HomeMy WebLinkAbout206.003 - Station File System
STANDARD OPERATING PROCEDURES MANUAL
FIRE STATION MANAGEMENT
206.003 STATION FILE SYSTEM
EFFECTIVE: OCTOBER 2007
Current Revision Date: 8/25/20 Next Revision Date: 8/25/23
Author’s Name/Rank: William Veiga, Battalion Chief Review Level: 1
Administrative Support:
Sherrie L. Badertscher,
Management Analyst II
Section 206.003
Page 1 of 3
PURPOSE
This policy gives direction on the storage and arrangement of all Fresno Fire
Department (FFD or Department) station files.
APPLICATION
File drawer No. 1 is used for files that require a hard copy and are not available
electronically. File drawer No. 2 is used for shift records, work assignments, and
record books.
OPERATIONAL POLICY
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OPERATIONAL GUIDELINE
File drawer No. 1 is the forms drawer. Form headings fall into the following groups:
FD: Fresno Fire Department Forms
FC: Fresno City Forms
FPB: Fire Prevention Division Forms
EMS: Emergency Medical Services Forms
Section 206.003
Page 2 of 3
File drawer 1 contains forms that are not available digitally or online. The following
forms can be found at https://www.fresno.gov/fire-training/manuals-and-forms/:
FIRE DEPARTMENT FORMS:
FD-11 Emergency Equipment
FD-22 Shift Replacement/Overtime Report
FD-32 Fresno Fire Department Inter-Department Routing Form
FD-37 Identification and Repair Tags
FD-59 Generic Business Cards
FD-61 Fuel Report
CITY FORMS:
FC-6 Supervisor’s Report of Injury
FC-11 MSO Medical Service Order
FC-17 Employee Claim for Benefits
FIRE PREVENTION FORMS:
FPD-F-04 Fire Inspection Record Notice
FPD-F-04A 24 Hour Notice Form
EMERGENCY MEDICAL SERVICES FORMS:
EMS-13 Pre-Hospital Care Report (Assessment Form)
Section 206.003
Page 3 of 3
File Drawer No. 2 contains A, B, and C shift records, work assignments, and record
books in the following manner. The station journal is kept in the rear of file drawer No.
2.
A Shift Current GIPs
GIP Rechecks
Hydrants Assigned
B Shift Current GIPs
GIP Rechecks
Hydrants Assigned
C Shift Current GIPs
GIP Rechecks
Hydrants Assigned
A separate file contains the Administrative Manual, Section 106.144, Assigned
Personnel Information, Form FD 82.
INFORMATION
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DEFINITIONS
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CROSS-REFERENCES
Administrative Manual
Section 106.144, Assigned Personnel Information, Form FD 82