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HomeMy WebLinkAbout203.008 - Cal and OSHA Inspection ProtocolSection 203.008 Page 1 of 5 STANDARD OPERATING PROCEDURES HEALTH AND SAFETY 203.008 CAL/OSHA INSPECTION PROTOCOL EFFECTIVE: MARCH 2014 PURPOSE The purpose of this policy is to provide guidelines for supervisors in the event of an Occupational Safety and Health Administration (OSHA) visit. APPLICATION It is Department policy, after proper notification of appropriate deputy chief or duty chief has been made, to provide any requested information to OSHA and work with inspectors on any request. OPERATIONAL POLICY This section intentionally left blank. OPERATIONAL GUIDELINE This section intentionally left blank. PROCESS When an inspector visits the premises: 1. Introduce yourself and state your rank/title. 2. Be respectful and courteous; ask to see identification and ask for a business card or write down the name of the inspector. Note: CAL/OSHA inspectors may show up at any time; typically, it will be during regular business hours. Current Revision Date: 06/28/21 Next Revision Date: 06/28/23 Author’s Name/Rank: Bradley Dandridge, Battalion Chief Review Level: 1 Administrative Support: Evelyn Yin-Zepeda, Management Analyst II ADA Section 203.008 Page 2 of 5 3. Advise the inspector that you must contact a supervisor before any questions can be answered or a tour of the worksite is allowed. OSHA inspectors understand they are to speak with supervisory members first. The Department designated representatives have one (1) hour to assemble to the site. Fire companies will not be placed out of service unless otherwise directed by a chief officer. Company officers should advise the inspector of this policy, and the inspector may need to wait outside the station if a call for service is received. Until such time, the company officer should lead the inspector to a conference room or a comfortable place where he/she may wait while a battalion chief has been contacted. 4. Notify a battalion chief (or the supervisor) for your station or office. The battalion chief (or supervisor) is responsible for making the following notifications: City of Fresno Risk Management. Fresno Fire Department Duty Chief. Fire Department Headquarters (Administrative Chief). Note: Be sure to speak to a person; do not leave a voice message. 5. When the Department designated representatives have arrived, the OSHA inspector will relay the purpose for his/her inspection and ask questions related to the issue(s) of concern. The inspector will typically ask to do a walk-through inspection of the worksite. The Department representatives may ask for the specific scope or area of inspection. Representatives should take notes throughout the inspection of what the inspector says, asks, etc. 6. The OSHA manual will include information the inspector will want to review. Inspectors will typically ask to see the Department Injury and Illness Prevention Program (IIPP). Other items the inspector may request are: The Labor Law poster posted in a common area where it can be viewed by all members. Section 203.008 Page 3 of 5 The OSHA 300A and/or 300 log(s). The OSHA 300A for the previous year is in the manual. The 300 logs are kept at Fire headquarters and stored for at least five (5) years. Material Safety Data Sheets (MSDS) are located on the Tiburon front page. Annual inspection records are located in the OSHA manual. Training records will be provided by the Training Chief or designee. 7. The inspector may ask to do a walk-through of the premises. He/she will inspect anything which may be hazardous or harmful to people. Some of the items inspected will be as follows: Fire extinguishers must be mounted and marked; tags should be dated and initialed showing they have been inspected within the past month. Electrical outlets should be covered and working properly. Circuit breakers and electrical panels must have 36-inch clearance in all directions; if out of service, there should be a sign stating so. Holes in walls and/or ceilings should be covered and marked. Smoke detectors should be less than ten years old and working properly. Chemical storage should be in proper containers, in a proper location, free from sunlight, and marked/labeled appropriately. Oily rags should be properly stored in metal containers and in appropriate location. Flammable/combustible liquids should be stored appropriately in a cool area, free from sunlight. Trip, slip, and fall hazards. Kitchen needs to be clean; stove, cover, and vents free from grease; no spills on the floor. Exits should be marked and no blockages. Section 203.008 Page 4 of 5 8. If the OSHA inspector takes pictures, Department representatives will need to take pictures of the same items for Department use; Risk Management will usually have its representative do this. 9. CAL/OSHA often calls in other regulatory agencies to enforce their rules. Agencies include: County Ag Commissioner (pesticide and herbicide incidents suspected). County Environmental Health (environmental health issues suspected). Air Pollution Control District (air quality issues suspected). Toxic Substances and Control (hazardous or toxic materials issues suspected). Fire Department (fire or hazardous materials issues suspected). Immigration and Naturalization Service (immigration issues suspected). 10. After the walk-through inspection, the inspector may ask to speak with a Department member in private for a few minutes. 11. At the conclusion of the inspection, the inspector will meet with all Department representatives to discuss the results of the inspection. The inspector will review all items of concern and advise if the Department will be cited and/or fined for any violation(s). The Department may be given a time period to make corrections and correspond back as to the intended corrective actions. After the corrections have been made, the final corrective action report should be sent to Risk Management, and it will forward it to OSHA. 12. Risk Management will be responsible for any negotiations with OSHA regarding any citations/fines imposed. The fines may be very small or very large, depending on the violation(s). 13. If the Department is cited for violations, the written copy from OSHA must be posted on the premises for three days. Section 203.008 Page 5 of 5 INFORMATION Incidents to Report to CAL/OSHA The following incidents must be reported to OSHA and Risk Management within eight hours of occurrence by a deputy chief or designee: Enforcement: (559) 445-5302 OSHA Fax: (559) 445-5302 Risk Management: (559) 621-6900 Hospitalization of a member for more than 24 hours, if hospitalized for more than observation. Member disfigurement/amputation. Multiple members injured and requiring hospital visit. Death of a member. DEFINITIONS This section intentionally left blank. CROSS-REFERENCES Standard Operating Procedures Manual Section 204.13, Title 8 – California Occupational Safety and Health