 Email: Jlibby-jones@sdrecc.org Period of Performance Project Summary GEOinovo provided staff for the RPSG project both for regular staff augmentation as well as additional project support. We staffed the project with three remote positions. The Regional Public Safety Geodatabase Program aims to create standardized data, products, and geospatial services for fire, medical, and law enforcement personnel within San Diego County. The talented team at GEOinovo provided services in modeling, designing, documenting, programming, maintaining, and testing Geographic Information Systems (GIS) applications, models, procedures, and software routines to automate geographic analysis and data processing. Our responsibilities include budget oversight duties, geodatabase design, administration, and automated processing tools, including GIS programming, managing the successful deployment and maintenance of many GIS deliverables. While this project directly benefits the public safety agencies, the contributions and work performed by GEOinovo expanded and touched multiple aspects of the County, including transportation planning, traffic, construction, utility management, impact forecasting, community relations, and more. This project included significant effort and work across multiple sub-projects. For clarity we have provided a summary of the demographic services we performed. Demography and Analysis The role of demographics in Fire Safety is a crucial aspect of serving our communities better. In support of public safety, GEOinovo performed a demographic, geospatial analysis of the communities supported by RPSG. We obtained demographic data from the U.S. Census Bureau for the area each dispatch center supported. This data included population count, language spoken, race, age, and gender. Using the Census data, we determined which dispatch centers would need to improve their services to meet the needs of the predominate language spoken in that area. With new developments throughout the county, a population growth study was needed to analyze what areas may need additional support. More than two thousand preplan fire maps were created to identify buildings, types of occupancies, and assist firefighters with emergency route planning. U.S. Census Bureau statistics data were used to quantify the number of homes without smoke alarms. This data was used by the California Fire Prevention Organization to install free smoke alarms. 2012-2020 Project Cost 400,000 Related Tasks Coordinated data collection and integration. Development of cartographic products such as map books, wall maps, digital maps, web- based map services Made recommendations regarding upgrades, considering the implications of new or revised GIS software, equipment, or applications. Third-party software integration with GIS Obtained U.S. Census Bureau data for Geospatial Analysis. Data exchanged with other government agencies. GEOinovo Solutions Inc. 23 City of Fresno Fire statistics were collected after wildland fires. These data included the number of burned acres of land, structures destroyed, the number of casualties, people evacuated, and evacuation shelters used. GEOinovo developed an incident dashboard that provided fire incident statistics such as structure, vehicle, vegetation, trash, property, and unclassified fires. GEOinovo created and updated various maps such as the Fire Protection District Boundaries, fire responsibilities areas, and Fire Station Locations. Resource allocation is critical for emergency medical calls as increasing the number of paramedics per field unit can, in turn, decrease the average response time per incident. GEOinovo ran a statistical analysis of emergency medical calls to determine the impact of providing additional paramedics per field unit. This analysis and findings helped RPSG allocate resources more efficiently. Heartland Communications HEARTLAND COMMUNICATIONS Reference Contact Name: Carlos Castillo Title: Director Group/Division: Heartland Fire Phone: (619) 441-1975 Email: ccastillo@heartlandfire.net Period of Performance Project Summary GEOinovo was responsible for planning, organizing, coordinating, and participating in developing and implementing the agency's geographic information systems and maintaining the GIS databases used in the Computer-Aided Dispatch (CAD) and Mobile Data Computers (MDC). The complex GIS data supports multiple agencies who use the Heartland Communications Center. We created and supported routable street networks and response areas to allow the fastest possible response time for first responders, saving time when it matters most. GEOinovo developed and implemented python scripts to automate the process to update the mobile computers used in every apparatus with imperative and new GIS data. These innovative solutions improved the Heartland Communications’ quality of service, reduced costs and response times, and provided a foundation for the future deployment of NextGen 9-1-1 (NG911). We managed GIS updates for 13 agencies to complete multi-year map book updates within a very tight grant schedule. Map books were deployed to 100+ vehicles as a reference and back-up to existing digital systems. Demography GEOinovo used U.S. Census Bureau data to perform demographic analysis’ of the area each Fire Station supported. By using population data, eligible parcels, and service/coverage area analysis with Network Analyst, GEOinovo was able to identify where a new Fire Station would be needed to support the growing community. Redistricting GEOinovo participated in the redistricting of fire protection districts in San Diego County. We performed a boundary comparison utilizing local agency and Local Agency Formation Commission (LAFCO) 2014-2019 Project Cost 180,000 Related Tasks Built GIS data from the ground up to bring accurate and useful location intelligence to the agency. Technical training and support Configuration of custom queries, dashboards, and reports for area agencies. Third-party software integration with GIS Deploy easy-to-use mobile apps for field data collection. Database management. GEOinovo Solutions Inc. 24 City of Fresno boundaries data to identify discrepancies and gaps between the districts, especially in unincorporated fire protection districts and Native American reservations. This analysis identified areas where up to two miles were unaccounted for within the previous fire protection districts. By performing this analysis, San Diego County was better equipped to allocate resources and coordinate between local and tribal jurisdictions. GEOinovo created and updated various maps such as the Fire Protection District Boundaries, fire responsibilities areas, and Fire Station Locations. City of San Diego CITY OF SAN DIEGO Reference Contact Name: Mike Scott Title: Emerging Technologies Program Manager Group/Division: City of San Diego Phone: (858) 636-4823 Email: mjsccott@sandiego.gov Period of Performance Project Summary The City of San Diego hired GEOinovo to achieve complex GIS objectives supporting public safety, response times, first responder situational awareness, and much more. GEOinovo performed detailed GIS mapping and application development, and project management for the City of San Diego. Bringing expertise and knowledge of GIS concepts, operations, and products, our team developed, created, and maintained GIS data, databases, systems, and applications. Our team led the design, development, and implementation of GIS and spatial data repositories, including developing data organization, data loading algorithms, user access, data integrity, automation, replication, and security. Additionally, we oversaw applications development using information technology standards and techniques to analyze technical requirements, make recommendations, and supervise complex development problems. Geospatial Analysis and Demographics Using Prefire plans, maps, and dashboards, GEOinovo provided the City of San Diego with actionable analytics on structure type, the number of low-rise vs. high-rise buildings, building occupancy, and on-site fire extinguishing equipment or the amount of available fire- related equipment. GEOinovo created and updated various maps such as the Fire Protection District Boundaries, fire responsibilities areas, and Fire Station Locations. 2018-Present Project Cost 292,000 Related Tasks Analyze and make recommendations concerning GIS technical matters. Organize and categorize GIS information. Create, design, and modify customized maps and map templates using cartographic and cadastral standards and elements, including scale, map units, and graticules. Design, create and maintain geographic data files, including geographic data models, polygons, lines, and points. GEOinovo Solutions Inc. 25 City of Fresno Appendix B Conflict of Interest Forms The GEOinovo Team has no conflicts of interest regarding this project. Below are the Conflict of Interest forms for GEOinovo Solutions Inc. and our Subcontractor La Cresta Demographics. Remainder of page intentionally left blank.} GEOinovo Solutions Inc. 26 City of Fresno Addendum No. 1 Remainder of page intentionally left blank.} GEOinovo Solutions Inc. 27 City of Fresno Addendum No. 2 Remainder of page intentionally left blank.} National Demographics Corporation Phone: (818) 254-1221 P.O. Box 5271 info@NDCresearch.com FAX (818) 254-1221 Glendale, CA 91221 www.NDCresearch.com A Proposal to the City of Fresno for Demographic Services By National Demographics Corporation Douglas Johnson, President May 14, 2021 National Demographics Corporation Page 1 Cover Letter / Executive Summary May 14, 2021 Georgeanne White, Assistant City Manager City of Fresno 2600 Fresno Street Fresno, CA 93721 Dear Ms. White, Thank you for the opportunity to provide this proposal to Fresno. NDC has more than 40 years of experience districting and redistricting hundreds of cities, school districts and other local jurisdictions across California, including Fresno County, Merced County, Kings County, Clovis Unified, Fresno Unified, Washington Unified, Central Unified, Coalinga-Huron Joint Unified, Kingsburg, Reedley, Selma, Parlier, Sanger, and Firebaugh (a full client list is available at www.ndcresearch.com/clients/). We welcome the opportunity to bring the firm’s expertise and skills to assist the City. For each project, there are certain required basic elements, and there are several options that the City can include or leave out at its option. NDC carefully tailors each project to the needs and goals of the individual client partner. NDC also welcomes the opportunity to work with our clients to encourage public participation in this process, as we offer several tools developed specifically for public engagement in districting and redistricting. The attached proposal consists of a brief introduction; specific proposed project elements and options; timeline and cost information; conclusion; and signature section. NDC looks forward to working with you on this effort. Please call or email anytime if you have any questions, concerns, or requests regarding this proposal. Sincerely, Douglas Johnson President National Demographics Corporation Page 2 Table of Contents Cover Letter / Executive Summary .................................................................................................. 1 Table of Contents ................................................................................................................................ 2 Primary Vendor Information ............................................................................................................. 3 Brief History of National Demographics Corporation .................................................................. 3 Company Point of Contact ................................................................................................................. 4 Company Philosophy .......................................................................................................................... 4 NDC Approach to Public Engagement............................................................................................ 6 The Three E’s of Public Participation: Engage, Educate, and Empower ...................... 6 Examples of Work ............................................................................................................................... 7 Sample Public Participation Mapping Tool ........................................................................ 7 Sample Online Mapping Tool .............................................................................................. 8 Sample NDC “Interactive Review Map” 8 Story Map” of Fresno Data ................................................................................................ 9 The NDC Team ................................................................................................................................... 9 NDC Organization Chart .................................................................................................... 10 Recognition of NDC’s Expertise ..................................................................................................... 10 NDC Testimonials ............................................................................................................................. 15 Sample Project Descriptions ............................................................................................................ 17 Additional References ....................................................................................................................... 19 Scope of Work .................................................................................................................................... 20 Summary Scope of Work .................................................................................................................. 22 Detailed Project Scope of Work ...................................................................................................... 22 Details of Optional Project Elements ............................................................................................. 26 Advisory or Independent Redistricting Commissions .................................................... 26 Outreach Assistance ............................................................................................................. 26 Project Website ..................................................................................................................... 26 Background on Online Mapping Tool Options .............................................................. 27 Paper- and Excel-based Public Mapping Tools ............................................................... 30 Subcontractor Information ............................................................................................................... 31 Cost Proposal...................................................................................................................................... 31 Other Potential Project-Related Expenses: .................................................................................... 32 Additional Analysis ............................................................................................................................ 32 Requested Payment terms: ................................................................................................................ 32 Exception: “Still Balanced” Jurisdictions ....................................................................................... 32 Not-to-Exceed Amount .................................................................................................................... 33 Conclusion .......................................................................................................................................... 33 Resumes of NDC Project Team Members .................................................................................... 34 National Demographics Corporation Page 3 Primary Vendor Information Brief History of National Demographics Corporation NDC has served hundreds of local governments since our founding in 1979. While most of NDC’s work is in California and Arizona, the firm has performed projects in all regions of the country, serving clients as varied as the States of Mississippi, Arizona, Florida and Illinois; Clark County (Nevada); the California counties of Merced, San Bernardino, and San Diego; the San Diego Unified School District; the City of Oakland; Yuma County (Arizona); the Arizona cities of Glendale, Mesa, Peoria, Phoenix, and Surprise; and relatively smaller jurisdictions such as the City of Bradbury and Clay Elementary School District. The company is especially well known for its districting and redistricting work with local governments. NDC has established a reputation as the leading demographic expert on the California Voting Rights Act (CVRA), having performed demographic assessments of potential CVRA liability and/or moves to by-district elections for over 350 jurisdictions. No company has been responsible for addressing the electoral demographic needs of more local governments, as NDC has districted and/or redistricted more than 250 counties, school districts, cities, water districts, and other local jurisdictions. Nationally recognized as a pioneer in good government districting and redistricting, NDC has unmatched expertise in the issues, questions, and decisions jurisdictions face in any discussion regarding districting, redistricting, the California and Federal Voting Rights Act and related election system choices. National Demographics Corporation Page 4 Company Point of Contact President Dr. Douglas Johnson 310-200-2058 djohnson@NDCresearch.com PO Box 5271, Glendale, CA 91221 Company Philosophy Professionalism NDC’s personnel are nationally recognized as leaders in the districting field and are responsible for numerous books and articles on the subject. NDC possesses all the hardware and software necessary to meet the districting and redistricting needs of any jurisdiction, and its personnel have unmatched experience in the line-drawing side of this work, as well as in developing the databases used for these purposes. But more important are the firm’s interpersonal skills and the team’s understanding of the perspective of all parties in this process. Partnership In recognition of the vital role these groups play in informing and assisting their members, NDC is a sponsor of the California League of Cities, the California Special Districts Association, and we are currently finalizing our sponsorship of the California School Boards Association and the California Association of Counties. For years, NDC has frequently appeared on panels organized by these organizations to share information with their members about the California Voting Rights Act, the Census, and the districting and redistricting rules and process. NDC also assists the League of Cities and CSBA with negotiations and suggested language for legislation on districting/redistricting and the California Voting Rights Act. Local Leadership and NDC’s Non-Partisan Approach NDC is an advisor and technical resource. The firm’s role is to assist our clients in implementing our clients’ goals and directions within the complicated demographic and legal constraints of the project. NDC shares its experience and expertise, but the final plan is selected by the jurisdiction’s elected leaders, not NDC. The firm is sometimes criticized, usually by people from outside of the client jurisdiction, for not acting as an advocate or proselytizer for what these National Demographics Corporation Page 5 outsiders think is “right” for the client. But NDC team members are expert advisors, not proselytizers. NDC guides our clients through the process to a map that meets all legal requirements and the goals of our client – not the goals of outside critics. NDC welcomes the chance to assist each client through this process following the direction of the jurisdiction's elected leadership, key staff members, and the entire community. A common question in many redistricting projects is whether there is any influence of any improper political bias on the process. NDC’s four decades of success working for jurisdictions with all-Democratic leadership, jurisdictions with all-Republican leadership, and every possible combination in between, reflects our steadfast dedication to non-partisan service. At work, each of us puts our personal political feelings aside and focuses on implementing the policy goals and directions of our clients using NDC’s non-partisan, professional and expert guidance regarding the requirements and options facing each client. We believe most of our clients would be hard-pressed to guess which NDC team members are registered as independents or with any political party, and we are proud to have satisfied customers and clients whose partisan leanings (even in their non- partisan local government offices) similarly cross the entire partisan spectrum. Openness Any change in election systems can have momentous implications for the distribution of political power in a jurisdiction and for access by groups and individuals to the governance process. Not surprisingly, such changes often attract considerable public attention, sometimes generate intense controversy, and may draw charges of manipulation and abuse of power. It is crucial, therefore, that the jurisdiction establish, at the beginning, a process that is not only fair, but that is seen to be fair, to all contending groups and individuals. Public Engagement NDC pioneered the “transparent districting” approach that involves the public at every stage of the process and the company invented the "public participation kit" back in 1990. But NDC’s most valuable service is the firm’s experience transforming often contentious and passionate debates into thoughtful, constructive discussions focused on the options and outcomes rather than individual personalities. NDC also has considerable experience working with translators in public forums and providing materials in English and Spanish. NDC’s approach has been widely praised in the media, and NDC has worked extensively with all types of press including radio, television, newspaper, and new media. National Demographics Corporation Page 6 Project Software NDC uses Caliper Corporation’s Maptitude for Redistricting software for processing public map submissions and drawing NDC’s draft maps and Board- directed revisions. Maptitude for Redistricting can open and use the standard Shapefile” and “File Geodatabase” GIS data formats, and Maptitude for Redistricting can export all files to “Shapefile” and “File Geodatabase” formats. NDC uses ESRI’s ArcGIS Online to present those maps for Board, Staff and Public review in an easy-to-use, interactive format. NDC also uses ArcGIS Pro for some specialized Geographic Information System (GIS) analysis; for opening and reviewing data received from clients or from other jurisdictions; and when needed for final map post-adoption processing for delivery to the jurisdiction and to the County Registrar. Microsoft PowerPoint is also used for many presentations, though NDC is currently experimenting with a possible move to ESRI’s “Story Maps” for some presentations. NDC Approach to Public Engagement The Three E’s of Public Participation: Engage, Educate, and Empower NDC’s “Three E’s” approach recognizes the complex and daunting nature of districting and redistricting projects, while emphasizing the importance of public participation in such projects. Given the complexity of the issue, the public cannot be expected to jump in with constructive ideas and input without encouragement. So NDC’s approach begins with the first “E”: Engage. NDC works with our clients to get the word out about why the project matters – and how input from residents can be a decisive element of the project. Once their interest is engaged, the second “E” is Educate. Most media coverage of this topic focuses on congressional gerrymandering, giving the entire field a tainted and hopeless feel. NDC works with our clients to explain how local districting and redistricting is based on neighborhoods and communities – not national politics. We educate the public on the data, requirements and goals of redistricting, and on the many options residents have to formulate and share their own maps or other constructive input. The third “E” is Empower. For those projects where the level of public interest and engagement justify the expense, NDC offers an unmatched array of paper, Excel-based, and online mapping tools that residents can use to draw detailed, population-balanced maps for consideration by the jurisdiction. National Demographics Corporation Page 7 When included in a project, NDC has seen considerable public interest in these optional public participation tools. Often five, ten or even twenty or thirty draft maps are proposed by community residents. And NDC developed a highly refined and proven methodology for efficiently guiding our clients through selecting and refining a map, even when starting from 10, 20, 30 or more initial draft maps. For those jurisdictions where the expense of the optional mapping tools is too high, NDC always welcomes any letters, comments, or hand-drawn maps that residents wish to submit during the districting or redistricting process. For every project, at no extra expense, NDC includes an online “interactive review map” that allows residents to analyze draft maps zooming in and out, searching for specific addresses, and by changing between street maps, satellite images, and other underlying base maps. Examples of Work Samples of these tools are shown on the following pages, and additional details on each of them appears later in this proposal. Sample Public Participation Mapping Tool National Demographics Corporation Page 8 Sample Online Mapping Tool Sample NDC “Interactive Review Map” used to view and evaluate, not to draw, maps) National Demographics Corporation Page 9 Story Map” of Fresno Data NDC will prepare an interactive online “Story Map” of Fresno geographic and socio-economic data for reference when defining “communities of interest” and when developing and reviewing draft maps. Here is web address for, and one screen shot of, the Story Map set up by NDC for Santa Barbara County: https://bit.ly/3uSgQnJ The NDC Team NDC’s 40 years of service to local governments is grounded in our academic founding and decades of professional relationships with all forms of local governments. Each NDC team member has been extensively trained in the legal requirements, demographic details, and complicated personal and community interests involved in every districting and redistricting project. And every NDC team member has been briefed on the wide range of unusual and bizarre challenges NDC has encountered over our more than 250 successfully completed local government projects. Whatever question or situation arises, your NDC team can handle it. NDC President Dr. Douglas Johnson leads all team training and closely monitors the progress of every client project. NDC President Dr. Johnson and Vice President Dr. Levitt are always available to all clients, and typically are personally involved whenever particularly unusual or complex situations arise. And each NDC project has an NDC Consultant or Senior Consultant as a primary point National Demographics Corporation Page 10 of contact to ensure seamless information flows and continuity. All NDC project leaders are a fully trained Consultants or Senior Consultants with years of experience working with local government elected leadership and top staff members. Each NDC team leader brings their personal expertise in demographics, city governance, school district governance and/or special district management to every project. And each team leader has particular expertise and focus in specific geographic areas. All team members resumes are available on www.ndcresearch.com/about-us/. Fresno Project Team NDC President Dr. Douglas Johnson will lead and oversee the City of Fresno project, while Senior Consultant Dr. Jeff Tilton will be the day-to-day project coordinator. Dr. Tilton is also the NDC’s point person for our Fresno County redistricting work. Consultant Todd Tatum will also assist with the gathering and analysis of community input, mapping, and presentations if any schedule conflicts arise for Drs. Johnson and Tilton. Drs. Daniel Phillips and Justin Levitt will provide mapping and data assistance to this project. NDC Organization Chart NDC President Douglas Johnson, Ph.D. NDC Vice President Justin Levitt, Ph.D. Senior Consultants Shalice Tilton Robert McEntire, Ed.D. Jeff Tilton, Ed.D. Consultants Kristen Parks Daniel Phillips, Ph.D. Shannon Kelly Jeff Simonetti Todd Tatum Ivy Beller Sakansky Douglas Yoakam Records Manager Michele Lewis Recognition of NDC’s Expertise Both national and local organizations have recognized NDC’s unmatched experience and expertise in the Census, districting, and redistricting. National Recognition National Demographics Corporation Page 11 Nationally, the National Conference of State Legislatures hosted NDC as a panelist at five different forums held for state legislators and legislative staff from across the country. NDC President Douglas Johnson addressed these forums on the following topics: 1. Citizen Voting Age Data from a line-drawer's viewpoint 2. Communities of Interest in Redistricting: A key to drawing 2011 plans (and for their defense) 3. The Key to Successful Redistricting 4. Communities of Interest In Redistricting: A Practical Guide 5. The Arizona Independent Redistricting Commissions' experiences with the first-ever independent redistricting In addition: The National League of Women Voters hosted NDC President Douglas Johnson at a 2006 conference on “Building a National Redistricting Reform Movement,” Texas Tech University hosted Dr. Johnson as a panelist at its “Symposium on Redistricting;” The Arizona League of Cities and Towns hosted Dr. Johnson as a panelist on “Redistricting Law and the Voting Rights Act: What It Means for Your City or Town in 2011” and The Arizona Bar Association hosted Dr. Johnson as a panelist on Communities of interest and technology in redistricting.” California League of Cities Recognition The California League of Cities hosted NDC as panelists over a dozen times to date: General Meeting panel: 2006 and 2015 Executive Forum panel: 2018 and 2020 City Clerk Department panel: 2014, 2017, 2018, twice in 2019, and 2020 City Manager Department panel: 2015 and 2019 City Attorney Department panel: 2018 Inland Empire Chapter presentation: 2016 South Bay Chapter presentation: 2020 and 2021 Recognition by Additional California Organizations Other California organizations and conferences since 2011 recognizing NDC’s expertise in this field include: National Demographics Corporation Page 12 2020 California County Counsel Assoc. 2021 Redistricting - What Local Government Attorneys Need to Know 2020 “Voice of San Diego” Politifest Redistricting--What it means for our community 2020 County Committee Secretaries Annual Summit The California Voting Rights Act 2020 Rose Institute of State and Local Government 2021 Redistricting: New Rules for California Local Governments 2020 California Special Districts Association California Voting Rights Act Challenge Factors 2020 Associated Cities of California – Orange County 2021 Redistricting: The Rules have Changed 2020 California Municipal Law Conference Municipal Redistricting in 2021: New Rules of the Road 2019 California Association of School Business Officials Transitioning to By-Trustee-Areas Elections 2019 USC City/County Fellowship Program The Challenges of Municipal Election Districts 2019 California Special Districts Association District Elections and the California Voting Rights Act 2018 California Special Districts Association Converting From At-Large to By-District Elections Under the California Voting Rights Act 2018 Riverside County Bar Assoc. Redistricting and the California Voting Rights Act 2018 California School Board Assoc. Voter Districts: The Link Between Strong Community Engagement and a Successful Process 2017 California School Board Assoc. 15 Years with the California Voting Rights Act: Lessons Learned and Challenges Ahead 2017 UC’s National Public Service Law Conference Moderator, “Voting Rights 101” 2016 Los Angeles County School Business Officials CVRA: What CBO’s Need to Know National Demographics Corporation Page 13 2016 Los Angeles County School Trustees Assoc. The CVRA: What School Board Members Need to Know 2015 Associated Cities of California – Orange County The California Voting Rights Act 2015 California School Board Assoc. The California Voting Rights Act: What Board Members Must Know 2015 Los Angeles County School Boards Assoc. CVRA & Districting: The Demographer’s Perspective 2011 Channel Cities Club Lunch Keynote: “California's next experiment: independent, public redistricting” Advisor to Charter Review Commissions on Redistricting Provisions NDC advised the following groups on the redistricting and voting rights provisions of their charter revisions and ordinances: 2016 City of El Cajon charter revision and public education outreach 2015/16 Castaic Lake Water Agency and Newhall County Water District merger 2015/16 City of Corona Charter Revision 2011/12 Pasadena Unified advisor to Charter Revision Commission creating a redistricting commission and moving District to by- district elections 2009/10 City of Menifee advisor to by-district-elections ordinance language committee 2006-08 City of Modesto advisor to Charter Revision Commission creating an independent redistricting commission and public education outreach 2003 City of Goleta ordinance writing and public education outreach Expert Witness and Litigation Consultant NDC President Douglas Johnson served as an expert witness in the following election and redistricting law cases: 2020 Chestnut v Merrill (Alabama) 2019 City of Redondo Beach vs State of California National Demographics Corporation Page 14 2019 Ruiz-Lozito vs West Contra Costa Unified School District 2019 Common Cause v Lewis (North Carolina) 2018 Phillip Randolph Institute v Smith (Ohio) 2018 League et al. v. Johnson (Michigan) 2017 Luna v County of Kern 2018 Covington v State of North Carolina 2016 Garrett v City of Highland 2015 Jamarillo v City of Fullerton 2015 Harris vs Arizona Independent Redistricting Commission 2015 Solis v Santa Clarita Community College District 2015 Jauregui et al vs City of Palmdale 2014 Diego v City of Whittier NDC Staff also served as litigation consultants for jurisdictions in the following California Voting Rights Act cases: 1. Anaheim 2. Carson 3. Compton 4. Escondido 5. Modesto 6. Poway 7. Santa Clarita 8. Whittier 9. Santa Clarita Community College District 10. Tulare Health Care District Trusted Advisor to Local Government and Redistricting Reform Groups NDC acted as an informal advisor to the California League of Cities and the California School Board Association during the debate over the AB849 “FAIR MAPS Act” in 2019. NDC acted as an informal advisor to the California League of Cities during the debate over AB1276 (revising the FAIR MAPS Act provisions) in 2020. NDC provided ideas, advice, maps and research to the 2008 Common Cause-led coalition that drafted and successfully advocated for Proposition 11, which created California’s State-level Independent Redistricting Commission. National Demographics Corporation Page 15 NDC President Douglas Johnson at then-Governor Schwarzenegger’s press conference in support of redistricting reform. Left to right: Assembly Democratic Legislator John Laird, USC Senior Fellow Dan Schnur, Greenlining Institute representative (name unknown), AARP President Jeannine English, NDC President Douglas Johnson, Governor Arnold Schwarzenegger, League of Women Voters Senior Director Trudy Schafer, State Senate Republican Bill Leonard, League of Women Voters President Jacqueline Jacobberger, and three unidentified men). NDC Testimonials Here is a sampling of what people have to say about NDC: Our decision to work with National Demographics came out of our extraordinary city-wide success in 2015 with their work designing the original districts. I think anyone who participated in that process realized that the technical solutions they created opened access to literally dozens of people creating their own maps and it created a vibrant process.” Santa Barbara City Attorney Ariel Calonne Here's a great expert. . . . today you bring him in for what sounds like good information, very smart man up here.” United States Fourth District Court Judge James A Wynn, Covington v North Carolina, United States District Court for the Middle District of North Carolina, Case No. 1:15CV399 National Demographics Corporation Page 16 I have worked on Congressional, Legislative, Los Angeles County and Los Angeles City redistricting maps on behalf of the Latino Caucus and grassroots Latino organizations for over 30 years. Douglas Johnson is one of the top redistricting experts in California, and he is who I would pick to draw a map for me anywhere in the state.” Alan Clayton, retired Executive Director of the Los Angeles County Chicano Employees Association The excel spreadsheet is a fantastic tool. Just plug in the letter by district and on the tab see a running total of population by assigned district. It's cool.” Modesto resident’s comment, June 16, 2008 One of the first, and in retrospect one of the best, decisions made by our commission was to hire Douglas Johnson and his colleagues at National Demographics Corporation as our primary consultants. I have never had the opportunity to work with a more highly qualified, hard-working, dedicated, professional and classy individual or group than Mr. Johnson and his associates at NDC.” Jim Huntwork, Arizona Independent Redistricting Commissioner Republican) In addition to his technical expertise, Doug had a keen sense of how to help us navigate the complexities of the process. He understands redistricting better than any person I know. He has a unique ability to synthesize that which is very complicated and make it very understandable for the public. He frequently would present various options, without representing any position, clearly delineating differences and challenges of each option in a clear and succinct manner.” Josh Hall, Arizona Independent Redistricting Commissioner (Democrat) It was a great pleasure to work with Doug Johnson and NDC during the first Independent redistricting effort in Arizona. Doug and his staff were professional, efficient, responsive, and even-handed. They listened very carefully to the instructions given by the commission and performed each mapping task without bias of any kind. I would highly recommend NDC to any jurisdiction, or commission, wishing to have a successful redistricting process.” Steven W. Lynn, Chair, Arizona Independent Redistricting Commission Independent) National Demographics Corporation Page 17 Thank you for all of your hard work, assistance, and patience with me during this year of CVRA conversion to by-area trustee elections. Your continual reassurance and support in dealing with all of the details was sincerely appreciated. We all have jobs to do, but when working with all of you I felt that you always went the extra mile to support our District with excellent customer service. The multiple revisions, extra conference calls, and follow up suggestions made a difference to Scott, Linda, and me. I personally enjoyed joking around with each of you while remaining professional in all presentations. It was a pleasure working with all of you. “ Jennifer Williams, Ed. D., Fullerton Joint Union High School District, Executive Director Administrative Services Thank you for taking time out of your busy schedule to participate in the City Official Roundtable I hosted on the 2020 U.S. Census at the Redondo Beach Performing Arts Center. I appreciate that you shared your expertise on the Census to the government officials who were present. It is critical that we work together to ensure that everyone is counted in the upcoming Census.” Ted W. Lieu, Member of Congress, California 33rd District. Sample Project Descriptions Client Name: City of Menlo Park Project Description: City Council Redistricting by Advisory Commission Project Dates: October 2017 – March 2018 Staff Assigned: Douglas Johnson & Shalice Tilton Client Project Manager: Clay Curtin, Public Engagement Manager Telephone Number: 650-330-6615 Email: cjcurtin@menlopark.org Even under the state’s 90-day timeline for transitioning from at-large to by- district elections, Menlo Park appointed a commission of residents to come up with the district elections map. NDC quickly trained the commission, assisted the commission with talking points and materials for its community outreach efforts, and spent long hours meeting with the commissioners and coming up with multiple map options that addressed their concerns, illustrated the key choices facing them, and ultimately led to commission consensus on the selected map and Council approval of the map. Client Name: City of San Diego Project Description: City Council Independent Redistricting Commission Project Dates: May 2011 – October 2011 National Demographics Corporation Page 18 Staff Assigned: Douglas Johnson & Justin Levitt Client Project Manager: Ms. Sharon Spivak, Ast. City Attorney Telephone Number: (619) 236-6220 Email: sspivak@sandiego.gov By the time NDC was hired, San Diego’s independent redistricting commission was already mired in deep partisan controversy. With NDC’s assistance we shifted the focus from partisan sniping to community engagement and fact-based debate over the (many!) draft maps drawn by residents. An extensive public hearing process and multiple rounds of resident-drawn draft maps eventually led to controversies over difficult choices between different city neighborhoods but understanding of the commission’s decisions, a high level of agreement (though not unanimous) among the commissioners, and a general public perception that the final map was fair to all sides. Client Name: City of Modesto Project Description: 2007 Charter Revision (creating independent redistricting commission), 2008 districting, and 2011 redistricting Project Dates: 2006 – 2011 Staff Assigned: Douglas Johnson Client Project Manager: Commission Chairman Judge Hugh Rose (ret.) and/or Charter Revision Commission Chairman George Petrulakis Telephone Number: Judge Rose: (209) 522-0719; Chairman Petrulakis: 209- 522-0500 Email: HHRose@hotmail.com, george@petrulakis.com NDC assisted the City’s Charter Revision Commission with writing what became the City Charter’s independent redistricting language; guided its first independent commission through the drawing of the City’s first by-district election map; and returned in 2011 for the City’s first post-Census redistricting effort. All three elements of the project centered on independent commissions or independent committees. All three involved extensive education and training of the commission members by NDC. All three efforts involved extensive public outreach and engagement. Both the districting and redistricting involved numerous resident-drawn maps; hundreds of residents commenting on the maps; significant and contentious choices between the preferences of different neighborhoods; complicated voting rights act situations; and widespread acceptance and a lack of controversy over the ultimately adopted districting and redistricting maps (even among those who preferred other maps). Client Name: City of El Cajon National Demographics Corporation Page 19 Project Description: Change from at-large to by-district elections Project Dates: September 2016 – June 2017 Staff Assigned: Douglas Johnson & Justin Levitt Client Project Manager: Graham Mitchell, City Manager, or Morgan Foley, City Attorney Telephone Number: City Manager: (619) 441-1716, City Attorney: (619) 441- 1798 Email: GMitchell@cityofelcajon.us, mfoley@mcdougallove.com El Cajon is a fascinating community: the politically conservative City has embraced its new, large, and rapidly growing Middle Eastern (largely refugee) community. The Council directed staff and NDC to conduct an extensive series of community forums in English, Spanish and Arabic, and a significant number of maps were drawn by residents and considered by the Council. While ultimately the map preferred by the main organization of Middle Eastern residents was not adopted by Council, it was in the ‘final two,’ and even those residents disappointed with the ultimate map selection expressed appreciation to the Council and NDC for the outreach, engagement, and openness to the ideas, concerns and maps of residents. For many residents, especially in the refugee community, this was their first active participation in City affairs, and they universally expressed an interest in participating again in the 2021 post-census redistricting of the city. Additional References All of NDC’s former clients – without exception – can be contacted for references. The following is only a sample of references: Mr. Graham Mitchell. City Manager. City of El Cajon. 200 Civic Center Way. El Cajon. CA 92020. (619) 441-1716. GMitchell@cityofelcajon.us. Mr. Jason Stilwell. City Manager. City of Santa Maria. 110 E. Cook Street. Santa Maria. CA 93454-5190. (805) 925-0951 ext. 2200. jstilwell@cityofsantamaria.org. Mr. Marcus Walton. Communications Director. West Contra Costa Unified. 1108 Bissell Ave., Room 211-215. Richmond, CA 94801. 510-205-3092. mwalton@wccusd.net. Mr. Jonathan Vasquez. Superintendent. Los Nietos School District. 8324 S. Westman Ave., Whittier, CA 90606. (562) 692-0271 Ext. 3212 jonathan_vasquez@lnsd.net. Ms. Jennifer Fitzgerald, Mayor, City of Fullerton. 303 W. Commonwealth Avenue. Fullerton, CA 92832. (714) 402-3106. jennifer@curtpringle.com. National Demographics Corporation Page 20 Mr. James Atencio. Assistant City Attorney. City of Richmond. 450 Civic Center Plaza. Richmond, CA 94804. 510-620-6509. James_Atencio@ci.richmond.ca.us. Ms. Isabel Montenegro. Administrative Assistant. Inglewood Unified. 401 South Inglewood Avenue, Inglewood, CA 90301. 310-419-2799. imontenegro@inglewood.k12.ca.us. Ms. Pam Abel. Superintendent. Modesto City Schools. 426 Locust Street. Modesto. CA 95351-2631. (209) 574-1616. able.p@mcs4kids.com. Mr. Darrell Talbert. City Manager. City of Corona. 400 S Vicentia Avenue. Corona. CA 92882-2187. 951.279.3670. Darrell.Talbert@ci.corona.ca.us. Mr. David Silberman. Deputy County Counsel. San Mateo County. 400 County Center. 6th Floor. Redwood City. CA 94063. 650-363-4749 dsilberman@smcgov.org. Judge Hugh Rose (retired). Chairman. City of Modesto Districting Commission. 508 King Richard Lane. Modesto. CA 95350. Phone (209) 522-0719. Email: hhrose@hotmail.com. Ms. Lucinda Aja. City Clerk, City of Buckeye, Arizona. 100 N Apache Rd, Suite A, Buckeye, AZ 85326. Phone (623) 349-6007. Email: laja@buckeyeaz.gov. Scope of Work The City’s scope of work lists the very elements NDC proposes for every project and NDC is fully prepared to perform each of the requested project tasks: Project Setup and coordination: Development of demographic database including Census Bureau and California Statewide Database data of total population, citizen voting age population, voter registration, voter turnout, and socio-economic data on language spoken at home, renters vs homeowners, age, education level, and other factors useful in identifying communities of interest. Incorporation of any Geographic Information System (GIS) data that the City wishes to include and provides (including school locations; school attendance areas; important local landmarks; or local neighborhood boundaries). Compile population data by election area and calculate population deviations of existing districts. Initial discussion with the City about data, communities of interest, schedule, criteria and special concerns of the jurisdiction. National Demographics Corporation Page 21 Assist City with developing a communications plan for public outreach, including suggestions for webpage content and design, public feedback logistics, and strategies for engaging constituents. Assist City with developing a project plan, including a detailed timeline, goals and objectives, and specific deliverables list. Provide progress reports on an as-needed basis and meet regularly as determined by the City. Any phone- or web-conference calls to discuss the project's progress or to answer any questions that may arise. Provide education and guidance on required redistricting criteria, and advice on selecting optional redistricting criteria, for City staff and City Council. Plan Development: Provide memo on population balance and any potential divisions of protected class” population concentrations in the existing election areas map. Creation of 2 to 4 initial draft maps. Analysis and preparation for presentation of all whole or partial plans submitted by the public. Conversion of all maps and reports to web-friendly versions. Online posting of all maps to an interactive review website. Create any requested additional and/or revised maps. Plan implementation: Provide spatial data in GIS-friendly format of any dataset used or created for this project to staff upon request. Work with the County Registrar of Voters to implement the final adopted plan. Project Options: NDC-prepared and -managed project website. Online mapping tool allowing residents to draw and submit maps. Paper-based mapping tool allowing residents to draw and submit map. NDC recommendation for outside specialist legal counsel. NDC recommendation for outside outreach assistance. National Demographics Corporation Page 22 Summary Scope of Work NDC tailors each project to the needs and goals of each jurisdictions. Below is a typical NDC-suggested timeline and description of project elements. The dates provided below are general guidelines and will vary according to the goals, project choices, and deadlines of each jurisdiction. This timeline is subject to change based on ongoing changes in the date when official population data will be available and possible changes in state deadlines. May – June Project Planning and decisions on public mapping tools, whether to use a commission, and other project options. Begin project communications and outreach. June – September Any mapping tools prepared with preliminary population data; initial pre-draft-map hearing(s) held. October – November Census data received and processed; draft maps prepared, considered, and revised (in hearings and, if desired, less formal public workshops) November – December Final plan revisions made and plan adopted and implemented. Detailed Project Scope of Work May – June, 2021: Project Planning and Initial Outreach a. NDC works with the jurisdiction to prepare a detailed project timeline of expected outreach efforts, public forums, formal hearings, draft map dates, and final map adoption dates. b. NDC works with the jurisdiction staff (or contract specialized outreach staff see notes below about that option if interested) to prepare a project outreach plan for all steps of the process covering target audiences, contact lists, social media efforts, any potential postcard mailings, utility bill inserts, flyers for distribution at schools, media briefings, and community group contacts. c. Decide what public mapping tool(s) to provide, if any. d. Decide whether to use a commission. National Demographics Corporation Page 23 e. Create the project website: NDC will provide advice and text for the jurisdiction’s website, or as an optional project element NDC will build a project website that the jurisdiction can simply link to from the jurisdiction site. f. NDC will work with jurisdiction and County Registrar staff to confirm GIS boundaries and to identify and include in our redistricting database any available GIS data that NDC and the jurisdiction identify are likely to be useful as mapping references for NDC, the public, and for the jurisdiction. g. Project outreach begins with initial alerts and ‘invitations to participate’ sent out to the general public, to overlapping jurisdictions, and to community organizations. June – September, 2021: Initial Data Analysis and Initial Hearings / Forums h. NDC prepares total population estimates for use in initial hearings and any public mapping tools. i. NDC adds socio-economic data from the Census Bureau’s American Community Survey to the state demographic data. j. NDC matches the demographic database to the existing election areas. k. NDC prepares a report regarding the demographics and compliance with state and federal criteria of the existing election areas, including maps of protected class” population concentrations and other socio-economic data often referenced in redistricting (such as income, education levels, children at home, language spoken at home, renters / homeowners, and single-family multi-family residences). l. NDC report is circulated to the jurisdiction and into the project outreach messaging. m. Hearings / Forums: NDC presents an overview of the redistricting laws and criteria, jurisdiction demographics, and the population balance of the existing election areas and their compliance (or possible lack thereof) with state and federal requirements. n. The project timeline and outreach plan are presented to the public for comments and feedback, along with a request to the public to provide guidance on what residents consider key neighborhoods, communities of interest, and other project-related regions in the jurisdiction. National Demographics Corporation Page 24 o. If the optional public mapping tools and/or Public Participation Kit are included in the project, their use is demonstrated to the public. p. If the optional public mapping tools and/or Public Participation Kit are included in the project, NDC provides email and phone support for any residents with questions regarding their use. q. If the optional public mapping tools and/or Public Participation Kit are included in the project, at the jurisdiction’s option additional public forums on the use of those tools can be provided. r. Outreach efforts continue with messaging to the public, with special focus on community groups with an interest in the redistricting. October – November, 2021: Draft Map Preparation and Review s. 2020 Census total population counts released and California Statewide Database completes “prison adjustments” of the data. Total population counts in outreach materials and mapping tools are updated with the official Census data. t. If the existing election areas are in compliance with state and federal rules and balanced, the jurisdiction decides whether to stop at this “Still Balanced” point or to continue with a standard redistricting. u. Outreach efforts continue with messaging reminding the public of the opportunity to provide written or mapped input on how the maps should be drawn and welcoming any maps residents with to submit. v. The public deadline for submitting any initial draft maps will be approximately seven days prior to the official deadline to post all draft maps online (to provide NDC time to process any draft maps received, and for NDC to develop our own two to four initial draft maps). w. All outreach channels are used to inform the public about the opportunity to submit draft maps and to encourage participation in the review of the upcoming draft maps. x. NDC processes all public draft map submissions, drafts NDC’s draft maps, summarizes all of the draft maps. The maps, related demographics, and summaries are provided by NDC in web-friendly formats. These process maps are posted on the project website and on the NDC-provided interactive review map. National Demographics Corporation Page 25 y. At the jurisdiction’s option, one or more informal workshops or public forums are held to gather residents’ reactions to and preferences among the draft maps. z. The jurisdiction holds a hearing to review the draft maps, narrow down the list of initial draft maps, and provide direction on any desired new or revised maps. aa. Time provided for the public to submit any new maps and for NDC to provide maps based on the direction at the hearing. During this time, additional outreach is conducted to inform interested residents and community groups of the selected ‘focus maps’ and the remaining opportunities to participate in the process. November – December, 2021: Map Adoption bb. Any new or revised maps, related demographics, and summaries are posted on the project website. cc. At the jurisdiction’s option, one or more informal workshops or public forums are held to gather residents’ reactions to and preferences among the remaining maps. dd. One or more hearings are held to continue the review and refinement of the focus maps and, ultimately, adopt the final map. ee. Outreach continues to inform residents and community groups of the progress of the project, opportunities for future participation, and, ultimately, which map is adopted. ff. Following map adoption, NDC coordinates map implementation with the County Registrar, informing the jurisdiction staff of the progress, any issues, and ultimate completion of that work. gg. NDC works with the jurisdiction staff to ensure preservation of all project data and records, including GIS-format versions of the adopted map. National Demographics Corporation Page 26 Details of Optional Project Elements Advisory or Independent Redistricting Commissions NDC anticipates that many California jurisdictions will create advisory or independent commissions to manage the redistricting process. NDC welcomes the use of such commissions, and our pricing does not change for jurisdictions creating commissions. But the creation, training, operation and reporting of such commissions often leads to more meetings (and a resulting increase in the “per meeting” project expenses) than a traditional redistricting process conducted primarily by the jurisdiction’s elected leadership. Outreach Assistance NDC brings topical expertise to your jurisdiction’s outreach efforts, and NDC makes available to all clients our library of sample outreach materials including op-ed articles, postcards, utility bill inserts, flyers, and social media messages. NDC provides all of these materials along with our advice and input on outreach strategy and materials to any interested jurisdiction, but we do not have graphic artists to customize or design such materials in-house. For larger-scale outreach efforts, especially where jurisdictions wish to send representatives out to regular meetings of existing community organizations, NDC typically works together with a jurisdiction’s in-house communications staff and/or with one or more outreach organizations. We often work with, and highly recommend, Tripepi-Smith, and some information on the services they offer is included at the end of this proposal. And we would be happy to work with any in-house team at the jurisdiction or with any firm or organization the jurisdiction selects. Many projects can be handled by a jurisdiction’s in-house or regular outreach and communications teams (with samples and topic expertise provided by NDC), but a number of jurisdictions seek supplemental outside communications assistance. Project Website NDC provides all project materials in website-friendly formats for posting on the jurisdiction’s website. At no cost, NDC will provide project website samples and website language for use on the jurisdiction’s project website. But for jurisdictions that prefer not to take on the challenge of creating and managing a rapidly-changing project website, NDC will create, host, and update project website (visit to see one such site – though note that site was created prior to passage of the new AB849 requirements). National Demographics Corporation Page 27 Background on Online Mapping Tool Options NDC is the unmatched leader in redistricting tools that empower residents to review draft maps and to develop and submit their own map proposals. NDC is the only firm that has used the online mapping solutions from both ESRI and Caliper Corporation in major redistricting projects. Only NDC has repeatedly trained members of the public, processed public map submissions, and presented the public map proposals to public hearings and commission meetings. NDC’s online mapping tool options provide user support, hosting, managing, and processing submitted plans for an online interactive system that allows public to draw and submit proposed maps through a standard web browser. National Demographics Corporation Page 28 In the more than 200 California local districting projects between 2012 and 2020, NDC is the only consultant providing clients access to Caliper Corporation’s Maptitude Online Redistricting” tool. Even with the technical challenges arising from such tools’ power and flexibility, NDC’s training and encouragement frequently results in 10, 20, 30 or more different maps drawn by residents of the school district or city providing that tool to its residents. National Demographics Corporation Page 29 The other primary public mapping tool currently on the market is ESRI’s online districting tool. While easy to use, the ESRI product costs significantly more. As a result, traditionally only the largest jurisdictions have been able to afford it. When it is time to start the project, NDC will work with each interested client to determine which, if any, online mapping tool best meets the goals and budget of the jurisdiction. National Demographics Corporation Page 30 Paper- and Excel-based Public Mapping Tools While online mapping tools are very popular, NDC never forgets those residents who do not have internet access or who simply prefer to not drawing maps online. At no cost with every online mapping tool, and as a separate option for jurisdictions that for budget or other reasons do not include an online mapping tool, NDC offers our “Public Participation Kit.” Each “Kit” includes two formats. The first, and most simple, Kit is a one-page map showing streets, city borders, and population counts for NDC- created “Population Unit” geographic areas. Residents draw the map they wish to propose and add up the population counts by hand until they get the right population count in each district. All of the directions needed are right on the single-page form. Examples of these tools, from our work for the City of Lake Forest, are available here: https://drawlf.org/draw-a-map/. The second form of offline mapping tool is for those residents who do not want to deal with an online mapping tool, but who are already comfortable with Microsoft Excel. NDC provides a similar simple one-page map of those same Population Units,” but this time the map shows the Unit ID number rather than the population count in that Unit. Residents then enter their preferred district assignment for each Population Unit into the pre-formatted Excel spreadsheet (also available on the Lake Forest website), and Excel calculates the total population and demographics of each District. When the resident has the map the way they like it, they simple email in the Excel file. National Demographics Corporation Page 31 Subcontractor Information The only proposed subcontractors are the online mapping tool hosting services listed in the “optional elements” part of this project proposal: DistrictR, Caliper, and/or ESRI. Cost Proposal 1. Basic Project Elements (covers everything except for per-meeting and optional expenses): .......................................................................................... $ 47,000 2. Per-Meeting expense: In-person attendance, per meeting ............................................................ $ 2,750 Virtual (telephonic, Zoom, etc.) attendance, per meeting ...................... $ 1,250 For each meeting, NDC will prepare meeting materials, including presentation materials and maps; present and explain key concepts, including mandatory and traditional redistricting criteria and “communities of interest”; facilitate conversations; answer questions; and gather feedback on existing and proposed boundaries. Per-meeting prices include all travel and other anticipated meeting-related expenses. Telephone calls to answer questions, discuss project status, and other standard project management tasks do not count as meetings and do not result in any charge. 3. Optional Project Elements: a) Project website ........................................................................................ $ 6,500 b) Public mapping tool options: ESRI Redistricting ....................................................................................... * Caliper-centered system including all elements below .............. $ 38,500 Maptitude Online Redistricting” (MOR) Tuft University’s “DistrictR” (a simple neighborhood mapping tool) Public Participation Kit paper- and Excel-based mapping tool c) DistrictR without MOR or ESRI ....................................................... $ 25,000 d) Public Participation Kit mapping tool without MOR or ESRI ....... $ 7,500 e) Working with independent or advisory redistricting commission ....................................................................... no additional charge f) Additional outreach assistance ...................................... separately contracted ESRI prices its software on a jurisdiction-by-jurisdiction basis. The lowest prices we have seen are $80,000 and up. If that is an option the jurisdiction would like to pursue, NDC will request a specific price for your jurisdiction from ESRI. National Demographics Corporation Page 32 Other Potential Project-Related Expenses: The most common additional project expenses would be any site or staff costs for conducting the community forums and the cost of printing or copying paper copies of the “Public Participation Kit.” In NDC’s experience, most participants will download and print the Kits in their own homes or offices. Additional Analysis NDC is happy to assist with any additional analysis that the client requests at our standard hourly rates: Principal (Dr. Douglas Johnson) ................. $300 per hour Vice President (Justin Levitt) ....................... $250 per hour Senior Consultant .......................................... $200 per hour Consultant ....................................................... $150 per hour Analyst / Clerical ........................................... $50 per hour Dr. Johnson is also available for deposition and/or testimony work if needed, at 350 per hour. Requested Payment terms: NDC requests that the “Still Balanced” project fee be paid at the start of the project; that the difference between the “Still Balanced” fee and half of the “Basic Project Elements” be paid once the decision to update the district lines is made; and the balance of the project costs be paid at the conclusion of the project. Exception: “Still Balanced” Jurisdictions For a few jurisdictions, the existing election areas will still meet the equal population and voting rights act requirements using new 2020 Census data and the requirements of California’s new “Fair Maps” law. These jurisdictions have the option simply retain the existing map without drawing and holding hearings on alternative maps. For jurisdictions electing this approach, the project would conclude with that decision. The amount stated below would replace the “Basic Project Elements” price given above. Includes all the services listed below: .............................................................. $ 8,500 Compile total population and Citizen Voting Age Population data. Import existing election area lines. Compile population data by election area and calculate population deviations, prepare memo summarizing findings. National Demographics Corporation Page 33 Still Balanced” optional project elements and per-meeting expenses Meeting attendance and optional project elements are not included in the minimal change” project base fee. If requested, NDC team members participate in “minimal change” project hearings or forums at the same “per meeting” expenses, and optional project elements are provided at the same prices listed for a standard project in the previous section of this proposal. Not-to-Exceed Amount Assuming the following project elements constitute the full project scope: Basic project elements Two virtual meetings Three in-person meetings The resulting “not to exceed” project cost would be $57,750. Any additional meetings or the addition of any of the optional public mapping tools would result in additional costs. For example, including the full public mapping tool package of Caliper’s Maptitude Online Redistricting, DistrictR, and the paper-based Public Participation kit would add $38,500 to the project cost, for a total of $96,250. Conclusion Since its founding NDC has been the nation’s preeminent company devoted to local election systems. To summarize: NDC has more experience in the field of municipal political election systems than any other company. NDC’s experience and expertise has been recognized by our hundreds of clients, the California League of Cities, the California School Board Association, the California Special District Association, and the National Conference of State Legislatures. NDC, founded in 1979, has a demonstrated record of financial solvency. NDC’s hardware and software resources were specially designed and acquired for districting and redistricting purposes. NDC’s highly respected personnel have impeccable credentials in each aspect of the districting and redistricting processes. NDC’s suggested approach has been tested in many jurisdictions. Any NDC client can be contacted for testimonials and reference. National Demographics Corporation Page 34 NDC has demonstrated experience over many years in working with the press and media on local election system issues. Neither the Justice Department nor any Court has ever rejected any of over 350 local government maps adopted through NDC-managed districting and redistricting projects. NDC takes pride in tailoring each project to the needs and goals of each individual client. NDC is open to any feedback, concerns, requests, or changes regarding this proposal. NDC looks forward to the opportunity to work with you on this project. Appendix Resumes of NDC President Dr. Douglas Johnson, Vice President Dr. Justin Levitt, Senior Consultant Dr. Jeff Tilton and Consultants Todd Tatum and Dr. Daniel Phillips are attached. A client list and resumes of all NDC team members are available at www.ndcresearch.com/about-us/. Douglas Mark Johnson P.O. Box 5271 mobile: (310) 200-2058 Glendale, CA 91221 office: (909) 624-1442 djohnson@NDCresearch.com fax: (818) 254-1221 Employment President, National Demographics Corporation, 2006 – present. Senior Analyst, National Demographics Corporation, 2001 – 2006. Fellow, Rose Institute of State and Local Government, 2001 – present. Project Manager and Senior Manager at three internet startup companies, 1999 - 2001. U.S. Representative Stephen Horn, Legislative Director and System Manager. 1993 – 1997. Coro Foundation, Fellowship in Public Affairs. 1992 – 1993. Rose Institute for State and Local Government, Student Manager. 1989 – 1992. Education Claremont Graduate University, Ph.D. in Political Science, 2015. Dissertation: “Independent Redistricting Commissions: Hopes and Lessons Learned.” UCLA Anderson Graduate School of Management, MBA, 1999. Claremont McKenna College, BA in Government (Political Science), 1992. Academic Honors Graduated Cum Laude from Claremont McKenna College. Phi Beta Kappa. Philip Roland Prize for Excellence in Public Policy. Publications and Articles Christian Science Monitor “Let the public help draw voting districts,” October 25, 2013. New York Times, "The Case for Open Primaries," February 19, 2009. Los Angeles Times Opinion Articles: A neighbor’s help on redistricting” June 24, 2007. A Trojan horse primary for the GOP” February 25, 2007. Where a porn palace stood” (article on redevelopment), July 30, 2006. Fresno Bee Opinion Article: “The Poison Handshake” June 15, 2004. Redistricting in America. Rose Institute of State and Local Government, 2010. Restoring the Competitive Edge: California's Need for Redistricting Reform and the Likely Impact of Proposition 77. Rose Institute of State and Local Government, 2005. Competitive Districts in California" Rose Institute of State and Local Government, 2005. Latinos and Redistricting: “Californios For Fair Representation” and California Redistricting in the 1980s. Rose Institute of State and Local Government, 1991. Speaker or Panelist California School Board Association Annual Education Conference panelist: “The California Voting Rights Act: What Board Members Must Know.” December 4, 2015. Associated Cities of California – Orange County, Keynote Speaker, Newly Elected Officials’ Reception and Dinner, “The California Voting Rights Act,” January 29, 2015. California League of Cities, City Manager Department, 2015 Department Meeting: “Opportunity to Engage Residents: The California Voting Rights Act.” January 29, 2015. California League of Cities, City Clerk Department, 2014 Annual Meeting: “Whose Line Is It Anyway: Making the transition from at-large to by-district elections.” September 3, 2014. National Conference of State Legislatures, Redistricting and Elections Standing Committee: 2007 Spring Forum, "The Arizona Independent Redistricting Commissions' experiences with the first-ever independent redistricting." National Conference of State Legislatures, Redistricting and Elections Standing Committee: 2008 Spring Forum, "Communities of Interest In Redistricting: A Practical Guide." Douglas Mark Johnson National Conference of State Legislatures, Redistricting and Elections Standing Committee: 2009 Fall Forum, "The Key to Successful Redistricting." National Conference of State Legislatures, Redistricting and Elections Standing Committee: 2010 Spring Forum, "Communities of Interest in Redistricting: A key to drawing 2011 plans (and for their defense)." National Conference of State Legislatures, Redistricting and Elections Standing Committee: 2011 Winter Forum, "Citizen Voting Age Data from a line-drawer's viewpoint." Luncheon Keynote Speaker, Santa Barbara's Channel Cities Club, "California's next experiment: independent, public redistricting," January 18, 2011. Annual Conference, Arizona League of Cities and Towns, Presenter at "Redistricting Law and the Voting Rights Act: What It Means for Your City or Town in 2011," August 25, 2010. Redistricting, The 2010 Census, and Your Budget, Sponsored by the Rose Institute of State and Local Government, California League of Cities, October 15, 2009. Arizona Election Law 2010 Continuing Legal Education Conference, "Communities of interest and technology in redistricting," sponsored by the Arizona State Bar Association, March 2010 California's New Independent Redistricting Commission, sponsored by the Irvine Foundation and the California Redistricting Collaborative, December 15, 2009 Tribal Association of Sovereign Indian Nations (TASIN) Legislative Day 2009, "The 2010 Census and 2011 Redistricting in California," December 2, 2009. California School Board Association, "Litigation Issues and the California Voting Rights Act," December 4, 2009. California Latino School Boards Association, "Introduction to the California Voting Rights Act," August 20, 2009. Building a National Reform Movement, Salt Lake City, Utah, 2006, conference on redistricting reform hosted by the League of Women Voters, Campaign Legal Center, and The Council for Excellence in Government Texas Tech University, “A Symposium on Redistricting,” May, 2006 California League of Cities, "Introduction to the California Voting Rights Act." Voices of Reform, a project of the Commonwealth Club of San Francisco: multiple forums on redistricting and / or term limits, 2006 – 2007 Classroom speaker at Pepperdine University, the University of La Verne, Pomona College and Claremont McKenna College Justin Mark Levitt P.O. Box 5271 mobile: (480) 390-7480 Glendale, CA 91221 office: (818) 254-1221 jlevitt@NDCresearch.com fax: (818) 254-1221 Employment Vice-President, National Demographics Corporation, 2012 – present. Senior Analyst, National Demographics Corporation, 2003 – 2011. Instructor in Political Science, University of California, San Diego, 2012 – present. Graduate Research Fellow, Center for US-Mexico Studies, 2010 – present. Graduate Research Fellow, University of California, San Diego, 2008 – 2010 and 2013 – 2014. Jesse M. Unruh California Assembly Fellow. 2006 – 2007. Rose Institute for State and Local Government, Student Manager. 2005 – 2006. Education University of California, San Diego, Ph.D. Political Science, 2016. Dissertation title: “The Impact of Geographic Patterns on Tradeoffs in Redistricting.” Claremont McKenna College, BA in Philosophy, Politics and Economics (PPE), 2006. Academic Honors California Studies Fellow, University of California, San Diego, 2007 – 2009 Graduated Cum Laude from Claremont McKenna College. Publications and Conference Presentations Settle, Jamie, Robert Bond, and Justin Levitt. 2011. “The Social Origins of Adult Political Behavior.” American Politics Research: 39 (2). 239-263 Miller, Kenneth and Justin Levitt. 2007. “The San Joaquin Valley.” In The New Political Geography of California. Eds. Frederick Douzet, Thad Kousser, and Kenneth Miller. Berkeley: Institute of Government Studies. The Political Geography of Tradeoffs in Redistricting” Paper presented at the State Politics and Policy Conference, Iowa City, IA, 2013 Getting What You Want: A Bargaining Approach to Fair Division in Redistricting. Paper presented at the Challenging Urban Borders : the geopolitics of immigration and segregation” workshop, Berkeley, CA, 2013 and the State Politics and Policy Conference, Houston, TX, 2012 An Atlas of Public Health in Mexico” (with Alberto Diaz Cayeros). Paper presented at the Hewlett Foundation Conference on Public Health, Mexico City, DF. 2012 Remoteness and the Territoriality of Public Health” (with Alberto Diaz Cayeros). Paper presented at the American Political Science Association conference, Seattle, WA. 2011 Initiatives as revealed preferences” Paper presented at the American Political Science Association conference, Seattle, WA. 2011 No Se Puede: Latino Political Incorporation in Phoenix.”. Paper Presented at the New Political Geography of California conference, Berkeley, CA., 2009 Justin Mark Levitt Political Change in the Central Valley”. Paper Presented at the Western Political Science Association conference, Las Vegas, NV.,2007 Working Papers Hill, Seth, Thad Kousser, Alex Hughes, and Justin Levitt. ND. “How Competitiveness Shapes Infrequent Primary Voters Response to Receiving a GOTV Mailer.” Diaz-Cayeros, Alberto and Justin Levitt. ND. “Remoteness and the Territoriality of Public Health.” Levitt, Justin. ND. “Getting What You Want: A Bargaining Approach to Fair Division in Commission- led Redistricting.” Teaching Experience California State University, Long Beach, Department of Political Science Adjunct Professor—POSC 327 (Urban Politics) Spring 2016-Present Adjunct Professor—POSC 229 (Cases in Policy Analysis) Present Adjunct Professor—POSC 412 (Law and Social Change) Spring 2016-Present Adjunct Professor—POSC 399 (California Politics Short Course) Present University of California, San Diego, Department of Political Science Co-Instructor—UPS 170 (Regional Governance Reconsidered) Spring 2015 Instructor—Poli 100A (The Presidency) Fall 2014 Instructor—Poli 160AA (Introduction to Public Policy Analysis) Fall 2013 Instructor—Poli 10 (Introduction to American Politics) Summer 2013 Jeff S. Tilton Sr., Ed.D. Employment Senior Consultant, National Demographic Corporation, 2019 – present Deputy Superintendent (retired), New Jerusalem Elementary School District, 2012-2019 Director, Educational Programs, Janus Youth Programs, Inc., 2011-2012 Senior Account Executive, Northwest Evaluation Association, 2004-2011 Director II, Stanislaus County Office of Education, 2000-2004 Administrator, Cotati-Rohnert Park Unified School District, 1999-2000 Chief Academic Officer, Delhi Unified School District, 1997-1999 Director I, San Joaquin County Office of Education, 1992-1997 Teacher/Coach, Manteca Unified School District, 1987-1992 Adjunct Faculty Experience Chapman University Grand Canyon University Portland State University University of San Diego Education University of the Pacific, Ed.D., Educational Administration/Curriculum and Instruction 1998. Dissertation: “A Case Study of the Arizona Boys Ranch Educational Program” University of LaVerne, M.Ed., Educational Leadership, 1989 California State University, Stanislaus, B.A., English, 1986 Associated Education Association of California School Administrators’ Personnel Administrators Academy, 2017-2018 Association of California School Administrators’ Superintendents Academy, 2013-2014 Association of California School Administrators’ Personnel Administrators Academy, 1994-1995 California School Leadership Academy, 1990-1992 Speaker or Panelist Association of California School Administrators Regional Conference, Monterey, California Association of Personalized Learning Schools & Services State Conference, Sacramento, California California Charter School Development Center Leadership Conference, San Diego, California California Charter Schools Organization State Conference, Pasadena, California California Charter Schools Organization State Conference, Sacramento, California California League of Middle Schools State Conference, San Diego, California California Network of Educational Charters State Conference, San Francisco, California Escalon Kiwanis Club, Escalon, California Juvenile Court, Community and Alternative School Administrators of California State Conference, San Francisco, CA Juvenile Court, Community and Alternative School Administrators of California Regional Conference, Visalia, CA Juvenile Court, Community and Alternative School Administrators of California State Conference, San Diego, CA KIPP National Summit, Las Vegas, Nevada Lathrop Sunrise Rotary Club, Lathrop, California Latina United Republic Women Federation, Stockton, California Lodi Sunrise Rotary Club, Lodi, California Manteca Morning Rotary Club, Manteca, California Missouri Charter Public School Association State Conference, Lake Ozark, Missouri Modesto Kiwanis Club, Modesto, California Jeff S. Tilton Sr., Ed.D. Modesto Rotary Club, Modesto, California National Association of Charter School Authorizers National Conference, Salt Lake City, Utah National League of Middle Schools Conference, Maui, Hawaii North Modesto Kiwanis Club, Modesto, California North Stockton Rotary Club, Stockton, California Ripon Rotary Club, Ripon, California Stockton Pacific Rotary Club, Stockton, California Stockton Republic Women Federation, Stockton, California Stockton Rotary Club, Stockton, California The Association of Career and College Readiness Organizations State Conference, Palm Desert, California Tracy Rotary Club, Tracy, California Tracy Tank Town Lions Club, Tracy, California Redistricting Projects Coalinga Huron School District Campbell City Campbell Union Campbell Union High Fallbrook Regional Health Huntington Beach City Schools Joshua Basin Water Lincoln City Marina City Moreland School District Santa Barbara County Citizens’ Independent Redistricting Commission Valley Recreation Westminster City Todd Tatum Employment Consultant, National Demographics Corporation, 2020 – present Senior Advisor, Capitol Core Group, Inc., 2018 – present Vice President and Chief Financial Officer, American Housing Group, Inc., 2001 – 2018 Vice President of Operations, Tatum Development Group, 1990 – 2001 Vice President of Operations, Narcissa Homes, 1989 - 1990 Legislative Assistant, U.S. Representative Joseph Kennedy, 1987 – 1989 Education Harvard University, Bachelor of Arts Degree Candidate, Government Major 1983-1986 Victor Valley College-General Studies, 1980-1982 Apple Valley High School, 1980 Community Engagement Board of Directors of the Building Industry Association’s Baldy View Region, 2003 – 2014 President, Building Industry Association’s Baldy View Region, 2006 – 2010 Board Member, Mojave Desert Resource Conservation District, 2002 – 2004 Board Member, San Bernardino County Fair Board, 2001 – 2011 Regional Director, California Democratic Party, 2004 – 2008 Chairman, San Bernardino County Democratic Central Committee, 2000 – 2004 Treasurer, San Bernardino County Democratic Central Committee, 1996 – 2000 Member, San Bernardino County Democratic Central Committee, 1994 – 1996 Resume of Daniel Phillips, Ph.D. Employment National Demographics Corporation, Glendale, CA: Consultant 9/20 – pres. Office of Instructional Consultation, UC Santa Barbara, CA: Assistant 11/17 – 3/18 Department of Geography, UC Santa Barbara, CA: Teaching Associate 2017-2020 Department of Geography, UC Santa Barbara, CA: Textbook Assistant 2016-2018 Department of Geography, UC Santa Barbara, CA: Teaching Assistant 2015-2020 Association of American Geographers – Washington, DC: Research Assistant 7/13 – 7/14 Association of American Geographers – Washington, DC: Intern 9/12 – 11/12 Department of Public Works, City of San Luis Obispo, CA: GIS Intern 6/10 – 9/10 Education Ph.D., Geography, University of California, Santa Barbara 9/16 – 12/20 Dissertation: “The Nature and Scale of Cognitive Communities of Interest” M.A., Geography, University of California, Santa Barbara 10/14 – 9/16 Thesis: “Defining the Community of Interest as a Criterion for Boundary Drawing of Electoral Districts” B.A., Geography, University of California, Santa Barbara 9/09 – 3/13 Highest Honors, College Honors, Distinction in the Major, 4.0 GPA, Colville-Dearborn Award as top student in the sciences, Chair’s Award for Excellence in Geography as top student in the major Publications Daniel W. Phillips and Daniel R. Montello (2017), “Defining the Community of Interest as Thematic and Cognitive Regions,” Political Geography 61, 31–45 Christopher Allen, Thomas Hervey, Werner Kuhn, Sara Lafia, Daniel W. Phillips, and Behzad Vahedi (2016), “Exploring the Notion of Spatial Lenses,” Jennifer Miller, David O’Sullivan, and Nancy Wiegand (eds.), Proceedings of the 9th International Conference, GIScience 2016 (pp. 259–274). Berlin: Springer. Daniel W. Phillips and Daniel R. Montello (2015), “Relating Local to Global Spatial Knowledge: Heuristic Influence of Local Features on Direction Estimates,” Journal of Geography 114 (1), 3–14 David López-Carr and Daniel W. Phillips (2015), “Place Utility,” Reed Ueda, Susan K. Brown, and Frank D. Bean (eds.), Encyclopedia of Migration, New York: Springer, DOI: 10.1007/978-94- 007-6179-7_42-1 Daniel R. Montello, Alinda Friedman, and Daniel W. Phillips (2014), “Vague Cognitive Regions in Geography and Geographic Information Science,” International Journal of Geographical Information Science 28 (9), 1802–1820 Redistricting Projects Santa Barbara County Citizens Independent Redistricting Commission Redistricting with Tripepi Smith By-district elections are becoming increasingly common in local government agencies throughout California. The California Voting Rights Act, passed in 2001, was the impetus for much of this change. Today, more than 300 local government agencies have districts of some form, and the number continues to rise as local government agencies are compelled to settle lawsuits or avoid legal battles. About Tripepi Smith and Our Redistricting Team Tripepi Smith is a team of 23 communications experts—robust enough to offer experienced and effective professionals for the job, yet small enough to be nimble and responsive. Tripepi Smith offers a spectrum of skills that allows us to match the appropriate resource to the task at hand, letting us execute faster and reduce engagement costs. These resources vary by both years of experience and core hard skills (public policy versus graphic design versus videography versus writing versus social media, for example). Tripepi Smith is experienced in helping local governments execute community education and outreach initiatives for district formation and redistricting processes. We have worked extensively with agencies on their district public forums, created districting information portals and organized a conference on local redistricting for nearly 200 local government practitioners. The combined talent of our policy experts, in-house design team and videographers delivers professional communications that make our clients proud and better inform the public about this complex process. Tripepi Smith has the skills and experience to help local governments implement successful outreach strategies for district formation and redistricting outreach. The team’s skills and certifications range from excellent written communication skills to Tableau for data analytics to Google Ads to event planning and project management. Tripepi Smith Redistricting Services California State law has identified outreach as a core component of the redistricting process. The Tripepi Smith team can provide jurisdictions with some or all of the following services: Get in touch with Tripepi Smith President Ryder Todd Smith 626.536.2173 | Ryder@TripepiSmith.com) to start planning. Project Management Tripepi Smith can facilitate all project calls for this engagement and create a living agenda to manage the efforts and timing between the demographer, legal counsel, City and Tripepi Smith from the beginning of the outreach process to the map adoption. In-Person Meetings If possible with COVID-19 limitations, Tripepi Smith can coordinate with City staff to identify venues and dates to host in-person workshops and meetings to seek public feedback on new district lines and provide information on map-drawing tools. Tripepi Smith can devise an agenda, facilitate discussions, document community feedback and promote positive engagement around the process. Additionally, Tripepi Smith can provide graphic design services to create bilingual PowerPoint decks for the presentations and flyers for attendees. We can coordinate simultaneous translation with local partners. Tripepi Smith can also facilitate recording the meetings and provide videos, with any relevant slides interspersed and closed captions. These videos would likely fulfill the requirement to post a summary of the meeting. Virtual Meetings Tripepi Smith can also coordinate and facilitate virtual meetings and workshops to seek public feedback and educate residents on map-drawing tools. Tripepi Smith can also work with City staff to promote the meetings and to leverage our identified outreach and advertising work to promote meeting participation. Our videographers can process recordings of the meetings to fulfill posting requirements. Press Release/News Article for Website Tripepi Smith can draft press releases on the jurisdiction’s redistricting efforts and manage media relations to promote each step in the redistricting process reaches local and broad- reaching media. Creation and Updates to Bilingual Redistricting Website Tripepi Smith can create and maintain a bilingual redistricting website or subpages in coordination with the demographer. The website/pages would include resources for the community, including all required information about meetings and draft maps. Social Media Support Tripepi Smith can create bilingual copy and graphics for social media posts about the redistricting process, as well as boost posts (paid advertising) on Facebook and Instagram to help spread the word about meetings and solicit public commentary. May 14, 2021 Georgeanne White Assistant City Manager City of Fresno 2600 Fresno Street, Room 2064 Fresno, CA 93721 Dear Ms. White, Thank you for the opportunity to submit this proposal for the 2021 redistricting process for the City of Fresno. Redistricting Partners is a specialized redistricting firm that conducts services for organizations and local governments ranging from racially polarized voting analysis and traditional redistricting. We have performed dozens of conversions to districts under the California Voting Rights act, including the cities of Santa Ana, Davis and Napa, CA. We also performed the commission-based redistricting for the Los Angeles Unified School District, which encompasses 4.8 million residents and 26 cities, and have been selected by the City of Long Beach to perform their redistricting in conjunction with their first independent commission in 2021. Redistricting Partners, established in 2011, brings a wealth of experience and professionalism to the City of Fresno to facilitate the redistricting of its election boundaries for the coming decade. As will be seen throughout this proposal, we have the experience and knowledge to assist the city staff and commission in every step of the coming redistricting, from community engagement, data gathering, line drawing, map presentation and all other technical aspects of the work. For the past decade, our firm has worked in dozens of California agencies, big and small, and developed a strong reputation among both the agencies which we contracted, and the community organizations that were involved. Our work has ranged from very small contracts for an agency which was doing much of the work on their own, up to very large contracts where we were in charge of dozens of hearings, managing a commission, or working in a complex, challenging environment. We are providing a proposal which facilitates all the required redistricting processes and more, including: Additional Hearings – beyond what is required, and beyond what is within the California Fair Maps Act structure. Additional Support – working with the agency on outreach, community engagement, and any additional projects. Technical Support – beyond the redistricting itself, offering support of an online mapping system for public engagement. Redistricting Partners has the experience and knowledge to assist the city staff and council in every step of the coming redistricting process, from community engagement, data gathering, line drawing, map presentation, and all other technical aspects of the work. We also have the demonstrated ability to perform these functions within the COVID-era restrictions on in-person meetings, as seen in our work with Napa which is available to watch on their city website. Working on this project will be Paul Mitchell, President of Redistricting Partners, Chris Chaffee, Chief Operating Officer, Kimi Shigetani, Chief Administrative Officer, and Sophia Garcia, GIS and Outreach Director. From the principal consultants on the project to our newest staff, we each view this as a collaborative process with the city staff and commissioners, with a shared goal of a high-quality, fair, open and transparent redistricting process. We look forward to working with you. Sincerely, Paul Mitchell Owner, Redistricting Partners 925 University Ave Sacramento, CA 95825 info@redistrictingpartners.com Contents Experience & Information ............................................................................................................................. 4 Personnel ...................................................................................................................................................... 7 Qualifications - Scope of Work ..................................................................................................................... 9 Project Schedule ......................................................................................................................................... 14 Cost Proposal .............................................................................................................................................. 16 Person Hours By Task .................................................................................................................................. 18 References .................................................................................................................................................. 19 Client List ..................................................................................................................................................... 22 Attachment A: Resumes ............................................................................................................................. 23 Attachment B: Conflict of Interest Form ..................................................................................................... 34 Experience & Information Redistricting Partners with the same core of individuals on staff, has worked on decennial redistricting, racially polarized voting analysis, and mid-decade redistricting work, primarily in California, for the past decade with GIS and political experience that goes back more than 20 years. The firm was formed with a focus on engaging in the statewide redistricting process under the new California Independent Citizens Commission in 2011. This work quickly moved into local municipal redistricting, starting with a master contract with the Community College League of California for advising and implementing transitions from at-large election systems to districted election systems for dozens of community college districts throughout the state. For the last decade, much of our work has been with a mix of multicultural cities, community college districts, school Councils and other kinds of agencies, such as hospital districts, water Councils and other special districts. This work has included very large agencies spanning multiple counties and within areas of the state requiring preclearance under the Section 5 of the Voting Rights Act (when it was operative), to extremely small jurisdictions with barely enough population to make for functioning districted systems. Our work has allowed us to develop experience in all facets of redistricting, from working with a redistricting commission at the Los Angeles Unified School District, to developing outreach in communities across the state with diverse ethnic populations, engaging the public through workshops and mass communication, working with datasets common to redistricting, such as the decennial Census files and the American Community Survey, and uncommon databases, such as student transportation data, mapping educational needs, healthcare services and creating datasets for different populations of farmers or students or other special requests by agencies or the public. It has also included projects with specific language needs – from Vietnamese and Spanish language interpreters and translation in Santa Ana, to Armenian translation in Glendale, to 12 non-English languages in the Los Angeles Unified School District. Redistricting Partners places a strong emphasis on workflow and management. Staff are assigned specific roles on each project, hold regular staff meetings with updates, and maintain internal systems in order to ensure that work is completed and that all staff are aware of project status in order to be able to assist if necessary. Having worked on the 2010 cycle provides a solid base of experience for the 2020 cycle, and a familiarity with the flow of projects within the redistricting process. As a redistricting firm rooted in our values, we have never participated in a redistricting that sought to disenfranchise or dilute the voting power of their minority populations. Neither Redistricting Partners, nor its staff, have ever been a subject of a voting rights act claim or lawsuit. One challenge in this COVID-era will be how to hold public meetings and engage the community given the restrictions on in-person activities. One example of our work that can be used to evaluate of our ability to conduct a redistricting effort with these unique barriers is from the City of Napa, where we were required to complete the redistricting process, including community engagement, in an online setting. This redistricting was successful in implementing a plan that was drawn by a member of the public in a community outreach hearing, with some small amendments that were made during council hearings online. These hearings can be viewed on their website at: https://www.cityofnapa.org/892/District-Elections. We believe this experience in Napa can be helpful in the likelihood that we will be conducting this redistricting during a period in which most meetings will need to be held online, or with online options for members of the public who feel it unsafe to attend in person. Our firm has the experience of conducting dozens of redistrictings, but it isn’t just the quantitative measures that make Redistricting Partners stand out. The qualitative measures are what we are most proud of. Our firm is one of very few in the country that has been hired by both organizations doing community input and civic engagement, such as the American Civil Liberties Union, Irvine Foundation, and others, and also done work directly for agencies, from cities to school Councils, water districts and others, and worked for the law firms representing municipal governments. Subcontractor Information Subcontractors are used in this proposal as an outside, additional resource for the City of Fresno. These include: Westbound Communications Chris Perez, Partner 625 The City Drive, Ste 480 Orange, CA 92868 cperez@westboundcommunications.com Westbound Communications is a public relations and marketing communications firm that provides a wide variety of communications and public outreach services. Westbound specializes in curated and personalized outreach on behalf of its clients for the communities and different publics with which they work. We ensure that information is clear, digestible, and personal, making accurate information easily accessible in a variety of languages. We bring a proven approach to reaching diverse audiences by using trusted messengers and cultural brokers. Westbound has a long history of working with clients from a wide variety of backgrounds to educate and engage public participation. Westbound will work with Redistricting Partners and the City of Fresno to ensure that communications are clear, hearings are well publicized, and that a diverse audience is reached. Kimon Manolius, Hanson Bridgett Partner, Hanson Bridgett 425 Market St, 26th Floor San Francisco, CA 94105 kmanolius@hansonbridgett.com Kimon Manolius is a Partner with the Hanson Bridgett law firm. Mr. Manolius has been helping special district and city clients with Voting Rights Act work since 2011, and have helped clients determine their best course of action in light of challenges under both the California and Federal Voting Rights Acts. He has assisted Boards and Councils in studying these issues, in working with demographers, and where necessary in converting at-large jurisdictions to zone or district-based systems. He fully understands the concepts inherent in racially polarized voting and vote dilution. He has helped some clients set up committees or commissions to study these issues, and has helped many clients through the conversion process employing best practices that will withstand legal challenge. See Mr. Manolius’s letter attached with his resume in Attachment A. Redistricting Partners Contact Information Redistricting Partners Paul Mitchell, Owner 925 University Ave Sacramento, CA 95825 Paul@redistrictingpartners.com | (800) 996-1019 Personnel For this project we will be dedicating personnel in each of the following roles: Paul Mitchell – Lead Demographer / Principal Owner of Redistricting Partners and Vice President of the bi-partisan voter data firm Political Data Inc., Mitchell has conducted dozens of redistricting and racially polarized voting studies for local cities, school Councils and other agencies. Mitchell is a recognized expert in redistricting, demographics, elections analysis and community electoral behavior. Mitchell is the lead consultant for this proposal, overseeing the entire process, including conducting many of the technical aspects of the redistricting, performing line drawing, conducting presentations on redistricting before the City Council and public, overseeing outreach meetings along with other team members, and working with staff to ensure a successful redistricting process, from start to finish. Chris Chaffee – Chief Operations Officer Chief Operations Officer with Redistricting Partners, Chaffee has recently completed work with the California Counts statewide Census outreach program and multiple community- based organizations in developing and implementing grassroots strategies to increase the count in traditionally hard to count areas. Chaffee also worked to create the Sacramento County Community Coalition in 2017 and 2018 to organize education and outreach with the implementation of the Voter Choice Act. By the end of 2018, the Coalition included over 60 civic organizations, including the League of Women Voters Sacramento, ACLU – CA, LULAC, Common Cause, many others. Chaffee’s role will be in managing presentations, working with city staff on structure and development of outreach meetings, helping increase the confidence that staff and commissioners have in working with the data and mapping tools. Sophia Garcia – GIS & Outreach Specialist Sophia Garcia was recently the GIS Analyst for the Dolores Huerta Foundation, a nonprofit organization dedicated to social justice in disadvantaged communities. Garcia is a founding member of the URISA Equity and Social Justice Committee that works to develop educational materials to help GIS professionals better address issues of equity into their work and to help decision-makers and social justice organizations utilize GIS technology. Kimi Shigetani – Chief Administrative Officer & Project Lead Chief Administrative Officer at Redistricting Partners, Kimi is a professional with over 20 years of experience in leadership roles, education and program development, association and non-profit management, conference and event planning and in 2011, as Vice-President of the Community College League she oversaw a program for Redistricting and California Voting Rights Act transitions for dozens of community college districts. Shigetani’s role will be to help administer the consultant team and serve as an administrative point of contact for city staff. It is important to note that the staff at Redistricting Partners works cohesively in a team- based environment, so there will often be more than one staff person dedicated to each task. All staff have extensive experience with their areas of expertise and work seamlessly together. While there may be additional staff who work on each project, all work is performed at the highest level of expertise and professionalism. All resumes can be found in Attachment A. Qualifications - Scope of Work Redistricting Partners is well prepared to assist the City Council and staff in the redistricting process, including working with the Fresno City Charter and Municipal Code, existing state and federal voting rights act laws, the Fair Maps Act and new California statutes on redistricting for cities, and utilizing traditional redistricting criteria, borne outof state and local laws, caselaw, and best practices, in order to facilitate the process in an open and transparent manner. Our approach, with additional information below, would include: Supporting the city staff in developing schedules, materials, and providing information that can be used for any public facing website, including how community input opportunities, hearing information, and draft maps can be made available to the public. Supporting the city staff with high-quality redistricting training, online mapping tools, and on how the redistricting process operates with state and federal requirements and other traditional redistricting practices. In addition to the online mapping tool, working with the city to receive input from city residents about their “community of interest” with descriptions of where their community is located, and what binds their community together. Working with the city staff to build community engagement with the intent of receiving public testimony on communities of interest. Analyzing public input - whenever the public develops a mapping plan, be it via an online system, submitted directly in an open comment, or drawn on a napkin, that plan will be converted to the standard formats and datasets and be available on the city’s website. After decennial redistricting data has been released and processed, creating multiple draftplans that reflect the testimony from the Council and the public in open hearings and any online submissions. Once the redistricting has been concluded, working with the City to transmit the plans in multiple required formats to the County Registrar and work with county staff on any technical issues. To begin the process, Redistricting Partners will construct for the City the following datasets: 1. Working with the agency and staff from the County Registrar’s office, Redistricting Partners will create the GIS files necessary to define the external boundaries of the city, and the underlying precincts and their relationships with the Census TIGER files, identifying any changes and discrepancies prior to beginning the districting process. 2. For preliminary analysis during the period prior to the 2020 Census release, Redistricting Partners will obtain the 2010 Census Redistricting Data [P.L. 94- 171] Summary Files andlatest American Community Survey (ACS) population estimates. 3. Once released, Redistricting Partners will collect the P.L. 94-171 files, along with the necessary prison population redistribution that will be required for the first time in 2021. These population figures are reflective of the total population within the boundaries of theutilizing the census geographies and is the basis for determining the actual population of the jurisdiction in any redistricting. 4. Most recent ACS dataset, including estimated total population and Citizen Voting Age Population (CVAP). This dataset is based on the long form of the US Census and statistical estimates which can be useful in both understanding how different communities might be growing, and the ethnic populations for the purposes of voting rights claims. 5. Any available data from public sources regarding neighborhoods or other geographies that can be utilized as a part of identifying communities of interest and may be apart of the overall districting process. One current unknown within this whole process is the extension of the Census and the changing timelines for to the release of the PL 94-171. Normally, this dataset is released by March 31st in theyear after the census. However, due to the COVID-19 pandemic and delays in the Census, the timing of the release of the PL 94-171 is now estimated to come out as late as September 30th. It is our recommendation that the City begin the redistricting process prior to release of the census data to allow for community of interest testimony so that it is well- positioned to move to line drawing once the census data is released. Staff Support Mitchell and the other Redistricting Partners staff have significant experience in helping city managers, other local agency staff, and local elected officials become proficient in the traditional criteria used in redistricting and the technical aspects of understanding the data and line drawing. Our staff will attend all City Council meetings and be on hand for all redistricting functions, including in-person or virtual meetings as required. Public Engagement and Mapping Tools One of the first goals of early meetings will be developing processes to identify communities of interest. In our experience it is imperative that the City Council begin by establishing a very transparent public process to receive testimony about the community of interests throughout the City. We suggest a process that emphasizes a strong engagement with the public and identification of communities of interest before anyone starts talking about drawing actual maps. There are several options on the market today for the public mapping, but our current preference is DistrictR. DistrictR is a new user-friendly web tool designed to let members of the public try their hand at drawing communities of interest or actual district lines. It features a highly intuitive mapping interface built on top of vetted electoral and demographic data. The tool was developed by the MGGG Redistricting Lab, a team of researchers at Tisch College of Tufts University, to help state legislatures, local jurisdictions, nonpartisan commissions, and community organizations collect public input throughout the redistricting process. Website Design and Archiving Under the Fair Maps Act, cities are required to provide a process for concurrent transparency and an archive of the documents from the 2021 redistricting process until the next round of redistricting in 2031. To comply with the Fair Maps Act, the City must provide public access to schedules, documents, mapping tools and maps created during the redistricting process, which can be accomplished by providing this access via the city’s website. Once the current redistricting process is concluded, the city must archive this documentation and make it available for at least the next 10 years. Plan Creation Once the City Council has had outreach hearings and received significant public input, Redistricting Partners will create three mapping options. These mapping options will be presented to the City Council in a public hearing. Provided that the City Council receives significant input, these initial mapping options would rely heavily on that public engagement. In our two most recent City Council projects, Napa and Davis, the City Councils began with a set of boundaries which were derived from publicly submitted plans. This provided even greater public confidence in the mapping process. Analysis of Maps We expect to have a robust process of engaging the public in both using mapping and data todevelop community of interest testimony and the drawing of actual district maps. Whether done online or by hand, all mapping options submitted by the public have value. A map does not have to be perfect to inform the Council about how a member of the public views their community, and how they would choose to make tradeoffs between the different factors in redistricting. What is important is that residents have an opportunity to tell their story about theircommunity and that we provide the tools and opportunities to do this. The mapping alternatives will be produced and stored in a way that the Council or members of the public can view in one of three ways: PDF Maps – these are user friendly and print, generally on an 8.5x11 format. They don’t provide street-level detail, but can be helpful in understanding the general outlines of district plans. Online / Google Maps – these are online maps which allow the viewer to zoom in on a map, search for an address, or bring up features, like streets and satellite images, to better understand where district lines land. GIS files – shapefiles and data that can be used by GIS experts, organizations with technical skills who will want to import the raw data into their own systems for analysis. Final Plan Adoption As we have done in other redistrictings, the final plan will be presented to the Council with a narrative, describing the source of the map, how it was developed, the communities of interest that were considered in the construction of each district, and what tradeoffs were considered as the Council sought to equitably create the election district boundaries. After completion of the districting process we work with registrars, elections officials and their staff to ensure all relevant data on the jurisdiction lines are submitted and incorporated for the next election. If requested, Redistricting Partners staff will work with city staff to produce a final written report to submit to the Council and City Clerk regarding the redistricting process and what improvements could be made prior to the next redistricting in 2031. Project Schedule The following timeline follows the requirements of the Fair Maps Act and its five required hearings, plus an initial kickoff meeting with staff. This timeline aligns with the current deadline of December 15, 2021 for agencies with a June 2002 primary election. May 2021: Kickoff meeting with city staff (online) June 10, 2021: Council Meeting to discuss legal and policy criteria governing redistricting and underlying demographics of the current city council districts based on 2015-2019 ACS estimated population and 2015-2019 CVAP demographics. July – August 2021: Two to three Town Halls (Outreach/Engagement) – An opportunity for pre-mapping public input on communities of interest. These Town Halls can be run by city staff with Redistricting Partners facilitation without the City Councilmembers present. These Town Halls are an opportunity to hear from the public about their communities, discussion of preferences of neighborhoods, geographic or other features that should be considered in drawing public plans, and an opportunity for members of the public to submit their own maps. These workshops can occur at night or on the weekends. One of these Town Halls would count toward the four required hearings under the Fair Maps Act. August 16, 2021: The US Census Bureau has announced the release of a legacy dataset that can be used, once processed, for redistricting. The Statewide Database has announced that they will take in the legacy dataset, process it, and complete the prisoner reallocation process over an estimated six-week period. If these deadlines are met, the datafile will be available for use by September 23rd. September 2021: City Council Meeting #1 (Outreach/Engagement) – Presentation to the Council regarding the principles of redistricting, opportunity for pre-map public input on communities of interest. Presentation from the public of any maps identifying communities, discussion of preferences of neighborhoods, geographic or other features that should be considered in drawing public plans. This would include an online training for the use of the selected mapping tool for community engagement, with a focus on the community using this mapping tool as a way of identifying their community of interest. November 2, 2021: City Council Meeting #2 (Outreach/Engagement) – Presentation of demographic analysis of existing districts with final adjusted Census data with the opportunity for the public to provide community of interest testimony. The City Council adopts the criteria to be used for redistricting beyond those specifically outlined in the Fair Maps Act and instructs Redistricting Partners to prepare draft district plans based upon these criterion. November 18, 2021: City Council Meeting #3 (Mapping Options) – Hearing with public input on draft plans with any input from the Council or public on proposed changes. Three map options created by Redistricting Partners to be discussed at the meeting and will need to be posted seven-days prior to hearing to comply with the Fair Maps Act. December 2, 2021: City Council Meeting #4 (Map Revisions/Selection) – Hearing with public and Council input on any revised maps, with a seven-day posting prior to hearing, with goal of having Council select a single map that will be the final map to go to a vote at the finalhearing. To limit the number of meetings before the City Council, this meeting could be the final hearing with approval of the final plan as long as no changes were made to the public map. December 9, 2021: City Council Meeting #5 (Map Adoption) – Council adoption of final plan. This meeting would be required if map changes were made during Meeting #4. Cost Proposal The costs for this redistricting project include several fixed elements, with a total cost for our service. However, there are some costs that are elective, based on the will of the staff and Council. Consultants and staff each have billable costs based on their experience and the value they bring to this project. Hourly Rate On-Site Day Rate Paul Mitchell $375 $4,500 Chris Chaffee $250 $3,000 Sophia Garcia $185 $2,220 Kimi Shigetani $185 $2,220 The full budget for this redistricting proposal is based on the different needs within the redistricting process. The total cost reflects all elements, but acceptance of this proposal does not bind the city to each part of the cost proposal – elements that are not needed can be removed without impacting the pricing of the remaining elements. For each section there is a consultant assigned as the principal leading this part of the effort. However, multiple staff will support, so there is not a one-to-one relationship to the hourly or on- site day rate of that consultant to the cost of completing each set of deliverables. The cost for the services offered below is $42,000. This price includes all services listed in the table below, with the exception of outreach services, legal services, and the online public mapping option. Services offered in RFP Description Cost Kickoff Meeting with City Staff Redistricting Partner staff and City Staff to review timeline, public outreach dates and needs, community outreach and website requirements. Anticipated to be a remote meeting. Included in proposal for not to exceed cost of $42,000 Council Meetings Five Council Meetings – Council training & three to four council meetings as required under Fair Maps Act (four if necessary for final vote). Anticipated to include remote presentations with some staff in person when appropriate. Included in proposal for not to exceed cost of $42,000 Public Meetings Four Public Outreach meetings, includes training on mapping tools and basic premises of redistricting process. Anticipated to be a mix of remote and in person. Four meetings included in proposal for not to exceed cost of $42,000 Additional Remote Meeting Cost: $1,500 each Additional In Person Meeting Cost: $3,500 each Monthly Project Meetings with City Staff Meetings as needed with City Staff. Anticipated to be remote meetings. Included in proposal for not to exceed cost of $42,000 Project Options Description Cost Outreach Services Westbound Communications to assist the City with outreach, translations services, drafting of communications and other services as needed. 25,000 Specialist Legal Counsel Kimon Manolius is a partner at Hansen Bridgett, a law firm in San Francisco. 600 / hour Online Mapping Tool Options Description Cost Maptitude Online Redistricting Software for Council, staff and public. Includes hosting and training. 45,000 DistrictR Online tool for Council, staff and public. Includes hosting training. 8,500 Total Amount for Primary Scope of Work: $42,000 Person Hours By Task Task Description Proposed Personnel & Project Role Proposed Personnel & Project Role, if needed Proposed Personnel & Project Role, if needed Proposed Labor Hours 1 Project Management Paul Mitchell Kimi Shigetani Chris Chaffee 40 2 Project Planning & Approach Paul Mitchell Kimi Shigetani Chris Chaffee 40 3 Initial Draft Redistricting Plan Development Paul Mitchell Chris Chaffee 40 4 Public Outreach Paul Mitchell Sophia Garcia 50 5 Hearings and Presentations Paul Mitchell Chris Chaffee Sophia Garcia 40 6 Redistricting Plan Delivery & Project Wrap Up Paul Mitchell Chris Chaffee 10 7 Review of Work In Progress Paul Mitchell Chris Chaffee Kimi Shigetani TBD 8 Supplemental Services Paul Mitchell Chris Chaffee Kimi Shigetani TBD PROPOSED TOTAL HOURS: 220 References The following are references from recent work. Additional references are available upon request. City of Napa - 2020 Project Description: The City of Napa was the first City in California subject to the Fair Maps Act while conducting redistricting based on a demand from a petitioner under the CVRA. In addition, the process was hindered further by the stay-at-home orders issued in March 2020. The process was completed ontime and followed all the requirements under the CVRA and the Fair Maps Act. Reference: Tiffany Carranza 955 School St. Napa, CA 94559 tcarranza@cityofnapa.org 707) 257-9503 Contract Amount: $37,000 City of Davis - 2019 Project Description: The City of Davis faced a CVRA lawsuit and required a quick transition to districted elections, including facing a question of going to 7 districts or staying with 5. Ultimately the plan adopted was based on a map drawn by two members of the community during a weekend workshop and amended by the City Council in a public, open, televised City Council meeting. Reference: Kelly Stachowicz Assistant City Manager KStachowicz@cityofdavis.org 530) 757-5602 ext. 5802 Contract Amount: $32,500 City of Santa Ana - 2018 Project Description: The City of Santa Ana, a majority Latino city, was sued by the Vietnamese Population under the California Voting Rights Act. We were hired to draw new district boundaries – creating the first Vietnamese seat in the city’s history, and converting the city to an election system in which each district elects one councilmember, a conversion from a system in which councilmembers lived in districts, but were voted on district-wide. The process included several televised presentations before the city council which can be seen online. These were followed by robust engagement by the city council members and the public. The full project also included several community of interest workshops around the city. Within this process we were able to determine several of the factors that ultimately drove the final map creation. The City of Santa Ana also invested in an online mapping software. This, however, was done on a compressed timeline under the “safe harbor” provisions of the California Voting Rights Act, meaning that the entire process had to be completed under a settlement with the plaintiffs. This, along with the lack of training from the vendor, hampered the ability of the online mapping system to provide much significant input. Contracting officer: Maria Huizar City Manager City of Lake Forest (previously at the City of Santa Ana) mhuizar@lakeforestca.gov Contract Amount: $55,000 Los Angeles Unified School District- 2012 Project Description: A public commission-based redistricting of the second largest school district in the nation. This redistricting included work with the commissioners to train them on traditional redistricting principles, identifying and working with communities of interest, public engagement, many community-based outreach meetings across the area served by LAUSD, and full technical lead on line drawing, data management, map development and every aspect of the redistricting from the first commission meeting to plan adoption. Members of this redistricting commission are available as references. Contracting officer: Doug Wance 18400 Von Karman Ave, Suite 800 Irvine CA 92612 dwance@buchalter.com 949) 224-6439 References: Lindsay Horvath LAUSD Redistricting Commission Member Councilwoman, West Hollywood Lindsey.p.horvath@gmail.com 323) 632-7530 Reference: Greg Girvan LAUSD Redistricting Commission Member 22736 Margarita Dr. Woodland Hills, CA, 91364 818) 631-2405 Contract Amount: $170,000 Client List Past Client List (excluding current 2021-2022 contracts) Los Angeles Unified School District City of Santa Ana City of Davis City of Elk Grove City of Napa College of the Desert CCD Mt. San Antonio CCD Ohlone CCD Citrus CCD San Jacinto CCD Santa Barbara CCD Compton CCD Copper Mountain CCD Pasadena CCD San Bernardino CCD Santa Clarita CCD Solano CCD Yosemite CCD Yuba CCD Salinas Valley Memorial Healthcare Cucamonga Valley Water District Coalinga Regional Medical District Solano Irrigation District Sequoia Healthcare District San Mateo County Harbor District Cosumnes Services District Nevada Irrigation District Novato Fire District North Marin Water District Three Valleys Municipal Water District Current Client List (for 2021-2022 Redistricting Cycle) Napa County Napa County Office of Education City of Berkeley City of Burlingame City of Carpinteria City of Long Beach City of Napa City of Redwood City City of Mesa, AZ City of San Jose Ventura County Solano County San Luis Obispo County Foothill De-Anza CCD Shasta CCD Southwestern CCD Goleta Water District Santa Clara Valley Water District Siskiyou County Kern County Santa Clara County San Bernardino County Attachment A: Resumes The following are resumes for each of the staff members that we envision would be working directly with the City of Fresno within this Redistricting process. A letter from Kimon Manolius and his resume are also found in this section of the proposal. Paul Mitchell EXPERIENCE Owner, CEO, Redistricting Partners 2010- Present Created and run redistricting and data consulting business focusing on California cities, community colleges and state legislative and congressional districts. Featured speaker at local government and statewide conferences on demographics, data and elections. Vice President, Political Data Inc 2012- Present Lead a bi-partisan voter data company based in California, servicing clients ranging from the California Democratic Party to the California Republican Party, candidates for elected office, ranging from Governor to local school board, local and statewide ballot measures, and other. Primary data management is in polling samples for internal and public polling, including the UC Berkeley IGS/ LA Times polling, and conduct polling for Capitol Weekly. Nationally recognized expert on voting behavior and data analysis. EdVoice Chief Financial Officer, 2004-2008 Director of operations for large statewide education reform organization, leading political and policy efforts in statewide and local government. Chief of Staff, Assemblywoman Nicole Parra 2003-2004 Directed staff for Assemblywoman in a Central Valley district, overseeing state legislative office and multiple district offices and staff. Director, Tobacco Free Nonprofit, 2003 Ran organization focused on increasing the smoking age to 21. Chief Consultant, Assembly Higher Education Committee 2000-2002 Policy consultant to the State Assembly Committee, drafting bills, working with advocacy groups, managing the legislative process. Was a significant leader in two major public policy efforts, the advancement of a statewide bond measure with an increased apportionment of funds to community colleges, and worked within the Assembly on AB540 (Firebaugh) which in later years came to be known as the original “Dream Act.” Governmental Relations Staff, California Medical Association, 1998-1999 Created and implemented grassroots strategies for physician community in California. EDUCATION Associates Degree, Orange Coast College, 1995 Bachelor of Arts Degree, Magna Cum Laude, American University, Washington DC, 1997 Communications, Legal Institutions, Economics and Government (CLEG) Masters Degree in Public Policy, USC School of Public Affairs, 1999 Chris Chaffee Redistricting Partners May 2011 to Present Chief Financial Officer Sacramento Oversaw the development and expansion of the firm, with responsibilities including: recruiting clients, hiring staff, overseeing redistricting projects, testifying before boards and commissions, drawing jurisdictional lines, and opening an office. Chaffee Group July 2015 to Present Founder/Principal Sacramento Founder of a political consulting firm focused on delivering targeted messaging to voters and data-driven advice to candidates. Has extensive experience in direct mail, message development, social media, data management and voter targeting, GIS mapping, RPV analysis, redistricting, coalition building, and policy analysis. Experience Phil Giarrizzo Campaign Consulting 2010 – 2011; 2013 to 2015 Campaign Consultant Sacramento Developed client-centered messaging for direct mail, social media, and websites; hired campaign staff and oversaw targeted ground campaigns; developed turnout models; and designed polls and analyzed poll results. Oversaw fundraising efforts of clients, coordinated with individual fundraisers to ensure fundraising goals were met, and sought donations of major donors. Built campaigns from the ground-up for candidates running for state legislative office, city council, and school board. Chris Garland for Assembly June 2010 Primary Campaign Manager Sacramento Coordinated day-to-day operations of the campaign from December 2009 through the Primary Election. This included fundraising, message development, ground strategy, volunteer outreach, communications, and management of two campaign staff. Coordinated raising over $100,000 in a five-month period. Scheduled and coordinated endorsement interviews. Implemented a 150-precinct ground campaign in Sacramento with volunteer walks and phone banks. Organized and trained over 100 volunteers. Planned Parenthood Mar Monte Fall 2008 Campaign Coordinator Sacramento, CA Coordinated volunteer recruitment, phone banks, and grassroots efforts to defeat Prop 4, which was successfully defeated. This included holding over 44 phone banks at 6 different sites from Sacramento to Modesto, with over 240 volunteers. Trained all volunteers in the specific messaging of the campaign. Spoke in front of classrooms, rallies, volunteer groups, and in debates to rally support against Prop 4. Education McGeorge School of Law 2005 – 2008 JD and Certificate in Government Law and Policy Sacramento, CA UC Berkeley 1998-2003 Bachelor of Arts, Political Science and Alumni Scholar Berkeley, CA Sophia M Garcia PROFESSIONAL SUMMARY GIS Analyst with a proven track record of interpreting political and geographical data on politically charged issues. Nationally recognized as a leader in GIS ESJ. Adept and motivated to sue GIS analyst skills in the furtherance of the public interest. RELEVANT EXPERIENCE GIS Analyst, Dolores Huerta Foundation Bakersfield CA, May 2017– Present Collaborating with Esri “People 4 the People” initiative led by Blackgirlsmapp to develop a Redistricting Community Toolkit for organizations in California to use for 2021 redistricting efforts. Led the community efforts for the Kern Community College District redistricting process to advocate for 2 Latino majority districts in one of the largest college districts in the country. Through the use of Geographic Information Systems (GIS) and community input, DHF conducted 14 presentations, collected 60 COI forms, hosted 2 IG lives and reached over 450 community members. Managed a team of four UCSC Everett Program, an undergraduate student led initiative that partners with community-based organizations to promote social justice and sustainability across the globe, students to create a Roadmap to Redistricting Led the community efforts for the Kern High School District redistricting process to advocate for 2 Latino majority districts in the largest high school district in the state of California. Through the use of Geographic Information Systems (GIS) and community input, DHF created inclusive districts increasing community representation for the roughly 38,000 KHSD students and their families. DHF mobilized community members to advocate for the “community map” and was present at every meeting throughout the process. Developing a story map highlighting the victories of the Dolores Huerta Foundation. The story map will be interactive, user friendly and include a geographic component. GIS Technician, Kern County Public Works Department Bakersfield CA, June 2016– March 2017 Created GIS maps for the Preliminary Environmental Study packets which allows for environmental clearance for all new county road projects. Updated the Kern County roads layer for Caltrans. Planning Intern, Kern Council of Governments Bakersfield CA, September 2015–June 2016 Updated data for total teacher and, staff counts for every school in the county. Georeferenced aerial photos of Kern County from 1937. Updated and analyzed general plan city maps in Kern County. GIS Intern, Kern County Department of Agriculture and Measurement Standards Bakersfield CA, June 2013 - September 2013 & June 2014 – September 2014 Assisted in maintenance of pesticide related maps for Kern County farms. Developed ArcMap based GIS images for State Congressman Valadao. Created and/or Modified Kern County Seals for Centennial Celebration of Kern County Weights and Measures Department. Guthman Program IT Intern, Wellesley College Library and Technology Services Wellesley MA, September 2013 – May 2014 Inaugural recipient of the Guthman Digital Scholarship Initiative Program Digitized archived maps both domestic and international maps Both assisted and then Coordinated “GIS Day” for Wellesley College over 2 years Worked with the on-campus GIS Specialist to teach students how to use “ArcMap”. Kimi Shigetani Email: Summary Professional with over 20 years experience in leadership roles, education and program development, association and nonprofit management, conference and event planning and management, and a proven ability to engage and develop relationships with diverse groups. Experience Redistricting Partners, Sacramento CA 2021-Present Chief Administrative Officer Oversee administrative functions, project management and coordination of multiple contracts California Advocates Management Services, Sacramento CA 2017- 2021 Senior Account Executive/ Executive Director Worked with volunteer board to move association forward in membership and legislation California State University Sacramento, Sacramento, CA 2016-2017 Project Manager Directed and organized work for grants focused on decreasing remediation in math for college freshman at CSUS and at area community colleges Community College League of California, Sacramento, CA 2007-2016 Vice President Statewide association representing all 114 Community Colleges in California, focused on meeting the diverse needs of all colleges, students, staff and administrators. Maintained and developed relationships with community colleges statewide, President, Chancellors, locally-elected boards, state offices, vendors, affiliate groups and other system stakeholders. Developed programs and best practices around emerging issues such as Redistricting, budget issues and facilities issues Developed marketing and education platforms for diverse audiences on emerging issues Planned, managed and executed statewide events, conferences, leadership development events and exhibit halls. Director, District Services Managed and developed multiple and diverse programs for statewide association focused on assisting community colleges within the state of California. Developed relationships with vendors, college Presidents/Chancellors, college administrators, and other college focused associations and consultants. Managed board of directors for programs, request for proposal processes and advisory board for general guidance. Program revenues produced 30-40% of overall agency budget, with a 30% increase in corporate partner program Snohomish County Workforce Development Council, Everett WA 2002-2007 Contracts and Compliance Director Supervised staff encompassing $6 million overall program budget. Conducted best practice survey of national Employment and Training programs Worked independently with multiple contractors, businesses and state agencies on compliance issues and contracts, providing and implementing technical assistance through rapidly changing federal landscape and other political considerations. Certification and Compliance Manager Brought multiple stakeholders together to develop policies and procedures as they related to federal programs and current need, monitored federal programs for compliance issues. Developed and managed two nationally recognized award winning federal programs focused on individuals with disabilities and Veterans. Youth Account Executive Coordinated efforts between schools and previous School to Work program to help re-establish web based database for employment and work based learning opportunities for youth within county. King County & Shoreline Community College Partnership, Shoreline WA 1999-2002 Site Manager, Learning Center North Developed and opened new learning center for youth. Marketed and managed new center, including recruitment of participants, developed program goals, criteria and data gathering. Supervised diverse staff working for multiple agencies. Education Master of Arts in Education, Antioch University, Seattle WA Bachelors of Science in Psychology, Washington State University, Pullman WA Volunteer Work Trainer, Girl Scouts Heart of Central California – Building an Inclusive Sisterhood (DEI course) 17476271.1 Hanson Bridgett LLP 425 Market Street, 26th Floor, San Francisco, CA 94105 KIMON MANOLIUS PARTNER DIRECT DIAL (415) 995-5841 DIRECT FAX (415) 995-3508 E-MAIL kmanolius@hansonbridgett.com April 23, 2021 City of Fresno Re: California Voting Rights Act/ Redistricting Work To whom it may concern: The purpose of this letter is to offer my services and those of my firm Hanson Bridgett LLC to the City of Fresno ("the City") with regard to the City's needs for counsel on issues pertaining to compliance with the California Voting Rights Act and redistricting. I have been helping special district and city clients with Voting Rights Act work since 2011, and have helped clients determine their best course of action in light of challenges under both the California and Federal Voting Rights Acts. I have assisted Boards and Councils in studying these issues, in working with demographers, and where necessary in converting at-large jurisdictions to zone or district-based systems. I fully understand the concepts inherent in racially polarized voting and vote dilution. I have helped some clients set up committees or commissions to study these issues, and have helped many clients through the conversion process employing best practices that will withstand legal challenge. I can help in the design of outreach processes, should the City decide to follow that course. I have even helped a client obtain U.S. Department of Justice approval for a change in its voting scheme as it was then required under Section 5 of the Federal Act. I am very well-versed in the law and the great uncertainty in the state jurisprudence given the California Supreme Court's grant of the petition for review in the Pico Neighborhood Association v. City of Santa Monica case. I also understand the challenges posed by the fact that the U.S. Census data is late – making if very difficult for jurisdictions to get their redistricting work done by July of 2022 in time for the November 2022 ballot. Given my extensive advice practice in this area, as well as my extensive litigation experience in this and other areas, I will not only advise the City but can also defend it should that need arise. Obviously, the goal is to avoid any litigation. I will be the responsible attorney. My billing rate is $750 per hour, but for this engagement I have received permission from my firm to discount that rate by 20% to $600 per hour. When it makes financial sense, I work with two excellent (and more junior) lawyers in my firm – Patrick Burns and Dayna Louie. Their rates are $450 and $375, respectively, but I can offer a 10% discount to $400 and $335 per hour for these two fine lawyers. At Hanson Bridgett, we work as efficiently as possible to provide excellent value for our public clients' precious resources. To that end, recognizing that at least some work might be via teleconference, there will be no charge for travel when I am required to come to Fresno over the course of the engagement. City of Fresno April 23, 2021 Page 2 2- 17476271.1 Finally, I have worked alongside Redistricting Partners many, many times, and have retained Mr. Mitchell and his team on behalf of many of my clients. His work – the firm's work – is first- rate and we work very well together. I realize there are many qualified firms that the City might choose to assist it with these Voting Rights Act issues. We care deeply about our clients and are proud to say we have many clients who have been with our firm for more than 50 years. We strive to provide exceptional client service to all of our clients. We would welcome the City of Fresno as a valued client and look forward to assisting in the achievement of its objectives. You can obtain more information about my background and our firm's services from our website, www.hansonbridgett.com. Very truly yours, Kimon Manolius Attachments: Kimon Manolius Bio Kimon provides both transactional and litigation expertise and advice to his public entity clients, and currently serves as General Counsel to the Golden Gate Bridge, Highway and Transportation District. On the transactional side, he has special expertise in transit and transportation funding at the federal, state and local levels. He helps his transit clients on project delivery and compliance with the myriad of statutory and regulatory schemes governing public entities. He provides advice on the Brown Act and the Public Records Act, ethics, and risk management. His objective is to protect the interests of his public entity clients in their dealings with private entities and other public entities. He also has expertise in both the California and the Federal Voting Rights Acts, having helped many public clients come into compliance with the requirements of one or both Acts. He frequently litigates in any number of areas including code enforcement, torts, civil rights defense, inverse condemnation, takings and other land use litigation. He is experienced in dangerous condition of public property, and is an expert in design immunity. He advises on and defends his clients on issues under the First, Fourth, Eighth, and 14th Amendments, Titles II, VI and VII, and the California Voting Rights Act. Before joining the firm, Kimon spent 11 years at the City Attorney's Office for the City and County of San Francisco. He served as managing attorney and chief counsel at that 200-lawyer office, gaining a wealth of experience working with city officials, departments, and public safety agencies. During his tenure, Kimon represented the city and county both as a plaintiff and as a defendant. He retooled and managed the City's code enforcement team with a focus on housing, building, planning, zoning, environmental health, drug abatement and consumer protection issues. On the defense side, Kimon became a specialist in many areas that confront public agencies including tort defense, dangerous condition of public property and the design immunity doctrine, civil rights defense, police misconduct, consent decrees, employment litigation, class actions, and medical malpractice issues. Kimon also possesses considerable skills as a negotiator and mediator. He handled hundreds of settlement conferences for the City and County. He has served as a pro tem settlement judge for the San Francisco Superior Court and an early settlement panelist for the Bar Association of San Francisco. Kimon serves on the Transportation Research Board's Transit and Intermodal Committee. San Francisco Hanson Bridgett LLP 425 Market Street, 26th Floor San Francisco, CA 94105 415-995-5841 Direct Phone 415-995-3508 Fax kmanolius@hansonbridgett.com Firm Leadership Government Executive Committee Practice Co-Leader Practices/Industries Class Actions Environmental Law Government Municipal and Public Agency Government Ethics Litigation & Dispute Resolution Political & Election Law Public Transit & Transportation Public Sector Litigation California & Federal Voting Rights Acts Kimon Manolius Partner Kimon Manolius Partner Kimon received a B.A. in Development Studies from Brown University in 1983, and his undergraduate thesis was entitled: "The Demise of East African Cooperation." Prior to earning his law degree, Kimon was involved intimately in the 1988 Dukakis for President campaign. He served as director of administration and finance and assistant treasurer for the $54 million general election campaign, as well as the Massachusetts state director for the primary election. Kimon then received his J.D. from Boston University School of Law in 1990. His certification paper was The Energy Facilities Siting Council, Public Decision-Making in a Political Environment." Kimon teaches legal research and writing and moot court at Hastings College of the Law. He was classically trained on upright bass, and now plays bass guitar every chance he gets. Representative Work Golden Gate Bridge, Highway and Transportation District. Serves as general counsel to the Bridge District, advising on all aspects of the multi-modal Bridge District's mission, which includes the management and maintenance of the Bridge, as well as the provision of ferry and bus service in the San Francisco to Sonoma, Route 101 corridor. Darensburg v. Metropolitan Transportation Commission. Kimon litigated, tried, and won this class action for the Metropolitan Transportation Commission. The case was a precedent-setting federal district court class action in the area of the rules governing state and federal transit funding. That victory was argued in and affirmed by the Ninth Circuit in an important published opinion. Dammann v. Golden Gate Bridge, Highway and Transportation District. Kimon litigated, won summary judgment, and had affirmed on appeal this precedent-setting matter in the realm of design immunity. The Court of Appeal for the First Appellate District held that design immunity protected the District's decision not to install a median barrier on the Golden Gate Bridge, even in light of technological advances in the design of moveable median barriers. Publications Substandard Designs and Better Technology—New Developments in Design Immunity," co-author, Public Law Journal (February 2014) Going to Mediation? Play Nice.," San Francisco Attorney (December 2009) Representative Presentations Case Studies in Insurance and Indemnity," Transportation Research Board Legal Affairs Conference (July 2018) They Did What?? – Main Cable/North Tower Trespass on the Golden Gate Bridge," American Public Transportation Association Legal Affairs Seminar (February 2018) A New Look at Design Immunity - Expanding Protection for Public Entities," co-speaker, California Special Districts Association Conference (September 2017) The Ins and Outs of Transit Litigation: Tips, Trends and Tales," American Public Transportation Association Legal Affairs Seminar (February 2015) Kimon Manolius Partner Encouraging Innovation in Design through Expansion of the Design Immunity Doctrine," National Association of City Transportation Officials (October 2014) A New Look at Design Immunity: Expanding Protections for Public Entities," International Municipal Lawyers' Association (October 2013) California Government Code Section 11135 and Title VI," Title VI Workshop (May 2013) Considerations for Public Entities Entering Multi-Party, Large Scale Class Action and Other Complex Litigation," California County Counsels' Association (September 2012) Surviving Title VI Litigation: (Is This What Survival Feels Like?)" California Transportation Association (June 2011) Expanding Design Immunity Protection for Public Facilities - Broadening Protections for New Facilities and Reinvigorating the Immunity for Existing Facilities," California County Counsels' Association (April 2011) Thorny Issues in Transit Funding Litigation under Title VI, the Equal Protection Clause, and State Disparate Impact Statutes," American Public Transportation Association Legal Affairs Conference (February 2010) Lessons Learned in Darensburg v. Metropolitan Transportation Commission," Transportation Research Board Legal Affairs Conference (July 2009) Taking Steps to Avoid Agency Paralysis in Civil Rights Litigation," Masters Program Lecturer, San Jose State University (January 2009) What Conduct Should We Expect From Our Public Officials Under California's Ethics Laws?" California Legal Education (January 2007) Civil Prosecution of Code Enforcement Cases: Facing The Difficult, The Obstinate, and The Contrary," California Association of Code Enforcement Officers (October 2006) Seeking Code Compliance When Facing The Difficult, The Obstinate, and The Contrary," Northern California County Counsels' Association (July 2006) Housing—The Hard Cases: Code Enforcement Through Civil Actions," League of California Cities (February 2005) Building a Code Enforcement Program That Pays for Itself," Bay Area City Attorneys (July 2004) Habitability, Environmental and Consumer Protection," Sonoma County City Attorneys and County Counsel (May 2004) Building a Code Enforcement Program That Pays For Itself," California County Counsels' Association (April 2004) Bus Stop Locations After Bonanno v. CCCTA," California Transportation Association (2003) Honors & Awards California Lawyers Association, Wiley W. Manuel Pro Bono Legal Services Award (2020) Kimon Manolius Partner Education J.D., Boston University School of Law (1990) B.A., Brown University (1983) Admissions and Courts California U.S. Court of Appeals for the Ninth Circuit U.S. District Court for the Northern District of California U.S. District Court for the Eastern District of California U.S. District Court for the Central District of California Attachment B: Conflict of Interest Form REPORT FROM EVALUATION COMMITTEE REQUEST FOR PROPOSALS FOR DEMOGRAPHIC CONSULTING SERVICES FOR REDISTRICTING PROCESS RFP NO. 10047 COMMITTEE MEMBERS GEORGEANNE WHITE – Assistant City Manager MIGUEL ARIAS – Councilmember, District 3 TYLER MAXWELL – Councilmember, District 4 NELSON ESPARZA – Councilmember, District 7 MELISSA PERALES – Purchasing Manager BACKGROUND Every ten years the City uses new U.S. Census data to redraw district lines to reflect how local populations have changed. The electoral districts are adjusted to ensure that each city councilmember represents about the same number of constituents. The redistricting will be for the 2022 elections. Due to delays from the Census Bureau in releasing redistricting data and the state law that the City cannot publish draft district maps until the California Statewide Database adjusts the Census data for incarcerated inmates, the redistricting process will be on a tighter than normal schedule. The City Charter provides 120 days from the release of the Census to adopt a final, readjusted map. The State law deadline to adopt a final, readjusted map is December 15, 2021. The Consultant will be responsible for assisting the City in creating the maps and meeting these timelines required by state and local law. There will be public hearings, public outreach, and publication requirements including a website in multiple languages. EVALUATION PROCESS Four Consultants, according to the Request for Proposals deadline on May 14, 2021, submitted proposals and were evaluated based on: 1) Qualifications 2) Project Objectives 3) Demonstrated Experience 4) Financial Capacity 5) Soundness 6) Capacity to perform the proposed scope within the timeframe A Committee meeting was held on June 16 and interviews of the top two Consultants were conducted on June 18. RECOMMENDATION The top two Consultants, National Demographic Corporation and Redistricting Partners, were invited to a virtual interview. The committee unanimously agreed National Demographic Corporation should be awarded this contract. RLS: A21-0578-001 FILE ID: 21-22753 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:NELSON ESPARZA, Council Vice President District 7, City Council THOMAS ESQUEDA, City Manager Office of Mayor & City Manager BY:LUPE PEREZ, Economic Development Director Office of Mayor & City Manager SUBJECT: Approve a consultant services agreement with Fresno Metro Ministry to perform the initial assessment of a Central and Southern Blackstone Property- Based Improvement District in an amount not to exceed $91,225 (Council District 1, 3, & 7) RECOMMENDATION: Staff recommends Council award a contract in the amount of $91,225 for the initial assessment of a Central and Southern Blackstone Property-Based Improvement District and Authorize the Director of Economic Development or designee to execute a consultant services agreement with Fresno Metro Ministry. EXECUTIVE SUMMARY: Staff is requesting the award of contract to Fresno Metro Ministry (Metro) to assist in creating a new PBID tailored to the unique needs and real estate dynamics of the central and southern Blackstone Corridor as represented by the project area of the Southern Blackstone Smart Mobility Strategy SBSMS) between Dakota Avenue and Freeway 180. This will allow for a consultant to conduct the initial assessment of a Central and Southern Blackstone Property-Based Improvement District. BACKGROUND: Council resolution 2020-255 directed staff to engage a consultant to conduct an initial assessment for a Central & Southern Blackstone Property-Based Improvement District. Through a competitive Request for Proposals (RFP) process, the City invited qualified firms to submit proposals via the City’s platform, PlanetBids. Five proposers responded to the RFP and qualifications 6 2 1 were evaluated by a selection committee in accordance with the provisions of the RFP. The most qualified proposers were invited to conduct virtual presentations and respond to staff questions. Through this process, staff determined Fresno Metro Ministry to be the most qualified to perform the work for this project. Fresno Metro Ministry will bring together a consulting team with proven experience in successful engagement of Blackstone corridor stakeholders, PBID formation and operation across California, and economic development and revitalization. The initial assessment for a Central & Southern Blackstone Property-Based Improvement District consists of four tasks. Task One is initial data collection and initial stakeholder engagement. Task Two is reviewing and understanding the current services, proposed services, budget development, and properties to be assessed. Task Three is the preparation of documents for the final analysis to establish the PBID. Task Four is the final formation steps and includes the petition, balloting, and public meetings process. Fresno Metro Ministry’s proposal anticipates the study to be complete and the petition process to be complete in early calendar 2022, and if subsequent balloting is successful, the PBID could begin services in early calendar 2023. The agreement utilizes the standard consultant agreement template, pre-approved as to form by the City Attorney’s Office and is being used without modification. ENVIRONMENTAL FINDINGS: Pursuant to the definitions provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, this is not a project for purposes of CEQA. LOCAL PREFERENCE: Local preference was taken into account pursuant to FMC 4-109. FISCAL IMPACT: The cost of the contract will be General Fund dollars and should the initial assessment result in the formation of the CSB PBID, the City shall be reimbursed for the costs of this initial assessment. ATTACHMENTS: Boundary Map Contract Timeline Insurance Fresno Metro Ministry expired 061621 CSB PBID Determination Central & Southern Blackstone Avenue PBID Project Area Map Dakota to FWY 180 Legend Project Timeline The Consultant shall work with the steering committee to make sure that all necessary steps and procedures are completed by Summer 2022. The following is the estimated timeline for such completion. July - August 2021: Site orientation and project logistics August - October: Assessment Scenarios Draft Management District Plan (MDP) for review, Public Outreach to build consensus December 2021: Final MDP and Engineer’s Report upon City review January 2022: Prepare petitions and petition packets to include; Management District Plan Summary, PBID newsletter, official petition and petition instructions February - April: Petition kick-off (allow 3 months) May: City Council approves Resolution of Intention and calls for public hearing; Assessment ballots mailed to all assessed property owners July: City Council public hearing, tabulate ballots (45 days later) Winter 2023: PBID organizational structure and PBID services begin REPORT FROM EVALUATION COMMITTEE REQUEST FOR PROPOSAL FOR AN INITIAL ASSESSMENT FOR A CENTRAL AND SOUTHERN BLACKSTONE PROPERTY-BASED IMPROVEMENT DISTRICT PROPOSAL NO. 122320TG COMMITTEE MEMBERS Thomas Gaffery, Assistant Director, Planning & Development Department Melissa Perales, Purchasing Manager, Finance Department Lupe Perez, Director, Economic Development Department Jerry Schuber, Assistant Director, Department of Public Utilities BACKGROUND The goal of this Request for Proposal (RFP) is to select a qualified consultant to conduct an initial assessment for the formation of a Central and Southern Blackstone Property-Based Improvement District pursuant to the Property and Business Improvement District Law of 1994 and Article XIIID of the California Constitution (California Streets & Highways Code Sections 36600 to 36671). The study area is inclusive of mixed-use residential, commercial, transit and municipal parcels. EVALUATION PROCESS Five proposals were submitted and evaluated based on the published criteria: 15% Client references. 15% Costs of providing the entire scope of services. 20% Contractor’s demonstrated experience in completing projects of a similar scope. 15% Contractor’s demonstrated experience in completing projects in similar communities. 20% Ability to complete the project within the stated schedule and budget. 15% Overall quality of the response and conformance with RFP requirements for content. After an initial review of proposals on February 22, 2021, Citivas, Fresno Metro Ministry, and NBS/PUMA were invited for virtual interviews on March 11 & 12, 2021. PROPOSERS AMI Concepts. Proposer’s responses to many of the questions were perfunctory and lacked detail. Proposer failed to demonstrate a strong understanding of the PBID engineer’s report process. References did not show strong or extensive experience with similar projects or record of successful PBID work of similar size, scale, and scope. Civitas. Proposer has experience working locally and experience with similar projects as well as a strong understanding of the PBID formation process. Proposer did not provide a strong plan for successful community and stakeholder engagement. Proposer did not have a well-organized or structured presentation, did not provide PowerPoint slides, and did not have the complete project team present. NBS/PUMA. Proposer has experience with similar projects, a strong understanding of the PBID formation Initial Assessment for a Central and Southern Blackstone PBID Page 2 of 2 process, and a project team with extensive experience in PBID formation and operation. Proposer provided a detailed project plan and transparent presentation of staff time allotted to the project. Proposer provided a clear project timeline. Fresno Metro Ministry. Proposer has experience working locally and experience with similar projects as well as a strong experience in both the programmatic and technical aspects of the PBID formation process. Proposer has assembled a project team of both PBID experts as well as local talent to best facilitate community engagement. Proposer provided a clear project timeline. New City America. Proposer did not complete the required fee proposal matrix and stated they would work on a retainer basis. Proposer did not reach out during the RFI process to determine if this exception would be acceptable. RECOMMENDATION Based on experience with similar projects, ability to facilitate community engagement, and a strong community outreach plan, the review committee determined Fresno Metro Ministry to be the most qualified proposer. Fresno Metro Ministry’s existing relationship with the Better Blackstone Association will enable them a faster and more effective path towards stakeholder engagement than the other four proposers. RLS: FILE ID: 21-22544-03 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM: MIKE KARBASSI, Councilmember, City Council SUBJECT: Bill No. 24 - (ReIntro. 6/17/21) (For Adoption) – Amending Section 5-510 of the Fresno Municipal Code relating to the Fresno Youth Commission ATTACHMENTS: Ordinance – Youth Commission Amendment 1 of 6 Date Adopted: Date Approved Effective Date: City Attorney Approval: ________ Ordinance No. BILL NO. ORDINANCE NO. AN ORDINANCE OF THE CITY OF FRESNO, CALIFORNIA, AMENDING SECTION 5-510 TO ARTICLE 5, CHAPTER 5 OF THE FRESNO MUNICIPAL CODE RELATING THE FRESNO YOUTH COMMISSION WHEREAS, the Fresno Youth Commission was established in 2015; and WHEREAS, the Commission has requested the Council make certain changes to the establishing ordinance, related to membership qualification and attendance. NOW THEREFORE, THE COUNCIL OF THE CITY OF FRESNO DOES ORDAIN AS FOLLOWS: SECTION 1. Section 5-510 is amended to read: SECTION 5-510. FRESNO YOUTH COMMISSION. a) There is hereby created a commission which shall be known as the FRESNO YOUTH COMMISSION, or for purposes of this Section, the Commission." The purpose of the Commission is to advise the Council and Mayor on issues relating to youth. The Commission is created pursuant to and shall be subject to the provisions of Article IX of the Charter governing boards and commissions of the city, and is empowered to and shall perform such advisory functions as are delegated to it by the provisions of this section or other action of the Council. b) The Commission shall consist of eight (8) voting members and eight 8) alternates. 2 of 6 1) Each member of the City Council shall appoint two members to the Commission from their district; the Mayor shall appoint two members from the city-at-large. One appointment will be the voting member and the second appointment will be an alternate member. 2) Immediate family members of City Councilmembers and Mayor shall not be eligible for appointment. 3) City Councilmembers and Mayor shall make an effort to involve local youth-serving organizations in the selection and appointment process when appropriate and convenient. c) Qualifications for Commission members include: 1) Each appointed member and alternate must reside or attend school within the Fresno city limits and shall be youth between fifteen and twenty-one years of age, at the time of appointment. 2) Members and alternates may serve up to age twenty-three. 3) Membership is restricted to youth who have an understanding of the needs of young people, experience with youth programs or youth- serving organizations, or involvement with school or community activities, and who are able and prepared to participate in the Commission activities and make the required commitment of time and energy. 4) Members of the Commission shall serve for a two-year term. No person appointed to Commission shall be eligible to serve more than two consecutive terms (a total of four years). 5) The Commission shall select a Chair and Vice Chair from 3 of 6 among its members to serve for a one year term; no member shall serve more than two consecutive terms in either position. d) The Commission shall establish its rules and regulations for the conduct of its business. Such rules and regulations shall be consistent with this section and all other applicable laws and regulations, and shall enable the Commission to carry out the purpose of this section. 1) All meetings of the Commission shall be subject to the Ralph M. Brown Act (Chapter 9 of part 1 of division 2 of title 5, commencing with Section 54950, of the California Government Code). 2) The Commission shall schedule at least one meeting per month at a designated time and place. All members are required to attend every scheduled regular and special meeting. Three excused absences shall be allowed per year. More than three excused absences shall result in termination from the Commission. No unexcused absences will be allowed and are grounds for immediate termination from the Commission. [No more than ten unexcused absences per two-year term shall be allowed. Commissioners must notify the Youth Coordinator or Chair of the Commission of any anticipated absence 72 hours prior to the meeting at which the Commissioner will be absent, unless an emergency arises. Excused absences will not have a limit and may be due to, but not limited to, personal, school, or medical circumstances. Excused absences shall be granted at the mutual discretion of the Youth Coordinator and the Chair of the Commission. A Commissioner exceeding ten unexcused absences 4 of 6 shall be automatically removed from their position. This attendance policy may be amended in the Commission’s bylaws by vote of 2/3 of the Commission.] 3) A simple majority of members shall constitute a quorum at any regular or special meeting of the Commission. e) The youth-serving organization designated by the City Council will work with the City Clerk and city staff together to provide guidance to the Commission. 1) Agendas and minutes of the Commission shall be prepared by the City Clerk, or their designee, filed with the Office of the City Clerk, and shall be a public record. 2) The youth-serving organization designated by City Council will provide staff in an adult supervisory role to support all the Commission activities. 3) The City of Fresno will secure funding for the business of the Commission, provide website hosting, and any other technical support. 4) The council staff will serve as liaisons to the Fresno City Council and provide support as needed. f) The Commission shall have the following powers and duties: 1) Identify the concerns and needs of the youth of Fresno through community outreach and engagement; and hold public forums in which children, youth and families are encouraged to participate. 2) Examine existing social, economic, educational, and recreational programs for youth; develop and propose plans that support or improve such 5 of 6 programs; and make recommendations thereon to the City Council and Mayor. 3) Develop and maintain a year1y strategic plan outlining the areas of focus for the Commission within the purview and jurisdiction of the City of Fresno. 4) Submit recommendations to the City Council and Mayor about juvenile crime prevention, job opportunities for youth, recreational activities for teenagers, opportunities for effective participation by youth in the governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth. 5) Work with the public and private sectors to bring forth the concerns of youth as well as evaluate programming that will enhance the development of young people. 6) Develop a communication network to disseminate information about services for youth and serve as a forum for young people. 7) Report to the City Council the activities, goals and accomplishments of the commission by June 30 of each calendar year, effective January 1, 2016. 8) Submit quarterly reports or as requested to the City Council and Mayor. 9) Commissioners shall meet with their appointing Councilmember or Mayor at least twice a year. 6 of 6 SECTION 2. This Ordinance shall become effective and in full force and effect at 12:01 a.m. on the thirty-first day after its final passage. STATE OF CALIFORNIA ) COUNTY OF FRESNO ) ss. CITY OF FRESNO ) I, YVONNE SPENCE, City Clerk of the City of Fresno, certify that the foregoing ordinance was adopted by the Council of the City of Fresno, at a regular meeting held on the day of 2021. AYES : NOES : ABSENT : ABSTAIN : Mayor Approval: , 2021 Mayor Approval/No Return: , 2021 Mayor Veto: , 2021 Council Override Vote: , 2021 YVONNE SPENCE, MMC CRM City Clerk By: Deputy Date APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Katie Doerr Date Chief Assistant City Attorney 1 of 6 Date Adopted: Date Approved Effective Date: City Attorney Approval: ________ Ordinance No. BILL NO. ORDINANCE NO. AN ORDINANCE OF THE CITY OF FRESNO, CALIFORNIA, AMENDING SECTION 5-510 TO ARTICLE 5, CHAPTER 5 OF THE FRESNO MUNICIPAL CODE RELATING THE FRESNO YOUTH COMMISSION WHEREAS, the Fresno Youth Commission was established in 2015; and WHEREAS, the Commission has requested the Council make certain changes to the establishing ordinance, related to membership qualification and attendance. NOW THEREFORE, THE COUNCIL OF THE CITY OF FRESNO DOES ORDAIN AS FOLLOWS: SECTION 1. Section 5-510 is amended to read: SECTION 5-510. FRESNO YOUTH COMMISSION. a) There is hereby created a commission which shall be known as the FRESNO YOUTH COMMISSION, or for purposes of this Section, the Commission." The purpose of the Commission is to advise the Council and Mayor on issues relating to youth. The Commission is created pursuant to and shall be subject to the provisions of Article IX of the Charter governing boards and commissions of the city, and is empowered to and shall perform such advisory functions as are delegated to it by the provisions of this section or other action of the Council. b) The Commission shall consist of eight (8) voting members and eight 8) alternates. 2 of 6 1) Each member of the City Council shall appoint two members to the Commission from their district; the Mayor shall appoint two members from the city-at-large. One appointment will be the voting member and the second appointment will be an alternate member. 2) Immediate family members of City Councilmembers and Mayor shall not be eligible for appointment. 3) City Councilmembers and Mayor shall make an effort to involve local youth-serving organizations in the selection and appointment process when appropriate and convenient. c) Qualifications for Commission members include: 1) Each appointed member and alternate must reside or attend school within the Fresno city limits and shall be youth between fifteen and twenty-one years of age, at the time of appointment. 2) Members and alternates may serve up to age twenty-three. 3) Membership is restricted to youth who have an understanding of the needs of young people, experience with youth programs or youth- serving organizations, or involvement with school or community activities, and who are able and prepared to participate in the Commission activities and make the required commitment of time and energy. 4) Members of the Commission shall serve for a two-year term. No person appointed to Commission shall be eligible to serve more than two consecutive terms (a total of four years). 5) The Commission shall select a Chair and Vice Chair from 3 of 6 among its members to serve for a one year term; no member shall serve more than two consecutive terms in either position. d) The Commission shall establish its rules and regulations for the conduct of its business. Such rules and regulations shall be consistent with this section and all other applicable laws and regulations, and shall enable the Commission to carry out the purpose of this section. 1) All meetings of the Commission shall be subject to the Ralph M. Brown Act (Chapter 9 of part 1 of division 2 of title 5, commencing with Section 54950, of the California Government Code). 2) The Commission shall schedule at least one meeting per month at a designated time and place. All members are required to attend every scheduled regular and special meeting. Three excused absences shall be allowed per year. More than three excused absences shall result in termination from the Commission. No unexcused absences will be allowed and are grounds for immediate termination from the Commission. [No more than four excused absences per year and one unexcused absence per year shall be allowed. Commissioners must notify the Youth Coordinator or Chair of the Commission of any anticipated absence 72 hours prior to the meeting at which the Commissioner will be absent, unless an emergency arises. Excused absences may be due to, but not limited to, personal, school, or medical circumstances. Excused absences shall be granted at the mutual discretion of the Youth Coordinator and the Chair of the Commission. A Commissioner exceeding the absence limit shall be automatically removed 4 of 6 from their position. This attendance policy may be amended in the Commission’s bylaws by vote of 2/3 of the Commission.] 3) A simple majority of members shall constitute a quorum at any regular or special meeting of the Commission. e) The youth-serving organization designated by the City Council will work with the City Clerk and city staff together to provide guidance to the Commission. 1) Agendas and minutes of the Commission shall be prepared by the City Clerk, or their designee, filed with the Office of the City Clerk, and shall be a public record. 2) The youth-serving organization designated by City Council will provide staff in an adult supervisory role to support all the Commission activities. 3) The City of Fresno will secure funding for the business of the Commission, provide website hosting, and any other technical support. 4) The council staff will serve as liaisons to the Fresno City Council and provide support as needed. f) The Commission shall have the following powers and duties: 1) Identify the concerns and needs of the youth of Fresno through community outreach and engagement; and hold public forums in which children, youth and families are encouraged to participate. 2) Examine existing social, economic, educational, and recreational programs for youth; develop and propose plans that support or improve such programs; and make recommendations thereon to the City Council and Mayor. 5 of 6 3) Develop and maintain a year1y strategic plan outlining the areas of focus for the Commission within the purview and jurisdiction of the City of Fresno. 4) Submit recommendations to the City Council and Mayor about juvenile crime prevention, job opportunities for youth, recreational activities for teenagers, opportunities for effective participation by youth in the governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth. 5) Work with the public and private sectors to bring forth the concerns of youth as well as evaluate programming that will enhance the development of young people. 6) Develop a communication network to disseminate information about services for youth and serve as a forum for young people. 7) Report to the City Council the activities, goals and accomplishments of the commission by June 30 of each calendar year, effective January 1, 2016. 8) Submit quarterly reports or as requested to the City Council and Mayor. 9) Commissioners shall meet with their appointing Councilmember or Mayor at least twice a year. 6 of 6 SECTION 2. This Ordinance shall become effective and in full force and effect at 12:01 a.m. on the thirty-first day after its final passage. STATE OF CALIFORNIA ) COUNTY OF FRESNO ) ss. CITY OF FRESNO ) I, YVONNE SPENCE, City Clerk of the City of Fresno, certify that the foregoing ordinance was adopted by the Council of the City of Fresno, at a regular meeting held on the day of 2021. AYES : NOES : ABSENT : ABSTAIN : Mayor Approval: , 2021 Mayor Approval/No Return: , 2021 Mayor Veto: , 2021 Council Override Vote: , 2021 YVONNE SPENCE, MMC CRM City Clerk By: Deputy Date APPROVED AS TO FORM: DOUGLAS T. SLOAN City Attorney By: Katie Doerr Date Chief Assistant City Attorney RLS: RLS FILE ID: 21-22785 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:TJ MILLER, Director Personnel Services Department SUBJECT: RESOLUTION - Adopt the Fiscal Year 2022 Salary Resolution (Subject to Mayor's veto) ATTACHMENTS: RLS: A21-0746 FILE ID: 21-22718 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:MICHAEL A. LIMA, Director/Controller Finance Department BY:CORRINA BARBARITE, Treasury Officer Finance Department SUBJECT: RESOLUTION - To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022. Subject to Mayor's Veto) RECOMMENDATION: Staff recommends City Council approve the City of Fresno (the “City) Investment Policy for Fiscal Year 2021-2022. EXECUTIVE SUMMARY: The Fresno Municipal Code (FMC) requires that Council annually approve and adopt an Investment Policy, and delegate its authority to invest City funds to the City Treasurer. State Law refers to surplus money” that is not needed for current operations. Good cash management includes investing these funds in accordance with an approved Investment Policy. Interest earnings on investments are allocated to all Funds based on the amount of cash the Fund has invested in the City-wide Pool. There is one change from the FY 2020-2021 Investment Policy: deposits in the Local Agency Investment Fund (LAIF) as permitted under Section III A (1) (a) were increased from 65,000,000 per account to $75,000,000 per account to reflect the maximum permitted by the State Treasurer. BACKGROUND: Although State Law no longer requires it, good cash management necessitates a detailed plan for handling cash resources. The FMC, therefore, requires that Council annually adopt an investment policy for public funds. An investment policy establishes the objectives, guidelines, and types of investments for a government’s public funds investment program. State Law also contains numerous other stipulations that pertain to the City’s investment program. 5 8 6 Government Code Section 53601 (Section 53601) sets forth certain parameters that govern a local agency’s investment program. This law states that “The legislative body of a local agency having monies in a sinking fund or monies in its treasury not required for the immediate needs of the local agency may invest any portion of the monies that it deems wise or expedient …” The Treasury Section of the Finance Department is responsible for balancing the operating cash needs of the City with the amount of money available for investment. Operating cash is thus differentiated from surplus cash. These monies are aggregated together in a City-wide Pool for investment purposes. Each PeopleSoft Fund owns “shares” in the Pool, based on the Fund’s cash balance. Cash from the Pool is invested in financial instruments allowed by State Law, and the interest earnings are credited back to each Fund. Section 53601 sets forth the types of investment instruments eligible for purchase by a local agency, the investment grade of those instruments, and the percentage of the local agency’s surplus monies that can be invested in each type of security. Since the City’s first investment objective is conformity with State Law, the Investment Policy generally conforms to Section 53601. Government Code Section 16429.1 both created the LAIF and gave the State Treasurer the authority to set the limits for local agencies with regard to the total amount which may be invested in the Fund. The State Treasurer recently increased the LAIF limit from $65,000,000/account to 75,000,000/account. This change is reflected in the proposed Fiscal Year 2021-2022 City’s Investment Policy. Staff recommends that Council approve the City’s Investment Policy for Fiscal Year 2021-2022. ENVIRONMENTAL FINDINGS: By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify as a “project” and is therefore exempt from the California Environmental Quality Act requirements. LOCAL PREFERENCE: Local preference was not considered because this Resolution does not include a bid or award of a construction or service contract. FISCAL IMPACT: Approving this Resolution adopting an Investment Policy for Fiscal Year 2021-2022 will provide staff with direction on how to manage the City’s cash resources; specifically, how they shall be used to fund operations or invested to obtain interest earnings if not currently needed. Interest earnings are allocated to PeopleSoft Funds based on their cash balances. ATTACHMENTS: Attachment 1: Resolution adopting Investment Policy for Fiscal Year 2021-2022 Exhibit A: Investment Policy for Fiscal Year 2021-2022 REPORT TO THE CITYCOUNCIL June 24, 2021 FROM: MICHAEL A. LIMA, Controller/Finance Director/(ex-officio)Treasurer Finance Department BY: CORRINA BARBARITE, Treasury Officer Finance Department SUBJECT: *** RESOLUTION – To Adopt an Investment Policy for Public Funds for Fiscal Year 2021-2022. (Subject to Mayor’s Veto) RECOMMENDATION Staff recommends City Council approve the City of Fresno (the “City) Investment Policy for Fiscal Year 2021-2022. EXECUTIVE SUMMARY The Fresno Municipal Code (FMC) requires that Council annually approve and adopt an Investment Policy, and delegate its authority to invest City funds to the City Treasurer. State Law refers to surplus money” that is not needed for current operations. Good cash management includes investing these funds in accordance with an approved Investment Policy. Interest earnings on investments are allocated to all Funds based on the amount of cash the Fund has invested in the City-wide Pool. There is one change from the FY 2020-2021 Investment Policy: deposits in the Local Agency Investment Fund (LAIF) as permitted under Section III A (1) (a) were increased from 65,000,000 per account to $75,000,000 per account to reflect the maximum permitted by the State Treasurer. BACKGROUND Although State Law no longer requires it, good cash management necessitates a detailed plan for handling cash resources. The FMC, therefore, requires that Council annually adopt an investment policy for public funds. An investment policy establishes the objectives, guidelines, and types of investments for a government’s public funds investment program. State Law also contains numerous other stipulations that pertain to the City’s investment program. Government Code Section 53601 (Section 53601) sets forth certain parameters that govern a local agency’s investment program. This law states that “The legislative body of a local agency having monies in a sinking fund or monies in its treasury not required for the immediate needs of the local agency may invest any portion of the monies that it deems wise or expedient …” AGENDA ITEM NO. COUNCIL MEETING 06/24/21 APPROVED BY DEPARTMENT DIRECTOR N/A CITY MANAGER REPORT TO THE CITY COUNCIL City of Fresno FY 2021-2022 Investment Policy June 24, 2021 Page 2 The Treasury Section of the Finance Department is responsible for balancing the operating cash needs of the City with the amount of money available for investment. Operating cash is thus differentiated from surplus cash. These monies are aggregated together in a City-wide Pool for investment purposes. Each PeopleSoft Fund owns “shares” in the Pool, based on the Fund’s cash balance. Cash from the Pool is invested in financial instruments allowed by State Law, and the interest earnings are credited back to each Fund. Section 53601 sets forth the types of investment instruments eligible for purchase by a local agency, the investment grade of those instruments, and the percentage of the local agency’s surplus monies that can be invested in each type of security. Since the City’s first investment objective is conformity with State Law, the Investment Policy generally conforms to Section 53601. Government Code Section 16429.1 both created the LAIF and gave the State Treasurer the authority to set the limits for local agencies with regard to the total amount which may be invested in the Fund. The State Treasurer recently increased the LAIF limit from $65,000,000/account to 75,000,000/account. This change is reflected in the proposed Fiscal Year 2021-2022 City’s Investment Policy. Staff recommends that Council approve the City’s Investment Policy for Fiscal Year 2021-2022. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify as a “project” and is therefore exempt from the California Environmental Quality Act requirements. LOCAL PREFERENCE Local preference was not considered because this Resolution does not include a bid or award of a construction or service contract. FISCAL IMPACT Approving this Resolution adopting an Investment Policy for Fiscal Year 2021-2022 will provide staff with direction on how to manage the City’s cash resources; specifically, how they shall be used to fund operations or invested to obtain interest earnings if not currently needed. Interest earnings are allocated to PeopleSoft Funds based on their cash balances. Attachments: Attachment 1: Resolution adopting Investment Policy for Fiscal Year 2021-2022 Exhibit A: Investment Policy for Fiscal Year 2021-2022 2021-2022 City of Fresno Investment Policy Effective July 1, 202 1 Michael A. Lima Controller/Finance Director/(ex- officio)Treasurer i PREFACE I’m not as concerned about the return on my principal as I am about the return of my principal.” Will Rogers It is the Policy of the City of Fresno, that giving due regard to the safety and risk of investment, all available funds shall be managed in conformance with these legal and administrative guidelines (the Policy) and, to the maximum extent possible, surplus funds shall be invested at the highest rates obtainable at the time of investment. Adequate operating funds shall be maintained in a depository institution(s) which affords the City safety with respect to its funds, as well as the ability to meet all of the City’s cash receipt and disbursement needs. Effective cash management is recognized as essential to good fiscal management. A conscientious cash management and investment policy will be adopted to meet the City’s financial obligations, and take advantage of investment interest as available and material revenue for all operating and capital funds. The City’s Portfolio shall be designed and managed in a manner responsive to the public trust and consistent with State and local law. Investments of surplus funds shall be made with the primary objectives of: Compliance with all legal requirements Preservation of capital and protection of principal Maintenance of liquidity essential to fund operations Maximization of return on the Portfolio Development of the local economy Earnings from investments will be used in a manner that will best serve the interests of the citizens of Fresno. Note: A Glossary of cash management and investment terms is included in Appendix C.) ii TABLE OF CONTENTS PREFACE ............................................................................................................................ I EXECUTIVE SUMMARY ................................................................................................ 1 I. INVESTMENT RESONSIBILITIES .......................................................................... 3 A. Legal Requirements ................................................................................................ 3 1. Investment Authority ........................................................................................ 3 2. Investment Policy.............................................................................................. 3 3. Investment Reporting ........................................................................................ 4 4. Authorized Investments .................................................................................... 4 5. Collateral Requirements.................................................................................... 5 6. Prudent Person Rule .......................................................................................... 5 7. Investment Objectives ....................................................................................... 6 8. Securities Dealers.............................................................................................. 6 9. Prohibited Investments...................................................................................... 7 10. Trading Securities ............................................................................................. 7 11. Safekeeping ....................................................................................................... 7 B. Scope ....................................................................................................................... 8 1. Applicability ..................................................................................................... 8 2. Exclusions ......................................................................................................... 8 C. Standards of Conduct .............................................................................................. 9 1. Prudent Investor Rule ....................................................................................... 9 2. Ethical Standards ............................................................................................ 10 3. Conflicts of Interest, Gifts, Gratuities ............................................................. 10 II. INVESTMENT OBJECTIVES ................................................................................. 10 A. Compliance with Legal and Professional Direction ............................................. 10 B. Safety of Capital ................................................................................................... 10 C. Maintenance of Adequate Liquidity ..................................................................... 11 D. Return on Investments .......................................................................................... 11 E. Local Development Program ................................................................................ 11 III. INVESTMENT POLICIES ....................................................................................... 11 A. Policies to Ensure Legal Compliance and Safety of Principal ............................. 11 1. Managing Financial Credit Risk ..................................................................... 11 2. Managing Custodial Credit Risk ..................................................................... 16 3. Managing Concentration of Credit Risk ......................................................... 16 4. Managing Interest Rate Risk ........................................................................... 16 iii 5. Managing Foreign Currency Risk ................................................................... 17 B. Policies to Ensure Adequate Liquidity ................................................................. 17 1. Depository Balances ....................................................................................... 17 2. Repurchase Agreement Maturities .................................................................. 17 3. Security Marketability .................................................................................... 18 4. Scheduling Maturities Or Maintaining A “Barbell” ........................................ 18 5. Investments in LAIF ....................................................................................... 18 C. Policies To Achieve Investment Return Objectives ............................................. 18 1. Yield Objective ............................................................................................... 18 2. Portfolio Management Style ........................................................................... 18 3. Portfolio Maturity Management ..................................................................... 19 4. Bond Swaps .................................................................................................... 19 5. Competitive Bidding, Negotiation .................................................................. 19 6. Securities Lending .......................................................................................... 19 D. Policies To Encourage Local Development .......................................................... 20 1. Program Description ....................................................................................... 20 2. Program Objectives ......................................................................................... 20 3. Apportionment ................................................................................................ 21 4. Program Conditions For Local Financial Institutions ..................................... 21 5. Program Conditions For Broker-Dealers ........................................................ 22 IV. INVESTMENT FUNCTION ORGANIZATIONAL STRUCTURE ....................... 22 A. Department of Finance .......................................................................................... 22 1. Financial Services Division ............................................................................ 22 B. Treasury Section Responsibilities and Staffing – Investment Program Per GC 41006..................................................................................................................... 23 1. Treasurer ......................................................................................................... 23 2. Assistant Controller (a deputy per GC 41006) ............................................... 23 3. Treasury Officer (a deputy per GC 41006) ..................................................... 23 4. Accountant-Auditor II (a deputy per GC 41006) ............................................ 24 C. Compensation Agreement ..................................................................................... 24 V. INVESTMENT OPERATING PROCEDURES ....................................................... 24 A. Investment Program Development ....................................................................... 24 1. Overview ......................................................................................................... 24 2. Program Organization ..................................................................................... 24 3. Program Operations ........................................................................................ 24 B. Market and Economic Analysis ............................................................................ 25 iv 1. Overview ......................................................................................................... 25 2. Data Analysis .................................................................................................. 25 C. Selection Criteria For Local Financial Institutions and Broker-Dealers .............. 25 1. Selection Criteria for Local Financial Institutions .......................................... 25 2. Selection Criteria For Broker-Dealers ............................................................ 26 D. Instrument Selection ............................................................................................. 26 1. Liquidity Needs ............................................................................................... 26 2. Portfolio Structure and Policy Guidelines ...................................................... 27 3. Current and Expected Yield Curve Analysis .................................................. 27 4. Yield Spread Analysis..................................................................................... 27 E. Bond Swaps .......................................................................................................... 27 1. Overview ......................................................................................................... 27 2. Criteria For Swaps .......................................................................................... 27 3. Criteria For Analyzing Swap Candidates ....................................................... 27 4. Identification of Swap Candidates .................................................................. 27 5. Categories of Swaps ........................................................................................ 28 F. Certification .......................................................................................................... 28 VI. PERFORMANCE EVALUATION AND REPORTING ......................................... 28 A. Standard Monthly Reports .................................................................................... 28 1. Month-end Report ........................................................................................... 28 4. Custom Reports Are Available On Request ................................................... 29 B. Changes To The Policy ......................................................................................... 29 APPENDIX A ............................................ 30 APPENDIX B ................................................................................................................... 35 APPENDIX C ................................................................................................................... 42 APPENDIX D ................................................................................................................... 51 1 EXECUTIVE SUMMARY Investments of surplus funds and deposits of operating funds by local agencies in California are primarily governed by State laws found in Government Code (GC) Section 53600, et.seq. GC Section 53646 encourages, and Fresno Municipal Code (FMC) 7-104 requires, that Council annually adopt a Policy applicable to City of Fresno investments of surplus funds and deposits of operating funds. In addition, the Governmental Accounting Standards Board (GASB) requires extensive reporting and disclosure regarding the City’s investment program through GASB Statements 3, 31, 40, and 72. As stated in the Policy, the objectives of the City’s investments program for surplus funds are (1) safety of capital (2) adequate liquidity (3) market yield and (4) local economic development. Legal compliance is assured because the investments authorized for the City are either approved with the same parameters permitted by State law, or have more stringent parameters. For example State law has no limits on the number of Agency Notes. The City’s Policy limits no more than 70 percent of the Portfolio to Agency Notes, with no more than 50 percent for any one issuer. Safety of capital is assured by managing financial credit risk (the risk of default by the issuer), custodial credit risk, (the risk of losing investments not held in the City’s name), concentration of credit risk, (the risk of not adequately diversifying), interest rate risk (the risk of declines in market value when interest rates rise), and foreign currency risk (the risk of loss due to fluctuations in the value of foreign debt instruments.) Financial credit risk is managed by limiting investment choices to those authorized by State law. Custodial risk is managed by requiring a third party custodian for all investments. Concentration of credit risk is managed by assuring adequate diversification as noted above, for example, with regard to Agency Notes. Interest rate risk is managed by limiting the portfolio to a weighted average maturity not to exceed three years. Foreign currency risk is managed by limiting investments to only dollar denominated instruments. Adequate liquidity is assured by maintaining an adequate balance of operating funds in the City’s bank account, and with respect to surplus funds, by owning marketable securities which can easily be liquidated or sold, by maintaining a maturity schedule that assures a regular stream of cash flow, and by maintaining a sufficient amount of funds in immediately liquid accounts such as the Local Agency Investment Fund (LAIF). Investment return objectives are achieved by analysis of the market and the investments available, by maintaining an active style of investment management, by swapping bonds if advantageous, by requiring competitive bidding and negotiation when appropriate, and by engaging in securities lending if appropriate. 2 The objective of local economic development is pursued by allowing up to $15,000,000 of the Portfolio for purchases of Certificates of Deposit from local financial institutions. The cash management function is organized by the City (ex-officio) Treasurer (“the Treasurer”), who also serves as the City’s Controller. The Treasurer sets overall policy and objectives for the cash management program. The Treasury Officer and Treasury staff, determine and take action to meet the City’s operating fund needs. If surplus funds are available, the Treasury Officer selects investments, with the approval of the Treasurer or Assistant Controller. One of the Treasury staff other than the Treasury Officer performs the accounting for the Portfolio and prepares monthly reports of investment activity. This segregation of duties is integral to strong internal control in the cash management program. The Treasury Officer, with the advice and direction of the Treasurer, performs the day-to- day management of the Portfolio. The markets and economic activity are monitored daily along with possible investments and actions that would benefit the Portfolio. Data are analyzed and investment decisions are made by the Treasury Officer and approved by the Treasurer or Assistant Controller. Reports of the results of the cash management program are made monthly. The Reports detail the disposition of all of the City’s surplus funds. Reports show the categories of the investments. Holdings in the Portfolio, including the par, book, and market value of each investment are also shown. The Reports also show the asset mix in the Portfolio, the range of maturities and a comparison of earned interest for the current month and earned interest for the fiscal year to prior year numbers. After adoption of this Policy by Council, any material changes must be approved by Council. 3 I. INVESTMENT RESONSIBILITIES A. Legal Requirements The primary sources of law regarding the investment practices and procedures for the City of Fresno are laws passed by the State of California, the Fresno City Charter and the FMC. Federal law and Fresno County ordinances are not generally a source of direction with regard to the management of the City of Fresno deposit and investment program. The State has declared its intention to govern investment and deposit activity for local agencies under various California GC Sections. GC Sections 53630.1 and 53600.6 state that: “The Legislature hereby finds that the solvency and creditworthiness of each individual local agency can impact the solvency and creditworthiness of the state and other local agencies within the state. Therefore, to protect the solvency and creditworthiness of the state and all of its political subdivisions, the Legislature hereby declares that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern.” 1. Investment Authority a. State Law GC Section 41001 identifies the city treasurer as the city official responsible for receiving and safekeeping all money received as treasurer. GC Section 41006 authorizes the city treasurer to appoint “deputies” for whose acts the treasurer and their bondsmen are responsible. GC Section 53601 authorizes the legislative body of a local agency to invest “surplus funds,” money not required for the immediate needs of the local agency. GC 53607 authorizes the City Council to delegate its authority to invest to the treasurer of the local agency for a one-year period. b. City Law Section 804 of the Charter of the City of Fresno creates the position of City Controller, who shall be appointed by the Chief Administrative Officer with the approval of the City Council. The Controller is to have charge of the financial affairs of the City under the Chief Administrative Officer. Section 7-901 of the FMC appoints the Controller as the (ex-officio) Treasurer of the City, and requires that all funds received by the City be promptly paid into the City’s Treasury. 2. Investment Policy a. State Law GC Section 53646 encourages local agencies to prepare an annual investment policy to be submitted to the agency’s legislative body for its consideration at a public meeting. 4 b. City Law FMC Section 7-104 requires that the Controller shall annually prepare and submit an investment policy to the City Council for its approval. The policy is to include a policy statement, policy scope, policy objectives, and various other investment provisions addressing authorized investments, portfolio diversification, internal controls and other requirements as deemed appropriate by the Controller. 3. Investment Reporting a. State Law GC Section 53646 encourages that a quarterly investment report be prepared by the treasurer or chief financial officer and submitted to the City Council within 30 days following the end of the quarter covered by the report. GC 53607 requires that the treasurer make a monthly report of investment transactions to the City Council. b. City Law Although there is no legal requirement set forth in the City Charter or the FMC to do so, the Treasurer of the City of Fresno follows State law and submits monthly reports of investment activity to the City Council, in accordance with Section VI.A. of this Policy within 30 days after the end of the month covered by the report or as soon thereafter as the month is closed and it is practicable. 4. Authorized Investments a. State Law GC Section 53601 establishes the types of investments allowed, the maximum allowable percentage limits for each investment type, acceptable maturities, quality of ratings allowed, and maximum allowable percentage by issuer. GC Section 53601.8 provides for the investment of a portion of the City’s surplus funds in certificates of deposit at a commercial bank, savings bank, savings and loan association, or credit union that uses a private sector entity that assists in the placement of certificates of deposit. In addition, GC 16429.1 authorizes local agencies like the City to invest monies in the LAIF established by the State Treasurer for the benefit of local agencies. b. City Law The City Charter and municipal code do not deal with the types of investments permitted for the City of Fresno. Through this Policy, the City of Fresno conforms to State Law with regard to authorized investments. (See Section III.A.1. Also, Appendix D contains a comparison of State and City authorized investments). 5 c. Grandfather Clause Any investment held by the City of Fresno at the time this Policy is adopted shall not be sold to conform to any part of this Policy unless its sale is judged to be prudent by the City Treasurer. 5. Collateral Requirements a. State Law There are no collateral requirements for investments of surplus funds held in the City’s treasury in accordance with GC Section 53601. GC Section 53601.8 (c) requires that the full amount of principal and interest accrued on local agency funds invested in certificates of deposit in accordance with the provisions of GC Section 53601.8 shall at all times be insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA). GC Section 53635.2 requires that funds not invested in accordance with GC Section 53601, should “as far as possible” be deposited in eligible financial institutions in California. This money constitutes the City’s operating funds. For public operating funds in demand deposit accounts with financial institutions, GC Section 53652 requires that such funds must be collateralized by the institution with a market value of eligible securities listed in GC Section 53651, in excess of the total amount of all deposits secured by such eligible securities, by varying percentage amounts, depending on the type of security. Depository institutions are required to contribute such collateral to a pool of securities held in the name of and administered by the California Collateral Pool Administrator, an official with the California Department of Financial Institutions, and held by the Federal Reserve Bank as custodian. b. City Law FMC Section 7-101 governs the collection and custody of City moneys and requires all such funds to be paid promptly into the City’s Treasury, for deposit into financial institutions as determined to be most advantageous to the City by the Controller, with the approval of the City Council. 6. Prudent Person Rule a. State Law GC Section 53600.3 identifies those who invest money on behalf of local agencies as trustees and therefore fiduciaries subject to the prudent investor standard. A trustee is required to survey general economic conditions and the anticipated needs of the agency, and act in accordance with a level of care, skill, prudence and diligence under the circumstances then prevailing, in order to safeguard the principal of the investment and maintain the liquidity needs of the agency. 6 b. City Law The City Charter and the FMC do not specifically address the requirement for City personnel engaged in the investment process to act in accordance with the prudent person rule. However, this Policy does require the Prudent Person standard of behavior with respect to the City’s Investment Portfolio. (See Section I.C.1.) 7. Investment Objectives a. State Law GC Section 53600.5 requires that a trustee investing public funds must have the following objectives with regard to investment activities in the priority stated: Safety of principal, (First priority), Liquidity needs of the local agency (Second priority), and a Return on the funds under his/her control (Third priority). Also, with regard to the Return on investments, GC Section 53601.6(b) prohibits a local agency from investing funds in any security that could result in a zero interest accrual if held until maturity. b. City Law The City Charter and the FMC do not specifically note these requirements, but this Policy states that Safety, Liquidity and Yield constitute the first three objectives of the City’s investment program. In addition, this Policy prohibits investing in any investment that could result in a zero interest accrual. (See Section III.) 8. Securities Dealers a. State Law GC Section 53601.5 requires that any investments purchased by a local agency, must be obtained from either the issuer, or, if in the secondary market, from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporation Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a savings association or federal association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve Bank. b. City Law The Charter and the FMC do not directly cover the requirements for broker- dealers, but this Policy conforms to State Law with regard to those who wish to maintain a broker-dealer relationship with the City. (See Section V.C.) 7 9. Prohibited Investments a. State Law GC Section 53601.6 (a) prohibits a local agency from investing any public funds in inverse floaters, range notes, or mortgage-derived, interest-only strips. b. City Law While the Charter and the FMC do not specifically deal with this issue, this Policy does conform to State Law and prohibits investment in inverse floaters, range notes, or mortgage-derived, interest-only strips. (See Section III.A.1.b.) 10. Trading Securities a. State Law GC Sections 53603, 53604, and 53605 combined permit an investment strategy other than “buy and hold.” These Code sections allow the purchase of an investment when issued or in the market, after it has been issued, and they also permit selling or exchanging an investment prior to maturity, in order to raise capital for the original purpose of the investment, or as otherwise desired. b. City Law The Charter and the FMC do not discuss the circumstances under which investments will be bought and sold, but this Policy follows State Law in permitting the City to trade securities if it is advantageous to the City to do so, and will not constitute a deviation from other Sections of this Policy. (See Sections III.C. and V.E.) 11. Safekeeping a. State Law GC Section 53608 permits the safekeeping function for a local agency to be delegated by the City Council to the City Treasurer. Securities may be deposited in a number of institutions including a Federal or State association (as defined by Section 5102 of the Financial Code), a trust company or a State or national bank located in California, with any branch of the Federal Reserve Bank, or with any State or national bank located in a (Federal) reserve city. By implication, what is not permitted is the deposit of securities with a “counterparty” or the broker- dealer from whom the securities were purchased. b. City Law Neither the Charter nor the FMC prescribe standards regarding the safekeeping of securities. However, this Policy conforms to State Law and requires City securities to be held by a third party custodian. (See Section III.A.2.) 8 B. Scope 1. Applicability a. Investment Pool This Policy applies to all monies under the control of the Treasurer of the City of Fresno, normally used in the day-to-day operations of the City, or which are not required for immediate use. The former funds are defined herein as “operating funds.” The latter funds are referred to in GC Section 53601 as “surplus funds.” Operating funds shall be deposited in the City’s demand deposit account checking account) with its depository institution, in accordance with Section I.A.5. of this Policy. The amount of funds kept on deposit in this account shall be determined by the Treasurer, and the Treasurer’s deputies, to meet the demands of the City’s daily operations. This practice meets the responsibility delegated to the Treasurer by the Fresno City Council, in accordance with Section I.A.1.a. and Section IV.B. of this Policy. In meeting this same responsibility with respect to surplus funds, all such monies entrusted to the Treasurer will be pooled in a diversified portfolio (Investment Pool or the Portfolio). The City Treasurer and staff will monitor economic and other conditions, and manage the Portfolio on an active basis. b. Fund Accounting The monies covered by this Policy are accounted for in the City’s General Ledger, and reported in the City’s Annual Comprehensive Financial Report ACFR). These financial assets are accounted for by means of fund accounting, in accordance with Generally Accepted Accounting Principles (GAAP) for Governmental entities. The Fund types used to account for them are: General Fund Special Revenue Funds Capital Projects Funds Enterprise Funds Internal Service Funds Fiduciary-Agency Funds 2. Exclusions a. Deferred Compensation Funds The assets and investments comprising the Deferred Compensation Fund are specifically excluded from coverage by this Policy. Investment of these funds is directed by each employee in accordance with the rules of the Deferred Compensation Plan of the City. 9 b. Successor Agency to the Redevelopment Agency of the City of Fresno In addition, this Policy is not applicable to funds held by the Successor Agency to the Redevelopment Agency (RDA) of the City of Fresno. Although a component unit of the City of Fresno, the RDA administers its funds separately from the City, and does not come under the authority of the City Treasurer. c. Retirement Systems Also excluded are all investments of the City of Fresno Retirement Systems, including the assets held in the General Employees System, and both Police and Fire Systems. These assets, both City and employee contributions, are governed by and are under the control of the Retirement Systems Board of Directors. d. Bond or Loan Proceeds Bond or other proceeds resulting from the City’s indebtedness, held by a trustee on behalf of the City’s creditors, or in accordance with federal requirements, typically to be used in conjunction with the construction of various capital projects, are also specifically excluded from the scope of this Policy. Furthermore, monies held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, known as “Reserve Funds,” or obligations under a lease, installment sale, or other agreement of the City, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements are also excluded from the scope of this Policy. Pursuant to GC Section 53601(m), such funds may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the City in providing for the issuance, rather than through the application of this Policy. C. Standards of Conduct 1. Prudent Investor Rule The standard of prudence to be used by investment officials for the City of Fresno shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Per GC Section 53600.3, the “prudent person” standard states that “When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” Investment officers acting in accordance with written procedures and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, 10 provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 2. Ethical Standards Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Officers and employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. 3. Conflicts of Interest, Gifts, Gratuities The City fully supports the disclosure process required by the Political Reform Act and each individual involved in the City’s investment program shall be required to complete Form 700, Statement of Economic Interests, annually, in accordance with GC Sections 87100-87350. Employees and investment officers shall disclose any material financial interests in firms that conduct business within the City’s jurisdiction, and shall further disclose any personal financial/investment positions that could be related to the performance of the City’s Portfolio. A single gift or multiple gifts from a single donor, whose value exceeds $50 during a calendar year must be reported. Also, the limit on gifts or gratuities from a single source during a single year is a total of $500. These limits shall be strictly observed. II. INVESTMENT OBJECTIVES A. Compliance with Legal and Professional Direction In conducting its investment program, the City shall comply with all State and City legal directives, conform to GAAP as promulgated by the GASB, particularly GASB Statements 3, 31, 40, and 72, and avail itself of guidance furnished by governmental and industry professional organizations, including but not limited to the California Debt and Investment Advisory Commission (CDIAC), the Government Finance Officers Association (GFOA), the California Municipal Treasurer’s Association (CMTA), the California Society of Municipal Finance Officers (CSMFO), the Municipal Treasurers Association of the United States and Canada (MTAUS&C), the Association of Finance Professionals (AFP) and the Public Treasury Institute (PTI). It shall be the Policy of the City to ensure that staff involved in the investment program have regular training and adequate information resources provided by the preceding governmental and industry professional organizations. B. Safety of Capital The City of Fresno’s first and most important objective in conducting its investment program is to ensure the safety of principal, considering the portfolio as a whole. In a well-diversified portfolio, at any particular point in time, security valuations may be impacted either favorably or unfavorably by changes in interest rates and economic conditions. Specific policies to ensure the safety of principal are presented in Section III.A. “Policies to Ensure Legal Compliance and Safety of Principal.” 11 C. Maintenance of Adequate Liquidity The City’s Investment Portfolio must be structured in a manner that will provide the liquidity necessary to pay obligations as they become due. This is the second objective of the investment program. Specific policies by which the City ensures the maintenance of adequate liquidity are described in Section III.B. “Policies to Ensure Adequate Liquidity.” D. Return on Investments The City shall seek to optimize return on investments within the constraints of safety and liquidity. This third objective of the City investment program shall be to achieve a rate of return on funds that is comparable to that achieved by LAIF. Specific policies regarding investment rate of return are presented in Section III.C. “Policies to Achieve Investment Return Objectives.” E. Local Development Program Fourth, the City of Fresno seeks to promote local economic development through various programs and activities. Included is the Treasurer’s program of placing funds with local financial institutions who demonstrate a commitment to private economic growth, local housing investment and other community services. While investment in local financial institutions may result in a lower net yield for the Portfolio, the benefit to be derived is a potential expansion of the City’s tax base. Specific policies regarding local investments are presented in Section III.D, “Policies to Promote Local Economic Development.” III. INVESTMENT POLICIES A. Policies to Ensure Legal Compliance and Safety of Principal Ensuring compliance with State law and safety of principal are accomplished by minimizing three types of risk: credit risk, interest rate risk and foreign currency risk. There are three sub-types of credit risk: financial risk, custodial credit risk, and concentration of credit risk. Financial risk is the risk that the issuer of an investment instrument will default on it and not pay the debt. Custodial credit risk is the risk of losing an ownership interest in a security because it was held in the name of the selling firm in the transaction, and that firm experienced financial stress, making access to the security impossible. Concentration of credit risk refers to the risk of owning too many investments of one issuer. Interest rate risk is the risk of the loss of market value of an investment if interest rates should rise after the purchase. Foreign currency risk is the risk of the possible loss of an investment’s value when it is converted from a foreign currency into U.S. dollars. 1. Managing Financial Credit Risk 12 a. Authorized Investments The most effective method for minimizing the risk of default by an issuer is to invest in high quality obligations. Also, since these obligations are the only ones permitted by State law, investing in them is also the most effective way to maintain legal compliance. Therefore, it is the Policy of the City of Fresno to purchase only those obligations specified in GC Section 53601, GC Section 53601.8, and GC Section 16429.1. These are as follows: 1.) City of Fresno bonds, including revenue bonds, maturing within five years of the date of purchase. There shall be no percentage limitation of the Portfolio that can be invested in this category. 2.) United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest, maturing within five years of the date of purchase. There shall be no percentage limitation of the Portfolio that can be invested in this category. 3.) Registered California warrants, treasury notes or bonds, including revenue bonds maturing within five years of the date of purchase. There shall be no percentage limitation of the Portfolio that can be invested in this category. 4.) Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California. There shall be no percentage limitation of the Portfolio that can be invested in this category. 5.) Bonds, notes, warrants or other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. There shall be no percentage limitation of the Portfolio that can be invested in this category. 6.) Federal Agency or United States Government-Sponsored Enterprise obligations, participations, or other instruments including those issued by or fully guaranteed as to principal and interest by Federal agencies or United State Government-Sponsored Enterprises, maturing within five years of the date of purchase. These include, among others, issues of the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal National Mortgage Association (FNMA), the Student Loan Marketing Association SLMA), and the Federal Housing Administration (FHA). According to the Government Code, there is no percentage limitation of the Portfolio that can be invested in this category. However, the City Policy is that no more than 70 percent of the City Portfolio shall be composed of investments in 13 this category. Likewise, although the Government Code has no limitation on the percentage of the Portfolio that can be invested in any one of the issuers referenced in this paragraph, the Policy of the City of Fresno is to limit the percentage of the City’s Portfolio that can be invested in any one of these issuers to 50 percent. 7.) Banker’s Acceptances are bills of exchange or time drafts drawn on and accepted by a commercial bank. Banker’s Acceptances may not exceed 180 days to maturity at the time of purchase. No more than 40 percent of the Portfolio may be invested in this category, with no more than 30 percent of the Portfolio invested in the obligations of any one bank. Only Banker’s Acceptances eligible for purchase by the Federal Reserve System meet the eligibility requirements for investment in the Portfolio. 8.) Commercial Paper ranked “P-1” by Moody’s Investor Services or “A-1” by Standard and Poor’s and issued by a domestic corporation having assets in excess of $500,000,000 and having an “A” or better rating on its long-term debentures as provided by Moody’s or Standard and Poor’s. Purchases of eligible commercial paper may not exceed 25 percent of the Portfolio, nor have a term to maturity at time of purchase in excess of 270 days. The City is limited to purchasing no more than 10 percent of the outstanding commercial paper of any one issuer. 9.) Negotiable Certificates of Deposit issued by nationally or State-chartered banks, savings associations, or a federal association (as defined by Section 5102 of the California Financial Code), a state or federal credit union, or by a state-licensed branch of a foreign bank, not to exceed the net equity of the financial institution, and not to exceed a total concentration of 30 percent of the Portfolio, and maturing within five years of the date of purchase. These are not Time Deposits that would ordinarily be purchased from banks (See Section III.D.4. for information about the City’s Time Deposit investments.) Also, Negotiable CDs cannot be purchased from institutions for which City investment officials serve as members of the governing board. 10.) Investments in repurchase agreements, reverse repurchase agreements, or securities lending agreements of any securities authorized by this Policy. The term for repurchase agreements may not exceed one year, and the market value of the underlying securities must maintain a value of 102 percent or greater of the funds borrowed against those securities. Conditions for reverse repurchase agreements and securities lending agreements are that the securities to be sold or lent must have been owned for a minimum of 30 days prior to the transaction, the total amount of securities must not exceed 20 percent of the Portfolio, the agreement must not exceed a term of 92 days, unless there is a guaranteed spread for the entire period, the borrowed funds will not be invested for more than 92 days, unless, again, there is a guaranteed spread for the entire period, and, finally, these agreements may only be made with the prior approval of the City Council. 14 11.) Medium-term notes are all corporate and depository institution debt securities with a maximum of five years or less remaining to the date of maturity at the time of purchase, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment shall be rated in a rating category of “A” or better by a nationally recognized rating service. No more than 30 percent of the Portfolio may be invested in medium-term notes. Likewise, the State limits investments in the medium term notes of a single issuer to no more than 30 percent of the Portfolio. However, this Policy further limits investment in the medium term notes of any one issuer to no more than 20 percent of the Portfolio. The limit on the amount of a single issuer’s debt which may be purchased remains the same as that of the State, 100 percent. 12.) Shares of beneficial interest issued by diversified management companies, otherwise known as Mutual Funds, who invest in the securities and obligations authorized by this Policy. To be eligible for investment, these companies shall either: (1) attain the highest ranking or the highest letter and numerical rating provided by two of the largest nationally recognized rating services, or (2) have an investment adviser registered with the Securities and Exchange Commission with at least five years’ experience investing in the securities authorized by this Policy, and with assets under management in excess of $500,000,000. Investment in any one Mutual Fund shall not exceed 10 percent of the Portfolio, while the total of all Mutual Fund investments shall not exceed 20 percent of the Portfolio. Also, the purchase price of shares shall not include any commission that the companies may charge. 13.) Shares of beneficial interest issued by diversified management companies that are Money Market Funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment, these companies shall either (1) attain the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations, or (2) retain an investment adviser registered or exempt from registration with the securities and Exchange Commission with not less than five years’ experience managing Money Market Mutual Funds with assets under management in excess of $500,000,000. Investment in Money Market Funds shall not exceed 20 percent of the Portfolio, and shall not include in the purchase price of shares any commission that the companies may charge. 14.) Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond of a minimum of five years’ maturity at the time of purchase. Securities eligible for investment under this subdivision shall be issued by an issuer having an “A” or higher rating for the issuer’s debt as provided by a nationally recognized rating service and rated in a rating category of “AA” or its equivalent or better by a nationally recognized 15 rating service. Purchase of securities authorized by this Policy may not exceed 20 percent of the Portfolio. 15.) Shares of beneficial interest issued by a joint powers authority organized pursuant to GC Section 6509.7 that invests in the securities and obligations authorized in paragraphs (1.) to (14.), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment advisor that meets all of the following criteria: (i) the adviser is registered or exempt from registration with the Securities and Exchange Commission ii) the adviser has not less than five years of experience investing in the securities and obligations authorized in paragraphs (1.) to (14.), inclusive, and (iii) the adviser has assets under management in excess of five hundred million dollars ($500,000,000). In accordance with State Law, there are no limits on the percentage of the Portfolio that may be invested in these shares. 16.) Deposits made with a “selected” depository institution, in accordance with GC Section 53601.8, that uses a private entity that assists in the placement of certificates of deposit with one or more commercial banks, savings banks, savings and loan associations, or credit unions. Such deposits shall at all times be insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration. The selected depository institution shall serve as custodian for each certificate of deposit that is issued with placement service for the local agency’s account. 17.) Deposits in LAIF, up to the maximum permitted by the State Treasurer, currently $75,000,000 per account, for the purpose of investment. The City considers LAIF to be an external investment pool subject to the reporting requirements of GASB Statement 31, which requires that LAIF deposits be reported at fair market value. 18.) United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated “AA” or better by an NRSRO and shall not exceed 30 percent of the Portfolio. b. Prohibited Investments 1.) The City shall not invest any funds in investment instruments not listed in Section III.A.1.a. 2.) The City shall not invest any funds in those investment instruments identified as “inverse floaters,” “range notes,” or “mortgage-derived, interest-only strips.” 16 3.) The City shall not invest any funds in any security that could result in zero interest accrual if held to maturity. 2. Managing Custodial Credit Risk To protect against fraud, embezzlement, or potential losses resulting from the financial collapse of securities dealers, all securities owned by the City shall be held in the name of the City for safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement or professional services agreement, executed by the bank and the City. All securities will be purchased and delivered using standard delivery-versus-payment (DVP) procedures through the City’s safekeeping agent. No outside broker/dealer or advisor may have access to City funds, accounts or investments, and no direct transfers of funds to an outside broker/dealer are permitted. Only indirect transfers may be made, through the City’s safekeeping agent. Upon purchase, sale, or maturity of investment securities, standing settlement instructions are provided to the servicing banks and broker/dealers involved in the transactions. Adherence to these standing settlement instructions ensures accurate and timely settlement of investment security transactions. Standing settlement instructions are restricted in nature, ensuring investment settlements are with established institutions. Deposits with financial institutions, and with LAIF, in accordance with GC Section 53601.8, GC Section 53635.2 and GC Section 16429.1, shall be evidenced by a certificate or official statement of the City’s account, issued by the financial institution or by LAIF, and retained in possession of the City. 3. Managing Concentration of Credit Risk The City believes that the most important means for ensuring safety of principal consists of purchasing investments of high credit quality, namely, those listed in Section III.A.1.a. At the same time, the City believes in the importance of a well- diversified Portfolio. It is the policy of the City to diversify its Investment Portfolio so that reliance on any one issuer or broker-dealer will not place an undue financial burden on the City. Accordingly, the permitted concentrations of investments, as a percentage of the Portfolio and per individual issuer, are as indicated in Section III.A.1.a.. They are also presented in a table in Appendix D, which compares them with the limits imposed by the State. 4. Managing Interest Rate Risk Interest rate risk is also referred to as “market risk.” It is the risk that, when selling an investment in the Portfolio, the price and the proceeds received will be less than the purchase price and amount invested. This results in the erosion of principal, or the realization of a capital loss. The longer the maturity date of bonds, the greater the price volatility, and the greater is the risk of principal erosion or selling the bond at a loss. Therefore, it is the City’s Policy to concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in interest 17 rates. In no event will the City exceed the guidelines established by State law and invest in any security whose maturity date at the time of purchase is in excess of five years. In addition, the City manages interest rate risk by measuring the weighted average maturity of the Portfolio as a method of gauging the degree of interest rate risk to which the Portfolio is exposed. The weighted average maturity is a mathematical calculation wherein the average of the number of days or years to the maturity dates of all the investments in the Portfolio is weighted by the amounts of each investment. The greater the amount of the investment, the greater the role it plays in determining the average number of days to maturity. For the City of Fresno, the weighted average maturity of its Portfolio shall not exceed three years. By maintaining the weighted average maturity of the Portfolio below three years, the City successfully minimizes potential losses from interest rate increases. 5. Managing Foreign Currency Risk The City only invests in U.S. dollar denominated obligations. This successfully eliminates all risk of principal erosion due to fluctuations in the values of foreign currencies. B. Policies to Ensure Adequate Liquidity 1. Depository Balances On a daily basis, the Treasurer and Treasury Deputies shall review the status of the City’s demand deposit account, the expected inflows of cash from various sources, and the expected uses of cash for the day. The amount of funds needed for daily operations is determined, as is the amount of funds available to meet expected requirements. As a general rule, staff believes that an average balance of 15,000,000 in the City’s bank account is a reasonable target depository balance to meet operating fund requirements on any given day. The difference between expected sources and uses of cash determines whether there is a need for additional operating funds or there are surplus funds available for investment. Based on this analysis, the Treasurer and Treasury Staff seek to generate additional cash inflows or surveys the financial markets for suitable investments. In achieving the former, staff may determine that selling an investment is the most advantageous course to take, or selling shares in a money market fund, or LAIF. In achieving the latter, staff may consult with broker-dealers, review the financial markets via the news media or email communications, or conduct research via the City’s financial subscription service. At all times, staff shall endeavor to achieve a balance ensuring that operating funds remain sufficient to meet the City’s obligations, while any surplus funds are invested to achieve a financial return consistent with this Policy. 2. Repurchase Agreement Maturities Because no secondary market exists for repurchase agreements, the maximum maturity for repurchase agreements in the Portfolio is one year. 18 3. Security Marketability Liquidity is very closely correlated with the marketability of investments in the Portfolio. Liquidity can be defined as the ability to sell an investment at or near the original purchase price paid for it, whenever desired. This can only occur if there is an active market for the type of security to be sold. Such a market only exists for high quality types of investments. Thus, in addition to the objectives of legality and safety, the City also ensures adequate liquidity by investing only in obligations permitted by GC 53601, GC 53601.8, and GC 16429.1 as described above in Section III.A.1.a. Authorized Investments. 4. Scheduling Maturities Or Maintaining A “Barbell” The Policy of the City is to maintain a schedule of maturities such that cash flow through maturities occurs in a manner adequate to fund City operations. As an alternative strategy, the City may maintain a “barbell” structure such that maturities are equally weighted toward a very short-term horizon (to provide liquidity) and a longer-term horizon (to provide higher yields). The Treasurer will determine which strategy will be most effective given current market conditions. 5. Investments in LAIF While the City maintains a high quality Portfolio, which will normally ensure the maintenance of adequate liquidity, either through a scheduled or “barbell” approach, the City must also be prepared for market aberrations which might serve to dampen liquidity, if only temporarily. Therefore, it is the Policy of the City to maintain an amount invested with LAIF that will provide adequate liquidity, as determined by the Treasurer, in the event that maturities in the Portfolio are not sufficient to fund operations, and securities cannot be sold to generate additional cash. C. Policies To Achieve Investment Return Objectives The policies set forth in this Section enable the City to achieve the yield objectives established for the Portfolio. 1. Yield Objective The City’s Portfolio is structured to attain a market-average rate of return through the ups and downs of various economic cycles. The performance measure used for the Portfolio is the yield achieved by the LAIF. This portfolio, managed by the California State Treasurer’s Office, establishes a standard for public funds in California. 2. Portfolio Management Style Management styles for fixed income portfolios range from a passive “buy and hold” approach to an extremely active “day trader” approach. It is the Policy of the City to manage the Portfolio in a semi-active style, in order to enhance the overall yield on the Portfolio. In employing a semi-active style, investments will not be purchased with the sole objective of holding them until maturity. Investments can and will be 19 sold prior to maturity if advantageous to the City. At the same time, however, buying solely in order to arbitrage and resell the investment constitutes speculation and this practice is expressly prohibited. 3. Portfolio Maturity Management As stated in Sections III.A.4. and III.B.3., when structuring the maturity composition of the Portfolio it is the Policy of the City to minimize interest rate risk and ensure adequate liquidity. Likewise, it is City Policy to evaluate current and expected interest rate yields and to invest accordingly, recognizing that the longer the time remaining to maturity for a security, the greater the price fluctuation which could occur, given changes in economic conditions and interest rate levels. 4. Bond Swaps The City takes advantage of security swap opportunities to improve Portfolio yield. A swap that improves Portfolio yield may be selected even if the transaction results initially in a loss. (See Section V.E.) 5. Competitive Bidding, Negotiation It is recognized that competitive bidding and negotiation for lower prices are two techniques that can enhance overall Portfolio yields. It is the Policy of the City to utilize one or both techniques, depending on the circumstances surrounding the transaction, when obtaining offers for the purchase of securities, or bids for the sale of securities. 6. Securities Lending a. Overview A securities loan is a transaction in which the owner of a security (the City) agrees to lend a security to a borrower (broker/bank) under terms negotiated at the time of the loan. During the period that a security is out on loan, the lender continues to have all the benefits of ownership. All interest or dividend income belongs to the lender. During the term of the loan, the borrower (broker/bank) pays a fee or interest to the lender (the City). During the term of the loan, the borrower must post collateral in the form of either cash or direct U.S. government and agency securities. The required collateral will always be in excess of the borrowed amount and be monitored by both parties. The term of the loan can be as short as overnight but usually averages 5 to 10 days. b. Policy It is the City’s Policy to enter into a securities lending program to enhance investment return. Securities lending will only be transacted with a written agreement approved by the City Attorney. The written agreement will detail: 1.) Acceptable types of collateral 20 2.) Standards of collateral custody and control 3.) Collateral valuation and initial margin 4.) Accrued interest, mark-to-market, and margin calls 5.) Method for transmitting security income 6.) Acceptable methods for delivery of securities and collateral 7.) Conditions that will terminate the loan D. Policies To Encourage Local Development 1. Program Description In accordance with current Council policies on the facilitation of local economic development, and the legal direction cited in Section I.A.5. of this Policy, local financial institutions will be utilized to provide investment products for a portion of the City’s Portfolio. Such products will not necessarily result in maximum earnings for the Portfolio. However, the loss of short-term investment yields may be offset by the potential expansion of the tax base. Local financial institutions eligible for participation in this program are defined as: any financial institution whose deposits are insured by the Federal Deposit Insurance Corporation (for commercial and savings banks), the Savings Association Insurance Fund (for savings and loan associations), and the National Credit Union Share Insurance Fund (for credit unions) and organized and chartered under the laws of the United States or the State of California (collectively, the Institution), which also satisfies each of the following: i) the Institution was founded and is headquartered in Fresno, Madera, Merced, Kings or Tulare County; (ii) the Institution shall be able to collateralize City funds in accordance with California GC Section 53652; and/or the Institution shall be able to use a private sector entity that assists in the placement of certificates of deposit in accordance with California GC Section 53601.8; (iii) if the Institution is a commercial bank, it shall have and maintain a Community Reinvestment Act (CRA) assessment area that includes all or substantially all of the low and moderate income census tracts in Fresno County and its most recent publicly available CRA rating in California is Satisfactory or Outstanding; and (iv) if the Institution is a credit union, a savings and loan association, or a savings bank, it shall have met the minimum operating standards required by its appropriate Federal or State regulatory body . Local broker-dealers may be used if they can supply the requisite investment instruments needed for the Investment Portfolio. 2. Program Objectives The objectives of the Program are to partner with local financial institutions with invested funds to be used for the economic development, housing investment and other community services for Fresno, and to achieve a local preference for Fresno broker-dealers who can provide the necessary financial products to the City. 21 3. Apportionment The Program will earmark up to fifteen million dollars ($15,000,000) of the Portfolio for placement with local financial institutions. 4. Program Conditions For Local Financial Institutions a. Financial Institution Questionnaire All local financial institutions interested in the Program must complete a Depository Questionnaire (See Appendix A) and provide current and prior year audited financial statements, as well as the most recent quarterly statement of financial conditions. In the case of a bank, the bank’s latest CRA Report shall be submitted. For all other local financial institutions, their latest publicly available regulatory report shall be submitted. (See also Section V.C.1.) b. Collateral Requirements A local financial institution participating in the Program must be willing and able to collateralize City deposits in accordance with California GC Section 53652. Alternatively, the local financial institution must be able to use a private sector entity that assists in the placement of certificates of deposit, in accordance with GC Section 53601.8. c. Economic Development Time deposits, as evidenced by a certificate, or a statement of the City’s deposit, may be placed with those local financial institutions who qualify by certifying in the Depository Questionnaire that they have made loan(s) amounting to at least 250,000 in any of the City of Fresno’s low-income census tracts. If applicable, qualified institutions offering the highest interest rates will be given preference. d. Other Conditions 1.) An executed Contract For Deposit of Moneys per GC Section 53649 2.) Collateralization required in accordance with GC Section 53652 or FDIC insurance in accordance with GC Section 53601.8 (c.) 3.) Waiver of collateral permissible per GC Section 53653 4.) A certificate or statement evidencing the deposit and its terms is required 5.) No pending bank material adverse financial events 6.) No conflicts of interest with City officials 7.) Satisfactory Community Reinvestment Act rating 22 5. Program Conditions For Broker-Dealers a. Selection of Participant(s) Local broker-dealers will be surveyed and selected in accordance with Section V.C.2. of this Policy. b. Maintenance of “Good Standing” The successful broker-dealer(s) and their firm must remain in good standing with the Securities and Exchange Commission (the “SEC”), the National Association of Securities Dealers (the “NASD”), and the State of California, in accordance with Section 25004 of the Corporations Code. c. Selection of Investment Instruments Investment instruments will be selected in accordance with Section III.A.1.a. of this Policy. IV. INVESTMENT FUNCTION ORGANIZATIONAL STRUCTURE A. Department of Finance The Director of the City of Fresno’s Department of Finance serves as the City’s Controller and Treasurer. He/she is responsible for providing the necessary organization and resources to maintain the City’s financial standing. Divisions reporting to the Director are: 1. Financial Services Division a. Accounting Section This Section is responsible for central financial management functions, such as processing accounts payable, fixed asset management, enterprise and general accounting, grants management, and preparation of the City’s ACFR and State Controller’s Report. b. Payroll Section This Section is responsible for processing the City’s bi-weekly payroll, and ensuring adherence to and proper application of all bargaining unit agreements. 23 c. Treasury Section This Section is responsible for management of the City’s Investment Portfolio, daily cash management, debt administration, and bank reconciliations. d. Collections Section This Section is responsible for collection of various City of Fresno delinquent claims against others. e. Business Tax & Permits Section This Section is responsible for collecting taxes on business enterprises in the City of Fresno, and issuing licenses and permits for certain regulated activities and events. f. Purchasing Section The Purchasing Section is responsible for providing prompt and effective procurement services which meet the needs of City Departments in accordance with the spirit and requirements of the City Charter and Municipal Code while affording equal access to all entities seeking to do business with the City of Fresno. B. Treasury Section Responsibilities and Staffing – Investment Program Per GC 41006 1. Treasurer The Director of Finance/City Controller also serves as the City’s Treasurer. The Treasurer establishes overall policy, direction, and strategy for the City’s investment program. He/she also sets overall policy, direction and strategy with regard to cash receipts processing and coordination of bank relations. The Treasurer may approve investments made by the Treasury Officer. The Treasurer establishes internal controls to the maximum extent permitted by budgetary constraints for the safeguarding and protection of all City assets. A primary method of effecting good internal controls is a segregation of duties as detailed in this Section IV of the Policy. 2. Assistant Controller (a deputy per GC 41006) The Assistant Controller may approve investments made by the Treasury Officer. 3. Treasury Officer (a deputy per GC 41006) The Treasury Officer is responsible for executing the policies/strategies developed by the Treasurer, and monitors the daily operations of the Treasury Section. The Treasury Officer monitors daily market activity, confers with broker-dealers and banks, and selects investments for the City’s Investment Portfolio. The Treasury Officer makes recommendations for policy changes, strategies and procedures for accomplishing Treasury goals and objectives. 24 4. Accountant-Auditor II (a deputy per GC 41006) Two Accountant-Auditor IIs in the Treasury Section, under the supervision of the Treasury Officer, are responsible for daily cash management. They are also responsible for accounting for investment transactions and preparing the monthly investment reports. C. Compensation Agreement The Treasurer will charge all City Departments with funds in the Portfolio for administrative and overhead costs to manage the Portfolio. The Treasurer shall annually prepare a proposed budget, providing a detailed itemization of all estimated costs that comprise the administrative fee charged. Costs include, but are not limited to, Portfolio management, bank and custodial fees, software maintenance fees, and other indirect costs incurred in connection with handling or managing funds. The administrative fee may be subject to change and may be increased or decreased throughout the year in order to cover the costs of managing the Portfolio. V. INVESTMENT OPERATING PROCEDURES A. Investment Program Development 1. Overview The investments of the City of Fresno are administered according to an investment program. The program is formulated by the Treasurer with the overall review and approval of the City Manager. The Treasurer shall evaluate the program at least monthly and recommend any changes that he/she feels to be warranted. 2. Program Organization The Treasury Officer shall review the investment program daily to analyze performance and monitor any variances from the Policy. Results will be reported monthly to the Treasurer, and, in turn, the City Manager, Mayor and the City Council. 3. Program Operations The investment program is developed by the Treasurer, Assistant Controller, Treasury Officer, Senior Accountant-Auditor or Accountant-Auditor II through the following procedures: a. Observe and summarize economic and market analysis b. Forecast available cash for investment. See III. B. 1. c. Formulate strategies concerning 1.) Asset mix 2.) Investment instruments 3.) Maturities 25 4.) Target yields d. Monitor performance against the current investment program e. Evaluate any reasons for variance B. Market and Economic Analysis 1. Overview The Treasury Officer will be responsible for routinely performing market and economic analysis to support investment strategy development and program planning. This analysis will be performed using information obtained from investment advisors and brokers, as well as original data. The objective of the market and economic analysis will be to forecast probable market conditions for the period for which investments are planned. 2. Data Analysis Economic and market analysis is performed routinely by assembling and analyzing current and trend data. Market analysis utilizes, for example, the following types of data: a. Basis point changes b. Tracking of individual securities c. Shape of the yield curve d. Yield curve movements C. Selection Criteria For Local Financial Institutions and Broker-Dealers 1. Selection Criteria for Local Financial Institutions a. Minimum Criteria For Selection The Treasurer may approve a local financial institution if all the following criteria are met: 1.) The financial institution must provide insurance to its depositors through the FDIC, the Savings Association Insurance Fund (SAIF), or the National Credit Union Share Insurance Fund (NCUSIF). 2.) Only local financial institutions organized and chartered under the laws of the State of California or the laws of the United States shall be appointed as depositories of City funds. 26 3.) The institution must be willing and able to collateralize City funds in accordance with California GC Section 53652. 4.) Alternatively, an institution must be able to use a private sector entity that assists in the placement of certificates of deposit that will be insured in accordance with GC Section 53601.8 (c). 5.) The institution must complete a City of Fresno Deposit Questionnaire. (See Appendix A) 2. Selection Criteria For Broker-Dealers The Treasurer shall maintain an approved list of securities broker-dealers with whom the City may conduct security transactions. Only those broker-dealers on the approved list are entitled to submit quotations and transact business with the City. Any broker-dealer failing to maintain the minimum criteria outlined below will be deleted from the approved list. a. Regulated Broker-Dealers Only approved broker-dealers will be used for investment transactions. Broker- dealers must be regulated by the SEC, be members in good standing of the NASD, and be licensed by the State of California. b. Broker-Dealer Certification Each broker-dealer must complete the Broker-Dealer Certification (Appendix B) before conducting investment business with the City. c. Broker-Dealer Diversification There is no minimum or maximum number of broker-dealers that may be used by the City. The Treasurer may limit the number of broker-dealers with whom the City may do business. d. Removal From Approved List If, in the judgment of the Treasurer, a broker-dealer is considered to be placing the City’s investments at risk, removal from the approved list can be done immediately. D. Instrument Selection 1. Liquidity Needs Investments are ordinarily selected according to anticipated cash needs. The City’s normal operating cycle results in a larger need for liquidity during the months of November, December, and June. Investments shall be made with these requirements in mind. 27 2. Portfolio Structure and Policy Guidelines The Treasury Officer will consider the composition of the current Portfolio and determine whether the securities being considered will maintain the Portfolio within Policy guidelines. 3. Current and Expected Yield Curve Analysis The Treasury Officer will monitor the current and expected yield curves. When interest rates are expected to decline, consideration will be given to extending weighted average maturity of the Portfolio within Policy constraints. When interest rates are expected to increase, consideration will be given to shortening the weighted average maturity of the Portfolio. 4. Yield Spread Analysis The Treasury Officer will monitor yield spreads among various Government Agency issues and U.S. Notes and Bonds. E. Bond Swaps 1. Overview One element of active investment management includes swapping a bond held in the City’s Portfolio for a comparable bond in the market place. The purpose of such a transaction is to enhance the overall yield on the Portfolio. 2. Criteria For Swaps A security swap may be considered if: a. The overall yield of the Portfolio after the swap does not decrease b. The maturity date of the new security is not more than two years longer than the maturity of the old security. 3. Criteria For Analyzing Swap Candidates Documentation of the incremental gain from doing a swap, as shown through an analysis similar to that provided by Bloomberg’s “Swap-Switch Book Analysis” will be maintained with the City’s permanent accounting documents. 4. Identification of Swap Candidates Swaps may also be suggested by broker-dealers who are on the City’s approved list. Consistent with other parts of this Policy, all purchases and sales can be competitively bid. If a particular swap is recommended by a broker-dealer, and that broker-dealer has the best bid as determined by the Treasury Officer, the broker- dealer who made the recommendation will be awarded the swap. 28 5. Categories of Swaps The basic types of swaps are as follows: a. Swaps to Increase Yield Aberrations in the market are often caused by supply and demand conditions for particular securities. If a short supply exists in a particular maturity range, for example, it may often be advantageous to swap out the security in short supply for another similar security in a different maturity range. b. Swaps to Increase Portfolio Quality Occasionally the demand for a particular security can create a situation where the security yields the same or less than an equivalent security with a higher rating. An improvement in Portfolio quality can thus be obtained by swapping the former security for the latter issue. F. Certification A copy of this Policy will be provided to the senior management of any financial institution, dealer, or broker-dealer wishing to transact investment business with the City in order that it be apprised of the investment goals of the City. Before business is transacted with the firm, a certification must be signed by a senior member of the firm. VI. PERFORMANCE EVALUATION AND REPORTING Investment performance is continually monitored and evaluated by the Treasurer and Treasury staff. Investment performance statistics and activity reports are generated by the City’s automated investment accounting system. The Treasury Section will produce summary reports on a monthly basis for review by the Mayor, City Manager, City Council and Internal Auditor. A. Standard Monthly Reports The following reports will be produced monthly and be included among the Treasurer’s monthly activity reports. 1. Month-end Report The month-end balance of operating funds, in the form of the bank balance, which has been reconciled with the balance in the City’s PeopleSoft accounting system, will be reported. (The bank reconciliation shall be available upon request.) The month-end Portfolio holdings will be shown by category of investment, showing the total book value, the total par value, the total market value, and the total expected returns of each category of investment. The rate of return on the Portfolio will be presented, both month-to-date and for the previous rolling twelve months. Additionally, the total earned interest on the Portfolio is shown, both month-to-date and year-to-date. (More detailed reports concerning the investments themselves shall be available upon request.) 29 2. Maturity Distribution Report The month-end Portfolio holdings will be shown in a table by category of investment and grouped by the remaining maturity. A bar chart will also show the distribution of the par value by maturity. 3. Portfolio Position Detail The complete list of month-end Portfolio holdings will be shown by category of investment. The listing will display each holding’s issuing institution, CUSIP number, coupon rate, yield to maturity, purchase date, maturity date, par value, amortized value, market value, and ending unit price. 4. Custom Reports Are Available On Request B. Changes To The Policy The City Council is encouraged by GC Section 53646 and required by FMC Section 7- 104 to consider and approve an Investment Policy at least annually. Following adoption of the Policy, the Council must approve material changes or revisions to the Policy as well. 30 APPENDIX A CITY OF FRESNO FINANCE DIVISION/TREASURY SECTION 2600 FRESNO STREET, ROOM 2156 FRESNO, CALIFORNIA 93721 DEPOSITORY QUESTIONNAIRE AND CERTIFICATION Please type in response.) 1. Name of Depository 2. Address: Corporate: 3. Primary Representative: Alternate: Name: Name: ______________________________ Title: Title: ________________________________ Phone: (800) Phone: (800) 4. Check the investment instruments offered by your institution. Instrument Types U.S. Treasuries Government Sponsored Corporations Bankers Acceptances Commercial Paper Certificates of Deposit Repurchase Agreements Reverse Repurchase Agreements Medium-term Corporate Notes/Bonds Mutual Fund Shares Asset-Backed Securities 31 5. Explain your collateral practices and policies for public fund deposits. Does the depository consistently have collateral available in amounts exceeding $1 million? In what form are public deposits collateralized? 6. Does the depositor have the option to select the type of collateral? If so, does the interest rate vary according to the collateral? Explain. 7. Does the bank utilize a private sector company that assists in the placement of certificates of deposit, with Insuring Institutions such as Promontory Interfinancial Corporation LLC, through its Certificate of Deposit Account Registry Service (“CDARS”)? 8. Explain your methodology for establishing interest rates on public fund deposits. Are rates driven off a standardized market index? Are rates set in correlation with specific loan demands upon the depository? 32 9. As of your last fiscal year end, did the depository exceed the minimum standards established by thrift regulators for tangible capital, core capital, and risk-based capital? If not, explain. Include annual reports for the last three years. 10. Has your depository ever been subject to an investigation or receivership proceedings by a regulatory agency? If so, explain. 11. Does your depository prepare periodic announcements or press releases relating to the performance of the depository? If so, please include the most recent release. 12. Are there any fees or charges for doing business with your institution? Discuss your policy on early withdrawals of time deposits. Include the contract your depository uses for public fund deposits. 33 13. Has your depository ever been subject to an investigation or found to be in violation of the Community Reinvestment Act of 1977, or any other pertinent regulatory agency laws or regulations? Explain your policies (if applicable) for compliance with this Act. 14. Within the preceding year, has your depository made a loan or loans amounting to at least 250,000 in a low-income census tract within the City of Fresno? 15. Please describe any of the depository’s business development or job creation programs. 16. Is your depository founded and headquartered in any one of the five counties of Fresno, Madera, Tulare, Kings, or Merced? 34 Certification To be signed by a person authorized by corporate resolution or by similar proceedings to make representations on behalf of the responding institution.) I hereby certify that I have personally read the Investment Policy and Objectives of the City of Fresno for Fiscal Year _________, ending June 30, _________, and have directed staff assigned to the City’s account to do the same. The standards of this Policy will apply to all investments subsequent to its effective date as determined by the Fresno City Council. Furthermore, I agree to personally read any changes or amendments to this Investment Policy which may be submitted by the City. This institution has in place procedures and a system of controls to preclude imprudent investment activities arising out of transactions conducted between our institution and the City of Fresno. All assigned personnel to the City’s account will be routinely informed of the City’s investment objectives, horizon, strategies and risk constraints whenever I am so advised by City personnel. Either I, or an assigned representative, will notify City staff immediately by telephone and in writing in the event of a material adverse change in our financial condition. I pledge to exercise due diligence in informing City staff of all foreseeable risks associated with financial transactions conducted with this institution. I attest to the accuracy of the responses within this questionnaire. Signed: ___________________________ Name: ____________________________________ Title: ______________________________ Date: ______________________________________ Attest: Name: _____________________________________ Title: Date: ______________________________________ 35 APPENDIX B City of Fresno Finance Department 2600 Fresno Street, Room 2156 Fresno, California 93721 559) 621-7004, fax (559) 488-4636 www.fresno.gov BROKER/DEALER REQUEST FOR INFORMATION SECTION 1: STATEMENT OF POSITION AND GENERAL REQUIREMENTS The City of Fresno (hereinafter referred to as the "Government") is a statutory (home rule) Government operating under the laws of the State of California. The Government manages an operational portfolio ranging in size from 250 million to 300 million dollars, which is comprised mainly of U.S. agency obligations, corporate notes, treasury notes, and selected money market instruments. The Government has adopted a written Investment Policy which regulates the standards and procedures used in its cash management activities. A copy of the Investment Policy is attached as an Appendix to this document. The Government maintains relationships with qualified members of the broker/dealer community who, in their opinion, understand the needs, constraints, and goals of the Government. Broker/dealers will be notified of their approval by the Government in writing. No transactions will be conducted with an approved broker/dealer until all paperwork required by both parties has been executed. The Government solicits competitive bids and offers on the majority of its transactions. All securities will be delivered against payment to the third- party custodian named by the Government. Government personnel will review and substantiate all information and references requested in the document; therefore, please answer all questions as thoroughly as possible. SECTION II - PART I: REQUEST FOR GENERAL INFORMATION FROM BROKER/DEALER CANDIDATE 1. Name of Firm 2 Address-Local Headquarters Provide both street address and/or P.O. Box No., if applicable) 3. Telephone No. Local ( ) 800) Headquarters ( ) 36 4. Contact personnel: (provide as an attachment if more space is required) Name Title Telephone No. Name Title Telephone No. Name Title Telephone No. 4a. Provide background information concerning the account representative listed in No. 4 above. Please include information on the individual's employment history as it relates to the securities industry, official licenses and certificates, the history and details of any disciplinary actions or complaints and the disposition of each as well as the history of any arbitration or litigation, the nature of the case and status or disposition. 5. Please provide the following information regarding at least four comparable clients with whom any of the representatives listed in No. 4 has an established relationship. We would prefer public sector clients in our geographical area, if possible. Client Name Address Person to contact Telephone No. Length of relationship 37 Client Name Address Person to contact Telephone No. Length of relationship Client Name Address Person to contact Telephone No. Length of relationship Client Name Address Person to contact Telephone No. Length of relationship 6. Has/have the representative(s) listed in No. 4 above been authorized by the firm to be account representative(s) for City of Fresno, California? Yes No If yes, by whom? 7. Please list the name of the immediate supervisor of the account representative(s) named in your response to No. 4 above. 38 8. Briefly describe any formal program of supervision of the account representative(s) named in No. 4, if your firm has established such a program. 9. Is the firm either licensed or supervised by the Securities Exchange Commission and the National Association of Securities Dealers? If not, why not? 10. Place an "X" by each regulatory agency that your firm is examined by and/or is subject to its rules and regulations. FDIC SEC NYSE Comptroller of Currency Federal Reserve System Other (example: State Regulatory Agency). Multi-state firms please note: It is not necessary to include regulatory agencies which do not have jurisdiction over your firm's activities in Fresno, California. 11. Have you obtained all required licenses to operate as a broker/dealer in the state of California? Yes No 12. If you are not a Bank, please provide the following information regarding your principal banking relationship. Bank Name Address Person to contact Telephone No. Length of relationship 13. Is the firm a primary dealer in U.S. Government Securities? Yes If so, how many years? No 39 14. Indicate the investment instruments offered regularly by the firm by placing a check- mark next to the type of instrument. Is the firm a primary dealer in U.S. Government Securities? Instrument Types Check if Applicable U.S. Treasuries Government Sponsored Corporations Bankers Acceptances Commercial Paper Certificates of Deposit Repurchase Agreements Reverse Repurchase Agreements Medium-term Corporate Notes/Bonds Mutual Fund Shares Asset-Backed Securities 15. Does your firm specialize in any of the instruments listed above? If so, please specify which ones. 16. Has the firm ever been notified in writing by a public-sector client that the firm or a firm representative was in part responsible for a loss on a securities transaction? If so, explain. 17. Has the firm ever been subject to a regulatory or state or federal agency investigation for alleged improper, fraudulent or disreputable activities in connection with a public- sector client? If so, explain. 40 Section II-Part II: Request for Broker/Dealer Candidate Disclosure 18. To the best of your knowledge, has there been any "material" litigation, arbitration or regulatory proceedings, either pending, adjudicated or settled, that your firm has been subject to within the last five years that involved issues concerning the suitability of the sale or purchase of securities to institutional clients or fraudulent or unfair practices related to the sale of securities to an institutional client? If so, please describe each such matter briefly. For purposes of this section, proceedings are "material" if your independent accountant applying generally accepted accounting principles determines that such proceedings required disclosure on your financial statements. 19. Explain the firm's practices for monitoring credit quality of institutions. Does the firm have internal expertise in this area? 20. What was the firm's capital position as of last fiscal year end? 21. Are there any fees or charges for doing business with your institution? If so, include a complete schedule of fees and charges. 22. Please provide certified audited financial statements for the last three years. In addition, for those dealers preparing and submitting financial statements to the following organizations, please provide publicly available financial documents filed with these agencies for the previous two years: National Association of Securities Dealers Securities and Exchange Commission New York Stock Exchange Federal Deposit Insurance Corp. 41 CERTIFICATION To be signed by a person authorized by corporate resolution or by similar proceedings to make representations on behalf of the responding institution.) I hereby certify that I have personally read the Investment Policy and Objectives of the City of Fresno for Fiscal Year ____________, ending June 30, ____________, and have directed staff assigned to the City's account to do the same. The standards in this Policy will apply to all investments subsequent to its effective date, as determined by the Fresno City Council. Furthermore, I agree to personally read any changes or amendments to this Investment Policy, which may be submitted by the City. This firm has in place procedures and a system of controls to preclude imprudent investment activities arising out of transactions conducted between our institution and the City of Fresno. All assigned personnel to the City's account will be routinely informed of the City's investment objectives, horizons, strategies and risk constraints whenever I am so advised by City personnel. Either I or an assigned representative will notify City staff immediately by telephone and in writing in the event of a material adverse change in our financial condition. I pledge to exercise due diligence in informing City staff of all foreseeable risks associated with financial transactions conducted with this institution. I attest to the accuracy of the responses within this questionnaire. Signed: Name: Title: Date: Attest: Name: Title: Date: 42 APPENDIX C Glossary of Cash Management Terms The following is a glossary of key investment terms, many of which appear in the City of Fresno Investment Policy. Accrued Interest - The accumulated interest due on a bond as of the last interest payment made by the issuer. Agency Note (or Federal Agency or United States Government-Sponsored Enterprise) - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). All Available Funds – All monies deposited in the City of Fresno Treasury at any one time, which may be used for operations or are available for investment. The total amount of surplus funds and operating funds which the City of Fresno may legally claim at any one time. Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Banker’s Acceptance - Bill of exchange or time draft drawn on and accepted by a commercial bank. With the credit strength of the bank behind it, the banker’s acceptance usually qualifies as a money market instrument. Barbell – Portfolio management strategy in which funds are concentrated in both short term and long term type of investments, with little to nothing in mid-term securities. Designed to provide liquidity while at the same time capturing higher yields from longer term investments. Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield, e.g., “1/4” of 1 percent is equal to 25 basis points. Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security’s current value in the market. Broker-Dealer – An investment securities sales firm that has the ability to both arrange for sales of securities, as well as buying securities for its inventory. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. 43 Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond’s original issue price to compensate the holder for loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Capital – Funds which may be invested in various projects, ventures, or enterprises. Cash Sale/Purchase - A transaction which calls for delivery and payment of securities on the same day that the transaction is initiated. CDARS – Certificate of Deposit Account Registry Service is the copyrighted deposit placement service offered through Promontory Interfinancial Network LLC (Promontory). Through this service, Promontory attempts to place time deposits (CDs) issued by Insured Institutions within the Promontory network in principal amounts that will not exceed the Standard Maximum Insurance Amount (SMDIA) for deposits of one depositor at one Insured Institution (currently $250,000). CDARS is a proprietary process owned by Promontory that allocates orders submitted by participating financial institutions on behalf of their depositors on dates (Order Dates) specified by Promontory. CDARS Deposit Placement Agreement – Contract between depositor and participating depository financial institution for the placement of time deposits with other participating depository financial institutions by the contracted participating depository financial institution, through Promontory Interfinancial Network LLC (Promontory), utilizing Promontory’s Certificate of Deposit Account Registry Service (CDARS). Certificates of Deposit (non-negotiable) – Receipts for funds deposited in a bank or savings and loan association for a specified period of time at a specified rate of interest. The first $250,000 is guaranteed by the Federal Deposit Insurance Corporation (FDIC) for banks, the Federal Savings and Loan Insurance Corporation (FSLIC) for savings and loan associations and the National Credit Union Share Insurance Fund (NCUSIF) for credit unions. Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of securing the repayment of a loan and/or security. Collateralized Mortgage Obligation – Mortgage backed bond separating mortgage pools into different maturity classes. Commercial Paper - An unsecured short-term promissory note issued, with maturities ranging from 1 to 270 days, issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted. Consumer Receivable-backed Bond - See Consumer Receivable Pass Through. Consumer Receivable Pass Through – Debt instrument secured by consumer receivables such as credit card receivables. Payments are passed through to the investor direct from the underlying receivable. 44 Convexity - A measure of a bond’s price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond’s price to interest rate changes. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities. Also known as the “interest rate.” Counterparty – Other party to a transaction. Buyers and sellers are counterparties to each other, for example. Credit Quality - The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer’s ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security Custodian – Bank or other financial institution having custody or possession of the assets of another business or individual for the purpose of safekeeping. Debt Instrument – Any of a number of obligations to repay funds or monies borrowed, usually with interest. Examples include loans, mortgages, bonds, debentures, and certificates of deposit. Default – Failure to repay a debt obligation. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian. Discount - The amount by which the par value of a security exceeds the price paid for the security. Diversification - A process of investing assets among a range of security types by sector, maturity, and quality rating. Equipment Lease-backed Security – Debt instrument backed by equipment leases. Repayment comes from lease payments by the lessee on equipment leased. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. FDIC – Federal Deposit Insurance Corporation. An agency of the United States Government that insures bank deposits against loss of principal in the accounts of the bank’s depositors, up to a maximum amount of funds deposited per account (currently $100,000). Federal Funds - Fed Funds - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each 45 other overnight or on a longer basis. They may also transfer funds among each other on a same-day basis through the Federal Reserve banking system. Fed funds are considered to be immediately available funds. Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other. GASB – Governmental Accounting Standards Board GASB 3 – GASB Pronouncement providing direction and guidance on how a government’s cash and investments are to be presented in the government’s Comprehensive Annual Financial Report. GASB 31 – GASB Pronouncement providing further direction and guidance on how a government’s cash and investments are to be presented in the government’s Comprehensive Annual Financial Report. It requires that the fair value of the government’s investments be presented. GASB 40 – Revises GASB 3 to require additional disclosure of the degree of risk associated with a government’s investment portfolio. GASB 72 - GASB Pronouncement with respect to a government’s cash and investments. It provides guidance for determining a fair value measurement for financial reporting purposes. Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See “Treasury Bills, Notes, and Bonds.” Government Sponsored Enterprise – See Agency Notes. Indenture – Agreement between bondholders, trustee and issuer, in which issuer agrees to repay monies borrowed from bondholders. Specifies how proceeds of bond issue may be used. Insured Institution – Term used to describe a financial institution that is one of the participants in the Promontory Interfinancial Network, LLC. These are banks who agree to accept a time deposit and issue a Certificate of Deposit (“CD”) to a depositor in an account that is insured by the Federal Deposit Insurance Corporation (“FDIC”). The principal, along with aggregated interest in this account, shall not exceed the Standard Maximum Deposit Insurance Amount (“SMDIA”) offered by the FDIC (currently $100,000 per account.) Interest Rate - See “Coupon Rate.” Interest Rate Risk - The risk associated with declines or rises in interest rates which cause in investment in a fixed-income security to increase or decrease in value. Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Company Act of 1940 - Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. 46 Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. Investment-grade Obligations - An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency. Inverse Floaters – Debt securities paying an interest rate that floats inversely with a specified index, such as the T-Bill rate. For example, as the T-Bill rate rises, the Inverse Floater rate will decline. Issuer – An issuer of debt, for example, bonds, is a borrower of funds in the debt markets. Liquidity - An asset that can be converted easily and quickly into cash. Local Agency Investment Fund (LAIF) – Fund managed by the California Treasurer’s Office, offering local agencies the opportunity to invest surplus funds at better than average market rates of return with same-day liquidity. Mark-to-market - The process whereby the book value or collateral value of a security is adjusted to reflect its current market value. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - Current market price of a security. Maturity - The date on which payment of a financial obligation is due. The final stated maturity is the date on which the issuer must retire a bond and pay the face value to the bondholder. See Weighted Average Maturity.” Medium-term Notes - All corporate and depository institution debt securities with a maximum of five years or less remaining to the date of maturity at the time of purchase, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Money Market Mutual Fund - Mutual funds that invest solely in money market instruments (short- term debt instruments, such as Treasury bills, commercial paper, bankers’ acceptances, repos and federal funds). Mortgage-derived Interest-only Strips - Derivative investment consisting of a series of interest payments from mortgages. Risky because original investment may or may not be paid back. Mortgage Pass-through security – Security that pays investors everything received. All principal and interest received is passed through to the investor. Mortgage-backed Bond – Bond securitized by mortgages. Issued by FNMA and FHLMC for example. 47 Mutual Fund - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by the following Securities and Exchange Commission (SEC) disclosure guidelines: 1. Report standardized performance calculations. 2. Disseminate timely and accurate information regarding the fund’s holdings, performance, management and general investment policy. 3. Have the fund’s investment policies and activities supervised by a board of trustees, which are independent of the adviser, administrator or other vendor of the fund. 4. Maintain the daily liquidity of the fund’s shares. 5. Value their portfolios on a daily basis. 6. Have all individuals who sell SEC-registered products licensed with a self-regulating organization (SRO) such as the National Association of Securities Dealers (NASD). 7. Have an investment policy governed by a prospectus which is updated and filed by the SEC annually. National Association of Securities Dealers (NASD) - A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Nationally Recognized Statistical Rating Organization (NRSRO) – Commonly known as a “rating agency,” an organization issuing credit ratings or scores with regard to the credit quality of the debt instruments issued by both public and private entities. Best known examples include Moody’s, Standard and Poor’s, and Fitch. Negotiable Certificate of Deposit – Large dollar amount, short-term certificate of deposit issued by large banks and bought mainly by corporations and institutional investors. They are payable to the bearer or to the order of the depositor and, being negotiable, they are traded in an active market and usually have a maturity less than six months. Net Asset Value - The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund’s assets which includes securities, cash, and any accrued earnings, subtracting this from the fund’s liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund’s portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the “coupon,” “coupon rate,” or “interest rate.” Offer - An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the “Ask price.” Operating Funds – Amount of money needed to meet the operating needs of the City on a daily, weekly, monthly or annual basis. This includes the amount of money needed to pay vendors, employees, bondholders, and other creditors. This is the amount of money normally kept in the City’s bank account to pay City obligations. As specified in the Policy, the target amount for this balance is $15,000,000, on any given day. By contrast, see “Surplus Funds.” Par - Face value or principal value of a bond, typically $1,000 per bond. 48 Pay-through Bond – Bond whose cash flow generated by its underlying security is paid through to investors Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities. Premium - The amount by which the price paid for a security exceeds the security’s par value. Primary Government Dealer – A well-capitalized securities brokerage firm that is required to participate in U.S. Treasury auctions of its debt instruments. Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security. Promontory Interfinancial Network – A private sector firm that places time deposits (“CDs”), with participating Insured Institutions through Promontory’s CDARS. California Government Code Sections 53601.8 and 53635.8 permit the City to place funds for the purchase of time deposits with Insured Institutions through private sector firms such as Promontory Interfinancal Network. Prospectus - A legal document that must be provided to any prospective purchaser of a new securities offering registered with the SEC. This can include information on the issuer, the issuer’s business, the proposed use of proceeds, the experience of the issuer’s management, and certain certified financial statements. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Range Note – Investment whose coupon payment varies depending on whether the current benchmark falls within a specified range. If it does not, then there is no requirement to pay any interest at all. Range notes have a high coupon as long as a market index remains below a specified level or within a specified range, but a zero percent coupon if it does not. Regular Way Delivery – Securities settlement that calls for delivery and payment on the third business day following the trade date (T+3); payment on a T+1 basis is currently under consideration. Mutual funds are settled on a same day basis; government securities are settled on the next business day. Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding. Repurchase Agreement (repo RP) - An agreement of one party to sell securities at a specified price to a second party and a simultaneous agreement of the first party to repurchase the securities at a specified price or at a specified later date. Return on Investment – Interest earnings on other gains as measured a percentage basis with respect to the amount of the investment. Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities 49 at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13- month maturity limit and a 90- day average maturity on investments, to help maintain a constant net asset value of one dollar 1.00). Safekeeping - Holding of assets (e.g., securities) by a financial institution. Securities Lending Agreement – Agreement between investors and other owners of securities to lend them to broker-dealers and other institutions for short periods of time, in exchange for a negotiable fee. Safety – An objective of portfolio management. Most often refers to maintenance of principal or the prevention of the loss of capital. Selected depository institution- as defined by California GC Sections 53601.8(a) and 53635.8 (a), a nationally or state chartered commercial bank, savings bank, savings and loan association, or credit union within California, that has been contracted by a local agency, to submit local agency funds to a private sector entity that assists in the placement of certificates of deposit (time deposits) with other commercial banks, savings banks, savings and loan associations, or credit unions that are located in the United States, for the local agency’s account. The selected depository institution shall serve as a custodian for each certificate of deposit that is issued with the placement service for the local agency’s account. SMDIA- Standard Maximum Deposit Insurance Amount. This term is defined by Promontory Interfinancial Network LLC as the current FDIC limit of $100,000 per account deposited in a bank account and insured by the FDIC against loss of principal. Surplus Funds – As specified in State law, funds which are not required for the immediate needs of the local agency. The City may invest any portion of these funds it deems wise or expedient in investments set forth in this Policy. See III. A. 1.a. (Contrast operating funds.) Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital gains) = Total Return Treasury Bills - Short-term U.S. government non-interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. 50 Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years and issued in denominations ranging from $1,000 to $1 million or more. Treasury Bonds - Long-term U.S. government debt securities with maturities often years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. Uniform Net Capital Rule - SEC Rule 15C3-1 outlining capital requirements for broker/dealers. Volatility - A degree of fluctuation in the price and valuation of securities. Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. When Issued (WI) - A conditional transaction in which an authorized new security has not been issued. All “when issued” transactions are settled when the actual security is issued. Yield - The current rate of return on an investment security generally expressed as a percentage of the security’s current price. Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor’s potential capital gain or loss are included in the calculation of return. Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. 51 APPENDIX D INVESTMENT POLICY STATE-FRESNO LIMITS BY INVESTMENT TYPE Authorized Investments Maximum Maturity Quality Rating Maximum % Limit Of Portfolio State Maximum % Limit Of Portfolio Fresno Maximum % Limit Of Portfolio Per Single Issuer State Maximum % Limit Of Portfolio Per Single Issuer Fresno Maximum % of Single Issuer's Debt State/Fresno City of Fresno Debt 5 Years N/A 100%100%100%100%100% U.S. Treasuries 5 Years N/A 100%100%100%100%100% California Debt 5 Years N/A 100%100%100%100%100% Other 49 States Debt 5 Years N/A 100%100%100%100%100% Cal Local Agency Debt 5 Years N/A 100%100%100%100%100% GSE Agencies 5 Years N/A 100%70%100%50%100% Banker's Acceptances 180 Days N/A 40%40%30%30%100% Commercial Paper 270 Days A-1/P-1 25%25%25%25%10% Certificates of Deposit 5 Years Insured 30%30%30%30% Shareholders Equity Negotiable CDs 5 Years N/A 30%30%30%30%Shareholders Equity Time Deposits 5 Years Collateral 100%100%100%100%Shareholders Equity Shares of Section 6509.7 JPAs N/A N/A 100%100%100%100%100% GC 53601.8 CDs 5 Years Insured 30%30%30%30%Shareholders Equity Repurchase Agmnts 1 Year Collateral 100%100%100%100%100% Reverse Repurchase Agmnts 92 Days N/A 20%20%N/A N/A 100% Securities Lending Agmnts 92 Days N/A 20%20%N/A N/A 100% Medium-Term Notes 5 Years A 30%30%30%20%100% Mutual Funds N/A AAA 20%20%10%10%100% Money Market Funds N/A AAA 20%20%20%20%100% Mortgage/Asset Backed Debt 5 Years AA 20%20%20%20%100% LAIF N/A N/A 100%100%100%100%100% International Bank Recon & Dev 5 Years AA 30%30%30%30%100% International Finance Corp 5 Years AA 30%30%30%30%100% Inter-American Development Bank 5 Years AA 30%30%30%30%100% RLS: N/A FILE ID: 21-22788 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:HENRY FIERRO, Budget Manager Budget and Management Studies Division, Office of Mayor & City Manager SUBJECT: RESOLUTION - Council Adoption of The Fiscal Year 2021-2022 City Of Fresno Budget Including The Annual Appropriations Resolution. (Subject to Mayor’s veto) RECOMMENDATION: It is recommended that the Council approve the attached documents establishing the Fiscal Year FY) 2021-2022 City of Fresno budget. EXECUTIVE SUMMARY: BACKGROUND: On May 26, 2021 the Mayor presented each councilmember with a copy of the Mayor’s FY 2021- 2022 Proposed Budget for the City of Fresno. The public hearings on the budget began on June 14, 2021 and continued through June 24, 2021. The documents presented are based on the Mayor’s Proposed Budget and have been updated to reflect the approval of motions by the City Council up through June 24, 2021. The Mayor may approve or veto all or any portion of the budget or request reconsideration from Council. If any portion of the budget is vetoed by the Mayor it will be brought back to the Council for override consideration. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: 6 4 1 Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: By approving the attached documents the Council will adopt the FY 2021-2022 City of Fresno budget. ATTACHMENTS: AAR Resolution AAR Exhibit A DEPARTMENT FUND PROPOSED TOTAL City Council General Fund 5,126,300 Total All Funds 5,126,300 Mayor & City Manager General Fund 4,915,500 CA Cannabis Equity Act Grant 1,205,000 Animal Shelter 1,446,800 Total All Funds 7,567,300 City Clerk General Fund 1,283,300 Central Services ISF 983,200 Total All Funds 2,266,500 City Attorney General Fund 10,899,800 Total All Funds 10,899,800 Police General Fund 193,725,500 Sup Law Enforce Svc Fund-SLES 1,183,200 BSCC State Law Enforcement 276,600 Misc Federal Grants - Police 1,165,400 Misc State Grants - Police 887,900 Homeland Security 133,800 Justice Assistant Grant 413,000 Forfeitures Fund 250,000 P.O.S.T. 1,104,600 Patrol Support Fund 2,372,300 2008 PD Revenue Bonds-Phase I 30,000 PD Natl Air Guard RTC Fund 100,000 UGM Police Citywide Facil Fees 169,800 Contract Law Enforcement Svcs 3,020,500 PS Impact Fee Bond Debt Svc. 1,211,200 PD Chiller Replacement 165,700 Total All Funds 206,209,500 Fire General Fund 75,220,400 Misc State Grants - Fire 600 Homeland Security Grant-Fire 101,000 Airport Public Safety - Fire 1,417,600 DHS Grant Program - Fire 2,000 Fire Training - SCCCD 4,400 PS Impact Fee Bond Debt Svc. 1,185,600 Total All Funds 77,931,600 FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 1 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Parks, Recreation & Community Services General Fund 16,305,900 Misc Federal Grants - Parks 248,600 Misc State Grants - Parks 1,801,100 Misc Local Grants - Parks 60,600 Meas P Existing Park Cap-O&M 11,893,300 Meas P New Parks & Facilities 5,845,600 Meas P Youth Sr Prog-Job Trn 1,990,100 Parks Special Projects 1,272,100 PARCS Contracted Services 639,300 Japanese Garden Capital Imprvm 134,200 Memorial Auditorium Cap Improv 104,600 UGM Neigh Park Service Area 2 584,000 UGM Neigh Park Service Area 4 93,000 UGM Neigh Park Service Area 5 38,300 UGM Parks Citywide Facil Fees 4,487,900 UGM Parkland(Quimby) Ded Fee 2,400,000 Camp Fresno Capital Impr 143,700 Woodward Park Amphitheater 80,500 Municipal Golf Course Fund 918,400 Parks Impact Bond Debt Service 1,826,900 Total All Funds 50,868,100 Public Works General Fund 8,759,900 Special Gas Tax 5,256,400 Prop. 111 - Special Gas Tax 3,074,300 ABX8 6 Gas Tax (formerly TCRP) 5,341,100 SB1 Road Repair Gas Tax 11,827,400 Disposition Of Real Property 12,600 Pedestrian & Bicycle Facility 751,400 Federal Grants Public Works 35,045,600 State Grants-Public Works 25,236,400 Transformative Climate Comm 39,221,500 EDA Grant 6,500 Measure C Tier 1 Capital Proj 9,707,900 Meas C-PW Alloc Street Maint 5,259,000 Meas C-PW Alloc ADA Compliance 191,000 Meas C-PW Alloc Flexible Fund 5,917,900 Meas C-PW Alloc Ped Trails 1,606,000 Meas C-PW Alloc Bike Facilities 1,484,900 Orig Meas C-Regional Hwy Prog 106,600 Meas C-Transit (TOD) Programs 1,247,000 Measure "C" Trail Advancement 2,355,500 Measure C New Technology 454,000 Measure C Litter Abatement 100,000 Measure C Grade Separation 18,767,400 Reg Trans Mitigation Fee-RTMF 17,717,500 MeasP ATP-Trails-Beautify-SJRC 1,000,000 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 2 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Public Works Street Tree Fees 15,000 UGM General Administration 219,300 Citywide Regional Street Impact Fee 5,795,400 Interior Streets & Roundabouts Street Impact Fee 1,015,000 Regional Street Impact Fee - Copper River 1,806,500 New Growth Area Street Impact Fees 11,118,000 Sewer Backbone Fee - Copper River 602,100 CFD #9 Comm/Ind Feature Maintenance 118,900 State Contracted Services 200,000 CASp Program SB1186 / SB1379 249,200 Santa Fe Depot Facility Fund 242,600 High Speed Rail Projects 858,700 High Speed Rail Services 445,000 Developer Cash-in-Lieu Improve 223,000 Lcal Agncy Prj Fndng-Pub Works 1,225,500 Cash in Lieu - Loan 570,800 AD 131-Const-Herndon/Milburn 4,800 AD 137-Const-Figarden Park 299,600 AD154-CALCOT Construction 206,300 Landscape Maintenance District No. 1 761,800 Community Facilities District No. 2 4,685,200 Community Facilities District No. 4 718,600 Community Facilities District No. 5 1,700 Community Facilities District No. 7 240,000 Community Facilities District No 8 2,200 Community Facility Dist. No. 11 2,766,100 Community Facility Dist No 12 577,200 Community Facility Dist No. 14 85,000 CFD#15 EAST Copper River Dist 35,200 CFD No. 2 - Reserve 212,200 CFD No. 11 - Reserve 332,700 UGM Neigh Park Service Area 1 400 UGM Neigh Park Service Area 3 300 UGM Neigh Park Service Area 5 1,200 UGM Neigh Park Service Area 7 500 UGM Parks Citywide Facility Fees 530,100 UGM Parkland(Quimby) Ded Fee 10,000 UGM Major Street Zone A 554,800 UGM Major Street Zone C/D-2 2,500 UGM Major Street Zone D-1/E-2 162,500 UGM Major Street Zone E-1 11,400 UGM Major Street Zone E-4 26,000 UGM Major Bridge Fee Zone C/D2 1,200 UGM Maj Bridge Fee Zone D-1/E-2 51,200 UGM Major Bridge Fee Zone E-1 92,800 UGM Major Bridge Fee Zone E-4 1,000 UGM Major Bridge Fee Zone F 7,700 UGM Fire Station Serv Area 15 1,000 UGM Fire Citywide Facility Fees 18,400 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 3 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Public Works UGM RR Cross/At Grade Zone A/B 17,300 UGM RR Cross at Grade Zone A/C 14,300 UGM RR Cross/At Grade Zone A/D 58,400 UGM RR Cross/AG Zone E/1-A 132,400 UGM RR Cross/AG Zone C/D-1 508,300 UGM RR Cross/At Grade Zone A/E 3,700 UGM Grade Separation Zone E/4A 4,300 UGM Traf Signal/Mitiga Imp Fee 3,401,100 UGM Police Citywide Facility Impact Fee 24,300 Francher Creek Proj Fin District 1,200 R/W Acquisition Tract 5206 9,800 R/W Acquistion-Tract 5237 83,400 Tract 5232 Belmont AveWidening 172,400 AD #131 UGM Reimbursements 1,808,900 R/W Acquisition - Tract 5273 1,600 R/W Acquisition - PMap 2008-13 3,500 RAIV Acquisition-T5770 & T5567 800 R/W Acquisition - T5531 9,300 R/W Acquisition - T6095 400 R/W Acquisition - T6124 107,100 R/W Acquisit T5341 T5424 T5501 5,500 RW Acquisition - T6163 5,600 R/W Acquisition - T6052 25,000 R/W Acquisition - T6056 1,300 UGM Fire Station 10 Relocation 3,500 UGM Fire Station 12 Improvements 3,200 UGM Fire Station 24 3,500 UGM Fire Station 25 900 R/W Acquisition-Tract 6215 44,600 R/W Acquisition - Tract 6214 32,100 UGM Recharge ServiceArea 101-S 1,200 UGM Well Develop Serv Area 142 400 UGM Water Area 201-S 1,200 UGM Water Area 301-S 184,900 UGM Water Area 101-S 1,500 UGM Wellhead TreatmntArea 101S 1,200 UGM Well Develop Service Area 11-A 1,200 UGM Well Develop Service Area 86 1,200 UGM Well Develop Service Area 90 1,200 UGM Well Division Service Area 91 1,500 UGM Well Develop Service Area 102 1,200 UGM Well Develop Serv Area 107 500 UGM Well Develop Serv Area 132 500 UGM Well Develop Service Area 141 1,200 UGM Well Develop Service Area 153 900 UGM Trans Grid Serv Area A 22,500 UGM Trans Grid Serv Area B 6,500 UGM Trans Grid Serv Area C 1,000 UGM Trans Grid Serv Area D 11,700 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 4 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Public Works UGM Trans Grid Serv Area E 102,000 UGM-Bond Debt Serv Area 101-S 2,500 UGM Bond Debt Serv Area 301-S 2,000 UGM Bond Debt Serv Area 501-S 2,000 Recharge Area 301-S 1,500 UGM Recharge ServiceArea 501-S 1,800 UGM NE Recharge Facility Fee 1,200 UGM Wellhead Trtmnt Area 301-S 1,301,800 UGM Wellhead Trtmnt Area 401-S 1,200 UGM Wellhead Trtmnt Area 501-S 2,000 UGM Water Area 401-S 21,200 UGM Water Area 501-S 300,000 Water Capacity Fee Fund 1,507,000 UGM Cornelia Sewer Trunk Fee 1,200 UGM Grantland Sewer Trunk Fee 2,800 UGM Herndon Sewer Trunk Fee 2,300 UGM Fowler Sewer Trunk Fee 5,500 UGM Area-wide Oversize sewer 103,500 UGM Lift Station/APU Svc Area 1,200 UGM Millbrook Olay Sewer Fee 1,200 Community Sanitation Operating 9,159,900 PW Special Proj Revolving Fund 1,261,300 PW Capital Indirect Cost Recov 9,470,400 Facilities Management Oper 10,386,300 Faciliti Repairs & Replacement 620,300 Security Assessment Charges 654,600 Municipal Service Center Oper 3,281,400 California Infrastructure Economic Development Bank Loan 138,600 Total All Funds 282,620,300 General City Purpose General Fund 12,152,800 Community Benefit Fund 502,400 Fresno Metropolitan Museum 419,400 Wtrsmt Grnt Schl Irr Plmb Upgd 300,000 HEAP Fund 268,000 Cable PEG, Nonprofit Media JPA 750,000 Economic Development Infrastru 500,000 Economic Incentives 3,142,200 Retirement ISF 2,396,700 Employee Termination Payout 2,915,900 Pension Oblig. Bond Debt Svc 16,194,900 City Hall Debt Service 1,170,400 Lease Revenue Bonds Series2004 2,683,600 Lease Revenue Bonds Series2005 2,969,200 Bee Building-Granite Park DS 2,365,700 Animal Shelter Bond Debt Svc 1,123,600 Total All Funds 49,854,800 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 5 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Economic Development Department General Fund 1,530,700 COF CARES Act RLF 07-79-07577 318,000 Total All Funds 1,848,700 Planning & Development Services General Fund 22,971,000 Housing General Fund 2,685,700 Community Development Block Grant 17,776,300 Revolving Loans - RRP 44,900 Rehab Loan And Grant Trust 52,200 Neighborhood Stabilization Prog 727,600 Miscellaneous Federal Grants 104,500 CARES 15,138,800 HHAP State Grant 8,680,300 PermLocalHousingAllocatn Grant 3,407,700 HOME Fund 14,583,000 ESG Grant Fund 1,262,500 HOPWA 1,350,500 Distress Prop Financing Fund 3,400 Housing Trust Earmark 6,100 High Speed Rail Projects 329,700 Total All Funds 89,124,200 Public Utilities MeasP ATP-Trails-Beautify-SJRC 985,400 Water Enterprise 123,829,500 Water Connection Charge 2,197,800 DBCP Recovery Fund 2,212,000 SE Fresno Projects Bond Fund 2,158,100 UGM Water Area 201-S 31,500 UGM Water Area 101-S 823,500 UGM Wellhead TreatmntArea 101S 1,000,000 Recycled Water Distrib Sys O&M 86,600 UGM Wellhead Trtmnt Area 501-S 283,200 Copper River Ranch Water Infra 850,000 TCP Settlement Fund 4,226,600 Srf Newtf 6Mg Tank Clwl2 Ln 708,900 Water Capacity Fee Fund 2,500,000 Prop1 GW 123-TCP Planning Grnt 4,300 Prop1 P117 P284 PCE Conta Grnt 48,400 Wastewater Operating 111,400,100 WW/SW Phase II Bond Capital 333,500 State Revolving Loan Fund 2016 125,000 93 Sewer Bond Dbt Serv Rev Fnd 4,000 Wastewater Vehicle Replacement 1,062,300 Sewer Lateral Revolving Fund 300,000 Solid Waste Operating 39,125,000 City Landfill Closure Capital 604,200 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 6 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Public Utilities Recycling Grants 131,100 CalRecycl Used Oil Block Grant 57,200 SW Vehicle Replacement 5,282,700 Community Sanitation Operating 799,300 Public Utilities Administration 5,168,300 DPU Operation & Maintenance Facility 5,420,200 Total All Funds 311,758,700 Neighborhood and Community Services General Fund 7,162,800 Misc State Grants - Code Enforcement 215,100 7,377,900 Airports FYI Operations 21,636,200 Airways Golf Course Capital 721,600 FYI 2013 Revenue Bond Fund 2,826,800 Series 2007 Debt Service 1,677,500 Airport Federal Grants 40,976,000 Airport Capital 4,395,600 Airports Projects Administration 1,450,900 CRCF Reserve Fund 211,400 PFC Capital Fund 1,247,500 IBank Bond Debt Service Fund 1,977,800 Terminal/FIS Project 76,000,000 Chandler Operating 537,700 Total All Funds 153,659,000 Convention Center Convention Center Operating 3,974,800 Conference Center/Selland Expan Debt Service 5,144,600 Stadium Debt Service Fund 3,197,500 Stadium Operating Fund 450,000 Stadium Capital 1,612,500 Stadium Capital Reserve 1,345,100 Total All Funds 15,724,500 Transportation Measure C Transit 15,957,700 Fresno Transit Operating 34,828,900 Federal Operating-43504 16,669,600 Grant Funded Operating Support 2,947,300 FAX Capital 1,504,800 FTA 5310 Grants (FY07-08 fwd) 1,557,000 Prop 1B - PTMISEA Transit Grnt 8,701,200 FTA Small Starts Grants-BRT 400,000 FY11 FTA 5307 Grant CA-90-Y843 32,000 FY10-FY12 Federal CMAQ 600,000 FY10 FTA 5308 Grant CA-58-0007 10,000 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 7 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Transportation FY12 FTA5307 Grant CA-90-Y947 21,700 TIRCP Grants-State Cap&Trade 13,670,000 FTA 5339 Grants - FY13 Fwd 10,432,800 FY15 FTA 5307 GrantCA-2017-081 421,400 FY16 FTA 5307 GrantCA-2018-002 220,000 State Cap & Trade - LCTOP 985,000 FY17 FTA 5307 GrantCA-2018-006 240,700 FTA CMAQ Grant CA-2018-004 278,000 FY18 FTA 5307 Grant CA-2018-## 718,000 FY19 FTA 5307 Grant CA-2019-## 678,000 SB-1 SGR Grants 4,484,700 FY18 FTA 5339 Grant CA-2019-## 1,005,000 FY20 FTA 5307 Grant CA-2020-## 1,437,200 FY21 FTA 5307 Grant CA-2021-## 1,099,800 FTA CARES Act Grant CA-2021-## 100,000 CCI-Clean Mobility ProgFunding 42,500 HOPE - FTA Planning 720,000 FY22 FTA 5307 Grant CA-2021-## 1,950,000 FTA CRRSAA Grant CA-2021-## 1,280,000 Transit Asset Maintenance 500,000 Fleet Operating 19,346,900 Fleet Replacement 10,450,500 Public Safety Fleet 14,890,300 Total All Funds 168,181,000 Information Services General Fund 438,200 Security Assessment Charges 387,100 Systems Acquisition & Maintenance 6,970,100 Information Services Operating 11,970,400 Systems Replacement Fund 3,654,100 Network Replacement Fund 2,384,100 Desktop Replacement Fund 62,600 PublicSafety RadioCommun Upgrd 783,300 Total All Funds 26,649,900 Finance General Fund 6,884,800 EmergencyRentalAssistanceGrant 28,500,000 MeasP Prg Implem & FC 57,800 Utility Billing & Collection 7,880,100 Water ACP 1,000,000 Total All Funds 44,322,700 Personnel Services General Fund 3,844,700 Workers' Compensation Self-Insurance 19,330,000 Liability Self-Insurance Fund 12,958,200 Unemployment Self-Insurance 883,900 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 8 of 9 DEPARTMENT FUND PROPOSED TOTAL FY 2022 BUDGETED AMOUNTS ANNUAL APPROPRIATION RESOLUTION EXHIBIT A Personnel Services Property Self-Ins Fund 4,261,000 Total All Funds 41,277,800 Citywide Total 1,553,268,600 K:\USERS\DOCS\FY\FY22 Enabling Docs\FY2022 AAR\210603 FY22 AAR_Proposed Budget.xlsx Page 9 of 9 001 ONE FRESNORESNO001 ONE FRESNO 001 ONE FRESNO001 ONE FRESNO001 ONE FRESNO001 ONE FRESNO001 ONE FRESNO001 ONE FRESNOADOPTED FISCAL YEAR 2022 BUDGET City of Fresno California We work for you! Adopted Budget for the Fiscal Year July 1, 2021 – June 30, 2022 M ayor Jerry Dyer City Council Esmeralda Soria - District 1 Mike Karbassi - District 2 Miguel Arias - District 3 Tyler Maxwell - District 4 Luis Chavez, Council President - District 5 Garry Bredefeld - District 6 Nelson Esparza - District 7 City Manager Thomas Esqueda City Attorney Douglas T. Sloan Interim City Clerk Briana Parra Executive Management Team Georgeanne White - Assistant City Manager Francine Kanne - Assistant City Manager Gregory A. Barfield - Assistant City Manager Kevin Meikle - Aviation Director Michael Lima - City Controller / Finance Director Kerri Donis - Fire Chief Bryon Horn - Information Services Director TJ Miller - Parks, After School, Recreation and Community Services Director TJ Miller - Personnel Services Director Jennifer Clark - Planning and Development Services Director Paco Balderrama - Police Chief Michael Carbajal - Public Utilities Director Scott Mozier - Public Works Director Gregory A. Barfield - Transportation Director Budget Preparation Staff Henry Fierro, Budget Manager Pedro Rivera, Principal Budget Analyst Scott Motsenbocker, Principal Budget Analyst Alma Torres, Principal Budget Analyst Todd Stermer, Senior Budget Analyst Michelle Wooten, Senior Budget Analyst Alyse Muniz, Budget Technician CCiittyy ooff FFrreessnnoo,, CCaalliiffoorrnniiaa Table of Contents 2021-2022 Table of Contents Director Cover Page Acknowledgment How to Use This Book EXECUTIVE SUMMARY Mayor’s Transmittal Letter City Manager’s Overview CITYWIDE SUMMARY City Organizational Chart .................................................................................................................... A-1 City Operating Fund Structure Chart .................................................................................................. A-2 Total City Resources ............................................................................................................................ A-3 Total City Appropriations .................................................................................................................... A-4 Appropriations Summary by Department/Primary Funding Source .................................................... A-5 Revenues Summary by Department/Primary Funding Source ............................................................ A-6 Revenues Summary by Fund Classification .......................................................................................... A-7 Appropriations Summary by Fund Classification ................................................................................. A-8 Appropriations Summary – FY 2022 by Operating, Capital and Debt Service...................................... A-9 Authorized Position Detail ................................................................................................................. A-11 Authorized Position Changes ............................................................................................................. A-13 Debt Obligations Summary ............................................................................................................... A-17 New City Lease Purchases for FY 2022 ............................................................................................... A-19 Measure C Extension Revenue and History ........................................................................................ A-21 Measure P Special Sales Tax ............................................................................................................. A-22 FY 2021-2022 Federal Entitlement Funding ...................................................................................... A-23 Combined Fund Summary ................................................................................................................. A-31 GENERAL FUND SUMMARY FY 2021-2022 General Fund Overview and Five Year Forecast ........................................................... A-41 General Fund Debt Service................................................................................................................ A-56 DEPARTMENT SUMMARIES Office of the Mayor and City Manager ................................................................................................. B-1 City Council .......................................................................................................................................... B-7 Airports Department .......................................................................................................................... B-17 City Attorney’s Office ........................................................................................................................ B-25 City Clerk’s Office .............................................................................................................................. B-33 2021-2022 Table of Contents Convention Center and Stadium Department .................................................................................... B-41 Economic Development Department ................................................................................................. B-51 Finance Department .......................................................................................................................... B-59 Fire Department ................................................................................................................................ B-67 General City Purpose Department ..................................................................................................... B-77 Information Services Department ..................................................................................................... B-87 Parks, After School, Recreation & Community Services Department ................................................. B-97 Personnel Services Department ...................................................................................................... B-113 Planning & Development Services Department ............................................................................... B-121 Police Department ........................................................................................................................... B-135 Public Utilities Department .............................................................................................................. B-147 Public Works Department ................................................................................................................ B-163 Transportation (FAX) Department ....................................................................................................B-177 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program............................................................................................................. C-1 Capital User’s Guide and Glossary ...................................................................................................... C-15 Department Capital Summary ........................................................................................................... C-16 Capital Improvement Projects Fund Legend ...................................................................................... C-17 Capital Improvement Program by Department/Project ..................................................................... C-25 Capital Improvement Program by Department/Fund/Project ............................................................ C-47 SUPPLEMENTAL INFORMATION General Information ............................................................................................................................ D-1 Transportation (FAX) Bus Systems Map .............................................................................................. D-5 Fire Stations Map ................................................................................................................................ D-6 Parks Community Centers & Neighborhood Parks Map ....................................................................... D-7 Fresno Police Substations Map ........................................................................................................... D-8 Interfund Transfer Detail ..................................................................................................................... D-9 Legal Debt Margin Information .......................................................................................................... D-17 Process to Ensure Budget Accuracy ...................................................................................................D-18 Budget Policies ................................................................................................................................. D-19 Financial Policies ............................................................................................................................... D-25 Acronyms ........................................................................................................................................... D-35 Glossary of Terms .............................................................................................................................. D-37 Acknowledgment he completion of this budget document could not have been accomplished without the skill, dedication and professionalism of my team. I am truly fortunate to manage a highly skilled and dedicated team that has, as a whole, achieved nearly 90 years of service towards the City of Fresno. The group sacrificed many extensive hours and weekends over the last several months in order to plan, prepare, and formalize the Budget document. I also must recognize my team’s sacrifices didn’t stop with each staff member but also was made by their respective families as well. I am truly grateful to be a part of such a stellar team. They are Pedro Rivera, Scott Motsenbocker, Alma Torres, Todd Stermer, Michelle Wooten, and Alyse Muniz-Thank-you very much. My gratitude must also go to the Department Directors and all of the department personnel who worked on the preparation of the budget. They are too numerous to mention here, but all the assistant directors, managers, analysts, account clerks, administrative assistants and others have earned a well-deserved thank-you from the Budget Office. I truly value and appreciate the continued fostering of vital business relationships shared between the Budget team and department-wide personnel. Finally, I would like to thank Mayor Jerry Dyer, City Manager Thomas Esqueda, Assistant City Managers Georgeanne White, Francine Kanne, and Gregory Barfield, Deputy Mayor Matthew Grundy, Chief of Staff Tim Orman, Deputy Chief of Staff Chris Montelongo, as well as the Council Members for their continued leadership and guidance in the planning, deliberations, and implementation of this Budget. Respectfully submitted, Henry J. Fierro, Budget Manager T Budget Policy and How to Use This Book Budget Policy The City operates under the strong-Mayor form of government. Under this form of government, the Mayor serves as the City’s Chief Executive Officer, appointing and overseeing the City Manager, recommending legislation, and presenting the annual budget to the City Council. The budget of the City of Fresno, within the meaning and context of Section 1205 of the City’s Charter, must be adopted by resolution by the City Council by June 30th of a given year. As provided by Section 1206 of the Charter, any adjustments in the amounts appropriated for the purposes indicated at the department/fund level shall be made only upon a motion to amend the resolution adopted by the affirmative votes of at least five Council members. Administrative changes within the department/fund level may be made without approval of Council within written guidelines established by the City Manager. How to Use This Book We’ve made every effort to make this book as easy as possible to read, but it can be difficult to find what you’re looking for in such a complex document. To make your search easier, we’ve provided a number of tools to help you get what you need. The Budget is organized systematically moving from the broadest perspective of service by department to more specific information. The document is arranged by department with the final section of the Budget providing reference information to enhance the reader’s understanding of overall concepts. This book is divided into six sections: Executive Summary This section presents the Mayor’s Transmission letter and the City Manager’s Financial Overview. Citywide Summary This section includes various charts and graphs that represent the City’s financial position and allocations for the coming fiscal year; outlines critical funding sources such as Measure C and the Federal Entitlements received by the City. Also included are the allocation of staff and the City’s debt obligations. General Fund Summary This section contains the General Fund Overview, which describes the resources and appropriations of this fund and the assumptions in the General Fund five year forecast. The General Fund debt obligation is also presented. Department Summaries This section outlines organizational impacts and resource allocation by department. It also contains various tables that represent the financial position of the department and department staffing levels. Capital Improvement Summary This segment outlines the five-year capital improvement plan on a Citywide basis and by department. Supplemental Information This section gives the reader general information about the City and the City’s Budget and Financial Policies as well as an update on the City pension funding status. Acronyms and a Glossary of Terms are also included. MAYOR JERRY P. DYER September 30, 2021 One Fresno Family, As Mayor, it is my honor to present the Dyer Administration’s first annual budget. Many fiscal uncertainties remain as a result of the Covid-19 pandemic, but I am confident that the City of Fresno is poised to rebound financially faster than any city in California. Although I am saddened by the number of businesses that were forced to close their doors as a result of the pandemic, I am encouraged by the resiliency and creativity of our City’s business owners, who have not only weathered the pandemic, but emerged from it more financially sound. This, along with increased property taxes from Fresno’s booming housing market, has prevented our overall revenues from dipping as low as many expected. With this in mind, my administration is betting on Fresno’s future economy and building the Fiscal Year 2022 budget on aggressive revenue projections. In addition, thanks to the American Rescue Plan and Measure P, Fresno is well positioned to make transformative investments in neighborhoods throughout the City. The Fiscal Year 2022 budget will total $1,448,903,600. Of that amount, General Fund departments account for $403,019,500, while Enterprise departments account for $604,849,300. The following Vision and Mayoral Initiatives will be the Fiscal Year 2022 budget’s focus: An Inclusive, Prosperous, Beautiful City where residents take pride in their neighborhood and their community. A Government that listens, keeps its promises, and is owned by the people. A culture that says “We Work for You”. This vision is only possible when a community trusts its government to keep residents safe. Therefore, restoring public safety will be my administration’s foundation. Community Safety and Trust Fresno, like many cities across the nation, has seen a tremendous uptick in both violent crime and property crime that corresponds with the pandemic’s timeframe and the social unrest seen in America. The police department’s vacancy rate, as well as the increase in long-term absences, has made it very difficult to maintain needed staffing levels to prevent and solve crimes. This has been compounded by the department’s leadership transition over the past 18 months. This budget will be the first of many that will serve to restore staffing levels of both Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 2 of 7 sworn police personnel and professional staff, and to enhance the department’s technology and equipment needs. Police Department •Chief Balderrama has been tasked with an aggressive goal of hiring of 120 police officers over a 15-month period, which will allow the department to fill 58 existing sworn vacancies, an additional 50 anticipated vacancies, and 12 additional officers, bringing the authorized strength to 850 officers. •25 Community Service Officers are being added to the department to handle lower priority police calls. This will free up police officers to be more responsive to emergency calls for service. •4 dispatchers are being added to keep pace with the growing number of 911 emergency calls. This will reduce the time it takes to answer 911 calls. •9 Crime Scene Investigators are being added for a more timely response to violent crimes and the quicker processing of evidence needed to solve crimes. •2 additional Investigators are being added to conduct background investigations. This will reduce the time it takes to hire police officers and professional staff. •Additional funding to expand gunshot detection capabilities through Shot-Spotter technology. •New technology initiatives as well as helicopter parts and equipment funded with anticipated American Rescue Plan dollars. •Although violence intervention programs such as Advanced Peace are not specifically mentioned in the FY22 budget, my Administration is committed to obtaining multi-year funding sources to support these programs from multiple funding sources, including the American Rescue Plan, state and federal grants, as well as private money. Fire Department •42 firefighters are being added in FY22, bringing the total number to 347. This will increase the daily number of firefighters from 81 to 95, allowing for faster and safer responses to both fire calls and medical aid calls. Funding for these firefighters will come from a federal SAFER grant. $2.9 million for three Fire Drill Schools will be funded from the American Rescue Plan. One of the Fire Drill Schools will allow for 20 existing firefighter vacancies to be filled in order to reduce overtime, as well as the strain on firefighters. •A new Medical Aid response model will be initiated that will allow for three squads consisting of two firefighters each to respond to medical aid calls, which will free up equipment and firefighters to be more responsive to fire-related calls. •4 Fire Prevention Inspectors, 1 Senior Fire Prevention Inspector, 1 Engineer, and 2 Maintenance Operations Assistants are being added in order to increase the department’s ability to reduce fires, decrease inspection times on plan checks, and free up firefighters to be more responsive to emergency-type duties. An Off Ramp to Homelessness Project Off Ramp has clearly demonstrated the importance of the planning, partnerships, and prioritized funding needed to eliminate homelessness in our city. Thanks to state funding and Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 3 of 7 a partnership with Fresno Housing, five motels have been purchased and are being utilized as Navigation Centers where service providers can assess and meet the individual needs of those people experiencing homelessness. Outreach workers establish a rapport with homeless individuals and encourage them to take advantage of housing and services. Our freeways look much different today than they did just four months ago as a result of the partnerships we have established with Cal Trans, CHP, and several organizations that provide outreach services. In FY22, local, state, and federal funding will be combined to purchase additional motels as transitional housing, rapid rehousing, and permanent supportive housing. Funding will also be utilized to facilitate the development of several alternative housing models, including Tiny Homes and C-Train Villages, private Independent Living Assistance facilities, and affordable workforce housing. In 2013, the Homeless Task Force was created to prevent the establishment of homeless encampments in the city. The task force was comprised of a sergeant, 4 officers and a sanitation crew. Although this task force has done a remarkable job minimizing the establishment of encampments, the most recent efforts through Project Off Ramp have shown there is a much more effective way to deal with the homeless, especially when considering past and future state funding through Project HomeKey. This Budget will establish the Mayor’s HART (Homeless Assistance Response Team), which will be comprised of outreach workers from community-based organizations who will serve as the primary point of contact with our homeless population, sanitation crews, police officers who will serve in a support role, and code enforcement officers. HART will coordinate efforts with Fresno Housing, service providers, and other governmental entities to provide housing and services to our vulnerable homeless population. I am optimistic that multi-year state and federal funding will be provided to the City of Fresno, which will allow for permanent housing and sustained homeless services. There is absolutely no reason why we should have a homeless population in Fresno beyond 2024 – and I am 100% committed to achieving that goal. Beautify Fresno Graffiti Abatement Efforts to restore Fresno’s curb appeal are well underway under the Beautify Fresno Initiative. Volunteer cleanups, trash removal, graffiti abatement, sidewalk repairs, street paving, and tree trimming, removal and planting have already begun and will dramatically increase in FY22 with the addition of personnel, equipment, and the outsourcing of services. Graffiti exploded this past year in our neighborhoods, industrial areas, business districts and along our freeways. The graffiti teams have done an outstanding job responding to calls received through the FresGo App, removing within 24 hours more than 98% of the graffiti reported. Much more, however, needs to be done. Three crews will be added to the Graffiti Abatement Team, as well as replacing worn out trucks and equipment, which will make the crews much more efficient and productive. The three new crews will allow for more graffiti to be located and removed in a timely fashion. Every City of Fresno employee is being asked to be the eyes and ears for our crews and to report graffiti timely, whether they are bus drivers, Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 4 of 7 sanitation workers, police officers or firefighters. Graffiti cannot be the norm in our city and it will not be during my Administration. In addition, a financial agreement between Cal Trans and the City of Fresno will consummate in FY22, providing the Graffiti Team with delegated authority to remove graffiti from the freeways, with the exception of when the removal will require freeway lanes to be closed. This same arrangement will be pursued with other agencies in order to reduce the city’s reliance on other governmental agencies for beautification efforts. Neighborhood Infrastructure / Trash Removal This budget will prioritize neighborhood infrastructure projects by leveraging local, state and federal dollars to remove trash, repair sidewalks, pave streets, and trim, remove and plant trees. We will also hold property owners accountable who contribute to neighborhood blight. Specialty equipment used to perform this work will be replaced with more modern equipment to maximize efficiency and increase productivity. Neighborhoods that appear to have been forgotten and left behind will be prioritized and brought back to life. My Administration will work closely with Council members to prioritize neighborhoods and ensure funding from the American Rescue Plan, Measure C, SB1, and other sources support these neighborhood projects and the Mayor’s Beautify Fresno Initiative. In addition, a significant portion of the Code Enforcement Division will be returned to the City Manager’s authority, which will better coordinate code enforcement efforts with beautification efforts. The City Manager will work closely with the City Attorney’s Office to hold negligent landlords accountable for substandard housing and contributing to neighborhood blight. Focused enforcement efforts will also target those responsible for illegal dumping, litter, graffiti, and other public nuisances. Targeted enforcement, sustained eradication, and education are foundational to creating a no-trash norm in the City of Fresno. Parks and Trails (Measure P) Beginning in July 2021 additional sales tax will be collected under the new Measure P initiative. These revenues will not become available to the city for expenditure until October of 2021. During the remaining 9 months of FY22, $29,573,100 is estimated to be available for expenditure. Of this, $22,172,200 is being programmed into the FY22 budget for the completion of specific projects that were previously identified by the Council as a high priority but were underfunded. $7,400,900 is not yet allocated and will await specific recommendations from the Parks Commission. In addition, services to develop and maintain parks facilities (i.e., irrigation, landscape and mowing, carpentry, and graffiti removal) will be under the purview of the Department of Public Works starting in FY22. The budget to fund these services totals $4,870,000 and will be held in the PARCS’ budget. Inclusive Economic Development and Housing Economic development is the fuel to run government. Absent an adequate tax base with annual growth, governmental services cannot be sustained. It is for that reason that the Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 5 of 7 Economic Development Department, along with the Planning and Development Department, are being prioritized for funding and staffing level increases. Two Economic Development Coordinators are being added, increasing their ability to revive businesses that were negatively impacted by Covid-19. Facilitating grants through funding from the American Rescue Plan and removing governmental red tape will be an Economic Development Department priority, in addition to working closely with the Economic Development Corporation to attract businesses with good-paying jobs to Fresno. Providing good paying job opportunities for those living in disadvantaged neighborhoods is a must if we are to have true inclusive economic development. In FY22, my administration will ensure completion of several Environmental Impact Studies in various parts of the city, including the South Central Specific Plan Area, the Central Southeast Specific Plan Area, and the West Fresno Specific Plan Area. These studies are critical to our city’s future industrial and residential development. These studies will serve as a roadmap that will allow for responsible growth while mitigating the environmental impacts to neighborhoods. Continued industrial and residential development is also contingent upon a renegotiated tax- sharing agreement with Fresno County that allows for the equitable sharing of property tax dollars in future annexations. This is a very high priority for my administration. This agreement will allow for responsible housing growth, which is needed to reduce skyrocketing housing costs. It will also allow for increased business opportunities, resulting in more good-paying jobs and an increase in the city’s property, sales, and business tax revenues. We Work for You In order to meet current and future housing demands – as well as stimulate our local economy –a more efficient and streamlined form of government is needed. The city’s planning, permitting, and inspection process need to be reimagined. A change in culture must occur which clearly says, “We work for you.” During my first 30 days in office, I initiated a detailed review of the Planning and Development Department. This review studied staffing levels, systems, the current structure, technology, and the organizational culture. Although recent years have seen great strides in enhancing services, there is still much room for improvement. This budget will fund badly needed staffing increases as well as funding to expedite the review process through the outsourcing of certain services. Downtown Development Great cities have great downtowns. Although much progress has been made to revitalize our downtown area, there is far more work ahead. In order to create a vibrant day and night life in our downtown area, much more development is needed. This includes more office space for employees, and more importantly, much more housing. With 3,000 residents currently living in the downtown area, we are far from where we need to be. In order to sustain a vibrant nightlife, 10,000 residents must live across our downtown area from the Brewery District to the Cultural Arts District and beyond. My administration is working diligently to make this happen by facilitating partnerships and meetings between property owners, bankers, venture capitalists, and developers. As a result, I am confident multiple mixed-use construction Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 6 of 7 projects will take place in FY22, including construction of a hotel adjacent to the Exhibit Hall. In addition, discussions are well under way to bring professional soccer to Downtown Fresno with a 7,500-seat soccer stadium being planned adjacent to Selland Arena. Office of Community Affairs Fresno is rich in diversity when it comes to nationalities, languages and cultures. In order to fulfill the vision of a government that listens and is owned by the people, it is important that people feel heard and welcomed at City Hall. That is true of all people, regardless of ethnicity or immigration status. The Mayor’s Office of Community Affairs will be established as part of the FY22 budget. This office will be reflective of Fresno’s diversity, and allow for increased communication and access to government. In addition, the FY22 budget will include $345,000 to fund part-time interpreters to allow for increased communication at Council, Board, Commission, and Committee meetings. Senior Activity Center In recent years there have been several attempts by the Council and Administration to create a Senior Center. The most recent attempt involved setting aside funds to establish a multi- generational center to accommodate seniors and youth. It has become apparent in discussions with both councilmembers and members of our senior community that a Senior Activity Center is what is most desired. At the request of the Council, and with the Administration’s full support, this budget contains $1,965,100 for the establishment of a citywide senior center. This includes several funding sources, many of which have been carried over from prior years. My staff will be working with HUD and seeking Council support to reallocate funds from the multi-gen center toward the creation of the Senior Activity Center. Employee Salary Increase We recognize that our employees are our most important resource. Every day our employees arrive to work with a clear and focused desire to serve the City’s residents through the highest levels of quality facilities, programs, and services. We must compensate our employees appropriately for the work they perform for our residents. The Administration is committed to working with the City’s bargaining units to negotiate new multi-year labor agreements that both reward our employees for the great work they perform for the residents of Fresno and attempt to keep pace with consumer price increases. While the Administration’s revenue forecasts are bullish on the City’s economy, we must recognize that other foreign and domestic factors (i.e. inflation, housing prices, supply chain disruptions, etc.) could impact our ability to continue to grow and expand our local economy. We are optimistic, but we must also be fiscally responsible. For FY22 the administration will recommend a combination of one-time lump sum payments and salary increases for all City of Fresno employees using a combination of ongoing revenues and American Rescue Plan Act funds. Fiscal Year 2022 Budget Message Jerry P. Dyer, Mayor September 30, 2021 Page 7 of 7 Thank You Leadership Team I cannot say enough about my Leadership Team, beginning with City Manager Tommy Esqueda. He works tirelessly seven days a week, arriving early and working into the evening. Tommy worked side-by-side with me for several months in preparation of the mayoral transition so that we could hit the ground running in January. That preparation has paid big dividends. Assistant City Managers Georgeanne White, Francine Kanne and Greg Barfield offer a variety of work backgrounds and bring decades of experience to the office. I value their advice and their work. Deputy Mayor Matthew Grundy is a superstar in the making. He is filled with ideas, excitement, and is talented in so many areas. He is the glue that brings our team together. I am thankful he chose to leave his position as Habitat for Humanity’s executive director and assume the role of Deputy Mayor. Chief of Staff Tim Orman brings political experience, knowledge and history to the team. Deputy Chief of Staff Chris Montelongo is another rising star with many gifts and talents. Government Affairs Manager John Ellis is very engaged at the State and Federal level keeping the team abreast of various bills and grant opportunities, and always provides sound advice. Communications Director Sontaya Rose and Assistant Communications Director Fabiola Ramirez are the dynamic duo when it comes to marketing the City’s efforts and allowing City Hall to connect with all age groups. I love their creativity and heart for Fresno. And what can I say about Beautify Fresno Director Mark Standriff and Housing and Homeless Services Director H Spees? These two have championed the Beautify Fresno and Project Off Ramp Initiatives, which have been the most visible and tangible accomplishments of my administration to date. And then there are those who work quietly behind the scenes, making everything work seamlessly. Executive Assistants Sarah Boren, Linda Reitz, and Toni Machado are the absolute best. And last, but certainly not least, are those behind the numbers, City Controller Mike Lima and Budget Manager Henry Fierro. Their ability to comprehend the complex budgeting process and their flexibility in making never-ending budget modifications is impressive to say the least. I am blessed as the Mayor of Fresno to have this incredible leadership team. Lastly, I am both honored and humbled to serve as the Mayor of this great city. I never imagined that I would have such a tremendous opportunity to further serve the citizens of Fresno in this role. As your Mayor, I promise to serve you well and to do all I can to unite this city as ONE FRESNO. Your Servant, Jerry P. Dyer Mayor, City of Fresno THOMAS C. ESQUEDA Dear Friends: We must always be good stewards of the public’s money. As Mayor Dyer has shared in his Budget Message, We Work for You, is at the foundation of the governance model for the new Administration. Under the We Work for You paradigm, we are fully aware and readily acknowledge that the dollars we spend to provide facilities, programs, and services for the benefit of the community are Your dollars. You earn these dollars through your occupation, businesses, and investments, and we collect these dollars through the many and varied taxes, fees, and charges we assess on all manner of daily activities and transactions that occur in our community. If not for your financial investment, we would not have the resources necessary to provide facilities, programs, and services that enhance the quality of life for everyone in our community. Thank you. We work for you, and it is our intention to deliver value, transparency, efficiency, and effectiveness for your investment. Investment Priorities for the Community. As we will learn during the FY 2022 budget deliberation process, there will never be sufficient funding available to implement long-term sustainable solutions for every community need, and, therefore, it will be necessary to prioritize investment options. The first step in the prioritization process will be to establish community investment goals and objectives, which can serve as the criteria for comparing alternative investment choices. The Mayor’s investment goals and objectives are represented by the Mayoral Priorities: 1.Restoring Trust and Safety 2.Downtown Pride 3.Inclusive Economic Development 4.Youth Leadership Development 5.Beautify Fresno! 6. Housing and Homelessness We work for you, and we believe the Mayoral Priorities are consistent with the community’s expectations for core city services in the areas of public safety, public infrastructure, parks and recreation, public utilities, transportation services, economic development services, and land use planning and development services. Fiscal Year 2022 Budget Message Thomas C. Esqueda, City Manager September 30, 2021 Page 2 of 2 The Adopted Fiscal Year 2022 Budget is bullish on the Fresno economy. While the global pandemic created regrettable business closures and job losses in the City of Fresno during the past 15 months, the City remains the economic epicenter of the southern San Joaquin Valley. The revenue forecasts presented in the FY 2022 Adopted Budget reflects our confidence in the resiliency of our local business community to recover from the pandemic and gradually increase economic activity for Sales Tax, Property Tax, Business Tax, and Room Occupancy Tax. We have reasons to be optimistic: 1.The City has one of the most active housing markets in the U.S. 2.During the last decade, the overall population of the State of California decreased, while the City of Fresno’s population increased 9 percent. 3.The City’s private-sector economy produces $24.4 billion per year, and the total assessed value of all properties in the City is approximately $40.5 billion. From calendar year 2019 to 2020, the City was responsible for over 50-percent of the added increase in total assessed property values in Fresno County. 4.The City is home to over 50-percent of the total population of Fresno County, and the City’s retail establishments generate over 73 percent of all sales tax generated by incorporated municipalities in Fresno County. 5.The historic gap between the City’s unemployment rate and the State’s unemployment rate has averaged 4.07 percent per year, however, for 2020 the unemployment rate gap fell below the average of 4.07 percent to 1.08 percent. Closing this unemployment rate gap with the State is a positive sign for our local economy and our residents. We work for you. We work for you, and we must be good stewards of your money. It our responsibility as an Administration and Council to reach consensus for an adopted budget that meets the community’s expectations for value, transparency, efficiency, and effectiveness, and funds critical core city services to maintain pace with the increasing service demands of our growing population and economy. Sincerely, Thomas C. Esqueda, City Manager City of Fresno City Organizational Chart City Clerk Secretary to: City Council Fresno Revitalization Corporation Records Management Administration Central Printing City Attorney Litigation Administration Transactions Code Enforcement Bus Service Bus Repair /Maintenance Planning Administration Paratransit Fleet Management Acquisition & Maintenance Public Safety Fleet Division Transportation (FAX )Airports FYI Operations Airport Projects Management Airport Security & Safety Chandler Downtown Airport Administration CC managed by ASM Global Stadium managed by Fresno Sports & Events LLC Sporting Event Convention Concerts Emergency Shelter /Hosp Services Convention Center and Stadium CITY COUNCIL MAYOR JERRY DYER Council Assistants CITIZENS OF FRESNO Parks, After School, Recreation & Community Services Park Maintenance After School Programs Recreation Community Centers Senior Programs Sports Weekend Recreation and Fitness Program ONSCE Information Services Computer Services Systems & Network Security Help Desk Systems & Applications Programming Communications 311 Call Center Personnel Services Recruitment & Exam Job & Salary Analysis Civil Service Board Risk Management Training Labor Relations Employee Benefits Fire Fire Suppression & Emergency Response HazMat Prevention & Investigation Training & Support Administration Patrol & Crime Suppression Special Operations Investigative Services Administration Public Works Engineering Services Street Maintenance Capital Project Management Traffic Operations Center ADA Citywide Program Traffic Signals & Streetlights Park Maintenance Facilities Management Urban Growth Management Community Revitalization Sustainable Fresno DBE Program Graffiti City Manager Support Services for Mayor and Council Citywide Project Mgmt Office of Independent Review Budget Development Budget Monitoring Master Fee Schedule Office of Community Affairs Public Utilities Water Production , Water Quality & Water Delivery Wastewater & Sewer Management Solid Waste Services Recycling Program Operation Clean Up Litter Control Beautify Fresno Accounting Financial Reporting/Grants Business Tax/Permits Purchasing Administration Internal Audit Utility Billing & Collection Planning & Development Services Planning Building & Safety Inspection Development Review Local Business Initiatives Parking Services CDBG Monitoring & Administration Retirement Office Fresno Revitalization Corporation Support Intergovernmental Relations Citywide Resources and Appropriations General City Purpose Finance Police Economic Development Business Expansion & Neighborhood Development Business Attraction & Diversification Busines Startup & financing Support Marketing & Data Analysis Downtown Revitalization FY 2021-2022 Adopted Budget A - 1 City Operating Fund Structure Chart Additional Fund Types used by the City: Capital Project Fund Type: This fund type accounts for funds that are either restricted or designated for capital projects. Debt Service Fund Type: The Debt Service Fund Type is used to accumulate assets for the repayment of long-term debt. Funds are transferred from the operating accounts of the various departments that benefit from the assets financed through the creation of the debt. Some examples of debt service funds would be the Pension Obligation Bonds, and the Convention Center Exhibit Hall Expansion. Note: Structure is based on primary funding source for each Department. Enterprise Fund Proprietary Fund Types operate as if they were private businesses. One type are enterprise funds. These funds provide services to other governmental and non- governmental entities, including individuals and businesses. City of Fresno Internal Service Fund Proprietary Fund Types operate as if they were private businesses. Another type of Proprietary fund are the internal service funds that provide services to departments within the City. Airports Transportation (FAX) Finance Fire Personnel Services (Except Risk Division) City Clerk Mayor/City Manager Convention Center City Attorney PARCS Public Works (Facilities) Planning & Development Services City Council General Fund The General Fund is used to account for unrestricted revenues. Revenues received by the City that have no legal or contractual restriction are placed in the various General Funds. Appropriations may be made from the General Fund for any legal City activity. Revenues such as sales tax, property tax , and business tax are a few examples of General Fund revenues. Police Public Utilities General City Purpose Retirement Special Revenue Fund The fund type accounts for revenue the City receives where a significant amount is restricted as to its use . Examples of this type of revenue would be assessment districts , Community Development Block Grant, and various gas taxes . Public Works (Except Facilities) Transportation (Fleet Mgmt & PS Fleet) Information Services Planning & Development Services (HUD Grants) Finance and UB&C Personnel Services (Risk Division) Economic Development A - 2 FY 2021-2022 Adopted Budget Total City Resources The total amount of money received by the City of Fresno in all appropriated funds is shown on this page. The total Net Resources amounts represent all the revenue available to pay for services and capital projects. It excludes interfund transfers, and interdepartmental charge revenue. FY 2020 FY 2021 FY 2022 Percent Actuals Amended Adopted Change Beginning Balance 456,750,600 466,821,700 464,604,200 (0.5) Local Taxes Property Taxes 141,332,200 148,546,800 160,000,200 7.7 Sales Tax 98,591,600 96,845,000 117,846,300 21.7 Measure C(1) 23,029,600 51,033,800 36,478,800 (28.5) Measure P(2) 0 0 29,573,100 0.0 Room Tax 13,103,500 10,203,900 13,994,400 37.1 Real Estate Transfer Tax 1,632,100 1,632,100 1,546,700 (5.2) Franchise Fees 15,653,400 16,339,400 16,396,200 0.3 Total Local Taxes 293,342,400 324,601,000 375,835,700 15.8 Licenses & Permits 29,361,300 28,485,300 36,691,800 28.8 Intergovernmental Federal(3) 155,699,900 373,935,600 195,304,700 (47.8) State(4) 63,640,700 142,837,900 110,744,700 (22.5) Local(5) 23,432,900 57,011,200 36,200,800 (36.5) Total Intergovernmental 242,773,500 573,784,700 342,250,200 (40.4) Charges for Current Services 324,775,200 322,951,200 323,077,700 0.0 Fines 5,767,800 4,509,600 3,766,100 (16.5) Other Revenue 25,870,800 22,292,300 20,634,100 (7.4) Interdepartmental Charges 125,064,500 136,017,200 136,925,500 0.7 Miscellaneous 32,357,200 97,058,700 100,983,600 4.0 Transfers(6) 16,186,000 (4,258,400) 31,708,900 (844.6) Total City Revenue 1,552,249,300 1,972,263,300 1,836,477,800 (6.9) Less: Net Interfund Transfers 16,186,000 (4,258,400) 31,708,900 (844.6) Less: Interdepartmental Charges 113,948,100 143,777,600 133,633,100 (7.1) Total Net Resources 1,422,115,200 1,832,744,100 1,671,135,800 (8.8) Note: (1) Measure C revenues reflect anticipated revenue receipts consistent with Fresno County Transportation Authority approved projects and programs. (2)The Safe Neighborhood Parks Tax (Measure P) was certified as passed by the City Council on February 18, 2021 and collectio n of the special sales tax began July 1, 2021. The first deposits are expected to be received in October 2021, as such, the FY 2022 Budget reflects nine months of revenue. The revenues generated by the measure will be utilized to fund the specific purposes defined in the ballot measure. (3)Federal Intergovernmental revenue reductions are primarily driven by CARES Act funding budgeted as part of the FY 2021 Amended Budget that will not be rolled into the FY 2022 Budget. (4)Reductions in State Intergovernmental revenue include $19,136,300 one time revenues budgeted in FY 2021 for the Emergency Rental Assistance Grant and will not be rolled into the FY 2022 Budget. (5)Local Intergovernmental revenue decreases are attributable to the normal progression of capital projects through their life cycle and the close out of capital projects. (6) Changes to Transfers are primarily due to one time FY 2021 CARES Act reimbursements and also budgeted transfers for the Animal Shelter project in FY 2022. FY 2021-2022 Adopted Budget A - 3 Total City Appropriations APPROPRIATIONS BY CATEGORY The total budget for all appropriated funds within the City of Fresno is shown on this page. The amounts shown as Total Net City budget represent the "net" budget after all interdepartmental charges are removed. FY 2020 FY 2021 FY 2022 Percent Actuals Amended Adopted Change Employee Services 361,027,400 411,163,600 427,252,800 3.9 Retirement Contribution 36,268,600 45,019,200 47,314,400 5.1 Pension Obligation Bonds 16,186,000 16,188,500 16,192,300 0.0 Operations & Maintenance 319,875,600 576,193,200 494,221,600 (14.2) Interdepartmental Charges 113,948,100 143,777,600 133,633,100 (7.1) Minor Capital (Including Construction) 132,287,300 466,946,200 436,546,100 (6.5) Contingencies 20,420,800 31,958,700 27,376,400 (14.3) Total Appropriations 1,000,013,800 1,691,247,000 1,582,536,700 (6.4) Less: Interdepartmental Charges 113,948,100 143,777,600 133,633,100 (7.1) Total Net City Budget 886,065,700 1,547,469,400 1,448,903,600 (6.4) A - 4 FY 2021-2022 Adopted Budget Appropriations Summary by Department/Primary Funding Source Including Operating, Capital & Debt Service The total budget by Department and primary funding source is shown on this page. The amounts shown as Total Net City budget represent the "net" budget after all interdepartmental charges are removed. Department FY 2020 Actuals FY 2021 Amended FY 2022 Adopted % Change FY 2021 to FY 2022 General Fund Departments Mayor/CMO 4,378,800 25,418,800 7,667,300 (69.8) Council 3,616,900 5,580,400 6,226,300 11.6 City Clerk 942,000 1,455,900 2,266,500 55.7 City Attorney 16,171,100 19,266,300 19,577,800 1.6 Police 190,198,600 211,491,400 207,022,900 (2.1) Fire 77,894,000 78,925,300 78,001,700 (1.2) General City Purpose 49,626,600 66,934,600 51,354,800 (23.3) Economic Development 0 0 2,023,700 0.0 Planning and Development Services 28,938,700 98,703,000 95,100,500 (3.6) Finance 13,685,100 91,963,900 44,322,700 (51.8) Personnel Services 31,396,100 45,471,300 41,368,700 (9.0) Subtotal 416,847,900 645,210,900 554,932,900 (14.0) Special Revenue Fund Departments Parks, After School, Recreation & Community Services 20,278,200 42,124,300 58,118,100 38.0 Public Works 118,395,600 363,067,300 292,265,300 (19.5) Subtotal 138,673,800 405,191,600 350,383,400 (13.5) Internal Service Fund Departments Information Services 20,146,200 33,445,000 26,849,800 (19.7) Subtotal 20,146,200 33,445,000 26,849,800 (19.7) Enterprise Fund Departments Public Utilities 256,191,800 323,701,400 312,797,700 (3.4) Airports 47,703,100 108,017,200 153,659,000 42.3 Convention Center and Stadium 10,418,800 15,556,400 15,724,500 1.1 Transportation 110,032,200 167,962,100 168,189,400 0.1 Subtotal 424,345,900 615,237,100 650,370,600 5.7 Less: Expense Reduction 0 8,320,300 0 0.0 Less: Interdepartmental Charges 113,948,100 143,777,600 133,633,100 (7.1) Net City Budget 886,065,700 1,546,986,700 1,448,903,600 (6.3) FY 2021-2022 Adopted Budget A - 5 Revenues Summary by Department/Primary Funding Source Including Operating, Capital & Debt Service The total budget by Department and primary funding source is shown on this page. Department FY 2020 Actuals FY 2021 Amended FY 2022 Adopted % Change FY 2021 to FY 2022 General Government Mayor/CMO 357,100 20,629,900 4,689,200 (77.3) Council 82,100 124,600 0 0.0 City Clerk 12,000 500,000 983,200 96.6 City Attorney 1,780,600 2,881,700 1,637,900 (43.2) General City Purpose 380,587,700 403,023,700 421,729,800 4.6 Economic Development 0 0 318,000 0.0 Planning and Development Services 28,756,100 93,306,000 95,113,100 1.9 Personnel Services 36,619,200 43,602,200 40,938,200 (6.1) Finance 131,115,400 98,690,900 38,554,200 (60.9) Information Services 26,937,100 35,000,600 32,570,200 (6.9) Subtotal 606,247,300 697,759,600 636,533,800 (8.8) Public Protection Police 26,241,200 39,498,900 18,401,000 (53.4) Fire 19,516,800 28,368,500 15,990,700 (43.6) Subtotal 45,758,000 67,867,400 34,391,700 (49.3) Public Ways and Means Public Works 178,776,100 290,694,500 212,789,300 (26.8) Subtotal 178,776,100 290,694,500 212,789,300 (26.8) Culture and Recreation Parks, After School, Recreation & Community Services 6,357,000 11,098,200 35,240,400 217.5 Subtotal 6,357,000 11,098,200 35,240,400 217.5 Enterprises (Business-Type Activities) Public Utilities 480,804,800 526,374,200 524,188,900 (0.4) Airports 76,075,700 129,079,400 182,289,900 41.2 Convention Center and Stadium 13,465,200 15,571,300 16,071,900 3.2 Transportation 144,765,200 233,818,700 194,971,900 (16.6) Subtotal 715,110,900 904,843,600 917,522,600 1.4 Total City Revenues 1,552,249,300 1,972,263,300 1,836,477,800 (6.9) A - 6 FY 2021-2022 Adopted Budget Revenues Summary by Fund Classification Total City revenues and appropriations are shown on this page. The total revenue amount represents all of the revenues available to pay for services and capital projects, while the Net City Budget represents the "net" budget after all interdepartmental charges are removed. FY 2020 Actuals FY 2021 Amended FY 2022 Adopted % Change FY 2021 to FY 2022 Governmental Activities General Fund(1) 404,686,400 477,252,400 442,831,200 (7.2) Trust (101,900) 0 173,000 0.0 Special Revenues 203,047,700 364,055,900 259,035,900 (28.8) Capital 52,063,700 72,300,400 57,335,800 (20.7) Debt Service 30,714,000 30,935,300 31,035,400 0.3 Subtotal 690,409,900 944,544,000 790,411,300 (16.3) Proprietary (Business-Like Activities) Enterprise 686,026,200 853,471,400 879,219,400 3.0 Internal Service 175,813,200 174,247,900 166,847,100 (4.2) Subtotal 861,839,400 1,027,719,300 1,046,066,500 1.8 Total Revenue 1,552,249,300 1,972,263,300 1,836,477,800 (6.9) (1) The General Fund Category includes amounts in the Emergency Reserve Fund and the 27th Pay Period Reserve. FY 2021-2022 Adopted Budget A - 7 Appropriations Summary by Fund Classification The Net City Budget represents the “net” budget after all interdepartmental changes are removed. FY 2020 Actuals FY 2021 Amended FY 2022 Adopted % Change FY 2021 to FY 2022 Governmental Activities General Fund 339,614,900 442,600,000 403,019,500 (8.9) Trust 2,019,800 0 0 0.0 Special Revenues 109,379,800 427,562,900 363,972,800 (14.9) Capital 16,316,400 54,171,400 30,497,200 (43.7) Debt Service 30,693,100 30,935,300 31,035,400 0.3 Subtotal 498,024,000 955,269,600 828,524,900 (13.3) Proprietary (Business-Like Activities) Enterprise 387,839,900 575,377,500 604,849,300 5.1 Internal Service 114,149,800 160,599,900 149,162,500 (7.1) Subtotal 501,989,700 735,977,400 754,011,800 2.5 Less: Interdepartmental Charges 113,948,100 143,777,600 133,633,100 (7.1) Net City Budget 886,065,600 1,547,469,400 1,448,903,600 (6.4) A - 8 FY 2021-2022 Adopted Budget Appropriations Summary – FY 2022 by Operating, Capital & Debt Service The total adopted budget by department and primary funding source is shown on this page. The amounts shown as Net Budget represent the total "net" City budget after all interdepartmental charges are removed. Department FY 2022 Operating FY 2022 Capital FY 2022 Debt Service Total General Fund Departments Mayor/CMO 6,220,500 1,446,800 0 7,667,300 Council 5,690,000 536,300 0 6,226,300 City Clerk 2,266,500 0 0 2,266,500 City Attorney 19,577,800 0 0 19,577,800 Police 205,516,000 130,000 1,376,900 207,022,900 Fire 76,816,100 0 1,185,600 78,001,700 General City Purpose 22,117,300 0 29,237,500 51,354,800 Economic Development 2,023,700 0 0 2,023,700 Planning and Development Services 86,844,500 7,550,500 705,500 95,100,500 Finance 44,322,700 0 0 44,322,700 Personnel Services 41,368,700 0 0 41,368,700 Subtotal 512,763,800 9,663,600 32,505,500 554,932,900 Special Revenue Fund Departments Parks, After School, Recreation & Community Services 25,520,300 30,770,900 1,826,900 58,118,100 Public Works 84,479,600 207,647,100 138,600 292,265,300 Subtotal 109,999,900 238,418,000 1,965,500 350,383,400 Internal Service Fund Departments Information Services 26,849,800 0 0 26,849,800 Subtotal 26,849,800 0 0 26,849,800 Enterprises Fund Departments Public Utilities 175,600,300 113,146,100 24,051,300 312,797,700 Airports 23,624,800 123,552,100 6,482,100 153,659,000 Convention Center and Stadium 4,424,800 2,957,600 8,342,100 15,724,500 Transportation (FAX) 114,989,600 53,199,800 0 168,189,400 Subtotal 318,639,500 292,855,600 38,875,500 650,370,600 Less: Interdepartmental Charges 119,959,100 13,342,900 331,100 133,633,100 Net Budget 848,293,900 527,594,300 73,015,400 1,448,903,600 FY 2021-2022 Adopted Budget A - 9 A - 10 FY 2021-2022 Adopted Budget Appropriations Summary - FY 2022 by Operating, Capital & Debt Service Authorized Position Detail The Authorized Position Detail provides the number of Permanent and Permanent Part-Time (PPT) positions by department and Full-Time Equivalent (FTE). The FY 2021 Amended figures below represent total permanent positions as of June 2021. The FY 2022 Adopted Budget column represents the net of the FY 2021 Amended and the FY 2022 Position Changes. The FY 2022 Change detail can be found in the Department Position Summaries. FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Department by Full-Time Equivalent (FTE) Adopted Final Amended Changes Adopted General Fund Departments Office of the Mayor and City Manager 30.00 30.00 30.00 1.00 31.00 City Council Department (3) 24.00 28.00 44.00 0.00 44.00 City Attorney’s Office 129.00 133.00 133.00 5.50 138.50 City Clerk's Office 6.00 8.00 8.00 5.25 13.25 Economic Development Department 0.00 0.00 0.00 7.50 7.50 Finance Department 118.00 116.00 116.00 (0.25) 115.75 Fire Department 345.50 350.30 350.30 45.20 395.50 PARCS Department (4) 76.00 88.00 91.00 (19.00) 72.00 Personnel Services Department 38.00 38.00 38.00 2.50 40.50 Planning & Development Services 138.70 141.20 141.20 20.15 161.35 Police Department (2)(4) 1,127.00 1,135.60 1,133.60 33.30 1,166.90 Subtotal FTE 2,032.20 2,068.10 2,085.10 101.15 2,186.25 Special Revenue Departments Public Works Department 356.75 358.00 358.00 34.50 392.50 Subtotal FTE 356.75 358.00 358.00 34.50 392.50 Enterprise Departments Airports Department 104.65 118.40 118.40 (2.00) 116.40 Department of Public Utilities 587.75 589.00 589.00 14.50 603.50 Transportation/FAX Department 533.00 534.00 534.00 7.00 541.00 Subtotal FTE 1,225.40 1,241.40 1,241.40 19.50 1,260.90 Internal Service Departments General City Purpose 14.75 17.00 17.00 0.00 17.00 Information Services Department (1) 64.25 66.00 67.00 5.50 72.50 Subtotal FTE 79.00 83.00 84.00 5.50 89.50 Grand Total FTE 3,693.35 3,750.50 3,768.50 160.65 3,929.15 Sworn Safety Positions FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Department by Count Adopted Final Amended Changes Adopted Police Department 835 838 838 12 850 Fire Department 302 305 305 42 347 Airports Department(5) 19 19 21 0 21 Grand Total Count 1,156 1,162 1,164 54 1,218 (1) In FY 2021, the 2nd PAR Amendment added one Programmer/Analyst IV to the Information Services Department. (2) In FY 2021, the 3rd PAR Amendment added one Cadet I to the Police Department. (3) In FY 2021, the 4th PAR Amendment added a total of sixteen Council Assistant positions to the City Council Department, which increased the staffing from two and three Council Assistants per District to a total of five per Council District. (4) In FY 2021, the 5th PAR Amendment transferred three positions from the Police Department to the PARCS Department. (5) In FY 2021, two Custodian positions were converted to Airport Public Safety Officers in the Airports Department. FY 2021-2022 Adopted Budget A - 11 THIS PAGE WAS INTENTIONALLY LEFT BLANK. A - 12 FY 2021-2022 Adopted Budget Authorized Position Changes The detail below describes the new position changes by fund type for FY 2022 Adopted Budget. Additional position detail can be found in the respective department’s staffing section. The position changes noted below reflect whole position changes unlike the Authorized Position Detail, which notes changes by Full- Time Equivalent (FTE). Funding Source Service New Positions General Fund Office of the Mayor and City Manager – The Support Office of the Mayor is adding one Community Coordinator to assist city departments with public affairs and media relations and the Office of Community Affairs is adding two Community Coordinator positions. Council Action: Motion #60.c added one additional Community Coordinator position to serve as a liaison and focus on immigrant affairs. 4 City Clerk’s Office – The Office is adding one Deputy City Clerk position to shepherd completion of Form 700 filings for all city departments as well as update the annual Conflict of Interest Code. Five Permanent Part-Time (PPT) Interpreter positions are also being added to provide Spanish, Hmong, Punjabi and American Sign Language interpreter services at the various Council, board and commission meetings. 6 City Attorney’s Office – The Department is adding two positions to implement a Motel Inspection Program. Council Action: Motion #114 added four Code Enforcement positions to implement a mobile home park inspection program. 6 Police Department – The Department is adding a total of thirty-one positions: Twelve Police Officers with ten assigned to Patrol and two will investigate worker’s compensation fraud within the Department; Four Emergency Services Dispatchers and four Crime Scene Technicians are being added to address increased calls for service; Ten Community Service Officer II positions will increase each Council District to two CSOs; and, one Background Investigator. Council Action: Motion #109 provides an additional fifteen Community Service Officer II positions and five Crime Scene Technicians to address increased calls for service. 51 Fire Department – The Department is adding a total of fifty positions: A total of forty-two Firefighter and Firefighter Specialists are being added due to the SAFER Grant; Fire Inspection staff are increasing with one Senior Fire Prevention Inspector assigned to project and plan review, one Fire Prevention Engineer to provide sprinkler plan review, and four Fire Prevention Inspectors will be assigned to inspecting 17,602 occupancies requiring inspection; and, two Maintenance & Operations Assistants will be assigned to inspect nearly 14,000 fire hydrants that are currently inspected by sworn staff. 50 PARCS Department – The Department is adding one Community Recreation Supervisor II to replace an existing position that was converted to a Business Manager in FY 2021. 1 FY 2021-2022 Adopted Budget A - 13 Funding Source Service New Positions General Fund (continued) Public Works Department – The Department is adding One Engineer I to assist in Traffic Operations & Planning with (4G/5G) antenna plans and three Graffiti Technicians are being added to expand Graffiti Abatement by three new crews. Council Action: Motion #54 converted the three new Graffiti positions to three new positions in the 7-Week Sidewalk Concrete Program and Motion #109 added the three Graffiti positions back. 7 Economic Development Department – Council Action: Motion #5 added two Economic Development Coordinator positions. 2 Planning & Development Services – Planning is adding a total of fourteen General Fund positions: Seven positions are being added for the Express Development Team – one Staff Assistant, one Architect, two Plans & Permit Techs, two Engineers, and one Plans Examiner; Five positions are being added for the Strong Team Foundation – two Administrative Clerks, one Graphics Technician, one Senior Admin Clerk, and one Accountant-Auditor II; and, two Parking Enforcement Officer IIs are being converted from Permanent Part-Time (PPT) to Permanent full-time positions. Council Action: Motion #109 added 10 positions for the Mayor’s Code Team, which will focus on FresGO and Council District calls for service related to homelessness in community parks, schools and neighborhoods. 24 Department of Public Utilities – Council Action: Motions #42 and #109 allocated funding for a pilot program that proactively addresses litter control throughout the City and also responds to calls for service relating to litter, illegal dumping, etc. 10 Personnel Services Department – Two Human Resource Analysts positions are being added to address recruitment and examination duties. Council Action: Motion #108 added one Human Resource Analyst position to expedite special events permitting. 3 General Fund Total 164 Special Revenue Public Works Department – The Department is adding one Engineer I and one Professional Engineer for special high profile projects; One GIS Specialist for work on the GIS System; One Supervising Professional Engineer in Design Services; One Engineer I for surveying duties; One Community Outreach Specialist to work as the ATP Coordinator; One Assistant Director will oversee the Streets, Landscape, and TSSL Divisions; One Senior Engineering Technician will develop and administer the concrete management and project selection program; one Forestry Supervisor to address a backlog of tree related issues throughout the City; and, one Staff Assistant to assist with the CFDs. 10 A - 14 FY 2021-2022 Adopted Budget Authorized Position Changes Funding Source Service New Positions Special Revenue (continued) Planning & Development Services – Planning is adding one Housing & Rehabilitation Specialist to provide support to Fresno homeowners seeking financial assistance for repair and rehabilitation of their homes and first-time homebuyers seeking down payment assistance. 1 Department of Public Utilities – The Department is adding new positions to the Beautify Fresno Division, which includes two Utility Leadworkers, two Laborers, and two Senior Sanitation Operators. 6 Finance Department – One Accountant-Auditor I position is being added, which will be tasked with assisting in the reporting requirements of Measure P funding, which includes very strict provisions for fiscal accountability. 1 Special Revenue Total 18 Enterprise Transportation Department – The Department is converting ten Permanent Part-Time Bus Drivers to eight Permanent Full-Time Bus Drivers to help reduce overtime costs. Ten additional unfunded Bus Driver positions have been added as part of a strategy to increase the average number of filled PCNs throughout the year by cutting time between hiring and the start of Bus Driver training classes. 18 Enterprise Total 18 Internal Service City Clerk’s Office – One Central Print Supervisor has been added to monitor and coordinate the day-to-day operations and the work of staff responsible for printing, mailing and graphic services. 1 Information Services – The Department is adding one Information Services Supervisor and one Programmer/Analyst IV to support the Accela program citywide; and, one Senior Network Systems Specialist that will be dedicated to the Airports IT system. Council Action: Motion #44 added one Network System Specialist to be dedicated to the Transportation Department and Motion #95 added one Cyber Security Analyst to focus on administering network-centric security tools. 5 Internal Service Total 6 Grand Total 206 FY 2021-2022 Adopted Budget A - 15 Authorized Position Changes General Fund Non-Sworn 978.75 General Fund Sworn 1,170.28 Special Revenue 415.77 Enterprise 1,062.85 Internal Service 301.50 General Fund 2,149.03 Authorized Full-Time Equivalent (FTE) by Fund Type FY 2021-2022 Adopted Budget A - 16 FY 2021-2022 Adopted Budget Authorized Position Changes Debt Obligations Summary As of June 30, 2020, the City will have total long-term bond principal and interest outstanding of $698.8 million. Of this amount, $334.9 million is revenue bonds of the City’s business enterprise funds, and $145.7 million is associated with the pension obligation bond, backed by the full faith and credit of the City. The remaining $218.2 million includes lease revenue bonds for general governmental projects. Total bonded indebtedness backed by the General Fund is $363.9 million. The total Debt Service payments for bonds and leases budgeted in FY 2022 is $73.4 million of which $39.4 million is programmed in the General Fund. The ratio of net bonded obligation debt to taxable valuation and the amount of bonded debt per capita are useful indicators of the City’s debt position to management, citizens, and investors. A comparison of these indicators at June 30th is on the table shown above. The City’s Charter imposes a limit on the amount of general obligation bonds the City can have outstanding at any given time; this limit is 20 percent of the assessed value of property in the City. Bonded indebtedness constituting a general obligation of the City can only be created by the affirmative votes of a majority of the electors. The City currently has no general obligation debt. The current ratings from Moody’s, Standard & Poor’s, and Fitch for the City’s general obligation and lease revenue bonds are shown in the table below. BOND RATING LEASE REVENUE BONDS GENERAL OBLIGATION Rating Outlook Rating Outlook Fitch A- Stable A Stable S&P A Stable A+ Stable Moody's Baa1 Positive A3 Stable Loans and leases outstanding at June 30, 2020 are estimated to be $519.8 million. $470.3 million dollars of the outstanding balance is in the form of Safe Drinking Water State Revolving Fund low or no-interest loans received by the Water and Wastewater Divisions. These loans will be repaid with enterprise revenues through the year 2047. FY 2021 FY 2022 Bonded Obligation Debt (Principal Only) $107,555,000 $107,555,000 Bonded Obligation Debt per Capita $200.41 $197.07 Debt Service tax rate per $ 100 taxable valuation $0.29 $0.29 FY 2021-2022 Adopted Budget A - 17 FY 2022 Current Portion of L-T Debt Bonds Backed By General Fund (GF) Current Repayment Source Outstanding Principal & Interest Bonds @ 6/30/20 Outstanding Principal & Interest Loans @ 6/30/20 Payment Principal Payment Interest Total D/S* GF Portion Pension Obligation GF/Enterprise 145,710,785 0 9,755,000 6,436,093 16,191,093 12,662,700 Exhibit Hall Expansion Lease Revenue General Fund 19,370,800 0 1,183,873 969,127 2,153,000 2,153,000 Stadium Lease Revenue Various 35,025,875 0 1,770,000 1,421,915 3,191,915 2,915,615 Various Capital Project Lease Revenue General Fund 32,407,740 0 1,540,000 1,138,543 2,678,543 2,678,543 Convention Center Lease Revenue General Fund 10,256,665 0 2,600,000 381,515 2,981,515 2,981,515 No Neighborhood Left Behind Lease Revenue General Fund/ Measure C 8,892,099 0 2,705,000 261,112 2,966,112 2,966,112 Parks Impact/Riverside Golf Course Lease Revenue Impact Fees/ Enterprise/GF 35,067,500 0 860,000 1,088,001 1,948,001 954,520 Public Safety Lease Revenue Impact Fees/GF 45,859,750 0 1,170,000 1,387,250 2,557,250 1,379,938 City Hall Chiller Rent Revenue 3,221,500 0 0 135,500 135,500 135,500 City Hall/Granite Park/Bee Bldg Lease Revenue Rent Revenue/GF 28,065,124 0 1,645,000 719,121 2,364,121 2,364,121 Total Bonds 363,877,838 0 23,228,873 13,938,177 37,167,050 31,191,564 Loans Backed by General Fund California Infrastructure Bank General Fund 0 1,875,681 86,532 47,784 134,316 134,316 HUD Loan (Neighborhood Streets & Parks) CDBG 0 399,327 121,000 11,628 132,628 0 Master Equipment Lease Purchase Program Various 0 47,288,429 8,394,399 875,177 9,269,576 8,123,678 Total Loans 0 49,563,437 8,601,931 934,589 9,536,520 8,257,994 General Fund Backed Obligations 363,877,838 49,563,437 31,830,804 14,872,766 46,703,570 39,449,558 Bonds & Loans Backed by Enterprise Funds Sewer Revenue Bonds 1993 A Enterprise 7,178,250 0 0 39,825 39,825 0 Water Revenue Bonds 2010 A-1 Enterprise 31,437,425 0 0 0 0 0 Water Revenue Bonds 2010 A-2 Enterprise 173,407,288 0 0 6,097,263 6,097,263 0 Airport Revenue Bonds 2007 A Enterprise 34,747,346 0 435,000 1,176,370 1,611,370 0 Airport Revenue Bonds 2013 A Enterprise 33,024,459 0 1,670,000 1,093,169 2,763,169 0 Airport Revenue Bonds 2019 A Enterprise 55,095,496 0 779,914 1,167,961 1,947,875 0 State Water Resources Control Board Loans Enterprise 0 470,269,130 10,239,086 4,016,001 14,255,087 0 Enterprise Fund Backed Obligations 334,890,264 470,269,130 13,124,000 13,590,589 26,714,589 0 Total Citywide Debt Obligations 698,768,102 519,832,567 44,954,804 28,463,355 73,418,159 39,449,558 * Total D/S column may not add up due to rounding. A - 18 FY 2021-2022 Adopted Budget Debt Obligations Summary New Citywide Lease Purchases for FY 2022 Department Qty Description FY 2022 Adopted Budget Budgeted Fund Budgeted Line Item Finance Term (Yrs) Anticipated First Lease Payment Final Fiscal Year Fire 1 Ladder Truck $0 10101 57414 10 2023 2033 Fire 2 Fire Engines $0 10101 57414 10 2023 2033 Fire 1 Battalion Chief Vehicle $14,000 10101 57414 5 2022 2027 Fire 1 Deputy Chief Vehicle $10,800 10101 57414 5 2022 2027 Fire 1 Squad Vehicle $16,800 10101 57414 5 2022 2027 Fire 10 Light Duty Vehicles $63,300 10101 57414 5 2022 2027 PSF - Police 33 Patrol Vehicles $346,900 50503 57414 5 2022 2027 PSF - Police 15 Unmarked Vehicles $51,400 50503 57414 5 2022 2027 PSF - Police 2 Unmarked SUVs $10,900 50503 57414 5 2022 2027 PSF - Police 3 Unmarked Trucks $16,400 50503 57414 5 2022 2027 PSF - Police 7 Motorcycles $34,900 50503 57414 5 2022 2027 PSF - Police 1 Cargo Van $6,300 50503 57414 5 2022 2027 PSF - Police 1 Information Services SUV $2,700 50503 57414 5 2022 2027 PSF - Police 1 Minivan $2,800 50503 57414 5 2022 2027 PSF - Police 1 CSI Van $15,800 50503 57414 5 2022 2027 PSF - Police 8 CSO Vehicles $54,900 10101 57414 5 2022 2027 PSF - Police 3 CSI Vans $17,500 10101 57414 5 2022 2027 Total New Lease Purchase $665,400 FY 2021-2022 Adopted Budget A - 19 THIS PAGE WAS INTENTIONALLY LEFT BLANK. A - 20 FY 2021-2022 Adopted Budget FY 2021-2022 Measure C Extension Sales Tax The Measure C Extension Plan is a multi-modal funding program, which distributes a percentage of local sales tax revenue to the City of Fresno through three main programs: the Regional Public Transit Program, the Regional Transportation Program, and the Local Transportation Program. Public Transit Program The goal is to expand mass transit programs that have a demonstrated ability to get people out of their cars and improve air quality. The transit agencies are to use the funds to address major new expansions of the express, local and feeder bus service to include additional routes, buses (including low emission), night and weekend service, bus shelters, and safer access to public transit services. Local Transportation Program The goal is to improve the City’s local transportation by addressing the problem of aging streets and road infrastructure. Funding is provided to fill potholes, repave streets, improve sidewalks, and upgrade the local transportation infrastructure through five Sub- Programs: Street Maintenance / Rehabilitation, ADA Compliance, Flexible Program, Pedestrian Trails, and Bicycle Facilities. Regional Transportation Program The Regional Transportation Program provides for the movement of goods, services and people throughout the County. Fresno Yosemite International Airport is critical to the continued economic development in Fresno County. Funding for this program is designed for runway and infrastructure rehabilitation, runway land acquisition and construction, and associated infrastructure construction projects. FY 2022 Adopted Measure C Extension Program Local Transportation - Public Works Regional Transportation Street Maintenance Program ADA Compliance Program Flexible Program Pedestrian Trails Program Bicycle Facilities Program Airports Transportation Program FAX Public Transit Program Revenue Beginning Balance 649,100 76,500 1,280,300 1,494,100 1,305,500 73,100 12,768,900 Taxes 5,140,400 181,900 5,377,100 650,000 320,000 720,000 13,566,200 Other Revenue 16,200 2,000 185,900 55,000 25,000 0 105,700 Transfers 0 0 (175,000) (74,800) 0 (4,500) (2,496,100) Total Revenue 5,805,700 260,400 6,668,300 2,124,300 1,650,500 788,600 23,944,700 Appropriations Operating 5,259,000 140,000 5,642,900 0 0 0 15,847,700 Capital 0 51,000 275,000 1,606,000 1,534,900 130,500 110,000 Total Appropriations 5,259,000 191,000 5,917,900 1,606,000 1,534,900 130,500 15,957,700 FY 2021-2022 Adopted Budget A - 21 FY 2021-2022 Measure P Special Sales Tax On July 18, 2018, the City Clerk received an Initiative Petition proposing the Fresno Clean and Safe Neighborhood Parks Tax (Measure P). The Measure P tax ordinance is estimated to generate $37.5 million annually for 30 years. On February 18, 2021, the City Council certified Measure P as passed, and collection of the special sales tax will begin July 1, 2021, and the first deposits of the special sales tax are expected to be received October 2021. For FY 2022, the total estimated revenue receipts for Measure P are $29,573,100. Measure P proceeds would be utilized to fund specific purposes defined in the ballot measure: (1)Improving and Maintaining Safe, Clean Neighborhood Parks and Playgrounds. (2)New Neighborhood Parks; Senior and Youth Recreation Facilities. (3)Youth and Senior Recreation Programs; After School Programs; and Job Training for Youth and Veterans. (4)Expanded Access to Arts and Culture. (5)Safe Walking and Biking Trails; Street Beautification and Litter Removal; and the San Joaquin River Parkway. (6)Program implementation, planning and plan updates, program and project innovation, and audit and oversight support. The revenues generated by the Measure P use tax shall be allocated by the City of Fresno on an annual basis with additional independent oversight provided by a new Parks, Recreation and Arts Commission (Commission) consisting of nine (9) members. The nine-member Commission has been appointed by the Mayor and approved by City Council. The Commission shall have primary authority on behalf of the City to conduct hearings and receive public input on programs, facilities, and services funded with Measure P, and to make recommendations to the City Council for adoption of Measure P expenditures in connection with the annual budget process. FY 2022 Measure P Revenues Appropriations Total Revenues PARCS Public Works Public Utilities Finance Total Appropriations (1) Improving and Maintaining Safe, Clean Neighborhood Parks and Playgrounds. 13,603,600 11,793,300 0 0 0 11,793,300 (2) New Neighborhood Parks; Senior and Youth Recreation Facilities. 6,358,200 6,345,600 0 0 0 6,345,600 (3) Youth and Senior Recreation Programs; After School Programs; and Job Training for Youth and Veterans. 2,513,700 1,990,100 0 0 0 1,990,100 (4) Expanded Access to Arts and Culture. 3,548,800 0 0 0 0 0 (5) Safe Walking and Biking Trails; Street Beautification and Litter Removal; and the San Joaquin River Parkway. 3,327,000 0 1,000,000 985,400 0 1,985,400 (6) Program implementation, planning and plan updates, program and project innovation, and audit and oversight support. 221,800 0 0 0 57,800 57,800 FY 2022 Adopted 29,573,100 20,129,000 1,000,000 985,400 57,800 22,172,200 A - 22 FY 2021-2022 Adopted Budget FY 2021-2022 Federal Entitlement Funding Introduction The City of Fresno (City) receives annual allocations from the U.S. Department of Housing and Urban Development (HUD) through four grant programs: •Community Development Block Grant (CDBG) •HOME Investment Partnership Program (HOME) •Emergency Solutions Grant (ESG), and •Housing Opportunities for Persons With AIDS/HIV (HOPWA) The overarching purpose of these four programs is to assist low- and moderate- income families and households, which are those that earn less than 80 percent of the area median income. ESG and HOPWA funds are earmarked to assist the homeless and low-income persons living with HIV/AIDS, respectively. The funds are used to pursue three goals: 1) Provide decent, affordable housing; 2) Create suitable living environments, and 3) Expand economic opportunities. In order to access federal funds, the City must carry out a planning process to identify the scope of housing and community development needs in its jurisdiction and how the available funding can best be used to meet those needs. This planning process, called the Consolidated Plan, was conducted in late 2019 and early 2020. The term of the plan began on July 1, 2020 and will end on June 30, 2024. A full copy of the Consolidated Plan is available for review on the City’s Planning & Development Department webpage. Each year, the City prepares an Annual Action Plan that describes the projects and actions it will undertake to carry out the strategies outlined in the Consolidated Plan. The Second Year Annual Action Plan covers the period from July 1, 2021 to June 30, 2022. In FY 2022, the City will receive $11.6 million in new federal funds, and estimates that $510,000 will be available in program income to address its most pressing affordable housing and community development priorities. The most pressing needs in the City include improved access to affordable housing and neighborhood revitalization. As such, CDBG resources available to the City through the programs covered by this plan will focus on the development of affordable housing in high opportunity areas and rehabilitation of existing affordable housing units, public facility and infrastructure projects, and supportive public services. HOME funds will primarily be used to increase housing opportunities for low-income rental households. ESG funds will continue to serve the needs of homeless populations, and HOPWA funds will provide housing assistance to persons living with HIV/AIDS and their families. Community Development Block Grant (CDBG) This long-standing program of HUD provides jurisdictions, also known as “entitlement communities,” federal funds to sustain FY 2021-2022 Adopted Budget A - 23 affordable housing, create suitable living environments, and expand economic opportunities primarily for low- to moderate- income persons. CDBG was enacted through the Housing and Community Development Act of 1974 and took effect in January 1975. CDBG funds are allocated to more than 1,200 local and state governments on a formula basis; the total program was approximately $3.4 billion in 2021. Larger cities and urban counties, or entitlement communities, are required to prepare and submit a "Consolidated Plan" that establishes five-year goals for the use of CDBG funds. Grantees are also required to hold public meetings to solicit input from the community, ensuring that proposed projects are aligned with the community's prioritized needs as established in the City’s Consolidated Plan. CDBG projects must be consistent with broad national objectives including: activities that benefit low- to moderate-income persons, the prevention or elimination of slums or blight, or other community development activities to address an urgent threat to health or safety. CDBG funds may be used for community development activities (such as real estate acquisition, relocation, rehabilitation of housing and commercial buildings), construction of public facilities and improvements (such as water, sewer, and other utilities, street paving, and sidewalks), construction of neighborhood centers, and the conversion of school buildings, public services, and economic development and job creation or retention activities. CDBG funds can also be used for preservation and restoration of historic properties in low-income neighborhoods. Overview of City CDBG HUD released its FY 2022 allocation levels and the City will receive approximately $7 million of CDBG funds for use in FY 2022. Two community meetings and one public needs hearing were held in January 2021 to obtain input from residents on the public’s needs. CDBG revenues used to build the FY 2022 Budget are comprised of the entitlement from HUD, estimated program income, and carryover. Program income, which is the gross income received by the City and its subrecipients directly generated from the use of CDBG funds, is estimated at $105,000. Expenditures related to the FY 2022 new allocation and estimated program income are classified according to the summary chart. The carryover is the total of unused, cancelled, or not yet completed funds or projects from prior fiscal years. This can occur when a capital project is completed under budget; when a program does not use all of its allocation; or when a project is not completed within that fiscal year. The FY 2022 Budget includes several carryover projects that have previously been funded, but are not yet complete, including, but not limited to: 1) Park Improvements at various sites including Pinedale, Fink-White, and Quigley (learner pool design); Fink-White (splash park); and Romain (challenger course) , 2) Public Works neighborhood street improvements, 3) Lead Paint Abatement and Senior Paint/Minor Rehabilitation Programs, and 4) Several other nonprofit subrecipient projects. The annual payment of Debt Service is required to repay Section 108 loans for Street and Park Improvements within CDBG areas. In addition to the activity limitations placed upon CDBG, HUD has also limited the use of CDBG for certain types of projects. By regulation, all Public Service activities are capped at fifteen percent of the entitlement A - 24 FY 2021-2022 Adopted Budget FY 2021-2022 Federal Entitlement Funding and program income. Planning and Administration activities are capped at twenty percent of the entitlement and program income. For FY 2022, the “allocation caps” for Public Service and Administration are estimated to be $1 million and $1.4 million respectively. Housing The Consolidated Plan identified access to affordable housing for low-income and special needs households as a high priority, as well as neighborhood revitalization through improvements to current public infrastructure and facilities. The City manages several programs that serve to arrest deterioration and provide assistance to improve access to affordable housing. The Housing and Community Development Division utilizes a portion of the CDBG Program funds each year for administration and rehabilitation of affordable housing for low- income households. The Housing budget category consists of rehabilitation programs and program delivery that serves to absorb SUMMARY CHART FY 2022 Allocation and Program Income CDBG HOME ESG HOPWA HOUSING Housing Rehabilitation Admin $ 200,000 $ 0 $ 0 $ 0 Senior Paint Program 150,000 0 0 0 Housing Rehab (Nonprofit*) 1,028,100 0 0 0 CHDO Set Aside (15% Allocation) 0 439,500 0 0 Tenant Based Rental Assistance (Homeless) 0 0 0 0 HOME Rental Rehab/New Construction 0 3,272,600 0 0 FACILITIES AND PUBLIC IMPROVEMENTS Neighborhood Street Improvements 3,156,500 0 0 0 Section 108 Loan Repayment 132,600 0 0 0 PUBLIC SERVICES (15% CAP) PARCS Senior Hot Meals 165,000 0 0 0 PARCS After School Program 630,800 0 0 0 Nonprofit* Public Services 266,300 0 0 0 SECTION 3 TRAINING Micro-Enterprise Assistance (Nonprofit*) 36,300 0 0 0 HOMELESS AND SPECIAL NEEDS ESG (Various Subrecipients) 2020-2021 0 0 561,100 0 HOPWA (Subrecipient WestCare) 2020-2021 0 0 0 692,800 PLANNING AND ADMINISTRATION CDBG/HOME/HOPWA/ESG Admin (20% CAP) 1,366,000 0 0 0 HOME Program Administration (10% CAP) 0 329,000 0 0 HOPWA Program Administration (3% CAP) 0 0 0 21,400 ESG Program Administration (7.5% CAP) 0 0 45,500 0 Fair Housing (Nonprofit*) 50,000 0 0 0 TOTALS $ 7,181,600 $ 4,041,100 $ 606,600 $ 714,200 *Nonprofit activities are identified in the 2021-2022 Annual Action Plan published under separate cover. FY 2021-2022 Adopted Budget A - 25 FY 2021-2022 Federal Entitlement Funding costs associated with the creation of affordable housing projects in the HOME program. With the City performed Senior Paint Program, CDBG funds will pay for a licensed lead- certified painting contractor to paint the exterior of the home and may include minor repairs, (i.e., screens, broken window panes, loose or damaged gutters, etc.) provided there are enough funds available after deducting the cost of the paint project. This program serves low-income seniors (62 years of age or older) who own and occupy their homes. In addition to the City performed program, CDBG funded nonprofits will offer complimentary senior paint/paint programs. Additional repair programs are proposed to be implemented by CDBG funded nonprofits. The rehabilitation to be performed includes emergency home repair for seniors and minor repairs for health and safety items that need immediate attention but homeowners are unable to afford to correct the problem. Public Facilities and Improvements The Consolidated Plan identified the need for neighborhood revitalization through improvements to current public infrastructure and facilities. The City is focused on strategic investments that will enhance other private and public investments targeted to low and very low-income neighborhoods. Neighborhood Street Improvements will use approximately $3.1 million to address infrastructure needs in eligible neighborhoods throughout the city. Proposed areas include: Webster Neighborhood Canal Barricade; Yosemite Middle School Complete Streets; Ivy- Annadale to Chester Neighborhood Streets; Burroughs Neighborhood Streets; and Ericson Elementary Neighborhood Streets. The work plan will involve street/streetscape and sidewalk projects in low-income areas. Public Services The Consolidated Plan identified services for low-income and special needs households to be high priorities. The City provides essential services to targeted low- and very low-income neighborhoods through its PARCS Senior and After School Programs. PARCS Senior Programs provide enrichment programs for adults 62 and older. Programs will be offered at eleven neighborhood sites strategically offered throughout the community. Operations include those in North Fresno (Pinedale Community Center) Central Fresno (Ted C. Wills Community Center and Lafayette Park), Southeast Fresno (Mosqueda Community Center and Senior Citizens Village), Southwest Fresno (Mary Ella Brown Community Center), and West Fresno (Inspiration Park). PARCSs goal is to serve 700 low-income and moderate-income seniors through its programs for FY 2022. Staff will provide the program compliance documentation, recreational activities, volunteer coordination/ recruitment, and activities. Staff will also continue to coordinate with the Fresno-Madera Area Agency on Aging for Senior Programs. The Ted C.Wills Community Center will have two senior coordinators assigned to the site because of the size of the site. The Senior Programs will continue to have a site monitor that will assist staff in compliance and paperwork reporting needs. The PARCS After School Program will use CDBG funds to help serve nearly 860 children at ten neighborhood and community centers throughout the City of Fresno. At-risk children and youth have an opportunity to complete A - 26 FY 2021-2022 Adopted Budget FY 2021-2022 Federal Entitlement Funding their homework in the computer labs, obtain a healthy snack, and participate in physical and recreational activities that are important to their well-being and development. In addition to the PARCS performed After School Program, a CDBG funded nonprofit will offer after school services at two sites, for a total of 12 sites receiving services. CDBG funds will be provided to local non- profits to support programs that serve predominantly low- and moderate-income clientele. Nonprofit activities are identified in the 2021-2022 Annual Action Plan published under separate cover. Planning and Administration The Consolidated Plan identified improved transparency, increased community involvement, and full compliance with federal regulations as a priority. CDBG Administration ensures all federal regulations are met for entitlement programs and subcomponents of CDBG. Program administration includes the preparation of the Consolidated Plan, Citizen Participation Plan, Annual Action Plan as well as the Consolidated Annual Evaluation and Performance Report (CAPER). The City will also fund nonprofit(s) to provide education and enforcement of state and federal fair housing laws. Education (housing civil rights) will encompass outreach to Fresno city residents, landlords, property managers, real estate industry, housing-related insurance brokers/agents, lenders, and banking representatives and include workshops for both the general public and housing industry professionals. Additionally, complaint and referral services to HUD, the California Department of Fair Employment and Housing, or mediation will be provided. HOME Program The HOME Investment Partnerships Program (HOME) provides formula grants to entitlement communities , often in partnership with local nonprofit groups, to fund a wide range of activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership or providing direct rental assistance to low-income people. HOME is the largest federal block grant to state and local governments designed exclusively to create affordable housing for low-income households. In FY 2022 the City will receive $3.2 million in HOME entitlement and estimates receiving $405,325 in program income. HOME funds are awarded annually as formula grants to participating jurisdictions. At least 15 percent of the HOME funds must be awarded to certified Community Housing Development Organizations (CHDOs). Fresno currently has three CHDOs, Community Housing Works, Habitat for Humanity, and Self-Help Enterprises. As projects are identified, the City will approve agreements for new or rehabilitated housing for very low-income homebuyers as part of the CHDO program. The FY 2022 funding identified for CHDO use is approximately $439,500. The HOME Program’s flexibility allows for the use of HOME funds for grants, direct loans, loan guarantees or other forms of credit enhancements, or rental assistance or security deposits. The FY 2022 budget identifies approximately $3.27 million for new construction activities. Emergency Solutions Grant (ESG) Program The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act) amended the McKinney-Vento Homeless Assistance Act, revising the FY 2021-2022 Adopted Budget A - 27 FY 2021-2022 Federal Entitlement Funding Emergency Shelter Grants Program in significant ways and renaming it the Emergency Solutions Grants (ESG) program. The ESG program provides funding to: (1) engage homeless individuals and families living on the street; (2) improve the number and quality of emergency shelters for homeless individuals and families; (3) help operate these shelters; (4) provide essential services to shelter residents; (5) rapidly re-house homeless individuals and families; and, (6) prevent families and individuals from becoming homeless. ESG funds may be used for five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and HMIS; as well as administrative activities (up to 7.5 percent of a recipient’s allocation can be used for administrative activities). Through consultation with the Fresno Madera Continuum of Care, the City will use ESG program funds within the identified categories of activities to award subrecipient agreements to agencies that will be identified in the 2021- 2022 Annual Action Plan published under separate cover. Street Outreach/Emergency Shelter The City anticipates providing approximately $197,100 of its ESG allocation to fund a portion of the full-service multidisciplinary outreach and engagement efforts as well as full-service emergency shelter program(s) that serve specific target populations, including homeless individuals, families, youth, and victims of domestic violence. Services will include the provision of shelter beds, case management, deposit/rental assistance, and other services as appropriate. The goal of this program is to provide all of the services and support that the participating families and youth need to become and remain permanently housed. Homelessness Prevention The City will provide approximately $21,200 to service providers to offer homelessness prevention services to stabilize housing for individuals and families at risk of homelessness. Rapid Re-Housing The City will provide approximately $315,400 to offer housing relocation and stabilization services and short-and/or medium-term rental assistance as necessary to help individuals or families living in an emergency shelter or other place described in paragraph (1) of the “homeless” definition in 24 CFR 576.2 move as quickly as possible into permanent housing and achieve stability in that housing. Component services and assistance may consist of short-term and medium-term rental assistance, rental arrears, rental application fees, security deposits, advance payment of last month’s rent, utility deposits and payments, moving costs, housing search and placement, housing stability case management, mediation, legal services, and credit repair. Homeless Management Information System (HMIS) The ESG program will fund a portion of the costs of the HMIS program, required by HUD to monitor outcomes and performance measures for all of its funded homeless service agencies, except for populations that are specifically excluded from entering information into the database such as victims of domestic violence. Administration In an effort to assure coordination, communication, and program management, the City will continue to utilize the maximum 7.5 percent administrative allocation for FY 2022. A - 28 FY 2021-2022 Adopted Budget FY 2021-2022 Federal Entitlement Funding Housing Opportunities for Persons with AIDS (HOPWA) Program HOPWA supports communities in developing affordable housing opportunities and related supportive services for low-income persons living with HIV/AIDS and their families. HOPWA-eligible activities include direct housing, support services, information and referral, resource identification, and technical assistance. The HUD HOPWA program provides resources that benefit low-income persons medically diagnosed with HIV/AIDS and their families, including housing and social services, chemical dependency treatment, nutritional services, case management, and assistance with daily living. As of FY 2016, the City of Fresno’s housing program is the direct grantee responsible for the implementation of the HOPWA Program. Under previous Consolidated Plans the State of California administered the HOPWA Program on behalf of the City. The City of Fresno will provide $714,258 for a comprehensive array of HOPWA activities, including short term rent, mortgage payment, utility payment, and emergency housing services. CARES Act Funding As part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) passed by the U.S. Congress and signed into law by the President on March 27, 2020, HUD allocated additional entitlement funds to the City through the CDBG-CV, ESG-CV, and HOPWA- CV programs. The purpose of these funds is to assist the City in preventing, preparing for, and responding to the coronavirus (COVID-19). CDBG-CV HUD released two rounds of CDBG-CV allocations that resulted in $7.98 million in funding for the City. The activities to be funded with CDBG-CV include: •Emergency Shelter Operations & Supportive Services, •Medical Clinics/Facility Investments and Operations, •Tenant/Landlord Counseling, •Homeless Facility Acquisition/Rehabilitation. The CDBG-CV funds were programmed in the 2020-2021 Annual Action Plan Substantial Amendment 2019-06 published under separate cover. ESG-CV In its first round of ESG-CV funding, HUD allocated $2.1 million to the City. These funds were used in accordance with a memorandum of understanding for a joint funding framework between the City, County of Fresno, and Fresno SUMMARY CHART FY 2022 COVID-19 Allocations CDBG-CV ESG-CV HOPWA-CV Emergency Shelter Operations & Supportive Services $ 3,709,100 $ 7,560,900 $ 0 Medical Clinics/Facility Investments 1,342,600 0 0 Tenant/Landlord Counseling 480,000 0 0 Homeless Facility Acquisition/Rehabilitation 1,332,400 0 0 Deposit Assistance 0 500,000 0 Homeless Response 0 1,998,400 0 HOPWA (Subrecipient WestCare) 0 0 87,000 PLANNING AND ADMINISTRATION CDBG-CV Program Administration (20% CAP) 1,116,000 0 0 HOPWA-CV Program Administration (6% CAP) 0 0 5,600 ESG-CV Program Administration (10% CAP) 0 889,700 0 TOTALS $ 7,980,100 $ 10,949,000 $ 92,600 FY 2021-2022 Adopted Budget A - 29 FY 2021-2022 Federal Entitlement Funding Madera Continuum of Care to align resources to execute the COVID-19 Homeless Response for the prevention and containment of COVID- 19 among individuals experiencing homelessness community-wide. HUD released a second round of ESG-CV funding that allocated an additional $8.8 million to the City. The activities to be funded include: •Deposit Assistance, •Rehabilitate, convert, and/or operate an existing hotel/motel site as a temporary shelter for homeless persons, •Emergency Shelter Operations and Supportive Services. The ESG-CV funds were programmed in the Emergency Solutions Grant – Coronavirus (ESG-CV) activities published under separate cover. HOPWA-CV HUD allocated approximately $92,600 to the City to augment existing housing services for persons living with HIV/AIDS. The City entered into an agreement with WestCare California, Inc., the current provider of HOPWA services on behalf of the City, to maintain HIV/AIDS assistance, program operations providing rental assistance, supportive services, and other necessary actions in order to prevent, prepare for, and respond to COVID-19. A - 30 FY 2021-2022 Adopted Budget FY 2021-2022 Federal Entitlement Funding Combined Fund Summary All Funds (in 00) Description General Fund Special Revenue Funds Capital Funds Enterprise Funds Internal Service Funds Debt Service Funds Total Revenues Beginning Balance 674,732 (22,051) 246,568 3,452,564 292,714 0 4,644,527 Taxes 3,072,838 678,319 0 7,241 10 0 3,758,408 Licenses & Permits 363,727 1,500 0 1,691 0 0 366,918 Intergovernmental Revenue 117,113 1,908,962 90,958 1,301,975 3,494 0 3,422,502 Charges for Services 291,001 34,788 111,118 2,766,719 27,151 0 3,230,777 Fines 26,411 1,500 0 0 9,750 0 37,661 Other Revenue 7,960 13,517 4,479 172,077 8,042 0 206,075 Interdepartmental Charges for Services 113,757 0 0 0 1,254,122 1,376 1,369,255 Misc. Revenue 9,980 198 98 988,407 11,153 0 1,009,836 Transfers (249,207) (26,374) 120,137 101,520 62,035 308,978 317,089 Total Revenues 4,428,312 2,590,359 573,358 8,792,194 1,668,471 310,354 18,363,048 Expenditures Employee Services 2,863,982 434,431 34,322 1,227,575 339,395 0 4,899,705 Purchased Prof and Tech 207,328 137,004 9,042 449,130 61,145 348 863,997 Purchased Property Services 85,482 64,950 42,348 340,796 100,651 0 634,227 Other Purchased Services 13,786 10,927 134 14,251 73,094 0 112,192 Supplies 34,573 119,024 7,949 281,619 173,978 0 617,143 Property 53,197 1,386,837 154,620 2,437,185 333,622 0 4,365,461 Other Objects 340,013 1,339,619 38,679 649,941 41,789 310,006 2,720,047 Interdepartmental Charges 431,834 146,936 17,878 647,996 94,187 0 1,338,831 Contingencies 0 0 0 0 35,000 0 35,000 Insurance Claims, Refunds 0 0 0 0 238,764 0 238,764 Total Expenditures 4,030,195 3,639,728 304,972 6,048,493 1,491,625 310,354 15,825,367 Ending Balance 398,117 (1,049,369) 268,386 2,743,701 176,846 0 2,537,681 Note 1: The Ending Balance in the General Fund Type includes $36,320,400 in the Emergency Fund and $2,546,500 for the 27th Pay Period Reserve and $739,800 for the Asset Sale Reserve Fund. Note 2: Special Revenue Funds includes grants and Measure C Tier 1 that requires expenditures before receiving reimbursement. The deficit balance is a temporary timing difference between expenditure and request for funds. FY 2021-2022 Adopted Budget A - 31 General Fund (in 00) Description City Council Office of the Mayor City Clerk City Attorney Police Fire Parks & Rec Public Works Revenues Beginning Balance 0 0 0 0 0 0 0 0 Taxes 0 0 0 0 0 0 0 0 Licenses & Permits 0 43,492 0 0 500 5,763 0 16,150 Intergovernmental Revenue 0 0 0 0 29,513 44,563 314 900 Charges for Services 0 0 0 11,139 28,404 67,993 13,951 44,529 Fines 0 0 0 75 305 600 0 0 Other Revenue 0 0 0 180 25 0 813 900 Interdepartmental Charges for Services 0 0 0 0 50 0 0 0 Misc. Revenue 0 0 0 870 670 1,601 2,565 0 Transfers 0 0 0 0 0 0 0 0 Total Revenues 0 43,492 0 12,264 59,467 120,520 17,643 62,479 Expenditures Employee Services 26,790 39,123 9,655 139,252 1,643,509 625,621 81,109 50,409 Purchased Prof and Tech 15 1,822 177 12,809 17,449 10,807 1,151 3,347 Purchased Property Services 0 2,520 75 97 28,205 11,918 34,805 1,076 Other Purchased Services 157 291 272 1,140 3,380 5,415 352 36 Supplies 165 110 449 702 9,751 10,327 7,854 1,463 Property 0 50 0 0 8,154 33,216 488 4,510 Other Objects 28,756 474 15 16,981 5,932 114 74,357 94,457 Interdepartmental Charges 6,380 5,765 2,190 22,646 229,009 55,487 31,443 28,251 Contingencies 0 0 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 0 0 Total Expenditures 62,263 50,155 12,833 193,627 1,945,389 752,905 231,559 183,549 Ending Balance (62,263) (6,663) (12,833) (181,363) (1,885,922) (632,385) (213,916) (121,070) Note 1: The Ending Balance in the General Fund Type includes $36,320,400 in the Emergency Fund, $2,546,500 for the 27th Pay Period Reserve, and $739,800 for the Asset Sale Reserve Fund. Note 2: Balances in red denote the amount of General Fund support to cover the appropriations. The majority of General Fund revenues are captured in the General City Purpose Department. A - 32 FY 2021-2022 Adopted Budget Combined Fund Summary General Fund-continued (in 00) Description General City Purpose Economic Develop Planning & Develop Services Public Utilities Information Services Finance Personnel Services Total Revenues Beginning Balance 657,927 0 16,805 0 0 0 0 674,732 Taxes 3,072,838 0 0 0 0 0 0 3,072,838 Licenses & Permits 224,317 0 73,505 0 0 0 0 363,727 Intergovernmental Revenue 41,823 0 0 0 0 0 0 117,113 Charges for Services 5,970 0 112,785 0 0 6,215 15 291,001 Fines 7,755 0 17,656 0 0 20 0 26,411 Other Revenue 5,177 0 865 0 0 0 0 7,960 Interdepartmental Chrgs for Srvcs 108,356 0 351 0 0 5,000 0 113,757 Misc. Revenue 94 0 3,674 0 0 506 0 9,980 Transfers (301,702) 0 52,495 0 0 0 0 (249,207) Total Revenues 3,822,555 0 278,136 0 0 11,741 15 4,428,312 Expenditures Employee Services 3,463 9,637 150,225 0 3,559 49,805 31,825 2,863,982 Purchased Prof and Tech 99,926 4,684 39,346 7,890 5 6,333 1,567 207,328 Purchased Property Services 1,445 0 5,175 0 0 166 0 85,482 Other Purchased Services 250 128 1,259 0 0 661 445 13,786 Supplies 0 10 1,261 0 10 2,401 70 34,573 Property 2,000 0 4,779 0 0 0 0 53,197 Other Objects 31,756 1,765 85,038 0 0 117 251 340,013 Interdepartmental Charges 2,712 833 29,247 2,500 808 9,365 5,198 431,834 Contingencies 0 0 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 0 0 Total Expenditures 141,552 17,057 316,330 10,390 4,382 68,848 39,356 4,030,195 Ending Balance 3,681,003 (17,057) (38,194) (10,390) (4,382) (57,107) (39,341) 398,117 Note 1: The Ending Balance in the General Fund Type includes $36,320,400 in the Emergency Fund, $2,546,500 for the 27th Pay Period Reserve, and $739,800 for the Asset Sale Reserve Fund. Note 2: Balances in red denote the amount of General Fund support to cover the appropriations. The majority of General Fund revenues are captured in the General City Purpose Department. FY 2021-2022 Adopted Budget A - 33 Combined Fund Summary Special Revenue Funds (in 00) Description Office of the Mayor City Attorney Police Fire Parks & Recreation Public Works General City Purpose Economic Develop Revenues Beginning Balance 0 865 880 584 (1,334) (245,681) 29,062 0 Taxes 0 0 0 0 262,461 255,196 25,000 0 Licenses & Permits 0 0 0 0 0 1,500 0 0 Intergovernmental Revenue 12,050 3,250 74,095 2,810 33,372 885,094 3,000 3,180 Charges for Services 0 0 3,815 15,655 8,099 6,219 0 0 Fines 0 0 1,500 0 0 0 0 0 Other Revenue 0 0 1,191 0 1,600 6,215 3,454 0 Interdepartmental Chrgs for Srvics 0 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 159 39 0 0 Transfers 0 0 (3,303) 0 (1,679) 4,569 0 0 Total Revenues 12,050 4,115 78,178 19,049 302,678 913,151 60,516 3,180 Expenditures Employee Services 0 1,104 34,323 13,311 41,940 182,233 0 0 Purchased Prof and Tech 1,200 688 1,250 155 7,615 73,606 2,010 380 Purchased Property Services 0 0 7,331 220 9,430 46,024 1,945 0 Other Purchased Services 0 159 5,316 359 35 1,310 0 0 Supplies 0 200 8,795 166 3,741 66,817 0 0 Property 0 0 12,648 425 103,949 1,244,232 0 0 Other Objects 10,850 0 6,707 0 66,549 417,361 49,642 2,800 Interdepartmental Charges 0 0 1,498 620 8,248 112,653 199 0 Contingencies 0 0 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 0 0 Total Expenditures 12,050 2,151 77,868 15,256 241,507 2,144,236 53,796 3,180 Ending Balance 0 1,964 310 3,793 61,171 (1,231,085) 6,720 0 Note 1: CDBG revenue and appropriations are budgeted under the Planning & Development Services. The CDBG fund is balanced overall. Note 2: The Public Works balance includes a Federal Grant fund, a State Grant fund, Measure C Tier 1 and High Speed Rail capital projects that require expenditure prior to reimbursement. The deficit balance is a temporary timing difference between expenditures and request for funds. A - 34 FY 2021-2022 Adopted Budget Combined Fund Summary Special Revenue Funds (in 00) Description Planning & Development Services Public Utilities Convention Center FAX Finance Total Revenues Beginning Balance 65,884 0 0 127,689 0 (22,051) Taxes 0 0 0 135,662 0 678,319 Licenses & Permits 0 0 0 0 0 1,500 Intergovernmental Revenue 607,111 0 0 0 285,000 1,908,962 Charges for Services 0 0 1,000 0 0 34,788 Fines 0 0 0 0 0 1,500 Other Revenue 0 0 0 1,057 0 13,517 Interdepartmental Chrgs for Srvcs 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 0 198 Transfers 0 0 (1,000) (24,961) 0 (26,374) Total Revenues 672,995 0 0 239,447 285,000 2,590,359 Expenditures Employee Services 42,606 3,027 0 115,359 528 434,431 Purchased Prof and Tech 49,100 1,000 0 0 0 137,004 Purchased Property Services 0 0 0 0 0 64,950 Other Purchased Services 3,748 0 0 0 0 10,927 Supplies 28,393 200 0 10,712 0 119,024 Property 24,483 0 0 1,100 0 1,386,837 Other Objects 477,933 5,627 0 17,150 285,000 1,339,619 Interdepartmental Charges 8,412 0 0 15,256 50 146,936 Contingencies 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 Total Expenditures 634,675 9,854 0 159,577 285,578 3,639,728 Ending Balance 38,320 (9,854) 0 79,870 (578)(1,049,369) Note 1: CDBG revenue and appropriations are budgeted under the Planning & Development Services. The CDBG fund is balanced overall. Note 2: The Public Works balance includes a Federal Grant fund, a State Grant fund, Measure C Tier 1 and High Speed Rail capital projects that require expenditure prior to reimbursement. The deficit balance is a temporary timing difference between expenditures and request for funds. FY 2021-2022 Adopted Budget A - 35 Combined Fund Summary Capital Funds (in 00) Description Office of the Mayor Police Fire Parks & Recreation Public Works Total Revenues Beginning Balance (154,155) 2,091 8,482 1,367 388,783 246,568 Taxes 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 90,958 90,958 Charges for Services 0 0 0 1,004 110,114 111,118 Fines 0 0 0 0 0 0 Other Revenue 0 0 0 17 4,462 4,479 Interdepartmental Charges for Services 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 98 98 Transfers 145,505 300 0 0 (25,668) 120,137 Total Revenues (8,650) 2,391 8,482 2,388 568,747 573,358 Expenditures Employee Services 1,129 0 0 1,601 31,592 34,322 Purchased Prof and Tech 728 0 0 846 7,468 9,042 Purchased Property Services 0 1,698 0 93 40,557 42,348 Other Purchased Services 65 0 0 0 69 134 Supplies 3 0 0 56 7,890 7,949 Property 11,699 1,000 0 75,603 66,318 154,620 Other Objects 350 300 0 7 38,022 38,679 Interdepartmental Charges 494 0 0 214 17,170 17,878 Contingencies 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 Total Expenditures 14,468 2,998 0 78,420 209,086 304,972 Ending Balance (23,118) (607)8,482 (76,032) 359,661 268,386 A - 36 FY 2021-2022 Adopted Budget Combined Fund Summary Enterprise Funds (in 00) Description Police Parks & Recreation Public Works Public Utilities Airports Convention Center FAX Total Revenues Beginning Balance (2)5,500 219,315 2,558,808 299,310 30,201 339,432 3,452,564 Taxes 0 0 1 40 7,200 0 0 7,241 Licenses & Permits 0 0 1,691 0 0 0 0 1,691 Intergovernmental Revenue 0 0 1,872 61,355 452,641 0 786,107 1,301,975 Charges for Services 30,207 273 198,868 2,313,466 181,236 500 42,169 2,766,719 Fines 0 0 0 0 0 0 0 0 Other Revenue 0 3,974 3,713 35,532 122,484 1,849 4,525 172,077 Interdepartmental Chrgs for Srvcs 0 0 0 0 0 0 0 0 Misc. Revenue 0 0 3,235 188,796 760,028 28,292 8,056 988,407 Transfers 0 1,679 (2,290) (22,707) 0 99,877 24,961 101,520 Total Revenues 30,205 11,426 426,405 5,135,290 1,822,899 160,719 1,205,250 8,792,194 Expenditures Employee Services 30,000 0 77,914 655,721 142,956 0 320,984 1,227,575 Purchased Prof and Tech 0 4 8,762 229,427 36,663 39,696 134,578 449,130 Purchased Property Services 0 570 12,141 249,187 32,406 3,000 43,492 340,796 Other Purchased Services 0 0 697 7,475 2,239 0 3,840 14,251 Supplies 0 195 15,249 208,270 8,184 0 49,721 281,619 Property 0 9,286 150 768,593 1,182,082 29,576 447,498 2,437,185 Other Objects 0 1,267 38,999 450,713 66,201 84,973 7,788 649,941 Interdepartmental Charges 205 104 81,058 432,462 65,859 0 68,308 647,996 Contingencies 0 0 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 0 0 Total Expenditures 30,205 11,426 234,970 3,001,848 1,536,590 157,245 1,076,209 6,048,493 Ending Balance 0 0 191,435 2,133,442 286,309 3,474 129,041 2,743,701 FY 2021-2022 Adopted Budget A - 37 Combined Fund Summary Internal Service Funds (in 00) Description City Clerk Public Works General City Purpose Public Utilities FAX Revenues Beginning Balance 131 46,986 15,844 5,122 75,137 Taxes 0 10 0 0 0 Licenses & Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 3,494 Charges for Services 0 4 22,970 274 572 Fines 0 0 0 0 0 Other Revenue 0 870 267 131 2,619 Interdepartmental Charges for Services 9,701 104,545 29,159 46,870 416,515 Misc. Revenue 0 1,580 913 0 6,685 Transfers 0 0 0 54,202 0 Total Revenues 9,832 153,995 69,153 106,599 505,022 Expenditures Employee Services 2,378 20,238 49,045 40,250 86,679 Purchased Prof and Tech 50 10,538 0 10,424 1,254 Purchased Property Services 0 50,037 0 9,977 37,821 Other Purchased Services 1,000 21 0 355 649 Supplies 4,053 6,396 0 1,398 98,844 Property 0 44,154 0 29,685 179,966 Other Objects 2 4,833 0 3,970 9,999 Interdepartmental Charges 2,349 13,209 4,081 9,826 25,896 Contingencies 0 0 0 0 5,000 Insurance Claims, Refunds 0 0 0 0 0 Total Expenditures 9,832 149,426 53,126 105,885 446,108 Ending Balance 0 4,569 16,027 714 58,914 A - 38 FY 2021-2022 Adopted Budget Combined Fund Summary Internal Service Funds (in 00) Description Information Services Finance Personnel Services Total Revenues Beginning Balance 89,837 8,956 50,701 292,714 Taxes 0 0 0 10 Licenses & Permits 0 0 0 0 Intergovernmental Revenue 0 0 0 3,494 Charges for Services 3,331 0 0 27,151 Fines 0 6,000 3,750 9,750 Other Revenue 907 2,590 658 8,042 Interdepartmental Charges for Services 221,819 71,255 354,258 1,254,122 Misc. Revenue 1,975 0 0 11,153 Transfers 7,833 0 0 62,035 Total Revenues 325,702 88,801 409,367 1,668,471 Expenditures Employee Services 80,836 47,434 12,535 339,395 Purchased Prof and Tech 1,415 56 37,408 61,145 Purchased Property Services 720 2,058 38 100,651 Other Purchased Services 21,722 3,755 45,592 73,094 Supplies 55,272 7,180 835 173,978 Property 79,817 0 0 333,622 Other Objects 12,480 9,958 547 41,789 Interdepartmental Charges 11,854 18,360 8,612 94,187 Contingencies 0 0 30,000 35,000 Insurance Claims, Refunds 0 0 238,764 238,764 Total Expenditures 264,116 88,801 374,331 1,491,625 Ending Balance 61,586 0 35,036 176,846 FY 2021-2022 Adopted Budget A - 39 Combined Fund Summary Debt Service Funds (in 00) Description Police Fire Parks & Recreation Public Works General City Purpose Total Revenues Beginning Balance 0 0 0 0 0 0 Taxes 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 Charges for Services 0 0 0 0 0 0 Fines 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 1,376 1,376 Misc. Revenue 0 0 0 0 0 0 Transfers 13,769 11,856 18,269 1,386 263,698 308,978 Total Revenues 13,769 11,856 18,269 1,386 265,074 310,354 Expenditures Employee Services 0 0 0 0 0 0 Purchased Prof and Tech 27 25 50 42 204 348 Purchased Property Services 0 0 0 0 0 0 Other Purchased Services 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Property 0 0 0 0 0 0 Other Objects 13,742 11,831 18,219 1,344 264,870 310,006 Interdepartmental Charges 0 0 0 0 0 0 Contingencies 0 0 0 0 0 0 Insurance Claims, Refunds 0 0 0 0 0 0 Total Expenditures 13,769 11,856 18,269 1,386 265,074 310,354 Ending Balance 0 0 0 0 0 0 A - 40 FY 2021-2022 Adopted Budget Combined Fund Summary FY 2021-2022 General Fund Overview and Five -Year Forecast Introduction The City of Fresno’s budgetary structure follows the model used by most governmental entities. Revenue inflows and expenditures outflows are accounted for in different funds according to the legal restrictions on their uses. The General Fund, one of the City’s largest funds, is its most versatile funding source since it has the fewest restrictions. Its revenues come from general taxes, business license fees, room tax (Transient Occupancy Tax or TOT), charges for services, development fees and reimbursements from other government agencies. These funds are spent on police and fire operations, park maintenance, neighborhood programs, street planning and maintenance, code enforcement, development permit processing and general government support functions. It should be noted that the revenue and expenditure estimates that are shown in the five-year forecast are just that, estimates. All budgets, since they are created at a point in time before the revenues and appropriations they contain are actually realized, are built with some assumptions as to the level of revenues that will be received and to the level of expenditure outflow. FY 2021-2022 Adopted Budget A - 41 10101 – General Fund (in thousands) FY 2020 Actual FY 2021 Amended (as of June 30, 2021) FY 2021 Estimate FY 2022 Adopted Budget Carryover Fund Balance 24,806 25,332 25,332 26,597 Total One-Time Resources 24,806 25,332 25,332 26,597 REVENUES Sales Tax 95,060 91,136 108,349 112,892 Property Tax 141,332 148,547 148,744 160,000 Business License 19,805 18,828 20,586 21,997 Franchise Fees: Comcast 3,130 3,315 3,222 3,287 ATT 474 400 389 397 PG&E 5,482 5,780 5,619 5,732 Subtotal 9,086 9,495 9,231 9,415 Roll Off Bins 1,094 1,094 1,141 1,164 Comm. Solid Waste 4,751 4,751 4,968 5,067 Franchise Fees 14,931 15,339 15,339 15,646 Room Tax 13,104 10,204 13,110 13,994 Other Taxes and Fees 5,672 5,698 4,750 5,082 Charges for Current Services 38,671 38,726 36,800 40,037 Intergovernmental Revenues 8,313 10,372 12,430 11,711 Intra-governmental Revenues 13,237 13,792 12,091 12,429 Cannabis 0 72 628 4,349 All Other 1,317 12,630 1,916 1,538 Total Operating Revenue 351,440 365,343 374,744 399,675 TOTAL RESOURCES 376,246 390,675 400,076 426,272 EXPENDITURES Employee Services 186,005 193,756 197,204 203,758 Health & Welfare 20,177 22,339 20,780 22,910 Retirement Contribution 25,414 31,425 30,938 32,465 Pension Obligation Bonds 12,722 12,679 12,657 12,663 Workers' Compensation 14,788 15,247 15,625 15,392 Operations & Maintenance 35,635 88,940 82,060 60,907 Interdepartmental Charges 40,276 50,858 49,040 42,933 Minor Capital (incl. Fire equip leases) 4,598 22,670 8,488 4,304 Total Operating Expenditures 339,615 437,914 416,790 395,331 TRANSFERS Debt Obligations (16,807) (18,428) (18,428) (19,973) Transfers between Funds (6,411) (6,518) (5,871) (10,377) CARES Fund Reimbursements 11,918 68,009 68,009 0 Reserve for 27th Pay Period 0 0 (400)(400) TOTAL TRANSFERS (11,300) 43,064 43,311 (30,750) Ending Fund Balance 25,332 (4,175) 26,597 191 A - 42 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast 10101 – General Fund (in thousands) FY 2023 Forecast FY 2024 Forecast FY 2025 Forecast FY 2026 Forecast Carryover Fund Balance 191 5,728 15,777 26,129 Total One Time Resources 191 5,728 15,777 26,129 REVENUES Sales Tax 125,557 131,784 138,340 145,245 Property Tax 165,500 171,227 177,170 183,341 Business License 24,047 25,249 26,512 27,837 Franchise Fees: Comcast 3,353 3,420 3,488 3,558 ATT 405 413 421 430 PG&E 5,846 5,963 6,082 6,204 Subtotal 9,604 9,796 9,992 10,191 Roll Off Bins 1,187 1,211 1,235 1,260 Comm. Solid Waste 5,169 5,272 5,377 5,485 Franchise Fees 15,959 16,278 16,604 16,936 Room Tax 16,453 17,276 18,140 19,047 Other Taxes and Fees 5,183 5,287 5,393 5,500 Charges for Current Services 41,206 41,344 42,584 43,862 Intergovernmental Revenues 12,430 12,658 8,853 5,105 Intra-Governmental Revenues 12,678 12,931 13,190 13,454 Cannabis 8,698 8,698 8,698 8,698 All Other 1,553 1,569 1,585 1,601 Total Operating Revenue 429,264 444,302 457,068 470,625 TOTAL RESOURCES 429,455 450,029 472,845 496,755 EXPENDITURES Employee Services 212,638 221,640 230,972 240,707 Health & Welfare 23,826 24,779 25,770 26,801 Retirement Contribution 33,439 34,442 35,475 36,540 Pension Obligation Bonds 12,663 12,663 12,663 12,663 Workers' Compensation 16,008 16,648 17,314 18,007 Operations & Maintenance 50,055 51,056 52,077 53,119 Interdepartmental Charges 43,792 44,668 45,561 46,472 Minor Capital (incl. Fire equip leases) 4,900 5,231 5,080 4,572 Total Operating Expenditures 397,321 411,128 424,913 438,880 TRANSFERS Debt Obligations (19,611) (16,095) (14,666) (14,027) Transfers between Funds (6,395) (6,229) (6,337) (4,585) CARES Fund Reimbursements 0 0 0 0 Reserve for 27th Pay Period (400)(800)(800)(800) TOTAL TRANSFERS (26,406) (23,124) (21,803) (19,413) Ending Fund Balance 5,728 15,777 26,129 38,462 Note: Data in the actual columns may not equal the column totals due to rounding. FY 2021-2022 Adopted Budget A - 43 FY 2021-2022 General Fund Overview and Five-Year Forecast For FY 2022, the General Fund ongoing revenues as a whole are projected to grow by nearly 7 percent based on anticipated higher level of economic activity. Drivers behind our local economic expansion corresponds to service and entertainment venues transitioning to opening up to the public along with greater employment demand as COVID-19 vaccination continue. In addition, moderately low interest rates is projected to continue fueling a robust housing market. The FY 2022 General Fund expenditures provides funding towards funding contractual increases for employee costs as well as investment towards critical services. This Budget includes funding towards restoring public safety such as adding ten Community Services Officers, four Emergency Services Dispatchers, and four Crime Scene Technicians in the Police Department, along with adding 42 Fire Fighters through a SAFER grant, which the General Fund is budgeted to cover expenses not funded by the grant. Funding has also been established to add three new Graffiti crews in order to enhance beautification efforts. It should also be noted that the Budget includes funding towards establishing a dedicated Express Development Team that will offer expedited services to qualified development projects. Revenues The General Fund’s three largest revenues are Property Tax, Sales Tax and Charges for Services; together they accounted for 78.3 percent of total FY 2022 operating revenues. In combination, these categories ended the fiscal year better than Budget by $34.5 million. A - 44 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast Property Tax The category of Property Tax is made up of several different types of property taxes including real secured, unsecured, delinquent taxes, penalties and supplemental taxes. Of these, only real secured is impacted by changes in the Assessed Valuations (AV). During the recession, downward reassessments caused the AV and secured property revenue to decline. This trend has reversed itself, with property values seeing a steady growth. Also included in the Property Tax category is property tax received as a part of the “MVLF Swap.” Effective in FY 2012, State Senate bill 89 eliminated the remaining Motor Vehicle License Fee (MVLF) revenue allocated to cities. Instead cites now receive property taxes under the “MVLF Swap.” The Swap provides cities with additional property tax share to compensate for the related cut in the MVLF tax rate and revenue. Table below summaries FY 2021 estimate through FY 2026 projection. Property Tax Assumptions FY 2021 Property Tax estimated revenues (before economic rebates) are budgeted at $149.5 million, a $0.2 million increase above the Amended Budget. Calendar Year 2020- 2021 Assessed Property Values for the City of Fresno grew by 6.06%. However, Fresno home prices for March 2021 were up 22.2 percent compared to last year. In addition, current and projected development activity, such as permit, inspection and plan checks, in conjunction to the current low interest rate environment indicate continued strong growth in housing demand. FY 2022 Property Tax revenues are budgeted at $160.9 million or $11.4 million more than FY 2021 estimate given continued growth per indicators observed. This revenue category accounted 40.5 percent of total operating revenues. For FY 2023-2026, the growth rate averages at 4.3 percent. Fresno County Locally Assessed Property Values Assessed Value Increase Municipality % of Total 2019-2020 2020-2021 $ % City of Fresno 65.9% $ 38,233,814,639 $ 40,550,383,239 $ 2,316,568,600 6.06% Clovis 20.1% 11,518,988,941 12,360,811,493 841,822,552 7.31% Coalinga 1.0% 591,709,183 632,284,641 40,575,458 6.86% Firebaugh 0.6% 341,181,480 345,574,272 4,392,792 1.29% Fowler 1.1% 619,819,860 686,959,140 67,139,280 10.83% Huron 0.2% 108,103,432 117,748,034 9,644,602 8.92% Kerman 1.4% 800,251,166 858,721,333 58,470,167 7.31% Kingsburg 1.9% 1,121,056,700 1,141,828,260 20,771,560 1.85% Mendota 0.5% 271,601,262 304,279,964 32,678,702 12.03% Orange Cove 0.3% 199,438,860 207,703,111 8,264,251 4.14% Parlier 0.7% 419,556,820 441,500,603 21,943,783 5.23% Reedley 2.0% 1,226,930,447 1,257,657,325 30,726,878 2.50% Sanger 2.1% 1,298,694,747 1,301,685,091 2,990,344 0.23% San Joaquin 0.2% 89,357,685 94,417,195 5,059,510 5.66% Selma 2.0% 1,202,136,170 1,256,128,983 53,992,813 4.49% Total 100.0% 58,042,641,392 61,557,682,684 3,515,041,292 6.06% Projections FY 2021 Amended Budget FY 2021 Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 ($ in Millions) Property Tax 149.2 149.5 160.9 166.5 172.3 178.4 184.6 Economic Rebate (0.7) (0.7) (0.9) (1.0) (1.1) (1.2) (1.3) Net Property Tax 148.5 148.7 160.0 165.5 171.2 177.2 183.3 Annual $ Change: Property Tax 0.2 11.4 5.6 5.8 6.0 6.2 Economic Rebate (0.0) (0.1) (0.1) (0.1) (0.1) (0.1) Net Property Tax 0.2 11.3 5.5 5.7 5.9 6.2 FY 2021-2022 Adopted Budget A - 45 FY 2021-2022 General Fund Overview and Five-Year Forecast Sales and Use Tax Sales and Use Taxes are the second largest revenue for the General Fund. Historical trends and the health of the local economy are primary measures for projecting this revenue. The City employs Muni Services, LLC to ensure the City receives all of the sales tax revenue to which it is entitled, as well as provide an independent resource for forecasting. According to the latest data, the five largest revenue producing economic segments for the City are department stores, new auto sales, restaurants, retail, and building materials wholesale. Out of the 28 business segments tracked by Muni Services, these five are nearly 59 percent of total City Sales Tax revenues. Total Sales Tax revenue (before economic rebates) for FY 2021 is estimated at $110.4 million, reflecting a $18.6 million increase from the Amended Budget. The months of January 2021 through March 2021 or 1st quarter Sales Tax receipts were finalized by the California Department of Taxes and Fees Administration in May 2021. The 1st quarter Sales Tax disbursement reflected continued solid consumer spending at our top businesses, such as big box retailers (i.e., Wal Mart, Target, and Costco), as well as strong spending for construction suppliers. One additional contributor towards a resilient 1st quarter results corresponded to a financial reporting change for the Amazon’s Fresno Fulfillment Center. The reporting change designates the title of the Fresno Fulfillment Center to the Amazon organization as opposed to originally assigned to a leasing entity. This title change now directs the Bradley-Burns one percent local Sales Tax to the City of Fresno on items shipped from the Fresno Fulfillment Center. Under the previous title status, the Sales Tax from the Fresno Fulfillment Center, as well as from any of Amazon’s Centers, flowed to the countywide tax sharing pool. From this pool, the City of Fresno received, on average, $0.60 on the dollar. However, it should be noted that several California cities (without a fulfillment center) are seeking the State Legislature to change the law that would shift Sales Tax distribution based on where purchased items are to be delivered as opposed to current law of where an item is shipped from. In addition, our share of Sales Tax that is received through the countywide tax sharing pool continues to grow. The City of Fresno received $4.8 million for the 1st quarter of 2021 (January through March), an increase of $1.5 million from 1st quarter of 2020. The City of Fresno received 65.6 percent of the total county pool for the 1st quarter. Sales Tax Assumptions FY 2021 through FY 2026 Sales Tax revenue projections was developed with the guidance by Muni Services, LLC. The table below summaries Muni Services’ FY 2021 through FY 2026 Sales Tax projections. Projections FY 2021 Amended Budget FY 2021 Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 ($ in Millions) Sales Tax Projection 91.8 110.4 113.8 126.6 132.9 139.5 146.5 Economic Rebate (0.7) (2.1) (0.9) (1.0) (1.1) (1.2) (1.3) Net Sales Tax Revenue 91.1 108.3 112.9 125.6 131.8 138.3 145.2 Annual $ Change: Sales Tax Projection 18.6 3.4 12.8 6.3 6.6 7.0 Economic Rebate (1.4) 1.2 (0.1) (0.1) (0.1) (0.1) Net Sales Tax Revenue 17.2 4.5 12.7 6.2 6.6 6.9 A - 46 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast FY 2021 estimate ends the fiscal year at $110.4 million or $18.6 million above the Amended Budget. This growth correlates to the anticipation of entertainment and service venues return towards pre-COVID levels as in- sheltering are lifted and vaccination rates continue to rise. FY 2022 Sales Tax estimate is projected at $113.8 million or $3.4 million above FY 2021 estimate. Consumer spending is anticipated to steadily grow in FY 2022 as our local economy continues to open allowing entertainment and service venues to conduct business near or at pre-COVID levels. Employment opportunities is also anticipated to contribute to the local economy as local businesses ramp up employment levels due to the transition to a more open economy. FY 2022 – 2026 sales tax revenue is projected to grow steadily by 5.8 percent. It should be noted that the respective economic rebates projected under Property and Sales tax revenues, corresponding to Amazon, Ulta, and GAP agreements, do not create additional costs to the City. The revenue reclassification for rebate payment only occurs when each company establishes new positions above set requirement and generates new sales and property taxes as outlined in each respective agreement. The City benefits from receiving new revenues by the creation of new taxes. The new taxes otherwise would not have occurred if the agreements were not established. FY 2021-2022 Adopted Budget A - 47 FY 2021-2022 General Fund Overview and Five-Year Forecast Charges for Current Services This revenue category is the third largest General Fund source. It represents revenues collected by General Fund departments: including permit fees, planning fees, building inspection fees, Park gate fees, as well as parking and citation revenues. For FY 2021, this revenue is estimated at $36.8 million, a $1.9 million decline from the Amended Budget. The anticipated decline primarily reflects the pandemic impact to parking revenues as a result of in-shelter orders, restriction to entertainment and service venues, as well as teleworking practices within the downtown area. For FY 2022, Charges for Current Services is projected at $40.0 million, which is $3.2 million above FY 2021 estimate. This growth reflects a return to pre-COVID business activities that is expected to enhance parking services’ revenues as well as continued strong development activity (permit, planning, and inspections). This revenue category accounted for 10.1 percent of total operating revenues in FY 2022. Other Revenues Business License Most cities in California levy a business license fee. Rates and methodology are determined by each city which collects the fees. For the City of Fresno, the maximum fee is specified in the Master Fee Schedule for Retail and Wholesale Business Tax and in the Municipal Code 7- 1202B. The primary driver for maintaining this revenue stream is the ongoing efforts of the Finance Department to utilize technology to enhance collection efforts. This fee is traditionally assessed twice a year. For FY 2021, Business License Fees are estimated at $20.6 million. The FY 2021 estimated fee is projected to be above FY 2021 Amended Budget by $1.8 million. FY 2022, Business License Fees are projected at $22.0 million, which is $1.4 million higher than the FY 2021 estimate. This projection factors the anticipation of a resurgence of this fee as projected sales of goods and services increase the resurgence and growth of local business activity. The five-forecast assumes an average growth rate of 6.2 percent growth for the outer fiscal years. Franchise Fees This category is comprised of revenues from several different sources. Franchise Fees are collected from Comcast, AT&T and PG&E in lieu of rent for use of the streets and rights of way in the City. The fees collected from these sources (totaling $9.2 million estimated for FY 2021 and $9.4 million for FY 2022) are subject to commodity and usage. The City renegotiated the PG&E franchise fee in FY 2011, increasing the amount on the gas franchise from 1 percent to 2 percent. In FY 2012, the City began collecting a franchise fee for roll-off trash bin services and Commercial Solid Waste (CSW) operations. For FY 2021, both of these Franchise fees totaled $6.1 million. The FY 2022 projection for these three Franchise Fee sources totals $15.3 million, a 2.0 percent growth from the FY 2021 estimate. The forecast also assumes a growth rate of 2.0 percent for the outer fiscal years. A - 48 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast Room Tax or Transient Occupancy Tax (TOT) Like Business License, a TOT may be levied by a city under the regulatory powers granted to cities in the State Constitution. More than 380 cities in California assess a TOT on people staying for 30 days or less in a hotel, inn or other lodging facility. Rates range from 4 to 15 percent of the lodging cost; the City of Fresno’s TOT rate is 12 percent. Fiscal Year 2021 Room Taxes are estimated at $13.1 million, a $2.9 million increase from the Amended Budget. The anticipated growth above Amended Budget reflects greater anticipated hotel occupancy rates primarily due to fire support personnel traveling through Fresno to assist with multiple State fires. The FY 2022 Room Tax projection totals $14.0 million, an increase of $0.9 million from FY 2021 anticipated results. The projection is based on travel activity rising as in-sheltering restrictions are lifted and allow travel to Fresno for work, family, as well as tourism activities. The five-year forecast reflects a 7.8 percent per year growth for the outer fiscal years. Inter - and Intra - governmental Revenues The Intergovernmental type represents revenues received by the City from other governmental entities. Examples include federal and state grants, SB-90 Mandate reimbursements, California Governor’s Office of Emergency Services (CAL OES) reimbursements, as well as reimbursements from school districts for the Student Neighborhood Resource Police Officers (SNRO) Program. For FY 2021 estimated results, Inter- governmental revenues total $12.4 million, a $2.1 million increase from Amended Budget. A main contributor to this rise was due to the Fire Department’s efforts to assist with the various State fires in CY 2020. The Department received $2.7 million in reimbursable mutual aid from CAL OES. This increase was partially netted down by a $0.4 million projected decline in payments regarding the Fresno Unified School District School Resource Officers (SRO) and Student Neighborhood Resource Officers (SNRO) Programs. The FY 2022 projection totals $11.7 million, a $0.7 million drop from the FY 2021 Estimate. The decline corresponds to budgeting CAL OES FY 2021-2022 Adopted Budget A - 49 FY 2021-2022 General Fund Overview and Five-Year Forecast mutual aid reimbursements at a traditional level of $1.0 million, which is $2.7 million lower the FY 2021 anticipated reimbursement, $1.0 million down due to cancellation of FUSD SNRO contract, and $0.6 million less due to the expiration of the 2015 COPS Hiring grant in FY 2021, which funded the hiring of 15 SNRO sworn positions. These reductions were mainly offset by planned funding of $3.5 million towards hiring 42 fire fighters through a SAFER grant. Intra-governmental revenues are received by the General Fund for services provided to other city departments. Examples are cost allocation charges from General Fund central service providers (such as Finance and the City Attorney’s Office) to the enterprise and internal service funds. This revenue category is estimated at $12.1 million or $1.7 million below the Amended Budget. The decline primarily reflects the re-deployment of Police Officers from the Fresno Area Express Unit and Recycle Task Force to Patrol in light of the Department’s sworn vacancy rate. The FY 2022 projection totals $12.4 million, which is a slight growth of $0.3 million from the FY 2021 estimate. Cannabis Revenues This revenue source is estimated at $0.6 million in FY 2021, while growing to $4.3 million in FY 2022. The $3.4 million is based on 14 approved permits (two per district) with revenue generation to begin in January 2022. Other Revenues This group of revenues contains miscellaneous items that do not fit in any of the above categories; these include refunds, donations, revenue from securing property, property losses and sales of real property, unclaimed property and obsolete items. The category is budgeted at $1.5 million or below 1.0 percent of total operating revenue. Appropriations The FY 2022 General Fund appropriations are budgeted at $395.3 million, a $21.5 million decrease from the Amended Budget. This decrease primarily reflects FY 2021 appropriations that included one-time Coronavirus Relief Fund Strategic Plan (CARES) funding that did not roll into FY 2022. A total of $68.0 million is projected to be transferred in FY 2021 from the CARES fund to the General Fund for funding various internal and external programs to assist with COVID-19 efforts. This decline from the Amended Budget was partially offset by fully funding scheduled increases per current existing labor contracts as well as provide new funding to begin the restoration of public safety and professional staffing, address technology and equipment critical needs, as well as fund natural growth in operational costs to provide core services (i.e., O&M contractual agreements, utilities, legal, equipment, etc.). Additional investment has also been budgeted to foster economic development with the goal to attract businesses that will lead to expanded job opportunities along with higher paying compensation for the Citizens of Fresno. Finally, funding is also budgeted towards augmenting and expediting the permit process as a means to further expand the local economy. A - 50 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast The following two charts within this section show the uses of General Fund in two different ways: 1) by Department; and 2) appropriation category. The Department graph shows the largest use of the General Fund is for public safety, Police and Fire operating, capital and safety related debt service expenditures. The Uses of the General Fund by Department graph also includes net transfers since they provide funding to other funds for debt service, grant matches, and other items; they are still obligations for which the General Fund is responsible. All these public safety uses comprise 63.9 percent of all General Fund uses (including Transfers). Infrastructure planning and maintenance is 10.3 percent of the General Fund (Planning and Development and Public Works). Parks, After School, Recreation and Community Services (PARCS) Department is 5.4 percent; the remaining departments are General Government in nature and will consume 13.7 percent of the General Fund budget in FY 2022. General Fund net transfers comprise 6.6 percent of total General Fund uses. FY 2021-2022 Adopted Budget A - 51 FY 2021-2022 General Fund Overview and Five-Year Forecast The second chart above categorizes appropriations by type. These types are explained in the following pages. Personnel Costs This category, made up of Employee Services (salary, fringe, overtime, leave payoffs, workers compensation, etc.), Health & Welfare, Retirement and Pension Obligation Bond (POB) costs. The FY 2022 increase over FY 2021 Amended is $11.7 million, a 4.3 percent increase. The FY 2022 Personnel Budget totals $287.2 million and is 72.6 percent of total expenditures. The growth for Personnel costs primarily corresponds to efforts beginning restoration of Public Safety and staffing levels along with fostering resources towards expanding the local economy. The FY 2022 General Fund Budget includes funding for new permanent positions. Examples of new position investment includes: 1)42 Fire Fighters per planned SAFER grant reimbursement, 2) 39 Police civilian staff restoration, 3) 12 positions for development enhancement and 10 positions for the Mayor’s Code Team held under the Planning & Development Department, 4) 3 in Economic Development (business attraction). A more in- depth description of new positions are discussed in the respective Department’s narrative section. It should also be noted that the General Fund Budget also fully funds existing contractual wage obligations. With regards to the POB, in 1983 the City of Fresno adopted Ordinance 83-116 which authorized the City to collect an additional levy upon the taxable property within the City. This levy is allowed by Section 93.31 of the Revenue and Taxation Code. However, the money collected can only be used towards payment of A - 52 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast the bonds that were issued by the City to fully fund the Fire and Police retirement systems. For FY 2022, revenue from this levy is estimated to cover the total General Fund POB debt service, which is $12.7 million. Personnel costs have been calculated citywide assuming no change to the Health & Welfare premium from FY 2021; this was based on rates approved by the Health & Welfare Board in March 2021. For FY 2023 through FY 2026, a 4.0 percent increase in total costs every year is assumed. Note that for certain bargaining units the percentage paid by the City for Health & Welfare will vary due to contract provisions. Retirement calculations are based on the FY 2022 rates approved by the Retirement Boards on December 9, 2020. The Public Safety retirement rate is 22.56 percent (a 0.24 percent decline), and the Employee retirement rate is 13.35 percent (a 0.32 percent increase). Note that for certain bargaining units the percentage paid by the City for the retirement contribution will vary due to contract provisions. Attrition Savings Historically, all existing positions, whether filled or vacant, were budgeted as fully funded under each respective department’s budget. This budget practice was not applied to the FY 2022 Budget. Funding was removed in this Budget for vacant positions determined not to be filled during the remainder of FY 2021 or in FY 2022. Therefore, Department budgets were lowered in correspondence to unfunded vacant positions. Operations and Maintenance (O&M) Total appropriations for FY 2022 are budgeted at $60.9 million, a $28.0 million decline from the Amended Budget. This decrease is primarily driven by FY 2021 appropriations covered by one-time CARES funding that did not roll into FY 2022. Interdepartmental charges (ID Charges) This category captures costs associated with services provided by internal departments. Examples of providers include the Information Service Department that manages the City’s technology infrastructure, systems, and equipment, the Personnel Department that oversees the City’s self-insured Liability and Property funds along with managing Workers’ Compensation claims process, the Fleet Division (Transportation Department) that provide maintenance service, fuel, and acquisition of a wide-range of City vehicles, and the Facilities Division (Public Works Department) that manages work performed on citywide properties. This expenditure category is budgeted in FY 2022 at $42.9 million, a reduction of $7.9 million from the Amended Budget. The decrease mainly corresponds to $1.5 million lower Information System services and equipment charges due to the Department’s higher anticipated beginning carryover into FY 2022, $2.6 million less fleet acquisitions, $1.0 million reduction with the sunset of the City Hall debt service payment in FY 2021, $1.7 less facilities one-time projects and $0.6 million in less security assessment charges as one-time costs completed in FY 2021. Minor Capital This category is comprised of funding for building improvements, furniture, new and replacement vehicles, computer software and lease payments for equipment. This category is budgeted in FY 2022 at $4.3 million, an overall decline of $18.4 million from FY 2021 Amended Budget, mostly attributable to the anticipated completion of various capital projects in FY 2021. FY 2021-2022 Adopted Budget A - 53 FY 2021-2022 General Fund Overview and Five-Year Forecast Transfers An interdepartmental transfer between funds is the authorized exchanges of cash, or other resources between funds. The General Fund’s transfers out total $31.8 million, of which $20.0 million is legally committed to the repayment of debt service and $11.8 million corresponds to transfers out related to various contractual obligations, while $1.0 million relates to transfers into the General Fund. In FY 2022, a new debt service payment $1.1 million is included in the budget for the Animal Control Facility Project. The debt service payment is based on a bond sale of $17.1 million. In addition, $5.5 million is budgeted to be transferred from the General Fund to the Housing General Fund for the following: 1) $1.0 million to provide sufficient funding to make the planned second payment of $2,685,700 per settlement with the Office of Inspector General at the U.S. Department of Housing and Urban Development, 2) $1.5 million transfer as an annual contribution towards the Housing Trust Fund per approved Motion #10, and 3) $3.0 million transfer towards the Clinton/Blackstone area parcel for the development of multi-family housing per approved Motion #66. Type of Transfer Budget Amount Debt Service Payments (19,973,000) Transfers to Other Funds (11,829,600) Transfers into the GF 1,053,000 Subtotal (10,776,600) Total Transfers (30,749,600) A - 54 FY 2021-2022 Adopted Budget FY 2021-2022 General Fund Overview and Five-Year Forecast General Fund Reserve Status The Government Finance Officers Association (GFOA) recommends a minimum reserve of 16 percent, while the City’s Reserve Management Act requires 10 percent of total General Fund expenditures. The General Fund reserve at the end of FY 2021 is projected at $35.7 million or 9.57 percent of total expenditures plus transfers. Over the life of the RDA, the City of Fresno made various loans to the agency. The City has submitted to the State documentation to support its repayment request. The State has accepted the documentation and payments are expected to continue through Fiscal Year 2025. A part of the RDA dissolution process is the repayment of the RDA’s debt to the City of Fresno. It should be noted that $3.3 million of RDA debt repayment revenue is budgeted in FY 2022 and forecasted through FY 2025 in the General Fund instead of the Reserve Fund. This multi- year reclassification contributed to the positive positioning of the General Fund’s ending balance. The Reserve Fund is estimated to end FY 2022 at $36.3 million or 8.52 percent of total expenditures plus transfers. General Fund Reserve (in thousands) FY 2021 Estimate FY 2022 Budget FY 2023 Forecast FY 2024 Forecast FY 2025 Forecast FY 2026 Forecast Beginning Balance 35,213 35,748 36,320 36,902 37,492 38,092 Est. RDA Debt Repayment 0 0 0 0 0 0 Other Revenue 535 572 581 590 600 610 Reserve Balance 35,748 36,320 36,902 37,492 38,092 38,701 FY 2021-2022 Adopted Budget A - 55 FY 2021-2022 General Fund Overview and Five-Year Forecast General Fund Debt Service The General Fund currently pays debt service on an obligation bond, multiple lease revenue bonds, and a loan. Total aggregate General Fund debt service the City is currently obligated for is illustrated below. In addition to total General Fund debt service from FY 2022 through FY 2046, the chart and table provides the debt service percentage as compared to total General Fund appropriations in a given year. Starting in FY 2024, the year after the No Neighborhood Left Behind Lease Revenue Bonds are paid off, the required General Fund debt service payments begin to show a steady decline. After 2031 the only General Fund bond payments required pertain to the Public Safety Bonds, the Animal Shelter Bond and the Bonds originally issued under the 2004 Lease Revenue Bonds. Year General Fund Debt Service Excluding Equipment Leases Total General Fund Appropriations Percentage Year General Fund Debt Service Excluding Equipment Leases Total General Fund Appropriations Percentage 2022 32,680,487 395,331,400 8.27% 2035 5,563,178 479,996,415 1.16% 2023 32,286,640 397,321,468 8.13% 2036 3,689,138 484,796,379 0.76% 2024 28,771,075 411,127,696 7.00% 2037 3,691,365 489,644,343 0.75% 2025 27,339,826 424,912,534 6.43% 2038 3,689,983 494,540,786 0.75% 2026 26,701,250 438,879,837 6.08% 2039 2,740,463 499,486,194 0.55% 2027 26,703,767 443,268,636 6.02% 2040 1,118,600 504,481,056 0.22% 2028 26,132,903 447,701,322 5.84% 2041 1,119,600 509,525,866 0.22% 2029 26,126,528 452,178,335 5.78% 2042 1,119,200 514,621,125 0.22% 2030 11,254,056 456,700,119 2.46% 2043 1,117,400 519,767,336 0.21% 2031 11,256,602 461,267,120 2.44% 2044 1,119,200 524,965,010 0.21% 2032 5,708,728 465,879,791 1.23% 2045 1,119,400 530,214,660 0.21% 2033 5,703,402 470,538,589 1.21% 2046 1,118,000 535,516,806 0.21% 2034 5,706,557 475,243,975 1.20% Note 1: Total General Fund appropriations after FY 2026 include a one percent growth factor. A - 56 FY 2021-2022 Adopted Budget Office of the Mayor and City Manager The City of Fresno operates under the strong mayor form of government. Under this system, the Mayor serves as the City’s Chief Executive Officer and is responsible for providing leadership, the proper and efficient administration of all affairs of the City, appointing and overseeing the City Manager, executing and enforcing all laws and ordinances and policies of the City, promoting economic development and preparing the annual budget. The City Manager’s Office houses the administrative branch of the City of Fresno. The Division carries out policy directives of the Mayor and Council and oversees and directs the day-to- day activities and operations for all City departments, with the exception of offices provided for in the Charter. The Mayor’s Vision for Fresno The Mayor is committed to realizing ‘One Fresno.’ This vision is in pursuit of “an inclusive, prosperous, beautiful city where people take pride in their neighborhoods and community. And a government that listens, keeps its promises, and is owned by the people.” For the vision to become a reality, the Mayor has outlined six priorities that are founded on the basis of restoring public trust and safety; and, are as follows: 1.Housing and Homelessness - Providing care and dignity to our most vulnerable. Supporting the development of affordable housing options for all. 2.Beautify Fresno - Restoring our City’s curb appeal, block by block across the entire city. 3.Inclusive Economic Development - Creating an environment that attracts the right jobs, which offer the right pay, to the right people. 4.Downtown Pride - Building a vibrant downtown. 5.Youth Leadership- Investing in and giving voice to the leaders of tomorrow, today. 6.We work for you - Cultivating a “We Work for You” culture of service and changing the sentiment about our City. Honorable Mayor Jerry Dyer Office of the Mayor Office of the City Manager Office of Independent Review City AdministrationOffice of Community Affairs FY 2021-2022 Adopted Budget B - 1 Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 5,114,500 5,015,500 (99,000) Special Revenue 1,850,000 1,205,000 (645,000) Total Operating 6,964,500 6,220,500 (744,000) Capital Capital 18,454,300 1,446,800 (17,007,500) Total Capital 18,454,300 1,446,800 (17,007,500) Grand Total 25,418,800 7,667,300 (17,751,500) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Office of the Mayor and City General Fund 28.80 Office of the Mayor and City Enterprise 1.50 Office of the Mayor and City Internal Service Fund 0.70 Grand Total 31.00 Debt Service 0 0 0 Total Debt Service 0 0 0 Department Project Fund Type 2022 Adopted Budget Office of the Mayor and City Manag PW00935 - Animal Shelter Capital 1,446,800 1 Office of the Mayor and City Manager Budget Snapshot Office of the Mayor and City Manager B - 2 FY 2021-2022 Adopted Budget Service Impacts Approved Council Motion Per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions under the Office of the Mayor and City Manager Department: •Motion #60.c added one new Community Coordinator position to the Office of Community Affairs Division. Total appropriations for the Office of the Mayor and City Manager are budgeted at $7,667,300, of which $6,220,500 is budgeted for operating expenditures and $1,446,800 is budgeted for the Animal Shelter capital project. Revenues Total revenue for the Office of the Mayor and City Manager is budgeted at $4,689,200, of which $4,349,200 is budgeted for Cannabis Application Fees and Permits and $1,205,000 is budgeted for the state Cannabis Equity Grant. Expenditures General Fund In FY 2022, General Fund operating appropriations are budgeted at $5,015,500, which is a decrease of $99,000. Of the decrease, $460,700 is attributable to the transfer out and creation of the new Economic Development Department. The $460,700 decrease is offset by $301,700 with the creation of the new Office of Community Affairs. Office of Community Affairs Under the purview of the Deputy Mayor, the Office of Community Affairs (OCA) will engage all members of the Fresno community by serving as City government's liaison to key constituent groups associations, multicultural and immigrant populations, including the Hispanic, Asian Pacific Islander and Indian communities, faith-based, civic and human service and other including community benefit organizations. The Office will consist of three Community Coordinator positions that will provide services and resources for Fresno residents. Additionally, per Motion #60.c, a third Community Coordinator position is being added to focus on immigrant affairs for a total Division cost of $301,700 in FY 2022. Cannabis Program This Section has been established to house the Non-Personnel Services appropriations associated with implementing the Cannabis Program. A total of $36,700 has been budgeted for the remaining balance of the HdL cannabis consulting contract in FY 2022. State Cannabis Equity Grant: This grant is intended to provide funding to local jurisdictions that are committed to promoting the legal cannabis marketplace by eliminating barriers to entry in the regulated cannabis industry. Appropriations for this Program are budgeted at $1,205,000 in FY 2022. Office of Independent Review This Section supports all of the functions associated with the Office of Independent Review (OIR), which currently consists of two personnel. Appropriations are budgeted at $287,900 in FY 2022, which is consistent with the FY 2021 Amended Budget. Animal Shelter The $14,500,000 construction contract was awarded in May 2020 based upon preliminary plans and pre-pandemic bidding conditions. From early 2020 through September 2020, extensive effort from City staff, Fresno Humane and the design-build contractor has produced a significantly refined design that will meet the needs of the City of Fresno and our community. Appropriations for construction of the Animal Shelter are budgeted at $1,446,800 in FY 2022. Office of the Mayor and City Manager FY 2021-2022 Adopted Budget B - 3 Staffing With the exception of Motion #60.c adding one new Community Coordinator position to the Office of Community Affairs Division, the total number of positions within the Office of the Mayor and City Manager remains consistent with the FY 2021 Amended Budget. Economic Development The Economic Development Section is being transferred out of the Department with the creation of the new Economic Development Department. This action involves the transfer of three positions: An Executive Assistant position is being transferred from the City Manager’s Office; and, the Economic Development Director and an Economic Development Analyst are being transferred from Economic Development. The total decrease associated with the position transfer is $361,600. Community Coordinators The Support Office of the Mayor is adding one Community Coordinator to assist city departments with public affairs and media relations. Additionally, the newly created Office of Community Affairs is adding three Community Coordinator positions and for a total cost of $282,900 in FY 2022. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Office of the Mayor 10.00 10.00 10.00 1.00 11.00 City Manager's Office 9.00 9.00 9.00 (1.00) 8.00 Office of Independent Review 2.00 2.00 2.00 0.00 2.00 Economic Development 2.00 2.00 2.00 (2.00) 0.00 Budget and Management Studies 7.00 7.00 7.00 0.00 7.00 Office of Community Affairs 0.00 0.00 0.00 3.00 3.00 Total 30.00 30.00 30.00 1.00 31.00 Office of the Mayor and City Manager B - 4 FY 2021-2022 Adopted Budget Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 161,994 165,130 18,454,300 (15,415,500)(183.5) Fiscal Year Revenues: Taxes 20 0 0 0 0.0 Licenses & Permits 0 0 71,700 4,349,200 5,965.8 Intergovernmental Revenue 0 0 1,850,000 1,205,000 (34.9) Charges for Services 0 0 0 0 0.0 Fines 0 0 0 0 0.0 Other Revenue (27,428)(31,113)0 0 0.0 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 2,792 2,165 0 0 0.0 Transfers 0 220,909 253,900 14,550,500 5,630.8 Total Fiscal Year Revenues (24,617)191,961 2,175,600 20,104,700 824.1 Funding Facilitated by Department 137,377 357,091 20,629,900 4,689,200 (77.3) Memo Item: Appropriations by Amount Personnel Services 3,347,395 3,510,672 4,122,000 4,025,200 (2.3) Non Personnel Services 346,156 339,737 20,337,400 3,016,200 (85.2) Interdepartmental Services 410,740 528,425 959,400 625,900 (34.8) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 4,104,291 4,378,835 25,418,800 7,667,300 (69.8) Citywide General Fund Support 4,101,480 4,150,300 4,788,900 666,300 (86.1) Total Available Funding 4,238,857 4,507,391 25,418,800 5,355,500 (78.9) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 81.6 80.2 16.2 52.5 (2.3) Non Personnel Services 8.4 7.8 80.0 39.3 (85.2) Interdepartmental Services 10.0 12.1 3.8 8.2 (34.8) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (69.8) Office of the Mayor and City Manager FY 2021-2022 Adopted Budget B - 5 Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 (15,415,500)0 0 0 (15,415,500) Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 4,349,200 0 0 0 0 0 4,349,200 Intergovernmental Revenue 0 1,205,000 0 0 0 0 1,205,000 Charges for Services 0 0 0 0 0 0 0 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 14,550,500 0 0 0 14,550,500 Total Fiscal Year Revenues 4,349,200 1,205,000 14,550,500 0 0 0 20,104,700 Funding Facilitated by Department 4,349,200 1,205,000 (865,000)0 0 0 4,689,200 Memo Item: Appropriations Personnel Services 3,912,300 0 112,900 0 0 0 4,025,200 Non Personnel Services 526,700 1,205,000 1,284,500 0 0 0 3,016,200 Interdepartmental Services 576,500 0 49,400 0 0 0 625,900 Contingencies 0 0 0 0 0 0 0 Total Appropriations 5,015,500 1,205,000 1,446,800 0 0 0 7,667,300 Citywide General Fund Support 666,300 0 0 0 0 0 666,300 Total Available Funding 5,015,500 1,205,000 (865,000)0 0 0 5,355,500 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 4,104,291 4,373,375 6,964,500 6,220,500 81.1 Capital 0 5,460 18,454,300 1,446,800 18.9 Debt Service 0 0 0 0 0.0 Total 4,104,291 4,378,835 25,418,800 7,667,300 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. Office of the Mayor and City Manager B - 6 FY 2021-2022 Adopted Budget City Council The City Council consists of seven Councilmembers who represent their respective districts. Each district’s Councilmember takes a turn, in consecutive order, serving a one-year term as Council President. Elected officials are bound by term limits consisting of 2 four-year terms. The City Council also appoints the City Attorney and City Clerk. The role of the City Council is to establish policy direction for the City by enacting ordinances and resolutions to provide guidance to the public and city staff; reviewing and adopting the annual budget; levying taxes (when approved by a ballot election) or establishing other sources of revenue as may be necessary to fund approved appropriations. The Council also reviews and votes on recommendations presented by City Boards and Commissions; authorizes contracts and bond issuances; grants franchises; and establishes other policies and measures which promote the general welfare of the citizens of Fresno. In collaboration with the Mayor, the City Council appoints members of the community to serve on the City’s various Boards and Commissions, ensuring that a wide cross- section of the community is represented in City government. Goals of the Council include: •Maintaining essential services such as safety, utilities, and land use. •Continued focus on neighborhood restoration. Numerous City neighborhoods benefit from the multi-pronged strategy of rehabilitated streets, code enforcement, and problem oriented policing. •Representing the City on Boards and Committees. •Maintaining constituent communication with direct contact through personal services, mail, and email. •Long range neighborhood infrastructure planning. •Addressing the region’s unemployment problems. •Promoting Downtown revitalization. •Preserving historic buildings. •Creation of affordable housing. •Supporting affordable housing and senior facilities which serve the elder citizens of our community. FY 2021-2022 Adopted Budget B - 7 Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 4,656,000 5,690,000 1,034,000 Total Operating 4,656,000 5,690,000 1,034,000 Capital General Fund 924,400 536,300 (388,100) Total Capital 924,400 536,300 (388,100) Grand Total 5,580,400 6,226,300 645,900 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE City Council Department General Fund 28.00 City Council Department Vacant Positions 16.00 Grand Total 44.00 Debt Service 0 0 0 Total Debt Service 0 0 0 Department Project Fund Type 2022 Adopted Budget City Council Department XC00001 - CNL Dist. 1 Infrastructure General Fund 122,900 2 City Council Department XC00002 - CNL Dist. 2 Infrastructure General Fund 136,200 1 City Council Department XC00003 - CNL Dist. 3 Infrastructure General Fund 7,800 6 City Council Department XC00004 - CNL Dist. 4 Infrastructure General Fund 0 7 City Council Department XC00005 - CNL Dist. 5 Infrastructure General Fund 84,700 5 City Council Department XC00006 - CNL Dist. 6 Infrastructure General Fund 92,400 3 City Council Department XC00007 - CNL Dist. 7 Infrastructure General Fund 92,300 4 City Council Department Budget Snapshot City Council B - 8 FY 2021-2022 Adopted Budget ESMERALDA SORIA – DISTRICT 1 Phone: (559) 621-8000 Email FAX: (559) 457-1171 Email: District1@fresno.gov MIKE KARBASSI – DISTRICT 2 Phone: (559) 621-8000 Email FAX: (559) 621-7892 Email: District2@fresno.gov MIGUEL ARIAS – DISTRICT 3 Phone: (559) 621-8000 Email FAX: (559) 621-7893 Email: District3@fresno.gov City Council FY 2021-2022 Adopted Budget B - 9 TYLER MAXWELL – DISTRICT 4 Phone: (559) 621-8000 Email FAX: (559) 621-7848 Email: District4@fresno.gov LUIS CHAVEZ – DISTRICT 5 COUNCIL PRESIDENT Phone: (559) 621-8000 Email FAX: (559) 490-5395 Email: District5@fresno.gov GARRY BREDEFELD – DISTRICT 6 Phone: (559) 621-8000 Email FAX: (559) 621-7896 Email: District6@fresno.gov City Council B - 10 FY 2021-2022 Adopted Budget NELSON ESPARZA – DISTRICT 7 Phone: (559) 621-8000 Email FAX: (559) 498-2541 Email: District7@fresno.gov Service Impacts Approved Council Motion Per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions under the City Council Department: •Motion #57 added $3.5 million ($500,000 per Council District) in capital infrastructure appropriations to be housed in the Public Works Department. •Motion #82 added $50,000 to the Council President’s operating budget with the increase effective upon the start of the new term. •Motion #83 added $700,000 to increase each district’s operating budget from $450,000 to $550,000. •Motion #92 added $350,000 in the Council Support budget for a temporary Intern Program. Revenue The City Council Department does not traditionally receive revenue for its services and is fully funded by General Fund revenues. E xpenditures District Appropriations In FY 2022 per Motion #83, each District’s base budget appropriations have been budgeted at $550,000 per District or an increase of $195,400 above the FY 2021 base budget appropriations. In addition, FY 2021 estimated operating and capital year-end carryover balances have been added to each district’s respective budget. Council President Appropriations The one year term as Council President is served on a calendar basis and runs from January through December each year. Additional funding is added each year to cover the increased salary and additional duties as Council President; however, the annual budget is on a fiscal basis running from July of one year through June of the following year. In FY 2022, $10,000 in additional appropriations has been budgeted in District 5 for the second half of the Council President term, which runs from July through December of 2021. However, per Motion #82, an additional $50,000 has been added to the existing $10,000 for the Councilmember in District 7 for first half of the term as Council President beginning in January 2022, bringing the total additional funding to $60,000. City Council FY 2021-2022 Adopted Budget B - 11 City Council Operating Expenditures by Council District Operating Appropriation Summary FY 2019 FY 2020 FY 2021 FY 2022 Operating Appropriations Actuals Actuals Amended Adopted Council District 1 367,666 446,068 496,400 590,000 Council District 2 267,720 267,129 724,600 967,000 Council District 3 338,095 479,430 487,200 550,000 Council District 4 293,164 335,947 650,900 620,000 Council District 5 345,003 394,543 597,300 700,000 Council District 6 315,590 341,222 504,000 715,400 Council District 7 335,808 448,662 574,800 720,000 Council City Support 592,386 663,592 620,800 827,600 Total Operating 2,855,431 3,376,592 4,656,000 5,690,000 City Council Capital Expenditures by Council District Infrastructure Appropriation Summary FY 2019 FY 2020 FY 2021 FY 2022 Capital Appropriations Actuals Actuals Amended Adopted Council District 1 10,029 0 122,900 122,900 Council District 2 120,692 0 159,100 136,200 Council District 3 125,732 3,908 7,800 7,800 Council District 4 0 200,437 324,100 0 Council District 5 20,250 0 86,700 84,700 Council District 6 97,588 24,994 100,300 92,400 Council District 7 13,556 10,979 123,500 92,300 Total Capital 387,848 240,318 924,400 536,300 City Council Operating Base Budget by Council District Base Budget Summary Operating FY 2022 Council FY 2021 FY 2022 Appropriations Base Budget President Carryover Adopted District 1 550,000 0 40,000 590,000 District 2 550,000 0 417,000 967,000 District 3 550,000 0 0 550,000 District 4 550,000 0 70,000 620,000 District 5 550,000 10,000 140,000 700,000 District 6 550,000 0 165,400 715,400 District 7 550,000 60,000 110,000 720,000 Council Support 827,600 . 827,600 Total Operating 4,677,600 70,000 942,400 5,690,000 City Council B - 12 FY 2021-2022 Adopted Budget Staffing In FY 2021, the City Council adopted Position Authorization Resolution No. 2021-075 authorizing an increase in staffing to one Chief of Staff and four Council Assistants for a total of five staff members per District. It was determined at the time of adoption that the cost associated with the staffing increase would be supported by existing City Council budgeted appropriations. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted District 1 3.00 4.00 6.00 0.00 6.00 District 2 3.00 3.00 6.00 0.00 6.00 District 3 3.00 4.00 6.00 0.00 6.00 District 4 3.00 4.00 6.00 0.00 6.00 District 5 3.00 4.00 6.00 0.00 6.00 District 6 3.00 3.00 6.00 0.00 6.00 District 7 4.00 4.00 6.00 0.00 6.00 City Council Support 2.00 2.00 2.00 0.00 2.00 Total 24.00 28.00 44.00 0.00 44.00 City Council FY 2021-2022 Adopted Budget B - 13 Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 0 0 0 0 0.0 Fiscal Year Revenues: Taxes 0 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 20,000 0 0 0.0 Charges for Services 0 0 0 0 0.0 Fines 0 0 0 0 0.0 Other Revenue 0 0 0 0 0.0 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 1,076 100 0 0 0.0 Transfers (812)62,042 124,600 0 (100.0) Total Fiscal Year Revenues 264 82,142 124,600 0 (100.0) Funding Facilitated by Department 264 82,142 124,600 0 (100.0) Memo Item: Appropriations by Amount Personnel Services 2,002,840 2,193,048 2,717,700 2,679,000 (1.4) Non Personnel Services 592,223 710,859 2,017,200 2,909,300 44.2 Interdepartmental Services 648,215 713,003 845,500 638,000 (24.5) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 3,243,279 3,616,911 5,580,400 6,226,300 11.6 Citywide General Fund Support 3,243,015 3,534,769 5,455,800 6,226,300 14.1 Total Available Funding 3,243,279 3,616,911 5,580,400 6,226,300 11.6 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 61.8 60.6 48.7 43.0 (1.4) Non Personnel Services 18.3 19.7 36.1 46.7 44.2 Interdepartmental Services 20.0 19.7 15.2 10.2 (24.5) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 11.6 City Council B - 14 FY 2021-2022 Adopted Budget Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 0 0 0 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 0 0 0 0 0 0 0 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 0 0 0 0 0 0 0 Funding Facilitated by Department 0 0 0 0 0 0 0 Memo Item: Appropriations Personnel Services 2,679,000 0 0 0 0 0 2,679,000 Non Personnel Services 2,909,300 0 0 0 0 0 2,909,300 Interdepartmental Services 638,000 0 0 0 0 0 638,000 Contingencies 0 0 0 0 0 0 0 Total Appropriations 6,226,300 0 0 0 0 0 6,226,300 Citywide General Fund Support 6,226,300 0 0 0 0 0 6,226,300 Total Available Funding 6,226,300 0 0 0 0 0 6,226,300 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 2,855,431 3,376,592 4,656,000 5,690,000 91.4 Capital 387,848 240,318 924,400 536,300 8.6 Debt Service 0 0 0 0 0.0 Total 3,243,279 3,616,911 5,580,400 6,226,300 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding City Council FY 2021-2022 Adopted Budget B - 15 THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 16 FY 2021-2022 Adopted Budget Airports Department The Airports Department (Airports) is charged with the development, maintenance and operation of Fresno Yosemite International Airport (FAT) and Fresno Chandler Executive Airport (FCH). FAT is the region’s primary airport for commercial passenger and cargo service. FCH serves the area’s general aviation community. These airports are vital components of the nation’s air transportation infrastructure, and are important engines of regional economic growth. Airports is dedicated to maintaining a high level of passenger satisfaction, and to maintaining and expanding facilities that accommodate demand in a cost-effective manner. Moreover, Airports is committed to offering airline partners an attractive cost environment within which to operate, an approach aligned with the City’s and region’s economic development goals. The number of arriving and departing passengers projected to use FAT in fiscal year 2022 is 2,218,000, 85 percent higher than estimated FY 2021 passengers of 1,201,000, and 19 percent higher than baseline (pre COVID-19) fiscal year 2019 passengers of 1,860,600. The forecast reflects the full recovery of aeronautical activity and the addition of Southwest service, and is aligned with FAT’s history of bouncing back quickly from industry downturns. FAT recovered from 9/11 in one year – the industry average was two years, and from the Great Recession in two years – the industry average was four years. Security & Safety Administration Kevin Meikle Director of Aviation Projects Administration Division Fresno Yosemite International Division Chandler Division Airfield Operations Chandler Building Operations Project Administration Construction Management Properties Marketing Information Technology Finance FY 2021-2022 Adopted Budget B - 17 Operating FY 2021 Amended FY 2022 Adopted Variance Enterprise 21,705,400 23,624,800 1,919,400 Total Operating 21,705,400 23,624,800 1,919,400 Capital Enterprise 79,684,100 123,552,100 43,868,000 Total Capital 79,684,100 123,552,100 43,868,000 Grand Total 108,017,200 153,659,000 45,641,800 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Airports Department Fund Type FTE Sworn Enterprise 16.20 Total Sworn 16.20 Civilian Capital Labor 3.60 Enterprise 91.60 Vacant Positions 5.00 Total Civilian 100.20 Department Total FTE 116.40 Debt Service Enterprise 6,627,700 6,482,100 (145,600) Total Debt Service 6,627,700 6,482,100 (145,600) Project Fund Type Amount AC00398 - AIPxx Term E Apron (Env/Des)Enterprise 9,427,000 ##3 AC00403 - TSA OTA Bag MakeUp Inline CBIS Enterprise 17,689,100 ##2 AC00404 - AIPxx FF20 Noise Homes Prt 150 Enterprise 2,222,300 ##5 AC00407 - AIPxx FF20 Term E Apron Enterprise 6,298,400 ##4 AC00413 - Terminal/FIS Expansion Enterprise 76,000,000 ##1 Airports Department Budget Snapshot Airports Department B - 18 FY 2021-2022 Adopted Budget Service Impacts Revenues The Airports Department (Airports) is an Enterprise Department with a main source of revenue generated from the services provided at Fresno Yosemite International Airport (FAT) and Fresno Chandler Executive Airport (FCH). Airports also receives funding from Measure C revenues and federal grant funds. In FY 2022, overall revenues are budgeted at $182,289,900, which is an increase of $53,210,500 compared to the FY 2021 Amended Budget. This amount includes an increase of $256,900 in carryover from the previous fiscal year in addition to the following: •$76,000,000 budgeted revenue for Bond Sale Proceeds. This amount represents the funding for the FATForward Terminal Project. •$18,123,600 budgeted revenue in Charges for Services. This is an increase of $3,200,100 over the FY 2021 Amended budget in Charges for Services. The main driver behind these increases is the recovery of passenger activity after a depressed fiscal year impacted by the pandemic. •$9,000,000 budgeted revenue for combined draw down of Coronavirus Rescue and Relief Supplemental Appropriations Act (CRRSAA) and American Rescue Plan monies. •$8,461,000 budgeted revenue for Rentals. This is an increase of $1,085,000 compared to FY 2021 Amended Budget and is driven by updated Terminal Rental Rates approved by the City Council in June 10, 2021. •$3,638,400 budgeted revenue for Concessions. This is an increase of $1,044,900 compared to FY 2021 Amended Budget and is due to the recovery of passenger activity. Expenditures Appropriations in the Airports Department total $153,659,000, which is an increase of $45,641,800 compared to the FY 2021 Amended Budget. The overall increase is comprised of a $1,919,400 increase to operating appropriations, a $43,868,000 increase to capital appropriations, and a decrease of $145,600 to debt service appropriations. Operating The Airports operating funds, which include FAT Enterprise, Chandler Enterprise and Airports Project Administration, are budgeted at $23,624,800 in FY 2022, which is an increase of 8.8 percent compared to the FY 2021 Amended Budget of $21,705,400. Non Personnel operating appropriations are $7,826,400, which is an increase of $639,900 compared to the FY 2021 Amended Budget. Included in the Non Personnel appropriations are: •$425,400 for Public Relations and Information, which is an increase of $121,600 compared to the FY 2021 Amended Budget. The increase restores the Public Relations account to pre-pandemic levels in anticipation of rising travel demands in FY 2022. •$2,423,700 for Specialized Services and Technology. This budget line includes an increase of $230,000 related to higher staffing and other costs due to changes required by Customs and Border Patrol at the Federal Inspection Station. This budget line also includes an increase of $75,000 for the Airports Department FY 2021-2022 Adopted Budget B - 19 Parking Maintenance agreement with SP+ related to the increased number of parking garage stalls. Airports Interdepartmental Services’ (ID) Budget totals $3,923,800. The budget includes $79,900 in depreciation, fuel and maintenance costs related to capital budget vehicle acquisitions. $120,000 has also been budgeted for network devices and switches related to the expansion of the terminal. The ID Budget also includes $222,100 to reimburse the Information Services Department (ISD) for two employees that will be dedicated to Airports projects in FY 2022. The positions are a Sr. Network System Specialist, new in FY 2022, and a Network System Specialist that will transfer from the Airports Department to ISD. A vacant Airports Custodian position was deleted in FY 2022 to help offset the reimbursement cost for the Sr. Network System Specialist. Debt Service Debt service appropriations are budgeted at $6,482,100, which is a decrease of $145,600 compared to the FY 2021 Amended Budget of $6,627,700. Capital Capital appropriations are budgeted at $123,552,100. This is an increase of $43,868,000, or 55 percent, over the FY 2021 Amended Budget of $79,684,100. The increase to Capital is primarily due to the budgeting of $76,000,000 for the design and construction of the Terminal Expansion project, which is an increase of $74,500,000 over the FY 2021 Amended Budget for the project. Other significant items contributing to the change in the Capital budget include: • $15,725,400 budgeted for the Terminal East Apron Design and Construction project. This is an increase of $6,335,100 compared to the FY 2021 Amended Budget for this project, which will strengthen the apron pavement, expand the apron area and facilitate more efficient ground aircraft operations. • $776,800 budgeted for the FATForward Parking Garage Construction Project. This is a decrease of $38,058,200 compared to the FY 2021 Amended Budget as this project winds down and nears completion. Additional information on Airport Capital Projects can be found in the Capital Improvement Program section of this book. Federal Reimbursements Airports has been awarded with $13 million in CARES Act monies, $4.4 million in Coronavirus Rescue and Relief Supplemental Appropriation Act (CRRSAA) monies, and, most recently, $9.7 million in American Rescue Plan (ARP) monies, for a total of $27.1 million. A multi-year approach will be taken in regards to these federal reimbursements. CARES Act reimbursements of $8.1 million will be sought in FY 2021. CARES Act and CRRSAA reimbursements of $9 million will be invoiced in FY 2022. Remaining available federal operating grants will be reimbursed in FY 2023 and FY 2024. Airports Department B - 20 FY 2021-2022 Adopted Budget Staffing The Airports’ Personnel Budget totals $14,295,600, which is an increase of $2,066,500 from the FY 2021 Amended Budget. $804,600 of the increase is attributable to operational funds and $1,261,900 of the increase can be found in the capital funds as follows: Operating Personnel appropriations in operating funds are budgeted at $11,874,600, which is an increase of 7.3 percent compared to the FY 2021 Amended Budget of $11,070,000. The operating Personnel Budget includes step advancements, contractual obligations driven by negotiated Memorandum of Understand (MOU) agreements in addition to the following: •$475,000 budgeted for Contract Extra Help due to a partial outsourcing of custodial duties and supplementing temporary Service Aides that will reach the workable hours threshold. •$197,800 budgeted in Overtime in anticipation that this cost will not be covered by salary savings as in past years due to the filling of vacant positions. •$461,500 budgeted for temporary employees, which equates to 12,424 hours of Public Safety Service Aides, 6,008 hours of Public Safety Officers and 624 hours for a Service Aide at Chandler Executive Airport. •$112,800 decrease associated with moving the Airports Network System Specialist position to ISD. Though the position will be housed in ISD, it will still be dedicated solely to Airports business. As such, Airports has shifted the FY 2022 cost of the position to its Interdepartmental Services Budget and will be billed by ISD. •$53,400 decrease due to deletion of a vacant custodian position. The position was deleted to help offset the ID Charge for the new Airports dedicated Sr. Network System Specialist in ISD. Capital Personnel appropriations in capital funds are budgeted at $2,421,000, which represents an increase of 108.9 percent compared to the FY 2021 Amended budget of $1,159,100. The increase is primarily due to the ramping up of major capital projects including the Terminal Expansion project and the Terminal Apron project. Personnel costs for the Terminal Expansion have increased from $50,000 in the FY 2021 Amended Budget to $1,000,000 in the FY 2022 Adopted Budget. The Terminal Apron project budgeted $50,000 in Personnel appropriations in the FY 2021 Amended Budget, which has increased to $400,000 in the FY 2022 Adopted Budget. Airports Department FY 2021-2022 Adopted Budget B - 21 Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Sworn Positions 14.20 14.20 16.20 0.00 16.20 Civilian Positions 90.45 104.20 102.20 (2.00) 100.20 Total 104.65 118.40 118.40 (2.00) 116.40 Note: Changes to FY 2021 Amended include the conversion of two civilian Custodian positions to sworn Airport Public Safety Officer positions. Each position was budgeted at 1.0 FTE. FY 2022 Changes include a decrease of 2.0 FTE due to the elimination of one vacant Custodian position and the transfer of a Network System Specialist to the Information Services Department. These positions were budgeted at 1.0 FTE each. Airports Department B - 22 FY 2021-2022 Adopted Budget Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 26,137,416 31,887,062 29,674,100 29,931,000 0.9 Fiscal Year Revenues: Taxes 773,207 779,850 879,200 720,000 (18.1) Licenses & Permits 0 1,223 0 0 0.0 Intergovernmental Revenue 14,777,324 7,435,529 42,381,300 45,264,100 6.8 Charges for Services 20,167,461 19,825,636 14,923,500 18,123,600 21.4 Fines 0 0 0 0 0.0 Other Revenue 12,045,609 12,229,556 10,218,500 12,248,400 19.9 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 184,476 3,872,814 31,002,800 76,002,800 145.1 Transfers (45)44,005 0 0 0.0 Total Fiscal Year Revenues 47,948,032 44,188,613 99,405,300 152,358,900 53.3 Funding Facilitated by Department 74,085,448 76,075,675 129,079,400 182,289,900 41.2 Memo Item: Appropriations by Amount Personnel Services 9,398,441 10,260,060 12,229,100 14,295,600 16.9 Non Personnel Services 31,174,674 33,148,541 90,650,400 132,777,500 46.5 Interdepartmental Services 3,751,340 4,294,462 5,137,700 6,585,900 28.2 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 44,324,455 47,703,063 108,017,200 153,659,000 42.3 Citywide General Fund Support 0 0 0 0 0.0 Total Available Funding 74,085,448 76,075,675 129,079,400 182,289,900 41.2 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 21.2 21.5 11.3 9.3 16.9 Non Personnel Services 70.3 69.5 83.9 86.4 46.5 Interdepartmental Services 8.5 9.0 4.8 4.3 28.2 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 42.3 Airports Department FY 2021-2022 Adopted Budget B - 23 Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 29,931,000 0 0 29,931,000 Fiscal Year Revenues: Taxes 0 0 0 720,000 0 0 720,000 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 45,264,100 0 0 45,264,100 Charges for Services 0 0 0 18,123,600 0 0 18,123,600 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 12,248,400 0 0 12,248,400 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 76,002,800 0 0 76,002,800 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 0 0 0 152,358,900 0 0 152,358,900 Funding Facilitated by Department 0 0 0 182,289,900 0 0 182,289,900 Memo Item: Appropriations Personnel Services 0 0 0 14,295,600 0 0 14,295,600 Non Personnel Services 0 0 0 132,777,500 0 0 132,777,500 Interdepartmental Services 0 0 0 6,585,900 0 0 6,585,900 Contingencies 0 0 0 0 0 0 0 Total Appropriations 0 0 0 153,659,000 0 0 153,659,000 Citywide General Fund Support 0 0 0 0 0 0 0 Total Available Funding 0 0 0 182,289,900 0 0 182,289,900 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 18,581,404 19,962,076 21,705,400 23,624,800 15.4 Capital 20,952,280 21,324,836 79,684,100 123,552,100 80.4 Debt Service 4,790,771 6,416,150 6,627,700 6,482,100 4.2 Total 44,324,455 47,703,063 108,017,200 153,659,000 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding Airports Department B - 24 FY 2021-2022 Adopted Budget City Attorney’s Office The City Attorney’s Office serves as legal counsel and advocate for the City and related agencies and non-profits. The Office plays a key role in the City’s efforts to provide, expand, and improve services to its residents. The Office is managed by the City Attorney, who is appointed by the City Council and serves at its pleasure. The Office strives to understand clients’ needs and effectively provide services to all City officials and departments. The services range from transactional work on economic development projects, large scale financings, contracts, land use, and personnel, to a full range of litigation, responses to Public Record Act Requests, and code enforcement. The City Attorney’s Office works diligently to deliver quality and timely legal services to its clients. It also strives to offer its employees a challenging and fulfilling environment in which to work and enjoy personal growth. The City Attorney’s Office makes every effort to maximize efficiencies, including handling legal matters in-house and managing outside counsel to reduce the overall cost of legal services. All appropriations in the City Attorney’s Office are devoted to the delivery of core services in a professional, cost-efficient, and timely manner. FY 2021-2022 Adopted Budget B - 25 Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 19,029,700 19,362,700 333,000 Special Revenue 236,600 215,100 (21,500) Total Operating 19,266,300 19,577,800 311,500 Grand Total 19,266,300 19,577,800 311,500 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE City Attorney's Department General Fund 127.30 City Attorney's Department Special Revenue 1.20 City Attorney's Department Vacant Positions 10.00 Grand Total 138.50 Debt Service 0 0 0 Total Debt Service 0 0 0 City Attorney's Department Budget Snapshot City Attorney's Office B - 26 FY 2021-2022 Adopted Budget Douglas Sloan City Attorney Code ACA Code Litigation ACA Transactions Chief ACA CodeChief ACA Litigation Contracts Chief ACA Transactions ACA Personnel Sup DCA Land Use Prosecution Transactions Class Actions Tort Defense Council Projects PRA ’s Real Estate Conflicts Collections Police Advice Grants Special Teams Response Team Accounting Community Compliance Rental Housing City Attorney's Office FY 2021-2022 Adopted Budget B - 27 Service Impacts Approved Council Motions Per Budget Hearings •Motion #60.c provided $200,000 for an Immigrant Defense Fund. The appropriations are held in the City Attorney’s Office but the service will be outsourced. •Motion #112 provided $600,000 in appropriations for the City Attorney’s Office. Of the $600,000, $294,700 was placed in the City Attorney’s Personnel Budget to fund four positions to implement mobilehome park inspections per Motion #114. Position details can be found in the Staffing section for the City Attorney’s Office. The remaining $305,300 from motion #112 was added to the Non- Personnel Budget to help with outside counsel costs. •Motion #113 provided $500,000 for use at the discretion of the City Attorney. Revenues FY 2022 revenue for the City Attorney’s Office is budgeted at $1,637,900. Of the revenue total, $10,000 will be generated by legal services and ad-hoc requests from internal City clients while the remainder will be generated through Code Enforcement type actions including reimbursements from a state grant for tire disposal. FY 2022 revenue is budgeted $1,243,800 lower than the FY 2021 Amended Budget. The decrease is primarily due one time CARES Act revenue of $800,000 budgeted in FY 2021 and an expected reduction in code enforcement revenue due to impacts from the Covid-19 pandemic. Expenditures FY 2022 appropriations for the City Attorney’s Office have increased 1.6 percent to $19,577,800 compared to the FY 2021 Amended Budget of $19,266,300. The Non-Personnel Budget is $3,277,600, which is an increase of $982,100 compared to the FY 2021 Amended Budget. The increase is primarily due to the following: •$200,000 increase from approved Council Motion # 60.C providing for an Immigrant Defense Fund. The service will be outsourced but the funds will be held in the City Attorney’s Office. •$305,300 increase for outside counsel costs as provided by approved Council Motion #112 as modified by approved Council Motion 114. •$500,000 increase to be used at the discretion of the City Attorney as provided by approved Council Motion #113. The Interdepartmental Services’ (ID) Budget is $2,264,600, which is a decrease of $1,431,100 compared to the FY 2021 Amended Budget. •$886,800 decrease related to one time purchases of Code Enforcement vehicles and related equipment in FY 2021. •$403,500 decrease due to one-time FY 2021 acquisitions of new and replacement computers, phones and related technology. •$111,800 decrease for Security Assessment Charges based on updated cost allocation methodologies. City Attorney's Office B - 28 FY 2021-2022 Adopted Budget Staffing The City Attorney’s Personnel Budget totals $14,035,600, which is an increase of $760,500 compared to the FY 2021 Amended Budget. The FY 2022 Personnel Budget accounts for step advancements, contractual obligations driven by negotiated Memorandum of Understanding (MOU) agreements in addition to the following: Mobilehome Park Inspection Positions Approved Council Motion #114 added the following four positions with a total cost of $294,700 to perform mobilehome park inspections: •One (1) Senior Community Revitalization Specialist. This position is budgeted at 1.0 FTE with a total position cost of $90,900. •One (1) Community Revitalization Specialist budgeted at 1.0 FTE with a total position cost of $82,400. •Two (2) Community Revitalization Technicians budgeted at 1.0 FTE each at a cost of $60,700. The combined cost for these two positions is $121,400. Motel Inspection Positions The Department included $130,500 in the FY 2022 Personnel Budget to fund the following two positions to help implement a Motel Inspection Program: •One (1) Senior Community Revitalization Specialist. This position is budgeted at .75 FTE with a total position cost of $68,400. •One (1) Community Revitalization Specialist. This position is budgeted at .75 FTE with a total position cost of $62,100. CARES Act A decrease of $192,000 compared to the FY 2021 Amended Budget is due to one-time CARES Act funds for eligible Personnel expenses in FY 2021. Vacant Unfunded Positions A total of 10.0 FTEs were vacant during the budget build and were not funded in the FY 2022 Budget. Though unfunded, the positions remain active within the City Attorney’s Office. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Section Adopted Final Amended Changes Adopted Legal Proceedings 43.00 41.00 41.00 11.00 52.00 ASET & Code Enforcement 86.00 92.00 92.00 (5.50) 86.50 Total 129.00 133.00 133.00 5.50 138.50 Note: FY 2022 Changes include the movement of eleven FTEs from the ASET & Code Enforcement section into the Legal Proceedings section as well as the addition of 5.5 FTEs to the ASET & Code Enforcement section. The positions added to the ASET and Code Enforcement section will help implement mobile home park and motel inspection programs. City Attorney's Office FY 2021-2022 Adopted Budget B - 29 Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 0 (17,389)(114,300)86,500 (175.7) Fiscal Year Revenues: Taxes 0 10 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 37,161 350,900 325,000 (7.4) Charges for Services 16,893 1,387,590 1,506,800 1,113,900 (26.1) Fines 0 6,913 800 7,500 837.5 Other Revenue 0 14,330 18,000 18,000 0.0 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 5,407 299,362 319,500 87,000 (72.8) Transfers 0 52,663 800,000 0 (100.0) Total Fiscal Year Revenues 22,299 1,798,028 2,996,000 1,551,400 (48.2) Funding Facilitated by Department 22,299 1,780,639 2,881,700 1,637,900 (43.2) Memo Item: Appropriations by Amount Personnel Services 5,322,871 12,584,818 13,275,100 14,035,600 5.7 Non Personnel Services 429,163 1,252,579 2,295,500 3,277,600 42.8 Interdepartmental Services 587,600 2,333,700 3,695,700 2,264,600 (38.7) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 6,339,634 16,171,097 19,266,300 19,577,800 1.6 Citywide General Fund Support 6,317,335 14,291,574 16,384,600 18,136,300 10.7 Total Available Funding 6,339,634 16,072,213 19,266,300 19,774,200 2.6 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 84.0 77.8 68.9 71.7 5.7 Non Personnel Services 6.8 7.7 11.9 16.7 42.8 Interdepartmental Services 9.3 14.4 19.2 11.6 (38.7) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 1.6 City Attorney's Office B - 30 FY 2021-2022 Adopted Budget Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 86,500 0 0 0 0 86,500 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 325,000 0 0 0 0 325,000 Charges for Services 1,113,900 0 0 0 0 0 1,113,900 Fines 7,500 0 0 0 0 0 7,500 Other Revenue 18,000 0 0 0 0 0 18,000 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 87,000 0 0 0 0 0 87,000 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 1,226,400 325,000 0 0 0 0 1,551,400 Funding Facilitated by Department 1,226,400 411,500 0 0 0 0 1,637,900 Memo Item: Appropriations Personnel Services 13,925,200 110,400 0 0 0 0 14,035,600 Non Personnel Services 3,172,900 104,700 0 0 0 0 3,277,600 Interdepartmental Services 2,264,600 0 0 0 0 0 2,264,600 Contingencies 0 0 0 0 0 0 0 Total Appropriations 19,362,700 215,100 0 0 0 0 19,577,800 Citywide General Fund Support 18,136,300 0 0 0 0 0 18,136,300 Total Available Funding 19,362,700 411,500 0 0 0 0 19,774,200 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 6,339,634 16,171,097 19,266,300 19,577,800 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 6,339,634 16,171,097 19,266,300 19,577,800 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding City Attorney's Office FY 2021-2022 Adopted Budget B - 31 THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 32 FY 2021-2022 Adopted Budget City Clerk’s Office The mission of the Office of the City Clerk is to provide quality customer service and connect the public with the legislative process. We strive to ensure that the City’s legislative processes are transparent by providing easy access to information. The Office of the City Clerk is often the first department that members of the public contact when seeking general information regarding the City. Through efficient use of city resources, we are able to ensure the preservation of the City of Fresno’s legislative history. The Office of the City Clerk maintains the Municipal Code and City Charter through the codification of adopted Ordinances. The Office of the City Clerk certifies official legislative documents including ordinances, resolutions, agreements, deeds, bonds, and other documents as necessary. We also ensure all public notices, hearings and agendas are published according to applicable statutes and regulations. Additionally, the City Clerk adheres to the legislative policy of the City of Fresno by attending and coordinating support for the City Council Meeting and producing the agendas and minutes. The City Clerk serves as the Filing Officer for the Fair Political Practices Commission, serves as the local Elections Official and works with the County Clerk on City elections, initiatives, referendums and recall petitions. The Office serves as the Custodian of Records, responds to Public Records Act requests, registers lobbyists, and administers oaths of office. The Office also oversees the processing of appointments, resignations, and terminations for all official city boards, commissions and committees and ensures compliance with the Maddy Act, the Brown Act and the Political Reform Act. The City Clerk is the official record keeper for the City. The Office of the City Clerk is responsible for the coordination and administration of all city records, documents, and public files pertaining to the legislative history. Central Printing is also a part of the Office of the City Clerk. Central Printing serves the City of Fresno Departments printing and graphics needs. FY 2021-2022 Adopted Budget B - 33 Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 993,900 1,283,300 289,400 Internal Service Fund 462,000 983,200 521,200 Total Operating 1,455,900 2,266,500 810,600 Grand Total 1,455,900 2,266,500 810,600 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE City Clerk's Office General Fund 10.50 City Clerk's Office Internal Service Fund 2.75 Grand Total 13.25 Debt Service 0 0 0 Total Debt Service 0 0 0 City Clerk's Office Budget Snapshot B - 34 FY 2021-2022 Adopted Budget City Clerk's Office City Council Support Coordinate the PRIDE & Employee Service Award Programs City Council Packets Transcription of Official Minutes Certification of Council Adopted Documents Administrate the Political Reform Act/Elections Manage & Store Official Records for the City Schedule Public Hearings Post Meeting Notices Briana Parra Interim City Clerk Administration Maintain Records Retention Schedule Coordinate Records Management Program Maintain Current Fresno Municipal Code Records Management Administer the Oath of Office Manage the Electronic Document Repository Central Printing FY 2021-2022 Adopted Budget B - 35 City Clerk's Office Service Impacts Revenues The City Clerk’s Office consists of two operating divisions, the City Clerk’s Office Division and the Graphics Reproduction Division. The later has only been with the City Clerk’s Office for half the fiscal year due to FY 2021 Council Motion #11 that moved the Division from the Finance Department with an effective date of January 1, 2021. The City Clerk’s Office Division is fully funded by the General Fund and does not anticipate generating revenue in FY 2022. The Graphics Reproduction Division is funded by internal service charges to client departments for copy, print, graphic design, and mail and messenger services. FY 2022 revenue is budgeted at $983,200, which is $483,200 greater than the $500,000 of revenue in the FY 2021 Amended Budget. The increase is due to the Division being a part of the City Clerk’s Office for a full 12 months in FY 2022, as opposed to only six months of FY 2021. Expenditures City Clerk’s Office Division Non-Personnel appropriations are budgeted at $98,800, which is a decrease of $123,500 compared to the FY 2021 Amended Budget of $222,300. The decrease is primarily due to the removal of the following one time appropriations provided for projects in FY 2021: •$45,000 for digitization of documents; •$10,000 for LaserFiche portal improvements; •$50,000 for a Records Consultant; and, •$21,000 in appropriations transfers associated with changing agenda management software from Legistar to PrimeGov. The Division’s Interdepartmental Services’ (ID) Budget totals $219,000, which is $41,300 lower than the FY 2021 Amended Budget of $260,300. The following items are the most significant changes to the ID Budget: •$22,800 decrease in the Security Assessment Charge used to fund security measures at City Hall; •$12,000 decrease in City Hall Rent which is utilized for debt service payments associated with City Hall; •$11,600 decrease in Facilities Management Charges utilized for building and electrical maintenance; and, •$14,300 increase in Charges for Messenger / Mail / Copier Services. Graphics Reproduction Division Non-Personnel appropriations are budgeted at $510,500, which is $258,400 greater than the FY 2021 Amended Budget. The ID Budget for the Division is $234,900, which is $76,500 greater than the FY 2021 Amended Budget. These increases are primarily due to the Graphics Reproduction Division being part of the City Clerk’s Office for a full year in FY 2022 but only half of the previous Fiscal Year. B - 36 FY 2021-2022 Adopted Budget City Clerk's Office Staffing The City Clerks’ Personnel Budget totals $1,203,300, which is an increase of $640,500 compared to the FY 2021 Amended Budget. Within the City Clerk’s Office Division the Personnel Budget has increased $454,200. The FY 2022 Budget accounts for step advancements, contractual obligations driven by negotiated Memorandum of Understanding (MOU) agreements in addition to the following: •$345,000 for five permanent part time (PPT) Interpreter positions new in FY 2022. Each PPT Interpreter has been budgeted at .75 FTE with salary and fringe total of $69,000. The positions will provide Spanish, Hmong, Punjabi and American Sign Language interpreter services at City Council and various board and commission meetings. •$43,500 for one Deputy City Clerk new in FY 2022. The position has been budgeted at .75 FTE. Along with other duties, this position will shepherd completion of Form 700 filings for all city departments and the annual update to the Conflict of Interest Code. Within the Graphics Reproduction Division the Personnel Budget has increased by $186,300. The majority of this increase is due to the Division being budgeted for a full 12 months in FY 2022 as opposed to only six months of FY 2021. Other items impacting the change to the Division’s Personnel budget include: •$61,400 for one Central Print Supervisor new in FY 2022. The position has been budgeted at .75 FTE and will monitor and coordinate the day-to-day operations and the work of staff responsible for printing, mailing and graphic services. The Central Print Supervisor will also provide technical assistance in the operation and maintenance of high volume printers, bindery equipment, collators, folders and other specialty equipment. •$28,100 for one temporary Central Print Clerk new in FY 2022. The position has been budgeted at .73 FTE and is intended to help reduce the need for Departments to outsource projects. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted City Clerk's Office 6.00 6.00 6.00 4.50 10.50 Graphics Reproduction 0.00 2.00 2.00 0.75 2.75 Total 6.00 8.00 8.00 5.25 13.25 Note: City Clerk's Office Division FY 2022 Changes includes 3.75 FTE for five Permanent Part Time Interpreters budgeted at .75 FTE each and .75 FTE for one Deputy City Clerk position. Graphics Reproduction Division FY 2022 Changes include .75 FTE for one Central Print Supervisor. FY 2021-2022 Adopted Budget B - 37 City Clerk's Office Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 0 0 0 13,100 0.0 Fiscal Year Revenues: Taxes 0 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 0 0.0 Charges for Services 0 0 0 0 0.0 Fines 0 0 0 0 0.0 Other Revenue 0 0 0 0 0.0 Interdepartmental Charges for Services 0 0 500,000 970,100 94.0 Misc. Revenue 2,565 4,362 0 0 0.0 Transfers 0 7,613 0 0 0.0 Total Fiscal Year Revenues 2,565 11,975 500,000 970,100 94.0 Funding Facilitated by Department 2,565 11,975 500,000 983,200 96.6 Memo Item: Appropriations by Amount Personnel Services 470,360 491,225 562,800 1,203,300 113.8 Non Personnel Services 106,261 77,771 474,400 609,300 28.4 Interdepartmental Services 292,500 372,977 418,700 453,900 8.4 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 869,121 941,974 1,455,900 2,266,500 55.7 Citywide General Fund Support 866,557 929,999 993,900 1,283,300 29.1 Total Available Funding 869,121 941,974 1,493,900 2,266,500 51.7 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 54.1 52.1 38.7 53.1 113.8 Non Personnel Services 12.2 8.3 32.6 26.9 28.4 Interdepartmental Services 33.7 39.6 28.8 20.0 8.4 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 55.7 B - 38 FY 2021-2022 Adopted Budget City Clerk's Office Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 13,100 0 13,100 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 0 0 0 0 0 0 0 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 970,100 0 970,100 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 0 0 0 0 970,100 0 970,100 Funding Facilitated by Department 0 0 0 0 983,200 0 983,200 Memo Item: Appropriations Personnel Services 965,500 0 0 0 237,800 0 1,203,300 Non Personnel Services 98,800 0 0 0 510,500 0 609,300 Interdepartmental Services 219,000 0 0 0 234,900 0 453,900 Contingencies 0 0 0 0 0 0 0 Total Appropriations 1,283,300 0 0 0 983,200 0 2,266,500 Citywide General Fund Support 1,283,300 0 0 0 0 0 1,283,300 Total Available Funding 1,283,300 0 0 0 983,200 0 2,266,500 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 869,121 941,974 1,455,900 2,266,500 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 869,121 941,974 1,455,900 2,266,500 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding FY 2021-2022 Adopted Budget B - 39 City Clerk's Office THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 40 FY 2021-2022 Adopted Budget Convention Center and Stadium Department The Fresno Convention Center was opened in October of 1966. Originally, the complex consisted of three separate buildings that sat under one roof line and were separated by 90 foot mall ways. The three venues consisted of the William Saroyan Theatre, the 32,000 square foot Ernest Valdez Exhibit Hall with 12 meeting rooms, and the Selland Arena which seated 6,500. The complex now spans over five city blocks and boasts four separate facilities. The expansion of Selland Arena in 1981 brought a seating capacity of 11,300. The exhibit hall was renamed Exhibit Hall South in December 1999 upon the completion of the new 77,000 square foot exhibit hall, which encompasses 25 meeting rooms in addition to housing the Center's Administration and Operation divisions. The Convention Center is currently managed by ASM Global and the terms of the new management agreements were approved by Council on June 11, 2020. In January 2004, the City contracted with SMG (now ASM Global) to operate and market the Fresno Convention Center. ASM Global is the largest facility operating company in the world and provides unprecedented marketing strength, expertise, and resources to the enterprise. The Stadium was opened in May of 2002 and has a seating capacity of 10,500. In addition to hosting baseball games, the multi-use facility is also converted to host soccer games, music concerts and events. The Stadium features 33 luxury suites, a pool and spa, and a kids Fun Zone. It is currently the home to the Fresno Grizzlies Baseball club, a Triple A Minor League Baseball Franchise affiliated with the Pacific Coast League (PCL) of Professional Baseball Clubs. In December of 2018, the City entered into a new ownership agreement with Fresno Sports and Events, LLC. As a result of the new ownership agreement and in an effort to enhance the experience of stadium guests, several improvements have been completed. These improvements include a Splash Zone, a new left field social gathering area, improvements to the concession areas, remodeling of The Club, improvements to the netting to protect fans, and improvements to the boiler and HVAC. On December 10, 2020, Council approved amendments to the December 2018 agreement. The FY 2022 Budget reflects the new terms of the agreement. FY 2021-2022 Adopted Budget B - 41 Operating FY 2021 Amended FY 2022 Adopted Variance Enterprise 3,374,200 3,974,800 600,600 Total Operating 3,374,200 3,974,800 600,600 Capital 0 0 0 Total Capital 0 0 0 Grand Total 8,521,000 9,119,400 598,400 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Debt Service Enterprise 5,146,800 5,144,600 (2,200) Total Debt Service 5,146,800 5,144,600 (2,200) FCEC Budget Snapshot B - 42 FY 2021-2022 Adopted Budget Convention Center and Stadium Department Service Impacts Fresno Convention & Entertainment Center (FCEC) Revenues Fresno Convention and Entertainment Center (FCEC) FY 2022 revenues reflect revenues generated by ASM Global operations of the facilities and General Fund transfers in support of the Facilities and assumes that operations that ceased due to the COVID-19 pandemic will resume in January of 2022. The FY 2022 revenues of $9,119,400 include a book entry of $2,829,200 reflected under Miscellaneous Revenues for ASM Global’s anticipated receipts. These revenues do not flow through the City’s financial system, but are required to be approved by Council per the terms of the current agreement. The remaining $6,290,200 includes $100,000 for parking revenues collected by the City and passed through to FCEC and a $6,190,200 transfer from the General Fund in support of the facilities expenses as detailed in the following section. Expenditures FY 2022 appropriations are budgeted at $9,119,400, $598,400 or 7 percent more than the FY 2021 Amended Budget. Similar to revenues, the appropriations also include a book entry reflecting ASM Global’s anticipated expenses of $2,829,200. The remaining appropriations of $6,290,200 include $5,144,600 for Debt Service coverage, $100,000 for parking receipts that are passed through to FCEC, $809,900 in support of the operating deficit and $235,700 for contractual obligations included in the agreement. FY 2021-2022 Adopted Budget B - 43 Convention Center and Stadium Department FCEC Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 186,871 450,019 (54,500)0 (100.0) Fiscal Year Revenues: Taxes 0 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 0 0.0 Charges for Services 202,079 175,480 400,000 100,000 (75.0) Fines 0 0 0 0 0.0 Other Revenue (7,438)(4,093)15,600 0 (100.0) Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 0 33,363 1,176,500 2,829,200 140.5 Transfers 6,942,938 6,209,506 6,983,900 6,190,200 (11.4) Total Fiscal Year Revenues 7,137,579 6,414,257 8,576,000 9,119,400 6.3 Funding Facilitated by Department 7,324,450 6,864,276 8,521,500 9,119,400 7.0 Memo Item: Appropriations by Amount Personnel Services 0 0 0 0 0.0 Non Personnel Services 6,757,021 6,902,820 8,521,000 9,119,400 7.0 Interdepartmental Services 0 17,290 0 0 0.0 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 6,757,021 6,920,110 8,521,000 9,119,400 7.0 Citywide General Fund Support 0 0 0 0 0.0 Total Available Funding 7,324,450 6,864,276 8,521,500 9,119,400 7.0 Notes: FCEC Revenue and Expenditures – All Funds Combined Table 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 0.0 0.0 0.0 0.0 0.0 Non Personnel Services 100.0 99.8 100.0 100.0 7.0 Interdepartmental Services 0.0 0.2 0.0 0.0 0.0 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 7.0 B - 44 FY 2021-2022 Adopted Budget Convention Center and Stadium Department FCEC Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 0 0 0 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 0 100,000 0 0 0 0 100,000 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 2,829,200 0 0 2,829,200 Transfers 0 (100,000)0 6,290,200 0 0 6,190,200 Total Fiscal Year Revenues 0 0 0 9,119,400 0 0 9,119,400 Funding Facilitated by Department 0 0 0 9,119,400 0 0 9,119,400 Memo Item: Appropriations Personnel Services 0 0 0 0 0 0 0 Non Personnel Services 0 0 0 9,119,400 0 0 9,119,400 Interdepartmental Services 0 0 0 0 0 0 0 Contingencies 0 0 0 0 0 0 0 Total Appropriations 0 0 0 9,119,400 0 0 9,119,400 Citywide General Fund Support 0 0 0 0 0 0 0 Total Available Funding 0 0 0 9,119,400 0 0 9,119,400 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 1,606,971 1,775,111 3,374,200 3,974,800 43.6 Capital 0 0 0 0 0.0 Debt Service 5,150,050 5,144,999 5,146,800 5,144,600 56.4 Total 6,757,021 6,920,110 8,521,000 9,119,400 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. FY 2021-2022 Adopted Budget B - 45 Convention Center and Stadium Department Operating FY 2021 Amended FY 2022 Adopted Variance Enterprise 170,100 450,000 279,900 Total Operating 170,100 450,000 279,900 Capital Enterprise 3,667,600 2,957,600 (710,000) Total Capital 3,667,600 2,957,600 (710,000) Grand Total 7,035,400 6,605,100 (430,300) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Debt Service Enterprise 3,197,700 3,197,500 (200) Total Debt Service 3,197,700 3,197,500 (200) Department Project Fund Type 2022 Adopted Budget Convention Cntr & Stadium Dept CC00027 - Stadium Capital Improvements Enterprise 2,957,600 1 Stadium Budget Snapshot B - 46 FY 2021-2022 Adopted Budget Convention Center and Stadium Department Stadium Revenues The FY 2022 Budget reflects the terms of the December of 2018 agreement with Fresno Sports and Events LLC in addition to the amendments approved by Council in December of 2020. Stadium revenues are budgeted at $6,952,500 of which $3,020,100 is anticipated carryover for Capital Improvements. Transfers are budgeted at $3,697,500. This amount is entirely funded by the General Fund and is comprised of $3,197,500 to cover Debt Service payments; $50,000 for the City to provide a matching capital contribution towards stadium improvements; and, $300,000 towards the payments of utilities. The remaining $150,000 transfer is for parking pass throughs as dictated by the December 2018, agreement. Charges for Services is budgeted at $50,000 and is the matching contribution to capital improvements from Fresno Sports and Events. Other Revenue is budgeted at $184,900 and includes $131,300 for rent and $53,600 for naming rights revenue. Expenditures Stadium appropriations are budgeted at $6,605,100, 6.1 percent or $430,300 less than the FY 2021 Amended Budget. The majority of this decrease is mainly attributable to the agreement amendments approved by Council offset by increases to parking pass throughs that reflect anticipated higher activity at the Stadium. Appropriations include funding capital upkeep and repairs on the 18 year old Chukchansi Stadium in addition to $3,197,500 for Debt Service, utility payments of up to $300,000 as per the term of the amendment and $150,000 for parking pass throughs. FY 2021-2022 Adopted Budget B - 47 Convention Center and Stadium Department Stadium Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 7,090,164 3,127,401 3,107,000 3,020,100 (2.8) Fiscal Year Revenues: Taxes 0 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 0 0.0 Charges for Services 165,634 144,603 300,000 50,000 (83.3) Fines 0 0 0 0 0.0 Other Revenue 427,691 261,072 530,700 184,900 (65.2) Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 8 0 0 0 0.0 Transfers 2,829,494 3,067,885 3,112,100 3,697,500 18.8 Total Fiscal Year Revenues 3,422,826 3,473,560 3,942,800 3,932,400 (0.3) Funding Facilitated by Department 10,512,990 6,600,962 7,049,800 6,952,500 (1.4) Memo Item: Appropriations by Amount Personnel Services 9,005 2,549 0 0 0.0 Non Personnel Services 7,374,310 3,495,748 7,035,400 6,605,100 (6.1) Interdepartmental Services 4,685 393 0 0 0.0 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 7,387,999 3,498,690 7,035,400 6,605,100 (6.1) Citywide General Fund Support 0 0 0 0 0.0 Total Available Funding 10,512,990 6,600,962 7,049,800 6,952,500 (1.4) Notes: Stadium Revenue and Expenditures – All Funds Combined Table 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 0.1 0.1 0.0 0.0 0.0 Non Personnel Services 99.8 99.9 100.0 100.0 (6.1) Interdepartmental Services 0.1 0.0 0.0 0.0 0.0 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (6.1) B - 48 FY 2021-2022 Adopted Budget Convention Center and Stadium Department Stadium Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 3,020,100 0 0 3,020,100 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 0 0 0 50,000 0 0 50,000 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 184,900 0 0 184,900 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 0 3,697,500 0 0 3,697,500 Total Fiscal Year Revenues 0 0 0 3,932,400 0 0 3,932,400 Funding Facilitated by Department 0 0 0 6,952,500 0 0 6,952,500 Memo Item: Appropriations Personnel Services 0 0 0 0 0 0 0 Non Personnel Services 0 0 0 6,605,100 0 0 6,605,100 Interdepartmental Services 0 0 0 0 0 0 0 Contingencies 0 0 0 0 0 0 0 Total Appropriations 0 0 0 6,605,100 0 0 6,605,100 Citywide General Fund Support 0 0 0 0 0 0 0 Total Available Funding 0 0 0 6,952,500 0 0 6,952,500 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 0 94,734 170,100 450,000 6.8 Capital 4,188,615 209,088 3,667,600 2,957,600 44.8 Debt Service 3,199,384 3,194,867 3,197,700 3,197,500 48.4 Total 7,387,999 3,498,690 7,035,400 6,605,100 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. FY 2021-2022 Adopted Budget B - 49 Convention Center and Stadium Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 50 FY 2021-2022 Adopted Budget Economic Development Department The Economic Development Department team is directly responsible for advancing the Mayor’s initiatives to create and enhance partnerships with public and private-sector interests to create a Fresno economy that is inclusive, diverse, and prosperous for all our residents. The Mayor’s initiatives will focus on downtown development, expanding workforce development opportunities for our residents and businesses, closer integration of our economic development efforts and our local educational resources, and accelerating the planning and permitting process for new and expanding businesses. Inclusive Economic Development The Mayor’s vision is to set our community on an equitable path to prosperity. Through this work, our team will collaborate across city departments, and with our community partners—residents, nonprofits, businesses, and others—to ensure we have an economy that works for all our residents. Every day we are confronted by extraordinary challenges that require us to make decisions in situations never experienced before. Today and together, we must continue to create opportunities for everyone in Fresno to have a home, get a job that pays well with retirement and benefits and can be a foundation for each family in Fresno to build a future. We are confident we will rise to this occasion together as ‘One Fresno.’ Downtown Pride Great cities have great downtowns. Downtown Pride is the Mayor’s vision to build upon the work of previous administrations, and to finally make Downtown Fresno the destination of choice for our residents to live, work, shop, play and gather as One Fresno to socialize with each other, and celebrate the greatness of our City through arts and culture events. A critical element to fulfilling the potential of Downtown Pride is to develop housing and transportation services to allow more residents live downtown and experience Downtown Pride. The demand for downtown housing exists, and we must work with property owners, developers, community- based organizations, and financial institutions to create a housing development plan to accommodate the demand and realize the full potential of downtown Fresno. A critical performance metric for Downtown Pride is construction of housing development projects to support 10,000 residents downtown Fresno. In addition to accelerating downtown housing development, the City will also continue working with the California High Speed Rail Authority to plan the new Fresno Downtown High-Speed Rail Station – the first in the nation. FY 2021-2022 Adopted Budget B - 51 Partnerships In pursuit of the One Fresno vision, the Economic Development Department is committed to working directly with a broad network of community partners, in conjunction with city departments, to develop initiatives and programs that are designed to facilitate construction of new housing units and commercial space required to help new businesses launch and existing businesses to grow. Other programs such as the new “Business Watch” initiative are designed to mitigate the impact of increased homelessness on business properties and operations. Working in collaboration with the newly formed Housing and Homelessness Division, the Department will develop outreach materials that explain how businesses can collaborate with each other, the City and property owners to compassionately reduce the impact of homelessness and reduce the chronic and costly cycle of calling police and insurance. Lupe Perez Economic Development Director Finance & Administration Marketing & Data Analysis Business Attraction & Diversification Business Startup & Financing Support Downtown Revitalization Business Expansion & Neighborhood Development B - 52 FY 2021-2022 Adopted Budget Economic Development Department Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 0 1,705,700 1,705,700 Special Revenue 0 318,000 318,000 Total Operating 0 2,023,700 2,023,700 Grand Total 0 2,023,700 2,023,700 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE Economic Development Department General Fund 7.50 Grand Total 7.50 Debt Service 0 0 0 Total Debt Service 0 0 0 Economic Development Department Budget Snapshot FY 2021-2022 Adopted Budget B - 53 Economic Development Department •Motion #5 added two Economic Development Coordinator positions; •Motion #72 added an additional $75,000 for travel and conference; and, •Motion #107 added $100,000 to provide small business resources and to fund City sponsored events for the LGBTQ+ community. Total appropriations for the Economic Development Department are budgeted at $2,023,700 of which, $1,705,700 is budgeted in General Fund operating and $318,000 is budgeted for the CARES RLF. Revenues Total revenue for the Economic Development Department is budgeted at $318,000, which represents the CARES Revolving Loan Fund (RLF) Federal Grant revenue. E xpenditures General Fund In FY 2022, General Fund operating appropriations are budgeted at $1,705,700, which is an increase of $1,245,000. Personnel Services appropriations are increasing by $602,500, which is related to Motion #5 adding two new positions as well as the transfer of one Executive Assistant position from the City Manager’s Office and three positions from the Planning and Development Department. The transfers are cost neutral since all of the positions were already included in the budgets of the former departments. Non-Personnel Services appropriations are increasing by $628,000, which is directly attributable Motions #72 and #107 adding $175,000 as well as to the cost neutral transfer of the $110,000 Economic Development Corporation (EDC) contract from General City Purpose to the Economic Development Department. An additional $343,000 has been budgeted for the following Economic Development plans and programs: Economic Development Plan The Department will be preparing an Economic Development Plan to attract, develop and retain businesses, talent, and venture capital investors to the City of Fresno. The goals of the Plan will include adding new jobs to the local economy, increasing local wages and salaries for residents, fostering employment opportunities for residents from disadvantaged communities, and diversifying the market sectors in the City of Fresno. Data Management and Analytics Plan The performance metric plan for the Economic Development Plan will require an investment in data management and data analytics tools and it is expected that, at a minimum, the performance metric plan will use year-over-year changes in property tax revenue, sales tax revenue and business tax revenue for individual businesses. The Economic Development Department will work with the Information Services Department and the Finance Department to develop a business intelligence platform designed to allow the Department to readily access all revenue sources generated by individual businesses in the City of Fresno. Marketing, Research & Outreach The FY 2022 Budget includes investments in marketing and promotional materials that B - 54 FY 2021-2022 Adopted Budget Economic Development Department Service Impacts Approved Council Motions Per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions under the Economic Development Department: can be distributed to attract, develop and retain businesses, talent, and venture capital investors to the City. The budget also includes funding for specialized research reports and subscriptions that will allow the Department to focus their marketing and outreach efforts. Funding for outreach will provide communications support for all programs and services including mailing campaigns, social media, media alerts and press conferences and the creation of high- quality photo and video assets for use in marketing campaigns and attractions proposals, as well as data gathering resources. Workforce Development The Budget includes appropriations to work with local stakeholders to enhance workforce development programs and services available to city residents. While the City of Fresno offers prospective business and industries an affordable cost of living, high-quality of life, and centralized access to the 40 million residents of California, there continues to be a need to enhance workforce development programs and services for city residents. Businesses and industries locate to regions where there is talent – talent is the key – and we must work closely with the public school system, community college system, and university system to develop and implement curriculum and training programs to create an unmatched talent pool for business recruitment. The effectiveness of this investment will be measured by the number of city residents enrolled in workforce development programs, and the number of city residents placed in quality jobs upon completion of the programs. Downtown Development Support Funding for the Mayor’s Downtown Pride initiative will be used to support landowners, developers, investors, and business owners to enhance economic activity in Downtown Fresno. The funding will be used to conduct land appraisals, conduct pre-development evaluations, conduct market studies, and prepare development concept designs and financial analyses specific to Downtown projects. The goal is to build 3,500 housing units and attract commercial, office, and retail uses to Downtown Fresno. Women & Minority Business Startup and Expansion Support The Budget includes appropriations to support women and minority business startups and expansions. The Department will partner with the Fresno Metro Black Chamber of Commerce to launch a Kiva Hub in Fresno to provide a microfinancing platform for women and minority-owned business to access crowd-sourced 0-percent interest loans. In addition, the Department will provide education and training to women and minority entrepreneurs to prepare business plans, financing plans, marketing plans, and product development plans to startup new businesses in the City of Fresno. FY 2021-2022 Adopted Budget B - 55 Economic Development Department Staffing In FY 2022, the Economic Development Section has been transferred out of the Office of the Mayor and City Manager Department in order to create the new Economic Development Department. Creation of the new Department involves the transfer of six positions and the addition of two new positions associated with Council Motion #5: City Manager’s Office One Executive Assistant at 1.00 FTE is being transferred for administrative support for the new Department. Economic Development Section Two positions at 1.00 FTE each are being transferred with the Economic Development Section: The Economic Development Director and one Economic Development Analyst. Planning & Development Department Three positions at 1.00 FTE each are being reassigned to augment and consolidate the economic development functions in the new Department: One Assistant Director and two Economic Development Coordinator positions are being transferred. As previously noted, Council Motion #5 added two new Economic Development Coordinator positions at .75 FTE each bring the total number of positions to eight. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Economic Development Division 0.00 0.00 0.00 7.50 7.50 Total 0.00 0.00 0.00 7.50 7.50 B - 56 FY 2021-2022 Adopted Budget Economic Development Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 0 0 0 0 0.0 Fiscal Year Revenues: Taxes 0 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 318,000 0.0 Charges for Services 0 0 0 0 0.0 Fines 0 0 0 0 0.0 Other Revenue 0 0 0 0 0.0 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 0 0 0 0 0.0 Transfers 0 0 0 0 0.0 Total Fiscal Year Revenues 0 0 0 318,000 0.0 Funding Facilitated by Department 0 0 0 318,000 0.0 Memo Item: Appropriations by Amount Personnel Services 0 0 0 963,700 0.0 Non Personnel Services 0 0 0 976,700 0.0 Interdepartmental Services 0 0 0 83,300 0.0 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 0 0 0 2,023,700 0.0 Citywide General Fund Support 0 0 0 1,705,700 0.0 Total Available Funding 0 0 0 2,023,700 0.0 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 0.0 0.0 0.0 47.6 0.0 Non Personnel Services 0.0 0.0 0.0 48.3 0.0 Interdepartmental Services 0.0 0.0 0.0 4.1 0.0 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 0.0 0.0 0.0 100.0 0.0 FY 2021-2022 Adopted Budget B - 57 Economic Development Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 0 0 0 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 318,000 0 0 0 0 318,000 Charges for Services 0 0 0 0 0 0 0 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 0 318,000 0 0 0 0 318,000 Funding Facilitated by Department 0 318,000 0 0 0 0 318,000 Memo Item: Appropriations Personnel Services 963,700 0 0 0 0 0 963,700 Non Personnel Services 658,700 318,000 0 0 0 0 976,700 Interdepartmental Services 83,300 0 0 0 0 0 83,300 Contingencies 0 0 0 0 0 0 0 Total Appropriations 1,705,700 318,000 0 0 0 0 2,023,700 Citywide General Fund Support 1,705,700 0 0 0 0 0 1,705,700 Total Available Funding 1,705,700 318,000 0 0 0 0 2,023,700 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 0 0 0 2,023,700 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 0 0 0 2,023,700 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding B - 58 FY 2021-2022 Adopted Budget Economic Development Department Finance Department The Finance Department works to ensure the City’s financial integrity. The Department strives to be a model for good financial management and to assist other city departments in making the City a better place to live and work. The Department is responsible for the fiscal management and oversight of city operations. It accomplishes this duty by assisting with the receipt, collection, disbursement, and monitoring of city funds. The Finance Department provides services through the following organizational units: Administrative Unit The Administrative Unit provides management and strategic planning services to the other units in the Finance Department. It also serves as the conduit between Finance Department staff and the City’s administration. Accounting Unit The Accounting Unit consists of General Accounting, Accounts Payable, Financial Reporting/Grants Management, and Asset Management functions. This Unit controls the City’s financial activities by: 1) making timely and appropriate vendor and contract payments; 2) developing and distributing reports and financial tools to departments to enhance their oversight of expenditures and revenues; and 3) producing numerous financial reports including the Annual Comprehensive Financial Report (ACFR), the Single Audit, the State Controller’s Report, the National Transit Database Report, and the Monthly Financial Report. Treasury Unit The Treasury Unit consists of Treasury Management and Debt Administration functions. The Unit records and manages all monies received by the City, invests all funds in the City’s custody that are not required for payment of current obligations in a manner that maximizes earnings while minimizing risk. The Unit also issues and manages the City’s debt obligations and provides low-cost, debt financing for large-scale capital projects and improvements. Collections Unit The Collections Unit performs accounts receivable services on obligations that are owed to the City, including loans that were issued to Fresno’s citizens through various housing programs. Payroll Unit The Payroll Unit provides payroll services and information to active, retired, and prospective city employees. The Unit also ensures organizational compliance with city, state and federal tax, wage, and hour regulations. Business Tax Unit The Business Tax Unit bills, collects, records and reports business tax, transient occupancy tax, permitting, and dog license amounts. The Unit coordinates its dog license efforts with Central California SPCA. Purchasing Unit The Purchasing Unit provides procurement services to all city departments for capital projects and operating programs. FY 2021-2022 Adopted Budget B - 59 Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 48,052,000 6,884,800 (41,167,200) Special Revenue 34,941,000 28,557,800 (6,383,200) Internal Service Fund 8,970,900 8,880,100 (90,800) Total Operating 91,963,900 44,322,700 (47,641,200) Grand Total 91,963,900 44,322,700 (47,641,200) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE Finance Department General Fund 52.00 Finance Department Special Revenue 0.75 Finance Department Internal Service Fund 63.00 Grand Total 115.75 Debt Service 0 0 0 Total Debt Service 0 0 0 Finance Department Budget Snapshot Finance Department B - 60 FY 2021-2022 Adopted Budget Internal Audit Unit The Internal Audit Unit performs a variety of internal audit examinations and risk assessments on departmental compliance with city financial policies, processes and practices. Utility Billing & Collection Unit The Utility Billing & Collection Division (UB&C) is responsible for the billing and collection of the City of Fresno’s utilities fees and charges. UB&C collects fees for Water, Sewer and Sanitation / Solid Waste. The Division has over 140,000 customers and approximately $300 million of annual billings. UB&C receives more than 170,000 customer calls and processes roughly 170,000 counter transactions annually. UB&C can, in some cases, be the only contact the general public ever has with the City of Fresno. Presently, there are five sections within UB&C – Administration, Customer Service, Collections and Field Service, Payments and Special Billings, and the Satellite Manchester Center Office. Each section performs numerous functions; however, there are two functions that most directly affect the residents of Fresno and those are counter service and telephone customer inquiries. Customer service for the utility is UB&C’s primary role. Treasury TBID Purchasing Internal Audit Michael Lima Finance Director/ Controller Business Tax/Permitting Business /Tax Unit PayrollAccounting Debt ManagementAccount Payable/Receivable Financial Reporting (ACFR) Asset Management Collections Dog Licensing TOT Fiscal Services UB&C Administration Departmental Support Administration Customer Service Collections and Field Service Payments and Special Billing Satellite Manchester Center Office Finance Department FY 2021-2022 Adopted Budget B - 61 Service Impacts Revenues Revenues for the Finance Department in FY 2022 total $38,554,200 or $60,136,700 less than the FY 2021 Amended Budget of $98,690,900. Significant changes to revenues in FY 2022 include: •A decrease of $29,530,300 in transfers out of CARES Act funding to departments citywide for COVID-19 related expenditure reimbursements. •A decrease of $23,750,900 in CARES Act dollars due to the end of funding in FY 2021. •A decrease of $6,441,000 in Emergency Rental Assistance funding, as these dollars are anticipated to be fully expended in FY 2022. •A $507,100 decrease is due to the Graphic Reproduction Unit move to the City Clerk’s Office effective January 1, 2021. •A $347,200 decrease attributed to the Treasury Unit moving to the Cost Allocation Plan in FY2022. •An increase of $107,500 in Variable Reimbursement anticipated by Purchasing. •An increase of $372,600 to UB&C revenues primarily for increased Fixed Reimbursements offset by a decrease in penalties. Expenditures Appropriations related to Personnel Services in the FY 2022 Adopted Budget are budgeted at $9,776,700 and reflects a decrease of $504,100 below the FY 2021 Amended Budget. This decrease in Personnel Services is mainly attributed to the end of Emergency Rental Assistance funding in FY 2021 and the Graphic Reproduction Unit’s move to the City Clerk’s Office, offset by the addition of one (1) Accountant-Auditor I funded by Measure P. Additional information can be found under the staffing section. Non-Personnel Services Appropriations related to Non-Personnel services in the FY 2022 Adopted Budget are budgeted at $31,768,500 and reflect a decrease of $47,065,100 below the FY 2021 Amended Budget. This decrease in Non-Personnel services is mainly attributed to the end of CARES Act funding in FY 2021 and a reduction of spending available in FY 2022 in Emergency Rental Assistance appropriations, along with the Graphic Reproduction Unit’s move to the City Clerk’s office. Interdepartmental Charges The Department’s Interdepartmental Services’ budget totals $2,777,500 or $72,000 less than the FY 2021 Amended Budget. This decrease is primarily due to the Graphic Reproduction Unit move to the City Clerk’s Office in FY 2021, along with decreases to Facilities Management Charges, City Hall Rent, 10C and 10X Charges, Security Assessment Charges offset by increases to Cost Allocation Plan Charges and Information Systems Equipment Charges. Finance Department B - 62 FY 2021-2022 Adopted Budget Staffing Staffing changes for the Finance Department in FY 2022 include the decrease of 1.00 FTE for a Disadvantaged Business Coordinator position moved from the Fiscal Services Division to the Public Works Department. An increase for the addition of: One (1) Accountant-Auditor I, effective October 1, 2021 in the Fiscal Services Division at .75 FTE. This position will be tasked with assisting in the reporting requirements of Measure P funding, which includes very strict provisions for fiscal accountability. Position Cost: $52,800 In FY 2022, the UB&C Division has included $153,500 for the renewal of five temporary Customer Service Clerks to maintain UB&C's high volume of customer calls at the same funding level as FY 2021. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Fiscal Services Division 53.00 53.00 53.00 (0.25) 52.75 Graphic Reprod. Services Division 2.00 0.00 0.00 0.00 0.00 Utility Billing and Collection Division 63.00 63.00 63.00 0.00 63.00 Total 118.00 116.00 116.00 (0.25) 115.75 Note: (1) Fiscal Services Division - New Accountant-Auditor I at .75 FTE; DBE Coordinator moved to Public Works Department at (1.00) FTE. (2) Graphic Reprod. Services Division moved to City Clerk's Office effective January 1, 2021. Finance Department FY 2021-2022 Adopted Budget B - 63 Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 25,517,693 29,548,103 2,145,600 895,600 (58.3) Fiscal Year Revenues: Taxes 24 0 0 0 0.0 Licenses & Permits 24 0 0 0 0.0 Intergovernmental Revenue 0 92,755,913 160,075,600 28,500,000 (82.2) Charges for Services 565,822 373,698 546,200 621,500 13.8 Fines 0 2,120,939 1,003,500 602,000 (40.0) Other Revenue 541,648 906,797 259,000 259,000 0.0 Interdepartmental Charges for Services 951,645 5,495,857 6,432,300 7,625,500 18.6 Misc. Revenue 86,087 (399,757)57,200 50,600 (11.5) Transfers 0 313,873 (71,828,500)0 (100.0) Total Fiscal Year Revenues 2,145,251 101,567,321 96,545,300 37,658,600 (61.0) Funding Facilitated by Department 27,662,944 131,115,425 98,690,900 38,554,200 (60.9) Memo Item: Appropriations by Amount Personnel Services 4,277,685 8,423,986 10,280,800 9,776,700 (4.9) Non Personnel Services 1,186,529 2,076,180 78,833,600 31,768,500 (59.7) Interdepartmental Services 1,276,500 3,184,959 2,849,500 2,777,500 (2.5) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 6,740,715 13,685,125 91,963,900 44,322,700 (51.8) Citywide General Fund Support 5,133,818 4,627,266 17,067,600 5,710,700 (66.5) Total Available Funding 32,796,762 135,742,690 115,758,500 44,264,900 (61.8) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 63.5 61.6 11.2 22.1 (4.9) Non Personnel Services 17.6 15.2 85.7 71.7 (59.7) Interdepartmental Services 18.9 23.3 3.1 6.3 (2.5) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (51.8) Finance Department B - 64 FY 2021-2022 Adopted Budget Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 895,600 0 895,600 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 28,500,000 0 0 0 0 28,500,000 Charges for Services 621,500 0 0 0 0 0 621,500 Fines 2,000 0 0 0 600,000 0 602,000 Other Revenue 0 0 0 0 259,000 0 259,000 Interdepartmental Charges for Services 500,000 0 0 0 7,125,500 0 7,625,500 Misc. Revenue 50,600 0 0 0 0 0 50,600 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 1,174,100 28,500,000 0 0 7,984,500 0 37,658,600 Funding Facilitated by Department 1,174,100 28,500,000 0 0 8,880,100 0 38,554,200 Memo Item: Appropriations Personnel Services 4,980,500 52,800 0 0 4,743,400 0 9,776,700 Non Personnel Services 967,800 28,500,000 0 0 2,300,700 0 31,768,500 Interdepartmental Services 936,500 5,000 0 0 1,836,000 0 2,777,500 Contingencies 0 0 0 0 0 0 0 Total Appropriations 6,884,800 28,557,800 0 0 8,880,100 0 44,322,700 Citywide General Fund Support 5,710,700 0 0 0 0 0 5,710,700 Total Available Funding 6,884,800 28,500,000 0 0 8,880,100 0 44,264,900 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 6,740,715 13,685,125 91,963,900 44,322,700 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 6,740,715 13,685,125 91,963,900 44,322,700 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding Finance Department FY 2021-2022 Adopted Budget B - 65 THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 66 FY 2021-2022 Adopted Budget Fire Department Established in 1877, 2022 marks the Fresno Fire Department’s 145th year of service, while serving the community with great pride and distinction. The Department’s Mission (To protect and put service above all else), Core Values (Teamwork, Trust, Commitment), and Vision (Recognized as a standard of excellence in the fire service) are reflective of the desire to create a culture of excellence in fire/emergency medical service delivery. The Department strives to be an innovative and progressive organization to meet the changing demands of the City of Fresno’s 540,000 residents spread out over 115.2 square miles. The Department continues its ongoing commitment to invest in training and improve firefighter safety. Proudly, the department has implemented all recommendations resulting from the Serious Accident Response Team (SART) Report following the March 29, 2015 Cortland Incident. Additionally, the Department is under contract to provide services for the Fig Garden Fire Protection District (FGFPD) though 2035 and is in the third year of a three year automatic aid agreement with the North Central Fire Protection District (NCFPD) to provide services to district residents in the northwest corridor of the City. These two contracts provide an enhanced level of service for both the residents of the City and Districts. Operations and Support Services Division The Department provides emergency response through its Operations and Support Services Division. Eighty (81) firefighters will be on-duty each day within the City and the FGFPD, effective July 1, 2021. During fiscal year 2021, the Department applied for the SAFER (Staffing for Adequate Fire and Emergency Response) grant to hire an additional 42 firefighters and bring the on-duty firefighters each day from 81 to 95. New FY 2022 services, grant pending award later this year, will include the addition of three emergency Squad Units for medical emergency response. The Support Services Division provides services that support the effectiveness of all other divisions including facilities maintenance for 20 fire stations, as well as equipment and supplies management. In calendar year 2020, the Department through its 20 fire stations located throughout the City, contract areas, and the Fresno Yosemite International Airport, responded to over 41,398 calls for service. Each station is staffed with a 3 or 4 person engine or truck company and provides all emergency response services including fire suppression, emergency medical care, urban search and rescue, water rescue, hazardous material response, and hydrant flow maintenance. Prevention and Investigation Division Risk mitigation and compliance services are administered through the Prevention and Investigation Division. This Division provides all-risk mitigation services, including inspection services, plan reviews, issuance of permits/licenses to all facilities where the public may be present, and provides fire safety education. In 2020, staff completed over 10,506 inspections (4,252 fire inspections, 3,677 plan reviews, and 2,577 sprinkler inspections). FY 2021-2022 Adopted Budget B - 67 The Geographical Information Systems Unit provides data analysis and statistical review in line with the Department’s objectives. Training and Special Operations Division The Training and Special Operations Division provides mandated training and compliance tracking for all employees to ensure conformance to regulatory requirements and maintaining employee safety and wellness. Additionally, Special Operations and management of entry-level drill schools for new recruit firefighters are under the purview of the Training Division. The Business and Fiscal Services Division and the Personnel & Investigations Division The Business and Fiscal Services Division and the Personnel and Investigations Division provide essential core services to support all areas of the Department so that front-line personnel may provide responsive and expert service to the public. The Business and Fiscal Affairs Division ensures fiscal oversight of the finances, budget, grants, and various regulatory matters pertaining to the department. The Investigations Unit investigates incidents for the purposes of preventing future emergencies through criminal prosecution or administrative recourse. In 2020, the Unit conducted 635 investigations resulting in 61 arrests. Each unit of the organization is essential to helping the Department realize one of its primary goals of establishing a safe living environment resulting in a high quality of life. Kerri Donis Fire Chief Operations Division Prevention Support Services Prevention and Support Services Division • PIO • Emergency Preparation Officer • CERT Training, EMS, and Safety Division Personnel and Investigations Division Field Operations Special Operations Business and Fiscal Services Division Training Academy Executive Assistant FG District B - 68 FY 2021-2022 Adopted Budget Fire Department Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 74,121,500 75,290,500 1,169,000 Special Revenue 2,025,000 1,525,600 (499,400) Total Operating 76,146,500 76,816,100 669,600 Capital Capital 1,594,200 0 (1,594,200) Total Capital 1,594,200 0 (1,594,200) Grand Total 78,925,300 78,001,700 (923,600) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Fire Department General Fund 389.28 Fire Department Special Revenue 6.22 Grand Total 395.50 Debt Service Debt Service 1,184,600 1,185,600 1,000 Total Debt Service 1,184,600 1,185,600 1,000 Department Project Fund Type 2022 Adopted Budget Fire Department XC00036 - UGM Fire Station 18 Capital 662,100 1 Fire Department Budget Snapshot FY 2021-2022 Adopted Budget B - 69 Fire Department Service Impacts Approved Council Motion Per Budget Hearings Per approved Council Motion #13, the FY 2022 Budget includes the transfer and conversion of an Equipment Service Worker II in the Transportation Department to the Fire Department as a Stores Keeper. The transfer increased Fire Department appropriations by $70,000. Revenues In FY 2022, the Department’s Total Available Funding is $79,229,200, .9 percent or $745,400 above the FY 2021 Amended Budget. Total Fiscal Year revenues are budgeted at $15,084,100, which is an $11,977,900, or 44.3 percent, decrease from the FY 2021 Amended Budget. Beginning Balance is budgeted at $906,600, a decrease of $379,900 below the FY 2021 Amended Budget. The change is the result of a timing effect between planned expenditures for grants, special revenue and capital funds and the collection of revenue reimbursements. Licenses & Permits are budgeted at $576,300, a decrease of $70,700 from the FY 2021 Amended Budget. The decrease is due to the anticipated permitting activity in Fire Prevention. Intergovernmental Revenues are budgeted at $4,737,300; the increase of $3,433,500 above the FY 2021 Amended Budget is due to SAFER Grant reimbursements of $3,486,300. Charges for Services are budgeted at $8,364,800, an increase of $434,600 above the FY 2021 Amended Budget. The increase reflects $318,800 in anticipated revenue from the addition of six (6) inspection staff and an alignment of the budget to anticipated revenues. Fines are budgeted at $60,000, which is equal to the FY 2021 Amended Budget. The budgeted revenue reflects the anticipated fines for inspections. Miscellaneous Revenues are budgeted at $160,100, a decrease of $95,400 from the FY 2021 Amended Budget. The budgeted revenues are mostly associated with a service contract agreement with the County for the Station 88 area. Transfers are budgeted at $1,185,600, a net decrease of $15,699,900 is mainly due to one- time FY 2021 CARES Act reimbursement ($15,658,200), completion of Station 18 capital ($438,100) and offset by the movement of a Fire UGM debt service payment $826,200 from the Department to Public Works. Expenditures The Fire Department’s Budget totals $78,001,700, which is a decrease of $923,600, or 1.2 percent, from the FY 2021 Amended Budget. General Fund appropriations total $75,290,500 and include $62,562,100 for Personnel Costs, $7,179,700 for Non- Personnel Costs and $5,548,700 for Interdepartmental Charges for Services. Significant changes in the Department’s budget are: SAFER 2020 Grant The Department’s budget includes $3,486,200 for the SAFER 2020 Grant, which will add 42 sworn staff (nine Firefighter Specialist totaling 9.0 FTE and 33 Firefighters totaling 28.5 FTEs). At the time of Budget Adoption, the Department planned to fill these positions by conducting two school drills. At the conclusion of the first drill school the Department will staff B - 70 FY 2021-2022 Adopted Budget Fire Department three (3) fire squads and a fourth firefighter on two apparatus, while sworn staff from the second drill school will be used to place a fourth firefighter on six apparatus. The personnel cost for the 42 sworn staff is budget in the General Fund at $3,486,200. Six (6) Inspection Staff The Department’s budget includes six new inspection staff: four (4) Fire Prevention Inspectors totaling 3.0 FTE, one (1) Fire Prevention Engineer at .75 FTE and one (1) Sr. Fire Inspector at .75 FTE. The Department has identified 17,602 occupancies requiring inspection and the Fire Prevention Inspectors will be assigned to inspect these properties. The Senior Fire Prevention Inspector will be assigned to project and plan review, while the Fire Prevention Engineer will provide sprinkler plan review. The Program’s Budget includes General Fund appropriations of $439,600 for staffing ($369,000), e-signature software for inspection staff ($55,000), inspection tables and connectivity ($15,600) as well as $27,900 to acquire 6 vehicles through lease purchase. Two (2) Maintenance & Operations Assistants (MOAs) The Department’s Budget includes two new MOAs totaling 1.5 FTEs to function as Fire Cadets. The staff will be assigned to inspect nearly 14,000 fire hydrants that are currently inspected sworn staff. The new staff are anticipated to improve sworn response time as crews that previously performed this duty are allowed to stay in their district; reduce wear and tear on expensive fire apparatus; and free up sworn staff to complete training courses, respond to calls, perform inspections, and conduct station repairs. The Program Budget includes General Fund appropriations of $90,100 for staffing ($83,200), equipment ($1,600) and a vehicle ($5,300) to be acquired through lease purchase. The above were offset by the deletion of the following one-time FY 2021 expenses: •$304,100 decrease is due to one-time CARES Act funded expenditures in operations. •$256,900 decrease is due to one-time Council Motions in FY 2021. Apparatus Replacement FY 2022 is in year three of the Department’s updated 8 year apparatus replacement program. As part of the Replacement Program, the Department will place an order to lease purchase one (1) ladder truck, two (2) engines, one (1) Battalion Chief Vehicle, one (1) Deputy Chief Vehicle, one (1) squad vehicle, and three (3) light vehicles. Based on the anticipated lease schedule, lease payments for light duty, squad, Battalion Chief and Deputy Chief vehicles will be initiated in FY 2022 with half a lease payment due at a cost of $71,700 and a full lease payment will be due in FY 2023 costing $116,400.The two fire engines and ladder truck will have no lease payment in FY 2022, half a lease payment in FY 2023 at $199,600 and a full lease payment in FY 2024 costing $399,200. Lease payments have been included in the General Fund Five-Year Forecast. Grants/Capital/Debt Service Funds FY 2022 appropriations for Grant, Capital and Debt Service funds total $2,711,200, a decrease of $2,092,600. The change is comprised of a reduction to Capital of $1,594,200, due mostly to the completion of Fire Station #18 and the Fig Garden Renovation projects, and grant/debt FY 2021-2022 Adopted Budget B - 71 Fire Department service funds are decreasing by $498,400. Both the Operating and Capital components of these funds rely on incoming revenues from collected fees and or grant revenues to support the activities in the funds which include Federal and State Grants, Airport Public Safety, Impact Fees and Urban Growth Management Funds amongst others. It is important to note that expenses in these funds will only materialize if sufficient revenues are anticipated. B - 72 FY 2021-2022 Adopted Budget Fire Department Staffing The FY 2022 Budget, as previously detailed, includes the addition of 42 (37.5 FTE) Sworn SAFER funded positions and 8 (6.0 FTE) Civilians. In addition, $2,025,700 in Shift Replacement was reduced in the General Fund. An equal amount will be requested once American Rescue Plan funding is available. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Adopted Final Amended Changes Adopted Sworn Positions 302.00 305.00 305.00 37.50 342.50 Civilian Positions 43.50 45.30 45.30 7.70 53.00 Total 345.50 350.30 350.30 45.20 395.50 Note: The FY 2022 position changes are due to the following: Sworn: 28.50 FY 2022 33 new Firefighters @.75 FTE each and total 28.5 FTE 9.00 FY 2022 nine new Firefighters @ .75 FTE each and total 9.0 FTE 37.50 Subtotal Sworn Position Change Civilian: (0.65) FY 2021 one authorized Accountant/Auditor I @.65 FTE (0.65) FY 2021 one authorized GIS Specialist I @.65 FTE 1.00 FY 2022 one authorized Accountant/Auditor I @1.0 FTE 1.00 FY 2022 one authorized GIS Specialist I @1.0 FTE 0.75 FY 2022 one new Fire Prevention Engineer @ .75 FTE 3.00 FY 2022 four new Fire Prevention Inspectors @ .75 FTE each 0.75 FY 2022 one new Sr. Fire Prevention Inspectors @ .75 FTE 1.50 FY 2022 two new Maintenance & Operations Assistants @ .75 FTE each 1.00 FY 2022 Position Transfers from the Transportation Department 1.0 FTE 7.70 Subtotal Civilian Position Change 45.20 Total FY 2022 Changes Position Changes from FY 2020 Adopted to FY 2021 Final are due to the following: Sworn: 3.00 FY 2021 three authorized new Fire Captain positions @ 1.0 FTE 3.00 Subtotal Sworn Position Change Civilian: (0.50) FY 2020 one authorized new Fire Prevention Inspector II position @ 0.5 FTE 1.00 FY 2020 authorized Fire Prevention Inspector II position @1.0 FTE in FY 2021 0.65 FY 2021 one authorized Accountant/Auditor I @.65 FTE 0.65 FY 2021 one authorized GIS Specialist I @.65 FTE 1.80 Subtotal Civilian Position Change 4.80 Total FY 2021 Changes FY 2021-2022 Adopted Budget B - 73 Fire Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance (1,516,812)156,163 1,286,500 906,600 (29.5) Fiscal Year Revenues: Taxes 76 0 0 0 0.0 Licenses & Permits 332,111 596,582 647,000 576,300 (10.9) Intergovernmental Revenue 3,541,263 1,009,167 1,303,800 4,737,300 263.3 Charges for Services 12,123,469 6,288,846 7,930,200 8,364,800 5.5 Fines 40,601 139,139 60,000 60,000 0.0 Other Revenue (26,200)75,599 0 0 0.0 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 145,898 170,361 255,500 160,100 (37.3) Transfers 2,585,566 11,080,919 16,885,500 1,185,600 (93.0) Total Fiscal Year Revenues 18,742,784 19,360,614 27,082,000 15,084,100 (44.3) Funding Facilitated by Department 17,225,972 19,516,777 28,368,500 15,990,700 (43.6) Memo Item: Appropriations by Amount Personnel Services 60,488,220 58,973,115 62,159,500 63,893,200 2.8 Non Personnel Services 8,465,430 13,853,634 9,993,200 8,497,800 (15.0) Interdepartmental Services 2,167,734 5,067,237 6,772,600 5,610,700 (17.2) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 71,121,384 77,893,986 78,925,300 78,001,700 (1.2) Citywide General Fund Support 53,733,791 59,663,524 50,115,300 63,238,500 26.2 Total Available Funding 70,959,763 79,180,302 78,483,800 79,229,200 0.9 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 85.0 75.7 78.8 81.9 2.8 Non Personnel Services 11.9 17.8 12.7 10.9 (15.0) Interdepartmental Services 3.0 6.5 8.6 7.2 (17.2) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (1.2) B - 74 FY 2021-2022 Adopted Budget Fire Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 58,400 848,200 0 0 0 906,600 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 576,300 0 0 0 0 0 576,300 Intergovernmental Revenue 4,456,300 281,000 0 0 0 0 4,737,300 Charges for Services 6,799,300 1,565,500 0 0 0 0 8,364,800 Fines 60,000 0 0 0 0 0 60,000 Other Revenue 0 0 0 0 0 0 0 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 160,100 0 0 0 0 0 160,100 Transfers 0 0 0 0 0 1,185,600 1,185,600 Total Fiscal Year Revenues 12,052,000 1,846,500 0 0 0 1,185,600 15,084,100 Funding Facilitated by Department 12,052,000 1,904,900 848,200 0 0 1,185,600 15,990,700 Memo Item: Appropriations Personnel Services 62,562,100 1,331,100 0 0 0 0 63,893,200 Non Personnel Services 7,179,700 132,500 0 0 0 1,185,600 8,497,800 Interdepartmental Services 5,548,700 62,000 0 0 0 0 5,610,700 Contingencies 0 0 0 0 0 0 0 Total Appropriations 75,290,500 1,525,600 0 0 0 1,185,600 78,001,700 Citywide General Fund Support 63,238,500 0 0 0 0 0 63,238,500 Total Available Funding 75,290,500 1,904,900 848,200 0 0 1,185,600 79,229,200 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 69,333,699 70,440,183 76,146,500 76,816,100 98.5 Capital 605,092 6,273,885 1,594,200 0 0.0 Debt Service 1,182,593 1,179,918 1,184,600 1,185,600 1.5 Total 71,121,384 77,893,986 78,925,300 78,001,700 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding FY 2021-2022 Adopted Budget B - 75 Fire Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 76 FY 2021-2022 Adopted Budget General City Purpose Department The General City Purpose Department (GCP) is comprised of the Retirement Office, Intergovernmental Relations Division as well as the citywide Resources and Appropriations Division. Retirement Office This Division houses city related personnel and interdepartmental costs of the City of Fresno Retirement Office. The Retirement Office provides Retirement System members and the City with flexible, cost-effective, participant-oriented benefits through prudent investment management and superior member services. The Board and staff are committed to carry out their mission through a competent, professional, impartial, and open decision- making process. The Retirement Division strives to: •Create an environment in which Board Members can maximize their performance as trustees. •Improve the level of benefits and delivery of services provided to members and employees. •Improve communication with members and employer. •Attract, develop and retain competent and professional staff. •Achieve and maintain top quartile investment performance as measured by the Public Fund universe. Intergovernmental Relations Division This Division contains expense items which are of a citywide and/or interdepartmental nature. Some of the items budgeted in this Division include: citywide legal fees, citywide membership and dues, funding for Deferred Compensation Administration, elections costs, citywide travel, professional and lobby contracts. Citywide Resources and Appropriations This Division contains General Fund revenues that are not associated with any operational department, including Property, Sales and Room Taxes, as well as Business License and Franchise Fees. Also under this Division are debt service payments that are not specific to one department. These include the City Hall refinancing, Convention Center Garage bonds, Bee Building/Granite Park and the bond debt service for the No Neighborhood Left Behind project. Starting in FY 2015, the Division also includes the revenues and expenditures associated with the Pension Obligation Bond. FY 2021-2022 Adopted Budget B - 77 General City Purpose Department Retirement Administration General City Purpose Citywide Resources & Appropriations General City Purpose Department B - 78 FY 2021-2022 Adopted Budget Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 13,721,100 12,594,500 (1,126,600) Special Revenue 8,815,200 4,210,200 (4,605,000) Internal Service Fund 5,181,200 5,312,600 131,400 Total Operating 27,717,500 22,117,300 (5,600,200) Grand Total 66,934,600 51,354,800 (15,579,800) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE General City Purpose Department Internal Service Fund 17.00 Grand Total 17.00 Debt Service General Fund 11,210,000 1,560,700 (9,649,300) Special Revenue 1,594,800 1,169,400 (425,400) Debt Service 26,412,300 26,507,400 95,100 Total Debt Service 39,217,100 29,237,500 (9,979,600) General City Purpose Department Budget Snapshot General City Purpose Department FY 2021-2022 Adopted Budget B - 79 Service Impacts Approved Council Motions Per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions under the General City Purpose Department: •Motion #10 - $1,500,000: This motion assigns $1,500,000 of real estate tax revenue to fund an annual contribution towards the Housing Trust Fund. •Motion #66 - $3,000,000: This amount is allocated towards the Clinton/Blackstone area parcel for development of multi-family housing. A revenue transfer-out is budgeted under the General City Purpose Department, while a revenue transfer-in is budgeted under the Planning & Development Department with corresponding appropriations under the Housing Trust Fund. •Motion #111 - $1,500,000: Additional funding added towards planned contract extension with the Central California Society for the Prevention of Cruelty to Animals (CCSPCA). Commission on Police Reform Approved Motion #24 per the FY 2021 Final Revised Budget added $500,000 under the General Fund towards funding the recommendations from the Commission on Police Reform. Appropriations of equal amount are included in the Department’s FY 2022 Budget since no FY 2021 expenditure activity occurred at the time of the FY 2022 Budget Book publication. The first meeting of the Police Reform Implementation Team was conducted on April 27, 2021. The City has retained a consultant to coordinate and facilitate the process, and consultant fees will be charged during FY 2022. Animal Control Service and Operational Costs FY 2022 appropriations have been increased to fund Animal Control services and operations. The Animal Control budget is based on an extension for services provided by the CCSPCA. The extension is scheduled from July 1, 2021 to March 31, 2022. In addition, appropriations have been included to cover anticipated operational costs for the Animal Control Facility targeted to start April 1, 2022 through June 30, 2022. The FY 2021 Proposed Budget included a total of $6,795,000 to fund the extension and the Animal Control facilities’ operational cost. With Motion #111, the Adopted Budget includes a total of $8,295,000, a $1,500,000 increase to further assist with planned contract extension with CCSPCA. During FY 2022, the City will negotiate a new service agreement with a private operator to provide animal care, control, and adoption services. Animal Control Debt Service A new Animal Control Facility will be located on the 5.1 acre property acquired from The Gap, Inc., in February 2020, with an address of 5277 E.Airways Blvd, Fresno, CA 93727. The facility will contain five buildings, ranging in sizes from approximately 3,800 to 13,250 sq. ft. The five buildings in the complex will consist of a main building for the administrative, operational, and customer service uses; a second building that will house the veterinarian services and isolation rooms for injured and recovering animals; and the remaining three buildings will provide animal housing. The new facility will allow for the annual intake of approximately 10,000-15,000 animals, with about 8,000-12,000 of those being dogs and 1,000-3,000 being cats. Additionally, the facility General City Purpose Department B - 80 FY 2021-2022 Adopted Budget will include a medical suite for veterinarian services, including but not limited to, emergency care for injured animals, spay and neuter surgeries, and the delivery of vaccinations. Funding the construction of the Animal Control Facility Project was established through bond financing. A total of $17,145,000 of bonds were sold, and this Project’s first debt service payment is budgeted in FY 2022 at $1,120,600. Youth Leadership Development Funding at $100,000 has been included for the progression of a Youth Leadership Development Program. For FY 2022, the City will continue to work with the Youth Leadership Institute (YLI), a local community- based non-profit to identify issues of concern for local Fresno youth, and identify alternative solutions. For FY 2022, emphasis will be placed on identifying job opportunities for youth within the City of Fresno and at private businesses within the City of Fresno. The Youth Leadership Development Program will be supported by the Mayor/City Manager’s Office, City Council, the City Clerk, City Attorney and other city departments as needed. The Blackstone McKinley Mixed Use Project A total of $1,100,000 has been re-appropriated in the Department’s budget in order to provide funding per Council’s approval of agenda item ID17-1603 on December 7, 2017. The City of Fresno is scheduled to provide a $600,000 inter-fund loan at the City’s pool investment rate with a term of five years, as well as a $500,000 contribution at no interest towards the Project’s funding. The Blackstone McKinley Mixed Use Project is an important step in responding to the changing needs of its growing population and the challenges that come with it, as well as the direction set forth in the General Plan through transit supportive infill development. The Project, situated at two major intersections along high quality Bus Rapid Transit stops, will be a catalyst project within an infill area. The project will help achieve important public policy objectives of both the City and the San Joaquin Valley Air Pollution Control District (SJVAPCD). Redistricting Analysis Appropriations are included to fund a redistricting analysis that is to be provided by outside counsel. Funding to cover this analysis is budgeted at $200,000. Additional funding will be appropriated during the year to support community outreach and engagement so that residents can participate meaningfully in the redistricting process. Olympic Chinatown Project Olympic Property Services, LLC (OPS) provides cleanup services in the Chinatown area per agreement approved by Council on October, 22, 2020. The agreement will expire on November 1, 2022 and does not include the cost of disposal. The Agreement was amended in April 2021 to include the collection of white goods based on calls for service received through FresGo. The amendment did not increase the cost of agreement or change the term date. The Solid Waste Division provides delivery and retrieval of bins for the Olympic Chinatown Project every weekend. Funding to cover the delivery and retrieval of bins are budgeted at $60,000. Economic Development Trade Event The Department’s budget includes funding for an annual Economic Development Trade Event. A total of $180,000 has been budgeted to fund this annual event. CARES Act One-time Funding The Department’s Budget received one-time CARES Act funding in FY 2021 for COVID relief General City Purpose Department FY 2021-2022 Adopted Budget B - 81 programs. This one-time funding in FY 2021 totaled $3,225,000 per 1st Administrative Amendment (AA) for $1,865,000 (small business grants), 2nd AA for $250,000 (Micro Farmers Farm to Family), 4th AA for $110,000 (EDC business consultation), and 13th AAR for $1,000,000 (small business relief). This one-time funding corresponds to equivalent FY 2022 reduction in appropriations since such funding was fully expended in FY 2021. HHAP State Grant The funding under this grant was originally assigned to the General City Purpose Department in FY 2021. A total of $6,169,200 budgeted in FY 2021 was carried over into FY 2022 and is reassigned to the Planning & Development’s Budget, specifically under the Homeless Services Unit. General City Purpose Department B - 82 FY 2021-2022 Adopted Budget Staffing Authorized position count under the General City Purpose Department corresponds to the Retirement Office. Authorized position count totals 17.00 FTEs in the FY 2022 Budget, no change from the FY 2021 Final Revised Budget. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Retirement Administration Division 14.75 17.00 17.00 0.00 17.00 Total 14.75 17.00 17.00 0.00 17.00 General City Purpose Department FY 2021-2022 Adopted Budget B - 83 Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 47,105,812 69,870,621 74,460,500 70,283,300 (5.6) Fiscal Year Revenues: Taxes 271,681,245 270,312,904 273,392,200 309,783,800 13.3 Licenses & Permits 21,286,168 20,716,742 19,764,800 22,431,700 13.5 Intergovernmental Revenue 8,077,960 11,964,877 4,769,700 4,482,300 (6.0) Charges for Services 2,324,706 2,546,025 2,607,500 2,894,000 11.0 Fines 1,385,701 1,156,670 1,256,700 775,500 (38.3) Other Revenue 1,819,272 1,885,515 941,200 889,800 (5.5) Interdepartmental Charges for Services 16,213,000 15,900,000 12,438,500 13,889,100 11.7 Misc. Revenue 6,602,107 55,842 10,803,600 100,700 (99.1) Transfers 361,222 (12,596,536)2,589,000 (3,800,400)(246.8) Total Fiscal Year Revenues 329,751,380 311,942,038 328,563,200 351,446,500 7.0 Funding Facilitated by Department 376,857,192 381,812,659 403,023,700 421,729,800 4.6 Memo Item: Appropriations by Amount Personnel Services 5,115,508 4,910,885 4,915,800 5,250,800 6.8 Non Personnel Services 36,463,910 44,090,977 61,280,900 45,404,800 (25.9) Interdepartmental Services 910,753 624,733 737,900 699,200 (5.2) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 42,490,171 49,626,595 66,934,600 51,354,800 (23.3) Citywide General Fund Support (325,433,834)(337,109,809)(333,097,400)(368,100,300)10.5 Total Available Funding 51,423,358 44,702,850 69,926,300 53,629,500 (23.3) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 12.0 9.9 7.3 10.2 6.8 Non Personnel Services 85.8 88.8 91.6 88.4 (25.9) Interdepartmental Services 2.1 1.3 1.1 1.4 (5.2) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (23.3) General City Purpose Department B - 84 FY 2021-2022 Adopted Budget Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 65,792,700 2,906,200 0 0 1,584,400 0 70,283,300 Fiscal Year Revenues: Taxes 307,283,800 2,500,000 0 0 0 0 309,783,800 Licenses & Permits 22,431,700 0 0 0 0 0 22,431,700 Intergovernmental Revenue 4,182,300 300,000 0 0 0 0 4,482,300 Charges for Services 597,000 0 0 0 2,297,000 0 2,894,000 Fines 775,500 0 0 0 0 0 775,500 Other Revenue 517,700 345,400 0 0 26,700 0 889,800 Interdepartmental Charges for Services 10,835,600 0 0 0 2,915,900 137,600 13,889,100 Misc. Revenue 9,400 0 0 0 91,300 0 100,700 Transfers (30,170,200)0 0 0 0 26,369,800 (3,800,400) Total Fiscal Year Revenues 316,462,800 3,145,400 0 0 5,330,900 26,507,400 351,446,500 Funding Facilitated by Department 382,255,500 6,051,600 0 0 6,915,300 26,507,400 421,729,800 Memo Item: Appropriations Personnel Services 346,300 0 0 0 4,904,500 0 5,250,800 Non Personnel Services 13,537,700 5,359,700 0 0 0 26,507,400 45,404,800 Interdepartmental Services 271,200 19,900 0 0 408,100 0 699,200 Contingencies 0 0 0 0 0 0 0 Total Appropriations 14,155,200 5,379,600 0 0 5,312,600 26,507,400 51,354,800 Citywide General Fund Support (368,100,300)0 0 0 0 0 (368,100,300) Total Available Funding 14,155,200 6,051,600 0 0 6,915,300 26,507,400 53,629,500 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 13,525,027 20,699,705 27,717,500 22,117,300 43.1 Capital 0 0 0 0 0.0 Debt Service 28,965,144 28,926,890 39,217,100 29,237,500 56.9 Total 42,490,171 49,626,595 66,934,600 51,354,800 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding General City Purpose Department FY 2021-2022 Adopted Budget B - 85 Division Adopted Revenue and Expenditure - All Funds Combined Funding Source General City Purpose Fresno Revitalization Corporation Retirement Citywide Resources & Appropriations Total Beginning Balance 784,400 0 153,000 69,345,900 70,283,300 Fiscal Year Revenues: Taxes 0 0 0 309,783,800 309,783,800 Licenses & Permits 0 0 0 22,431,700 22,431,700 Intergovernmental Revenue 0 0 0 4,482,300 4,482,300 Charges for Services 0 0 2,297,000 597,000 2,894,000 Fines 0 0 0 775,500 775,500 Other Revenue 0 0 11,000 878,800 889,800 Interdepartmental Charges for Services 0 0 0 13,889,100 13,889,100 Misc. Revenue 0 0 91,300 9,400 100,700 Transfers 0 0 0 (3,800,400)(3,800,400) Est. Rev Contingency 0 0 0 0 0 NA 0 0 0 0 0 Total Fiscal Year Revenues 0 0 2,399,300 349,047,200 351,446,500 Funding Facilitated by Department 784,400 0 2,552,300 418,393,100 421,729,800 Memo Item: Appropriations Personnel Services 300,000 100 1,988,600 2,962,100 5,250,800 Non Personnel Services 12,558,500 0 0 32,846,300 45,404,800 Interdepartmental Services 1,000 500 408,100 289,600 699,200 Contingencies 0 0 0 0 0 Total Departmental Expenditures 12,859,500 600 2,396,700 36,098,000 51,354,800 Citywide General Fund Support 12,091,500 600 0 (380,192,400)(368,100,300) Total Available Funding 12,875,900 600 2,552,300 38,200,700 53,629,500 General City Purpose Department B - 86 FY 2021-2022 Adopted Budget Information Services Department ISD’s mission is to provide both strategic vision, connectivity and enterprise solutions to fulfill the City’s information technology objectives in an efficient and effective manner. To accomplish this mission, ISD must ensure its operations are performed efficiently with minimal disruption, especially during an emergency. ISD provides planning and program guidance to ensure the organization is capable of conducting its essential missions and functions under any and all threats and conditions. The Department is responsible for enterprise technology solutions that provide information technology (IT) related services to the City of Fresno. These services assist the City and its departments to meet and manage the City’s strategic goals. ISD continues to collaborate and coordinate with outside agencies and City departments to develop operational economic efficiencies and to promote a unified regional technology vision. All regional and interoperability IT efforts are directly managed by ISD. Additionally, ISD is in charge of the IT strategy and the computer systems required to support the City’s enterprise objectives and goals. The Administration Division performs budget preparation, contract administration, provides accounting, financial analysis, personnel, and policy administration support to all divisions within ISD. Additionally, the Division manages the 311 Call Center providing services for the public to connect with city leadership and departments, answer routine operational questions and report issues that need City attention. The Computer Services Division focuses on providing networking and infrastructure technology including servers, switching, security, cyber protection, internet connectivity, service desk, fiber optics, disaster recovery and other data communication technologies. Collaboration between the departments, including public safety, traffic operations and wireless connectivity, contributes to the improvement of overall safety and the quality of the community. The Systems and Applications Division administers the implementation, development and maintenance of citywide applications including: PeopleSoft, FresGO, Laserfiche, mobile applications, document imaging and other applications. The Division also performs database administration and continues to assist with technology procurements and evaluation of the viability of new systems and applications. The Division is also working with other departments to develop and maintain web and mobile applications to enhance city services to the community. The Communications Division is responsible for the telecommunications for the City, including VOIP, enterprise phone switching, T-1’s, cell phones, and PDAs. The Regional Communications function focuses its efforts on the maintenance and expansion of the City’s video system including public safety, FAX, the Bus Rapid Transit camera network, two-way radio systems, the Fire Department’s regional fire radio system, which also serves the Fig FY 2021-2022 Adopted Budget B - 87 Garden Fire Protection District, and other regional connectivity. The Geographic Information Systems (GIS) Division acts as the main support resource for daily maintenance of many of the City’s GIS layers, and as the support unit for other GIS development within the City. GIS staff also act as the primary liaison with the other regional GIS producers and users. GIS staff provide reports, maps and geospatial information to City Councilmembers, the City Manager’s Office and other city departments by request. Assistant Director Systems & Applications Division Network Security & Support Public Safety Support Service Desk, Help Desk Computer Services Division Mobility Communications Administration Division Special Projects Application Programming Personnel Finance Contract Administration Budget Regional Communications Division Database Administration Public Safety Communications Bryon Horn Chief Information Officer Sr. Mgmt Analyst Geographic Information Systems Division Mapping Geospatial Information Special Projects Cyber Security Webmaster 311 Call Center Mobile Applications Fiber B - 88 FY 2021-2022 Adopted Budget Information Services Department Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 419,000 438,200 19,200 Internal Service Fund 33,026,000 26,411,600 (6,614,400) Total Operating 33,445,000 26,849,800 (6,595,200) Grand Total 33,445,000 26,849,800 (6,595,200) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE Information Services Dept General Fund 5.00 Information Services Dept Internal Service Fund 67.50 Grand Total 72.50 Debt Service 0 0 0 Total Debt Service 0 0 0 Information Services Dept Budget Snapshot FY 2021-2022 Adopted Budget B - 89 Information Services Department Service Impacts Approved Council Motions Per Budget Hearings •Per approved Council Motion #44, the FY 2022 Adopted Budget includes $98,200 for 1.00 FTE Network System Specialist to be housed in ISD and service the Transportation Department, contingent on Wi-Fi on busses. •Per approved Council Motion #95, the FY 2022 Adopted Budget includes $98,200 for 1.00 FTE Cyber Security Analyst to specifically focus on administering network-centric security tools. R evenues The Information Services Department (ISD) primarily recovers its operational costs through fixed and variable reimbursements from user departments via Interdepartmental Charges for Services, which are allocated based on methodologies developed for each of its funds. FY 2022 fixed reimbursement rates were developed to fund the Department at FY 2021 operating service levels plus any approved requests, less one time approvals from the prior fiscal year. In addition, the 311 Call Center is fully funded by the General Fund. The Department’s FY 2022 total available funding, which includes $438,200 from direct General Fund support for the 311 Call Center, is budgeted at $33,008,400. FY 2022 revenues for the Internal Service functions are budgeted at $32,570,200, $2,430,400 less than the FY 2021 Amended Budget. This amount includes an increase of $1,568,700 in Beginning Balance in addition to: •$1,219,800 increase for contractual obligations in FY 2022 that include licensing, annual maintenance, and support for citywide department programs and software. •A decrease of $2,023,600 in requests for information systems equipment charges, which is intended to align with anticipated expenses in FY 2022 for customer requests for computer and telephone equipment. •A decrease of $3,869,900 for transfers in primarily consisting of CARES Act funding in FY 2021 to cover COVID-19 related expenditures in ISD. Expenditures Appropriations for FY 2022 are budgeted at $26,849,800, a decrease of $6,595,200 below the FY 2021 Amended Budget. Personnel Services appropriations are increasing by $1,132,500, Non Personnel appropriations are decreasing by $7,583,600 and Interdepartmental Services appropriations are decreasing by $144,000. Non Personnel Appropriations Non Personnel Services is budgeted at $17,144,100, a decrease of 30.7 percent or $7,583,600 when compared to the FY 2021 Amended Budget. The Department’s Budget includes various requests, which are offset by reductions for one-time appropriations approved in FY 2021. Some of the significant requests include: •$144,500 decrease for ongoing communication charges for services related to equipment purchased in FY 2021. •$829,800 increase for maintenance and support fees of previously acquired software as well as contractually obligated fee increases. •$3,630,500 decrease to new and replacement machinery and equipment for one-time purchases primarily funded by the CARES Act. B - 90 FY 2021-2022 Adopted Budget Information Services Department •$2,903,500 decrease for the lease financing payment due in FY 2022 on the new financial system Tyler MUNIS, which replaces PeopleSoft Financials and Human Resources Management System. •$1,795,400 decrease for customer technology requests including hardware, software, and telecommunications. Interdepartmental Services Appropriations The Department’s Interdepartmental Services (ID) Budget totals $1,266,200, which is a decrease of 10.2 percent or $144,100 from the FY 2021 Amended Budget. This decrease is comprised mostly of Facilities Management charges, City Hall Rent charges, and Security Assessment charge. FY 2021-2022 Adopted Budget B - 91 Information Services Department Staffing Personnel Services Appropriations The Information Service Department’s Personnel Budget totals $8,439,500, which is a 15.5 percent or $1,132,500 increase from the FY 2021 Amended Budget. This increase includes Memoranda of Understanding salary provisions, employee benefit costs, and the transfer of a filled Network Systems Specialist position from Airports at 1.0 FTE in FY 2022. This position will continue to be dedicated to Airports. Consistent with Council Motion #44, the FY 2022 Adopted Budget includes: •One (1) Network System Specialist at 1.00 FTE to be housed in ISD and service the Transportation Department, contingent on Wi-Fi on busses. Position Cost: $98,200 Consistent with Council Motion #95, the FY 2022 Adopted Budget includes: •One (1) Cyber Security Analyst at 1.00 FTE to specifically focus on administering network-centric security tools. Position Cost: $98,200 Additional new positions contributing to this increase is the addition of: •One (1) Information Services Supervisor at 1.00 FTE to be housed in ISD for Planning and Development Department. This position will be responsible for and support all aspects of the Accela program citywide. Position Cost: $118,000 •One (1) Programmer/Analyst IV at .75 FTE to be housed in ISD for Planning and Development Department. This position will be responsible for and support all aspects of the Accela program citywide. It will alleviate the need for external programming and development services. Position Cost: $80,000 •One (1) Senior Network Systems Specialist at .75 FTE to be housed in ISD for Airports. The volume and complexity of Airports IT systems has grown. This additional position will allow for mitigation of back-up and emergency responsiveness risks. Position Cost: $81,800 B - 92 FY 2021-2022 Adopted Budget Information Services Department Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Administration Division 9.00 10.00 10.00 1.00 11.00 Systems Applications Division 14.00 14.00 14.00 1.00 15.00 Computer Services Division 27.75 28.00 28.00 1.75 29.75 Communications Division 6.75 7.00 7.00 1.00 8.00 GIS Division (1) 6.75 7.00 8.00 .75 8.75 Total 64.25 66.00 67.00 5.50 72.50 Note: (1) The FY 2021 Amended column increased by 1.0 FTE in the GIS Division. This increase is due to the 2nd Amendment to the Position Authorization Resolution (PAR) amendment approved by Council during FY 2021, which added a Programmer/Analyst IV for the City Attorney's Office, effective December 10, 2020. FY 2021-2022 Adopted Budget B - 93 Information Services Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 3,500,198 5,344,095 7,415,000 8,983,700 21.2 Fiscal Year Revenues: Taxes 183 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 0 0.0 Charges for Services 0 17,290 0 333,100 0.0 Fines 0 0 0 0 0.0 Other Revenue 127,646 171,291 88,400 90,700 2.6 Interdepartmental Charges for Services 17,315,616 20,454,315 22,841,600 22,181,900 (2.9) Misc. Revenue 80,433 25,124 2,400 197,500 8,129.2 Transfers 883,820 924,989 4,653,200 783,300 (83.2) Total Fiscal Year Revenues 18,407,698 21,593,009 27,585,600 23,586,500 (14.5) Funding Facilitated by Department 21,907,895 26,937,104 35,000,600 32,570,200 (6.9) Memo Item: Appropriations by Amount Personnel Services 5,840,777 6,529,005 7,307,000 8,439,500 15.5 Non Personnel Services 9,936,582 12,261,884 24,727,700 17,144,100 (30.7) Interdepartmental Services 1,173,031 1,355,298 1,410,300 1,266,200 (10.2) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 16,950,390 20,146,187 33,445,000 26,849,800 (19.7) Citywide General Fund Support 345,245 425,353 419,000 438,200 4.6 Total Available Funding 22,253,141 27,362,457 35,419,600 33,008,400 (7.3) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 34.5 32.4 21.8 31.4 15.5 Non Personnel Services 58.6 60.9 73.9 63.9 (30.7) Interdepartmental Services 6.9 6.7 4.2 4.7 (10.2) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (19.7) B - 94 FY 2021-2022 Adopted Budget Information Services Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 8,983,700 0 8,983,700 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 0 0 0 0 333,100 0 333,100 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 0 90,700 0 90,700 Interdepartmental Charges for Services 0 0 0 0 22,181,900 0 22,181,900 Misc. Revenue 0 0 0 0 197,500 0 197,500 Transfers 0 0 0 0 783,300 0 783,300 Total Fiscal Year Revenues 0 0 0 0 23,586,500 0 23,586,500 Funding Facilitated by Department 0 0 0 0 32,570,200 0 32,570,200 Memo Item: Appropriations Personnel Services 355,900 0 0 0 8,083,600 0 8,439,500 Non Personnel Services 1,500 0 0 0 17,142,600 0 17,144,100 Interdepartmental Services 80,800 0 0 0 1,185,400 0 1,266,200 Contingencies 0 0 0 0 0 0 0 Total Appropriations 438,200 0 0 0 26,411,600 0 26,849,800 Citywide General Fund Support 438,200 0 0 0 0 0 438,200 Total Available Funding 438,200 0 0 0 32,570,200 0 33,008,400 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 16,950,390 20,146,187 33,445,000 26,849,800 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 16,950,390 20,146,187 33,445,000 26,849,800 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding FY 2021-2022 Adopted Budget B - 95 Information Services Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 96 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department PARCS Mission Statement Through our dynamic and dedicated staff, we enhance the quality of life for the community by providing: safe, clean, accessible parks and community centers offering diverse programs and recreational activities and fostering meaningful community partnerships. Effective July 1, 2021, the Parks, After School, Recreation and Community Services (PARCS) Department is comprised of four divisions: Administration; After School Recreation and Community Services; Parks Maintenance; and the Office of Neighborhood Safety and Community Engagement (ONSCE). In January 2018, the City Council adopted the Parks Master Plan Update. The adoption marked the culmination of nearly 18 months of community outreach, stakeholder engagement, staff analysis, and a comprehensive evaluation of parks and amenities. The Plan serves as the visionary guide for improving Fresno’s parks, open space, and recreational services. The Plan provides recommendations, strategies, and highlights the community’s priorities for improvements. Throughout Fiscal Year 2021, PARCS adapted programming to support the City’s response to the COVID-19 pandemic. Many in person recreational programs were suspended and access to parks facilities were modified to curb the spread of the coronavirus. As the City continues its phased reopening, PARCS has refocused its efforts on implementing the Parks Master Plan’s recommendations, which include the main strategic goals of funding, standardizing maintenance practices, prioritizing park improvements and expansion, developing partnerships and collaboration for meeting programming needs, and formalizing advocacy for parks. Measure P Special Sales Tax On July 18, 2018, the City Clerk received an Initiative Petition proposing the Fresno Clean and Safe Neighborhood Parks Tax (Measure P). The Measure P tax ordinance is estimated to generate $37.5 million annually for 30 years. On February 18, 2021, the City Council certified Measure P as passed, and collection of the special sales tax will begin July 1, 2021, and the first deposits of the special sales tax are expected to be received October 2021. For FY 2022, the total estimated revenue receipts for Measure P are $29,573,100. Measure P proceeds would be utilized to fund specific purposes defined in the ballot measure: (1)Improving and Maintaining Safe, Clean Neighborhood Parks and Playgrounds. (2)New Neighborhood Parks; Senior and Youth Recreation Facilities. (3)Youth and Senior Recreation Programs; After School Programs; and Job Training for Youth and Veterans. (4)Expanded Access to Arts and Culture. (5)Safe Walking and Biking Trails; Street Beautification and Litter Removal; and the San Joaquin River Parkway. FY 2021-2022 Adopted Budget B - 97 (6)Program implementation, planning and plan updates, program and project innovation, and audit and oversight support. The revenues generated by the Measure P use tax shall be allocated by the City of Fresno on an annual basis with additional independent oversight provided by a new Parks, Recreation and Arts Commission (Commission) consisting of nine (9) members. The nine-member Commission has been appointed by the Mayor and approved by City Council. The Commission shall have primary authority on behalf of the City to conduct hearings and receive public input on programs, facilities, and services funded with Measure P, and to make recommendations to the City Council for adoption of Measure P expenditures in connection with the annual budget process. Parks Maintenance Division The Parks Maintenance Division oversees the maintenance of parks facilities, custodial services, and irrigation of over 80 parks, representing about 1,200 acres of open space. The Division also assists in facilitating park improvement projects, playground equipment replacement and installation. They are responsible for the maintenance and upkeep of specialized amenities such as splash pads, sports courts, and ball fields. In addition, through a combination of Federal, State and Local Grants, CDBG, General Fund, and support from local community groups, the following list of projects represents some, but not all of the various projects that have been funded: ADA improvements at Frank H. Ball and Pinedale; challenger course at Romain Park; perimeter fencing around California Tupman Park; lighting improvements at Cary Park; restroom and field lighting at Hinton; soccer field rehabilitation at JSK park; tot lot replacement at Dickey park; and splash park at Fink-White. After School Recreation and Community Service Division The After School Recreation and Community Service Division will provide both virtual and in- person programming platforms responsive to all Public Health guidelines. PARCS programs offer fun, positive, and healthy sports, recreational, leisure programs, activities, and science programming all at low or no cost to the participants. One of the primary goals of the Division is to provide services that keep children and teens engaged in safe activities that provide enrichment opportunities. The PARCS Department fosters partnerships and collaborates with multiple agencies and community groups to provide the community with diverse recreational opportunities. Despite the public health challenges, PARCS continues its partnership with Fresno Unified School District with anticipation to utilize their High School pools to offer swim lessons and recreation swim opportunities, and with the SPARK (Sports, Play, Active Recreation for Kids) Program. The program is provided in collaboration with FUSD to provide a supervised venue for nearly 3,000 kids at 29 school sites where they learn and develop a healthy, productive lifestyle through recreation. The Empowerment Management Team (EMT) Program, first introduced in 2016 with 20 students, has grown to nearly 80 in recent years. The Program serves as a leadership program for at-risk teens and provides them with job training opportunities. This program, along with the Summer Job Internship program, which was transferred to PARCS in July of 2020, and through coordination with the Office of Neighborhood Safety and Community Engagement, will provide B - 98 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department a meaningful experience to participants starting in May 2021. Youth and families benefit through the various After School Recreation Programs at PARCS neighborhood centers. Activities include karate, Neighborhood Park sports leagues, tournaments, cooking classes, drama, and much more. Educational components are also regularly integrated year-round, with services such as homework centers, computer lab, teen leadership development, mentoring, and community services projects. Therapeutic recreational activities are offered at Inspiration Park. All of the Neighborhood programs offer a safe haven for families to congregate in a fun and social environment leading to a higher quality of life. PARCS is excited to expand and adapt programming such as after school recreation to match community needs, and will continue to adapt programs to the changing environment related to the COVID- 19 emergency. Office of Neighborhood Safety and Community Engagement (ONSCE) The Office of Neighborhood Safety and Community Engagement (ONSCE), which was transferred from the Police Department to the PARCS Department in April 2021, responds to the fluctuating needs of the community by providing quality engagement and service to the diverse population of Fresno. This is accomplished by increasing collaborative efforts to minimize violence in the community, providing support for Fresno youth and families through partnerships, and offering community services and referrals such as, but not limited to, job readiness, training, tutoring, mentoring and tattoo removal including a Hospital-Based Violence Intervention Program with a street outreach element. ONSCE will also support efforts undertaken by community-based organizations and Care Fresno, with their learning sites and resources established in gang violence hot spots and apartment complexes. The goal of the project is to create a safer neighborhood for youth and residents of Fresno with the objective of developing and implementing a comprehensive social service strategy that focuses on positive outcomes for victims of gang violence and youth at high risk for gang involvement. The project will bring together community organizations, faith-based programs, social service organizations, and city and county institutions. The Youth Sports Program or “bitty sports” is a fee-based program offered to youth between the ages of 3 and 12. Over 1,000 youth participate in a variety of sports programs including soccer, rugby, indoor soccer, volleyball, t-ball, and basketball. These programs focus on building teamwork, skills development, and sportsmanship. The fee-based Adult Sports Program is offered year-round to provide participants a healthy outlet to enjoy organized, structured sport activities. Currently, PARCS offers adult league play for baseball, softball, flag football, basketball, and soccer. These leagues are hosted in the evening hours to accommodate busy work schedules. Both youth and adult sports programs are being provided in a manner consistent with health guidelines, including allowed attendee numbers. PARCS Senior Programs, typically offered in partnership with Fresno-Madera Area Agency on Aging (FMAAA) and the Fresno Economic Opportunities Commission (FEOC) provides FY 2021-2022 Adopted Budget B - 99 Parks, After School, Recreation and Community Services Department nearly 40,000 meals on an annual basis for Fresno’s mature adult population. In addition to providing meals, the senior programs also offer a variety of activities, field trips, and health and wellness opportunities year-round. Given the vulnerable nature of the population, senior programs are being operated as can be approved through the Public Health Department and with the utmost care for the health of our senior participants. PARCS also provides leadership and support to numerous community special events. Special Events staff oversees the logistics of all events taking place at PARCS’ Department venues, including Woodward Park, Roeding Park, Regional Sports Complex, Eaton Plaza, Chukchansi Stadium, Rotary Amphitheater, and Veterans Memorial Auditorium. Events include: concerts, walks/runs, weddings, festivals, and sporting events. Many of these events benefit non-profit charities within the community. In addition to handling events at PARCS’ venues, Special Events staff also oversees the logistics of citywide events. Some of these include the Christmas Parade, California Classic Weekend and the Veteran’s and Martin Luther King Jr. parades. Each year, Special Events plans to coordinate an eight- week long Movies in the Park Program at Eaton Plaza as well as other various neighborhood parks. This is a family-friendly free event that draws thousands of community members throughout the summer season. PARCS looks forward to providing these activities as allowable and safe under public health guidance. The PARCS Department’s core services have been modified for, and will continue to adapt to, precautionary measures implemented in response to the COVID-19 pandemic. Programs may be available and/or operational as typically scheduled, or may be modified in mode of delivery, allowed attendance, or schedule depending upon the public health guidance in place at any given time. B - 100 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department TJ Miller PARCS Director Project Administration Adult Sports / Field Use Agreements Grants Management ProgrammingSPARK / Youth Sports Senior Programs Community / Neighborhood Centers Aquatics Planned Maintenance Custodial Maintenance Capital Improvement Projects Community Science Action Sports / Bike Pedestrian Safety Program Parks Maintenance Division Administrative Services Division Assistant Director Executive Assistant Contract Management After School, Recreation , and Community Services Division Facility Management Finance Budget Contract Compliance Personnel Purchasing Special Events Park Guest Services Neighborhood Safety & Community Engagement FY 2021-2022 Adopted Budget B - 101 Parks, After School, Recreation and Community Services Department Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 23,166,600 16,305,900 (6,860,700) Special Revenue 2,213,800 7,833,000 5,619,200 Capital 202,300 238,800 36,500 Enterprise 881,000 1,142,600 261,600 Total Operating 26,463,700 25,520,300 (943,400) Capital General Fund 6,793,900 6,850,000 56,100 Special Revenue 594,200 16,317,700 15,723,500 Capital 6,446,400 7,603,200 1,156,800 Total Capital 13,834,500 30,770,900 16,936,400 Grand Total 42,124,300 58,118,100 15,993,800 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE PARCS Department General Fund 64.26 PARCS Department Special Revenue 7.74 Grand Total 72.00 Debt Service Debt Service 1,826,100 1,826,900 800 Total Debt Service 1,826,100 1,826,900 800 Department Project Fund Type 2022 Adopted Budget PARCS Department PC00007 - Parks Facilities Rehab Capital 5,053,700 1 PARCS Department PC00007 - Parks Facilities Rehab Special Revenue 441,800 1 PARCS Department PC00244 - $4M PARCS GF F22M113 General Fund 4,000,000 2 PARCS Department PC00237 - Carryover -F21F13 Special Revenue 3,619,600 3 PARCS Department PC00232 - Prop68 Renovation Funding Gap Special Revenue 3,533,800 4 PARCS Department PC00243 - Acquisition & Arts F22M110 General Fund 2,100,000 5 PARCS Department Budget Snapshot B - 102 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department Service Impacts Approved Council Motions Per Budget Hearings •Motion #24 allocating $2 Million for a South Tower Park on Elizabeth and Broadway. Funding for this project includes $250,000 from General Fund and the remaining $1,750,000 from Measure P New Parks and Facilities. •Motion #70 and #113, allocating $500,000 from the General fund towards the rehabilitation of the vacant Roessler Winery building located at the Discovery Center. •Motion #98 and #102 to fund $500,000 towards the acquisition of El Dorado Park from Measure P New Parks and Facilities. This total amount included the reallocation of $100,000 from the elimination of the Fiscal Year 2021 Continuing Resolution Motion #29. •Motion #110 allocating $2.1 million from the General Fund towards the establishment of a Park(s) Acquisitions and Arts Fund. •Motion #113 allocating $4 million to the PARCS General Fund appropriations. Revenues The Parks, After School, Recreation and Community Services (PARCS) Department’s Total Available Funding is $56,632,000, 59.5 percent or $21,133,400 more than the FY2021 Amended Budget and includes $553,300 of prior year carryover. Total Fiscal Year Revenues are budgeted at $34,687,100, 229.6 percent or $24,161,700 higher than the FY2021 Amended Budget of $10,525,400. Beginning Balance is budgeted at $553,300; the net decrease of $19,500 below the FY 2021 Amended Budget is a result of a timing effect between planned expenditures for grants and special revenue funds and the collection of revenue reimbursements. Measure P special tax revenues in the PARCS Department are budgeted at $26,246,100. This accounts for nine months of revenue due to timing delay in receipts and is based on the overall forecast of Sales & Use Tax of $105,148,800 million. Additional Measure P revenues of $3,327,000 are also budgeted in the Public Works Department for parks maintenance services provided by Public Works. Intergovernmental Revenues are budgeted at $3,368,600; the increase of $1,676,400 or 99.1 percent above the FY 2021 Amended Budget is primarily due to grants associated with Office of Neighborhood Safety and Community Engagement, which was transferred to the PARCS Department in FY 2021. These grants include the Office of Juvenile Justice and Delinquency Prevention (OJJDP) FY 19 Supporting Victims of Gang Violence and the California Violence Intervention and Prevention (CalVIP20) grants. Charges for Services are budgeted at $2,332,700, an increase of $86,000 above the FY 2021 Amended Budget. This increase is intended to more accurately reflect the restart of activity levels that have been impacted by the COVID-19 pandemic; offset by the elimination of graffiti revenue collections from the Department of Public Utilities. Other Revenue is budgeted at $640,400. The increase of $75,400 above the FY 2021 Amended Budget is due to higher anticipated activity and rentals during the six month season at Camp Fresno. Transfers are budgeted at $1,826,900, this net decrease of $3,739,600 is mainly due to the FY 2021-2022 Adopted Budget B - 103 Parks, After School, Recreation and Community Services Department elimination of reimbursement for CARES related expenditures in FY 2021. Expenditures The FY 2022 Appropriations in the PARCS Department have been established to align with a variety of guidelines and to ensure maximum transparency. These include ensuring that: •General Fund appropriations are no less than the FY 2018 Actuals as reflected by the City’s Consolidated Annual Financial Reports (CAFR) per Measure P Section 17- 1403 (f) and any excess above this amount is budgeted in Measure P. This amount is $14,819,300. •The PARCS Operating Budget is mainly a reflection of current level of service and that future growth in service is driven with the input of the Community and the Measure P Commission. •The consolidation of the PARCS related activities under the PARCS Department to provide a transparent budget. These include the reallocation of the Parks Landscaping Maintenance services performed and previously budgeted in the Public Works Department. Although the duties will remain under the purview of the Public Works Department to ensure maximum efficiencies, the budget and respective costs will now be reflected under the PARCS Department. •The realignment of the Irrigation and Carpentry duties from the PARCS Department to the Public Works Department. Similar to Landscaping, these duties will be performed by and be part of the Public Works Department, but will be included in the PARCS Department’s budget to ensure full cost transparency. •The reallocation of the Graffiti Division out of the PARCS Department and into the Department of Public Works. •The complete reallocation of the Office of Neighborhood Safety and Community Engagement (ONSCE) from the Police Department to the PARCS Department per the Direction of Council via Motion #51 and approved during the FY 2021 Continuing Resolution Budget. Appropriations are budgeted at $58,118,100, an increase of $15,993,800 or 38 percent above the FY 2021 Amended Budget of which $23,155,900 is General Fund. Measure P Section 17-1403 (f) establishes that the minimum funding must be equal to or greater than the FY 2017-18 spending levels. The PARCS Department spending levels for FY 2017-18 were $14,819,300 as published by the Consolidated Annual Financial Reports. Appropriations in General Fund exceed the FY 2017-18 spending level in the PARCS Department by $8,336,600. Since FY 2017-18, PARCS ongoing operating budget has grown to reflect inflation, minimum wage increases, and growth in costs and services such as additional appropriations aligning utilities to actual costs, bringing services previously performed by outside parties in house such as the programming services at Inspiration Park amongst others. The Parks Department total Operating Budget for FY 2022 includes the appropriations for these services in excess of General Fund appropriations in Measure P. General Fund The General Fund (GF) appropriations are entirely for Operating functions and include $8,110,900 for Personnel Costs, $11,900,700 for Non-Personnel Costs and $3,144,300 in Interdepartmental Service Charges. It should be noted that $6,850,000 was added to the Department’s GF non-personnel appropriations per approved motions #24, #70, #110, and B - 104 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department #113. An additional $4,560,800 in operating appropriations has also been included in Measure P. Personnel Appropriations include request for a Community Recreation Supervisor II position – during the Fiscal Year it was determined that due to the scope and level of administrative duties associated with the grants transferred with the ONSCE Division, and the level of additional reporting required with Measure P, a Business Manager position was necessary. This position replenishes the use of a position converted for this purpose and is further detailed in the Staffing Section of this Department, aside from this new position in FY 2022, the Departments appropriations remain status-quo and will be expanded once the Community and Measure P Commission can weigh in on the use of the special sales tax revenue. Outside Agency Support that continues to be part of the FY 2022 Budget include: •$78,000 for the Fresno Madera Agency on Aging Joint Powers Agreement. •$15,000 for the Legion of Valor to the Veterans Memorial Museum established as part of the Community Investment Programs in the early 2000’s. •$150,000 for the Granite Park Contract with the Central Valley Community Sports Foundation. •$250,000 for the Weekend Recreation and Fitness Program established with Fresno Unified. Graffiti Team In order to maximize efficiencies, realign the growth of the Graffiti Team and expand the scope of services, in FY 2022, total appropriations of $1,219,700 are being moved out of the PARCS Department and will now be reflected in the Public Works Department. Appropriations of $75,000 have been budgeted in the PARCS Department for anticipated billable work provided to PARCS for graffiti removal. Landscaping, Irrigation and Carpentry The landscaping functions of the parks has historically been performed by, and the respective resources budgeted under, the Public Works Department. This has unintentionally created an incomplete picture of the true resources allocated to the efforts of park maintenance. At the same time, due to the nature of the functions which align with those that are performed by the Public Works Department, efficiency and efficacy is gained by the continued performance of these duties by the Public Works Department. It is the intent of this budget to consolidate these efforts to reflect all of the true resources allocated to PARCS, while maintaining the advantages of economies of scale through the performance of the duties by Public Works. As such, the Irrigation and Carpentry functions will be under the purview of the Public Works Department and the respective budget totaling $1,831,300 will be housed in the PARCS Department. The total budget that has been included in PARCS for Landscaping is $2,963,700, which does not include Temporary Staffing anticipated to be included with the American Rescue Plan. Measure P Existing Park Capital and O&M Appropriations are budgeted at $11,793,300, this amount consist of overages from General Fund operations of $2,570,700 in addition to Capital improvement and funding shortfalls as follows: •$750,000, which includes $200,000 of the remaining balance of the FY 2019 Council Motion #17-3a and an anticipated funding gap of $550,000 for the refurbishment of the Pilibos turf. FY 2021-2022 Adopted Budget B - 105 Parks, After School, Recreation and Community Services Department •$75,000 for the remaining balance of the FY2019 Council Motion #17-3a for security light improvements at Granny’s Park. •$929,200 for funding gap for the Maxie L. Parks design and improvements of the HVAC, which is estimated to be $1.1 million. •$5,000 for the remaining balance of the FY 2021 Council Motion #25 to reseed Jaswant Singh Khalra (JSK) Park. •$200,000 for the remaining balance of the FY 2021 Council Motion #30 for installation of additional lighting at Vinland Park. •$10,000 for the remaining balance of the FY 2021 Council Motion #38 for security upgrades at River Bottom Park. •$100,000 for the remaining balance of the FY 2021 Council Motion #39 for installation of a shade structure at Logan Park. •$3,619,600 for the remaining unspent balance of the $5 Million FY 2021 Council Motion #13. •$3,533,800 for a Proposition 68 grant application funding gap for Quigley Park improvements. The Department has submitted a grant application to the state, and as per requirements of the grant, if the City becomes a finalist, the City must be able to prove that that the funding gap for completion is included in the budget. If the grant is not awarded, then this balance would be submitted to the PARCS Measure P Commission for a reduced scope on this project or for other considerations. The estimated total cost for this project which also included funding in Urban Growth Management appropriations is $12,033,700. Measure P New Parks and Facilities The FY2022 Budget includes $6,345,600 for the following: •$1,965,100, to establish a citywide Senior Center. The appropriations will fund preparation of a business plan, site selection, preliminary design, and CEQA/NEPA documentation in FY 2022. The funds for this project are comprised of $965,100 from the remaining balance of the FY 2019 Council Motion #17-3c for the Multi Generation Center; $100,000 of the remaining balance of the FY 2019 Council Motion #11 for a Mature Adult Business Plan, $500,000 for the remaining balance of the FY 2020 Council Motion #1 for a Specific Senior Center and an anticipated additional need of $400,000 for the Business Plan. If additional appropriations are needed, the Department will return to Council for additional spending authority during the year or through the FY 2023 budget process. •$1,750,000 for the development of a new South Tower Park approved by Council Motion #24. Total funding for this project in FY 2022 is $2 million with $250,000 budgeted in General Fund. •$30,000 for a new Milburn and Dakota Park. In addition to the $30,000 budgeted in Measure P, $308,000 has been budgeted in Urban Growth Management (UGM) in support of this project and a grant has been submitted to the State for Proposition 68 funding. The total estimated cost for this project is $8,644,700. •$600,500 which includes $373,500 from the remaining balance of the FY 2020 Motions #48 and #52 and an anticipated additional need of $227,500 for the Bulldog and Sixth Building. •$1,500,000 for the Van Ness Triangle Park located at Echo and Weldon. •$500,000 for the acquisition of El Dorado Park approved per Motion #98 and #102. B - 106 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department Measure P Youth, Senior Program and Job Training Appropriations are budgeted at $1,990,100. This amount consists of overages from General Fund operations in addition to $240,200 for the staffing and building costs associated with the Office of Neighborhood Safety and Community Engagement, which includes $100,000 for the Summer Youth Internship Program. Additional appropriations are also included under Grant Program for this unit. Grant Program Grant related appropriations are budgeted at $2,110,300. These appropriations are mainly comprised of: •$248,600 for the remaining balance of the Office of Juvenile Justice and Delinquency Prevention (OJJDP) FY 19 Supporting Victims of Gang Violence grant. This grant provides funding for direct support services for victims of gang related violence. •$188,100 for the remaining balance for the Pedestrian and Bicycle Safety Education program from the California Office of Traffic Safety. •$1,264,700 for the remaining balance of the California Violence Intervention and Prevention (CalVIP20) grant. The funding for this grant is intended to assist Community Based Organizations in expanding violence reduction strategies to reduce violent crime and to provide support to victims of violence in high risk or low income areas. •$249,400 for the remaining balance of the Maxie L. Parks improvements grant from the Department of Forestry and Fire Protection from the greenhouse gas reduction funds. •$48,600 for the remaining balance of the Hinton Improvements Grant from the State of California Departments of Parks and Recreation. •$50,300 for the Romain Futsal Court from the State of California Natural Resources Agency pursuant to the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002. •$10,000 for the pickle ball court at Rotary East from the East Rotary Club of Fresno. •$50,600 corresponds to the balances of grants received in FY 2021 that were unable to be expended due to the impact of the COVID-19 pandemic, such as the PG&E Better Together Grant, Learner Pool Operations from the Fresno United Neighborhoods, the Redwood Connect, and US Soccer Grant. Throughout the year, PARCS will continue to pursue additional grant funding opportunities from various sources. This budget only reflects those grants that have been awarded. Various grant applications have been submitted and, should PARCS become a recipient of these applications, the Department will return to Council for approval of additional appropriations throughout the Fiscal Year. Contracted Services The PARCS Department provides After School Recreation and Science program instructions to Fresno Unified, Fresno County Office of Education, Clovis Unified and other entities on a contractual basis. Appropriations for Science Programming have been budgeted at $207,000 and After School Recreation at $432,300 for a total budget of $639,300. Japanese Garden Appropriations for the Shinzen Japanese Gardens have been budgeted at $134,200. These appropriations are intended to provide maintenance support per the current FY 2021-2022 Adopted Budget B - 107 Parks, After School, Recreation and Community Services Department agreement with the Shinzen Friendship Garden Inc. Memorial Auditorium Appropriations for the Memorial Auditorium are budgeted at $104,600. These funds are intended to provide building repairs and maintenance of the historic building. Camp Fresno Camp Fresno appropriations are budgeted at $143,700. The funds are intended to provide operations support and improvements during the six month operating season. Woodward Park Amphitheater Appropriations are budgeted at $80,500 and are utilized to provide repairs and improvements to the facility. Municipal Golf Course Appropriations include $126,200 for the Debt Service on the Riverside Golf Course in addition to $792,200 for capital improvements as outlined by the current lease agreement with EBIT Golf Inc. Debt Service Appropriations for payment of the PARCS Impact Bond Debt are budgeted at $1,826,900. These payments are funded 51 percent from the Parks Impact Fee Fund and 49 percent by General Fund. Capital The PARCS Department Capital Projects continue to maintain the unspent appropriations allocated to each Council District. The combined total for these remaining balances associated with the 2018 Council Motion 18 are budgeted at $556,400. The respective remaining balance amounts for each Council District can be found in the Capital Section of this book. In addition to these funds, the anticipated revenue receipts and balances in UGM funds are being appropriated and its use will be determined based on specific qualifications and criteria each project must first meet. Projects that have met this criteria and include funding in FY 2022 are: •$308,000 for the estimated funding gap between the application for Proposition 68 Grant funding and the total project cost for the Milburn and Dakota Park. •$1,471,000 for the estimated funding gap between the application for Proposition 68 Grant funding and the total project cost for the Church and Orangewood Park. The estimated total cost for this project is $7,821,000. •$160,800 for the remaining balance for the Tollhouse Tot Lot and ADA Improvements driven by the FY 2021 Council Motion #28. •$15,000 remaining balance for the South East Fresno Community Economic Development Association FY 2021 Council Motion #18. Additional information on Capital Projects can be found on the Capital Section of this book. Community Development Block Grant (CDBG) Appropriations for Senior Hot Meals and Programming, After School Recreation and Capital Improvements funded by the Community Development Block Grant (CDBG) funds are discussed in detail under the Planning and Development Department. B - 108 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department S taffing The FY 2022 Adopted Budget includes the net reallocation of seventeen (17) Full Time Equivalents (FTE). Twenty (20.0) FTE’s are being moved out of the PARCS Department to the Public Works Department. These positions include 12.0 FTE’s in the Graffiti Division at a total budget of $928,200; 6.0 FTE Irrigation Specialists, and 2.0 FTE Maintenance Carpenter positions at a total budget of $615,300. As previously discussed, the intent of the reallocations is to achieve maximum efficiencies, but the funding will remain as part of the PARCS Department for full transparency and consolidated reporting. The remaining 3.0 FTE positions, at a total budget of $233,100, were moved to the PARCS Department from the Police Department in FY 2021 per the 5th Position Authorization Resolution due to Council Motion #51, directing the creation of the Office of Neighborhood Safety and Community Engagement under the PARCS Department. The reallocation of these positions was formally approved by Council in April of 2021. Additionally, the PARCS FY 2022 Budget includes $83,100 for the restoration of a Community Recreation Supervisor II at 1.0 FTE effective July 1, 2021. During Fiscal Year 2021 it was determined that due to the scope and level of administrative duties associated with the grants transferred with the ONSCE Division, and the level of additional reporting required with Measure P, a Business Manager position was necessary and a vacant Community Recreation Supervisor II was converted to a Business Manager. The new FY 2022 Community Recreation Supervisor II restores the conversion. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Administration Division (1) 11.00 13.00 13.00 1.00 14.00 Recreation & Community Services Division (2) 29.00 26.00 26.00 0.00 26.00 Office of Neighborhood Safety and Community Engagement (3) 0.00 0.00 3.00 0.00 3.00 Parks Division(4) 36.00 37.00 37.00 (8.00) 29.00 Graffiti Division (5) 0.00 12.00 12.00 (12.00) 0.00 Total 76.00 88.00 91.00 (19.00) 72.00 (1) Reallocation of 1.0 FTE from Recreation and Community Services Division to the Administration Division. (2) Reallocation of 1.0 FTE to the Administration Division and the addition of 1.0 FTE Community Recreation Supervisor II. (3) Transfer of 3.0 FTE from the Police Department to the PARCS Department via the 5th PAR in FY 2021. (4) Reallocation of 8.0 FTE which includes 6.0 FTE Irrigation Specialist and 2.0 FTE Maintenance Carpenters to the Department of Public Works. (5) Reallocation of 12.0 FTE in the Graffiti Division from the PARCS Department to the Public Works Department. FY 2021-2022 Adopted Budget B - 109 Parks, After School, Recreation and Community Services Department Impact of Capital Infrastructure Construction on Operations The PARCS Department anticipates an increase of the operations and maintenance cost related to improvement and new capital projects in the upcoming years. The proceeds from the Fresno Clean and Safe Neighborhood Parks tax ordinance (Measure P), will provide PARCS Department with the ability to fund improvements and the development of new parks. The projects that are included in FY 2022 that will generate significant operational costs or savings in future years include: Bulldog & Sixth Building Community Center: The Community Center will be completed by the end of FY2022. This Center has two main buildings to provide various community programs. Minimum staffing requirements anticipated will be four (4) full time employees (FTE); and operations cost of $50,000 which is comparable to similar facilities. Citywide Senior Center: The citywide Senior Center anticipated minimum staffing scenario for a healthy active center, open 7 days a week, is ten (10) FTE and an annual operations cost of $200,000. Van Ness Triangle Park: This park is approximately 1/3 of an acre and should be completed in Spring/Summer 2022. Anticipated cost for routine maintenance and operations is $15,000. Quigley Park Improvements: Amenities will include a new grand pedestrian entrance and plaza. The plaza will include a splash park with water features, a natural seat wall, an outdoor classroom/spectator area, a children's playground with swings & play structures, a plaza picnic area, a teen/adult play area featuring a net climber, rock wall and slack-line, and a large picnic area with a shade structure. The Park will also include construction of an approximately 5,000 square-foot new community center, two new multi-use courts for futsal, basketball & tennis games, a new soccer field with sports lighting, a new baseball diamond with sports lighting, a new dog park, a sand volleyball court and walking paths throughout the park with solar convenience lighting along the pathways. The project will also include planting of approximately 75-100 new trees and relocation of 50 smaller trees within the park site. Quigley was designated one of the highest priority parks in the city by community members during outreach. Anticipated staffing for this community center will be six (6) FTE, similar to other locations. Operations and Maintenance for this park and community center is anticipated to increase by $100,000. Church/Orangewood Park: This park is being transformed from 5.76 acres of previously undeveloped farmland in which a portion of the property is being used for storm water drainage. This new park will bring the City two new soccer/open play fields, two multi-use courts for volleyball and basketball, a dog park, splash play and play structures for children, teens and adults. A challenge course for teens and adults is included to encourage intergenerational play in teens and adults. Anticipated operations and maintenance for this park is $100,000. B - 110 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 530,083 775,650 572,800 553,300 (3.4) Fiscal Year Revenues: Taxes 1,143 369 175,000 26,246,100 14,897.8 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 1,576,775 840,338 1,692,200 3,368,600 99.1 Charges for Services 2,622,193 1,765,004 2,246,700 2,332,700 3.8 Fines 0 0 0 0 0.0 Other Revenue 748,315 488,403 565,000 640,400 13.3 Interdepartmental Charges for Services 0 0 0 0 0.0 Misc. Revenue 307,603 397,515 280,000 272,400 (2.7) Transfers 1,928,726 2,089,742 5,566,500 1,826,900 (67.2) Total Fiscal Year Revenues 7,184,754 5,581,371 10,525,400 34,687,100 229.6 Funding Facilitated by Department 7,714,837 6,357,021 11,098,200 35,240,400 217.5 Memo Item: Appropriations by Amount Personnel Services 8,637,830 8,545,172 11,481,200 12,465,000 8.6 Non Personnel Services 8,631,803 9,029,898 25,419,700 41,652,200 63.9 Interdepartmental Services 4,099,553 2,703,115 5,223,400 4,000,900 (23.4) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 21,369,186 20,278,185 42,124,300 58,118,100 38.0 Citywide General Fund Support 13,242,061 14,175,557 24,400,400 21,391,600 (12.3) Total Available Funding 20,956,899 20,532,578 35,498,600 56,632,000 59.5 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 40.4 42.1 27.3 21.4 8.6 Non Personnel Services 40.4 44.5 60.3 71.7 63.9 Interdepartmental Services 19.2 13.3 12.4 6.9 (23.4) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 38.0 FY 2021-2022 Adopted Budget B - 111 Parks, After School, Recreation and Community Services Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 (133,400)136,700 550,000 0 0 553,300 Fiscal Year Revenues: Taxes 0 26,246,100 0 0 0 0 26,246,100 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 31,400 3,337,200 0 0 0 0 3,368,600 Charges for Services 1,395,100 809,900 100,400 27,300 0 0 2,332,700 Fines 0 0 0 0 0 0 0 Other Revenue 81,300 160,000 1,700 397,400 0 0 640,400 Interdepartmental Charges for Services 0 0 0 0 0 0 0 Misc. Revenue 256,500 15,900 0 0 0 0 272,400 Transfers 0 (167,900)0 167,900 0 1,826,900 1,826,900 Total Fiscal Year Revenues 1,764,300 30,401,200 102,100 592,600 0 1,826,900 34,687,100 Funding Facilitated by Department 1,764,300 30,267,800 238,800 1,142,600 0 1,826,900 35,240,400 Memo Item: Appropriations Personnel Services 8,110,900 4,194,000 160,100 0 0 0 12,465,000 Non Personnel Services 11,900,700 19,131,900 7,660,500 1,132,200 0 1,826,900 41,652,200 Interdepartmental Services 3,144,300 824,800 21,400 10,400 0 0 4,000,900 Contingencies 0 0 0 0 0 0 0 Total Appropriations 23,155,900 24,150,700 7,842,000 1,142,600 0 1,826,900 58,118,100 Citywide General Fund Support 21,391,600 0 0 0 0 0 21,391,600 Total Available Funding 23,155,900 30,267,800 238,800 1,142,600 0 1,826,900 56,632,000 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 17,827,609 17,097,971 26,463,700 25,520,300 43.9 Capital 1,719,341 1,358,497 13,834,500 30,770,900 52.9 Debt Service 1,822,236 1,821,716 1,826,100 1,826,900 3.1 Total 21,369,186 20,278,185 42,124,300 58,118,100 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. B - 112 FY 2021-2022 Adopted Budget Parks, After School, Recreation and Community Services Department Personnel Services Department The Personnel Services Department’s mission is to provide and facilitate the delivery of effective customer service through collaborative and diplomatic efforts, employing the values of integrity, compassion, and respect. In so doing, the work performed by Personnel Services staff provides support to other departments that have a direct impact on the delivery of service to the community by our coworkers. More specifically, the Department consults citywide with department management on personnel matters, negotiates and maintains Memoranda of Understanding (MOU) with city bargaining units, processes grievances, investigates employee concerns, serves as support staff to the Civil Service Board, and manages the interactive process. The Department also manages benefit plan enrollments; Unemployment Insurance claims; the Employee Assistance Program; provides new employee training and ongoing staff development; develops and updates personnel policies; implements and manages data modules to improve employee access to training opportunities and online personnel information; recruits and tests applicants for city positions; administers bilingual skill examinations; and, maintains personnel data and employee files for the City’s workforce. The Risk Management Division manages employee Workers’ Compensation; provides loss control services through citywide safety programs; ensures compliance with the City’s indemnification policy through contract review; and, processes property and liability claims through resolution and subrogation recovery. The overall goal of the Department is to support the mission of the Mayor and City Council with a focus on one Fresno that effectively addresses homelessness, is inclusive of all people and ensures our City is well maintained. FY 2021-2022 Adopted Budget B - 113 TJ Miller Personnel Services Director Operations Employment Services Classification and Compensation Labor Relations Labor Agreement Management Employee Relations Risk Management Workers’ Compensation Property Claims Administration Budget / Accounting Payroll / HRMS Organization Development & Training Career Development Orientation / Mandated Training Assistant Director Risk Transfer Loss Control / Safety Investigations Employee Benefits Administration Liability Claims Unemployment Personnel Records Fingerprinting Civil Service Board Support B - 114 FY 2021-2022 Adopted Budget Personnel Services Department Operating FY 2021 Amended FY 2022 Adopted Budget Variance General Fund 3,900,300 3,935,600 35,300 Internal Service Fund 41,571,000 37,433,100 (4,137,900) Total Operating 45,471,300 41,368,700 (4,102,600) Grand Total 45,471,300 41,368,700 (4,102,600) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Home Department Fund Type FTE Personnel Services Department General Fund 28.50 Personnel Services Department Internal Service Fund 12.00 Grand Total 40.50 Debt Service 0 0 0 Total Debt Service 0 0 0 Personnel Services Department Budget Snapshot FY 2021-2022 Adopted Budget B - 115 Personnel Services Department $20,379,300; a decrease of less than nine percent or $1,830,000 when compared to the FY 2021 Amended Budget. This is primarily due to a decrease of $1,823,100 to Charges for Services intended to support lower claim activity during the year. The appropriations for FY 2022 more accurately align with the current payout trend and future anticipated activity. Liability FY 2022 revenues for the Liability Program are budgeted at $15,412,500; a decrease of less than three percent or $399,600 when compared to the FY 2021 Amended Budget. This decrease aligns FY 2022 revenues to the FY 2022 anticipated appropriations. Property FY 2022 revenues for the Property Fund are budgeted at $4,261,000; a decrease of one percent or $51,200 when compared to the FY 2021 Amended Budget. This decrease aligns FY 2022 revenues to the FY 2022 anticipated appropriations. Unemployment Self-Insurance FY 2022 revenues for the Unemployment Fund are budgeted at $883,900; a decrease of less than forty-four percent or $384,700 when compared to the FY 2021 Amended Budget. This decrease aligns FY 2022 revenues to the FY 2022 anticipated appropriations. Expenditures For the FY 2022 Budget, the Personnel Services Department’s appropriations are budgeted at $41,368,700, a decrease of nine percent or $4,102,600 when compared to the FY 2021 Amended Budget. The total decrease of $4,102,600 includes increases in appropriations of $35,300 in Human Resources Operations and $578,800 in the Property Fund, offset by decreases of $2,879,300 in the Workers’ Compensation Program, $1,452,700 in the FY 2021-2022 Adopted Budget Personnel Services Department Service Impacts Approved Council Motion per Budget Hearings Per approved Council Motion # 108, the FY 2022 Adopted Budget includes $87,500 for 1.00 FTE Human Resource Analyst to expedite special events permitting. Revenues Services provided by the Personnel Services Department are funded by the General Fund and Interdepartmental Fees. General Operations, Administration, Organizational Development and Training, and Labor Relations are fully funded by the General Fund. The Risk Division’s Workers’ Compensation, Property, Liability and the Unemployment Programs are Internal Service Funds that are supported by user fees from internal client departments. Anticipated demand for the following fiscal year for these funds is determined through analyses of historical trends and anticipated increases in activity. Client departments are then allocated their respective portion based on their historical use of the respective Program. For FY 2022, total available funding, generated primarily by Internal Service Funds, is budgeted at $44,872,300, a decrease of less than six percent below the FY 2021 Amended Budget. Significant changes include a decrease of $3,523,500 to beginning balances reflecting activity during the year, and a decrease of $149,500 in Interdepartmental Charges for Services intended to support anticipated claim activity in FY 2022. Workers’ Compensation FY 2022 revenues for the City’s Workers’ Compensation Program are budgeted at B - 116 Liability Fund, and $384,700 in the Unemployment Fund. Human Resources Operations Appropriations in the FY2022 Budget for Human Resources Operations are budgeted at $3,935,600, an increase of $35,300 or one percent above the FY 2021 Amended Budget. This increase includes a reallocation of a position from the Loss Control Division. Additional information on Personnel appropriation increases can be found under the staffing section, which are offset by a decrease of $248,000 in Interdepartmental Charges mainly due to Information Systems Services equipment charges, Facilities Management charges, City Hall Rent charges, and City Hall Security Assessment charges. Workers’ Compensation Program Appropriations in the FY2022 Budget for the Workers’ Compensation Program are established at $19,330,000, a decrease of fifteen percent or $2,879,300 when compared to the FY 2021 Amended Budget. This overall decrease is due primarily to $3M in lower than anticipated claims and settlements expense activity, which was partially offset by the following: •Contractual increases consisting of an $86,000 increase to fees to the Third Party Administrator and $15,000 for excess Worker’s Compensation insurance payments. •$85,400 in Interdepartmental Charges mainly due to Purchasing and Cost Allocation Plan charges. Liability Appropriations in the FY 2022 Budget for the Liability Program are established at $12,958,200, a decrease of eleven percent or $1,452,700 below the FY 2021 Amended Budget. This amount is comprised of a decrease of $2M due to delays in processing of refunds and claims as a result of pending case court trials and processing of litigation in FY 2021 due to COVID-19. Personnel anticipates these cases will be decided in FY 2022 and funding will be available to pay these claims. This expenditure is offset by increases to: •$524,600 for insurance premium payments for Accidental Death & Dismemberment (AD&D), Airport Liability, Business Auto, Crime, Cyber Security, Errors and Omissions (E&O) – Misc. Professional Excess, Environmental Site, General Liability, and Unmanned Aerial Vehicles. •Interdepartmental Charge increase of $11,400 due to an increase to Purchasing Charges, offset by a decrease in the Cost Allocation Plan. Property In the FY 2022 Budget, total appropriations in the Property section are budgeted at $4,261,000, an increase of fourteen percent or $578,800 above the FY 2021 Amended Budget. This increase is mostly attributed to: •$129,500 for increases to insurance premium payments. •$42,800 for increases to Purchasing charges. •$417,700 for refund and claims payments. Unemployment Self-Insurance In the FY 2022 Budget, total appropriations in the Unemployment Self-Insurance fund are budgeted at $883,900, a decrease of less than forty-four percent or $384,700 below the FY 2021 Amended Budget. This decrease is intended to align expenditures with available resources. FY 2021-2022 Adopted Budget B - 117 Personnel Services Department Staffing Combined Personnel costs for the FY 2022 Budget are $4,436,000; $228,900 above the FY 2021 Amended Budget. Consistent with Council Motion # 108, the FY 2022 Adopted Budget includes: •One (1) Human Resource Analyst at 1.00 FTE to expedite special events permitting. Position Cost: $87,500 Additional significant changes impacting this increase is the addition of: •Two (2) Human Resource Analysts at .75 FTE each, effective October 1, 2021. These positions will be tasked with addressing recruitment and examination duties to meet the needs of departments citywide and will reside in the Human Resources Division. Position Cost: $65,900 each Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Human Resources Admin. Division 5.00 5.00 5.00 0.00 5.00 Organization Dev. & Training Division 1.00 1.00 1.00 0.00 1.00 Human Resources Operations Division 12.00 12.00 12.00 3.50 15.50 Labor Relations Division 3.00 3.00 3.00 0.00 3.00 Loss Control Division 2.00 3.00 3.00 (1.00) 2.00 Risk Management Division 10.00 10.00 10.00 0.00 10.00 Workers Compensation Division 3.00 3.00 3.00 0.00 3.00 HR Classification and Compensation 2.00 1.00 1.00 0.00 1.00 Total 38.00 38.00 38.00 2.50 40.50 B - 118 FY 2021-2022 Adopted Budget Personnel Services Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 8,716,522 4,331,829 8,593,600 5,070,100 (41.0) Fiscal Year Revenues: Taxes 13 0 0 0 0.0 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 0 0 0 0 0.0 Charges for Services 7,066 3,144 0 1,500 0.0 Fines 0 0 375,000 375,000 0.0 Other Revenue 110,220 117,088 58,300 65,800 12.9 Interdepartmental Charges for Services 26,151,972 32,155,566 35,575,300 35,425,800 (0.4) Misc. Revenue 19,868 10,826 0 0 0.0 Transfers 0 761 (1,000,000)0 (100.0) Total Fiscal Year Revenues 26,289,139 32,287,385 35,008,600 35,868,100 2.5 Funding Facilitated by Department 35,005,661 36,619,214 43,602,200 40,938,200 (6.1) Memo Item: Appropriations by Amount Personnel Services 3,613,315 3,979,315 4,207,100 4,436,000 5.4 Non Personnel Services 5,092,632 5,801,994 8,365,200 8,675,300 3.7 Interdepartmental Services 992,257 1,193,911 1,440,300 1,381,000 (4.1) Contingencies 24,091,815 20,420,848 31,458,700 26,876,400 (14.6) Total Departmental Expenditures 33,790,019 31,396,068 45,471,300 41,368,700 (9.0) Citywide General Fund Support 3,118,391 3,370,076 3,900,300 3,934,100 0.9 Total Available Funding 38,124,052 39,989,290 47,502,500 44,872,300 (5.5) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 10.7 12.7 9.3 10.7 5.4 Non Personnel Services 15.1 18.5 18.4 21.0 3.7 Interdepartmental Services 2.9 3.8 3.2 3.3 (4.1) Contingencies 71.3 65.0 69.2 65.0 (14.6) Total Departmental Expenditures 100.0 100.0 100.0 100.0 (9.0) FY 2021-2022 Adopted Budget B - 119 Personnel Services Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 0 5,070,100 0 5,070,100 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 0 Charges for Services 1,500 0 0 0 0 0 1,500 Fines 0 0 0 0 375,000 0 375,000 Other Revenue 0 0 0 0 65,800 0 65,800 Interdepartmental Charges for Services 0 0 0 0 35,425,800 0 35,425,800 Misc. Revenue 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 Total Fiscal Year Revenues 1,500 0 0 0 35,866,600 0 35,868,100 Funding Facilitated by Department 1,500 0 0 0 40,936,700 0 40,938,200 Memo Item: Appropriations Personnel Services 3,182,500 0 0 0 1,253,500 0 4,436,000 Non Personnel Services 233,300 0 0 0 8,442,000 0 8,675,300 Interdepartmental Services 519,800 0 0 0 861,200 0 1,381,000 Contingencies 0 0 0 0 26,876,400 0 26,876,400 Total Appropriations 3,935,600 0 0 0 37,433,100 0 41,368,700 Citywide General Fund Support 3,934,100 0 0 0 0 0 3,934,100 Total Available Funding 3,935,600 0 0 0 40,936,700 0 44,872,300 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 33,790,019 31,396,068 45,471,300 41,368,700 100.0 Capital 0 0 0 0 0.0 Debt Service 0 0 0 0 0.0 Total 33,790,019 31,396,068 45,471,300 41,368,700 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. B - 120 FY 2021-2022 Adopted Budget Personnel Services Department Planning and Development Services Department The Planning & Development Department supports property development. The core functions provide a basis for investment in property within the City of Fresno which complies with State and Federal regulations related to development. The Department is divided into divisions and work units to carry out its mission to protect, preserve, and promote existing and future development. Development Services Building & Safety Services Building and Safety Services reviews plans related to fire, life, health, safety, accessibility, and occupancy requirements for compliance with national, state, and local building codes, issues associated building permits and conducts inspections. Current Planning Current Planning reviews applications and issues entitlements for the development of land within the City limits and the Sphere of Influence. The Division supports the Fresno City Planning Commission. Long Range Planning Long Range Planning is responsible for the formulation and updates of the General Plan, Specific Plans, and Community Plans that guide the City’s growth and change in both developed and undeveloped areas. These plans are utilized by the public, other city departments, the Planning Commission, as well as the City Council to plan and build public improvements that will guide private investment, and to improve the quality of life for community residents. The Division is responsible for engaging the public in planning processes through a variety of events and activities. In FY 2021, more than 20 public meetings were conducted with more than 300 people in attendance. This was lower than usual due to COVID related restrictions on in-person public meetings. Historic Preservation Historic Preservation supports investment in the City of Fresno through evaluation of properties for historic designation, support for owners in the maintenance and rehabilitation of buildings and structures. In addition, the FY 2021-2022 Adopted Budget B - 121 Division evaluates Section 106 reviews for publicly funded projects. The Division maintains and administers two economic incentive programs to assist owners of qualified historic properties – the Mills Act Program and the Historic Preservation Mitigation Program. There were 18 applications for these programs in FY 2021. Community Investment Parking Services The Parking Services’ responsibilities include management of City owned on and off-street parking facilities, parking for events at City facilities, enforcement of parking related California Vehicle Code and Fresno Municipal Code via citations, parking meter operations, and towing of abandoned, hazardous, and inoperative vehicles left on City streets. A vendor is contracted by the Division to manage daily parking operations at each of the downtown staffed parking facilities. The Parking Services works closely with the various local school districts improving safety efforts surrounding their campuses. Parking Meter Attendants maintain downtown’s parking meters and manage the collection and deposit of revenue. The Parking Enforcement Officers proactively patrol City streets while also responding to FresGO requests regarding issues such as abandoned and inoperable vehicles, commercial vehicles in residential areas, semi- trucks and blocked sidewalks, roadways, and alleys. Housing & Community Development The Housing & Community Development implements the federal entitlement programs from the U. S. Department of Housing and Urban Development (HUD) as well as the new Permanent Local Housing Allocation (PLHA) from the State of California. The Division works collaboratively with the Public Works and PARCS Departments as well as area non-profits and other local public and private agencies to further the efforts of housing revitalization, development of affordable housing, community investment, and provision of essential public services. Full detail of these collaboration is summarized under the “Federal Entitlement Funding” section of this this book. Housing and Homeless Initiatives Housing and Homeless Initiatives focuses on improving the quality of life of the stakeholders of Fresno by addressing homelessness through homeless street response, shelter services, transitional and affordable housing, and neighborhood development programs. The primary objective of the Division is to bring a functional end to homelessness, making it rare, brief, and non-recurring while expanding permanent housing options in Fresno. New to the City, this Division will measurably improve quality of life by increasing home ownership and implementing framework to encourage the production of 1,000 affordable housing units a year while preventing displacement and protecting tenants and residents by ensuring equity and inclusion standards are exceeded. B - 122 FY 2021-2022 Adopted Budget Planning and Development Services Department Long Range Planning Building & Safety Homeless Initiatives Jennifer Clark Director Executive Assistant Affordable Housing City-Wide Homeless Street Response Administration, Accounting, RecordsDevelopment Services Housing & Homeless InitiativesPersonnel Current Planning Administration Accounting Records Community Investment Housing & Community Dev Parking Services Historic Preservation FY 2021-2022 Adopted Budget B - 123 Planning and Development Services Department Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 29,354,900 31,633,000 2,278,100 Special Revenue 50,225,400 55,211,500 4,986,100 Total Operating 79,580,300 86,844,500 7,264,200 Capital General Fund 1,795,500 0 (1,795,500) Special Revenue 17,099,400 7,550,500 (9,548,900) Total Capital 18,894,900 7,550,500 (11,344,400) Grand Total 98,703,000 95,100,500 (3,602,500) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Planning & Development Se General Fund 148.75 Planning & Development Se Special Revenue 12.60 Grand Total 161.35 Debt Service Special Revenue 227,800 705,500 477,700 Total Debt Service 227,800 705,500 477,700 Department Project Fund Type 2022 Adopted Budget Planning & Development Services DMC00033 - NSP Acquisition Rehabilitation Special Revenue 1,455,200 2 Planning & Development Services D PC00166 - Fink White Park Improvements Special Revenue 389,800 5 Planning & Development Services DPW00816 - FY18 Neighborhood Street Imprv Special Revenue 524,600 4 Planning & Development Services D PW00931 - West Fresno Elem & MLK Neigh Special Revenue 997,100 3 Planning & Development Services DPW00933 - Ericson Elem Neigh Reconst Special Revenue 1,900,300 1 Planning & Development Services Department Budget Snapshot B - 124 FY 2021-2022 Adopted Budget Planning and Development Services Department Service Impacts Approved Council Motions Per Budget Hearings Per approved Council Motion #10, the FY 2022 Budget includes a $1.5 million transfer, 100 percent of the real estate tax, to fund the Housing Trust Fund on annual basis. Per approved Council Motion #62, the FY 2022 Budget includes the reassignment of the Express Development Team positions (7.0 FTEs) to a general augmentation of capacity for permit process. Per approved Council Motion #66, the FY 2022 Budget includes $3 million to acquire a Blackstone/Clinton parcel for the development of multi-family housing. Per approved Council Motion #69, the FY 2022 Budget includes $400,000 to update the Tower District Specific Plan. Per approved Council Motion #94, the FY 2022 Budget includes $100,000 for the implementation of the Housing Element Mobile Home Park Program 10A. Per approved Council Motion #109, the FY 2022 Budget includes $976,200 to fund 10 positions for a Mayor’s Code Team that will focus on FresGo calls as well as Council District calls for service related to homeless in community parks, schools and neighborhoods. Below are the positions by stratification: •Seven (7.0 FTE) Community Revitalization Specialists, •Two (2.0 FTE) Senior Community Revitalization Specialists, •One (1.0 FTE) Housing Program Supervisor. Revenues The Planning & Development Department’s Total Available Funding is $98,932,500, .1 percent or $53,200 above the FY2021 Amended Budget and includes $9,416,700 of prior year carryover. Total Fiscal Year Revenues are budgeted at $86,844,200, 8.1 percent or $7,609,600 below the FY 2021 Amended Budget of $94,453,800. Beginning Balance is budgeted at $8,268,900, a net increase of $9,416,700 above the FY 2021 Amended Budget. Of this increase, $6,169,200 is attributable to the Homeless Housing Assistance Prevention Program, which is being moved from the General City Purpose Department to the Planning and Development Department, while the remainder is the result of a timing effect between planned expenditures for grants and special revenue funds and the collection of revenue reimbursements. Taxes are budgeted at $0, a decrease of $325,000 from the FY 2021 Amended Budget. The budgeted decrease is due to a one-time Measure “C” funded project in FY 2021. Licenses & Permits are budgeted at $7,350,500, an increase of $979,400 from the FY 2021 Amended Budget. The budgeted increase is due to a projected increase in permit activity for both new development and existing structures. Intergovernmental Revenues are budgeted at $60,711,100, a decrease of $7,735,200 from the FY 2021 Amended Budget. These revenues reflect various federal and state grants that are received by the Department including: HUD Entitlements funds, CARES, Housing Grants, and High Speed Rail Projects Grant. FY 2022 factors contributing the revenue decrease include the elimination of $7.5 million in FY FY 2021-2022 Adopted Budget B - 125 Planning and Development Services Department 2021 Section 108 Loans in CDBG for the Multi- Generation Community Center that did not materialize, one-time state housing grant $2,118,200 and a one-time federal grant of $1,436,500. The decreases were partly offset by the inclusion of the HHAP fund grant revenues in the amount of $2,911,200. Charges for Services are budgeted at $11,278,500, a decrease of $34,300 from the FY 2021 Amended Budget. The revenue is comprised of charges for services in the Building and Safety, Planning and Parking Divisions. The charges for services for the Building and Planning functions mostly reflect inspections, plan check reviews and a General Fund Surcharge, while Parking revenues mostly consist of metered or monthly parking permit fees. Building and Planning Unit revenues are budgeted to decrease by $766,100 that is mostly due to a new building code was implemented in January of 2020 in combination with annual variances in building activity. Parking charges for services reflect a $731,800 increase that are consistent with the resumption of “normal” parking activities as of January 2022 that were previously impacted by COVID 19. Fines are budgeted at $1,765,600, an increase of $149,000 from FY 2021 Amended Budget is due to the anticipated resumption of “normal” parking activity during the second half of FY 2022. Other Revenue is budgeted at $86,500, a decrease of $13,000 from FY 2021 Amended Budget. The revenue reflects the anticipated lease payment revenue to the department. Interdepartmental Charges for Services is budgeted at $35,100 or $300 increase to the FY 2021 Amended Budget. The revenues are generated for services between departments. Miscellaneous Revenue is budgeted at $367,400 or a $281,700 increase from the FY 2021 Amended Budget. Transfers are budgeted at $5,249,500, a decrease of $912,500 from the FY 2021 Amended Budget. Included in the transfers is $4.5 million for approved Council Motions #10 and #66, $1,019,500 to fund the final HUD/CDBG repayment and $300,000 to reflect the updated events parking agreement. The transfers increase was offset by to the elimination of reimbursement for CARES expenditures of $1,451,200 in the General Fund, $1,125,000 in a CARES fund transfer and a $4,035,800 transfer in to the Housing Trust Fund for the repayment of the HUD/CDBG agreement. Expenditures The Planning & Development Department’s Budget totals $95,100,500, which is a decrease of $3,602,500, or 3.6 percent below the FY 2021 Amended Budget. General Fund appropriations total $24,447,300 and include $15,022,500 for Personnel Costs, $6,500,100 for Non-Personnel Costs and $2,924,700 for Interdepartmental Charges for Services. General Fund appropriation variance is due to the above aforementioned approved Council Motions as well as the following significant changes. Permitting Services Per Council Motion #62, the Department’s Budget includes $823,100 for seven (7.0 FTE) positions ($600,600) and operational costs ($222,500) to augment and expedite permits. Below is a list of staff and operational appropriations that are included in the budget: •$63,500 one (1.0 FTE) Staff Assistant will assist in the coordination, monitoring, scheduling, and follow-up of projects and B - 126 FY 2021-2022 Adopted Budget Planning and Development Services Department provide updated responses to those specific clients. In addition, the position will assist the Chief Building Official, track program metrics as well as conduct research on building and process enhancement. •$101,100 one (1.0 FTE) Architect will help review approximately 50-75 new plans received daily. It is anticipated that the additional Architect will decrease processing time. •$161,800 two (2.0 FTE) Plans & Permit Technicians will process application in-take, provide completeness review, and some plan review for simple project types such as solar panel installation and standard plan approval. Adding the two positions will allow for an expansion of staff’s duties to include the review and approval of residential template plans. •$186,700 two (2.0 FTE) Engineer Is will be assigned as follows: o One Engineer I will add to the Division’s three (3) Engineer I/IIs assigned to the review of all electrical, mechanical and plumbing drawings for commercial development projects and will serve as the first point of contact to troubleshoot customer concerns and provide over the counter customer service. Staff will establish a pre- screening process that is expected to significantly reduce review timelines for minor tenant improvement. o One Engineer I will assist in the streamlining of the review process and enable the Department to review minor projects plans with to goal of providing over the counter permits within 2 visits. Specifically, the Engineer will conduct reviews and express reviews of drawings for water and sewer requirements per Building and Municipal Code that ensure that traffic improvements are in compliance with Public Works Standards as well as shepherd applicants through the review process. •$87,500 one (1.0 FTE) Plans Examiner will add to the Building division’s five full-time Plans Examiners that are assigned to the review of residential project plans, including single-family, multi-family, solar panel installation, etc. The position will facilitate the review of residential projects and with the additional capacity, it is anticipated that all solar permit applications will be reviewed and approved on the same day of submission. •$22,500 for equipment costs for new staff include: o $12,000 for five (5) new laptops and software, o $1,000 for five (5) new 42 inch monitors, o $2,500 for five (5) new 43 inch monitors, o $1,000 for five (5) new desk phones, o $6,000 for five (5) cubicle remodeling. •$100,000 to secure an on-call plan checking and inspection services consultant to supplement services. The utilizing on-call services will benefit the community through increased capacity and provide a bridge for staffing gaps as normal attrition or absences occur. In addition, consultants help mitigate the processing projects (e.g. Single Family Residential Home Standard Plans) when large volumes are received in a short period of time. •$100,000 for on-call planning review consultant to supplement services. The consultants will assist in reviewing lower level applications such as Single Family Residential Home Standard Plans and use authorization Zone Clearances that are FY 2021-2022 Adopted Budget B - 127 Planning and Development Services Department commonly received in bulk and large numbers. Consultant services mitigate application review times when receiving large project volumes, staff losses, or unforeseen issues arise. Strong Team Foundation The Department’s Budget includes $307,400 for five (4.75 FTE) staff ($281,600) and equipment ($25,800) to solidify a cross divisional “Strong Team Foundation.” The additional staff will improve inter function through additional support as well as improve customer service to the public. Below is a list of staff and operational appropriations that are included in the budget for the Strong Team Foundation: •$95,700 two (2.0 FTE) Administrative Clerk Is that will provide support to the Current Planning Division’s one full-time Senior Administrative Clerk for general administrative duties including: receiving and screening visitors, telephone calls, taking messages; providing information on department activities, policies, and procedures as required; performing routine clerical work; assisting department personnel with processing, completion and distribution of correspondence, reports, forms, and specialized documents; etc. •$51,000 one (.75 FTE) Graphics Technician the position will provide graphic design services to the Department projects including: marketing materials, reports, planning documents, advertisements as well as to make documents more accessible to the public and user friendly. •$55,700 one (1.0 FTE) Senior Administrative Clerk will restore an administrative position that was previously used to create the Homeless Services Unit. The staff will focus on general administrative support including telephone calls, taking message as well as internal and external customer service; to the Planning Division. •$79,300 one (1.0 FTE) Accountant-Auditor II will restore an administrative position that was previously used to create the Homeless Services Unit. The staff will focus on Department-wide fiscal management and administrative support. •$25,800 equipment costs for new staff including: o $9,600 for four (4) new laptops and software, o $800 for four (4) new 42 inch monitors, o $1,000 for four (4) new 43 inch monitors, o $800 for four (4) new desk phones, o $3,600 for three (3) cubicle remodeling, o $10,000 for two (2) additional Adobe Creative Suite Software licenses to train multiple staff to support graphics technician. Parking Enforcement Officer II Included in the Department’s Budget is $21,000 for the conversion of two (1.6 FTE) permanent part-time Parking Enforcement Officer II positions to two (2.0) full-time equivalent and associated equipment ($2,500) Parking The Parking Enforcement Officer II will be responsible for enforcement of on-street parking during downtown events and provide additional coverage during swing shift hours of 1PM – 9PM. Staff would also enforce on-street parking for communities and neighborhoods in residential permit areas, during high public parking volume such as sports games, or hospital and college parking. B - 128 FY 2021-2022 Adopted Budget Planning and Development Services Department Enhanced Information Technology Support $198,100 is included in the Department’s Budget for enhanced information technology support. The Information Services Department will add a Programmer Analyst IV and Information Services Supervisor to provide enhanced support for Accela. These positions will be responsible for all aspects of Accela support including: Code Enforcement, Planning, Building, Fire, Public Works and Public Utilities; and will alleviate the need for external programming/development services. One-time FY 2021 Appropriations The FY 2022 Adopted Budget excludes one- time FY 2021 expenditures. Below is a summary of one-time FY 2021 expenditures: •$2,566,200 in CARES Act reimbursable expenses, •$650,000 one-time FY 2021 Council Motions, •$724,500 Garage #7 Bond Payment, •$1,795,500 Parking Capital. Special Revenue Funds The Department is the recipient of multiple federal and state grants including: HUD Entitlements (a more thorough description of the program is available in the “Federal Entitlement Funding” section of this document), Housing Grants, and High Speed Rail Projects Grant. These funds are “use specific,” which requires the Department to budget grants according to grant guidelines. FY 2022 appropriations for these funds total $63,467,500 or a decrease of $4,085,100. The decrease is comprised of a $4,986,100 increase to operating, $477,700 increase to Debt Service, $9,548,900 decrease to capital. The following are significant changes: HUD Funded Activity The FY 2022 Federal Entitlement Program was approved by Council in April, 2021. The Department’s FY 2022 HUD Program Budget totals $50,838,700 or a decrease of $5,946,100. The changes in the HUD programs are as follows: •$17,776,300 for the CDBG program and includes $7,181,600 for the FY 2022 Program Budget and $10,594,700 in carryover budget from prior years. The FY 2021 Budget included $9.9 million in Multi- Generation Community Center appropriations, which are not budgeted in FY 2022. •$15,138,800 for the CARES Fund Budget, which includes the CDBG-CV and ESG-CV programs. These CDBG-CV and ESG-CV programs will help the City prevent, prepare for, and respond to the coronavirus. •$14,583,000 for the HOME Fund, which includes $4,041,100 for the FY 2022 Program Budget and $10,541,900 in carryover budget from prior years. The HOME program funds affordable housing activities. •$1,350,500 for the HOPWA Fund, which includes $714,200 for the FY 2022 Program Budget and $636,300 in carryover budget from prior years. The Housing Opportunities for Persons with AIDS (HOPWA) Program provides housing opportunities for low-income persons living with HIV/AIDS and their families. •$1,262,500 for the ESG Grant Fund, which includes $606,600 in FY 2022 Program Budget and $655,900 in carryover from prior years. •$727,600 for the remaining balance for the Neighborhood Stabilization Program. FY 2021-2022 Adopted Budget B - 129 Planning and Development Services Department Housing & Rehabilitation Specialist The Department’s Budget includes $85,000 for one (1.0 FTE) Housing & Rehabilitation Specialist ($82,200) and equipment ($2,800). The HRS position would provide support to Fresno homeowners seeking financial assistance for repair and rehabilitation of their homes and first-time homebuyers seeking down payment assistance. This position will also monitor HUD-required homeless shelter and rapid rehousing as well as rental units developed with City HUD funds. Grant Programs and other Housing Funds Grant related appropriations are budgeted at $12,628,800. These appropriations are mainly comprised of: •$8,680,300 for the Housing Homeless Assistance Prevention Program. The state grant provides local jurisdictions with funds to support regional coordination and expand or develop local capacity to address their immediate homelessness challenges. This fund was previously budgeted in the General City Purpose Department. However, it is budgeted in the Department’s Homeless Services Unit in FY 2022 along with two staff. •$3,407,700 for Permanent Local Housing Allocation Grant. This state grant provides a permanent source of funding to all local governments in California to help cities and counties implement plans to increase the affordable housing stock. •$104,500 for Miscellaneous Federal Grants planning grants. •$52,200 for the remaining balance of the Rehab Land Grant Trust funds. •$44,900 for the remaining balance of the Revolving Loans RRP fund. •$6,100 for the remaining balance of Housing Trust Earmark. •$3,400 for the remaining balance of Distressed Property Financing Fund. Contracted Services The Planning and Development Department provides contract planning services to the High Speed Rail Project. Appropriations for these services are budgeted $329,700 in the FY 2022 Budget. B - 130 FY 2021-2022 Adopted Budget Planning and Development Services Department Staffing The FY 2022 Budget, as previously described, includes the addition of 23 positions totaling 22.75 FTEs, the conversion of 2 (1.6 FTE) Permanent Part Time Parking Enforcement Officer II positions to 2.0 Full-Time Equivalents. In addition, the three (3) positions: two Economic Development Coordinators and an Assistant Director; were transferred to the newly formed Economic Development Department. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Administration Division 17.00 17.00 17.00 (2.00) 15.00 Building & Safety Division 50.00 50.00 50.00 8.00 58.00 Planning Division 31.50 32.00 32.00 1.75 33.75 Sustainable Fresno Division 0.00 0.00 0.00 12.00 12.00 Economic Development Division 2.00 3.00 3.00 (2.00) 1.00 Parking Operations Division 27.20 27.20 27.20 1.40 28.60 HUD Division 11.00 12.00 12.00 1.00 13.00 Total 138.70 141.20 141.20 20.15 161.35 Note: The FY 2022 position changes are due to the following: 7.00 FY 2022 seven authorized Community Revitalization Specialists @7.0 FTEs. 2.00 FY 2022 two authorized Senior Community Revitalization Specialists @ 2.0 FTEs. 1.00 FY 2022 one authorized Housing Program Supervisor @ 1.0 FTE. 2.00 FY 2022 two authorized Administrative Clerk I’s @ 2.0 FTEs. 1.00 FY 2022 one authorized Senior Administrative Clerk @ 1.0 FTE. 0.75 FY 2022 one authorized Graphics Technician @ .75 FTE. 1.00 FY 2022 one authorized Accountant-Auditor II @ 1.0 FTE. 1.00 FY 2022 one authorized Staff Assistant @ 1.0 FTE. 2.00 FY 2022 two authorized Engineer I's @ 2.0 FTEs. 1.00 FY 2022 one authorized Plans Examiner @ 1.0 FTE. 1.00 FY 2022 one authorized Architect @ 1.0 FTE. 2.00 FY 2022 two authorized Plans & Permit Technician @ 2.0 FTEs. 1.00 FY 2022 one authorized Housing Rehabilitation Specialist @ 2.0 FTEs. 0.40 FY 2022 convert two .80 PPT Parking Enforcement Officers to 2.0 FTEs. (3.00) FY 2022 Position Transfers to the Economic Development Department 3.0 FTEs. 20.15 Total FY 2022 Changes FY 2021-2022 Adopted Budget B - 131 Planning and Development Services Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance (4,813,264)(8,211,524)(1,147,800)8,268,900 (820.4) Fiscal Year Revenues: Taxes 497 19 325,000 0 (100.0) Licenses & Permits 5,401,297 6,150,652 6,371,100 7,350,500 15.4 Intergovernmental Revenue 9,644,319 10,570,216 68,446,300 60,711,100 (11.3) Charges for Services 13,380,738 11,627,938 11,312,800 11,278,500 (0.3) Fines 2,205,046 2,083,140 1,616,600 1,765,600 9.2 Other Revenue 195,278 1,200,260 99,500 86,500 (13.1) Interdepartmental Charges for Services 13,782 23,236 34,800 35,100 0.9 Misc. Revenue 1,303,657 5,049,433 85,700 367,400 328.7 Transfers 729,513 262,720 6,162,000 5,249,500 (14.8) Total Fiscal Year Revenues 32,874,128 36,967,614 94,453,800 86,844,200 (8.1) Funding Facilitated by Department 28,060,864 28,756,090 93,306,000 95,113,100 1.9 Memo Item: Appropriations by Amount Personnel Services 18,783,263 12,922,309 18,714,900 19,283,100 3.0 Non Personnel Services 19,161,535 12,673,130 74,402,000 72,051,500 (3.2) Interdepartmental Services 5,541,810 3,343,275 5,586,100 3,765,900 (32.6) Contingencies 6 0 0 0 0.0 Total Departmental Expenditures 43,486,613 28,938,713 98,703,000 95,100,500 (3.6) Citywide General Fund Support 6,218,131 (1,851,061)5,573,300 3,819,400 (31.5) Total Available Funding 34,278,995 26,905,029 98,879,300 98,932,500 0.1 Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 43.2 44.7 19.0 20.3 3.0 Non Personnel Services 44.1 43.8 75.4 75.8 (3.2) Interdepartmental Services 12.7 11.6 5.7 4.0 (32.6) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (3.6) B - 132 FY 2021-2022 Adopted Budget Planning and Development Services Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 1,680,500 6,588,400 0 0 0 0 8,268,900 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 7,350,500 0 0 0 0 0 7,350,500 Intergovernmental Revenue 0 60,711,100 0 0 0 0 60,711,100 Charges for Services 11,278,500 0 0 0 0 0 11,278,500 Fines 1,765,600 0 0 0 0 0 1,765,600 Other Revenue 86,500 0 0 0 0 0 86,500 Interdepartmental Charges for Services 35,100 0 0 0 0 0 35,100 Misc. Revenue 367,400 0 0 0 0 0 367,400 Transfers 5,249,500 0 0 0 0 0 5,249,500 Total Fiscal Year Revenues 26,133,100 60,711,100 0 0 0 0 86,844,200 Funding Facilitated by Department 27,813,600 67,299,500 0 0 0 0 95,113,100 Memo Item: Appropriations Personnel Services 15,022,500 4,260,600 0 0 0 0 19,283,100 Non Personnel Services 13,685,800 58,365,700 0 0 0 0 72,051,500 Interdepartmental Services 2,924,700 841,200 0 0 0 0 3,765,900 Contingencies 0 0 0 0 0 0 0 Total Appropriations 31,633,000 63,467,500 0 0 0 0 95,100,500 Citywide General Fund Support 3,819,400 0 0 0 0 0 3,819,400 Total Available Funding 31,633,000 67,299,500 0 0 0 0 98,932,500 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 39,973,483 26,921,580 79,580,300 86,844,500 91.3 Capital 3,118,165 1,884,820 18,894,900 7,550,500 7.9 Debt Service 394,965 132,313 227,800 705,500 0.7 Total 43,486,613 28,938,713 98,703,000 95,100,500 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding FY 2021-2022 Adopted Budget B - 133 Planning and Development Services Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 134 FY 2021-2022 Adopted Budget Police Department The Fresno Police Department (FPD) is committed to increasing community support by working together with the community to ensure our citizens are heard and valued. Communication is essential towards building trust. Lowering violent crime through innovative strategies is a top priority to minimize fear in our community. In an effort to prevent crime, the Department identifies trends at an early stage through the analysis of crime data utilizing sophisticated technology and skilled Crime Analysts. Strategies are then developed and resources deployed in order to impact these trends quickly. Immediate investigative follow up is also conducted to apprehend those responsible. Problem Oriented Policing Officers identify and focus on locations responsible for the highest number of repeat calls for service and use creative, collaborative strategies to minimize these calls from occurring. In turn, officers are provided more time to handle emergency calls for service, engage in proactive enforcement and community policing activities. In an effort to prevent traffic collisions, department members develop strategies to address collision trends while supervisors deploy traffic officers to locations with the highest probability of collisions occurring. The Police Department is a professional organization that prides itself on delivering the highest level of quality service possible. Department members and volunteers are dedicated public servants who care deeply about neighborhoods and serve with compassion, honesty, and sincerity. Each member is committed to the overall mission of enhancing safety, service, and trust with our community. Department members strongly value and continually seek to establish partnerships with members of the community through programs such as Bringing Broken Neighborhoods Back to Life, Hope Coalition, Chiefs Advisory Board, Youth Advisory Forums, Teen Academy, Police Activities League, Crime Stoppers, Neighborhood Watch, and the Citizens Police Academy. Maintaining the confidence, support, and trust of our community is the foundation for our success. The Police Department is committed to recruiting the most qualified candidates who are reflective of the community demographics and providing them with the training, technology, and equipment allowing them to do their job safely, effectively and efficiently. The Fresno Police Department continues to explore evolving technology through the Department’s Real Time Crime Center, ShotSpotter’s gunshot detection system and Vigilant's license plate recognition data base. In addition, over 622 Axon body worn cameras are being utilized by uniformed Patrol officers. Currently, every uniformed officer has been issued a body worn camera allowing for additional evidence to be gathered for prosecution purposes and to provide a more accurate accounting of the interaction that occurs between officers and citizens. FY 2021-2022 Adopted Budget B - 135 Chief ’s Office Paco Balderrama Patrol Division DC Salazar Investigations Division DC Farmer Support Division DC Reid Admin Lt ./Office of Media and Community Engagement Lt. Beckwith Administrative Division DC Cooley Police Department B - 136 FY 2021-2022 Adopted Budget Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 196,293,900 194,538,900 (1,755,000) Special Revenue 9,998,300 7,786,800 (2,211,500) Capital 194,900 169,800 (25,100) Enterprise 3,000,900 3,020,500 19,600 Total Operating 209,488,000 205,516,000 (3,972,000) Capital Capital 630,000 130,000 (500,000) Total Capital 630,000 130,000 (500,000) Grand Total 211,491,400 207,022,900 (4,468,500) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Police Department General Fund 1,073.90 Police Department Special Revenue 18.00 Police Department Enterprise 1.00 Police Department Vacant Positions 74.00 Grand Total 1,166.90 Debt Service Debt Service 1,373,400 1,376,900 3,500 Total Debt Service 1,373,400 1,376,900 3,500 Department Project Fund Type 2022 Adopted Budget Police Department DC00002 - Regional Training Facility Capital 160,000 1 Police Department DC00005 - SE Distrct Police Station Capital 63,700 2 Police Department Budget Snapshot Police Department FY 2021-2022 Adopted Budget B - 137 Service Impacts Approved Council Motions Per Budget Hearings Per approved Council Motion #26, the FY 2022 Budget includes $63,400 for the cash acquisition of a Crime Scene Investigation Van. Per approved Council Motion #109, the FY 2022 Budget includes $750,000 for 15 (6.3 FTEs) Community Service Officers IIs, five (2.1 FTEs) Crime Scene Technicians and related equipment. Below a summary of the program costs: •Community Service Officers Program; o $396,600 for 15 (6.3 FTEs) Community Service Officer IIs, o $75,000 for ancillary staff equipment, o $54,900 for one biannual lease payment for eight (8) vehicles, o $30,000 for 15 laptops, •Crime Scene Technician Program; o $161,100 for 5 (2.1 FTEs) Crime Scene Technicians, o $ 15,000 for ancillary staff equipment, o $17,400 for one biannual lease payment for three (3) CSI Vans. Revenues The Police Department’s Total Available Funding is $206,993,200, 1.9 percent or $4,023,000 less than the FY2021 Amended Budget and includes $296,900 of prior year carryover. Total Fiscal Year Revenues are budgeted at $18,104,100, 53.5 percent or $20,817,200 below the FY2021 Amended Budget of $38,921,300. Beginning Balance is budgeted at $296,900, a net decrease of $280,700 from the FY 2021 Amended Budget. The change is a result of a timing effect between planned expenditures for grants and special revenue funds and the collection of revenue reimbursements. Licenses & Permits are budgeted at $50,000, a decrease of $10,000 from the FY 2021 Amended Budget. Budget revenues mostly reflect anticipated live scan revenues. Intergovernmental Revenues are budgeted at $10,360,800, a decrease of $2,691,500 from the FY 2021 Amended Budget. The revenues reflect anticipated federal, state and local grants as well as contracts with local school districts. The change is due to a one-time payment in FY 2021 for outstanding Fresno Unified School District revenues ($1,121,300), the loss of the Student Neighborhood Resource Officer Contract ($603,700) and the cancellation of the Violet Heinz Student Resource Officer Contract ($148,100). In addition, $818,400 decrease is mostly the result in grant and intergovernmental reimbursement reductions. Charges for Services are budgeted at $6,242,600, a decrease of $2,273,300 from the FY 2021 Amended Budget. The revenue is comprised of contracted services, public safety alarm fees and vehicles releases. The change is mostly due to discontinuation of the illegal dumping charge to the Department of Public Utilities Department ($782,200), the reassignment of the FAX Unit to Contract Law Enforcement at a reduced amount ($2,146,800) and a decrease in motor vehicle releases due to the reassignment of Motor officers to Patrol ($250,000). These decreases were partly offset by an increase in Alarm fees ($300,000) due to the hiring of critical staff and increase in contract law enforcement to provide policing services to FAX ($453,300). Police Department B - 138 FY 2021-2022 Adopted Budget Fines are budgeted at $180,500, a decrease of $16,500 from FY 2021 Amended Budget. This revenue reflects the anticipated fines and penalties to be collected in FY 2021. Other Revenue is budgeted at $121,600, a decrease of $120,000 from FY 2021 Amended Budget is due to one-time sale of items in FY 2021. Interdepartmental Charges for Services is budgeted at $5,000 or equal to the FY 2021 Amended Budget. The revenues are generated for services provided to other departments. Miscellaneous Revenue is budgeted at $67,000, a $2,000 decrease from the FY 2021 Amended Budget. Transfers are budgeted at $1,076,600, a decrease of $15,703,900. The decrease can be attributed to the elimination of reimbursement for CARES related expenditures in FY 2021 ($14,024,200) and completion of Southeast Police Station ($1,631,700). Expenditures The Police Department’s Budget totals $207,022,900, which is a decrease of $4,468,500, or 2.1 percent below the FY 2021 Amended Budget. General Fund appropriations total $194,538,900 and include $164,350,900 for Personnel Costs, $7,287,100 for Non-Personnel Costs and $22,900,900 for Interdepartmental Charges for Services. General Fund appropriations are decreasing by $1,755,000. Significant changes in the Department’s budget are: Contract Agreements The Department’s Budget includes appropriations to cover increased costs from renegotiated contractual agreements. Below is a list of the increases: •$105,000 ShotSpotter contract has been renegotiated to include 8.26 square miles previously paid for by Fresno Unified School District and FAX/Transportation. •$78,500 Fortney Tow to cover increased cost for towing as well as the number of stored vehicles. •$19,200 Security Guard Contract increase for a re-negotiated security contract that provides service for FPD civilian staff walking to their vehicles at night. •$6,200 File-On-Q maintenance contract increase. •$9,600 PG&E 1.4 percent rate increase. •$2,300 for two previously approved Axon body camera leases. ShotSpotter $150,000 is included for the annual costs of two (2) additional miles or $75,000/mile of ShotSpotter gunfire detection coverage. Police Officer The Department’s Budget includes 12 unfunded Police Officers (PO) totaling 9.0 FTEs. The POs will increase the Department’s sworn staff to 850 sworn, which is the highest in FPD history. Ten (10) officers will be assigned to Patrol and two (2) will be assigned as worker's compensation investigators. The two new POs will investigate and bring to conviction any worker's compensation fraud cases in the Department. Two cases of fraud can cost the City hundreds of thousands of dollars in lost workdays, backfill overtime and additional stress for officers left working short-handed in the field. The goal of the investigators is to discourage fraud. The program budget includes General Fund appropriations of $31,500 for a half year lease payment for three (3)patrol vehicles. Police Department FY 2021-2022 Adopted Budget B - 139 Emergency Services Dispatcher II The Department’s Budget includes four (4) new Emergency Services Dispatcher IIs (ESDII) totaling 3.0 FTEs. ESDs are the first point of contact for the public and adequate ESDs staffing level is essential and directly effects patrol officer response times. In 2020, the 911 center received 905,206 calls. Telephones are currently answered by 99 fulltime ESD positions (plus 6 supervisors), working seven days a week, 24 hours per day. The augmented staffing level is anticipated to address employees "burnout," decrease overtime and improve incoming call response time. The Governor's Office of Emergency Services (OES) recently published guidelines that now require 911 centers to answer 95 percent of incoming 911 calls within 15 seconds. In 2020, the Department was 81.49 percent. Per OES, funding from the State Emergency Telephone Number Account (SETNA) is contingent upon the Department meeting this mandatory PSAP standard. The program budget includes General Fund appropriations of $224,000: •$215,200 for four (4) new ESD IIs; and •$8,800 for ancillary equipment. Crime Scene Technician II Nine (9) additional Crime Scene Technicians II (CST IIs) positions totaling 5.1 FTEs are included in the Department’s Budget, which will address a 25 percent increase in calls for service over the past five years. It should be noted that of the nine additional CST IIs, five positions were added per Motion #109. The augmented staffing level will increase the Crime Scene Investigations Bureau staff up to twenty-five and one manager to help address the increased call volume. The program budget includes General Fund appropriations of $436,100: •$387,900 for four (4) CST IIs; and •$33,200 to finance four crime scene vans for half a lease payment. •$15,000 for ancillary stat equipment. Community Services Officer II The Department’s budget includes 25 new Community Services Officer (CSO) II’s totaling 13.8 FTEs that will provide each District Station with two CSOs in each. Of the 25 new positions, 15 were added per Motion #109. The additional staff will be used for the expansion of duties in Patrol such as Crime Prevention, proactively interacting with members of the community, organizing community events, taking walk-in reports, and handling field calls. This will free up sworn officers to handle high priority calls for service. The program budget includes General Fund appropriations of $1,070,000: •$860,100 for 25 CSO II positions; and •$125,000 for ancillary equipment. •$30,000 for 15 laptops. •$54,900 for one biannual lease payment for eight (8) vehicles. Background Investigator Included in the Department’s budget is one permanent Background Investigator at 1.0 FTE. The position will be used to augment Unit 290 staffing, which currently includes two Registration Officers and two temporary part- time staff. The unit is tasked with tracking 2,400 sex offenders, of which, 125 are out of compliance. The program budget includes General Fund appropriations of $85,600 for staffing. New Vehicle Acquisition The Department’s Budget includes the replacement of 60 vehicles that will be acquired through General Fund leases. No vehicles were replaced in the FY 2021 and the budgeted vehicles help address the replacement need for vehicles that have been wrecked, have had major mechanical failure or reached the end of their cycle. Below is a list of vehicles that include one biannual lease payment whose sum totals $440,800 in the General Fund: Police Department B - 140 FY 2021-2022 Adopted Budget •$315,400 for the acquisition of 30 new patrol vehicles; •$51,400 for the acquisition of 15 new plain unmarked sedans; •$10,900 for the acquisition of two (2) new plain unmarked SUVs; •$16,400 for the acquisition of three (3) new plain unmarked pickup trucks; •$34,900 to acquire seven (7) new motorcycles; •$6,300 to acquire one (1) new cargo van; •$2,700 to acquire one (1) Information Service Department SUV; •$2,800 to acquire one minivan. In addition to the replacement of 60 vehicles, a cash purchase of a Crime Scene Investigation Van is budgeted per approved Motion #26. The FY 2022 Budget excludes one-time FY 2021 expenditures, including capital. Below is a summary of one-time FY 2021 expenditures: •$247,700 decrease is due to one-time CARES Act funded expenditures in operations. •$80,600 decrease is due to one-time Council Motions in FY 2021. Special Revenue/Grant Program Special Revenue/Grant related appropriations are budgeted at $7,786,800. These appropriations are mainly comprised of: •$1,183,200 for the remaining balance of the FY 2020-2021 State Law Enforcement Services Account cycle as well as the FY 2021-22 Grant cycle. •$276,600 for the remaining balance for the Bureau of State and Community Corrections (BSCC) funding, which was last funded in FY 2017. The FPD is the fiscal agent for this regional funding and has earmarked $31,200 for county-wide Crisis Intervention Training and the remaining $245,400 is pass-through funding for each of the remaining 12 municipal law enforcement agencies in Fresno County. •$1,165,400 is budgeted in the Miscellaneous Federal Grant – Police Fund, which is comprised of three grants that fund actual personnel costs for two sworn officers dedicated to the Evict Narcotics in Public Housing (ENPH) program and the Sexual Assault Kit Initiative (SAKI) 2018 Grant as well as one sworn officer dedicated to the Sexual Assault Kit Initiative 2019 Grant. In addition, the fund contains the Body-Worn Camera (BWC) grant that funds 45 cameras for the Special Weapons and Tactics Team (SWAT). •$887,900 is budgeted in the Miscellaneous State Grant – Police Fund which is the remaining balance of the Selective Traffic Enforcement Program (STEP). •$133,800 for the Homeland Security Grant (HSG) from the Department of Homeland Security to purchase related equipment. •$413,000 for the remaining balance of the 2017, 2018, 2019 Justice Assistance Grant. •$250,000 has been budgeted in the Asset Forfeiture Fund (AFF) for Police Administrative Citations. •$1,104,600 corresponds to training related activities in the POST fund including Police Officer Standards Training (POST), Academy contract with Fresno City College; Regional Training Center (RTC) contract activities. •$2,372,300 is budgeted in the Patrol Support Fund, which is used to track the Department’s contract revenues and expenditures for audit. In FY 2022, these contracts include the Crisis Intervention Team (CIT) contract with the County; Court-Ordered Decisions for Life (DUI) Program; AB109 contract with the County for the ACT Adult Compliance Team; AB109 contract with the County for a MAGEC Team (Multi-Agency Gang Police Department FY 2021-2022 Adopted Budget B - 141 Enforcement Consortium); and a small amount is budgeted under Skywatch for the sale and replacement of obsolete helicopter parts. Contracted Services The Police Department administers the Contract Law Enforcement Services (CLES) program through which the public can hire an officer for private events at contract rates established by the Master Fee Schedule. Contract revenues in this fund offset any program expenditures. Demand for the program continues to expand with the FAX/BRT program shifting to this fund. FY 2022 appropriations total $3,020,500 for this service. Debt Service Funds FY 2022 Appropriations for Debt Service funds total $1,376,900, which is budgeted to cover the anticipated debt service payment. Impact Fee Bond Debt are budgeted at $1,211,200. These payments are funded 51 percent from the Parks Impact Fee Fund and 49 percent by General Fund. PD Chiller Replacement Debt Service is budgeted at $165,700 and paid for by the General Fund. Capital Funds FY 2022 Appropriations for Capital funds total $299,800. The following is a summary of the budgeted capital: •$30,000 the Regional Training Center land lease payment is funded with a Police UGM/Impact Fee revenue transfer from the UGM Police Citywide Facility Fee Fund. •$100,000 is budgeted in the Air National Guard Capital Fund for improvements and repairs to the shooting range at the Regional Training Center that are consistent with the contract agreements. •$169,800 is budgeted in the UGM Police Citywide Facility Fee Fund for the Property & Evidence Section Warehouse (PECS) and Northwest Station leases as well as the Southeast Station Project. Police Department B - 142 FY 2021-2022 Adopted Budget Staffing Approved Council Motions Per Budget Hearings Per approved Council Motion #109, the FY 2022 Budget includes $750,000 for 15 (6.3 FTEs) Community Service Officers IIs, five (2.1 FTEs) Crime Scene Technicians and related equipment. Below a summary of the position costs: •Community Service Officers Program; o $396,600 for 15 (6.3 FTEs) Community Service Officer IIs, o $30,000 for 15 laptops, •Crime Scene Technician Program; o $161,100 for 5 (2.1 FTEs) Crime Scene Technicians. The FY 2022 Budget, as previously described, includes the addition of 12 (9.0 FTEs) Sworn unfunded positions and 39 (22.9 FTEs) Civilians. In addition, the budget includes 27 sworn and 47 civilian unfunded vacant positions providing a savings of $2,793,100 and $2,285,400, respectively. Police Department FY 2021-2022 Adopted Budget B - 143 Department Staff Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Sworn Positions Sworn 825.00 837.30 837.30 9.70 847.00 Cadets underfilling Sworn Positions 10.00 0.00 0.00 0.00 0.00 Subtotal Sworn 835.00 837.30 837.30 9.70 847.00 Civilian Positions 292.00 298.30 296.30 23.60 319.90 Total 1,127.00 1,135.60 1,133.60 33.30 1,166.90 Note: The FY 2022 position changes are due to the following: Sworn: (1.30) FY 2021 two authorized new Police Officers positions @ 1.3 FTE. 2.00 FY 2022 two authorized Police Officers @ 2.0 FTEs in FY 2022. 9.00 FY 2022 12 new Police Officer @ 9.0 FTE in FY 2022. 9.70 Subtotal Sworn Position Change Civilian: (1.30) FY 2021 two authorized new Community Services Officer IIs @ 1.3 FTE. 2.00 FY 2022 two authorized Community Services Officer IIs @ 2.0 FTEs in FY 2022. 13.80 FY 2022 25 authorized Community Services Officer IIs @ 13.8 FTEs. 3.00 FY 2022 four authorized Emergency Services Dispatch IIs @ 3.0 FTEs. 5.10 FY 2022 nine authorized Crime Scene Technician IIs @ 5.1 FTEs. 1.00 FY 2022 one authorized Background Investigator @ 1.0 FTE. 23.60 Subtotal Civilian Position Change 33.30 Total FY 2022 Changes Position changes from FY 2021 Final to FY 2021 Amended are due to the following: Sworn: 0.00 0.00 Subtotal Sworn Position Change 1.00 FY 2021 3rd PAR Adding 1 Cadet to the Police Department. Civilian: (3.00) FY 2021 5th PAR Amendment Transferred three Positions to PARCS. (2.00) Subtotal Civilian Position Change (2.00) Total FY 2021 Changes Police Department B - 144 FY 2021-2022 Adopted Budget Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 6,761,989 794,547 577,600 296,900 (48.6) Fiscal Year Revenues: Taxes 0 10 0 0 0.0 Licenses & Permits 100,084 56,098 60,000 50,000 (16.7) Intergovernmental Revenue 10,060,720 7,976,806 13,052,300 10,360,800 (20.6) Charges for Services 9,762,389 9,107,225 8,515,900 6,242,600 (26.7) Fines 263,367 260,998 197,000 180,500 (8.4) Other Revenue 375,745 246,143 241,600 121,600 (49.7) Interdepartmental Charges for Services 6,766 5,446 5,000 5,000 0.0 Misc. Revenue 51,830 196,374 69,000 67,000 (2.9) Transfers 1,422,329 7,597,518 16,780,500 1,076,600 (93.6) Total Fiscal Year Revenues 22,043,229 25,446,617 38,921,300 18,104,100 (53.5) Funding Facilitated by Department 28,805,218 26,241,165 39,498,900 18,401,000 (53.4) Memo Item: Appropriations by Amount Personnel Services 150,374,069 156,495,581 172,970,100 170,783,200 (1.3) Non Personnel Services 16,896,661 12,280,580 14,440,300 13,168,500 (8.8) Interdepartmental Services 11,251,535 21,422,439 24,081,000 23,071,200 (4.2) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 178,522,265 190,198,600 211,491,400 207,022,900 (2.1) Citywide General Fund Support 150,767,127 164,171,551 171,517,300 188,592,200 10.0 Total Available Funding 179,572,346 190,412,715 211,016,200 206,993,200 (1.9) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 84.2 82.3 81.8 82.5 (1.3) Non Personnel Services 9.5 6.5 6.8 6.4 (8.8) Interdepartmental Services 6.3 11.3 11.4 11.1 (4.2) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (2.1) Police Department FY 2021-2022 Adopted Budget B - 145 Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 88,000 209,100 (200)0 0 296,900 Fiscal Year Revenues: Taxes 0 0 0 0 0 0 0 Licenses & Permits 50,000 0 0 0 0 0 50,000 Intergovernmental Revenue 2,951,300 7,409,500 0 0 0 0 10,360,800 Charges for Services 2,840,400 381,500 0 3,020,700 0 0 6,242,600 Fines 30,500 150,000 0 0 0 0 180,500 Other Revenue 2,500 119,100 0 0 0 0 121,600 Interdepartmental Charges for Services 5,000 0 0 0 0 0 5,000 Misc. Revenue 67,000 0 0 0 0 0 67,000 Transfers 0 (330,300)30,000 0 0 1,376,900 1,076,600 Total Fiscal Year Revenues 5,946,700 7,729,800 30,000 3,020,700 0 1,376,900 18,104,100 Funding Facilitated by Department 5,946,700 7,817,800 239,100 3,020,500 0 1,376,900 18,401,000 Memo Item: Appropriations Personnel Services 164,350,900 3,432,300 0 3,000,000 0 0 170,783,200 Non Personnel Services 7,287,100 4,204,700 299,800 0 0 1,376,900 13,168,500 Interdepartmental Services 22,900,900 149,800 0 20,500 0 0 23,071,200 Contingencies 0 0 0 0 0 0 0 Total Appropriations 194,538,900 7,786,800 299,800 3,020,500 0 1,376,900 207,022,900 Citywide General Fund Support 188,592,200 0 0 0 0 0 188,592,200 Total Available Funding 194,538,900 7,817,800 239,100 3,020,500 0 1,376,900 206,993,200 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 170,356,490 187,750,705 209,488,000 205,516,000 99.3 Capital 6,784,478 1,066,598 630,000 130,000 0.1 Debt Service 1,381,297 1,381,297 1,373,400 1,376,900 0.7 Total 178,522,265 190,198,600 211,491,400 207,022,900 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding Police Department B - 146 FY 2021-2022 Adopted Budget Public Utilities Department The Department of Public Utilities (DPU) provides reliable, efficient, low-cost water, wastewater and solid waste services. The DPU mission is to deliver high quality utility services professionally, efficiently and in an environmentally responsible manner to ensure the health and safety of our community. The Administration Division coordinates all of the City’s utility services including oversight and support of its operating divisions in the areas of strategic business planning, performance improvement, resource management, organizational development, personnel and labor relations, fiscal management, project management, as well as utility planning and engineering. The Water Division is responsible for delivering a reliable supply of safe, high quality and affordable water to both city and county residents in the Fresno metropolitan area for domestic, commercial, institutional and industrial use. More than 39.8 billion gallons were delivered in 2020 to 138,700 customer accounts through approximately 1,900 miles of water mains that met mandated state and federal drinking water standards. Overall, this was an average of 108.7 million gallons each day (MGD). This consisted of 17.9 billion gallons of groundwater pumped from nearly 250 wells and 21.8 billion gallons of treated surface water from the Northeast Surface Water Treatment Facility (Behymer and Chestnut), the Southeast Surface Water Treatment Facility (Olive and Fowler) and the T-3 Water Storage and Surface Water Treatment Facility (Dakota and Armstrong). Future water supply for treatment and recharge is assured through the purchase and utilization of surface water allocations from both the U.S. Bureau of Reclamation at Friant Dam and the Fresno Irrigation District from the Kings River, and an active conservation program. As a result of the Recharge Fresno Capital Improvement Program, which was completed and fully operational as of FY 2020, the City is able to meet the goals of the long-term planning efforts to improve water supply reliability and replenish the groundwater by fully implementing a balanced conjunctive water management program. In addition, the Division remains committed to outstanding customer service, extensive planning efforts, employee development, innovative use of technology, and keeping water rates among the most competitive in the state. The Solid Waste Management Division is responsible for the collection of municipal solid waste, recyclables, green waste, and operation clean-up for 114,544 residential customers. The Division also has oversight of litter collection, and FresGO customer responses for 103 square miles within the Fresno city limits. These collection activities produce approximately 5,100 tons of material each week. Community needs have resulted in the creation of various initiatives including: •The Homeless Task Force, a partnership of Solid Waste staff along with the Police Department and other city personnel. This FY 2021-2022 Adopted Budget B - 147 task force continues to manage waste materials while respectfully handling and storing the personal belongings of our community’s homeless population. •CalRecycle also provided grant funding for oil and oil filter recycling. The Division collected 13,650 gallons of motor oil and 16,900 of motor oil filters for recycling at the curbside. The Beautify Fresno Division is new to the City of Fresno for FY 2022 and is a citywide effort responsible for cleaning and beautifying our community through the elimination of trash, graffiti and blight, and the creation of community-based beautification projects with the cooperation of private citizens, public agencies, private businesses, not-for-profit community-based organizations, faith-based organizations, and volunteer community service organizations. The Division’s areas of focus are: •Clean – removing litter from streets, highways, neighborhoods, parks, and other public spaces in collaboration with the community while raising awareness about the impact of litter. •Beautify – building vibrant sustainable communities by empowering neighbors to beautify and restore public spaces. •Recycle – cultivating waste reduction practices within the citizenry in order to divert waste from landfills and transition to a zero waste culture. •Education – leading presentations, service- learning projects, and awareness campaigns to nurture environmental consciousness. •Recognize – honoring the most outstanding environmental efforts of individuals, schools, and organizations. Beautify Fresno is tasked to provide education and outreach, cleanup, beautification, and enforcement services through the resources available through the Solid Waste Division, Graffiti Abatement, Street Maintenance, and the Landscaping Divisions of Public Works and PARCS. The Division desires to align and pool resources to create economies-of-scale and service delivery efficiencies to create greater impact per community dollar invested. The Wastewater Management Division is responsible for the collection, conveyance, treatment and reclamation of wastewater generated by the residential, commercial, and industrial sewer customers in the Fresno-Clovis Metropolitan area. Wastewater from homes and businesses in the Metropolitan area travels through approximately 1,600 miles of sanitary sewer lines maintained by the Wastewater Management Division to the Fresno-Clovis Regional Wastewater Reclamation Facility (RWRF) located in southwest Fresno. The Division treats approximately 56 Million Gallons per Day (MGD) of wastewater at the North Fresno Wastewater Reclamation Facility and the 91.5 MGD at the Fresno-Clovis RWRF. The North Fresno Wastewater Reclamation Facility provides recycled water for landscape irrigation at the Copper River Golf Course located in northeast Fresno. As of August 2017, with completion of construction of the first segment of a new recycled water distribution system, recycled water from the Fresno-Clovis RWRF became available to the first recycled water users for irrigation in southwest Fresno. As the remaining segments of the southwest recycled water distribution system are completed through June 2022, recycled water will become available to additional recycled water users. B - 148 FY 2021-2022 Adopted Budget Public Utilities Department Through the Industrial Pretreatment Program and the efficient and innovative operation and maintenance of the wastewater treatment and reclamation facilities, as well as the collection system, the Division ensures compliance with federal and state regulations and permitting requirements while providing safe and reliable utility service consistent with customer, public health and ecological needs. Solid Waste Management Division Michael Carbajal Director of Public Utilities Landfill Field Services Conservation DistributionRecycling Wastewater Management Division Water DivisionAdministrative Division General Administrative Services Utility Planning & Engineering (UP&E) Utility Planning Asset Management (Linear) Asset Management (Vertical) Capital Projects Development Services Operation Maintenance Environmental Services Collection System Recycled Water Treatment and Distribution Production Residential Collections Litter Control Operation Clean-up Education Event Management Beautify Fresno Division Operation FY 2021-2022 Adopted Budget B - 149 Public Utilities Department Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 0 1,039,000 1,039,000 Special Revenue 0 985,400 985,400 Enterprise 164,336,500 167,312,600 2,976,100 Internal Service Fund 4,760,600 6,263,300 1,502,700 Total Operating 169,097,100 175,600,300 6,503,200 Capital Enterprise 104,608,900 108,820,900 4,212,000 Internal Service Fund 0 4,325,200 4,325,200 Total Capital 104,608,900 113,146,100 8,537,200 Grand Total 323,701,400 312,797,700 (10,903,700) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Department of Public Utilitie General Fund 10.00 Department of Public Utilitie Special Revenue 4.50 Department of Public Utilitie Enterprise 541.05 Department of Public Utilitie Internal Service Fund 31.35 Department of Public Utilitie Capital Labor 16.60 Grand Total 603.50 Debt Service Enterprise 49,995,400 24,051,300 (25,944,100) Total Debt Service 49,995,400 24,051,300 (25,944,100) Department Project Fund Type 2022 Adopted Budget Department of Public Utilities RC00177 - CollectionSystemRehabilitation Enterprise 16,834,600 1 Department of Public Utilities TC00154 - Renewable Gas Diversion Enterprise 8,613,400 3 Department of Public Utilities TC00159 - Flare Capacity Expansion Enterprise 7,050,100 4 Department of Public Utilities WC00005 - Water Main Renewal Enterprise 10,318,500 2 Department of Public Utilities WC00016 - Water Well Construction Enterprise 5,312,300 5 Department of Public Utilities Budget Snapshot B - 150 FY 2021-2022 Adopted Budget Public Utilities Department Service Impacts Approved Council Motions Per Budget Hearings •Motion #43 allocated $250,000 from the General Fund to continue current Tower District Corridor and Chinatown beautification and cleanup. •Motion #42 and #109 allocated funding for a pilot program to proactively pick up litter and illegal dumping throughout the Council Districts and to respond to litter, illegal dumping, etc. General Fund appropriations of $789,000 include: •Two (2) Utility Leadworkers at 1.0 FTE totaling $137,000; •Two (2) Senior Sanitation Operators at 1.0 FTE totaling $154,200; •Two (2) Heavy Equipment Operators at 1.0 FTE totaling $154,200; •Two (2) Program Compliance Officer at 1.0 FTE totaling $135,800; •One (1) Community Coordinator at 1.0 FTE totaling $67,400; •One (1) Sanitation Supervisor at 1.0 FTE totaling $96,300. Additionally, appropriations in the Solid Waste Enterprise Division previously scheduled for the Convenience Center were reallocated to this project. Revenues The Department of Public Utilities (DPU) fiscal year resources in FY 2022 total $525,227,900, less than 1 percent or $1,146,300 below the FY 2021 Amended Budget of $526,374,200. Beginning Balances are budgeted at $256,393,000, 15.4 percent or $34,287,900 more than the FY 2021 Amended Budget. The majority of the increase is the result of the receipt of loan proceeds in the Wastewater Management Division funded with State Revolving Loan Funds that have been completed or are nearing completion. Loan proceeds on these projects are received after funds have been expended, which will often lead to a temporary deficit fund balance. Intergovernmental revenues are projected to be $6,135,500, 25.7 percent or $2,119,300 less than the FY 2021 Amended Budget. The majority of this decrease is attributable to the full receipts of the PCE Contamination Grant received in FY 2021. Charges for Services for Water, Wastewater and Solid Waste are budgeted at $231,374,000, less than 1 percent or $2,193,300 below the FY 2021 Amended Budget. The revenues assume the existing rate structures. The combined decrease is primarily comprised of decreased revenues for Charges for Services reflective of current revenue receipt trends, potential conservation factors due to the drought mitigations strategies and the impact of the moratoriums implemented due to COVID-19. Other Revenues are budgeted at $3,566,300, 45.4 percent or $2,966,600 less than the FY 2021 Amended Budget. The majority of this amount reflects decreases to interest to more accurately reflect actual receipts. Interdepartmental Charges for Services are budgeted at $4,687,000, 25.2 percent or $943,900 more than the FY 2021 Amended Budget. The increase is intended to align available resources to anticipated appropriations in the Administration Division. Miscellaneous Revenues are budgeted to be $18,879,600, 63 percent or $32,084,400 less than the FY 2021 Amended Budget. This amount is comprised of reductions to State Revolving funds for reimbursement of expenses for the Southwest Recycled Water Distribution System Project, the Southeast Water Treatment Facility and a reduction to Loan FY 2021-2022 Adopted Budget B - 151 Public Utilities Department Proceeds, which occurred in FY 2021 between the Water Division and the Solid Waste Division for the purchase of the DPU Administration and Facilities Division. Transfers are budgeted at $3,149,500, 161.5 percent or $1,945,300 more than the FY 2021 Amended Budget. The increase reflects transfers between the Solid Waste, Water, and Wastewater Division to the Administration Division for the maintenance and capital needs of the DPU Administration & Operations Facility. Expenditures The Department of Public Utilities (DPU) fiscal year appropriations are $312,797,700, 3.4 percent or $10,903,700 less than the FY 2021 Amended Budget. The discussion below identifies the appropriations by Division. ADMINISTRATION Appropriations are budgeted at $6,188,600. The FY 2022 Budget includes: •$157,300 for the relocation costs to the new DPU Administration and Operations facility; •$1,095,000 for the maintenance costs related to the operation of the DPU Administration and Operations Facility; •$63,800 for the replacement of four (4) pickup trucks that have reached the end of their useful life. The FY 2022 Budget also includes salary increases due to MOU Agreements, step advancements, staffing reallocations and increases in Information Services Charges driven by updated allocations that more accurately reflect inventory counts. BEAUTIFY FRESNO The Beautify Fresno Division is a new Division in FY 2022 with the goal of engaging the community in clean-up efforts to beautify Fresno so that residents can take pride in their neighborhoods. Appropriations in FY 2022 are budgeted at $2,559,300, and include $985,400 from the Measure P Trails and Beautify Fresno use tax allocation. Measure P funds are budgeted to cover the following: •$302,700 for additional staff to provide the necessary support to cover increased service levels. This includes two (2) Utility Leadworkers, two (2) Laborers, and two (2) Senior Sanitation Operators funded at .75 FTE each, effective October 1, 2021; •$100,000 for marketing and promotional material such as advertising time, social media reach, informational materials and promotion of website; •$2,300 for memberships in professional associations; •$20,000 for materials and supplies to provide to volunteers such as paper pickers; •$581,000 for anticipated tipping fees necessary for the disposal of the collected waste. The remaining amounts include previously funded positions that have been allocated to the Beautify Fresno efforts and the approval of Council Motion #42 & #109, which allocated $789,000 from the General Fund for a pilot program to proactively pick up litter and illegal dumping throughout the Council Districts and respond to litter, illegal dumping, etc. Additionally, Motion #43 allocated $250,000 from the General Fund to continue current Tower District Corridor and Chinatown beautification and cleanup. WATER DIVISION The Water Division’s appropriations are $143,278,100. These appropriations are comprised of $72,429,800 for Operations, $22,760,300 for Debt Service and $48,088,000 for Capital Improvements. B - 152 FY 2021-2022 Adopted Budget Public Utilities Department Operating appropriations of $72,429,800 are increasing by 5.2 percent or $3,605,000 when compared to the FY 2021 Amended Budget. This change constitutes an increase of $474,800 in Personnel Service appropriations which include salary increases due to MOU Agreements, step advancements and staffing reallocations; $1,349,500 increase in Non Personnel costs, and $1,780,700 in Interdepartmental Services Charges. The increase in Interdepartmental Service Charges is driven by the charges allocated to the various Divisions in DPU by the Utilities, Billing and Collections (UB&C) Division and the DPU Administration Division. The UB&C Division would utilize penalty fees to offset the operating costs; however, moratoriums on penalty fees resulting from the COVID-19 pandemic have eliminated this revenue. Additionally, prior year balances used to offset the operating costs of the Administration Division have been consumed and, in turn, increased the cost allocated to the Division. Significant items to the FY 2022 Budget are detailed below and are offset by the completion, elimination or reallocation of one time appropriations in FY 2021. Electricity Costs An increase of $1,287,500 is budgeted to align the current demand to anticipated usage in addition to implemented and future rate hikes and the impact of the time-of-use rate pricing. Vehicle Acquisitions and Replacements $598,500 is included to fully fund the gap between collected replacement funds and current costs of twelve vehicles and equipment that have reached the end of their useful life and are critical to the operation providing transportation to staff and equipment and materials to jobsites. Computer and Communications Equipment In order to continuously increase efficiencies, $148,700 has been included for the following: •$116,700 is included for the replacement and upgrade of monitors, laptops and printers; •$32,000 for the replacement of Wireless Access Points to expand coverage and to meet anticipated demand of the new Enterprise Asset Management system as well as to establish wireless access at the Northeast and Southeast Water Treatment Facilities. Water Debt Service Appropriations for the Water Divisions annual Debt Service are budgeted at $22,760,300. Water Capital Capital Appropriations are budgeted at $48,088,000, 7.7 percent or $3,419,500 above the FY 2021 Amended Budget. The FY 2022 Budget includes: •$10,318,500 for Water Main Renewals; •$5,312,300 for Water Well Construction; •$5,013,500 for Granular Activated Carbon; •$3,528,300 for the Surface Water Treatment Plant; •$2,317,700 for the DPU Administration and Operations Facility. Additional funding detail can be found in the introduction page of this Department and the Capital Section of this book. SOLID WASTE MANAGEMENT DIVISION The Solid Waste Division’s appropriations are $47,166,800. These appropriations are comprised of $44,191,800 for Operations and $2,975,000 for Capital Improvements. Operating appropriations of $44,191,800 are decreasing by less than 1 percent or $279,100 when compared to the FY 2021 Amended Budget. This change constitutes an increase of FY 2021-2022 Adopted Budget B - 153 Public Utilities Department $497,500 in Personnel Service appropriations which include salary increases due to MOU Agreements, step advancements and staffing reallocations; $267,000 increase in Non- Personnel costs, offset by a reduction of $1,043,600 in Interdepartmental Services Charges. The decrease in Interdepartmental Service Charges is mainly a reflection of the elimination of $915,500 of Police Department enforcement services for recycling and illegal dumping support. Significant items included in the FY 2022 Budget are detailed below and are offset by the completion, elimination or reallocation of one time appropriations in FY 2021. Landfill Tipping Fees Due to the COVID-19 Shelter in Place order, overall disposal tonnages have increased and are expected to continue to grow. Additionally, the Cedar Avenue Recycling and Transfer Station (CARTS) contract is schedule to increase by $1.00 per ton on July 1, 2021, as well as the tip fee for recyclable materials due to the current market value of recyclables. These factors are anticipated to generate additional costs and the Division has included an additional $580,900 in the FY 2022 Budget to cover these increases. Equipment Replacements The Division has included $5,242,700 in FY 2022 for the replacement of vehicles that have reached the end of life. Replacement vehicles include: •Eleven (11) side loader trucks at a cost of $5,065,100; •One (1) half ton truck for the Litter Control functions a total cost of $33,500; •Four (4) half ton truck for the Operation Clean-Up Program at a total cost of $144,100. Solid Waste Capital Capital Appropriations are budgeted at $2,975,000, of which, $1,627,500 is allocated to the DPU Operations and Maintenance Facility and the remainder is for ongoing capital maintenance and acquisition. Additional funding detail can be found in the introduction page of this Department and the Capital Section of this book. WASTEWATER MANAGEMENT DIVISION The Wastewater Division’s appropriations are $113,604,900. These appropriations are comprised of $50,230,800 for Operations, $1,291,000 for Debt Service and $62,083,100 for Capital Improvements. Operating appropriations of $50,230,800 are decreasing by 1.6 percent or $810,000 when compared to the FY 2021 Amended Budget. This change constitutes an increase of $118,300 in Personnel Service appropriations which include salary increases due to MOU Agreements, step advancements and staffing reallocations; $733,200 decrease in Non Personnel costs, and a reduction of $195,100 in Interdepartmental Services Charges. Significant items included in the FY 2022 Budget are detailed below and are offset by the completion, elimination or reallocation of one time appropriations in FY 2021. Vehicle and Equipment Replacements The Wastewater Management Division has included $1,062,300 for the acquisition and replacement of vehicles. Although replacement funds are available, this amount funds the gap in costs between the available replacement funds and the current replacement cost. The vehicles and equipment included for replacement are one (1) forklift, one (1) boom lift, one (1) cargo van, four (4) B - 154 FY 2021-2022 Adopted Budget Public Utilities Department pickup trucks, one (1) wing mower, two (2) vehicles to replace a water tanker and a fuel truck, and one (1) utility electric cart. Wastewater Debt Service Appropriations for the Wastewater Divisions annual Debt Service are budgeted at $1,291,000. Wastewater Capital Capital Appropriations are budgeted at $62,083,100, 16.6 percent or $8,848,500 above the FY 2021 Amended Budget. The FY 2022 Budget includes: •$16,834,600 for the Collections System Rehabilitation; •$8,613,400 for Renewable Gas Diversion; •$7,050,100 for Flare Capacity Expansion; •$380,000 for the DPU Administration and Operations Facility. Additional funding detail can be found in the introduction page of this Department and the Capital Section of this book. FY 2021-2022 Adopted Budget B - 155 Public Utilities Department Staffing Approved Council Motions Per Budget Hearings •Motion #42 and #109 allocated funding for the Mayor’s code team in addition to a pilot program to proactively pick up litter and illegal dumping throughout the Council Districts and respond to litter, illegal dumping, etc. General Fund appropriations of $788,900 are included in the budget for: •Two (2) Utility Leadworkers at 1.0 FTE totaling $137,000; •Two (2) Senior Sanitation Operators at 1.0 FTE totaling $154,200; •Two (2) Heavy Equipment Operators at 1.0 FTE totaling $154,200; •Two (2) Program Compliance Officer at 1.0 FTE totaling $135,800; •One (1) Community Coordinator at 1.0 FTE totaling $67,400; •One (1) Sanitation Supervisor at 1.0 FTE totaling $96,300. In addition to the positions authorized via Council Motion #42, the FY 2022 Budget for the Department of Public Utilities includes six new permanent positions each budgeted at .75 FTE effective October 12, 2021. These new positions will be providing staff for the Beautify Fresno Division and include two (2) Utility Leadworkers, two (2) Laborers, and two (2) Senior Sanitation Operators at a cost of $302,700. Hope Now for Youth In FY 2022, the Solid Waste Management Division continues to fund $93,400 for the Hope Now for Youth Program to augment permanent staffing in the area of litter collection, alley clean-up, and general labor related to trash collection. The Program integrates at-risk youth into mainstream society by providing basic job training and mentoring. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Administration Division 1 38.00 38.00 38.00 (2.00) 36.00 Water Operations Division 194.00 195.00 195.00 0.00 195.00 Solid Waste Division 174.75 176.00 176.00 0.00 176.00 Wastewater Management Division 181.00 180.00 180.00 0.00 180.00 Beautify Fresno 1 0.00 0.00 0.00 16.50 16.50 Total 587.75 589.00 589.00 14.50 603.50 Note: 1 Reallocating 2.0 FTE out of the Administration Division to the Beautify Fresno Division B - 156 FY 2021-2022 Adopted Budget Public Utilities Department Impact of Capital Infrastructure Construction on Operations Capital Projects Project Projected Year of Completion Square Footage/Miles Estimated number of Positions Estimated Annual O&M Cost/(Savings) DPU Operations & Maintenance Facility 2025 260,000 0.0 $ 1.1 million Southwest Recycled Water Distribution System 2025 20.7 0.0 $ 0.4 million Regional Wastewater Reclamation Facility Secondary Treatment 2025 NA 0.0 $ 0.5 million Northeast Surface Water Treatment Facility 4.5 MG Tank 2021 13,270 0.0 $ 0.1 million Major capital projects for the Department of Public Utilities include: the Southwest Recycled Water Distribution System; the Northeast Surface Water Treatment Facility 4.5 Million Gallon Tank; and the DPU Operations and Maintenance Facility. Once these improvements come online they will require operating and maintenance (O&M) resources. Southwest Recycled Water Distribution Systems This project, as identified in the City’s adopted Recycled Water Master Plan, will provide the infrastructure to distribute recycled water to potential recycled water customers and to aid in the offset of existing potable water use. The construction of the final segments of the Southwest Recycled Water Distribution System pipeline will be complete in FY 2023. The construction of the recycled water storage tank and booster pump station will be completed in FY 2025. The anticipated increase in O&M for the Southwest Recycled Water Distribution System, inclusive of the pipelines, water storage tank, and booster pump station, will be approximately $432,000. As recycled water service connections are made, the associated recycled water service agreement will establish a volumetric price to support cost recovery of recycled water services. Regional Wastewater Reclamation Facility Secondary Treatment This project provides funding to repair, enhance, or replace components of the secondary treatment processes at the wastewater treatment facility. These processes provide secondary level treatment including oxidation and solids removal. The ability to meet current and future Waste Discharge Requirements are achieved predominantly through the secondary treatment process trains. A critical component of this project will include identifying appropriate treatment processes and equipment needed to remove contaminants such as struvite and ammonia from the dewatering process discharge which will reduce maintenance and repair costs and increase the stability of the wastewater treatment process. The increase in O&M costs for the improvements anticipated is estimated to be $0.5 million annually starting in FY 2025. DPU Operations and Maintenance Facility Increased demand for City services has caused various departments to outgrow existing facilities. In addition, due to the Department’s current facilities’ aging infrastructure and associated costs, this facility will consolidate multiple Divisions in the Department of Public Utilities (DPU) to efficiently meet current and future service needs. In FY 2021, DPU purchased the property for a new Operations and Maintenance Facility (Facility). The Facility FY 2021-2022 Adopted Budget B - 157 Public Utilities Department will consolidate office space, warehousing, maintenance shops and ultimately equipment yards for the Solid Waste Management Division, Water Division, Wastewater Management Division, Utilities Planning and Engineering, and Administration services. The FY 2022 capital budget includes funding for design, improvement and relocation costs. The Facility’s FY 2022 O&M cost is estimated to be $1,095,000, funded by the various Divisions within DPU. Northeast Surface Water Treatment Facility (NESWTF) 4.5 Million Gallon (MG) Storage Tank The NESWTF is capable of providing 30 million gallons per day (MGD) of treated surface water to the northern and eastern central portions of the City. The current water storage tank at the facility is insufficient in size to allow continuous discharge of potable water when certain operational functions are performed. As part of an effort to improve levels of customer service and facility operations a new 4.5 MG water storage tank was designed and constructed at the NESWTF. This project expanded the existing storage capacity of the facility from 1.5 MG to 6.0 MG. The storage increase now permits the facility to continuously provide treated water to the drinking water system while undergoing operational backwash of treatment filters. The anticipated increase in O&M for the NESWTF will be nominal for annual interior inspections at approximately $75,000. B - 158 FY 2021-2022 Adopted Budget Public Utilities Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 150,752,567 206,631,861 222,105,100 256,393,000 15.4 Fiscal Year Revenues: Taxes 2,148 3,881 2,800 4,000 42.9 Licenses & Permits 0 (2,241)0 0 0.0 Intergovernmental Revenue 3,394,785 3,781,061 8,254,800 6,135,500 (25.7) Charges for Services 229,477,432 236,772,505 233,567,300 231,374,000 (0.9) Fines 2,443,145 0 0 0 0.0 Other Revenue 6,795,245 6,358,747 6,532,900 3,566,300 (45.4) Interdepartmental Charges for Services 7,966,800 3,517,300 3,743,100 4,687,000 25.2 Misc. Revenue 50,575,398 19,788,711 50,964,000 18,879,600 (63.0) Transfers 2,308,174 3,952,970 1,204,200 3,149,500 161.5 Total Fiscal Year Revenues 302,963,126 274,172,935 304,269,100 267,795,900 (12.0) Funding Facilitated by Department 453,715,693 480,804,796 526,374,200 524,188,900 (0.4) Memo Item: Appropriations by Amount Personnel Services 51,267,350 50,112,174 67,675,500 70,688,800 4.5 Non Personnel Services 166,381,542 170,689,914 212,166,300 197,880,100 (6.7) Interdepartmental Services 35,421,591 35,389,690 43,859,600 44,228,800 0.8 Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 253,070,483 256,191,779 323,701,400 312,797,700 (3.4) Citywide General Fund Support (4,278)(5,837)0 1,039,000 0.0 Total Available Funding 453,711,415 480,798,959 526,374,200 525,227,900 (0.2) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 20.3 19.6 20.9 22.6 4.5 Non Personnel Services 65.7 66.6 65.5 63.3 (6.7) Interdepartmental Services 14.0 13.8 13.5 14.1 0.8 Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (3.4) FY 2021-2022 Adopted Budget B - 159 Public Utilities Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 0 0 255,880,800 512,200 0 256,393,000 Fiscal Year Revenues: Taxes 0 0 0 4,000 0 0 4,000 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 6,135,500 0 0 6,135,500 Charges for Services 0 0 0 231,346,600 27,400 0 231,374,000 Fines 0 0 0 0 0 0 0 Other Revenue 0 0 0 3,553,200 13,100 0 3,566,300 Interdepartmental Charges for Services 0 0 0 0 4,687,000 0 4,687,000 Misc. Revenue 0 0 0 18,879,600 0 0 18,879,600 Transfers 0 0 0 (2,270,700)5,420,200 0 3,149,500 Total Fiscal Year Revenues 0 0 0 257,648,200 10,147,700 0 267,795,900 Funding Facilitated by Department 0 0 0 513,529,000 10,659,900 0 524,188,900 Memo Item: Appropriations Personnel Services 789,000 302,700 0 65,572,100 4,025,000 0 70,688,800 Non Personnel Services 250,000 682,700 0 191,366,500 5,580,900 0 197,880,100 Interdepartmental Services 0 0 0 43,246,200 982,600 0 44,228,800 Contingencies 0 0 0 0 0 0 0 Total Appropriations 1,039,000 985,400 0 300,184,800 10,588,500 0 312,797,700 Citywide General Fund Support 1,039,000 0 0 0 0 0 1,039,000 Total Available Funding 1,039,000 0 0 513,529,000 10,659,900 0 525,227,900 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 145,506,273 145,914,284 169,097,100 175,600,300 56.1 Capital 65,932,417 47,166,278 104,608,900 113,146,100 36.2 Debt Service 41,631,793 63,111,216 49,995,400 24,051,300 7.7 Total 253,070,483 256,191,779 323,701,400 312,797,700 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding B - 160 FY 2021-2022 Adopted Budget Public Utilities Department Department Revenue and Expenditure by Division - FY 2022 Only Resources DPU Administration Beautify Fresno Water Solid Waste Wastewater Total Beginning Balance 512,200 0 116,639,300 19,310,500 119,931,000 256,393,000 Fiscal Year Revenues: Taxes 0 0 2,500 0 1,500 4,000 Licenses & Permits 0 0 0 0 0 0 Intergovernmental Revenue 0 0 4,382,100 188,200 1,565,200 6,135,500 Charges for Services 27,400 0 120,118,000 30,507,000 80,721,600 231,374,000 Fines 0 0 0 0 0 0 Other Revenue 13,100 0 2,162,200 481,600 909,400 3,566,300 Interdepartmental Charges for Services 4,687,000 0 0 0 0 4,687,000 Misc. Revenue 0 0 11,471,100 4,300 7,404,200 18,879,600 Transfers 1,095,000 0 (1,038,500)2,345,000 748,000 3,149,500 Total Fiscal Year Revenues 5,822,500 0 137,097,400 33,526,100 91,349,900 267,795,900 Funding Facilitated by Department 6,334,700 0 253,736,700 52,836,600 211,280,900 524,188,900 Memo Item: Appropriations Personnel Services 3,790,300 1,338,900 26,776,900 16,375,300 22,407,400 70,688,800 Non Personnel Services 1,438,400 1,220,400 100,539,000 15,620,900 79,061,400 197,880,100 Interdepartmental Services 959,900 0 15,962,200 15,170,600 12,136,100 44,228,800 Contingencies 0 0 0 0 0 0 Total Appropriations 6,188,600 2,559,300 143,278,100 47,166,800 113,604,900 312,797,700 Citywide General Fund Support 0 1,039,000 0 0 0 1,039,000 Total Available Funding 6,334,700 1,039,000 253,736,700 52,836,600 211,280,900 525,227,900 Department Appropriations by Division by Operating, Capital & Debt Service - FY 2022 Only DPU Administration Beautify Fresno Water Solid Waste Wastewater Total Operating 6,188,600 2,559,300 72,429,800 44,191,800 50,230,800 175,600,300 Capital 0 0 48,088,000 2,975,000 62,083,100 113,146,100 Debt Service 0 0 22,760,300 0 1,291,000 24,051,300 Total 6,188,600 2,559,300 143,278,100 47,166,800 113,604,900 312,797,700 FY 2021-2022 Adopted Budget B - 161 Public Utilities Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 162 FY 2021-2022 Adopted Budget Public Works Department The Public Works Department focuses on building and maintaining the critical backbone infrastructure of the City such as streets, sidewalks, traffic signals, streetlights, median islands, street trees, landscaping, trails and public facilities to support the goals of neighborhood revitalization, economic development, public safety, sustainability and air quality. The Department implements these goals through providing various services such as: •Transportation planning, •Infrastructure plan review and approval, •Permit inspections, •Impact fee administration, •Traffic operations, •Project management, •Design services, •Right-of-Way acquisition, •Construction management, •Facilities management, •Graffiti Abatement, •Community Facilities Districts (CFD’s), •Street maintenance and, •Landscape maintenance The Department’s mission of Building a Better Fresno summarizes these services and the commitment of its staff to serve the citizens of Fresno. FY 2021-2022 Adopted Budget B - 163 Scott L . Mozier Public Works Director Administration Division Finance/Budget Construction Management Division Administration Division Grant Administration Clerical Support Design Services Right-of-Way Acquisition Plan Check Street Administration Engineering Division ADA Citywide Program Traffic Signals & Streetlights Paint Shop Tree Trimming Concrete Repair Street Maintenance Median Island/ LLMD/CFD Street Maintenance Division Project Management Survey Facilities Management Division Reimbursable Capital Contract & Maintenance Management Administration Park Maintenance Street Sweeping Landscape Maintenance Division Trails Traffic Operations & Planning Division Special Districts/Projects GIS /UGM Mapping Traffic Planning Intelligent Transportation Systems (ITS) Sustainability Division Traffic Operations Parcel Maps & Subdivisions Capital Inspection Subdivision Inspection Pavement Management Special Projects Graffiti Abatement B - 164 FY 2021-2022 Adopted Budget Public Works Department Operating FY 2021 Amended FY 2022 Adopted Variance General Fund 9,556,300 11,677,500 2,121,200 Special Revenue 30,539,600 30,449,100 (90,500) Capital 7,157,100 7,618,800 461,700 Enterprise 19,540,400 19,791,600 251,200 Internal Service Fund 20,145,800 14,942,600 (5,203,200) Total Operating 86,939,200 84,479,600 (2,459,600) Capital General Fund 1,816,800 6,677,400 4,860,600 Special Revenue 252,192,200 183,974,500 (68,217,700) Capital 19,492,200 13,289,800 (6,202,400) Enterprise 2,970,700 3,705,400 734,700 Total Capital 276,471,900 207,647,100 (68,824,800) Grand Total 363,550,000 292,265,300 (71,284,700) Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE Public Works Department General Fund 75.24 Public Works Department Special Revenue 122.00 Public Works Department Capital 27.95 Public Works Department Enterprise 79.40 Public Works Department Internal Service Fund 17.80 Public Works Department Capital Labor 70.11 Grand Total 392.50 Debt Service Debt Service 138,900 138,600 (300) Total Debt Service 138,900 138,600 (300) Department Project Fund Type 2022 Adopted Budget Public Works Department PW00866 - TCC Clean Shared Mobility Special Revenue 5,721,500 5 Public Works Department PW00876 - TCC West Fresno Satellite Campus Special Revenue 11,275,100 3 Public Works Department PW00923 - Vets 4b-Riverside to Hernd Con Special Revenue 6,914,000 4 Public Works Department PW00927 - Vets Pha3 SR99 Int & Grade Sep Capital 1,000,000 1 Public Works Department Special Revenue 49,512,200 1 Public Works Department PW00937 - Blackstone-McKinley Grade Separation Special Revenue 18,767,400 2 Public Works Department Budget Snapshot FY 2021-2022 Adopted Budget B - 165 Public Works Department Service Impacts Approved Council Motions Per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions under the Public Works Department: •Motion #1 added $2.8 million to reduce the geobase tree trimming schedule from the current 20 year cycle to 10 years. •Motion #9 added $2.5 million to fund an Infill Development Incentive Program. •Motion #35 added $70,000 for construction of the Police Officer Memorial. •Motion #54 converted three new Graffiti positions to new positions in the 7-Week Sidewalk Concrete Program. •Motion #57 added $3.5 million for Council’s Neighborhood Street Improvement Prgm. •Motion #86 added $25,000 for Parklet capital design costs in District 7. •Motion #99 added $1 million for a Class 4 bike lane on Barstow between Blackstone and Jackson ($50,000 in FY22 for design and $950,000 in FY23 for construction). •Motion #100 added $400,000 toward a citywide Climate Action Plan. •Motion #109 added $300,000 for three new Graffiti Crews. Revenues The Public Works Department is funded through a variety of sources such as the General Fund, various federal, state and local transportation related funds, and developer fees and charges. Total Department revenues in FY 2022 are budgeted at $212,789,300, which is a decrease of $77,905,200 when compared to the FY 2021 Amended Budget. Detail on the variances for the major revenue sources is noted in the sections below. E xpenditures Total appropriations in FY 2022 are budgeted at $292,265,300, which is a decrease of $71,284,700 when compared to the FY 2021 Amended Budget. The Department’s operating appropriations are budgeted at $84,479,600, which is a decrease of $2,459,600 and is primarily attributable to the transfer of Parks Landscape Maintenance to the PARCS Department as well as a decrease in Facilities Maintenance projects. The Department’s capital projects are budgeted at $207,647,100, which is a decrease of $68,824,800 and is attributable to the normal progression of capital projects through their life cycle and the close out of capital projects. General Fund FY 2022 General Fund revenue is budgeted at $6,247,900 or an increase of $1,023,700. The increase is primarily attributable to a $867,000 increase in Street Work Permits and Plan Checks related to PG&E and AT&T projects. Subdivision Inspection fees and Traffic Signal related activity have also increased and are contributing significantly to the positive balance. In FY 2022, General Fund appropriations are budgeted at $18,354,900, which is an increase of $6,981,800 when compared to the FY 2021 Amended Budget. The variance is due to the aforementioned approved Council Motions as well as the following transfers: Park Maintenance, Irrigation and Carpentry The Parks Maintenance function has historically been budgeted in and performed by the Public Works Department because of the Department’s ability and efficiency in performing those duties. However, this has unintentionally created an incomplete picture of the total resources allocated toward parks B - 166 FY 2021-2022 Adopted Budget Public Works Department maintenance. It is the intent of this budget to consolidate these efforts to reflect the true resources allocated to PARCS while maintaining the advantages and efficiencies provided by the Public Works Department. As such, the following changes have been made in FY 2022: •Parks Maintenance appropriations in Public Works have been transferred to the PARCS Department; however, Public Works will retain all of the positions that perform parks maintenance. This is a decrease of $2,822,300 when compared to the Public Works FY 2021 Amended Budget. •Six Irrigation and two Carpentry positions housed in the PARCS Department will now be housed in Public Works to perform those duties; however, the respective budget for those tasks will remain in PARCS. Graffiti Team In an effort to maximize efficiencies, realign the growth of the Graffiti Team and expand the scope of services in FY 2022, twelve positions and appropriations totaling $1,219,700 are being moved out of the PARCS Department to the Public Works Department. Additionally, three Graffiti crews are being added to improve and expand services in FY 2022 for a total General Fund budget of $1,681,800. Gas Tax FY 2022 Gas Tax revenues across all funds are budgeted at $27,616,900, which is a decrease of $5,918,100 when compared to the FY 2021 Amended Budget. The decrease is primarily attributable to COVID-19 related decreases in automobile travel and consumption. In FY 2022, Gas Tax appropriations across all funds are budgeted at $25,499,200 or a decrease of $5,549,400 when compared to the FY 2021 Amended Budget. The decrease in appropriations is attributable to the decrease in revenue and is primarily reflected in reduced or deferred capital projects. Of the total appropriations, $18,364,000 is dedicated to operating programs and $7,135,200 is dedicated to capital projects. Special Gas Tax – This funding source is used exclusively for the Traffic Signal and Streetlight (TSSL) Program. In FY 2022, appropriations are budgeted at $5,256,400, which is an increase of $167,600 as compared to the FY 2021 Amended Budget. Proposition 111 – Prop 111 funds Traffic Operations & Planning, Street Maintenance, Traffic Signal & Streetlight (TSSL) operations and serves as a capital grant match. In FY 2022, appropriations are budgeted at $3,074,300, which is a decrease of $509,500. TSSL appropriations are decreasing by $713,100 due to one-time vehicle and equipment requests in FY 2021. Capital grant match expenditures are decreasing by $1,074,300 due to the normal progression of capital projects through their life cycle and the close out of capital projects. ABX8 6 Gas Tax – This funding source is used for Street Maintenance, Landscape Maintenance and capital projects. In FY 2022, appropriations are budgeted at $5,341,100, which is a decrease of $1,003,500. Street Maintenance operating appropriations are increasing by $189,500 due to an increase in overlay and paving related projects. Due to a lack of sufficient revenue in the Community Sanitation fund, the reactive tree trimming service is being transferred to ABX8 6 in Landscape Maintenance for an increase of $829,400. To accommodate this shift, a majority of the capital projects have been reallocated to other funding sources or delayed to the following year. FY 2021-2022 Adopted Budget B - 167 Public Works Department SB1 Gas Tax – This funding source supports Engineering, Street Maintenance operations and capital projects. In FY 2022, appropriations are budgeted at $11,827,400, which is a decrease of $4,204,000 and is directly attributable to a reduced carryover of $4,053,400 and reduced gas tax revenue of $701,300. Street Maintenance operating appropriations are decreasing by $2,297,700, which is reducing appropriations in the Overlay/Paving and Concrete Strike Team Programs. Due to the natural progression in completing projects, Capital is also decreasing by $1,910,200 in FY 2022. Measure C Extension Fund One of the Department’s major funding sources comes from the Measure C Extension, which is tied to sales tax so as consumers increase their purchasing, revenue increases. Revenue for the programs are distributed by the Fresno County Transportation Authority (FCTA) through five Sub-Programs: •Street Maintenance / Rehabilitation, •Flexible Program, •ADA Compliance, •Pedestrian Trails, •Bicycle Facilities, In FY 2022, total Measure C revenue across the five Sub-Programs, including carryover and miscellaneous revenue, is budgeted at $16,509,200. Actual sales tax distribution revenue for each of the Sub-Programs is budgeted at $11,669,400, which is a $1,847,900 increase. Measure C Extension appropriations across all funds are budgeted at $14,508,800 or a decrease of $470,100. Of the total appropriations, $11,041,900 is dedicated to operating programs and $3,466,900 is dedicated to capital projects. Measure C Street Maintenance – This funding source supports Street Maintenance operations and in FY 2022, appropriations are budgeted at $5,259,000, which is a decrease of $159,400. Measure C Flexible – This funding source supports a number of traffic related services throughout the Department and in FY 2022, appropriations are budgeted at $5,917,900 with $5,642,900 dedicated to operations and $275,000 toward capital projects. The majority of the funding for operations is budgeted in Engineering at $1,204,400 for design services, in Traffic Operations and Planning at $1,741,200 and in TSSL at $1,730,000 for utility payments. Measure C ADA Compliance – This funding source is dedicated to ADA compliance projects such as curb cuts and concrete repairs and in FY 2022, appropriations are budgeted at $191,000. Measure C Pedestrian Trails – This funding source is dedicated to pedestrian trail capital projects and in FY 2022, appropriations are budgeted at $1,606,000. Projects of note include: $269,900 for the Fancher Creek Trail project; $770,000 for the McKinley Avenue Trail project; and, $173,000 for the Master Trails and Bike Plan. Measure C Bicycle Facilities – FY 2022 funding for bicycle capital projects is budgeted at $1,534,900. As per Motion #99 dedicating $1,000,000 toward a Class 4 bike lane on Barstow Avenue between Blackstone and Jackson Avenues, $50,000 has been budgeted in FY 2022 for design costs and $950,000 has been budgeted in FY 2023 for construction costs. Other projects of note include: $356,400 for the First Street Cycle Track; $459,500 for the Tulare 6th- Cedar Complete Street; and, $395,300 for the Palm & Belmont Class IV Cycle Track. B - 168 FY 2021-2022 Adopted Budget Public Works Department Measure P Special Sales Tax On July 18, 2018, the City Clerk received an Initiative Petition proposing the Fresno Clean and Safe Neighborhood Parks Tax (Measure P). The Measure P tax ordinance is estimated to generate $37.5 million annually for 30 years. On February 18, 2021, the City Council certified Measure P as passed, and collection of the special sales tax will begin July 1, 2021, and the first deposits of the special sales tax are expected to be received October 2021. Measure P proceeds are designated to fund specific purposes defined in the ballot measure: •Improving and Maintaining Safe, Clean Neighborhood Parks and Playgrounds. •New Neighborhood Parks and Senior and Youth Recreation Facilities. •Youth and Senior Recreation Programs, After School Programs, and Job Training for Youth and Veterans. •Expanded Access to Arts and Culture. •Safe Walking and Biking Trails, Street Beautification and Litter Removal, and the San Joaquin River Parkway. •Program implementation, planning and plan updates, program and project innovation, and audit and oversight support. The revenues generated by the Measure P use tax shall be allocated by the City of Fresno on an annual basis with additional independent oversight provided by a new Parks, Recreation and Arts Commission (Commission) consisting of nine (9) members. The nine-member Commission has been appointed by the Mayor and approved by City Council. The Commission shall have primary authority on behalf of the City to conduct hearings and receive public input on programs, facilities, and services funded with Measure P, and to make recommendations to the City Council for adoption of Measure P expenditures in connection with annual budget process. For FY 2022, Measure P revenue for the Public Works Department, based on nine months of revenue receipts, is budgeted at $3,327,000. Appropriations are budgeted at $1,000,000 and will be used for the San Joaquin River Crossing Trail. Street Maintenance Operating Programs Funding for Street Maintenance operations is budgeted at $22,686,800 in FY 2022, which includes the three new positions in the 7-Week Sidewalk Concrete Program associated with Motion #54. The following are the prominent Street Maintenance Operating Programs of note: Overlay / Paving Operations: Funding for this Program is budgeted at $5,602,200 in FY 2022, which equates to approximately 56 lane miles of Overlay/Paving. The actual number of lane miles paved is dependent on the variable cost of materials as well as the degree of work involved such as paving shorter rough sections versus major street re-paving. Slurry Seal: Slurry seal is the most cost- effective method to extend pavement life through preventive maintenance and at a fraction of the cost of repairing. Funding for this Program is budgeted consistent with the prior year at $1,600,000 in FY 2022. Emergency Street Service Repairs: Similar in scope to Street Maintenance Repairs, the Emergency Street Service Program responds to weather related and after hour street emergencies. Funding for this Program is budgeted consistent with the prior year at $350,000 in FY 2022. FY 2021-2022 Adopted Budget B - 169 Public Works Department Concrete Program: This Program consists of four concrete crews with two crews assigned to the Concrete Strike Team and two crews assigned to the 7-Week Concrete Program. The 7-Week Program dedicates one concrete crew for 7 weeks in each of the seven Council Districts. Funding for the Concrete Program is budgeted at $4,653,800 in FY 2022. Crack Seal Program: Crack sealing provides a documented effective proactive treatment to extend pavement life. Funding for this Program is budgeted consistent with the prior year at $250,000 in FY 2022. Street Maintenance Repairs: Unlike the larger scope of Overlay/Paving operations or the smaller scope of pothole repairs, Street Maintenance Repair operations perform smaller street patch and paving treatments. Funding for this Program is budgeted consistent with the prior year at $450,000. Pothole Repair Program: As with the Crack Seal Program, the Pothole Repair Program is designed to temporarily extend the life of the asphalt. Funding for this Program is remaining consistent at $725,000 in FY 2022. Street Cleaning: This Program removes approximately 6,700 tons of particulate matter and sediment from the City’s 1,740 miles of roadway annually. This is particulate matter that would have otherwise found its way into our streams, ponds and air. Funding for this Program is budgeted at $3,602,800 in FY 2022. Landscape Maintenance Funding for the Landscape Maintenance Program in FY 2022 is budgeted at $18,253,300, which is an increase of $1,322,100. The increase is the net balance of the transfer of Parks Maintenance appropriations to the PARCS Department and Motion #1. Street Tree Maintenance: As per Motion #1, $2.8 million has been added to reduce the geobase tree trimming cycle down to 10 years. Additionally, $829,400 has been budgeted for emergency street tree services. Median/Buffer Maintenance: Median Islands is budgeted at $5,128,100, which is a $433,400 increase when compared to the FY 2021 Amended Budget. The increase is primarily attributable to the increase in Community Sanitation appropriations to the FY2018 Actual level of expenditures and will result in increased irrigation work and repairs. Landscape Lighting & Maintenance District/ Community Facilities District: LLMD/CFD Program appropriations are budgeted at $7,647,400 or an increase of $466,500. The increase is primarily driven by the addition of a much needed Forestry Supervisor to address a backlog of tree related issues throughout the City. A Staff Assistant is also being added to assist with CFD tract acceptances, special taxes, projects, and changes in service levels. Traffic Signals & Streetlights (TSSL) Operating appropriations are budgeted at $8,547,100, which is a decrease of $61,600 as compared to the FY 2021 Amended Budget. The decrease is attributable to one-time vehicle purchases in FY 2021, which is being offset by one-time purchases in FY 2022 as well the transfer of an Electrician from Facilities to TSSL. Facilities Maintenance FY 2022 total revenue from operations is budgeted at $16,129,500. All funds combined represent a net decrease of $4,827,700 when compared to the FY 2021 Amended Budget. In FY 2022, appropriations are budgeted at $15,820,100. A total of $61,900 has been budgeted for citywide Form 10 requests. These requests include: $27,300 for new cubicles in B - 170 FY 2021-2022 Adopted Budget Public Works Department the Public Works; $9,600 for remodeling nine cubicles in Planning & Development; and, $25,000 in Water Enterprise requests. Community Sanitation Community Sanitation primarily funds the Street Sweeping, Street Tree Trimming and Median Island Programs. Total revenues for FY 2022 are budgeted at $10,059,200, which is a decrease of $748,300. Community Sanitation revenues are limited due to the legal restriction of a fixed service rate as established by voter approval of Proposition 218. Due to increases in the cost of services, and therefore a decrease in the services provided, the Department plans to research the possibility of seeking a rate increase through the Proposition 218 process. Appropriations are budgeted at $9,159,900 in FY 2022, which is a decrease of $28,300. Additionally, $799,300 is budgeted in the Department of Public Utilities Solid Waste Division to support the Litter Control Program. FY 2021-2022 Adopted Budget B - 171 Public Works Department Staffing Administration The DBE/Small Business Coordinator position is funded by Public Works, but currently resides in the Finance Department. This cost neutral request will transfer the position from Finance to Public Works in FY 2022 and will provide efficiencies and improved customer service. Engineering Division The Division is adding an Engineer I and a Professional Engineer to focus on special high profile projects such as the McKinley Grade Separation, Mid Town Trail, High Speed Rail, etc.; an Engineer I for surveying; a GIS Specialist; and a Supervising Professional Engineer in Design Services. Cost: $405,800. Traffic Operations & Planning The Division is adding an Engineer I to assist with the (4G/5G) antenna plan and a Community Outreach Specialist to work as the Active Transportation Plan (ATP) Coordinator. Cost: $99,800. Graffiti Team In an effort to maximize efficiencies, realign the growth of the Graffiti Team and expand the scope of services in FY 2022, twelve cost neutral positions are being transferred from the PARCS Department to Public Works. The Graffiti team will also be expanding services with the addition of three new Graffiti Technicians. Cost: $189,900. Facilities Mgmt. / Landscape Maintenance To improve efficiency, two Maintenance Carpenter and six Irrigation Specialist positions are being transferred from the PARCS Department to Public Works. This action is cost neutral. Street Maintenance Per Motion #54, the Division is adding three positions to the 7-Week Sidewalk Concrete Program. An Assistant Director is also being added to oversee the Street Maintenance, Landscape Maintenance, and Traffic Signal & Streetlight divisions and a Senior Engineering Technician is being added to develop, maintain and administer a concrete management and project selection process. Cost: $334,000. Landscape Maintenance The Division is adding a Forestry Supervisor to address a backlog of tree related issues throughout the City and a Staff Assistant to assist with CFD tract acceptances, special taxes, projects, and changes in service levels for a total position cost of $109,300. Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Administration Division 12.75 13.00 13.00 1.00 14.00 Engineering Services Division 36.00 36.00 36.00 6.75 42.75 Capital Management Division 41.75 44.00 44.00 0.00 44.00 Traffic Operations & Planning 29.00 29.00 29.00 (0.50) 28.50 Facilities Management 25.50 24.00 24.00 0.00 24.00 Sustainable Fresno 2.00 2.00 2.00 0.00 2.00 Graffiti Abatement 0.00 0.00 0.00 15.00 15.00 Street Maintenance Division 106.75 108.00 108.00 3.75 111.75 Landscape Maintenance Division 86.00 85.00 85.00 7.50 92.50 Traffic Signal & Streetlights Division 17.00 17.00 17.00 1.00 18.00 Total 356.75 358.00 358.00 34.50 392.50 B - 172 FY 2021-2022 Adopted Budget Public Works Department Impact of Capital Infrastructure Construction on Operations The Department’s capital portfolio consists of a large number of projects that are classified into five separate categories for maintenance purposes which will add to the Department’s overall operations cost. The projects are either ongoing in nature or will be completed over the next five fiscal years. The expected future maintenance for each category is listed below: Street Improvements This is the largest category by number of projects as well as cost in the portfolio. Construction can include asphalt, curb and gutter, median islands, sidewalks and landscaping. Estimated future maintenance varies for each project based upon what is constructed. At this time no additional personnel are required. The anticipated maintenance costs are for replacement of infrastructure as assets reach their useful lives. Traffic Signals The installations of traffic signals range from the installation of left-turn phasing to completely new signal at an intersection. Future maintenance costs consist of additional personnel, materials and other costs to provide the periodic maintenance necessary for the signals as well as operating costs. ITS Traffic Synchronization This Program installs traffic synchronization technology on traffic signals for major corridors of the City. As these projects are completed, additional personnel for signal timing, the physical maintenance of the equipment and information technology will be necessary along with replacement equipment as the original equipment ages and no longer functions. Facilities Projects Facilities projects relate to the replacement and overall maintenance of City facilities such as City Hall, City Hall Annex, Municipal Service Center, and Parks, Police and Fire facilities. CFD Landscape Maintenance The ongoing projects consist of the administrative costs to provide service to the CFDs that are approved by Council. Maintenance costs depend on the individual district and may cover landscaping as well as other approved infrastructure. Funding for the CFD Program is usually provided by property tax assessments to the property owners in each district. In order to keep up with the growing inventory of CFD- maintained landscapes, the FY 2022 budget proposes a Forestry Supervisor to inspect trees, oversee trimming, removal and replanting for the CFD tree inventory. The FY 2022 budget also proposes a Staff Assistant for the high volume of communication needed with homeowners in our numerous CFD-maintained subdivisions, related to CFD enhancement projects and assessments. Pedestrian/Bicycle Trail Projects This category consists of projects to construct new pedestrian/bicycle trails within the city of Fresno. Construction is similar to the Street Improvement category, but does not include median islands and may include other trail facilities such as lighting or street furniture. As these are all new trails, maintenance will increase with each completed project. Future costs include personnel, supplies, equipment and other day-to-day costs to operate the trail. FY 2021-2022 Adopted Budget B - 173 Public Works Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 83,168,761 82,503,148 64,372,900 41,091,800 (36.2) Fiscal Year Revenues: Taxes 15,330,568 11,532,064 37,695,800 25,520,700 (32.3) Licenses & Permits 1,217,735 1,842,228 1,570,700 1,934,100 23.1 Intergovernmental Revenue 44,342,238 47,334,709 134,348,400 97,882,400 (27.1) Charges for Services 31,931,237 29,317,615 34,715,000 35,973,400 3.6 Fines 0 0 0 0 0.0 Other Revenue 1,993,409 2,159,724 1,631,300 1,637,500 0.4 Interdepartmental Charges for Services 7,767,524 9,210,749 12,036,300 10,454,500 (13.1) Misc. Revenue 851,805 958,898 869,400 495,200 (43.0) Transfers (3,062,188)(6,083,041)3,454,700 (2,200,300)(163.7) Total Fiscal Year Revenues 100,372,328 96,272,947 226,321,600 171,697,500 (24.1) Funding Facilitated by Department 183,541,089 178,776,094 290,694,500 212,789,300 (26.8) Memo Item: Appropriations by Amount Personnel Services 25,802,427 28,772,833 38,204,200 36,238,600 (5.1) Non Personnel Services 53,576,694 67,770,946 294,559,600 230,792,600 (21.6) Interdepartmental Services 24,742,169 21,851,833 30,786,200 25,234,100 (18.0) Contingencies 0 0 0 0 0.0 Total Departmental Expenditures 104,121,289 118,395,612 363,550,000 292,265,300 (19.6) Citywide General Fund Support 4,543,427 3,336,965 6,148,900 12,107,000 96.9 Total Available Funding 188,084,516 182,113,060 296,843,400 224,896,300 (24.2) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 24.8 24.3 10.5 12.4 (5.1) Non Personnel Services 51.5 57.2 81.0 79.0 (21.6) Interdepartmental Services 23.8 18.5 8.5 8.6 (18.0) Contingencies 0.0 0.0 0.0 0.0 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 (19.6) B - 174 FY 2021-2022 Adopted Budget Public Works Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 (24,568,100)38,878,300 21,931,500 4,698,600 0 41,091,800 Fiscal Year Revenues: Taxes 0 25,519,600 0 100 1,000 0 25,520,700 Licenses & Permits 1,615,000 150,000 0 169,100 0 0 1,934,100 Intergovernmental Revenue 90,000 88,509,400 9,095,800 187,200 0 0 97,882,400 Charges for Services 4,452,900 621,900 11,011,400 19,886,800 400 0 35,973,400 Fines 0 0 0 0 0 0 0 Other Revenue 90,000 621,500 446,200 371,300 87,000 0 1,637,500 Interdepartmental Charges for Services 0 0 0 0 10,454,500 0 10,454,500 Misc. Revenue 0 3,900 9,800 323,500 158,000 0 495,200 Transfers 0 456,900 (2,566,800)(229,000)0 138,600 (2,200,300) Total Fiscal Year Revenues 6,247,900 115,883,200 17,996,400 20,709,000 10,700,900 138,600 171,697,500 Funding Facilitated by Department 6,247,900 91,315,100 56,874,700 42,640,500 15,399,500 138,600 212,789,300 Memo Item: Appropriations Personnel Services 5,040,900 18,223,300 3,159,200 7,791,400 2,023,800 0 36,238,600 Non Personnel Services 10,488,900 184,935,000 16,032,400 7,599,800 11,597,900 138,600 230,792,600 Interdepartmental Services 2,825,100 11,265,300 1,717,000 8,105,800 1,320,900 0 25,234,100 Contingencies 0 0 0 0 0 0 0 Total Appropriations 18,354,900 214,423,600 20,908,600 23,497,000 14,942,600 138,600 292,265,300 Citywide General Fund Support 12,107,000 0 0 0 0 0 12,107,000 Total Available Funding 18,354,900 91,315,100 56,874,700 42,640,500 15,399,500 138,600 224,723,300 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 64,149,046 63,661,654 86,939,200 84,479,600 28.9 Capital 39,832,858 54,594,856 276,471,900 207,647,100 71.0 Debt Service 139,385 139,102 138,900 138,600 0.0 Total 104,121,289 118,395,612 363,550,000 292,265,300 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding. FY 2021-2022 Adopted Budget B - 175 Public Works Department THIS PAGE WAS INTENTIONALLY LEFT BLANK. B - 176 FY 2021-2022 Adopted Budget Transportation (FAX) Department The Department of Transportation provides fixed-route and paratransit demand-response service 363 days a year throughout the City of Fresno. Routes also serve some areas of the City of Clovis, as well as the County of Fresno. The Transportation Department includes the City’s Municipal Fleet Management and Public Safety Fleet Management Divisions, which provide comprehensive vehicle, equipment, and supply services to client city departments, as well as outside customers. The focus of the Public Safety Fleet Maintenance Division is to support and maintain Police and Fire vehicles and equipment. In FY 2022, the Department of Transportation plans to further emphasize sustainability – internal and external – at the forefront of our efforts and planned activities. The FAX Operations Division fixed-route service provides 18 different routes, including one Bus Rapid Transit (BRT) route, operating seven days a week, and utilizing a fleet of 116 buses. Of those buses, 115 run on compressed natural gas (CNG) fuel, which is a hybrid fuel that provides a cleaner air alternative and significant fuel savings. Each bus is equipped with wheelchair lifts as well as bicycle racks and normally carry an average of 26 passengers per hour. In FY2021, the fixed- route system provided more than 9 million trips, operated 432,000 hours and traveled more than 4.9 million miles. The Department also provides paratransit demand-response service, known as Handy Ride. Handy Ride operates seven days a week with service levels comparable to the fixed-route system. Residents who are unable to utilize fixed- route service due to a qualifying condition under the Americans with Disabilities Act (ADA), use Handy Ride services. Traveling nearly 1 million miles and utilizing 55 vehicles, Handy Ride service provided over 170,000 trips last year. In an effort to mitigate some of the financial hardship imposed on ridership by COVID-19, in March 2021, the Department implemented a temporary fare-free service for FAX fixed route buses and Handy Ride paratransit. Since the start of the pandemic, the Department has realized a decrease in ridership of approximately 50 percent. The Department continues to implement numerous safety measures to prevent the spread of COVID-19, including limiting the capacity in each bus to allow for social distancing. This limitation, along with the closures of high schools, colleges, government offices and businesses have all contributed to the loss in ridership. As these sectors begin phased re-openings, the Department projects ridership will steadily return to normal levels. A comprehensive capital asset and facilities assessment study is guiding the Department through a maintenance and replacement plan to maximize the life of assets and prioritize facility repairs and upgrades. Transportation divisions continue to build asset maintenance, grant match, and bus/equipment reserves. These reserves provide the Department with resources needed to maintain and repair existing assets; implement study recommendations; leverage local, state, and federal grant funds for the FY 2021-2022 Adopted Budget B - 177 acquisition of new or replacement equipment; the purchase of zero emission buses, facilities, passenger stations and amenities. The Fleet Maintenance Division provides clients with a full range of fleet services to ensure the City fleet operates at optimum levels. These services include vehicle and equipment acquisition and disposal, maintenance repairs, and fuel. The Fleet Management Division maintains more than 2,300 units, ranging from utility carts to large refuse trucks, motor graders, bulldozers, and backhoes. The division is also responsible for all on and off road emissions reporting to the Environmental Protection Agency, California Air Resources Board, as well as the local air district. The Fleet Management Division, for the 19th consecutive year, has been awarded the Automotive Service Excellence Blue Seal of Excellence. This designates more than 75 percent of the technicians have passed multiple certification exams. The Public Safety Maintenance Division provides a dedicated shop for Fire and Police vehicles. The Public Safety Maintenance Division is expected to provide cost-effective maintenance service, while maintaining public safety customers as the top priority. Gregory A. Barfield Department of Transportation Director Assistant Director Assistant Director Municipal Fleet Division Capital Projects Information Services / TechnologyPublic Safety Fleet Division Police Fleet Fire Fleet Fleet Operations Fleet Equipment Acquisition Fare Collection Administrative Support Service Planning / Scheduling Public Outreach Personnel Activities Administrative Division Bus Repair / Maintenance Customer ServiceFinancial Management Grant Management Compliance Payroll Maintenance Division Planning Division Operations Division Support Services Division Paratransit Field Supervision Training Dispatch Bus Service Safety Facility / Bus Stop Maintenance B - 178 FY 2021-2022 Adopted Budget Transportation (FAX) Department Operating FY 2021 Amended FY 2022 Adopted Variance Special Revenue 14,899,600 15,847,700 948,100 Enterprise 51,923,200 54,531,100 2,607,900 Internal Service Fund 46,482,400 44,610,800 (1,871,600) Total Operating 113,305,200 114,989,600 1,684,400 Capital Special Revenue 110,000 110,000 0 Enterprise 54,546,900 53,089,800 (1,457,100) Total Capital 54,656,900 53,199,800 (1,457,100) Grand Total 167,962,100 168,189,400 227,300 Operating and Capital Appropriations by Fund Type FY 2022 Appropriation Fund Type Chart Major Capital Projects by Appropriations Home Department Fund Type FTE FAX Department Special Revenue 124.50 FAX Department Enterprise 327.10 FAX Department Internal Service Fund 89.40 Grand Total 541.00 Debt Service 0 0 0 Total Debt Service 0 0 0 Department Project Fund Type 2022 Adopted Budget FAX Department FC00036 - Bldg and Facility Maintenance Enterprise 17,221,800 1 FAX Department FC00069 - FY10-11 Prop 1B-PTMISEA Project Enterprise 4,027,200 4 FAX Department FC00087 - FY14-15 Prop1B-PTMISEA Project Enterprise 4,014,000 5 FAX Department FC00092 - TIRCP - HFN Imprvmnts & Vehics Enterprise 4,180,000 3 FAX Department FC00093 - TIRCP - SW Community Connector Enterprise 9,490,000 2 FAX Department Budget Snapshot FY 2021-2022 Adopted Budget B - 179 Transportation (FAX) Department Service Impacts Approved Council Motions Per Budget Hearings •Motion #13 transferred an Equipment Service Worker II from the Public Safety Maintenance Division to the Fire Department. The transfer removed a total of 1.0 FTE and $77,100 from the Transportation Department’s Personnel Budget total. •Motion #44 added a Network System Specialist to the Information Service Department (ISD) to work on Transportation Department items including Wi-Fi on busses. The first year cost of the position and related equipment is $85,300 which ISD will recover through Interdepartmental Service charges to the Transportation Department. Revenues The Transportation Department’s revenues are generated through a variety of sources. As an enterprise, Transit Operations is primarily funded through State Transportation Development Act (TDA) allocations, Federal Transit Administration (FTA) grants, Measure C and passenger fares. In FY 2022 the Fleet Management and Fleet Public Safety Maintenance Divisions will continue to operate as Internal Service Fund division with revenues made up of service charges to clients within and outside the City. Total resources for the Transportation Department in FY 2022 are $194,971,900 which is 16.6 percent down or $38,846,800 lower than the FY 2021 Amended Budget. Excluding the FY 2021 year end carryovers, total ongoing revenues and one time transfers are budgeted at $140,746,100, a decrease of 29.1 percent or $57,699,300 lower than the FY 2021 Amended Budget. The Transit Operations and Capital portions of the ongoing revenues are $97,757,600 which is a decrease of $56,675,500 compared to the FY 2021 Amended Budget. The Internal Service portion of the ongoing revenue is $42,988,500 which is a decrease of $1,023,800 compared to the FY 2021 Amended Budget. The decrease in revenue compared to the FY 2021 Amended Budget is primarily due to FY 2022 fluctuations in Federal Awards and Federal Allocations and Entitlements. Together, these accounts are budgeted at $34,661,200 which is $59,731,800 lower than the FY 2021 Amended Budget. The annual fluctuations are based on the passage of the federal budget, funds availability, competitive grant awards, capital project scheduling and progress, grant agreement execution and the timing of reimbursement requests. Furthermore, FY 2021 included special one-time federal revenue include CARES Act funding which will not continue into subsequent years. Expenditures Total appropriations in the Transportation Department are budgeted at $168,189,400, an increase of $227,300 compared to FY 2021 Amended Budget. Compared to FY 2021 Amended Budget, the Transit Operating Division is up 5.3 percent to $70,378,800; the Capital Division is down 2.7 percent to $53,199,800 and the Internal Service Funded Fleet Divisions are down 4.0 percent to $44,610,800. Transit Operating Divisions Transit Operating Divisions Non-Personnel Budget totals $19,392,900 which is an increase of $355,700 from the FY 2021 Amended Budget. Changes to the FY 2022 Non-Personnel Budget include: •$7,800,000 budgeted for complementary paratransit services. This budgeted amount is $1,100,000 above the FY 2021 Amended Budget and takes into consideration new contract with paratransit provider NEXT as B - 180 FY 2021-2022 Adopted Budget Transportation (FAX) Department well as an expected increase in services levels for paratransit ridership. • $613,800 budgeted to ensure maintenance and vehicle parts are available for FTA assets the department is required to maintain. This amount is $491,800 higher than the FY 2021 Amended Budget. The increase incorporates a fare collection system maintenance agreement with the Genfare Division of SPX Corporation and related parts increases for the specialized and technical equipment utilized by the Ticket Vending Machines and fareboxes. • $1,715,000 in Measure C New Technology grant funds for the Fresno City College (FCC) advanced propulsion systems training center. The FCC project was budgeted at $1,995,000 in FY 2021 but only $280,000 was completed in that fiscal year due to the pandemic and a transition to online classes. The balance of the grant funds are being included in FY 2022. The Transportation Department is only a pass-through entity for these funds. Transit Operating Divisions Interdepartmental Services’ (ID) Budget totals $7,666,600, which is an increase of $645,900 compared to the FY 2021 Amended Budget. The following addresses the significant items impacting the ID Budget: • $553,700 total increase for self-insurance charges. Liability Self-Insurance Charges are up $471,000 and Property Self-Insurance charges are up $82,700. These amounts are calculated based on a methodology that utilizes five years of actual use of the Self- Insurance accounts. • $139,800 increase in Fleet Service Charges which is a direct charge based on maintenance of vehicles and equipment by the Fleet Management Division. • $117,900 decrease in Fleet Fuel Charges. The decrease is due to a lower fuel costs. • $85,300 increase due to approved Council Motion #44 which added a Network System Specialist to work on adding Wi-Fi on City busses. The position will be located in the Information Services Department and paid for through the Transportation Department’s ID Budget. Capital Division Capital Division appropriations are budgeted at $53,199,800, which is a decrease of $1,457,100 compared to the FY 2021 Amended Budget of $54,656,900. Significant changes to the Capital Budget include: • $3,000,000 increase for electric vehicle charging infrastructure to support the initial deployment of a zero-emission battery electric bus fleet. • $4,630,800 reduction in capital expenditures for the purchase 40 foot fixed route busses. This reduction is based on grants received. Additional Capital project details can be found in the Capital Improvement Summary section of this book. Internal Service Funded Fleet Service Divisions Public Safety Fleet Maintenance Public Safety Fleet Maintenance Division’s (PSF) Non-Personnel budget totals $11,292,300 which is an increase of $3,724,800 from the FY 2021 Amended Budget. The increase is primarily due to $4,220,100 budgeted for the acquisition new and replacement Police Department vehicles in FY 2022. The other significant change to the Non-Personnel budget is a $504,800 reduction in the Special Projects account which was added in FY 2021 to align appropriations with available resources from FY 2020 carryover. PSF’s Interdepartmental Services’ (ID) Budget totals $588,400 which is an increase of $86,500 compared to the FY 2021 Amended Budget. The FY 2021-2022 Adopted Budget B - 181 Transportation (FAX) Department following addresses the significant items impacting the ID Budget: •$124,200 increase in Fixed ID Reimbursement to the General Fund, based on the central service cost allocation. •$21,900 decrease in Information System Service and Equipment Charges. These charges are based on ISD’s service allocations. •$ 17,400 decrease in Fleet Service Charges, which is a direct charge based on maintenance of vehicles and equipment by the Fleet Management Division. Municipal Fleet Maintenance & Fleet Equipment Acquisitions The Non-Personnel Budget for Municipal Fleet Maintenance and Fleet Equipment Acquisitions is $21,561,000 which is a decrease of $5,733,900 compared to the FY 2021 Amended Budget. $4,990,200 of the decrease is attributable to fewer FY 2022 vehicle acquisitions. Other items impacting the change in the Non-Personnel Budget include: •$509,700 decrease in fuel appropriations due to a decline in the price of all fuel types. •$340,100 decrease in inventory needs largely due to impacts from COVID-19. •$283,600 increase in non-office type equipment rentals based on current demand levels. The Interdepartmental Service (ID) Budget for Municipal Fleet Maintenance and Fleet Equipment Acquisitions is $2,001,200 which is an increase of $87,100. The change is primarily due to the following: •$114,400 total increase for Property and Liability Self-Insurance charges. •$46,800 total increase for Information Systems service and Equipment Charges. •$68,800 decrease in Purchasing – Variable Charge. •$28,600 decrease in Facilities Management Charges. Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) The Department was allocated $5,605,200 in federal CRRSAA to be received in FY 2022. $1,280,000 is allocated for capital needs and the balance of $4,325,200 is planned for operating needs. B - 182 FY 2021-2022 Adopted Budget Transportation (FAX) Department Staffing The Transportation Department’s Personnel Budget totals $52,302,200 which is a $2,433,400 increase from the FY 2021 Amended Budget. The FY 2022 Budget accounts for the step advancements, contractual obligations driven by negotiated Memorandum of Understanding (MOU) agreements in addition to the following: Bus Driver Overtime The Transportation Department is implementing steps to reduce Bus Driver Overtime which is budgeted at $3,600,000 in FY 2022. The Department spent $3,976,800 in Driver Overtime in FY 2020 and $3,981,300 in FY 2021. In FY 2022, to reduce Overtime 10 Permanent Part Time Bus Driver positions were eliminated in favor of eight Full Time Bus Drivers to better meet the number of hours needed for current service demands. Ten unfunded Bus Driver positions have also been added to help increase the average number of filled positions at any given time by allowing the Department to hire in advance while awaiting the next Bus Driver training class to begin. Transit Operating Divisions Transit Operating Divisions are home to 452 FTE, which is an increase of 9.0 FTE when compared to FY 2021 Amended Budget staffing levels. The net increase is due to: •A reduction of 10 Permanent Part Time Bus Drivers. These positions were budgeted at 0.8 FTE each for a total reduction of 8.0 FTE totaling $561,000. The positions were reduced in favor of adding full time positions to help reduce overtime needs as previously discussed. •The addition of eight Full Time Bus Drivers. These positions are budgeted at .75 FTE each for a total increase of 6.0 FTE totaling $427,600. These positions were added to help reduce overtime costs. •The addition of 10 unfunded Bus Driver positions. These positions are budgeted at 1.0 FTE each for a total increase of 10.0 FTE. These positions were added as part of a strategy to increase the average number of filled PCNs throughout the year by cutting time between hiring and the start of Bus Driver training classes. •The addition of a Senior Secretary position at 1.0 FTE transferred from Municipal Fleet Maintenance. Municipal Fleet Maintenance & Fleet Equipment Acquisitions Municipal Fleet Maintenance and Fleet Equipment Acquisitions Divisions are home to 58.0 FTE which is a decrease of 1.0 FTE compared to the FY 2021 Amended Budget staffing levels. The decrease is due to the transfer of a Senior Secretary position at 1.0 FTE to the Transit Operating Divisions. Public Safety Maintenance Division The Public Safety Maintenance Division has 31.0 FTE which is a decrease of 1.0 FTE compared to the FY 2021 Amended Budget staffing levels. The decrease is due to approved Budget Motion #13, which moved an Equipment Service Worker II from the Public Safety Maintenance Division to the Fire Department. FY 2021-2022 Adopted Budget B - 183 Transportation (FAX) Department Department Staffing Detail Position Summary FY 2020 FY 2021 FY 2021 FY 2022 FY 2022 Division Adopted Final Amended Changes Adopted Transportation Operating 327.00 325.00 325.00 8.00 333.00 Transportation Maintenance 83.75 83.00 83.00 (2.00) 81.00 Transportation Administration 22.00 25.00 25.00 4.00 29.00 Transportation Support Services 7.00 7.00 7.00 (1.00) 6.00 Transportation Planning 2.00 3.00 3.00 0.00 3.00 Fleet Public Safety Maintenance 31.50 32.00 32.00 (1.00) 31.00 Fleet Management 54.75 56.00 56.00 (1.00) 55.00 Fleet Equipment Acquisition 5.00 3.00 3.00 0.00 3.00 Total 533.00 534.00 534.00 7.00 541.00 Note: The Total FY 2022 Changes are due to the following 10 Unfunded Bus Drivers (1.0 FTE each) 10.0 FTE 8 Full Time Bus Drivers (0.75 FTE each) 6.0 FTE 10 PPT Bus Drivers (0.8 FTE each) (8.0) FTE Motion 13 - Position Transferred to Fire Dept. (1.0) FTE Total FY 2022 Changes 7.0 FTE B - 184 FY 2021-2022 Adopted Budget Transportation (FAX) Department Department of Transportation/Fresno Area Express Impact of Capital Projects on Operations Capital Projects Project Projected Year of Completion Square Footage/Miles Estimated Number of Positions Estimated Annual O&M Cost/(Savings) HFN Bus Stop Improvements 2022 18.2 miles N/A ($100,000) Bus Entry Gate Installation 2022 N/A N/A ($15,000) ZEBs and Charging Infrastructure 2023 N/A N/A Unknown TAM Software 2022 N/A N/A ($140,000) Electronic Pre-Trip Inspection System 2022 N/A N/A ($140,000) Major Capital Projects budgeted in FY 2022 for the Department of Transportation/Fresno Area Express include: high-frequency network (HFN) bus stop improvements, installation of a new bus entry gate and associated security features at the Municipal Service Center (MSC), purchase of several zero-emissions buses (ZEBs) and installation of appropriate charging infrastructure, launch of transit asset maintenance (TAM) software, and launch of an electronic pre-trip inspection system. Once complete and fully operational, these projects are anticipated to impact the Department’s operations and maintenance (O&M) budget beginning in FY 2022. HFN Bus Stop Improvements Planned improvements to various bus stops along the FAX high-frequency network corridors of Shaw and Cedar Avenues include concrete repair, installation of upgraded amenities, traffic signal priority (TSP) for transit buses, and increased ADA accessibility. As a result of these improvements, HFN ridership is expected to increase five percent (or approximately 110,000 passengers based on pre-COVID ridership numbers) in the first year after completion of the project. This has potential to increase the farebox collections by more than $100,000 in the first year, which is reflected as a savings/offset of operational expense in the chart above. Bus Entry Gate FAX plans to add a dedicated bus entrance at the MSC, eliminating the need for buses to enter through the busy front gate. This will increase operational efficiency by reducing end-of-day bus queue times and traffic congestion within the MSC. Any step that decreases bus queue times thereby reduces fuel and employee hours. Even the projected one-quarter percent reduction to fuel expense and driver overtime has potential to save the Department over $15,000 in one year. ZEBs and Charging Infrastructure FAX has committed to transitioning all buses to zero-emission (either electric or hydrogen) by the year 2040. The initial phase of ZEB deployment requires significant electric charging infrastructure improvements to the FAX portion of the MSC, currently scheduled for completion in 2023. Buses will be charged using off-peak periods to maximize savings. The switch from alternative fuel to electric for the first batch of ZEBs is anticipated to reduce operating expense, but the amount depends on the fuel versus electricity cost is not yet quantified. FY 2021-2022 Adopted Budget B - 185 Transportation (FAX) Department TAM Software Transit Asset Management is crucial to ensure all FAX vehicles and equipment are maintained in a state of good repair and appropriately retired and replaced at the end of their useful life. FAX plans to invest in a new TAM software package to track all critical aspects of asset management, including but not limited to upfit, deployment, regular use, scheduled maintenance, repair, and service life. Such software will reduce the long- term costs associated with vehicle and equipment maintenance by ensuing preventive tasks are completed in a timely manner, as well as reducing “emergency repairs” that drive maintenance staff overtime. An anticipated reduction of five percent of maintenance overtime and parts expense has potential to save the Department over $140,000 in one year. Electronic Pre-Trip Inspection System FAX bus drivers currently conduct manual pre- trip inspections at the beginning of each shift and/or when taking over a different vehicle. These inspections can take several minutes apiece and require keen attention to detail. FAX plans to purchase and install electronic pre-trip inspection systems on all transit buses, which will shorten the time required for the inspection and automate/formalize the process of reporting the data to the maintenance staff. An anticipated reduction of five minutes of work time per driver per workday has the potential to decrease driver overtime by $140,000. Additional maintenance benefits, similar to those discussed in the TAM section above, may be realized as well. B - 186 FY 2021-2022 Adopted Budget Transportation (FAX) Department Department Revenue and Expenditure - All Funds Combined Funding Source FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted Percent Change Beginning Balance 32,430,929 29,393,913 35,373,300 54,225,800 53.3 Fiscal Year Revenues: Taxes 10,601,393 10,720,960 12,135,000 13,566,200 11.8 Licenses & Permits 0 0 0 0 0.0 Intergovernmental Revenue 38,879,150 59,047,675 137,259,400 78,960,100 (42.5) Charges for Services 6,568,945 5,422,620 4,379,300 4,274,100 (2.4) Fines 0 0 0 0 0.0 Other Revenue 850,512 1,008,831 1,088,300 820,100 (24.6) Interdepartmental Charges for Services 28,393,174 38,302,068 42,410,300 41,651,500 (1.8) Misc. Revenue 854,176 1,891,672 1,173,100 1,474,100 25.7 Transfers (755,464)(1,022,546)0 0 0.0 Total Fiscal Year Revenues 85,391,887 115,371,281 198,445,400 140,746,100 (29.1) Funding Facilitated by Department 117,822,816 144,765,194 233,818,700 194,971,900 (16.6) Memo Item: Appropriations by Amount Personnel Services 41,630,904 44,775,227 49,868,800 52,302,200 4.9 Non Personnel Services 49,003,424 55,705,651 107,619,600 104,441,200 (3.0) Interdepartmental Services 8,219,203 9,551,342 9,973,700 10,946,000 9.7 Contingencies (3,500)0 500,000 500,000 0.0 Total Departmental Expenditures 98,850,031 110,032,220 167,962,100 168,189,400 0.1 Citywide General Fund Support 8,733,617 (6,842)0 0 0.0 Total Available Funding 126,556,433 144,758,351 233,818,700 194,971,900 (16.6) Notes: Department Revenue and Expenditures – All Funds Combined Table. 1. This table reflects the consolidation of all fund that support operating and/or capital financial activities. 2. The Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. 3. Data may not add to the totals due to rounding. Appropriations by Percentage Personnel Services 42.1 40.7 29.7 31.1 4.9 Non Personnel Services 49.6 50.6 64.1 62.1 (3.0) Interdepartmental Services 8.3 8.7 5.9 6.5 9.7 Contingencies (0.0)0.0 0.3 0.3 0.0 Total Departmental Expenditures 100.0 100.0 100.0 100.0 0.1 FY 2021-2022 Adopted Budget B - 187 Transportation (FAX) Department Department Appropriations by Fund Classification - FY 2022 only Resources General Fund Special Revenues Capital Enterprise Internal Service Debt Service Total Beginning Balance 0 12,768,900 0 33,943,200 7,513,700 0 54,225,800 Fiscal Year Revenues: Taxes 0 13,566,200 0 0 0 0 13,566,200 Licenses & Permits 0 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 78,610,700 349,400 0 78,960,100 Charges for Services 0 0 0 4,216,900 57,200 0 4,274,100 Fines 0 0 0 0 0 0 0 Other Revenue 0 105,700 0 452,500 261,900 0 820,100 Interdepartmental Charges for Services 0 0 0 0 41,651,500 0 41,651,500 Misc. Revenue 0 0 0 805,600 668,500 0 1,474,100 Transfers 0 (2,496,100)0 2,496,100 0 0 0 Total Fiscal Year Revenues 0 11,175,800 0 86,581,800 42,988,500 0 140,746,100 Funding Facilitated by Department 0 23,944,700 0 120,525,000 50,502,200 0 194,971,900 Memo Item: Appropriations Personnel Services 0 11,535,900 0 32,098,400 8,667,900 0 52,302,200 Non Personnel Services 0 2,896,200 0 68,691,700 32,853,300 0 104,441,200 Interdepartmental Services 0 1,525,600 0 6,830,800 2,589,600 0 10,946,000 Contingencies 0 0 0 0 500,000 0 500,000 Total Appropriations 0 15,957,700 0 107,620,900 44,610,800 0 168,189,400 Citywide General Fund Support 0 0 0 0 0 0 0 Total Available Funding 0 23,944,700 0 120,525,000 50,502,200 0 194,971,900 Department Appropriations by Fund Type FY 2019 Actuals FY 2020 Actuals FY 2021 Amended FY 2022 Adopted (Amount) FY 2022 Adopted (Percentage) Operating 91,356,102 99,594,727 113,305,200 114,989,600 68.4 Capital 7,493,929 10,437,493 54,656,900 53,199,800 31.6 Debt Service 0 0 0 0 0.0 Total 98,850,031 110,032,220 167,962,100 168,189,400 100.0 Notes: Department Appropriations by Fund Classification – FY 2022 only Table 1. This Citywide General Fund Support line-item reflects citywide General Fund revenues (i.e., sales tax, property tax, etc.) captured in the General City Purpose Department and is utilized to cover the difference between General Fund revenues and expenditures facilitated by the above department. Department Appropriations by Fund Type 1. Data may not add to the totals due to rounding B - 188 FY 2021-2022 Adopted Budget Transportation (FAX) Department FY 2022-2026 Capital Improvement Program Introduction Development of the FY 2022-2026 Capital Improvement Program (CIP) is an intensive, ongoing process, involving a comprehensive review of the goals and direction of the City’s future infrastructure needs. The overriding mission of this review is to determine specific priorities, starting with the vital work being done to revitalize and reinvigorate the Downtown area; then to sequence those priorities to enable the City to effectively concentrate its capital investment. Any capital plan must take into consideration the financial impact to its citizens, balancing the ever changing needs of the City with the capacity of the population to finance those improvements and the maintenance that comes with them. This is especially true of capital funded through utility rates. Critical decisions will be made concerning the pace and timing of the utility capital program using the dollars available. Overview The total FY 2022-2026 CIP is budgeted at $1,232 billion for projects that range from the construction of new facilities to the updating of existing structures, street improvements, sidewalk repairs and utility infrastructure maintenance. The FY 2022 Capital Program contains new and ongoing projects with a combined approximate cost of $540.9 million. Capital Funding Sources In FY 2022, federal support totaling $175.2 million consists largely of Federal Aviation Authority Grants for Fresno Yosemite International Airport, Federal Transportation Agency Grants for FAX and funding for main arterial street improvements and repairs in Public Works. State support totaling $101.6 million is made up of State Grants, Gas Tax funding for streets related improvements and repairs, High Speed Rail, Proposition 1B and State Cap & Trade and SB1 Grants for FAX and State Grant funding for PARCS. Enterprise revenue totaling $108.3 million will be used primarily to fund water well and sewer line construction and rehabilitation in Public Utilities as well as supporting Airports capital projects. CDBG is primarily used for neighborhood street improvements and reconstruction. FY 2021-2022 Adopted Budget C - 1 Uses of Capital Funding The City’s capital funding is dedicated to a variety of programs and projects such as the Veteran’s Boulevard / State Route 99 and Blackstone / McKinley Grade Separation projects in Public Works. Major capital projects in the Department of Public Utilities include Water System Rehabilitation and Replacement, which involves improvements at the Northeast Surface Water Treatment Facility, Transmission Main expansion and renewal and well construction; construction of the Southwest Quadrant Recycled Water Distribution System; and funding to maintain components at the wastewater treatment facility, as well as rehabilitation of the wastewater infrastructure system. The Airports Department is expanding the terminal concourse at Fresno Yosemite International Airport and modernizing the TSA manual baggage screening system. The FAX Department is improving infrastructure and ADA accessibility at bus stops along key transit routes including those along Shaw Avenue, Cedar Avenue and into Southwest Fresno, completing the Bus Rapid Transit (BRT) project to improve transportation efficiencies and air quality, expanding the electric vehicle infrastructure. Department Details PLANNING & DEVELOPMENT SERVICES Planning & Development Services’ FY 2022 CIP budget totals $7.6 million. The key projects within the Department’s budget include: CDBG Capital Improvements The FY 2022 CDBG budget totals $6.8 million and includes the following capital improvement projects: •$370,000 is budgeted for Burroughs Elementary Neighborhood Street Reconstruction. •$1.9 million is budgeted for year two of a multi-year project for Ericson Elementary Neighborhood Street Reconstruction. •$727,600 is budgeted in the Neighborhood Stabilization Program (NSP) for CDBG eligible housing rehabilitation activities. •$44,900 is budgeted in the Rental Rehabilitation Program (RRP) for CDBG eligible housing rehabilitation activities. THE DEPARTMENT OF PUBLIC UTILITIES Approved Council Motion During the FY 2022 Budget Hearings, Council approved the following motion in the Department of Public Utilities: •Motion #42 reallocated $267,100 previously budgeted for the Convenience Center to a pilot program to proactively pick-up litter and respond to citywide illegal dumping. DPU is responsible for a large portion of the City’s FY 2022 capital program. Many DPU capital projects are necessary to support current and future economic development needs and to maximize water resources. The following are highlights from their $113.1 million capital budget: C - 2 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program Water System Rehabilitation and Replacement: The City of Fresno has approximately 260 wells that pump groundwater and over 1,877 miles of water distribution pipelines. Much of this infrastructure is past or nearing the end of its useful life and needs to be replaced or rehabilitated. As wells age or near the end of their useful life they may not produce as much water as they originally did, either because of clogging or a worn pump, which increases the energy cost of operating old wells. As pipelines age, they become susceptible to leaking and complete failures, which can cause significant damage and service interruptions. Rehabilitation and replacement of aging wells and mains will help to assure a continued safe and reliable water supply, reduce water system failures and minimize water service costs. Major projects for FY 2022 include: •Water Main Renewal – Replacement of water main in Calwa Town Site (Phase 1), Jensen Avenue: Fowler to Clovis, Downtown Area 5: Divisadero / Mariposa / H / Van Ness, Polk Avenue: Gettysburg to Acacia, Martin Luther King Jr Boulevard: East Church to Jensen, Clinton / University / Fruit / Teilman, Fowler: Princeton to Clinton and close-out costs for a variety of other projects. The total budgeted amount is $10.3 million. •Water Well Construction – Fourteen sites are planned for replacement throughout the water service area for a total budgeted amount of $5.3 million. •Water Well Rehabilitation – Rehabilitation of water wells is required when production output is diminished due to mineral build- up on the well casing and in the gravel pack. Rehabilitation also includes redevelopment to reduce sand production (i.e. installation of well screens to prevent FY 2021-2022 Adopted Budget C - 3 FY 2022-2026 Capital Improvement Program sand intrusion in older open bottom wells), repairs to failure of the casing and chemical treatments for bacteriological conditions. A total budget of $2.0 million is requested. •Water Telemetry System – The Supervisory Control and Data Acquisition (SCADA) System is a wireless communication system that allows staff to remotely monitor and control the water system. Replacement and upgrade of SCADA system control components and software will increase operational efficiencies and reduce power and maintenance costs. The total amount budgeted is $1.4 million. Polyethylene (PE) Replacement: Pipes and fittings made with PE are one type of material that have been installed throughout the water distribution system for service connections to customers. Unfortunately, these pipes have been experiencing higher than normal rates of bursts and leaks. The demand for repairing or replacing these premature failures have put a strain on existing Water Division Operating & Maintenance resources including increased costs due to the frequent need for overtime to get the customer back on service and the inability to focus on preventative maintenance activities. This project will use outside contractors to proactively replace existing PE water services in target neighborhoods. All replacements will be made with copper materials, which are proven to be more durable. In FY 2022, $1.0 million is budgeted in the Water Enterprise Fund. The five-year capital plan includes a total of $5.0 million through FY 2026. Granular Activated Carbon (GAC): GAC is made from organic materials with high carbon contents such as wood, lignite and coal and is used to adsorb and filter out natural organic compounds, taste and odor compounds, as well as anthropogenic volatile and synthetic organic chemicals, which may be found in drinking water supplies. This project is for the design and construction of granular activated carbon (GAC) wellhead treatment systems (tanks, plumbing, electrical, SCADA, site improvements, etc.) at potable water well sites throughout the City. This will assist the City in insuring overall water quality and meeting federal requirements for water delivered to customers. The specific sites will be determined by feasibility studies, considering all engineering, economic, energy and environmental factors. The total budgeted amount is $6.4 million for FY 2022 funded through a variety of funding sources. Groundwater Recharge: These projects provide for intentional groundwater recharge basins to enhance replenishing the aquifer, thereby raising the water table. Funding is anticipated in FY 2022 for acquisition of property, engineering and design services, and construction of a recharge facility at a site that is yet to be determined ($2.0 million). Northeast Surface Water Treatment Facility Storage Tank (NESWTF): During FY 2020, the Safe Drinking Water State Revolving Fund Low- Interest Loan funding agreement with the State was approved for $14.0 million to construct a 4.5 MG water storage tank at the Northeast Surface Water Treatment Facility. The project will increase the treated water storage capacity from 1.5 MG to 6 MG for the NESWTF. The total estimated cost of the project is $19.4 million. The additional funding will be covered by the Water Enterprise Fund if additional SRF loan funding is not made available. The construction contract was awarded during FY 2020. A total of $708,900 is requested for FY 2022 in the state loan fund for on-going support and closeout costs. C - 4 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program Northeast Surface Water Treatment Facility (NESWTF) Improvements: In June of 2004, construction of a 30 million gallons per day surface water treatment facility and associated improvements, including water storage, booster facilities, filter systems, operations building, chemical building and raw water conveyance enhancements was completed. The facility has been in full operation since that time. Funds totaling $2.0 million are needed in FY 2022 for miscellaneous projects that have been identified to improve processing or meet regulatory requirements. These include a liner for the north 2 Ponds, ozone power supply unit upgrade, HVAC improvements, and gates and ladders for the finish water filters. In FY 2022, $2.0 million is budgeted for this on-going project. Transmission Grid Mains: The Transmission Grid Main (TGM) system is composed of large diameter (16-inch) pipelines that convey potable water from the Regional Transmission Mains to the smaller distribution system pipes. The TGM system may be expanded in new developments in the City where there are currently no TGM pipelines. Existing smaller diameter transmission grid mains are creating hydraulic restrictions that should be alleviated through replacement or construction of parallel larger pipelines. In older parts of the City, additional analysis is required to identify specific segments of existing TGM pipeline to be addressed. In FY 2022, $2.5 million is budgeted for this on-going project. Regional Transmission Mains: This project includes 13 miles of 24-inch to 66-inch diameter pipe that conveys treated drinking water from the new SESWTF to existing smaller diameter water mains. Nearing overall completion, the FY 2022 Budget is to construct the final section of the Regional Transmission Main in Council District 3 in Divisadero Avenue between G and H Streets that has been heretofore postponed as a result of ongoing High Speed Rail Construction. The completion of this gap closure will permit treated water from the Southeast Surface Water Treatment Facility to reach the west side of the City. The budgeted appropriations of $1.7 million is to prepare the project for actual construction in FY 2023. Southwest Quadrant Recycled Water Distribution System: This project, as identified in the City’s adopted Recycled Water Master Plan, will provide the infrastructure to distribute recycled water to potential recycled water customers and to aid in the offset of existing potable water use. Construction of the Southwest Quadrant Recycled Water pipeline began in FY 2016. The FY 2022 budget includes $2.8 million in FY 2022 for this project. The total amount budgeted between FY 2022 and FY 2026 to complete construction of the pipeline and the recycled water storage tank and booster pump station for the Southwest Quadrant Distribution System is $14.5 million. Flare Capacity Expansion: In the wastewater treatment process digester gas, a byproduct of wastewater treatment, is produced. The digester gas produced is burned through a gas flare unit. The current unit is undersized. This project provides the funds to build a larger capacity waste gas flare unit. The FY 2022 FY 2021-2022 Adopted Budget C - 5 FY 2022-2026 Capital Improvement Program budget includes $7.1 million in FY 2022 for this project. The total amount budgeted for this project between FY 2022 and FY 2026 is $8.8 million. Renewable Gas Diversion: This project provides funding for the infrastructure to clean digester gas and inject it into the regional gas provider’s natural gas distribution pipe system. The FY 2022 budget includes $8.6 million in FY 2022 for this project. RWRF Secondary Treatment: This project provides funding to repair, enhance, or replace components of the secondary treatment processes at the wastewater treatment facility. These processes provide secondary level treatment including oxidation and solids removal. The ability to meet current and future Waste Discharge Requirements are achieved predominantly through the secondary treatment process trains. A critical component of this project will include identifying appropriate treatment processes and equipment needed to remove contaminants such as struvite and ammonia from the dewatering process discharge which will improve effluent quality, reduce maintenance and repair costs, and increase stability of the wastewater treatment process. The budget includes $4.0 million in FY 2022 for this project. The total amount budgeted for this project between FY 2022 and FY 2026 is $29.4 million. Collection System Rehabilitation: This project provides funding to rehabilitate or replace wastewater collection system infrastructure when its condition poses a current or future threat to reliable sewage conveyance. Key components of this project for FY 2022 include rehabilitation of the North Avenue Trunk Line as well as rehabilitation of several other sewer mains. The FY 2022 budget includes $16.8 million for this project. The total amount budgeted for this project between FY 2022 and FY 2026 is $65.3 million. DPU OPERATIONS AND MAINTENANCE FACILITY: Increased demand for City services has caused various Department of Public Utilities (DPU or Department) Divisions to outgrow existing facilities. In addition, due to the Department’s current facilities’ aging infrastructure and associated operating costs, this facility will consolidate multiple Divisions in the Department. The consolidation will improve operational efficiencies allowing the Department to better meet current and future service needs. In FY 2021, DPU purchased the property for a new Operations and Maintenance Facility (Facility). The Facility will consolidate office space, warehousing, maintenance shops, and ultimately equipment yards for the Solid Waste Management Division, Water Division, Wastewater Management Division, Utilities Planning and Engineering, and Administration services. The Facility’s FY 2022 capital budget includes funding of $4.5 million for design, facility improvements, and relocation costs. The total amount budgeted for the Facility between FY 2022 and FY 2024 is estimated to be $40.4 million and will be funded by the various Divisions within DPU. C - 6 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program THE PUBLIC WORKS DEPARTMENT Approved Council Motions per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions in the Public Works Department: •Motion #9 added $2.5 million to fund an Infill Development Incentive Program. •Motion #35 added $70,000 for construction of the Police Officer Memorial. •Motion #57 added $3.5 million for Council Neighborhood Street Improvements. •Motion #86 added $25,000 for Parklet capital design costs in District 7. •Motion #99 added $1 million for a Class 4 bike lane on Barstow Avenue between Blackstone and Jackson Avenues. Of the $1 million added, $50,000 has been budgeted in FY 2022 for design costs and $950,000 in FY 2023 for construction costs. Public Works capital appropriations are budgeted at $207.6 million in FY 2022. The following are significant projects of note: Veterans/UPRR/HSR Overpass: Veterans Boulevard Project is being delivered under seven project numbers. Design and right-of- way acquisition has been completed. Construction of the Bullard Avenue extension from Carnegie to Veterans, and the Veterans Trail from Polk to Hayes were completed in FY 2020. The FY 2022 budget includes $330,100 for the completion of ongoing construction phases for the Union Pacific Railroad (UPRR) / High Speed Rail (HSR) Grade Separation Project, funded by the California High-Speed Rail Authority, and $933,800 for completion of the segment from Shaw Avenue to Barstow Avenue, funded by State-Local Partnership Program funding and development impact fees. These contracts were awarded in FY2020 and FY 2021. The FY 2022 budget includes the construction of the Veterans Boulevard freeway interchange with State Route 99 at $50.5 million, utilizing the Federal BUILD grant, State Transportation Improvement Program (STIP) funds, Measure C, RMTF, and local developer fees that have been secured for construction. The five-year capital submission reflects $63.9 million in Measure C, RTMF, State transportation funds and local developer fees that have been secured for project construction. Appropriations are budgeted at $59.2 million in FY 2022. FY 2021-2022 Adopted Budget C - 7 FY 2022-2026 Capital Improvement Program West Area Projects: The FY 2022 budget includes $13.1 million for projects west of State Route 99, including projects to address bottlenecks and lack of sidewalks on Ashlan Avenue, Clinton Avenue, McKinley Avenue and Polk Avenue; the installation of a traffic signals at Clinton Avenue and Valentine Avenue, Hughes Avenue and Shields Ave, Polk Avenue (Gettysburg to Shaw) and McKinley Avenue (Marks to Hughes) have both received Federal grant funding for construction in FY 2022. The budget includes the design phase, utilizing Citywide Regional Street Impact Fees, for the widening of Shaw Avenue to four lanes between Polk Avenue and Veterans Boulevard. SB1 Projects: Senate Bill 1 (SB1) revenues for FY 2022 are estimated at $10.4 million, which will be utilized for numerous street repaving, concrete repair and traffic signal projects throughout the City. The 2021-22 SB1 list of projects is planned for presentation to Council in June 2021. High Speed Rail: The HSR project budget includes Public Works and DPU completing the plan review and permitting process for thirteen grade separations, five miles of realigned streets, more than thirty traffic signals, twenty miles of realigned sewer and water, as well as providing construction oversight services for city facilities being relocated or constructed by the High-Speed Rail project. Appropriations are budgeted at $858,700 in FY 2022. Traffic Signals: The FY 2022 budget includes the construction of four new traffic signals and four signal left turn phasing upgrades, along with the completion of eight additional traffic signals, to improve safety and relieve congestion. The primary funding is coming from federal and state grant funding sources such as the Highway Safety Improvement Program and Active Transportation Program. Intelligent Transportation System (ITS): The Department will install traffic synchronization technology on traffic signals for major corridors of the City of Fresno. As these projects are completed, additional personnel for signal timing, the physical maintenance of the equipment and information technology will be necessary along with replacement equipment as the original equipment ages and no longer functions. $5.1 million is budgeted for FY 2022. Martin Luther King Center Active Transportation and Park Infrastructure: The Martin Luther King Activity Center project is part of a catalytic transformation underway to improve air quality and overall quality of life in Southwest Fresno. Through funding from the Transformative Climate Communities (TCC) Program, investment from State Center Community College District and collaboration with the City of Fresno, Southwest Fresno will soon be home to a new community college campus. This project will install trails, sidewalks and bike paths to support and encourage active travel to and from the campus and around southwest Fresno. The boundaries of the project are Martin Luther King Jr. Boulevard, Church, Jensen and Walnut Avenues. Preliminary engineering work is funded in FY 2022. The estimated total project cost is $17.1 million for all phases. C - 8 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program Bike & Trail Master Plan and Bankside Trail: The 2017 Active Transportation Plan (ATP) established a vision for investment in infrastructure to improve facilities for walking, biking and active travel. A key connector between east and west Fresno, the Midtown Trail project will install of 7.1 miles of trail in the heart of the City. The Midtown trail is comprised of five segments and is a key project to bring the plan from paper to pavement. A Master Trails Agreement was approved by the Council and Fresno Irrigation District Board in December 2018, allowing the project to proceed into the final design and construction phases: •Midtown Trail – Appropriations totaling $9.9 million are budgeted in FY 2022 for five segments, which includes Measure C Trails, Federal CMAQ and State ATP grant funding. Segment 2, Fresno to First, is scheduled to begin in the first half of the fiscal year. •Fancher Creek Trail, Clovis to Fowler – Appropriations totaling $745,200 are budgeted in FY 2022 for construction contingent upon the developer forming a CFD for maintenance. •Fancher Creek Parkway Transportation Planning Grant – The Fancher Creek Trail Plan will produce a conceptual study for trail feasibility and enhancement along Fancher Creek from Jensen to Temperance (approximately 5.3 miles). The completed plan will include potential funding sources for the facility and an implementation plan to move rapidly to secure grant funding for engineering, acquisition and construction. The planning process will bring together partnering agencies and the community to present a unified vision for trail facilities. A total of $225,500 is budgeted in FY 2022. Transformative Climates Communities Program (TCC): As part of the Transformative Climate Communities (TCC) program, the Strategic Growth Council has awarded $70 million to the City of Fresno. Key components of the TCC project are transformative public infrastructure investments, including: complete streets that will improve High Speed Rail Connectivity in Downtown Fresno, urban greening elements in Chinatown, and a Class I trail in Southwest Fresno. Preliminary design work began in FY 2020. Highway Litter Control: Through a joint effort with Caltrans and FCTA, the City of Fresno was awarded a contract in FY 2020 for litter abatement along the Highway system throughout Fresno. Blackstone and McKinley Grade Separation: The Fresno County Transportation Authority awarded $6,000,000 of Measure C funding to the City of Fresno to begin design and environmental studies to build two railroad grade separations at Blackstone and McKinley Avenues just east of Fresno City College. This project will help to relieve traffic congestion, improve air quality, increase transit reliability, and improve public safety. Blackstone Smart Mobility: The Blackstone Avenue Smart Mobility Project will construct protected Class IV bicycle facilities in each direction of Blackstone Avenue between Shields Avenue and McKinley Avenue by implementation of a road diet. This project will also install new curb ramps, traffic calming features, reconstruction of median noses, installing elevated bus platforms for Bus Rapid Transit (BRT) riders, and green conflict zone markings. The FY 2022 budget includes $222,500 for the design phase. FY 2021-2022 Adopted Budget C - 9 FY 2022-2026 Capital Improvement Program Palm and Belmont ATP Quick Build: Belmont and Palm Quick Build is a 3.5 mile active transportation plan (ATP) roadway reconfiguration to add Class IV bikeways, Class II bike lanes and intersection improvements to Belmont, between Blackstone and Palm, and Palm, between H Street and Dakota. The work includes slurry and restriping of the affected corridors to install the bicycle facilities, painted conflict zones and flexible post delineators. Appropriations are $1.6 million for FY 2022. Tulare and Sixth Complete Streets: The FY 2022 budget includes $2 million for the Tulare Avenue Complete Streets project from Sixth Street to Cedar Avenue will install and widen the sidewalk on the south side of Tulare Avenue, install curb and gutters, upgrade curb ramps to meet ADA compliance, reconstruct the roadway on the south side of Tulare, slurry seal on the north side of Tulare, restriping of the roadway to include a road diet and Class II bike lanes, a traffic signal modification at Cedar and Sixth, and new traffic signal loops. South Central Fresno Truck Rerouting Study: Through a partnership with the San Joaquin Valley Air Pollution Control District, the FY 2022 budget includes $500,000 in AB617 funding and $250,000 in Measure C to complete a Truck Rerouting Study for South Central Fresno. THE POLICE DEPARTMENT The Department has budgeted $130,000 bond debt service payment in FY 2022 for the Regional Training Center, which is in accordance with the multi-year lease purchase agreement with the Wastewater Treatment Division. Funding to offset the debt service payments, as well as overall operations and maintenance costs, is generated from fees charged to other agencies for use of the facility. THE AIRPORTS DEPARTMENT Airports’ FY 2022 capital program totals $123.6 million. Project costs will be funded with federal grants, Passenger Facility Charges, Measure C local transportation monies, Airports’ cash, and bond proceeds. The FY 2022 Capital Program is made up of (1) FATForward terminal capacity projects supported by both the Transportation Security Administration (TSA) and Customs & Border Patrol (CBP) and necessary to accommodate current and near- term passenger activity; and, (2) projects required to maintain the Airports’ facilities. Collectively these projects create employment, stimulate the regional economy, and have no city General Fund or ratepayer cost impact. FATForward is moving ahead on schedule. It has been part of previous fiscal year budgets and inclusion in Airports’ FY 2022 budget ensures that the Program stays on track to meet the region’s current and future air service demands. The following is a breakdown of the three major components of FAT forward: FATForward – Terminal Expansion Concourse The project includes a new Domestic / International concourse, two additional hold rooms with passenger loading bridges, a new CBP Federal Inspection Station (FIS) to accommodate multiple concurrent international arrivals, additional concessions space, and an expanded security checkpoint. Front-end work is well underway and construction is scheduled to begin in the first quarter of calendar year 2022. The project will be funded in FY 2022 with $76 million of general airport revenue bonds. FATForward – Terminal East Apron Design & Construction C - 10 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program The planned apron reconfiguration is made necessary by the airlines’ transition to larger aircraft and the new FIS. This project will strengthen apron pavement, expand the apron area, and facilitate more efficient ground aircraft operations. The FY 2022 Budget provides $15.7 million for the project, which will be funded with Airport Improvement Program grants. FATForward – Baggage Make-Up This project will modernize TSA’s current undersized and inefficient manual baggage screening system with automated conveyors feeding state-of-the-art inline explosive detection and screening systems, situated adjacent to an expanded baggage make-up area. The FY 2022 Budget provides $17.7 million for this project, which will be funded with a TSA grant that has already been partially awarded for early FY 2022. Miscellaneous Airfield and Terminal Improvements These projects reflect Airports’ commitment to provide (1) safe and operationally efficient airside facilities; and, (2) an attractive terminal that offers a positive passenger experience. Airside improvements include the replacement of runway lights to enhance safety, and the execution of slurry seal projects to extend the useful life of the pavement. Terminal improvements include the replacement of the HVAC system, upgrade of the public address system, and renovation of the terminal roof. The FY 2022 Budget provides $4.0 million for these projects, which will be funded with Passenger Facility Charges and Airports’ cash reserves. THE PARKS, AFTER SCHOOL, RECREATION & COMMUNITY SERVICES (PARCS) DEPARTMENT Approved Council Motions per Budget Hearings During the FY 2022 Budget Hearings, Council approved the following motions in the PARCS Department: •Motion #24 added $2 million for a South Tower Park on Broadway and Elizabeth. •Motion #98 added $500,000 toward the acquisition of El Dorado Park. FY 2021-2022 Adopted Budget C - 11 FY 2022-2026 Capital Improvement Program •Motion #102 reallocated $100,000 for misters at El Dorado Park toward the acquisition of El Dorado Park. •Motion #110 added $2.1 million toward the establishment of a Park(s) Acquisitions and Arts Fund. •Motion #113 added $500,000 toward the rehabilitation of the vacant Roessler Winery building located at the Discovery Center and $4 million toward PARCS General Fund appropriations. Through a variety of funding sources including state grants, CDBG, and Measure P, the PARCS Department will fund the development of new parks and improvements at existing parks in FY 2022. New Parks and Facilities Citywide Senior Center: $2 million is budgeted for the establishment of a dedicated citywide Senior Center in FY 2022. South Tower Park: A total of $2.8 million is budgeted for the design and construction of a park located at Broadway and Elizabeth. Van Ness Triangle Park: A total of $1.5 million has been budgeted for the acquisition and development of a park at Echo and Weldon. Church and Orangewood: Pending award determination from a Proposition 68 grant application, $1.5 million has been included to fund the estimated project funding gap. The total project is estimated at $7.8 million. Milburn and Dakota: Pending award determination from a Proposition 68 grant application, $308,000 has been included to fund the estimated project funding gap. The total project is estimated at $8.6 million. Bulldog & Sixth Building Community Center: $600,500 has been allocated for construction and renovation of the community center building in at Bulldog and Sixth Street. Improvement Projects Large Park: A total of $1 million has been budgeted for improvements at Large Park. Maxie HVAC: The Department has budgeted $929,200 for the design and installation of HVAC at Maxie L. Parks. Pilibos Improvements: The FY 2022 budget includes $750,000 for Turf refurbishment at Pilibos Park. Vinland Lighting: $200,000 has been budgeted for installation of lighting at the northwest corner of Vinland Park. Quigley Park Improvements: Pending award determination from a Proposition 68 grant application, $3.5 million has been included to fund the estimated project funding gap. The total project is estimated at $12 million. CDBG Funded Capital Improvements The FY 2022 Budget includes $2,515,500 from Federal Community Development Grant Funds for a variety of projects in several parks. These projects include: •Fink White Park Improvements - $389,800 •Learner Pools - $185,600 •Romain Park Improvements- $22,200 •Ted C. Wills Improvements - $2,200 •Hinton Park Improvements - $250,000 •Granny’s Park Improvements - $247,800 •California Ave & Tupman Street - $91,600 C - 12 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program •Tot Lot Replacement and Safety Upgrades (various parks) - $329,800 •Tot Lot and Restroom Improvements (various parks) - $360,000 •Pinedale Community Center - $42,500 •Frank H. Ball Park Improvements - $294,800 •Maxie L. Parks Improvements - $49,300 •El Dorado Park Improvements - $247,600 While the CDBG capital improvements will occur under PARCS’ oversight, the budget and actual costs will be centralized under the Planning and Development Department in order to strengthen financial compliance with the U.S. Department of Housing and Urban Development’s eligibility requirements. Additional detail may be found under the Planning and Development Department’s section in this book. THE DEPARTMENT OF TRANSPORTATION (FAX) The FAX Capital Improvement Program for FY 2022 focuses heavily on improving all aspects of the customer experience. Many upcoming projects are designed to enhance passenger amenities, convenience, and service, and will improve air quality, safety, and transportation options for our community. The FAX capital budget of $53.2 million includes $9.7 million for the purchase of fixed- route buses, $1.9 million for the purchase of Handy Ride paratransit buses, and $1.1 million to replace shop vehicles and other transit support vehicles. Consistent with the Federal Transit Administration’s (FTA’s) current focus on a State of Good Repair and Transit Asset Management (TAM), the Department will continue a $21 million series of asset maintenance projects in FY 2022. These projects include improvements such as upgrading the bus wash facility, restructure of the employee parking lot, electric bus and vehicle charging infrastructure, new HVAC systems, new solar parking structures, and security features including fire alarm modernization, entry gate improvements, and improved lighting. Another $7.3 million will be utilized to improve infrastructure and ADA accessibility at bus stops along key transit routes, including those along Shaw Avenue, Cedar Avenue and into Southwest Fresno. An additional $1 million is budgeted to complete signature projects that the Department has been working on over the past few years, including Bus Rapid Transit (BRT) and the remodel of Manchester and Downtown transit centers. Technology improvements valued at $4.7 million will include Transit Signal Priority and improving the FAX dispatching equipment and Computer Aided Dispatch / Automated Vehicle Location system. New to the Capital Budget for FY 2022 is the dedication of $3 million to electric vehicle charging infrastructure, $720,000 for environmental and design work for the new Fancher Creek Transit Station, and $900,000 for an air filtration study to mitigate viral spread on transit vehicles. The Department’s remaining capital budget of $1.9 million includes funds for planning and compliance studies, design-only phases, service demonstration projects, CNG engine rehabilitations, and increased bus driver safety measures. FY 2021-2022 Adopted Budget C - 13 FY 2022-2026 Capital Improvement Program C - 14 FY 2021-2022 Adopted Budget FY 2022-2026 Capital Improvement Program User’s Guide Program Scope This section includes the capital projects for all city departments reporting directly to the City Manager. It does not include Redevelopment Agency/FRC projects. How to use the Capital Improvement Program Section (CIP) The CIP Section includes a short introductory section, which summarizes the CIP; a Users’ Guide Section; a City Capital Summary Section and Department Capital Detail Sections, in which each capital project is described. The contents of each section are discussed briefly below: The Users’ Guide This section contains information to help the reader use this document. A glossary is included that contains definitions of terms most frequently used in capital budgeting. This is followed by a listing that details the various types of funding resources identified within the summary sections. Citywide Capital Summary Section This section includes a city roll-up by department for the CIP for FY 2022 through FY 2026. Glossary Capital Improvement Program The plan of the City to receive and expend funds for capital projects during the fiscal year covered by the capital budget and the succeeding four fiscal years thereafter. Capital Budget The plan of the City to receive and expend funds for capital projects scheduled to begin during the first fiscal year included in the capital program. Capital Project (a) Any physical public betterment or improvement; (b) The acquisition of property of a permanent nature for public use; or, (c)The purchase of equipment for any public betterment or improvement when first constructed. Project Authorization The total amount included in an approved CIP for a specific project in the fiscal year the project is included in the capital budget (i.e., the budget year of an approved CIP). The amount authorized is the total amount included in the CIP. Appropriation The amount not previously included in an approved capital budget for a specific project. The amount so included limits the amount which can be spent on that project in the budget year unless: (1) prior unexpended or unencumbered appropriations exist; and/or (2) the capital budget is amended by Council. Budget Year Fiscal Year 2022 begins on July 1, 2021 and ends on June 30, 2022. Each subsequent fiscal year is indicated in relation to the budget year. FY 2021-2022 Adopted Budget C - 15 FY 2022-2026 Capital Improvement Program FY 2022-2026 Department Capital Summary Department Name FY 2022 Capital Projects FY 2023 Capital Projects FY 2024 Capital Projects FY 2025 Capital Projects FY 2026 Capital Projects 5 Year Project Total Office of the Mayor & City Manager 1,447 48 0 0 0 1,495 City Council Department 536 0 0 0 0 536 Police Department 130 74 30 30 30 294 PARCS Department 30,771 2,055 1,555 1,555 1,555 37,491 Public Works Department 207,647 112,356 53,664 18,870 14,387 406,923 Planning & Development Services 7,551 0 0 0 0 7,551 Department of Public Utilities 113,146 131,629 111,100 67,326 74,000 497,202 Airports Department 123,552 8,101 19,181 19,609 19,821 190,265 Convention Center Department 2,958 0 0 0 0 2,958 Transportation (FAX) Department 53,200 4,600 14,013 7,163 8,450 87,425 Total Capital Appropriations 540,937 258,863 199,543 114,553 118,243 1,232,139 *Appropriations in Thousands C - 16 FY 2021-2022 Adopted Budget Capital Improvement Projects Fund Legend for FY 20 21-2022 Fund Fund Number Title Restrictions Fund Type: General Fund The general fund is the chief operating fund of a local government. GAAP prescribes that the fund be used "to account for all financial resources except those required to be accounted for in another fund." 10101 General Fund No restrictions other than for public purpose. Fund Type: Special Revenue Funds Special revenue funds are revenue sources set aside for a specific purpose. For example, a government may levy a tax on gasoline with the express purpose of using the proceeds to finance road maintenance and repair. GAAP provides that special revenue funds may be used to account for the proceeds for specific revenue sources that are legally restricted to expenditure for specified purposes. In practice, this definition encompasses legal restrictions imposed by parties outside government as well as those imposed by the governing body. 20102 Prop. 111 - Special Gas Tax Can only be used for public street purposes both maintenance and improvement. 20103 ABX8 6 Gas Tax (Formerly TCRP) Can only be used for public street purposes both maintenance and improvement. 20104 SB1 Road Repair Gas Tax Can only be used for public street purposes both maintenance and improvement. 20501 Community Dev Block Grant Can only be used for programs to benefit lower income, elderly and/or handicapped persons. Also has a location restriction. 20503 Revolving Loans - RRP Limited to uses designed by the lending agency. 20505 Rehab Loan And Grant Trust Limited to uses designated by the Grant. 20515 Neighborhood Stabilization Program Limited to uses designed by the Grant. 21501 Disposition Of Real Property Limited to activities related to the disposition of Real Property. 22003 Pedestrian & Bicycle Facility The funds must be used for bicycle and pedestrian facilities in accordance with the Transit Development Act of 1971 (SB325). 22021 Prop 68 Grant – PARCS Limited to PARCS activity as designated by the Grant. 22031 Miscellaneous State Grants - Parks Limited to Parks uses designated by the various grants. 22032 Miscellaneous Local Grants - Parks Limited to Parks uses designated by the various grants. 22048 Federal Grants Public Works Limited to uses designated by the Grant. 22056 State Grants Public Works Limited to uses designated by the Grant. 22063 Transformative Climate Communities (TCC) Limited to uses designated by the Grant. 22094 Prop 84 II - PARCS Limited to PARCS activity. 22095 EDA Grant Limited to uses designated by the Grant. 22096 Housing Related Parks Programs Part of Prop 1C, for the creation, development or rehabilitation of parks and recreation facilities. 22504 Measure C Tier 1 Capital Projects Limited to public street maintenance and improvement purposes. 22505 Measure C Transit Limited to public street maintenance and improvement purposes. 22506 Measure C-PW Allocation Street Maintenance Limited to public street maintenance and improvement purposes. 22507 Measure C-PW Allocation ADA Compliance Limited to public street purposes connected with ADA compliance. 22508 Measure C-PW Allocation Flexible Fund Limited to public street maintenance and improvement purposes. 22509 Measure C-PW Allocation Pedestrian Trails Limited to street purposes connected with pedestrian trails. 22510 Measure C-PW Allocation Bike Facilities Limited to public street purposes connected with Bike lanes. 22511 Original Measure C - Regional Hwy Program Limited to Public street improvement as approved by FCTA. FY 2021-2022 Adopted Budget C - 17 Fund Fund Number Title Restrictions Fund Type: Special Revenue Funds – continued 22512 Measure C-Transit (TOD) Programs 22513 Measure "C" Trail Advancement 22514 Measure C Reimbursement Agreements 22515 Measure C New Technology 22516 Measure C Litter Abatement 22517 Measure C Grade Separation 22601 Regional Trans Mitigation Fee-RTMF 22701 Measure P Existing Park Capital - O&M 22702 Measure P New Parks & Facilities 22705 Measure P ATP-Trails-Beautify-SJRC 24001 Street Tree Fees 24009 UGM General Administration 24017 Parks Special Projects 24042 Citywide Regional Street Impact Fee 24043 Interior Streets & Roundabouts Street Impact Fee 24045 Housing Trust Earmark 24052 Regional Street Impact Fee - Copper River 24053 New Growth Area Street Impact Fees 24054 Sewer Backbone Fee - Copper River 24055 CFD #9 Comm/Ind Feature Maintenance 24061 State Contracted Services 24064 Public Private Partnerships 26001 High Speed Rail Projects 26002 High Speed Rail Services Limited to street improvements and to increase transit ridership. Limited to public trail creation and improvement as approved by FCTA. Limited to projects approved by FCTA. Limited to transportation technology as approved by FCTA. Limited to litter abatement projects approved by FCTA. Limited to grade separation projects approved by FCTA. Limited to approved regional transportation fee projects. Limited to PARCS capital operating and maintenance. Limited to new parks facilities projects. Limited to trail beautification and maintenance. Limited to median island and street landscape tree maintenance. Tracks UGM admin costs and is funded by UGM interest revenue. Limited to PARCS activity. To be used for improvements to streets citywide. To be used for improvements to streets citywide. Land banking activities throughout the City. To be used for improvements to Copper River. To be used for improvements to streets in new areas. Limited to Assessment District Activity. Limited to Assessment District Activity. For public street purposes both maintenance and improvements. Limited to projects which have been mutually agreed upon. Limited to projects connected to High Speed Rail. Limited to services connected to High Speed Rail. Fund Type: Capital Funds GAAP provides for the use of capital projects funds "to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds)". 30102 Developer Cash-In-Lieu Improvement Limited to projects/areas for which funds have been collected. 30140 2008 PD Revenue Bonds-Phase I Limited to Central and South East District – RTF. 30142 Convention Center Improvements - Falcons ADA Improvements at the Convention Center. 30144 Local Agency Project Funding-Public Works Funding from Other Local Agencies for improvements. 30149 Police Dept./Natl Air Guard RTC Fund Limited to activities related to the Regional Training Facility. 30152 Parking Garage 7 Improvement 2010 Limited to Improvements at Parking Garage 7. 30154 Cash in Lieu - Loan Limited to projects/areas for which funds have been collected. 30156 Fig Garden Renovation Project Limited to Fig Garden renovation projects. 30157 Southeast Police Station Limited to construction of the Southeast Police Station. 30158 PG&E turnkey LED Retrofit Limited to retrofitting citywide HPS streetlights to LED. 30159 Fire Station #18 Construction Limited to the construction of Fire Station #18. 30160 Animal Shelter Limited to the Animal Shelter construction and operations. 30501 AD 131-Const-Herndon/Milburn Limited to Assessment District Activity. 30502 AD 133-Const-Shaw/Marty Limited to Assessment District Activity. 30503 AD 137-Const-Figarden Park Limited to Assessment District Activity. 30504 AD154-CALCOT Construction Limited to Assessment District Activity. 30506 Landscape Maintenance District No.1 Limited to Assessment District Activity. 30509 Community Facilities District No. 2 Limited to Assessment District Activity. 30510 Community Facilities District No. 4 Limited to Assessment District Activity. 30511 Community Facilities District No. 5 Limited to Assessment District Activity. 30513 Community Facilities District No. 7 Limited to Assessment District Activity. Capital Improvement Projects Fund Legend for FY 2021-2022 C - 18 FY 2021-2022 Adopted Budget Fund Fund Number Title Restrictions Fund Type: Capital Funds - continued 30514 Community Facilities District No. 8 Limited to Assessment District Activity. 30517 Community Facility District No. 11 Limited to Assessment District Activity. 30518 CFD #12 Copper River Ranch Limited to Assessment District Activity. 30520 Community Facility District No. 14 Limited to Assessment District Activity. 30521 CFD#15 EAST Copper River District Limited to Assessment District Activity. 30522 CFD No. 2 - Reserve Limited to Assessment District Activity. 30523 CFD No. 11 - Reserve Limited to Assessment District Activity. 30524 CFD No. 17 - Sewer Limited to Assessment District Activity. 31501 UGM Neigh Park Service Area 1 For developing new park sites within the service area. 31502 UGM Neigh Park Service Area 2 For developing new park sites within the service area. 31503 UGM Neigh Park Service Area 3 For developing new park sites within the service area. 31504 UGM Neigh Park Service Area 4 For developing new park sites within the service area. 31505 UGM Neigh Park Service Area 5 For developing new park sites within the service area. 31507 UGM Neigh Park Service Area 7 For developing new park sites within the service area. 31509 UGM Parks Citywide Facility Fees Impact fees to be used for the development of new park sites. 31510 UGM Parkland (Quimby) Ded Fee Impact fees to be used for the improvement of existing park sites. 31516 UGM Major Street Zone A Limited to UGM Activity. 31517 UGM Major Street Zone B Limited to UGM Activity. 31518 UGM Major Street Zone C Limited to UGM Activity. 31519 UGM Major Street Zone D Limited to UGM Activity. 31520 UGM Major Street Zone E Limited to UGM Activity. 31521 UGM Major Street Zone E-3 Limited to UGM Activity. 31522 UGM Major Street Zone E-4 Limited to UGM Activity. 31524 UGM Major Street Zone F Limited to UGM Activity. 31532 UGM Maj Bridge Fee Zone B Limited to UGM Activity. 31533 UGM Major Bridge Fee Zone C/D2 Limited to UGM Activity. 31534 UGM Major Bridge Fee Zone D-1/E-2 Limited to UGM Activity. 31535 UGM Major Bridge Fee Zone E-1 Limited to UGM Activity. 31536 UGM Maj Bridge Fee Zone E-3 Limited to UGM Activity. 31537 UGM Major Bridge Fee Zone E-4 Limited to UGM Activity. 31538 UGM Major Bridge Fee Zone F Limited to UGM Activity. 31553 UGM Fire Station Service Area 15 Limited to developing fire stations within the service area. 31555 UGM Fire Station #19 Limited to UGM Activity. 31556 UGM Fire Citywide Facility Fees Impact fees to be used for the development of new Fire facilities. 31561 UGM R/R Crossing Audubon & SP Limited to UGM Activity. 31562 UGM RR Cross/At Grade Zone A/B Limited to UGM Activity. 31563 UGM RR Cross at Grade Zone A/C Limited to UGM Activity. 31564 UGM RR Cross Grade Zone A/D Limited to UGM Activity. 31565 UGM RR Cross/AG Zone E/1-A Limited to UGM Activity. 31566 UGM RR Cross at Grade Zone C/D1 Limited to UGM Activity. 31567 UGM at Grade Railroad Crossing Limited to UGM Activity. 31577 UGM Grade Separation Zone E/4A Limited to UGM Activity. Capital Improvement Projects Fund Legend for FY 2021-2022 FY 2021-2022 Adopted Budget C - 19 Fund Fund Number Title Restrictions Fund Type: Capital Funds - continued 31578 UGM Traffic Signal Limited to UGM Activity. 31585 Community Facilities District No. 2005-01 Limited to Assessment District Activity. 31586 UGM Police Citywide Facility Impact Fee Impact fees to be used for the development of new Police facilities. 31588 Fancher Creek Project Fin District Limited to UGM Activity. 31620 Major Street Const. Friant Rd Widen Friant Road Widening. 31625 R/W Acquisition Tract 5206 Limited to Tract 5206 Right of Way Activity. 31633 R/W Acquisition-Tract 5237 Limited to Tract 5237 Right of Way Activity. 31641 R/W Acquisition - Tract 5232 Limited to Tract 5232 Right of Way Activity. 31643 AD #131 UGM Reimbursements Limited to UGM Activity. 31649 R/W Acquisition - Tract 5273 Limited to Tract 5273 Right of Way Activity. 31650 R/W Acquisition – Plan Map 2008-13 Limited to Plan Map 2008-13 Right of Way Activity. 31651 R/W Acquisition-T5770 & T5567 Limited to Tract 5770 & 5567 Right of Way Activity. 31652 R/W Acquisition – T5531 Limited to Tract 5531 Right of Way Activity. 31653 R/W Acquisition - T6095 Limited to Tract 6095 Right of Way Activity. 31654 R/W Acquisition – T6124 Limited to Tract 6124 Right of Way Activity. 31655 R/W Acquisition – T5341, T5424, T5501 Limited to Tract 5341, 5424, 5501 Right of Way Activity. 31656 R/W Acquisition – T6163 Limited to Tract 6163 Right of Way Activity. 31657 R/W Acquisition - T6052 Limited to Tract 6052 Right of Way Activity. 31658 R/W Acquisition – T6139 Limited to Tract 6139 Right of Way Activity. 31659 R/W Acquisition – T6056 Limited to Tract 6056 Right of Way Activity. 31660 UGM Fire Station 10 Relocation Limited to UGM Activity. 31662 UGM Fire Station 12 Improvements Limited to UGM Activity. 31663 UGM Fire Station 24 Limited to UGM Activity. 31664 UGM Fire Station 25 Limited to UGM Activity. 31670 R/W Acquisition-Tract 5538 Limited to Tract 5538 Right of Way Activity. 31671 R/W Acquisition-Tract 6215 Limited to Tract 6215 Right of Way Activity. 31672 R/W Acquisition - T6210 Limited to Tract 6210 Right of Way Activity. 31673 R/W Acquisition - Tract 6214 Limited to Tract 6214 Right of Way Activity. Fund Type: Enterprise Funds An enterprise fund may be used to report any activity for which a fee is charged to external users for goods or services. GAAP requires the use of an enterprise fund whose principal revenue source is (1) debt backed solely by fees and charges; (2) legal requirement to cover costs; (3) policy decision to recover costs. 40101 Water Enterprise Fund Limited to Water Enterprise Activity. 40103 Water Connection Charge Fund Limited to Water Enterprise Activity. 40110 DBCP Recovery Fund Limited to Water Enterprise Activity. 40116 SE Fresno Project Bond Fund Limited to Water Enterprise Activity. 40120 Woodward Park Plan Service Recharge Limited to Water Enterprise Activity. 40121 UGM Well Development Service Area 142 Limited to UGM Activity. 40122 UGM Water Area 201S-Single Well Limited to UGM Activity. 40123 UGM Water Area 301S-Single Well Limited to UGM Activity. 40124 UGM Water Area 101S-Single Well Limited to UGM Activity. 40127 Wellhead Treatment Area 101-S Limited to UGM Activity. 40128 UGM Well Development Service Area 11-A Limited to UGM Activity. 40129 UGM Well Development Service Area 86 Limited to UGM Activity. 40130 UGM Well Development Service Area 90 Limited to UGM Activity. Capital Improvement Projects Fund Legend for FY 2021-2022 C - 20 FY 2021-2022 Adopted Budget Fund Fund Number Title Restrictions Fund Type: Enterprise Funds - continued 40131 UGM Well Division Service Area 91 Limited to UGM Activity. 40132 UGM Well Development Service Area 102 Limited to UGM Activity. 40133 UGM Well Develop Service Area 107 Limited to UGM Activity. 40134 UGM Well Develop Service Area 132 Limited to UGM Activity. 40135 UGM Well Development Service Area 141 Limited to UGM Activity. 40136 UGM Well Development Service Area 153 Limited to UGM Activity. 40138 UGM Well Develop Service Area 310 Limited to UGM Activity. 40140 UGM Trans Grid Service Area A Limited to UGM Activity. 40141 UGM Trans Grid Service Area B Limited to UGM Activity. 40142 UGM Trans Grid Service Area C Limited to UGM Activity. 40143 UGM Trans Grid Service Area D Limited to UGM Activity. 40144 UGM Trans Grid Service Area E Limited to UGM Activity. 40147 Orange Center School District Loan Limited to Water Enterprise Activity. 40148 UGM Bond Debt Service Area 101 Limited to UGM Activity. 40150 UGM Bond Service Area 305S Limited to UGM Activity. 40152 UGM Bond Debt Service Area 501s Limited to UGM Activity. 40156 Recharge Area 301-S Limited to UGM Activity. 40158 Recharge Area 501s Limited to UGM Activity. 40159 UGM NE Recharge Site Limited to UGM Activity. 40161 SRF Kings River Pipeline Loan Limited to Water Enterprise Activity. 40162 SRF Regional Transmission Mains Loan Limited to Water Enterprise Activity. 40163 Wellhead Treatment Area 201S Limited to UGM Activity. 40164 Wellhead Treatment Area 301 S Limited to UGM Activity. 40165 Wellhead Treatment Area 401-S Limited to UGM Activity. 40166 Wellhead Treatment Area 501S Limited to UGM Activity. 40168 Copper River Ranch Water Infrastructure Limited to Water Enterprise Activity. 40169 SRF Corrosion Inhibitor Feed Sys. Line Limited to Water Enterprise Activity. 40173 UGM Water Supply Area 401-S Multi Limited to UGM Activity. 40174 UGM Water Supply Area 501 S Single Limited to UGM Activity. 40178 UGM Well Develop Service Area 136 Limited to UGM Activity. 40179 UGM Well Develop Service Area 137 Limited to UGM Activity. 40184 SRF Loan-Friant Kern Canal Pipeline Limited to Water Enterprise Activity. 40188 Low Interest SRF Loan Limited to Water Enterprise Activity. 40195 USDA Dale Ville Water Line Grant Limited to Water Enterprise Activity. 40197 TCP Settlement Fund Limited to Water Enterprise Activity. 40198 SRF NEWTF 6MG TANK CLWL2 LN Limited to Water Enterprise Activity. 40201 WTRSMT GRNT FRIANT KERN CNL PL Limited to Water Enterprise Activity. 40202 Water Capacity Fee Fund Limited to Water Enterprise Activity. 40203 Prop1 GW 123-TCP Planning Grant Limited to Water Enterprise Activity. 40209 Prop1 P117 P284 PCE Contra Grant Limited to Water Enterprise Activity. 40501 Wastewater Enterprise Limited to Wastewater/Sewer Activity. 40513 Cornelia Sewer Trunk Fee Limited to Wastewater/Sewer Activity. 40514 Grantland Sewer Trunk Fee Limited to Wastewater/Sewer Activity. 40515 Herndon Sewer Trunk Fee Limited to Wastewater/Sewer Activity. 40516 Fowler Sewer Trunk Fee Limited to Wastewater/Sewer Activity. Capital Improvement Projects Fund Legend for FY 2021-2022 FY 2021-2022 Adopted Budget C - 21 Fund Fund Number Title Restrictions Fund Type: Enterprise Funds - continued 40526 WW/SW Phase II Bond Capital Limited to Wastewater/Sewer Activity. 40528 State Revolving Loan Fund 2016 Limited to Wastewater/Sewer Activity. 40536 Biomethane Generation Limited to Wastewater/Sewer Activity. 40540 UGM Area-wide Oversize Sewer Limited to Wastewater/Sewer Activity. 40591 UGM Lift Station / APU Service Area Limited to Wastewater/Sewer Activity. 40592 UGM Millbrook Olay Sewer Fee Limited to Wastewater/Sewer Activity. 40595 Sewer Lateral Revolving Fund Limited to Wastewater/Sewer Activity. 41001 Solid Waste Enterprise Limited to Solid Waste Activity. 41003 City Landfill Closure Limited to Solid Waste Activity. 41501 Community Sanitation Operating Limited to Activities related to Community Sanitation. 42005 IBank Private Placement Bond Limited to Airport Activity. 42025 Airways Golf Course Capital Limited to Airport Activity. 42040 Airport Federal Grants Limited to Airport Activity. 42042 Airport Capital Limited to Airport Activity. 42045 Airports Consolidated Rental Car Facility For Consolidated Rental Car Facility construction related activity. 42048 CRCF Reserve Fund For Consolidated Rental Car Facility related activity. 42049 PFC Capital Fund Limited to Airport Activity. 42051 Terminal/FIS Project Limited to Airport Activity. 43006 Convention Center Capital Limited to Convention Center Activity. 43524 Miscellaneous Clean Air Grants Limited to Transit Activity. 43525 FAX Capital Limited to Transit Activity. 43532 Transportation CMAQ Capital Limited to Transit Activity. 43538 Prop 1B-CTSGP Transit Sec Grant Limited to Transit Activity. 43539 FTA 5310 Grants (FY07-08 Forward) Limited to Transit Activity. 43542 Prop 1B - PTMISEA Transit Grant Limited to Transit Activity. 43543 5316 JARC Grants Limited to Transit Activity. 43544 5317 New Freedom Grants Limited to Transit Activity. 43546 FY10 FTA 5307 Grant CA-90-YXXX Limited to Transit Activity. 43547 FY2011 FTA 5309 Grant CA-04-0213 Limited to Transit Activity. 43548 FTA Small Starts Grant Limited to Transit Activity. 43550 FY 2011 FTA 5907 Grant CA-90-Yxxx Limited to Transit Activity. 43551 FY10-FY12 CMAQ Grants Limited to Transit Activity. 43552 FY10 FTA 5308 Grant CA-58-0007 Limited to Transit Activity. 43553 FY2012 FTA 5307 Grant CA-90-Y947 Limited to Transit Activity. 43554 FY2011 FTA CMAQ Grant CA-95-X181 Limited to Transit Activity. 43555 FY2013 FTA 5307 Grant CA-90-Yxxx Limited to Transit Activity. 43558 TIRCP Grants-State Cap & Trade Limited to Transit Activity. 43559 FY14 FTA 5307 Grant CA Limited to Transit Activity. 43560 FY13 5339 Grant CA-2016-## Limited to Transit Activity. 43561 FY12 FTA 5309 Grant CA-04-0280 Limited to Transit Activity. 43562 FY15 FTA 5307 Grant CA-90-Z### Limited to Transit Activity. 43563 FY16 FTA 5307 Grant CA – 90 – Z### Limited to Transit Activity. 43564 State Cap & Trade - LCTOP Limited to Transit Activity. 43565 FY17 FTA 5307 Grant CA-2017-## Limited to Transit Activity. 43566 FY17 FTA CMAQ Grant CA-2017-## Limited to Transit Activity. Capital Improvement Projects Fund Legend for FY 2021-2022 C - 22 FY 2021-2022 Adopted Budget Fund Fund Number Title Restrictions Fund Type: Enterprise Funds - continued 43567 FY17 FTA 5307 Grant CA-2018-## Limited to Transit Activity. 43568 FY19 FTA 5307 Grant CA-2019-## Limited to Transit Activity. 43569 SB-1 SGR Grants Limited to Transit Activity. 43570 FY18 FTA 5339 Grant CA-2019-## Limited to Transit Activity. 43571 FY20 FTA 5307 Grant CA-2020-## Limited to Transit Activity. 43572 FY21 FTA 5307 Grant CA-2021-## Limited to Transit Activity. 43573 FTA CARES Act Grant CA-2021-## Limited to Transit Activity. 43574 CCI-Clean Mobility Program Funding Limited to Transit Activity. 43575 HOPE - FTA Planning Limited to Transit Activity. 43576 FY22 FTA 5307 Grant CA-2021-## Limited to Transit Activity. 43577 FTA CRRSAA Grant CA-2021-## Limited to Transit Activity. 43592 Transit Asset Maintenance Limited to Transit Activity. 46501 PW Special Project Revolving Fund Limited to street maintenance or improvement requested by outside agencies as well as neighboring cities. 47003 Stadium Capital For improvements at the Stadium. 47004 Stadium Capital Reserve For improvements at the Stadium. 55003 DPU Operation & Maintenance Facility For the DPU Administration Facility only. Capital Improvement Projects Fund Legend for FY 2021-2022 FY 2021-2022 Adopted Budget C - 23 THIS PAGE WAS INTENTIONALLY LEFT BLANK. C - 24 FY 2021-2022 Adopted Budget FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT PROGRAM BY DEPARTMENT / PROJECT FY 2021-2022 Adopted BudgetC - 25 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 010000 - City Council Department XC00001 CNL Dist. 1 Infrastructure 1 0 122,900 0 0 0 0 122,900 XC00002 CNL Dist. 2 Infrastructure 2 22,900 136,200 0 0 0 0 136,200 XC00003 CNL Dist. 3 Infrastructure 3 0 7,800 0 0 0 0 7,800 XC00004 CNL Dist. 4 Infrastructure 4 297,200 0 0 0 0 0 0 XC00005 CNL Dist. 5 Infrastructure 5 2,000 84,700 0 0 0 0 84,700 XC00006 CNL Dist. 6 Infrastructure 6 7,900 92,400 0 0 0 0 92,400 XC00007 CNL Dist. 7 Infrastructure 7 31,200 92,300 0 0 0 0 92,300 Total for: 010000 - City Council Department 361,200 536,300 0 0 0 0 536,300 100000 - Office of the Mayor and City Manager PW00935 Animal Shelter M 17,847,500 1,446,800 48,100 0 0 0 1,494,900 Total for: 100000 - Office of the Mayor and City Manager 17,847,500 1,446,800 48,100 0 0 0 1,494,900 150000 - Police Department DC00002 Regional Training Facility 3 26,300 130,000 74,100 30,000 30,000 30,000 294,100 Total for: 150000 - Police Department 26,300 130,000 74,100 30,000 30,000 30,000 294,100 170000 - PARCS Department PC00007 Parks Facilities Rehab M 0 5,444,900 2,025,000 1,525,000 1,525,000 1,525,000 12,044,900 PC00165 Einstein Park Imprv-F19 17-3a 7 25,000 0 0 0 0 0 0 PC00181 Maxie Improvements - Cal Fire 3 0 249,400 0 0 0 0 249,400 PC00182 Hinton Improvements 3 0 48,600 0 0 0 0 48,600 PC00183 Romain Futsal Court 7 14,700 50,300 0 0 0 0 50,300 PC00185 Pilibos Improvements-F19 17-3a 5 0 750,000 0 0 0 0 750,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 26FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 170000 - PARCS Department PC00188 D1 Improvements-UGM-F19 M12 1 0 89,400 0 0 0 0 89,400 PC00189 D2 Improvements-UGM-F19 M12 2 0 56,200 0 0 0 0 56,200 PC00190 D3 Improvements-UGM-F19 M12 3 0 99,000 0 0 0 0 99,000 PC00191 D4 Improvements-UGM-F19 M12 4 0 109,900 0 0 0 0 109,900 PC00192 D5 Improvements-UGM-F19 M12 5 0 66,300 0 0 0 0 66,300 PC00193 D6 Improvements-UGM-F19 M12 6 0 90,900 0 0 0 0 90,900 PC00194 D7 Improvements-UGM-F19 M12 7 0 44,700 0 0 0 0 44,700 PC00197 Multi-Gen Ctr D4-F1917-3c,19th 4 765,000 0 0 0 0 0 0 PC00201 Granny's Sec Light -F19 17-3a 7 0 75,000 0 0 0 0 75,000 PC00202 Milburn/Dakota Park-F19 17-3a 1 69,900 338,000 15,000 15,000 15,000 15,000 398,000 PC00204 South Tower CIP-F19 17-3a M 0 2,000,000 0 0 0 0 2,000,000 PC00205 St Rest Landscaping-F19 17-3a 3 58,000 0 0 0 0 0 0 PC00209 Maxie Parks HVAC Design 3 0 929,200 0 0 0 0 929,200 PC00212 Bulldog/6th Building-F20 48,52 4 900,900 600,500 0 0 0 0 600,500 PC00213 SEFCEDA Park Construct-F21CR18 5 90,000 15,000 15,000 15,000 15,000 15,000 75,000 PC00214 Roeding Dog Park Reloc-F21CR24 3 50,000 0 0 0 0 0 0 PC00215 JSK Field Re-Seed-F21CR25 3 265,000 5,000 0 0 0 0 5,000 PC00216 Tollhouse TLot/ADA Imp-F21CR28 4 448,700 160,800 0 0 0 0 160,800 PC00218 Vinland Addtl Lighting-F21CR30 4 0 200,000 0 0 0 0 200,000 PC00219 River Bottom Sec Upgrd-F21CR38 2 3,800 10,000 0 0 0 0 10,000 PC00220 Logan Shade Structure-F21CR39 2 0 100,000 0 0 0 0 100,000 PC00222 Van Ness Triangle Park 1 0 1,500,000 0 0 0 0 1,500,000 PC00223 Maxie Parks Mitigation-F21F4 3 109,400 0 0 0 0 0 0 PC00231 Church/Orangewood Park-Prop 68 5 0 1,471,000 0 0 0 0 1,471,000 PC00232 Prop68 Renovation Funding Gap 1 0 3,533,800 0 0 0 0 3,533,800 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 27 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 170000 - PARCS Department PC00234 RtryE Pickleball Court 6 0 10,000 0 0 0 0 10,000 PC00235 Stallion Park Improvements 2 0 38,300 0 0 0 0 38,300 PC00237 Carryover -F21F13 M 0 3,619,600 0 0 0 0 3,619,600 PC00240 Citywide Senior Center M 0 1,965,100 0 0 0 0 1,965,100 PC00242 El Dorado Park ACQ-F22M98&102 4 0 500,000 0 0 0 0 500,000 PC00243 Acquisition & Arts F22M110 M 0 2,100,000 0 0 0 0 2,100,000 PC00244 $4M PARCS GF F22M113 M 0 4,000,000 0 0 0 0 4,000,000 PC00245 Rehab Roessler Bldg F22M70&113 4 0 500,000 0 0 0 0 500,000 Total for: 170000 - PARCS Department 2,800,400 30,770,900 2,055,000 1,555,000 1,555,000 1,555,000 37,490,900 180000 - Public Works Department PW00044 Minor Public Improvements M 664,500 901,300 348,500 348,500 348,500 348,500 2,295,300 PW00080 Miscellaneous Bike Routes M 365,500 79,600 79,600 172,900 172,900 172,900 677,900 PW00085 Sale/Purchse-Real Proprty M 8,500 12,600 12,800 12,800 12,800 13,400 64,400 PW00086 UGM General Administration M 408,900 219,300 219,300 219,300 219,300 219,300 1,096,500 PW00093 Landscape Lighting District M 3,500 7,000 0 0 0 0 7,000 PW00095 Assessment Dist 131 M 44,000 4,800 0 0 0 0 4,800 PW00096 Assessment Dist 154 Calcot M 0 206,300 0 0 0 0 206,300 PW00097 Community Facilities 2 M 0 37,800 17,800 17,800 17,800 17,800 109,000 PW00098 Community Facilities 4 M 0 718,600 0 0 0 0 718,600 PW00240 Community Facilities Dist. 5 M 0 1,700 0 0 0 0 1,700 PW00254 CFD #7 M 0 240,000 0 0 0 0 240,000 PW00260 CFD#8 - The Zone M 0 2,200 0 0 0 0 2,200 PW00261 UGM Biannual Reimbursement M 3,268,800 17,150,100 6,226,600 6,299,200 6,332,700 6,477,200 42,485,800 PW00268 ADA Infrastructure Compliance M 974,400 0 0 0 0 0 0 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 28FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00287 UGM R/W Tract 5206 3 0 9,800 0 0 0 0 9,800 PW00338 Vetrns Blvd/Hwy 99 & UPRR Pass 2 337,100 106,600 3,800 0 0 0 110,400 PW00348 CFD #14 Running Horse M 0 85,000 0 0 0 0 85,000 PW00353 R/W Acquisition Tract 5237 4 0 83,400 0 0 0 0 83,400 PW00355 CFD #11 Feature Maintenance M 233,100 266,100 266,100 266,100 266,100 266,100 1,330,500 PW00364 Bicycle Public Service Announce M 20,000 19,500 19,500 19,500 19,500 19,500 97,500 PW00447 CFD 12 Copper River Maint Dist 6 533,000 577,200 577,800 578,400 579,000 579,600 2,892,000 PW00461 ADA Infrastructure - Minor Cap M 51,000 51,000 51,000 51,000 51,000 51,000 255,000 PW00490 Assessment District # 137 - Construction M 0 299,600 0 0 0 0 299,600 PW00518 Comm Facilities Dist #9 M 48,500 87,700 87,700 87,700 87,700 87,700 438,500 PW00526 TS Cedar & Woodward 5 541,500 80,900 0 0 0 0 80,900 PW00534 Peach Ave Jensen to Butler 5 1,138,500 3,848,100 2,800 0 0 0 3,850,900 PW00536 CFD#2 Reserve M 0 212,200 212,200 212,200 212,200 212,200 1,061,000 PW00539 CFD#11 Reserve M 400,000 332,700 332,700 332,700 332,700 332,700 1,663,500 PW00540 CFD#9 Reserve M 0 2,600 2,600 2,600 2,600 2,600 13,000 PW00567 Fancher Creek Financing CFD 5 0 1,200 0 0 0 0 1,200 PW00585 Sugar Pine Trail Pk & Ride Wil 6 100 0 0 0 0 0 0 PW00596 TS Butler & Willow 5 24,700 14,400 0 0 0 0 14,400 PW00639 Minor Trail Improvements M 62,400 100,000 100,000 100,000 100,000 100,000 500,000 PW00659 CFD 15 EAST Copper River Maint District 6 200 1,200 1,200 1,200 1,200 1,200 6,000 PW00661 Fulton Mall Improvements 3 222,500 9,700 0 0 0 0 9,700 PW00663 HSR Master Cooperative Agreement M 459,700 528,600 548,700 366,900 0 0 1,444,200 PW00669 Veterans Blvd Right-Of-Way 2 1,712,900 464,600 0 0 0 0 464,600 PW00676 TS Shields & Weber 1 18,300 0 0 0 0 0 0 PW00678 TS Clinton & Valentine 3 883,400 177,100 0 0 0 0 177,100 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 29 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00679 Herndon Widening Polk to Milburn 2 140,000 76,900 19,812,900 35,300 45,400 0 19,970,500 PW00683 Veterans/UPRR/HSR Overpass 2 572,200 330,100 53,700 0 0 0 383,800 PW00686 R/W Acquisition - Tract 5352 6 0 1,600 0 0 0 0 1,600 PW00705 R/W Acq. - Tracts 5770 & 5567 3 0 800 0 0 0 0 800 PW00706 Veterans Trail Hayes to Polk 2 46,200 0 0 0 0 0 0 PW00710 Inter Improv Central & Orange 3 64,500 1,654,400 0 0 0 0 1,654,400 PW00719 R/W Acquisition - Tract 5531 5 0 9,300 0 0 0 0 9,300 PW00720 Pedestrian & Bike Trail Developer Reimbursements M 0 150,000 0 250,000 250,000 250,000 900,000 PW00721 R/W Acq - T5341 T5424 T5501 4 0 5,500 0 0 0 0 5,500 PW00722 TS Cornelia & Dakota 1 200 0 0 0 0 0 0 PW00725 Shields Bankside Trail Fresno to First 7 1,746,900 254,600 5,800 0 0 0 260,400 PW00737 CFD Irrigation Control Upgrade M 0 317,400 0 0 0 0 317,400 PW00740 BPMP Bridge Maint Deck Rehab 1 M 600 0 0 0 0 0 0 PW00742 Shaw ITS SR99 - SR41 Adaptive M 10,700 0 0 0 0 0 0 PW00743 Herndon ITS GSB-Willow Adaptiv M 4,000 0 0 0 0 0 0 PW00745 Fancher Crk Trail Clovis-Fowl 5 34,200 745,200 101,000 0 0 0 846,200 PW00747 Blackstone Street Lighting Div M 5,900 1,500 0 0 0 0 1,500 PW00754 Tract 5232 Belmont Ave Wide 5 12,700 172,400 0 0 0 0 172,400 PW00762 HerndonCanalTrail-Shields/McKi 7 197,800 2,817,300 319,800 0 0 0 3,137,100 PW00763 McKinleyAveTrail-Millbr/Clovis M 117,300 4,041,200 394,900 0 0 0 4,436,100 PW00764 ClovisAveTrail-McKin to Dayton 4 1,447,500 203,900 0 0 0 0 203,900 PW00767 Ashlan-Effie to SR41 Sidewalk 7 307,000 2,300 0 0 0 0 2,300 PW00768 TS Chestnut & Shields 4 32,000 54,700 0 0 0 0 54,700 PW00771 BPMP Bridge Deck Rehab Phase 2 M 76,600 351,700 0 0 0 0 351,700 PW00774 Shields Av Trail-Blckstn Frsno 7 667,400 2,264,600 674,300 3,700 0 0 2,942,600 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 30FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00780 TS Dakota & West LT Phasing 1 9,500 0 0 0 0 0 0 PW00781 TS Bullard & Grantland 2 12,400 0 0 0 0 0 0 PW00782 StLighting Maj Repair Projects M 215,600 218,000 0 0 0 0 218,000 PW00783 HSR "G"St Rlgnmnt CA -Snta Ana 3 3,500 0 0 0 0 0 0 PW00784 Abby Overlay Divisadero-Olive 7 1,300,700 81,000 0 0 0 0 81,000 PW00785 First Overlay Alluvial-Herndon 6 30,800 72,000 0 0 0 0 72,000 PW00786 Jensen Ovrlay Cornelia-Chateau 3 3,010,000 454,200 0 0 0 0 454,200 PW00787 Friant SB Ovrly Champlain-Shep 6 128,500 5,600 0 0 0 0 5,600 PW00788 Inyo Overlay Fulton to O St.3 318,500 7,000 0 0 0 0 7,000 PW00789 Ashlan Overlay Valentine-West 1 1,800 0 0 0 0 0 0 PW00790 Jensen Overlay SR41-MLK 3 57,400 1,530,300 215,000 0 0 0 1,745,300 PW00791 Blackstone Ovrly Dakota-Ashlan 7 223,500 5,500 0 0 0 0 5,500 PW00792 Belmont Overlay Cedar-Chestnut 7 2,400 0 0 0 0 0 0 PW00793 Ashlan AC Ovrlay First-Millbro 4 76,100 5,900 0 0 0 0 5,900 PW00794 R/W Acquisition - Tract 6095 5 0 400 0 0 0 0 400 PW00795 Olive Ave Impv Yosemite-Rosvlt M 1,010,300 95,200 0 0 0 0 95,200 PW00796 Polk Ave Widening Shaw-Gettysb 1 113,700 2,997,800 300,700 0 0 0 3,298,500 PW00797 Van Ness Industrial Street Imp 3 212,200 6,500 0 0 0 0 6,500 PW00799 R/W Acquisition - Tract 6124 5 11,300 107,100 0 0 0 0 107,100 PW00801 Sect 130 RR McKinley and BNSF 7 17,800 0 0 0 0 0 0 PW00802 South Stadium Development 3 17,200 256,400 4,870,800 14,100 0 0 5,141,300 PW00803 Citywide Street Light LED Retrofit - Phase 2 M 642,000 88,900 0 0 0 0 88,900 PW00806 LT Phasing Audubon and Nees 2 167,100 579,200 0 0 0 0 579,200 PW00807 TS Gates and San Jose 2 69,500 51,000 0 0 0 0 51,000 PW00808 TS Divisadero and Mariposa M 53,300 47,400 0 0 0 0 47,400 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 31 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00809 ITS Adaptive Blackstone_Abby M 1,697,600 134,600 0 0 0 0 134,600 PW00810 ITS AdaptiveBlackstone_Friant M 657,600 248,700 10,700 0 0 0 259,400 PW00811 ITS Adaptive Ventura/KC M 1,981,900 195,100 9,000 0 0 0 204,100 PW00812 TS Tulare and "Q" Street 3 559,700 146,700 0 0 0 0 146,700 PW00814 Urban Forest Tree Inventory M 200 0 0 0 0 0 0 PW00815 Central Ave Street Improvement 3 1,310,200 218,000 0 0 0 0 218,000 PW00818 R/W Acquisition - Tract 6163 4 0 5,600 0 0 0 0 5,600 PW00819 R/W Acquisition - Tract 6052 2 0 25,000 0 0 0 0 25,000 PW00820 R/W Acquisition - Tract 6139 4 300 0 0 0 0 0 0 PW00821 R/W Acquisition - Tract 6056 1 0 1,300 0 0 0 0 1,300 PW00822 R/W Acquisition - CUP-17-057 2 0 3,500 0 0 0 0 3,500 PW00824 ADA Compliance Convention Ctr 3 10,500 338,500 0 0 0 0 338,500 PW00825 TS L St. and Fresno/Tulare Sts 3 959,800 67,700 0 0 0 0 67,700 PW00826 R/W Acquisition - Tract 5538 3 4,200 0 0 0 0 0 0 PW00827 Herndon-GSB to Willow Ped CSH M 10,800 0 0 0 0 0 0 PW00828 Shaw-West to Chestnut Ped CSH M 9,100 0 0 0 0 0 0 PW00829 BRT-ATP Intersection Improveme M 62,900 1,115,400 90,600 0 0 0 1,206,000 PW00830 TS: Marks & Nielsen Avenues 3 7,900 1,100 0 0 0 0 1,100 PW00831 Systemic Safety Analysis Rpt M 2,100 0 0 0 0 0 0 PW00833 TS: Harrison & Shields Avenues 1 21,100 9,300 0 0 0 0 9,300 PW00834 Marks Overlay Ashlan to Dakota 1 504,400 149,900 0 0 0 0 149,900 PW00836 TS: Barstow & Palm Avenues 2 476,000 81,400 0 0 0 0 81,400 PW00837 TS: California & Walnut 3 18,900 24,000 0 0 0 0 24,000 PW00838 Cedar Ovrly Barstow to Bullard 4 15,500 0 0 0 0 0 0 PW00839 TS: Armstrong & Lane 5 416,800 81,700 0 0 0 0 81,700 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 32FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00840 Nees Ovrly Fresno to Millbrook 6 26,300 0 0 0 0 0 0 PW00841 TS: Clinton and Fresno Aves 7 8,400 0 0 0 0 0 0 PW00842 MLK Cnt Active Trans Infrastr 3 622,700 114,400 5,821,600 0 0 0 5,936,000 PW00843 McKinley Widen Marks to Hughes 3 112,700 2,498,900 188,500 2,308,700 3,000 0 4,999,100 PW00844 Chinatown UGP - Project 1 3 24,300 61,500 5,745,900 3,500 0 0 5,810,900 PW00845 Chinatown UGP - Project 6 3 19,500 828,500 0 0 0 0 828,500 PW00846 Mariposa Plaza 3 40,500 2,907,600 96,500 0 0 0 3,004,100 PW00849 SW Fresno Green Trails & Cycle 3 198,700 572,200 1,147,700 181,900 0 0 1,901,800 PW00850 Blackstone/McKinley/BNSF FS M 10,600 0 0 0 0 0 0 PW00853 Chestnut OVLY Bullard to Hernd 6 1,406,500 231,900 0 0 0 0 231,900 PW00854 Bullard Overlay Cedar to First M 1,492,300 148,600 0 0 0 0 148,600 PW00856 TS: Clinton & Angus 7 649,600 115,100 0 0 0 0 115,100 PW00857 MLK Magnet Core Park 3 30,900 2,072,900 7,659,300 0 0 0 9,732,200 PW00858 TCC Community Engagement Plan 3 101,500 745,000 0 0 0 0 745,000 PW00859 Blackstone Underground Easement M 10,000 0 0 0 0 0 0 PW00860 Maple Ave Cycle Track & Pedestrian 4 262,000 7,700 0 0 0 0 7,700 PW00861 TCC Grant Administration 3 247,400 258,900 0 0 0 0 258,900 PW00862 TCC Chinatown Project 3 5,565,600 5,241,700 0 0 0 0 5,241,700 PW00863 TCC EOC Partnership 3 496,400 2,399,000 0 0 0 0 2,399,000 PW00864 TCC GRID Solar Single-Family 3 256,000 432,900 0 0 0 0 432,900 PW00865 TCC GRID Solar Multi-Family 3 105,200 211,100 0 0 0 0 211,100 PW00866 TCC Clean Shared Mobility 3 1,942,100 5,721,500 0 0 0 0 5,721,500 PW00867 TCC Annadele Mode Shift 3 48,800 294,200 0 0 0 0 294,200 PW00869 TCC Yosemite Village 3 176,900 126,500 0 0 0 0 126,500 PW00870 TCC Inside Out Comm Garden 3 20,800 46,900 0 0 0 0 46,900 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 33 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00871 TCC SW Fresno Community Orchard Project 3 125,000 137,500 0 0 0 0 137,500 PW00872 TCC SW Fresno Community Food Hub Urban Heat Island Mi 3 32,000 30,200 0 0 0 0 30,200 PW00873 TCC SW Fresno Community Food Hub Edible Food Rescue 3 20,000 1,288,300 0 0 0 0 1,288,300 PW00874 TCC Workorce Development Plan 3 340,400 4,719,500 0 0 0 0 4,719,500 PW00875 Changing Lives with Trees -TCC 3 88,100 41,500 0 0 0 0 41,500 PW00876 TCC West Fresno Satellite Campus 3 5,267,600 11,275,100 0 0 0 0 11,275,100 PW00877 TCC Comm Eng Plan SW Trails 3 52,300 54,400 0 0 0 0 54,400 PW00878 Midtown School Area Interconn M 115,700 1,363,000 79,600 0 0 0 1,442,600 PW00879 ITS Dynamic Downtown 3 1,514,500 202,400 8,300 0 0 0 210,700 PW00880 South Fresno Ped Countdown M 93,400 38,900 0 0 0 0 38,900 PW00881 First St Corridor Improvements M 22,400 0 0 0 0 0 0 PW00882 Fresno St Corridor Improvement M 177,900 1,983,900 13,800 0 0 0 1,997,700 PW00883 Veterans Blv Conn Shaw-Barstow 2 6,388,900 933,800 0 0 0 0 933,800 PW00885 TS LT Phasing Butler and Cedar 5 841,700 138,600 0 0 0 0 138,600 PW00886 TS LT Phasing Tulare and U St 3 547,100 78,900 0 0 0 0 78,900 PW00887 Shaw-SR99 Inchg Feas Study M 213,900 0 0 0 0 0 0 PW00888 Fancher Creek Parkway Plan 5 18,000 225,500 34,600 0 0 0 260,100 PW00889 Freeway Litter Abatement M 335,100 400,000 0 0 0 0 400,000 PW00890 Clinton Widening Marks-Brawley 3 249,400 173,400 1,674,900 105,400 3,653,200 0 5,606,900 PW00891 Ashlan Widening Polk-Cornelia 1 23,800 580,200 461,100 1,666,000 193,000 0 2,900,300 PW00893 Muir Elem Safe Routes to Sch 3 76,600 463,000 570,500 0 0 0 1,033,500 PW00894 McKinley Elem Safe Routes 3 121,600 194,600 2,541,200 153,900 0 0 2,889,700 PW00896 FY20 Neighborhood Street Imprv M 445,700 0 0 0 0 0 0 PW00898 ITS Ashlan Cornelia-Blackstone M 100,700 1,653,800 24,500 0 0 0 1,678,300 PW00901 TOD Tower at Van Ness & Olive 1 36,600 272,800 0 0 0 0 272,800 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 34FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00902 Merced Street Reconnection 3 112,800 20,900 1,270,700 229,200 0 0 1,520,800 PW00903 TS Butler/8th and Orange/Lowe 5 122,400 1,173,400 121,800 0 0 0 1,295,200 PW00904 High Speed Rail Development Svcs M 1,041,100 445,000 848,900 876,900 0 0 2,170,800 PW00905 TS Gettysburg/Polk & Sidewalk 1 166,000 1,193,800 64,700 0 0 0 1,258,500 PW00906 First St Cycle Trk Tulare-Vent 5 47,300 1,212,600 26,800 0 0 0 1,239,400 PW00907 Barton/Florence Sidewalks 5 32,600 444,900 5,100 0 0 0 450,000 PW00908 TS Fresno and Browining 4 28,600 639,000 61,700 0 0 0 700,700 PW00909 HAWK Peach-McKenzie Trail 7 20,200 300,800 0 0 0 0 300,800 PW00910 Tulare 6th-Cedar Cmplt Street M 218,200 2,000,100 259,600 0 0 0 2,259,700 PW00911 Chestnut AC Overlay KC-Butler 5 123,500 57,700 1,732,900 0 0 0 1,790,600 PW00912 Maroa/Shields/BNSF Safety Impr M 142,100 565,800 337,600 0 0 0 903,400 PW00914 El Dorado Neigh Alley Paving 4 155,300 0 0 0 0 0 0 PW00915 TCC Technical Assistance Grant 3 91,700 41,600 0 0 0 0 41,600 PW00916 Trail Network Wayfinding Plan M 110,100 21,600 0 0 0 0 21,600 PW00917 TS West & Sierra LT Phasing 2 103,800 577,000 0 0 0 0 577,000 PW00919 TS LT Hughes & Shields 1 56,800 671,600 2,100 0 0 0 673,700 PW00920 TS Blythe & Gates 2 82,700 555,700 4,700 0 0 0 560,400 PW00922 ITS Jensen Ave M 98,300 2,264,300 278,600 0 0 0 2,542,900 PW00923 Vets 4b-Riverside to Hernd Con 2 0 6,914,000 604,300 0 0 0 7,518,300 PW00924 FY21 Neighborhood Street Impro M 1,108,000 0 0 0 0 0 0 PW00926 TOD Blackstone & McKinley M 128,200 2,439,000 229,600 0 0 0 2,668,600 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 6,297,000 50,512,200 4,061,500 0 0 0 54,573,700 PW00928 Cedar Ave AC Ovrly Jen to Hami 5 65,800 1,225,800 57,000 0 0 0 1,282,800 PW00929 Blckstn AC Ovrly Mnrts to Nees M 208,100 93,400 2,594,300 6,800 0 0 2,694,500 PW00930 Shaw St Lghtng, Cedar to Chest 4 25,600 87,900 795,500 0 0 0 883,400 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 35 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00934 Master Trails and Bike Plan M 23,000 273,000 0 0 0 0 273,000 PW00936 R/W Acquisition - Tract 6215 M 167,500 44,600 0 0 0 0 44,600 PW00937 Blackstone-McKinley Grade Separation M 5,539,900 18,767,400 28,890,500 29,243,300 374,700 0 77,275,900 PW00938 FY21 Neigh Concrete Repairs M 250,000 450,000 0 0 0 0 450,000 PW00939 NB Polk Widen Shaw-Gettysburg 1 252,400 3,576,000 636,600 2,577,600 0 0 6,790,200 PW00940 Armstrong & Hamilton Tot Lot 5 41,700 243,900 32,700 0 0 0 276,600 PW00941 R/W Acquisition - Tract 6210 4 36,100 0 0 0 0 0 0 PW00942 R/W Acquisition - Tract 6214 4 125,100 32,100 0 0 0 0 32,100 PW00944 SD Clinton Ave WO Valentine 3 28,500 352,800 6,200 0 0 0 359,000 PW00945 TS: Fowler and Olive 4 21,800 26,900 0 0 0 0 26,900 PW00946 Palm & Belmont Class IV Cycle Track 3 97,600 1,600,700 0 0 0 0 1,600,700 PW00947 South Fresno AB617 Truck Rerou M 0 750,000 0 0 0 0 750,000 PW00949 Urban Forest Management Plan M 15,800 272,600 42,600 10,500 0 0 325,700 PW00953 ITS Dynamic Downtown Part 2 3 21,300 251,600 2,043,700 184,000 0 0 2,479,300 PW00955 Friant Ave ITS Adaptive Synchronization 6 21,300 189,400 1,811,800 212,500 0 0 2,213,700 PW00956 Blackstone Smart Mobility 7 27,500 222,500 1,758,900 17,200 0 0 1,998,600 PW00957 Figarden/BNSF At-Grade Railroad Crossing 2 0 506,300 0 0 0 0 506,300 PW00958 Kids Crossing SRTS South Fresno M 0 130,100 62,400 1,429,300 0 0 1,621,800 PW00959 Shaw Ave Widening Veterans to Polk M 0 900,000 0 0 0 0 900,000 PW00960 Ashlan EB Widening West of Polk 1 0 720,000 0 0 0 0 720,000 PW00961 TS Cedar & Teague Left Turn Phasing 6 0 25,000 500,000 45,000 0 0 570,000 PW00962 Audubon/Lexington Intersection Improvements 2 0 50,000 25,000 750,000 0 0 825,000 PW00968 Orange Ave Sidewalks, Hamilton to Butler 5 0 20,000 0 0 0 0 20,000 PW00970 Public Safety Memorial FY22M34 3 0 70,000 0 0 0 0 70,000 PW00971 Council District Infrastructur M 0 3,500,000 0 0 0 0 3,500,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 36FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 180000 - Public Works Department PW00972 Barstow-Blkstn-Jackson Bike Ln 4 0 75,000 950,000 0 0 0 1,025,000 PW22011 Florence Ave Street Rehab & Sidewalks, Maple to Chestnut M 0 0 150,000 0 0 0 150,000 PW22012 Fresno Street AC Overlay, McKenzie to Olive M 0 0 0 0 0 1,150,000 1,150,000 PW23014 Ashlan AC Overlay, 168 to Winery M 0 0 0 0 125,000 1,275,000 1,400,000 PW23015 First Street Overlay, Tulare to Olive M 0 0 0 2,000,000 0 0 2,000,000 PW24005 Shaw Ave Westbound Overlay, Fruit to Blackstone M 0 0 0 0 1,800,000 0 1,800,000 PW24006 Kings Canyon AC Overlay, First to Chestnut M 0 0 0 0 3,000,000 0 3,000,000 PW24008 Fresno Street AC Overlay, SR-99 to F Street M 0 0 50,000 750,000 0 0 800,000 PW24009 TS Barstow & Tenth 4 0 0 0 20,000 20,000 560,000 600,000 PW25002 Cedar Ave AC Overlay, Herndon to Alluvial M 0 0 0 1,500,000 0 0 1,500,000 PW25003 TS Clinton & Crystal 1 0 0 0 0 650,000 0 650,000 PW26001 TS Fresno & E Left Turn Phasing 3 0 0 0 0 0 750,000 750,000 PW26002 Cedar Ave AC Overlay, Alluvial to Nees 6 0 0 0 0 0 1,500,000 1,500,000 Total for: 180000 - Public Works Department 82,721,100 207,647,100 112,355,700 53,663,600 18,870,300 14,386,700 406,923,400 400000 - Planning & Development Services Department HC00011 Housing Trust Fund M 0 6,100 0 0 0 0 6,100 MC00019 Miscellaneous Projects M 0 44,900 0 0 0 0 44,900 MC00033 NSP Acquisition Rehabilitation M 36,100 727,600 0 0 0 0 727,600 PC00115 Romain Improvements 7 0 2,300 0 0 0 0 2,300 PC00153 Tot Lot Replacement - Var Pks M 0 329,800 0 0 0 0 329,800 PC00166 Fink White Park Improvements 3 0 389,800 0 0 0 0 389,800 PC00176 Learner Pools 2017 M 0 185,600 0 0 0 0 185,600 PC00178 Pinedale ADA Projects - CDBG 2 0 42,500 0 0 0 0 42,500 PC00179 Romain Improvements - CDBG 7 0 22,200 0 0 0 0 22,200 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 37 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 400000 - Planning & Development Services Department PC00180 Ted C Wills Improvements - CDBG 3 0 2,200 0 0 0 0 2,200 PC00182 Hinton Improvements 3 0 250,000 0 0 0 0 250,000 PC00195 Granny's Park - CDBG 7 0 247,800 0 0 0 0 247,800 PC00196 CA/Tupman Imp - CDBG 3 0 91,600 0 0 0 0 91,600 PC00197 Multi-Gen Ctr D4-F1917-3c,19th 4 63,400 0 0 0 0 0 0 PC00199 ADA Tot Lot Compliance - CDBG M 0 160,000 0 0 0 0 160,000 PC00200 ADA Restrooms - CDBG M 0 200,000 0 0 0 0 200,000 PC00208 F H Ball ADA Improvements 3 0 294,800 0 0 0 0 294,800 PC00209 Maxie Parks HVAC Design 3 0 49,300 0 0 0 0 49,300 PC00210 El Dorado Modular Unit Replace 3 0 247,600 0 0 0 0 247,600 PW00275 Parking Facilities Improvements 3 1,463,800 0 0 0 0 0 0 PW00816 FY18 Neighborhood Street Imprv M 80,000 524,600 0 0 0 0 524,600 PW00892 Floradora/Yosemite Safe Routes 7 29,500 311,200 0 0 0 0 311,200 PW00925 Highway City Nghbrhd Street Re M 461,800 153,200 0 0 0 0 153,200 PW00931 West Fresno Elem & MLK Neigh 3 480,000 997,100 0 0 0 0 997,100 PW00932 Burroughs Elem Neigh Reconst 7 480,000 370,000 0 0 0 0 370,000 PW00933 Ericson Elem Neigh Reconst 4 76,300 1,900,300 0 0 0 0 1,900,300 Total for: 400000 - Planning & Development Services Department 3,170,900 7,550,500 0 0 0 0 7,550,500 410000 - Department of Public Utilities GC00010 Acquisition M 743,100 743,300 765,000 778,700 792,700 807,000 3,886,700 GC00016 B-Zone Wells 3 143,400 604,200 0 0 0 0 604,200 GC00019 DPU Operation & Maintenance Facility 0 2,084,000 1,627,500 0 11,035,600 0 0 12,663,100 GC00020 Convenience Centers 0 2,713,600 0 4,400 0 0 0 4,400 RC00005 Emergency Repairs - Short Extension M 0 200,000 200,000 200,000 200,000 200,000 1,000,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 38FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 410000 - Department of Public Utilities RC00130 Sewer Lateral Revolving Proj M 9,000 300,000 300,000 300,000 300,000 300,000 1,500,000 RC00131 Merced (Glenn-Thorne) Rehab M 376,000 0 0 0 0 0 0 RC00141 Veteran's Boulevard Sewer 2 151,700 390,800 4,000 900 0 0 395,700 RC00167 Shields Frontage Sewer Rehab 7 100,700 2,300 0 0 0 0 2,300 RC00168 Sherman First & Saginaw Sewer Rehab 7 90,000 1,800 0 0 0 0 1,800 RC00169 MLK/Jensen/Bardell/Dorothy Swr Rehab 3 175,700 4,300 0 0 0 0 4,300 RC00170 Fresno/HSt SewerSiphon Removal 3 0 258,200 3,500 0 0 0 261,700 RC00171 Lift Station#LS1 Rehab 3 67,400 15,200 600 0 0 0 15,800 RC00175 Odor Control for Collection Sy M 690,200 24,800 2,886,300 6,500 0 0 2,917,600 RC00176 CMMS Enhancements 3 86,600 0 0 0 0 0 0 RC00177 CollectionSystemRehabilitation M 355,900 16,834,600 12,840,300 14,280,200 9,597,500 11,700,000 65,252,600 RC00178 Collection System Extension M 315,300 1,862,800 1,819,300 1,800,000 1,800,000 1,800,000 9,082,100 RC00179 Collection System Expansion M 10,000 1,350,000 2,246,200 374,800 2,000 0 3,973,000 RC00180 Lift Station Rehabilitation M 205,100 434,200 251,700 75,000 75,000 75,000 910,900 RC00181 CollectionSys AccessStructures M 115,600 2,064,800 1,433,900 378,400 375,000 375,000 4,627,100 RC00182 Sanitary Sewer Master Plan 3 0 0 0 400,000 0 0 400,000 RC00183 CollSysLargeDiameterTrunkLines M 750,000 750,000 750,000 750,000 750,000 750,000 3,750,000 TC00014 RWRF Emergency Large Scale Repairs M 48,200 750,000 751,400 750,000 750,000 750,000 3,751,400 TC00079 Centralized Odor Control Sys for Plant Process 3 105,800 20,000 0 0 0 0 20,000 TC00096 Southwest Quadrant Recycled Water Dist System 3 1,129,400 2,834,100 10,130,900 1,565,100 13,400 0 14,543,500 TC00112 WW System Enhancements/Upgrades 3 0 0 4,041,700 4,733,700 5,684,300 6,233,100 20,692,800 TC00142 Recycled Water System User Connections - Southwest M 200,200 24,700 150,000 150,000 150,000 150,000 624,700 TC00154 Renewable Gas Diversion 3 154,900 8,613,400 141,400 1,300 0 0 8,756,100 TC00158 Water Supply Reliability Impro 3 47,800 0 0 0 564,100 400 564,500 TC00159 Flare Capacity Expansion 3 431,500 7,050,100 13,600 0 0 0 7,063,700 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 39 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 410000 - Department of Public Utilities TC00168 Boiler Replacement PGF 3 147,400 5,400 0 0 0 0 5,400 TC00169 Substation Expansion 3 962,700 2,869,500 1,800 0 0 0 2,871,300 TC00170 DPU Operations and Administration Facility M 0 380,000 0 5,500,000 0 0 5,880,000 TC00176 RWRF Headworks M 296,200 1,045,200 566,600 500,200 0 0 2,112,000 TC00177 RWRF Secondary Treatment 3 340,700 4,003,000 20,420,900 4,067,500 923,600 10,900 29,425,900 TC00178 RWRF Solids Treatment 3 2,203,200 1,754,500 1,976,600 1,816,600 1,816,000 23,484,000 30,847,700 TC00179 RWRF Effluent Handling 3 872,600 3,437,700 9,830,400 2,135,900 315,000 300,000 16,019,000 TC00180 RWRF Buildings/Grounds 3 444,500 838,500 3,208,400 103,200 100,000 100,000 4,350,100 TC00182 Recycled Water Distribution M 3,004,400 354,700 500 0 0 0 355,200 TC00183 Planning & Project Management M 130,700 847,400 748,200 2,142,400 20,000 20,000 3,778,000 TC00184 Gas Conditioning System Improv 3 500,000 0 0 0 0 0 0 TC00185 RWRF Electrical 3 681,200 2,408,700 4,794,400 41,000 0 0 7,244,100 TC00186 RWRF Primary Treatment 3 0 58,300 188,400 0 0 0 246,700 TC00187 NFWRF Buildings/Grounds 6 0 294,100 28,200 0 0 0 322,300 WC00001 Fire Hydrant Installations M 15,000 15,000 15,000 15,000 15,000 15,000 75,000 WC00002 Serv/Meter Installations 2"or Less M 928,000 955,900 984,500 1,014,000 1,044,400 1,075,600 5,074,400 WC00004 Water Main Extensions M 757,200 997,700 572,400 501,800 500,000 500,000 3,071,900 WC00005 Water Main Renewal M 5,799,400 10,318,500 13,038,700 16,583,500 23,648,000 8,256,300 71,845,000 WC00006 Serv/Meter Install Above M 698,000 718,900 740,500 762,700 785,600 809,200 3,816,900 WC00014 Combined/Multiple Installation M 482,700 497,200 512,100 527,500 543,300 559,600 2,639,700 WC00015 Water Well Evaluation and Deve M 690,800 613,700 398,500 400,000 400,000 0 1,812,200 WC00016 Water Well Construction M 2,536,600 5,312,300 6,355,100 4,670,100 3,794,400 3,020,100 23,152,000 WC00017 Well Rehabilitation M 1,470,100 1,996,500 1,996,400 2,000,000 2,000,000 2,000,000 9,992,900 WC00018 Pump Rehabilitation M 625,800 300,200 298,600 300,000 300,000 300,000 1,498,800 WC00020 Granular Activated Carbon M 4,982,000 5,013,500 11,795,800 3,008,800 108,800 0 19,926,900 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 40FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 410000 - Department of Public Utilities WC00021 Surface Water Treatment Plant 6 2,152,200 3,528,300 278,000 1,100 0 0 3,807,400 WC00022 Leaky Acres 4 223,300 114,000 250,000 100,000 100,000 100,000 664,000 WC00023 Water Telemetry System M 1,385,900 1,741,400 3,850,000 3,850,000 3,850,000 3,350,000 16,641,400 WC00024 Water Yard-Expansion/Improvement 7 50,000 500,000 0 0 0 0 500,000 WC00027 Inventory - Materials M 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 WC00032 Booster Pump M 103,100 590,200 252,200 0 0 0 842,400 WC00033 Recharge Facilities - Basins M 10,000 80,000 250,000 200,000 250,000 200,000 980,000 WC00038 SWTP/Friant Kern Canal Pipeline 6 384,700 75,000 0 0 0 0 75,000 WC00050 City Recharge Basins M 0 2,000,000 3,000,000 50,000 2,000,000 3,000,000 10,050,000 WC00051 Metro Resources Plan Update M 438,900 580,100 1,768,700 200,000 200,000 200,000 2,948,800 WC00053 Emergency Generator Sets M 342,800 710,600 0 0 0 0 710,600 WC00054 T-3 (3MG Tank in SE Fresno)5 4,400 0 0 0 0 0 0 WC00057 SE Fresno Surface Wtr Treatment 5 12,700 50,000 0 0 0 0 50,000 WC00065 SE/SWTP Transmission Pipelines 5 50,000 1,685,900 3,100 0 0 0 1,689,000 WC00074 Water Facilities Security Impr M 630,000 1,444,200 392,400 358,400 300,000 300,000 2,795,000 WC00083 Program Management M 20,000 20,000 20,000 20,000 20,000 20,000 100,000 WC00085 Transmission Grid Mains M 243,500 2,500,000 549,200 1,100 0 0 3,050,300 WC00087 CMMS Enhancements M 40,700 0 0 0 0 0 0 WC00089 L-T Hydraulic & WQ Modeling 0 147,100 10,000 10,000 10,000 10,000 10,000 50,000 WC00091 Fleet Maintenance Constn WW 0 7,377,500 2,317,700 0 19,412,000 0 0 21,729,700 WC00092 TCP Remediation 0 0 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 WC00093 Water Service Connection Loans 0 25,000 25,800 26,600 27,400 28,200 29,000 137,000 WC00094 123-TCP Mitigation Feasibility 0 89,800 4,300 0 0 0 0 4,300 WC00095 Polyethylene Replacement 0 200,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 WC00096 Well Site Improvements 0 0 171,100 572,900 0 0 0 744,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 41 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 410000 - Department of Public Utilities Total for: 410000 - Department of Public Utilities 54,001,900 113,146,100 131,629,300 111,100,400 67,326,300 74,000,200 497,202,300 430000 - Airports Department AC00045 Airways Golf Course Capital 4 500 721,600 0 0 0 0 721,600 AC00301 Security Upgrades 4 95,000 300,000 75,000 75,000 75,000 75,000 600,000 AC00326 Admin Bldg HVAC 4 1,000 0 0 0 0 0 0 AC00328 Terminal HVAC Replacement 4 0 378,300 0 0 0 0 378,300 AC00329 Park Lot-EV Charging Stations Des 4 0 10,000 10,000 10,000 10,000 10,000 50,000 AC00336 IT PM/Repairs/Upgrades 4 115,400 200,000 100,000 100,000 100,000 100,000 600,000 AC00337 FCH Term Complex Impr 3 0 125,000 25,000 25,000 25,000 25,000 225,000 AC00342 Terminal Restrooms (Des/Const)4 45,000 33,000 0 0 0 0 33,000 AC00345 AIPxx FF18 Rehab Twy C Ph1 (Const)4 265,800 10,100 0 0 0 0 10,100 AC00346 AIPxx FF17 FCH Master Plan Update 3 4,000 23,000 0 0 0 0 23,000 AC00354 Bag Claim Walk Remodel 4 16,000 10,500 0 0 0 0 10,500 AC00355 Terminal Gate 8 Holdroom/Bridge 4 0 261,300 0 0 0 0 261,300 AC00358 AIPxx FF18 Airfield Lighting Sys 4 0 34,600 0 0 0 0 34,600 AC00364 Terminal Boilers Replacement 4 1,400 48,700 0 0 0 0 48,700 AC00366 Airfield Perim Fence Ph1 4 110,000 106,000 0 0 0 0 106,000 AC00367 CRCF Facility Maintenance 4 83,000 211,400 0 0 0 0 211,400 AC00368 Passenger Facility Charge (PFC) Administration 4 0 83,000 0 0 0 0 83,000 AC00369 Term Public Address System 4 361,000 214,000 0 0 0 0 214,000 AC00370 Terminal Cntrs Monitors 4 3,400 65,700 0 0 0 0 65,700 AC00371 Comm Aviation Lighting 4 34,600 18,400 0 0 0 0 18,400 AC00372 Terminal Roof Renovation 4 326,000 209,000 0 0 0 0 209,000 AC00373 Air Cargo Taxilane Rehab 4 0 10,000 25,000 25,000 110,000 875,000 1,045,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 42FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 430000 - Airports Department AC00377 Marine Base Demo (FED MCCA)4 0 1,300,000 0 0 0 0 1,300,000 AC00378 RAC QTA Drainage Construction 4 73,200 0 0 0 0 0 0 AC00382 AIPxx FF18 Noise Homes Part150 4 33,000 282,800 0 0 0 0 282,800 AC00385 AIPxx FF19 Noise Homes Part150 4 0 1,111,100 0 0 0 0 1,111,100 AC00388 Service Animal Area FAT Term 4 3,500 0 0 0 0 0 0 AC00389 Parking Expansion (FAT)4 520,000 0 0 0 0 0 0 AC00390 Air Service Planning 4 725,000 400,000 200,000 200,000 200,000 200,000 1,200,000 AC00395 AIPxx FF18 Twy C Const Ph2 4 373,400 37,900 0 0 0 0 37,900 AC00398 AIPxx Term E Apron (Env/Des)4 80,000 9,427,000 0 0 0 0 9,427,000 AC00400 PFC 4 Administration Costs 4 100 7,000 0 0 0 0 7,000 AC00401 Parking Garage (Env/Des/Con)4 36,597,000 776,800 0 0 0 0 776,800 AC00402 AIPxx Twy B6,4,3 Remove (EnvDesCon)4 139,000 0 0 0 0 0 0 AC00403 TSA OTA Bag MakeUp Inline CBIS 4 0 17,689,100 0 0 0 0 17,689,100 AC00404 AIPxx FF20 Noise Homes Prt 150 4 0 2,222,300 0 0 0 0 2,222,300 AC00405 AIPxx FF20 FCH Beacon Repl 4 0 0 150,000 0 0 0 150,000 AC00407 AIPxx FF20 Term E Apron 4 0 6,298,400 0 0 0 0 6,298,400 AC00408 PFC Administration Costs 4 126,200 23,900 0 0 0 0 23,900 AC00409 Airfield Repairs / Repl 4 1,181,800 608,000 400,000 610,000 953,000 400,000 2,971,000 AC00410 Terminal Repairs / Repl 4 225,000 500,000 500,000 500,000 500,000 500,000 2,500,000 AC00411 Equipt Small Capital 4 202,600 340,800 50,000 50,000 50,000 50,000 540,800 AC00412 Terminal Improvements 4 315,000 300,000 500,000 500,000 500,000 500,000 2,300,000 AC00413 Terminal/FIS Expansion 4 1,500,000 76,000,000 0 0 0 0 76,000,000 AC00414 Parking Repairs / Replacements 4 50,000 50,000 50,000 50,000 50,000 50,000 250,000 AC00415 Term Gate 5/7 Impr Des/Con 4 152,000 0 0 0 0 0 0 AC00416 Broom Sweeper 4 450,000 50,000 0 0 0 0 50,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 43 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project 430000 - Airports Department AC00417 AIPXX Pavement Mgmt (APMS)4 110,000 125,500 0 0 0 0 125,500 AC00418 AIPxx Noise Homes Part150 4 0 1,111,100 0 0 0 0 1,111,100 AC00419 AIPxx Rwy 11L/29R Minor Rehab 4 0 1,041,800 0 0 0 0 1,041,800 AC20013 Airfield Perim Fence Ph2 4 0 0 1,600,000 0 0 0 1,600,000 AC20015 AIPxx FF20 Recon Rwy 11L/29R Des 4 0 0 2,500,000 0 0 0 2,500,000 AC21001 AIPxx FF21 Recon Rwy 11L/29R Const 4 0 0 0 15,000,000 15,000,000 15,000,000 45,000,000 AC21003 AIPxx FF21 FCH Twr Removal Des 3 0 0 150,000 0 0 0 150,000 AC22001 AIPxx FF22 Noise Homes Part 150 4 0 0 1,111,100 0 0 0 1,111,100 AC22002 AIPxx FF22 FCH Twr Rehab (Const)3 0 0 30,000 300,000 300,000 300,000 930,000 AC23002 AIPxx FF23 Noise Homes Part 150 4 0 0 0 1,111,100 0 0 1,111,100 AC24001 AIPxx FF24 Noise Homes Part 150 Total 4 0 0 0 0 1,111,100 0 1,111,100 AC26001 AIPxx FF24 Noise Homes Part 150 3 0 0 0 0 0 1,111,100 1,111,100 AM00103 Environmental Site-Old Hammer Field 4 55,000 275,000 125,000 125,000 125,000 125,000 775,000 AM00106 Facilities Repair/Repl Reserve 4 145,000 500,000 500,000 500,000 500,000 500,000 2,500,000 Total for: 430000 - Airports Department 44,518,900 123,552,100 8,101,100 19,181,100 19,609,100 19,821,100 190,264,500 440000 - Convention Cntr & Stadium Dept CC00027 Stadium Capital Improvements 3 223,300 2,957,600 0 0 0 0 2,957,600 Total for: 440000 - Convention Cntr & Stadium Dept 223,300 2,957,600 0 0 0 0 2,957,600 450000 - FAX Department FC00001 Non-Revenue Support Vehicles M 107,300 179,100 0 0 0 0 179,100 FC00007 Planning Projects 0 0 100,000 100,000 100,000 100,000 100,000 500,000 FC00019 Passenger Amenities M 1,743,300 2,968,200 350,000 587,500 487,500 250,000 4,643,200 FC00020 Resurface Bus Maintenance Yard 3 0 550,000 0 0 0 0 550,000 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectC - 44FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:04:21 PM Department / Project Grand Total 220,593,600 540,937,200 258,863,300 199,542,600 114,553,200 118,243,000 1,232,139,300 450000 - FAX Department FC00024 FAX Radio System 3 0 1,044,700 0 0 0 0 1,044,700 FC00026 Planning M 506,300 1,627,600 50,000 250,000 200,000 0 2,127,600 FC00030 CNG Bus Rehab 3 245,500 652,000 0 0 0 0 652,000 FC00036 Bldg and Facility Maintenance 3 1,592,800 17,221,800 4,000,000 4,875,000 6,375,000 0 32,471,800 FC00049 Intermodal Facility 5 0 720,000 0 0 0 0 720,000 FC00050 Bus Purchase Fixed Route =40'M 4,996,600 1,636,000 100,000 2,850,000 0 2,750,000 7,336,000 FC00053 Paratransit Vehicles & Equip M 1,212,000 1,857,000 0 350,000 0 350,000 2,557,000 FC00054 Security Equipment Purchase M 0 953,000 0 0 0 0 953,000 FC00057 Transit Fac/Station M 141,500 10,000 0 0 0 0 10,000 FC00059 Circulator 3 4,500 10,000 0 0 0 0 10,000 FC00068 FY09-10 Prop1B-PTMISEA Project M 110,000 660,000 0 0 0 0 660,000 FC00069 FY10-11 Prop 1B-PTMISEA Project M 350,000 4,027,200 0 0 0 0 4,027,200 FC00070 BRT-Bus Rapid Transit Phase 1 M 464,000 400,000 0 0 0 0 400,000 FC00078 Transit Signal Prioritization M 315,300 600,000 0 0 0 0 600,000 FC00085 FY16-17 Prop1B-CTSGP Sec Prjct 0 34,900 0 0 0 0 0 0 FC00087 FY14-15 Prop1B-PTMISEA Project M 1,255,100 4,014,000 0 0 0 0 4,014,000 FC00090 Transit Asset Management M 300,000 299,200 0 0 0 0 299,200 FC00092 TIRCP - HFN Imprvmnts & Vehics 0 1,543,000 4,180,000 0 0 0 0 4,180,000 FC00093 TIRCP - SW Community Connector 0 0 9,490,000 0 5,000,000 0 5,000,000 19,490,000 Total for: 450000 - FAX Department 14,922,100 53,199,800 4,600,000 14,012,500 7,162,500 8,450,000 87,424,800 Project Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / ProjectFY 2021-2022 Adopted BudgetC - 45 THIS PAGE WAS INTENTIONALLY LEFT BLANK. C - 46FY 2021-2022 Adopted Budget FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT PROGRAM BY DEPARTMENT / FUND / PROJECT FY 2021-2022 Adopted BudgetC - 47 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 010000 - City Council Department 10101 - General Fund XC00001 CNL Dist. 1 Infrastructure 1 0 122,900 0 0 0 0 122,900 XC00002 CNL Dist. 2 Infrastructure 2 22,900 136,200 0 0 0 0 136,200 XC00003 CNL Dist. 3 Infrastructure 3 0 7,800 0 0 0 0 7,800 XC00004 CNL Dist. 4 Infrastructure 4 297,200 0 0 0 0 0 0 XC00005 CNL Dist. 5 Infrastructure 5 2,000 84,700 0 0 0 0 84,700 XC00006 CNL Dist. 6 Infrastructure 6 7,900 92,400 0 0 0 0 92,400 XC00007 CNL Dist. 7 Infrastructure 7 31,200 92,300 0 0 0 0 92,300 Total for: 10101 - General Fund 361,200 536,300 0 0 0 0 536,300 Total for: 010000 - City Council Department 361,200 536,300 0 0 0 0 536,300 100000 - Office of the Mayor and City Manager 30160 - Animal Shelter PW00935 Animal Shelter M 17,847,500 1,446,800 48,100 0 0 0 1,494,900 Total for: 30160 - Animal Shelter 17,847,500 1,446,800 48,100 0 0 0 1,494,900 Total for: 100000 - Office of the Mayor and City Manager 17,847,500 1,446,800 48,100 0 0 0 1,494,900 150000 - Police Department 30140 - 2008 PD Revenue Bonds-Phase I DC00002 Regional Training Facility 3 26,300 30,000 30,000 30,000 30,000 30,000 150,000 Total for: 30140 - 2008 PD Revenue Bonds-Phase I 26,300 30,000 30,000 30,000 30,000 30,000 150,000 30149 - PD Natl Air Guard RTC Fund DC00002 Regional Training Facility 3 0 100,000 44,100 0 0 0 144,100 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 48FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 150000 - Police Department 30149 - PD Natl Air Guard RTC Fund Total for: 30149 - PD Natl Air Guard RTC Fund 0 100,000 44,100 0 0 0 144,100 Total for: 150000 - Police Department 26,300 130,000 74,100 30,000 30,000 30,000 294,100 170000 - PARCS Department 10101 - General Fund PC00165 Einstein Park Imprv-F19 17-3a 7 25,000 0 0 0 0 0 0 PC00197 Multi-Gen Ctr D4-F1917-3c,19th 4 765,000 0 0 0 0 0 0 PC00202 Milburn/Dakota Park-F19 17-3a 1 69,900 0 0 0 0 0 0 PC00204 South Tower CIP-F19 17-3a M 0 250,000 0 0 0 0 250,000 PC00205 St Rest Landscaping-F19 17-3a 3 58,000 0 0 0 0 0 0 PC00212 Bulldog/6th Building-F20 48,52 4 900,900 0 0 0 0 0 0 PC00214 Roeding Dog Park Reloc-F21CR24 3 50,000 0 0 0 0 0 0 PC00215 JSK Field Re-Seed-F21CR25 3 265,000 0 0 0 0 0 0 PC00216 Tollhouse TLot/ADA Imp-F21CR28 4 223,900 0 0 0 0 0 0 PC00219 River Bottom Sec Upgrd-F21CR38 2 3,800 0 0 0 0 0 0 PC00223 Maxie Parks Mitigation-F21F4 3 109,400 0 0 0 0 0 0 PC00243 Acquisition & Arts F22M110 M 0 2,100,000 0 0 0 0 2,100,000 PC00244 $4M PARCS GF F22M113 M 0 4,000,000 0 0 0 0 4,000,000 PC00245 Rehab Roessler Bldg F22M70&113 4 0 500,000 0 0 0 0 500,000 Total for: 10101 - General Fund 2,470,900 6,850,000 0 0 0 0 6,850,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 49 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 170000 - PARCS Department 22031 - Misc State Grants - Parks PC00181 Maxie Improvements - Cal Fire 3 0 249,400 0 0 0 0 249,400 PC00182 Hinton Improvements 3 0 48,600 0 0 0 0 48,600 PC00183 Romain Futsal Court 7 14,700 50,300 0 0 0 0 50,300 Total for: 22031 - Misc State Grants - Parks 14,700 348,300 0 0 0 0 348,300 22032 - Misc Local Grants - Parks PC00007 Parks Facilities Rehab M 0 50,600 0 0 0 0 50,600 PC00234 RtryE Pickleball Court 6 0 10,000 0 0 0 0 10,000 Total for: 22032 - Misc Local Grants - Parks 0 60,600 0 0 0 0 60,600 22701 - Meas P Existing Park Cap-O&M PC00185 Pilibos Improvements-F19 17-3a 5 0 750,000 0 0 0 0 750,000 PC00201 Granny's Sec Light -F19 17-3a 7 0 75,000 0 0 0 0 75,000 PC00209 Maxie Parks HVAC Design 3 0 929,200 0 0 0 0 929,200 PC00215 JSK Field Re-Seed-F21CR25 3 0 5,000 0 0 0 0 5,000 PC00218 Vinland Addtl Lighting-F21CR30 4 0 200,000 0 0 0 0 200,000 PC00219 River Bottom Sec Upgrd-F21CR38 2 0 10,000 0 0 0 0 10,000 PC00220 Logan Shade Structure-F21CR39 2 0 100,000 0 0 0 0 100,000 PC00232 Prop68 Renovation Funding Gap 1 0 3,533,800 0 0 0 0 3,533,800 PC00237 Carryover -F21F13 M 0 3,619,600 0 0 0 0 3,619,600 Total for: 22701 - Meas P Existing Park Cap-O&M 0 9,222,600 0 0 0 0 9,222,600 22702 - Meas P New Parks & Facilities PC00202 Milburn/Dakota Park-F19 17-3a 1 0 30,000 0 0 0 0 30,000 PC00204 South Tower CIP-F19 17-3a M 0 1,750,000 0 0 0 0 1,750,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 50FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 170000 - PARCS Department 22702 - Meas P New Parks & Facilities PC00212 Bulldog/6th Building-F20 48,52 4 0 600,500 0 0 0 0 600,500 PC00222 Van Ness Triangle Park 1 0 1,500,000 0 0 0 0 1,500,000 PC00240 Citywide Senior Center M 0 1,965,100 0 0 0 0 1,965,100 PC00242 El Dorado Park ACQ-F22M98&102 4 0 500,000 0 0 0 0 500,000 Total for: 22702 - Meas P New Parks & Facilities 0 6,345,600 0 0 0 0 6,345,600 24017 - Parks Special Projects PC00007 Parks Facilities Rehab M 0 340,600 0 0 0 0 340,600 Total for: 24017 - Parks Special Projects 0 340,600 0 0 0 0 340,600 31502 - UGM Neigh Park Service Area 2 PC00231 Church/Orangewood Park-Prop 68 5 0 584,000 0 0 0 0 584,000 Total for: 31502 - UGM Neigh Park Service Area 2 0 584,000 0 0 0 0 584,000 31504 - UGM Neigh Park Service Area 4 PC00202 Milburn/Dakota Park-F19 17-3a 1 0 93,000 0 0 0 0 93,000 Total for: 31504 - UGM Neigh Park Service Area 4 0 93,000 0 0 0 0 93,000 31505 - UGM Neigh Park Service Area 5 PC00235 Stallion Park Improvements 2 0 38,300 0 0 0 0 38,300 Total for: 31505 - UGM Neigh Park Service Area 5 0 38,300 0 0 0 0 38,300 31509 - UGM parks Citywide Facil Fees PC00007 Parks Facilities Rehab M 0 2,653,700 1,025,000 1,025,000 1,025,000 1,025,000 6,753,700 PC00188 D1 Improvements-UGM-F19 M12 1 0 89,400 0 0 0 0 89,400 PC00189 D2 Improvements-UGM-F19 M12 2 0 56,200 0 0 0 0 56,200 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 51 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 170000 - PARCS Department 31509 - UGM parks Citywide Facil Fees PC00190 D3 Improvements-UGM-F19 M12 3 0 99,000 0 0 0 0 99,000 PC00191 D4 Improvements-UGM-F19 M12 4 0 109,900 0 0 0 0 109,900 PC00192 D5 Improvements-UGM-F19 M12 5 0 66,300 0 0 0 0 66,300 PC00193 D6 Improvements-UGM-F19 M12 6 0 90,900 0 0 0 0 90,900 PC00194 D7 Improvements-UGM-F19 M12 7 0 44,700 0 0 0 0 44,700 PC00202 Milburn/Dakota Park-F19 17-3a 1 0 215,000 15,000 15,000 15,000 15,000 275,000 PC00213 SEFCEDA Park Construct-F21CR18 5 90,000 15,000 15,000 15,000 15,000 15,000 75,000 PC00216 Tollhouse TLot/ADA Imp-F21CR28 4 224,800 160,800 0 0 0 0 160,800 PC00231 Church/Orangewood Park-Prop 68 5 0 887,000 0 0 0 0 887,000 Total for: 31509 - UGM parks Citywide Facil Fees 314,800 4,487,900 1,055,000 1,055,000 1,055,000 1,055,000 8,707,900 31510 - UGM Parkland(Quimby) Ded Fee PC00007 Parks Facilities Rehab M 0 2,400,000 1,000,000 500,000 500,000 500,000 4,900,000 Total for: 31510 - UGM Parkland(Quimby) Ded Fee 0 2,400,000 1,000,000 500,000 500,000 500,000 4,900,000 Total for: 170000 - PARCS Department 2,800,400 30,770,900 2,055,000 1,555,000 1,555,000 1,555,000 37,490,900 180000 - Public Works Department 10101 - General Fund PW00044 Minor Public Improvements M 6,800 0 0 0 0 0 0 PW00261 UGM Biannual Reimbursement M 0 2,500,000 0 0 0 0 2,500,000 PW00824 ADA Compliance Convention Ctr 3 10,500 338,500 0 0 0 0 338,500 PW00896 FY20 Neighborhood Street Imprv M 218,500 0 0 0 0 0 0 PW00914 El Dorado Neigh Alley Paving 4 155,300 0 0 0 0 0 0 PW00940 Armstrong & Hamilton Tot Lot 5 41,700 243,900 32,700 0 0 0 276,600 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 52FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 10101 - General Fund PW00970 Public Safety Memorial FY22M34 3 0 70,000 0 0 0 0 70,000 PW00971 Council District Infrastructur M 0 3,500,000 0 0 0 0 3,500,000 PW00972 Barstow-Blkstn-Jackson Bike Ln 4 0 25,000 0 0 0 0 25,000 Total for: 10101 - General Fund 432,800 6,677,400 32,700 0 0 0 6,710,100 20102 - Prop. 111 - Special Gas Tax PW00044 Minor Public Improvements M 20,000 35,000 35,000 35,000 35,000 35,000 175,000 PW00268 ADA Infrastructure Compliance M 155,000 0 0 0 0 0 0 PW00661 Fulton Mall Improvements 3 110,000 9,700 0 0 0 0 9,700 PW00782 StLighting Maj Repair Projects M 215,600 218,000 0 0 0 0 218,000 PW00829 BRT-ATP Intersection Improveme M 0 301,000 0 0 0 0 301,000 PW00878 Midtown School Area Interconn M 0 17,000 0 0 0 0 17,000 PW00880 South Fresno Ped Countdown M 10,000 29,800 0 0 0 0 29,800 PW00896 FY20 Neighborhood Street Imprv M 99,800 0 0 0 0 0 0 PW00924 FY21 Neighborhood Street Impro M 400,000 0 0 0 0 0 0 PW00953 ITS Dynamic Downtown Part 2 3 0 0 3,200 0 0 0 3,200 Total for: 20102 - Prop. 111 - Special Gas Tax 1,010,400 610,500 38,200 35,000 35,000 35,000 753,700 20103 - ABX8 6 Gas Tax (formerly TCRP) PW00044 Minor Public Improvements M 100,000 71,000 71,000 71,000 71,000 71,000 355,000 PW00857 MLK Magnet Core Park 3 0 0 500,000 0 0 0 500,000 PW00896 FY20 Neighborhood Street Imprv M 127,400 0 0 0 0 0 0 PW00924 FY21 Neighborhood Street Impro M 708,000 0 0 0 0 0 0 PW00938 FY21 Neigh Concrete Repairs M 250,000 450,000 0 0 0 0 450,000 Total for: 20103 - ABX8 6 Gas Tax (formerly TCRP)1,185,400 521,000 571,000 71,000 71,000 71,000 1,305,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 53 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 20104 - SB1 Road Repair Gas Tax PW00526 TS Cedar & Woodward 5 159,600 0 0 0 0 0 0 PW00767 Ashlan-Effie to SR41 Sidewalk 7 110,500 0 0 0 0 0 0 PW00771 BPMP Bridge Deck Rehab Phase 2 M 0 16,900 0 0 0 0 16,900 PW00812 TS Tulare and "Q" Street 3 559,700 146,700 0 0 0 0 146,700 PW00825 TS L St. and Fresno/Tulare Sts 3 450,000 0 0 0 0 0 0 PW00833 TS: Harrison & Shields Avenues 1 21,100 9,300 0 0 0 0 9,300 PW00834 Marks Overlay Ashlan to Dakota 1 504,400 149,900 0 0 0 0 149,900 PW00836 TS: Barstow & Palm Avenues 2 476,000 81,400 0 0 0 0 81,400 PW00837 TS: California & Walnut 3 18,900 24,000 0 0 0 0 24,000 PW00838 Cedar Ovrly Barstow to Bullard 4 15,500 0 0 0 0 0 0 PW00839 TS: Armstrong & Lane 5 416,800 81,700 0 0 0 0 81,700 PW00840 Nees Ovrly Fresno to Millbrook 6 26,300 0 0 0 0 0 0 PW00841 TS: Clinton and Fresno Aves 7 8,400 0 0 0 0 0 0 PW00842 MLK Cnt Active Trans Infrastr 3 0 0 3,000,000 0 0 0 3,000,000 PW00853 Chestnut OVLY Bullard to Hernd 6 1,406,500 231,900 0 0 0 0 231,900 PW00854 Bullard Overlay Cedar to First M 226,700 0 0 0 0 0 0 PW00856 TS: Clinton & Angus 7 329,600 115,100 0 0 0 0 115,100 PW00860 Maple Ave Cycle Track & Pedestrian 4 75,000 0 0 0 0 0 0 PW00882 Fresno St Corridor Improvement M 0 163,400 0 0 0 0 163,400 PW00885 TS LT Phasing Butler and Cedar 5 841,700 138,600 0 0 0 0 138,600 PW00886 TS LT Phasing Tulare and U St 3 547,100 78,900 0 0 0 0 78,900 PW00893 Muir Elem Safe Routes to Sch 3 76,600 463,000 570,500 0 0 0 1,033,500 PW00894 McKinley Elem Safe Routes 3 0 0 790,500 0 0 0 790,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 54FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 20104 - SB1 Road Repair Gas Tax PW00903 TS Butler/8th and Orange/Lowe 5 0 405,800 0 0 0 0 405,800 PW00905 TS Gettysburg/Polk & Sidewalk 1 0 294,500 0 0 0 0 294,500 PW00906 First St Cycle Trk Tulare-Vent 5 0 672,300 0 0 0 0 672,300 PW00907 Barton/Florence Sidewalks 5 0 302,900 0 0 0 0 302,900 PW00908 TS Fresno and Browining 4 0 187,300 0 0 0 0 187,300 PW00912 Maroa/Shields/BNSF Safety Impr M 142,100 565,800 337,600 0 0 0 903,400 PW00917 TS West & Sierra LT Phasing 2 103,800 577,000 0 0 0 0 577,000 PW00919 TS LT Hughes & Shields 1 56,800 671,600 2,100 0 0 0 673,700 PW00920 TS Blythe & Gates 2 82,700 555,700 4,700 0 0 0 560,400 PW00958 Kids Crossing SRTS South Fresno M 0 0 0 261,000 0 0 261,000 PW00962 Audubon/Lexington Intersection Improvements 2 0 50,000 25,000 750,000 0 0 825,000 PW00968 Orange Ave Sidewalks, Hamilton to Butler 5 0 20,000 0 0 0 0 20,000 PW22011 Florence Ave Street Rehab & Sidewalks, Maple to Chestnut M 0 0 150,000 0 0 0 150,000 PW22012 Fresno Street AC Overlay, McKenzie to Olive M 0 0 0 0 0 1,150,000 1,150,000 PW23014 Ashlan AC Overlay, 168 to Winery M 0 0 0 0 125,000 1,275,000 1,400,000 PW23015 First Street Overlay, Tulare to Olive M 0 0 0 2,000,000 0 0 2,000,000 PW24005 Shaw Ave Westbound Overlay, Fruit to Blackstone M 0 0 0 0 1,800,000 0 1,800,000 PW24006 Kings Canyon AC Overlay, First to Chestnut M 0 0 0 0 3,000,000 0 3,000,000 PW24008 Fresno Street AC Overlay, SR-99 to F Street M 0 0 50,000 750,000 0 0 800,000 PW24009 TS Barstow & Tenth 4 0 0 0 20,000 20,000 560,000 600,000 PW25002 Cedar Ave AC Overlay, Herndon to Alluvial M 0 0 0 1,500,000 0 0 1,500,000 PW25003 TS Clinton & Crystal 1 0 0 0 0 650,000 0 650,000 PW26001 TS Fresno & E Left Turn Phasing 3 0 0 0 0 0 750,000 750,000 PW26002 Cedar Ave AC Overlay, Alluvial to Nees 6 0 0 0 0 0 1,500,000 1,500,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 55 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 20104 - SB1 Road Repair Gas Tax Total for: 20104 - SB1 Road Repair Gas Tax 6,655,800 6,003,700 4,930,400 5,281,000 5,595,000 5,235,000 27,045,100 21501 - Disposition Of Real Property PW00085 Sale/Purchse-Real Proprty M 8,500 12,600 12,800 12,800 12,800 13,400 64,400 Total for: 21501 - Disposition Of Real Property 8,500 12,600 12,800 12,800 12,800 13,400 64,400 22003 - Pedestrian & Bicycle Facility PW00044 Minor Public Improvements M 40,000 0 0 0 0 0 0 PW00268 ADA Infrastructure Compliance M 419,400 0 0 0 0 0 0 PW00364 Bicycle Public Service Announce M 20,000 19,500 19,500 19,500 19,500 19,500 97,500 PW00526 TS Cedar & Woodward 5 61,100 0 0 0 0 0 0 PW00767 Ashlan-Effie to SR41 Sidewalk 7 93,200 0 0 0 0 0 0 PW00878 Midtown School Area Interconn M 0 421,900 0 0 0 0 421,900 Total for: 22003 - Pedestrian & Bicycle Facility 633,700 441,400 19,500 19,500 19,500 19,500 519,400 22048 - Federal Grants Public Works PW00526 TS Cedar & Woodward 5 190,000 80,900 0 0 0 0 80,900 PW00585 Sugar Pine Trail Pk & Ride Wil 6 100 0 0 0 0 0 0 PW00596 TS Butler & Willow 5 24,700 14,400 0 0 0 0 14,400 PW00676 TS Shields & Weber 1 18,300 0 0 0 0 0 0 PW00678 TS Clinton & Valentine 3 367,600 177,100 0 0 0 0 177,100 PW00710 Inter Improv Central & Orange 3 64,500 1,574,000 0 0 0 0 1,574,000 PW00725 Shields Bankside Trail Fresno to First 7 1,516,900 254,600 5,800 0 0 0 260,400 PW00740 BPMP Bridge Maint Deck Rehab 1 M 600 0 0 0 0 0 0 PW00742 Shaw ITS SR99 - SR41 Adaptive M 10,700 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 56FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22048 - Federal Grants Public Works PW00743 Herndon ITS GSB-Willow Adaptiv M 4,000 0 0 0 0 0 0 PW00747 Blackstone Street Lighting Div M 5,900 1,500 0 0 0 0 1,500 PW00762 HerndonCanalTrail-Shields/McKi 7 197,800 2,530,600 319,800 0 0 0 2,850,400 PW00763 McKinleyAveTrail-Millbr/Clovis M 117,300 1,556,000 394,900 0 0 0 1,950,900 PW00764 ClovisAveTrail-McKin to Dayton 4 1,252,900 203,900 0 0 0 0 203,900 PW00768 TS Chestnut & Shields 4 32,000 54,700 0 0 0 0 54,700 PW00771 BPMP Bridge Deck Rehab Phase 2 M 76,600 334,800 0 0 0 0 334,800 PW00780 TS Dakota & West LT Phasing 1 9,500 0 0 0 0 0 0 PW00784 Abby Overlay Divisadero-Olive 7 1,300,700 81,000 0 0 0 0 81,000 PW00785 First Overlay Alluvial-Herndon 6 30,800 72,000 0 0 0 0 72,000 PW00786 Jensen Ovrlay Cornelia-Chateau 3 1,903,200 454,200 0 0 0 0 454,200 PW00787 Friant SB Ovrly Champlain-Shep 6 128,500 5,600 0 0 0 0 5,600 PW00788 Inyo Overlay Fulton to O St.3 318,500 7,000 0 0 0 0 7,000 PW00789 Ashlan Overlay Valentine-West 1 1,800 0 0 0 0 0 0 PW00790 Jensen Overlay SR41-MLK 3 57,400 1,530,300 215,000 0 0 0 1,745,300 PW00791 Blackstone Ovrly Dakota-Ashlan 7 223,500 5,500 0 0 0 0 5,500 PW00792 Belmont Overlay Cedar-Chestnut 7 2,400 0 0 0 0 0 0 PW00793 Ashlan AC Ovrlay First-Millbro 4 76,100 5,900 0 0 0 0 5,900 PW00795 Olive Ave Impv Yosemite-Rosvlt M 1,010,300 95,200 0 0 0 0 95,200 PW00796 Polk Ave Widening Shaw-Gettysb 1 0 1,554,800 184,700 0 0 0 1,739,500 PW00803 Citywide Street Light LED Retrofit - Phase 2 M 642,000 88,900 0 0 0 0 88,900 PW00807 TS Gates and San Jose 2 69,500 51,000 0 0 0 0 51,000 PW00808 TS Divisadero and Mariposa M 53,300 47,400 0 0 0 0 47,400 PW00809 ITS Adaptive Blackstone_Abby M 1,484,100 134,600 0 0 0 0 134,600 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 57 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22048 - Federal Grants Public Works PW00810 ITS AdaptiveBlackstone_Friant M 657,600 248,700 10,700 0 0 0 259,400 PW00811 ITS Adaptive Ventura/KC M 1,934,900 195,100 9,000 0 0 0 204,100 PW00825 TS L St. and Fresno/Tulare Sts 3 509,800 67,700 0 0 0 0 67,700 PW00827 Herndon-GSB to Willow Ped CSH M 10,800 0 0 0 0 0 0 PW00828 Shaw-West to Chestnut Ped CSH M 9,100 0 0 0 0 0 0 PW00829 BRT-ATP Intersection Improveme M 62,900 814,400 90,600 0 0 0 905,000 PW00830 TS: Marks & Nielsen Avenues 3 7,900 1,100 0 0 0 0 1,100 PW00842 MLK Cnt Active Trans Infrastr 3 622,700 114,400 1,913,300 0 0 0 2,027,700 PW00843 McKinley Widen Marks to Hughes 3 112,700 2,498,900 188,500 2,308,700 3,000 0 4,999,100 PW00854 Bullard Overlay Cedar to First M 1,265,600 148,600 0 0 0 0 148,600 PW00880 South Fresno Ped Countdown M 83,400 9,100 0 0 0 0 9,100 PW00881 First St Corridor Improvements M 22,400 0 0 0 0 0 0 PW00882 Fresno St Corridor Improvement M 177,900 1,820,500 13,800 0 0 0 1,834,300 PW00891 Ashlan Widening Polk-Cornelia 1 23,800 580,200 461,100 464,100 193,000 0 1,698,400 PW00894 McKinley Elem Safe Routes 3 121,600 194,600 1,436,500 153,900 0 0 1,785,000 PW00898 ITS Ashlan Cornelia-Blackstone M 100,700 1,653,800 24,500 0 0 0 1,678,300 PW00910 Tulare 6th-Cedar Cmplt Street M 218,200 1,540,600 259,600 0 0 0 1,800,200 PW00911 Chestnut AC Overlay KC-Butler 5 123,500 57,700 1,732,900 0 0 0 1,790,600 PW00922 ITS Jensen Ave M 98,300 2,264,300 278,600 0 0 0 2,542,900 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 0 10,540,600 0 0 0 0 10,540,600 PW00928 Cedar Ave AC Ovrly Jen to Hami 5 65,800 786,200 57,000 0 0 0 843,200 PW00929 Blckstn AC Ovrly Mnrts to Nees M 208,100 93,400 2,594,300 6,800 0 0 2,694,500 PW00930 Shaw St Lghtng, Cedar to Chest 4 25,600 87,900 795,500 0 0 0 883,400 PW00955 Friant Ave ITS Adaptive Synchronization 6 21,300 189,400 1,552,600 212,500 0 0 1,954,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 58FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22048 - Federal Grants Public Works PW00956 Blackstone Smart Mobility 7 27,500 222,500 1,492,600 17,200 0 0 1,732,300 Total for: 22048 - Federal Grants Public Works 17,703,600 35,045,600 14,031,300 3,163,200 196,000 0 52,436,100 22056 - State Grants Public Works PW00767 Ashlan-Effie to SR41 Sidewalk 7 103,300 2,300 0 0 0 0 2,300 PW00774 Shields Av Trail-Blckstn Frsno 7 0 611,000 0 0 0 0 611,000 PW00802 South Stadium Development 3 17,200 256,400 4,134,700 14,100 0 0 4,405,200 PW00814 Urban Forest Tree Inventory M 200 0 0 0 0 0 0 PW00831 Systemic Safety Analysis Rpt M 2,100 0 0 0 0 0 0 PW00860 Maple Ave Cycle Track & Pedestrian 4 93,900 7,700 0 0 0 0 7,700 PW00878 Midtown School Area Interconn M 115,700 924,100 79,600 0 0 0 1,003,700 PW00883 Veterans Blv Conn Shaw-Barstow 2 2,595,600 933,800 0 0 0 0 933,800 PW00888 Fancher Creek Parkway Plan 5 18,000 193,300 34,600 0 0 0 227,900 PW00903 TS Butler/8th and Orange/Lowe 5 122,400 767,600 121,800 0 0 0 889,400 PW00905 TS Gettysburg/Polk & Sidewalk 1 166,000 399,300 64,700 0 0 0 464,000 PW00906 First St Cycle Trk Tulare-Vent 5 47,300 183,900 26,800 0 0 0 210,700 PW00907 Barton/Florence Sidewalks 5 32,600 142,000 5,100 0 0 0 147,100 PW00908 TS Fresno and Browining 4 28,600 451,700 61,700 0 0 0 513,400 PW00909 HAWK Peach-McKenzie Trail 7 20,200 252,600 0 0 0 0 252,600 PW00916 Trail Network Wayfinding Plan M 110,100 21,600 0 0 0 0 21,600 PW00923 Vets 4b-Riverside to Hernd Con 2 0 1,904,000 0 0 0 0 1,904,000 PW00926 TOD Blackstone & McKinley M 128,200 1,961,000 229,600 0 0 0 2,190,600 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 0 14,616,000 0 0 0 0 14,616,000 PW00946 Palm & Belmont Class IV Cycle Track 3 97,600 1,205,400 0 0 0 0 1,205,400 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 59 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22056 - State Grants Public Works PW00949 Urban Forest Management Plan M 15,800 272,600 42,600 10,500 0 0 325,700 PW00958 Kids Crossing SRTS South Fresno M 0 130,100 62,400 1,168,300 0 0 1,360,800 Total for: 22056 - State Grants Public Works 3,714,800 25,236,400 4,863,600 1,192,900 0 0 31,292,900 22063 - Transformative Climate Comm PW00844 Chinatown UGP - Project 1 3 24,300 61,500 5,745,900 3,500 0 0 5,810,900 PW00845 Chinatown UGP - Project 6 3 19,500 828,500 0 0 0 0 828,500 PW00846 Mariposa Plaza 3 40,500 2,907,600 96,500 0 0 0 3,004,100 PW00849 SW Fresno Green Trails & Cycle 3 198,700 572,200 690,700 181,900 0 0 1,444,800 PW00857 MLK Magnet Core Park 3 30,900 1,588,100 3,903,900 0 0 0 5,492,000 PW00858 TCC Community Engagement Plan 3 101,500 745,000 0 0 0 0 745,000 PW00861 TCC Grant Administration 3 247,400 258,900 0 0 0 0 258,900 PW00862 TCC Chinatown Project 3 5,565,600 5,241,700 0 0 0 0 5,241,700 PW00863 TCC EOC Partnership 3 496,400 2,399,000 0 0 0 0 2,399,000 PW00864 TCC GRID Solar Single-Family 3 256,000 432,900 0 0 0 0 432,900 PW00865 TCC GRID Solar Multi-Family 3 105,200 211,100 0 0 0 0 211,100 PW00866 TCC Clean Shared Mobility 3 1,942,100 5,721,500 0 0 0 0 5,721,500 PW00867 TCC Annadele Mode Shift 3 48,800 294,200 0 0 0 0 294,200 PW00869 TCC Yosemite Village 3 176,900 126,500 0 0 0 0 126,500 PW00870 TCC Inside Out Comm Garden 3 20,800 46,900 0 0 0 0 46,900 PW00871 TCC SW Fresno Community Orchard Project 3 125,000 137,500 0 0 0 0 137,500 PW00872 TCC SW Fresno Community Food Hub Urban Heat Island Miti 3 32,000 30,200 0 0 0 0 30,200 PW00873 TCC SW Fresno Community Food Hub Edible Food Rescue a 3 20,000 1,288,300 0 0 0 0 1,288,300 PW00874 TCC Workorce Development Plan 3 340,400 4,719,500 0 0 0 0 4,719,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 60FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22063 - Transformative Climate Comm PW00875 Changing Lives with Trees -TCC 3 88,100 41,500 0 0 0 0 41,500 PW00876 TCC West Fresno Satellite Campus 3 5,267,600 11,275,100 0 0 0 0 11,275,100 PW00877 TCC Comm Eng Plan SW Trails 3 52,300 54,400 0 0 0 0 54,400 PW00915 TCC Technical Assistance Grant 3 91,700 41,600 0 0 0 0 41,600 Total for: 22063 - Transformative Climate Comm 15,291,700 39,023,700 10,437,000 185,400 0 0 49,646,100 22095 - EDA Grant PW00797 Van Ness Industrial Street Imp 3 212,200 6,500 0 0 0 0 6,500 Total for: 22095 - EDA Grant 212,200 6,500 0 0 0 0 6,500 22504 - Measure C Tier 1 Capital Projects PW00534 Peach Ave Jensen to Butler 5 1,138,500 361,400 2,800 0 0 0 364,200 PW00669 Veterans Blvd Right-Of-Way 2 633,500 83,200 0 0 0 0 83,200 PW00679 Herndon Widening Polk to Milburn 2 140,000 76,900 15,174,300 35,300 45,400 0 15,331,900 PW00883 Veterans Blv Conn Shaw-Barstow 2 1,016,900 0 0 0 0 0 0 PW00923 Vets 4b-Riverside to Hernd Con 2 0 2,860,600 604,300 0 0 0 3,464,900 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 0 6,325,800 0 0 0 0 6,325,800 Total for: 22504 - Measure C Tier 1 Capital Projects 2,928,900 9,707,900 15,781,400 35,300 45,400 0 25,570,000 22507 - Meas C-PW Alloc ADA Compliance PW00268 ADA Infrastructure Compliance M 400,000 0 0 0 0 0 0 PW00461 ADA Infrastructure - Minor Cap M 51,000 51,000 51,000 51,000 51,000 51,000 255,000 Total for: 22507 - Meas C-PW Alloc ADA Compliance 451,000 51,000 51,000 51,000 51,000 51,000 255,000 22508 - Meas C-PW Alloc Flexible Fund PW00044 Minor Public Improvements M 25,000 25,000 25,000 25,000 25,000 25,000 125,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 61 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22508 - Meas C-PW Alloc Flexible Fund PW00809 ITS Adaptive Blackstone_Abby M 213,500 0 0 0 0 0 0 PW00811 ITS Adaptive Ventura/KC M 47,000 0 0 0 0 0 0 PW00850 Blackstone/McKinley/BNSF FS M 10,600 0 0 0 0 0 0 PW00859 Blackstone Underground Easement M 10,000 0 0 0 0 0 0 PW00879 ITS Dynamic Downtown 3 40,900 0 0 0 0 0 0 PW00947 South Fresno AB617 Truck Rerou M 0 250,000 0 0 0 0 250,000 Total for: 22508 - Meas C-PW Alloc Flexible Fund 347,000 275,000 25,000 25,000 25,000 25,000 375,000 22509 - Meas C-PW Alloc Ped Trails PW00639 Minor Trail Improvements M 62,400 100,000 100,000 100,000 100,000 100,000 500,000 PW00720 Pedestrian & Bike Trail Developer Reimbursements M 0 150,000 0 250,000 250,000 250,000 900,000 PW00725 Shields Bankside Trail Fresno to First 7 230,000 0 0 0 0 0 0 PW00745 Fancher Crk Trail Clovis-Fowl 5 34,200 269,900 101,000 0 0 0 370,900 PW00763 McKinleyAveTrail-Millbr/Clovis M 0 770,000 0 0 0 0 770,000 PW00842 MLK Cnt Active Trans Infrastr 3 0 0 883,300 0 0 0 883,300 PW00849 SW Fresno Green Trails & Cycle 3 0 0 457,000 0 0 0 457,000 PW00883 Veterans Blv Conn Shaw-Barstow 2 241,900 0 0 0 0 0 0 PW00888 Fancher Creek Parkway Plan 5 0 32,200 0 0 0 0 32,200 PW00909 HAWK Peach-McKenzie Trail 7 0 48,200 0 0 0 0 48,200 PW00923 Vets 4b-Riverside to Hernd Con 2 0 62,700 0 0 0 0 62,700 PW00934 Master Trails and Bike Plan M 23,000 173,000 0 0 0 0 173,000 Total for: 22509 - Meas C-PW Alloc Ped Trails 591,500 1,606,000 1,541,300 350,000 350,000 350,000 4,197,300 22510 - Meas C-PW Alloc Bike Facilities PW00080 Miscellaneous Bike Routes M 365,500 79,600 79,600 172,900 172,900 172,900 677,900 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 62FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22510 - Meas C-PW Alloc Bike Facilities PW00802 South Stadium Development 3 0 0 25,000 0 0 0 25,000 PW00842 MLK Cnt Active Trans Infrastr 3 0 0 25,000 0 0 0 25,000 PW00860 Maple Ave Cycle Track & Pedestrian 4 62,000 0 0 0 0 0 0 PW00905 TS Gettysburg/Polk & Sidewalk 1 0 50,000 0 0 0 0 50,000 PW00906 First St Cycle Trk Tulare-Vent 5 0 356,400 0 0 0 0 356,400 PW00910 Tulare 6th-Cedar Cmplt Street M 0 459,500 0 0 0 0 459,500 PW00928 Cedar Ave AC Ovrly Jen to Hami 5 0 44,100 0 0 0 0 44,100 PW00934 Master Trails and Bike Plan M 0 100,000 0 0 0 0 100,000 PW00946 Palm & Belmont Class IV Cycle Track 3 0 395,300 0 0 0 0 395,300 PW00956 Blackstone Smart Mobility 7 0 0 266,300 0 0 0 266,300 PW00972 Barstow-Blkstn-Jackson Bike Ln 4 0 50,000 950,000 0 0 0 1,000,000 Total for: 22510 - Meas C-PW Alloc Bike Facilities 427,500 1,534,900 1,345,900 172,900 172,900 172,900 3,399,500 22511 - Original Meas C - Regional Hwy Program PW00338 Vetrns Blvd/Hwy 99 & UPRR Pass 2 337,100 106,600 3,800 0 0 0 110,400 PW00669 Veterans Blvd Right-Of-Way 2 698,000 0 0 0 0 0 0 Total for: 22511 - Original Meas C - Regional Hwy Program 1,035,100 106,600 3,800 0 0 0 110,400 22512 - Meas C-Transit (TOD) Programs PW00745 Fancher Crk Trail Clovis-Fowl 5 0 475,300 0 0 0 0 475,300 PW00802 South Stadium Development 3 0 0 711,100 0 0 0 711,100 PW00901 TOD Tower at Van Ness & Olive 1 36,600 272,800 0 0 0 0 272,800 PW00902 Merced Street Reconnection 3 112,800 20,900 1,270,700 229,200 0 0 1,520,800 PW00926 TOD Blackstone & McKinley M 0 478,000 0 0 0 0 478,000 Total for: 22512 - Meas C-Transit (TOD) Programs 149,400 1,247,000 1,981,800 229,200 0 0 3,458,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 63 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22513 - Measure "C" Trail Advancement PW00762 HerndonCanalTrail-Shields/McKi 7 0 286,700 0 0 0 0 286,700 PW00763 McKinleyAveTrail-Millbr/Clovis M 0 1,715,200 0 0 0 0 1,715,200 PW00764 ClovisAveTrail-McKin to Dayton 4 194,600 0 0 0 0 0 0 PW00774 Shields Av Trail-Blckstn Frsno 7 667,400 353,600 674,300 3,700 0 0 1,031,600 Total for: 22513 - Measure "C" Trail Advancement 862,000 2,355,500 674,300 3,700 0 0 3,033,500 22515 - Measure C New Technology PW00879 ITS Dynamic Downtown 3 1,473,600 202,400 8,300 0 0 0 210,700 PW00953 ITS Dynamic Downtown Part 2 3 21,300 251,600 2,040,500 184,000 0 0 2,476,100 Total for: 22515 - Measure C New Technology 1,494,900 454,000 2,048,800 184,000 0 0 2,686,800 22516 - Measure C Litter Abatement PW00889 Freeway Litter Abatement M 75,000 100,000 0 0 0 0 100,000 Total for: 22516 - Measure C Litter Abatement 75,000 100,000 0 0 0 0 100,000 22517 - Measure C Grade Separation PW00937 Blackstone-McKinley Grade Separation M 5,539,900 18,767,400 28,890,500 29,243,300 374,700 0 77,275,900 Total for: 22517 - Measure C Grade Separation 5,539,900 18,767,400 28,890,500 29,243,300 374,700 0 77,275,900 22601 - Reg Trans Mitigation Fee-RTMF PW00927 Vets Pha3 SR99 Int & Grade Sep 2 6,297,000 17,717,500 4,061,500 0 0 0 21,779,000 Total for: 22601 - Reg Trans Mitigation Fee-RTMF 6,297,000 17,717,500 4,061,500 0 0 0 21,779,000 22705 - MeasP ATP-Trails-Beautify-SJRC PW00774 Shields Av Trail-Blckstn Frsno 7 0 1,000,000 0 0 0 0 1,000,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 64FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 22705 - MeasP ATP-Trails-Beautify-SJRC Total for: 22705 - MeasP ATP-Trails-Beautify-SJRC 0 1,000,000 0 0 0 0 1,000,000 24009 - UGM General Administration PW00086 UGM General Administration M 408,900 219,300 219,300 219,300 219,300 219,300 1,096,500 Total for: 24009 - UGM General Administration 408,900 219,300 219,300 219,300 219,300 219,300 1,096,500 24042 - Citywide Regional Street Impact Fee PW00261 UGM Biannual Reimbursement M 65,000 2,115,000 1,146,500 1,178,900 1,212,300 1,246,700 6,899,400 PW00669 Veterans Blvd Right-Of-Way 2 0 381,400 0 0 0 0 381,400 PW00679 Herndon Widening Polk to Milburn 2 0 0 3,545,300 0 0 0 3,545,300 PW00683 Veterans/UPRR/HSR Overpass 2 71,100 0 0 0 0 0 0 PW00883 Veterans Blv Conn Shaw-Barstow 2 2,034,500 0 0 0 0 0 0 PW00887 Shaw-SR99 Inchg Feas Study M 213,900 0 0 0 0 0 0 PW00923 Vets 4b-Riverside to Hernd Con 2 0 2,086,700 0 0 0 0 2,086,700 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 0 312,300 0 0 0 0 312,300 PW00959 Shaw Ave Widening Veterans to Polk M 0 900,000 0 0 0 0 900,000 Total for: 24042 - Citywide Regional Street Impact Fee 2,384,500 5,795,400 4,691,800 1,178,900 1,212,300 1,246,700 14,125,100 24043 - Interior Streets & Roundabouts Street Impact Fee PW00261 UGM Biannual Reimbursement M 215,000 1,015,000 607,300 625,000 643,300 662,200 3,552,800 Total for: 24043 - Interior Streets & Roundabouts Street Impact Fee 215,000 1,015,000 607,300 625,000 643,300 662,200 3,552,800 24052 - Regional Street Impact Fee - Copper River PW00261 UGM Biannual Reimbursement M 6,500 1,806,500 6,500 6,500 6,500 6,500 1,832,500 Total for: 24052 - Regional Street Impact Fee - Copper River 6,500 1,806,500 6,500 6,500 6,500 6,500 1,832,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 65 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 24053 - New Growth Area Street Impact Fees PW00261 UGM Biannual Reimbursement M 1,502,000 2,068,500 2,128,800 2,190,800 2,254,700 2,320,600 10,963,400 PW00534 Peach Ave Jensen to Butler 5 0 3,056,700 0 0 0 0 3,056,700 PW00678 TS Clinton & Valentine 3 320,500 0 0 0 0 0 0 PW00710 Inter Improv Central & Orange 3 0 80,400 0 0 0 0 80,400 PW00796 Polk Ave Widening Shaw-Gettysb 1 113,700 1,443,000 116,000 0 0 0 1,559,000 PW00890 Clinton Widening Marks-Brawley 3 249,400 173,400 1,674,900 105,400 3,623,200 0 5,576,900 PW00891 Ashlan Widening Polk-Cornelia 1 0 0 0 1,201,900 0 0 1,201,900 PW00939 NB Polk Widen Shaw-Gettysburg 1 252,400 3,576,000 636,600 2,577,600 0 0 6,790,200 PW00960 Ashlan EB Widening West of Polk 1 0 720,000 0 0 0 0 720,000 Total for: 24053 - New Growth Area Street Impact Fees 2,438,000 11,118,000 4,556,300 6,075,700 5,877,900 2,320,600 29,948,500 24054 - Sewer Backbone Fee - Copper River PW00261 UGM Biannual Reimbursement M 2,100 602,100 2,100 2,100 2,100 2,100 610,500 Total for: 24054 - Sewer Backbone Fee - Copper River 2,100 602,100 2,100 2,100 2,100 2,100 610,500 24055 - CFD #9 Comm/Ind Feature Mainte PW00518 Comm Facilities Dist #9 M 48,500 87,700 87,700 87,700 87,700 87,700 438,500 PW00540 CFD#9 Reserve M 0 2,600 2,600 2,600 2,600 2,600 13,000 Total for: 24055 - CFD #9 Comm/Ind Feature Mainte 48,500 90,300 90,300 90,300 90,300 90,300 451,500 24061 - State Contracted Services PW00801 Sect 130 RR McKinley and BNSF 7 17,800 0 0 0 0 0 0 PW00889 Freeway Litter Abatement M 215,100 200,000 0 0 0 0 200,000 Total for: 24061 - State Contracted Services 232,900 200,000 0 0 0 0 200,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 66FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 24064 - Public Private Partnerships PW00661 Fulton Mall Improvements 3 112,500 0 0 0 0 0 0 Total for: 24064 - Public Private Partnerships 112,500 0 0 0 0 0 0 26001 - High Speed Rail Projects PW00663 HSR Master Cooperative Agreement M 459,700 528,600 548,700 366,900 0 0 1,444,200 PW00669 Veterans Blvd Right-Of-Way 2 381,400 0 0 0 0 0 0 PW00683 Veterans/UPRR/HSR Overpass 2 501,100 330,100 53,700 0 0 0 383,800 PW00783 HSR "G"St Rlgnmnt CA -Snta Ana 3 3,500 0 0 0 0 0 0 Total for: 26001 - High Speed Rail Projects 1,345,700 858,700 602,400 366,900 0 0 1,828,000 26002 - High Speed Rail Services PW00904 High Speed Rail Development Svcs M 1,041,100 445,000 848,900 876,900 0 0 2,170,800 Total for: 26002 - High Speed Rail Services 1,041,100 445,000 848,900 876,900 0 0 2,170,800 30102 - Developer Cash-In-Lieu Improvement PW00044 Minor Public Improvements M 217,500 217,500 217,500 217,500 217,500 217,500 1,087,500 PW00261 UGM Biannual Reimbursement M 5,500 5,500 5,500 5,500 5,500 5,500 27,500 PW00679 Herndon Widening Polk to Milburn 2 0 0 802,000 0 0 0 802,000 PW00706 Veterans Trail Hayes to Polk 2 46,200 0 0 0 0 0 0 PW00857 MLK Magnet Core Park 3 0 0 750,000 0 0 0 750,000 Total for: 30102 - Developer Cash-In-Lieu Improvement 269,200 223,000 1,775,000 223,000 223,000 223,000 2,667,000 30144 - Lcal Agncy Prj Fndng-Pub Works PW00534 Peach Ave Jensen to Butler 5 0 30,000 0 0 0 0 30,000 PW00678 TS Clinton & Valentine 3 80,300 0 0 0 0 0 0 PW00774 Shields Av Trail-Blckstn Frsno 7 0 300,000 0 0 0 0 300,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 67 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 30144 - Lcal Agncy Prj Fndng-Pub Works PW00786 Jensen Ovrlay Cornelia-Chateau 3 1,106,800 0 0 0 0 0 0 PW00815 Central Ave Street Improvement 3 314,600 0 0 0 0 0 0 PW00856 TS: Clinton & Angus 7 320,000 0 0 0 0 0 0 PW00860 Maple Ave Cycle Track & Pedestrian 4 31,100 0 0 0 0 0 0 PW00894 McKinley Elem Safe Routes 3 0 0 314,200 0 0 0 314,200 PW00928 Cedar Ave AC Ovrly Jen to Hami 5 0 395,500 0 0 0 0 395,500 PW00947 South Fresno AB617 Truck Rerou M 0 500,000 0 0 0 0 500,000 Total for: 30144 - Lcal Agncy Prj Fndng-Pub Works 1,852,800 1,225,500 314,200 0 0 0 1,539,700 30154 - Cash in Lieu - Loan PW00722 TS Cornelia & Dakota 1 200 0 0 0 0 0 0 PW00781 TS Bullard & Grantland 2 12,400 0 0 0 0 0 0 PW00815 Central Ave Street Improvement 3 995,600 218,000 0 0 0 0 218,000 PW00944 SD Clinton Ave WO Valentine 3 28,500 352,800 6,200 0 0 0 359,000 Total for: 30154 - Cash in Lieu - Loan 1,036,700 570,800 6,200 0 0 0 577,000 30501 - AD 131-Const-Herndon/Milburn PW00095 Assessment Dist 131 M 44,000 4,800 0 0 0 0 4,800 Total for: 30501 - AD 131-Const-Herndon/Milburn 44,000 4,800 0 0 0 0 4,800 30503 - AD 137-Const-Figarden Park PW00490 Assessment District # 137 - Construction M 0 299,600 0 0 0 0 299,600 Total for: 30503 - AD 137-Const-Figarden Park 0 299,600 0 0 0 0 299,600 30504 - AD154-CALCOT Construction PW00096 Assessment Dist 154 Calcot M 0 206,300 0 0 0 0 206,300 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 68FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 30504 - AD154-CALCOT Construction Total for: 30504 - AD154-CALCOT Construction 0 206,300 0 0 0 0 206,300 30506 - Landscape Maintenance Dist #1 PW00093 Landscape Lighting District M 3,500 7,000 0 0 0 0 7,000 Total for: 30506 - Landscape Maintenance Dist #1 3,500 7,000 0 0 0 0 7,000 30509 - Community Facilities Dist No 2 PW00097 Community Facilities 2 M 0 37,800 17,800 17,800 17,800 17,800 109,000 PW00737 CFD Irrigation Control Upgrade M 0 217,400 0 0 0 0 217,400 Total for: 30509 - Community Facilities Dist No 2 0 255,200 17,800 17,800 17,800 17,800 326,400 30510 - Community Facilities Dist No 4 PW00098 Community Facilities 4 M 0 718,600 0 0 0 0 718,600 Total for: 30510 - Community Facilities Dist No 4 0 718,600 0 0 0 0 718,600 30511 - Community Facilities Dist No 5 PW00240 Community Facilities Dist. 5 M 0 1,700 0 0 0 0 1,700 Total for: 30511 - Community Facilities Dist No 5 0 1,700 0 0 0 0 1,700 30513 - Community Facilities Dist No 7 PW00254 CFD #7 M 0 240,000 0 0 0 0 240,000 Total for: 30513 - Community Facilities Dist No 7 0 240,000 0 0 0 0 240,000 30514 - Community Facilities District No 8 PW00260 CFD#8 - The Zone M 0 2,200 0 0 0 0 2,200 Total for: 30514 - Community Facilities District No 8 0 2,200 0 0 0 0 2,200 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 69 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 30517 - Community Facility Dist No. 11 PW00355 CFD #11 Feature Maintenance M 233,100 266,100 266,100 266,100 266,100 266,100 1,330,500 PW00737 CFD Irrigation Control Upgrade M 0 100,000 0 0 0 0 100,000 Total for: 30517 - Community Facility Dist No. 11 233,100 366,100 266,100 266,100 266,100 266,100 1,430,500 30518 - Community Facility Dist No 12 PW00447 CFD 12 Copper River Maint Dist 6 533,000 577,200 577,800 578,400 579,000 579,600 2,892,000 Total for: 30518 - Community Facility Dist No 12 533,000 577,200 577,800 578,400 579,000 579,600 2,892,000 30520 - Community Facility Dist No. 14 PW00348 CFD #14 Running Horse M 0 85,000 0 0 0 0 85,000 Total for: 30520 - Community Facility Dist No. 14 0 85,000 0 0 0 0 85,000 30521 - CFD#15 EAST Copper River Dist PW00659 CFD 15 EAST Copper River Maint District 6 200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 30521 - CFD#15 EAST Copper River Dist 200 1,200 1,200 1,200 1,200 1,200 6,000 30522 - CFD No. 2 - Reserve PW00536 CFD#2 Reserve M 0 212,200 212,200 212,200 212,200 212,200 1,061,000 Total for: 30522 - CFD No. 2 - Reserve 0 212,200 212,200 212,200 212,200 212,200 1,061,000 30523 - CFD No. 11 - Reserve PW00539 CFD#11 Reserve M 400,000 332,700 332,700 332,700 332,700 332,700 1,663,500 Total for: 30523 - CFD No. 11 - Reserve 400,000 332,700 332,700 332,700 332,700 332,700 1,663,500 31501 - UGM Neigh Park Service Area 1 PW00261 UGM Biannual Reimbursement M 800 400 300 0 0 0 700 Total for: 31501 - UGM Neigh Park Service Area 1 800 400 300 0 0 0 700 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 70FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31503 - UGM Neigh Park Service Area 3 PW00261 UGM Biannual Reimbursement M 900 300 0 0 0 0 300 Total for: 31503 - UGM Neigh Park Service Area 3 900 300 0 0 0 0 300 31504 - UGM Neigh Park Service Area 4 PW00261 UGM Biannual Reimbursement M 1,500 0 0 0 0 0 0 Total for: 31504 - UGM Neigh Park Service Area 4 1,500 0 0 0 0 0 0 31505 - UGM Neigh Park Service Area 5 PW00261 UGM Biannual Reimbursement M 1,200 1,200 0 0 0 0 1,200 Total for: 31505 - UGM Neigh Park Service Area 5 1,200 1,200 0 0 0 0 1,200 31507 - UGM Neigh Park Service Area 7 PW00261 UGM Biannual Reimbursement M 500 500 500 500 0 0 1,500 Total for: 31507 - UGM Neigh Park Service Area 7 500 500 500 500 0 0 1,500 31509 - UGM parks Citywide Facil Fees PW00261 UGM Biannual Reimbursement M 45,300 45,300 45,300 45,300 45,300 45,300 226,500 PW00857 MLK Magnet Core Park 3 0 484,800 2,505,400 0 0 0 2,990,200 Total for: 31509 - UGM parks Citywide Facil Fees 45,300 530,100 2,550,700 45,300 45,300 45,300 3,216,700 31510 - UGM Parkland(Quimby) Ded Fee PW00261 UGM Biannual Reimbursement M 7,000 10,000 10,000 10,000 10,000 10,000 50,000 Total for: 31510 - UGM Parkland(Quimby) Ded Fee 7,000 10,000 10,000 10,000 10,000 10,000 50,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 71 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31516 - UGM Major Street Zona A PW00044 Minor Public Improvements M 0 552,800 0 0 0 0 552,800 PW00261 UGM Biannual Reimbursement M 2,000 2,000 0 0 0 0 2,000 Total for: 31516 - UGM Major Street Zona A 2,000 554,800 0 0 0 0 554,800 31517 - UGM Major Street Zone B PW00044 Minor Public Improvements M 255,200 0 0 0 0 0 0 PW00261 UGM Biannual Reimbursement M 1,200 0 0 0 0 0 0 Total for: 31517 - UGM Major Street Zone B 256,400 0 0 0 0 0 0 31518 - UGM Major Street Zone C/D-2 PW00261 UGM Biannual Reimbursement M 2,000 2,500 2,500 2,500 2,500 2,500 12,500 Total for: 31518 - UGM Major Street Zone C/D-2 2,000 2,500 2,500 2,500 2,500 2,500 12,500 31519 - UGM Major Street Zone D-1/E-2 PW00261 UGM Biannual Reimbursement M 49,600 162,500 162,500 2,500 2,500 2,500 332,500 Total for: 31519 - UGM Major Street Zone D-1/E-2 49,600 162,500 162,500 2,500 2,500 2,500 332,500 31520 - UGM Major Street Zone E PW00261 UGM Biannual Reimbursement M 500 11,400 0 0 0 0 11,400 Total for: 31520 - UGM Major Street Zone E 500 11,400 0 0 0 0 11,400 31521 - UGM Major Street Zone E-3 PW00261 UGM Biannual Reimbursement M 200 0 0 0 0 0 0 Total for: 31521 - UGM Major Street Zone E-3 200 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 72FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31522 - UGM Major Street Zone E-4 PW00261 UGM Biannual Reimbursement M 1,000 26,000 1,000 1,000 1,000 1,000 30,000 Total for: 31522 - UGM Major Street Zone E-4 1,000 26,000 1,000 1,000 1,000 1,000 30,000 31524 - UGM Major Street Zone F PW00261 UGM Biannual Reimbursement M 1,200 0 0 0 0 0 0 Total for: 31524 - UGM Major Street Zone F 1,200 0 0 0 0 0 0 31532 - UGM Maj Bridge Fee Zone B PW00261 UGM Biannual Reimbursement M 500 0 0 0 0 0 0 Total for: 31532 - UGM Maj Bridge Fee Zone B 500 0 0 0 0 0 0 31533 - UGM Maj Bridge Fee Zone C/D2 PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 0 0 0 2,400 PW00679 Herndon Widening Polk to Milburn 2 0 0 291,300 0 0 0 291,300 Total for: 31533 - UGM Maj Bridge Fee Zone C/D2 1,200 1,200 292,500 0 0 0 293,700 31534 - UGM Maj Bridge Fee Zone D-1/E-2 PW00261 UGM Biannual Reimbursement M 1,200 51,200 1,200 1,200 1,200 1,200 56,000 Total for: 31534 - UGM Maj Bridge Fee Zone D-1/E-2 1,200 51,200 1,200 1,200 1,200 1,200 56,000 31535 - UGM Maj Bridge Fee Zone E-1 PW00261 UGM Biannual Reimbursement M 1,200 92,800 0 0 0 0 92,800 Total for: 31535 - UGM Maj Bridge Fee Zone E-1 1,200 92,800 0 0 0 0 92,800 31536 - UGM Maj Bridge Fee Zone E-3 PW00261 UGM Biannual Reimbursement M 700 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 73 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31536 - UGM Maj Bridge Fee Zone E-3 Total for: 31536 - UGM Maj Bridge Fee Zone E-3 700 0 0 0 0 0 0 31537 - UGM Maj Bridge Fee Zone E-4 PW00261 UGM Biannual Reimbursement M 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Total for: 31537 - UGM Maj Bridge Fee Zone E-4 1,000 1,000 1,000 1,000 1,000 1,000 5,000 31538 - UGM Maj Bridge Fee Zone F PW00261 UGM Biannual Reimbursement M 1,200 7,700 0 0 0 0 7,700 Total for: 31538 - UGM Maj Bridge Fee Zone F 1,200 7,700 0 0 0 0 7,700 31553 - UGM Fire Station Serv Area 15 PW00261 UGM Biannual Reimbursement M 500 1,000 1,000 1,000 1,000 1,000 5,000 Total for: 31553 - UGM Fire Station Serv Area 15 500 1,000 1,000 1,000 1,000 1,000 5,000 31556 - UGM Fire Citywide Facil Fees PW00261 UGM Biannual Reimbursement M 18,400 18,400 18,400 18,400 18,400 18,400 92,000 Total for: 31556 - UGM Fire Citywide Facil Fees 18,400 18,400 18,400 18,400 18,400 18,400 92,000 31561 - UGM R/R Crossing Audubon & SP PW00261 UGM Biannual Reimbursement M 300 0 0 0 0 0 0 Total for: 31561 - UGM R/R Crossing Audubon & SP 300 0 0 0 0 0 0 31562 - UGM RR Cross/At Grade Zone A/B PW00261 UGM Biannual Reimbursement M 400 17,300 0 0 0 0 17,300 Total for: 31562 - UGM RR Cross/At Grade Zone A/B 400 17,300 0 0 0 0 17,300 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 74FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31563 - UGM RR Cross at Grade Zone A/C PW00261 UGM Biannual Reimbursement M 200 14,300 0 0 0 0 14,300 Total for: 31563 - UGM RR Cross at Grade Zone A/C 200 14,300 0 0 0 0 14,300 31564 - UGM RR Cross/At Grade Zone A/D PW00261 UGM Biannual Reimbursement M 1,200 58,400 0 0 0 0 58,400 Total for: 31564 - UGM RR Cross/At Grade Zone A/D 1,200 58,400 0 0 0 0 58,400 31565 - UGM RR Cross/AG Zone E/1-A PW00261 UGM Biannual Reimbursement M 1,500 132,400 0 0 0 0 132,400 Total for: 31565 - UGM RR Cross/AG Zone E/1-A 1,500 132,400 0 0 0 0 132,400 31566 - UGM RR Cross/Grade Zone C/D1 PW00261 UGM Biannual Reimbursement M 2,000 2,000 0 0 0 0 2,000 PW00957 Figarden/BNSF At-Grade Railroad Crossing 2 0 506,300 0 0 0 0 506,300 Total for: 31566 - UGM RR Cross/Grade Zone C/D1 2,000 508,300 0 0 0 0 508,300 31567 - UGM RR Cross/At Grade Zone A/E PW00261 UGM Biannual Reimbursement M 1,200 3,700 0 0 0 0 3,700 Total for: 31567 - UGM RR Cross/At Grade Zone A/E 1,200 3,700 0 0 0 0 3,700 31577 - UGM Grade Separation Zone E/4A PW00261 UGM Biannual Reimbursement M 200 4,300 0 0 0 0 4,300 Total for: 31577 - UGM Grade Separation Zone E/4A 200 4,300 0 0 0 0 4,300 31578 - UGM Traf Signal/Mitiga Imp Fee PW00261 UGM Biannual Reimbursement M 45,000 920,000 843,300 973,300 891,900 917,300 4,545,800 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 75 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31578 - UGM Traf Signal/Mitiga Imp Fee PW00526 TS Cedar & Woodward 5 130,800 0 0 0 0 0 0 PW00534 Peach Ave Jensen to Butler 5 0 400,000 0 0 0 0 400,000 PW00678 TS Clinton & Valentine 3 115,000 0 0 0 0 0 0 PW00806 LT Phasing Audubon and Nees 2 167,100 579,200 0 0 0 0 579,200 PW00883 Veterans Blv Conn Shaw-Barstow 2 500,000 0 0 0 0 0 0 PW00890 Clinton Widening Marks-Brawley 3 0 0 0 0 30,000 0 30,000 PW00905 TS Gettysburg/Polk & Sidewalk 1 0 450,000 0 0 0 0 450,000 PW00927 Vets Pha3 SR99 Int & Grade Sep 2 0 1,000,000 0 0 0 0 1,000,000 PW00945 TS: Fowler and Olive 4 21,800 26,900 0 0 0 0 26,900 PW00955 Friant Ave ITS Adaptive Synchronization 6 0 0 259,200 0 0 0 259,200 PW00961 TS Cedar & Teague Left Turn Phasing 6 0 25,000 500,000 45,000 0 0 570,000 Total for: 31578 - UGM Traf Signal/Mitiga Imp Fee 979,700 3,401,100 1,602,500 1,018,300 921,900 917,300 7,861,100 31586 - UGM Police Citywide Facil Fees PW00261 UGM Biannual Reimbursement M 27,000 24,300 24,300 24,300 24,300 24,300 121,500 Total for: 31586 - UGM Police Citywide Facil Fees 27,000 24,300 24,300 24,300 24,300 24,300 121,500 31588 - Francher Creek Proj Fin Distric PW00567 Fancher Creek Financing CFD 5 0 1,200 0 0 0 0 1,200 Total for: 31588 - Francher Creek Proj Fin Distric 0 1,200 0 0 0 0 1,200 31620 - Major Street Const Friant Rd Widen PW00261 UGM Biannual Reimbursement M 200 0 0 0 0 0 0 Total for: 31620 - Major Street Const Friant Rd Widen 200 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 76FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31625 - R/W Acquisition Tract 5206 PW00287 UGM R/W Tract 5206 3 0 9,800 0 0 0 0 9,800 Total for: 31625 - R/W Acquisition Tract 5206 0 9,800 0 0 0 0 9,800 31633 - R/W Acquisition-Tract 5237 PW00353 R/W Acquisition Tract 5237 4 0 83,400 0 0 0 0 83,400 Total for: 31633 - R/W Acquisition-Tract 5237 0 83,400 0 0 0 0 83,400 31641 - R/W Acquisition - Tract 5232 PW00754 Tract 5232 Belmont Ave Wide 5 12,700 172,400 0 0 0 0 172,400 Total for: 31641 - R/W Acquisition - Tract 5232 12,700 172,400 0 0 0 0 172,400 31643 - AD #131 UGM Reimbursements PW00261 UGM Biannual Reimbursement M 0 1,808,900 0 0 0 0 1,808,900 Total for: 31643 - AD #131 UGM Reimbursements 0 1,808,900 0 0 0 0 1,808,900 31649 - R/W Acquisition - Tract 5273 PW00686 R/W Acquisition - Tract 5352 6 0 1,600 0 0 0 0 1,600 Total for: 31649 - R/W Acquisition - Tract 5273 0 1,600 0 0 0 0 1,600 31650 - R/W Acquisition - PMap 2008-13 PW00822 R/W Acquisition - CUP-17-057 2 0 3,500 0 0 0 0 3,500 Total for: 31650 - R/W Acquisition - PMap 2008-13 0 3,500 0 0 0 0 3,500 31651 - RAIV Acquisition-T5770 & T5567 PW00705 R/W Acq. - Tracts 5770 & 5567 3 0 800 0 0 0 0 800 Total for: 31651 - RAIV Acquisition-T5770 & T5567 0 800 0 0 0 0 800 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 77 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31652 - R/W Acquisition - T5531 PW00719 R/W Acquisition - Tract 5531 5 0 9,300 0 0 0 0 9,300 Total for: 31652 - R/W Acquisition - T5531 0 9,300 0 0 0 0 9,300 31653 - R/W Acquisition - T6095 PW00794 R/W Acquisition - Tract 6095 5 0 400 0 0 0 0 400 Total for: 31653 - R/W Acquisition - T6095 0 400 0 0 0 0 400 31654 - R/W Acquisition - T6124 PW00799 R/W Acquisition - Tract 6124 5 11,300 107,100 0 0 0 0 107,100 Total for: 31654 - R/W Acquisition - T6124 11,300 107,100 0 0 0 0 107,100 31655 - R/W Acquisition T5341 T5424 T5501 PW00721 R/W Acq - T5341 T5424 T5501 4 0 5,500 0 0 0 0 5,500 Total for: 31655 - R/W Acquisition T5341 T5424 T5501 0 5,500 0 0 0 0 5,500 31656 - RW Acquisition - T6163 PW00818 R/W Acquisition - Tract 6163 4 0 5,600 0 0 0 0 5,600 Total for: 31656 - RW Acquisition - T6163 0 5,600 0 0 0 0 5,600 31657 - R/W Acquisition - T6052 PW00819 R/W Acquisition - Tract 6052 2 0 25,000 0 0 0 0 25,000 Total for: 31657 - R/W Acquisition - T6052 0 25,000 0 0 0 0 25,000 31658 - RW Acquisition - T6139 PW00820 R/W Acquisition - Tract 6139 4 300 0 0 0 0 0 0 Total for: 31658 - RW Acquisition - T6139 300 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 78FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31659 - R/W Acquisition - T6056 PW00821 R/W Acquisition - Tract 6056 1 0 1,300 0 0 0 0 1,300 Total for: 31659 - R/W Acquisition - T6056 0 1,300 0 0 0 0 1,300 31660 - UGM Fire Station 10 Relocation PW00261 UGM Biannual Reimbursement M 3,500 3,500 3,500 3,500 3,500 3,500 17,500 Total for: 31660 - UGM Fire Station 10 Relocation 3,500 3,500 3,500 3,500 3,500 3,500 17,500 31662 - UGM Fire Station 12 Improvements PW00261 UGM Biannual Reimbursement M 3,200 3,200 3,200 3,200 3,200 3,200 16,000 Total for: 31662 - UGM Fire Station 12 Improvements 3,200 3,200 3,200 3,200 3,200 3,200 16,000 31663 - UGM Fire Station 24 PW00261 UGM Biannual Reimbursement M 3,500 3,500 3,500 3,500 3,500 3,500 17,500 Total for: 31663 - UGM Fire Station 24 3,500 3,500 3,500 3,500 3,500 3,500 17,500 31664 - UGM Fire Station 25 PW00261 UGM Biannual Reimbursement M 900 900 900 900 900 900 4,500 Total for: 31664 - UGM Fire Station 25 900 900 900 900 900 900 4,500 31670 - R/W Acquisition-Tract 5538 PW00826 R/W Acquisition - Tract 5538 3 4,200 0 0 0 0 0 0 Total for: 31670 - R/W Acquisition-Tract 5538 4,200 0 0 0 0 0 0 31671 - R/W Acquisition-Tract 6215 PW00936 R/W Acquisition - Tract 6215 M 167,500 44,600 0 0 0 0 44,600 Total for: 31671 - R/W Acquisition-Tract 6215 167,500 44,600 0 0 0 0 44,600 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 79 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 31672 - R/W Acquisition - T6210 PW00941 R/W Acquisition - Tract 6210 4 36,100 0 0 0 0 0 0 Total for: 31672 - R/W Acquisition - T6210 36,100 0 0 0 0 0 0 31673 - R/W Acquisition - Tract 6214 PW00942 R/W Acquisition - Tract 6214 4 125,100 32,100 0 0 0 0 32,100 Total for: 31673 - R/W Acquisition - Tract 6214 125,100 32,100 0 0 0 0 32,100 40120 - UGM Recharge ServiceArea 101-S PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40120 - UGM Recharge ServiceArea 101-S 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40121 - UGM Well Develop Serv Area 142 PW00261 UGM Biannual Reimbursement M 400 400 400 400 400 400 2,000 Total for: 40121 - UGM Well Develop Serv Area 142 400 400 400 400 400 400 2,000 40122 - UGM Water Area 201-S PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40122 - UGM Water Area 201-S 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40123 - UGM Wtr Area 301S-Sgle Well PW00261 UGM Biannual Reimbursement M 1,200 184,900 1,200 1,200 1,200 1,200 189,700 Total for: 40123 - UGM Wtr Area 301S-Sgle Well 1,200 184,900 1,200 1,200 1,200 1,200 189,700 40124 - UGM Wtr Area 101S-Sgle Well PW00261 UGM Biannual Reimbursement M 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Total for: 40124 - UGM Wtr Area 101S-Sgle Well 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 80FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40127 - Wellhead Treatment Area 101-S PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40127 - Wellhead Treatment Area 101-S 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40128 - UGM Well Develop Svc Area 11-A PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40128 - UGM Well Develop Svc Area 11-A 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40129 - UGM Well Develop Serv Area 86 PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40129 - UGM Well Develop Serv Area 86 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40130 - UGM Well Develop Serv Area 90 PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40130 - UGM Well Develop Serv Area 90 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40131 - UGM Well Division Serv Area 91 PW00261 UGM Biannual Reimbursement M 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Total for: 40131 - UGM Well Division Serv Area 91 1,500 1,500 1,500 1,500 1,500 1,500 7,500 40132 - UGM Well Develop Serv Area 102 PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40132 - UGM Well Develop Serv Area 102 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40133 - UGM Well Develop Serv Area 107 PW00261 UGM Biannual Reimbursement M 500 500 500 0 0 0 1,000 Total for: 40133 - UGM Well Develop Serv Area 107 500 500 500 0 0 0 1,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 81 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40134 - UGM Well Develop Serv Area 132 PW00261 UGM Biannual Reimbursement M 500 500 0 0 0 0 500 Total for: 40134 - UGM Well Develop Serv Area 132 500 500 0 0 0 0 500 40135 - UGM Well Develop Serv Area 141 PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40135 - UGM Well Develop Serv Area 141 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40136 - UGM Well Develop Serv Area 153 PW00261 UGM Biannual Reimbursement M 900 900 0 0 0 0 900 Total for: 40136 - UGM Well Develop Serv Area 153 900 900 0 0 0 0 900 40140 - UGM Trans Grid Serv Area A PW00261 UGM Biannual Reimbursement M 22,500 22,500 22,500 22,500 22,500 22,500 112,500 Total for: 40140 - UGM Trans Grid Serv Area A 22,500 22,500 22,500 22,500 22,500 22,500 112,500 40141 - UGM Trans Grid Serv Area B PW00261 UGM Biannual Reimbursement M 11,500 6,500 6,500 5,000 5,000 5,000 28,000 Total for: 40141 - UGM Trans Grid Serv Area B 11,500 6,500 6,500 5,000 5,000 5,000 28,000 40142 - UGM Trans Grid Serv Area C PW00261 UGM Biannual Reimbursement M 16,200 1,000 1,000 1,000 1,000 1,000 5,000 Total for: 40142 - UGM Trans Grid Serv Area C 16,200 1,000 1,000 1,000 1,000 1,000 5,000 40143 - UGM Trans Grid Serv Area D PW00261 UGM Biannual Reimbursement M 11,700 11,700 11,700 11,700 11,700 11,700 58,500 Total for: 40143 - UGM Trans Grid Serv Area D 11,700 11,700 11,700 11,700 11,700 11,700 58,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 82FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40144 - UGM Trans Grid Serv Area E PW00261 UGM Biannual Reimbursement M 2,000 102,000 2,000 2,000 2,000 2,000 110,000 Total for: 40144 - UGM Trans Grid Serv Area E 2,000 102,000 2,000 2,000 2,000 2,000 110,000 40148 - UGM-Bond Debt Serv Area 101-S PW00261 UGM Biannual Reimbursement M 2,500 2,500 2,500 2,500 2,500 2,500 12,500 Total for: 40148 - UGM-Bond Debt Serv Area 101-S 2,500 2,500 2,500 2,500 2,500 2,500 12,500 40150 - UGM Bond Debt Serv Area 301-S PW00261 UGM Biannual Reimbursement M 2,000 2,000 2,000 2,000 2,000 2,000 10,000 Total for: 40150 - UGM Bond Debt Serv Area 301-S 2,000 2,000 2,000 2,000 2,000 2,000 10,000 40152 - UGM Bond Debt Serv Area 501s PW00261 UGM Biannual Reimbursement M 2,000 2,000 2,000 2,000 2,000 2,000 10,000 Total for: 40152 - UGM Bond Debt Serv Area 501s 2,000 2,000 2,000 2,000 2,000 2,000 10,000 40156 - Recharge Area 301-S PW00261 UGM Biannual Reimbursement M 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Total for: 40156 - Recharge Area 301-S 1,500 1,500 1,500 1,500 1,500 1,500 7,500 40158 - Recharge Area 501-S PW00261 UGM Biannual Reimbursement M 1,800 1,800 1,800 1,800 1,800 1,800 9,000 Total for: 40158 - Recharge Area 501-S 1,800 1,800 1,800 1,800 1,800 1,800 9,000 40159 - UGM NE Recharge Facility Fee PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40159 - UGM NE Recharge Facility Fee 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 83 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40163 - UGM Wellhead Trtmnt Area 201-S PW00261 UGM Biannual Reimbursement M 1,600 0 0 0 0 0 0 Total for: 40163 - UGM Wellhead Trtmnt Area 201-S 1,600 0 0 0 0 0 0 40164 - UGM Wellhead Trtmnt Area 301-S PW00261 UGM Biannual Reimbursement M 1,800 1,301,800 1,800 1,800 1,800 1,800 1,309,000 Total for: 40164 - UGM Wellhead Trtmnt Area 301-S 1,800 1,301,800 1,800 1,800 1,800 1,800 1,309,000 40165 - Wellhead Treatment Area 401-S PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40165 - Wellhead Treatment Area 401-S 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40166 - Wellhead Treatment Area 501-S PW00261 UGM Biannual Reimbursement M 1,200 2,000 2,000 2,000 2,000 2,000 10,000 Total for: 40166 - Wellhead Treatment Area 501-S 1,200 2,000 2,000 2,000 2,000 2,000 10,000 40173 - UGM Water Area 401-S PW00261 UGM Biannual Reimbursement M 61,200 21,200 7,200 1,200 1,000 900 31,500 Total for: 40173 - UGM Water Area 401-S 61,200 21,200 7,200 1,200 1,000 900 31,500 40174 - UGM Water Area 501-S PW00261 UGM Biannual Reimbursement M 555,200 300,000 0 0 0 0 300,000 Total for: 40174 - UGM Water Area 501-S 555,200 300,000 0 0 0 0 300,000 40178 - UGM Well Develop Serv Area 136 PW00261 UGM Biannual Reimbursement M 1,600 0 0 0 0 0 0 Total for: 40178 - UGM Well Develop Serv Area 136 1,600 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 84FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40179 - UGM Well Develop Serv Area 137 PW00261 UGM Biannual Reimbursement M 2,100 0 0 0 0 0 0 Total for: 40179 - UGM Well Develop Serv Area 137 2,100 0 0 0 0 0 0 40202 - Water Capacity Fee Fund PW00261 UGM Biannual Reimbursement M 507,000 1,507,000 1,007,000 1,007,000 1,007,000 1,007,000 5,535,000 Total for: 40202 - Water Capacity Fee Fund 507,000 1,507,000 1,007,000 1,007,000 1,007,000 1,007,000 5,535,000 40513 - Cornelia Sewer Trunk Fee PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40513 - Cornelia Sewer Trunk Fee 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40514 - Grantland Sewer Trunk Fee PW00261 UGM Biannual Reimbursement M 2,800 2,800 2,800 2,800 2,800 2,800 14,000 Total for: 40514 - Grantland Sewer Trunk Fee 2,800 2,800 2,800 2,800 2,800 2,800 14,000 40515 - Herndon Sewer Trunk Fee PW00261 UGM Biannual Reimbursement M 2,300 2,300 2,300 2,300 2,300 2,300 11,500 Total for: 40515 - Herndon Sewer Trunk Fee 2,300 2,300 2,300 2,300 2,300 2,300 11,500 40516 - Fowler Sewer Trunk Fee PW00261 UGM Biannual Reimbursement M 5,500 5,500 5,500 5,500 5,500 5,500 27,500 Total for: 40516 - Fowler Sewer Trunk Fee 5,500 5,500 5,500 5,500 5,500 5,500 27,500 40540 - UGM Area-wide Oversize Sewer PW00261 UGM Biannual Reimbursement M 3,500 103,500 103,500 103,500 103,500 103,500 517,500 Total for: 40540 - UGM Area-wide Oversize Sewer 3,500 103,500 103,500 103,500 103,500 103,500 517,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 85 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 180000 - Public Works Department 40591 - UGM Lift Station / APU Svc Area PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40591 - UGM Lift Station / APU Svc Area 1,200 1,200 1,200 1,200 1,200 1,200 6,000 40592 - UGM Millbrook Olay Sewer Fee PW00261 UGM Biannual Reimbursement M 1,200 1,200 1,200 1,200 1,200 1,200 6,000 Total for: 40592 - UGM Millbrook Olay Sewer Fee 1,200 1,200 1,200 1,200 1,200 1,200 6,000 41501 - Community Sanitation Operating PW00889 Freeway Litter Abatement M 45,000 100,000 0 0 0 0 100,000 Total for: 41501 - Community Sanitation Operating 45,000 100,000 0 0 0 0 100,000 Total for: 180000 - Public Works Department 82,721,100 207,647,100 112,355,700 53,663,600 18,870,300 14,386,700 406,923,400 400000 - Planning & Development Services Department 10101 - General Fund PW00275 Parking Facilities Improvements 3 1,463,800 0 0 0 0 0 0 Total for: 10101 - General Fund 1,463,800 0 0 0 0 0 0 20501 - Community Dev Block Grant PC00115 Romain Improvements 7 0 2,300 0 0 0 0 2,300 PC00153 Tot Lot Replacement - Var Pks M 0 329,800 0 0 0 0 329,800 PC00166 Fink White Park Improvements 3 0 389,800 0 0 0 0 389,800 PC00176 Learner Pools 2017 M 0 185,600 0 0 0 0 185,600 PC00178 Pinedale ADA Projects - CDBG 2 0 42,500 0 0 0 0 42,500 PC00179 Romain Improvements - CDBG 7 0 22,200 0 0 0 0 22,200 PC00180 Ted C Wills Improvements - CDBG 3 0 2,200 0 0 0 0 2,200 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 86FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 400000 - Planning & Development Services Department 20501 - Community Dev Block Grant PC00182 Hinton Improvements 3 0 250,000 0 0 0 0 250,000 PC00195 Granny's Park - CDBG 7 0 247,800 0 0 0 0 247,800 PC00196 CA/Tupman Imp - CDBG 3 0 91,600 0 0 0 0 91,600 PC00197 Multi-Gen Ctr D4-F1917-3c,19th 4 63,400 0 0 0 0 0 0 PC00199 ADA Tot Lot Compliance - CDBG M 0 160,000 0 0 0 0 160,000 PC00200 ADA Restrooms - CDBG M 0 200,000 0 0 0 0 200,000 PC00208 F H Ball ADA Improvements 3 0 294,800 0 0 0 0 294,800 PC00209 Maxie Parks HVAC Design 3 0 49,300 0 0 0 0 49,300 PC00210 El Dorado Modular Unit Replace 3 0 247,600 0 0 0 0 247,600 PW00816 FY18 Neighborhood Street Imprv M 80,000 524,600 0 0 0 0 524,600 PW00892 Floradora/Yosemite Safe Routes 7 29,500 311,200 0 0 0 0 311,200 PW00925 Highway City Nghbrhd Street Re M 461,800 153,200 0 0 0 0 153,200 PW00931 West Fresno Elem & MLK Neigh 3 480,000 997,100 0 0 0 0 997,100 PW00932 Burroughs Elem Neigh Reconst 7 480,000 370,000 0 0 0 0 370,000 PW00933 Ericson Elem Neigh Reconst 4 76,300 1,900,300 0 0 0 0 1,900,300 Total for: 20501 - Community Dev Block Grant 1,671,000 6,771,900 0 0 0 0 6,771,900 20503 - Revolving Loans - RRP MC00019 Miscellaneous Projects M 0 44,900 0 0 0 0 44,900 Total for: 20503 - Revolving Loans - RRP 0 44,900 0 0 0 0 44,900 20515 - Neighborhood Stabilization Prog MC00033 NSP Acquisition Rehabilitation M 36,100 727,600 0 0 0 0 727,600 Total for: 20515 - Neighborhood Stabilization Prog 36,100 727,600 0 0 0 0 727,600 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 87 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 400000 - Planning & Development Services Department 24045 - Housing Trust Earmark HC00011 Housing Trust Fund M 0 6,100 0 0 0 0 6,100 Total for: 24045 - Housing Trust Earmark 0 6,100 0 0 0 0 6,100 Total for: 400000 - Planning & Development Services Department 3,170,900 7,550,500 0 0 0 0 7,550,500 410000 - Department of Public Utilities 40101 - Water Enterprise Fund WC00001 Fire Hydrant Installations M 15,000 15,000 15,000 15,000 15,000 15,000 75,000 WC00004 Water Main Extensions M 757,200 997,700 572,400 501,800 500,000 500,000 3,071,900 WC00005 Water Main Renewal M 5,799,400 10,318,500 13,038,700 16,583,500 23,648,000 8,256,300 71,845,000 WC00015 Water Well Evaluation and Deve M 690,800 613,700 398,500 400,000 400,000 0 1,812,200 WC00016 Water Well Construction M 1,997,900 5,280,800 6,355,100 4,670,100 3,794,400 3,020,100 23,120,500 WC00017 Well Rehabilitation M 1,470,100 1,996,500 1,996,400 2,000,000 2,000,000 2,000,000 9,992,900 WC00018 Pump Rehabilitation M 625,800 300,200 298,600 300,000 300,000 300,000 1,498,800 WC00020 Granular Activated Carbon M 0 55,800 1,433,500 895,400 107,800 0 2,492,500 WC00021 Surface Water Treatment Plant 6 121,100 0 0 0 0 0 0 WC00022 Leaky Acres 4 223,300 114,000 250,000 100,000 100,000 100,000 664,000 WC00023 Water Telemetry System M 1,385,900 1,741,400 3,850,000 3,850,000 3,850,000 3,350,000 16,641,400 WC00024 Water Yard-Expansion/Improvement 7 50,000 500,000 0 0 0 0 500,000 WC00027 Inventory - Materials M 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 WC00032 Booster Pump M 0 330,500 252,200 0 0 0 582,700 WC00033 Recharge Facilities - Basins M 10,000 80,000 250,000 200,000 250,000 200,000 980,000 WC00038 SWTP/Friant Kern Canal Pipeline 6 384,700 75,000 0 0 0 0 75,000 WC00050 City Recharge Basins M 0 2,000,000 3,000,000 50,000 2,000,000 3,000,000 10,050,000 WC00051 Metro Resources Plan Update M 438,900 580,100 1,768,700 200,000 200,000 200,000 2,948,800 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 88FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40101 - Water Enterprise Fund WC00053 Emergency Generator Sets M 342,800 710,600 0 0 0 0 710,600 WC00054 T-3 (3MG Tank in SE Fresno)5 4,400 0 0 0 0 0 0 WC00057 SE Fresno Surface Wtr Treatment 5 0 50,000 0 0 0 0 50,000 WC00065 SE/SWTP Transmission Pipelines 5 0 1,685,900 3,100 0 0 0 1,689,000 WC00074 Water Facilities Security Impr M 630,000 1,444,200 392,400 358,400 300,000 300,000 2,795,000 WC00083 Program Management M 20,000 20,000 20,000 20,000 20,000 20,000 100,000 WC00087 CMMS Enhancements M 40,700 0 0 0 0 0 0 WC00089 L-T Hydraulic & WQ Modeling 0 147,100 10,000 10,000 10,000 10,000 10,000 50,000 WC00091 Fleet Maintenance Constn WW 0 7,377,500 0 0 0 0 0 0 WC00095 Polyethylene Replacement 0 200,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 WC00096 Well Site Improvements 0 0 171,100 572,900 0 0 0 744,000 Total for: 40101 - Water Enterprise Fund 22,932,600 30,291,000 35,677,500 31,354,200 38,695,200 22,471,400 158,489,300 40103 - Water Connection Charge WC00002 Serv/Meter Installations 2"or Less M 928,000 955,900 984,500 1,014,000 1,044,400 1,075,600 5,074,400 WC00006 Serv/Meter Install Above M 698,000 718,900 740,500 762,700 785,600 809,200 3,816,900 WC00014 Combined/Multiple Installation M 482,700 497,200 512,100 527,500 543,300 559,600 2,639,700 WC00093 Water Service Connection Loans 0 25,000 25,800 26,600 27,400 28,200 29,000 137,000 Total for: 40103 - Water Connection Charge 2,133,700 2,197,800 2,263,700 2,331,600 2,401,500 2,473,400 11,668,000 40110 - DBCP Recovery Fund WC00020 Granular Activated Carbon M 0 242,600 1,352,000 36,200 0 0 1,630,800 WC00021 Surface Water Treatment Plant 6 23,800 1,969,400 278,000 1,100 0 0 2,248,500 Total for: 40110 - DBCP Recovery Fund 23,800 2,212,000 1,630,000 37,300 0 0 3,879,300 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 89 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40116 - SE Fresno Project Bond Fund WC00020 Granular Activated Carbon M 716,700 1,898,400 2,838,600 439,600 1,000 0 5,177,600 WC00032 Booster Pump M 103,100 259,700 0 0 0 0 259,700 Total for: 40116 - SE Fresno Project Bond Fund 819,800 2,158,100 2,838,600 439,600 1,000 0 5,437,300 40122 - UGM Water Area 201-S WC00016 Water Well Construction M 538,700 31,500 0 0 0 0 31,500 Total for: 40122 - UGM Water Area 201-S 538,700 31,500 0 0 0 0 31,500 40124 - UGM Wtr Area 101S-Sgle Well WC00020 Granular Activated Carbon M 0 823,500 0 0 0 0 823,500 Total for: 40124 - UGM Wtr Area 101S-Sgle Well 0 823,500 0 0 0 0 823,500 40127 - Wellhead Treatment Area 101-S WC00020 Granular Activated Carbon M 0 1,000,000 1,000,000 1,000,000 0 0 3,000,000 Total for: 40127 - Wellhead Treatment Area 101-S 0 1,000,000 1,000,000 1,000,000 0 0 3,000,000 40161 - SRF KingsRiver Pipeline Loan WC00057 SE Fresno Surface Wtr Treatment 5 12,700 0 0 0 0 0 0 Total for: 40161 - SRF KingsRiver Pipeline Loan 12,700 0 0 0 0 0 0 40162 - SRF Regnl Transmssn Mains Loan WC00065 SE/SWTP Transmission Pipelines 5 50,000 0 0 0 0 0 0 Total for: 40162 - SRF Regnl Transmssn Mains Loan 50,000 0 0 0 0 0 0 40166 - Wellhead Treatment Area 501-S WC00020 Granular Activated Carbon M 64,400 283,200 838,100 478,700 0 0 1,600,000 Total for: 40166 - Wellhead Treatment Area 501-S 64,400 283,200 838,100 478,700 0 0 1,600,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 90FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40168 - Copper River Ranch Water Infra WC00021 Surface Water Treatment Plant 6 100 850,000 0 0 0 0 850,000 Total for: 40168 - Copper River Ranch Water Infra 100 850,000 0 0 0 0 850,000 40197 - TCP Settlement Fund WC00020 Granular Activated Carbon M 94,900 661,600 4,333,600 158,900 0 0 5,154,100 WC00092 TCP Remediation 0 0 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 Total for: 40197 - TCP Settlement Fund 94,900 2,661,600 6,333,600 2,158,900 2,000,000 2,000,000 15,154,100 40198 - SRF NEWTF 6MG TANK CLWL2 LN WC00021 Surface Water Treatment Plant 6 2,007,200 708,900 0 0 0 0 708,900 Total for: 40198 - SRF NEWTF 6MG TANK CLWL2 LN 2,007,200 708,900 0 0 0 0 708,900 40202 - Water Capacity Fee Fund WC00085 Transmission Grid Mains M 243,500 2,500,000 549,200 1,100 0 0 3,050,300 Total for: 40202 - Water Capacity Fee Fund 243,500 2,500,000 549,200 1,100 0 0 3,050,300 40203 - Prop1 GW 123-TCP Planning Grnt WC00094 123-TCP Mitigation Feasibility 0 89,800 4,300 0 0 0 0 4,300 Total for: 40203 - Prop1 GW 123-TCP Planning Grnt 89,800 4,300 0 0 0 0 4,300 40209 - Prop1 P117 P284 PCE Conta Grnt WC00020 Granular Activated Carbon M 4,106,000 48,400 0 0 0 0 48,400 Total for: 40209 - Prop1 P117 P284 PCE Conta Grnt 4,106,000 48,400 0 0 0 0 48,400 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 91 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40501 - Wastewater Enterprise RC00005 Emergency Repairs - Short Extension M 0 200,000 200,000 200,000 200,000 200,000 1,000,000 RC00131 Merced (Glenn-Thorne) Rehab M 376,000 0 0 0 0 0 0 RC00141 Veteran's Boulevard Sewer 2 151,700 390,800 4,000 900 0 0 395,700 RC00167 Shields Frontage Sewer Rehab 7 100,700 2,300 0 0 0 0 2,300 RC00168 Sherman First & Saginaw Sewer Rehab 7 90,000 1,800 0 0 0 0 1,800 RC00169 MLK/Jensen/Bardell/Dorothy Swr Rehab 3 175,700 4,300 0 0 0 0 4,300 RC00170 Fresno/HSt SewerSiphon Removal 3 0 258,200 3,500 0 0 0 261,700 RC00171 Lift Station#LS1 Rehab 3 67,400 15,200 600 0 0 0 15,800 RC00175 Odor Control for Collection Sy M 690,200 24,800 2,886,300 6,500 0 0 2,917,600 RC00176 CMMS Enhancements 3 86,600 0 0 0 0 0 0 RC00177 CollectionSystemRehabilitation M 355,900 16,834,600 12,840,300 14,280,200 9,597,500 11,700,000 65,252,600 RC00178 Collection System Extension M 311,300 1,529,300 1,818,300 1,800,000 1,800,000 1,800,000 8,747,600 RC00179 Collection System Expansion M 10,000 1,350,000 2,246,200 374,800 2,000 0 3,973,000 RC00180 Lift Station Rehabilitation M 205,100 434,200 251,700 75,000 75,000 75,000 910,900 RC00181 CollectionSys AccessStructures M 115,600 2,064,800 1,433,900 378,400 375,000 375,000 4,627,100 RC00182 Sanitary Sewer Master Plan 3 0 0 0 400,000 0 0 400,000 RC00183 CollSysLargeDiameterTrunkLines M 750,000 750,000 750,000 750,000 750,000 750,000 3,750,000 TC00014 RWRF Emergency Large Scale Repairs M 48,200 750,000 751,400 750,000 750,000 750,000 3,751,400 TC00079 Centralized Odor Control Sys for Plant Process 3 105,800 20,000 0 0 0 0 20,000 TC00096 Southwest Quadrant Recycled Water Dist System 3 21,700 2,709,100 10,130,900 1,565,100 13,400 0 14,418,500 TC00112 WW System Enhancements/Upgrades 3 0 0 4,041,700 4,733,700 5,684,300 6,233,100 20,692,800 TC00142 Recycled Water System User Connections - Southwest M 200,200 24,700 150,000 150,000 150,000 150,000 624,700 TC00154 Renewable Gas Diversion 3 154,900 8,613,400 141,400 1,300 0 0 8,756,100 TC00158 Water Supply Reliability Impro 3 47,800 0 0 0 564,100 400 564,500 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 92FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40501 - Wastewater Enterprise TC00159 Flare Capacity Expansion 3 431,500 7,050,100 13,600 0 0 0 7,063,700 TC00168 Boiler Replacement PGF 3 147,400 5,400 0 0 0 0 5,400 TC00169 Substation Expansion 3 962,700 2,869,500 1,800 0 0 0 2,871,300 TC00176 RWRF Headworks M 296,200 1,045,200 566,600 500,200 0 0 2,112,000 TC00177 RWRF Secondary Treatment 3 340,700 4,003,000 20,420,900 4,067,500 923,600 10,900 29,425,900 TC00178 RWRF Solids Treatment 3 2,203,200 1,754,500 1,976,600 1,816,600 1,816,000 1,816,000 9,179,700 TC00179 RWRF Effluent Handling 3 872,600 3,437,700 9,830,400 2,135,900 315,000 300,000 16,019,000 TC00180 RWRF Buildings/Grounds 3 444,500 838,500 3,208,400 103,200 100,000 100,000 4,350,100 TC00182 Recycled Water Distribution M 3,004,400 354,700 500 0 0 0 355,200 TC00183 Planning & Project Management M 130,700 847,400 748,200 2,142,400 20,000 20,000 3,778,000 TC00185 RWRF Electrical 3 681,200 2,408,700 4,794,400 41,000 0 0 7,244,100 TC00186 RWRF Primary Treatment 3 0 58,300 188,400 0 0 0 246,700 TC00187 NFWRF Buildings/Grounds 6 0 294,100 28,200 0 0 0 322,300 Total for: 40501 - Wastewater Enterprise 13,579,900 60,944,600 79,428,200 36,272,700 23,135,900 24,280,400 224,061,800 40526 - WW/SW Phase II Bond Capital RC00178 Collection System Extension M 4,000 333,500 1,000 0 0 0 334,500 TC00178 RWRF Solids Treatment 3 0 0 0 0 0 21,668,000 21,668,000 Total for: 40526 - WW/SW Phase II Bond Capital 4,000 333,500 1,000 0 0 21,668,000 22,002,500 40528 - State Revolving Loan Fund 2016 TC00096 Southwest Quadrant Recycled Water Dist System 3 1,107,700 125,000 0 0 0 0 125,000 Total for: 40528 - State Revolving Loan Fund 2016 1,107,700 125,000 0 0 0 0 125,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 93 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 410000 - Department of Public Utilities 40536 - Biomethane Generation TC00184 Gas Conditioning System Improv 3 500,000 0 0 0 0 0 0 Total for: 40536 - Biomethane Generation 500,000 0 0 0 0 0 0 40595 - Sewer Lateral Revolving Fund RC00130 Sewer Lateral Revolving Proj M 9,000 300,000 300,000 300,000 300,000 300,000 1,500,000 Total for: 40595 - Sewer Lateral Revolving Fund 9,000 300,000 300,000 300,000 300,000 300,000 1,500,000 41001 - Solid Waste Operating GC00010 Acquisition M 743,100 743,300 765,000 778,700 792,700 807,000 3,886,700 GC00019 DPU Operation & Maintenance Facility 0 2,084,000 0 0 0 0 0 0 GC00020 Convenience Centers 0 2,713,600 0 4,400 0 0 0 4,400 Total for: 41001 - Solid Waste Operating 5,540,700 743,300 769,400 778,700 792,700 807,000 3,891,100 41003 - City Landfill Closure Capital GC00016 B-Zone Wells 3 143,400 604,200 0 0 0 0 604,200 Total for: 41003 - City Landfill Closure Capital 143,400 604,200 0 0 0 0 604,200 55003 - DPU Operation & Maintenance Facility GC00019 DPU Operation & Maintenance Facility 0 0 1,627,500 0 11,035,600 0 0 12,663,100 TC00170 DPU Operations and Administration Facility M 0 380,000 0 5,500,000 0 0 5,880,000 WC00091 Fleet Maintenance Constn WW 0 0 2,317,700 0 19,412,000 0 0 21,729,700 Total for: 55003 - DPU Operation & Maintenance Facility 0 4,325,200 0 35,947,600 0 0 40,272,800 Total for: 410000 - Department of Public Utilities 54,001,900 113,146,100 131,629,300 111,100,400 67,326,300 74,000,200 497,202,300 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 94FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 430000 - Airports Department 42025 - Airways Golf Course Capital AC00045 Airways Golf Course Capital 4 500 721,600 0 0 0 0 721,600 Total for: 42025 - Airways Golf Course Capital 500 721,600 0 0 0 0 721,600 42040 - Airport Federal Grants AC00345 AIPxx FF18 Rehab Twy C Ph1 (Const)4 265,800 10,100 0 0 0 0 10,100 AC00346 AIPxx FF17 FCH Master Plan Update 3 4,000 23,000 0 0 0 0 23,000 AC00355 Terminal Gate 8 Holdroom/Bridge 4 0 261,300 0 0 0 0 261,300 AC00358 AIPxx FF18 Airfield Lighting Sys 4 0 34,600 0 0 0 0 34,600 AC00377 Marine Base Demo (FED MCCA)4 0 1,300,000 0 0 0 0 1,300,000 AC00382 AIPxx FF18 Noise Homes Part150 4 33,000 282,800 0 0 0 0 282,800 AC00385 AIPxx FF19 Noise Homes Part150 4 0 1,111,100 0 0 0 0 1,111,100 AC00395 AIPxx FF18 Twy C Const Ph2 4 373,400 37,900 0 0 0 0 37,900 AC00398 AIPxx Term E Apron (Env/Des)4 80,000 9,427,000 0 0 0 0 9,427,000 AC00402 AIPxx Twy B6,4,3 Remove (EnvDesCon)4 39,000 0 0 0 0 0 0 AC00403 TSA OTA Bag MakeUp Inline CBIS 4 0 17,689,100 0 0 0 0 17,689,100 AC00404 AIPxx FF20 Noise Homes Prt 150 4 0 2,222,300 0 0 0 0 2,222,300 AC00405 AIPxx FF20 FCH Beacon Repl 4 0 0 150,000 0 0 0 150,000 AC00407 AIPxx FF20 Term E Apron 4 0 6,298,400 0 0 0 0 6,298,400 AC00417 AIPXX Pavement Mgmt (APMS)4 110,000 125,500 0 0 0 0 125,500 AC00418 AIPxx Noise Homes Part150 4 0 1,111,100 0 0 0 0 1,111,100 AC00419 AIPxx Rwy 11L/29R Minor Rehab 4 0 1,041,800 0 0 0 0 1,041,800 AC20015 AIPxx FF20 Recon Rwy 11L/29R Des 4 0 0 2,500,000 0 0 0 2,500,000 AC21001 AIPxx FF21 Recon Rwy 11L/29R Const 4 0 0 0 15,000,000 15,000,000 15,000,000 45,000,000 AC21003 AIPxx FF21 FCH Twr Removal Des 3 0 0 150,000 0 0 0 150,000 AC22001 AIPxx FF22 Noise Homes Part 150 4 0 0 1,111,100 0 0 0 1,111,100 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 95 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 430000 - Airports Department 42040 - Airport Federal Grants AC22002 AIPxx FF22 FCH Twr Rehab (Const)3 0 0 30,000 300,000 300,000 300,000 930,000 AC23002 AIPxx FF23 Noise Homes Part 150 4 0 0 0 1,111,100 0 0 1,111,100 AC24001 AIPxx FF24 Noise Homes Part 150 Total 4 0 0 0 0 1,111,100 0 1,111,100 AC26001 AIPxx FF24 Noise Homes Part 150 3 0 0 0 0 0 1,111,100 1,111,100 Total for: 42040 - Airport Federal Grants 905,200 40,976,000 3,941,100 16,411,100 16,411,100 16,411,100 94,150,400 42042 - Airport Capital AC00301 Security Upgrades 4 95,000 300,000 75,000 75,000 75,000 75,000 600,000 AC00326 Admin Bldg HVAC 4 1,000 0 0 0 0 0 0 AC00329 Park Lot-EV Charging Stations Des 4 0 10,000 10,000 10,000 10,000 10,000 50,000 AC00336 IT PM/Repairs/Upgrades 4 115,400 200,000 100,000 100,000 100,000 100,000 600,000 AC00337 FCH Term Complex Impr 3 0 125,000 25,000 25,000 25,000 25,000 225,000 AC00373 Air Cargo Taxilane Rehab 4 0 10,000 25,000 25,000 110,000 875,000 1,045,000 AC00388 Service Animal Area FAT Term 4 3,500 0 0 0 0 0 0 AC00389 Parking Expansion (FAT)4 520,000 0 0 0 0 0 0 AC00390 Air Service Planning 4 725,000 400,000 200,000 200,000 200,000 200,000 1,200,000 AC00401 Parking Garage (Env/Des/Con)4 36,597,000 776,800 0 0 0 0 776,800 AC00402 AIPxx Twy B6,4,3 Remove (EnvDesCon)4 100,000 0 0 0 0 0 0 AC00409 Airfield Repairs / Repl 4 1,181,800 608,000 400,000 610,000 953,000 400,000 2,971,000 AC00410 Terminal Repairs / Repl 4 225,000 500,000 500,000 500,000 500,000 500,000 2,500,000 AC00411 Equipt Small Capital 4 202,600 340,800 50,000 50,000 50,000 50,000 540,800 AC00412 Terminal Improvements 4 315,000 300,000 500,000 500,000 500,000 500,000 2,300,000 AC00414 Parking Repairs / Replacements 4 50,000 50,000 50,000 50,000 50,000 50,000 250,000 AC00415 Term Gate 5/7 Impr Des/Con 4 152,000 0 0 0 0 0 0 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 96FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 430000 - Airports Department 42042 - Airport Capital AM00103 Environmental Site-Old Hammer Field 4 55,000 275,000 125,000 125,000 125,000 125,000 775,000 AM00106 Facilities Repair/Repl Reserve 4 145,000 500,000 500,000 500,000 500,000 500,000 2,500,000 Total for: 42042 - Airport Capital 40,483,300 4,395,600 2,560,000 2,770,000 3,198,000 3,410,000 16,333,600 42045 - Consolidated Facility Chg Fd. AC00378 RAC QTA Drainage Construction 4 73,200 0 0 0 0 0 0 Total for: 42045 - Consolidated Facility Chg Fd.73,200 0 0 0 0 0 0 42048 - CRCF Reserve Fund AC00367 CRCF Facility Maintenance 4 83,000 211,400 0 0 0 0 211,400 Total for: 42048 - CRCF Reserve Fund 83,000 211,400 0 0 0 0 211,400 42049 - PFC Capital Fund AC00328 Terminal HVAC Replacement 4 0 378,300 0 0 0 0 378,300 AC00342 Terminal Restrooms (Des/Const)4 45,000 33,000 0 0 0 0 33,000 AC00354 Bag Claim Walk Remodel 4 16,000 10,500 0 0 0 0 10,500 AC00364 Terminal Boilers Replacement 4 1,400 48,700 0 0 0 0 48,700 AC00366 Airfield Perim Fence Ph1 4 110,000 106,000 0 0 0 0 106,000 AC00368 Passenger Facility Charge (PFC) Administration 4 0 83,000 0 0 0 0 83,000 AC00369 Term Public Address System 4 361,000 214,000 0 0 0 0 214,000 AC00370 Terminal Cntrs Monitors 4 3,400 65,700 0 0 0 0 65,700 AC00371 Comm Aviation Lighting 4 34,600 18,400 0 0 0 0 18,400 AC00372 Terminal Roof Renovation 4 326,000 209,000 0 0 0 0 209,000 AC00400 PFC 4 Administration Costs 4 100 7,000 0 0 0 0 7,000 AC00408 PFC Administration Costs 4 126,200 23,900 0 0 0 0 23,900 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 97 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 430000 - Airports Department 42049 - PFC Capital Fund AC00416 Broom Sweeper 4 450,000 50,000 0 0 0 0 50,000 AC20013 Airfield Perim Fence Ph2 4 0 0 1,600,000 0 0 0 1,600,000 Total for: 42049 - PFC Capital Fund 1,473,700 1,247,500 1,600,000 0 0 0 2,847,500 42051 - Terminal/FIS Project AC00413 Terminal/FIS Expansion 4 1,500,000 76,000,000 0 0 0 0 76,000,000 Total for: 42051 - Terminal/FIS Project 1,500,000 76,000,000 0 0 0 0 76,000,000 Total for: 430000 - Airports Department 44,518,900 123,552,100 8,101,100 19,181,100 19,609,100 19,821,100 190,264,500 440000 - Convention Cntr & Stadium Dept 47003 - Stadium Capital CC00027 Stadium Capital Improvements 3 0 1,612,500 0 0 0 0 1,612,500 Total for: 47003 - Stadium Capital 0 1,612,500 0 0 0 0 1,612,500 47004 - Stadium Capital Reserve CC00027 Stadium Capital Improvements 3 223,300 1,345,100 0 0 0 0 1,345,100 Total for: 47004 - Stadium Capital Reserve 223,300 1,345,100 0 0 0 0 1,345,100 Total for: 440000 - Convention Cntr & Stadium Dept 223,300 2,957,600 0 0 0 0 2,957,600 450000 - FAX Department 22505 - Measure C Transit FC00050 Bus Purchase Fixed Route =40'M 93,200 110,000 0 0 0 0 110,000 Total for: 22505 - Measure C Transit 93,200 110,000 0 0 0 0 110,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 98FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 450000 - FAX Department 43525 - FAX Capital FC00001 Non-Revenue Support Vehicles M 16,300 110,000 0 0 0 0 110,000 FC00007 Planning Projects 0 0 100,000 100,000 100,000 100,000 100,000 500,000 FC00019 Passenger Amenities M 54,600 200,000 0 0 0 0 200,000 FC00020 Resurface Bus Maintenance Yard 3 0 50,000 0 0 0 0 50,000 FC00026 Planning M 32,500 368,800 0 0 0 0 368,800 FC00036 Bldg and Facility Maintenance 3 39,400 550,000 0 0 0 0 550,000 FC00050 Bus Purchase Fixed Route =40'M 0 126,000 0 0 0 0 126,000 Total for: 43525 - FAX Capital 142,800 1,504,800 100,000 100,000 100,000 100,000 1,904,800 43538 - Prop 1B-CTSGP Transit Sec Grnt FC00085 FY16-17 Prop1B-CTSGP Sec Prjct 0 34,900 0 0 0 0 0 0 Total for: 43538 - Prop 1B-CTSGP Transit Sec Grnt 34,900 0 0 0 0 0 0 43539 - FTA 5310 Grants (FY07-08 fwd) FC00053 Paratransit Vehicles & Equip M 912,000 1,557,000 0 350,000 0 350,000 2,257,000 Total for: 43539 - FTA 5310 Grants (FY07-08 fwd)912,000 1,557,000 0 350,000 0 350,000 2,257,000 43542 - Prop 1B-PTMISEA Transit Sec Grant FC00068 FY09-10 Prop1B-PTMISEA Project M 110,000 660,000 0 0 0 0 660,000 FC00069 FY10-11 Prop 1B-PTMISEA Project M 350,000 4,027,200 0 0 0 0 4,027,200 FC00087 FY14-15 Prop1B-PTMISEA Project M 1,255,100 4,014,000 0 0 0 0 4,014,000 Total for: 43542 - Prop 1B-PTMISEA Transit Sec Grant 1,715,100 8,701,200 0 0 0 0 8,701,200 43548 - FTA Small Starts Grant FC00070 BRT-Bus Rapid Transit Phase 1 M 464,000 400,000 0 0 0 0 400,000 Total for: 43548 - FTA Small Starts Grant 464,000 400,000 0 0 0 0 400,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 99 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 450000 - FAX Department 43550 - FY11 FTA 5307 Grant CA-90-Y843 FC00019 Passenger Amenities M 73,300 32,000 0 0 0 0 32,000 Total for: 43550 - FY11 FTA 5307 Grant CA-90-Y843 73,300 32,000 0 0 0 0 32,000 43551 - FY10-FY12 Federal CMAQ FC00078 Transit Signal Prioritization M 315,300 600,000 0 0 0 0 600,000 Total for: 43551 - FY10-FY12 Federal CMAQ 315,300 600,000 0 0 0 0 600,000 43552 - FY10 FTA 5308 Grant CA-58-0007 FC00059 Circulator 3 4,500 10,000 0 0 0 0 10,000 Total for: 43552 - FY10 FTA 5308 Grant CA-58-0007 4,500 10,000 0 0 0 0 10,000 43553 - FY2012 FTA 5307 Grant CA-90-Y947 FC00019 Passenger Amenities M 21,300 21,700 0 0 0 0 21,700 Total for: 43553 - FY2012 FTA 5307 Grant CA-90-Y947 21,300 21,700 0 0 0 0 21,700 43558 - TIRCP Grants-State Cap&Trade FC00092 TIRCP - HFN Imprvmnts & Vehics 0 1,543,000 4,180,000 0 0 0 0 4,180,000 FC00093 TIRCP - SW Community Connector 0 0 9,490,000 0 5,000,000 0 5,000,000 19,490,000 Total for: 43558 - TIRCP Grants-State Cap&Trade 1,543,000 13,670,000 0 5,000,000 0 5,000,000 23,670,000 43560 - FY13 5339 Grant CA-2016-## FC00030 CNG Bus Rehab 3 245,500 652,000 0 0 0 0 652,000 FC00036 Bldg and Facility Maintenance 3 568,400 9,480,800 1,500,000 0 1,500,000 0 12,480,800 FC00050 Bus Purchase Fixed Route =40'M 1,400,000 0 0 1,500,000 0 1,500,000 3,000,000 FC00053 Paratransit Vehicles & Equip M 300,000 300,000 0 0 0 0 300,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 100FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 450000 - FAX Department 43560 - FY13 5339 Grant CA-2016-## Total for: 43560 - FY13 5339 Grant CA-2016-##2,513,900 10,432,800 1,500,000 1,500,000 1,500,000 1,500,000 16,432,800 43562 - FY15 FTA 5307 Grant CA-90-Z### FC00001 Non-Revenue Support Vehicles M 91,000 69,100 0 0 0 0 69,100 FC00026 Planning M 30,000 43,100 0 0 0 0 43,100 FC00057 Transit Fac/Station M 141,500 10,000 0 0 0 0 10,000 FC00090 Transit Asset Management M 300,000 299,200 0 0 0 0 299,200 Total for: 43562 - FY15 FTA 5307 Grant CA-90-Z###562,500 421,400 0 0 0 0 421,400 43563 - FY16 FTA 5307 GrantCA-2018-002 FC00019 Passenger Amenities M 129,800 220,000 0 0 0 0 220,000 FC00026 Planning M 150,000 0 0 0 0 0 0 Total for: 43563 - FY16 FTA 5307 GrantCA-2018-002 279,800 220,000 0 0 0 0 220,000 43564 - State Cap & Trade - LCTOP FC00019 Passenger Amenities M 475,000 985,000 250,000 250,000 250,000 250,000 1,985,000 Total for: 43564 - State Cap & Trade - LCTOP 475,000 985,000 250,000 250,000 250,000 250,000 1,985,000 43565 - FY17 FTA 5307 Grant CA-2017-## FC00019 Passenger Amenities M 108,600 116,500 0 0 0 0 116,500 FC00026 Planning M 264,300 124,200 0 0 0 0 124,200 Total for: 43565 - FY17 FTA 5307 Grant CA-2017-##372,900 240,700 0 0 0 0 240,700 43566 - FY17 FTA CMAQ Grant CA-2017-## FC00019 Passenger Amenities M 340,000 278,000 0 0 0 0 278,000 Total for: 43566 - FY17 FTA CMAQ Grant CA-2017-##340,000 278,000 0 0 0 0 278,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 101 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 450000 - FAX Department 43567 - FY17 FTA 5307 Grant CA-2018-## FC00019 Passenger Amenities M 232,000 495,000 0 0 0 0 495,000 FC00036 Bldg and Facility Maintenance 3 202,500 223,000 0 0 0 0 223,000 Total for: 43567 - FY17 FTA 5307 Grant CA-2018-##434,500 718,000 0 0 0 0 718,000 43568 - FY19 FTA 5307 Grant CA-2019-## FC00019 Passenger Amenities M 246,000 83,000 0 0 0 0 83,000 FC00026 Planning M 21,000 99,000 0 0 0 0 99,000 FC00036 Bldg and Facility Maintenance 3 5,000 496,000 0 0 0 0 496,000 FC00050 Bus Purchase Fixed Route =40'M 1,250,000 0 0 0 0 0 0 Total for: 43568 - FY19 FTA 5307 Grant CA-2019-##1,522,000 678,000 0 0 0 0 678,000 43569 - SB-1 SGR Grants FC00020 Resurface Bus Maintenance Yard 3 0 500,000 0 0 0 0 500,000 FC00024 FAX Radio System 3 0 1,044,700 0 0 0 0 1,044,700 FC00036 Bldg and Facility Maintenance 3 0 1,740,000 1,250,000 0 1,250,000 0 4,240,000 FC00050 Bus Purchase Fixed Route =40'M 1,150,000 1,200,000 0 1,250,000 0 1,250,000 3,700,000 Total for: 43569 - SB-1 SGR Grants 1,150,000 4,484,700 1,250,000 1,250,000 1,250,000 1,250,000 9,484,700 43570 - FY18 FTA 5339 Grant CA-2019-## FC00036 Bldg and Facility Maintenance 3 11,500 1,005,000 0 0 0 0 1,005,000 Total for: 43570 - FY18 FTA 5339 Grant CA-2019-##11,500 1,005,000 0 0 0 0 1,005,000 43571 - FY20 FTA 5307 Grant CA-2020-## FC00019 Passenger Amenities M 41,600 137,200 100,000 100,000 0 0 337,200 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 102FY 2021-2022 Adopted Budget City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project 450000 - FAX Department 43571 - FY20 FTA 5307 Grant CA-2020-## FC00026 Planning M 0 400,000 50,000 50,000 0 0 500,000 FC00036 Bldg and Facility Maintenance 3 0 800,000 1,250,000 1,250,000 0 0 3,300,000 FC00050 Bus Purchase Fixed Route =40'M 0 100,000 100,000 100,000 0 0 300,000 Total for: 43571 - FY20 FTA 5307 Grant CA-2020-##41,600 1,437,200 1,500,000 1,500,000 0 0 4,437,200 43572 - FY21 FTA 5307 Grant CA-2021-## FC00019 Passenger Amenities M 21,100 149,800 0 100,000 100,000 0 349,800 FC00026 Planning M 0 300,000 0 100,000 100,000 0 500,000 FC00036 Bldg and Facility Maintenance 3 0 650,000 0 1,675,000 1,675,000 0 4,000,000 Total for: 43572 - FY21 FTA 5307 Grant CA-2021-##21,100 1,099,800 0 1,875,000 1,875,000 0 4,849,800 43573 - FTA CARES Act Grant CA-2021-## FC00050 Bus Purchase Fixed Route =40'M 1,103,400 100,000 0 0 0 0 100,000 Total for: 43573 - FTA CARES Act Grant CA-2021-##1,103,400 100,000 0 0 0 0 100,000 43574 - CCI-Clean Mobility ProgFunding FC00026 Planning M 8,500 42,500 0 0 0 0 42,500 Total for: 43574 - CCI-Clean Mobility ProgFunding 8,500 42,500 0 0 0 0 42,500 43575 - HOPE - FTA Planning FC00049 Intermodal Facility 5 0 720,000 0 0 0 0 720,000 Total for: 43575 - HOPE - FTA Planning 0 720,000 0 0 0 0 720,000 43576 - FY22 FTA 5307 Grant CA-2021-## FC00019 Passenger Amenities M 0 250,000 0 137,500 137,500 0 525,000 FC00026 Planning M 0 250,000 0 100,000 100,000 0 450,000 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectFY 2021-2022 Adopted BudgetC - 103 City of Fresno Run Date:9/27/21 FY 2022 - FY 2026 Capital Improvement Program Run Time:2:07:10 PM Department / Fund / Project Grand Total 220,593,600 540,937,200 258,863,300 199,542,600 114,553,200 118,243,000 1,232,139,300 450000 - FAX Department 43576 - FY22 FTA 5307 Grant CA-2021-## FC00036 Bldg and Facility Maintenance 3 0 1,450,000 0 1,950,000 1,950,000 0 5,350,000 Total for: 43576 - FY22 FTA 5307 Grant CA-2021-##0 1,950,000 0 2,187,500 2,187,500 0 6,325,000 43577 - FTA CRRSAA Grant CA-2021-## FC00036 Bldg and Facility Maintenance 3 0 327,000 0 0 0 0 327,000 FC00054 Security Equipment Purchase M 0 953,000 0 0 0 0 953,000 Total for: 43577 - FTA CRRSAA Grant CA-2021-##0 1,280,000 0 0 0 0 1,280,000 43592 - Transit Asset Maintenance FC00036 Bldg and Facility Maintenance 3 766,000 500,000 0 0 0 0 500,000 Total for: 43592 - Transit Asset Maintenance 766,000 500,000 0 0 0 0 500,000 Total for: 450000 - FAX Department 14,922,100 53,199,800 4,600,000 14,012,500 7,162,500 8,450,000 87,424,800 Project Name District Capital Projects FY 2021 Estimate 2022 Capital Projects 2023 Capital Projects 2024 Capital Projects 2025 Capital Projects 2026 Capital Projects 5 Year Project Total Capital Improvement Program by Department / Fund / ProjectC - 104FY 2021-2022 Adopted Budget General Information The San Joaquin Valley was first inhabited by the Yokuts and Miwok people thousands of years ago. These original inhabitants engaged in trade with other California indigenous tribes as well as cultivated the Central Valley’s fertile land. Located in the heart of California, Fresno is the Central Valley’s largest metropolitan city. Fresno, once a dry desert, was discovered during a search by Spaniards for suitable mission sites. In 1846, this area became the property of the United States as a result of the Mexican War. Named for the abundant ash trees lining the San Joaquin River, Fresno was founded in 1872 as a railway station of the Central Pacific Railroad before it was incorporated in 1885. Today, Fresno features 116.48 square miles of great locations. Fresno serves as the financial, trade, commercial, and educational center for Central California. Population As of January 1, 2020, the population of Fresno is 545,769, making it the fifth most populous city in the State of California and 34th most populous in the nation. The City is part of the Fresno Clovis metropolitan area, which is the second largest metropolitan area in the Central Valley after Sacramento. Commerce and Industry The Greater Fresno Area Chamber of Commerce is one of the largest in California with a membership of over 1,400 businesses. To encourage the growth and economic development of the greater Fresno area, Chamber committees provide members with the opportunity to participate and provide input on key issues. Chamber leadership is intensely involved throughout the wider community, encouraging vision, cooperation and consistency in long-range regional planning and decision-making. Events, projects and programs are designed and implemented to enhance the economic development of the greater Fresno area. The Chamber develops information resources that are vital to regional, state and national business development. Taxes Sales and Use Tax: The statewide base sales and use tax rate is 7.25 percent. California has many special taxing jurisdictions (districts), which are funded by sales and use tax that is added to the base rate. Fresno's current tax rate stands at 7.98 percent. Property Taxes: Property subject to general property taxation in Fresno County is assessed at its full cash value. The tax rate for Fresno County is approximately 0.82 percent. The rate varies, based on the Tax Rate Area in which the property is located. FY 2021-2022 Adopted Budget D - 1 Labor Force Fresno's unemployment rate has increased between February 2019 and February 2020. Areas with seasonal economies, such as Fresno's agriculture industry, tend to have higher unemployment. As of February 2020, the current unemployment rate for the City of Fresno is 12.1%. 2019 Diversified Agricultural Base Demographic and Economic Statistics Calendar Year Population Personal Income Per Capital Personal Income Unemployment Rate Area Square Miles 2011 500,121 $ 31,353,987,000 $ 33,321 16.53% 112.29 2012 505,009 32,728,837,000 34,539 15.14% 113.04 2013 508,453 33,354,677,000 34,886 13.25% 113.13 2014 515,609 35,172,162,000 36,448 11.58% 113.13 2015 520,159 37,359,815,000 38,323 10.20% 114.20 2016 520,453 39,295,335,000 40,101 9.50% 114.34 2017 525,832 41,024,000,000 41,470 8.48% 114.67 2018 538,330 42,842,800,000 43,084 7.50% 115.21 2019 536,683 45,445,944,000 45,487 7.30% 116.48 2020 545,769 Not yet available Not yet available 12.12% 116.48 Sources: Population Information - State of California Department of Finance, Demographic Research Unit Unemployment Information - CA EDD, Labor Market Information Division Per Capital Income and Personal Income - Bureau of Economic Analysis (BEA) Notes: Personal and Per Capital Income information pertains to Fresno, CA Metropolitan Statistical Area and the 2019 income values are estimates as of November 2020. The FY 2020 unemployment rate is the average of the first 10 months of calendar year 2020 as provided by the CA EDD as of November 2020. Principal Employers (Public & Private Sector) Employer Industry Employees Fresno Unified School District Education 10,552 Community Regional Medical Center Medical Care 8,600 County of Fresno Government 7,773 Clovis Unified School District Education 6,400 Internal Revenue Service Government 5,000 City of Fresno Government 3,575 Amazon.com, Inc Distribution 3,500 Saint Agnes Medical Center Medical Care 2,800 California State University, Fresno Education 2,543 State Center Community College Education 2,329 Source: CA Employment Development Department General Information D - 2 FY 2021-2022 Adopted Budget Pension Funding Status City’s Pension Systems are Well-Funded •The City maintains two retirement systems for its employees, which are administered by the City of Fresno Retirement Boards: o Fire & Police Retirement System (FPRS) has 1,095 active members in two tiers as of the year ended June 30, 2020. o Employees Retirement System has 2,288 active members as of the year ended June 30, 2020. •The City levies taxes in the amount of $0.032438 per $100 of assessed valuation to fund pension obligation: o Tax override validated in 1983 & meets requirement of the Huntington Beach decision. Fire and Police Retirement System Employees Retirement System Actuarial Valuation Date Actuarial Value of Assets (a) Actuarial Accrued Liability Entry Age (b) Prefunded (Unfunded) AAL (b-a) Funded Ratio (a/b) Actuarial Valuation Date Valuation Value of Assets (a) Actuarial Accrued Liability Entry Age (b) Prefunded (Unfunded) AAL (b-a) Funded Ratio (a/b) 6/30/2011 1,022,996 917,941 105,055 111.4 6/30/2011 920,217 791,105 129,112 116.3 6/30/2012 1,003,929 952,866 51,063 105.4 6/30/2012 891,366 871,958 19,408 102.2 6/30/2013 1,061,399 997,836 63,563 106.4 6/30/2013 933,722 934,947 (1,225) 99.9 6/30/2014 1,142,649 1,006,028 136,621 113.6 6/30/2014 993,641 950,274 43,367 104.6 6/30/2015 1,220,269 1,019,916 200,353 119.6 6/30/2015 1,049,093 960,364 88,729 109.2 6/30/2016 1,276,604 1,067,416 209,188 119.6 6/30/2016 1,087,125 976,909 110,216 111.3 6/30/2017 1,354,974 1,131,348 223,626 119.8 6/30/2017 1,145,061 1,013,684 131,377 113.0 6/30/2018 1,437,725 1,194,731 241,994 120.3 6/30/2018 1,202,691 1,407,692 154,999 114.8 6/30/2019 1,495,023 1,277,749 217,274 117.0 6/30/2019 1,238,651 1,106,660 131,991 111.9 6/30/2020 1,547,641 1,331,146 216,495 116.3 6/30/2020 1,269,173 1,155,060 114,113 109.9 *Source: Actuarial Valuation Reports dated June 30, 2020. ($ in ‘000s) *For CAFR purposes, the actuarial assumption used to compute contributions requirements and to determine funding status are based upon the prior year's valuation (2020). The table above includes the most current evaluation (2020), which has not yet been formally adopted by the City, and is presented for management comparative purposes only. Employees Retirement System Fire & Police Retirement System 2019 Valuation Value Investment Return 6.29% 6.13% 2020 Valuation Value Investment Return 5.60% 5.50% 2019 Ratio of Valuation Value of Assets to Actuarial Accrued Liabilities 111.9% 117.0% 2020 Ratio of Valuation Value of Assets to Actuarial Accrued Liabilities 109.9% 116.3% 2019 Employer Contribution Rate 13.03% 22.82% 2020 Employer Contribution Rate 13.35% 22.56% 2019 Aggregate Member Rate 9.04% 8.99% 2020 Aggregate Member Rate 9.49% 8.98% *Source: Actuarial Valuation and Review as of June 30, 2020. Fire & Police Retirement System Notes: -Employer Contribution Rate based on projected fiscal year 2021/2022 annual payroll for active non-DROP and Drop Members of $121,734. -Aggregate Member Rate based on projected fiscal year 2021/2022 annual payroll for members not in the DROP of $109,115. Employees Retirement System Notes: -Employer Contribution Rate based on projected fiscal year 2021/2022 annual payroll for active non-DROP and DROP members of $161,436. -Aggregate Member Rate based on projected fiscal year 2021/2022 annual payroll for members not in the DROP of $136,451. General Information FY 2021-2022 Adopted Budget D - 3 THIS PAGE WAS INTENTIONALLY LEFT BLANK. D - 4 FY 2021-2022 Adopted Budget Transportation (FAX ) Bus Systems FY 2021-2022 Adopted Budget D - 5 Fire Stations D - 6 FY 2021-2022 Adopted Budget Parks Community Centers & Neighborhood Parks FY 2021-2022 Adopted Budget D - 7 Fresno Police Districts D - 8 FY 2021-2022 Adopted Budget Interfund Transfer Detail FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description General Fund Transfers Debt Service General Fund 10101 (2,159,000) Conf/Selland Debt Service 43010 2,159,000 New Exhibit Hall General Fund 10101 (3,197,500) Stadium Debt Service 47001 3,197,500 Multi-Purpose Stadium General Fund 10101 (2,969,200) Lease Revenue Bonds Series 2005 70206 2,969,200 No Neighborhood Left Behind Projects General Fund 10101 (92,800) City Hall Refinance Debt Service 70201 92,800 City Hall Chiller General Fund 10101 (2,985,600) Conf/Selland Debt Service 43010 2,985,600 Convention Center Improvement Projects General Fund 10101 (895,100) Parks Impact Bond Debt Service 70210 895,100 Parks Improvement Projects General Fund 10101 (1,211,200) Public Safety Impact Fee Bond Debt Srvc 70211 1,211,200 Public Safety Improvement Projects General Fund 10101 (165,700) PD Chiller Replacement Debt 70212 165,700 PD Chillers General Fund 10101 (1,696,000) Bee Building-Granite Park Debt Service 70213 1,696,000 Fresno Bee Building/Met General Fund 10101 (668,200) Bee Building-Granite Park Debt Service 70213 668,200 Granite Park General Fund 10101 (2,683,600) Lease Revenue Bonds Series 2004 70205 2,683,600 Various Capital Improvements & CC Parking Garage General Fund 10101 (134,400) California Infrastructure Bank Loan 70104 134,400 Roeding Business Park/RDA Other Transfers In/Out General Fund 10101 (125,000) Granite Park 21503 125,000 Security, Maintenance costs, CAM fees General Fund 10101 (1,045,600) Convention Center Operating 43001 1,045,600 To fund operations General Fund 10101 (100,000) Convention Center Operating 43001 100,000 Parking garage event revenues General Fund 10101 (544,300) Solid Waste Operating 41001 544,300 Commercial-Landfill operations obligations General Fund 10101 (302,100) Commercial Solid Waste 41003 302,100 Commercial-Capital Landfill obligations General Fund 10101 (50,900) Solid Waste Operating 41001 50,900 Commercial-Operations Obligations General Fund 10101 (334,400) Fresno Metropolitan Museum 21502 334,400 Loan fees, Legal fees and tenant improvements P.O.S.T. 24005 (330,000) General Fund 10101 330,000 Regional Training Center Debt Service payment FY 2021-2022 Adopted BudgetD - 9 FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description General Fund Transfers Continued Other Transfers In/Out Continued General Fund 10101 (141,300) Santa Fe Depot Facility Fund 24068 141,300 Facility Maintenance Art, Park, Entertain & Sports 24041 (100,000) General Fund 10101 100,000 ADA Convention Center Capital Projects General Fund 10101 (783,300) Public Safety Radio Comm Upgrade 54006 783,300 Microwave Data & Radio Console General Fund 10101 (296,800) Wastewater Rate Stabilization 40501 296,800 Loan Repayment General Fund 10101 (351,200) Wastewater Enterprise 40501 351,200 Loan Repayment General Fund 10101 (50,000) Stadium Capital Reserve 47004 50,000 Stadium Capital Contribution General Fund 10101 (150,000) Stadium Operating Fund 47002 150,000 Parking Revenues General Fund 10101 (300,000) Stadium Operating Fund 47002 300,000 Stadium Utilities Asset Sale Reserve Fund 10310 (593,000) General Fund 10101 593,000 To fund 8 Emergency Dispatcher positions General Fund 10101 (400,000) 27th Pay Period Reserve 10302 400,000 Fund 27th Pay Period in FY 2028 General Fund 10101 (1,019,500) Housing General Fund 10502 1,019,500 Funding for 2nd CDBG repayment General Fund 10101 (502,400) Community Benefit Fund 10317 502,400 Per FMC Section 7-1404 General Fund 10101 (1,120,600) Animal Shelter Bond Debt Serv 70214 1,120,600 Animal Control Facility General Fund 10101 (1,500,000) Housing General Fund 10502 1,500,000 Housing Trust Fund General Fund 10101 (3,000,000) Housing General Fund 10502 3,000,000 Acquire Blackstone/Clinton Parcel Multi-Fam Housing Airports Department FYI Revenue 42003 (21,848,700) FYE Enterprise 42001 21,848,700 FYI operating expenses FYI Revenue 42003 (1,021,800) FYI 2013 Revenue Bond Fund 42037 1,021,800 Debt Service FYI Revenue 42003 (1,663,700) Series 2007 Bond Bund 42038 1,663,700 CFCs applied to debt service FYI Revenue 42003 (1,997,800) IBank Bond Debt Service Fund 42050 1,997,800 Debt Service FYI Revenue 42003 (8,833,400) FYI – Surplus Revenue 42008 8,833,400 Surplus funds from operations deposited FYI – Surplus Revenue 42008 (1,171,000) Airports Projects Administration 42044 1,171,000 Overhead revenue net FYI – Surplus Revenue 42008 (137,700) Chandler Operating 42501 137,700 Chandler operating FYI – Surplus Revenue 42008 (3,618,800) Airport Capital 42042 3,618,800 Capital Projects paid with Airport revenue D - 10FY 2021-2022 Adopted BudgetIntefund Transfer Detail FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description Airports Department Continued FYI – Surplus Revenue 42008 (776,800) Airport Capital 42042 776,800 Parking Garage Project FYI – Surplus Revenue 42008 (1,100) Airport Federal Grants 42040 1,100 Grant match Airport share FYI – Surplus Revenue 42008 (185,800) PFC Capital Fund 42049 185,800 Airport share of PFC projects FYI – Surplus Revenue 42008 (1,592,300) Airport Federal Grants 42040 1,592,300 East Apron Project PFC shortfall FYI – Surplus Revenue 42008 (1,000,000) IBank Bond Sinking Fund 42053 1,000,000 IBank sinking fund FYI PFC Passenger Facility Charge 42021 (1,600,000) FYI 2013 Revenue Bond Fund 42037 1,600,000 PFC portion of debt service FYI PFC Passenger Facility Charge 42021 (3,114,000) Airport Federal Grants 42040 3,114,000 PFC grant match FYI PFC Passenger Facility Charge 42021 (1,061,700) PFC Capital Fund 42049 1,061,700 PFC funded projects Airports Measure C 42046 (4,500) Airport Federal Grants 42040 4,500 Grant match Finance Department Utility Billing & Collection 52507 (148,800) Water ACP 52508 148,800 Affordability Credit Program PARCS Parks Special Projects 24017 (121,800) Camp Fresno Capital Impr 44502 121,800 To support operations Public Utilities Department DBCP Recovery Fund 40110 (436,000) Water Enterprise Fund 40101 436,000 To support operations UGM Water Funds UGM (11,500) UGM Bond Debt Serv Area 501 40152 11,500 To fund UGM share of bond payment UGM Water Funds UGM (125,000) UGM Bond Debt Serv Area 101 40148 125,000 To fund UGM share of bond payment Water Enterprise Fund 40101 (1,358,400) SRF Kings River Pipeline Loan 40161 1,358,400 Reimburse interest expense not covered by loan Water Enterprise Fund 40101 (1,330,600) SRF Friant Kern Canal Pipeline 40184 1,330,600 Reimburse interest expense not covered by loan Water Enterprise Fund 40101 (1,261,700) SRF SSEWTF Loan 40188 1,261,700 Reimburse interest expense not covered by loan Water Enterprise Fund 40101 (1,565,000) TCP Settlement Fund 40197 1,565,000 TCP Settlement Sewer Sys Rate Stblztn - Conn Fee 40510 (2,500,000) Waste Water Connection Fee 40502 2,500,000 To fund Debt Service obligation FY 2021-2022 Adopted BudgetD - 11Interfund Transfer Detail FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description Public Utilities Department Continued UGM Fowler Sever Trunk Fee 40516 (100,000) Wastewater Enterprise 40501 100,000 To fund Debt Service obligation Sewer Non Domestic Waste 40530 (60,000) Wastewater Enterprise 40501 60,000 Reimb for FOG Station from Non Dom Waste Rev Water Enterprise Fund 40101 (415,800) Prop1 PCE Contamination Grant 40209 415,800 Reimburse interest expense not covered by loan Residential Solid Waste Reserve 41012 (9,924,700) Solid Waste Enterprise 41001 9,924,700 To fund 45 Day Cash Reserve & Conv Center Residential Solid Waste Reserve 41012 (302,100) City Landfill Closure 41003 302,100 To fund Landfill Capital project Water Enterprise Fund 40101 (1,011,300) SRF Regnl Transmssn Mains Loan 40162 1,011,300 Reimburse interest expense not covered by loan Water Enterprise Fund 40101 (1,095,000) DPU O&M Facility Fund 55003 1,095,000 Mandated Loan Reserves Water Enterprise 40101 (2,317,700) DPU O&M Facility Fund 55003 2,317,700 DPU Facility Capital Cost. Water Enterprise Fund 40101 (1,095,000) Reserve Fund-SRF KRP Loan 40207 1,095,000 DPU Facility Operating Costs Water Enterprise Fund 40101 (254,700) Reserve Fund-SRF RTM Loan 40205 254,700 Mandated Loan Reserves Water Enterprise Fund 40101 (85,200) Reserve Fund-SRF FKCP Loan 40206 85,200 Mandated Loan Reserves Water Enterprise Fund 40101 (707,900) Reserve Fund-SRF SESWTF Loan 40208 707,900 Mandated Loan Reserves Water Enterprise Fund 40101 (805,000) Water Fleet Replacement 40204 805,000 Vehicle Depreciation Collection Solid Waste Enterprise 41001 (2,890,000) SW Vehicle Replacement 41013 2,890,000 Vehicle Depreciation Collection Wastewater Enterprise 40501 (3,306,200) Wastewater Vehicle Replacement 40537 3,306,200 Vehicle Depreciation Collection Wastewater Enterprise 40501 (380,000) DPU O&M Facility Fund 55003 380,000 DPU Facility Operating Costs Waste Water Connection Fee 40502 (2,500,000) Sewer Sys Rate Stabilz-Con Fee 40510 2,500,000 Capital Improvements Reserve Wastewater Sewer Fac Use 40523 (675,000) Sewer Sys Rate Stabilz-Con Fee 40510 675,000 Capital Improvements Reserve 1993 Bond Debt Service Fund 40531 (1,350,000) Wastewater Enterprise 40501 1,350,000 Repayment of Debt Service Public Works Transfers (Non-General Fund related) General Fund 10101 (242,600) Santa Fe Depot Facility Fund 24068 242,600 Santa Fe Depot Facilities Costs General Fund 10101 (138,600) Calif Infrastructure Economic Develop B 70104 138,600 2008 Parks Debt Service Prop. 111 - Special Gas Tax 20102 (42,700) Federal Grants Public Works 22048 42,700 Grant Match D - 12FY 2021-2022 Adopted BudgetIntefund Transfer Detail FROM TO Fund Name Fund Amount Fund Name Fund Amount Description Public Works Transfers (Non-General Fund related) Continued Meas C-PW Alloc Flexible Fund 22508 (1,000) State Grants Public Works 22056 1,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (1,000) Transformative Climate Comm 22063 1,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (10,000) Measure C Tier 1 Capital Projects 22504 10,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (2,000) Original Meas C - Regional Hwy Prog 22511 2,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (3,500) Meas C-Transit (TOD) Programs 22512 3,500 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (600) Meas C Reimbursemnt Agreemnts 22514 600 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (300) Measure C New Technology 22515 300 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (300) Measure C Litter Abatement 22516 300 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (2,000) State Contracted Services 24061 2,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (45,000) High Speed Rail Projects 26001 45,000 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (2,400) Local Agncy Prj Fndng-Pub Works 30144 2,400 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (1,500) Landscape Maintenance Dist #1 30506 1,500 Negative Interest Meas C-PW Alloc Flexible Fund 22508 (4,800) PW Special Project Revolving Fund 46501 4,800 Negative Interest Meas C-PW Alloc Ped Trails 22509 (74,800) Federal Grants Public Works 22048 74,800 Capital Grant Match Developer Cash-In-Lieu Improvement 30102 (384,000) Cash in Lieu - Loan 30154 384,000 Cash-In-Lieu Loan Community Facilities Dist No 2 30509 (151,600) CFD No. 2 - Reserve 30522 151,600 Reserve Community Facility Dist No. 11 30517 (225,700) CFD No. 11 - Reserve 30523 225,700 Reserve UGM parks Citywide Facil Fees 31509 (931,800) Parks Impact Bond Debt Service 70210 931,800 2008 Parks DS UGM Fire Citywide Facil Fees 31556 (581,000) Public Safety Impact Fee Bond Debt Svc 70211 581,000 Fire Impact Fee DS UGM Fire Citywide Facil Fees 31556 (316,900) Wellhead Treatment Area 101-S 40127 316,900 FS 18 Loan Repayment UGM Fire Citywide Facil Fees 31556 (515,200) UGM Area-wide Oversize Sewer 40540 515,200 FS 18 Loan Repayment UGM Fire Citywide Facil Fees 31556 (31,700) Fire Station 10 Loan Repayment 31660 31,700 FS 10 Loan Repayment UGM Traf Signal/Mitiga Imp Fee 31578 (79,600) Federal Grants Public Works 22048 79,600 Capital Grant Match UGM Traf Signal/Mitiga Imp Fee 31578 (641,500) Developer Cash-In-Lieu Improvement 30102 641,500 Cash-In-Lieu Loan Repayment FY 2021-2022 Adopted BudgetD - 13Interfund Transfer Detail FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description Public Works Transfers (Non-General Fund related) Continued UGM Police Citywide Facil Fees 31586 (631,200) Public Safety Impact Fee Bond Debt Svc 70211 631,200 Debt Service for Police Impact Fees UGM Police Citywide Facil Fees 31586 (30,000) 2008 PD Revenue Bonds-Phase 30140 30,000 RTC lease payment to WWTP UGM-Bond Debt Serv Area 101-S 40148 (125,000) Water Enterprise Fund 40101 125,000 Water Impact Fee Bond Payment UGM Bond Debt Serv Area 501s 40152 (11,500) Water Enterprise Fund 40101 11,500 Water Impact Fee Bond Payment Fowler Sewer Trunk Fee 40516 (100,000) Wastewater Enterprise 40501 100,000 Wastewater Debt Service Community Sanitation Operating 41501 (1,447,700) Solid Waste Enterprise 41001 1,447,700 DPU Solid Waste Litter Abatement Transportation/FAX Department Measure C Transit 22505 (2,496,100) Federal Operating 43504 2,496,100 Match funds for 5307 eligible activities Transit Local Match Reserve 43503 (99,500) FAX Capital 43525 99,500 Capital match Transit Local Match Reserve 43503 (311,400) FTA 5310 Grants (FY07-08 fwd) 43539 311,400 Capital match Transit Local Match Reserve 43503 (2,024,100) Prop 1B – PTMISEA Transit Grant 43542 2,024,100 Capital match Transit Local Match Reserve 43503 (117,800) FTA Small Starts Grant – BRT 43548 117,800 Capital match Transit Local Match Reserve 43503 (1,400) FY11 FTA 5307 Grant CA-90-Y843 43550 1,400 Capital match Transit Local Match Reserve 43503 (120,000) FY10-FY12 Federal CMAQ 43551 120,000 Capital match Transit Local Match Reserve 43503 (3,300) FY12 FTA5307 Grant CA-90-Y947 43553 3,300 Capital match Transit Local Match Reserve 43503 (2,086,600) FTA 5339 Grants – FY13 Fwd 43560 2,086,600 Capital match Transit Local Match Reserve 43503 (84,300) FY15 FTA 5307 Grant CA-2017-081 43562 84,300 Capital match Transit Local Match Reserve 43503 (29,000) FY16 FTA 5307 Grant CA-2018-002 43563 29,000 Capital match Transit Local Match Reserve 43503 (24,100) FY17 FTA 5307 Grant CA-2018-006 43565 24,100 Capital match Transit Local Match Reserve 43503 (31,900) FTA CMAQ Grant CA-2018-004 43566 31,900 Capital match Transit Local Match Reserve 43503 (143,300) FY18 FTA 5307 Grant CA-2018-## 43567 143,300 Capital match Transit Local Match Reserve 43503 (135,600) FY19 FTA 5307 Grant CA-2019-## 43568 135,600 Capital match Transit Local Match Reserve 43503 (287,400) FY20 FTA 5307 Grant CA-2020-## 43517 287,400 Capital match Transit Local Match Reserve 43503 (220,000) FY21 FTA 5307 Grant CA-2021-## 43572 220,000 Capital match Transit Local Match Reserve 43503 (144,000) HOPE – FTA Planning 43575 144,000 Capital match Transit Local Match Reserve 43503 (1,159,500) FY22 FTA 5307 Grant CA-2021-## 43576 1,159,500 Capital match D - 14FY 2021-2022 Adopted BudgetIntefund Transfer Detail FROM: TO: Fund Name Fund Amount Fund Name Fund Amount Description Transportation/FAX Department Continued Fresno Transit Operating 43502 (5,662,300) Transit Local Match Reserve 43503 5,662,300 Various Capital match Transit Local Match Reserve 43503 (5,000) FTA Small Starts Grants – BRT 43548 5,000 100% match for non-eligible activities Prop 1B – PTMISEA Transit Grant 43542 (5,000) FY11 FTA 5307 Grant CA-90-Y843 43550 5,000 Capital match Prop 1B – PTMISEA Transit Grant 43542 (1,700) FY10 FTA 5308 Grant CA-58-0007 43552 1,700 Capital match Prop 1B – PTMISEA Transit Grant 43542 (1,000) FY12 FTA5307 Grant CA-90-Y947 43553 1,000 Capital match State Cap & Trade – LCTOP 43564 (1,306,500) Grant Funded Operating Support 43505 1,306,500 LCTOP FY21 FTA 5307 Grant CA-2021-## 43572 (6,516,200) Federal Operating – 43504 43504 6,516,200 Match funds for 5307 eligible activities FY22 FTA 5307 Grant CA-2021-## 43576 (4,644,100) Federal Operating – 43504 43504 4,644,100 Match funds for 5307 eligible activities FTA CRRSAA Grant CA-2021-## 43577 (4,325,200) Fresno Transit Operating 43502 4,325,200 CRRSAA funds for eligible operating expenses FY 2021-2022 Adopted BudgetD - 15Interfund Transfer Detail THIS PAGE WAS INTENTIONALLY LEFT BLANK. D - 16FY 2021-2022 Adopted Budget Legal Debt Margin Information CITY OF FRESNO, CALIFORNIA LEGAL DEBT MARGIN INFORMATION LAST TEN FISCAL YEARS (Dollars in Thousands) Legal Debt Limit Calculation for Fiscal Year 2020 Assessed Value $38,558,581 Debt Limit (20% of assessed value, pursuant to City Charter) 7,711,716 Debt applicable to the limit: General obligation bonds 1 - Less amount set aside for repayment of general obligation debt - Total net debt applicable to limit - Legal debt margin $7,711,716 Fiscal Year Debt Limit Total Net Debt Applicable to Limit Legal Debt Margin Total Net Debt Applicable to the Limit as a Percentage of Debt Limit 2011 5,606,816 -5,606,816 0.00% 2012 5,465,460 -5,465,460 0.00% 2013 5,391,497 -5,391,497 0.00% 2014 5,640,685 -5,640,685 0.00% 2015 6,016,695 -6,016,695 0.00% 2016 6,305,285 -6,305,285 0.00% 2017 6,588,227 -6,588,227 0.00% 2018 6,890,781 -6,890,781 0.00% 2019 7,322,640 -7,322,640 0.00% 2020 7,711,716 -7,711,716 0.00% Source: Assessed Valuation Information - County of Fresno, Tax Rate Book Notes: The City's Judgment and Pension obligation bonds were the result of legal judgments that were financed to be paid out over a period of time. Per Article XVI, Section 18 of the California Constitution "obligations imposed by law" are deemed exceptions to the debt limit. FY 2021-2022 Adopted Budget D - 17 Process to Ensure Budget Accuracy The following steps have been taken by the Budget Division to ensure the accuracy of the financial numbers found in this FY 2022 Budget document. The Data is System Generated The FY 2019 and 2020 Actual data contained in the financial section of each department was downloaded directly from the Budget Formulation and Management system (BFM). BFM obtains all financial actuals via direct uploads from the City’s PeopleSoft financial system. Numbers are Checked Back to the BFM System The FY 2021 Amended and FY 2022 revenues and expenditures were checked and footed to the BFM system. “Balanced Budget” Verification The revenues and total expenditures were then checked against each other to ensure that they “balance” with consideration given for system rounding. A budget is in balance when the amount of budgeted expenditures is equal to or less than the amount of budgeted revenues plus other available resources. Manual Departmental Verification Each department’s information was again verified, respectively, by a Budget Analyst. The numbers were then “second-setted” (double checked) by a second Analyst. The Budget Office understands the utmost importance of accurate historical budget presentation and we are continually implementing improvement processes to ensure precision. D - 18 FY 2021-2022 Adopted Budget Budget Policies Budget Control The City operates under the strong-Mayor form of government. Under the strong-Mayor form of government, the Mayor serves as the City’s Chief Executive Officer, appointing and overseeing the City Manager, recommending legislation, and presenting the annual budget to the City Council. The budget of the City of Fresno, within the meaning and context of Section No. 1205 of the City’s Charter, must be adopted by resolution by the City Council by June 30th of a given year. As provided by Section 1206 of the Charter, any adjustments in the amounts appropriated for the purposes indicated at the department/fund level shall be made only upon a motion to amend the resolution adopted by the affirmative votes of at least five Council members. Administrative changes within the department/fund level may be made without approval of City Council within written guidelines established by the City Manager. For accounting and auditing convenience, accounts may be established to receive transfers of appropriations from department appropriations for capital improvements in two or more different funds for the same capital project. Department appropriations in Internal Service Funds (ISF) may be administratively adjusted, provided no amendment to the resolution is required to adjust the appropriation in the department receiving the service from the ISF. The funds allocated to the respective accounting object classes comprising the total appropriation for each division or department, are for purposes of budgeting consideration and are not intended to constitute separate appropriations. Funds allocated to an object class may be expended for the purpose of any other object class if such expenditures are within the written guidelines established by the City Manager. The objective of budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City Council. Activities of the General Fund, Special Revenue Funds, and certain Debt Service Funds are included in the annual appropriated budget. Project-length financial plans are adopted for certain capital project funds. The level of budgetary controls (the level at which expenditures cannot legally exceed the appropriated amount) is maintained at the department level by major expenditure category through an encumbrance system prior to the release of purchase orders to vendors. Purchase orders that result in an overrun of department-level balances by object are not released until additional appropriations are made available. A budget is in balance when the amount of budgeted expenditures is equal to or less than the amount of budgeted revenues plus other available resources. Fund Structure The City, like other state and local governments, uses fund accounting to ensure that various revenue sources are used for the purpose for which they were intended. The budget document is organized to reflect this FY 2021-2022 Adopted Budget D - 19 fund structure of the City’s finances. Fund revenues and expenditures are rolled up to the various object levels by division and department for presentation of information to the public. Budget adoption and subsequent administration is carried out on a fund basis. A fund is a fiscal and accounting entity with a self-balancing set of accounts that the City uses to track specific resources and spending for particular activities. All of the funds of the City can be divided into the following categories: The General Fund Type is used to account for unrestricted revenues. Revenues received by the City that have no legal or contractual restriction are placed in the various General Funds. Appropriations may be made from the General Fund for any legal City activity. Revenues such as sales tax, property tax, and business tax are a few examples of General Fund revenues. These revenues support such activities as City Council, Mayor, City Clerk, City Manager, City Attorney, Planning & Development, Finance, Fire, General City Purpose, Parks, Personnel, Police, and Public Works. The Special Revenue Fund Type accounts for revenue that the City receives for a specific purpose. The City receives a significant amount of revenue that is restricted as to its use. The City assesses property and business owners’ fees to be used to provide specific benefits to the assessed property or business. The City also receives grants and contracts that require specific performance. Examples of this type of revenue are assessment districts, Community Development Block Grant, and various gas taxes. The Capital Project Fund Type accounts for funds that are either restricted or designated for capital projects. The Debt Service Fund Type is used to accumulate assets for the repayment of long- term debt. Funds are transferred from the operating accounts of the various departments that benefit from the assets financed through the creation of the debt. Some examples of debt service funds would be the Pension Obligation Bonds, and Convention Center Exhibit Hall Expansion Bonds. The Proprietary Fund Types operate as if they were private businesses. There are two categories of Proprietary Fund types. First, there are the Internal Service Funds that provide services to departments within the City. These would include such funds as the Fleet Operating Fund and the Information Services Operating Fund. Second, there are Enterprise Funds. These funds provide services to other governmental and non-governmental entities, including individuals and businesses. Examples of some Enterprise Funds are the Water Fund, the Airports Fund, and the Convention Center Fund. Basis of Accounting The City adopts an annual operating and capital budget for General Fund, Special Revenue Funds, Debt Service Funds (except Financing Authorities & Corporations and City Debt Service), Capital Projects Funds (except Financing Authorities & Corporations) and Proprietary Funds. These budgets are adopted on a cash basis. Supplemental appropriations during the year must be approved by the City Council. Budgeted amounts are reported as amended. Encumbrances, which are commitments related to executed contracts for goods or services, are recorded for budgetary control purposes in the fund in which the expenditures will be incurred. Encumbrance accounting is utilized for budgetary control and D - 20 FY 2021-2022 Adopted Budget Budget Policies accountability and to facilitate cash planning and control. Encumbrances outstanding at year end are reported as reservations of fund balances, as they do not constitute expenditures or liabilities. Each of the funds in the City’s budget has a separate cash balance position. The cash reserve position is a significant factor evaluated by bond rating agencies assessing the financial strength of an organization. Cash reserve amounts and trends, represent the continued ability of a City to meet its obligations and facilitate the requirements for a balanced budget. The Debt Service Funds pay expenditures related the City’s General Obligation debt. Debt service payments on existing City debt are the first obligation of the Debt Service Fund. Based on revenue estimates and assuming a constant property tax levy, the remaining resources of the fund may be used to assume debt obligations for new capital projects or pay for capital project expenses in the form of temporary notes, which are retired in the same year (pay-as-you-go financing). Capital Projects Funds are used to account for the financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds and trust funds. The City finances capital projects in a variety of ways: cash, general obligation bonds/notes, revenue bonds, and grants. The debt service payments for General Obligation debt are spread either to the Debt Service Fund or the various enterprise and internal service funds, as appropriate. The financial statements of the City have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The City prepares its Comprehensive Annual Financial Report (CAFR) in accordance with GASB 34 and 54. The Basic Financial Statements include the government-wide financial statements that present an overview of the of the City’s entire financial operations, and the Fund Financial Statements that present the financial information of each of the City’s major funds, as well as non-major governmental, fiduciary, and other funds. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to vacation, sick leave, claims and judgments, are recorded only when payment is due. FY 2021-2022 Adopted Budget D - 21 Budget Policies Budget Development The Operating Budget and Capital Improvement Plan (CIP) are developed through a multi-step information gathering and priority setting process to create a financial plan for the operations of the government for the fiscal year. The City Charter defines much of the process. The Mayor, City Manager, Budget & Management Studies, City Council and citizens committees are key participants. The preparation of the budget document is the result of a citywide effort. Each department is presented with an operating base budget that is used as the foundation for building their requests for the operations of their organizations. All prior Fiscal Year’s one-time expenditure increases are removed, except for those that are demonstrable and mandatory. Employee service costs are calculated. Special projects and contingencies are excluded from the base unless mandated or other special circumstances apply. Interdepartmental charges, lease purchases, and debt service are loaded centrally by Budget & Management Studies. D - 22 FY 2021-2022 Adopted Budget Budget Policies A five-year capital budget is required from all departments who work on capital projects. The purpose is to give the Mayor and City Council a tool to plan for the future, as well as to more realistically reflect the timing of many capital projects that take more than one year to complete. All capital budgets are built in compliance with the City’s decision to use Project Costing to track the cost of doing business and associated revenues in either more detail, or in different categories than what a General Ledger-only accounting system would provide. Project Costing uses structural elements that focus on activities including project types, activity types, and resource types. Project costing is available to track cost and revenue detail by Business Unit defined activities and categories, and augments and expands General Ledger information; however, it does not replace it. Appropriation controls remain at the fund/organization level. The information provided by Project costing is intended as a management tool to provide more timely, detailed, and accurate information to the Mayor, City Manager, City Council, and the public. Departments submit their requests to the Budget & Management Studies Division to be analyzed and reviewed. Requests are evaluated based on Department specific activities, City funding resources, and the goals/strategies identified by each Department. Decision support information is compiled and presented to the Mayor and City Manager in a series of review meetings comprised of the Mayor, Mayor’s Chief of Staff, City Manager, Assistant City Manager, Budget Manager and Department Directors. Upon final decisions of format and content, the Mayor’s Proposed Budget Document is printed and presented to Council for deliberation and adoption. The Adopted Budget Document is prepared to include all the various changes approved by the City Council. Budget Administration The budget establishes appropriation and expenditure levels. Expenditures may be below budgeted amounts at year end, due to unanticipated savings realized from department operations. The existence of a particular appropriation in the budget does not automatically mean funds are expended. Due to the time span between preparing the budget, subsequent adoption by the governing body, as well as rapidly changing economic factors, all expenditures are reviewed prior to any disbursement. These expenditure review procedures assure compliance with City requirements, and provide some degree of flexibility for modifying programs to meet the changing needs and priorities of the public. Therefore, Fresno City’s FY 2022 budget is a forward-looking policy document which reflects a snapshot in time of the City’s strategies to best serve the public. Amending the Budget The Annual Appropriation Resolution (AAR) adopted each year by City Council is the legal document that establishes spending authority to each city department within funds. During the fiscal year, numerous circumstances arise which make adjusting the adopted budget desirable or necessary. This can arise when the Mayor or City Council establishes a new policy or revises an old one, when a new source of funding for a project is obtained, when a department finds a need for something not included in the adopted budget, etc. City Council approval (five affirmative votes) is required for the following proposed amendments to the AAR: 1) transfer of an appropriation from one fund to another fund; 2)increases or decreases in appropriations within a Department; and, 3) any new appropriations. FY 2021-2022 Adopted Budget D - 23 Budget Policies THIS PAGE WAS INTENTIONALLY LEFT BLANK. D - 24 FY 2021-2022 Adopted Budget Financial Policies The City’s Comprehensive Annual Financial Report (CAFR) may be accessed on the City’s website www.fresno.gov. FINANCIAL CONTROL Internal Controls In developing and evaluating the City’s accounting system, consideration was given to the adequacy of internal accounting controls. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding: (1) the safeguarding of assets against loss from unauthorized use or disposition; and, (2) the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and, (2) the evaluation of costs and benefits requires estimates and judgments by management. All internal control evaluations occur within the above framework. We believe that the City’s internal accounting controls adequately safeguard assets and provide reasonable assurance of the proper recording of financial transactions. Budgetary Process The City’s budget is a detailed operating plan which identifies estimated costs and results in relation to estimated revenues. The budget includes: (1) the programs, projects, services, and activities to be carried out during the fiscal year; (2) the estimated revenue available to finance the operating plan; and, (3) the estimated spending requirements of the operating plan. The budget is the result of a process wherein policy decisions by the Mayor, City Manager, and City Council members are made, implemented, and controlled. The City maintains budgetary controls to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City Council. Activities of the General Fund, special revenue funds, and certain debt service funds are included in the annual appropriated budget. The level of budgetary controls (the level at which expenditures cannot legally exceed the appropriated amount) is maintained or centralized at the department level. The City also uses encumbrance accounting as another technique to accomplish budgetary control for all fund types. This consists of a commitment for expenditures that are earmarked for a particular purpose and are spent when funds become available. Appropriations that are not encumbered lapse at the end of the fiscal year. Certain year-end encumbrances that fulfill a spending commitment are carried forward and become part of the following year’s budget. Open encumbrances at June 30th are reported as reservations of fund balances in the CAFR. Pension Trust Fund Operations The City maintains two retirement systems for its employees. One covers all firefighters and police officers (Fire and Police System), while the other covers all remaining permanent employees (Employees’ System). The systems are single-employer defined benefit pension plans administered by the City of Fresno Retirement Boards. For CAFR purposes, the actuarial assumptions used to compute contribution requirements and to determine funding status are always based upon the prior year’s valuation, which for the fiscal year 2020 FY 2021-2022 Adopted Budget D - 25 is the actuarial valuation performed as of June 30, 2019. Cash Management The City’s pooled temporary idle funds and deposits are invested pursuant to the City’s Investment Policy (the Policy) and the California Government Code (GC) by the City Treasurer. The Policy seeks the preservation of capital, safety, liquidity and yield, in that order of priority. The Policy addresses soundness of financial institutions holding our assets and the types of investments permitted by the GC. The City seeks to minimize credit and market risk, while maintaining a competitive yield on its portfolio. Accordingly, the Policy permits investments in certificates of deposit, obligations of the U.S. Treasury and U.S. Government sponsored corporations and agencies, commercial paper, corporate bonds, medium-term notes, banker’s acceptances, repurchase and reverse repurchase agreements, mutual funds invested in U.S. Government and Treasury obligations, and the State Treasurer’s Investment Pool. The City invests in no derivatives other than structured (step-up) notes, and floored floater notes, which guarantee coupon payments. These are minimal risk instruments. Risk Management With certain exceptions, it is the policy of the City to use a combination of self-insurance and purchased commercial insurance against property or liability risks. The City believes it is more economically able to manage its risks internally and set aside funds as needed for estimated current claim settlements and unfavorable judgments through annual appropriations and supplemental appropriations. The City maintains limited coverage for certain risks that cannot be eliminated. At this time, the City is engaged in an Owner-Controlled Insurance Program covering the wastewater treatment expansion. The Risk Management Division investigates and manages all liability claims and property losses, evaluates risk exposure and insurance needs, protects against contractual loss by reviewing and preparing insurance and indemnification portions of construction contracts, leases and agreements, emphasizes ongoing operational loss control, and purchases all insurance coverage for the City. The City maintains General Liability Insurance, with limits of liability of $25 million per occurrence and $34,000,000 aggregate in Excess Liability coverage. There is $3 million of self-insured retention (SIR). The City carries Airport Owners and Operators General Liability Insurance and Aviation Insurance (Aircraft Liability), with limits of liability of $100,000,000. There is no deductible or self- insured retention (SIR). The City also maintains Property Insurance, Boiler, and Machinery Insurance, with total insured values of $1,542,528,760 and limits of liability of $500,000,000. Other coverage carried by the City include: Fine Art coverage; Automobile Physical Damage; Government Crime coverage; Cyber Liability coverage; and Aviation Insurance (Aircraft Hull) for two helicopters. INDEPENDENT AUDIT The City’s Charter Section 1216 requires an annual audit of the City’s financial records, transactions and reports by an Independent Certified Public Accounting (CPA) firm. These records, summarized in the Comprehensive Annual Financial Report, have been audited by a nationally recognized CPA firm, Macias Gini & O’Connell LLP. The Successor Agency to the Redevelopment Agency was audited by Macias Gini & O’Connell LLP as well. Various other component units of the City, consisting of, the D - 26 FY 2021-2022 Adopted Budget Financial Policies Pension Trust Fund and a discretely presented component unit, the City of Fresno Cultural Arts Properties, have been separately audited by other CPA firms. The Independent Auditor’s Report on our current financial statements is presented in the CAFR’s Financial Section. In addition to this report, the City is required to undergo an annual “Single Audit” in conformity with the provisions of the Federal Single Audit Act of 1996 and the U.S. Office of Management and Budget Circular A-133, Audits of State and Local Governments and Non-Profit Organizations and Government Auditing Standards, issued by the Comptroller General of the United States. Information related to the Single Audit is included in a separate report. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The Governmental Accounting Standards Board is the accepted standard- setting body for establishing governmental accounting and financial reporting principles. The more significant accounting policies of the City are described below. Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net assets and the statement of changes in net assets) report information on all of the non-fiduciary activities of the primary government and its component units. For the most part, the effect of inter-fund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely, to a significant extent, on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment; and, (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. The accounts of the City are organized on the basis of funds. A fund is a separate accounting entity with a self-balancing set of accounts. Each fund was established for the purpose of accounting for specific activities in accordance with applicable regulations, restrictions or limitations. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and trust fund financial statements. Revenues are recorded when earned and expenses are FY 2021-2022 Adopted Budget D - 27 Financial Policies recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements have been met. Agency funds however, are unlike all other types of funds, reporting only assets and liabilities. As such, they cannot be said to have a measurement focus. They do however, use the accrual basis of accounting to recognize receivables and payables. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers property tax revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to vacation, sick leave, claims and judgments, are recorded only when payment is due. Property taxes, other local taxes, licenses, and interest associated with the current fiscal period are all considered susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. FINANCIAL STATEMENTS Investment in the Treasurer’s Pool The City Controller/Treasurer invests on behalf of most funds of the City in accordance with the City’s investment policy and the California State Government Code. The City Treasurer, who reports on a monthly basis to the City Council, manages the Treasurer’s Pool. The Treasurer’s investment pool consists of two components: 1) pooled deposits and investments; and, 2) dedicated investment funds. The dedicated investment funds represent restricted funds and relate to bond issuance of enterprise funds. In addition to the Treasurer’s investment pool, the City has other funds that are held by trustees. These funds are related to the issuance of bonds and certain loan programs of the City. Investment Valuation The City reports their investments at fair value in accordance with Governmental Accounting Standards Board Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. In addition, changes in fair value are reflected in the revenue of the period in which they occur. Statutes authorize the City to invest in obligations of the U.S. Treasury, agencies and instrumentalities, commercial paper, bankers' acceptances, repurchase agreements, money market funds and the State Treasurer’s investment pool. The City's Pension Trust Fund is also authorized to invest in every kind of property or investment which persons of prudence, discretion and intelligence acquire for their own account. Except as noted in the following paragraph, investments are comprised of obligations of the U.S. Treasury, agencies and instrumentalities, cash, time certificates of deposit, mutual funds, bankers' acceptances, money market accounts and deposits in the State of California Local Agency Investment Fund, and are stated at fair D - 28 FY 2021-2022 Adopted Budget Financial Policies value. The Pension Trust Fund has real estate and other investments as well. Highly liquid money market investments, guaranteed investment contracts, and other investments with maturities of one year or less at time of purchase are stated at amortized cost. All other investments are stated at fair value. Market value is used as fair value for those securities for which market quotations are readily available. The fair value of real estate investments is based on independent appraisals. Investments that do not have an established market are reported at estimated fair values. Investment Income Cash balances of each of the City’s funds, except for certain Trust and Agency Funds and other restricted accounts, are pooled and invested by the City. Income from pooled investments is allocated to the individual funds based on the fund participant’s average daily cash balance at the month end in relation to total pooled investments. The City’s policy is to charge interest to those funds that have a negative average daily cash balance at month end. Deficit cash balances are reclassified as due to other funds and funded by enterprise funds or related operating funds. Loans Receivable For the purposes of the Fund Financial Statements, Special Revenue Fund expenditures relating to long-term loans arising from loan subsidy programs are charged to operation upon funding and the loans are recorded, net of an estimated allowance for potentially uncollectible loans. In some instances amounts due from external participants are recorded with an offset to a deferred credit account. The balance of long- term loans receivable includes loans that may be forgiven if certain terms and conditions of the loans are met. Inventories Inventories recorded in the proprietary funds primarily consist of construction materials and maintenance supplies. Generally, proprietary funds value inventory at cost or average cost and expense supply inventory as it is consumed. This is referred to as the consumption method of inventory accounting. The City uses the purchases method of accounting for inventories in governmental fund types; whereby, inventory items are considered expenditures when purchased and are not reported in the Statement of Net Assets. Capital Assets Capital assets, which include land, buildings and improvement, machinery and equipment, and infrastructure assets, are reported in the applicable governmental or business-type activity columns in the Government-wide Financial Statements. Capital assets are defined as assets with an initial individual cost of more than $15,000 and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Capital outlay is recorded as expenditures of the General, Special Revenue, and Capital Projects Funds and as assets in the Government-wide Financial Statements to the extent the City’s capitalization threshold is met. Tax-exempt interest incurred during the construction phase of the capital assets of business-type activities is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Amortization of assets FY 2021-2022 Adopted Budget D - 29 Financial Policies acquired under capital lease is included in depreciation and amortization. Buildings and improvements, infrastructure, and machinery and equipment of the primary government, as well as the component units, are depreciated using the straight-line method over the following estimated used lives: Works of art, historical treasures and zoological animals held for public exhibition, education, or research in furtherance of public service, rather than financial gain, are not capitalized. These items are protected, kept unencumbered, cared for and preserved by the City. Bond Issuance Costs and Discounts In the Government-wide Financial Statements and the proprietary fund types in the Fund Financial Statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund statement of net assets. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. Interest accreted on capital appreciation bonds is reported as accreted interest payable in the proprietary fund and as long-term liabilities, due in more than one year in the Government-wide. Refunding of Debt Gains or losses occurring from advance refunding are deferred and amortized into expense. Deferred Revenues Deferred revenues in governmental funds arise when potential revenue does not meet both the “measurable” and “available” criteria for recognition in the current period. Deferred revenues also arise when resources are received by the City before it has a legal claim to them (i.e., the City bills certain fixed rate services in advance; amounts billed but not yet earned are deferred and amortized over the service period). Interfund Transfers Interfund transfers are generally recorded as transfers in (out) except for certain types of transactions that are described below: •Charges for services are recorded as revenues of the performing fund and expenditures of the requesting fund. Unbilled costs are recognized as an asset of the performing fund at the end of the fiscal year. •Reimbursements for expenditures, initially made by one fund, which are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as a reduction of expenditures in the fund that is reimbursed. FUND EQUITY Reservations of Fund Equity Reservations of fund balances of the governmental funds represent amounts that are not appropriated or are legally segregated for a specific purpose. Restrictions of net assets are limited to outside third parties. Designations of fund balances represent tentative management plans that are subject to change. The following is a brief description of the nature of certain reserves. Reserve for assets not available for appropriation: Certain assets, primarily cash Assets Years Buildings and Improvements 20 to 50 Infrastructure 15 to 30 Machinery and Equipment 3 to 5 D - 30 FY 2021-2022 Adopted Budget Financial Policies and investments outside City Treasury and deferred charges, do not represent expendable available financial resources. Therefore, a portion of fund equity is reserved to offset the balance of these assets. Reserve for debt service: The fund balance of the debt service funds is reserved for the payment of debt service in the subsequent year. Reserves for encumbrances: Encumbrances are recorded as reservations of fund balances because they do not constitute expenditures or liabilities. In certain special revenue and capital projects funds, this accounting treatment results in a deficit unreserved fund balance. This deficiency is carried forward to the next fiscal year where it is applied against estimated revenues in the year the commitments are expended. Reserves for property held for resale: The reserve for property held for resale represents a segregation of a portion of fund balance to indicate that property held for resale does not represent expendable financial resources. Net Assets Net assets represent the difference between assets and liabilities. Net assets invested in capital assets, net of related debt, consist of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowings used for the acquisition, construction or improvement of those assets. Net assets invested in capital assets, net of related debt excludes unspent debt proceeds. Net assets are reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors or laws or regulations of other governments. Restricted resources are used first to fund appropriations. Unrestricted net asset represent net assets which are not restricted. Cash Flows Statements of cash flows are presented for proprietary fund types. Cash and cash equivalents include all unrestricted and restricted highly liquid investments with original purchase maturities of three months or less. Pooled cash and investments in the City’s Treasury represent monies in a cash management pool and such accounts are similar in nature to demand deposits. Regulatory Assets and Liabilities At June 30, 2014, the Statement of Net Assets, Business-Type Activities, reflects approximately $6 million in regulatory assets related to the CVP Water Settlement. The settlement for the past deficiencies was negotiated between the City and United States Bureau of Reclamation (USBR). Under FAS 71, regulatory assets represent future revenue associated with certain costs (CVP Settlement) that will be recovered from customers through the ratemaking process. Full pay off of the CVP Contract deficit is scheduled for FY 2020. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. CASH AND INVESTMENT The City’s cash and investments are invested pursuant to investment policy guidelines established by the City Controller/Treasurer, FY 2021-2022 Adopted Budget D - 31 Financial Policies subject to review by the City Council. The objectives of the investment policy are preservation of capital, liquidity, and yield. The policy addresses the soundness of financial institutions in which the City will deposit funds, types of investment instruments as permitted by the California Government Code, and the percentage of the portfolio that may be invested in certain instruments with longer terms to maturity. The City maintains a cash and investment pool available for use by all funds. Each fund type's portion of this pool is displayed on the combined balance sheet as "Cash and Investments." In addition, certain funds have investments with trustees related to debt issues. City Sponsored Investment Pool As part of the City’s total cash and investment portfolio, the Treasury Officer manages an investment pool that includes only internal investors. The pool is not registered with the Securities and Exchange Commission as an investment company. The Treasury Officer is granted authority for managing the pool by Fresno Municipal Code Section 4-104. The Treasury Officer reports investment activity monthly to the City Council and annually an investment policy is submitted to the Council for review and approval. The fair value of investments is determined monthly. Participants’ shares are determined by the daily cash balance deposited in the pool (the value of its pool shares). The value of the pool shares is based upon amortized cost in day to-day operations but is adjusted to the fair value at year-end. The investments are reported at fair value. The value of the shares is supported by the value of the underlying investments. Each fund type's portion of this pool is displayed on the financial statements as "Cash and Investments". In addition, certain funds have investments with trustees related to debt issues. Stewardship, Compliance and Accountability There have been no material violations of finance-related legal or contractual provisions. OTHER INFORMATION Collateral Held The City obtains various forms of collateral with respect to the numerous contracts that it enters into. The collateral may take the form of performance bonds, payment bonds, surety bonds, certificates of deposit, escrow agreements, etc. The purpose of the collateral is to protect the City from loss in case the terms of a contract are not filled or complied with. The City may not convert the collateral to its use unless a breach of contract occurs; therefore, this collateral is not recorded on the City’s books as an asset. Construction Retainage Escrow Accounts The City enters into construction contracts with various outside third-party contractors with respect to major capital projects. As the construction progresses, progress payments are made to the contractors. Portions of the payments, retention payments, are paid into an escrow account. While these funds are earned by the contractors, generally five percent to 10 percent of the contract amount, they are not released out of the escrow account to the contractor until some agreed upon date, usually the completion of the job. These amounts are retained for a variety of reasons; as an incentive to complete the job in a timely manner or as a fund for the benefit of suppliers and subcontractors. The City may not convert the funds in these escrow accounts for its use unless a breach of contract occurs. D - 32 FY 2021-2022 Adopted Budget Financial Policies BUDGETARY RESULTS RECONCILIATION Basis Differences The City’s budgetary process is based upon accounting on a basis other than generally accepted accounting principles (GAAP). The results of operations (actual) are presented in the budget and actual comparison schedule in accordance with the budgetary process (Budget basis) to provide a meaningful comparison with the budget, while the financial statements are presented using the GAAP basis. Loan proceeds, loans repayments, transfers and interfund reimbursements primarily relate to basis differences. Timing Differences One of the major differences between the Budget basis and GAAP basis are timing differences. Timing differences represent transactions that are accounted for in different periods for Budget basis and GAAP basis reporting. Revenues such as property tax, sales tax and grant revenues recognized on a cash basis have been deferred for GAAP reporting, while various expenditures not recognized on a cash basis have been accrued for GAAP reporting. FY 2021-2022 Adopted Budget D - 33 Financial Policies THIS PAGE WAS INTENTIONALLY LEFT BLANK. D - 34 FY 2021-2022 Adopted Budget Acronyms AIP - Airport Improvement Program ADA - Americans with Disabilities Act AFG - Assistance to Firefighters Grants ATU - Amalgamated Transit Union AV - Assessed Valuations BRT - Bus Rapid Transit CAFR - Comprehensive Annual Financial Report CalEMA - California Emergency Management Agency (Formerly the Office of Emergency Services / OES) CAP - Cost Allocation Plan CCR - Central Contractor Registry CDBG - Community Development Block Grant CDE - Community Development Entity CDFI - Community Development Financial Institutions CEC - California Energy Commission CFMEA - City of Fresno Management Employees Association CFPEA - City of Fresno Professional Employees Association CHDO - Community Housing Development Organization CHRP - COPS Hiring Recovery Program CHSRA - California High Speed Rail CMAQ - Congestion Mitigation Air Quality Grants CNG- Compressed Natural Gas COBRA - Consolidated Omnibus Budget Reconciliation Act COG - Council of Governments COPS - Community Oriented Policing Services CRCF - Consolidated Rental Car Facility CVB - Convention and Visitors Bureau CWSRF - Clean Water State Revolving Fund CY - Calendar Year DHS - Department of Homeland Security DOD - Department of Defense DOE - Department of Energy DOJ - Department of Justice DOL - Department of Labor DTIS - Downtown Infrastructure Study DUNS - Data Universal Numbering System EDA - Economic Development Administration EDC - Economic Development Corporation EECBG - Energy Efficiency and Conservation Block Grant EERE - Office of Energy Efficiency and Renewable Energy EISA - Energy Independence and Security Act EPA - Environmental Protection Agency FAA - Federal Aviation Administration FAAST - Financial Assistance Application Submittal Tool FAPSS - Fresno Airport Public Safety Supervisors FAX - Fresno Area Express FCEA - Fresno City Employees Association FCEC - Fresno Convention and Entertainment Center FCH - Fresno Chandler Airport FEMA - Federal Emergency Management Agency FHWA - Federal Highway Administration FOA - Federal Opportunity Announcement FPOA - Fresno Police Officers Association FRA - Federal Railroad Administration FRC - Fresno Revitalization Corporation FTA - Federal Transit Administration FTE - Full Time Equivalent FUN- Fresno United Neighborhoods FY 2021-2022 Adopted Budget D - 35 FUSD - Fresno Unified School District FY - Fiscal Year FYI - Fresno Yosemite International (Airport) GAAP - Generally Accepted Accounting Principles GF - General Fund GFOA - Government Finance Officers Association GMS - Grants Management System GP- General Plan HOV - High Occupancy Vehicle HSR - High Speed Rail HUD - Department of Housing and Urban Development IAFF - International Association of Firefighters A.F.L.C.I.O., Fresno City Fire Firefighters Association IBEW - International Brotherhood of Electrical Workers ID - Interdepartmental Charges ISF - Internal Service Funds ITS - Intelligent Transportation System JAG - Justice Assistance Grant LAFCO - Local Agency Formation Commission LBI - Local Business Initiative LOCAL 39 -International Union of Operating Engineers, Stationary Engineers MPO - Metropolitan Planning Organizations MGPI - Mayor’s Gang Prevention Initiative MOU - Memorandum of Understanding MRZ - Municipal Restoration Zone MVLF - Motor Vehicle in-Lieu Fee NCFPD - North Central Fire Protection District NEA - National Endowment for the Arts NERT - Neighborhood Revitalization Team NPIAS - National Plan of Integrated Airport Systems NPS - Non-Point Source NQLI - Neighborhood Quality of Life Initiative NSP - Neighborhood Stabilization Program NTIA - National Telecommunications and Information Administration O&M - Operations & Maintenance OJP - Office of Justice Programs PAL - Police Activities League PAR - Position Authorization Resolution PARCS - Parks, After School, Recreation and Community Service Department PBID - Property Based Investment District PI - Permanent Intermittent (Employee) POB - Pension Obligation Bond PPT - Permanent Part Time (Employee) RFP - Request for Proposal RDEE - Rapid Deployment Energy Efficiency RJI - Regional Jobs Initiative SAP - Station Area Plan SDWA - Safe Drinking Water Act SDWSRF - State Drinking Water State Revolving Fund SEGA - Southeast Growth Area SMG - Fresno Entertainment Center SNRO - Student Neighborhood Revitalization Officers STOP - Services. Training. Officers. Prosecutors STP - Surface Transportation Program TOC - Traffic Operations Center TOD - Transit Oriented Development TOP - Technology Opportunities Program TOT - Transient Occupancy Tax (Room Tax) TRAN - Tax Revenue Anticipation Note UB&C - Utility, Billing & Collection UGM - Urban Growth Management WFSD - West Fresno School District D - 36 FY 2021-2022 Adopted Budget Acronyms Glossary of Terms Accountability – The state of being obligated to explain one’s actions, to justify what one does. Accountability requires governments to answer to the citizenry–to justify the raising of public resources and the purposes for which they are used. Accounting System – The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity. The accounting system in Fresno is commonly referred to as PeopleSoft (PS). Accrual Basis – An accounting basis wherein revenue and expenses are recorded in the period in which they are earned or incurred regardless of whether cash is received or disbursed in that period. This is the accounting basis that generally is required to be used in order to conform to generally accepted accounting principles (GAAP) in preparing financial statements for external users. Actual – The actual revenues received and expenses incurred for the fiscal year ending June 30. Adopted Budget – The City Budget passed by Council for the period July 1 through June 30. All Other Revenue – Revenues not captured through taxes, fees, transfers or bond sales. Allocation – A part of a lump-sum amount, which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Amended Budget – The City Budget for fiscal year ending June 30th is adopted by resolution by the City Council. Adjustments in the amounts appropriated at the department/fund level are made throughout the fiscal year upon a motion to amend the resolution and affirmative votes of at least five Council members. Budgeted amounts are reported as amended on June 30. Annual Budget – A budget applicable to a single fiscal year. Appropriation – A legal authorization granted by Council to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount. All City of Fresno appropriations lapse/expire at the end of each fiscal year. Audit – A systematic collection of the sufficient, competent, evidential matter needed to attest to the fairness of management’s assertions in the financial statements or to evaluate whether management has effectively carried out its responsibilities. The auditor obtains this evidential matter through inspection, observation, inquiries and confirmations with third parties. Auditor’s Report – In the context of a financial audit, a statement by the auditor describing the scope of the audit and the auditing standards applied in the examination, and setting forth the auditor’s opinion on the fairness of presentation of the financial information in conformity with GAAP or some other comprehensive basis of accounting. FY 2021-2022 Adopted Budget D - 37 Authorized Positions – Number of positions authorized in the budget and reflected in the Position Authorization Resolution (PAR). Balanced Budget – The amount of budgeted expenditures is equal to or less than the amount of budgeted revenues plus other available resources. Basis of Accounting – Refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The basis of accounting used for purposes of financial reporting in accordance with generally accepted accounting principles (GAAP) is not necessarily the same basis used in preparing the budget document. Beginning Balance – The amount of money the City anticipates having on July 1, to begin the new fiscal year. Bond Rating – An evaluation of a bond issuer’s credit quality and perceived ability to pay the principal and interest on time and in full. Three agencies regularly review city bonds and generate bond ratings – Moody’s Investors Service, Standard and Poor’s Ratings Group and Fitch. Bond Sale Proceeds – Revenue obtained through the sale of debt also called “Bond Proceeds.” Bonds – Most often, a written promise to pay a specified sum of money (called the face value or principal amount), at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Bonus Pay – A compensation bonus based on the achievement of specific agreed-to outcomes outlined in an annual performance plan. Budget – A plan of financial operation containing an estimate of proposed expenditures for a given period (usually a fiscal year) and the proposed means of financing them. Since the typical budgeting process includes many budgets, it is often necessary to identify the specific budget being discussed with an adjective: Mayor’s Proposed Budget, Adopted Budget, and Amended Budget. Budget Amendment – Under the City Charter, the Council has the sole responsibility for adopting the City’s budget, and may amend or supplement the budget at any time after adoption by a majority vote. The City Administrative Officer has the authority to approve administrative adjustments to the budget within the guidelines set in Section 1206 of the Charter. Budget Calendar – The schedule of key dates, which is followed in the preparation, adoption, and administration of the budget. Budget Document – The instrument utilized to present the City’s comprehensive financial plan for the upcoming fiscal year to the City Council and the public. Budgetary Basis of Accounting – Determines when a government charges an expenditure to a budget appropriation, or when it credits revenue to its funds for budgeting purposes. Although the City presents financial statements in its Comprehensive Annual Financial Report (CAFR) in accordance with GAAP, the budget is adopted on a modified cash basis. This is in accordance with provisions of the City Charter and state law. The major areas of difference between the two basis of accounting are as follows: 1) for budgetary purposes, revenues are recorded when received. Under GAAP, D - 38 FY 2021-2022 Adopted Budget Glossary of Terms revenues are recorded when susceptible to accrual; and, 2) for budgetary purposes, interfund loans and repayments (i.e., “interfund transfers”) are recorded as expenditures and revenues. Under GAAP, these transactions are reclassified as increases or reductions in the “due to/due from” accounts. Business Tax – Taxes collected from business operating within the City. Calendar Year (CY) – A 12 month period spanning from January through December. Capital or Capital Outlays – Expenditures associated with the construction or acquisition of capital assets. Capital Improvement Plan (CIP) – A plan or budget for capital outlays to be incurred each year over a fixed period of years to meet capital needs. It lists each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance each projected expenditure. Capital Project – An organizational unit to account for funds that are used for Major Capital Improvement Projects (see Capital Improvement Plan). These projects include the construction of new streets, sewer lines, fire stations, or the development of a new park. These are one-time expenditures. Card Room Tax – Revenues collected from card room operations that occur within the City. Carryover – The excess of assets of a fund over its liabilities. A portion of this balance may be available to finance the succeeding year’s budget. Fund Balance is synonymous with Carryover. Cash Basis – A method of accounting under which transactions are recorded when cash is received or disbursed. Charges for Current Services – Monies the City receives as payment for services provided such as water, sewer, solid waste, and building permits. Community Development Block Grant (CDBG) – Revenues received from the federal government and expended as prescribed under the CBDG Program. Contingency – An appropriation of funds to cover unforeseen events that occur during the fiscal year. Uses of such appropriations require approval by the Mayor and City Council. Cost Allocation Plan (CAP) – The Cost Allocation Plan identifies the total cost of providing City services by allocating indirect costs such as City Clerk and City Manager to direct program cost areas. This information is used in setting City fees, reimbursing the General Fund for services provided to other funds, evaluating service delivery options, and recovering grant administration costs. Current Year – As applied to budgeting and accounting, designates the operations of the present fiscal year period. Debt Service – The principal and interest payments on long-term debts. Debt Service Fund – A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Deficit – The excess of the liabilities of a fund over its assets or the excess of expenditures over revenues during an accounting period. FY 2021-2022 Adopted Budget D - 39 Glossary of Terms Defunded Positions – A defunded position remains on the Position Authorization Resolution, however, there is no funding in the budget to support this position and it will remain vacant during the fiscal year. Deleted Positions – A deleted position is removed from the Position Authorization Resolution and is no longer authorized to be used. Department – A major administrative unit of the City of Fresno reflecting overall management responsibility for an operation or a group of related operations within a functional area. Identifies the highest level in the formal organization in which specific activity is carried out. Division – An organizational component of a department, possibly sub-divided into sections, programs or activities. Emergency Reserve Fund – A fund established on January 27, 2004, by the Council action executing the Mayor’s executive order to establish and maintain a five percent General Fund Emergency Reserve Fund. The Emergency Reserve will only be used upon declaration of a fiscal emergency declared by the Mayor and ratified by the Council. A fiscal emergency is defined as: Natural catastrophe Public Safety emergency Precipitous decline in General Fund revenues Employee Services – The personnel costs of a City program, including wage/salary, direct and indirect benefits such as health insurance, workers’ compensation, unemployment insurance, etc. Encumbrances – The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Enterprise Funds – A fund established to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the government body is that the cost of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Examples in Fresno are the Utilities and Planning & Development Departments. Enterprise In-Lieu Fees – Fees paid by the Transportation Department in lieu of property taxes. Estimated – The most recent prediction of current year revenue and expenditures. Estimates are based upon several months of actual expenditure and revenue information and are prepared to consider the impact of unanticipated costs or other economic changes. Executive Summary – The City Manager’s memorandum to the Mayor, City Council and Citizens summarizing the most important aspects of the budget, including changes from the current fiscal year, and the goals, themes and priorities that are encompassed within the City’s budget. Expendable Trust – Accounts for assets held in a trustee capacity where the principal and income may be expended in the course of the fund’s designated operations (e.g. Housing Loan Fund, Unclaimed Property Fund, etc.) Expenditures – The payment for the cost of goods delivered or services rendered during the fiscal year, whether paid or unpaid, including expenses, provision for debt retirement not reported as a liability of the fund from which D - 40 FY 2021-2022 Adopted Budget Glossary of Terms retired, and capital outlays. See also “Encumbrances.” Federal, State, and Fresno County – Intra- governmental agencies that often provide various funding sources. Fines – Revenues collected for violations of City ordinances, late payments, etc. Fiscal Year (FY) – A twelve-month period to which the annual operating budget applies and, at the end of which, a governmental unit determines its financial position and the results of its operations. The City of Fresno has specified July 1 through June 30 as the fiscal year. Franchise Tax – Is a tax on the privilege of carrying on business as a corporation or LLC in a state. In California, the value of the franchise tax is measured by amount of earning. In Fresno, franchise taxes are levied on PG&E, AT&T and Comcast Cable. Additionally the City collects franchise fees for Commercial Solid Waste and roll-off bin service. Fringe Benefits (also Employee Benefits or Fringe) – Benefits to employees, in addition to salaries, paid by the City of Fresno. These benefits include pensions, worker’s compensation, unemployment compensation, life and health insurance. Full Time Equivalent (FTE) – A position converted to the decimal equivalent of a full- time position based on 2,080 hours per year. For example, a position authorized from July 1 through June 30 would equal 1.0 full-time equivalent or one position for the Fiscal Year. Fund – A set of accounts to record revenues and expenditures associated with a specific purpose. Fund Balance – The equity (assets minus liabilities) of governmental fund types and trust funds; the excess of cumulative revenues and other sources of funds over cumulative expenditures and other uses of funds. See also “Carryover.” GANN Limit (Proposition 4) – Under this article of the California Constitution, the City must compute an annual appropriations limit that places a ceiling on the total amount of tax revenues the City can actually appropriate annually. General City Purpose – Operating expenses that are Citywide and/or interdepartmental in nature are budgeted in the General City Purpose Department. General Fund (GF) – Monies from local property and sales taxes, and other revenue sources, that pay for City services such as Police; Fire; Public Works; Elected Offices; City Manager; City Clerk; City Attorney; Personnel; Finance; Planning & Development; and Parks Recreation and Community Services; and Neighborhood Services. General Fund--Fees and Charges – Revenue generated by charging for services provided by a General Fund department such as park admissions, downtown mall maintenance, false alarm fees, and licenses and permits issued by a department. General Fund--Other – Miscellaneous revenue generated by a General Fund department including private donations, disposal of assets, sales of lost or unclaimed property, refunds, and credits or refunds for returned equipment. General Fund--Support – The amount of General Fund monies needed to support a department beyond the amount of revenue generated by the department. FY 2021-2022 Adopted Budget D - 41 Glossary of Terms General Government – The administrative departments of the City including the Mayor’s office, the City Council, the City Manager's office, the City Clerk's office, and the General City Purpose Department. General Use Budget – The total amount the City spends at its discretion for services. Generally Accepted Accounting Principles (GAAP) – Nationally recognized principles and rules for financial accounting and reporting. Governmental GAAP is determined by the Governmental Accounting Standards Board (GASB) and, to a lesser extent, other sources such as the Financial Accounting Standards Board (FASB) and the American Institute of Certified Public Accountants (AICPA). Grants – A contribution by a government or other organization to support a particular function. Grants may be classified as categorical or block depending upon the amount of discretion allowed the grantee. Generally, any receipts from any federal, state, or non-profit agency are considered grants. Growth Rate – Level at which expenditures and revenues are expected to increase annually. Impact Fees (UGM Fees) – Fees adopted by the City requiring new development to pay its proportional share of the costs associated with providing necessary public infrastructure. Infrastructure – Facilities that support the daily life and growth of the City, for example, roads, water lines, sewers, public buildings, parks and airports. Interdepartmental (ID) Charges – Charges for services one City department provides another City department (see Intragovernmental Revenues). These procedures result in a double counting of the same dollar, which is budgeted in two places. By subtracting transfer and charge amounts, a dollar is then only counted once. Interfund Transfer – Monies that are transferred from one fund to another fund as an accounting procedure. Intergovernmental Revenues – Revenue received from other governments in the form of grants, allocations, entitlements, and shared revenues which are not charges or costs of City services or loan repayments. These revenues may also be listed in the Department Summaries of this document as coming from the named government entity; i.e. HUD, Clovis Unified School District, Landscape Maintenance District, Measure "C", etc. Internal Service Funds (ISF) – A fund established to finance and account for services and commodities furnished by one department to another on a cost reimbursement basis. Examples include Fleet, Facilities, Risk and Information Services. Intragovernmental Revenues – Funds for City services performed by one City department for another City department, such as City vehicle maintenance. Licenses & Permits – Revenues collected for construction, maintenance and/or operation of designated equipment, businesses, buildings, and private property including animals. Local Taxes – Monies the City receives from taxes levied and/or collected locally, including property taxes and sales taxes. Mandated Program – A requirement by the state or the federal government that the City perform a task in a particular way or perform a task to meet a particular standard, often D - 42 FY 2021-2022 Adopted Budget Glossary of Terms without compensation from the higher level of government. Mayor’s Budget Message – Included in the Executive Summary of the budget, the Mayor’s Budget Message provides the City Council and the public with a general summary of the most important aspects of the budget. Mayor’s Proposed Budget – The budget recommended by the Mayor and administration that is submitted to the City Council. Measure C – A half cent Fresno County sales tax revenue for highway, capital improvements and local transportation purposes determined to be priority projects by local governments to which the funds are allocated. Miscellaneous – Revenue collected from property losses, sales of obsolete items, bond sale proceeds, and loan proceeds. Modified Basis – A basis of accounting in which revenues and other financial resources are recognized when they become susceptible to accrual, that is when they are both measurable and available to finance expenditures of the current period. “Available” means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Motor Vehicle In-Lieu Fee (MVLF) – Revenue provided to local governments, by the state, to backfill the reduction made to local governments share of the Motor Vehicle Fees, which is dedicated to the provision of local government services. Municipal Restoration Zone (MRZ) Incentive Credit – This initiative will revitalize economic development in the downtown area by providing fee reductions to businesses that meet the Zone’s criteria. Neighborhood Stabilization Program – The Neighborhood Stabilization Program provides emergency assistance to state and local governments to acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within their communities. Net Total Combined Budget – The City’s total budget including operating and capital revenues and expenditures, reflecting, General Fund, Special Revenue Funds and Enterprise Funds, less interfund transfers activity for a fiscal year. One-Time Resources – Resources that are obtained through transactions that produce non-recurring revenues (e.g. the sale of land). Operating Budget – Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing acquisitions, spending, and service delivery activities of a government are controlled. Operating Expenditures – Expenditures derived from the City’s delivery of services. Operating Revenue – Revenues collected to operate City services. Operations & Maintenance (O&M) – Expenditures associated with operating and maintaining City services. Other Revenue – Monies not included in the above categories, including interest, private donations, and the sale of assets and other miscellaneous revenue. Pension Obligation Bonds (POB) – In 1983, the City of Fresno adopted Ordinance 83-116 which authorized the City to collect an additional levy upon the taxable property within the City. This FY 2021-2022 Adopted Budget D - 43 Glossary of Terms levy was allowed by Section 93.31 of the Revenue and Taxation Code; however, the money collected can only be used towards payment of the bonds that were issued by the City to fully fund the Fire and Police retirement systems. Prior Year Adjustments – A current year adjustment originating in a prior fiscal period. Projected Revenue – The amount of projected revenue to be collected during the fiscal year. Property Tax – The property tax is an ad valorem (value-based) tax imposed on real property and tangible personal property. (State law provides a variety of exemptions to the property tax, including the first $7,000 of an owner-occupied home; most government- owned property; nonprofit, educational, religious, and hospital properties among others). California Constitution Article XIIIA (Prop. 13), limits the property tax to a maximum one percent of assessed value, not including voter-approved rates to fund debt. The assessed value of property is capped at 1975–76 base year plus inflation - or two percent per year. Property that declines in value may be reassessed at the lower market value. Property is reassessed to current full value upon change in ownership (with certain exemptions). Property tax revenue is collected by counties and allocated according to state law among cities, counties, school districts and special districts. Under Proposition 57, beginning in FY 2004–05, the local (city) sales tax rate is reduced by 0.25 percent and the state rate increased by 0.25 percent to repay state fiscal recovery bonds. Cities and counties are reimbursed dollar for dollar with additional property tax. This arrangement, known as the “triple flip,” formally ended in July 2015. In 2004, the State and local governments also agreed to “swap” vehicle license fee (VLF) revenue for property tax backfill. This agreement links the VLF revenue to growth and decline in property tax values. This “swap,” barring legislative action, is permanent. The share of property tax revenue allocated to a city varies depending on a variety of factors, including: • The service responsibilities of the city (for example, if fire services are funded and provided by a fire district, then the district gets a portion that would otherwise go to the city); • The presence of a redevelopment agency, which retains a portion of revenue growth; and; • The historic (1980) tax rates of the City in relation to other local taxing entities. City property tax revenues are directly affected by local property values. Proposition 172 – A permanent extension of a half-cent Local Public Safety Sales Tax approved by California voters on November 2, 1993. Proceeds of this sales tax must be dedicated to Public Safety. Real Estate Transfer Tax – Taxes collected when the ownership of real property changes. Reserve – In accounting, an account used to indicate that a portion of a fund’s assets are legally restricted for a specific purpose and are, therefore, not available. Resources – The total amount of money the City expects to receive during the year to pay for services and capital projects. Revenue – Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts D - 44 FY 2021-2022 Adopted Budget Glossary of Terms from other governments, fines, forfeitures, grants, shared revenues and interest income. Room Tax – Taxes collected from hotel accommodations purchased within the City. Salaries and Wages – An expenditure category that includes salaries, hourly wages, overtime, bilingual pay, and special pay expenses. According to the City of Fresno Charter, fringe benefit expense is not considered a salary or wage expense. Sales and Use Tax – The sales tax an individual pays on a purchase is collected by the State Board of Equalization and includes a state sales tax, the locally levied Bradley-Burns sales tax and several other components. The sales tax is imposed on the total retail price of any tangible personal property. A use tax is imposed on the purchaser for transactions in which the sales tax is not collected. Sales and use tax revenue received by Fresno is general purpose revenue and is deposited into the City’s General Fund. Cities and counties may impose additional transaction and use taxes in increments of 0.25 percent with a two-thirds City Council approval and majority voter approval. A city may impose more than one transaction and use tax e.g., one might be for a general purpose; a second might be for a special purpose. The combined rate of the City and County transaction and use taxes may not exceed two percent. The County of Fresno imposes three special purpose taxes in addition to the Bradley-Burns rate of 8.25 percent. These include: 1) Public Library (FCPL) 0.125 percent; 2) Measure C (FCTA) 0.50 percent; Zoo (FCZA) 0.10 percent. Of these special purpose taxes, the City of Fresno receives a direct benefit from the Measure C tax, which is captured in its own fund and is not reported in the General Fund. Service Changes – Service Changes comments serve to identify general informational aspects of department operations and bring forth policy issues that require attention as part of the budget process. Finally, service changes detail material changes to department appropriations, which not only identify additional costs, but savings realized as a result of innovation. Special Assessments – Funds generated through the formation of an assessment district to provide public improvements such as street construction and flood control. Special Revenue – A fund used to account for receipts from revenue sources that have been earmarked for specific activities and related expenditures. Transfers – Transfers are the authorized exchanges of cash, positions, or other resources between organizational units. Triple Flip – As a part of the 2004 Budget package, the California State Legislature adopted a mechanism to fund the state’s economic recovery bond program with a quarter cent sales tax. Under a mechanism commonly known as the “Triple Flip” and outlined in Revenue and Taxation Code Section 97.68, the local Bradley Burns Sales and Use Tax rate is reduced by a quarter cent. This quarter cent is used to repay the economic recovery bonds. Cities and counties are then provided with ad valorem property tax Rate Jurisdiction R & T Code 3.68% State (General Fund) 6051, 6201 0.25% State (Fiscal Recovery Fund) 6051.5, 6201.5 0.50% State (Local Revenue Fund) 6051.2, 6201.2 0.25% State General Fund 6051.3, 6201.3 0.50% State (Local Public Safety Fund) S35 Art XIII State Constitution 1.00% Local(County/City) 0.25% County Transportation Funds 0.75% City and County operations 7203.1 7.50% Total Statewide Base Sales and Use Tax FY 2021-2022 Adopted Budget D - 45 Glossary of Terms revenues in lieu of these revenues. The State Director of Finance notifies each County Auditor of the amount of sales and use tax revenue loss to each city and county as a result of the Triple Flip. Each County Auditor is then required to allocate compensating revenues to cities and the county. These compensating revenues are transferred from the ad valorem property tax revenues that would otherwise be allocated to the county’s Educational Revenue Augmentation Fund. Trust and Agency – Funds that are held in trust by the City and whose use is restricted to the specific purpose for which the funds were received such as Urban Growth Management (UGM) area capital improvement, Woodward Park Legacy, and Conference Center Debt Service. Universal Hiring Program (UHP) Grant – A fund was established to track and report the status of the grant. Matching revenue and appropriations are reported in the General Fund then transferred to the grant. On a fund by fund basis, the impact nets to zero. On a consolidated reporting basis, it is reflected in both fund types, requiring an adjustment to reflect the actual net City Budget. Urban Growth Management (UGM) – Fees paid by developers to cover the cost of City infrastructure required to support development. Zero Base Budgeting – A process for allocating financial resources that provided for the comparison and prioritization of existing and proposed programs and services. The process includes organizing expenditures in individual decision packages and priority ranking all decisions. D - 46 FY 2021-2022 Adopted Budget Glossary of Terms 001 ONE FRESNOFRESNO001 ONE FRESNO 001 ONE FRESNO001 ONE FRESNO001 ONE FRESNO RLS: A21-0820.001 FILE ID: 21-22789 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:HENRY FIERRO, Budget Manager Budget and Management Studies Division, Office of Mayor & City Manager SUBJECT: RESOLUTION - Adopt the FY 2022 Position Authorization Resolution. (Subject to Mayor’s veto) RECOMMENDATION: It is recommended that Council adopt the Position Authorization Resolution (PAR) for FY 2022 thereby authorizing the number of permanent full-time, permanent part-time and permanent intermittent positions as approved in the FY 2022 budget. EXECUTIVE SUMMARY: BACKGROUND: Attached is the FY 2022 Position Authorization Resolution (PAR), which legally establishes the number of permanent full-time, permanent part-time and permanent intermittent positions in which persons may be employed within the various departments and funds of the City. The FY 2022 PAR incorporates FY 2021 PAR amendments that have occurred since approval of the Mayor’s FY 2021 Adopted Budget. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: 6 4 2 NA ATTACHMENTS: PAR Resolution PAR Parts V and VI RLS: N/A FILE ID: 21-22786 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:HENRY FIERRO, Budget Manager Budget and Management Studies Division, Office of Mayor & City Manager SUBJECT: RESOLUTION - FY 2022 GANN Appropriation Limit Resolution (Subject to Mayor’s veto) RECOMMENDATION: It is recommended that the Council adopt the attached resolution which selects Per Capita Personal Income and County population as the factors to be used in calculating the FY 2022 appropriations limit (Method B). This method appears to give the City the most flexibility in terms of an adjusted spending limit. EXECUTIVE SUMMARY: State law requires the City to adopt an annual appropriations limit, otherwise known as the Gann Limit, in conjunction with the adoption of the budget. The new limit amount is calculated by applying the growth rates in population and per capita personal income to the previous fiscal years limit amount. Staff has prepared two Gann Limit levels which both meet the legal standards for calculation. Staff is recommending that Council adopt the level which will give the City the greatest difference between FY 2022 enacted appropriations and the calculated FY 2022 Gann Limit. BACKGROUND: In November 1979, the voters of the State of California approved Proposition 4, commonly known as the Gann Initiative. The proposition created Article XIIIB of the State Constitution, placing limits on the amount of revenue that can be spent by all entities of government. Proposition 4 became effective for the 1980-81 fiscal year, but the formula for calculating the limits was based on the 1978-79 "base year" revenues. Appropriations backed by tax revenues collected by all funds within the City are subject to measurement against the City’s calculated Gann Limit. Since the General Fund is the primary recipient of tax revenue, a rough estimate of the appropriations subject to that limit can be calculated 6 3 9 by summing all tax revenue (property tax, sales tax, etc.) that the General Fund receives. On a local level, the City of Fresno has never exceeded its appropriations limit. Indeed, the City's appropriations subject to the limit has, in the years since Proposition 4 was approved, never exceeded 65% of the calculated limit. However, in order to address an increasing number of complaints about the restrictions of Proposition 4 and to increase the accountability of local governments in adopting their limits, the voters approved Proposition 111 in June 1990. Among other things, Proposition 111 alters the methodology outlined in Proposition 4 for determining the appropriations limit. It also requires an annual vote of the City Council on which adjustment factors will be used in determining the particular fiscal year's appropriation limit. Under Proposition 111, the factors used to determine each year's limit were modified to be: 1) Either the California Per Capita Income or the percentage change in the local assessment roll from the preceding year due to the addition of local non-residential construction in the City, and 2) Either the City's own population growth or the population growth of the entire County. Additionally, Article XIIIB requires the appropriations limit be adjusted permanently whenever there is a transfer of financial responsibility between two or more government agencies. One example of this would be the booking fees and fees for Property Tax administration that the City is required to pay under Senate Bill No. 2557. ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: NA ATTACHMENTS: GANN Resolution GANN Limit Calulation Attachment "A" GANN CALCULATION GANN CALCULATION Fiscal Year 2022 Fiscal Year 2022 Method A Method B Using: 1) Percent change in Per Capita Personal Income Using: 1) Percent change in Per Capita Personal Income 2) Percent change in City Population 2) Percent change in County Population Beginning Balance 660,656,091$ Beginning Balance 660,656,091$ Adjustment 0 Adjustment 0 Beginning Balance 660,656,091$ Beginning Balance 660,656,091$ Per Capita Income Change Ratio 1.0573 Per Capita Income Change Ratio 1.0573 City Population Growth Ratio 1.0062 County Population Growth Ratio 1.0068 FY 2021-2022 Factor 1.06385526 FY 2021-2022 Factor 1.06448964 Appropriations Limit Fiscal Year 2022 702,842,458$ Appropriations Limit Fiscal Year 2022 703,261,565$ Net Annual Adjustment in Dollars 42,186,366 Net Annual Adjustment in Dollars 42,605,473 Per Capital Personal Income Change Over Prior Year 5.73% County Population Growth 0.68% City Population Growth 0.62% COMPUTATION OF SPENDING LIMIT METHOD A or B FOR 2022 Source: May 2021, State of California, Department of Finance letter K:\USERS\DOCS\FY\FY22 Enabling Docs\FY 2022 GANN\GANN limit calculation 2022.xlsx RLS: FILE ID: 21-22793 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:MICHAEL CARBAJAL, Director Department of Public Utilities BY:CONRAD BRAGANZA, Water Conservation Supervisor Department of Public Utilities SUBJECT: Workshop - Lawn to Garden Rebate Program RECOMMENDATION: EXECUTIVE SUMMARY: BACKGROUND: ENVIRONMENTAL FINDINGS: This approval is not a project for the purposes of CEQA Guidelines Section 15378 LOCAL PREFERENCE: Local preference was not implemented because this item is an amendment to an existing contract. FISCAL IMPACT: NA ATTACHMENTS: 6 4 6 LAWN TO GARDEN LAWN TO GARDEN PROGRAM REVISED PROGRAM GUIDELINES EFFECTIVE JULY 1, 2021 DPU, WATER DIVISION LAWN TO GARDEN TERMS AND CONDITIONS KEY PROGRAM UPDATES 2 Drip irrigation Water wise plants Front Yards 33% Re-landscaped area No Artificial Turf$1/ sq. ft. Up to 1,500 sq. ft. LAWN TOGARDENLAWNTOGARDEN ONLINE STREAMLINED APPLICATION 3 PRE-PROJECT POST-PROJECT Customer completes pre- project checklist. Review Program FAQ and Terms/Conditions Email notification to Water Conservation Team Staff review pre- project checklist in online portal Customer and Landscape Specialist coordinate on- site consultation Customer submits pre-project photos showing viable lawn and proposed project site. Customer receives Notice to Proceed email approving project start date Customer completes post- project checklist Customer submits post-project photos showing drip, water-wise plants, capped sprinklers Staff review post-project checklist in online portal Customer receives approval notification via email Water Division mails rebate check to customer Promote Lawn-to- Garden projects on social platforms and outreach events LAWN TO GARDEN FRONT YARD CONVERSIONS 80%of rebate applications received in prior years for Lawn-to-Garden have been for front yards Add curb appeal and align with the City’s goal of beautifying neighborhoods Opportunities to promote Lawn-to- Garden incentive across all Council Districts 4 LAWN TO GARDEN FRONT YARD CONVERSION EXAMPLES LAWN TO GARDEN 6 BEFORE AFTER 0 20000 40000 60000 80000 100000 120000 140000 160000 2017 2018 2019 2020 2021-to-dateGallons LAWN TO GARDEN 7 BEFORE 2019 AFTER COMPLETED 2019 LAWN TO GARDEN 8 BEFORE Removed 3,000 sq. ft. of turf in 2020 AFTER Too early to determine water savings LAWN TO GARDEN DISCUSSION WWW.FRESNO.GOV/WATER 559) 621-5480 or 3-1 -1 waterconservation@fresno.gov LAWN TO GARDEN LAWN TO GARDEN PROGRAM REVISED PROGRAM GUIDELINES EFFECTIVE JULY 1, 2021 DPU, WATER DIVISION LAWN TO GARDEN TERMS AND CONDITIONS KEY PROGRAM UPDATES 2 Drip irrigation Water wise plants Front Yards 33% Re-landscaped area No Artificial Turf$1/ sq. ft. Up to 1,500 sq. ft. LAWN TOGARDENLAWNTOGARDEN ONLINE STREAMLINED APPLICATION 3 PRE-PROJECT POST-PROJECT Customer completes pre- project checklist. Review Program FAQ and Terms/Conditions Email notification to Water Conservation Team Staff review pre- project checklist in online portal Customer and Landscape Specialist coordinate on- site consultation Customer submits pre-project photos showing viable lawn and proposed project site. Customer receives Notice to Proceed email approving project start date Customer completes post- project checklist Customer submits post-project photos showing drip, water-wise plants, capped sprinklers Staff review post-project checklist in online portal Customer receives approval notification via email Water Division mails rebate check to customer Promote Lawn-to- Garden projects on social platforms and outreach events LAWN TO GARDEN FRONT YARD CONVERSIONS 80%of rebate applications received in prior years for Lawn-to-Garden have been for front yards Add curb appeal and align with the City’s goal of beautifying neighborhoods Opportunities to promote Lawn-to- Garden incentive across all Council Districts 4 LAWN TO GARDEN FRONT YARD CONVERSION EXAMPLES LAWN TO GARDEN 6 BEFORE AFTER 0 20000 40000 60000 80000 100000 120000 140000 160000 2017 2018 2019 2020 2021-to-dateGallons LAWN TO GARDEN 7 BEFORE 2019 AFTER COMPLETED 2019 LAWN TO GARDEN 8 BEFORE Removed 3,000 sq. ft. of turf in 2020 AFTER Too early to determine water savings LAWN TO GARDEN DISCUSSION WWW.FRESNO.GOV/WATER 559) 621-5480 or 3-1 -1 waterconservation@fresno.gov RLS: FILE ID: 21-22797 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:Nelson Esparza, Council Vice President District 7, City Council SUBJECT: RESOLUTION – Supporting 1538 E. Clinton Ave., L.P.’s submission of a Low Income Housing Tax Credit application for the construction of affordable housing at the southwest corner of Blackstone and Clinton and expressing the City’s intent to contribute to the Project in an amount not to exceed 3,000,000, upon full award of tax credit funding for the Project (Subject to Mayor’s veto) ATTACHMENTS: Resolution RLS: FILE ID: 21-22817 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager SUBJECT: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: APN 468-400-54T Negotiating Parties: City Manager Esqueda, Prosperous Terra, LLC. (Ruelas, Inc.) Under Negotiation: Price and terms of sale. ATTACHMENTS: RLS: FILE ID: 21-22818 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager SUBJECT: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: APN 468-400-54T Negotiating Parties: City Manager Esqueda, USA Wrestling; Under Negotiation : Price and Terms of sale. ATTACHMENTS: RLS: FILE ID: 21-22819 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:THOMAS ESQUEDA, City Manager Office of Mayor & City Manager SUBJECT: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: APN 468-400-54T Negotiating Parties: City Manager Esqueda, Sonneblick Development Under Negotiation : Price and Terms of sale. ATTACHMENTS: RLS: FILE ID: 21-22821 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:Esmeralda Soria, Councilmember District 1, City Council SUBJECT: CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Government Code Section 54956.8 Property: 2004 N. Van Ness Blvd, APN 444-15-328S Negotiating Parties: City Manager Under Negotiation: Terms and Conditions of Property Acquisition ATTACHMENTS: RLS: FILE ID: 21-22682-01 REPORT TO THE CITY COUNCIL DATE: June 24, 2021 FROM:Luis Chavez, Council President District 5, City Council SUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b): Consider the appointment, employment, evaluation of performance, discipline, or dismissal of a public employee. Title: City Clerk Government Code Section 54957.6: Conference with Labor Negotiator City Negotiator: Council President Luis Chavez Unrepresented Employee: City Clerk