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HomeMy WebLinkAbout206.016 - Supply Ordering STANDARD OPERATING PROCEDURES MANUAL FIRE STATION MANAGEMENT 206.016 SUPPLY ORDERING EFFECTIVE: DECEMBER 2008 Current Revision Date: 3/13/19 Next Revision Date: 3/13/22 Author’s Name/Rank: Keith Sipe, Division Manager Review Level: 1 Administrative Support: Sherrie L. Badertscher, Management Analyst II PURPOSE The purpose of this policy is to govern the requisition of supplies and personal protective equipment (PPE) for stations and/or members. APPLICATION Provides a guideline for ordering supplies, personal protective equipment (PPE), and requesting service related to the supply and PPE units. OPERATIONAL POLICY The management and distribution of supplies and PPE, located at the Fresno Fire Department (FFD or Department) logistics warehouse, is the responsibility of the supply and PPE units, respectively. OPERATIONAL GUIDELINE Normal operating hours for the Supply Unit are 0800 to 1700 hours, Monday through Thursday, and 0800 to 1600 hours on Friday. All routine requests for supplies or PPE should be submitted through the online supply ordering system which is accessed by clicking on the icon on member’s desktop or the link shown below: http://phosphorus.fresno:8500/FireAsset_Hazmat/ To order items not listed in the online supply ordering system and/or when requesting repair services, email the respective senior storeskeeper your request for service including station number, a detailed description, etc. Section 206.016 Page 1 of 3 Company officers determine the need for supplies and PPE for their respective station and crew members. All ordering and service requests should be done by the company officer. A Weekly Supply Ordering Worksheet (FD-73), which can be found in the forms section, should be used to ensure sufficient station inventory is maintained to meet operational needs. PROCESS To prevent duplicate or overlooked orders, each Monday a Weekly Supply Ordering Worksheet (FD-73) should be initiated by company officers and maintained in a conspicuous location in the station office. As the week progresses, items that need to be ordered should be indicated on the worksheet. The following Sunday, a final inventory of items needing to be ordered should be noted on the worksheet and ordered prior to 2000 hours. Supply orders for stations should be placed on Sunday of each week. Orders for all other divisions should be placed on Thursday. PPE orders and service requests may be ordered or requested any day of the week. Supply orders will be filled and delivered the following week. Each station is visited twice a week by the courier. PPE requests will be fulfilled as needed and service requests will be scheduled as soon as possible. Company officers should follow up with the respective senior storeskeeper if backorders exceed one (1) week or PPE orders and service requests are not addressed in a timely manner. All special requests for items not listed in the supply catalog should be submitted through appropriate channels utilizing Form FD-52 (See: Administrative Manual, Section 106.057, Non-standard Supply Items Request Form, FD-52) Supplies will not be distributed at night or on weekends by the Supply Unit. After- hour requests must be submitted to the respective battalion chief for approval and fulfillment. Please refrain from calling, emailing, or visiting the logistics warehouse to request supplies, as these orders will not be processed. Items that need to be picked up by the courier must include a wired repair tag (See: Administrative Manual, Section 106.048, Wired Repair Tag, FD-37). The tag must include a detailed explanation and/or instructions including date, source, and destination or the items will not be picked up. The courier will pick up and drop off items in designated areas. Section 206.016 Page 2 of 3 INFORMATION Additional information can be found in Standard Operating Procedures Manual, Section 206.001, Maintenance of Fire Apparatus, Equipment and Supply Inventories, for supply order details. DEFINITIONS This section left intentionally blank. CROSS-REFERENCES Administrative Manual Section 106.048, Wired Repair Tag, FD-37 Section 106.057, Non-standard Supply Items Request Form, FD-52 Standard Operating Procedures Manual Section 206.001, Maintenance of Fire Apparatus, Equipment and Supply Inventories Section 206.016 Page 3 of 3