Loading...
HomeMy WebLinkAbout206.015 Fire Station Repairs STANDARD OPERATING PROCEDURES FIRE STATION MANAGEMENT 206.015 FIRE STATION REPAIRS EFFECTIVE: DECEMBER 2008 Current Revision Date: 6/24/19 Next Revision Date: 6/24/22 Author’s Name/Rank: Keith Sipe, Facilities Manager Review Level: 2 Administrative Support: Tammy Williams Management Analyst II Section 206.015 Page 1 of 4 PURPOSE This policy provides direction on how to facilitate repairs at fire stations. APPLICATION These procedures are used to address emergency repairs as well as non-emergent repairs for Fresno Fire Department (FFD or Department) fire stations. OPERATIONAL POLICY Use of the Cal Card for expenditures outside of this Departmental policy and/or City policies and procedures is prohibited. The City reserves the right to seek reimbursement for any ineligible charges. OPERATIONAL GUIDELINE Emergency Repairs: Emergency repair requests (i.e., major plumbing or HVAC issues) are to be reported directly to the Department’s Facility Manager (cell phone 978-2393). Although reported by telephone, an emergency requisition must still be entered by the reporting captain. Repairs Over $50.00: A repair requisition is to be completed for all repair requests over $50.00. The Fire Inventory Asset Management System found under the Supply Order icon located on all computer desktops is to be used for this purpose (http://phosphorus.fresno:8500/FireAsset_Hazmat/). The facility captain is to report all requests for service (one request per requisition) by selecting the ‘Facilities’ Section 206.015 Page 2 of 4 module located on the left side of the menu, followed by ‘Make Requests’. Requests can be completed by using the drop down menus and filling in necessary repair information where requested. Department members are instructed to report all property and facility-related matters through the designated facility captain. General, non-emergency requests are to be reported to the designated facility captain who will approve or deny the requests and enter them into the system accordingly. All major maintenance, repair, and special project requests over $50.00 must be approved by Department management prior to being scheduled. Repairs Under $50.00: To facilitate day-to-day maintenance issues at fire stations, the Department allows front-line personnel to perform simple repairs as long as they can be accomplished in a safe and professional manner. Projects should be completed within the shift, cost under $50.00, and be performed without the use of special tools. Projects of greater complexity are to be accomplished through the Department’s Project Manager. In accordance with this policy, each station’s respective facilities captain has the discretion to handle his/her station’s maintenance issues in the manner he/she sees fit. The goal is to prevent duplication of work, while allowing maintenance staff to attend to more significant repair issues. The following guidelines are provided to help clarify what duties can and cannot be performed in regards to station maintenance at the company level. Unless listed in the “CAN NOT DO” column, discretion rests with the company officer. CAN DO CAN NOT DO Basic cleaning, dusting, and polishing. Replace light bulbs and filters. Basic plumbing. Replace basic hardware items (screws, outlet faceplates, door handles, hinges, etc.). Basic wall repair and “touch-up” painting. ANY electrical work/diagnosing (i.e., replacing wires of any sort, replacing breaker boxes, etc.). ANY plumbing extending beyond the manipulation of the drain orifice or replacement of supply lines. ANY building construction to include manufacturing of walls, ceilings, floors, or roofs. Section 206.015 Page 3 of 4 Replace dryer hose, toilet seats, and lights. Basic storm drain maintenance (cleaning/flushing). Basic lawn maintenance (mowing, edging, pruning, sprinkler head/riser repair, raking, seeding, etc.). Replacement of windows (screens can be replaced). Upgrades are not allowed (i.e., replacing a broken light fixture with a light fixture that includes a ceiling fan is not allowed). Any job requiring specialized tools or training.* *Small tools such as paint brushes, E-Z out wrenches, etc., are allowed. Ultimately, if the station does not have the proper tools, the job is beyond members’ scope of training, or it will take longer than one shift to complete, maintenance should be performed by a professional. It should be remembered this policy is intended to allow front-line members to fix and/or solve basic maintenance issues, NOT to renovate stations or upgrade to the newest technology. The preceding chart is a guideline for which issues can or cannot be solved. If an issue cannot be resolved in a risk-free and safe manner, it should be handled by a professional. Use of Cal Cards: Each station facility captain is assigned a Cal Card to facilitate minor repairs. Fire companies should stay within their first-in district while participating in this program. Prior to the 25th of each month, the facilities captain is directed to obtain their Cal Card statement. Following review and signature, the facilities captain is to attach all receipts to the statement and immediately forward to the facility captain’s respective battalion chief for review and approval. The responsible battalion chief is to forward the approved statement and all receipts to the Business and Fiscal Services Division. The facility captain should plan for anticipated leaves as they are not an excuse for failing to submit a Cal Card statement. The facilities captain should make receipts available to their respective battalion chief for this purpose. Section 206.015 Page 4 of 4 PROCESS 1. Mandatory training on the use of the Cal Card is completed prior to issuance to the facility captain. 2. Each station Cal Card has a $50.00 per day limit with a $300.00 monthly maximum. 3. Only facility captains can use Cal Cards. 4. As facility captains change due to transfers, retirements, etc., their Cal Cards become inactive and new facility captains are assigned. INFORMATION Cal Card Activation Steps Cardholder Guide Instructions for Printing Your Statement Cal Card Registration Instructions Dispute Form Missing Receipt Form DEFINITIONS This section intentionally left blank. CROSS-REFERENCES Administrative Order 3-9, Purchasing Card